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General conditions of participation in exhibitions and events of the

1. kg per unit 15 3 4 Overall dimensions of mounting gates HxB 32x30 4 0x4 0 meters Overall dimensions of inter pavilion gates 2 5x2 5 Er IOR between 5 and YA Possible connection oOo o 2 5 7 5 7 1 Annex 2 Penalties for Violation of the ExpoForum JSC General conditions of participation in exhibitions and events held in Lenexpo Exhibition complex Violation Paragraph of the Penalty General Conditions Connection of PBX or other equipment to the 4 8 communication lines without the consent of the relevant services of ExpoForum JSC Laying the cable communication lines inside the pavilions of the exhibition complex using the efforts and resources of the Exhibitor Connection of telecommunication equipment to provided communication lines in order to render services to the third parties Use of own equipment and personnel or involvement of the third party organizations for provision of audiovisual services in the exhibition area without a written consent of ExpoForum JSC Use of own equipment and personnel or involvement of the third party organizations for audio and visual support of lectures in the conference halls Going on the air without a relevant permit move in and use of radioelectronic equipment and high frequency systems and exhibits without a written approval of ExpoForum JSC Excess of the loudness level of 75 dB set for equipment operating at the stand bordering with the adjacent and opposite stan
2. related to the exhibition event 5 7 Passages for visitors no less than 3 m in width shall remain free When stands are constructed along the hall walls the fire passage of 1 5 m in width should be provided It is strictly prohibited to store any containers building structures clothing etc in the fire passages behind the stands It is strictly prohibited to build up emergency exits locations of switchboards and fire hydrants The stands are cleaned either by the Exhibitor or by ExpoForum JSC at the expense of the Exhibitor 5 8 As soon as dismantling operations are finished the contractor shall receive a permit of the Technical Support and Service Department to leave after cleaning the leased area It is not allowed to throw demolished structures and packages timber chipboard fiberboard plywood etc into the bins for household waste located in LENEXPO 5 9 Design of stands and content of posters texts and messages shall comply with the requirements of the exhibition theme and aesthetics It is not allowed to place materials on the walls floors columns windows or doors as well as metal structures of hall ceilings 5 10 Electrical work shall be performed in accordance with the regulations of the Russian Federation and the Rules of Electrical Work in LENEXPO Annex 3 hereto Connection of stands to power and water supply and any work related to compressed air supply shall be performed only by the specialists of ExpoForum JSC
3. the contract of participation in the exhibition event 8 2 The order for handling operations shall be placed with the manager of PAN BALT Service When placing an order approximate time of its execution putting a car for handling and work completion shall be specified 8 3 The vehicles of organizations that obtained ExpoForum s permission to perform handling operations independently may enter the handling area upon producing their pass issued by the Services Department of ExpoForum JSC 8 4 Transshipment of bulk and packaged goods in violation of existing rules and regulations is made in the last turn in case there is a technical capability 8 5 The priority of placement removal of large sized items is determined by ExpoForum JSC or the Organizer in accordance with the moving in removal schedule and the sequence the stands are constructed in the exhibition areas with a view to ensuring the ability to move materials 8 6 The schedule of arrival departure of the Exhibitors is drawn by ExpoForum JSC or the Organizer who shall send it to ExpoForum JSC not less than 14 calendar days before the exhibition event 8 7 The Exhibitor Organizer shall inform PAN BALT Service of any details of loading unloading operations with large and heavy items their transfer from the vehicle to the stand and the need for special equipment not less than 30 calendar days before the general period of the exhibition event 8 8 The exhibits may be remov
4. JSC till 16 00 of the day when the overtime use of exhibition area starts 5 18 The exhibits and stands shall be installed and dismantled from 9 a m to 8 p m and in the last day of installation and the last day of the exhibition event from 9 a m to 10 p m Any work in other time shall be executed only with the consent of ExpoForum JSC The time of installation dismantling shall be specified in the contract for participation in the exhibition event 5 19 To obtain a permit to carry out installation work in LENEXPO the contractor shall have a letter to obtain a permission for move in with the list of moved in property a list of contractor s staff of involved in the installation of stands exhibition with a staff check roll specifying passport data and a list of the most valuable exhibits an installation operations certificate issued by EF Design 5 20 To obtain permission for installation of exhibits in LENEXPO the Exhibitor Organizer shall have Fire safety documents for exhibits approved by the Commandant s Service of ExpoForum JSC The scope of data to be provided and the approval procedure are set by Rules of Fire Safety During Installation Dismantling of Expositions and Operation of Exhibitions and Events in Pavilions and Outdoor Territory of LENEXPO of ExpoForum JSC Annex 4 A letter to obtain passes with a staff check roll specifying passport data and a list of the most valuable exhibits Passes for vehicl
5. arrival of a fire fighting crew of the territorial body of the State Fire Service of the Ministry of Emergency Situations of Russia inform them of the current situation the design 25 and technological features of the stand and room and provide them with other necessary details Attention Electricity supply in emergency areas facilities and other exhibition halls shall be disconnected by electricians on duty mobile phone 8 921 343 7816 work phone 321 2728 Attention Ventilation and air conditioning system shall be disconnected by servicemen on duty mobile phone 8 921 343 8243 work phone 321 2734 26 Annex 5 ExpoForum JSC Fire Safety Rules for Welding Demonstration in LENEXPO 1 Stand requirements for hot works 1 1 To obtain permission for welding both inside the pavilions and in the outdoor exposition the Exhibitors shall submit Certificate of Technical Readiness of welding equipment and other equipment necessary for welding demonstration approved by the manager of the organization planning to put on a welding demonstration signed and sealed Fire safety occupational safety and labor safety regulations for welders and other people performing welding work approved by the manager of organization signed and sealed Permit to perform hazardous work approved by the manager of the organization performing planning to put on a welding demonstration signed and sealed shall be approved on site by the authori
6. covered by the design documentation and don t have fire safety certificates use of combustible materials not processed by the fire retarding composition for decoration of exhibition stands expositions Installation and operation of electrical equipment with 10 3 4 000 rubles violation of the Electrical Installations Code or the Regulations for Operation of Consumers Electrical Installations use of non standard homemade damaged electrical appliances and electrical fittings placement of tissues paper or other combustible materials on lighting equipment placement of lighting equipment closer than 0 5 m to the combustible materials expositions decorations and sprinkler fire system of goods property construction materials Annex 4 4 000 rubles containers packaging and other materials very close to the walls of the buildings and fire hydrants under the galleries of passages Blockage of approaches to fire hydrants gas and diesel generators and transformer substations as well as placement of containers pallets and boxes with goods property and vehicles on the covers of fire hydrant wells 2 000 rubles 03 200 Reduction of the width of the aisles blockage of evacuation 10 4 3 000 rubles main and emergency exits approaches to the technical facilities fire breaks between the walls of the buildings stands expositions and racks approaches to the fire alarm fire cock cabinets fire extinguishers electri
7. expositions and the participants of the exhibitions events shall know the fire safety rules and observe the established fire regime in the exhibition halls and in the territory LENEXPO 1 5 Any person found guilty in violation of the fire regime shall bear responsibility in accordance with the applicable law of the Russian Federation depending on the nature 21 of the violation and its consequences If the exposition is constructed or designed in violation of the fire safety rules and regulations of the Russian Federation and these Rules the management of ExpoForum JSC as an owner of buildings structures and land plots reserves the right to stop the construction and demand that the respective participant organizer dismantle such exposition stand etc Any matters not covered by these Rules and arising during the installation operation and dismantling of exhibitions shall be settled on site by the organizers of the exhibition with the person responsible for fire safety of ExpoForum JSC II Fire safety measures during installation of expositions and operation of exhibitions 2 1 No later than 14 business days before the beginning of installation the Organizers shall submit the following documents order of appointment of persons responsible for fire safety and electrical safety and lists of briefings for managers participants installers etc against signature all design construction and technical documentation for stands and equi
