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1. ePASS New User Registration The fielcs indicated wizh an asterisk are raqLired ta complete this form Work Details Emelcynant Type Temacrary mployment End Daze 2erzreco ER ee Click en aluet dave Jot Tite e Click here to select aar Cepartrmert cost tantra NTG Department DC 8 Data Cartrs Senices 66 es Cost Centre Code B3103 Cast Centre Unit IEPAES B81035 Click here to select var r Manager Manager Chris Pilkirg an cap Morthern Territory Government Segnenen o Corpeemin asd niamesos bniet Note Ifthe name is not listed in the list there may be too many names to list them all within the window Click in the Contains text field and type the surname of your immediate supervisor then click Go 22 27 23 07 2007 ePASS User Manual BIITE You need to check that the details that have been entered into ePASS are correct check through the form if details are correct click on the Confirm button at the bottom of the page C Contact ePASS Support Privacy ePASS New User Registration Confirm Details PERSONAL DETAILS B Name Ms welcomel Bloggs BPASS User ID joe6 Office Phone 89995511 Mobile Number Fax Number Pager Number e mail address State Northern Territory Location Darwin Plaza Building Plans Third Floor 0015983 Publish phone and location details on internal Yes NTG Phone Directory 7 Work Jos DETAILS Employment Type Temporary2. Employment End Date 28 2 2007 Job Title ePASS Support Question 1 What is your mother s maiden name Your Answer tba Question 2 What is your father s middle name Your Answer tba Question 3 tba Your Answer tba Question 4 tha Your Answer tba Question 5 Your Answer RESOURCE ACCESS SERVICE Is network access Local Area Network LAN Yes required Is the access required the same as a current Y colleague profile Specify colleague s Name and user ID Bernadette Eve Izod b2i es Specify any special LAN access requirements e mail Account required No Collaboration services required Yes Desktop Internet access required Yes Dialup ISP Internet account required No NTG WAN VPN access required No Mainframe access required No 2 Delegate Listin paditr Details bane i Details Wadi Details Modify Details ePASS Delegate Manual BIITE 23 07 2007 23 27 Selecting a Delegate You need to select the appropriate delegate for your cost code from the list that appears after you have confirmed the user details The Human Resources delegates for the Institute are Lavinia Williamson Michelle Sorenson Randeen Sawyer Vivian Carson Ef Contact aPASE Support Privacy Si Dalagata Listing ePASS New User Registration gl Approving Delegate Please select the delegate in the department DCIS Data Centre Services fif who is resnnnsihle fnr authorising th
3. Then click GO or press the enter key Z Google Microsoft Internet Explorer ni xi File Edit View Favorites Tools Help A A po Search Sf Favorites A Media O 2 wj ll dd e Eco ue Go amp B m 4 Bookmarks I Check Autolink v Sendtor Settings Personalized Home Sign in Outages If ePASS is experiencing operation issues when you attempt to access the login page you will have the following Alert screen appear This will indicate the current status of the alert The screen with the Red Traffic Light indicates that there is an ePASS outage and is not available for use at this time 4 27 23 07 2007 ePASS User Manual BIITE s Web Pape Dintop r3 ePASS the 2PAUZ oyster iz currar Uy expetere ng prosiomsz it iz hong ipwactgated san mnda ne rented son Te giae to git ICE Tac The page with an Amber Traffic Light indicates that there have been or is experiencing periodic network issues however is available for use The page with the Green Traffic Light indicates that ePASS is now available for use and you should not be experiencing any further problems If there have not been any further operating interruptions with ePASS for a preceding period of time the ePASS login screen will appear with no advice page being displayed first Type in your ePASS User ID Enter your password that has been provided by your manager or t
4. Manual BIITE 23 07 2007 17 27 Employment End Date To set the Employment End Date for a Temporary Contract or Trainee employee click on the small table like icon next to the Click to select date C Contact PASS Support Erisacy 2 Delegate Liszirq ePASS New User Registration 2 The fields indicatec with an astarisk are required t3 complete this form Work Details Emplavmen End Date Job Title Slice here tm selectyour Depar eiti Cos centre ATG Dapertment D 1 L 1 Cost Centra Code L Cost Centre Jnit LOO lick here En Salant your Manager Manager t Pere is Northem Territory Government Degesrmen df Coppe end Inampfiee enices Select the relevant date lt October EHE 2006 su Mo Tu We Th Fr Sa ap 2 3 E E E n 5 s 20 sj 221 1 15 16 17 18 19 2a 21 the will move to the previous or next year the buttons will move to the previous or next month Click on the date button to select the contract end date Job Title The Job Title field this is a mandatory field and should contain the Position Title listed on the Job Description Statement of Duties Position Profile when it was advertised 18 27 23 07 2007 ePASS User Manual BIITE F Contact ePASS Sippot Drivacy MepDelsgate Liszirg ePASS New User Registration 2 The fields indicated with en zes erisk are required to complete this fc
