DHIS 2 End-user Manual - Health, Population and Nutrition Sector
Contents
1. 1 At point of data entry the software can check the data entered to see if it falls within the min max ranges of that data element based on all previous data registered 2 Defining various validation rules which can be run once the user has finished data entry The user can also check the entered data for a particular period and Organization Unit s against the validation rules and display the violations for these validation rules 3 Analysis of data sets ie examining gaps in data 4 Data triangulation which is comparing the same data or indicator from different sources 3 3 Running Validation Rule Analysis You can access Validation Rule Analysis from the Services gt Data Quality menu A validation rule is based on an expression which defines a relationship between a number of data elements The expression has a left side and a right side and an operator which defines whether the former must be less than equal to or greater than the latter The expression forms a condition which should assert that certain logical criteria are met For instance a validation rule could assert that the total number of vaccines given to infants is less than or equal to the total number of infants The validation rule analysis function will test validation rules against the data registered in the system Validation violations will be reported in cases where the condition defined through the validation rule expression is not met ie the condition is2. Click on Get Report when you are ready The report will wither apper directly in your browser or be available as a pdf file for download depending on your browser settings for handling pdf files You can save the file and keep it locally on your computer for later use 5 4 Using dataset reports Dataset reports are printer friendly views of the data entry screen filled with either raw or aggregated data These are only available for data sets that have custom data entry forms and not for default or section forms You can access data set reports from the Report menu under Services A Criteria window will appear where you fill in the details for your report Dataset The data set you want to display Reporting period The actual period you want data for This can be aggregated as well as raw periods This means that you can ask for a quarterly or annual report even though the data set is collected monthly A data set s period type collection frequency is defined in data set maintenance First select the period type Monthly Quarterly Yearly etc in the drop down next to Prev and Next buttons and then select one of the available periods from the dropdown list below Use Prev and Next to jump one year back or forward Use data for selected unit only Use this option if you want a report for an orgunit that has children but only want the data collected directly for this unit and not the data collected by its children If you want a typical ag
3. 2 Stacked column chart Chart with vertical rectangular columns where bars representing multiple categories are stacked on top of each other Useful eg for displaying trends or sums of related data elements 3 Bar chart Same as column chart only with horizontal bars 4 Stacked bar chart Same as stacked column chart only with horizontal bars 5 Line chart Graph wich displays information as a series of points connected by straight lines Also referred to as time series Useful eg to visualize trends in indicator data over multiple time periods 6 Area chart Chart which is based on line chart with the space between the axis and the line filled with colors and the lines stacked on top of each other Useful for comparing the trends of related indicators 7 Pie chart Circular chart divided into sectors or slices Useful eg to visualize the proportion of data for individual data elements compared to the total sum of all data elements in the chart 25 Using Data Visualizer Selecting series category and filter 6 3 Selecting series category and filter This section lets you define which dimension of the data you want to appear as series category and filter This asks for a closer explanation Dimension in this regard refers to the elements which describe the data values in the system We have three main dimensions in the system 1 Data Includes data elements and indicators describing the phenomena or event of the data 2 Pe
4. From that list you can double click on any indicator in order to select it this will move it to the list under Selected indicators Alternatively you can mark one or more indicators and click the single arrow button To select all indicators you simply click on the double arrow button To deselect indicators you can do correspondingly in the Selected indicators list To select data elements click on the Data elements header The same principle for selecting and deselecting applies as for indicators 6 5 Selecting periods 26 To select periods click on the Periods header You can select any number of periods from the set of periods listed under the header such as Last month Months this year and Last 5 years The names should be fairly self descriptive All periods are relative to the current date meaning that 1f the current month is March and you select Last month the month of February will be included in the chart Using Data Visualizer Selecting organisation units 6 6 Selecting organisation units You can select which organisation units to include in the chart by clicking on the Organisation units header This section features a tree including all organisaiton units in the system You can select any of the organisation units by clicking on them If you want to select multiple arbitrary organisation units you can press the Ctrl button and then click away in the tree If you want to include all organisation units exis
5. 5 children UPHCP 2006 Khulna CC Anemia in under 5 children UPHCP 2007 Khulna CC Anemia in under 5 children UPHCP 2008 Khulna CC Anemia in under 5 children UPHCP 2009 Khulna CC Anemia in under 5 children UPHCP 2010 Khulna CC ARI cases UPHCP 2006 Khulna CC ARI cases UPHCP 2007 Khulna CC ARI cases UPHCP 2008 Khulna CC ARI cases UPHCP 2009 Khulna CC 18 Using reporting functionality Using standard reports 5 3 Using standard reports You access the available reports from the Services drop down menu by selecting Reports In the report menu in the left bar click Standard Report A list of all pre defined reports will appear in the main window IE l an E da Hise HMIS Khulna City Corporation Maintenance Services Help Log out EE Report Standard Report Standard Report Filter by name Dataset Report Add new Reporting Summary Organisation Unit Report Report Table Family Planning Jan 2012 O La a ui Pivot Table KCC Child Health Dataset O Z Si Data Mart KCC Maternal Health 2010 O 70 T Data Mart UPHCP 2011 O L 4 m No of pages 1 No of rows per page 50 l Jump to page 4 so ae a T w You run view a report by clicking on the white and green arrow next to the report you want You will then see a report parameter window where you must fill in the values needed for orgunit and or reporting month depending on what has been defined in the underlying report table s
6. ANC st Visit Coverage 7 HA l O Indicator Type ANC 4th visit coverage 7 aO pipoca ANC clients attending at least 4 ANC visits SAO Indicator Group Set EHER y a a O Data Dictionary BCG Wastage Rate 7 bi T 1 Data Dictionary BTL Couple year protection 7 bi Ww O 13 Introduction to indicators Indicators 14 Indicators can be filtered by entering the name or a part of the indicator name in the Filter by name field Similar to data elements indicators can be added by pressing the Add new button Other operations available from this menu are as follows O __ Edit an existing indicator t Translate an existing indicator i Delete an existing indicator Get detailed information about this indicator To add a new indicator click the Add new button The following screen is displayed District Health Information Software 2 Maintenance Services Help Log out Create new indicator Details ane Short name I Alternative name o Code OY Description Annualized Indicator Type mo Doo Each of the fields marked with an asterisk are compulsory A description of each field is provided below e Name The full name of the indicator such as Incidence of confirmed malaria cases per 1000 population e Short name An abbreviated name of the indicator such as Inc conf malaria per 1000 pop e Alternative name An additional field for a possible alternative name of the in
7. If your database has coordinates for these organisation units they will appear on the map You may choose between legend types automatic and predefined Automatic means that the application will create a legend set for you based on your what method number of classes low color and high color you select Method alludes to the size of the legend classes Set to Equal intervals they will be highest map value lowest map value number of classes Set to Equal group count the legend creator will try to distribute the organisation units evenly Choose Fixed bounds and you may define your own class break values type e g 20 40 60 using a comma to separate each of them The legend will appear as an even gradation from the start color to the end color Predefined legend sets are described in Section 7 3 2 Register legend sets Low radius and high radius only have effect on points facilities and decides the the circle radius for points with the lowest and highest value The map view combo box lists all map views favorites saved by the user The settings that are stored in the map view is automatically applied to the thematic map panel Favorite map views are described inSection 7 3 1 Register favorite map views All available layer options are now grouped together in the thematic layer menu see picture below Map er ys AiO tre HHO GE As E Nat E ao Bandingilo y National Park i z i