8. for decoration of the exposition is allowed only after submission of E fire safety certificates declaration of compliance for the materials and equipment to be used agreements and certificates for fire protective treatment of the materials produced from flammable materials and used for decoration of the exposition stand copies of licenses of the State Fire Service of the Ministry of Emergency Situations and the organizations that conducted fire protective treatment as well as fire safety certificates for the fire protective compositions used by them E copies of the documents certifying the qualification of organizations that developed the design documentation and are to install the expositions stands 22 letters of application for move in of equipment and materials 2 4 The stands decorations and exhibition equipment shall be assembled and installed in such way that they may not be close to the columns or block the free passages to fire cock cabinets and primary fire fighting means or exits from the halls and pavilions The width of the aisles shall be at least 3 meters the distance from the building constructions walls columns partitions shall be at least 1 meter the distance from the electric boards sewer pipes storm drains etc fire cock cabinets and fire fighting equipment shall be within at least 1 meter the passages to emergency exits from the halls and office spaces shall be equal to the width of the doorway but
9. in accordance with the established exhibition event schedule the exhibitors comply with the rules effective in LENEXPO and the visitors and participants leave the exhibition space and premises no later than 30 minutes after the end of the exhibition event 7 4 The exhibition pavilions are closed sealed and passed to security from 18 30 till 09 00 unless otherwise stipulated in the contract of participation in the exhibition event People are not allowed to stay in the sealed halls 7 5 Should any receptions cocktails concerts etc be held in the exhibition pavilions after the end of the exhibition event the Exhibitor Organizer shall subject to ExpoForum JSC approval take extra measures to ensure the safety of property and exhibits 7 6 Security companies may operate in LENEXPO only with the written consent 10 of ExpoForum JSC The security companies that do not comply with the effective internal rules of LENEXPO are not admitted to its territory 7 7 Parking in the territory of LENXPO during the exhibitions events is allowed in accordance with the passes unless otherwise specified in the other documents of ExpoForum JSC Vehicles cannot stay in the territory of LENEXPO from 8 00 p m to 08 00 a m without permission 8 Handling operations 8 1 Handling and lifting operations in LENEXPO during installation dismantling shall be performed by PAN BALT Service from 09 00 a m to 8 00 p m unless otherwise specified in
10. not less than 1 5 meters It is prohibited to install any turnstiles and doorsteps in entrances and exits 2 5 All the private stands and each space built including the second floors shall have 8 liter carbon dioxide fire extinguishers or powder fire extinguishers and the relevant documents in accordance with the fire safety requirements 2 6 Only fire resistant and nonflammable materials shall be used for construction and design of exhibition stands in the pavilions Rugs runners and other floor coverings shall be securely attached to the floor around the perimeter and at the joints DT All the places where expositions and exhibition stands are located shall always be kept clean On the exhibition stands places of the expositions it is prohibited to use gas equipment including gas cylinders and open flame for cooking store construction materials including construction waste in the passages and or aisles behind the stand mount equipment and use materials not specified in the design documentation arrange create storages workshops warehouses of advertizing materials and official goods E deliver and install high pressure vessels without written permission of ExpoForum JSC use drapery made of flammable materials that can not be treated with fire retarding composition E use fuel based paints for painting the stands store and use highly inflammable liquids inflammable liquids and containers with inflammable gas
11. special adhesive tape Used tapes should not leave traces on the floor after removal Flooring in the passages is laid by the General Developer 5 15 Handling assembling and dismantling operations that involve lifting devices shall be performed by PAN BALT Service Ltd hereinafter PAN BALT Service only The use of motorized vehicles including vehicles equipped with hoisting devices and personnel of other organizations is prohibited The vehicles intended to be used by the contractors and the Exhibitors Organizers for handling operations are not allowed to enter the exhibition halls 5 16 Storage of building materials and structures during installation dismantling is only allowed within the exhibition area assigned for development Blocking passages between the stands is not allowed 5 17 The Exhibitor Organizer can use the exhibition areas before or after the general period of the exhibition event with the consent of ExpoForum JSC on the terms of overtime use specified in the Service Fees unless otherwise provided by the exhibition event contract or additional agreements In this case the construction and assembly operations must be performed during the period stipulated by the exhibition event contract No construction assembly decoration or design operations may be performed in the exhibition event opening day 8 The construction period shall be extended in due course in the Sales Coordination Department of ExpoForum
12. spotlights that are not structurally adapted for attachment to the exhibition facilities 20 Annex 4 ExpoForum JSC Rules of Fire Safety During Installation Dismantling of Expositions and Operation of Exhibitions and Events in Pavilions and Outdoor Territory of LENEXPO I General Provisions 1 1 These Rules are developed on the basis of the Federal Law No 69 FZ On Fire Safety dated December 21 1994 Federal law No 123 FZ Fire Safety Technical Regulations dated July 22 2008 and the Fire Safety Regulations of the Russian Federation Fire Safety Regulations 01 03 The Rules determine the main fire safety measures in the exhibition halls of the pavilions and on the outside grounds of LENEXPO in accordance with the requirements of GOST All Union State Standard 12 1 004 91 Fire safety General Requirements These Rules also prescribe the measures to be taken in order to ensure the safety of people preserve the material assets and create conditions for successful fire suppression These Rules are binding upon all the employees of ExpoForum JSC the employees of tenants and other people within the territory of LENEXPO 1 2 The responsibility and control of compliance with fire safety rules during installation dismantling of exposition equipment stands and operation of exhibition and other events rest with the managers and authorized representatives of organizers contractors and participants of the events held in the leased area o
13. 0 of rental payment for the exhibition area occupied by the stand will be charged 5 5 Drilling floor columns walls paving slabs asphalt pavement on the sidewalks and open grounds of LENEXPO during the construction of stands and other structures is allowed only with the written consent of ExpoForum JSC When the installation operations are performed at the height of 5 meters from the floor level the safety requirements set out in the Standard Labor Safety Regulations for Steeplejacks TOI RO 055 2003 shall be observed 5 6 When several third party contractors work on the same stand each of them shall submit the design documents for its scope of work for EF Design s approval During installation dismantling EF Design shall monitor compliance with the current rules and regulations for installation and dismantling both for the stand itself and for its design The company installing dismantling the stand bears responsibility for any failures to comply with the safety regulations for installation and dismantling of the stand During the exhibition the responsibility for any failure to comply with the safety regulations for stand operation is born by the Exhibitor The representatives of ExpoForum JSC and EF Design shall exercise the general control of compliance with the effective construction standards and regulations of LENEXPO and the safety and security regulations of the Russian Federation and Saint Petersburg and accept any work
14. APPROVED BY General Director of ExpoForum JSC A S Erkulov April 02 2012 ExpoForum JSC General conditions of participation in exhibitions and events held in Lenexpo Exhibition complex Effective from April 02 2012 Saint Petersburg Table of Contents G neral isisisi is cassecbceSea a istie a ta canstatwedea sete cdesnesdecco cate dassbelacdestetessbesaccbedecessdeedsesde 3 Registration of participation cccscccssscccsssscssssccssssccssssccssssccssssscssssssssssssssssssossee J R gistration TOG cssussiec cesses svccosssence senaescvesevovesesssenaceueseesenszavenuas vebedsoonsevensszivenessvansesennes A Exhibition AV CAs vinss de ceseskssavcniisaspuctesuie tues dushsoddsapstviekasvessiezssedunbusselissbotubbusivesberssetentasin A Services and settlements o sesssesoossesssesooesosssesoossoessessocsocssessossocesessossoossessossoossosssess D Installation dismantling and design of stands sessscsssesssccssocesooesoosesocessocssocesooe 7 Cleaning of exhibition areas esssesssesssecesocesocesoocesoeessecesocesocesoosesoessoecssocssocsssosessees LI Period of CVE siissecisscissveiiven sadessivaddousececbsxsssaelnsvkseussenss iexssvasheassseadbunsisatiadivebininerasbousin LE Handling operations s Acgaisiisessetaisss has ares ou ORO ee HU ean LO Adyertizing SCLVICES sie ccssicevscesessonecssenenvesevvosinszconsnosesnvsdennedeccestsveessetdeveeveassucsesseenesoounes LS SS 0e No bad 10 Fire safety