5. Note There are 2 entries for Adam Smith if the user you are searching for has the same name as these it could be one of them you will need to ring ePASS Support to have confirmed who the details listed are for If your name is not listed you will need to have a new ePASS Account created To do this you click the Close button to return to the ePASS User Login Before creating a New ePASS Account you should always check to ensure that your name is not already listed in ePASS Take note of the entries that only have the user name and User ID listed These are either disabled accounts or they are in draft mode and have not yet been activated T Cowtac ePASS Sippo Privacy ePASS User Registrations Status Please entar the e2ASS User D or Last Nama ePASS User Id 8RI8 Or Enter Last Nane m be agate Listing A The ePAss Account des for User Adam Smitt is in DRAFT mode a Northern Territory Government Depotmert cl Corpore ond nilermesice Services Select one of the names that are listed with only the User ID next to it you should see the details relating to the User ID listed as displayed below After performing a search for a user or User ID you don t need to close the window to perform another search Delete the User ID listed in the ePASS User ID text field enter the next User ID click Go If the user is listed and the User ID is in Draft Mode you will need to ring ePASS S
6. SERVICES 661011 DCIS Data Centre Services 66 NTGOU Beverley Joan Whitter Batchelor Institute of Indigenous No GAS 40BAT BAT Batchelor Institute of Indigenous 40 NTGOU Chris Pilkington MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Chrissie Truarn Batchelor Institute of Indigenous No GAS 40BAT BAT Batchelor Institute of Indigenous 40 NTGOU Elizabeth Arrieta MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Lavinia Rose Williamson Batchelor Institute of Indiaenous No G amp S 40BAT BAT Batchelor Institute of You can search for your department via the All Departments list at the top of the page Click on the Drop Down list scroll down until you locate your departmental cost code Select the code and then click on the Orange GO button beside the drop down arrow ePASS Delegate Manual BIITE 23 07 2007 7 27 E ePASS Delegate Listing Microsoft Internet Explorer ePASS Delegate Listing 10 4B PWWC Power and Water Corporation 46 47 TourNT Territory Discoveries 47 50 NRETA Department of Natural Resources Environment ar 51 pDLeHS apartment of Local Government Housing and Spe ployment 13 315 OMB Ombudsman s Office 15 gI Departments Print Print amp 21 NTT Treasury Corporation 21 23 LDC Land Development Corporation 23 25 NTT Northern Territory Treasury 25 o o b o 26 NTBuild NTBuild 26 32 AAPA Aboriginal Areas Protection Authority 32 35 DEET Department of Employm
7. completing the request and this amount of time has lapsed you will need to re do the request Modifying Updating or Transferring a Users account Staff can change their own details themselves and send it to a delegate to be authorised approved The steps for this are Sign into ePASS using your ePASS user id and password Click on the Edi Update Details button this is located on the far right hand side and has a Red pen at the beginning ePASS Delegate Manual BIITE 23 07 2007 25 27 T Contact PASS Support Privacy fh Delegate Listing Welcome Bernadette Eve Izod 2 ZEEE contac work chalenge questions services aivt Log Personal Details 4f EsitUpdate Details Personal Title Ms Name Bernadette Eve Izod ePASS User 1D b2i ePASS Password Me PUEDE Northern Territory Government Depatruve ol Corparde ond nhowvaten Sevens This will allow you to edit the form Make the required changes and click on the Submit button at the bottom of the page The form will be displayed with all the details for you to check that the details are correct You will need to click on the Confirm button Fk RECEIVE SEIVICE IS Baan UG FAX Send service via e mail No Collaboration services required Yes Desktop Internet access required Yes Dialup ISP Intemet account required No NTG WAN VPN access required Yes Speafy Delivery Address and or any special NTG Wide Area Network V
8. list to locate the correct entry if you are listed If you are already register return to the ePASS User Login Screen and log on Note If you have forgotten or don t know your password please find 8999 7803 and ePASS support will reset your password for you Once you have this information please go to Modifying Updating a User Account section of this User manual and check that your details are correct 12 27 23 07 2007 ePASS User Manual BIITE F Contact aPASS Support e 2rwacu ePASS User Registrations Status Please enter the 67455 User ID or Last Kk ame e Delegate Listing 2 Your Query returned one or more entries Smith Adam LID DAS Smith Adam Devid DC S Data Centre Services 66 UID AUS Smith Aidan NRETA Department of Matura Respu cas Enviranmeat and the Arts 0 UID ASU Smith Alan UID GAX Smith Alan UID ZAS Smith Ales iDHCS Deparirent of Healt1 and Camrmun ty Sarzices 7 0 UID ALSM Smith Alex DHCS Deparirrent of Healt and Carirun ty S2rrices C UID ASMIU Smith Allison Kaye CHCS Department af Feallh and Community Servizes 0 UID ASMIT Smith Alma DEET Department o Emp ovment EdLcation end Training 35 JID ALMS Smith Arranda UID AJSH Please select an ePASS ID from the list below to vievi the status of the selected user Sithevaugaen Posert UID RSV Do Northern Territory Government Degartmast o Corperate asd inlermenies Services
