Accessibility User Manual
Contents
1. a a T List Paragraph Show Preview 3 Disable Linked Styles Options d l 18 Let s take look at the different parts of this pane 1 TaskPane 2 Style List 3 Options 4 New Style 5 Style Inspector 6 Manage Styles 7 Options Click the down arrow in the title bar to move resize or close the pane You can also use the X to close the pane This is the list of styles The icon next to each style denotes what type of style it is Simply select text and click the style to apply it Enable or disable style preview so that the list entry shows what the style will look like and linked styles Click this button to create a new style We ll cover this in detail in a moment Click this button to dissect the text around where the cursor is currently placed Opens the Manage Styles dialogue which we will cover later on Control various aspects of the Styles pane Now that you know how to view your styles let s look at customizing them 19 MODIFYING STYLE There are a few ways to modify a style One way is to format a section of text the way that you want the new style to appear Then select the text right click the style and click Update to Match Selection You can also perform this command from the Quick Style gallery Clear All Mormal The Pace of Change Mo Spacing Heading 1 d Update Heading2. ACCESSIBILITY An explanation and overview on how to create accessible documents in Microsoft Word 2007 PowerPoint 2007 and Adobe Acrobat Pro 9 PRESENTED BY CSULB INFORMATION TECHNOLOGY SERVICES TABLE CONTENTS m s 1 2 9 4 ACCESS 4 5 VARIOS PEU UT TEM 7 Which Documents need to be Accessible 8 Section Two Creating Accessible Documents Word and 9 creatine Sb OE UU oe obti A Eno ee at 10 ET T 29 Color and di rivi decise diese dem mtn dau dea iE e m I 30 SS a d oet amer dae ad alo acess M M ME UM M IUE P IM Mp M ML E M Mu NS LEE 31 oer s H 32 Section Three Creating Accessible PDF EU ape 35 c 35 35 EE 37 RCSOUMNCES X erates 40 SECTION ONE ACCESSIBILITY WHAT IS ACCESSIBILITY Did you know e 12billion people worldwide are considered to have a disability 7 e 49 7 million pe
3. F Calibri Bod vat j SEP 2 ei a AaBbC AaBbCc AaBbCcl l J A _ PIES T Normal Heading 1 Heading2 Heading 3 Heading 4 a Ton 1 EE uus AaBbCctx AaBbCcD AaBbCcDc Subtle Emphasis Intense E Strong AaBbCcD AABBCCDC AABBCCDC amp aBbCcDc Quote Intense Q Subtle Ref Intense Book Title T List Para Save Selection as a New Quick Style 21 Clear Formatting 4 Apply Styles The Pace of Change CHANGING TEXT S STYLE If you later decide to change the style of the text simply select it and choose another style from the gallery The Pace of Change docx Microsoft Word i CAESA 89 AaBbCc lt gt Be TNormal TNoSpaci Heading 1 Heading2 Heading3 Heading 4 Clipboard EI Font 4 AaBbCcDe rel Subtitle Subtle Emphasis Intense Strong 4ABBCCDC AABBCCDE AABBCCDE AaBbCcDc Quote Intense Q Subtle Ref Intense R Book Title T List Para Save Selection as a New Quick Style 2 Clear Formatting 4 Apply Styles The Pace of Change 11 REMOVING STYLE FROM TEXT To remove f
4. qs 26 Le AaBbCcDc AaBbCcDc AaBbCc AaBbCcl AaBbCcD Sa Copy J Format Painter B Z B U abe x abe x x Aa eee eels inches TNormal No Spaci Heading1 Heading2 Heading3 Heading 4 Clipboard E Grayscale Set as Default Apex Aspect concourse tat Flow The Pace of Change Median Module lt The Trend of Change os Paper BONSEENN solstice a Technic Traditionally change was short burst of disruption followed by a longer period of stab HOBEEBENH ne Today there are no longer anyrest periods change is continuous and enormous EB NENNEN van B EBENEN v Create Mew Theme Colors Once again as you mouse over each color option you will see the colors in your document change When you ve found a color scheme that you like click it to apply it If you don t like any of the color schemes click the Create New Theme Colors option at the bottom of the Colors menu This will open a dialogue allowing you to create your own color scheme Create New Theme Colors Theme colors Sample Text Background Dark 1 Text Text Background Light 1 Text Background Dark 2 Text Background Light 2 Accent 1 Hyperlink Accent 2 Hyperlink Accent 3 Accent 4 Accent 5 Accent 6 Hyperlink Followed Hyperlink Save Cancel 14 CHANGIN
5. Check feature is unable to distinguish between essential and nonessential content types some issues it reports don t affect readability It s a good idea to review all issues to determine which ones require correction CONTINUE CHECKING UNTIL ALL ISSUES ARE ADDRESSED Repeat the process of running the Accessibility Checker and using Hints for Repair until the Accessibility Checker indicates The checker found no problems in this document for the tests you have selected ADDITIONAL VALIDATION TECHNIQUES eUse the TouchUp Reading Order tool to examine the structure reading order and contents of a PDF in detail TouchUp Reading Order Draw a rectangle around the content then click one of the buttons below Faapgnph Text Figure Form Field Heading 1 Table Heading 2 Heading 3 Formula Show page content order Show table cells Show tables and Figures Clear Page Structure Show Order Panel 38 Once you are in touchup mode draw box around a figure and select Figure from the TouchUp Reading Order window To add or edit alternate text right click on the number and select Edit Alternate Text To tag the rest of your document draw a box around document sections according to its structure normal text heading 1 etc and click the appropriate box on the TouchUp Reading Order Once you have structured the document s reading order the best way to test accessibility is to use the tools t
