Chapter 12: Payroll Periods
Contents
1. Payroll Details LastName First MiddleNeme Emp SSN Neil 666666666 6666666666 ttteditel 999999999 After clicking on the Net Pay Account Dist Report button the Net Pay Account Distribution Report screen will be displayed see next page Office of the State Auditor June 2012 CTAS User Manual 12 21 Payroll Periods Processing a Payroll continued Net Pay Distribution Report continued Net Pay Account Distribution Report 100 General Fund gt 141900 Other General Goverment 1 100 Wages and Salaries There are two options for organizing the Net Pay Distribution Report T he By Account option is the default selection With this option the report will be organized by account number to show how the net pay will be distributed when the net pay is posted to the disbursements Instructions for using the By Employee option are shown below When the By Account option is selected the Unallocated Due to Rounding Account box appears immediately below it There are times when the account distribution for an employee does not match the total net pay for the employee due to the percentage allocation in the account distribution The Unallocated Due to Rounding Account is used to account for this difference To use the By Account option to print the report e Click the By Account radio button if it s not already filled in e n the Unallocated Due to Rounding Account box enter the Fund Numbe2. CTAS User Manual 12 38 Payroll Periods Entering Payroll Beginning Balances continued Sample Payroll Register Landscape Town of Grand Slam Payroll Register Landscape 06 07 2012 Payroll Period Ending 01 01 2011 Employee Hours Earnings Deferred Taxable Federal ID Name Regular Overtime Regular Overtime lips Gross PERA Income Cafeteria Wages WH Tax EICA Medicare Diamond Neil 332 0 7 000 00 0 00 0 00 7 000 00 420 25 0 00 0 00 6 579 75 613 50 383 44 88 96 Jones Tom 320 0 6 400 00 0 00 0 00 6 400 00 50 00 10 00 0 00 6 340 00 640 00 345 00 100 00 Tumer Tina 16 0 1 200 00 0 00 0 00 1 200 00 25 00 0 00 0 00 1 175 00 100 00 120 00 75 00 TOTALS 668 0 14 600 00 0 00 0 00 14 600 00 495 25 10 00 0 00 14 094 75 1 353 50 848 44 263 96 Employee State Insurance Union Net Pay ID Name WH Tax Dental Life Dues Other 3 Net Pay amp EIC Diamond Neil 331 29 60 00 140 00 0 00 000 4822 56 4 822 56 Jones Tom 320 00 10 00 0 00 0 00 0 00 4 925 00 4 925 00 Turner Tina 90 00 0 00 0 00 0 00 00 790 00 790 00 0 TOTALS 741 29 70 00 140 00 0 00 0 00 10 537 56 10 537 56 Office of the State Auditor June 2012 CTAS User Manual 12 39 Pavroll Periods Usine the Search Feature In the Payroll Periods section you can search for payroll periods by date The default date search is from the January to today of
3. Payroll Roster LastName First Middle Name SSN OPERAR Print Payroll Checks Diamond Neil 556888556 000000000 BBBBBBBBB BBBBBBBBBB 2277777777 9199999999 Enter Payroll Check Numbers Met Pay Account Dist Report Fost Net Pay Edit Check Exit Office of the State Auditor June 2012 CTAS User Manual Payroll Periods Entering Payroll Beginning Balances continued Entering the Beginning Balances continued 12 32 When you click on the Enter Hours Edit Payroll Check button the Payroll Check Information screen will appear Payroll Check Information Employee Name Neil Diamond xx Beginning Gross Pay F3 F4 Employee Deductions F5 Employer Select an Employee Payroll Period Ending 01 01 2011 Last Name First amp Middle Emp i Jones Turner Tina 4 1 HOURS Pay Red Sick Vac Normal Rates Gross Pay 1 Meeting 12 40 50 000 600 00 D Hourly 220 00 x 20 000 _ 6 400 00 3 x 0 000 0 00 Pay Reg Sick Vac Overtime 1 x 0 000 0 00 2 im 0 000 0 00 l i 0 00 x 0 000 40 00 Balances s Share F6 Fay Frequency Biweekly Bi weekly Summary Tips 0 00 Requiar Pay 7 000 00 Overtime Pay 0 00 Gross Earnings 7 000 00 Total Deductions 0 00 Net 7 000 00 EIC Amount 0 00 Net P
4. CTAS User Manual 12 25 Payroll Periods Processing a Payroll continued Post Net Pay to Disbursements CTAS is a cash basis system In a cash basis system only the net pay is posted for payroll The withholding amounts will be recorded when the checks are written to pay the withholding amounts The amounts posted in the account distribution in disbursements are from the account distribution recorded in the employee payroll record To post the net pay to disbursements click on the Post Net Pay button in the Payroll Processing column on the Payroll Details screen Payroll Details TIE bbbbbbbbbb PPP g 999999999 After clicking on Post Net Pay button the Post Net Pay screen will be displayed as shown on the next page Office of the State Auditor June 2012 CTAS User Manual 12 26 Payroll Periods Processing a Payroll continued Post Net Pay to Disbursements continued Post Net Pay 41900 Other General Government 100 Wages and Salaries 7 __ _ __ To post the net pay Enter the Fund Number in the Fund field Enter the Account Number in the Account Number field Enter the Object Code in the Object Code field Click the Post button To ensure data privacy the posted payroll will display the payroll period ending date rather than the employee s name CTAS will post an amount to this fund account number and object code only when the net pay account distributions do not equal the net pay
5. The amount is only a few cents and occurs because of the distribution by percentage After clicking the Post button a CTAS screen will be displayed Click the Yes button to post the net pay to disbursements When the net pay has been posted the following screen will appear Click the OK button to return to the Payroll Details screen Office of the State Auditor June 2012 CTAS User Manual 12 27 Payroll Periods Entering Payroll Beginning Balances If you begin using the Payroll module during the year CTAS provides an option to enter the balances for the wages and withholdings By entering the balances you can skip entering each individual payroll that has been previously paid To enter the payroll balances for January 1 to date click on the Add button of the Payroll Periods main menu a CTAS Payroll Module Bl x File Accounting Payroll Investments Indebtedness Accrual Help eje T Employee Payroll Payroll Periods Search By l a Date 02 01 2011 12 31 2011 25 Search P 7 Payroll Ending Description 2 2 Check Date Posted Date Posted 07 05 2011 July 5th Payroll 07 05 2011 Yes 06 05 2012 07 19 2011 July 19th Payroll 07 19 2011 Yes 06 05 2012 08 02 2011 August 2nd Payroll 08 02 2011 Yes 06 05 2012 08 16 2011 August 15th Payroll 08 15 2011 Yes 06 07 2012 08 30 2011 August 30th Payroll 08 30 2011 06 07 2012 3 Delete 4 Reports C
