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Field Ops Manual CAARS User Manual

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1. Select the project to restore Low Sp Number Contract Contractor Name Type Work Location 3502 17 80897 NORTHERN PAVING ING BITUMINOUS OVERLAY AND 11 FROM TRACKS IN KARLSTAE 5 HOFFMAN CONSTRUCTION GRA amp BIT SURFAC 030 507025 HOFFMAN CON ON GRADING CON CIT 10 FROM 0 24 MILES WEST OF TH 3 rm t um l 2 Pastora U 75 FROM THE CLAYINORMAN COU Step 1 of 4 GE STREET OLD TH 61 FROM v This procedure will restore Contract 506075 Please do the following Selectthe location of the backup file EJ Restore project Restore 506075 Select a location Browse For Folder CA Select the restoration type Voucher O Standard OFinal O Floppy Drive Click next to continue 23 Desktop L3 My Documents 1d My Computer Local Disk C db DVD RW Drive 0 Hw STORE N GO E E 5 Public on Ad Co L S9 Apps on AdiColCic M 8 Data on AdiColCic N MnApps on AdiColCiclApps 0 S carltjen on AdiColCiclUsers P Cic on Ad Co 2 88 E Control Panel Col 1 REC TRK iij Documenti M Reindex Proj ect No explanation for this 42 Delete Project When project is completed you ve sent in your final you have it saved elsewhere and you want to free space on your computer you can delete the project Click the check box for Backup Proje
2. Contractasawhole __ 7 ______ ContractasaWhole aso 25 Contract as a Whole ZI ous 25 16 Contract as a Whole 0 28 06 Contract as a Whole E Contract as a Whole ajoa 4 06 Contractas a Whole 2 10 07 06 WeekNumher 4 Week Ending Date 10 21 2006 E Status Date 7 Approved Date Approved 10 30 2006 Revised Date Revised ng Days Previously Remaining 9 5 Total Damages Previously Working Days Charged This Week 2 5 Damages This Week Change in Working Days this Week Total Damages Total Working Days Remaining I 7 0 Total Calendar Days 0 t Unmark Approval Print Diary Save Cancel Weekly Diary On the bottom of all tabs throughout the Weekly Diary there are buttons for View takes you back to View Totals tab Different Diary brings up a pick list of available diaries Change Intermediate if Intermediate has been entered this button will allow you to navigate between intermediates and contract as a whole on the tab you are in These buttons serve the same function on all tabs Project Totals Tab View contract time information for project View Totals Tab View working day charges per weekly diary add new diaries approve print Mn DOT Standard Specification for Construction 2005 Edition Section 1806 1 26 New Diary Enter week ending date verify
3. You must first select item you wish to revise in the View Delete Contract Intermediates Tab Then select the Revise Contract Intermediates tab Click Revise Contract button or Revise Intermediate button as appropriate Enter Change to Working Days Change to Calendar Days or New Completion Date in appropriate box Note enter only additional days not the end result desired If original contract is 40 WD and you want to add 3 WD then enter 3 not 43 If time is shortened enter a negative number Enter Reason for Change be sure to reference SA number SAVE Fieldops Revise Contract Time Edit Tools Window Help About Low S P Number 3503 12 Contract SO6075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev Vch Prev Vch Date 02 06 2008 Work this Voucher 5 3 46 Total Work Performed to Date 1 342 410 76 Funds Encumbered 1 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining View Contract Intermediates i View Contract Time Changes Contract Intermediates Contract as a Whole Work Day Type Working Days Description Original Working Days 16 0 Total Change to Working Days 0 0 Total Working Days Original Calendar Days 0 Total Change to Calendar Days 0 Total Calendar Days Original Completion Date Current Completion Date i Wo
4. Backsheets Work Orders Change Orders Material Incentive Dis Permanant Deductior Temporary Withholdin View Delete Incentives Dis Incentives dd Inc Edit Incentives Dis Incentives Bituminous Incentive Disincentive for Density Concrete Incentive Disincentive for Ride Bituminius Incentive Disincentive for Ride Concrete Incentive Disincentive for Water Cement Ratio Concrete Incentive Disincentive for Aggregate Quality Concrete Incentive Disincentive for Well Graded Aggregate Select Group Group Group Description Federal Participation Add Bituminous Add Concrete Save Cancel 22 Permanent Monetary Deducts and Temporary Withholding The Process is the same for both Permanent Deductions and Temporary Withholding In the Help option select deducts and withholding this file has information for both 00 and 05 Spec years referencing the spec number page of the spec book and amount of deduct withholding or incentive As certain specs are changed quite frequently some columns direct you to see special provisions Q Add Item Enter Item Number Item Name Unit Price Unit Justified by select pertinent option from pick list Number Enter Specification or Special Provision number that allows for deduction withholding Additional Description self explanatory Select group by placing check mark in box Q Save Q Add Common Deduction Withholding item Select item from pick list all pertine
5. Fieldops Weekly Diary Contract Time Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev Vch PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 1 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining Project Totals View Totals Contractors PCO i W D Expl Daily Remarks Comments Weather Contract Intermediate Contract as a Whole WeekNumber 4 Week Ending Date 10 21 2006 Working Days Previously 95 Work Day Type Working Days Working Days Charged This Week 25 Approved Date Approved 10 30 2006 Change in Working Days this Week pe Revised Date Revised rr Total Working Days Remaining T0 Hours Worked Work Day Date PCO1 PCO2 pepe A U A U A U Charged Sunday 10 15 2006 Monday 10 16 2006 40 Tuesday 10 17 2006 ee ee ee Wednesday 10 18 2006 90 l Thursday 107192006 I Friday 10 20 2006 Saturday 10 21 2006 1 Prev Next View Different Diary Change Intermediate Cancel Mn DOT Standard Specification for Constru
6. group Click on Edit Add Line Tab Click Add Line button on bottom left of screen Date of entry is automatically inserted Station to Station Enter location of work to be documented avoid using thru out project Quantity Enter quantity to be paid for Option Above Quantity is an icon for a calculator Do not use on metric proj ects Click on icon Select shape of area to be measured Enter dimensions application allows 4 characters including decimal OK or Cancel Entry now shows quantity in correct unit and calculations in the remarks No need to have someone else check math at this point Area Calculator Select the shape that best matches the area to be measured Enter the measurements below and select OK ERE Documentation Location Verification Enter physical location of supporting documentation for entry FRD Book ____ pages x y Source Remarks Enter any additional information to support your entry Date work done If partial payment explain If bookkeeping entry explain entry amp date of original entry you are correcting Review Entry for accuracy Use TAB key to leave remarks or just click on SAVE By Inserted automatically initials of person making entry Voucher Inserted automatically indicates which voucher payment will be made Fieldops Update Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORT
7. unit price unit or additional description for item in all groups Q Edit Item 1 group edit item number item description mult factor unit price unit or additional description for item in one group Item group must first be selected on view delete tab Add to Other groups after clicking this button put check mark or uncheck to delete from group in Select Box next to group number Q Change Participation highlight group you wish to change Federal Participation note you may have a non part item in a participating group This will not open the item it just checks un checks the Federal Participation box in upper right corner Q Prev Next allows you to scroll through items Change Orders Add Edit C O Descriptions Add Enter CO number Select Change to days from drop down pick list Enter additional days enter if there is a decrease in days Note this does not change contract time you need to go to the Contract Time option to do that Enter description of Change Order Q Save For remainder of tabs under Change Orders see process for Work Orders Backsheets use for items provided for in Spec Book or Special Provisions e g additional traffic control devices per 1404 or money for 1508 construction stakes lines and grades Add item create item or Add Common Backsheet item pick item from drop down list of common items Be sure to verify unit of measure English and Metric are listed Ve
8. 06 Class of Work BITUMINOUS OVERLAY AND AGGREGATE SHOULDERS Location TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH This serves as notification of a Change in this Project s Construction Status Area of Project Affected Contract as a Whole Contract Event Suspension Date 11 09 06 Reason Winter Suspension Comments Project Engineer Supervisor Signature 49 MATERIALS CERTIFICATION EXCEPTIONS SUMMARY Boles cue S P No 3503 12 Contract No 506075 Project Desc BITUMINOUS OVERLAY AND AGGREGATE Const Year 2006 SHOULDERS District 02 Contractor Contractor Northern Paving Inc Project Location TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Project Engineer Supervisor Jack Bauer Federal STATE FUNDS Page of Materials and products used on project Grading and Base X Bituminous Concrete Aggregate Materials Chemicals Specialty Exception Description Resolution Document Reference Init Bituminous No report necessary exceptions resolutions on CO CO 1 MD 1 Dist Metro Materials Engineer Date Project Engineer Date ATTACH SUMMARY REPORTS OF SUPPLEMENTAL AGREEMENTS CHANGE ORDERS and BACKSHEET ITEM EXCEPTIONS No Independent Assurance Required L Independent Assurance Required L Independent Assurance Completed Without Exceptions L Independent Assurance Completed With Exceptions Information regarding Independent Assurance is available in the District
9. 1 or Project Engineer Files Original Retain in Project File Copy State Materials Testing Engineer MS 645 Copy District Materials Engineer 50 Copy Financial Operations Section MS 215 Copy Office of Construction MS 650 TO FROM SUBJECT STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Sig Hansen 06 26 2008 Assistant District Engineer Jack Bauer Resident Project Engineer Supervisor Final Report of Overruns amp Underruns S P 3503 12 Contract No 506075 BITUMINOUS OVERLAY AND AGGREGATE SHOULDERS TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Original Contract Amount 1 199 987 63 The following tabulation indicates overruns and underruns for this contract This contract overran by 142 426 59 or by 12 00 of the original contract amount 51 Low S P Number 3503 12 Contract Number 506075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Significant Proposal Line Items Overrun Underrun Explanations Contract Final Quantity Amount of Percent of Percent of Item Explanation Quantity Quantity Variance Variance Variance Contract Qty 2221 501 00010 14 296 00 16 753 90 2 457 90 17 205 30 17 2 117 2 AGGREGATE SHOULDERING CLASS 1 Reason for the overrun Plan Ambiguity 2360 501 23200 27 464 00 29 595 00 2 131 00 69 364 05 7 8 107 8 TYPE SP 12 5 WEARING COURSE MIX 3 B Reason for the overrun Minor Variance 2360 505 10150 1 885 00 2 215 01 330 01 13 131 09 1
