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1. 1 OCC workstation 14 units 2 21 Monitor 14 units 3 Switch 1 unit 4 46 LCD 4 units 5 A3 network laser printer 1 unit 6 A4 laser printer 2 units 7 Laptop 2 units 8 Communication equipment 9 UPS 1 unit 10 Power Generator 1 unit Traffic Department of the City of Skopje 1 Computer analogous to the OCC workstation 2 units 79 2 21 Monitor 2 units 3 A4 laser printer 1 unit 4 46 LCD 4 units 5 Equipment for communication with the Data Centre Garage 1 Computer 4 units 2 19 Monitor 4 units 3 A4 laser printer 4 units 5 Equipment for communication with the Data Centre 4 units 6 Smart ticket reader 4 units Issuance of personalised tickets 1 Computer for issuing personalised smart tickets 8 units 2 19 Monitor 8 units 3 Digital camera 8 units 4 A4 laser printer 8 units 5 Smart card printer 8 units 6 A4 scanner 8 units 7 Card recharging device 8 units 8 Equipment for communication with the Data Centre 8 units Vehicles 1 Vehicle computer unit with GPS GPRS unit and attached POS printer 500 units 2 Vehicle installation and cabling 500 sets 3 Validator 500 units Ticket control 1 Smart ticket controlling device 50 units Additional equipme
2. Form 3A Reference list contract s of implemented projects with the offered Solution with at least 250 buses operating on city lines in an EU Member State with average min 120 000 hundred and twenty thousand transactions validations per day operational in the past 3 years stating amounts dates and minimum 1 one reference of satisfactory performance To the Form 3A please enclose Confirmations issued and stamped by the Contractor confirming that works related to the subject of this Public Call satisfy the project performances in accordance with the Contract that is its operability In cases of submission of joint offer the required condition shall be met by all the Consortium members jointly yes yes no no Form 4A Statement by sufficient personnel of the bidder yes no Form 5A Statement for sufficient technical personnel of the bidder yes no Form 6A Statement of the bidder that the Design Project meets the technical specification from the Tender documentation and the Charts in the Form 6A yes no Form 7A Statement of the bidder for appointment of working team yes no Document for registered activity DRD Form issued by the Central Registry of the Republic of Macedonia as a proof that the legal entity is registered In case when the bidder is foreign legal entity proof that the entity is a member of proper professional association in accordance with
3. The whole building should be monitored with adequate video surveillance solution The surveillance should be 24x7 carried out by the surveillance service department that is the physical security personnel Stable redundant power supply In order to have uninterrupted operation of the systems in the Data Centre it needs to be equipped with a stable redundant power supply All systems in the Data Centre will be connected to the redundant power supply This means that in case of failure of the main grid the UPS systems i e the system for uninterrupted power supply will automatically come online These systems should be a combination of batteries and diesel generators All of the components of the power supply system should also be redundant i e doubled This means that in case of failure of the main grid the Data Centre power supply and operation will not experience any interruption Professional Fire Protection All facilities within the Data Centre will be adequately protected against fire This system should be automatically activated in case of fire Fire alarms should be an addressable system Also the Data Centre should be equipped with a modern fire suppression system Professional Air Conditioning All facilities within the Data Centre will be equipped with redundant air conditioning units connected to the redundant power supply This means that in case of failure of the main grid the air conditioning units in the Data Cen
4. In other cases envisaged in the Law Contracts with third parties Article 45 The provisions of this Contract signed by the Carrier of the Procurement and third parties for the purpose of fulfilling the obligations of this Contract shall be subject to the provisions in this Contract and must be in compliance thereof Article 46 The Carrier of the Procurement shall be liable for the damanges that have occurred due to its own fault in case of complete or partial realisation of the contractual obligations the damages that have occurred due to System shortcomings as well as damages due to omission by the Carrier of the Procurement or by third parties contracted by the Carrier of the Procurement for the amount of the actual damages and incurred losses provided the damages suffered by the Contracting Authority is higher than the amounts of the guarantees referred to in Article 31 and 33 of this Contract 38 Incurred losses shall be the revenues of the Contracting Authority generated in a period during which the failure was rectified commensurate to the average daily revenues in the last 3 months prior to the occurrence of the failure Article 47 The Carrier of the Procurement shall not be responsible for any data loss as a result of additional actions software and hardware modification caused by unauthorised use by the employees of the Contracting Authority In case the employees of the Contracting Authority followed the enclosed inst
5. REPUBLIC OF MACEDONIA CITY OF SKOPJE PUBLIC TRANSPORT COMPANY SKOPJE bul Aleksandar Makedonski Number 10 TENDER DOCUMENTATION FOR AWARDING PUBLIC PROCUREMENT CONTRACT AND IMPLEMENTING A PROCUREMENT OF AUTOMATIC VEHICLE LOCATION SYSTEM AND SMART TICKETING SYSTEM IN THE JSP SKOPJE VEHICLES No 70 2012 Skopje December 2012 Content ANNOUNCEMENT FOR SUBMITTING A PUBLIC PROCUREMENT CONTRACT No 70 2012 INVITATION TO SUBMIT A BID ll INSTRUCTION TO BIDDERS GENERAL INFORMATION DEO ee CONTRACTING AUTHORITY RIGHT TO PARTICIPATE SUBJECT OF THE PUBLIC PROCUREMENT CONTRACT TYPE OF PROCEDURE FOR AWARDING A PUBLIC PROCUREMENT CONTRACT MANNER OF REALISATION OF THE PUBLIC PROCUREMENT CONTRACT AMENDMENTS AND EXCEPTIONS FROM THE MANNER FOR REALISATION OF THE PUBLIC PROCUREMENT CONTRACT DURATION OF PUBLIC PROCUREMENT CONTRACT CRITERIA FOR ESTABLISHING BIDDER CAPABILITIES MANNER FOR PROVING THE CAPABILITY CLARIFICATION AND INTERPRETATIONS OF THE TENDER DOCUMENTATION AMENDMENT AND SUPPLEMENTS TO THE TENDER DOCUMENTATION BID PREPARATION BID SUBMISSION BID SUBMISSION EXPENSES FINANCIAL SECURITY MEANS CRITERIA FOR AWARDING A PUBLIC PROCUREMENT CONTRACT PUBLIC BID OPENING CONFIDENTIAL INFORMATION NOTIFICATION OF BIDDERS LEGAL REMEDY RIGHTS AND OBLIGATIONS OF THE CONTRACTING AUTHORITY AND THE BIDDER SIGNING THE PUBLIC PROCUREMENT CONTRACT APPLICATION OF LEGISLATIONS lil CONTRACT TEMPL
6. The Carrier of the Procurement undertakes in the course of the duration of this contract to maintain the fully installed equipment and software as part of its regular and emergency maintenance and in accordance with the plans and procedures of annexes 3 and 4 of Article 4 of this contract following the requirements of the tender documentation Article 28 The Carrier of the Procurement undertakes on the territory of the city for the purpose of sale of the tickets and following the list provided by the Contracting Authority to equip 8 eight points of sale for the issuance of personalised tickets and the sale of recharging of tickets and 50 points of sale that shall sell and recharge the non personalised tickets to install 3 automatic vendor machines for the sale and recharging of the non personalised tickets to provide and install 500 fiscal printers in the buses of the Contracting Authority 33 The Carrier of the Procurement undertakes to fulfil the obligation of Paragraph 1 of this Article before the temporary commitment of the System Value of the Contract Article 29 The total value of the Contract for the Procurement Installation and Commissioning of the System in all aspects compliant with the subject of the contract of Article 1 of this contract shall amount to in writing euros denars to which the VAT is calculated in the amount of in writing euros denars or a grand total of in writing euros denars Pay
7. The reporting of an assault theft will activate a clear audio and video signal in the Controlling Centre which will maintain the alarm until the dispatcher confirms the message receipt The vehicle that has sent the message for reporting an assault theft should clearly indicated in the call list When such message is sent by the vehicle the vehicle s current position will also be sent The reply from the OCC that is the confirmation that the alarm was noticed is sent back as an encoded message on the driver s display in the moment when the dispatcher will confirm the message receipt Message for reporting an accident extra ordinary situation This function will be assigned to a button in VCU and should be easily selectable at any moment The selection of this function will send a message to the Control Centre At the same time the vehicle s current position on the route will also be sent The message will initiate a specific audio and video signal to the Dispatcher of the Control Centre Communication between the Control Centre and the Vehicle The communication between the OCC and the vehicle will be in most case automatic The standard communication will entail sending data to all vehicles via the so called GPRS communication system at specific time intervals which may be altered but initially fixed at 10 seconds as default setting The time interval may have different values for so called regular operation and backup operation The time in
8. Procurement of the Public Procurement Bureau and the Official public medium of the EU or in the appropriate business publication or technical and professional newsletter available to the wider international professional and other public 4 1 3 This procedure shall not be realised through electronic means via Electronic system for Public Procurement ESPP except in the part of electronic auction which shall be implemented via ESPP https www e nabavki gov mk 4 1 4 More details about the use of the electronic means for domestic and foreign economic operator In order to participate in the electronic auction please register yourself on ESPP The economic operator can register on the ESPP by filling in a registration form comprising part of ESPP and ESPP shall automatically process the data from the registration form generate code and submit it on the registered e mail of the economic operator More details on the registration and use of the system can be found on the web page https www e nabavki gov mk and in the ESPP Manual dedicated for the economic operators which can be downloaded from the ESPP main page in the part Economic operators 4 1 5 More details about the electronic auction Contracting authority shall use electronic auction as a final phase of the open procedure The initial price on the electronic auction shall be the lowest price of the accepted offers in the first phase of the procedure The subject if the electroni
9. The Training Plan should contain the detailed content of the training prerequisite knowledge of the trainees number of trainees per training training duration schedules per days and groups and similar The Training Plan should envisage Training for bus drivers The Bidder should provide training for the drivers on how to use the devices which are part of this System and are installed in the vehicles The training should include System sign in Bus line direction shift selection GPS system control operations Sales of POS penalty fee tickets Communication with the Control Centre Driver sign out Report on the daily turnover Training for dispatchers The training of the dispatchers will be carried out by using the application for dispatchers and should include Vehicle monitoring Vehicle management Communication with vehicles e Training for the tariff management personnel The training for the tariff management personnel should cover the operation of the smart ticketing application Training for the controllers The training for the controllers will be carried out by using the passenger controlling devices and should include Controller sign in Ticket control Issuing penalty fee tickets to passengers without tickets Data transfer to the OCC Controller sign out Training for the system administrator The training of the system administrator should include Familiar
10. Therefore subject to the evaluation shall be the total offered price including import customs fees and excluded VAT 4 2 2 Bid price shall be written with numbers and letters 4 2 3 Providing certain offer contains unusually low price significantly lower than real market price rising suspicion regarding realisation of the Contract the Contracting Authority shall require written explanation on details of the offer regarded as relevant to justify the price of the offer prior to the rejection of the offer Providing the economic operator can not explain in writing the reasons for such offer within 2 days of the date of submitting the request or the Committee decides not to accept the explanation the offer shall be rejected 4 3 Bid currency 4 3 1 The bid price shall be expressed in denars or in Euros The Macedonian denar shall be used as a currency for bid evaluation purposes The exchange rates used shall be the exchange rates of the National Bank of the Republic of Macedonia and the rates of exchange shall be those applicable 14 days before the final deadline for bid submission 4 4 Deadline manner and conditions of payment 4 4 1 The bidder shall accept the following deadline and manner of payment The bidder shall agree for the Contracting authority to pay the Total amount for purchasing of the System to be paid on 3 three equal instalments The manner and deadline of the payment shall be defined in the Contract for the procuremen
11. requirements defined by the Contracting authority in the Tender documentation TECHNICAL SPECIFICATION Part Comment 1 Automatic vehicle location subsystem 1 2 Functions 1 2 1 Timetables 1 2 2 Monitoring 1 2 3 Information on the operation status 1 2 4 Statistics 1 2 5 Management 1 2 6 Passenger information 1 3 Data base 1 4 Interfaces to other systems 2 Smart ticketing subsystem 2 2 Functional blocks 2 2 1 Ticketing system 2 2 2 Functions and description of the devices 104 2 2 3 Management tools and statistics 2 3 Data base 2 4 Interfaces to other systems 3 Joint functions and structure 3 1 Operational control centre 3 2 Communication interface 3 2 1 Organisation of wireless data communication 3 2 2 Ways of communication 3 3 System administration 4 Equipment software and tickets 4 1 Equipment 4 1 1 Operational OCC 4 1 2 Vehicle equipment 4 1 3 Equipment in the Traffic Centre for the City of Skopje 4 1 4 Autobase garage equipment 4 1 5 Interconnection with existing equipment for informing passengers at 10 bus stops 4 1 6 Portable ticket validation units 105 4 1 7 Equipment for issuing personalised tickets 4 1 8 Equipment of recharging tickets 4 1 9 Stand alone ticke vending machines 4 2 Software 4 3 Tickets 5 System impl
12. shall be Documents for determination of the personal circumstance given in point 9 of the tender documentation Contract Model given in the Annex 1 of this tender documentation Bid form 1A given in the Annex 2 of this tender documentation Bidder s reference list given in the Annex 3A in the Annex 2 of this tender documentation Statement Form 4A for bidder s sufficient personnel given in the Annex 2 of this tender documentation Statement Form 5A for bidder s sufficient technical personnel given in the Annex 2 of this tender documentation Statement Form that bidder s Design project meets the technical specification with Table 6A given in the Annex 2 of this tender documentation Statement Form 7A that bidder s designated a work team given in the Annex 2 of this tender documentation Statement Form 8A that the bidder is not subjected to o legally effective judgment pronounced against him her for participation in a criminal organization corruption fraud or money laundering given in the Annex 2 of this tender documentation Form 9A for the List of confidential information given in the Annex 2 of this tender documentation Statement form 10A proving that the bidder accepts the conditions of the Public call given in the Annex of this tender documentation signed and stamped by the bidder s responsible person Form 11A Specification of additional equipment with guaranteed prices in Euros Bi
13. various types of mobile tickets in the tariff systems e The mobile phone payment method should be elaborated in details in the Preliminary Design and the Technical Documentation of the Bidder that will be a comprising part of the Bid In order to make the System compatible with the new generation of NFC mobile devices the validators must support this technology For the purpose of increasing the security and control when using NFC mobile devices it is necessary to store all security information related to this technology in the internal memory of the certified device or in the SIM card of the mobile provider Mobile phone payment the Bidder should enable this feature within one year from the trial run of the System The Solution must be compliant with the requirements in the Tender Documentation and readily usable for most of the population irrespective of the type of the mobile telephone and without any additional expenses and technical requirements Functional Level 1 Functions and Device Description This level covers all functions of the passenger identification devices which may be Mobile VCU ticket validation devices POS ticket sales devices POS receipt for drivers as well as passenger controlling devices Fixed equipment for issuing personalised tickets ticket recharging devices independent devices for issuing and recharging tickets so called ticket vending machines and similar The Contracting Authority require
14. Authority Several basic elements of the tables which should be created are presented below Network of Bus lines and Bus stops Table of bus lines Table of bus stops Table of starting and ending stations terminals Table of garages 55 Timetables Types of timetables winter summer holiday season by section reduced and similar Timetable for each bus line Vehicle Data Vehicle identification garage number registration number and similar Technical characteristics of the vehicle type model capacity etc Vehicle age Vehicle status Driver Data Basic data HR number name and surname driving shift garage Backup drivers per garage and driving shifts Driver history Communication Plans Plans for Extra ordinary Situations Internal Flow of Information Interfaces to Other Sub systems There is a need for a large number of interfaces for interconnection with other systems apart from the smart ticketing system the following may be included video information system and video surveillance in the vehicle system for giving way at crossroads and similar Therefore the Bidder should enable an open data format in the AVL Sub system and allow the Public Partner to adapt them to interfaces of other systems The System must be based on an open platform i e use the SIRI Service Interface Realtime Information standard thus enabling easy development of independent web services as