6. stating it is the Beginning Balances screen Payroll Details Payroll Period Beginning Balances Payroll Processing Payroll Period Ending Date 01 01 2011 Description Employee Beginning Balances Add Notes Check Date lt Not Applicable gt Posting Date Not Applicable Edit Pay Period Enter Hours Edit Payroll Check Print Payroll Register Payroll Roster First amp Middle Name Emp SSN Print Payroll Checks Enter Payroll Check Numbers Net Pay Account Dist Report Post Net Pay Edit Check Exit Office of the State Auditor June 2012 CTAS User Manual 12 29 Payroll Periods Entering Payroll Beginning Balances continued Creating a Roster To create the list of employees with beginning balances click on the Create Update Payroll Roster button in the Payroll Processing column Payroll Details After clicking the Create Update Payroll Roster button the Payroll Roster screen will appear as shown on the next page Office of the State Auditor June 2012 CTAS User Manual 12 30 Payroll Periods Entering Payroll Beginning Balances continued Creating a Roster continued Payroll Roster Diamond To select employees with beginning balances Select the names of employees to be paid from the Unselected Employees box and move the names to the Employees on Payroll Roster box The gt gt button will move all employees names listed in the
7. 00 6 340 00 640 00 345 00 100 00 Turner Tina 16 0 1 200 00 0 00 0 00 1 200 00 25 00 0 00 0 00 1 175 00 100 00 120 00 75 00 TOTALS 0 14 600 00 0 00 000 146000 HHS 10 00 000 140845 1 5350 4844 263 Employee Stae Union Net Pay ID Name WH Tax Health Dental Life Dues Othe 1 Othe 2 Othe 3 Net Pay EIC amp EIC Check it Diamond Neil 331 29 14000 60 00 140 00 0 00 0 00 0 00 0 00 4 822 56 0 00 4 822 55 Jones Tom 320 00 0 00 10 00 0 00 0 00 0 00 0 00 0 00 4 925 00 0 00 4 925 00 Turner Tina 3000 0 00 0 00 0 00 0 00 0 00 0 00 0 00 790 00 0 00 790 00 TOTALS 741 29 14000 70 00 140 00 0 00 0 00 00 000 10 537 56 0 00 10 537 56 e After clicking on the Printer icon the Printer Details screen appears Printer Details Print To Page Range Entire Document 3 pages I Fram Page To Page l ES of Copies j Print Cancel e By clicking the From Page radio button you can choose to print only certain pages of the report The Number of Copies box allows you to enter the number of copies you would like printed After selecting the printer details click on the Print button to begin printing the report A sample can be seen on the next page e Click the Red X icon on the System Reports Screen to return the Payroll Details screen Office of the State Auditor June 2012
8. Accounting Payroll C Investments C Indebtedness C Accrual After the Add option is selected a New Payroll Period screen will appear Click the Advanced button to enter the balances V Y New Payroll Period Payroll Period Ending Date 3 2011 p Description Sept 13th Payrall Advanced nave Cancel Office of the State Auditor June 2012 CTAS User Manual 12 28 Payroll Periods Entering Payroll Beginning Balances continued After the Advanced button 1s clicked a different New Payroll Period screen appears New Payroll Period Payroll Period Ending Date 01 01 2011 Description Advanced Options If the Beginning Balances check box is selected then this payroll period will be set up to store employee beginning balances for the selected year T Beginning Balances x select Year 2011 77 _ mE __ 1 e Y Advanced x Save Cancel To enter the beginning balances e Placea check mark in the Beginning Balances box When the Beginning Balances box 1s checked the Payroll Period Ending Date and the Description field are automatically filled in e Click the up or down arrow to select the fiscal year for the beginning balances e Click the Save button to begin entering the balances After clicking the Save button the Payroll Details screen appears with a bold faced message
9. Details screen will be displayed Payroll Details On the Payroll Details screen you can add or edit notes concerning this payroll period change the payroll period ending date change the payroll check date or do the payroll processing Instructions on using these features can be found later in this chapter Office of the State Auditor June 2012 CTAS User Manual 12 4 Payroll Periods Adding Notes to a Payroll Period When you are creating pg 12 2 or changing pg 12 40 a payroll you can insert comments concerning this payroll by clicking the Add Notes button Payroll Details Payroll Period Payroll Period V Y Y Ending Date 08 30 2011 Description August 30th Payroll Y Add Notes Check Date Posting Date Not Posted gt Edit Pay Period Payroll Roster Payroll Processing Enter Hours Edit Payroll Check Print Payroll Register First amp Middle Name Emp SSN Print Payroll Checks Enter Payroll Check Numbers Net Pay Account Dist Report Post Net Pay Edit Check When you click the Add Notes button the Transaction Notes screen appears allowing you to enter a comment regarding this payroll You can enter up to 255 characters for each note Enter your comments and then click the OK button to save the information regarding this payroll Office of the State Auditor June 2012 CTAS User Manual 12 5 Payroll Pe
10. Insurance Union Dues 3 Net Pay Earned Income Credit Net Pay amp Eamed Income Credit Check Number Office of the State Auditor 1 600 00 0 00 0 00 1 600 00 88 00 10 00 0 00 91 502 00 206 27 87 20 23 20 85 38 0 00 10 00 0 00 0 00 0 00 0 00 0 00 1 109 97 0 00 1 109 97 June 2012 CTAS User Manual 12 14 Payroll Periods Processing a Payroll continued Printing Checks Print Payroll checks is an option provided for those who would like to print checks using the computer To print a check click the Print Payroll Checks button in the Payroll Processing column on the Payroll Details screen Payroll Details Diamond Neil bBBRBhb5b55b FFFFFFEF 999999999 After clicking the Print Payroll Checks button the Print Payroll Checks screen will appear see next page Office of the State Auditor June 2012 CTAS User Manual 12 15 Payroll Periods Processing a Payroll continued Printing Checks continued Print Payroll Checks When the Print Payroll Checks screen appears complete the following steps Enter the date of the checks in the Check Date box Click the radio button for the type of printer you will use to print the checks Select Laser for an Ink Jet printer The Print Sample button can assist with the alignment of the checks when using a Dot Matrix printer Once you ve printed a sample and determined what adjustments are