6. Linked Quick Style Priority 10 Based on Normal Following style Normal Add to Quick Style list Automatically update Only in this document Mew documents based this template a 21 The formatting options in this dialogue box will reflect whatever is already set for this style The first four options allow you to set the properties for the style Name Style type Style based on Style for following paragraph This is the name that will be displayed in the styles list menu or task pane You should change this name if you do not want your current style to be overwritten This menu allows you to choose what item your style will apply to paragraph character table or list For our purposes we re going to focus on paragraph styles for now Choose which style you want to use as a starting point Choose the style for the paragraph after the current style ends 22 Then the formatting options allow you to set the specifics for your style You can set typical formatting options from here including font type and size effects like bold underline and italics font color text alignment and spacing and indents You can see a preview of your text in the white window below the formatting options Modify Style Properties Mame Heading 1 Style based an T Mormal Style Far Following paragraph Mormal Formatting 7 of Chosge Font Default Bauhaus 93 2
7. accessible table will have no merged or split cells with basic formatting and data arranged in a top to bottom and left to right fashion See example here Last First Name Address City Presley Elvis 4321 Blue Suede St Monroe Marilyn 134 Blonde Way Hollywood Mickey 358 Matterhorn Dr 32 Finally table header tags are required for a screen reader to appropriately decipher data in a table In Word 2007 you can automatically add header tags by using Repeat Rows To set your table up with header tags go to your Table Tools ribbon gt Layout Tab and click the options button on the Cell Size chunk Check the box next to Repeat as header row at the top of each page Table Properties Table Row Column Cell Rows Size Specify height ___ 5 Options Allow row bo break across pages 33 WORD OF CAUTION If you create complex documents or slides with embedded charts tables multimedia or other elements the conversion process will probably not create a file that is completely accessible to screen readers The embedded elements will likely be ignored by the screen reader because they are unreadable In these instances you should provide a text description of the elements within the context of the document itself ADDITIONAL INFORMATION FOR POWER POINT Most students with disabilities will probably be able to access the original PowerPoint assuming they have the correct pr
8. vision or blind e physical motor disability e cognitive disability e temporary disability broken arm eye injury etc WHICH DOCUMENTS NEED TO ACCESSIBLE Documents should be Accessible if they are e published to the Internet or e emailed to students employees guests or the general public Currently only Word PowerPoint and PDF files will be addressed SECTION WO CREATING ACCESSIBLE DOCUMENTS IN WORD AND POWERPOINT Fortunately the basic set of best practices for creating accessible documents in Word or PowerPoint is exactly the same For this reason they will be presented together here There are five basic principles to think about when creating an accessible Word or PowerPoint document We Will visit each of the following individually e Structure e Font Selection e Color and Meaning e Images e Tables CREATING STRUCTURE A screenreader relies on structure within a document to correctly render it for someone who may be blind or low vision How do you build structure into a document In Word 2007 you build structure into a document through the use of styles Styles have two main functions The first one is structure When you apply a style Word will embed the structure the screenreader requires in order to correctly render the text The second function is formatting The idea is to change the way we have been manually formatting text through the font and paragraph tools and start utilizing th