8. ak S c 4 Z mid E A E Mao A i Jobs CAP wane borum oe GE for os oe fr a Aba j Kidepo Gal k l LA Reserve 4 Titule Pre E Pokot ia a 2 Buta nn e WM N Etr 2 Kabarega h National Bark R 7 Reserve de 2H Bunia A u L Mr E Uganda faune okaois wOkapiForestry q Te lt Uganda Edit layer Opens up the layer configuration window see the thematic mapping screenshot Refresh Refreshes the map boundaries data and legend Usually not necessary Clear Clears the entire layer 1 e the configuration window the map and the legend panel Filter Opens up the filter window and lets you filter out organisation units from the map by value See the picture below Using GIS Facility layer eo Ue Cy EM EM DG Te UD D N L A Dnk R rb 2 0 Drainage eat fier agr AO A e Vui 6 1 ei d u Lower thar 4 Marg Nv Ku Ch ee lr dei Ppa y m L EU k Moyiragor Chandpur _ I rg Kals Li hos N R y T A SN f E F ae a Bera E k Ta Kara a oe a i k Search Opens up the search window and lets you search for and locate organisation units on the map See picture below Map OOO terns OOOHO mew OOOO a Motihari J n A ve Tm a Biratnagar Anarman dY 2 Alpurduar T tens Bongaigaon Nolan Ohula c Ass am ee an 7 y DIR 1 9 gt d dt O U d c El Organisation unit search N 2 ka B rpeta lt De m te LA sa to f bud Guygnat DEN N unde
9. amp _ OpenStreetMap Symbolizer by group group set Organisation unit level facility r S _ Google Hybrid H l amp Y Google Streets Group set Type v Level Health Facility v A b e Overlays 6 a i al d Thematic layer 1 Admin Unit County y Parent organ cabana O E I Thematic layer 2 Admin Unit District O y 3 O Kenya ao Y Facility layer Y C Central _ Symbol layer Community Unit v ES a C coms a E Fi io overlay Vector overlay Dispensary O y Q Eastem 6 amp o H J Nairobi T O O Health Centre Av E Cursor position a je NorthEastem Hospital y B E Nyanza l 2 36 75093 Lat 1 30540 Nursing Home ap MA e hae Feature data em 7 Private Medical Clinic v 09 r O a No feature selected a a E O Thematic layer 1 legend a Thematic layer 2 legend a Facility layer legend a EFE Show information sheet Mail Facility Cardeal a a n Resi 9 5 ch size y Close E Relocate ar Admin Unit County Admin Unit District a Community Unit 165 Dispensary ES 1 Health Centre Hospital T ay Nursing Home r Private Medical Clinic 7 2 3 Symbol layer This layer displays icons that represent areas polygons like provinces districts etc instead of facilities points Thus in this layer you are not supposed to select a facility level but instead a level of provinces districts etc In order to render this layer you need to create a predef
10. and Information as the Indicator maintenance section There are only two fields that need to be filled in to create an indicator type Name and Factor as seen below Name refers to the Indicator type e g Per cent Per thousand Per ten thousand etc The factor is the numeric factor that will be applied during the calculation of the indicator 15 Introduction to indicators Indicator types Inf District Health Information Software 2 Maintenance Services Create new indicator type 16 Using reporting functionality Reporting functionality in DHIS 2 Chapter 5 Using reporting functionality 5 1 Reporting functionality in DHIS 2 The reporting module in DHIS 2 provides a range of reporting alternatives and this section will explain how to use them to view and analyse data Another section explains how to configure and set up the various reporting tools Dashboard The fastest way to view your data The dashboard can display up to four updated charts as well as shortcuts to your favourite reports report tables and map views Each user can configure a personal dashboard Data Visualizer Do flexible visualizations of your data as charts and data tables Any numbe of indicators and data elements can be included Several chart types are available such as column stacked column line area and pie charts The charts can be saved in order to be easily retrieved later and can also be put on your personal dashboard Charts
11. false Selecting what data to validate First enter a start date and an end date for which data should be included in the analysis The date picker widget may be used to select dates Using Data Quality functionality Running Validation Rule Analysis Second choose between including all validation rules or all validation rules from a single group Third choose between including the selected organisation unit only or the selected organisation unit with all children in the analysis Fourth select the organisation unit Finally click validate HMIS Khulna City Corporation Maintenance Services Log out Validation Rule Run validation E Start date yyyy mm dd 2013 08 30 en E End date yyyy mm dd 2013 06 30 1 Data Analysis n Validation Rule Group All validation rules D Validation Rule Analysis Data source Use captured data Std Dev Outlier Analysis Min Max Outlier Analysis Gap Analysis Follow Up Analysis A Bangladesh A Barisal Division E Chittagong Division E Dhaka Division E Khulna Division E Bagerhat District E Chuadanga District Infectious Diseases Hospital Khulna E Jessore District E Jhenaidaha District Khalishpur Urban Dispensary Khulna Khulna Chest Clinic Khulna Khulna Chest Hospital Daulatpur Khulna Khulna Civil Surgeons Office Khulna E Khulna District E Batiaghata Upazila E Dacope Upazila Debdowar Paikgacha Khulna MCAWC E Dighalia Daultpur Upazila E Dumuria Upazila
12. from data element groups as well as deleted data elements Data Dictionary Data Element Group Set Create modify view and delete data element group sets Group sets are used for improved analysis Data Dictionary From the left side menu or by scrolling down the central area you can access the various sections on Indicators Indicator Indicator Type Indicator Group Indicator Group Editor and Indicator Group Set 4 1 Indicators Indicators are composed of multiple data elements and typically consist of a numerator and a denominator Indicators are never entered in DHIS 2 but instead calculated from the raw data registered in the system based on the indicator formulas Indicators are used to calculate 1 e coverage rates incidence ratios and other calculated values which are more useful for data analysis than the raw data described by data elements To access the Indicator maintains page press Maintenance gt Data Element and Indicators gt Indicator from the main DHIS2 menu You can add delete modify and view extra information about the indicators in the system using the icons next to each indicator in the list His yy District Health Information Software 2 Maintenance Services Data Element Indicator management Data Element Data Element Group Filter by name Data Element Group Editor Po DT Select data dictionary ri en an en Combination ak All Other Family planning Methods CYP Z bi mi O Indicator
13. g a suspicious value that needs further investigation can be kept in the system but marked for Follow Up In the Data Quality module you can run a Follow Up analysis and view all values marked for Follow Up and then later edit the values if proved incorrect 2 2 3 Validating data in the form When all the available values for the form has been filled in you can run a validation check on the data in the form Click on the Run Validation button in the top right corner All validation rules which involves data elements in the current form dataset will be run against the new data Upon completion you will be presented with a list of violations or a simply a message that says The data entry screen successfully passed validation See the Data Quality chapter for information on how to define such validation rules When you have corrected any erroneous values and are done with the form the recommended practice is to click on the Complete button below the form to register the form as complete This information is used when generating completeness reports for district county province or the national level Validation Result The data entry screen has validation errors please correct these before proceeding The following values violates validation rules Validation rule Expression Description Value Operator Value Description ANC 4th visits New ANC clients gt Client completed 4 ANC Visit ANC clients 3 0 gt 5 0 ANC 4th Visit 2 2 4 Offlin
14. select the indicators data elements periods and organisation units you want to include and click Update to get your visualization Secondly it is designed to be fast and work well over poor Internet connections charts are generated in the web browser and very little data is transferred over the Internet E CE P as lt Update Datatable Save as ae HH SS l ld Series Category Filter Kenya Data Y Period Organisation unit v E DPT 1 Coverage E DPT2 Coverage E DPT3 Coverage E OPV 1 Coverage 2 Indicators _ 100 0 Select group Immunisation bd Available indicators gt mi 4 Selected indicators 90 0 BCG Coverage DPT 1 Coverage DPT3dropout rate DPT 2 Coverage 80 0 4 FIC Coverage DPT 3 Coverage Measles coverage OPV 1 Coverage Measles dropout 70 0 OPV 2 Coverage OPV 3 Coverage 60 0 4 50 0 4 vy Data elements vy Periods 40 0 4 Organisation units 30 0 20 0 4 10 0 4 O a E SS SS SO TS E E SR AAA A A A A A A q DP a o qo a D qa A as as v o ya ye ys gt yo co xh p y pe ge oe 6 2 Selecting chart type The visualizer module provides seven different chart types each with different characteristics You can select the type of your chart by clicking on one of the icons in top left bar titled Chart type 1 Column chart Chart which displays information as vertical rectangular columns with lengths proportional to the values they represent Useful eg for comparing performance of different districts