11. Net Pay amp EIC Diamond Neil 0 00 l 0 00 0 00 1 700 00 1 700 00 Jones Tom 85 36 10 00 0 00 1 109 97 1 109 97 Tumer Tina 0 00 0 00 0 00 199 91 199 91 TOTALS 85 36 10 00 0 00 3 009 88 3 009 88 Office of the State Auditor June 2012 CTAS User Manual 12 13 Payroll Periods Processing a Payroll continued Sample Payroll Register Portrait Town of Grand Slam Payroll Register 06 07 2012 Payroll Period Ending 08 30 2011 Diamond Neil Regular Hours Meeting Regular Hours Hourly Regular Hours 3 Overtime Hours 1 Overtime Hours 2 Overtime Hours 3 Regular Earnings Overtime Eamings Tips Total Gross Eamings PERA Deferred Income Cafeteria Plan Taxable Wages Federal Witholding FICA Medicare State Witholding Health Insurance Dental Insurance Life Insurance Union Dues Net Earned Income Credit Net Pay amp Eamed Income Credit Check Number 1 700 00 50 00 0 00 1 700 00 50 00 50 00 0 00 1 700 00 0 00 0 00 0 00 50 00 50 00 0 00 0 00 0 00 0 00 0 00 0 00 1 700 00 0 00 1 700 00 Jones Tom Regular Hours Grading Regular Hours 2 Regular Hours 3 Overtime Hours 1 Overtime Hours 2 Overtime Hours 3 Regular Earnings Overtime Eamings Tips Total Gross Eamings PERA Deferred Income Cafeteria Plan Taxable Wages Federal Witholding FICA Medicare State Witholding Health Insurance Dental Insurance Life
12. Payroll Details screen contains buttons designed to assist in the of the payroll Creating a Roster To create a list of employees to be paid click on the Create U pdate Roster button in the Payroll Processing column i Office of the State Auditor June 2012 CTAS User Manual 12 7 Payroll Periods Processing a Payroll continued Creating a Roster continued After clicking the Create Update Roster button the Payroll Roster screen will appear Payroll Roster Diamond To select the employees who will be paid e Select the names of employees to be paid from the Unselected Employees box and move the names to the Employees on Payroll Roster box The gt gt button will move all employees names listed in the Unselected Employees box to the Employees on Payroll Roster box The Select gt button will move the highlighted name s from the Unselected Employees box to the Employees on Payroll Roster box You can also move an individual name by double clicking on that name e The Remove button will move highlighted employee s names from the Employees on Payroll Roster box to the Unselected Employees box The lt lt All button will move all employees names from the Employees on Payroll Roster box to the Unselected Employees box e Click the Save button and employee payroll records will be created Office of the State Auditor June 2012 CTAS User Manual 12 8 Payroll Periods Processin
13. Payroll Periods screen CTAS Payroll Module Payroll Periods 10 36 AM poem gem 01 01 2011 Employee Beginning Balances No E 07 05 2011 July 5th Payroll 07 05 2011 Yes 0605 2012 07 19 2011 July 18th Payroll 07 13 2011 Yes 06 05 2012 08 02 2011 August 2nd Payroll 08 02 2011 Yes 06 052012 08 16 2011 August 16th Payroll 08 16 2011 Yes 06 07 2012 08 30 2011 August 30th Payroll 08 31 2011 Yes 06 02 2012 Sept 13th Payroll 3 A Reports screen will appear listing the seven reports To run a report highlight the report and click the Run button Information on how to create and print each report can be found in Chapter 13 of this manual Tax Filing 2 4 4 Federai Annual Tax Information v 3 Information for Farm 941 941E Information or Form 944 MN Annual Tax Information MY 3 MN Unemployment Insurance MN Withholding Return W 2 Wage and Statements Office of the State Auditor June 2012
14. Repor Fost Met Pay Edit Check Exit When the Print Payroll Register button has been clicked the CTAS Payroll Register screen will appear CTAS Payroll Register This report can be displayed in either Landscape Portrait display Format Click YES for Landscape new ar MO for Portrait original Format Ho Cancel e If you want the print preview to show the payroll register in the landscape format click Yes A sample of the landscape format can be found on page 12 38 e Click the No button if you want the print preview to show the payroll register in the portrait format Office of the State Auditor June 2012 CTAS User Manual 12 37 Payroll Periods Entering Payroll Beginning Balances continued Printing a Beginning Balances Payroll Register continued e After reviewing the preview click the Printer icon to begin printing the report Lied Jalal bilat et Page 1 of 1 Town of Grand Slam Payroll Register Landscape 06 07 2012 Payroll Period Ending 01412011 mE Employee Hours Earnings Deferred Table Federal ID e Regula Overtime Regua Overtime Tips Gross Income Cafeteria Wages WH Tax ACA Diamond Neil 332 0 7 000 00 0 00 0 00 70000 420 25 0 00 0 00 6 579 75 613 50 393 44 88 96 Jones Tom 320 0 6 400 00 0 00 0 00 6 400 00 50 00 10 00 0
15. needed click the down arrow at the Vertical Adjustment box to move the printing of the data up or down up to a quarter of an inch This will adjust where the payee date and amount are printed on the check which allows you to line up the payee name with the Pay to the order of line on the check Click the Print Checks button and a print preview of the checks will be displayed see next page Office of the State Auditor June 2012 CTAS User Manual 12 16 Payroll Periods Processing a Payroll continued Printing Checks continued e When the print preview System Reports screen appears insert the checks into the printer e After reviewing the preview click on the Printer icon to prepare printing the checks By clicking the red X you can close the System Reports screen e m a 08 30 2011 Nail Diamond mannen 700 00 One Thousand Seven Hundred Dollars And No Cents Nel Diamond 555 3rd Stree Homerun MN 55555 08402011 Neil Diam ond Payr Period Ending alo Mon Meetng Meath Employee Regula Hou Heourl 80 00 Health Dependar 00 Regula Hou 3 100 Dental Employee 0 Of vertm e Hours 1 1 00 Dental Dependar 0 Ot D vest How s 2 1 00 Lile Employee n t Hou s 3 0 00 Lile Dependant 0 OF Dr Pap 1 700100 i3ruen Dusz 0 OF Pay verum to Other Deduen to Relsement C arista 20 00 T oral Deduct Lal Pia T p ped Income 0 00 Em