10. 20 7 954 00 1 590 80 7 930 00 1 586 00 001 0170 2564 603 4 BROKEN LINE LF 0 20 10 762 00 2 152 40 10 710 00 2 142 00 002 0170 Total for Proposal Line Number 0170 18 716 00 3 743 20 18 640 00 3 728 00 2580 603 INTERIM PAVEMENT LF 0 16 54 185 00 8 669 60 39 100 00 6 256 00 001 0180 2580 603 INTERIM PAVEMENT LF 0 16 25 568 00 4 090 88 12 780 00 2 044 80 002 0180 Total for Proposal Line Number 0180 79 753 00 12 760 48 51 880 00 8 300 80 Total Amount For All Body Items n 1 291 461 07 68 LOW SP NUMBER 3503 12 FOR WORK PERFORMED AND ACCEPTED AS OF 07 21 08 CONTRACT 506075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION STATEMENT OF WORK CERTIFIED BACKSHEET ADJUSTMENTS ASSOCIATED WITH CHANGE ORDERS Voucher No 7 Sheet No 4 Item Contract Unit Mult To Date Date Group Fed Number Item Unit Price Factor Quantity Amount No PAR NON Change Order Numberoo2 CREDIT TO THE STATE FOR NON COMPLYING MATERIAL 2360 501 TYPE SP 12 5 WEARING COURSE MIX 3 B DOLLA 1 00 1 0000 5 000 00 5 000 00 001 1 00 1 0000 5 585 25 5 585 25 002 2360 501 TYPE SP 12 5 WEARING COURSE MIX 3 B DOLLA TOTAL AMOUNT FOR ALLCHANGE ORDER ITEMS RI 10 585 25 69 LOW SP NUMBER 3503 12 FOR WORK PERFORMED AND ACCEPTED AS OF 07 21 08 CONTRACT S06075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION STATEMENT OF WORK CERTIFIED INCENTIVE
11. Cal Days Remaining Work Orders Change Orders Material Incentive Disincentives Permanant Deductions Temporary withholding View Delete Backsheet Add Backsheet Item Number Name Group 0 Line No FedPatt Unit Price Unit Mult Factor Line number Quantity to Date Amountto Date Justified by Additional Description Work Orders Edit Add WO Description Enter WO number Estimated Cost Category enter your own or click on Category button and select from list Q Type of Work enter your own or click on button to select from list Q Description self explanatory Add Items Q Add item enter item number item name unit price unit mult Factor additional description and select group by checking appropriate box SAVE Add Force Account item this option fills in some of the header information enter additional description information select group SAVE Q Add Similar item this option brings up a copy of selected item you can edit as needed used to avoid re typing similar information multiple times 20 View Delete Items Q highlight item you want to delete Q click delete Q verify answer yes or no to continue delete process If you don t see an item you know is there remember to use side scroll bar When deleting verify group number prior to deletion Edit Items Q Edit Item All Groups edit item number item description mult factor
12. Days Cal Days Remaining Project Totals View Totals Contractors PCO WorkDays W D Expl H Comments Weather Contract Intermediate Contract as a Whole E Week Number Week Ending Date 10 21 2006 v Approved Date Approved 10 30 2006 C Revised Date Revised Sunday 105 2006 ol Monday 10 18 2008 NORTHERN PAVING PAVING MAINLINE AND APPROACHES Tuesday 10 17 2006 NO WORK DUE TO RAIN AND SNOW L Wednesday 8 2008 PAVING MAINLINE AND APPROACHES UNITED RENTAL PLACING INTERIM STRIPING Thursday 10 19 2006 N P PAVING MAINLINE AND APPROACHES Friday 10 20 2006 NO WORK DUE TO RAIN AND SNOW N P PAVING SHOULDERS AND APPROACHES IN KARLSTAD Different Diary Cancel i 2 gt Saturday 10 21 2006 Comments Edit Weekly Remarks Add or edit Project summary of project diaries Weather Edit Weather Add or edit weather for project Revise Contract Time Revise Contract or Intermediates Three Tabs View Delete Contract Intermediates Revise Contract Intermediates and View Contract Time Changes View Delete Contract Intermediates Tab This is actually view only if you wish to delete Contract Intermediate go to Contract Time Setup then View Delete Intermediate 30 Revise Contract Intermediates Tab Use if Contract Time is changed by Supplemental Agreement
13. Entries Highlight item you wish to update in View Items Tab be sure to verify group Click on Edit Add Line Tab Click Add Line button on bottom left of screen Date of entry is automatically inserted Station to Station Enter Bookkeeping Entry Quantity Enter quantity needed to correct previous entry Remarks Explain why entry is needed makes for good audit trail Previous entry dated xx yy zz made in incorrect group Previous entry dated xx yy zz made on wrong item Q Previous entry dated xx yy zz error in math discovered Other Buttons Available on Edit Add Line Tab Print IRA generates PDF of entire IRA all entries to specific item group Print FRD generates PDF of blank FRD for specific item View Items takes you back to View Items TAB Search Items brings up a box to select items Sort list by clicking on bold column headings Click on Item Name Line number or Item number dependent on what you are searching for Enter search criteria in entry line If you want to search by item name make sure CAPS LOCK is on Q Example if you want to search for Random Riprap Class 2 click on the Item Name column heading then type RAN into the text box items beginning with RAN will be shown View IRA Entry Detail Tab only an option when selected IRA has entries Allows you to see all item header information as well as entry details including entry date sta to sta Doc location entry quantity init
14. Final Qty tab In the View Items tab items that have been certified will be highlighted with a pale yellow color and F will show in the Final Column Items that have not been certified will be highlighted with light blue Fieldops Certify Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev 6 PrevVch Date 02 06 2008 Work this Voucher 1 73 Total Work Performed to Date 1 342 412 49 Funds Encumbered 41 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining Body Items Change Order Backsheets View Items Edit amp dd Final Qty View IRA Entry Detail Fuel Escalation Item Number Item Name Unit Unit Price MOHLS MOH P Qty Final 202150100010 MOBILIZATION 321133200 AP 2051 501 00010 MAINT amp RESTORATION OF HAUL ROADS 2221 501 00010 AGGREGATE SHOULDERING CLASS 1 TON 70000 2232501 00040 MLLBITUMINOUS SURFACE 159 sv 10590 2357 606 00010 BITUMINOUS MATERIAL FOR SHOULDER TACK GAL 7500 __ _____ ___ 2360 501 23200 TYPE SP 12 5 WEARING COURSE 3 8 325500 2360 505 10150 TYPE SP 9 5 BIT MIX FOR TIGHT BLADE LEV 39 7900 F mj Contract Quantity 100 Contract Amount 0 98 Complete 100 00
15. Final Quantity 1 00 Final Amount 0 98 Thi ini Documentation Remaining Quantity 0 00 Remaining Amount 0 00 QuantityThis Voucher 0 00 Amount this Voucher 0 00 Quantity Contract Quantity Remaining Quantity Quantity to Date Quantity Group Spec Quantity Auto Dist Group Final Final Procedures tab Edit Over run Under run Letter See CAM section 410 for requirements Body Items select Significant Pay Items or All Body Items Based on your selection the fields will be populated with items that are affected Q Highlight an item Q Review information on right side of screen Q Choose a reason from drop down box 38 Q Enter explanation explanation should be as short as possible and still provide sufficient detail to account for change Backsheets this tab only necessary if you wish to edit descriptions reasons for CO s WO s SA s and Misc backsheets Edit Materials Exception Report Note Best practice is to do this as project progresses rather than completing at end Place check marks in boxes that apply for materials and products used on proj ect Click Add Enter Specialty either category from list above or particular material Enter Exception Description e g failing test accepted from non approved source missing tests Enter Resolution e g retest Enter Document Reference e g failing test retest number lab report number Enter In
16. MAINLINE AND APPROACHES UNITED RENTAL PLACING INTERIM STRIPING Weather High 48 Low 35 Conditions P C x l VV Y YC C C C Tuesday 10 10 06 N P PAVING MAINLINE AND APPROACHES Weather High 48 Low 31 Conditions B C Wednesday 10 11 06 NO WORK DUE TO COLD AND WET CONDITONS Weather High 32 Low 27 Conditions P C SNOW C C w Thursday 10 12 06 NO WORK DUE TO COLD AND WET CONDITONS Weather High 86 Low 33 Conditions CLOUDY co noe YC C C Vs VU VU Friday 10 13 06 N P PAVING MAINLINE AND APPROACHES ONLY 5 WORKING CHARGED DUE TO COLD AND WET CONDITIONS UNITED RENTAL PLACING INTERIM STRIPING Weather High 37 Low 32 Conditions CLOUDY ss Saturday 10 14 06 N P PAVING MAINLINE AND APPROACHES Weather High 47 Low 36 Conditions P C 48 LOW S P NUMBER 3503 12 CONTRACT 506075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION CHANGE IN CONTRACT CONSTRUCTION STATUS CONTRACTOR NOTIFICATION Low SP Number 3503 12 Contract Number S06075 Engineer Supervisor Jack Bauer Contractor NORTHERN PAVING INC Phone 651 666 2424 Ext 102 W 5TH ST Mn DOT District 02 CROOKSTON Chief Inspector Tony Almeida Amount of Contract 1 199 987 63 Date Approved 06 01
17. ciate act Vac aa tae EFIE EUIS enu 23 Standard MOH Add by oci ise Ere D ur 24 LUMO SUMP MOH ssa guia acer EU aiti tache qi Tc Fro iue PE tues din 24 Supplemental AgreemehlLts epic E PE UNE 25 VIEW SA tec en RUE aa as 25 VIEW SA S COMING TTE susie eiie EL atid bea qu ted dade tac ue UD ud 25 Download SA EhcUlTbEatice ueri cea ror erie ew rds ru pee e Te 25 Enter SA Est Quantities ois asc bebe v data yes 25 View All ENG pati 25 osa cd an a ebur Far eio Ova A ER CC AG RO PR PC OR 25 Contract Time TDi unie Pere e a s te EUR ERE RO E e eats 26 Weekly sud sente RAE cae et eas E th elec eM 26 Project Totals ua vei er ee mus Finca a e pa abes 26 View Totals Tab Sis doute eri ute vi ers us Suq 26 Contractors Ta Breni aaa 27 PCO Progress Controlling Operation 28 Work Days Ue ta E 28 W DAEX Ta ae vut ese duo ist iau dace E qas eeu deut secte 29 Daily 30 COMMENTS sa cataract sus M Aa 30 Weather d a DEDE 30 Revise Contract TIB
18. compilation of the Item Record Accounts and therein referenced as the Document Location Book Booklet Box Envelope Folder Packet If needed attach additional copies B li 4 Quantity Description Book l SHEET 1 l CO DOC SHEET 71 ETS TICKETS NOTE Unless selected for the In Depth Audit supporting documentation for State Aid Projects will be returned immediately after the Office of Construction process is complete State Federal amp Maintenance Projects Example If you use more boxes rather than oversized boxes the Office of Construction will be able to maintain the integrity of your documentation for pay items such as weigh tickets STATE OF DEPARTMENT OF FINAL VOUCHER FOR PAYMENT NUMBER 7 Engineer Jack Bauer Supervisor Phone 651 666 2424 Ext NORTHERN PAVING INC 102 W 5TH ST CROOKSTON MN 56716 Mn DOT District 02 Office Manager Chloe O Brian Chief Inspector Tony Almeida Date Approved 06 01 06 1 199 987 63 Amount of Contract Class of Work BITUMINOUS OVERLAY AND AGGREGATE SHOULDERS MINNESOTA TRANSPORTATION Contract No 506075 Vendor No 026117004 For Period Ending 07 21 08 Last Partial Estimate 02 06 08 Type of Contract N370 Located In TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Grp State Trunk Federal Value of Work Less Previous Value Of Work Federal Federal Num