15. summary Customise chart areas There are four chart areas To insert a chart simply click on insert and click on one of the charts in the list Use Close to close the list without adding a new chart and use Clear to empty a chart area These charts will be updated every time you open the dashboard will automatically show data for the orgunit assigned to the current user and will update the data when new periods are available SI disto HMIS Khulna City Corporation Maintenance services Dashboard Write feedback Dashboard Insert Close Clear Insert Close Clear Messages Documents get UPHCP Comparison of Delivery Care T RER ANC 1 2 amp 3 visit FP Khulna CC DHIS 2 Online 1 KPI indicators UPHCP MIS KCC had o gt ANC1 Checkup Se 2 Selected indicators from UPHCP KCC kad mm ss 150 DHIS 2 Homepage Antenatal Care First visit DHIS 2 Issue Tracking 3 KPI indicators from EPI Bangladesh bad 006 2009 Borguna gt 1 25 4 KPI indicators from UPHCP Bangladesh G Attended Birth FP and NNP Ed 5 Selected indicators from UPHCP Bangladesh G Birth Attend NNP _ 0 75 4 9 Top 15 Disease profile had Birth Attended FP 0 50 Birth Attended FP and NNP Insert Close Clear r Child Health Care services 2010 2011 0 25 _ Report tables nn against total UPHCP ID Poli UPHCP 0 00 x Child helath care Compare 2006 2007 2008 2009 2010 2011 with CC m DC CS UPHCP m DC NVD UPHC
16. 011 12 25 17 12 2011 12 25 15 24 2011 12 25 15 22 2011 12 25 15 14 2011 12 24 12 58 2011 12 24 12 46 2011 12 24 12 42 2011 12 24 12 40 2011 12 24 12 35 2011 12 24 12 34 2011 12 24 12 31 2011 12 24 12 29 2011 12 24 12 28 2011 12 24 12 26 Save Me gt M lt 4 visits If you want to exit the module and go back to the DHIS start page you can click on the Exit button to the right side of the top centre menu 28 Using GIS GIS module overview Chapter 7 Using GIS 7 1 GIS module overview You can access the GIS module from the Services gt GIS link in the top menu The picture below shows the GIS viewport we OOO wen BH BDG Ti NGOO oo EJ Ext cis Map layers 4 A o 17 p x 3S Base layers gt L S _ OpenStreetMap gt S _ Google Hybrid Y Google Streets sos Overlays ED _ Thematic layer 1 B Thematic layer 2 L Facility layer Symbol layer E T gt Greenland WMS overlay le Vector overlay Cursor position a Lon 71 92049 Lat 70 49531 Feature data a h No feature selected Thematic layer 1 legend o AE Thematic layer 2 legend a Afghanistan y China ce D India dE Burma Burma N gt nu South eng ana China Sea CI Facility layer legend aJ Symbol layer legend PA AC Brasil Pi 7 WeZ ro Brazil TO On the right hand side there is a panel called Map la
17. 1 66 1 67 1 OPV 1 Coverage March 2011 67 4 DPT 1 Coverage April 2011 64 6 DPT 1 Coverage September 2011 86 4 DPT 2 Coverage September 2011 OPV 1 Coverage August 2011 86 6 DPT 1 Coverage August 2011 89 6 DPT 3 Coverage March 2011 64 8 EN DPT 3 Coverage February 2011 64 8 3 5 pais au 3 aa 301 3 Faia pa 2513 73713 11951 3 901 8 1901 8 1801 3 313 eee L L L lt lt E lt oo 6 6 6 8 6 6 6 6 6 9 0 8 GF 0 6 0 06 GF 06 9 GF 0 0 0 06 0 9 8 9 yet DPT 1 Coverage October 2011 AIRSIAIRIAIRIAIAIAIASIAIAIAIAIASIAIAIASIAIAIAIAIASIAISIAIASIAISIAIEI PIP PSPS IR SG a ES RIF TS Ri EB SR RE IE RR sR SR RS Ri RR IS 9 9 9 9 9 9 9 9 9 9 DPT 1 Coverage January 2011 9 9 El g 9 9 9 9 El 9 OPV 1 Coverage June 2011 87 4 21 Using Data Visualizer Downloading chart as image or PDF 6 10 Downloading chart as image or PDF After you have rendered a chart you can save that view as file and download it to your local computer by clicking on Save as on the top centre menu You can select between PNG image or PDF The file will be automatically downloaded to your computer for instance can you now embed the image file into a text document as part of a report 6 11 Saving chart as favorite Once you have rendered a chart you can save t as a favorite Click on the Favorites button on the top menu and then on the Manage favorit
18. DHIS 2 End user Manual 2 7 SNAPSHOT german o Deutsche Gesellschaft cooperation JUL Aa DEUTSCHE ZUSAMMENARBEIT As a federal enterprise GIZ supports the German Government in achieving its objectives in the field of international cooperation for sustainable development This document has been developed to help City Corporation and its part of Uroan HMIS package This document describes how to use DHIS2 software targeting the end user This document is developed by the HIS team of the GIZ supported Priority Area Health DHIS 2 End user Manual Contents E Getting started with DHIS 2 asend n 2er eure l A Getime Started with DIS a ae a a ance ea ues l 2 Open DH E 1 13 100 cme in and outor the apple cu Es eine ia l IE Navigatine the applicat oieee ee e pe A l 1 4 1 Ihe top menu access tothe module encata 2 L42 Navigation inside modules a ea A A 2 NA en ee ee A 3 2 1 AeA OD ECU ES A T 3 22 Data entry A A E N unerlane aa ni endian 3 22 Ve SeleCting the Gala ently AO T 3 222 Me MAM VAAN Ata as sen seca A Gate O eee a 4 22 3 Y adan data TM the OMA ASS EGO nun 5 PR A a a a a 5 JUs mS Data Quality Tunc WOM AY ae ee Feen asa 7 Sl Overview 01 data quality checks a DE ee ea E SH bay dua e NEC T 7 3 3 Ruano Validation Rule Analyse anne main 7i SAS Dey Outer Analysis eaa a aa A II a 9 SO Min Max Outer Analysis ui 10 3 62 Cap Amal YSIS wanes eat en ne ae I in A 11 3 7 E0110wW UPANA SIS ra NA AA 11 4 Intr
19. E Fultala Upazila E Khulna CC mrn m AA E 0 Validate Validation results The analysis process will run for a while depending on the amount of data that is being analysed If there were no violations of the validation rules a message saying validation passed successfully is displayed If validation violations were found they will be presented in a list The organisation unit period left side description and value operator and right side value and description for each validation violation are displayed The show details icon can be clicked in order to get more information about a validation violation This will open a popup screen that provides information about the data elements included in the validation rules and their corresponding data values This information can be used in order to fix incorrect data The validation violations can be exported to a PDF document by clicking on the Download as PDF button and to a Microsoft Excel workbook by clicking on the Download as Excel button Using Data Quality functionality Std Dev Outlier Analysis e A K er disto HMIS Khulna City Corporation Maintenance Services Log out Validation Rule Run validation Validation Rule Validation violations Khulna Division Validation Rule Group Data Analysis Start date 2013 08 30 Download as PDF End date vans EA Validation Rule Analysis Std Dev Qutlier Analysis Min Max Outlier Analysis Gap Analysis
20. Follow Up Analysis 3 4 Std Dev Outlier Analysis You can access Outlier analysis from the Services gt Data Quality menu The standard deviation based outlier analysis provides a mechanism for revealing values that are numerically distant from the rest of the data Outliers can occur by chance but they often indicate a measurement error or a heavy tailed distribution leading to very high numbers In the former case one wishes to discard them while in the latter case one should be cautios in using tools or interpretations that assume a normal distribution The analysis is based on the standard normal distribution Select what data to analyse First select the from and to date for the data to include in the analysis Second select the data set from which to pick data elements from Third select all or some of the data elements in the data set by double clicking or marking them and clicking the add remove buttons Fourth select the parent organisation unit to use All children of the organisation unit will be included Fifth select the number of standard deviations This refers to the number of standard devations the data is allowed to deviate from the mean before it is classified as an outlier Using Data Quality functionality Min Max Outlier Analysis Std Dev Outlier Analysis D ss E mus Maa N Analysis result The potential outlier values discovered will be
21. P DC m DC CS UPHCP m DC NVD UPHCP UPHCP m DC NVD UPHCP Comparison of Delivery Care Comparison of Delivery Care Insert Close Clear 2010 are with CC EPI coverage compare between CC 2010 EPI coverage compare between CC EPI indicators for KCC 15 1 Insert Close Clear Family planing method user 100 Map views UPHCP 2006 to 2010 75 Family Planning Method Users UPHCP 2009 comparison cc 50 25 FP Achievement againt target FP Achievement againt target o 5 7 Using reporting rate summary Access the reporting rate summary from the Services gt Reports menu Reporting rate summaries will show how many datasets forms that have been submitted by organisation unit and period You an use one of three different methods to calculate completeness 1 based on complete button in data entry 2 based on a set of defined compulsory data elements or 3 based on the total registered data values for a dataset To run the report do the following Select an orgunit from the tree Select one of the completeness methods Select all or one dataset All will give you a report with all datasets for the seelcted orgunit One dataset will give you a report with completeness for all the children of the selected orgunit Select a period type and a period from the list of available periods for that period type Move back forward one year by using the Prev Next buttons Then the report will be shown automatically Chang
22. RAG DOTS Corner Khulna Medical College Hosp BRAC House No 9 Road No 17 Housing Asted Khalishpur Ward 10 CDP Rupsha Ward 30 Chest Hospital Fhoolbari gate Mirerdanga Ward 2 Crishtian Health Center Mohesshor Pasha Dighir Par Ward 1 CSS Christian Social Service 82 Rupsha Stand Road Khulna Ward 29 FPAB House No 115 Road No 2 Sonadanga Residential Area Ward 17 A ls aa a E nr are PPN Recipients Subject Text Send Discard To read messages which have been sent to you select Messages from the Dashboard You messages will be displayed as a list Click the desired message to read all of the messages in this particular conversation Dashboards Messages Write message Write feedback Sender admin admin admin admin Subject DHIS is great What s up with your data Messages and feedback Date 2011 09 21 2011 09 21 Operations 37