16. period After clicking the Edit Pay Period button the Update Payroll Period screen will appear Enter the new payroll date and click the Save button Information on the Advanced button can be found in the Beginning Balances section starting on page 12 27 mem P buco H Sept 13th Payroll EL NENNEN Office of the State Auditor June 2012 CTAS User Manual 12 43 Payroll Periods Changing the Payroll Check Date To change the payroll check date highlight the payroll period and click the Edit button on the Payroll Periods screen L CTAS Payroll Module Bl E File Accounting Payroll Investments Indebtedness Accrual Help o E Employee Payroll Periods Search By 7 4 Date I p To d Search 4 Posted Date Posted 4 Payroll Ending Description Check Date 01 01 2011 Employee Beginfing Balances 07 05 2011 July 5th Payroll 07 05 2011 Yes 06 05 2012 07 19 2011 July 19th Payroll 07 19 2001 Yes 06 05 2012 06 02 2011 August 2nd Payroll 08 02 2011 Yes 06 05 2012 08 15 2011 August 15th Payroll 08 15 2011 06 07 2012 08 30 2011 August 30th Payroll 06 30 2071 06 07 2012 09 14 2011 Sept 13th Payroll 4 Reports gt 1 Add 2 Edit 3 Delete C Accounting Payroll C Investments C Indebtedness C Accrual After the Edit option is selected the Payroll Details screen w
17. the current year w CTAS Payroll Module Payroll Periods 10 08 AM 8 31 2011 01 01 2011 Employee Beginning Balances 07705201 quly Sth Payroll 07 05 2011 06 05 2012 077192011 July 18th Payrall 07719201 DB D5 2012 06 02 2011 August 2nd Payroll 06 02 2011 oesie 06 16 2011 August 16th Payroll 18 1 5 2011 DB D 77201 d 8 30 2011 Adqust 30th Payroll 8 30 2011 06 07 2018 To select a range of sdarch dates Click on the first date field and enter a new dat or use the calendar by clicking on the down arrow at the end of the field e Click on the secohd date field and enter a date or choose a date from the calendar by clicking on the down arrow at the end of the field e After choosing the date range click the Search button e Payroll periods meeting the date criteria will be displayed Office of the State Auditor June 2012 CTAS User Manual 12 40 Payroll Periods Changing the Payroll Information To change edit the information for a payroll period highlight the payroll period you wish to change and click the Edit button on the Payroll Periods screen Y amp CTAS Payroll Module Bl x File Accounting Payroll Investments Indebtedness Accrual Help Employee Payroll Periods Search By Date 01 01 2011 To 09 13 2011 Search V Payroll Ending Description n Check Date Posted Date Posted 01 0
18. 1 2011 Employee Beginnirlg Balances No 07 05 2011 July 5th Payroll 07 05 2011 Yes 06 05 2012 07 19 2011 July 18th Payroll 07 19 2011 Yes 06 05 2012 06 02 2011 August2nd Payroll 08 02 2011 Yes 06 05 2012 08 16 2011 August 16th Payroll y 08 16 2011 Yes 06 07 2012 08 30 2011 August 30th Payroll 08 30 2011 Yes 06 07 2012 03 13 2011 Sept 13th Payroll Y 1 Add 2 Edit 3 Delete 4 Reports C Accounting amp Payroll C Investments C Indebtedness C Accrual After the Edit button has been clicked the Payroll Details screen will appear To change the information for an employee highlight the employee s information and click the Edit Check 7 button Pd Pd 7 Payroll Period 1 7 Payroll Period Payroll Processing Ending Date 09 13 2011 E Description Sept 13th Payroll Add Notes Check Date i Enter Hours Edit Payroll Check Posting Date Not Post d gt Edit Pay Period L y 4 Print Payroll Register Payroll Roster D 2 LastName Figj amp Middle Name SSN 7 PERA Print Payroll Checks Diamond Neil 555555555 000000000 5ebbb6666 27 777777777 999999999 Enter Payroll Check Numbers Net Pay Account Dist Report Post Net Pay Office of the State Auditor June 2012 CTAS User Manual 12 41 Payroll Periods Changing the Payroll Information c
19. 2012 B D 72 2012 067072012 05 14201 Sept 13th Payroll 3 Delete Y 4 Reports Accounting Payroll C Investments debtedness C Accrual N e To delete a payroll period highlight the payroll period and click the D lete Button on the Payroll Periods screen e After the delete option is selected the Confirm Payroll Period Delete screen will appear below left r Click on the Yes button to delete the payroll period e You will then receive a screen message below right that indicates the payroll period was deleted Click the OK button to complete the process CTAS Fhe Payroll Period was successfully deleted im bj Confirm Payroll Period Delete 2 Ane you sure uou want to delete this payroll perad bj bj Note If the payroll period had been posted you will also need to delete the disbursements associated with this payroll period Office of the State Auditor June 2012 CTAS User Manual 12 46 Pavroll Periods Printing Reports There are seven reports that you can create and print from the payroll periods section They are the Federal Annual Tax information the Information for the form 941 941E the Information for the Form 944 MN Annual Tax Information MN Unemployment Insurance MN Withholding Return Information and the W 2 Wage and Tax Statements To select a report you want to create click on the button at the bottom of the
20. Chapter 12 Payroll Periods June 2012 This Page Left Blank Intentionally June 2012 CTAS User Manual 12 1 Payroll Periods Introduction The Payroll Periods section of the Payroll Module is used to pay the employee wages When an employee is added to the roster an employee payroll record for the employee is created The employee payroll record is where the wages earned are recorded and changes to the employee information specific to this payroll period are made Once an employee payroll record 1s created any changes made in the Employee Information section will not be shown in the payroll record Accessing the Payroll Periods Section To access the Payroll Periods section from within the Payroll Module of CTAS click on the Payroll icon The Payroll Periods screen will appear Payroll Periods Description Check Date Posted Date Posted 2 05 2011 July Sth Payroll OF 05 2014 Yes 06 05 2012 07 18 2011 July 18th Payroll 07 18 2011 Yes 06705 2012 08 02 2011 August 2nd Payroll 08 02 2011 Yes 06 05 2012 06 16 2011 August 15th Payrall Ma You can Add Edit or Delete a payroll period from the Payroll Periods Main Menu screen In addition by clicking the Reports button you can print any report in the Payroll module Instructions on how to create reports can be found later in this chapter Office of the State Auditor June 2012 CTAS User Manual 12 2 Payroll Periods Creating a Payroll Period To be