9. of NTG buildings located in Batchelor region Click in the text field beside to the word Contains and type in part of the building name eg Fire click on the Go button next to this field Sli BAMS table services Microsoft Internet Explorer Batchelor X starts with contains D Batchelor Area School Administration Batchelor Area School Classroom Block Batchelor Area School Multipurpose Hall Batchelor Area School Pre School Batchelor Area School Secondary Learning Unit Batchelor College Administration Block 1 Batchelor College Arts And Crafts Block 2 Batchelor College Block E1 Administration Batchelor College Block E2 Model Health Clinic Batchelor College Block E3 Community Studies Batchelor College Block Ed Seminar Building Batchelor College Bulk Store Compound Bulk Store Build Batchelor College Childcare Centre North Block a vr Batchelor College Childcare Centre South Block Done 1 EJ 3 Local intranet a If you cannot see the name in the list scroll down the list it may be located further down the list If there may be too many buildings in the list to all be displayed Click in the Contains text box field type part of the name and click Go Double click on the name if you can see it listed 16 27 23 07 2007 ePASS User Manual BIITE E BAMS table services Microsoft Internet Explo EE isi NTG Location by Suburbs Batchelor
10. or disclosure and against accidental loss ePASS Support Contacts To locate the ePASS Support contact information click on the Contact ePASS Support link next to the Privacy link NTG IT Services ePass Contact Microsoft Internet Explorer ePASS Support Contact Details CA eMail racfrequests nt goyv au f Phone 899 97803 Number Send us feedback ePASS Support amp RACF Help 89997803 e mail racfrequests nt gov au On line Help http uluru nt gov au ntg ePASS help shtml ePASS Delegate Manual BIITE 23 07 2007 9 27 Note If you are unsure of a button you can move your cursor over buttons or icons a Screen Tip will be displayed indicating details what the button or icon is used for Et Contact ePASS Support O privacy sla Delegate Lizting ePASS User Login e Please identify yourself by entering your ePASS User ID and Password ePASS User ID Password Forgotten your password Call the NTG Service Desk on 44585 or 1800 000 254 DEET staff call the DEET Helpdesk on 89995950 Help on epass 9 Check your eP ASS Regisiralion Satus Cid here to chack your registradon st New NTG Employees Register Here a Northern Territory Government patre ol Corpore and rhsnmeten Senner For Institute employees who have forgotten their password the correct number to contact is ePASS Support amp RACF Help 89997803 Cogs Spinning Screen This screen is inform
11. required ves No Collaboration services required ves No Desktop Internet access required C Yes No Dialup ISP Internet account required C Yes No NTG WAN VPN access required C yes No Mainframe access required Yes C No Specify any special Mainframe access requirements Northern Territory Government Depatrert of Corporate and Intormeton Sevice applications they are required to use and will need access to Note The Links at the top to ePASS Support Contacts ePASS Delegate Manual BIITE 23 07 2007 21 27 Privacy Delegate Listing at the top These links are available in all ePASS screens If you have not completed all required fields you will receive a Warning window listing the fields that require completion When you click OK you will be taken back to the form all the fields that were empty will be high light red Microsoft Internet Explorer x A The following fields require your attention Job Title requires a value Minimum of 4 questions and answers must be completed Colleague s Name and user ID requires a value Press OK button below to return to Form You need to complete all of the listed uncompleted fields before you can successfully submit the request Note The examples below Job Title The Job Title entered here should match the job title on your Job Description Statement of Duties Role Profile Contact ePAS3 Support 9 Privacy Hs Delegate Listing 2
12. z Starts with Contains ___ 1 Batchelor Fire Station Bushfire Council Office Complex Not Listed 8 EJ Local intranet This will then conduct a search and list only the buildings that have the word Fire in their name Double click on the Building name or click on OK at the bottom once you have selected the name Work Details Tab Employment Type There are four types of employment within the NTG Permanent requires no date to be set Temporary for Institute appointments this is called a Fixed Term employment requires an end date to be set Contract for Institute appointments this is called a Fixed Term employment requires an contract end date to be set Trainee not applicable for the Institute staff requires contract end date to be set The Permanent employment type is the only type that does not require an End Date This should be selected for Permanent employees to the position listed below If they are employed on Higher Duties temporarily they should have Temporary selected Note If you are on any type of employment other than Permanent and your contract end date has been extended you will HAVE to update the date in ePASS before it expires If you don t update this your ePASS account will be automatically set to Disable when the agent is run at 11 00pm and you will NOT be able to logon to any of the NTG services the next working day ePASS Delegate