19. districts opt to use a Word document so entries may be typed Time Certification Generates form for Engineer s signature to be included in Final Contract Time File Enter Monetary Deductions for Contract time include intermediates Enter Time based incentives Select OK Contract lime Time Date Log Old hand written form does not need to be completed if you use Print Contract Time Summary Data from Final Procedures Tab and Time Certification form as directed above Project Functions Menu Backup Project You are prompted to do a backup of the project each time you create the voucher This option allows you to create a backup at your discretion Select Project to backup Click Backup Select Location for backup Q e mail the e mail application will pop up fill in recipient send 41 Q other drive select destination from popup then click backup again 2 floppy or CD drive have media in drive click backup Restore Project For use when the unexpected happens i e your laptop is stolen damaged lost You can restore the project from a previous backup as long as the backups were stored at a different location Follow steps as directed on Screen See screen shot on next page Undo last restore option when you ve made a mistake with a restore Fieldops Restore Project a question for help awla BAB
20. generated by FieldOps System Setup Fieldops Project Selection Sune Project Functions Resident Office Help About Edit ADE Name Eae EEL _ BAUERLY BROS INC EUIS MO eset cc C S MCCROSSAN CONSTRUCTION INC MN DOT Contact Info UWOBTBIEBNBAVINGING Setup Security HOFFMAN CONSTRUCTION CO INC NORTHSTAR MATERIALS INC Install Document Converter LUNDA CONSTRUCTION CO CRANE CREEK ASPHALT DIV OF MATHY CONSTRU ANDERSON BROTHERS CONSTRUCTION CO INC Set Error Report ON CRANE CREEK ASPHALT DIV OF MATHY CONSTRU Set Error Report OFF ne Enable Backup Feature Enable Fuel Escalation TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Select project Disable Fuel Escalation k BITUMINOUS OVERLAY AND AGGREGATE SHOULDERS 218 683 8003 04 28 2006 Ww te 05 11 2006 E Edit ADE Enter name of Assistant District Engineer this will be shown on overrun underrun letter Overrun and Underrun Report Only required on Contracts designated as FAP FFO SAFO and MAP or as required by ADE Edit Dist Enter District of work being done Edit Office Manager Enter Office Manager Name Name prints out on Final Voucher Date Tracking form Set Up Security Enter name and initials of user Do not use nickname Good thru Enter expiration date default is current date if not changed new user will expire at midnight Security Rights select duties user will have enable
21. 0 357 00 001 0110 Total for Proposal Line Number 0110 1 00 357 00 1 00 357 00 2564 603 4 SOLID LINE LF 0 18 89 295 00 16 073 10 88 064 00 15 851 52 001 0120 2564 603 4 SOLID LINE LF 0 18 110 405 00 19 872 90 107 717 00 19 389 06 002 0120 Total for Proposal Line Number 0120 199 700 00 35 946 00 195 781 00 35 240 58 2564 603 6 CROSSWALK LINE LF 6 12 96 00 587 52 102 00 624 24 002 0130 Total for Proposal Line Number 0130 96 00 587 52 102 00 624 24 67 LOW SP NUMBER 3503 12 FOR WORK PERFORMED AND ACCEPTED AS OF 07 21 08 CONTRACT 506075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION STATEMENT OF WORK CERTIFIED MAIN BODY ITEMS Group Level Detail All Pay Items Voucher No 7 Sheet No 3 Item Contract Unit Contract Contract To Date To Date Grp Line Number Item Unit Price Quantity Amount Quantity Amount No No 2564 603 24 STOP LINE LF 20 40 12 00 244 80 11 00 224 40 001 0140 Total for Proposal Line Number 0140 12 00 244 80 11 00 224 40 2564 603 4 SOLID LINE LF 0 20 13 358 00 2 671 60 13 283 00 2 656 60 001 0150 2564 603 4 SOLID LINE LF 0 20 2 619 00 523 80 2 587 00 517 40 002 0150 Total for Proposal Line Number 0150 15 977 00 3 195 40 15 870 00 3 174 00 2564 603 4 DOUBLE SOLID LINE LF 0 41 4 879 00 2 000 39 5 512 00 2 259 92 001 0160 2564 603 4 DOUBLE SOLID LINE LF 0 41 2 820 00 1 156 20 2 653 00 1 087 73 002 0160 Total for Proposal Line Number 0160 7 699 00 3 156 59 8 165 00 3 347 65 2564 603 4 BROKEN LINE LF 0
22. 232 501 MILL BITUMINOUS SY 10 59 334 00 3 537 06 312 00 3 304 08 001 0040 2232 501 MILL BITUMINOUS SY 10 59 312 00 3 304 08 312 00 3 304 08 002 0040 Total for Proposal Line Number 0040 646 00 6 841 14 624 00 6 608 16 2357 502 BITUMINOUS MATERIAL GAL 1 73 5 867 00 10 149 91 7 452 00 12 891 96 001 0050 2357 502 BITUMINOUS MATERIAL GAL 1 73 7 448 00 12 885 04 7 098 00 12 279 54 002 0050 Total for Proposal Line Number 0050 13 315 00 23 034 95 14 550 00 25 171 50 2357 606 BITUMINOUS MATERIAL GAL 1 75 3 180 00 5 565 00 245 00 428 75 001 0060 Total for Proposal Line Number 0060 3 180 00 5 565 00 245 00 428 75 2360 501 TYPE SP 12 5 WEARING TON 32 55 12 102 00 393 920 10 13 500 00 439 425 00 001 0070 2360 501 TYPE SP 12 5 WEARING TON 32 55 15 362 00 500 033 10 16 095 00 523 892 25 002 0070 Total for Proposal Line Number 0070 27 464 00 893 953 20 29 595 00 963 317 25 2360 505 TYPE SP 9 5 BIT MIX FOR TON 39 79 846 00 33 662 34 946 00 37 641 34 001 0080 2360 505 TYPE SP 9 5 BIT MIX TON 39 79 1 039 00 41 341 81 1 269 01 50 493 90 002 0080 Total for Proposal Line Number 0080 1 885 00 75 004 15 2 215 01 88 135 24 2563 601 TRAFFIC CONTROL LS 2 550 00 1 00 2 550 00 1 00 2 550 00 001 0090 Total for Proposal Line Number 0090 1 00 2 550 00 1 00 2 550 00 2564 602 PAVEMENT MESSAGE EACH 861 90 1 00 861 90 1 00 861 90 001 0100 Total for Proposal Line Number 0100 1 00 861 90 1 00 861 90 2564 602 PAVEMENT MESSAGE EACH 357 00 1 00 357 00 1 0
23. 7 5 117 5 TYPE SP 9 5 BIT MIX FOR TIGHT BLADE LEV Reason for the overrun Plan Ambiguity 52 Low S P Number 3503 12 Contract Number 506075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Change Orders Overrun Underrun Explanations Change Order 002 CREDIT TO THE STATE FOR NON COMPLYING MATERIAL 53 Low S P Number 3503 12 Contract Number 506075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION This completes the report on quantity variations for Contract No 506075 am available for any further explanations which may be necessary Sincerely JACK BAUER Resident Project Engineer Supervisor have reviewed the foregoing explanation for all Supplemental Agreements and Items of work as enumerated in the Resident Project Engineers report of Overruns and Underruns under this contract To my knowledge the explanations presented are true and accurate and concur fully with the statements contained therein Date SIG HANSEN Assistant District Engineer cc District Engineer Contract Administration Engineer Final Design File 54 Low S P Number 3503 12 Contract Number 506075 PROJECT PERSONNEL ROSTER Personnel Who Assisted in Preparation of Final Documentation NAME preprinted or typed Michelle Dessler MD Tony Almeida TA Chloe O brian CB Low SP Number 3503 12 WORKING JOB TITLE Contract Number S06075 SIGNATURE OR INITIALS preprinted or typed must be origi
24. DISINCENTIVE PAYMENTS Voucher No 7 Sheet 5 Item Contract Unit Mult To Date To Date Number Item Unit Price Factor Quantity Amount Group Number OT EE D E E E E Mn e qae e EINER EIL E III 0000 000 Bituminous Incentive Disincentive for Density LS 1 00 1 0000 2 898 68 2 898 68 0000 000 Bituminous Incentive Disincentive for Ride LS 1 00 1 0000 25 636 25 25 636 25 Total For Group Number 001 28 534 93 Group Number 0000 000 Bituminous Incentive Disincentive for Density LS 1 00 1 0000 3 000 00 3 000 00 0000 000 Bituminous Incentive Disincentive for Ride LS 1 00 1 0000 30 000 00 30 000 00 Total For Group Number 002 33 000 00 TOTAL AMOUNT FOR ALL INCENTIVE DISINCENTIVE PAY ITEMS 61 534 93 70 LOW SP NUMBER 3503 12 FOR WORK PERFORMED AND ACCEPTED AS OF 07 21 08 CONTRACTS06075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION STATEMENT OF WORK CERTIFIED FUEL ESCALATION Voucher No 7 Sheet No 6 Item Contract Unit Mult To Date To Date Group Fed Number Item Unit Price Factor Quantity Amount Number PAR NON Group Number OO ite ere ec ee k ki p IN RM ee pga ne ny an eee Shoe pee ee eee pee MR ee es AGGREGATE SHOULDERING CLASS 1 2221 501 TON 7 00 0 5500 0 00 0 00 001 NON This Item is Justified by TYPE SP 12 5 WEARING COURSE MIX 3 B 2360 501 TON 32 55 0 9000 0 00 0 00 001 NON This Item is Justified by AGGREGATE SHOULDERING CLASS 1 2221 501 TO
25. FieldOps Fieldops Project Selection Setup Project Functions Resident Office Help About Numb er 1 4302 44 5007 31 8506 71 8680 156 Contract g 507025 507066 508012 506005 508044 508064 507104 ontractor Name HOFFMAN CONSTRUCTION CO INC KNIFE RIVER CORPORATION NORTH CENTRAL CRANE CREEK OF MATHY CONSTRU C S MCCROSSAN N CONSTES CTION INC CRANE CREEK ASPHALT DIV OF MATHY CONSTRU MINNOWA CONSTRUCTION INC MIDWEST ASPHALT CORPORATION TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Select project Select Select project Jack Bauer 51 359 987 63 1 342 414 22 1 342 410 76 0 00 adc al OVERLAY AND AGGREGATE SHOULDERS Engine 651 d Date 05 1 2006 Approw 06 01 2006 ucherNumber vouch 02 06 2008 The intent of this manual is to give guidance to FieldOps users t is written in a logical sequence of how a project should be handled in the field from initial system setup to producing a final It is a basic manual to cover only application issues please use it with the Contract Administration Manual to administer your projects Common options throughout FieldOps that will not be explained for each process Print generates a PDF To print use the print button in Adobe Next navigates you through different items while staying in same screen Prev navigates you through different items while staying in s
26. GATE SHOULDERS ered 093970 Voucher Number sacan e nonno NES TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Select project LENT New Download from Network Recommended easiest Q Enter district number or M for Metro If you have entered district in System Setup you can skip this step only projects for your district will be listed Q Select project for download then click on Download Message pop up New project download is complete Do you want to delete original files from the network server To keep server clean and avoid having to manually clean out files you should answer YES Project Functions Menu Download Project MN DOT Construction Contract Management System Download Selection Download Approved Contract with Original Encumbrance Project Already in Place Download New Project from Fieldops Backup Download New Project from CAARS DOS Backup Download Project Q Work With Project Download Files Download New Project Award or Approval No Project in Place Recommended when downloading project after Approval Download Approved Contract with Original Encumbrance Project Already in Place Use if project was previously downloaded at Time of Award rather than after Approval Q Work With Project Backup Files Download New Project from FieldOps Backup allows download from backup so you won t need original download files Example for use your computer is lost stolen d
27. HERN PAVING INC Certified to Date Prev amp PrevVchDate Work this Voucher 0 00 Total Work Performed to Date 0 00 Funds Encumbered 1 199 987 63 Complete Total Value of Material on Hand 50 00 Original Contract Amount 1 199 987 63 Original Contract 0 00 Project Status N ACTIVE Status Date Original Work Days 16 0 Work Days Remaining 0 0 ee Body Group Specific Body Not Group Specific View Items Edit Add Line Fuel Escalation Line Number 0040 Number 2232 501 00040 Group 001 Unit Price 510 59 Unit Item Name MILL BITUMINOUS SURFACE 1 5 Plan Quantity MOH Lump Sum Each Contract Quantity 334 00 Contract Amount 3 537 06 Percent of Contract Quantity 0 00 Quantity to Date Amount to Date 0 00 Remaining Quantity to Date 334 00 Remaining Amount to Date 3 537 06 QuantityThis Voucher Amount this Voucher Requirements Quantity Material on Hand Amount Material on Hand _ Documentation Verification Cam go J rero If How to Edit Station to Station and or Documentation Location Verification Highlight item you wish to update in View Items Tab be sure to verify group Select entry you wish to edit Click Edit button on bottom of screen Edit entry some items Quantity By Voucher Date may not be changed the Control is Read Only will pop up How to Make Bookkeeping