21. Enter Payroll Check Numbers Met Pay Account Dist Report Fost Net Pay Edit Check After clicking the Enter Payroll Check Numbers button the Enter Payroll Check Numbers screen will appear see next page Office of the State Auditor June 2012 CTAS User Manual 12 19 Payroll Periods Processing a Payroll continued Entering Check Numbers continued Enter Payroll Check Numbers mam H Emp d LINE RN RN RN NEN RN LONE M _ When the Enter Payroll Check Numbers screen appears e Enter the date of the checks in the Check Date box This is the date that will be posted to disbursements as the date of the check In addition this is the date CTAS will use to calculate the withholding for each quarter for the Form 941 report and this 1s the date requested when printing the Account Distribution reports e Enter the check number for each payroll check You can press the enter key after entering the check number to move to the next employee e Click the Save button Office of the State Auditor June 2012 CTAS User Manual 12 20 Payroll Periods Processing a Payroll continued Net Pay Distribution Report The Net Pay Account Distribution Report may be used to report the payroll information to the town board or city council To print the Net Pay Account Distribution Report click on the Net Pay Account Dist Report button in the Payroll Processing column on the Payroll Details screen
22. Unselected Employees box to the Employees on Payroll Roster box The Select gt button will move the highlighted name s from the Unselected Employees box to the Employees on Payroll Roster box You can also move an individual name by double clicking on that name The Remove button s will remove highlighted employee name s from the Employees on Payroll Roster box to the Unselected Employees box The lt lt button will remove all names from the Employees on Payroll Roster box to the Unselected Employees box Click the Save button and employee beginning balance records will be created Office of the State Auditor June 2012 CTAS User Manual 12 31 Payroll Periods Entering Payroll Beginning Balances continued Entering the Beginning Balances After the beginning balance roster has been created a list of the employees will appear on the Payroll Details screen To enter the beginning balances click the Enter Hours Edit Payroll Check button in the Payroll Processing column on the Payroll Details screen 8s b b x Payroll Details b bj b Beginning Balances Payroll Period x Ending Date 0170172011 N Description Employee Beginning Balances Create Update Payroll Roster Add Notes S Check Date Not Applicable gt A Enter Hours Edit Payroll Check Posting Date Not Applicable gt Edit Pay Period Print Payroll Register Payroll Period Payroll Processing
23. age radio butt n you can choose to print only certain pages of the report The Number of Copies box allows you to enter the number of copies you would like printed After selecting the printer details click on the Print button to begin printing the report The following pages have samples of the report 2 Office of the State Auditor June 2012 CTAS User Manual Payroll Periods Processing a Payroll continued 12 23 Sample Net Pay Distribution Report by Employee Town of Grand Slam Net Pay By Employee For Payroll Period Ending 08 30 201 1 Employee Employee Account Hame Humber Humber Diamond Neil 100 41100 100 Het Pay Jones Tom 210 43122 100 Het Pay Turner Tina 100 41400 100 Het Pay Page 1 Office of the State Auditor Allocation 1 700 00 1 700 00 1 109 97 1 109 97 198 91 199 91 06 07 2012 Check Humber 0004 0002 0003 June 2012 CTAS User Manual Payroll Periods Processing a Payroll continued Sample Net Pay Distribution Report by Account Town of Grand Slam For Payroll Period Ending 08 30 201 1 Account Employee 100 41100 1D0 100 41400 1D0 210 43122 100 Office of the State Auditor Net Pay Account Distribution Diamond Neil Account Total Tumer Tina Account Total Jones Tom Account Total Total For Period Page 1 Amount 1 700 00 1 700 00 139 91 199 94 1 109 97 1 109 97 3 009 88 12 24 06 07 2012 June 2012
24. ay EIC 7 000 00 Gross Pay 0 00 0 00 iCk Balance 16 00 ACCU 4 00 Vacation Balance 14 00 400 When the Payroll Check Information Screen appears enter the number of hours for each pay rate The Gross Pay should equal the total paid for the year When the pay rate 15 a meeting ate enter the number of meetings attended in the Reg Hours field Then click the Taxes F4 tab to enter the federal and state withholdings The Tax amp Pretax Benefit Deductions screen will appear see next page Office of the State Auditor June 2012 CTAS User Manual 12 33 Payroll Periods Entering Payroll Beginning Balances continued Entering the Beginning Balances continued Payroll Check Information Employee 16 Name James Francis Burton a Beginning Balances Gross Pay F3 Taxes F4 Employee Deductions F5 Employer s Share Tax amp Pretax Benefit Dedutions Total Federal Tax 513 50 Total FICA 383 44 Tax State Total Medicare 88 95 Total State Tax Filed W5 for Earned Income Employee LI Deferred Income 0 00 Spouse LI Cafeteria Plan 0 00 Save and Next Save and Exit Cancel When the Tax amp Pretax Benefit Deduction screen appears e Enter the total amount of federal tax withheld in the Total Federal Tax field e Enter the total amount of the state tax withheld in the Total State Tax field Enter the total amount
25. ent amount withheld for life insurance in the Dependent Amount field of the Life Ins Plan area e In the Other Deductions column enter the total amount withheld for retirement in the Total Amount field under Retirement Type e Enter the total amount withheld for union dues in the Union Dues Amt field e Enter the total amount for any other deductions and the type of those deductions in the Other Deductions area e Click the Employer s Share F6 tab at the top of the screen to enter employer s share of any deductions Office of the State Auditor June 2012 CTAS User Manual 12 35 Payroll Periods Entering Payroll Beginning Balances continued Entering the Beginning Balances continued Payroll Check Information Employee Name Neil Diamond Beginning Balances Gross Pay F3 Taxes F4 Employee Deductions F5 Employer s Share F5 Employer s Share Health Ins Amount Dental Ins Amount Life Ins Amount 585 00 250 00 120 00 Cafeteria Plan Amount 0 00 Retirement Rate Regular Percentage 0 0483 Additional Percentage 0 0000 TOTAL um Save and Next Save and Exit When the Employer s Share screen appears Enter the total amount of the employer s share of health insurance in the Health Ins Amount field Enter the total amount of the employer s share of dental insurance in the Dental Ins Amount field Enter the total amount of the employer s sha