13. PN OPT Trust access requirements Mainframe access required Yes 3rd Floor Darwin Plaza Will require access to do remote ePASS 2 testing Specify any speaal Mainframe access Please transfer user id to ZZSSTAFF requirements gt confirm X Cancel ePASS Status Enabled Northern Territory Government Degertonrers ol Corporste ord hermosos Secum Note The changes you have made are high light in grey the old information is maroon 26 27 23 07 2007 ePASS User Manual BIITE Employment Iype Permanent Job Title Admin Officer NTG Denartmnent DCTS Data Centre Serviceas AA Af Cost Centre Code 661035 Cost Contre Unit EDASS 661035 Manager Marissa Holland hmu RESUURLE ALLESS SERVIUE Is network access Local Area Network LAN required Ts Ue access reuuireu Lhe sanie as a vurreriL colleague protile Specify any special LAN access requirements e Modify Details f11 rnwnnlznsf35 is enahled fnr printing e mail Account required Wo Cnllahnratinn servires raquirad Nn Desktop Internet access required Noa Dialup ISP Internet account required No NTG WAN VPN access required Mo Mainframe access required Wo ePASS Status Enabled T po not notify service providers for this change request hange Request His Dancs lose o amp pprowval to another Dia When you are satisfied that the details are correct click on the Submit Changes button at the bottom of the form No
14. Table of Contents Whatis Joy 2 What are the benefits of using ePASS sssssssssssssseeeeeeeneeeeer nennen 2 V MAUEIE mo Ne cp 2 ncldssnreprrmee m aa 3 User Access and Responsibility ssrerirsirisiiissesosinninini earainn aaoi ninia areae 3 Delegate Responsibility erisin arisna ap a ai 3 Notification of impending CHANGES ssssessnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnn 4 Logging a a oer E E E ETT 4 i cpm a a a HM 4 Exploring the ePASS Logon Screen ssssssssssssrsnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn a 6 Delegate LIStING Jame ge enaps earan ee een nee ree ere eee 6 xii addu eee eee 8 cix cbllphneEegrieocMeee m 9 Cogs Spinning OHO IN sssini iee as aM R Md iE Mic qu Mem quiu 10 Checking your user Registration Status eeeeeeeeeeeeeeeeeeeeeeeeeenene nnne nnn 11 Creating a New ePASS account ecce eeseeseeeeeeee rennen eene nnn nnne 14 Registering a New Batchelor Institute Employee in ePASS 14 Choosing a New Big E 15 Contact Details Tab mec 15 L catiom DetalEenenen ea a a 15 biogr met O 17 Employment rccte t ioaiaenudagia a e enean aeaii 17 Employment End Daie sroin a e ea 18 Sees c 18 Department and Cost Cente ccccccceeccseseseessseeseeeeeseessaeasasaeaeaeasaeeae
15. ative Assembly 10 11 DCM Department of the Chief Minister 11 12 NTEC NT Electoral Commission 12 13 OCPE Office of Commissioner for Public Employment 13 314 AUG Auditor General s Office 14 15 OMB Ombudsman s Office 15 Scroll down the list you will be able to see all the delegate names for that department cost code listed so that they can provide assistance when required There are some delegates listed that are DCIS Data Centre Services employees they are E ePASS Delegate Listing Microsoft Internet Explorer ePASS Delegate Listing ssi Departments z Print amp D 4 lt b Delegate E110 LA Department of the Legislative Assembly 10 11 DCM Department of the Chief Minister 11 12 NTEC NT Electoral Commission 12 13 OCPE Office of Commissioner for Public Employment 13 E114 AUG Auditor General s Office 14 315 OMB Ombudsman s Office 15 E116 NTPFES NT Police Fire and Emergency Services 16 320 TourNT Tourism NT 20 E121 NTT Treasury Corporation 21 23 LDC Land Development Corporation 23 E125 NTT Northern Territory Treasury 25 326 NTBuild NTBuild 26 E132 AAPA Aboriginal Areas Protection Authority 32 35 DEET Department of Employment Education and Training 35 El40 BAT Batchelor Institute of Indigenous 40 Adrian Somsak Folkers MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Angela Thorpe MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Bernadette Eve Izod MAINFRAME
16. eeaeeseeeeeeeees 19 Selecting NMAC sainte cutee td sgbiuiieec leise issued uiuite ELE peEdPE REL Pen EN 20 Challenge Questions TaD 20 Seios Np Tarn 21 JOD WMG mE 22 Confirm Users CUI S asics cc secs cea cece areca S 23 selecting a Delegate iiss ET 24 Idee contacdelalle iot ecet etate cite istet cisco heres oc tate eee ate ac eta cece tees 24 Modifying Updating or Transferring a Users account 25 ePASS Delegate Manual BIITE 23 07 2007 1 27 ePASS v1 5 Desktop amp Catalogue What is ePASS ePASS stands for Electronic PASSport which is a central directory for ICT services Catalogue and Provisioning ePASS was implemented to assist the outsourced service providers determine the true identity of NTG users ringing their service centres for assistance DCIS undertakes some of the processing functions of payroll for the Institute and as such the Institute uses a number of NTG systems including my HR In the instructions that follow where it is stated NTG employees this also includes Institute staff What are the benefits of using ePASS e A significant reduction in time to process requests for ICT Services e A challenge database for added security e Greater control of accounts to delete a user and services e A move towards one User ID for all systems e A move towards one password for all systems e Prior access set up for new starters e One
17. ent Education and Training This will also list all of the departments delegates E ePASS Delegate Listing Microsoft Internet Explorer ePASS Delegate Listing 40 BaT Batchelor Institute of Indigenous 40 z Print e Selected Department 40 BAT Batchelor Institute of Indigenous 40 a m 4 gt Delegate Adrian Somsak Folkers MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Angela Thorpe MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Bernadette Eve Izod MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Beverley Joan Whitter Batchelor Institute of Indigenous No GAS 40BAT BAT Batchelor Institute of Indigenous 40 NTGOU Chris Pilkington MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Chrissie Truarn Batchelor Institute of Indigenous No GAS 40BAT BAT Batchelor Institute of Indigenous 40 NTGOU Elizabeth Arrieta MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Lavinia Rose Williamson Batchelor Institute of Indigenous No GAS 40BAT BAT Batchelor Institute of Indigenous 40 NTGOU Lia Chin MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU Margaret Carlon PERSONNEL SERVICES 16515 NTPFES NT Police Fire and Emergency Services 15 NTGOU Marissa Holland MAINFRAME SERVICES 661011 DCIS Data Centre Services 66 NTGOU 40 NTGOU a m 4 lt b Click on the Close button when you have finished Privacy information ePASS has a Privacy Policy listing t