23. SS Health feed The left side zone denoted as B in the screen shot can be used to contain up to six separate charts which have been previously created in the charting reporting module eert Choe Ches Insert Okta Chear Immunization Against Target UPHCP Comparison of Delivery Care Bangladesh Khulna CC m gt Selected indicators from UPHCE Ki a gt qe 1 E a 3 KPI indicators trom EM Bangisdesh e EF inch from LHRP Bangladesh j i S erreiche from LPH E Bangladesh 9 For 15 Er le FP i l iier Chas ar 6 HEH 2007 Pl DA Peah Ta DO j mmu EPL Tar UPHL Im MO Pob UP 7 HLF a im NIG Wi 4 UPHOP al 3007 2008 SS Mb Hu im HID Dewarm UPK D a DC C5 UPHCP m DC UND UPHEP r serl Cla m Cha in Cla rm Clear Child helath care Compare with CC EPI coverage compare between CC ai 2010 eo 150 so 15 LOS i no ia 1 Al kh ch E Fm H ae RAH CHE UPHCP m Diar CHE UPH R BCG Coverage EPI m Measles Coverage Sime EPL CHE UPL m TTL PAC EPD TT PWC EPI B imiu ND CHE WHE m TT PRE EFI 11 E hi In this screen shot the dashboard has already been populated with anumber of reports and mapviews Simply clicking on one of the blue links will bring you automatically to the report or map view Clicking on one of the charts will display a larger chart which you can save as an image and include in a report or other document You can redefine the structur
24. and organisation unit A gap is a period with preceding and succeeding periods which have registered data values but without registered data values itself Such a gap might indicate a data capture error or omission and could be further investigated See the section about Std dev outlier analysis for further details on usage 3 7 Follow Up Analysis The follow up analys s function will list all data values which are marked for follup up A data value can be marked for follow up in the data entry module and in the other validation analysis variants in this module 11 Introduction to indicators Indicators Chapter 4 Introduction to indicators When the Data Elements and Indicators options is chosen from the main Maintenance menu the following screen appears IF District Health Information Software 2 Maintenance Bere Data Element Data Elements and Indicators Data Element Data Element Group Data Element Group Editor Data Element Group Set Data Element Category Data Element Category Combination Concept Data Element Create modify view and delete data elements Data elements are phenomena for which will be captured and analysed Data Element Group Create modify view and delete data element groups Groups are used for improved analysis Indicator Indicator Indicator Type Indicator Group Indicator Group Editor Indicator Group Set Data Element Group Editor Easily add or remove data elements to and
25. ap IMA OS ass 33 111 DHIS 2 End user Manual Contents TS A ee seele 33 A A Ne Cee ay ee ae CCE A See o O ene E a eT 35 eel RR tuns up the dashboard da a irei e tds dio uds 35 8 2 Messages and feedback 1v Getting started with DHIS 2 as end user Getting started with DHIS2 Chapter 1 Getting started with DHIS 2 as end user 1 1 Getting started with DHIS2 After reading this chapter you will be able to understand e How to open the DHIS 2 e How to log in and out of the application e How to navigate the application and access its features 1 2 Opening DHIS 2 The DHIS 2 is a web based application and will be available in an Internet browser when you have Internet connection Open a browser we recommend Google Chrome download installer here http www google com chrome and in the address field you type in the URL of the DHIS 2 ask your technical support team for this You will then see the login screen of DHIS 2 1 3 Logging in and out of the application Once you can see the blue login screen of DHIS 2 you must enter your user name and password to log in to the application If the login is not successful you will be notified that the username or password is incorrect and asked to re enter these credentials Once you have successfully logged in you will see the DHIS Dashboard where you can immediately monitor the latest data in your selected charts and access your favourite DHIS sites reports maps etc When yo
26. can be downloaded as image and PDF files to your local computer Report tables These are very configurable table outputs of your data either showing raw or aggregated data as well as indicator data These tables are used as either a data source for more advanced reports for export to external systems or as a crude report itself and are exportable to pdf excel csv and jasper design files These tables represent a very dynamic flexible and quick way to look at the data Report tables can be set up with parameters to make them reusable over time and place Standard reports Standard reports are built on report tables but are more advanced in its design allowing for more cosmetics and styles These reports can also combine multiple tables and charts in the same report and be made available as one click reports that are very easy to use These reports can be downloaded as PDF files which makes them ideal for printing as well as sharing offline Dataset reports Dataset reports are simply a printer friendly way to look at the data entry forms with either raw or aggregated data over time or place The design used in data entry will be used also in the data set reports This will work only for data sets that has a custom data entry form set up Orgunit distribution reports These reports are generated off the orgunit group set information and can show what types and how many of each type of health facilities that are located in a given area any le
27. color OO ee nd L pm a E J f U asias E J Bager at N E Show hide S aia H _ Hasndbad de atl i a Ff y As LELUN f a 1 lt F a _ _ d a L Wa Cai Morretgary Sandeshihall 5 an L Soyer Patuakhab Opacity Set the layer opacity transparency to 10 20 30 40 50 60 70 80 90 or 100 Higher values of opacity make the layer more transparent so that the underlying layer is more visible An opacity level of zero will provide a fully opaque layer History Provides you with a list of your 10 previous maps selections They are temporary and thus gone when the application is restarted 7 2 2 Facility layer This layer displays icons that represent facilities based on the facility type Currently Type is the only supported group set Polygons will not show up on the map so make sure to select a facility level Click an icon on the map to open the context menu with two options Show information sheet provides you with data for several data elements for this organisation unit The data element group and period type are system settings called Infrastructural data elements and Infrastructural period type The second option in the context menu is Relocate and lets you graphically move the organisation unit to a different location The new coordinate will be stored permanently 31 Using GIS Symbol layer ao tas DOADO Tos D DE G BR SQ Exit Gis Map layers y Y Base layers FJ Facility layer x de
28. d report or in a chart Running a report To run a report first select an orgunit in the upper left side orgunit tree The report will be based on orgunits located under the selected orgunit The select the orgunit group set that you want to use typically these are Type Ownership Rural Urban but can be any user defined orgunit group set The you can click on either Get Report to get the table based presentation or Get chart to get the same result in a chart 22 Using reporting functionality Man eae Ownership Khulna CC Using organisation unit distribution reports ADAMS Khan A Sons Aad 0 o o o Raipa Aa Ajor Shad Surgical Crie 23 Using Data Visualizer Data Visualizer overview Chapter 6 Using Data Visualizer 6 1 Data Visualizer overview The data visualizer module enables users to easily create dynamic data analysis and visualizations through charts and data tables You can access this module by going to Services Data Visualizer in the main menu The image below shows the viewport of the module For a quick start 1 Look under the Indicator heading and select an indicator group from the list of groups 2 Look under Available indicators and select a few indicators from the list by double clicking on them 3 Click Update in the top bar and see the chart unfold The data visualizer is designed firstly to be easy to use you can simply
29. dicator e Code In many countries indicator are often assigned a particular code which can be entered here e Description A brief informative description of the indicator and how it is calculated can be entered here e Annualized Determines whether or not an annualization factor is applied during the calculation of the indicator Typically annualized indicator numerators are multiplied by a factor of 12 and the denominator is a yearly population figure This allows for monthly coverage values to be calculated with yearly population figures e Type This field will determine a factor that will automatically be applied during the calculation of the indicator Possible choices are determined by the Indicator Types described below For instance a Percent indicator will automatically be multiplied by a factor of 100 when aggregated so that it will display as a percentage e URL Can be used as a link to an indicator registry where a full metadata description of the indicator can be made available To define the numerator and denominator simply press the respective button and the following dialogue will be displayed Introduction to indicators Indicator types In District Health Information Software 2 Maintenance Services Edit numerator x Description Aggregation operator sum Average Formula Data elements Filter by name OIL LL Description Essentially an indicator is a formula that can be com