15. Connected electrical cables and water air and sewage hoses shall be covered with safety cable conduits or protective rubber bridges 5 11 Any additional lighting at the standard stands or any mobile stands including those having their own electrical circuits shall be approved by the General Contractor The elements of non standard stands and interior design that are not exhibits may be installed within the standard modular structures independent completion of a standard stand by the Exhibitor or a contractor engaged for this purpose with the consent of the General Developer after passing control of design documents for the proposed works 5 12 The exclusive stands shall be constructed from high readiness elements pre assembled and painted on contractor s premises It is prohibited to use such construction materials as plasterboard gypsum board drywall etc for stand It is allowed only to join prefabricated elements seal and paint joints in the exhibition halls with the passages being previously covered with protection film It is strictly prohibited to use stationary circular saws surface grinding machines without dust extraction open flame or welding It Attaching stand elements to walls or floors is not allowed 5 13 Silica glass shall not be used at the height of more than 1 8 m from the floor to the top edge of the glass installed A special type of glass triplex can be used at this height 5 14 Flooring can be attached with
16. Department of ExpoForum JSC Payment shall be made by the advertiser 9 2 Advertizing exhibition centers or exhibitions held outside LENEXPO is not allowed in LENEXPO without the consent of ExpoForum JSC 9 3 No advertizing is allowed within the area used by the Exhibitor Organizer unless the advertized goods and services are relevant to the exhibition event 9 4 Advertizing media shall mean any advertizing and information products such as banners flags stickers posters plasma screens etc The structures advertizing media etc of exhibition event participant shall include any objects that contain advertizing and or reference information intended to draw attention to the exhibition event participant installations cars stands mobile stands showcases etc 9 5 Installation work shall mean single placement of advertizing media 9 6 Online advertizing and selection of exact location for outdoor advertizing and advertizing inside the pavilions shall be approved by the Advertizing Department of ExpoForum JSC 9 7 Installation of advertizing vehicles including mobile billboards shall be approved by the Advertizing Department of ExpoForum JSC in writing 9 8 The exhibition event participants shall provide the accessories required for mounting advertizing structures aeronautical tethered items or advertizing media and the necessary fittings for suspension of advertizing media to the ceiling trusses or overlaps along with re
17. Exhibition complex hereinafter the General Conditions of Participation include general information on requirements for participants hereinafter the Exhibitors collective organizers hereinafter the Organizers and contractors of exhibitions and events held in LENEXPO Complex of ExpoForum JSC hereinafter LENEXPO on the form and scope of information to be provided by them and on the manner and timeframe for certain actions to be carried out at the preparation stage and during an exhibition event Event congresses forums conferences symposia seminars fairs competitions corporate events music and other festivals and other non exhibition events The terms and definitions used in these General Conditions of Participation are established in accordance with the national standard of the Russian Federation GOST R 53103 2008 Exhibition and Fair Activities Terms and Definitions The documents regulating the exhibitions events held in the territory of LENEXPO Complex are mandatory for those who have entered into any civil law contracts with ExpoForum JSC The exhibition event management and or the Service Provision Department of ExpoForum JSC shall monitor compliance with requirements contained therein Information on times conditions and location of exhibitions events as well as regulations subject book of services service order forms contracts for services contact phone numbers and addresses of
18. a special bay stand in the upright position and fixed with a chain or a loop 3 2 7 Do not place cylinders nearby heaters fire etc 3 2 8 Protect cylinders against impacts pushes and contacts with conducting parts electric cables or pipelines 3 2 9 Use only special trolleys and stretchers to move cylinders 3 2 10 Open cylinder valves manually or with a special key 3 3 Labor safety requirements during work 3 3 1 When a welder experiences the current the work shall be stopped immediately 3 3 2 Do not install welding cable together with gas hoses or pipes under pressure 3 3 3 Do not leave welding electrode holders and welding blowpipes under pressure without supervision 3 3 4 Always disconnect power supply sources or welding equipment from supply mains before moving them 3 3 5 Do not use welding equipment and power supply sources with open live parts removed protective shields cover plates etc 3 3 6 Collect electrode stubs into special boxes or cases 3 3 7 In case of supply interruption switch off welding equipment immediately In case of sudden blackout do not move in the darkness until emergency lights turn on 3 3 8 In case of fire extinguish the electric wires with carbon dioxide and powder fire extinguishers and the burning oils and other liquids with sand 3 3 9 In case of electric shock disengage the victim from the electric current Do not touch the naked parts of the body of the victim or metal o
19. achine tools exhibited and auxiliary equipment and provide a list of materials used for the exhibition Should any heavy equipment over 1 t be exhibited the Exhibitor shall specify its dimensions and weight 4 4 The services are provided subject to receipt of money to the account or in cash by ExpoForum JSC After the services are provided and before the exhibition event is dismantled completely an authorized representative of the technical administration of ExpoForum JSC and an authorized representative of the Exhibitor Organizer shall sign the Certificate of Completion 4 5 Should the Exhibitor cancel the requested services it shall reimburse the amount of costs actually incurred by ExpoForum JSC for registration and provision of these services and in case of cancellation of requested staff pay a penalty in the amount of one day rate 4 6 Before the end of dismantling operations the Exhibitor must return against a Certificate 5 all the equipment leased from ExpoForum JSC in good working condition and in case of any loss or damage pay the full value of such equipment If there is no signed certificate evidencing the return of equipment to the representative of ExpoForum JSC or Certificate of Completion the Exhibitor Organizer is not allowed to remove property from the exhibition event area 4 7 Final payments for participation in the exhibition event shall be made on the basis of invoices issued by ExpoForum JSC in a
20. als and unburned elements of fireworks being removed Then the room shall be ventilated using ventilation systems 2 11 The organizer of the event shall obtain ExpoForum s permit to perform any kinds of fire welding or other hot work in the places of expositions stands 2 12 When using escape routes and exits it is prohibited to block escape routes and exits passages corridors lobbies galleries elevator lobbies staircase landings flights of steps doors escape hatches etc accesses to fire cock cabinets emergency fire fighting equipment alarms and electric boards with any materials goods equipment garbage and other things or block the doors of escape exits in any way fix self closing doors of staircases corridors lobbies and vestibules in the open position or remove them 2 13 Smoking in the exhibition halls or exposition area site is strictly prohibited and shall be allowed only in specially designated and equipped places 24 2 14 Transportation crates packaging and other materials and equipment not to be further used shall be taken out of the pavilions and kept in the storage room or specially designated area place while construction waste shall be immediately put in the contractor s vehicle container and taken away 2 15 The exhibition stands shall be inspected every day after the end of opening hours by the responsible officials of the exhibitor and be closed only after disconnection of all electrical
21. and lines coming from the board the full list of electric power and lighting equipment as well as the voltage and capacity of connected loads 4 Each stand shall be equipped with an electric board with ground fault interrupter and protection devices that correspond to the calculated loads separately for the lighting network and for the equipment that requires twenty four hour supply of the electricity refrigerators fax machines etc the most equally distributed between the phases and the enclosed scheme of the loads connected 5 Light switches and switches of other electrical equipment of the stand shall be located outside the locked premises Free access shall be provided to the input electrical distribution equipment 6 The neutral and grounding buses shall be isolated from each other without bridges in the electrical board of the stand The neutral bus shall be isolated from the body The metal constructions of the exhibition stands shall be visibly grounded from the electric board body Single phase wiring lines shall be made three wired with copper conductors 7 It is prohibited to perform electrical work using spiraling and terminal buses unsecured connections All the connections of electrical wires shall be made at electrical connectors 8 Electrical lighting devices mounted on the stand structure and hanging elements shall have securing strap with metallic slings ropes 9 The contractor shall use the outlets available in the
22. and their packages 2 use pipelines of fire extinguishing installations to hang or attach any equipment advertizing materials etc connect equipment and devices to feed pipelines of fire extinguishing installations lay electrical cables of pipelines in the passages without cable trunking 2 disturb sprinkle systems of fire extinguishing installations use internal fire cocks installed on the sprinkler network for the purposes other than fighting fire 23 overload close fire cocks and approaches to them with any equipment stands etc or cover the operating zones of fire warning detectors with banners posters decorations curtains etc use diffusers made of organic glass polystyrene and other inflammable materials in lamps turn off the light completely in the exhibition halls during the exhibitions events install additional electric loads not specified in the approved circuit diagram leave unattended the equipment and devices connected to the electric grid use damaged sockets switches cables and wires other broken electrical equipment as well as boilers and heaters with open heating elements or spirals install illumination lamps spotlights searchlights and electrical lamps closer than 0 5 meters to exhibition equipment stands decorations draperies and sprinklers of fire sprinkle system cover bulbs and lamps with paper fabric and other inflammable materials or use lamps without caps diffusers
