Table of Contents
Contents
1. cccccccsssseceesssceeeesseceeecsescesecsessececsssececseeeeescseeaeeeesesaeeesseeaeees 24 12 Self Inspection of the goods by the Unit cccccesscececeesssesseaeeecececesseaeaeeeeesssessesaeaeeeeesesseseaeaeeeeeens 24 13 Re Warehousing COMPLetiON cccccecssssececeeecesseenaesecececeesesaasesececscessesasaeseeeceesesesaeaeeeeeeeseesenaeaeeeesens 24 14 Search BOE isisisi ennau ai alceeesbes a aiaa a caddies niece 25 15 Various status of BOE sv i ceecsessdeesiecsesncedsnnesacdsanhs adeaedeestedengeasdeeaeraci ventesdbaedacsiedevacaodacnunaaiacdeecdeaedeosteants 27 16 Cancel BOE Before Submission of the COCUMENL ecceeeeceesteceeececeeeeeceaeeeeaaeceeaeeeeeeecaeeeeaaeeeeaeeesaes 28 BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited 1 Introduction Units importing goods into the SEZ are required to submit Bill of Entry BOE with the Customs Specified Officer at the Office of the Development Commissioner The unit can prepare and submit BOE to the DC Customs Office through SEZ Online system The following are the steps to be followed for preparation and submission of BOE to Customs office e Preparation of BOE by Unit Maker or CHA user and its submission to Unit Approver e Verification of BOE by Unit Approver and its submission to DC Customs electronically using Digital Signature Certificate e Obtain Print out of BOE in 5 copies from SEZ Online System amp2. submit it to DC Customs along with necessary supporting documents e g Invoice packing list etc e After assessment of the BOE go to the port with copies of the BOE duly stamped by the Customs assessing officer for getting the goods cleared e Get the goods into the SEZ gate and self examine the goods amp update the status of the BOE in the SEZ Online system as Self Examination done e Submit the 5 copy of the BOE to port customs and update the status of the BOE in the SEZ Online system as Re warehousing completed 2 Preparation of Bill of Entry For Preparation of BOE a Maker Checker concept has been incorporated at the unit s end in the SEZ Online system The BOE can be prepared either by the Unit Maker user or CHA user The Unit Maker or CHA user can prepare a BOE and submit it to the Unit Approver user who verifies checks the correctness of the BOE before its submission to DC Custom s Office In case a unit files his BOE through his CHA the Unit Admin user has to create a user id for its CHA The CHA user can prepare the BOE and submit it to the Unit Approver BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited The Bill of Entry form is divided into the following five sections BOE Details Shipment Details 1 2 3 Invoice Details 4 Item Details amp 5 Item Duty Details The various sections tabs of the Bill Of Entry are explai
3. 2 We declare that we have not received and do no know of any other documents or information showing a different price value including local payments whether as commission or otherwise quantity or description of the said goods and that if any time hereafter I We discover any information showing a different state of facts We will immediately make the same known to the Commissioner of Customs 3 I We declare that goods covered by the Bill of Entry have been imported on out right purchase consignment account 4 lf We am are not connected with the suppliers manufacturers as a Agent Distributor Indentor Branch Subsidiary Concessionaire and b Collaborator entitled to the use of the trade mark patent or design c Otherwise than as ordinary importers or buyers 5 If We declare that the method of invoicing has not changed since the date on which my our books of accounts and or agreement with the suppliers were examined previously by the Custom House s 6 No agency commission is payable for the imports This declaration is digitally signed amp Microsoft Ex fm OL 7 10Pm Internet b Print from the Search facility The users may search for the BOE through Search Request facility provided in the system After opening the request the user may click on the print button provided at the bottom of the page and take a print of the single trial copy BOE User Manual Version 1 2 1 SEZ Online
4. BOE are mentioned in Point 8 below The print of 5 copies of BOE with the remarks Original Copy Duplicate Copy Triplicate Copy Quadruplicate Copy amp Quintuplicate Copy can be obtained either by the Unit Maker User CHA who has prepared the BOE or the Unit Approver User If the Customs Assessor raises a Query to the unit electronically and makes any changes in the contents of the BOE while assessment based on the unit s reply to the query the unit will have to take a fresh print of the BOE after assessment as the contents of the Bill of Entry have changed If the Customs Assessor raises a Query to the unit electronically and the unit makes any changes in the contents of the BOE and re submits the unit will have to take a fresh print of the BOE after assessment as the contents of the Bill of Entry have changed The steps to obtain 5 copies of BOE through Search Request a After Log in search for the BOE with the help of Search Request link b Open the BOE request amp click on Print button The following window is shown A Print Choice Webpage Dialog Please select the number of copies you want to print 1 Os Fi Print consolidated BOE with Annexure Print Instructions Go to Print Preview and select landscape mode Go to Page Settings and select s Page Size Legal b Zoom as Shrink to fit or 100 Keep sll the options in page header and footer blank Kee
5. The transaction charges have been No action has to be taken by the unit aymen 3 Y paid by the unit Approver This is a NA users as it is a transitional amp temporary successful temporary status status BOE has been submitted by Unit y No action has to be taken by the unit Approver to DC Customs But the Customs 4 Submitted i A users as the BOE is under process at DC Assessing officer has not yet started Assessor ee Customs processing it 5 A d The BOE has been assessed and Authorised Authorised officer at gate will allow rove Pk approved by Assessing Officer Officer goods in SEZ with without enquiry This BOE cannot be edited or processed The BOE has been cancelled by the 6 Cancellation i NA further In this case the unit will have to Assessing Officer i submit a fresh BOE if required BOE User Manual Version 1 2 SEZ Online Of Ministry of Commerce NSDL MP oatabase Management Limited Request under The BOE is under process at the DC No action has to be taken by the unit completed of the BOE to Port Customs 7 i NA users as the BOE is under process at DC processing at DC Customs Office Customs BOE has been sent back by Unit 8 Unit Sent back Approver to Unit maker CHA who Unit Maker Initiated had prepared it for changes No Action can be taken by any unit user BOE has been cancelled by Unit 9 Cancelled NA as the BOE is permanently cancelled am