28. I iue d esc tore ooo Der aca SR APERIA 30 View Delete Contract Intermediates 30 Revise Contract Intermediates Tab 31 View Contract Time Changes 31 Re compute Working Days 1 3 casae EC EA Idol ot pud 31 Payment and Documentation Tab ws iss ris er ch E rh wis eR na gs 32 32 Utiliti es Taby is Mato aid Ea dd awh ive 35 Send Mal v ha qa wh M 35 Contacts uama asa A Lena M iS 35 Import from EE RD cid aa inl eid Doa Dea ee Deut VEA S E ues ny 36 Payment and Documentation 36 dae ife ta due nen E 36 zou st Eee utes vex 38 Final Procedurestabu 38 Final Reports date P arcus quest hant de 40 Project Functions Menu s iater us Vies i eia ponte orte eer t e a tates 41 Backup Project sus unseat c Lm 41 Restore PhO CCl oda Meta A eons Ovens 42 Reindex Project cus opo dcr dose bis ur se Foie sein esI Ses 42 Delete CL a vette etu cinta akan E Ra ata dca ten AT BA RS 43 Appendix Miscellaneous forms
29. Modify Contractor screen However if you want to make the new vendor a DBE you need to go to the Modify Contractor screen Edit Contractors on Diary Verify that you are on proper diary number If not use Prev or Next to navigate between diaries Or use Different Diary button for selection Click Edit Contractors on Diary Select or Deselect desired Contractors Click on Return Save 27 PCO Progress Controlling Operation Tab The Progress Controlling Operation PCO is the major work and controlling operation during the week covered by the report The progress schedule will be used to identify the controlling operations There may be more than one controlling operation for the week Enter the PCO and the hours scheduled Edit available on diaries that have not been approved The PCO will carry over from week to week remember to change it when needed Work Days Tab Edit Working Days allows you to enter and edit daily hours worked delays hours and PCO entries Note default is Monday entry if you want to add to Sunday be sure to move cursor Enter hours worked or delays to each PCO as previously set up Enter Work Day Charged must pick from drop down menu PCO enter number of PCO for day 1 2 or 3 If making entries on a daily basis you must click on save If less than 1 WD charged per day prior to Save FieldOps will ask you to explain why
30. N Q taa RE Contractor Requirements S P No 3503 12 Contract No S06075 Location TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Attention NORTHERN PAVING INC Two copies of the Final Voucher and Certificate of Final Contract Acceptance are enclosed for your review and approval The certificate requires the signature of an authorized official of your firm on this contract and notarization The date entered for receipt of this package via certified mail is the date that begins the ninety day statutory deadline MN Statute 161 34 for initiating claims against the State arising out of the Contract Final Acceptance of this Contract and Final Payment cannot be approved until all Contract Requirements have been satisfied A signed copy of the Final Voucher IC 134 Withholding Tax A CroditPaymentofS346 CREDIT WAED lt 35 v gt Failure to submit the Contract Requirements before expiration of the ninety day period may result in the Department rejecting any future bids you may make per MN Statute 161 32 Subd 1d In addition under the provisions of Standard Specification 1906 the Department may withhold payments on other Contracts you currently have until the requirements have been satisfied If a Credit Payment is due you will receive a separate letter and invoice from the Department s Accounts Receivable Office Please remit payment in accordance with the invoice Retain one copy of the Fin
31. N 7 00 0 5500 0 00 0 00 002 NON This Item is Justified by TYPE SP 12 5 WEARING COURSE MIX 3 B 2360 501 TON 32 55 0 9000 0 00 0 00 002 NON This Item is Justified by Total For Group Number 002 0 00 TOTAL AMOUNT FOR FUEL ESCALATION 0 00 7 LOW SP NUMBER 3503 12 FOR WORK PERFORMED AND ACCEPTED AS OF 07 21 08 CONTRACT 505075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUMMARY OF OVERRUN QUANTITIES The following Body Items overran by 25 00 or more Voucher No 7 Sheet No 7 Item Contract Group Line To Date Proposal Percent Number Item Number Number Unit Quantity Quantity Overrun 2357 502 00010 BITUMINOUS MATERIAL FOR 001 0050 GAL 7 452 00 5 867 00 27 01 9 72 LOW SP NUMBER 3508 12 FOR WORK PERFORMED AND ACCEPTED AS OF 07 21 08 CONTRACT S06075
32. P SUNNY assqa uraqa aqa yuqa cents quiso ue whey 5 Install Document ConVef recor ripa yeaa Vra SORA peat 6 Enable Backup Feature rod VR Linde ROI adr itte ee 6 Set Error Report On OTT uso avus Sette au Coe ets velut Fey vd Pon 6 Enable Disable Fuel EscalatlODi d cius recep tia te rrr a t t ad n 6 Downloadi Proj EE 7 Resident Office Men oe dedo l u d ul na e Ld apa nese o ded s 7 Project Functions Menu Download 8 Project ETT 9 Marit ses qr cines teats cme aaa one 9 Descriptio N aiet 9 Contact Information s sn ideals Vaters aud MA 9 Engineer Contractor Info ite PO er atu eer bep 10 Modify Contractors ce pastos bat 10 Modify Fuel Index Percentage beoe eR Ore coved 10 Mark Fuel Escalation Items r r r r 10 ar E EGER QR Roe x qa Mans V c Laren p 11 Monthly Fuel INdeX sx EPI 11 Contract Time aono olea D et ai voce aod aeo 12 Contract Time saut ek aer Oe x ve a oe cec a GA ERAS DE Da 12 Add l an Dorada Doe eet das eei pre QURE UR ES ABA means 12 Views Delete C
33. Project Highway Project Certified Work Certified Non Part Part Number Number Number To Date Certified This Voucher To Date This Voucher 001 3503 12 TH 112011 STATE FUNDS 598 337 70 598 341 16 3 46 0 00 0 00 002 6801 16 TH 112011 STATE FUNDS 744 073 06 744 073 06 0 00 0 00 0 00 1 342 410 76 1 342 414 22 3 46 0 00 0 00 Value of Work Certified This Voucher 3 46 Total Value of Work Certified To Date 1 342 410 76 Liquidated Damages Charged 0 00 Funds Encumbered To Date 1 359 987 63 NET VALUE THIS VOUCHER 3 46 This Project is LOW SP NUMBER 3503 12 FOR WORK PERFORMED AND ACCEPTED AS OF 07 21 08 98 71 96 Complete CONTRA6 506075 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION STATEMENT OF WORK CERTIFIED MAIN BODY ITEMS Group Level Detail All Pay Items Voucher No 7 Sheet No 2 Item Contract Unit Contract Contract To Date To Date Grp Line Number Item Unit Price Quantity Amount Quantity Amount No No 2021 501 MOBILIZATION LS 32 113 32 1 00 32 113 32 1 00 32 113 32 001 0010 Total for Proposal Line Number 0010 1 00 32 113 32 1 00 32 113 32 2051 501 MAINT amp RESTORATION LS 0 98 1 00 0 98 1 00 0 98 001 0020 Total for Proposal Line Number 0020 1 00 0 98 1 00 0 98 2221 501 AGGREGATE TON 7 00 1 994 00 13 958 00 2 342 00 16 394 00 001 0030 2221 501 AGGREGATE TON 7 00 12 302 00 86 114 00 14 411 90 100 883 30 002 0030 Total for Proposal Line Number 0030 14 296 00 100 072 00 16 753 90 117 277 30 2
34. Q Project Engineer Supervisor for reporting purposes this entry will be used for reports generated by FieldOps Contractor information entered here is what will be on voucher Modify Contractors Add subcontractors click DBE if applicable You may also enter suppliers here include supplier in name Entries here are used when completing diaries Modify Fuel Index Percentage Q Enter percentage as specified in project special provisions This will be used by FieldOps to calculate fuel escalation Mark Fuel Escalation Items Fieldops Mark Planned Quantities Edit Tools Window Help About Low S P Number 3503 12 Contract amp 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev Vch PrevVch Date 02 06 2008 Work this Voucher 3 46 Total Work Performed to Date 1 342 410 76 Funds Encumbered 41 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 41 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining Line Fuel Conversion Number Number Item Name Unit psc Factor em a _0 000 2051 501 00010 MAINT amp RESTORATION OF HAUL ROADS CM 0 0000 2221 501 00010 AGGREGATE SHOULDERING CLASS 1 0 5500 2232150i 00040 WLLBITUMNOUS SURFACE 1 6 O ooo 2357502 00010 BITUMINOUS MATERIAL FORTACKCOAT O omm 2357 606 00010 BITUMINOUS MATERIAL FOR SHOULDER TACK Joa 1 oom
35. SA s Allows you to view all Supplemental Agreements on project Scroll through top grid to select SA or verify date entered See any comments entered and items on SA All remaining boxes on screen are for future use View SA s coming in No explanation for this tab Download SA Encumbrance Download new SA Download new Encumbrance Enter SA Est Quantities No explanation this tab not used by over 99 of users View All Enc s For viewing information regarding Encumbrances Reports Only option is to Print FRD s for project 25 Contract Time Tab For additional guidance see Contract Administration Manual section 340 Fieldops Weekly Diary Contract Time Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev 6 PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 1 359 987 63 Complete Total Value of Material Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining Project Totals View Totals Contractors PCO WorkDays W D Expl Daily Remarks Comments Weather Contract Intermediate Contract as a Whole Work Day Type Working Days Contract Intermediate Week Date Ending Prev W D Remain W D Charged Week W D Change Week Total W D
36. VAILABLE 09 30 2006 Actual Start Date 11 09 2006 Suspension Winter Suspension 07 12 2007 Final Completion Date Striping done project complet 07 12 2007 Resumption Stripers on Project 07 17 2007 Resumption Stripers on Project 58 06 26 200 Page 1 CONTRACT TIME DIARY SUMMARY Low S P Number 3503 12 Contract Number S06075 District 02 Contractor NORTHERN PAVING INC Project Engineer Jack Bauer Diary Regarding Contract as a Whole Type of Days Working Days Intermediate Description Proposal Start Date 08 07 2006 Contract Start Date Actual Start Date 09 30 2006 Proposal Completion Date Contract Completion Date Revised Completion Date Actual completion Date 07 12 2007 Original Working Days 16 0 Change in Working Days 0 0 Total Working Days 16 0 Week Week Work Work Work Work Number Ending Days Days Days Days Date Previous Charged Changed Remaining 1 09 30 2006 16 0 0 0 0 0 16 0 1 11 11 2006 16 0 0 0 0 0 16 0 2 10 07 2006 16 0 4 0 0 0 12 0 3 10 14 2006 12 0 2 5 0 0 9 5 4 10 21 2006 9 5 2 5 0 0 7 0 5 10 28 2006 7 0 4 5 0 0 2 5 6 11 04 2006 2 5 1 0 0 0 1 5 7 11 11 2006 1 5 2 5 0 0 1 0 8 07 14 2007 1 0 0 8 0 0 1 8 59 CONTRACT TIME PROJECT SUMMARY Low S P Number 3503 12 Contract Number 506075 District 02 Contractor NORTHERN PAVING INC Project Engineer Jack Bauer Diary Type Contract as a Whole Days Type Working Days Proposal Start Date 08 07 2006 Contract Start Date Actual Start Dat
37. act that the Contract has been completed that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with the terms of the Contract is as shown in this Final Voucher This Contract is hereby accepted in accordance with the Specification 1516 Final acceptance of the Contract will be effective upon full Execution by theContractor and the Department of the Certificate of Final Acceptance included with the Final Voucher Dated Signature District dngineer FINAL DOCUMENTATION SUBMITTAL Date 07 21 2008 S P Number 3503 12 Supplemental Agreements 0 Letting Date 04 28 2006 Contract 06075 CHASSE 1 Projest Enginar Jack Bauer District 02 Work Orders 0 Contractor Northern Paving Inc Funding N370 Original Value 1 199 987 63 Records to be submitted to the Office of Construction See Section 5 591 410 Documentation Provisions 1 Miscellaneous File 2 Special Contract Requirement File Final Contract Time File State Federal amp Maintenance Projects The above files will be processed and stored at the State Record Center as The Open File by the Office of Construction State Aid Projects The above files will be processed and stored at the State Record Center by the State Aid Office after the Office of Construction process is complete 4 Supporting Documentation Documentation used in the