15. CODE MK 07280102000288568 SWIFT KRSKMK2X to the JSP SKOPJE designating the following Tender documentation fee for Public Procurement No 70 2012 The bidders who have collected the tender documentation can also collect the forms enclosed to the tender documentation upon request sent to olgica jsp com mk The bidders can sent their offer via regular mail or submit them in the Archives of the Contracting Authority by 13 00 local time on 07 03 2013 the latest Thank you in advance for your cooperation Skopje Authorised person 31 12 2012 ll INSTRUCTION FOR THE BIDDERS 1 Contracting Authority The Contracting Authority is Pubic Transport Company JSP Skopje registered in Skopje on blvd Aleksandar Makedonski No 10 Republic of Macedonia 2 Right to participate in the Public Call 2 1 Domestic and foreign legal entities are entitled to participate in the public call under the terms and conditions set out in the Law on Public Procurement the Public Call and this Tender Documentation The participation in the Public Call the domestic and foreign entities may be individual individual application and realisation of the Contract individual with engaged sub contractor s individual application with certain parts of the Contract realisation given to subcontractor s group of bidders Consortium submitting joint offer Individual participation 2 2 Individual participation on the Public Call shall be in cases when
16. STS System The computer will enable storing and sending data to the OCC via GPRS wireless communication VCU will allow audio and SMS communication with the Centre There should be one ticket validation devices so called validator at the front door nearby the driver The validator shall be comprised of reader of contactless smart tickets display loudspeaker memory module VCU communication module as well as buttons or touch screens allowing the selection of trip zone prior to ticket validation on bus line with functioning zone tariff system One POS device for selling tickets with POS receipts directly connected to the VCU which will register the sales in the same way as validating a ticket GPS device for determining coordinates and the vehicle position accordingly 75 Device for wireless communication GSM GPRS with the Data Centre Audio and video display device for notifying the passengers in the vehicle and Digital input output interface for additional interconnection to other systems Vehicle Computer Unit VCU The VCU should be compliant with the following technical and operational properties Sufficient internal memory for storing data on o Corridors bus lines bus stop locations o Timetables o Pricelists tariffs o Ticket whitelists blacklists o Atleast 100 000 datasets on the vehicle location and at least 20 000 datasets on ticket validations Protection from data losses during communication in
17. analysis of the Enterprise The following data specific to the STS sub system should be contained in the database e Number of passengers total number per bus line per corridor e Passenger categories number of pupils students senior citizens and similar e Large clients companies that buy collective employee tickets e Points of sale for personalised tickets e Points of sale for ticket recharging e Blacklists of invalid stolen damaged tickets and similar e Data on sales recharging of ticket per point of sale and ticket category e Data on ticket validation per vehicle bus stop bus line time of day and similar e Data on distributed smart tickets per points of sale as well as minimum required stock of smart tickets per point of sale 67 Interfaces to other systems A large number of interfaces which will be elaborated below are needed for interconnection with other systems Vehicle Management Sub system The interface with the AVL Sub system is one of the basic functions of the overall system If needed the STS may use information from the AVL on bus stop locations when calculating the amount in case of tariff system with specific borders or zones or in case of a check in check out system Planning Systems As already mentioned the planning systems will be used to provide basic data such as bus line networks timetables etc The planning system will include the following Systems for statistical data proce
18. counting from the day of its entry into force 24 Manner of Realisation of the PPC Article 3 The Contracting Parties agree that the Carrier of the Procurement realises the PPC in the following manner To elaborate the Main Project and in case of deviation of the completion status from the Main Project to also elaborate the Completion Status Project To procure and deliver the equipment and the materials necessary for the installation of the System To deliver and install equipment of 8 eight points of sale for the production of personalised tickets and the sale and recharging of all types of tickets and to deliver and install equipment in 50 points of sale which can sell and recharge all types of tickets To implement training as stipulated in the tender documentation to some of the staff with the Contracting Authority To carry out the installation functioning and maintenance of the equipment for ticket personalisation and recharging To enable the communication of all parts of the System with the Operational Control Centre To install 500 fiscal printers in the buses of the Contracting Authority To install and bring into function 3 three autonomous ticketing printers To install 40 information displays and to bring into function 50 information displays To provide the so called eCloud support i e the overall server infrastructure the hardware and the systemic software necessary for the unobstructed and high performance f
19. days from the Contract signing The Bidder shall be obliged to include in the Main Project a detailed technical and technological elaborate of both sub systems within this System the AVL Sub system and the STS Sub system and in accordance with the specified equipment elaborate the methods and stages for installing the equipment The Main Project must be compliant with the technical descriptions in the tender documentation and the basis for its creation is the Preliminary Design that the Bidder will enclose to the documentation for participation in the public procurement The Main Project should take into consideration the requirements concerning the required System capacities as well as the conditions and deadlines for its implementation Within the Main Project the Bidder shall be obliged to submit also A Detailed Training Plan for the System users System Inspection and Testing Plan Plan and procedures for regular system maintenance Plan and procedures for corrective system maintenance These appendices must be in compliance with the request of the Contracting Authority and the technical description in the tender documentation The approval of the Main Project will be given by a Commission established by the Contracting Authority System implementation in stages and System acceptance The implementation will be carried out in predefined stages with deadlines and schedule envisaged in the System Implementation Plan
20. domestic or foreign legal entity submits offer and implements the Contract for automatic vehicle location system and smart ticketing system in JSP Skopje vehicles hereinafter Contract 2 3 In case when the selected most favourable bidder is foreign legal entity it shall be bound to provide Service Centre in Skopje Republic Macedonia not later than 7 days prior to signing the Contract and it shall be responsible for equipment servicing and functioning of the System subject to this Contract 2 4 Providing the bidder foreign legal entity does not provide Service Centre referred to in the sub point 2 3 the Contracting Authority shall sign the Contract with the second best bidder and activate the Bid Guarantee from the most favourable first ranged bidder Individual participation with engaged sub contractor s 2 5 Individual participation with subcontractor s in the Public call shall have domestic or foreign entity providing it submits offer but engages other domestic or foreign entity as subcontractor for the realisation of the Contract as sub contractor for certain parts of the Contract and regulate the relationship for such engagement with separate Contract 2 6 In cases referred to in the sub point 2 5 of this Tender documentation the offer must list each sub contractor s and the Bidder shall submit the documentation referred to in the point 9 of this tender documentation proving that the sub contractor s fill in the condition
21. in the vehicles To submit a detailed description of all the installed software components To submit the flow charts of all the functional interdependencies and interrelations of the installed hardware and software components To submit all the relevant technical descriptions sketches and flow charts Before commission of the System to enter the data on the coordinates of the bus stops lines and bus stop distances In the shortest possible period and without obstructing the operation of the System to replace the appropriate parts of the equipment or the integral equipment that shall manifest an error originating from the same reason twice within a period of one year from the temporary commitment Before commencing the installation of the equipment to submit a certificate of electromagnetic compatibility Article 24 In order to realise the PPC the Carrier of the Procurement undertakes To elaborate the Main Project and in case of deviations from the completion status of the Main Project to elaborate a Completion Status Project To procure the equipment and the materials To implement the equipment and the software Toimplement the training according to the Training Plan To inform the passengers about the usage methods of the System To procure all the types of tickets To carry out the installation and functioning of the equipment for ticket personalisation and ticket recharging To organise the passenger comp
22. information signed and stamped in accordance with the Instructions the Form shall be filled in stamped and signed by all Group members The Form shall be copied in case of bigger number of group members who submit joint bid that is larger number of information The Form shall be filled in stamped and signed only by the bidders submitting the Joint bid 99 Form 3A Automatic vehicle location system and smart ticketing system BIDDERS REFERENCE LIST Form 3A Reference list contract s of implemented projects with the offered Solution with at least 250 buses operating on city lines in an EU Member State with average min 120 000 hundred and twenty thousand transactions validations per day operational in the past 3 years with amounts dates long wit minimum 1 one confirmation of satisfactory implementation ANNEX The certificates issued and stamped by the Contractor verifying that the delivered works subject to this Public Call have been implemented by the bidder and that they are operational with high quality the installed inner equipment is manufactured by the bidder The certificates must be contain Contractor s memorandum with accurate name and address of the Contractor Contractor s certificates must be stamped and signed by the Contractor s responsible person Providing the certificate is issued in foreign language the bidder shall submit translation of the certificate into Macedonian language p
23. is not manufactured anymore and the procurement of spare parts and maintenance is also difficult Hence there is a need to realise a project for contemporary efficient and well maintained vehicle location system regulation and control of the transport service as well as introduction of a contemporary system for ticketing monitoring and controlling the transport of passengers thus providing a contemporary system thereof The introduction of an automatic vehicle location system and a smart ticketing system is expected to achieve many economic and social benefits Such benefits will arise from increasing the quality of transport services strictly following the prescribed timetables as well as allowing timely corrections and reducing the waiting time in accordance with the existent traffic situation in the City Concerning the ticketing this project will enable easy and swift ticketing by reducing the delay time at the bus stops Also there is a possibility to establish various payment methods possibility to introduce various tariff systems Concerning the notification of passengers the benefits are expected in the timely provision of audio and video information on bus arrivals at the bus stops via the information displays at such bus stops as well as via SMS messages and the Internet One should not neglect the fuel savings due to the transport rationalisation and the reduced stopping time of the vehicles at the bus stops thus reducing air p
24. more trusting in the System and use it more actively Notifications during Trips Notification of passengers during the trips includes providing information in vehicles and at bus stops Notification in Vehicles The following information should be provided to the passengers Next bus stop on the display inside the vehicle Next bus stop automatic audio message over the vehicle P A public announcement system The notifications shall be on the internal displays if any are available in the buses as well as via an audio public announcement system e The System should enable interconnection to other electronic devices for notification of passengers in the vehicle such as TFT monitors on which the trip route and other trip related parameters may be monitored Notification at Bus stops Currently there are 10 three line one sided information displays at 10 bus stops in Skopje with higher volume of passengers which are part of a separate system The AVL System should allow interconnection and integration of these information displays with the 40 information displays which are subject of this procurement The current operator of the existing information displays will provide all required data to the Bidder who will be awarded this public procurement such as hardware information used protocols and similar The displays should show the arrival time for a specific vehicle at the bus stop bus line number direction of the vehicle e
25. obligations 2 13 Within the procedure for awarding Contract for public procurement each bidder can participate with a single offer All offers shall be dismissed providing the bidder participate in more than one offer either individually and or as a Consortium member participate as sub contractor in other individual offer and or offer submitted by a Consortium 3 Subject of the Public Procurement Contract 3 1 Subject of the Public Procurement Contract hereinafter PPC shall be purchase installation servicing of the automatic vehicle location system and smart ticketing system in 500 JSP SKOPJE vehicles including installation of 3 three smart ticketing machines on locations in the City area hereinafter System in accordance with the conditions defined in the Tender Documentation The System comprises of two systems sub systems e automatic vehicle location system regulation and control over the transport service and e electronic intelligent ticketing system so called smart tickets 4 1 Type of procedure for awarding Public Procurement Contract 4 1 1 Public Procurement Contract shall be awarded by applying international public call upon an open procedure which shall be finalised by electronic auction as a final phase of the procedure 4 1 2 Call for awarding the Public Procurement Contract No 70 2012 in question shall be published in the Official Gazette of the Republic of Macedonia Electronic System for Public
26. post may also be used as a standard work position without the need of additional adaptations and without any limitations 1 head dispatcher who will coordinate the work of the dispatchers and will manage the passenger notification sub system 1 administrator computer network administration adding new users assigning user privileges monitoring the system for communication and data exchange among the OCC vehicles garages points of sale and similar The administrator will detect and attempt to rectify small faults in the System 1 position for data updates entry of new and update of existing data storing and retrieval of stored data 3 traffic engineer positions performing expert tasks related to drafting and correcting timetable traffic flow analysis traffic modes in case of extra ordinary situations traffic related control and analysis 1 tariff management position performing tasks related to the tariff systems draft pricelists of services ticket types passenger categories passenger control methods etc 1 position for preparing the calculations preparing and controlling the data required for conducting and drafting the calculations 1 head of the AVL Sub system 1 head of the STS Sub system 1 head of the Operational Control Centre OCC All posts require equipment with same quality and performances that may be used irrespectively of the post it should not be dependent on the hardware but rather on the appli
27. procurement carrier Provided Performance guarantee for timely and high quality implementation of the Contract is invoked the Contracting authority shall publish negative reference on the ESPP 15 3 Performance guarantee for high quality System functioning in the warranty period 15 3 1 The most favourable bidder bounds to submit Performance guarantee for high quality System functioning in the warranty period 15 3 2 The guarantee should contain a clause that it is non puttable unconditional payable on first call and without objection right with a possibility for partial realisation and renewable to a amount of 15 of the offered price in the final Bid 15 3 2 Guarantee referred to in the sub point 15 3 1 shall be submitted within 7 days from the date of final acceptance of the System and it shall be valid for 30 days after the Contract validity date 15 3 4 The Guarantee referred to in the sub point 15 3 1 shall be renewable each 12 months 15 3 5 The Performance guarantee for high quality System functioning shall be invoked in cases and in a manner set out in the Contract 16 Criterion for awarding a public procurement contract Economically most favourable bid 16 1 The acceptable bid shell be the one fully satisfying all conditions and mandatory minimum requirement s for proving bidder s capability defined in the tender documentation 16 2 The most favourable bidder shall be the one offering economically most favourable of