6. details On addition of invoice the details are displayed in the form of a table Is not Included in Unit Price To match sum of item value with the Invoice value user has to modify Unit Price Product Value field in Item details tab in such a way that the sum of all items equals Invoice value less the applicable charges for whom the check is checked c Addition of multiple Invoices If the user wants to add multiple invoices to a BOE he can click on add button and enter all the details of the invoice and save There is no limit on the number of invoices that can be added to a BOE d Edit View the details of an Invoice The user can view edit the details of any invoice by clicking on Invoice no from the table in the Invoice List section e Deletion of an Invoice If the user wants to remove a particular invoice from the BOE he can do so by selecting the particular invoice and clicking on delete button IV Item Details The details of the item are captured in this section tab The steps to fill item details tab are mentioned below BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL MP oatabase Management Limited As the invoices are added in the BOE through the Invoice Details tab a table is displayed in the Item details section of the BOE a Addition of an Item of an Invoice vi vii Select the Invoice for which an Item has to be added and clic
7. discount details even if specified will NOT be considered by the system in calculation of the Assessable value of the item Note SEZ Online System provides a flexibility of specifying the discount details either invoice wise or item wise However if the user enters discount details invoice wise in invoice details tab the discount details cannot be provided Item wise and vice versa iv Supplier Details In this section the supplier details are to be specified The supplier name is mandatory v Seller Details In this section the seller details are to be specified vi Broker Details In this section the broker details are to be specified vii Buyer Seller Relationship The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce viii NSDL DP oatabase Management Limited SVB Load The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered Based on the details provided by the user the calculation of Assessable value duty will be done by the system SEZ Online System provides a flexibility of specifying the SVB Load details either invoice wise or item wise or both After filling up the details the Save Button present at the bottom of this section has to be clicked to save all the
8. manner in which the various duties are captured Customs Duty Basic Customs Duty Sapta NCCD Surcharge on BCD EXIM Scheme related notifications Central Excise Duty Additional Duty under section 3 1 ADE BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P oatabase Management Limited Additional Duty of Excise GSI Special Excise Duty Schedule II Additional Duty of Excise TTW Additional Duty of Excise TTA Additional Duty of Excise NCCD of Excise EXIM Scheme related notifications Additional Duty Central Excise Cess Health Cess Education Cess Secondary Higher Education Cess Customs Additional Duty Cess Education Cess Secondary Higher Education Cess Other Duty Special Additional Duty SAD Antidumping Duty Safeguard Duty For each duty type the following fields are provided i Notification no ii Notification sr no iii Duty Rate iv Adjustment Type v Amount Per Unit vi Measurement After selection of CTH amp CETH code from the master the BCD CVD rate are auto populated In Additional Central Excise Duty amp Additional Customs Duty sections the Education Cess amp SHE Cess are auto populated as 2 amp 1 respectively For all other duties the user has to enter the details If any notification for any duty type is applicable on the item the
9. user has to search for the relevant notification no amp sr no from the search facility provided The user may search for a notification no amp sr no using the magnifying glass icon provided against each duty In case the notification details are found and the user selects it the corresponding duty rate gets auto populated However if the notification details are not found through the search functionality the user can manually enter the details The user can either enter the duty rate or the duty amount BOE User Manual Version 1 2 SEZ Online Of Ministry of Commerce NSDL P database Management Limited A facility has been provided to the user to enter the details of any adjustment in duty amount if applicable The various kinds of adjustments applicable could be Plus Minus Higher or Lower This feature has been provided specifically to accommodate the duty applicable on certain items for which the duty amount consists of an ad valorem duty component and a flat rate component e g excise duty applicable in case of petrol diesel etc NCCD duty rates are populated by the system based on the CTH No in both NCCD of Customs amp NCCD of Excise However on a particular item either NCCD of customs or NCCD of Excise can be applicable i e both the duties cannot be applicable together Though the duty rates are populated in both NCCD of Customs and NCCD of excise simultaneously NCCD of Customs will be calculated
10. BOE before submitting it to the Customs Officials VII Confirmation Screen BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL MP oatabase Management Limited After preparation of the BOE amp after reviewing the calculations associated through the Show calculations link as the user clicks on the Submit button a confirmation screen is displayed to the user In the confirmation page the contents of the BOE are displayed The user may either confirm or cancel the submission of the BOE using the buttons provided in this page Further please note that the user may also print a trial copy of the BOE through this page VII General Instructions vi vii After entering details of each tab the save button has to be clicked to save the information entered The fields marked with a red asterix mark are mandatory The BOE cannot be submitted without entering information in the mandatory fields On the basis of the information entered by the user the system calculates the assessable value and duty applicable The assessable value and duty calculated by the system can be viewed by clicking on the show calculations link A unique request id will be generated by the system as the unit maker user or CHA user clicks on the Save button for the first time The BOE can be tracked in future by using this no The BOE no or thoka no is generated by the system as soon as the unit approver user s