23. appliances office equipment and lighting of the stand III Maintenance procedure for roads territories and pavilions 3 1 The exhibition halls and pavilions shall be always kept clean the stands shall be free from waste and containers It is strictly prohibited to leave garbage or waste bins on the stands after the end of exhibition opening hours Any combustible rubbish oily cleaning cloth or disposable containers shall be stored outside the buildings in the specially designated place in fireproof containers not closer than 15 meters from the buildings and exhibition pavilions Lighting a fire or burning waste and containers in the territory of LENEXPO is prohibited 3 2 Any doors passages and driveways to the buildings and structures of the pavilions outdoor fire evacuation stairs fire hydrants and fire pier shall always be kept free for fire engineering and be in good working condition They also shall be kept free of snow and ice in winter It is prohibited to park any vehicles on top of fire hydrant wells or near the exterior doors installation gates and emergency stairs Any temporary structures tents booths kiosks pavilions containers expositions etc shall be located at the distance of at least 15 meters from the buildings including exhibition pavilions IV Operation procedure in case of fire 4 1 Upon detecting a fire setting on fire or any signs of burning smoke smell of burning high temperature etc an employee of Exp
24. appropriate departments and services are issued separately They constitute an integral part of the conditions of participation for each particular exhibition and are posted on the website www expoforum ru or www lenexpo ru 1 Registration of participation 1 1 The Exhibitor Organizer who wishes to participate in the exhibition event held by ExpoForum JSC shall send an application form and any other documents necessary for registration of participation in the exhibition event with authorized signatures and seals to ExpoForum JSC by post and or e mail no later than 30 calendar days before the starting date of installation works unless otherwise specified in the conditions of participation in a particular exhibition event The list of required documents is defined in each case by conditions of participation and or the contract for participation in a particular exhibition event These documents shall be submitted in original or electronically scanned original with authorized signatures and seal or sent by fax subject to further submission of original documents Exhibits should correspond to the subject of the exhibition event When submitted the application is subject to mandatory registration by the Sales Coordination Department of ExpoForum JSC 1 2 Within 10 ten business days after receipt of the application ExpoForum JSC and the Exhibitor shall sign a contract for participation in the exhibition event as a rule no later t
25. bjects 3 3 10 Work finished turn off ventilation Cut off gas supply from cylinders and pipes Roll welding wires and hoses and put them in the designated place 4 Main requirements during welding 4 1 Do not start welding when equipment is out of order 4 2 Do not use clothes and gloves with the traces of oil grease or other highly inflammable 30 liquids and inflammable liquids 4 3 Do not allow people having no qualification certificate and a fire safety ticket to work 4 4 Do not smoke Do not use open flame or sparkling tools 4 5 Do not store spare gas cylinders together with oxygen and inflammable gas cylinders 4 6 Do not use wires without insulation or with damaged insulation Do not use non standard cutouts 4 7 Do not use metal structures communications or technological equipment as a reverse conductor Do not store spare cylinders on the stand behind the stand in the utility office rooms of the stand or other places in the pavilion 4 8 Do not carry cylinders on shoulders or in hands 4 9 Do not store or transport gas cylinders without screwed protecting caps 4 10 Do not weld freshly painted structures or products 4 11 Do not weld if filter ventilation equipment other technological appliances or welding apparatuses are out of order or if electrical wires get in contact with compressed gas cylinders or if the procedure specified in these Rules is not observed Responsible for welding V N Smirmmov Re
26. c boards and other technological equipment with different goods equipment property containers packages and other devices that hinder evacuation of people 6 Smoking at the workplace in the exhibition or sales area 10 within the territory of stand or exposition in the administrative residential industrial technical or storage areas and in any other places not designated for this services or the fire control departments with violation of the fire safety rules Use of spark producing tools and open flame in the Annex 4 5 000 rubles buildings structures and exhibition pavilions 7 500 rubles demonstration of exhibits and goods with the use of open flame displaying fireworks fire shows or pyrotechnical special effects without the approval of fire control departments Use and storage of flammable liquids combustible liquids and combustible gases filling exhibition vehicles with fuel and draining the fuel parking vehicles with open reservoir tap or fuel and oil leaks charging batteries directly at the exhibition vehicle The violations of the fire safety rules listed in paragraph 1 Annex 4 Compensation for damage which resulted in the fire setting on fire that caused 45 000 rubles damage to the property of ExpoForum JSC The violations of the fire safety rules listed in paragraph 1 Annex 4 The amount of penalty which resulted in the fire setting on fire that didn t cause increases by 100 damage to the p
27. ccordance with bilateral certificates signed by ExpoForum JSC and the Exhibitor Organizer Any arrears in payments for participation of the Exhibitor Organizer in the exhibition event are due within 10 days after the end of the exhibition event Any amounts that remain after the Exhibitor Organizer has paid all the invoices shall be refunded to the Exhibitor s Organizer s account specified in the contract 4 8 All types of communications and audio visual services in the exhibition complex are provided exclusively by ExpoForum JSC at the rates specified in the List of Services The Organizer shall be entitled to set its rates for communication services The Exhibitors Organizers are not allowed to connect a PBX or other equipment to the communication lines without the consent of relevant technical services of ExpoForum JSC lay cable communication lines inside the exhibition pavilions using its own efforts and resources connect telecommunications equipment to the provided communication lines to render services to the third parties use their own equipment and personnel as well as involve any third party organizations for audiovisual services in the exhibition area without the written consent of ExpoForum JSC use their own equipment and personnel as well as involve any third party organizations for audiovisual support of lectures in the conference halls broadcast without permission as well as bring and use radio ele
28. ctronic equipment and high frequency systems and exhibits without the prior written consent of ExpoForum JSC exceed the volume level of 75 dB with equipment operating on the stand which borders on the adjacent or opposite stands of other participants and within 5 meters in case of open grounds Violation of this paragraph shall entail the penalties specified in Annex 2 In case of cancellation of request for audio and video services less than 24 hours and telecommunication services less than 72 hours before the exhibition event opening the Exhibitor Organizer will be charged at the rate of 20 of the total cost of requested services and in case of cancellation of request for telecommunications services in less than 48 hours before the exhibition event opening 50 4 9 ExpoForum JSC provides services for business programs workshops conferences seminars presentations etc in accordance with the List of Services 4 10 Catering during the exhibition event banquets receptions and business dinners in LENEXPO are organized by KARAMEL Catering Ltd The requests are made directly to the Sales Coordination Department of ExpoForum JSC 5 Installation dismantling and design of stands 5 1 ExpoForum JSC assigns the functions of general contractor to ExpoForum Design Limited hereinafter EF Design which shall be in charge of installation dismantling and design of both standard and non standard exclusive stands 6 Insta
29. d only upon producing a permit of state agencies to use this type of equipment and raise aeronautical equipment The representatives of operating company shall be present during the operation of aeronautical and tethered 12 equipment At night time and or under adverse weather conditions the aeronautical and tethered equipment shall be lowered and fastened securely to the ground 9 13 The exhibition event participant is not allowed to hold any promotional campaigns or distribute any printed advertisement and or finished products outside the used exhibition area unless it has obtained the approval of the Guest Exhibition Department and the Sales Department of ExpoForum JSC and paid the fee required in accordance with the List of Services The distributors shall not interfere with the exhibition event and the operation of the exhibition complex 9 14 The technical advertizing media the effect of which extends beyond the used exhibition area as well as the performances and show programs shall be approved by the Advertizing Department of ExpoForum JSC The lotteries and other promotional campaigns that require the presence of exhibition event participants and visitors in a particular place and time are not allowed without permission 9 15 Advertizing contrary to the Russian laws cannot be placed advertizing campaigns held in violation of the rules shall be terminated by decision of the management of ExpoForum JSC 9 16 The exhibition event