18. ey are not you will need to type the details of the user you want to be notified of the progress of the request When you have entered the Contact number and e mail address click on the Submit button at the bottom Contact PASS Support Pnuscy tt Coleqate Lixting ePASS New User Registration 2 Approving Delegate Please select the delegate in the department DCIS Data Centre Services 66 who is responsible for authorising this request Angela Thome MAINFRAME SERVICES 6970110CIS Data Canta Seviras ESITTGOLIACIN anm NTG Dernadette Eve zoc MAINFRAMC SERVICES 65701 DCIS Data Contra Sen ausis C USES ATO Chris Hosking MAINFRAME SERVIC 810 CIS Dala Centre Sewices B8iNTGOU CN cutic Chas Pillengton ANFRAME SERVICES SET 017DCIS Data Cana Samcas itvNT GOUACN tapos NTO Colin Mcdonald MIDRANGE SERVICES 651021 DCIS Data Centre Sevices ESINTGOU CH IcmO Elizabeth Arnela MAINFRAME SERVICES 6610 12DCIS Dala Cente Serices GENTGOU CN eT Garey Neenan MIDRANGE SERVICES 5E 107 JDCIS Data Cemre Samcas SEIMT GOL NI gmO NT I3 Gery CopcutvMAINE RAKE SERV CES 66101 1 0015 Dats Centre Serices 66 NTOOU CN al WO NTC Gregory Thomas ConrursfAGENcy SERVICES DvN 684 S0120VDCIS Departrient of Corporate ane Informialion Sevices 68 NTGOU CNzglcoz NT3 Ua Chir MA NERAME BERVICES ES101 ICIS Data Cantrs Semiras EGSTNTGOLI SCOCINTITIOS NTC zl Please provide your contact detailz ax the selected delegate or che NTG rervice providers may contact you abo
19. he NTG Helpdesk ePASS User Login e Please identify yourself by entering your ePASS User D and Password ePASS User ID Password Forgotten your password Call ouais err 555ori800000 254 DEET staff call the DEET Helpdesk on 89995950 9 Help on epass 9 amp New NTG Employees Register Here 2 Check your ePASS Registration Status C ContactePASS Support Privacy Sia Delegate Listing The following screen will appear once you have successfully logged onto ePASS ETT conta work challenge questions services Activity Log catalogue Personal Tite Ms Name Bemadette Eve zod ePASS UserID b2i ePASS Password m Change Password Contact ePAGS Support Privacy it Delegate Listing Welcome Bernadette Eve Izod Personal Details LF Edit Update Details ePASS Delegate Manual BIITE 23 07 2007 5 27 Exploring the ePASS Logon Screen Take a quick tour to familiarise yourself with the logon screen e List of NTG ePASS Delegates by department cost code identifier e Privacy information e Contact ePASS Support E e amp PA55 User login Microsoft Internet Explorer File Edit View Favorites Tools Help Q O 9X 2 BD Pesca vermes A e mm 1209 7 No nhe EU Northern Territory Government Government E ContactePASS Support BW Privacy 2 Delegate Listing ePASS User Logi Please identify yourself by enteri ePASS User ID and Password ePASS U
20. he reasons why the information will be collected how it will be used and a assurance that the information will be kept secure To locate this information click on the Privacy link beside the Delegate Listing link 8 27 23 07 2007 ePASS User Manual Tracy Leann Beinke Batchelor Institute of Indigenous No GAS 40BAT BAT Batchelor Institute of Indigenous BIITE E ePASS Privacy Policy Microsoft Internet Explorer Collection of Information The ePass directory system has been developed to provide a central user profile for access to NT Government computer and communications systems The information recorded in the system will be used to support the delivery of NT Government systems and provide the details for an employee contact directory in the NT Government Intranet Use of information Your personal information may be used in order to Request and maintain user profiles in NT Government systems Allow authentication of users for password resets Supply name location telephone and fax contact numbers for the NT Government employee directory Maintain and develop NT Government business systems and infrastructure including testing and upgrading of these systems Information will not be disclosed to any non NTG parties other than IT service providers unless required by law Data security Safeguards will be maintained to protect personal information against unauthorised access alteration destruction use
21. ing you that ePASS is processing your request If this process does not complete within a reasonable time eg 2 minutes you will need to log out then back into ePASS and re log your request D Contact aPASS Support privacy Sia Delegate Listing Please wait I mh 3 Y Loading Processing Validating i j gt 9 z your request fa 10 27 23 07 2007 ePASS User Manual BIITE Checking your user Registration Status Go to the ePASS Homepage and click on the grey button Check your ePASS Registration Status This is located at the bottom right corner under the ePASS User ID amp Password text boxes E Contact e2AS5 Suppot Privacy E Celecate Listing ePASS User Login e Flease identfy yoursalf by enter ng your e24 85 Usar ID and Fasswardi ePASS User ID I Password Forgotcen your password Call tre NTS Sarv ce Desk on 4 45E5 or 1800 COO 254 DzET staff cal he CEZ Helpcesk or 85935550 Help on ePASS Phen FAT CS Emal mister Aere Check yor PASS Ragatraticn Status Northern Territory Government Sheotmentol Toporci ord lslgeneion Sevices You can either enter your User ID if you know it or your Surname into the text box area Then click Go E Contact e3455 Support e 5 vacs Ht Delegate Liszing ePASS User Registrations Status 2 Flaase enter the ePASS Usar ID or Last Marre eFASS User di Or Enter Lasz Name Northern Tertitory Gover