11. High Sea Sale party the same has to be re entered in the section called as Joint Filing Client Details Add Non Standard Currency If a Bill of Entry involves any non standard currency i e a currency whose exchange rate is not published by CBEC this check box has to be ticked In case of import transactions involving non standard currencies the unit needs to obtain a certificate from a Bank regarding the exchange rate of the non standard currency The checkbox if ticked the bank certificate details Bank Name certificate No certificate date etc and the currency details viz Currency Name Exchange Rate etc are to required to be entered by the user Once these details are entered the non standard currency name and its corresponding rate will be available for use in the BOE in the invoice details tab of the BOE and can be used by the user in preparing the BOE Joint Filing Client Details Joint Filing An SEZ Unit may be required to file a Bill of Entry jointly with some other entity for e g in case of sourcing of capital goods from a leasing Company Ref SEZ Rule 27 In that case the details of the other entity also needs to be printed on the Bill of Entry Client Details If an SEZ Unit imports goods on behalf of any clients amp is not the owner of the goods amp the details of such client needs to be printed on the Bill of Entry In either of the above mentioned scenarios this check box may be selected On selection of
12. IGM details However in such cases the IGM details will compulsorily have to be entered in the system by the Authorised officer of Customs while giving Out of Charge iv First check Request First check Reason This checkbox has to be ticked by the Unit user to request the Assessing Officer to examine the goods before assessment e g in cases of BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce vi vii viii NSDL P oatabase Management Limited Re import where the identity of goods needs to be established However if First check of goods is requested the reason why first check has been requested needs to be provided in the BOE Certificate Details The checkbox has to be ticked if applicable As the checkbox is ticked an Add button is displayed On clicking the Add button the Certificate details can be provided Multiple certificate details can be added if required Clearance against bond The checkbox has to be ticked if applicable As the checkbox is ticked an Add button is displayed On clicking the Add button the bond details can be provided Multiple bond details can be added if required High Sea Sales The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered If the name of the High Sea Sale party is required to be printed on the face of the Bill of Entry as document is being Jointly filed with the
13. Of Ministry of Commerce NSDL P atabase Management Limited Bill of Entry Form Windows Internet Explorer Dex E J v http 172 16 89 200 B0E BOEForm aspx Search_Request true x Jg Fie Edit View Favorites Tools Help Be de Spi of entry Form Home S eh Print E Page Toos peere A BOE Details Shipment Details Invoice Details Item Details Item Duty Details x BOE DETAILS Help BOE Type Home Consumption Importer Details Importer Name a E Code 123456 Importer Address a a 111111 Maharashtra India Importer BIN PAN aaaa111111 Importer Type Private Limited Company CHA Code SELF Other Details Green Channel Section 48 Requested Certificate Details Clearance Against Bond High Sea Sale Show Calculations Print View Status History View Remarks History NES Local intranet R10 2 Internet fm 2 Windows TY Table of Con Microsoft Ex Fig A BOE as seen through the search Facility of SEZ Online System 8 Submission of Bill of Entry by the unit The Unit approver has to submit the BOE electronically to the customs assessor Further the unit user has to take a print of the BOE through SEZ Online system in 5 copies and submit it to the DC customs official along with the essential supporting documents 9 Assessment of BOE As the unit submits the BOE online the DC Customs Officials shall be
14. SEZ Online Of Ministry of Commerce NSDL P database Management Limited Intended Audience This document is intended for use by existing SEZ units for the purpose of submitting Bill of Entry through SEZ online system The document describes the process of preparation amp submission of Bill of Entry through SEZ online system Table of Contents T SAOCLUGTIO NG nsere eie a N T a aea eN Eas 2 2 Preparation of Bill Of ENUY scvisccscsicaciccteesec si cccacieh orrie aiaa neie ea eE E aea a i aea 2 3 Preparation of Bill of Entry offline amp upload into SEZ Online System ccccccccssececeesseeeeeeseeeeeesaes 15 4 Workflow of BOE at the Unit to customs office oo cece cet ceteceeeeeeeeeeeeeeeeeeeeeeaeeeaeeeaeesaaecaaesaeeeaeeeaeens 16 5 sPayment Of Transaction Charge sgass a a a e E aa E E e 18 6 Printing BOE through SEZ Online System ccccccccccssssessseceeeceseesecneseceseesseeseceseeeeeesseesessaeeeeeeeseesees 18 7 Printing Trial Copy of BOE before submission to DC Customs scceesecesseeesteeseseeceeeeesseeesaeeseneeess 20 8 Submission of Bill of Entry by the UNit cece cceccecssecssssecsseeecsaeesesaecsseeeceaeeessaeesessecseeeessaeesesaeeseaeeees 22 9 Assessment of BOE cincina aide hii Heth nie eed eR ae Ma ae ee eee 22 10 Clearance of Goods from the POrt c ccccccsssccecsssceceesssseeecssscececsseseseeeesececeessececsesececsesaeceesesaeaseseeaeees 24 11 Receipt of the goods Within the SEZ
15. Search Request Search Request si Request From Date DD MM YYYY Request Status New LUT pee LT Request To Date DD MM YYYY El Request Type Softex Form Request ID Company Softex Upload SEZ Q Softex Upload Status LOA Extension LOA Renewal Request Status Request ID Request Type Request Status Request With Initiated Date Company History 170900000062 BOE Cancelled Miew 170900000084B0E 1709000001 10 BOE Cancelled View Unit Approver 170900000191 Accepted UNTAPPR Unit Approver lAccepted UNITAPPR 170900000224 B0E Unit Approver 3 170900000229B0E laccepted lunitappr1 View Insdl SEZBOE PP TST PT ATNONANNNAIRAE int Sant Rank INIT AED inbox micr User Manual Fig Search Result as seen using Search Facility The search screen shows the following details pertaining to the request i Request id The user can click on the request id to view the entire contents of the BOE ii Request Type BOE iii Request Status The search result shows the current status of the BOE iv Request With If the BOE is pending in any unit user s inbox and waiting for any action this column displays the name of the Unit user with whom the request is pending v Request Initiated Date This column displays the date on which the BOE is submitted electronically to the Customs Assessor vi St