38. actor NORTHERN PAVING INC Certified to Date Prev Vch PrevVchDate Work this Voucher 0 00 Total Work Performed to Date 0 00 Funds Encumbered 1 199 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 0 00 Project Status Status Date Original Work Days 16 0 Work Days Remaining 0 0 Payment and Documentation Contract Time Utilities iem E Project Setup Utilities Send Vouchers Diaries etc to Proj Engineer Contractor s Rep or Tech Support Staff Monthly Fuel Index To Update Base or Current Fuel Index this option disabled for Awards prior to 1 11 2008 Import from EFRD Transfer Data from EFRD Electronic Field Record Documentation Monthly Fuel Index Add Base Fuel Index Use for date of Letting for Project available at Base Fuel Index 2008 or click on link on bottom of page to Fuel Index on the Web Select month and year using arrows in pop up box Enter number into Base Fuel Index box and then Save Q Add CFI Current Fuel Index Enter CFI monthly available at Monthly Fuel Index Current Fuel Index Monthly or click on link on bottom of pate to Fuel Index on the Web Select month and year using arrows in pop up box Enter number into Current Fuel Index box and then Save Contract Time Tab Fieldops Project Main Edit Tools Window Hel
39. al for your records Sign and return the other copy to MnDOT Construction Office CTU Place Nowthen Mn 55303 A copy of the Certificate of Final Contract Acceptance will be provided to you and your Surety subsequent to full execution Sincerely auer Project Engineer cc Engineer File Office of Construction and Innovative Contracting 62 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Credit Letter NORTHERN PAVING INC 102 W 5TH ST p O BOX 708 CROOKSTON M 56716 BE S P NO 3503 12 Contract No S06075 Location TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN Attention NORTHERN PAVING INC This Final provides for a Credit Payment of 3 46 Subsequent to your review and approval of the Final please submit this payment in accordance with the invoice you will receive under a separate transmittal from the Mn DOT Office of Finance As explained in the Requirements letter accompanying this Final this Payment must be made within 90 days after you receive this Final Sincerely ack Bauer Project Engineer cc Engineer File Office of Construction amp Innovative Contracting 2 Now CREDIT NOOUCD NOT PE ons THIS PROJECT BECAUSE LESS THAN CRED UY 63 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION CERTIFICATE OF FINAL CONTRACT ACCEPTANCE LOW S P NO 3503 12 FINAL VOUCHER NO 7 CONTRACT NO S06075 This is to certify that to the best of my knowledge the items of work
40. amaged you can download from previously created backup Download New Project from CAARS DOS Backup NOT RECOMMENDED Converts old CAARS projects to FieldOps If you have to do this please contact FieldOps Support Project Setup You are now ready to setup your downloaded project Fieldops Project Main Edit Tools Window Help About 1 342 414 22 6 te D land 0 00 ig lus ACTIVE te 07 12 2007 Payment and Documentation Contract Time Utilities i Project Setup Project Setup Mark P Quantities Group Description ow or Edit Work Ty Engineer Contractor Info dit Project Engineer and Contractor Modify Contractors dd Editor Delete the Modify Fuel Index Percentage Add Edit Mark Fuel Escalation Items Ma or Unmark Pay Items for Fuel Escala Mark P Quantities Q Either select item and click on Mark Plan or double click on item to mark P quantities as indicated on plan sheets To unmark highlight item then click Unmark Plan or double click on item Group Description Used to view or edit group descriptions Can be edited to better define group descriptions on larger multi group projects Contact Information Q Enter Project Specific contact information for Contractor and others you may want to communicate with throughout the life of the project The e mail addresses entered here will be used for sending vouchers or FieldOps generated reports Engineer Contractor Info
41. ame screen View in most cases this option will only allow you to view unless screen has Add button Edit in most cases you will be able to revise previous entries Add creates entries Q Save if there is a save button on screen use it Not all entries prompt you to Save Q Cancel use as needed Help Menu FieldOps Help Help with the FieldOps application Incomplete at time of this manual writing Q Documentation Help the documentation manual or section 5 591 420 of the Contract Administration Manual CAM Duducts and Withholding a spreadsheet that was created of allowable deducts and withholding from the Standard Specifications Q Contract Time Help with Contract Time issues Incomplete at time of this manual writing Refer to section 5 591 340 of CAM Construction Tools Website link Contract Administration Manual Link to manual on web done this way so user will have most recent version of CAM Q Standard Specifications link Disclaimer Screen prints in this manual have been altered and do not reflect actual work done in the field Index System ecd cena Vacqude dt uod utet duco dee data E ANDER S ORNA d acil e La 5 Edit ADE S a ween ERA Rep X 5 Edit aat e Siqa n ita 5 Edit Office Manager us 5 Set U
42. ar Format Summary of Overruns 2596 OK Cancel Cancel View Previous Estimates brings up directory of previously run estimates Select file Open to view 34 Utilities Tab Send Mail Fieldops Project Main Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 1 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining Contacts Send mail m Select contacts who should be sent email by placing a checkmark under Send MN DOT Contacts add or edit marty state mn us 651 366 4226 651 231 Contractor Contacts add or Email Contacts Tab MN DOT Contacts has defaults added for support and OCIC personnel Construction Payment Group CPG dot state mn us is a group within OCIC who receives processes vouchers prior to sending them to finance You may add other contacts as you deem fit Contacts are project specific Contractor Contacts add whoever requests project information that FieldOps generates The Contractor may request vouchers and or diaries be sent via e mail Send Mail the proc
43. available due to initial System Setup This tab would mainly be used for LS items that have an automatic distribution It is best not to use this option View MOH Only an option when an item selected has MOH Material On Hand For viewing only Fuel Escalation Only an available when project has been set up with and CFI This tab allows you to look at particular entries that have associated escalation For viewing only Backsheets Create Edit or Delete Backsheets Work Orders Change Orders Incentives Disincentives This area is for creating editing only update entries must be made through UPDATE tab See Contract Administration Manual section 350 for Contract Changes information Backsheets includes six categories Work Orders Change Orders Backsheets Material Incentives Disincentives Permanent Monetary Deducts and Temporary Withholding It is important to create Backsheets in the proper tab for reporting purposes Fieldops Create Backsheet Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev Vch 6 PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 1 359 987 63 Complete Total Value of Material on Hand 50 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days
44. ble when adding by invoice When making an update entry to item that has Standard MOH FieldOps will ask you a quantity value of MOH to remove Lump Sum MOH when you get an invoice for a LS or Each item which may consist of many components e g signal system Enter Invoice Number Enter Invoice Amount Enter remarks helpful comments details of MOH When making an update entry to item that has MOH LS Each FieldOps will ask you a dollar amount value of MOH to remove If you use the Delete MOH function it will remove the remaining dollar amount from the Total Value of Material on Hand 24 Supplemental Agreements Fieldops Supplemental Agreements Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 PrevVch 6 PrevVchDate 02 06 2008 Work this Voucher 50 00 Total Work Performed to Date 51 342 414 22 Funds Encumbered 1 359 987 63 Complete n Total Value of Material on Hand 50 00 Original Contract Amount 1 199 987 63 Origin Contract Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining View S A s coming in Download S A Encumbrance Enter S A Est Quantities View All Enc s Items Contr Time Work Days Date Entered Items Added Work Type Explanation Comment Category Explanation Work Type Explanation Item Name View
45. ct at your discretion A popup box telling you that project will be deleted verify the Contract Number Answer yes to continue delete process or cancel to stop delete process 43 Blank Field Record Documentation FRD aka Data Collection Sheet Item Record Account IRA Weekly Construction Diary and Statement of Working Days Change in Construction Status Contractor Notification Material Exception Report Overrun Underrun Report Personnel Roster Status Summary Time Certification Time Summary all reports Final Date Tracking Requirement Letter Credit Letter Certificate of Final Acceptance Final Documentation Submittal Final Voucher 44 FIELD RECORD DOCUMENTATION BODY ITEMS GROUP SPECIFIC LOW SP NUMBER 3503 12 Sheet No Item Number Item Name Prop Line Group No 2232 501 00040 MILL BITUMINOUS SURFACE 1 5 0040 E 10 59 334 00 ACCUM QUANTITY CAARS REMARKS LOCATION COMPUTATIONS UNIT OF TOTAL THIS ENTRY MEASUREMENT ETC QUANTITY SEE DOCUMENTATION MANUAL 1 2 1 NON CUMULATIVE SUB TOTAL FOR QUANTITY TO BE ENTERED INTO CAARS THIS IS FOR ANY APPROPRIATE REPORTING PERIOD SUCH AS WEEKLY UPDATES PARTIAL ESTIMATE UPDATE OR INDIVIDUAL FRD ENTRY UPDATE 2 BACK MAY BE USED FOR COMPUTATIONS AND DRAWINGS Minnesota Department of Transportation Item Record Account Contract Body Items Group Specific Contract Number 506075 Low SP 3503 12 Line Number 0040 Item Nu
46. ction 2005 Edition Section 1803 28 W D Expl Tab View edit all explanations of WD charges Edit Daily Explanation Add or edit explanation of daily delays or working day charges Fieldops Weekly Diary Contract Time Tools Window Help About Project Totals View Totals s PCO Work Days i D Daily Remarks s Weather ContractIntermediate Contract as a Whole Week Number 4 Week Ending Date 10 21 2006 Approved Date Approved 10 30 2006 Date Revised ue Explanation of Delays and or Working Day Charges Charged i E es uem fornem e RE 273 mi 29 Daily Remarks For entry content guidance see Contract Administration Manual section 390 Edit Daily Remarks Add or explain work progress site conditions labor and equipment usage and the contractor s ability or inability to perform work etc Fieldops Weekly Diary Contract Time Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev Vch 6 PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 51 342 414 22 Funds Encumbered 41 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 41 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work