28. should be enabled e g if the user clicks on a vehicle in the GIS overview new window giving more vehicle details should appear All functions and operational dialogues displays and reports should be in Macedonia Overview of system users The data link connecting the OCC with the Bidder s Data Centre must provide real time data download for at least 500 vehicles The hardware infrastructure of the Data Centre should be scaled in such a way that 30 increase of envisaged vehicles will not deteriorate the application performance In other words the hardware infrastructure should be scalable Apart from the OCC users who will have access to the System via an independent network that will be realised within this Project access should be provided to other users as well To the users of the existing computer network of JSP Skopje at least 30 concurrent users To the users of the existing computer network of the City of Skopje Traffic Department 10 concurrent users To the users of the existing computer network of Sloboda Prevoz 10 concurrent users To the users of the existing computer network of Mak Express 10 concurrent users External users citizens will have access via Internet and via the SMS Server at least 200 concurrent users The system users will be divided into groups and access rights will be assigned at group level Users will have assigned access for specific tasks for instance entry and modificatio
29. subject within 30 days from the date of receipt of the detailed explanation on the dispute each of the contracting parties shall retain the right to initiate proceedings before the competent court in the Republic of Macedonia to resolve the dispute Confidentiality Article 52 The contracting parties their employees and consultants hereby agree that they will treat as confidential all documents related to this Contract including the Contract itself information of 39 technical and commercial nature as well as the documents related to the financial and other indicators related to the PPC and shall prevent access to third parties thereof except in cases where it is required by the valid regulations in the Republic of Macedonia or when they need to be presented before competent authorities in order to obtain the resepctive approvals and permits related to the PPC The obligations of the contracting parties stipulated in this Article shall remain in force after the Contract termination Notifications Article 53 All notifications between the contracting parties will be in writing and will be delivered by courier or via registered mail Amendments and supplements Article 54 The amendments and supplements to this Contract will be made in writing in a form of an Annex to this Contract in accordance with the Public Procurement Law and the Contractual Law Separability Article 55 If any of the provisions in the Contract is fu
30. the transporter s central system OCC is to manage the processes at this level and communicate with Level 3 Both levels 2 and 3 represent a so called back office that entails management and administrative functions The charging system functions at this level are comprised of Collection and control of acquired funds in cash including a complete security system and exact determination of revenues Management of charging media Collection of damaged smart tickets Complaint handling service Functional Level 3 The charging system centre is located on this level In the beginning after the implementation of the AVL and STS System levels 2 and 3 will represent one logic unit until there is only transporter in the System JSP Skopje When other transporters join the System the levels will be separated and the overall level 3 access control will be transferred to the City of Skopje The following functions will be executed at this level Central settlement point calculation for revenue distribution Central coordination of transporters Central management of data control and maintenance thereof Collection of traffic and revenue data on each bus line preparation and calculation of revenues Marketing and passenger information Analysis planning and development Apart from these functions functional level 3 should provide Calendar with details on the automatic tariff system change Collection of statis
31. 0 two hundred thousand EUR In case the Carrier of the Procurement fails to ensure functioning of the complete System in the period between the final acceptance and the expiration date of the Contract or fails to rectify the shortcomings that have occurred within the deadlines set in accordance with the Plan and Appendices 3 and 4 and Article 4 of this Contract due to reasons that may not be attributed to the Contracting Authority the Carrier of the Procurement shall be obliged to pay to the Contracting Authority a fine of 4 000 EUR expressed in equivalent denar value according to the middle exchange rate of NBRM at the day of payment for each day after the deadline and not more than 400 000 four hundred thousand EUR The Carrier of the Procurement shall not be obliged to pay a contractual penalty in case the non fulfilment of the contractual obligations or the violation of the deadlines were not due to its fault Mutual Contract termination Article 37 The contracting parties may decide to terminate the PPC with mutually agreement by both contracting parties irrespective of the realisation status at any moment and in such case they shall determine the conditions and consequences of the termination as well as resolve their mutual rights and obligations arising from this Contract Only a written agreement on the termination between the contracting parties will have a legal effect 36 Unilateral Contract termination Article 38
32. 13 6 The bidders may not modify replace or withdraw their bids after the final deadline for bid submission 14 Bid expenses The bidder shall take all the expenses related to preparation and submission of the bid and the Contracting authority shall not be held responsible for those expenses regardless of the Bid procedure and results from the Public procurement The expenses rising from the bid preparation and submission shall be borne by the bidder and they shall not be recognised The bidder shall borne the risks related to bid submission including force majeure 15 15 Bid financial guarantees Bid financial guarantee shall be e Bid guarantee e Performance guarantee for timely and high quality implementation of the System and e Performance guarantee for high quality System functioning in the warranty period The guarantees shall be issued in Euros or in denar counter value as per the average exchange rate of the NBRM on the day of its issuance Providing the bidder submits guarantee from foreign bank it should be acceptable for the Contracting authority The financial guarantee shall be entitled to the Contracting authority Basic information about the Contracting authority PUBLIC TRANSPORT COMPANY SKOPJE Skopje Republic of Macedonia bul Aleksandar Makeodnski No 10 Unique registration number 4057040 Unique tax number 4030955261 454 Denar bank account 280 105 100 714 312 Foreign currency
33. ATE IV TECHNICAL SPECIFICATION V FORMS INVITATION TO SUBMIT A BID PUBLIC TRANSPORT COMPANY JSP SKOPJE number and date JSP SKOPJE NQP SHKUP INVITATION TO SUBMIT A BID Dear Sir Madam PUBLIC TRANSPORT COMPANY JSP SKOPJE with an address at bul Aleksandar Makedonski No 10 Skopje hereinafter Contracting Authority contact telephone number 389 2 3174 979 working hours 7 to 15 00 fax 389 2 3174 260 e mail nenad jsp com mk contact person Nenad Kuzmanovski needs to procure automatic vehicle location system and smart ticketing system in JSP Skopje vehicles For that purpose the contracting authority hereby implements procedure to reward a Public procurement contract for works using an open procedure in accordance with article 64 of the Law on Public Procurement Official Gazette of the Republic of Macedonia no 136 07 130 08 97 2010 53 2011 and 185 2011 and therefore it published the advertisement number 70 2012 We kindly ask you to submit to us your bid for the above subject of the public procurement contract Enclosed to this invitation please find attached the tender documentation which contains and information which will help you to prepare the bid The tender documentation costs 3 090 00MKD 50 00 Euros The aforementioned fee shall be paid to the following bank account of the Contracting Authority Denar account 280 105 100 714 312 Alpha Bank AD Skopje that is foreign currency account IBAN
34. After the completion of each stage the Acceptance Commission will perform acceptance of said system implementation stage The acceptance will include quantitative equipment acceptance and qualitative acceptance by verifying the functionality The acceptance will always be conducted in the presence of Bidder s representatives After the acceptance has been completed the Commission will draft a Report on its activities in a form of Minutes and after all members of the Commission and the Bidder s representative sign it one copy will be sent to the Bidder During the quantitative acceptance the Commission will check the delivered and installed equipment and will review the enclosed certificates of the manufacturer If it is established that the equipment is damaged not new or if part of the equipment is missing the Contracting 83 Authority and the Bidder will draft Minutes stating the facts discerned during the on site verification Any shortcomings or damages on the equipment and its parts that have occurred during the delivery due to fault of the Bidder will be rectified by the Bidder in the shortest time possible at his expense The equipment and parts thereof which have not been delivered nor installed due to mistake will be delivered and installed in the shortest time possible in accordance with the Main Project and at the Bidder s expense During the qualitative acceptance the Commission will check the functionality of the System The check w
35. At those points of sale the passengers will also be able to submit complaints concerning their smart tickets Equipment for recharging smart tickets The equipment for recharging smart tickets is a device that is comprised of components for reading and writing on smart cards Also this device should contain a part for communicating with the Data Centre e The Contracting Authority has envisaged procuring 58 such devices Standalone devices for issuing and recharging tickets without an operator so called ticket vending machines These devices are completely stand alone and will help the passengers procure a ticket at any time of the day by self service Three 3 such devices will be distributed in accordance with the requirements of the Contracting Authority at locations of interest where passengers should have the opportunity to recharge their smart tickets without the presence of an operator 24 hours a day These devices should issue empty smart tickets and recharge existing smart tickets and the payment may be completed by using coins banknotes and credit debit cards Therefore each of these devices should be able to perform the following functions LCD screen and possibility for user interaction Provide audio support Contactless smart card reader and writer Printer of smart cards Reader of bank cards with magnetic strips or chips Built in thermal printer Accept coins and banknotes Return coins Multi
36. ER DOCUMENTATION FOR PROCUREMENT INSTALLATION AND MAINTENANCE OF AN AUTOMATIC VEHICLE LOCATION SYSTEM AND SMART TICKETING SYSTEM OF JSP SKOPJE Introduction The Vision and Mission of JSP SKOPJE hereinafter JSP is to become an efficient contemporary organised and rational enterprise that will meet all needs of the citizens for a fast and efficient public inner and outer city transport JGPPP thus providing normal functioning and performance of everyday duties of the citizens legal persons and state bodies existing in the City of Skopje The inner and outer city system for mass transportation of passengers is a very complex system and its survival requires long term optimal permanent and high quality solutions for improving the system the service quality the efficiency and the management It is necessary to increase the attractiveness of the public transport for the citizens and the visitors of the capital city At the moment there is no single communication system for traffic control and management but JSP vehicles are partially equipped with a radio telecommunication system and are connected to a Dispatching Centre which controls and regulates the traffic only on the lines maintained by JSP whereas the private transport vehicles are not part of such management system Additionally the ticketing system is obsolete and is performed by validating paper tickets in the vehicles The validation devices are over 20 year old technology which
37. OR BIDDER S SUFFICIENT TECHNICAL CAPACITY hereby declare to have sufficient technical capacity to perform the contracting requirements in the Public Call Automatic vehicle location system and smart ticketing system Signature of the Date responsible person stamp The Form shall be filled in signed and stamped in accordance with the Instructions along with the requested evidences enclosed In case of joint bid the filled in Form shall be signed and stamped by all Group members 102 Form 6A Automatic vehicle location system and smart ticketing system STATEMENT FORM THAT BIDDER S DESIGN PROJECT MEETS THE TECHNICAL SPECIFICATION IN THE TENDER DOCUMENTATION hereby declare that the submitted Design project Automatic vehicle location system and smart ticketing system meets the whole minimum technical requirements defined by the Contracting authority in the Technical specification of the Tender documentation Signature of the Date responsible person stamp The Form shall be filled in signed and stamped in accordance with the Instructions along with the requested evidences enclosed In case of joint bid the filled in Form shall be signed and stamped by all Group members 103 Table of Form 6A NOTE FOR BIDDERS In the column Comment the bidder shall write the number of the Annex page paragraph of his her Design project meets the minimum technical
38. Personal circumstances Capability to perform a professional activity Economic and financial circumstances Technical or professional capability The requested documentation shall be submitted in original or as a copy verified by the bidder stamped and signed by the authorised person with a notification Authentic to the original When examining the completeness and validity of the documents for verifying the bidders capability and during the bids evaluation Public Procurement Committee may request clarifications of submitted and additional documents from the bidder providing there is no significant deviations from the requested documents No changes to the bid except correction of arithmetic errors may be requested or allowed by the commission or by the economic operator 9 Proving the capability 9 1 Personal circumstances 9 1 1 The contracting authority shall exclude from the procedure for awarding a public procurement contract any economic operator that Within the last five years has had a legally effective judgment pronounced against him her for participation in a criminal organization corruption fraud or money laundering Is subject to a bankruptcy procedure or a liquidation procedure Has unpaid taxes contributions or other public dues That has a criminal sanction for performed criminal acts for legal entities or side sanction involving prohibition to participate in public call proceedings
39. Transmission Equipment The Bidder should envisage and list in the Preliminary Design all necessary equipment for any kind of communication between the Data Centre and the other components of the System Vehicle Equipment The equipment should be able to operate in harsh conditions characteristic for the public transport vehicles vibrations low and high temperatures humidity dust particles mechanical shocks electromagnetic fields vandalism Electromagnetic compatibility means that the equipment in the vehicle does not interfere in the operations of other electronic devices and systems mobile telephones radio and TV signals traffic light management system in vehicle internet hotspot devices and similar and vice versa The Bidder will provide adequate certificate confirming that the equipment satisfies the conditions in the buses and is electromagnetically compatible The equipment installed in buses should be firmly fixed in place but should be easily assembled and disassembled by experts in case of parts failure Also the equipment should have round edges for the purpose of avoiding passenger injuries Basic components of the vehicle equipment are as follows Vehicle driver computer unit with sufficient memory which may store all data necessary to the functioning of the System pricing tables with various tariffs corridors bus lines timetables and other operational parameters required for the functioning of the AVL and
40. When this Contract expressely states that the Contract will be deemed as terminated or there is a possibility to unilaterally terminate the Contract as well as in other cases when one of the contracting parties fails to meet its responsibilities undertaken with this Contract in a manner and under conditions and deadlines envisaged thereof the Contract will be deemed as terminated when one of the contracting parties will immediately inform the other contracting party in writing the it deems the Contract as terminated By exception from paragraph 1 of this Article in case when the Contract does not envisage additional deadline for meeting the obligation one contracting party may maintain the Contract in force if it immediately informs the other contracting party that it provides an extended deadline for meeting the undertaken responsibilities If one contracting party allows the other contracting party an extended deadline in order to meet the undertaken responsibilities and the other contracting party fails to meet the obligations within said deadline the Contract will be deemed as terminated after the expiry of the extended deadline The extended deadline referred to in paragraph 2 of this Article shall not prevent the Contracting Authority to collect the contractual penalty referred to in Article 36 of this Contract Unilateral Contract termination by the Carrier of the Procurement Article 39 The Carrier of the Procurement may terminate t