30. ds may be not less than one meter 10 5 In order to prevent the violation of fire safety rules and regulations for exhibitions and installation and dismantling operations the Exhibitor Organizer shall comply with LENEXPO s requirements arising from the current rules ensure fire protection of exhibits and other property on the stand 10 6 Smoking in the exhibition pavilions or stands is strictly prohibited 11 Liability and insurance 11 1 ExpoForum JSC shall be liable for any of the following cases any loss and or damage to the exhibits or other property of the Exhibitor Organizer contractor their agents or persons involved by the Exhibitor Organizer If necessary the Exhibitor Organizer may request security services for its stand for an extra fee any losses incurred in result of fire natural disasters and other hazards any damage caused to its employees agents or other people hired or engaged by the Exhibitor Organizer and their property 11 2 The Exhibitor Organizer shall insure its liability for damage to life health and property of the third parties for the entire installation dismantling and exhibition event period 11 3 The persons engaged in the construction and equipping of exhibition stands and offices shall insure their liability for damage to life health and property of the third parties for the entire installation dismantling and exhibition event period 12 Area reduction Refusal to par
31. ds of other participants on the open grounds within radius of 5 m 5 13 5 13 No 1 20 000 rubles 30 000 rubles or withdrawal of Performing installation operations on the basis of the design documents not approved in the prescribed procedure accreditation for a period of up to 1 year In case of repeated violation the accreditation may be withdrawn for an Violation of the rules of storage of construction materials 5 17 1 500 rubles and structures E Painting construction structures in non designated areas 2 000 rubles ae Use of manual tools not equipped with a vacuum cleaner Pd 3 000 rubles Using open flame or performing welding operations in non 5 13 3 000 rubles designated areas 7 Use of adhesive tapes that dirty the floor or other structures 5 15 2 000 rubles they are attached to Violation of the rules of assembly work at the height of 5 6 2 000 rubles over 5 meters Bulky waste left by the contractor on the site of stand 5 9 2 000 rubles dismantling 10 Parking vehicles in the territory of LENEXPO from 20 00 7 7 2 000 rubles till 08 00 with no special permission Use of not permitted types of hand trucks for transportation ee 1 000 rubles of cargo 12 Exceeding the standards of allowable 9 14 SNIP 5 000 rubles or referring i Constructio the case to the law n Rules and enforcement authorities Regulations Move in installation and use of equipment and materials 10 2 10 000 rubles that are not
32. e halls stands are to be kept tidy and cleaned by the Exhibitors cost of general lighting heating ventilation of indoor exhibition areas and general lighting of open exhibition event grounds cost of general security of the exhibition area and exhibition pavilions access control cost of passes issued by ExpoForum JSC to the representatives of the Exhibitor according to the lists provided by the Exhibitor with 1 pass being given for every 6 square meters The pass is made for a particular person with specification of name patronymic and surname 4 It is prohibited to transfer the pass to another person Additional passes are available for an extra fee 3 5 The minimum leased exhibition area the Organizer of the exhibition event is provided with the whole exhibition pavilion the Exhibitor 6 sq meters Each incomplete square meter shall be deemed complete 3 6 The Exhibitor Organizer may use the leased area only in accordance with the objectives and theme of the exhibition event The Exhibitor Organizer is not allowed to sublease the leased area without the prior written consent of ExpoForum JSC 3 7 The Exhibitor Organizer shall accept the exhibition area at least 24 hours before the exhibition event opening and deliver it upon dismantling against a certificate of acceptance signed by the authorized representatives of the Exhibitor Organizer and ExpoForum JSC The Exhibitor Organizer shall not leav
33. e number indicated above as well as a box with sand capacity up to 10 kg a shovel and a bucket with water shall be kept neat the welding table 2 6 Wires connected to a welding apparatus distribution boards and other equipment as well as welding points shall be selected in accordance with the cuts and power consumption They shall be safely isolated and protected from high temperatures and mechanical damage in the necessary areas 2 7 Power shall be supplied to the welding apparatus through the automatic cutoff devices to prevent short circuits or heat overloads The apparatus shall be connected to power supply by the electrical engineers of ExpoForum JSC in accordance with the effective Regulations for Operation of Consumers Electrical Installations with regard for power consumption of the welding apparatus 2 8 The electrodes used during welding shall be factory made and comply with the nominal welding current When replacing the electrodes put their remains stubs into special metal boxes 2 9 Any metal parts bodies of electrical welding equipment power supply that are not under voltage as well as the samples and structures to be welded shall be grounded for the whole welding period 2 10 It is prohibited to use grounding network wires sanitary engineering network pipes water pipes gas pipes etc metal structures of buildings or technological equipment as a return conductor 2 11 The elements of welding apparatus and po
34. e the exhibition event before its official end The exhibition areas ordered by the Exhibitor Organizer and not occupied 12 hours before the exhibition event opening shall be deemed vacant and ExpoForum JSC shall be entitled to dispose of them at its own discretion In this case the amount received for the leased area shall not be refundable to the Exhibitor Organizer 4 Services and settlements 4 1 Upon the request and at the expense of the Exhibitor Organizer ExpoForum JSC provides the services specified in the List of Services Provided by ExpoForum JSC and Service Fees for Events in LENEXPO hereinafter the List of Services which is an integral part of the General Conditions of Participation ExpoForum JSC reserves the right to change the fees for certain services 4 2 The service requests are processed by the Sales Coordination Department of ExpoForum JSC 4 3 The Exhibitor Organizer shall submit the service requests to ExpoForum JSC no later than 15 business days before the fixed starting date of installation unless otherwise stipulated in the conditions of participation in a particular exhibition event When requesting the services electrical plumbing and other engineering operations the Exhibitor Organizer shall submit for approval of ExpoForum JSC the layouts of exhibition stands with specification of power and lighting equipment the background data and specifications of each piece of equipment machinery m
35. ed in the last day of the exhibition event with the consent of ExpoForum JSC 8 9 The participants of exhibition event are allowed to use their own hand trucks equipped with wheels covered with polyurethane or white rubber in the exhibition halls The hand trucks shall be brought to the exhibition hall through the installation gate only Bringing hand trucks to any other rooms without permission of the hall manager is not allowed 9 Advertizing services 9 1 An official catalog of exhibition event participants is to be published by the opening day of the exhibition event Placing information in the catalog is mandatory In case of failure to submit such information ExpoForum JSC shall be entitled to use any available information to be published in the catalog without the consent of the Exhibitor Organizer The catalog shall be published in both the Russian and English languages The volume of publication shall be 500 characters in each language The materials for the official catalog shall be received by mail fax or 11 e mail 20 days before the start of installation works Any organization which does not take part in the exhibition event may place its advertisement in the official catalog The advertizing text shall be received by ExpoForum JSC 20 days before the start of installation works The organizer of guest event shall issue the official catalog on its own or within the contract with the Advertizing and Information Service
36. es move in permissions for the installation and dismantling period shall be issued by the Service Office 5 21 The Exhibitor Organizer and contractors may park their vehicles in LENEXPO during installation dismantling period as follows for passenger cars no more than 1 hour for trucks no more than 2 hours 5 22 The Exhibitor Organizer or its contractor may start dismantling exhibits and decoration elements only after the exhibition event is closed and shall finish dismantling operations including work on bringing the leased exhibition area into initial condition and removal of property used in the exhibition within the terms specified in the contract After the end of the exhibition event all the assemblies elements and components of the stand including timber that do not belong to ExpoForum JSC and or EF Design shall be removed by the Exhibitor Organizer or its contractor using its own efforts or should the Exhibitor so wish by ExpoForum JSC at the expense of the Exhibitor If the Participant Organizer or its contractor failed to complete the dismantling operations in time ExpoForum JSC shall vacate the exhibition area from the property including exhibits used by the Exhibitor Organizer during the exhibition event at the expense of the Exhibitor Organizer In this case ExpoForum JSC shall bear no responsibility for any damage which may be caused during transportation and shall charge the Exhibitor Organize