22. is request Angela Thorpe MAINFRAME SERVICES 531011 DCI8 Data Centre Semices 00NTGOU CN anffO NTO Hernadette Eve Izod MAINE RAME BEHVICES bbTUT1 DCIS Data Certre Services Bb N GOL UNI 20N G ERrshris Hosking MAINFRAME SERWICES ARTITUDCIS Data Centre Servines FiFTISET acl hMerihicich ts Chris Pilkington MAINFRAME SERVICES 361011 DCIB Data Centre Borvicoo BE NTGOU CN cap O NTG Gulin Medurnal MIDRANGE SERVICES 831021 DCIS Dala Cerilre Servires BB NTGOU CN iqnO NTG Elizabeth Arrieta MAINFRAME SERVICES 661011 DCI8 Data Centre Services BB NTGOU CN 87a O NTG Garey Neenan MIDRAMGE SERVICES 661021 0C1S Data Centre Services BBINTGOLI C N gtni On NTG Cary Copcutt MAIMT T2AMD SCRVICCO 661011 DCIS Data Centre Dervices BG NTOOU CN a190 NTO Gregory Thomes Connors AGENCY SERVICES DWIN 6841501 20 0515 Department of Corporate and Information Service S M NTIIOUI HC N gICO NTO M Lia Chin MAINFRAME SERVICES BB101 1 DCIS Data Centre Services 66 NTGOU CN li7 O KTG Please prov de your contact detalls as the selected delegate o the NTG service providers may contact you about this request rou cen use your personal contact number and e mall address If you do not have a NTG contact number or e mail Cnntart Number e mail address Northern Territory Government Department ol topire ond inigemenon Jemes User contact details The user contact phone number and email address should be listed in the fields below the list of delegates If th
23. nment Gogstred of Copiate ard lelgenetcn Leche If you chose to type the User ID you will see the following screen appear Note The text below the text boxes This indicates that this user has an active account and which department they are currently employed with ePASS Delegate Manual BIITE 23 07 2007 11 27 CentactePASS Support b Eriva y Hs De eqate Liztinc ePASS User Registrations Status el Plaase enzer the ePASS Jsar D or Last Name eFASS User d E Or Enter Lest Name The e7455 A count b2i for User Barnadette Eve Izoc Fas seen 4PPROVES cu may login to ths ePASS system using this eEAS5 ID end password Agency CCIE Deta Centre Servizes 66 E Northern Territory Government Segotne n of Copra ord iaiemeson Sevices If you chose to type your Surname please note a drop down arrow may appear on the far right side of the text box this indicates that there is more than one entry found C ContactePASS Support Privacy Hit Delegate Listing ePASS User Registrations Status z Please eazer tke a2ASS Lser ID or Last Name Your Query returned one or more entries Please select an ePASS ID from the list below to view the status of the selected user Smth vaughan Ro3ert UID RSV Norther Ter tory Government Depetren of Ccrpesete aad biometicn Series Click on the drop down arrow on the far right side you may need to scroll down the
24. our nt gav as e mail address eg oe Elagsignt gow as State nerven Te riza y i ti Chek here ta select yout Office Locztian in Herher Termine 3cation Mot Listed Publish phone and locetian details on internal NTS Phone Directory F vas C Vo a DEL S xX Cancel Northern Teritory Government Deporment cl Corpoocte ond iniymgsien Yos Location Details Every time you click on one of the Grey bars buttons an ePASS table window will open displaying a list of information to select from To enter your Building location where you are working you need to click on the Click here to select your Office Location in the Northern Territory button The information listed is a list of the all the Northern Territory Government owned and leased buildings in the local area This information is collected from BAMS Building Asset Management System You will need to click on the Select a Suburb drop down arrow to access all the buildings in that suburb community Note All the locations are in alphabetical order of large towns cities suburbs and then communities ePASS Delegate Manual BIITE 23 07 2007 15 27 Tl BAMS table services Microsoft Internet Explorer NTG Location by Suburbs Select a Suburb Ayers Rock Bakewell Banthula Barrow Creek Bauhinia Downs Bayview f 3 Local intranet Scroll down the list until you locate Batchelor This will display the list
25. rm Bersoal contact ETE chaltergs questions services Work Details Emrlcy mant Type Temporary x i 281212037 re 4 Click to select date Employment Clitk here to selectvaur Deparment Gost lente NTG 2epartnent pas Data Centre Cenizes 66 es Cost Centre Coce s1035 Cost Centre Urit EPS3 861035 Slice hereto eelect your Manager Marager Jews Pilkington cap e Pravicis EE gt Cancel Northem Territory Government Dogamnen o Corporate md blametice Senses Department and Cost Centre You can not type any text in these fields you must lick on the Click here to select your Department Cost Centre button C Contact ePASS Support Privacy M Delecate Listing ePASS New User Registration 2 The fields indicated wth an asterisk are required to complete th s form Work Details Emp aynen ype Buc Employment End Date Es lt lt ci ck t select date NTG Departmeri Cost Cente Code Cost Certre Wiz Manace E oe Northern Territory Government Begatren of Copesteand iromo Senicer From the list select your Business unit Cost Code These cost codes have been up loaded from GAS If they are incorrect contact Finance amp Infrastructure and have them update the Business Unit Names and Codes to reflect the changes They will then need to send these to GAS Support to be entered Once you have located your department click on