41. according to line bus type garage transport and similar The application must allow updates to the database concerning fuelled up buses Also the application will allow free generation of reports by using any of the data fields available in the database for instance the report should include fields for covered distance tanked fuel quantity lost one way trips and transported passengers number of validations for specific period per bus or for a defined group of buses It should be possible to define data object for on time vehicle arrival e g 1 min of the envisaged timetable All reports should be easily exported into various formats Excel PDF XML and similar Log Files All events are kept in the so called log file The log files should be easily exported into various formats Excel PDF XML and similar Operational Log All operational and technical data including irregularities such as accidents sub system parts failures and similar registered by the AVL System must be chronologically recorded in the operational log indicating the date time workstation and responsible dispatcher in the Control Centre Maximum deviations including event time and location must also be recorded The operational log must be stored in real time and be included in the regular data backups The application should enable log overview by certain criteria e g vehicle code bus stop code and similar as well as by time para
42. account IBAN CODE MK07280102000288568 SWIFT KRSKMK2xX Alpha Bank AD The Contraciting authority may not return back the financial guarantee prior to the validity deadline Providing there is an extension of the deadlines of the contracting obligations during the Contract implementation the validity of the Guarantee for timely and high quality System implementation and Performance guarantee for the high quality System functioning 15 1 Bid guarantee 15 1 1 As part of the bid the bidder shall provide a bid guarantee in the amount of at least 2 of the total bid value 15 1 2 The bid guarantee shall be in the form of deposited funds or in a form of bank guarantee issued by a banking institution selected by the bidder and acceptable by the contracting authority 15 1 3 The bid guarantee shall be in the form of deposited funds by the bidder the funds shall be transferred to the following gyro account 280 105 100 714 312 in Alpha Bank 15 1 4 In case of bank guarantee it should a contain non puttable unconditional payable on first call and without objection right 6 be submitted in original copies shall not be acceptable B be valid upon the end of 14 days for the first ranked bidder including the date of Contract signing r for all other bidders who participated in the procedure for rewarding PPC it should be valid until the 7 day from the date of adoption of decision for the most favourable bid 15 1 5 Each bid t
43. ays the latest prior the final deadline for bid submission 10 2 Interested bidder may require clarifications of the tender documentation tortuousness or omissions thereof in writing addressed to bul Aleksandar Makedonski No 10 fax 389 2 3174 260 or on e mail address nenad jsp com mk designated Questions to the Public Procurement Committee 10 3 Additional clarification via telephone or verbally is not be allowed 10 4 Clarifications shall be submitted to all interested bidders within 3 days who collected the tender documentation without disclosing the identity of the interested bidder requesting the clarification 10 5 All additional information and clarifications related to the bid shall in writing present comprising part of the tender documentation 11 CHANGES AND ADDITIONS TO THE TENDER DOCUMENTATION 11 1 The Contracting authority shall retain the right to no later than 6 days before the expiration of the final deadline for submission of the bids to make changes or additions to the tender documentation about which it shall inform all economic operators that have acquired the tender documentation 11 2 In case of modifying the tender documentation the Contracting authority can extend the final deadline for bid submission on request by the economic operator and it shall allow at least 6 working days for submission of bids after having disclosed the clarifications additions to the economic operators 11 3 In case o
44. be given way at crossroads For that purpose each vehicle should be equipped with a device that will communicate directly with the signalling system at the crossroads using the vehicle GPS data The AVL System should be upgradeable and able to connect to this System The Bidder should make available the GPS positioning of the buses to the TMS System as well as put at disposal all necessary protocols and other technical documentation and the interface between these two systems will be provided by the supplier of the TMS System 57 Smart Ticketing Sub system with Contactless Cards STS Introduction The Public Transport Smart Ticketing Sub system should enable unique way of monitoring managing controlling and clearing of collected assets This Sub system should enable use of the existing but also of various tariff systems The use of this System will tend to increase cashless charging as well as introduce a unique payment system for the overall public transport in the City of Skopje Functional Blocks The STS Sub system will be comprised of two main functional blocks Ticketing system and Administrative system The following points describe all main functions of this Sub system Level 3 Centre for Monitoring and Management of the Charging System e centralized calculation e centralized coordination of transporters e central data management and maintenance e user and ticket data protection e marketing and user noti
45. c auction shall be the total price including the costs and discounts import customs fees excluded of VAT that is initially submitted prices of all qualified bidders Prior to the electronic auction realised in a procedure where the most favourable bid was selected the Committee shall perform full evaluation of the initially submitted bids awarding points for each criteria element of the economically most favourable bid Based upon the conducted evaluation and awarded points initial ranking list is established of all qualified bidders The bidders can decrease their initially submitted prices on the electronic auction and increase the awarded points of the element price whilst the other elements remain unchanged during the e auction and after it Invitations for e auction shall be sent in an electronic form via ESPP after the complete evaluation of the initial bids to all economic operators who had submitted acceptable bids in the first phase of the procedure and who are registered in the ESPP Invitation for participation in the auction shall be sent electronically on the e mail addresses of the contact person given in the Offer Form and who shall be pre registered in the ESPP 4 2 Bid price 4 2 1 The offered price shall contain all expenditures and discounts of the economic operator and it shall be given without VAT which shall be given separately The offered price shall include all import fees if applicable and they shall be given separately
46. cation used This is the minimum level of operational posts in the OCC and adequate expansion thereof should be possible Basic requirements related to the user interface The user interface should be compliant with the Windows standards i e functions and objects should be selected using a mouse and a keyboard For each entry the System will provide adequate response In most of the cases the result of any action should be shown immediately and in case of delays due to processing an indicator should be shown suggesting that the System is processing the request In any case the longest delay of the System response should not exceed 10 seconds The basic version of the application should contain all necessary tools depending on the user privileges Each function should be linked to an additional help function which describes it accordingly Each user should be able to make individual adjustments related to the user profile which will be visible every time said user signs in the System e g font used and similar The colours and symbols should be the same for all posts and must not be individually altered Reset function should exist i e returning to default settings should be available All modifications of the input parameters bus lines bus stops timetable and similar should be entered only once and the application should automatically use such data in all required overviews and reports Fast transfer from one screen to another
47. cting Authority to the Supplier shall cover aside from renting the hardware system software and database 13 maintenance after sales support of the application software applications for Automatic Vehicle Location and Smart Ticketing as well as the overall costs for the generated GPRS traffic Accordingly the following issues should be carefully reviewed Responsibility for the data Responsibility for functioning of the system Allocation of user rights Data protection Data archiving Time synchronisation etc The System must be designed in such a way as to be adaptable to the eventual modification required by the Contracting Authority Archiving Current data in the System should be archived at regular time intervals This way the System may be restored to a previous state in case of failure The interval and method for data backup should be configurable The data should be archived automatically on a daily basis and a software tool for easy restoration of the archived data should also be provided Time Synchronisation The Bidder should envisage time synchronisation between the OCC and all vehicles and other active objects in the System points of sale controlling devices information displays and similar Equipment Presented below is the framework description of the equipment that should be owned by the Contracting Authority and which will enable achieving the minimum requirements for the ope
48. d guarantee in original Providing the bidder applies as Consortium submitting joint offer Statement Form 2A from all Consortium members submitting joint bid given in the Annex 2 of this tender documentation 12 2 1 Type and number of forms depends on the bidder s application individual individual with sub contractor or as a Group of bidders Consortium 12 2 2 Comprising part of the Technical documentation shall be e Design solution as a basis for the implementation of the PPC prepared based upon the technical specification given in the tender documentation listing the minimum requirements The bidder selected as the most favourable one and who will be rewarded a Contract shall be bound to develop a Main project based upon the Design solution The Main project shall be a basis for purchasing equipment mount the equipment and software along with the complete implementation of the System in accordance with the conditions and requirements given in the Tender documentation 13 e Detailed equipment specification hardware and software shall contain name of the equipment with basic features and minimum standards equipment manufacturer and quantity and software specification e System and Software installation dynamics divided by phases development of Main project probation of the System and final acceptance of the System which must be in accordance with the requirements by the Contracting authority given in the tec
49. d offer does not contain confidential information 18 3 The bid price shall under no circumstance be regarded as confidential information 19 Notifying the bidders All bidders participating in the Public Procurement procedure shall be notified in writing about the selection of the most favourable bid within a period of 3 days after the decision about awarding the Contract Enclosed to the notification the Contracting authority shall submit a copy of the decision and justification thereof 20 Legal protection Each bidder along with any economic operator who collected tender documentation can at any time during the procedure submit claim to the Public Procurement Committee and simultaneously to the State Committee acting upon complaints from public procurements Unsatisfied bidders along with the entities who have collected the Tender documentation are entitled to submit a complaint against the Decision for selection 21 Rights and obligation of the Contracting authority and the bidders Mutual rights and obligations of the Contracting authority and the bidder related to the realisation of the PPC shall be defined in the PP Model Contract enclosed to this Tender documentation 22 Signing the PP Contract PP Contract shall be signed with the most favourable bidder after the finalisation of the Decision for selection of the most favourable bidder in deadline not longer than 180 days from the day of opening the bids Contracti
50. date time vehicle 71 garage number message text and similar For each message type there should be a possibility to have an accompanying sound in the driver computer unit Sending encoded instructions to the driver should also be envisaged Apart from the text messages from the Centre to the driver the System should provide direct audio communication between the dispatcher and the driver This communication may be initiated only by the dispatcher and it may be requested by the driver by pushing a button on the VCU From Driver to the OCC Dispatching Centre The driver should have the possibility to select a predefined message to be sent to the Dispatching Centre Three types of messages should be defined reporting an assault theft reporting an accident extra ordinary situation and other messages including a request for audio contact with the dispatcher The messages are displayed in the Control Centre and depending on their type may be accompanied with visual and audio signal The messages are shown according to priority and in chronological order All messages and their corresponding replies are recorded in the operational log in chronological order Message for reporting an assault theft The message reporting an assault theft in the bus will be done in an inconspicuous way e g double short push on a button activated by the foot When such message is sent by a vehicle it should receive the highest priority in the OCC
51. der computer and laser printer Equipment for communication with the Data Centre Drivers smart card readers if collected cash is handed over there e Equipment for passenger notification at bus stops Information displays will be installed at 40 10 bus stops This system will provide the following Data transfer management between the Data Centre and the Information Displays Updating the displayed data Monitoring the display status and its software and hardware functioning whether the display is free of faults and whether there are faulty LEDs Transmit status information from the display to the Data Centre e Portable ticket controlling device The ticket controlling device will be used by controllers when conducting passenger controls in the vehicle It should be lightweight powered by high capacity battery incorporating a smart ticket reader and writer Also it should have an integrated thermal printer resistant to shocks 11 Equipment for issuing personalised tickets The equipment for issuing personalised tickets shall be comprised of Computer Scanner Digital camera connected to the computer Smart card printer Communication device read write data with smart card Laser printer for other purposes Smart ticket recharging device Device for communication with the Data Centre e 8 such points of sale should be equipped in City of Skopje at locations defined by the Contracting Authority
52. e Hence the dispatcher duty officer will be able to monitor how many drivers are following the planned roster and marked in different colour see the drivers operating outside the planned rosters Statistics General functions In essence the AVL monitors the vehicles on their designated routes Within the software tools the application should enable overview of the following Sign in sign out registration movement of vehicle or group of vehicles o Graphic display of vehicle s movement on a line diagram and on an electronic map o Passed distance in kilometres effective null and similar o Movement velocity and speeding o Completed and uncompleted one way trips distance between the beginning and the end of each bus line o Number of entries in and exits from the garage Overviews of data related to the bus line o Deviation from the envisaged route o Average velocity o Elapsed time on the bus line at the bus stop at the terminals and outside the bus line Management overview Event overview Overview of unprocessed requests by the OCC Overview of information sent to passengers Reports on equipment errors 51 Overview of SMS messages according to message type Filtering and displaying of processed results according to various criteria must be enabled Drafting of selected monthly or periodical reports must be enabled All overviews must be available for a predefined group of vehicles
53. e communication with the Control Centre will be in both directions The vehicle will send data to the Control Centre on its current position in regular time intervals the time intervals may be altered but the default configuration will be set to 10 second intervals and the Control Centre will receive all necessary information The System should enable remote configuration of the application parameters in the vehicle by the Control Centre Public transport vehicles will be monitored 24 hours a day The specific location of the vehicle must be determined with a margin of error smaller than 20 metres in the area In case the communication between the vehicle and the Centre is interrupted all data related to the vehicle position in a certain moment should be stored in the internal memory of the vehicle computer unit VCU As soon as the link with the Centre is re established all stored and unsent data will be sent respectively In case a vehicle may not be located on a specific bus line and is located on another location in the operational area the Control Centre should automatically receive the information on that vehicle and said vehicle should be indicated differently from the other vehicles Vehicles with interrupted communication should also be indicated differently than the other vehicles e g in different colour Trip Monitoring The AVL System should indicate a warning to the dispatcher in case a vehicle may not register for the tri
54. e functional at a distance of several centimetres away from the validator i e the controlling and recharging devices At application level the tickets should at least store in their memory the following data Security code and algorithm Serial number Ticket system number Card user type and applicable tariff Current money balance ticket credit balance Expiration date time of the ticket Data on the last three trips validator number amount date and time Data on the last three recharging actions added amount transaction number point of sale code date and time of transaction Smart ticket standards The contactless smart tickets must support the following standards ISO IEC 14 443 Contactless Integrated Circuit Card that is ISO IEC 14 443 1 ISO IEC 14 443 2 ISO IEC 14 443 3 ISO IEC 14 443 4 Type A or Type B The plastic tickets must support the AES or triple DES security standard The cards should include a 4K read write memory Aside from the Mifare type cards it is desirable for the Smart Ticketing System to also use the Calypso type cards 82 System Implementation and Maintenance System Implementation The System implementation will include Main System Project System implementation and acceptance in stages Trial period and Final acceptance after completion of the trial period Main Project The Bidder should draft a Main Project for System implementation within 30