37. exhibition halls to connect the necessary tools during the installation and dismantling period Using these outlets during the exhibition event is not allowed 10 Stands shall be connected as and when completed Before connecting the electrical equipment of a stand EF Design the General Contractor shall check the readiness of electrical equipment for connection For this purpose the following aspects are checked e conformity of the parameters of electrical equipment of the stand to the parameters that were submitted earlier in the electrical circuit scheme and power supply schematic diagram e conformity of the electrical equipment of the stand to the Electrical Installation Code the Regulations for Operation of Consumers Electrical Installations the Industrial Safety Standards and the Labor Safety Regulations e the experts of the electric laboratory of EF Design also take control measurements of the electric circuit diagram parameters with a Report of Measurements being drawn up 19 Following the check of electrical equipment readiness EF Design decides on connection or non connection of the stand to the electrical installations Before connection the Certificate of Delimitation of the Balance Participation of Networks and Operational Responsibilities of the Parties shall be signed The electrical equipment of the stand shall be connected only by the electrical engineering personnel of ExpoForum JSC 11 The contractor shall sub
38. han 20 days prior to the installation operations where it is possible to provide an exhibition place for the Exhibitor 1 3 Collective participation in exhibitions events held by ExpoForum JSC and organization of guest exhibitions events by a collective organizer in LENEXPO Complex is allowed In this case the Organizer and ExpoForum JSC shall sign a contract consistent with these General Conditions of Participation The Organizer is not allowed to transfer its rights and responsibilities for organization of collective participation to the third party 1 4 The dates of installation operation and dismantling of the exhibition event deadline for applications space rental rates and registration fee for each exhibition event are set by ExpoForum JSC and published in the official information materials of ExpoForum JSC including electronic media The data contained in the information materials are not final and may be changed by ExpoForum JSC 1 5 When holding an exhibition event the time of installation and dismantling is specified in the contracts for participation in this exhibition event 2 Registration fee 2 1 The Exhibitor shall pay the registration fee in the amount fixed by ExpoForum JSC for a particular exhibition event In case of refusal to participate in the exhibition event the registration fee shall not be refunded 2 2 The Organizer of the exhibition event shall not pay the registration fee 3 Exhibi
39. incorporated in the design of a lamp clean stands and rooms using gasoline or other highly inflammable liquids and combustible fluids fill the exhibition vehicles with fuel and drain the fuel from them keep them with fuel tanks open or have any leakages of fuel and oil charge batteries straight in the vehicles park vehicles for transportation of highly inflammable liquids combustible fluids and gases in the halls 2 8 It is necessary to install electrical switches and protective equipment outside any closed premises The free access shall be provided to the electric distribution input devices 2 9 When expositions stands pavilions tents are located on the open grounds sites the organizers of events shall equip them with emergency fire fighting equipment in the number specified in Annex 3 to the Fire Safety Regulations of the Russian Federation 2 10 The use of open flame torches candles chandeliers etc or the demonstration of exhibits in action using open flame shooting fireworks other pyrotechnic and smoke visual effects is allowed only in the exceptional cases and only outside the pavilions with the written consent of the person responsible for fire safety within LENEXPO of ExpoForum JSC and in the presence of an authorized representative of ExpoForum JSC After the end of an event a thorough inspection of the place where any special effects were set off shall be carried out with smoldering remnants of materi
40. levant certificates of quality and compliance Security of fixtures for advertizing structures and used equipment is ensured by the customer who ordered to place them The Exhibitor shall be responsible for the quality of its own structures advertizing media and fixtures 9 9 The advertizing materials banners on the facade and in the registration halls media for boards and roller structures shall be manufactured and the advertizing media shall be installed on or dismantled from the structures belonging to ExpoForum JSC by the Services Department of ExpoForum JSC only 9 10 The ready made advertizing media of the exhibition event participant may be accepted only if they are prepared in compliance with the specifications given by the Services Department of ExpoForum JSC The ready made advertizing media of the exhibition event participant shall be presented for installation at least 5 days before the order execution date The Services Department of ExpoForum JSC shall not place any ready made advertizing media of the exhibition event participant if they do not meet prescribed technical requirements 9 11 Balloons released indoors should be filled with helium and should not have any special treatment for long term use Documents confirming the absence of this type of treatment must be attached 9 12 Aeronautical and tethered equipment balloons airships pneumatic figures etc used by the exhibition event participant may be installe
41. llation dismantling and design of standard stands shall be carried out by EF Design only The Exhibitors Organizers may install dismantle and perform other engineering and design operations or involve the third parties contracts for only for non standard and exclusive exhibition stands with the written consent of EF Design 5 2 Any third party contractors are admitted to the exhibition area within the timeframe set by the Organizer only after EF Design checks the compliance of their design documents for stands with the rules and requirements effective in the territory of LENEXPO The contractors who failed to pass the control of design documents for stands are not admitted to the exhibition area 5 3 The list of documents to be checked the procedure and cost of such control are determined in the Regulations for Technical Control on LENEXPO Grounds www expoforum design ru developed on the basis of the requirements and rules effective in LENEXPO and on the regulations of the Russian Federation 5 4 All the stands shall be installed within the boundaries of the exhibition area assigned to the Exhibitor Organizer Installation construction of stands shall be approved by EF Design after checking the technical documents of contractor The maximum permissible height of stands including additional structures is 6 0 meters if the pavilion allows for it see Annex hereto In the case of construction of a two storey stand an extra fee of 5
42. mit the Protocol of Insulation Resistance Measurement with regard to the entrance cable of each stand The brand and cut of the cable shall comply with the information indicated in the Protocol In case of failure to submit the Protocol twenty four hours before the opening day of an exhibition the stand shall not be connected to the network In this and all the other cases the measurements shall be performed by EF Design against payment The Protocols of Insulation Resistance Measurement shall be valid for one exhibition only 12 In the places of public passages out of the territory of the stand as well as in the places where mechanical damage of the cable is possible the cable shall be covered with a hard electrotechnical tray or bridging board 13 If the contractor fails to comply with the applicable Electrical Installation Code the Regulations for Operation of Consumers Electrical Installations the Industrial Safety Regulations and the Labor Safety Rules in the course of the electrical installation work EF Design shall be entitled to prohibit electrical installation work with a relevant Notification being drawn up 14 The electricity consumer at the exhibitions is not allowed without the approval of EF Design to connect any additional loads energy intensive consumers not indicated in the application kettles microwaves and others to the input equipment and to install or attach to the exhibition equipment of EF Design its own lamps or
43. n the premises and in the territory as well as with the directors experts of exhibition projects engineers experts services and departments of ExpoForum JSC Each employee of ExpoForum JSC the employees of tenants and other people who are in the territory of LENEXPO shall know and fulfill the requirements of these Rules and the Fire Safety Regulations of the Russian Federation 1 3 The officials responsible for fire safety shall 1 3 1 Ensure compliance with the fire safety rules and prevent smoking in the work areas and within the territory of expositions 1 3 2 Upon detecting any faults in operation of the utility networks that may lead to fire setting of fire take immediate measures to stop operation of the networks facilities and equipment and call the qualified experts of ExpoForum JSC to eliminate the faults discovered 1 3 3 Arrange and supervise continuous cleaning of stands passages and expositions disconnection of lighting network computers and copy machines till the end of work 1 3 4 Not allow the use of primary fire extinguishing means or fire fighting equipment for the household and other purposes not related to fire extinguishing 1 3 5 Timely fulfill all the fire prevention activities at the request of the authorized fire safety personnel of ExpoForum JSC 1 3 6 Before starting the installation of the exhibition stands expositions carry out target fire drill against signature 1 4 The builders of stands
44. ng If construction and installation of exhibits are not completed by the time provided for by the contract of participation in the exhibition event the contractor or the Exhibitor Organizer shall remove the garbage from the stand and adjacent passages between the stands using their own efforts If necessary such cleaning can be ordered in the Sales Coordination Department of ExpoForum JSC The cost of cleaning shall be calculated on the basis of rates specified in the List of Services with a 100 premium 6 3 The garbage from stands shall be collected into the baskets available near the stands and put in the passages at the end of each day of exhibition event 6 4 Construction waste shall be removed from the territory of LENEXPO by LENEXPO at the expense of the Exhibitor Organizer at the rates specified in the List of Services 7 Period of exhibition event 7 1 LENEXPO is open for visitors from 10 00 a m to 6 00 p m during the exhibition event unless otherwise provided for by the conditions of participation and or contract of participation in the particular exhibition event 7 2 The exhibition event is open 8 hours a day Cleaning maintenance repairs and other work in exhibition areas is performed every day an hour before the exhibition event is to open The Exhibitors Organizers are allowed to work during this time only within the exhibition areas they occupy 7 3 The Organizer shall ensure that the events finish