30. e Sau ki Fr n ma u m Lall AN w h h h MA iP ell ie ch oh ma l Mi a He DB Be RG tie 26 AL CNC Ue Deer CR aL EKG Lagya IR R ie Love R ieee ER GH A a FT Far EE lt IT Fas IE Er Mo CE Le E ETA PC JEF Customise shortcut areas Each of the three short cut areas can hold a list of items from one of the following objects Reports standard Documents Data mart exports Report tables Map views RSS Health To add a new object type to a shortcut area click on the Insert link just above the area Then to populate the list you need to add items one by one from the Services gt Reports menus From the various lists of reports report tables charts etc you can add an item by clicking on the pie chart icon next to the item you want to add to the dashboard E g to add your three favourite standard reports to the dashboard first Insert Reports to one of the shortcut areas in the dashboard then go to Services gt Reports and click on Standard reports From the list of standard reports you locate the reports you want and click on the pie chart icon next to each of the reports you want to add to the dashboard When you go back to the dashboard you will see the three reports listed in the shortcut area where you inserted Reports Use the Clear link above the shortcut area to empty an area The Close link closes the insert menu without inserting a new object type 20 Using reporting functionality Using reporting rate
31. e any of the parameters above and the report will be updated automatically 2 Using reporting functionality a fa gia sb ala LOMPprEieness MEDO Depas 16171 z prora eaa Fulda Upata Kaea OS MAR B Did Hazell ALELLA Dia Pre HSC Huila Ea dar Lia L Kt LYC Pion gerhig Ryg K 38 RST K SE even gt Patada rad Pot Her le Monga Kuina C Huri PR 14794 E Tepa Urs irg Diari Hapa ruina Kra too Fara hiera USC Khulna Kira eiL N Has Ds kira air o Sa ppm pi Pd 5 9 Data Completeness Report Khulna CC KCC Child Health Dataset Name Actual KCC Red Hospital 0 Khalishpur Ward 10 KCC PA 02 SGS 138 Primary 7 Eye Care Center PECC BRAC House No 9 Road No 17 Housing Asted 0 Khalishpur Ward 10 Bonosaiya 34 Boira Main Road Sonadanga Ward 17 PIME Sisters Dashpara Boro Boira Ward 14 aged on Cto data sel eps Bv Eia d De commons Ea Tan Bappi se nye ea eu Pp Doma 13 PUS Loma da ERA De 19 Ja Target 1 1 1 1 1 Using organisation unit distribution reports Pat Percent On time 0 0 0 0 0 0 0 0 0 0 5 8 Using organisation unit distribution reports Percent 0 You can access the Orgunit Distribution reports from the left side menu in the Services gt Reports module Orgunit distribution reports are reports that show how the orgunits are distributed on various properties like type and ownership and by geographical areas The result can be presented in a table base
32. e data entry The data entry module will function even if during data entry the Internet connectivity is not stable In order to utilize this functionality you must login to the server while the Internet is functional but if during data entry the Internet link between your computer and the server becomes unstable data can still be entered into the data entry form saved to your local computer and then pushed to the server once the Internet connectivity has been restored Data can be entered and stored locally while being offline and uploaded to the central server when on line This means that the on line deployment strategy will be more viable in areas with unstable Internet connectivity The total bandwidth usage is greatly reduced since forms no longer are retrieved from the server for each rendering When the server is able to be reached through the Internet connection a message is displayed at the top of the data entry screen below If the Internet connection should disconnect for some reason during the data entry process this will be detected by the application and you will be informed that your data will be stored locally You are offline data will be stored locally Data entry can proceed as normal Once you have entered all of the necessary data and the application detects that the server is back on line you will be informed that you have data which needs to be synchronized with the server There is data stored locally pleas
33. e of the dashboard by clearing the each of the windows by clicking the Clear link By clicking Insert again you can then select a new chart to appear in the window All reports documents report tables and charts can be added to the list of available options by clicking on the Add to dashboard icon in each of the respective modules Please refer to the sections to each of the sections in this manual for more detailed instructions Once you have added the object to the list of available objects you can Insert it on the dashboard Note Dashboard are configured for each individual user 35 Dashboards Messages and feedback 8 2 Messages and feedback 36 DHIS2 has certain functions to facilitate communication between different users and user groups This type of communication is important to facilitate feedback regarding data quality timeliness of submissions or to simply answer a question which a particular user may have Feedback messages are sent to a particular group of users and can be sent by all users who have access to the dashboard module In order to enable the receipt of feedback messages sent from the dashboard you must set the system setting Feedback recipients which is available from the Maintenance gt System settings dialog Be sure to define a user group e g Feedback recipients with all of the users who should receive feedback messages Refer to the section in this manual on User groups for more informa
34. e upload to server Once the data has successfully synchronized with the server you will receive a confirmation message that the data has been successfully uploaded to the server Data entry Offline data entry Using Data Quality functionality Overview of data quality checks Chapter 3 Using Data Quality functionality The data quality module provides means to improve the accuracy and reliability of the data in the system This can be done through validation rules and various statistical checks All the functionality described below can be accessed from the left side menu in the Services gt Data Quality module 3 1 Overview of data quality checks Ensuring data quality is akey concern in building an effective HMIS Data quality has different dimensions including e Correctness Data should be within the normal range for data collected at that facility There should be no gross discrepancies when compared with data from related data elements e Completeness Data for all data elements for all health facilities should have been submitted e Consistency Data should be consistent with data entered during earlier months and years while allowing for changes with reorganization increased work load etc and consistent with other similar facilities e Timeliness All data from all reporting orgunits should be submitted at the appointed time 3 2 Data quality checks Data quality checking can be done through various means including
35. es link In the name field enter the desired name for your chart By ticking the System checkbox the chart will be visible to all users of the system if you do not tick it the chart will be visible only to yourself This requres that your user account has the privilege to create system charts You can rename any favorite by selecting it in the list modifying its name in the name input field and clicking Rename You can delete any favorite by selecting it and then clicking Delete These favorite charts can later be included on your personal dashboard After saving you can navigate to the dashboard module click on the Insert link over the chart areas and select your preferred chart Chart type Series Category Indicators Data elements Available data elements E bb Periods Organisation units Filter S Update Sierra Leone Manage favorites Name ANC Data Area System iv Sort by ANC 1 Coverage Mortality BCG Cov ANC LLITN ANC Coverages PMTCT Data Stacked Bar PMTCT Data Pie ANC Data Area Delivenes Indicators comparison Monthly Measles coverage ANC IPT 1 and 2 Coverage Immunization Stacked Bar Maternal death rate Births attended by skilled health personel ANC1 and ANC2 coverage ANC dropout national Fully immunized by districts Drop Out Penta 1 3 6 12 Exiting the data visualizer module Rename Delete 2011 12 26 00 42 2011 12 26 00 42 2011 12 25 20 42 2011 12 25 19 20 2
36. fined Dhubi GospsS Bohdachar Cala Hoja ath N 7 y al 5 ORO Beghar Khetr N N Dimapur an ER Highlight color 00008F v f Lanka Kal A Text fitter Khul r Meghalay a __2Shillong A N re q Sena L AN zen N 3 7 Features N N u j 1 Knuine Owaion A N t C K E i Aurangabat Y en un qi 4 Pm Sida 77 Pa Gay Manip I vV f f E LC 4 A Churachandpraro Tent N 9 J CH we ng l Av o L N l 33 Nr Labpur el fe I Jt N TT ke X j Lohan E AN izoram Bardh aman L Rg a q t o Jamalpur 7 dal dm N F kaat e Soma vor curar 7 i J a 2 pum NG Bongal 1 7 ps L s N j Haora oKolkata a Rourkela haragpuro i h h k H Beida k ys ES a Backs dja ngah Hi A c J DNA N pa Baripada Kakowe gt L gt sl a uguda P A Serial L H l Ter Park A O id K v alpue Sendymar l N N b K no Baleshwar C N Y Redhaknol Bhadrak y y ISA na IR Angub rNizampur Labels Opens up the label window and lets you add labels to the organisation units on the map See picture below Map GOG bens U HD2 Th Q D D M H A r rE Jia L ia a x l E K l Fi A E x E 1 K R Jalsalpur F Labels x bangag Kaka meee l N l d Gopagar tl ay Show Hade feature labels L L N is nada S la v l A Fang size 15 _ i rer Mei a R Bald d f 1 4 l L Pa Taric l le In Live A Swaenpkaih ar GYE N aiki l MEDO