55. e senior citizens tickets should not be valid when employees go to work and students go to school These tickets even when free of charge must be validated while entering the vehicle When validating the ticket the same data should be recorded as in the case of payment with non personalised smart tickets Paying for a Ticket POS receipt from the vehicle driver Passengers who are rarely using the public transport in Skopje may pay directly in the vehicle By paying in cash the passenger will receive a POS receipt containing the registration and garage number of the vehicle as well as date and time of issuance Such tickets will be time limited 90 minutes from the time of issuance and will be valid only in the vehicle where they have been issued These tickets will be considered as penalty charge tickets and will be approx 50 more expensive than the amount debited from the smart cards The POS device should be either incorporated in the driver control unit or an external device connected to the VCU in such a way that all sales transactions are recorded in the same manner as the payments via the validator Also the GPRS System will be used to transfer data from the POS reports of all drivers and the Centre will be able to generate adequate reports e g fiscal receipts of sold tickets per driver per bus line per time period Due to the long procedure for certification of a new POS connecting some of the already certified POS devic
56. e tariff policies and the tariff system Possibility to integrate the tariff system for all participants of the public transport of passengers and revenues settlement between the various entities participating in the transport Reducing misuse of forged tickets and monthly passes which are currently being used and use of smart cards with better security Collection of data on transported passengers by categories bus lines and corridors System simplicity and accessibility to passengers Enabling more types of payments discounts and benefits depending on passenger category number of realised trips time of day when trips take place and similar Collection of various statistical data that will enable calculating the profitability of each line and corridor with great accuracy The sub systems will be comprised of several functional assemblies These assemblies will be described in more details below The Bidder is not obliged to follow the criteria given in the description of the individual assemblies to the letter since only one of the possible solutions will be presented The Bidder is obliged to meet all required system functionalities in its solution For the purpose the Bidder should draft a preliminary design Preliminary Design The Bidder should draft a Preliminary Design which should be in accordance with all requirements of the Contracting Authority and the technical documentation The Preliminary Design should contain a Lo
57. egally effective judgment for participation in a criminal organization corruption fraud or money laundering pronounced against him her e Confirmation that he she is not subject to a bankruptcy procedure opened by a competent authority e Confirmation that he she is not subject to a liquidation procedure opened by a competent authority e Confirmation of paid taxes contributions and other public dues issued by a competent authority in the country where the economic operator is registered e Confirmation from the Registry of criminal sanction for not performed criminal acts for legal entities or side sanction involving prohibition to participate in public call proceedings public procurement contracts and contracts for public private partnership imposed against him her e Confirmation from the Registry of criminal sanction for not performed criminal acts for legal entities or side sanction involving temporary or permanent ban for performing specific activity imposed against him her and e Confirmation that there is no legally effective judgment imposing a misdemeanour sanction involving prohibition to perform a profession activity or duty or prohibition to perform a specific activity imposed against him her e Balance Sheet and Income Sheet for the previous 3 three years 2009 2010 and 2011 with positive financial results issued by the competent authority in the bidder s country of registration In the R M the competent body for issu
58. ehicle number bus line number and name velocity previous and next bus stop driver information vehicle capacity and similar Printing and snapshot of the zoom window in adequate text or graphic format should be enabled Event Table Events relevant to a specific drive should be available to the dispatcher and upon his her request should be presented in an adequate table The following data is usually entered in the event table driver reports on assaults robbery vehicle malfunction accident and other extra ordinary situation automatic coded message from the vehicle or a system message When needed the System should enable defining other events that will be monitored by the dispatcher When reviewing the event table the dispatcher should be able to define priorities showing events by priority in descending order After an appropriate response to a specific event the event is automatically deleted from the dispatcher s table but is automatically stored in the System memory Table of initiated actions The AVL System should enable the dispatcher to keep an operational log i e table of initiated actions The status of each action should be shown active inactive and sorting actions by various criteria should also be possible It should be possible to select one or several actions display detailed information on the actions modify and delete the actions Monitoring of deviations during Timetable execution The dispatcher in t
59. ementation and management 5 1 System implementation 5 1 4 Training 5 2 System maintenance 5 2 1 Regular maintenance 5 2 2 Urgent maintenance Signature of responsible person Date stamp Each page of the Form should be filled in initialled stamped and signed by the responsible persons of the Bidder In case of joint bid submission all members of the group should fill in the Form and sign by the responsible persons of each group member 106 Form 7A Automatic Vehicle Location System and Smart Ticketing System STATEMENT OF THE BIDDER FOR ASSIGNING THE WORK TEAM We hereby declare that in case of signing the Contract with the Contracting Authority of the public call Automatic Vehicle Locations System and Smart Ticketing System we will assign a work team with a team leader Signature of responsible person Date stamp The Form should filled in signed and stamped and submitted with the required proof in accordance with the Contract In case of joint bid submission all members of the consortium shall sign and stamp their own copies of the Form enclosed to the joint bid 107 Form 8A Automatic Vehicle Location System and Smart Ticketing System STATEMENT THAT EFFECTIVE DECISION FOR PARTICIPATION IN CRIMINAL ORGANISATION CORRUPTION FRAUD OR MONEY LAUNDERING HAS NOT BEEN ISSUED AGAINST THE BIDDER Pursuant to Article 146 of the Public Procure
60. ent trip velocity Current distances between vehicles on a bus line Representation of the vehicle in various colours depending on their status in relation to the timetable e g deviation from the planned interval elapsed time passed from departure return and similar Special markers on the display for indicating vehicles which are not signed in or are having problems communicating with the Control Centre Objects that should be always available for display to the dispatcher bus lines bus stops on a specific bus line vehicles planned vehicles on a specific bus line content of bus stop information displays if any as well as other predefined objects of interest to the dispatcher The vehicles may be arranged into groups according to the line vehicle type garage transporter or any combination thereof for instance show all vehicle type LAZ on line 49 no 2 from the garage Gjor e Petrov transporter JSP Skopje Vehicle location on the maps should be presented with an arrow direction of movement The System should support raster and vector maps as well as allow changes of the coordinate system and vehicle colours e Object Zoom Function Detailed information on each object driver vehicle bus line bus stop and similar should be displayed with the help of the so called zoom function There should be an option to define the content of the zoom window whereas the minimal dataset should contain the v
61. ents Place and date Bidder Responsible person Signature and stamp 98 Form 2A Automatic vehicle location system and smart ticketing system STATEMENT FROM THE GROUP MEMBERS SUBMITTING JOINT BID We hereby act as Consortium submitting joint bid No dated upon a Public Call Automatic vehicle location system and smart ticketing system We hereby authorise the Group member from to act on the behalf of other Group members in front of the Contracting Authority receive written correspondence upon the said Call and submit the requested financial deposits which the Group members are charged for Providing the joint bid is evaluated as the most favourable we are aware of the obligation to submit an original legal act for joint actions are in accordance with the requirements of the Contracting authority prescribed in the Instructions for developing the bid Name and registered Signature of the responsible No head office address of person and stamp by the the Group members group member Type of work performed by the Group member Authorised group Signature of the authorised member person stamp Signature of the authorised person stamp Signature of the authorised person stamp Signature of the authorised person stamp Signature of the authorised person stamp Date The Form shall be filled in with the requested
62. er has a registered head office in the territory of Republic of Macedonia it shall submit b Certificate that he she is not a subject to misdemeanour sanction involving yes no prohibition to perform a profession activity or duty or prohibition to perform a specific activity imposed against him her C Certificate that he she is not a subject to criminal sanction for performed criminal acts for legal entities or side sanction involving prohibition to participate in 3 public call proceedings public procurement contracts and contracts for public yes no i private partnership imposed against him her d Confirmation that he she is not subject to a bankruptcy liquidation procedure opened by a competent authority Providing the subcontractor has a registered head office in the territory of Republic of Macedonia the competent authority to issue such certificates shall be the competent court or the Central registry in the R M sh i E i yes no Providing the subcontractor does not have a registered head office in the territory of Republic of Macedonia he she shall submit a Certificate from the competent authority in the country of registration accompanied by a compulsory translation into Macedonian language stamped by the authorized translator The given evidences shall not be older than 6 six months calculated backwards as of the deadline for submission of offers Confirmation from the competent authority of paid taxes contributions and y
63. erformed by authorised translator Name contact Name and Nameconihe Date of Value of the person and No address of the cit implementation performed telephone Contractor y of the works works number of the Contractor Signature of the responsible erson Date P stamp The Form shall be filled in signed and stamped in accordance with the Instructions along with the requested evidences enclosed In case of joint bid the filled in Form shall be signed by all Group members and they shall submit the requested evidence the requested condition shall be met by the Group members jointly The Form may be copied in case of larger number of information 100 Form 4A Automatic vehicle location system and smart ticketing system STATEMENT OF AVAILABLE TECHNICAL CAPACITY hereby declare to have sufficient number of engaged workforce with appropriate professional training to perform the contracting requirements in the Public Call Automatic vehicle location system and smart ticketing system Signature of the Date responsible person stamp The Form shall be filled in signed and stamped in accordance with the Instructions along with the requested evidences enclosed In case of joint bid the filled in Form shall be signed and stamped by all Group members 101 Form 5A Automatic vehicle location system and smart ticketing system STATEMENT F
64. es is hereby recommended When issuing a POS receipt the same data should be recorded as in the case of payment with non personalised smart tickets Mobile Phone Payment Taking into account that on one side mobile payment reduces production and distribution expenses when compared to other payment methods an on the other hand increases passenger comfort by providing new and simple bus ticket payment methods the delivered system must enable mobile payment function through which the users may pay for the transport service by using their mobile phones 60 This payment method should enable controllers much easier control by access to passenger mobile phones and comparing the data with that in the System The mobile payment should be realised in the following way Validation of mobile tickets will be performed by establishing direct communication between the user s mobile phone and the validator installed in the bus In order to achieve increased security and control the reading zone of the validator s immediate surrounding should be limited e When paying with a mobile phone the same data should be recorded as in the case of payment with non personalised smart tickets e The duration of the mobile phone payment operation i e payment validation should be less than 5 seconds e The System should be flexible concerning the mobile phone payment and it should be easy to add new functionalities such as passenger transfers and similar
65. es no other public duties a Provided the subcontractor has a registered head office in the territory of Republic of Macedonia the competent authority to issue such certificates shall be the Public Revenue Office yes no yes no 4 b provided the bidder does not have a registered seat in the territory of Republic of Macedonia he she shall submit a Certificate from the competent authority in the yes no country of registration accompanied by a compulsory translation into Macedonian language stamped by the authorized translator The given evidences shall not be older than 6 six months calculated yes no backwards as of the deadline for submission of offers 5 Balance Sheet and Income Sheet for the previous 3 three years 2009 yes no 92 2010 and 2011 Documentation written in English language must be accompanied by a stamped translation from authorized Court translator We are aware and accept the fact that in case of failure to submit all evidences for fulfilment of the tender documentation requirements for engagement of sub contractor the Contracting Authority shall dismiss our offer as incomplete Signature of the authorised person Date stamp This Form shall be filled in by circling the answers yes or no meaning that the required documentation is submitted to the bid proving fulfilment of the requirement stipulating the date signing and stamping it as i
66. f Paragraph 1 of this Article shall be more closely defined in the Commission Establishment Decision which shall have to comply in all aspects with this contract Training of Some of the Staff with the Contracting Authority Article 18 In compliance with the Training Plan Annex 1 of Article 4 of this contract in the course of the implementation of the System and not later than the final commitment of the System the Carrier of the Procurement shall implement training of persons appointed by the Contracting Authority The Contracting Authority shall provide the training premises at his own expense The Carrier of the Procurement undertakes to provide for the Contracting Authority in the meaning of Paragraph 1 of this Article the training equipment and materials in Macedonian language 30 Data amp Information Confidentiality Article 19 The Contracting Authority shall be authorised to enter and update the data on timetable vehicles drivers tariffs etc in the System database The Contracting Authority shall have the right to ownership of all the data in the System database and these shall be considered a business secret Article 20 The Carrier of the Procurement undertakes to keep all the data and information that he may learn in the course of the realisation of this contract as a business secret The Carrier of the Procurement shall not have the right to use data from the database outside the System nor to report them or t
67. f extending the final deadline the Contracting authority shall be obligated to inform in writing all economic operators that have acquired the tender documentation 12 Preparation and submission of bids 12 1 Preparation of the bid The bid shall be prepared in accordance with the conditions set out in the Public Call and the Tender Documentation and it is submitted on the original bid form enclosed to the tender documentation 12 1 1 Preparation and filling in the bid Interested bidder prepares one original of the Bid form The Bid form must contain filled in all requested positions and all required data Bid form is filled in written in one original written with indelible ink and signed by the responsible person of the economic operator In cases of Consortium the bid shall be signed by all members of the Consortium All pages of the bid except the unaltered print literature shall be initialled by the person that signs the bid Any writing between lines erasure or writing over previous texts shall be valid only if signed or initialled by the individual that signs the bid 12 Providing the bid is not filled in as requested in the tender documentation the bid shall be rejected as unacceptable 12 1 2 The provisions in the sub point 12 1 1 shall be applicable for the filling in of the other forms comprising part of the Tender documentation 12 2 Content of the bid Comprising part of the bid apart from the Bid form 1A