45. o not touch any bared wires or conducting parts of electrical equipment do not open electric boards etc 3 1 3 Do not make any repairs connect welding equipment to supply mains or replace safety cutoffs in electrical circuits yourself These kinds of work are to be performed by electricians 3 1 4 Do not switch on ungrounded welding equipment 3 1 5 Do not use homemade welding equipment or accessories 3 1 6 Do not perform welding operations if the work place is not equipped with fire extinguishing appliances fire extinguisher sand bucket with water etc 3 1 7 Before welding enclose the work place with portable fireproof shields screens 29 3 1 8 When organizing the use of shielding gas cylinders observe the Rules for Design and Safe Operation of Pressure Vessels PB 03 576 03 3 2 Labor safety requirements before starting 3 2 1 Inspect the work place and take away any unnecessary objects hoses metal trims inflammable materials etc from nearby places and passages 3 2 2 Check the correct operation of tools accessories and appliances 3 2 3 Check the reliability and serviceability of insulation of welding wires burners and holders 3 2 4 Check the serviceability of shielding gas supply hoses and the reliability of their fixture in the joints 3 2 5 Switch on filter ventilation equipment in due time 3 2 6 Check the installation and ensure that gas cylinders are properly secure They shall be located in
46. oForum JSC a contractor or a participant of exhibition shall 4 1 1 Inform everyone on the stand and in the room about the fire setting on fire 4 1 2 Call immediately a fire fighting team by phone 01 and 355 75 00 and inform pavilion manager and LENEXPO s security service officer on duty by phone 321 27 02 or mob 7 921 334 0877 The administrator and security service officer on duty shall in their turn report to the management of ExpoForum JSC superintendant and other services A person who reports a fire shall name the exact address and location of fire name of the stand room floor a thing which is burning give his or her family name and a phone number used to deliver a message 4 1 3 Take measures to evacuate people from the room 4 1 4 Start fire fighting operations with emergency fire fighting equipment 4 2 Upon arriving at the site of fire managers and officials responsible for fire safety in the places of exposition and exhibition stands shall 4 2 1 Duplicate information about the beginning of fire setting of fire to the operator of the dispatcher s office inform the security service and the top management 4 2 2 In case of any threat to people s lives organize their salvation using available resources They shall also make all the employees and visitors not involved in firefighting leave the dangerous zone 4 2 3 While fighting the fire organize the evacuation and protection of material assets 4 2 4 Upon
47. ollowing sanctions may be applied to the violators of the Conditions of Participation warning termination of work until elimination of revealed violations fines compensation for damages temporary or permanent loss of accreditation transfer of materials related to revealed violations to the law enforcement agencies The amount and procedure of sanctions are specified in Annex 2 13 3 The work suspended in result of revealed violations may be resumed subject to elimination of violations and payment of the fine imposed 13 4 Any measures against violators of the Conditions of Participation shall be taken on the basis of certificate drawn up by the authorized representatives of ExpoForum JSC 14 Annex 1 Technical Specifications of LENEXPO Exhibition Spaces 1 Area of the exhibition halls square meters 2512 8 2416 2 2489 9 2760 8 1588 6 8132 9 528 0 2669 9 3449 3 L1 Maximum permissible floor distributed 25 20 L0 25 25 52 load t sq meters 4 6 75 Q Content Pavilion 5 Pavilion8 2 0 F Height to ceiling trusses meters 4 6 7 5 0 Maximum permissible height of building meters Number of cargo elevators 2 elevators Maximum size of the transported cargo aa ae 3 Number of mounting gates 2 2 1 2 1 E 4 1 hall i 5 0x4 8 3 8x3 8 4 0x4 8 5 2x5 8 Pa ili On g Fs a e 12 77 points 20 13 points 13 points 800 points 350 350 a 13 point Electricity 220 380V max P KW a igen Tap water suspension
48. organized by ExpoForum JSC may be advertized in press on radio and television or using any other media The Advertizing Department of ExpoForum JSC shall assist the Exhibitor Organizer in organization of press conferences meetings with the representatives of the press etc The costs related to organization of these events shall be incurred by the Exhibitor Organizer 9 17 Requests for workshops lectures and video films shall be submitted to the Advertizing Department of ExpoForum JSC 30 days prior to installation When applications are filed after the deadline a 50 premium shall be charged 10 Fire safety regulations 10 1 The Exhibitors Organizers and the contractors shall comply with the effective fire safety regulations of LENEXPO Annex 4 and shall be responsible for any violations of these fire safety regulations in accordance with applicable laws 10 2 Materials used in construction and equipping of exhibition stands must have a certificate of conformity 10 3 Power lighting lines shall be installed according to the rules for electrical equipment installation Stands that demonstrate electrical equipment machines or cars must be equipped with certified 8 to 10 liter carbon dioxide or dry powder fire extinguishers with one fire extinguisher for every 20 square meters per vehicle 10 4 The exhibition event exhibits shall be arranged in such a manner that the width of passages to all the fire hydrants and electric boar
49. paints oils and fats in one room is strictly forbidden 2 16 When handling empty cylinders from oxygen or combustible gases observe the same security measures as for filled cylinders 2 17 Using oxygen cylinders where oxygen pressure is lower than the limit of work pressure established by the reducer of this cylinder is strictly prohibited 2 18 Gas hoses at the joining nipples of equipment and reducers shall be fastened securely with loops 2 19 Gas welding or gas cutting with open gas flame inside the pavilion is prohibited except for the cases of elimination of emergency situations specified in the work permit 2 20 In the event of the fire source take immediate measures to extinguish it and inform the pavilion manager or call 01 2 21 When operating portable electric tools and manual electrical machines for dressing welded edges and joints comply with the Inter industry Labor Safety Regulations POTRM 016 2001 RD 153 34 0 03 150 00 section 10 and the passport and user s manual for a particular tool 2 22 The decision to use inert gases in the relevant operations shall be passed after all the documentation on organization of stand operations is submitted 3 Labor safety guidelines for gas electric welders 3 1 Labor safety guidelines 3 1 1 People not younger than 18 who participated in periodic training and have appropriate certificates are allowed to perform welding works 3 1 2 Be careful in the territory of the stand D
50. pment pavilion development plans electrical connections plans water connections plans diagrams of evacuation from the pavilions and stands letters of application for moving in oversized heavy and fire hazardous equipment technical documentation and certificates for the exhibits demonstrated in action and for the fuel used and information about all the radioactive inflammable and explosive materials and exhibits high pressure tanks samples of fire resistant fabrics for drapery of the pavilions stands agreed letters of application for hanging fabrics banners and structures technical documentation for 2 level stands 2 pavilion territory decoration schemes schemes of interior and exterior hangings and scripts of cultural programs shall be attached to the plans and schemes of discos and corporate events The exhibition scheme shall be bicolor all the stands shall be numbered and the closed 2 level stands shall be marked red 2 2 All the exhibition equipment construction materials of the stands draperies coats etc used for decoration of expositions in the exhibition halls shall be certified according to the fire safety rules under the Law of the Russian Federation No 5151 1 On Certification of Products and Services dated June 10 1993 by the authorized executive bodies in the relevant certification area 2 3 Installation and operation of stands decorations draperies devices and equipment
51. r or its contractor with the triple rental payment for use of exhibition and storage areas from the final dismantling date till the actual release date 5 23 The opening and closing hours of pavilions and the time when the Exhibitor Organizer and visitors are allowed to stay in the pavilions shall be fixed by the conditions of participation in each particular exhibition event ExpoForum JSC shall bear no responsibility for exhibits and property located on the stand 5 24 The company that dismantled the stand shall remove its property upon returning the leased area to the pavilion manager who shall make a relevant note in the Exit Permit 6 Cleaning of exhibition areas 6 1 During the assembling and dismantling operations the exhibition space shall be cleaned removal of construction waste packages small debris etc by the companies engaged in assembly of exhibits stands For removal of bulky waste waste that can not be placed in the garbage bags the contractor and the Exhibitor Organizer shall order special containers in the Sales Coordination Department of ExpoForum JSC in advance 6 2 The final cleaning in the common exhibition areas and passages between the stands in the first day of the exhibition event is made after the end of the construction and installation of exhibits as a rule from 09 00 a m to 10 00 a m It is prohibited to carry out any dust generating work or put garbage in the stand passages after final cleani