47. d Automatic Distribution AD If this is checked it will not be activated and users will not be able to use automatic distribution for entries Entries made with AD in error are hard to correct Due to rounding issues this option is not recommended If AD is not enabled all entries must be made group specific Q After assigning security rights select Save User will be prompted to enter password Install Document Converter If your print driver allows creation of pdf when you click on print didn t install correctly use this Enable Backup Feature Set Error Report On Off If activated when FieldOps error occurs a pop up will ask you if you want to send an error report to the FieldOps developers The grayed out option is active Enable Disable Fuel Escalation When activated FieldOps will prompt you for date material placed when entering an item that is Fuel Escalation eligible You must setup your fuel Escalation and CFI for this to work Download Project Resident Office Menu Fieldops Project Selection System Setup Project Functions 7830 Help About v ret Resident Office Summary Report 507025 from Network 507066 Upload Project to CMS 508012 ATHY CONSTRU 5 Check for FieldOps Update 506005 C S MCCROSSAN CONSTRUCTION INC 508044 CRANE CREEK ASPHALT DIV OF MATHY CONSTRU 508064 MINNOWA CONSTRUCTION INC 507104 MIDWEST ASPHALT CORPORATION fork BITUMINOUS OVERLAY AND AGGRE
48. e 09 30 2006 Proposal Completion Date Contract Completion Date Revised Completion Date Actual completion Date 07 12 2007 Original Working Days 16 0 Change in Working Days 0 0 Total Working Days 16 0 Working Days Expended 17 8 Working Days Remaining 1 8 Reviewed by 60 06 26 2008 Final Voucher Date Tracking Form District Engineer Do not sign the attached Final Voucher Certificate of Final Contract Acceptance unless all date boxes are completed with a date or marked N A This will serve as your assurance that MN Statutes 161 34 and 161 32 have been observed by the Project Engineer and that all Special Contract Requirements have been met Once you have signed the Certificate of Final Contract Acceptance no changes can be made to this Contract Project Engineer Please refer to the Contract Administration Manual section 5 591 370 prior to completeing this form S P Number _3503 12 Office Manager Chloe O Brian Telephone 666 2626 Date Certificate of Final Acceptance signed by Project Engineer and sent to Contractor via Certified Mail Date Final Received by Contractor Date of Delivery shown on Cert Mail Green Card or Electronic Tracking Notice Date Due Back from Contractor B A 90 Calendar Days Include Saturdays Sundays and Holidays Date Signed Final Received in Engineer s Office from Contractor Special Final Requirements Enter Dates items Received from Contractor or Completed by Enginee
49. ess is the same for all Select item voucher diary status report backup other Choose proper file from directory Click onto Contact page where you will select recipients place check mark in send or Select All for MN DOT and or Contractor be careful with this 35 Click back to the Send Mail tab and click on Send Be sure that Selected Contacts box is checked Suggested usage Contractor Diaries Vouchers and Status Reports Mn DOT CPG Vouchers requirement letters Land Management first and final Status report EEO requirement letter final status report Fieldops Project Main Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev amp 6 PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 1 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining Contacts Send mail Select items Clear list CAFIELDOPS2003 S0607 S TIMEDATAIDIARIESWYD_S06075_004 PDF Vouchers CAFIELDOPS2003180607 S CAARSDATAWOUCHERSICNS06075_DRAFT_004 PDF Diaries Status Reports Backups Other Kg Send to Selected Contacts Import from EFRD Tool for Digital Inspector Users Contact Digita
50. ials of who made entry voucher number entry type GS group specific or AD automatic distribution group number and remarks Update all other types of IRA s Work Orders Backsheets Supplemental Agreements etc in the same manner on proper tab Fieldops Update Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 41 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining pe SE Body Group Specific Body Not Group Specific Change Orders BackSheets View Items EditAdd Line l Line Number 10040 Number 2232 501 00040 Group 1001 Unit Price 10 5900 Unit S Y Item Name MILL BITUMINOUS SURFACE 1 5 Plan Quantity MOH Lump Surn Each MOH Contract Quantity 334 00 Contract Amount 3 537 06 Percent of Contract Quantity 93 41 EntyDate 10 30 2006 StatoSta m Doc Locate _ SEE REMARKS Entry Quantity 312 00 Entry Initials XYZ Voucher 1 Entry Type Group Number 001 Remarks FIELD MEASURED 28 x 50 1400 9 155 5 rounds to 156 x 2 312 NT Body Not Group Specific may not be
51. ida TYPE OF WORK BITUMINOUS OVERLAY AND AGGREGATE PROGRESS CONTROLLING OPERATIONS HOURS OR MAJOR TYPES OF WORK SCHEDULED LOCATION TH 11 FROM RR TRACKS IN KARLSTAD TO RR PAVING HOURS WORKED HOURS DELAYED WORK EXPLANATION OF DELAYS ERES Av 1 Un Av 2 Av 3 DAYS WORKING DAYS pun EUM ue AEP L ITT T EE C s L LT ESL T L L Lo eee e o e e ne 5 WORKING DAY CHARGED DUE TO COLD AND WET CONDITIONS CONTRACT AS A WHOLE COMMENTS AND REMARKS NORTHERN PAVING PAVING MAINLINE AND APPROACHES UNITED RENTAL PLACING INTERIIM STRIPING WORKING DAY SUMMARY AND CONTRACT STATUS 12 0 contract Start Date fo of Final Completion Date fp af Actual Start Date 09 30 06 2 5 ENT Actual Final Completion Date 07 12 07 Semi Final Compl Dt i 27 Open to Traffic Date Current Status Actual Start Date Date 09 30 06 Distribution 1 Final Package rc t Signed Title Date xcd 13 1 PE E See Contract Administration Manual 5 591 340 Series for Instructions Relative to the Preparation of This Report Date Printed 06 26 08 WEEKLY CONSTRUCTION DIARY AND STATEMENT OF WORKING DAYS REPORT NO 3 FOR THE WEEK ENDING 10 14 06 DAILY REMARKS AND COMMENTS Sunday 10 08 06 Monday 10 09 06 N P PAVING
52. isions View Delete Contract Intermediates Q Select Intermediate you wish to delete click delete button Warning if you click the button the Intermediate is deleted instantly If you delete incorrectly you must add the Intermediate again Construction Status work with Changes in Construction Status This section also needs to be completed in order to change active non active status of project This generates the Change in Construction Status Contractor Notification report Q Report must be generated in real time and will be used to generate time log Q Report serves as notification to Contractor and can be e mailed through Utilities Send Mail function Q Report must be submitted to OCIC at time of final View Status tab Click on Add New button Depending on current status of project options for new status will be limited Chose status desired enter Reason for action and any additional comments for clarification SAVE When asked to if you want to print it actually generates PDF in order to print you must print through Adobe application after report is generated Fieldops Construction Status Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 51 342 414 22 Prev PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 1 359 987 63 Complete Total Value
53. itials Enter Construction year Save The above process must be done for each exception Fieldops Materials Exception d Edit Tools window Help About section 410 of Contract Admin Manual for guidance or f enter exception description here see A jos contact Central or District Lab 2008 ose Pnmsummay canoe 39 Edit Project Personnel Roster The roster will contain the names initials working title and signature of all Mn DOT personnel involved in the quantity documentation process for the project i e scale person street checker inspectors office personnel Add new Enter name working title and initials of person Save Add from Security Brings up a list of personnel added during System Setup Setup Security process Select appropriate people to add to roster Print IRA s It is not necessary to print IRA s for final submittal If you do print then submit Make appropriate selection for your needs Print Over run Under run letter Generates O U report Print Materials Exceptions Report Generates Materials Exceptions Report Print Personnel Roster Blank Roster to be filled in by hand Print Contract Time Summary Data Generates a chronological summary of Change in Construction Status Notification including Contract Time Diary Summary and Contract Time Project Summary It can be used in p
54. l Inspector Support Person for help information Payment and Documentation Tab Certify The Certify process is done at the proposal level you do not need to certify each item in each group When you certify an item you are confirming the quantity paid for the entire job and stating the location of the supporting documentation 36 The Certify process is the same for all items whether they are in the body supplemental agreements work orders change orders or backsheets The exceptions are Q Fuel Escalation FieldOps generated calculations based on entries no certification needed Q MOH Items should have been used retained by the contractor or become surplus materials property of the state There MOH should be reduced to zero and deleted Temporary Withholding Withholding is to be temporary Options here are to remove item move to general backsheets or move to monetary deducts Remove item withholding no longer applies and contractor deserves money e g contractor removes silt fence as directed at end of project Move to general backsheets contractor fails to remedy situation requiring withholding in the first place e g Contractor elects to take deduct for failing material rather than replace When you select this option FieldOps does not ask you to confirm You will now need to go to the backsheets tab and certify the item there Move to monetary deducts contractor fails to remedy si
55. lace of old Contract Date Log This only works when Change in Construction Status Notifications have been created To print out any of the above reports individually select appropriate button at bottom of screen Final Reports Tab See samples of forms at the end of this manual Print Draft Final Voucher All items MUST be certified Print Final Voucher All items MUST be certified Edit Final Requirements Letter select which items are required e g IC 134 Credit Letter Final Payment Form Payment Affidavit If credit value is less than 5 do not check the credit box as Finance will not bill a Contractor for less than 5 Print Final Requirements Letter generates the Final Requirements letter that needs to be sent to the Contractor in the Final package Includes items selected in the Edit Final Requirements Letter process If you are missing anything on this letter go back to Edit function Enter Liquidated Damages Enter amount of Liquidated Damages assessed on project This information is printed out Time Certification report 40 Final Date Tracking Form for tracking documentation submittals needed to Final Project This form at time of manual writing requires data entry by hand Final Doc Submittal Generates a pdf summarizes information for Project Final documentation submittal header information is supplied but documentation location must be handwritten Some