37. gregated report for an orgunit you do not want to tick this option Reporting Organisation unit Here you select the orgunit you want the report for This can be at any level in the hierarchy as the data will be aggregated up to this level automatically if you do not tick the option above 19 Using reporting functionality Using data visualizer When you are done filling in the report criteria you click on Generate The report will appear in html view in a printer friendly format Use print and save as functions in the browser to print or save as html the report 5 5 Using data visualizer The data visualizer module can be accessed under Services in the top menu See the chapter called Using data visualizer for a thorough explanation of this module 5 6 Using the dashboard The dashboard is your first view into the data every time you log on to the system Every user has its own dashboard and a dashboard consists of 4 chart areas to the right and 3 short cut areas to the left res en olay paar aa mw Brenn ee Tage LEH nel Deber Care Burda aire Ch er E dk L imi 7 ta eo p Eds e a 9 mi PE G x EM F Ea al ma DO DO DES q u Pr EA Tara a ima is Poe Em PS MD VA PER zc JM e EZE EDO pa MD Cee LPP E DE ch UPE 8 DO HE LFR u a L J Debit teks ui Pl 1 da Lo Chid ech care Compare with de Eee compare Ben Ca rei re ai N TE naar Creta m
38. ined legend set of images described in Section 7 3 2 Register legend sets Map OOS Layers GRI FI 0 Tos BOO 5 EI M Exit GIS Map layers a 3 Base layers Ly 2 Symbol layer x 8 _ OpenStreetMap Data options Organisation unit level S L Google Hybrid amp Y Google Streets Map value type Indicator v Level County Laikipia county v E Ai Overlays Indicator group Antenatal v ED _ Thematic layer 1 Parent organisation unit Indicator ANC 1 Coverage 24 B Thematic layer 2 3 63 Kenya O _ Facility layer Period type Monthly v B J Central u O Y Symbol layer Period January 2011 v a Coast PE prada mi WMS overlay Vector overlay Y _ Eastem Legend options irobi eg P E Nairobi O Cu x s NorthEastem Legend set Rainfall v 30 B Nyanza lt Lon 34 06498 Lat 10 99693 Tae 1 Rift Valley af f BR Feature data a B Westem O par er No feature selected Thematic layer 1 legend a hi brz xi ds Thematic layer 2 legend a an Facility layer legend a E uani E Resize amp Close are Symbol layer legend LE ANC 1 Coverage enr January 2011 County Laikipia county Kenya O 0 0 1 0 13 4 10 100 3 10 0 40 0 15 gt 40 0 70 0 8 gt 70 0 90 0 5 gt 90 0 100 0 1 100 0 115 8 2 7 3 Tools This section describes the available GIS tools which are available on the Tools section of the map toolbar 7 3 1 Register favorite map views Click the Favorite map views button star ic
39. le arrow button on the top centre menu This will collapse the left side menu You can get this menu back by clicking on the same button again 6 9 Displaying a data table After you have rendered a chart you can display the data in a table by clicking on the Data table button on the top centre menu next to Update This will show a table with four columns one for data meaning data element or indicator period organisation unit and data value This table can be sorted ascending or descending on any of the columns gt Update Datatable Save as Exit Data Period Organisation unit Value E PNG DPT 2 Covers April 2011 66 3 Kenya lene DPT 3 Covera August 2011 87 3 T1Coverage DPT2Coverage E DPT 3 Coverage El OPV 1 Coverage DPT 2 Covera February 2011 64 8 DPT 3 Cover May 2011 65 1 360 0 DPT 1 Covera May 2011 97 3 DPT 3 Cover June 2011 DPT 2 Covera August 2011 89 1 320 0 4 DPT 2 Covera March 2011 61 OPV 1 Cover October 2011 0 2 a a a 6 00 0 Q Q Q Q o gt Bo 0 2 280 0 4 DPT 1 Covera March 2011 66 3 OPV 1 Coverage May 2011 81 6 OPV 1 Coverage February 2011 65 8 240 0 DPT 3 Coverage January 2011 60 1 OPV 1 Coverage April 2011 68 8 OPV 1 Coverage September 2011 85 7 200 0 DPT 2 Coverage October 2011 0 2 DPT 3 Coverage April 2011 160 0 DPT 2 Coverage May 2011 67 5 DPT 2 Coverage June 2011 79 3 DPT 1 Coverage June 2011 91 4 120 0 DPT 1 Coverage February 201
40. ods are controlled by the dataset s period type reporting frequency You can jump a year back or forward by using the arrows above the period By now you should see the data entry form Depending on how the data entry form has been implemented you will see three different types of foms Default forms section forms or custom forms If a custom form exists t will be displayed followed in order of precedence by a section form and finally a default form 8 gt dus HMES Khulna Cay Corporabon e x Data Entry huira lid E EL l Da in Fa LG h CYS Led scr OC e dis qa ICA ET ETE ee tia 6 9164743 Cinta Sur nn Pir UTE a Sa A EE nn nn EPI Ian Data Set 2008 2008 e Dri Ta ETS Perae fe a L Cau rapt Abul LL KCL Crud Mean Deptt AULA Dina GO ECC Fano Pancita KHLLA Diin Probe Diner MG Liter ER ira See Le 3545 La lrg ere ee Pred H kata paca SLI TUR PIE Cuil Peseta Rut ean mar K 564 oaar pana ae u EDL E oe 0 ME 45 Pat his Cae Ups pba Arge 96191 ATA Data entry Entering data 2 2 2 Entering data Simply start entering data by clicking inside the first field and type in the value Move to the next field using the Tab button Shift Tab will take you back one step The values are saved immediately and do not require any save finished button click A green field indicates that the value has been saved in the system on the server On a slow connection it might take some time before the value
41. oduction to MCI CALORS A A A AAA AAA A At E 13 AAs Be Me ALORS ae ne see 13 AL Indicator POS Seesen ee nie 15 Ja USA fe porno Tunctlonaliy AA A 17 Sle Reporting Tunellonally in DEIS 2 nes este einen ie see 17 uz BI Pe POI bear ee E 18 Jude U SINS standard FEDPORIS ar ei 19 54 Sino S E e Ansehen e Dra a de a ss 19 JO BST VISTA ZE si ii ia td 20 3 0 Using thedasaboard ae ee eine ee 20 3 72 Usina Teporungs Tale Sua ea ie aa da a na 21 3 0 Using organ sat on unit disti DUGLOM Tepe ee IL aque 22 6 sine Data Visualizer sea EN TER RER en 29 Gal Dato Visualizer OVERVIEW A A A A A At A AAA 25 O Ze Elcano 25 O Se elecnine seres Cale sor and lt une 26 6 4 Selecans indicators and data elements um En Mets ld sa lasvaceaneubinsah ewes 26 AS E EU y Sd e O CAR EEE 26 6 6 Selectins orsanisabon ums aaa eier 21 6 7 SElECUNG CHa ODORS ee 21 05 DISplavino T ia ia a 21 6 9 Display ine av Gata TB sn en E 6 10 Downloadmo charm as mase or PDE TT 28 Olds Savitie Chait AS PAVOR een Er E a a 28 0 12 Exitino the data visualizer module ae a nu 28 Te MISTING 6 nes sen sta edhe Sia ansehen aes aati 29 TA IS Module OV etv EW AA eek RR sae 29 1 2 CALC MA VIVO nee ii ba ad adh Biota Kath 29 Tezde Wa mac Jay rad 2 ee ee ee 30 MD EA I ae O TT 31 7 2 3 VI DO layer sas dica rd a a dd 32 73 BOO PPP O ar 32 Tol Rev ister favorite map VIEWS SAS ala 32 deeds Register LE SERA SOIS eieo an AE une 33 73 3 EX POMO Savina M
42. on on the toolbar to get the context menu The first option is Manage favorites which opens up a wndow where you are supposed to type the name of the favorite and select the layer you want to save If you are an administrator you can check the System checkbox to make the favorite available to all users From the bottom combobox you may delete a favorite or add it to the DHIS 2 dashboard 32 Using GIS Register legend sets 7 3 2 Register legend sets Example usage vaccination coverage Firstly create the legends that are going to constitute the legend set The first one could be Low bad display name O start value 30 end value red color Then create Medium 30 70 yellow and finally High good 70 100 green Now open the legend set panel type e g High is good as display name and select the desired legends below Multi select your three legends by pressing and holding the Ctrl Shift button when selecting Then click the register button to store the legend set Assign indicators data elements to your legend set in one of the two last panels Select the legend set in the combo box and multi select items in the list below Click the assign button to update the legend set Please see the referred window in section 1 1 7 3 3 Exporting saving map images Click the image icon on the map toolbar and the print window will open Title Image title will appear as a headline in the image Layers Choose whether polygons
43. orting period DataselRepon Reporting Rate Summary April 2012 Resource Organisation Und Repor Organisation unit Rapor Table Khulna Chest Hos pal Daulatpur Khulna a A nn Khulna Chil Surgeons Office Khulna E Khulna Dista Data Mart Ba aghala Upanla Dacope Upazila Data Mart Debdowar Paikgacha Khulna MCAWC Pura epa DighaliaDaulipur Upazila Durnu a Upacila Fullala Upamia E Khulna CC ADAMS Khan ASobw Road Railgate WW Alor Dishary Surgical Clinic Sonadanga Bonosaiva 34 Boira Main Road Sonada T it E Export view options When the report table is ready it will be displayed in a html view The report table can be exported to pdf for better printing and easier saving excel csv and also to a standard report format Jasper with a nicer table and a chart shown in pdf or as a jasper design file for further improvements and changes to the report design before uploading it as a standard report see the Creating standard reports section Hr HF HMIS Khulna City Corporation Maintenance Services KCC 106 ALS gt ow aa eng KCC indicators UPHCP Reporting Rate Summary renr Unit Report 2013 Report Table Fa Indicator Period Organisation unit Anemia in pregnancy UPHCP 2006 Khulna CC Anemia in pregnancy UPHCP 2007 Khulna CC area Anemia in pregnancy UPHCP 2008 Khulna CC Anemia in pregnancy UPHCP 2009 Khulna CC Anemia in pregnancy UPHCP 2010 Khulna CC Anemia in under