9. 08 U S or W3C from the Name menu and then select the accessibility options to check for eClick Start Checking Accessibility Full Check Report and Comment Options Include repair hints in Accessibility Report Create comments in document Page Range All pages in document Pages from ta Checking Options Mame Adobe PDF Alternative descriptions are provided Text language is specified Reliable character encoding is provided All content is contained in the document structure All Form Fields have descriptions Tab order is consistent with Ehe structure order List and table structure is correct Select All Clear All Disclaimer Hide Disclaimer The Accessibility Checker can help you identify areas of your documents that may be in canflicE with Adobe s interpretations of the referenced guidelines However Ehe Accessibility Checker does not check all accessibility guidelines and criteria including those in such referenced guidelines and Adobe does nat warrant that your documents will comply with any specific guidelines or regulations Start Checking The results are displayed in the left panel which also has helpful links and hints for repairing issues If you created a report in step 2 the results are available in the selected folder Clicking on the links highlights the problem areas in the document The Accessibility Checker panel also provides hints for repair Because the Full
10. 1to Match Selection 4 Modify Select All 1Instance s The Trend of Change Clear Formatting of 1 Instance s E Delete Heading 1 Traditionally change was a short burst of disruption followed by alon Remove from Quick Style Gallery Today there are no longer any rest periods change 15 continuous and Intense Quote 1532455 Subtle Reference Intense Reference e Whatare the implications of this trend for your organization Book Title mls 18 2 List Paragraph e How will itaffectyour role Show Preview Disable Linked Styles Reactions to Change The heading will then automatically be modified to include the new formatting Clear All You can also right click the style and click Modify Normal Spacing Heading 1 Home Ribbon Update Heading 10 Match Selection Select All 1Instance s this can also be done from the Styles Gallery on the Clear Formatting of 1Instance s Delete Heading 1 Remove fram Quick Style Gallery 20 You will then see this dialogue Modify Style Properties Mame Heading 1 Style based on Marmal Style For Following paragraph Normal Formatting Cambria Headings 14 l 8 id 1 sa 1 101 The Pace of Change Font Default Headings 14 pr Bold Font color Accent 1 Space Before 24 After O pt Keep with next Keep lines together Level 1 Style
11. 2 pt Bold Italic Font color Custom Color 193 1441 Centered Line spacing single Space Before 24 pk After Opt Keep with next Keep lines together Level 1 Style Linked Quick Style Priority 10 Based an Normal Following style Normal Add to Quick Style list Automatically update Only in this document Mew documents based on this template 23 The checkboxes along the bottom provide these options Add to Quick Style list Adds this style to the Quick Style gallery Automatically update When you make a manual formatting adjustment to text that has this style applied the adjustment will be applied directly to the style This option is recommended for experienced style users only Only in this document Ensures the current style is only available in this document New documents based on Add the current style to the current template this template You can also click the Format button to see a list of other options Font Paragraph Tabs Border language Frame Numbering Shortcut key You can click any of the options listed in the menu for that dialogue box to open For example if you clicked Border the Borders and Shading dialogue would open The options you set will then be added to your style Once you are done configuring your style click the OK button to save your changes or click Cancel to discard them 24 If you click OK your style will be d
12. G YOUR FONT SCHEME As we mentioned earlier you can also change your font scheme independently of the styles or the color schemes To do this choose Fonts from the Change Styles menu and click a font set from the list As with other style components you will see a preview applied to your document as you mouse over the options 3 The Pace of Microsoft Word ae i Home 53 Copy oa i i i i F Format Painter eur 10 X ais i 2 y TNormal TMoSpaci 1 Heading2 Heading3 Heading 4 Font E oh Styles Clipboard Ta Cut IHE E7737 P 8 Cambria Headings 26 a iz gt 12 ue eie 2 7 AaBbCcDc AaBbCcDc AaBbCc AaBbCcl anaras _ A Style Set Colors et as Default Office 2 Calibri Cambria Office Classic Arial Times New Roman Office Classic 2 The Trend of Change Traditionally change was shortburst of disruption followed by a longer p operations Today there are no longer any rest periods change is continuo Aspect Verdana Verdana a Civic Georgia Georgia Discuss u Concourse Lucida Sans Uni Lucida Sans Unicode Whatare the implications of this trend for your organization How willit affect your role Equity Franklin Gothic Bo Perpetua Flow Calibri Constantia Reactions to Change People reac