56. ll work entered after this process will be on next voucher Voucher number does not advance Do not use this for draft functions if you answer no yet send a paper copy on for voucher processing your next voucher will be incorrect Print Items that Changed Generates a report with breakdown for main body items SA s WO s CO s Backsheet items incentive disincentive items deduction items and fuel escalation items If the particular category listed above has items that have changed a more detailed breakdown will be generated 33 Preview Portions of Current Estimate enables the options on the right side of the screen Pick option you wish to view Fieldops Estimate Edit Tools Window Help About ber 3503 12 Current Voucher View Print Draft Partial Estimate Print Partial Estimate for Payment Group Desciption Print items that Changed Body Items Group Specific Preview Portions of Current Estimate Body Items Proposal Line Specific j B sumemenmameemene View Previous Estimates Supplemental Agreements Back Sheets with Change Orders Partial Estimate Options Back Sheets without Change Orders Portrait Layout Landscape Layout Work Orders z z Material on Hand Group Level Detail Proposal Level Detail Incentive Disincentive All Pay Items Changed Items Only Monetary Deductions Detailed Format Regul
57. mber 2232 501 00040 Group Number 001 Item Name MILL BITUMINOUS SURFACE 1 5 Contract Amount 3 537 06 Contract Quantity 334 00 Unit Se Unit Price 10 59 Date Station to Station Quantity Entry Group Entered by Voucher Entry Ticket to Ticket Type Number Initials Number Made or Structure etc 01 09 07 Add Final Documentation 0 0000 AD 001 XYZ 3 Documentation Location Quantity Verification book page roll SOURCE COMPS ABOVE CHECKED BY MEG Remarks 10 30 06 312 000 GS 001 XYZ 1 Documentation Location Quantity Verification book page roll SEE REMARKS Remarks FIELD MEASURED 28 x 50 1400 9 155 5 rounds to 156 x 2 312 Quantity to date 312 00 Amount to date 3 304 08 Previous Quantity 312 00 Previous Amount 3 304 08 Quantity this voucher 0 00 Amount this voucher 0 00 Final Quantity 312 00 Final Amount 3 304 08 Percent of contract quantity complete 93 41 5 Pag 6 1 Mn DOT TP 02120 02 03 04 MINNESOTA DEPARTMENT OF TRANSPORTATION Date Printed 06 26 08 WEEKLY CONSTRUCTION DIARY AND STATEMENT OF WORKING DAYS REPORT NO 3 Working Day 16 0 FOR THE WEEK ENDING e PROJECT INFORMATION CONTRACTORS AND SUBCONTRACTORS WHO WORKED THIS WEEK Z AND SUBCONTRACTORS WHO WORKED THIS WEEK LOW S P NO 3503 12 CONTRACT NO S06075 NORTHERN PAVING INC T H NO TH TH 11 011 UNITED RENTALS FED PROJ NO STATE FUNDS CONTRACTOR NORTHERN PAVING INC PROJ ENGR Jack Bauer 651 666 2424 CHIEF INSPECTOR Alme
58. me based Incentives will be assessed on this Contract in the amount of All necessary supporting documentation to verify the statements above is included with the Final Records in the Special Requirements and Contract Time files This supporting documentation includes but is not limited to Weekly Construction Diaries Construction Status Reports revision of Work Day memos Time Extension Letters Item Over run Time Extension Letters and any calculations that affect Contract Time I hereby certify that the Contract Time Portion of this project has been administered in accordance with the provisions of Standard Specifications 1806 amp 1807 and as stated in the Special Provisions for this Contract All extensions of Contract Time if any have been computed and considered in this assessment Date Project Engineer Supervisor 57 MINNESOTA DEPARTMENT OF TRANSPORTATION Change in Contract Construction Status Final Tracking Log Low S P Number 3503 12 Contract Number 506075 Engineer Supervisor Jack Bauer Contractor NORTHERN PAVING INC District 02 Class of Work BITUMINOUS OVERLAY AND AGGREGATE SHOULDERS Location TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Area of Project Affected Contract as a Whole Reason for Status Change 08 07 2006 Suspension Comments PER MUTUAL AGREEMENT WITH CONTRACTOR PROJECT SUSPENDED DUE TO AVAILABILITY OF INSPECTION PERSONNEL 09 30 2006 Resumption Comments INSPECTION PERSONNEL A
59. nal TGS Inspector TS Inspector Office Manager Attach additional sheets as necessary 55 MINNESOTA DEPARTMENT OF TRANSPORTATION Change in Contract Construction Status Final Tracking Log Low S P Number 3503 12 Contract Number 506075 Engineer Supervisor GROVEN SHAWN Contractor NORTHERN PAVING INC District 02 Class of Work BITUMINOUS OVERLAY AND AGGREGATE SHOULDERS Location TH 11 FROM RR TRACKS IN KARLSTAD TO RR TRACKS IN GREENBUSH Area of Project Affected Contract as a Whole Reason for Status Change 08 07 2006 Suspension Comments PER MUTUAL AGREEMENT WITH CONTRACTOR PROJECT SUSPENDED DUE TO AVAILABILITY OF INSPECTION PERSONNEL 09 30 2006 Resumption Comments INSPECTION PERSONNEL AVAILABLE 09 30 2006 Actual Start Date 11 09 2006 Suspension Winter Suspension 07 12 2007 Final Completion Date Striping done project complet 07 12 2007 Resumption Stripers on Project 07 17 2007 Resumption Stripers on Project 56 06 26 200 Page 1 FINAL CONTRACT TIME CERTIFICATION REPORT S P Number 3503 12 Contract No S06075 Contractor NORTHERN PAVING INC P No Liquidated Damages will be assessed on this Contract Liquidated Damages will be assessed on this Contract in the amount of No Monetary Deductions for Contract Time will be assessed P Monetary Deductions for Contract Time will be assessed in the amount of 100 00 P No Time based Incentives will be assessed on this Contract Ti
60. nal Work Days Cal Days Remaining Payment and Documentation Contract Time Utilities Project Setup Payment and Documentation Options Update Update IRA SA CO WO Backsheets Enter Quantities for Payment Estimate Work with Partial Estimate for Payment View Print Email Backsheets Create Edit or Delete Backsheets WO CO Inc Dis Withholding and Common Deducts Material on Hand Create and Add Material On Hand Pay Items Work with Supplemental Agreements and Additional Encumbrances for Overruns Certify Certify Final Quantities and Documentation Location Final Create and Produce Draft Final Voucher and Overrun underrun Report Reports Print Data Collection Sheets Complete Status and other Project Related Reports a Update Enter Quantities for Payment IRA SA CO WO Backsheets Note SA CO WO and Backsheets must first be created in BACKSHEETS Create Edit or Delete Backsheets area before you can make update entries to them WHEN LOOKING AT BOTTOM PORTION OF SCREEN TO VIEW ENTRIES NOTE THAT MOST RECENT ENTRY IS AT TOP OF LIST YOU MAY NEED TO USE SCROLL BAR TO SEE YOUR MOST RECENT ENTRY View Items Tab Under this listing of items on the right side of the screen is complete with a highlighted box This is available for initial contract items The colors are significant For item selected Q Green 0 100 of Contract Quantity has been paid Yellow 101 125 of Contract Quantit
61. nt information will be filled in Select group Save View Delete same process as Work Order Edit same process as Work Order Material on Hand MOH For additional guidance on MOH see Contract Administration Manual Section 370 This area is for creating MOH FieldOps will ask you at time of item entry on main body if you want to remove quantities from MOH Highlight item you wish to add MOH to Select button for Mark Standard MOH or Mark Lump Sum Each MOH Or click in MOH or MOH LS box for item you wish to add MOH to After marking items with MOH you can add more information dependent on which method you selected To unmark select item then appropriate button or click again in MOH or MOH LS box When would you use Standard MOH Add by Unit price when you have an assignment letter or request for material produced by contractor you may not have 23 an invoice with a price breakdown so you want to pay a percentage of the unit price Enter the unit price Enter the mult factor e g 0 4 for 40 of unit price form mat l in stockpile Enter remarks helpful comments details of MOH Standard MOH Add by Invoice when you have an invoice for material for specific items This option is handy when multiple items are on one invoice Enter Invoice number Enter Quantity Enter Invoice Amount Enter remarks helpful comments details of MOH Entering a Mult factor is not availa
62. o 2360 501 29200 TYPE SP 12 5 WEARING COURSE oN 0 9000 230 505 10150 SP 95 BIT MX FOR TIGHT BLADE LEV TON 0 0000 256801 00010 TRAFFICCONTROL Cs 0 0000 256450204106 PAVEMENTMESSAGE RR CROSSING EPOXY EACH 0 0000 256450204108 PAVEMENTMESSAGE STOP AHEAD EPOXY E amp CH 0 0000 25645031000 rsoLiDLNEWHTEEPOY 0 0000 2664 603 31150 6 CROSSWALKNEWHTEEPON F 0 0000 2664 603 31610 2 STOP LINE WHITE EPOXY 0 0000 2584 03 33100 SOLIDLINE YELLOWEPOXY r O omy Mark Fuel Escalation Item el Es t E Update x Fuel Escalation eligible items should already be identified and marked If your project download has errors or if the special provisions change you may need to mark additional items as eligible Do not mark items that are not specifically listed in the Special Provisions Highlight the item which is eligible items are listed in Special Provisions Click Mark Fuel Escalation Item Q Enter the conversion factor found in the Special Provisions in the Gallons of Fuel per Unit column Be sure to use proper unit verify English or Metric Q After you have marked all items necessary click Update If you mark an item in error click Unmark Fuel Escalation Item then Update Utilities Tab Fieldops Project Main Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contr
63. of Material on Hand 0 00 Original Contract Amount 51 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining View Status Contract Events Contract Intermediate Proposal Start Date Contract Start Date Actual Start Date Current Status Status Date Contract as a Whole 08 07 06 09 30 06 Resumption 071207 Contract Intermediate Status Action Reason for the Action Status Change Date Contract as a Whole Resumption Stripers on Project 0712 07 Contract as a Whole Contrattas a Whole Suspension Winter Suspension 1100906 Contractas a Whole Actual Start Date Contractas a Whole Resumption ooe U U Contract Intermediate Contract as a Whole Status action Resumption Status Date 07 12 2007 Reason forthe action Stripers on Project Remarks Print Summary Print Event Contract Events tab Viewing area for Contract as a whole and intermediates Payment and Documentation Tab Fieldops Project Main Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev Vch 6 PrevVch Date 02 06 2008 Work this Voucher 5 3 46 Total Work Performed to Date 1 342 410 76 Funds Encumbered 1 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Origi
64. ontract cts calamus e a D de Lp M aS 13 Construction osos des Uere Nx Er aeu LINE 13 Status bab pict ria ipay a e a bapa 13 Contract Events tabes istnd iat cheese un acte HOO Ru OU Napa LOL dS 14 Payment and Documentation Tab 14 Update Enter Quantities for Payment IRA SA WO Backsheets 14 T abis ced n s oue dU pa da 15 View IRA Entry Detail Tab Lt e 18 Body Not Group Specific mr cott ete eres 19 View MOH totae Ent RU DV ds boss data td 19 Fuel Escalation usu s An 19 Backsheets Create Edit or Delete Backsheets Work Orders Change Orders Incentives 1 19 Work QrderS dam iste ok vend adea kc ta Basil da ko ce eR cue UTR 20 ens eroi oo euet ett Soria Sula 21 aucun do Rog Sk Medina RUE SS TOL Dua edad 21 Material Incentives Disincentives 1 22 Permanent Monetary Deducts and Temporary Withholding 23 Material on Hand MOH CEDAR ERE PEE Ar ee a da 23 When would you 5 2 cece e cnet nennen nnns 23 standard MOH Add by Unit price usse