44. points or both will be printed Width Height The pixel resolution of the image Choose among the predefined small 800x600 medium 1190x880 large 1920x1200 or type the exact number of pixels yourself type the number only avoid text like px If you want to exclude the legend from the image untick the legend checkbox Finally click the export button to print the image PNG Please see the referred window in section 1 1 7 3 4 Measure distance Click the two way arrow icon on the map toolbar to enter measuring mode Now click your desired start location on the map and a dotted line will follow the cursor toward your destination Single click to create a line point double click to finish the line To exit measuring mode click the toolbar icon again or close the window 33 Dashboards Setting up the dashboard Chapter 8 Dashboards Dashboards are intended to provide quick access to individual users to the data which has been stored in DHIS2 Dashboards consist of several sections some of which provide links to reports or mapview which have already been defined Other sections of the dashboard allow users to add charts which have been defined and made available through the charting module 8 1 Setting up the dashboard The dashboard is divided into two main sections The right side pane denoted as A in the screenshot below can be used to contain links to reports documents static reports report tables map views and an R
45. posed of multiple data element constant factors and mathematical operators In order to define a new indicator proceed with the following steps 1 Provide a description of the numerator in the Description field 2 Choose the aggregation operator either as a SUM or AVERAGE 3 Define the formula of the indicator by selecting the data elements that should compose the numerator from the Data elements list Simply double click on a data element and it will appear in the formula The formula must be mathematically valid including the proper use of parentheses when necessary Double click on each of the mathematical operator buttons below the indicator formula definition to add them to your formula Once you click outside the formula window the Description field below will be updated 4 Once you can see that the description field below the formula has been updated and you are done with your formula you can click the Save button to save all changes to the numerator Click Cancel to discard any changes that you have made 5 Follow the same procedure in order to define the denominator 4 2 Indicator types Indicator types define a factor e g 100 for percentages that will be applied during aggregation and makes sure the system calculated indicator values are pre formatted and need to further manipulation by the user to get percentages etc The indicator type maintenance panel has all of the same functions Add new Edit Translate Delete
46. presented in a list after the analysis process is finished The data element organisation unit period minimum value actual value and maximum value will be displayed for each outlier The minimum and maximum values refer to the border values derived from the number of standard deviations selected for the analysis Each outlier value can be modified directly in the analysis result page The value can be modified by clicking inside the corresponding field in the value column entering a value and then navigate away from that field either by clicking tab or anywhere outside the field The system will provide an alert if the value is still outside the defined minimum and maximum values but the value will saved in any case The field will have a red background color if the value is outside the range and a green if inside Each outlier value can be marked for further follow up by clicking the star icon 3 5 Min Max Outlier Analysis The min max value based outlier analysis provides a mechanism for revealing values that are outside the pre defined minimum and maximum values Minimum and maximum values can be custom defined or automatically defined by the system in the data administration module See the section about Std dev outlier analysis for further details on usage 10 Using Data Quality functionality Gap Analysis 3 6 Gap Analysis The gap analysis provides a mechanism for revealing gaps in the data A gap exists for a specific data element
47. riods Describes when the event took place 3 Organisation units Describes where the event took place The visualization module lets you use these dimensions completely flexible in terms of appearing as series categories and filter Understanding these concepts is most easily done by looking at the screenshot from the opening page below Example chart T T T A WA gt g a a er er er o e G More formally this can be described as following o o a o Le o w o N o o o 1 Series A series is a set of continous related elements eg periods or data elements which you want to visualize in order to emphasize trends or relations in its data 2 Categories A category is a set of elements eg indicators or organisation units for which you want to compare 1ts data 3 Filter Since most charts are two dimensional a filter must be used on the third dimension in order to use only a single element for the chart to become meaningful 6 4 Selecting indicators and data elements The visualizer module can display any number of indicators and data elements in a chart and data table Both indicators and data elements can be selected and appear together in the same chart You can select indicators by clicking at the Indicators header and selecting an indicator group from the list of groups below it This will make the indicators in the selected group appear in the list under Available indicators to the left
48. s are saved Input validation If you type in an invalid value e g a character in a field that only accepts numeric values you will get a pop up that explains the problem and the field will be coloured yellow not saved until you have corrected the value If you have defined a min max range for the field data element organisation unit combination a pop up message will notify you when the value is out of range and the value will remain unsaved until you have changed the value or updated the range and then re entered the value Disabled fields If a field is disabled grey it means that the field should not be filled The cursor will automatically jump to the next open field Data history By double clicking on any input field in the form a data history window opens showing the last 12 values registered for the current field organisation unit data element categoryoptioncombo in a bar chart This window also shows the min and max range and allows for adjusting the range for the specific organisation unit and data element combination Data Entry Period January 2013 HOC etal Live Birihferm Esby tassu Comment Min max limits sore Data element history E m ba La CE TET AAA T SF MW E AE E E PL LLL LLLP LL p 7 ra F t 47 2 c r a Fa A a FS 4 II I Data entry Validating data in the form Follow Up In the data history window there is also a feature to tag or star a value E
49. sent and analyse your data using thematic maps You can view both data elements and indicators and given that you have coordinates for all your orgunits you can drill down the hierarchy and view maps for all levels from country polygons to facility points See the separate chapter on GIS for more details All the map information is built into DHIS 2 and all you need to do is to register coordinates for your organisation units and the maps will be available 17 Using reporting functionality Using report tables 5 2 Using report tables Report tables are one of the more basic report options but are fast and simple to use To run a report table first navigate to the list of available report tables in Services gt Reports gt Report Tables and the click on the Green and white arrow the first symbol in the operations list next to the report table you want to view Report parameters Most report tables have parameters which means that you can filter which orgunits and or periods you want in the report This makes the reports much more reusable When you run the report table a Report parameter window will open and ask the user to input values for the selected parameters The possible parameters are Reporting Month and Organisation Unit and either one of these or both will show in the window After selecting the values click on the Get Report button HMIS Khulna City Corporation Maintenance Services Report table parameters Standard Report Rep
50. stomizable database tables which can be used as basis for a Pivot Table Browse pivot tables which can be pivoted on any of the indicator organisation unit and period dimensions Data entry Learning Objectives Chapter 2 Data entry 2 1 Learning Objectives After reading this chapter you will be able to understand e How to select the right data entry form e How to enter data e How to do data validation 2 2 Data entry with DHIS 2 To open the data entry window click on the services tab displayed in the main menu A drop down menu will appear listing the services provided by DHIS 2 Click on the Data Entry option The data entry module is where data is manually registered in the DHIS 2 database Data is registered for an organisation unit a period and a set of data elements data set at a time A data set often corresponds to a paper based data collection tool 2 2 1 Selecting the data entry form To start entering data the first step 1s to open the correct form Follow these steps 1 Locate the orgunit you want to register data for in the tree menu to the left Expand and close branches by clicking on the symbols A quick way to find an orgunit is to use the search box just above the tree the green symbol but you need to write in the full name to get a match 2 Select a data set from the dropdown list of data sets available to your selected orgunit 3 Select a period to register data for The available peri