13. age If the document is a scanned image it is not accessible and will need to either be recreated or converted to real text with an OCR program 2 Does the document have some existing structure and is it tagged Only PDF files that are tagged and contain structure will be correctly rendered by a screenreading program 3 Does the document have appropriate security 35 Sometimes users will secure a document so tightly that a screenreading program will not be allowed in to render the text If this is the case you will need to adjust the security settings accordingly NOTE In the event you receive the message No accessibility problems were detected in this quick check Choose the Full Check command to check more thoroughly it is imperative to perform the Full Check function to be sure your document has no accessibility issues since the Quick Check is only checking for three of many possible issues 36 FULL CHECK Use the Full Check tool to perform a more thorough check for many characteristics of accessible PDFs To run a Full Check from the file menu select Advanced Accessibility Full Check eSelect options for how you want to view the results You can save the results as an HTML file or as comments that are located where the accessibility problems are detected eSelect a page range if you prefer to do a full check on individual sections of a document eSelect an accessibility standard Adobe PDF Section 5
14. ance click Modify Once you click OK the style will appear in the Quick Style gallery E PA EP Title T Marmal Mo Spacing X Heading 1 Heading 2 Heading 3 mec ET gi styles 27 CREATING STYLES USING THE TASK PANE You can also create your own style with the Styles task pane One way is to right click an existing style click Modify and then give the style a new name in the Modify dialogue See Lesson 5 3 for more details If however you want to start from a clean slate click the New Style button at the bottom of the Styles pane Show Preview Disable Linked Styles options You will then see a dialogue very similar to the Modify Style dialogue Note that the settings here will be based on the text around your current cursor position Simply name your style choose the formatting that you want and click OK to save it Create New Style from Formatting Properties Mame 5Evle1 Style Paragraph Style based on T Normal Style Far Following paragraph T Stylel Formatting cabrio vne z u 5ample Text 5a mpk Text sample Text sample Text 5a mpk Text sarnple Text mpl Text mpl Text Text mpk Text sample Text sa mpk Text Sa mpk Text sa mpk Text Sample Text sa mpe Text 5armpk Text5ampk Text mpk Text sa mpk Text sampl Text Styl
15. as you mouse over each set you will see a preview applied to your document Also note that a document can only have one style set applied to it at a time although you can change the set whenever you like sj ES The Pace of Change docx Microsoft Word Home t Pee 54 5 Format Painter B Z X X Aa TNormal TNoSpaci Heading1 Heading 2 fa Clipboard x Default Black and White Distinctive Elegant Set as Default Fancy Manuscript Modern Simple Traditional Word 2003 Word 2007 Resetto Quick Styles from Template Reset Document Quick Styles Save as Quick Style Set THE TREND OF CHANGE Traditionally changewas a short burst of disruption followed by a longer period of stable operations Today there are no longer any rest periods changeis continuousand enormous Discuss Whataretheimplicationsofthis trend for your organization e How willitaffect your role REACTIONS TO CHANGE People react differently to change THE INNOVATORS will be those who want to try new ways of doing things or who have 13 CHANGING YOUR COLOR SCHEME If you like the style that you re using but you just want some new colors choose the Colors option on the Change Styles menu 3 ido o amp The Pace of Change doc Microsoft Word ao ol oe Insert Page Layout References Mailings Review View
16. e Quick Style Based on Normal Add to Quick Style list Automatically update Only in this document New documents based on this template Format 28 FONT SELECTION Some fonts are impossible to read at smaller sizes for users with perfect vision let alone those with visual impairment It is important to select fonts that make your documents readable Here are some basic guidelines to follow when making font selections e Use real text rather than text within graphics e Select basic simple fonts e Usea limited number of fonts Calibri Times New Roman Arial or Helvetica e Ensure sufficient contrast between the text and the background e Avoid small font sizes 11 or larger e Limit the use of font variations such as bold italics and ALL CAPITAL LETTERS e Don t rely only on the appearance of the font color shape font variation placement etc to convey meaning e Avoid blinking or moving text 29 COLOR AND MEANING The use of color can enhance comprehension but do not use color alone to convey information That information may not be available to a person who is colorblind and will be unavailable to screen reader users If you use color to convey meaning e g pie chart include a text description to help make the graphic accessible See examples below A non accessible map with only color used to convey meaning D Paso Robles 30 IMAGES It is necessary