65. p About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date Prev Vch PrevVchDate Work this Voucher 0 00 Total Work Performed to Date 0 00 Funds Encumbered 1 199 987 63 Complete 00 Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 0 00 Project Status N ACTIVE Status Date Original Work Days 16 0 Work Days Remaining 0 0 T Payment and Documentation j Utilities Project Setup Contract Time Options Weekly Diary Contract Time Work with Weekly Construction Diary and Statement of Working Days Wark with Changes in Construction Status Add Edit Revise Contract or Intermediates Revise Contract Time Revise Contract or Intermediates Recompute Working Days Recompute Working Days on Contract as a Whole and All Intermediates Contract Time Quick Reference Guide Contract Time Setup must be done prior to starting weekly diaries This area only used for initial setup Any additional changes are done through Revise Contract Time Add Edit Contract Intermediates Q Click Edit Contract button change any pertinent information needed Most of this information comes with the download Verify it is correct with the Special Provisions Contract Type Working Days Calendar Days or Completion Date must be entered Proposal Start Date must be entered Q Click Add Intermediate button to add intermediate requirements as dictated by the Special Prov
66. prior to Save This creates the diary you must use other tabs to enter diary content Go to Contractors below Add Intermediate Intermediate must have been set up in Contract Time Setup This will generate allow you to add intermediate tracking information into the diary Select the intermediate to add to the diary You will need to add information on other tabs to create the diary content Approve If diary is not approved a working copy watermark will print on diary Approve prior to sending to the Contractor Unmark Approval If diary has been approved and you wish to edit you must first unmark approval Print Diary generates a PDF of weekly diary you may print from Adobe application Diary is stored in directory You may e mail to the contractor via the Send Mail area Change Intermediate if intermediates have been added this is where you would select whether you want to work with intermediates or contract as a whole Information entered in the following steps will be part of whichever diary you select here Contractors Tab Add Contractors to Diary Double click on Contractor Name to add them to diary If you pick an incorrect Contractor double click again to remove Click on Return to bring you back to Contractor screen Q Save You may add a new Vendor from this screen If added here Contractor will be available in the Project Setup
67. r Contractor Mat Cert Final Inspection Cotractor Total Contractor Labor Holds Credit Hold IC 134 Tax Exception by Const Stand Released Released O U Letter Payment Payment Withholding Summary Eng noti Form Affidavit Before Submitting this final to the District Engineer for Signature all above dates must be entered dates that do not apply must be marked N A Not Applicable If all boxes are not filled in Final must be held in District Office until all issues are resolved Special notes Box A The Certified Mail stub green card or Electronic Tracking Notification is official acknowledgement that the Contractor has received the Final Voucher and Certificate of Final Acceptance Enter the Date of Delivery shown on the stub or e mail from USPS Box E IC 134 Tax Withholding required by MN Statutes 290 97 and 290 92 Box J Required on Federal Funding Projects designated as MAP FAP FFO and SAFO and as required by District Engineer Box K Form required on all projects with Federal Funds Box L Form required on all projects with Federal Funds Attach Certified Mail stub here or attach copy of Electronic Notification to back of this form Final Voucher Recall can only be done by the Office of Construction If this is necessary contact the Contract Administration Supervisor in the Office of Construction 61 QWNESO o 4 z STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATIO
68. rify that amount in drop down is consistent with Spec year as some amount change with different spec years Add Similar item If you have added a similar item and you want to copy most data Select the item you want to copy in the View Delete Backsheet Tab 21 Click on Add Backsheet Tab Click Add Similar Item button Edit data as needed Select Group Save Material Incentives Disincentives 1 D Includes Bituminous 1 D for Density and ride Concrete I D for Ride Water Cement Ratio Aggregate Quality and Well Graded Aggregate It is preferable to use this tab rather than Change Orders if a CO is written reference the CO in this tab Q Add Incentive Disincentive Tab Click Add Bituminous or Add Concrete buttons Uncheck boxes as necessary for 1 D you do not want to add Select group you want to add D to Q Save Q Edit options Add to other groups self explanatory Edit description self explanatory Q Save Fieldops Create Backsheet Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 41 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 1 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining
69. rking Days agg Working Days Calendar Days Calandar Days Expended Remaining Expended Remaining 48 Date of Change Change to Working Days Change to Calendar Days Change to Completion Date Reason for the Change Date of Change to Change to r New Completion Change Working Days Calendar days ____ Date Description ofthe Change Reason forthe Change i Revise Contract EXIT View Contract Time Changes Tab View only tab synopsis of Contract Time Changes Re compute Worki ng Days This button doesn t show evidence of anything happening View diaries to note change There is no UNDO button This recalculates entire project if you print out a diary after using this process your diaries will not match what you have given to the Contractor 31 Payment and Documentation Tab Estimate work with Partial Estimate for Payment View Print Email View Print Draft Partial Estimate Select Partial Estimate Options indicates default Portrait Layout Paper orientation Landscape Layout Paper orientation Group Level Detail shows item quantities for each group Proposal Level Detail shows item quantities for project as a whole All Pay Items shows all pay items whether they have changed or not Changed Items Only shows items that have changed since last estimate Detailed Format includes header information for each item Regular Format does no
70. shown in the Final Voucher herein have been actually furnished in accordance with the Plans and Sepcifications Dated Signature Project Engineer The undersigned Contractor hereby certifies that the work described has been performed in accordance with the terms of the Contract and agrees that the Final Value of Work Certified on this Contract 15 1 342 410 76 and agrees tothe amount of 3 46 as FinaPayment on this Contract in accordance with this Final Voucher Contractor NORTHERN PAVING INC By And And State of Minnesota County of On This Day Before me appeared To me known to Individual Acknowledgment be the person who executed the foregoing Acceptance and Acknowledged that he sh xecuted th same as free to act and deed Corporate Acknowledgment And to me personally known who being each by me duly sworn each did say that they are respectively th and of the Corporation named in the foregoing instrument and that the seal affixed to said instrument is the Corporate Seal of said Corporation and the said instrument was signed and sealed in behalf of said Corporation by authority of it s and said and acknowledged said instrument to be the free act and deed of said Corporation Notorial My Commission as Notary Public in County Seal Expires Signature I hereby certify that a Final Examination has been made of the noted Contr
71. t include header information for each item Review draft for accuracy Fieldops Estimate Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date 1 342 414 22 Prev Vch 6 PrevVch Date 02 06 2008 Work this Voucher 0 00 Total Work Performed to Date 1 342 414 22 Funds Encumbered 1 359 987 63 Complete Total Value of Material on Hand 0 00 Original Contract Amount 41 199 987 63 Original Contract 111 87 Project Status ACTIVE Status Date 07 12 2007 Original Work Days Cal Days Remaining Current Voucher View Print Draft Partial Estimate 5 Print Partial Estimate for Payment Print Items that Changed Preview Portions of Current Estimate view Previous Estimates Print Partial Estimate for Payment Select Partial Estimate Option same as listed above Pop up box This will print the Partial Payment Do you wish to continue No Pop up box Estimate Cancelled Yes Pop up Box 32 Backup Contract No XYZ123 Select destination Q Floppy Q CD Drive 2 Other Drive Q E mail recipient Backup Cancel This is the only e mail function in this tab brings up e mail software enter recipient s e mail address and then send After voucher is generated another pop up box will show Process Voucher This will update the project for voucher XX Do you want to continue Yes Updates a
72. tuation requiring withholding in the first place e g Contractor does not remove silt fence at end of project When you select this option FieldOps does not ask you to confirm You will now need to go to the Monetary Deducts tab and certify the item there To certify all other items select appropriate tab Body Supplemental Agreements Work Orders Change Orders or Backsheets Next select the Edit Add Final Qty tab Q Select Add Final Quantity the box above Final Doc Location will show the final quantity as totaled from all groups The cursor will automatically go to the group specific final quantity box will be highlighted blue verify that each group has the appropriate quantity If person who made original entries used Automatic Distribution to make entries there may be some rounding error issues Q Verify final Make adjustments if necessary If correct then enter Final Documentation Location e g Book 1 pages 4 12 Envelope 3 Source Documentation ticket package Then Save If the quantity is incorrect you have two options you can go back to the Update tab and make entries on the item or you can enter final quantity on current screen then enter Final Doc Location Then Save 37 Note If you certify an item then go back to make changes in the update tab you will need to certify the item again After item has been certified FINALED will be printed in red next to the unit box when in the Edit Add
73. y has been paid Red Over 125 of Contract Quantity Start Negotiating new prices per 1903 Fieldops Update Edit Tools Window Help About Low S P Number 3503 12 Contract 506075 Contractor NORTHERN PAVING INC Certified to Date Prev Vch PrevVchDate Work this Voucher 0 00 Total Work Performed to Date 0 00 Funds Encumbered 1 199 987 63 Complete Total Value of Material on Hand 50 00 Original Contract Amount 1 199 987 63 Original Contract 0 00 Project Status Status Date Original Work Days 16 0 Work Days Remaining 0 0 N Body Group Specific Body Not Group Specific View Items Edit Add Line Fuel Escalation item Number Item Name Prop amp Grp Unit Unit Price MOH LS MOH Plan Final 32 1332 26 Complete Quantity to Date Amount to Date 0 00 Remaining Quantity 0 00 Remaining Amount 0 00 QuantityThis Voucher Amount this Voucher Quantity Material on Hand Amount Material on Hand try Date Sta to Sta 1 Documentation Verification iti Intl Vch GRP Type Contract Quantity wau 100 Contract Amount Note Documentation Requirements button this is available on various screens and when used will bring up pertinent section of documentation manual or section 5 591 420 of CAM How To Update IRAs Same procedure for SA s WO s CO s and Backsheets Q Highlight item you wish to update in View Items Tab be sure to verify

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