51. submenu with modules will appear Click on the module you would like to open 1 4 2 Navigation inside modules When you open most of the modules you will see the module main page which lists the major submodules or features in the middle of the screen with a short description Simply click on the feature you would like to open When inside a module you will always see the left side menu with links to its features Use this menu to jump between features The data entry and dashboard modules do not have a menu system as they only contain one feature everything is in one page so no need for a menu there Pi A Y y runan M ar miz da HMIS Khulna City Corporation Maintenance Services Log out dd Standard Rep Dataset Ro Reporting Rate Summary standard Report Resource View and add standard reports These reports can be based Organisation Unit Report E on report tables and can be designed in BIRT or Report Table JasperReports Pivot Table Data Mart Dataset Report 1 E iss Gee cre en o Data Mart a screens and will produce a report with aggre Summary a E E and period based on various criteria for submission A View and add resources These resources can be uplosded kh Organisation Unit Distribution Browse the organisation unit distribution report based on the organisation unit group sets and its groups Es ta Report Table Add and generate report tables Report tables are cu
52. ting directly under a specific organisation unit the children of the parent organisation unit in other terms you can right click on the organisation unit and select Select all children 6 7 Selecting chart options To set your preferred chart options you can click on the Chart options header The available options are trend line makes sense when periods are selected as category dimension hide chart subtitle hide chart legend include current user s organsation unit in the chart x and y axis labels target line value and label Please note that the chart options are not yet implemented in the data visualizer module They will however take effect for the image PNG version of the charts which can be accessed by creating a chart favorite and including it on your personal dashboard in the dashboard module 6 8 Displaying a chart You can display a chart based on your selections simply by clicking the Update button on the top centre menu This requires that you have selected one or more elements from all of the three dimensions data periods and organisation units Note that Months this year from the period dimension and the root organisation unit are selected by default Notice that you can hide and show individual data series in the chart by clicking directly on the series label in the chart they appear either at the top or at the left of the chart If you want to give the chart more space on your screen you can click on the trip
53. tion of how to do this Once the Feedback recipients user group has been defined each time a feedback message is sent it will appear as a message in each of the Feedback recipients message queue within DHIS2 Note that messages will not be sent to users email addresses but will only appear within the DHIS2 application To send a new feedback message simply select Write feedback from the dashboard Provide a subject and text in the respective text boxes The message will appear in all of the specified users message queue Messages can be sent to specific groups of users who have been assigned to particular organisation units To write a new message simply click Messages from the dashboard screen and then press the Write message button Select an organisation unit or group of organisation units from the Recipients organisational unit tree Provide a Subject and Text To send the message press the Send button You can discard the message by pressing the Discard button as seen in the screenshot below Write new message Organisation Unit Selection select at level Country Un select at level Un select all Select children Un select in group Select in group City Corporation CEP CTTU dad dd Fultala Upazila El Khulna CC ADAMS Khan A Sobur Road Railgate Ward 1 Alor Dishary Surgical Clinic Sonadanga Ward 18 Bonosaiya 34 Boira Main Road Sonadanga Ward 17 BRAC DOTS Corner Siromoni Industrial Area B
54. u have finished your DHIS 2 session we recommend that you log out before closing the browser Use the log out link in the upper right corner and you will be returned to the log in screen In Username Password 1 4 Navigating the application The DHIS 2 has two menu systems the top menu which leads to the various modules and the left side menu inside most modules to navigate between features inside each module The DHIS 2 symbol in the top left corner is a fast link to the user defined start page the home page Often this is set to the dashboard module Getting started with DHIS 2 as end user The top menu access to the modules The logout button is on the far right of the top menu 1 4 1 The top menu access to the modules The DHIS consists of var ous modules major components which each have specific features such as data entry reporting dashboard You can access these modules from the top menu either under Maintenance or Services Maintenance is mostly used by system administrators that maintain the application and might not be visible Services is where you will find the more operational features like data entry data quality and reporting Under the top menu item Help you can access the built in user manual update your user details or view information about the running DHIS application To move to a new module you need to move the mouse pointer to one of the top menu items Maintenance Services or Help Then a
55. vel in the hierarchy These reports are automatically generated and display the information in both tables and charts and downloads n pdf excel and csv are available Reporting rate summary These reports provide a nice overview of how many facilities that have submitted their data for a given dataset and period Here you can get both the counts and the percentages showing the reporting rate for all or single data sets Excel pivot tables Excel pivot tables represents a very powerful way to analyse your data and DHIS 2 links directly to the pivot tables so that all the data will be available and updated in your Excel file This can be a very useful tool for users that prefer working with the data offline To update your local pivot tables you need the myDatamart tool which connects to the online server and downloads the latest data This update will typically take place once a month when new data is available but do not require a constant internet connection like the other reporting tools if you are connecting to an online DHIS 2 server Web based pivot tables The built in pivot table tool is a simple web based tool to display indicator data by orgunit and period in a typical pivot table view and allows for some basic pivoting manipulations of the tables It is a quick and easy way to look at many indicator values at the same time by orgunit and or period but does not have the same functionality as the offline Excel pivot tables GIS Pre
56. yer 29 Using GIS 7 2 1 Thematic layer 1 and 30 Thematic layer 1 and 2 Map I lime Ka U H 73 bea 73 I gt g O trs CS 6 rara N i F i els 1 Fo k m y denpa i aua lara D barr rrer T sua E ques ego Dada op Te pareados gad el El Lo Googe Era R 0 Dragi PAT kd neuerer kh R Cep tire pel od sy L s Cama ores E Dipi dar pedl s O Terrazo er ELO Er ta E LL Sk HEHE x im E T co R L Farrell iria Epa ok AUSH sedento 1 Dra E E E Kaki gar ete ri po Ema Ne Ea a PR v T Thina Choros L Ker Krak debe ere il ara Ferd Hie cet Teer Persp Igra Li EH nada Paa 9 ln Eii eee S Ear gt prd ras ar R rac Legend open io Kraus NUDE Lea rel a Hl Brand ZEZ s j Amin w wa Fir 9 Dizere mars Blech Bead oda 7 tasas PIR RA Bra Terhin daia af Danat Cueirpar prada eye at ea a Deere Weare z l im Fur dreya ME EL Fana Lipia ele 1 1 Rpadan CC Terra wer Eger de F Ta V T ADAM Ei Tee Rdih ESA Passeio ae k E KA sL ead 1 T d E air y Abr e a ja N L kn pasar Pol l 2 ra I Meer 14 bora Miz D HRM ct Care eee O a Beura 0 mir di eo DS o o em Bee Cua Ex 170 170 eh EPE ERG um ED EPE ah ETE DPS pm The two thematic layer panels let you use your data for thematic mapping All you need to do is selecting your desired indicator dataelement period map combination then the organisation unit level and finally the parent to define the boundary
57. yers There are three available base layers which means background map including OpenStreetMap and Google Maps You may click the text to open a context menu that lets you adjust the opacity transparency of the background Overlays are described later in this chapter The final four layers are the vector layers which the user has at his disposal for thematic mapping You may use this layer tree to show hide layers by checking uncheking their checkbox The next panel called Cursor position tells you at what longitude and latitude your mouse cursor is positioned The Feature data panel provides you with quick information on the organisation units you mouse hover in your thematic maps Finally there is a legend panel for all the thematic layers The picture below shows the map toolbar MDS ws 0000 mm 5000 08 The Map buttons from the left Zoom in Zoom out Zoom to visible extent all thematic map data fits inside the viewport The Layers buttons from the left Thematic layer 1 Thematic layer 2 Facility layer Symbol layer The Tools buttons from the left Favorite map views Predefines legend sets Export map to PNG Measure distances on map The two final buttons are Administrator settings and Help 7 2 Thematic mapping This section describes the four vector layers which the user has at his disposal for thematic mapping Thematic layer 1 Thematic layer 2 Facility layer and Symbol la
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