26. g a Payroll continued Entering the Employee Hours After the payroll roster has been created a list of the employees on that roster will appear on the Payroll Details screen To enter the number of hours worked click the Enter Hours Edit Payroll Check button in the Payroll Processing column N Payroll Details Payroll Period Payroll Period P Payroll Processing Ending Date 08 30 2011 S Description August 30th Payroll N Create Update Payroll Roster Check Date v A er Hours Edit Payroll Check Posting Date Not Posted Edit Pay Period Payroll Roster First amp Middle Name _ Emp PERA Print Payroll Checks Diamond Neil 555555555 000000000 BBBBBBBBb BBBB5BBB5b5 777777777 999999999 Enter Payroll Check Numbers Print Payroll Register Net Pay Account Dist Report Post Net Pay Edit Check Exit When you click on the Enter Hours Edit Payroll Check button the Payroll Check Information screen will appear Payroll Check Information Employee Name Neil Diamond Gross Pay Taxes F4 Employee Deductions F5 Employer s Share Acct Dist F7 Check Number Select an Employee Payroll Period Ending 08 30 2011 First amp Middle Frequency Diamond Neil Bi Weekly Jones Tom Bi Weekly 0 00 Bi Weekly Gross Pay Ile Summary Sick Reg Sick Vac Normal Rates Gross Pa
27. gin entering a payroll period click on the Add button on the Payroll Periods screen CTAS Payroll Module File Accounting Payroll Investments Indebtedness Accrual Help 4 J a 3 im oe 4 Employee Payri Tax Filing Reports Tables Admin Exit Payroll Periods lal x Search Payroll Ending Description Check Date Posted Date Posted 07 05 2011 July 5th Payroll a 07 05 2011 Yes 06 05 2012 July 19th Payroll 07 19 2011 Yes 06 05 2012 August 2nd Payroll 08 02 2011 Yes 06 05 2012 August 15th Payroll Fd No 1 Add gt 2 Edit 3 Delete 4 Reports C Accounting Payroll C Investments C Indebtedness C Accrual After the Add option is selected a New Payroll Period screen will appear New Payroll Period Fayroll Period Ending Date 08 0 2017 E Description August 30th Payroll Advanced Save Cancel When the New Payroll Period screen appears complete the following steps e Enter the payroll period end date in the Payroll Period Ending Date field or use the down arrow to choose a date e Enter a description of the payroll period in the Description field e Click the Save button to create the payroll period Information on the Advanced button can be found on page 12 27 Office of the State Auditor June 2012 CTAS User Manual 12 3 Payroll Periods Payroll Period Details Screen After saving the payroll period information the Payroll
28. ill appear Click the Edit Pay Period button to change the payroll check date Payroll Period xk 2 Payroll Period POSTED Payroll Processing enang Date 08 30 2011 FILLED EET Gr sta Update Payroll Roster Description August 30th Payroll Add Notes E Check Date 08 30 2011 hig Enter Hours Edit Payroll Check Edit Pay Peri Posting Date 06 07 2012 Print Payroll Register Payroll Roster First amp Middle SSN PERA Print Payroll Checks Diamond Neil 55555565655 000000000 BBBBBBBBb BBBBBBB5bb 777777777 999999999 Enter Payroll Check Numbers Net Pay Account Dist Report Post Net Pay Edit Check Exit Office of the State Auditor June 2012 CTAS User Manual J 1244 Payroll Periods Changing the Payroll Check Date continued After clicking the Edit Pay Period button the following message appears regarding the payroll period date Click the Yes button to edit the check date CTAS Ea The payroll pernod information can only be edited when the payroll roster is empty Would you like to edit the check date When the Yes button is clicked the Update Payroll Period screen appears see below Enter the new check date and click the Save button Update Payroll Period Fayroll Period Ending Date 08 30 2011 Check Date 28 31 2017 August 30th Payroll Desc
29. ndant 0 00 Regular Hours 3 0 00 Dental Employee 0 00 Overtime Hours 1 0 00 Dental Dependant 0 00 Overtime Hours 2 0 00 Life Employee 0 00 Overtime Hours 3 0 00 Life Dependant 0 00 Gross Pay Regular 1 700 00 Union Dues 0 00 Gross Pay Overtime 0 00 Other Deductions 0 00 Retirement Contribution 0 00 Total Deductions 0 00 Cafetena Plan 0 00 Deferred Income 0 00 Health Employer 0 00 Federal 0 00 Dental Employer 0 00 State 0 00 Life Employer 0 00 Social Security 0 00 Net Pay 1 700 00 Medicare 0 00 Check Date 08 30 2011 Total Wages 42 300 00 Federal Tax 0 00 Taxable Wages 2 300 00 State Tax 0 00 Office of the State Auditor June 2012 CTAS User Manual 12 18 Payroll Periods Processing a Payroll continued Entering Check Numbers After the checks have been printed you can enter the check numbers Once a check number has been entered you cannot print a check To enter the check numbers click the Enter Payroll Check Numbers button in the Payroll Processing column on the Payroll Details screen Sk Payroll Details Payroll Period Payroll Processing Payroll Period Ending Date 08 30 2011 ES Description August 30th Payroll Ne Add Notes Check Date 08 30 2011 Pasting Date Not Posted gt EditRay Period Payroll Roster First amp Middle Name SEN PERA E Diamond eil 000000000 bbbbbbbbb bbbbbbbhbh 2727777273 999999999 A
30. of deferred income in the Deferred Income field Enter the total amount of FICA withheld on the Total FICA field Enter the total amount of Medicare withheld in the Total Medicare field Check the appropriate boxes if a W5 has been filed Enter the total amount withheld for a cafeteria plan in the Cafeteria Plan field e When the information has been entered click the Employee Deductions F5 tab at the top of the screen to enter employee deductions Office of the State Auditor June 2012 CTAS User Manual 12 34 Payroll Periods Entering Payroll Beginning Balances continued Entering the Beginning Balances continued Payroll Check Information Taxes F4 ML Delta Dental 0 00 NEN 140 00 0 00 When the Employee Deductions screen appears e n the Insurance Deductions column enter the total employee amount withheld for health insurance in the Employee Amount field of the Health Plan area e Enter the total dependent amount withheld for health insurance in the Dependent Amount field of the Health Plan area e Enter the total employee amount withheld for dental insurance in the Employee Amount field of the Dental Plan area e Enter the total dependent amount withheld for dental insurance in the Dependent Amount field of the Dental Plan area e Enter the total employee amount withheld for life insurance in the Employee Amount field of the Life Ins Plan area e Enter the total depend