68. f possible in case of distributed tariff zones each zone should be surrounded by maximum 4 different tariff zones 68 Operational Control Centre The Operational Control Centre should provide secure access to the Data Centre where all applications will be hosted enabling the functions for receiving sending processing and storing of data The OCC should enable and facilitate the work of dispatchers tariff management system administration and simultaneous use of the System by all users The Contracting Authority will provide the necessary area for the OCC operations including electricity and office furniture as follows 1 room will house the head dispatcher and other dispatchers including one unoccupied post for training and testing 1 room for traffic engineers 1 room for tariff calculation and management 1 room for the system administrator and data management 1 room for the head of the Operational Control Centre OCC e The Bidder selected as most favourable for this procurement shall be obliged to provide its own insight and comment whether the offered premises are satisfactory to the required conditions and what should be eventually corrected rectified repaired remodelled added or expanded Work position 14 work positions will be needed in the OCC 69 2 dispatcher positions 1 testing training position that should allow on the job training without any impact on the regular operations This
69. f several statistical overviews Drafting reports related to the charging system Management using the charging data Insight in passenger flows and transport requests The reports should include the following Data on procured assigned and sold tickets in a certain time period according to ticket type point of sale and similar Data on the revenue generated from tickets sold in a certain time period according to ticket type point of sale and similar Data on public transport utilisation for a certain time period according to ticket type i e to passenger category bus line corridor and similar Overview of all remaining relevant financial traffic organisational and usage data of interest to public transport management Dynamic graphic overview dynamic graphic data monitoring of the number of passengers the load of each station individually as well as the vehicle load individually and the totals for a defined time period e All overviews and reports will be defined in the Contract between the Contracting Authority and the Bidder including an option to expand and upgrade them Database Well organised database is essential for the efficient operation of the Smart Ticketing System The Bidder should be responsible for collecting and maintaining the data The both sub systems AVL and STS should use the same database which will easily and simply generate various report types that are necessary for the business
70. f the Procurement undertakes upon completion of the trial period to eliminate al the identified shortcomings in the functioning of the System Article 13 The Carrier of the Procurement undertakes not later than 10 days before the completion of the trial period to submit an application to the Contracting Authority for a the final commitment of the System The final commitment of the System means the commitment of the full System that had been brought into the condition of a full functioning During the final commitment of the System the Commitment Commission shall verify whether the installation of the System is compliant with the technical specification stipulated in the tender documentation the Main Project or the Completion Status Project and also whether the obligations had been met that were undertaken by the Carrier of the Procurement under the provisions of this PPC 28 The final commitment of the System shall be confirmed by way of signing the commitment protocol which shall be signed by the Commitment Commission and the Carrier of the Procurement 29 Functioning of the System Article 14 The Carrier of the Procurement undertakes to secure the continuous functioning of the System starting from its final commitment until the expiration of the validity period of this contract In case the System fails to function for 24 hours the penal provisions of this contract shall apply Article 15 The Carrier of the Procure
71. fer 16 3 Criterion for evaluation of the economically most favourable bid Note When evaluating the below listed criteria the Contracting authority shall include external professional persons 17 Criteria Points 16 3 1 Total price of the procurement 50 points after the e auction 16 3 2 Reference list contract s of implemented projects with 10 points the offered Solution with at least 250 buses operating on city lines in an EU Member State with average min 120 000 hundred and twenty thousand transactions validations per day operational in the past 3 years 16 3 3 Reference list of implemented projects with offered 5 points solution from an EU city with a participation of several legal entities in the city line transport and income share clearing between them operational for minimum of 3 years 16 3 4 Quality of offered solution 35 points as follows 16 3 4 1 Module for development of timetables and drivers rosters 6 points 16 3 4 2 Module for real time monitoring of vehicles 6 points 16 3 4 3 Technical solution 5 points 16 3 4 4 Module for dynamic graphic layout of numbers of passengers per vehicles line and workload of the bus stands 5 points 16 3 4 5 System possibility for parallel use of Mifare and Calypso cards 5 points proof reference list of implemented projects with Calypso and Mifare cards 16 3 4 6 Mobile Payment where the mobile device communicates with the validat
72. fications e planning and development Wired communication Wireless communication Transporters Level 2 Operation control and surveillance central operational computer of the transporter Level 1 Primary devices validators smart card recharging wireless payment Level 0 Smart ticket or POS ticket as proof of payment mobile phone Figure 1 Structure of the Ticketing System Ticketing System The Ticketing System is covering the functional levels 0 and 1 Functional Level 0 This level represents the in vehicle payment methods that should be provided by the STS System Contactless plastic smart cards tickets mostly used payment method POS device receipts connected to the driver control unit penalty charge ticket issued in the vehicle 58 Mobile phone payment The following chapters will give detailed description of various in vehicle payment methods Contactless Plastic Smart Tickets These tickets will be made of hard plastic with built in chip and high level protection They will be in compliance with the following standards ISO IEC 14 443 Contactless Integrated Circuit Card that is ISO IEC 14 443 1 ISO IEC 14 443 2 ISO IEC 14 443 3 ISO IEC 14 443 4 Type A or Type B Regarding their security they will support the AES or triple DES security standard The cards should have 4K read write memory Aside from the Mifare type cards it is desirable for the Smart Ticketing Sy
73. followed by the vehicle negotiating the city streets with a defined starting and ending terminal Garage Autobase Location for maintaining and parking the vehicles Timetable Plan for performing the transport tasks for each bus line Public Transport Network Established network of lines with adequate accompanying infrastructure bus stops terminals and garages Abbreviations 46 System Automatic Vehicle Location and Smart Ticketing System with contactless cards OCC Operational Control Centre Dispatching Centre AVL Automatic Vehicle Location Sub system STS Smart Ticketing Sub system GPS Global Positioning System based on determining locations by using Geo stationary Satellites GSM Global System for Mobile Communications most popular and mostly used standard in the world of mobile telephony GPRS General Packet Radio System for GSM GIS Geographic Information System system containing all relevant data related to a specific geo location Automatic Vehicle Location Sub system AVL Introduction The Public Transport Automatic Vehicle Location AVL Sub system will represent the basic tool for dispatchers and traffic engineers to manage and plan the transport of passengers Functions The functionality and main requirements that should be met by the AVL Sub system will be described in more details in the following points Timetables The AVL Sub system should enable drafti
74. for regular data backups In order to achieve better system availability the solution should envisage a secondary Data Centre in a different location at least 50 km away from the primary location where full data replication may be carried out within 24 hours that is a Disaster Recovery solutions The overall server infrastructure should be connected to the following local area networks 1 OCC Dispatching Centre 2 City of Skopje Traffic Department 3 Transporter JSP Skopje 4 Transporter Sloboda Prevoz Freedom Transport 5 Transporter Mak Express For the purpose of achieving increased security the Bidder should ensure interconnection with dedicated fibre optic links with high reliability The Bidder should provide the required terminal equipment for establishing the data link at the side of the Contracting Authority The Smart Ticketing System will have fulfilled its task if it minimises and easily records all misuse attempts by passengers At the same time the System should ensure the safety and trust among transporters if several transporters join the public transport concerning data accuracy related to charging and generated revenues Therefore all commercial transactions should be specially protected from misuse by any party The solution should ensure high availability and reliability of at least 99 97 data integrity 66 Management Tools and Statistics Statistics The STS application should enable drafting o
75. g Authority shall collect the remaining part of the Guarantee If within the defined deadline of Paragraph 1 of this Article the Carrier of the Procurement fails to renew the Guarantee this contract shall not instigate legal action and the Contracting Authority shall have the right to collect the Guarantee for the participation in the procedure Invocation of the Guarantee for a Timely and Quality Implementation of the System Article 32 The Contracting Authority shall partially invoke the Guarantee to collect the Contractual Penalty of Article 40 of this contract in the amount of the Contractual Penalty that needs to be collected in case the Carrier of the Procurement by fault of his own delays e The elaboration of the Main Project Article 4 of this contract e The temporary commitment of the System Article 12 of this contract 34 e The training of some of the staff with the Contracting Authority Article 18 of this contract e The equipment of 8 eight points of sale for the issuance of personalised tickets and also for the sale and recharging of all types of tickets and of 50 points of sale that shall sell and recharge all types of tickets Article 28 of this contract e The installation of 3 automatic vendor machines for the issuance and recharging of the non personalised tickets Article 28 of this contract e The provision and installation of 500 fiscal printers in the buses of the Contracting Authority Article 28
76. gical Architecture System Model describing in details all functionalities of both sub systems the Sub system for vehicle management and the Sub system for smart ticketing The Preliminary Design should define and present a model of the technological processes and procedures the implementation method the functioning and control of both sub systems within the System It should also contain a hardware and network solution for the Operational Control Centre as well as the main requirements concerning the necessary network infrastructure which should be provided in order to realise the Project fibre optics and copper cables Internet connection and similar The Preliminary Design should particularly focus on the data protection system as well as on the interfaces for exchanging data with other systems The Preliminary Design should give directions concerning the System development user training and performance maintenance of the overall System The realisation should be envisaged into stages whereas the Preliminary Design should define the implementation scope and duration of each stage as well as envisage the occurrence of undesired distortions which may impede realisation The design of the two sub systems AVL and STS should be an integrated one and should have a single access point between the two sub systems as well as a single database Used Terms and Abbreviations The terms used in the technical specification are not general defini
77. h a predefined audio and light signal The Preliminary Design should separately elaborate the validation method in various tariff zones in a proposal allowing the passenger to select the travelling zone using a touch screen or specific buttons Passenger Control Passenger control will be conducted by controllers who should be equipped with a device for controlling smart tickets and a special ID card The controller will use his her ID card when entering the vehicle subject of the control During the identification the computer will automatically block the validator and the validator data will be simultaneously transferred to the controlling device The controlling device should be lightweight resistant to mechanical shocks and easy to use It should be battery charged allowing at least 4 hour autonomous operation with an integrated printer and a smart card read write capability e g block irregular smart tickets 62 While executing the control function this device should show ticket data and produce an audio signal when the ticket is validated In case of invalidated tickets the controller will hear a different sound notifying the irregularity and may block the ticket The controlling device may print a penalty fee receipt for passengers without validated tickets The controlling device should enable verification of completed smart card and mobile phone validations At the end of the controlling process the controller signs
78. hat does not contain a bid guarantee shall be rejected by the Contracting authority as incomplete and unacceptable 15 1 6 The guarantee shall be invoked if e withdraws its bid after the deadline for submission of bids e the most favourable bidder refuse to sign the Procurement Contract 16 e the most favourable bidder signing the Contract fails to provide a performance guarantee for timely and high quality execution of the Contract within 7 days from the date of signing the Procurement Contract 15 2 Performance guarantee for timely and high quality implementation of the System 15 2 1 The most favourable bidder bounds to submit original Performance guarantee for timely and high quality implementation of the System The Guarantee should contain a clause that it is non puttable unconditional payable on first call and without objection right with a possibility for partial realisation and renewable to an amount of 5 five percents of the offered price in the final Bid 15 2 2 Guarantee referred to in the sub point 15 2 1 shall be submitted within 7 days from the date of Contract signing and it shall be valid for 30 days after the final acceptance of the System 15 2 3 Performance guarantee for timely and high quality implementation of the Contract shall be invoked providing the procurement carrier does not fulfil some of the PPC obligations within the prescribed period which shall be the subject of written notification sent to the
79. he Commission identifies shortcomings during the commitment of Paragraph 1 of this Article it shall order the Carrier of the Procurement to eliminate those shortcomings within a deadline stipulated in the minutes In case when the Carrier of the Procurement fails to eliminate the shortcomings within the deadline of Paragraph 2 of this Article the Contracting Authority shall have the right to invoke the Guarantee for the Timely and Quality Installation of the System in the amount necessary to eliminate the shortcomings Article 12 The temporary commitment of the System is the commitment that takes place upon the completion of the implementation of the full System prepared for a trial work The Carrier of the Procurement undertakes to prepare the System for a trial work temporary commitment of the System within a deadline of days from the day of elaboration of the Main Project but not later than 300 three hundred days from the day of entry into force of the PPC In case the Carrier of the Procurement delays the preparation of the System for a trial work by fault of his own the Contracting Authority shall charge him the Contractual Penalty for each day of the delay From the day when the temporary commitment was made shall start the trial work period of the System that shall last no longer than 30 thirty days The trial work means the testing of the full System whereby the System is commissioned to a full functionality The Carrier o
80. he Controlling Centre should be automatically notified on the deviations that have occurred It should be possible to additionally define the types of deviations and include at least the following Accidents and other extra ordinary situations Deviations from previously defined values Vehicles with technical defects Cancelled trips e The occurrence of each deviation should be accompanied by a sound Driver information 50 The vehicle computer unit VCU represents the main interface for communication with the Operational Control Centre OCC This computer is equipped with a touchscreen monitor which should display the following data in a normal state Date time Vehicle and driver number Bus line number Status of the communication link with the OCC GSM network status Name of next bus stop Tariff data All functions should be available via the menu and said functions should be ease to use One touch operations should be envisaged for routine procedures When entering the vehicle the driver signs in in the System by using his her ID card The VCU device shall store all authentication attempts Each unauthorised attempt to access the vehicle should also be registered The System should be able to identify the driver and read out the bus schedule even in case of no GPRS connection to the Data Centre As soon as the GPRS connection is re established the driver sign in should be reported to the Centr
81. his Contract before the expiry date thereof with unilaterally expressed willingness to do so in writing The termination deadline referred to in paragraph 1 of this Article shall be 120 days Unilateral Contract termination by the Contracting Authority Article 40 The Contracting Authority may terminate the Contract in the following cases If the Carrier of the Procurement fails to install or make operational the System even with the extended deadline Article 7 paragraph 4 of this Contract If the System is not functioning in accordance with the manner terms and deadlines envisaged in the Contract In other cases defined in the Contract The Contracting Authority may terminate this Contract with unilateral expression of willingness to do so in writing The termination deadline referred to in paragraph 1 of this Article shall be 30 days Bankrupcy or Liquidation of the Carrier of the Procurement Article 41 The Contract will be deemed terminated due to fault of the Carrier of the Procurement in case a bankrupcy or liquidation procedure is initiated thereof Force Majeure Article 42 The contracting parties agree that none of the contracting shall be liable to the other contracting party due to violation or non performance of this Contract in case of Force Majeure 37 In the cases referred to in paragraph 1 of this Article the contracting parties shall agree to new terms and deadlines for fulfilment of this Contract or shall mut