16. able to view and process it However the DC Customs officials shall process the same after receipt of the physical copies of the BOE print obtained from SEZ Online System along with the supporting documents There can be two types of Assessments in case of Bill of entry there can be Approved with duty and approved with duty forgone In case of Approved with duty forgone the Assessing Officer finds everything to be in order he shall assess the BOE and update the status of the BOE in the SEZ Online system If the is not applicable the customs assessor will select Approved with duty forgone In other case that is the BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited duty is applicable then the Customs Assessor will select Approved with duty Further the Assessing officer shall affix his signature and stamp on the physical copies of the BOE Custom assessor Selects Approved with duty forgone and submits then the request will move to the Authorized officer for out of charge in the other case that is custom assessor selects Approved with duty through SEZ Online system it comes to the inbox of the Unit The unit has to enter the Challan details for the duty paid by him Once the unit enters the Challan details and submits the Bill of Entry it goes to the inbox of the Authorized Officer for providing out of charge However while processing the BOE if the Assessing Officer finds a dis
17. an excel sheet containing the item details of an Invoice directly into SEZ online system so that if data is already available in electronic format it can be re used and typing the item details again can be avoided For this purpose the user has to do the following 1 Prepare an excel sheet containing the details of the items of the invoice The excel sheet needs to be prepared in a specified format The specified format can be obtained from the Downloads section of the website www sezonline ndml com Please refer to the excel workbook called as Bill of entry Item Details Excel Upload Template version 1 0 1 2 Click on the link called as Upload Items in the Invoice List as indicated in the screen shot below 3 With the help of the browse button select the file containing the item details of the invoice and upload On successful upload message is displayed to the user 5 The user may then click on the item details tab and view the details BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce SEZ Online x un Reon i ee Inbox Search Request New LUT Update LUT Softex Form Upload Upload Status BOE Form DTASale Form Softex Contract APR Form LOA Extension LOA Renewal RES BOE File Upload Shipping Bill Form Bill Of Export Form Export File Upload OTA Proc Form NSDL P database Management Limited Bill of Entry Form Request ID 171000032836 INVOICE DETAILS Type of Appli
18. assessor will assess the BOE After assessment the BOE will again get forwarded to the Authorised officer for Out of Charge BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited 10 Clearance of Goods from the port After assessment of the BOE the unit officials shall get the goods cleared from the port on the basis of the physical copy of the BOE duty stamped by the assessing office of the DC s Office The port officials shall affix their stamp and signature on the BOE during clearance of the goods 11 Receipt of the goods within the SEZ As the goods arrive at the SEZ gate the Customs Preventive Officer of the SEZ shall allow the goods inside the SEZ after inspecting the seal and the package Marks and Numbers On arrival of goods within the SEZ the preventive officer shall update the status of the BOE in the SEZ Online System 12 Self Inspection of the goods by the unit As the goods reach the unit s premises the unit shall self inspect the goods If the unit finds the consignment to be in order he shall update the status of the BOE in SEZ Online System 13 Re warehousing Completion After self inspection the unit may obtain the out of charge certificate from the Customs Authorised Officer of the SEZ and submit the same along with the 2nd amp 5th copies of the BOE to the DC Customs Then unit has to submit the 5th copy of the BOE to the port and update the status of the BOE
19. atus History The user can click on the view link provided in this column to view the status history of the particular BOE The status history page shows the details of the actions taken by BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited the various users associated with the particular BOE with the respective dates A screen shot of the status History screen is enclosed Status History Windows Internet Explorer Status History SEZ Unit User Role Name s IUNTMAKER UnitMaker SEZ Unit UNITAPPR UnitApprover ISEZ Unit UNITAPPR UnitApprover SEZ Unit Status Action History Date Old Status New Status 08 11 2009 08 11 2009 08 11 2009 08 11 2009 Created Request Initiated Payment Successful Request Initiated Payment Successful Submitted Request under processing at DC Request under processing at DC Suomited Request under processing at DC Fig Status History screen 15 Various status of BOE Sr oe Action to be k Status Description Action options available to the Unit User No taken by BOE has been created by Unit 1 Created Maker CHA User but hasn t been Unit Maker Submit to Unit Approver submitted to Unit Approver 2 Request BOE has been submitted by Unit Unit E racine sad oes Cance Initiated Maker CHA User to Unit Approver Approver 3 Send back to Unit Maker CHA User p
20. cable Charges red only once and tered for each Invoic BOE WISE INV WISE O ITM WISE INVOICE LIST Show Calculations Examination History Upload template file Upload template file oe Lem 2 A intranet 00 vs c Edit View the details of an Invoice The user can view edit the item details by clicking on Item Sr no from the table in the Item Details section d Deletion of an Item If the user wants to remove a particular item from any invoice of the BOE he can do so by selecting the particular item from the table in the Item Details section and clicking on the delete button V Item Duty Details In this section tab the duty details of the items added in the Item Details tab is captured As items are added in the BOE through the Item Details section a list of those items are displayed in a tabular form in this section of the BOE a Goods Details section The goods details of each Item have to be provided in this section i Section 4A applicability BOE User Manual Version 1 2 SEZ Online Of Ministry of Commerce NSDL DP oatabase Management Limited In this section the user specifies if section 4A of Central Excise Act 1944 is applicable on the item In case Section 4A is applicable M R P per Unit in INR of the item has to be provided by the user The Abatement rate is auto populated by the system based on the CTH selected by the u