26. ser ID Password Forgotten your password Call i 445865 or 1800 000 254 DEET staff call the DEET feces on 89995950 Help on ePASS Nes MES Employees Register Here Check vour eP Sz Regixtratian Status Northern Territory Government Bepotement al Cospossie ord ickwcenon Senses e ePASS user login enter your User ID and ePASS Password here e ePASS Online Help e New NTG Employees Register Here e Check your ePASS Registration Status Wherever you see a grey rectangular bar this is a link you will need to click on this to access list of information that you will need to choose from Delegate Listing Click on the Delegate Listing link at the top left side of the ePASS logon screen as outlined above You will be able to view all the Northern Territory Government departments listed in order of numerical Cost Code You will also be able to view all the external agencies that use ePASS as well 6 27 23 07 2007 ePASS User Manual BIITE 2 Note There are two ways of viewing the lists of delegates associated to the departments You can search by the departmental list on the main page Using the scroll bar to locate the department click on the Plus sign beside the department you are looking for and expand the list a ePASS Delegate Listing Microsoft Internet Explorer ePASS Delegate Listing FAI Departments z 69 T m 4 b o Delegate E110 LA Department of the Legisl
27. sk are required to complete this form Personal Contact werk Et Challenge Questions Note These challenge questions will be accessed by the service providers to verify your identity for Password Change Internet eMail etc 4 questions and answers must be completed Questioni hat is your mother s maiden name Your Answer Questian Your Answer Question3 Enter your own question Your Answer Questions Enter your own question Your Answer Questions Enver your own question Your Answer Previous X Cancel Services Tab With the exception of some Finance amp Infrastructure staff amp Human Resources staff at the Institute all staff of the Institute should click No on all Radio button options in the following screen Finance amp Infrastructure amp Human Resources staff who are required in the course of their positions at the Institute to access the Mainframe need to click Yes on the Mainframe access required Radio button Relevant Finance amp Infrastructure staff amp Human Resources staff will need to state what Mainframe Z Contact ePASS Support Privacy Sa Delegate Listing z ePASS New User Registration The fields indicated with an astensk are required to complete this form Resource Access Service Please indicate the service access required Is network access Local Area Network LAN required Yes No e mail Account
28. stop shop no chasing around and is user friendly Why use ePASS If you wish to access any services provided by the Northern Territory Government it is now mandatory to have an ePASS account This will be used to verify users when the contact the service providers for assistance ePASS is used to e Register a New User e Modify a Users account e Change Services e Transfer a User in and out of a Department e Transfer within a Department e Check details against Cost Centres e Access other Applications that use ePASS e Disable a Users account e Re enable a Users account 2 27 23 07 2007 ePASS User Manual BIITE Responsibilities User Access and Responsibility Users must ensure that they update their ePASS account when they e commence employment relocate to another department e cease employment Users have the ability to log requests to change their access to NTG services eg network accounts email accounts internet access and Mainframe access They must then forward this type of change request onto a Delegate for approval Users have the ability to log requests for modifications for them selves or a New user They cannot log modifications for other user s Delegate Responsibility A Delegate has the responsibility to ensure that the information entered for the users is correctly maintained Delegates have the ability to create accounts for New User s modify existing User accounts details disable User accoun
29. te If you do not click on the Submit button the second time the request will not be approved and submitted ePASS Delegate Manual BIITE 23 07 2007 27 27
30. th de egate Valid haracte s are ato z anc Oto 3 A valid ePASS User ID cannot be modified once assigred BFASS Pesswerd Vlinimtm 8 characters reqiirec Confiem Pessvrcrd Zeerter vourePASS passvo dto conirn LEM Eo Nerthern Territory Gevernment Ospcrment ol Corzeeste anc Inbsrmotion Senece 14 27 23 07 2007 ePASS User Manual BIITE Choosing a New User ID When choosing a new User ID remember to choose a User ID between 4 and 5 characters Most people choose the first initial and then a few characters from the users last name ie Sarah Smith User ID ssmit Make sure the User ID is not offensive to anyone As the user creating the request you will need to provide a logon password for your ePASS Account Passwords must be complex a combination of 8 or more letters alpha numeric upper and lower case eg Monday19 Contact Details Tab Update your Office Phone number as the default number listed is the NTG Switchboard number and you should insert your work number Enter your Mobile amp fax numbers where applicable and your email address in the relevant fields E Contac ePAES Supsort pivacy M Delegate Lizt ng ePASS New User Registration E Tae fields indicated with an astarisk are required to complete this ferm Persora Work challenge Questions services Contact Details Mcble NurmiBer 1 Fax Number Pager Number 1 e mail Address Please specify v