82. hnical specification in the Tender documentation Providing the bidder s technical documentation does not satisfy the minimum requirement contained in the Technical specification in the Tender documentation it shall be considered unacceptable 12 2 3 A bid submitted on a form that does not contain all the elements in accordance with the tender documentation shall be considered unacceptable 12 3 Bid language The bid as well as the complete correspondence and documents exchanged between the Contracting authority and the bidder shall be submitted in the Macedonian language and its Cyrillic letter The printed literature comprising part of the bid may be in another language providing they are accompanied by a correct translation in Macedonian language In case of translation each page needs to be signed and stamped by an authorized person of the bidder verifying the correctness of the translation 12 4 Period of bid validity Bids shall be valid at least 180 days from the opening day of the bid Bids that are valid for a period shorter than the period prescribed in this point of the Tender documentation shall be rejected by the contracting authority as unacceptable 12 5 Alternative bids Alternative bids are not allowed 12 6 Sealing the bids The economic operator shall enclose the original copy of the bid forms referred to in the sub point 12 2 of the Tender documentation type and number depend on the bidder s form of ap
83. idators with a specific date of validity so that the validator may contain two pricelists at the same time the current one which is being used and the new one which will be used tomorrow for instance VCU should detect if the validator becomes non operational and immediately send an alarm to the Control Centre stating the reasons for the failure Driver ticket sales The driver should focus on the driving and on controlling the smart ticket validation however the post should not become a sales point Therefore the driver will sell only penalty fee tickets using a POS device equipped with predefined buttons for easier issuance of tickets Ticket validation device validator The smart tickets will be read encoded and verified by the validation device The validator will check whether the smart ticket is authentic blacklisted or damaged it will read the ticket verify its privileged tariff and credit balance The validator will use different audio signals and a light signal to indicate each validation depending on the tariff The validator will sound special signals for invalid tickets or blacklisted tickets Notification thereof will also be displayed in front of the driver The validator will enable communication with the mobile phone during the validation of the payment for the transport service using a mobile phone During the validation the validator display should show the charge for the trip and the new balance on the tickets wit
84. idder was registered 12 i f yes no In the territory of Republic of Macedonia the competent authority to issue such certificates shall be the Central Registry of the Republic of Macedonia In case of submitting a jont bid the required evidence shall be submitted to each Consortium member and the reuired condition for the financial capacity shall be met by the Consortium members jointly Original bid guarantee or deposited funds in the amount of at least 2 of the total 13 bid value which shall be non puttable unconditional payable on first call and a aa without objection right with a validity date of minimum 194 days as of the date of y bid opening 14 Form 9A List of confidential information yes no 15 Form 10A Statement proving acceptance of conditions yes no Design solution of the Automatic vehicle location system and smart ticketing 6 yes no system for the public transport of the passengers 17 Detailed specification of the equipment yes no 18 Dynamics Plan for the implementation of the equipment hardware and yes no software per phases 90 19 Model Contract yes no 20 Form 11A Specification for additional equipment with guaranteed prices expressed in Euros yes no Documentation written in English language must be accompanied by a stamped translation from authorized Court translator We are aware and accept the fact that in case of failure to submit all evidences for fulfil
85. ifts and the time interval between 2 vehicles for a specific time of the day and the application will create the graphic timetable that will enable the traffic engineers to spot the critical points and by changing the input parameters tune up the timetable As soon as the traffic engineers set the optimal timetable the application should generate all required reports such as line timetable bus stop timetable passenger timetable driver timetable number of vehicles in use by type and garages number of operating drivers planned hours of effective work and waiting times planned kilometres per line null mileage and similar The application should enable fast and easy testing of the alternative timetables and saving of each tested option Bus Driver rosters The AVL Sub system should enable drafting of bus driver rosters by the Traffic Department of JSP Skopje The bus driver roster will be compared to currently registered drivers of certain services and if there are any differences to the planner roster the changes will be indicated on a separate display monitored by the dispatcher duty officer By using this System misuse of and changing bus drivers by certain service departments without the knowledge of the superiors would be avoided in the future 47 Monitoring Automatic Vehicle Location All vehicles should be equipped with GPS devices for automatic vehicle location and devices for wireless communication with the Control Centre Th
86. ill be conducted in accordance with the System Inspection and Testing Plan The Commission may request checks which are outside the scope of the System Inspection and Testing Plan All noticed deficiencies concerning the functioning of the System will be stated in the Minutes and a deadline for their rectification will be set The Bidder shall be obliged to remedy any eventual remarks stated in the Minutes within the set deadline In case of unsuccessful quality control the procedure will be repeated within the deadline in the Minutes set for rectifying the deficiencies The deadline shall commence at the moment the Minutes are signed by the Bidder After completing the overall system implementation the Provisional Acceptance Commission will carry out the acceptance of the System The Bidder shall be obliged to conduct the system testing and commissioning in accordance with the System Inspection and Testing Plan The provisional acceptance will mark the beginning of the trial period which will last for 1 3 months During this period the overall System will be tested The Bidder shall be obliged to rectify all noticed deficiencies in the system operation during the trial period After completing the trial period the Final Acceptance Commission will carry out the final acceptance of the System In case there are any differences between the actual situation and the Main Project within one month of the final acceptance of the System the Bidder sha
87. ing this certificate is the Central registry of R M 2 Comprising part of the technical documentation shall be 97 Design solution as a basis for the implementation of the PPC prepared based upon the technical specification given in the tender documentation listing the minimum requirements The bidder selected as the most favourable one and who will be rewarded a Contract shall be bound to develop a Main project based upon the Design solution The Main project shall be a basis for purchasing equipment mount the equipment and software along with the complete implementation of the System in accordance with the conditions and requirements given in the Tender documentation Detailed equipment specification hardware and software shall contain name of the equipment with basic features and minimum standards equipment manufacturer and quantity and software specification System and Software installation dynamics divided by phases development of Main project probation of the System and final acceptance of the System which must be in accordance with the requirements by the Contracting authority given in the technical specification in the Tender documentation Part Ill Financial part 1 Validity period of the offer minimum 180 calendar days as of the date of bid calendar days opening 2 Total price Euros denars without VAT In letters Euros denars 3 VAT Euros denars The value of the
88. ion from the Registry of criminal sanction for not performed criminal acts for legal entities or side sanction involving temporary or permanent ban for performing specific activity imposed against him her and Confirmation that there is no legally effective judgment imposing a misdemeanour sanction involving prohibition to perform a profession activity or duty or prohibition to perform a specific activity imposed against him her 9 1 3 The statement from indent 1 sub item 9 1 2 shall be prepared and signed by the economic operator himself herself and it need not be notarized by a competent authority 9 1 4 The confirmation that no bankruptcy procedure or liquidation procedure has been opened against the economic operator along with the confirmations from the Registry on performed criminal sanctions referred to in the indents 2 and 3 sub point 9 1 2 shall be issued by competent authorities in the country where the economic operator is registered In the Republic of Macedonia a competent authority to issue such confirmation is the Central Registry of the Republic of Macedonia or the competent court 9 1 5 The confirmation of paid taxes contributions and other public dues shall be issued by a competent authority in the country where the economic operator is registered In the Republic of Macedonia the competent authority to issue such certificates shall be the Public Revenue Office 9 1 6 The confirmation stipulated in indents 5 6 and 7 s
89. ioning of the full System The tasks and the subject of activities of the Commitment Commission shall be more closely defined in the Commission Establishment Decision which shall have to comply in all aspects with this contract Article 10 The Commitment Commission shall undertake the commitment of each stage of the System within the deadline of 3 three days from the day of completion of each stage of implementation of a part of the System with a mandatory presence of a representative from the Carrier of the Procurement 27 After each inspection carried out on a part of the System of Paragraph 1 of this Article the Commission shall draw up minutes for the inspection made that shall be submitted to the Contracting Authority not later than 3 days from the day of commitment In case the Commission identifies shortcomings it shall order the Carrier of the Procurement to eliminate those shortcomings within a deadline stipulated in the minutes The commitment procedure shall be repeated until the successful commitment of each stage in the implementation of the System within the deadline of Article 9 of this contract Temporary and Final Commitment of the System Article 11 During the temporary and the final commitment of the implemented System the Commission shall upon the inspection draw up minutes for the inspection made that shall be submitted to the Contracting Authority not later than three days from the day of commitment In case t
90. isation with the hardware components of the System Organisation and familiarisation with all application within the System 85 Tra Setting the parameters of the System ining for traffic expert associates The training for the expert associates should include Familiarisation with the system structure Familiarisation with the application How to use the vehicle monitoring and management data How to generate new reports in accordance with the requirements How to use the data for planning and developing the public transport Estimated number of training participants is presented in the table below Ser Description Number of participants 1 Driver 80 2 Dispatcher 20 3 Tariff management 2 4 Controller 50 5 System administrator 3 6 Traffic expert associate 20 Apart from this the Bidder will envisage and provide training for the personnel that will work on issuing personalised smart tickets as well as for the sellers who will recharge the tickets System Maintenance during the Warranty Period The system maintenance will be comprised of regular and corrective maintenance Regular Maintenance The Bidder should follow the plan and procedures for regular system maintenance Regular maintenance will entail the following activities concerning the system equipment and soft 86 ware Performing monitoring and preventive maintenance activities and undertaking actions for preventio
91. isplaying all necessary information and allowing user interaction e g zone selection and similar While validating the validator must store in its internal memory and then forward it to the VCU the following data o Ticket serial number o Transaction type o Previous balance on the ticket and the amount deducted from the balance 76 o Date and time of the transaction o Transaction number o Validator number During each transaction the validator must write on the ticket the following data o Validator number o Transaction type o Amount deducted and the new balance o Date and time of the transaction Equipment in the Traffic Department of the City of Skopje Equipment for monitoring the vehicle on their respective bus lines in similar way it is done by the dispatchers in the Control Centre should be installed at the premises of the Traffic Department of the City of Skopje the only difference being the lack of vehicle management capability For that purpose the following equipment is envisaged 2 workstations same as in the OCC with a 21 monitor for each 4 46 LCD displays forming one large wall screen that may display images from any of this 2 workstations either on one or on all 4 LCDs of the wall screen as a single image A4 laser printer Equipment for communication with the Data Centre Equipment in the garages The garage equipment will be comprised of Administrative work position vehicle forwar
92. laint service To enable the communication of all parts of the System with the Operational Control Centre To keep the full System in a state of quality functioning throughout the guarantee period Article 25 The Contracting Authority shall inform the Carrier of the Procurement about each relocation of the equipment in the vehicles the car base or the Control Centre In case of need to relocate the equipment of Paragraph 1 of this Article the Carrier of the Procurement shall carry out disassembly and reassembly of the equipment within an agreed deadline The relocation of the equipment shall be regulated by way of an annex to this contract Article 26 The Carrier of the Procurement undertakes in the course of the duration of this contract to incorporate technical alterations and innovation in the equipment and software following the manufacturer s instructions and in accordance with the work safety regulations and the regulations enhancing the safety of the equipment or the software without additional costs The Carrier of the Procurement may in the course of duration of this contract and by a written consent by the Contracting Authority incorporate technical alterations and innovations that enhance the functionality and the capacities of the equipment and the software The incorporation of the technical alterations and innovations of Paragraph 2of this Article shall be regulated by way of annex to this contract Article 27
93. lingual support Macedonian Albanian English Wireless communication with the Control Centre Water resistant vandal proof enclosure 78 Power supply from the main grid but also its own Battery which will enable at least 30 minutes independent functionality after the power supply failure Minimum System Requirements The proposed system should meet or exceed the following performance criteria Processing of at least 200 000 ticket transactions per day Processing of at least 50 000 ticket transactions per hour during peak hours Supported terminals gt 5000 terminals Average duration plastic card transaction lt 0 4s Average duration of mobile device transaction lt 5s Minimum requirements for the equipment to be installed at the premises of the Contracting Authority OCC workstation Intel Xeon Quad Core 2 5GHz 8MB RAM 4GB Hard disk drive 250GB Graphics card 512MB DVD RW Network Controller 1Gb s Garage computer Intel Core 2 Duo 2 GXz RAM 2 GB Hard disk drive 250GB Graphics card 512MB DVD RW Computer for issuing Intel Core 2 Duo 2 GHz RAM 2GB Hard disk drive 250GB personalised tickets Graphics card 512MB DVD RW Laptop Intel Xeon Quad Core 2 Duo T6500 series processors RAM 4GB Hard disk drive 250GB Graphics card 512MB DVD RW Network Controller 1Gb s System Equipment Specification with minimum planned quantities Operational Control Centre OCC
94. lish communications at specific time intervals and when the communication is re established all accumulated non transferred data will be transferred from the VCU to the Control Centre Communication System The Communication System should provide all required functionalities for data transfer between the Bidder s Data Centre on one side and the vehicles OCC garages bus stops and transporters if several transporters are included in the transport on the other side The communication between the Data Centre and the OCC garages and the City of Skopje should be conducted via copper fibre optic cable Wireless communication will be used between the vehicles points of sale and bus stops equipped with information displays and the Data Centre and said communication it will be realised in a secure way by establishing a private APN System Administration System administration shall be a service provided by the Bidder for which it shall receive from the Contracting Authority a so called eCloud maintenance monthly fee This monthly fee shall include the costs for the overall GPRS traffic eCloud The eCloud term in this Technical documentation shall mean provision of hardware servers system software and a database by the Bidder that will be installed in its Data Centre and run the applications for Automatic Vehicle Location and Smart Ticketing which are subject of the procurement The monthly fee for the eCloud that will be paid by the Contra