31. oll Register Landscape 06 07 2012 Payroll Period Ending 08802011 e After clicking on the Printer icon the Printer Details screen appears Printer Details Page Range Entire Document 3 pages From Page Page Number af Copies R Prnt Cancel e By clicking the From Page radio button you can choose to print only certain pages of the report The Number of Copies box allows you to enter the number of copies you would like printed After selecting the printer details click on the Print button to begin printing the report e Click the Red X on the print preview to return to the Payroll Details screen Office of the State Auditor June 2012 CTAS User Manual 12 12 Payroll Periods Processing a Payroll continued Sample Payroll Register Landscape Town of Grand Slam Payroll Register Landscape 06 07 2012 Payroll Period Ending 08 30 2011 Employee Hours Earnings Taxable ID Name Regular Overtime Regular Overtime lips Gross 1 Wages FICA Medicare Diamond Neil 82 0 1 700 00 0 00 0 00 1 700 00 1 700 00 0 00 0 00 Jones Tom 80 0 1 600 00 0 00 0 00 1 600 00 1 502 00 67 20 23 20 Tumer Tina 3 0 225 00 0 00 0 00 225 00 212 62 9 45 3 26 TOTALS 165 0 3 525 00 0 00 0 00 3 525 00 3 414 62 76 65 26 46 Employee State Insurance Union Net Pay ID Name WH Tax Dental Dues
32. ontinued After clicking Edit Check the Payroll Check Information screen will appear You can then make any changes to the payroll until the payroll has been posted Once a payroll has been posted the only changes you can make are to delete an employee from the payroll or change the check date Payroll Check Information Diamond Meil Bi Wesekly Bi Weekly 1 600 00 Bi Weekly 150 00 Instructions on entering payroll information on each tab can be found in Chapter 11 of this manual Employee Information After entering the information click the Save and Next button if you wish to display the next employee s payroll record after you save the changes Clicking the Save and Exit button if you wish to save your changes and return to the Payroll Details Screen Office of the State Auditor June 2012 CTAS User Manual 12 42 Payroll Periods Changing the Payroll Period Date To change the Payroll Period Ending Date highlight the payroll period you wish to change and click the Edit button The payroll ene ending date can only be changed when the payroll roster 1s empty 01 01 2011 07 05 2011 Ju Si Patol 07 05 2011 es 06 05 2012 07532011 u o 07 13 2011 08 05 2012 vameeon ogee pansem 815 211 August 16th Q8 6 2011 s DRN 06 30 2011 August 30th Peryrail 08 30 2011 s dean After the Edit option is selected the Payroll Details screen will appear Click the Edit Pay Period button to change the date of the payroll
33. ormation in the Employee Information record Office of the State Auditor June 2012 CTAS User Manual 12 10 Payroll Periods Processing a Payroll continued Printing a Payroll Register The next step is to print a payroll register The payroll register can be printed in either a landscape or a portrait format To print the payroll register click on the Print Payroll Register button in the Payroll Processing column on the Payroll Details screen Se bj Payroll Details Diamond 666666666 6666666666 222227027 999999999 When the Print Payroll Register button has been clicked the CTAS Payroll Register screen will appear CTAS Payroll Register over Ne Cancel e If you click the Yes button the print preview System Reports screen will show the payroll register in the landscape format A sample of the Landscape format can be found on page 12 12 e If you click the No button the print preview System Reports screen will show the payroll register in the portrait format A sample of the portrait format can be found on page 12 13 Office of the State Auditor June 2012 CTAS User Manual 12 11 Payroll Periods Processing a Payroll continued Printing a Payroll Register continued e After reviewing the preview click on the Printer icon to begin the printing of a an gt gt Page 1 of 1 Town of Grand Slam Payr
34. ployer 00 Fedei sl 0 00 Dental E 0 Shale 0 00 Employed Secial Secuidy 0 00 Hel Pay 1 700 0 Hedman gu p E heck Date QUADA 1 Tobal wages 2 JU UD Federal Fax Taxable wages 2 300 00 Sale too Heil Diam gmd Payroll Paciad Ending amaozn11 Regulat Houws Meena 2 00 Health 0 Horg Furl Ws ou Healh Denencoarnd gu Hegular Hou s 120 uou Dental Employee io ub O verte e 1 0 00 Dental Dependam in 00 while amp bead a 7 Lilt io o0 Overtime i Lile LDiependani go UD Pap 1 700 00 Unien Dusi 10 Gi Overtime 0 00 Other Deducti ans 30 Of L anlrstiulign TU OD Total D hore go OD Plan 0 00 ineo 0 00 He ati E 00 OF sabe UDU Lile Em ploye io ug Secuiby 0 00 Hel Pag 1T 700 0 Mb eA 0 00 Check Dat Danagi ages 2 300 00 Fedeial Taxable wy agen 2 3080 Dials T ax go 00 After clicking on the Printer icon the Printer Details screen appears Printer Details Print Page Range Entire Document 3 pages C From Page To Page I umber of Copies 1 Pririt Prin Cancel i clicking From Page radio button you can choose to print only certain checks Click on the Print button to begin p
35. r in the Fund field Then enter the Account Number and the Object Code in the adjacent fields e Click the Print Preview button The second option By Employee will print the report alphabetically by employee A sample of the Net Pay Distribution by Employee report can be seen on Page 12 23 To use the By Employee option to print the report Net Pay Account Distribution Report e Click the By Employee radio button e Click the Print Preview button The print preview System Reports screen will appear see next page Office of the State Auditor June 2012 CTAS User Manual 12 22 Payroll Periods Processing a Payroll continued Net Pay Distribution Report continued e After reviewing the preview click on the Printer icon to begin the printing of the report By clicking the red X you can close the System Reports screen Lue Town of Grand Slam Net Pay By Employee 06 07 2012 For Payroll Period E nding 08 30 2011 Employee Employee Account Allocation Check Name ber Num ber Amount Num ber 100 41100 100 1 700 00 Net Pay 1 700 00 0001 210 43122 100 1109 97 Net Pay 1 109 97 0002 100 41400 100 199 91 199 91 0003 e After clicking on the Printer icon Printer Details screen appears Printer Details Print To Page Range Entire Document 3 pages Fram Page Page Humber af Copies I Print Cancel e By clicking the From P