21. checkbox is ticked the relevant fields will be displayed wherein the details can be entered Based on the details provided by the user the calculation of Assessable value duty will be done by the system SEZ Online System provides a flexibility of specifying the SVB Load details either invoice wise or item wise or both BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL Poatabase Management Limited After filling up the details the Save Button present at the bottom of this section has to be clicked to save all the details After adding an item to an invoice amp saving the Item Details are displayed in a table b Addition of multiple Items to an invoice To add multiple items to an invoice the user has to select the invoice using the radio button provided in the left most column of List of Invoices table amp click on Add button There is no limit on the number of items that can be added to an invoice However the total product value of all the items of an invoice should be equal to its invoice value In case the total product value of all the items of the invoice as entered by the user is greater or less than the invoice value error message is displayed to the user If there are many items within an invoice it may be a time consuming exercise for the user to enter the details of each and every item using the screens of SEZ Online system A facility has been provided to import
22. crepancy or needs a clarification he might raise a Query to the unit electronically asking for clarification The unit Unit Approver user after receiving the BOE marked as Raised Query will have a facility to view the BOE and reply to the Query The unit shall also be able to edit any field of the BOE if required and re submit However if the unit user makes any changes in the content of the BOE he should take a fresh print of the BOE and submit it for assessment In that case the BOE print previously taken will be redundant As the unit replies to the query electronically the BOE moves to the inbox of the DC Customs Officials who will be able to view and process it In case any changes are required to be done in the BOE based on the reply of the Query submitted by the unit the DC Customs officials shall be able to do so In case the DC Customs Official makes any changes in the contents of the BOE while assessment the DC Customs Official shall give a final copy of the BOE after assessment to the unit Further the Assessing officer shall affix his signature and stamp on the physical copy of the BOE The customs Assessor may decide to forward the BOE to the Authorised officer for first check of the goods through SEZ Online system The Authorised officer after examination shall enter the examination report in the system amp send the BOE back to the Customs Assessor On receipt of the BOE with examination report the customs
23. e message Request submitted successfully is displayed to the user Once the BOE is submitted to customs the unit can not make any changes in the BOE ii Cancel gt Confirmation is cancelled and request remains with the unit Approver The unit Approver can make the necessary changes and submit it later iii Print Trial gt A trail copy of the BOE can be printed for verification of details entered Cancel the BOE The Unit Approver can cancel the BOE prepared by the Unit Maker CHA user In this case the BOE will get cancelled permanently and will not be available for edit submission to Customs However the users shall be able to view such BOE through the search facility Send back the BOE The Unit Approver can send back the BOE to the Unit maker CHA user who has prepared it In this case the BOE shall reach the Inbox of the Unit Maker CHA user who in turn can edit and resubmit the BOE to the Unit Approver again SEZ Online Of Ministry of Commerce NSDL P database Management Limited 5 Payment Of Transaction charge Once Unit Approver confirms submission of the BOE after digitally signing it system will prompt for payment of Transaction charge The following options will be available for payment i My Account User can avail Account deposit scheme for the purpose of payment of transaction charges Payment can be made to this account by Unit Approver user Unit approver user can top up any amount to th
24. ed in two ways a Print from the Confirmation screen As the unit maker or CHA user submits the BOE to the Unit approver or as the unit approver submits the BOE to DC Customs a confirmation screen is displayed to the user On the confirmation screen there is a button called Trial Copy to enable printing the trial copy of the BOE The user may take a print of the Trial copy from the Confirmation page of the BOE before confirming submission of the BOE and check if the details calculations of the BOE are correct After checking the same the user may click on the Confirm button for submission of the BOE BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P patabase Management Limited 8 confirmation Webpage Dialog CAD 100 00 hasanta CAD 100 00 400 00 100 00 P No amp Date Paart amp S No O G L No Exemption No amp Value debited to Licence C C P in case of Letter of D A ao aa Debit P D A c No Stamp for Authority Name of Ferson to whom issued No amp Date DECLARATION To be signed by an Importer 1 We declare that the contents of this Bill of Entry for goods imported against Bill of Lading No 124 MAWB dated 08 11 2009 are in accordance with the invoice s No s 1 dated 08 11 2009 and other documents presented herewith I We also declare that the contents of the above mentioned invoice s and documents are true and correct in every respect
25. for capturing the applicable The Applicable charges are charges appear every time a new item is applied to that particular added in any invoice of the BOE The Item of the BOE only fields appear in the Item Details tab after the basic item details are captured ii In the invoice details tab the user has to first select whether he wishes to provide the applicable charges BOE wise or Invoice wise or Item wise Once the user makes a choice and clicks on the Save button it cannot be changed later for that BOE b Addition of an Invoice i Invoices can be added to the BOE by clicking on the Add button provided in the Invoice list section of the BOE On clicking the Add button the Invoice Details fields are displayed wherein all the basic details of the Invoice are entered E g Invoice type Invoice value currency etc An invoice will get added successfully only as the user fills in all the mandatory fields of the Invoice Details section and clicks on the Save button While entering the Invoice Details the user has to select the Type of Invoice from the drop down The options available are FOB Cl CIF or CF The type of invoice as selected for the first invoice of the BOE will be applicable for all the other invoices added in the BOE ii Discount iii As the checkbox is ticked the relevant fields will be displayed wherein the discount details can be entered The
