PMPOCA`S PATIENT MANAGEMENT PROGRAM
Contents
1. other copies of the program except for the purpose of safekeeping and the backup of my our data We agree not to modify amend disassemble recompile or create derivative works of the OCA Patient Management Program I We understand and agree that Vwe only have a right to use the program as fang as I we are members in good standing of the OCA and have paid the annual PMP license fee The PMP shall at all times remain the property of OCA and I we shall have no right titte or interest therein except as stated We agree to not sell transfer or otherwise make available the PMP and copies thereof to others We agree that the OCA will in no event be liable for any indirect special or consequential damages including damages arising from my our lost profits from use of the PMP we understand that the provision of technical support by the OCA may require the transmission of confidential patient and practice information from my our practice to the OCA Any such transmission between the OCA and my our office shall be via encrypted message or direct delivery of computer disk or CD This information shall be treated in strictest confidence and viewed only by support personnel for technical reasons There are no express ar implied conditions or warranties including the warranties of merchantability and fitness for a particular purpose not specified herein respecting this agreement software documentation or services provided Notwithstanding anyother term or provision2. OCA S PATIENT MANAGEMENT PROGRAM FOR MEMBERS PMP is practice enhancement software that s backed by experienced support line staff Our practice management software has been a trusted resource for chiropractors since 1991 You can have confidence in the OCA s commitment to adapt PMP to meet evolving billing and record keeping regulations and legislation Technical support Provided by staff with real front line experience in chiropractic offices Support is available via Internet by email or through our toll free help line Regular updates Enhancements are provided to meet the changing needs of your practice PUTTING EXPERIENCE INTO PRACTICE Even better value PMP does it all at a price you can afford New pricing will save every clinic money Schedule patients and book appointments easily Process patient activity and manage patient accounts Merge patient data to produce personalized correspondence or email communications Generate statistical reports to help you analyze and improve your practice Create and submit MVA forms easily using the HCAI interface Ontario Chiropractic Association Treatment That Stands Up PMP offers a wide range of features that can help boost your efficiency and effectiveness allowing you to focus on your patients and building your practice It s a software solution that manages all your patient information including patient visits MVA and WSIB billings and recon
3. ciliations reporting correspondence and more Customize patient appointment schedules make single or multiple appointments and book patients with one or more practitioners Summary Sheets include Fees Receipts Accounts Receivable Patient Stats and Appointment Stats With one keystroke you can access all your patients information add a new patient update and change patient information and print receipts or envelopes Access the program by menus function keys and shortcuts to process activity and update records Reports accounts receivable billing and reconciliation doctor hours and appointment books can all be differentiated by practitioner PMP will accommodate multiple chiropractors and their associates Use features within patient information to add customized messages to patient records PMP USER BENEFITS Upgrades and enhancements are included in the annual license fee PMP s support representatives are the best in the business at offering quick and knowledgeable assistance that s what our users tell us toll free at 1 81 email at support Toll free support line Contact the Support Lit OCF and WSIB forms are programmed into PMP so there is no longer a need for the tedious task of manual completion PMP includes an interface that allows electronic submission of OCF 18 21 amp 23 forms to HCAI Merging exporting and designing templates can be done from within the program I
4. o Chiropractic Association retains ownership of all Patient Management Programs Chiropractors who are OCA members in good standing who maintain Create OCF and WSIB forms within the patient file Information will be copied to all subsequent forms for this their annual license agreement will have the right to patient Send reports and use PMP on a yearly basis Annual license fees are blings electronically where ESTs iow Pm Pt 1 Pat 2 Pm And G not pro rated and discounts and refunds do not apply ae B The annual license fee includes unlimited toll free Ee es ons anafaa ee aa telephone support for the period up to July 31 A es Piee J pee AoE contractual relationship exists between the OCA and a ae 3 a al a primary licensee in each clinic which defines the rights pa 3 iaai sea ere and responsibilities of each party Only the primary licensee has permission to authorize changes to the l PMP including but not limited to adding updating and deleting practitioners Changes can only be made to the Patient Management Program with the knowledge and permission of the OCA and the knowledge and express written permission of the primary licensee Ei RE meinaa AE ANNUAL LICENSE FEES Turo meel Saver _ Sv Fane ata All practitioners choosing to use the Patient Management Program must pay an annual license fee in order to maintain the right to use the prog