31. the relevant cost code Note The cost code has been selected at the bottom of the screen Click on the OK button to insert into the ePASS registration form ePASS Delegate Manual BIITE 23 07 2007 19 27 BAT Batchelor Institute of Indigenous 40 Starts with Contains 1 1 1 1 Temporary for invalid Cost Centres 40TEMP Unknown Cost Centre 40UNKNOWN gt 40BAT Batchelor Institute of Indigenous No GAS 40BAT Alternatively you can double click on the Cost Centre that will be financing the user s accounts this will also insert the information into the ePASS form Selecting a Manager For Institute staff this should be your immediate supervisor and not your Manager Follow the instructions above to add your immediate supervisor s name to the form Challenge Questions Tab All the fields that have the Red Asterisk beside the field must be completed Enter the correct answer for Questions 1 amp 2 Enter both questions and answers for Questions 3 4 and 5 Even thought there is no asterisk beside question 5 it is a requirement to have all 5 questions and answers completed Note Itis very important that these questions are completed as you will experience problems having your password reset when required 20 27 23 07 2007 ePASS User Manual BIITE E Contact PASS Support O Privacy mt Delegate Listing ePASS New User Registration 2 The fields indicated with an asteri
32. ts Delegates are also responsible for advising ePASS Support when they are going on leave so that they can be removed off the list and no emails are sent to them arranging backup Delegates while they are on leave ePASS Delegate Manual BIITE 23 07 2007 3 27 Notification of impending changes If there are changes to be implemented over the week end within the ePASS environment you will be greeted with the following screen when you access the http epass nt gov au site This screen will list the date time and what proposed changes are to be implemented Once you have read the information on the screen click on the link beside the words To proceed to login click here O ePASS 1 5 Update Notification Tha following 3EA551 5 Gps em is schade w PROD mplementec ien enmmsicin Suncay 0 02 2C07 frem 2C 02 21 2C aa Galaya s iepcmRRseny armed S RAS aat bei se on wil se avalalle during thiz poise Zeveral coswetic changes az clos 1 epiaca ogas with cuTent N7G D7IS 0335 2 Varya mand rs uf pee eccourn sone bo sreud sh onim users 4 tu 5 shersctars 3 args wording of butten en paw azcount sorser far requesting 3 sherecter asand and inser pop ua massaga axalanng 3 cazractar IDS ita appear ate auton s arssse Tr pmesed In Fio link haa Logging on to ePASS To sign into ePASS you will need to open a Web Browsing page eg Internet Explorer and enter the following address https epass nt gov au
33. upport and have the account activated ePASS Delegate Manual BIITE 23 07 2007 13 27 Creating a New ePASS account After you have checked in Check your Registration Status to see if you already have an existing ePASS account and there is no listing for your name return to the ePASS logon screen and click on the New NTG Employees Register Here button Contac ePASS Suspart privacy m Delega Listing ePASS User Login e Please idencify ycurself Ey entsrin3 your ePASS UserID ard Password eFASS Usar ID Password Forgctten our rassward Cell the NTG Service Desk or 44585 o 1800 OCO 25 2 DEET staff call he DEET H2lpcesk on 89595953 9 Help on ePass 9 New NG Empoyees xegister Here 2 Chsc your ePA SS Registration Status E Northern Territory Government Dearne d Corperate ord lelsnsetse loweae Registering a New Batchelor Institute Employee in ePASS Note All fields that have a Red Asterisk beside it are a mandatory field and must contain information before you can submit your request F Contact e2435 Support o9 Privacy amp Delegate List ng ePASS New User Registration 2 The fields ndizatad with an astersk are recured to complete this form Personal Details Personal Title mH Frst Name mI Middle Name Last Name 4to 5 cha arters long Special User IPs up te 7 cheracters long chec lt vi
34. ut this request rou con use your personal contact number and e mail address if you do not have o NTE contact number or e mail Contact Number e mail address EERE Ean Northern Territory Government Degatreart d Copoate ard Vkarwanes marrana You should see the screen with the cog wheels spinning this is an indication that your request is being processed wait a few moments and you should receive the notice advising that your request was submitted successfully 24 27 23 07 2007 ePASS User Manual BIITE Contact e2ASS Supaort Privacy M Delegate Lis in Welcome Bernadette Eve Izod Pleas wait E nad ng Processing wa idaring 3 a in os your request E Northen Teritory Government Becctinest e Coreea and ednemenisn Lernen If this screen does not disappear within approximately 1 minute you may be experiencing network problems You should receive notification similar to the one below indicating that your request has been submitted successfully Microsoft Internet Explorer xj Your action was successfully Submitted The Service Providers and the user will be notified of your action by an e mail message Press OK to continue If you do not receive this notification your request has not been submitted and you will need to go through the whole process again Note ePASS times out after approximately 20 minutes if you have been distracted while you were
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