17. e styles gallery found on your home ribbon in Word 2007 Microsoft Office Word 2007 offers 11 Quick Style sets each with distinctive formatting It also offers font sets and color schemes so that you can mix and match to produce a document that really reflects you There are several types of styles Character These styles can be applied to individual characters Paragraph 1 These styles must be applied to entire paragraphs Table Contains formatting particular to tables List Contains formatting particular to lists APPLYING A STYLE How do you apply a style You apply styles according a basic outline hierarchy Every document will have one Heading 1 the title of your document Any main idea will be a Heading 2 Any sub idea below those main ideas will be Heading 3 Additionally you will have a style called Normal Normal text or the normal style is applied to any regular body content 10 To apply a style select the text that you want to change and click the appropriate style from the Quick Style gallery The Pace of Change docx Microsoft Word AaBbCcDc amp aBbCcDc AaBbCc AaBbCcI AaBbCcD TNormal No Spaci Heading 2 Heading 3 Styles If you don t see a style that you like click the arrows to the right of the gallery to see more styles Note that you will see a preview of each style as you mouse over it The Pace of Change docx Microsoft Word ibri s
18. hat your readers will use However even if you don t have a screen reader or braille printer you can still use any of several methods provided by Acrobat for checking the accessibility of a PDF file Adobe Acrobat 9 has a built in read out loud tool You can test how your document reads by going to View Read Out Loud Read to End of Document 39 RESOURCES e CHANCELLOR S OFFICE http www calstate edu accessibility e CSULB TRAINING http training csulb edu e 155 http www csulb edu lats ts software lecshare e WCAG 2 0 AT THE W3C http www w3 org TR WCAG20 e 508 COMPLIANCE http www section508 gov 40
19. isplayed in the styles task pane Unless you have chosen to add it to the current template however it will not be available outside this document If you modify a selection that is in use and overwrite it your changes will apply to all the text that has that existing style Let s say you modify the Heading 1 style so that it has red text using the Algerian font face size 14 with bold italics Now every instance of Heading 1 will have this formatting This is the real power of styles you can change the formatting of many parts of your document with just one series of commands DELETING A STYLE You can delete a style by right clicking it in the task pane and clicking Delete Note that you cannot delete the default styles If you are able to click Delete on a default style it means that it will be reset to the default settings removing any formatting changes Styles Y x Clear All Marmal Update Spacing to Match Selection 4 Modify AN LI I Al Mot Currently Used Delete Spacing Remove from Quick Style Gallery This will also delete any styles that were based on it As for the text it will be returned to the style that the deleted style was based on If there is no such style it will be returned to the normal style 25 MODIFYING STYLE PANE OPTIONS Let s take a look at the options at the bottom of the style pane The first option lets you see a preview of each sty
20. le in the Styles pane Clear All Harm al spacing Heading 1 Heading Z Heading 3 Hending 4 Title Subtitle Subtle Emphasis Emphasis Show Preview __ Disable Linked Styles Options 26 CREATING STYLES FROM EXISTING TEXT If you want to create your own style the easiest way to do so is to select text that contains the proper formatting Then click the arrow next to the Quick Style gallery and click Save Selection as a New Quick Style dd 0 0 The Pace of Change docx Microsoft Word Home ut ind 7 m AeBbCcDt AaBbCc AaBhCel 53 Paste F Format Painter B I U abe x X 5 Normal NoSpacing Heading1 Heading2 Heading3 Heading 4 y Select Clipboard a Font Paragraph Jl Aa AaBbCcDe xj Editin 5 gt Title Subtitle Subtle Em Emphasis Intense E Strong AaqBbCcDx AaBbCcD SABBCCDC AABBCCDC AABBCCDE 4aBbCcDc Quote Intense Subtle Ref Intense Book Title T List Para Clear Formatting 4 Apply Styles Save Selection as a New Quick Style Create a new style based on formatting of the currently selected text and add it to the Quick Style set currently in use You will then be asked to give the style a name and confirm its appearance If you want to change the appear
21. n return to the default settings at any time Word 2007 style Office color scheme Cambria and Calibri fonts there is no Reset button 16 USING THE STYLES So far we have worked with styles using the Quick Style gallery In this lesson we re going to take a look at the Styles Pane the tool used to manage styles in previous versions of Word We ll learn how to apply update modify and delete styles using this tool Clear All Mormal Sub Session Sub Title Suggestion Spacing Heading 1 Heading 2 Heading 3 li Is de dm Ie Heading 4 Title Subtitle Subtle Emphasis Emphasis Intense Emphasis Strang Quale Intense Quote o 2 lf ow Subtle Reference lt Show Preview Disable Linked Styles Options 17 OPENING THE STYLES TASK Opening the Styles task pane is easy Just click the option button in the Styles chunk on the Home ribbon AaBbCcDr AaBbCcDc AaBbl i AaBbCc Heading 1 Heading2 hange Styles Styles USING THE STYLES TASK Let s take a closer look at the task pane that opens when you click that option button Clear All Spacing Heading 1 Heading 2 Heading 3 Heading 4 Title Subtitle Subtle Emphasis Emphasis Intense Emphasis Strong Quote Intense Quote Subtle Reference Intense Reference Book Title