5. of this Agreement the OCA slabilty to the Customer for any cause whatsoever shall be limited to the amount paid by the Customer to the OCA for the PMP software for the last six 6 months preceding the event or last of a series of events which gave rise to the claim Direct damages subject to this limit shall be the Customer s sole and exclusive remedy Al claims for damages must be asserted within s 6 months of the event or lastin a series of events to which they relate or be forever barred C laccept Primary DC s authorizing signature 1 Practitioner Profession License O laccept Signature 2 Practitioner Profession License O laccept Signature Date For additional practitioners please copy and attach separate sheet ONTARIO CHIROPRACTIC ASSOCIATION Tel 416 860 7199 Toll Free 1 800 561 7361 Fax 416 860 0857 Email support chiropractic on ca EVSED NOVEMBER 2012
6. ram The annual license fee is 250 for each chiropractor and 100 for each non DC in the same clinic Each individual clinic location has a maximum license fee cap of 750 All practitioners chiropractors and non chiropractors who practice in more than one location will be charged a 25 location fee for the second location and each subsequent location Applicable taxes will be added to all of the above fees The annual license fee covers the cost of program enhancements updates and unlimited toll free telephone support for the period from August 1 to July 31 The primary licensee must renew the license by August 1 of each year in order to receive the program update The license renewal applies to all practitioners within the same clinic Until full payment is received for all practitioners a PMP update will not be released to the clinic Should a primary chiropractor cease to be an OCA member in good standing alternate arrangements must be made for the associate chiropractors and non chiropractors within the same clini Prices subject to change without notice Informative newsletters and a comprehensive easy to use manual with hints tips and pertinent Order your program today To order PMP please complet Loaded information days for the processing of your order the order form and return it together with your payment to the OCA office Please allow up to 10 business Minimum hardware specifications Windows 7 or Windo
7. tis now possible to email appointment reminders calendars and lists to your patients PMP also allows users to email patient statements and merge letters Appointments can be ams vertically Customize timeslots to accommodate 5 10 15 or 20 minute Helps to ensure patients do not fall through the cracks PMP takes privacy of information seriously yours and your patients Annual enhancements suggested by users PMP is a continue evolving program and we welcome user feedback and is available 7 30 a m to 5 p m Monday to ggesti Friday excluding holidays Visit us on our ebsite at www chiropractic on ca INITIAL LICENSE FEES The Patient Management Program PMP is available to OCA members for an initial license fee of 250 per chiropractor The license fee for non chiropractors is 100 each All licenses expire on July 31 and must be renewed in order to receive the program update to maintain PMP functionality ll practitioners chiropractors and non Chiropractors who practice in more than one location will be charged a 25 location tee for the second location and each subsequent location In addition to license fees each clinic is subject to an initial facility fee of 70 Applicable taxes will be added to all of the above fees The initial package includes software a User Manual and unlimited toll free telephone support for the period up to July 31 OWNERSHIP AND SUPPORT The Ontari
8. ws Vista operating system with 1GB RAM Intel Pentium 4 1 6 GHz or equivalent with 5 GB hard drive or above Onsite Internet connection with internal or external modem used for downloading updates online billing etc For more information please contact Liz Pridham Software Support Representative 416 860 4163 or 1 877 327 2273 ext 4163 or email Ipridham chiropractic on ca PMP ORDER FORM amp USER AGREEMENT This form must be completed in full signed by all practitioners and returned to the OCA office with payment Member s name Clinic address City Town Postal code Shipping address if different from above Email Tel Fax License Fees PMP Fee ust Total Fee Chiropractors OCA Members Only 250 00 3250 282 50 Non DC Practitioners s1000 13 00 113 00 Facility Fee New Clinics Only 70 00 9 10 79 10 Other 50 00 6 50 56 50 TOTAL ENCLOSED Send orde QlonCD C via email Please allow 10 business days for processing If you converting from another software program please contact support for details Each initial package includes software manual and toll free telephone support until July 31 Prices subject to change without notice Method of Payment Q visa O MasterCard T Cheque O Cash Card Expiry Name on Credit Card Signature We hereby agree to use the OCA Patient Management Program PMP within my our clinic only and I we will not make or allow to be made any
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