26. for the item by the system by default Note After entering the duty details each sub section has to be saved separately E g After entering duty details of in the Customs Duty section the Save button at the end of this subsection has to be clicked Vi Show calculations link While preparing the BOE the user enters all the details of the Invoice s e g invoice value invoice type CIF FOB CI CF etc The user also specifies the details of every item s of the invoice e g the product value of the item the CTH amp CETH classification code of the item u etc Further the user also furnishes the duty details applicable on the item in the Item Duty Details tab After entering all the details the user can click on the Show Calculations link to view the assessable value and duty calculation done by the SEZ online system On this page the user can view all the calculation details item wise If there are more than one items in a BOE a list of all the items of the BOE is displayed at the top most section of the page The user can select any item to view the assessable value of the item and various duty amounts associated After reviewing the details the user may close the Show Calculations page and return to any section of the BOE The user can again make any changes in the contents of the BOE This facility link is specifically provided to the users to enable the users to review the calculation aspect of their
27. in SEZ online system to Re warehousing completed BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited 14 Search BOE The unit users can search for any BOE that they have prepared submitted to Customs Office by using the search facility provided in the SEZ Online system The users can track the status of their BOE by using this facility BOE can be searched on the basis of the following parameters i Date of submission of the BOE to Customs ii Request ID iii Status of the BOE All the BOEs submitted by the unit are visible to the Unit Maker amp Unit Approver users However the CHA Users are able to view only those BOEs which are prepared by him her However only those BOEs which have been prepared by the Unit maker but has not yet been submitted to the Unit Approver cannot be searched through the search facility provided In the following screen shot a search result screen is demonstrated BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited Search Request Windows Internet Explorer Ca y http 172 16 89 200 Request Search_Request aspx Y File Edit View Favorites Tools Help w k 29 Je Search Request SEZ Online vi come UNIT MAKER Nov 18 2009 Help Preferences Logot g De ent yn 4 lt 9 gt x sez Online PShttostissy inbox
28. is account The payment to this account can be made either through Cheque or Demand draft or through online payment gateway ii Online Payment using Gateway In case if the applicant user selects the Online Payment Gateway then user will be directed to payment gateway site from where payment can be made using credit card or through internet banking option When Unit Approver selects a mode of payment and clicks on Pay and then on Confirm option request gets submitted to the Customs Assessor at DC s Office The message Request submitted successfully is displayed to the user User needs to get message for submission of BOE 6 Printing BOE through SEZ Online System 1 Printing the BOE after submission to DC Customs After submission of the BOE electronically the Unit User has to obtain 5 copies of print out from SEZ Online System and submit it to DC s office along with necessary supporting documents in physical form Following are the instructions for obtaining print out from SEZ Online System BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited 1 The Unit user can print 5 copies of the BOE only after submitting the BOE electronically to the Customs Assessor To obtain print out the Unit users have to search for the BOE through Search Request facility after submission of the BOE to the Customs Assessor The steps to be followed to obtain 5 copies of the
29. k on the Add button On clicking the Add button the Item Details section is displayed wherein the basic details of the item can be entered An item will get added successfully only as the user fills in all the mandatory fields of the Item details section and clicks on the Save button License Details The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered Discount The check box has to be ticked only if discount is to be mentioned in BOE As the checkbox is ticked the relevant fields will be displayed wherein the discount details can be entered The discount details even if specified will NOT be considered by the system in calculation of the Assessable value of the item Note SEZ Online System provides a flexibility of specifying the discount details either invoice wise or item wise However if the user enters discount details invoice wise in invoice details tab the discount details cannot be provided Item wise and vice versa Re import Details The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered Previous import The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered SVB Load The checkbox has to be ticked if applicable As the
30. ned below l BOE Details The basic details of the BOE are captured in this section Steps to fill BOE Details tab section are as mentioned below a BOE Type The BOE Type has to be selected from the dropdown If BOE Type is selected as Ex bond or Warehouse the Warehouse details have to be provided b Importer Details The details of this section are automatically populated by the System based on the information entered by the unit while submitting Unit Regularisation Request or New Unit Application These details are not editable If the BOE is prepared by a CHA user the CHA Code will be populated else the word Self will be populated After entering the above mentioned details as the BOE form is saved for the first time the unique request id gets generated by the system On clicking the save button the other tabs sections of the BOE are displayed c Other details i Green Channel The checkbox has to be ticked if applicable ii Section 48 The checkbox has to be ticked if applicable iii IGM number date are unavailable before submission There could be instances where a Unit may not have the IGM details IGM No IGM Date etc while submission of the Bill of Entry to the DC s office for assessment In that case this checkbox needs to be ticked and in effect the IGM Date and IGM No will become non mandatory fields and the user will be able to submit the BOE to the DC s office without entering the