22. ogram or plug in and if the steps mentioned are followed CSULB recommends LecShare Pro software to assist with verifying that a PPT has the needed structure to make it accessible to students It is a free product which is available to all faculty and staff see Resources at the end of this document for download location 34 SECTION HREE CREATING ACCESSIBLE PDF FILES THE ACCESSIBILITY CHECKER The accessibility checker tools in Adobe Acrobat 9 Pro Quick Check and Full Check can help to identify areas of documents that may be in conflict with accessibility guidelines However take note that these tools do not check against all accessibility criteria QUICK CHECK The Quick Check is often the best way to check for accessibility before attempting to use a PDF To run a Quick Check in Adobe Acrobat Pro 9 from your file menu go to Advanced Accessibility Quick Check Accessibility User Manual pdf Adobe Acrobat Pro File Edit View Document Comments Forms Tools WEE Window 5 Ts gens ts ade i e 1 ai aan Accessibility Change Reading Options ShiFE CErIH 5 ma du l k m P Sign amp Certify Quick Check Shift Ctrl 6 D 9 6 Pul Check Manane Tricked Tdentities QUICK CHECK RESULTS When you run a quick check and receive the results keep in mind that this tool is only looking for three things 1 Is the document a scanned im
23. ople in the U S age 5 and over are disabled 1996 e 7 10 million Americans are color blind 7 e The deaf and hard of hearing community together equal half of the U S disabled population e Approximately 1 100 of CSULB students have a disability requiring alternative media or other accommodation e About 1in 5 CSULB staff and faculty has some type of disability Definition Accessibility is making information technology resources and services available in a usable format with reasonable accommodation to all students employees guests and the general public regardless of disability Technology resources and services includes the documents you create and either publish to the web or send via email t 2000 Census 2000 Howard Hughes Medical Institute 2009 WHY IS ACCESSIBILITY IMPORTANT iiio W3C is born a Training 1973 1994 1999 2008 Today Americans 508 Executive with Amendment Order 926 Disabilities Act 1998 2005 1990 The Federal Government addresses accessibility at the workplace in both the American s With Disabilities Act ADA of 1990 and the Federal Rehabilitation Act of 1973 In brief both legal documents can be interpreted to apply towards the use of technology The government amended the Federal Rehabilitation Act in 1998 One component of this amendment is Section 508 Section 508 is the basis for the movement towards accessibility on the web for the United States government Sec
24. ormatting from text select it and click the Clear Formatting icon on the Font chunk of the Home ribbon or use the Clear Formatting command in the Quick Style gallery 4aBbCcDc amp aBbCcDc AaBbCc AaBbCcl AaBbCcD TNMarmal ThNasSpaci Heading 1 Heading 2 Heading 3 Heading 4 Calibri Body 1 2 B Z U abe x Aa A Aab AgBhCc SabbCcDe Title Subtitle Subtle Em Emphasis Intense Strong Font AGBbCCIK AABBCCDC AABBCEDE aBbCcDr Quote Intense Quae Subtle Ref Intense R Book Tithe Para Save Selection as a New Quick Style B Apply Styles You can also select the text and apply the Normal style amp aBbCcDc SaBbCcDc AaBbCc AaBbCcl daBbCcD T Spaci Heading 1 Heading 2 Heading 3 Heading 4 Aab AcgEhbCc debbceo AaBbCcI AaBbCcDe Title Subtitle Subtle Em Emphasis Intense E Strong 12 CHANGING YOUR STYLES In this lesson we ll learn how to change your style set your color scheme and your font scheme CHANGING YOUR STYLE SET Microsoft Office Word 2007 offers 11 style sets each with a font for headings and for the body Each style set also has different formatting for each built in style To change your style set click Change Styles on the Home ribbon choose Style Set and click a style set Note that