36. re of life insurance in the Life Ins Amount field Enter the total amount of the employer s share of a cafeteria plan in the Cafeteria Plan Amount field Enter any changes to the employer s percentage rate for retirement in the Retirement Rate area Click the Save and Next button to enter the beginning balance information for the next employee Click the Save and Exit button when the beginning balance information has been entered for all of the employees Office of the State Auditor June 2012 CTAS User Manual 12 36 Payroll Periods Entering Payroll Beginning Balances continued Printing a Beginning Balances Payroll Register The next step is to print a payroll register The payroll register can be printed in either landscape or portrait format To print the payroll register click on the Print Payroll Register button in the Payroll Processing column on the Payroll Details screen Payroll Details b Payroll Period a Beginning Balances Payroll Period aie Ending Date 01 01 2011 Et Payroll Processing Description Employee Beginning Balances Add Mates Check Date Not Applicable gt L Fasting Date Not Applicable gt Edit Pay Period SE Payroll Roster Print Payroll Checks Last Name First amp Middle Name Emp SSN Jones Tom BBBBBBBEB BBBBBBBBBB Turner Tina 999999999 Enter Payroll Check Numbers Met Pay Account Dist
37. rinting the checks The following page has a sample of the check To close the printing of the checks Click the Red X icon on the System Reports screen e Click the Close button on the Print Payroll Checks screen Office of the State Auditor June 2012 CTAS User Manual 12 17 Payroll Periods Processing a Payroll continued Printing Checks continued Sample Check 08 30 2011 Neil Diamond mad 700 00 One Thousand Seven Hundred Dollars And No Cents Neil Diamond 555 3rd Street Homerun MN 55555 Neil Diamond Payroll Period Ending 08 30 2011 Regular Hours Meeting 2 00 Health Employee 0 00 Regular Hours Hourly 80 00 Health Dependant 0 00 Regular Hours 3 0 00 Dental Employee 0 00 Overtime Hours 1 0 00 Dental Dependant 0 00 Overtime Hours 2 0 00 Life Employee 0 00 Overtime Hours 3 0 00 Life Dependant 0 00 Gross Pay Regular 1 700 00 Union Dues 0 00 Gross Pay Overtime 0 00 Other Deductions 0 00 Retirement Contribution 0 00 Total Deductions 0 00 Cafeteria Plan 0 00 Deferred Income 0 00 Health Employer 0 00 Federal 0 00 Dental Employer 0 00 State 0 00 Life Employer 0 00 Social Security 0 00 Net Pay 1 700 00 Medicare 0 00 Check Date 08 30 2011 Total Wages 42 300 00 Federal Tax 0 00 Taxable Wages 2 300 00 State Tax 0 00 Neil Diamond Payroll Period Ending 08 30 201 1 Regular Hours Meeting 2 00 Health Employee 0 00 Regular Hours Hourly 60 00 Health Depe
38. riods Editing Notes to a Payroll Period You can also change edit the information entered in the notes If a comment has been entered for a payroll the name of the button on the Payroll Details screen changes from Add Notes to Edit Notes By clicking the Edit Notes button you can change the content of the note Y Y Payroll Details Payroll Period Payroll Processing Payroll Period Ending Date 08 30 2011 x Y Description August 30th Payroll Y Create Update Payroll Roster Edit Notes Check Date Enter Hours Edit Payroll Check Posting Date Not Posted Edit Pay Period Print Payroll Register Payroll Roster Last Name First amp Middle Name Emp SSN Print Payroll Checks Enter Payroll Check Numbers Net Pay Account Dist Report Post Net Pay Edit Check Exit When you click the Edit Notes button the Transaction Notes screen appears allowing you to change the comment you had entered regarding this payroll You can enter up to 255 characters for each note After editing the note click the OK button to save the changes to the transaction note w Transaction Notes Flease enter any notes about this transaction below This is a sample transaction note OF Cancel Office of the State Auditor June 2012 CTAS User Manual 12 6 Payroll Periods Processing a Payroll The Payroll Processing column on the right side of the
39. ription Advanced Save Cancel On the Payroll Details screen you will see the check date has been updated Payroll Details Payroll Period Ending Date 08 30 2011 Description August 30th Payroll Add Notes Check Date 08 31 2011 Posting Date 06 07 2012 Edit Pay Period Payroll Processing Enter Hours Edit Payroll Check Print Payroll Register Payroll Roster Last Name First amp Middle Name Emp SSN PERA Print Payroll Checks Diamond Neil 555555555 000000000 BBBBBBBbb 6EEEG66666 777777777 999999999 Enter Payroll Check Numbers Net Pay Account Dist Report Post Net Pay Edit Check Exit Office of the State Auditor June 2012 CTAS User Manual Payroll Periods Deleting a Payroll Period 12 45 The need to delete a payroll period could occur if errors were made when the payroll was entered i CTAS Payroll Module File Accounting Payroll Investments Indebtedness Accrual Help Employee Payroll Payroll Periods 10 36 AM SearchBy 1 Date E To jon Search 01 01 2011 Employee Beginning Balances 07 05 2011 OF 3 2011 0502 201 06 1 6 2011 08 30 2011 July 5th Payroll July 18th Payroll August 2nd Payroll August 15th Payroll August Oth Payroll 07 05 2011 0719201 0502201 05 16 2011 8 31 2011 06 05 2012 06 05 2012 06 05
40. y p t lt 1 Meeting 50 000 0 00 Regular Pay 0 00 Accrue 4 00 20 000 0 00 Liveni 10 Vacation rr 2 Hourly Bh aS D 3 0 00 0 000 0 00 Gross Eamings 000 Balance 10 00 Reg Sick Overtime Total Deductions 0 00 Accrue 4 00 1 0 00 x 3 0 00 Net Pay 0 00 0 00 2 0 00 x 0 000 0 00 EIC Amount x 0 000 000 Net Pay EIC 0 00 Office of the State Auditor June 2012 CTAS User Manual 12 9 Payroll Periods Processing a Payroll continued Entering the Employee Hours continued Payroll Check Information Diamond Neil Bi Weekly 0 00 Bi Weekly Bi Weekly When the Payroll Check Information screen appears complete the following steps Enter the number of hours for each pay rate When the pay rate is a meeting rate enter the number of meetings attended in the Reg Hours field Click the Save and Next button to enter the hours worked for the next employee Click the Save and Exit button when the hours have been entered for all of the employees Information on the Taxes F4 Employee Deductions F5 Employer s Share F6 and Acct Dist F7 tabs can be updated by clicking on the appropriate tab For more information on these tabs see Chapter 11 of this manual Employee Information Note Changes made to the employee payroll period record will not change any inf
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