52. regulations eessessoesocssesscesccsscesoesocsscesoesocsseesoesocescessesooesocsseesoesoesseessesses 15 11 Liability and insurancCe s ssesssoossecccocecoosesoossocossccccosecoosesocesocossocecossesosessessseesssesss LO 12 Area reduction Refusal to participate sesscsscessesccsseesseccoesccsseesoesocsseesoesocsseessessee LO 13 Liability for violation of the ExpoForum JSC General conditions of participation in exhibitions and events held in Lenexpo Exhibition complex ssesssesssocssoosssossssessseee 17 Annex No 1 Technical Specifications of LENEXPO Exhibition SPQC S ccsscccseseeeeeseceeenecetsseeeeneceenseeees 18 Annex No 2 Penalties for Violation of the General Conditions of Participation in Exhibitions and Events Held in LENEXPO Complex of ExpoForum JSC nooosoososesesssseensseseosssseosssssssssseresssereesseseesssseesssse 19 Annex No 3 Rules of Electrical Work in LENEXPO odo sak caches sad taste cee d taaabaaiavtobans aactanieudes de Ponbantartede 22 Annex No 4 Rules of Fire Safety During Installation Dismantling of Expositions and Operation of Exhibitions and Events in Pavilions and Outdoor Territory of LENEXPO of Expo Forum JISC eena e EEA EEEE reek EE S A Reet ete E EERE 25 Annex No 5 Fire Safety Rules for Welding Demonstration in LENEXPO of ExpoForum JSC 0000008 32 General These ExpoForum JSC General conditions of participation in exhibitions and events held in Lenexpo
53. roperty of ExpoForum JSC Damage to the manual fire warning detector of automatic Annex 4 1 500 rubles fire alarm system bringing it into operation with no evidence of fire Damage to the fire cock cabinets and fire extinguishers Not Annex 4 5 000 rubles intended use of fire cocks fire horses fire extinguishers and equipment their loss mounting equipment and property to the major pipelines of the fire extinguishing system Damage to the sprinklers of the automatic fire Annex 4 Compensation for damage extinguishing sprinkler system 30 000 rubles Annex 3 ExpoForum JSC Rules of Electrical Work in LENEXPO 1 Electrical work shall be performed in accordance with the requirements of the Electrical Installation Code the Regulations for Operation of Consumers Electrical Installations the Labor Safety Rules and the Rules of Fire Safety During Installation Dismantling of Expositions and Operation of Exhibitions and Events in Pavilions and Outdoor Territory of LENEXPO of ExpoForum JSC 2 The contractor s personnel mounting the electrical equipment shall meet the requirements for the electrical personnel and have at least the third level electrical safety qualification The person responsible for electrical equipment installation of electrical equipment shall have at least the fourth level electrical safety qualification 3 The electrical circuits are to be made for each stand with indication of the cut of incoming cable
54. sponsible for electrical equipment Yu A Avdeev Superintendant F D Khmelevsky 31
55. tables equipped with local ventilation or filter ventilation equipment with closed bottom Such tables shall have side walls of at least 65 cm in height to prevent the spread of welding sparks and at least 2 carbon dioxide 27 fire extinguishers capacity of 8 10 liters or at least 2 powder fire extinguishers capacity not less than 8 liters for each welding station a box with sand and a shovel 2 2 The welding table shall be set with the rear wall at the level of the outer boundary of a stand The distance from the walls of the stand shall be 5 m or a protective curtain from incombustible fabric shall be hung The height of the protective curtain shall be not less than 1 8 m from the floor level The lower edges of the curtain shall contact the floor 2 3 The floor under the welding table shall be covered with the slabs made of noncombustible materials or with asbestos cloth The slabs shall cover the whole demonstration area and exceed its limits at least 5 0 m from all sides Fire Safety Regulation 01 03 paragraph 644 part 2 Sparkles shall not spread beyond the work place during the welding demonstration 2 4 The work place shall be kept free of any combustible or explosive materials within the radius indicated in the table Height of the point above the 2 3 4 10 above floor level or adjoining territory 10 meters e A E zone meters 2 5 Carbon dioxide and powder fire extinguishers certified and ready for service in th
56. ticipate In case of refusal to use a part of the ordered exhibition area or refusal to participate in the exhibition event after signing a contract for participation the Exhibitor Organizer shall pay the following penalty for the Organizer in case of a notice of reduction of exhibition area and cancellation of ordered services given no later than 2 months and for the Exhibitor no later than two weeks before the scheduled installation start date a penalty equal to 50 of the rental payment for unused exhibition area and 100 payment for actual work performed and services rendered in case of a notice of reduction of exhibition area and cancellation of ordered services given less than a month for the Organizer and 7 days for the Exhibitor before the scheduled installation start date a penalty equal to 100 of the rental payment for unused exhibition area and 100 payment for actual work performed and services rendered 13 Liability for violation of ExpoForum JSC General conditions of participation in exhibitions and events held in Lenexpo Exhibition complex 13 1 Failure to comply with the Conditions of Participation and other regulations for exhibitions events shall be deemed as a material breach of the contract for exhibition event and entail the sanctions provided by the contract for exhibition event and the current legislation of the Russian Federation 13 2 In accordance with the effective legislation the f
57. tion area 3 1 Exhibition and storage areas including outside the exhibition pavilions congress hall exhibition pavilion 8A conference halls offices and other areas are let on lease to the Organizer Exhibitor for the installation dismantling and exhibition event period in the condition suitable for use for the above purposes Acceptance and delivery of any leased areas shall be registered in certificates signed by the authorized representatives of the Parties having a power of attorney for signing these documents 3 2 The exhibition area is given to the Exhibitor Organizer in accordance with the contract for participation in the exhibition event both unequipped and equipped turnkey exhibition stand The specifications of LENEXPO exhibition areas are given in Annex hereto The application of the Exhibitor Organizer to carry out installation and dismantling design and decoration and other types of work for preparation of exhibition areas is accepted by the Sales Coordination Department of ExpoForum JSC 3 3 Payment for the provided areas shall be made in full to the account of ExpoForum JSC two weeks before the installation start date unless otherwise specified in the conditions of participation in a particular exhibition event 3 4 The exhibition area rental rate for the Exhibitor Organizer includes fee for the use of exhibition area cost of cleaning the general area of the exhibition event and passages in th
58. wer supply sources that are under voltage shall be covered with protective devices 2 12 The welding equipment shall be used in accordance with the requirements of the Regulations for Operation of Consumers Electrical Installations approved by Order of the Ministry of Energy of Russia No 6 dated January 13 2003 the Inter industry Regulations POTRM 016 2001 and the 28 Inter industry Labor Safety Regulations for Electrical and Gas Welding Operations POTRM 020 2001 2 13 The passages between any stationary power sources should be at least 1 m wide 2 14 Gas cylinders shall be stored and transported only with safety caps screwed on their necks Avoid pushing or striking gas cylinders during transportation Cylinders shall be delivered to the welding points using special trolleys or stretchers Carrying cylinders on shoulders or in hands is strictly prohibited 2 15 When stored transported or used the gas cylinders shall be protected from sunlight and other sources of heat The cylinders installed indoors shall be located at a distance of not less than 1 meter from the heating devices and at a distance of not less than 5 m from the heat sources with open flame and the stoves The distance from burners horizontally to bypass ramp group settings shall be not less than 10 m and to certain cylinders with oxygen or combustible gases not less than 5 m String cylinders with oxygen and cylinders with combustible gases or calcium carbide
59. zed officer of ExpoForum JSC E Order for appointment of responsible person people for electrical and fire safety signed and sealed List of employees working on the stand those who participated in the fire drill signed and seal Stand construction plan approved by the manager and sealed a List of gases used number of gas cylinders Guarantee letter from the contractor about the compensation for unforeseen damages that may be caused due to hot and explosive welding work during the exhibition in pavilion No _ Technical documentation and certificates for the exhibits demonstrated in action Welder s Certificate original copy Certificate of completion of fire safety training original copy Certificate of Electrical Safety Qualification original copy at least the second level 1 2 In all the other cases not covered in these Rules the Exhibitors giving a welding demonstration shall be governed by the effective Fire Safety Regulations of the Russian Federation PPB 01 03 1 3 In accordance with the General Conditions of Participation in Exhibitions and Events Held in LENEXPO of ExpoForum JSC the relevant service approved by the Director General of ExpoForum JSC and the authorized representatives of EF Design shall check the documentation and decide on granting a welding permission to the Exhibitor 2 Additional stand requirements for hot works 2 1 Welding demonstration is allowed only on special welding

General conditions of participation in exhibitions and events of the

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