31. ot be cancelled by the Unit Once a BOE is cancelled by any Unit User it will not be available for edit or submission to DC s Office However the unit users can search for the cancelled BOEs through the search facility The DC Customs Officials may also cancel a BOE i Cancellation by Unit Maker CHA User The Unit Maker can cancel delete a BOE created by him before submission to Unit Approver However once the Unit Maker has submitted a BOE to Unit Approver he cannot cancel it ii Cancellation by Unit Approver BOE User Manual Version 1 2 SEZ Online Of Ministry of Commerce NSDL MP oatabase Management Limited The Unit Approver can cancel delete a BOE created by the Unit Maker However once the Unit Approver has submitted a BOE to Customs Officials he cannot cancel it 2 Notifications are sent to the unit users in the following stages of the BOE Status of the BOE The Users who are notified Unit Approver has Submitted the BOE to DC Customs CHA User Unit Maker Request status Arrival of Goods Intimated to PO CHA User Unit Maker BOE User Manual Version 1 2 1
32. p Approver F r hae not available for edit submission A query has been raised b Unit 10 Query Raised query i i y 1 Query Resolved Customs Assessing Officer Approver 2 Forward Query A response reply to the query Non action can be taken by the unit as Unit Approver Customs 11 raised by DC customs has been the BOE is under process with Customs query response f Assessor submitted by the unit Assessing officer Date of arrival of Unit intimates the date of arrival of sated Non action can be taken by the unit as uthorise 12 goods intimated goods to Authorised officer of ffi the BOE is under process with Customs officer out of charged Customs at SEZ gate Authorised officer Goods allowed The Authorised officer at SEZ gate us a As the goods are received in its premises 13 at SEZ Gate out has allowed the goods within the Unit i o the unit has to conduct Self Examination of charged SEZ The unit has to submit the 5 copy og Goods self The unit has self examined the 14 E Unit the BOE to the port customs and examined goods in its premises complete the process of Re warehousing fe Re warehousing The unit has submitted the 5th copy NA NA The workflow of the BOE is completed and the BOE is closed 16 Cancel BOE Before Submission of the document A BOE that is prepared by Unit can be cancelled by the unit users before its submission to Customs Officials However once it is submitted to Customs it cann
33. p page margins ss follows left 0 2 top 0 2 right 0 2 bottom 0 2 Page margins for A4 sre ss follows left 0 2 top 0 2 right 0 2 bottom 0 2 Page margins for A3 sre as follows left 0 166 top 0 166 right 0 166 bottom 0 166 On Pp wh BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited Select 5 and click Ok The Print preview screen is displayed Select landscape mode Go to page settings and select a Page Size as Legal and b Zoom as Shrink to fit or 100 Keep all the options in page header and footer blank Keep page margins as follows left 0 2 top 0 2 right 0 2 bottom 0 2 sm 9 29 Page margins for A4 are as follows left 0 2 top 0 2 right 0 2 bottom 0 2 i Page margins for A3 are as follows left 0 166 top 0 166 right 0 166 bottom 0 166 j Click on the Print button k If user selects the option 1 only one copy will get printed with the remark Trial Copy l If the user selects option 5 5 copies with the remarks Original Copy Duplicate Copy Triplicate Copy Quadruplicate Copy amp Quintuplicate Copy will get printed 7 Printing Trial Copy of BOE before submission to DC Customs In order to enable the user to check if the details entered in the BOE is correct a facility has been provided in the SEZ Online system to take a Trial copy of the BOE It can be print
34. ry of Consignment Country of consignment has to be specifically provided only if the country of origin amp country of consignment are not same Port of Shipment The port of shipment can be selected using the Search facility If the port of shipment is not present in the search window then tick the checkbox of Mark the box if port of shipment is not available in search Then the port of shipment field becomes editable and the port name can be entered manually Port details This refers to the port in India from where the goods have to be released The port name can be selected using the Search facility provided If the port detail is not present in the search window then tick the checkbox of Mark the box if customs port is not BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce vi NSDL QP oatabase Management Limited available in search Then the Port Code field becomes editable and the port code can be entered manually Mode of Transport The mode of transport can be selected from the drop down After selecting the mode of transport the Save button has to be clicked to save all the details entered in this tab On saving an Add button would be displayed On clicking the Add button the form will appear to enter the IGM details of the consignment The IGM details have to be compulsorily provided in the BOE Facility has been provided to add Multiple IGMs in a BOE In ca
35. se the mode of transport is Sea or Land multiple container details may be added if required After filling up the details the Save Button present at the bottom of this section has to be clicked to save all the details Ill Invoice Details The invoice details of the BOE are captured in this section tab The steps to fill Invoice details tab are mentioned below a Applicable charges SEZ Online system provides flexibility to its users to specify the various applicable charges e g Freight Insurance miscellaneous charges agency commission etc either BOE wise or invoice wise or item wise Following is the outcome based on the option selected BOE wise The fields for capturing the applicable The Applicable charges are charges appear only once for the BOE proportionately distributed The fields appear in the invoice details amongst all the Invoices of tab before the invoice details are the BOE amp their Items captured Invoice wise The fields for capturing the applicable The Applicable charges are charges appear every time a new proportionately distributed invoice is added in the BOE The fields amongst all the Items added appear in the Invoice Details tab after to that particular Invoice the basic invoice details are captured only BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL P database Management Limited Item wise The fields