25. providers have to better understand potential access barriers for the general audience WHO BENEFITS Accessible content doesn t just benefit the disabled benefits practically everyone Curb cuts are a great example of a mandated improvement that most people benefit from using Consider who benefits from curb cuts bicyclists joggers parents pushing their baby in a stroller an elderly person that uses a walker Web accessibility is similar Accessible web content will be openly received by people with disabilities as well as numerous other groups Consider those who use modems to access the web someone using a PDA or mobile phone folks that speak English as a second language or those with cognitive disorders Web accessibility increases an organizations online exposure and usability by inclusion of additional users Another valuable benefit is the consistency it creates in document creation and appearance Imagine the time you ll save when you inherit another person s document that was created using the same practices you ll be using When it comes to creating accessible documents it is impossible to know exactly the barriers your potential users may encounter Additionally it is equally impossible to create a document that is always 100 accessible to all groups However you can consider the following groups of individuals with disabilities that may encounter barriers on the web e hard of hearing or deaf e low
26. t differently to change Create New Theme Fonts The Innovators willbe those who want to try new ways of doing things or who have responsibility for continuous improvement They willbe pushing for change As with colors you have the option to create your own theme fonts 15 MAKING CHANGES PERMANENT If you ve gone to the trouble of selecting a style set and modifying its colors and fonts so that it suits you perfectly you can save these changes into a z Heading 1 1 Subtitle Subtle Em F rn AM Find gt ab Replace Le Select 7 new Quick Style Set Go to Change Styles Style Set Save as New Quick Style Set Give the set a name Accessible blue documentation B Colors and click Save This new set will always be found in pe Default Black and White your collection of Quick Styles for future use AE Set as Default Distinctive Elegant Fancy Formal kerri test borders kerri test borders2 Manuscript Modern Simple Traditional Word 2003 Word 2007 Reset to Quick Styles fram Template Reset Document Quick Styles T ET Um You can also make these settings the default so that they are used for all new documents To do this click the Change Styles button and click Set as Default Style Set Colors Fonts Be careful when using this command there will be no prompt to confirm the action and although you ca
27. tion 508 was enacted to eliminate barriers in information technology to make available new opportunities for people with disabilities and to encourage development of technologies that will help achieve these goals The law applies to all Federal agencies when they develop procure maintain or use electronic and information technology Separate from the work towards accessibility that the government has produced is the work of the World Wide Web Consortium W3C The W3C created in 1994 is a group dedicated to the evolution of a more usable World Wide Web Web accessibility has been a major undertaking of the group Many of the recommendations that have been made by the W3C have become the foundation for government at the country and state levels as well as academic institutions and private industry These accessibility guidelines are known as WCAG 2 0 Sections 504 and 508 of the Rehabilitation Act are then applied to CSULB through Chancellor Reed s January 2005 CSU Executive Order 926 titled The CSU Board of Trustees Policy on Disability Support and Accommodations In response to EO 926 the Accessible Technology Initiative ATI has taken its place on campus The 5 intent is to make information technology resources and services accessible to all students employees guests and the general public regardless of disability The purpose of the University s web accessibility policy is to increase the awareness that content
28. to add alternative text for all images in a document The alternative text is read by screen readers and also is seen on mouse overs for web images AltText Alternative text green futuristic car with alien waving Web browsers display alternative text while pictures are loading or if they are missing Web search engines use alternative text to help find Web pages Alternative Text is also used to assist users with disabilities To add alternative text in Word or PowerPoint 2007 right click on the image On the sub menu go to Size Word 2007 or Size and Position PPT 2007 Under the Alt Text tab type a short description in the Alternative Text box Click Close 31 TABLES Data displayed in tables can be problematic for screen readers Users create tables to hold data but sometimes will create a table for structure It is not recommended creating tables to provide structure in a document The Section 508 standards inform users that data tables must be accessible To ensure your tables are accessible use simple tables as opposed to complex Avoid using merged cells or other complicated formatting Include one row and or column header arranging data from left to right A complex inaccessible table may contain merged cells split cells or complicated formatting See example here Last First Address City Presley Elvis 4321 Blue Suede St Monroe Marilyn 134 Blonde Way Hollywood B A simple
Download Pdf Manuals
Related Search