36. ser However the user can edit the details if required Search and Selection of CTH CETH code The user has can search for CTH code of the Item using the magnifying glass icon provided adjacent to the CTH field As the user clicks on the magnifying glass icon the search facility for CTH code opens The user can enter the first 4 digits of the CTH code and click on the search button All the CTH codes starting with those 4 digits are displayed to the user As the user selects the item code the description of the item as per customs tariff act is displayed After section of the item code the user has to select on select button The user can then click on close button to close the CTH search section As the user selects the CTH code CETH code also gets auto populated with the same value However if the CTH code and CETH code of the item are different the user can search for the CETH code in a similar fashion On selection of CTH amp CETH code the BCD rate also gets auto populated Note The CTH amp CETH masters are already provided in SEZ Online system In case the item code that the user wants to select is not present in the master the user can enter the CTH amp CETH codes manually In that case the user has to enter the corresponding BCD amp CVD duty rates also b Duty Details section The duty details of an item are captured under 5 heads as explained below A matrix has been provided to elucidate the
37. the check box a field will be displayed to the user where the details of the other party may be entered The details entered in this field will be printed in the Importer s Name amp Address section of the Bill of Entry below the name of the SEZ Unit BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL MP oatabase Management Limited After filling up the details the Save Button present at the bottom of this section has to be clicked to save all the details Shipment Details The Shipment related Details of the BOE are captured in this section tab The steps to fill Shipment Details tab are as mentioned below a Consignment Details Country of origin The country of Origin has to be selected from the drop down As the country is selected the country code gets automatically populated and this field is not editable If the required country name is not present in the drop down the option Other has to be selected from the drop down In that case the field Country of origin other becomes editable and the name of the country can be entered manually Port of Origin The port of origin can be selected using the Search facility provided If the port name is not present in the search window then tick the checkbox of Mark the box if port of origin is not available in search Then the Port of origin field becomes editable and the port name can be entered manually Count
38. tion of the website www sezonline ndml com Please refer to the excel workbook called as File Format for BOE 1 0 The version No will help the users to identify the latest file format Please ensure that you are using latest version of the file provided on http www sezonline ndml com website After login click on the link called as RES BOE file Upload as indicated in the screen shot below With the help of the browse button select the text file be file and upload On successful upload message is displayed to the user and a BOE generated in SEZ Online system and a unique request id is allotted to it The request may be viewed by clicking on the inbox Modifications required if any may be done by the user before submission 4 Workflow of BOE at the Unit to customs office Preparation of BOE by Unit Maker CHA user 6 Unit Maker prepares a BOE by filling up the BOE form and clicks on the Submit button 7 A Confirmation screen appears in which the entire contents of the BOE are displayed to the user The confirmation screen contains Confirm Cancel and Print trial buttons Following is the outcome on clicking on these buttons Confirm gt The request gets submitted amp it will go to the Unit Approver The message Request submitted successfully is displayed to the user Cancel gt Confirmation is cancelled and request remains with the unit maker The unit maker can make the necessar
39. ubmits the BOE to the Customs Assessor This no is called as the Import Dept Sr No in SEZ Online System It can be viewed in the BOE details tab of the BOE The unit will not be able to make any changes in the BOE even after submitting it to customs At any given point in time only one user can work on a BOE The user in whose inbox the BOE is lying can only take action on the BOE 3 Preparation of Bill of Entry offline amp upload into SEZ Online System Preparation of a BOE by manually typing its contents in BOE form in SEZ Online System while being online may be a time consuming process Thus a facility has been provided to import a BOE request prepared in a text file using any in house or vendor software into SEZ Online System If a user prepares a BOE in the form of a text file in a format published by NDML the text file so created may be imported directly into SEZ Online system This facility of importing a BOE User Manual Version 1 2 SEZ Online Of Ministry of Commerce NSDL P database Management Limited BOE has been provided so that if data is already available in electronic format it can be re used and typing the details again can be avoided For this purpose the user has to do the following 1 Prepare a text file containing the details of the BOE in the format published by NDML The text needs to be prepared in a specified format The specified format can be obtained from the Downloads sec
40. y changes and submit it later Print Trial gt A trail copy of the BOE can be printed for verification of details entered Submission of BOE by Unit Approver User to the Customs Assessor electronically BOE User Manual Version 1 2 1 SEZ Online Of Ministry of Commerce NSDL MP oatabase Management Limited 1 As the Unit Maker submits the request electronically the request reaches the Inbox of the Unit Approver The Unit approver can open and view the request through his Inbox The entire contents of the BOE can be viewed by him The Unit Approver can take any of the following actions on a BOE submitted by the unit maker BOE User Manual Version 1 2 Edit the contents of the BOE The user can edit the entire contents of the BOE prepared by the Unit Maker CHA if required Submit the BOE to DC Customs After viewing the contents of the BOE if the Unit Approver finds that the BOE is in order the he may submit it to the customs assessor at DC s Office In this case a confirmation screen appears in which the entire contents of the BOE are displayed to the user The Confirmation screen contains Confirm Cancel and Print trial buttons Following is the outcome on clicking on these buttons i Confirm gt The system prompts the user for using his Digital Signature certificate As the user selects his DSC and clicks on OK the request gets submitted to the Customs Assessor at DC s Office Th
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