95. ll be obliged to submit in written and electronic form a Project for the Actual Situation of the System Documentation The accompanying documentation should contain technical description and technical characteristics of the System operation manual for each device hardware maintenance manual hardware and software installation and configuration manual Also it should contain detailed functional description of the implemented hardware and software functional description of the System and its elements Detailed description of all configurable system parameters and how they may be configured Detailed description how to use each System application Detailed description how the overviews and reports are configured The overall accompanying documentation should be in Macedonian excluding the technical description of the hardware which may be in English Training The Bidder shall be obliged to organise and conduct the training for the system users drivers dispatchers forwarders administrators etc until the completion of the system implementation that is before the trial period The Contracting Authority will provide the premises for conducting the training At his own expense the Bidder will provide the trainers equipment and documentation required for carrying out the training The training will be in Macedonian The Main Project of the Bidder should include a Training Plan according to which the system 84 users will be trained
96. lly or partially void or unenforceable e The remaining provisions will remain in effect without any changes and e The contracting parties will convene as soon as possible in order to conduct good will negotiations to replace the void or unenforceable provisions with new ones that will become legally valid and will be as relevant as possible to the realisation of the goals of this Contract Contract language Article 56 This Contract is drafted in Macedonian All amendments additions and appendices to the Contract will also be drafted in Macedonian The language of written communication between the contracting parties shall be Macedonian Appendices Article 57 The following appendices are comprising part of this Contract e Appendix 1 Tender Documentation with technical specifications and e Appendix 2 Bid of the selected Bidder The Contract and all of its appendices shall represent a whole unit In case of differences between the Contract and the appendices the Contract provisions shall prevail 40 Entry into force Article 58 This Contract shall enter into force on the day the performance guarantee is delivered Number of Contract copies Article 59 This Contract is drafted in 6 six equal copies of which 3 three copies for each contracting party FOR THE CONTRACTING AUTHORITY FOR THE CARRIER OF THE PROCUREMENT Director Responsible person M Sc Miso Nikolov 41 42 IV TECHNICAL SPECIFICATION OF THE TEND
97. ment Law Official Gazette of RM no 136 07 130 08 97 10 53 11 185 11 and 24 12 consolidated text hereby give the following STATEMENT director executive director responsible person of the Bidder hereby declare that myself and the legal person has not been issued an effective court decisions for participation in criminal organisation corruption fraud or money laundering in the past five years Bidder STAMP name responsible persons In 2013 In case of joint bid submission all members of the consortium shall sign and stamp their own copies of the Form enclosed to the joint bid 108 Form 9A Automatic Vehicle Location System and Smart Ticketing System LIST OF CONFIDENTIAL INFORMATION The Bidder shall write the information number of appendix page paragraph in the Bid that is considered confidential Time period during Number of pages Reasons why such Confidential which the containing said information is deemed Ser Information information will be information confidential confidential Signature of responsible person Date stamp In case of joint bid submission all members of the consortium shall sign and stamp their own copies of the Form enclosed to the joint bid 109 Form 10A Automatic Vehicle Location System and Smart Ticketing System STATEMENT FOR ACCEPTING THE CONDITIONS We hereby declare that by submi
98. ment Terms Article 30 The Contracting Authority undertakes to pay the price of the completed procurement installation and commissioning of the System subject to this contract in 3 three equal annual instalment upon submission of an invoice The subject to this contract shall be considered fully realised when the System Commitment Protocol is signed Guarantee for a Timely and Quality Implementation of the System Article 31 The Carrier of the Procurement undertakes within a deadline of 7 days from the signing of the PPC to submit to the Contracting Authority an original Bank Guarantee for a timely and quality implementation of the System whose period of validity shall be 30 days longer than the expiration of the deadline for the final commitment of the System The Guarantee shall include a clause that it is irrevocable unconditional and payable upon first invocation and without the right to objection partially payable and renewable in the amount of 5 of the value of the PPC or euros denars In case of partial payment of the Guarantee before the final commitment of the System the Carrier of the Procurement undertakes to renew it within a deadline of 15 days from the day when the Guarantee was partially paid If within the defined deadline of Paragraph 3 of this Article the Carrier of the Procurement fails to renew the Guarantee the PPC shall be deemed terminated by fault of the Carrier of the Procurement and the Contractin
99. ment of the tender documentation requirements the Contracting Authority shall dismiss our offer as incomplete Signature from the authorised person date stamp This Form shall be filled in by circling the answers yes or no meaning that the required documentation is submitted to the bid proving fulfilment of the requirement stipulating the date signing and stamping it as instructed in the Instructions In case of joint bid the Form shall be copied in needed number of copies depending on the Consortium members Each Consortium member is bound to sign and stamp the copy of the Form A in the instructed manner 91 Form B Automatic vehicle location system and smart ticketing system LIST OF COMPULSORY DOCUMENTATION RELATED TO THE MANIFACTURER SUBMITTED BY THE BIDDER No Enclosed to the bid apart from the Form B please find In order to prove the capability for execution of professional activity the bidder shall submit document for registered activity for the manufacturer issued from the Trading Registries kept in accordance with the national regulations within the country of registration yes no Statement from the responsible person of the manufacturer that in the last five years had not been subject to a legally effective judgment pronounced against him her for participation in a criminal organization corruption yes no fraud or money laundering a providing the bidd
100. ment shall have to provide the so called eCloud support for the System This includes the provision of the hardware servers system software database communication devices etc that shall be installed in their Data Centre The Carrier of the Procurement undertakes to provide high performances of the applications for the automatic vehicle location and the smart ticketing subject to this procurement He shall also enable its connection to other parts of the System For the services of Paragraph 1 of this Article the Contracting Authority shall pay to the Carrier of the Procurement a monthly fee for the eCloud service in the amount of 0 6 of the value of the procurement of this contract This monthly fee shall also include the maintenance of the applicative software for the AVL and STS as well as the costs for the full generated GPRS traffi Article 16 The Data Centre shall have to meet the highest standards for the provision of a permanent and continuous functioning of the System data safety protection against unauthorised access fire protection and other safety standards in all aspects compliant with the requirements of the tender documentation and the technical documentation System Functioning Monitoring Commission Article 17 For the purposes of monitoring the functioning of the System the Contracting Authority shall establish a the System Functioning Monitoring Commission The tasks and the subject of activities of the Commission o
101. mented 16 3 3 Proof for the criterion No 3 3 shall be Notification from the bidder stating that among implemented solutions there are several transport entities and that there is income sharing clearing existing among them The bidder shall submit contact data of all participants in the implemented transport solution During the evaluation upon a request from the Contracting authority the bidder shall organise onsite visit of one of the pointed locations where system has been implemented For the criteria No 3 4 1 3 4 2 3 4 3 3 4 4 and 3 4 6 the bidder must mandatory prepare and organise presentation of the offered solution The date and time of the presentation shall be agreed with each bidder individually on the day of opening the bids The bidder must provide all necessary technical pre requisites for the presentation of the offered application proper software and hardware at the location of the Contracting authority For the purposes of detailed evaluation the whole equipment should be left available to the Committee up to the finalisation of the procedure When presenting the bidders solutions the Contracting authority shall compare the functional and analytical features and advantages of the offered solutions and in accordance with the presentations and independent evaluation by the Committee shall perform proper evaluation For the criteria 3 4 1 the possibility for creating timetables and drivers schedules shall be eval
102. meters time hour day from to date and similar The log must be available for manual input of data in addition to the existing records subject to prior approval and special indication thereof whereas deletion and modification of log data is not permitted It should be possible to use the data in the operational for a specific time period hour day week month etc depending on the needs of the dispatcher Vehicle Statistics All relevant data related to the vehicles will be recorded and stored for further analysis It should be possible to draft various reports on individual vehicles or groups of vehicles that will include the following Time period of use of vehicles on and outside the bus line Time period of use of backup vehicles Effective null and total distance passed in kilometres Performed transport activity location km driving hours passenger km passenger place km Completed uncompleted departures one way trips Deviations from the planned timetable speeding exceeding movement velocity 52 Driver Statistics Similar to vehicle statistics it should be possible to generate statistical reports related to the drivers They should include the following Sign in sign out working hours Monitoring of all additional entries in the work process night shifts standby shifts and similar as well as calculation of night work work on holidays over time Monitoring of all interrupti
103. n of data various set of overviews administration and similar Each user will be registered in the System with username and password 70 The system administrator may add new users as well as delete existing users and change user rights Communication Interface Organisation of wireless communication data transfer The System should be designed in such a way as to enable efficient and secure data transfer by using technology that provides maximum integrity and data protection during the transfer Existent GSM GPRS technology is envisaged for wireless communications in order to guarantee better security traffic will be routed via private APN Communication management means concurrent operation of 1000 vehicles in accordance with the required standards Also the System should enable operation without reducing the performance even if the number of vehicles increases by 30 The communication with automatic transfer of standard data will be scheduled in cycles of minimum 10 second time intervals as described in this Chapter Accordingly the required communication capacity will be 3000 datagrams per minute for all vehicles The overall GPRS communication and data transfer among the System components will be ensured by the Bidder and it will be incorporated as a cost in the monthly fee for the eCloud hardware and software service The monthly fee shall also include the maintenance of the AVL and STS application software Communication r
104. n of unplanned equipment failures Setting the System for achieving maximum performance improvements Updating the installed software with patches and new releases Identification and assistance during troubleshooting related to the installed software patches and releases Troubleshooting issues related to interconnections with various software products and other devices Software migration to new active platform Updating the documentation while and or after completing the modifications The response time for regular maintenance must not exceed 8 hours from the receipt of the request sent by the Contracting Authority Within that timeframe the Bidder shall inform in writing the Contracting Authority concerning the activities that will be undertaken and the timeframe for complying with the request The part of the regular maintenance related to preventive maintenance will be carried out in accordance with a previously defined plan and programme proposed by the Bidder and adopted by the Contracting Authority In case the Bidder plans to derogate from the plan the Contracting Authority must be informed in writing thereof at least 24 hours before the planned activity is undertaken The Bidder shall be obliged to cover all expenses for the software upgrades during the Contract validity period Detailed procedures for the regular maintenance will be also enclosed Corrective Maintenance Corrective maintenance will entail remedia
105. n the future other transporters under the same criteria concerning the quality service and the same calculation principles Service Calculations The calculations concerning the service will be conducted for a specific time period usually at the end of the month and the calculation algorithm will be defined by the City of Skopje in cooperation with JSP SKOPJE and other transporters 53 Management The Vehicle Pool Management System must provide tools and functions which will assist the dispatchers in managing the regular traffic and in case of traffic disturbances accidents extra ordinary situations special events and similar Procedures for Extra ordinary Situations The driver should be able to communicate with the Dispatching Centre with predefined messages The Dispatching Centre OCC should be able to establish voice communication with the driver and depending on the circumstances inform and alert the Police Paramedic Services Fire Services the teams of internal and bus line control and similar for the purpose of addressing any undesirable extra ordinary situation The System should provide internal procedures for operator that should be observed in case of extra ordinary situations Notification of Passengers Notification of passengers is an important function of the AVL The notification of passengers will take place before and during the trips The passenger notifications should be precise so that the patients may become
106. ng authority may sign the PP Contract with the second ranked bidder under the same conditions and in the same deadline applicable for the first ranked bidder provided the first ranked bidder failed to comply the conditions and did not sign the PP Contract within the deadline referred to in the paragraph 1 of this point and the deadline for signing the Contract commences at the moment of submission of the written invitation to the second ranked bidder Duration of the Contract shall be 3 three years and 10 ten months as of the date of its entry into force 21 23 Application of the legislation Any issue not regulated in the tender documentation shall be subject to the Law on Public Procurements and the Law on Obligations 22 Ill Contract Model CONTRACT FOR THE PROCUREMENT AND IMPLEMENTATION OF THE AUTOMATIC VEHICLE LOCATION SYSTEM AND THE SMART TICKETING SYSTEM IN THE VEHICLES OF JSP SKOPJE Pursuant to Article of the Public Procurement Law The Official Gazette of the Republic of Macedonia No 136 2007 130 2008 97 2010 53 2011 and 185 201 1 The text of the Contract is not final and shall be finalized depending on the Economic Operator s Bid under the condition the so defined text is not deviating from the basic elements contained in the TenderD 23 Contracting parties 1 Public Transport Enterprise SKOPJE headquartered at Bul Aleksandar Makedonski br 10 Skopje represented by its Director Mi o Nikol
107. ng bus driver rosters Optimisation of vehicle utilisation Vehicle monitoring and management application for dispatchers Passenger notification in the vehicle at the bus stops via web application and via SMS service Database management entry updating archiving Smart Ticketing Sub system data collection and drafting reports Calculation of work performance per transporter Revenue settlement Administration of the overall system and data protection Application for remote setting of vehicle parameters and devices Web application various statistical overviews and reports 81 Application for the transporters The Bidder should provide the required licences for the operation of the listed application software The Bidder should provide software licences for the operating system Windows 7 and other packages Windows Office 2007 for all computers that will be installed at the premises of JSP and the City of Skopje for this Project In case of several transporters the Bidder should provide data separation as well as transporter level access and application level access Tickets The System will use contactless plastic smart tickets incl processor memory and antenna for communication with the reader POS tickets issued by the driver and a possibility to pay with a mobile phone by registering the payments in the vehicle validator Contactless Plastic Smart Tickets The tickets should b
108. ng timetables by the Traffic Department of JSP Skopje in cooperation of the Traffic Department of the City of Skopje The selected timetable should be transmitted wirelessly to all vehicles Such data transfer will occur when the timetables change If any of the vehicles have not updated their last timetable due to any reason such vehicles should be marked differently on the dispatcher s display By using this System large volume of input data would be received in the future thus facilitating the creation of timetables as well as optimising the number and operation of vehicles When modelling designing the timetables it is necessary to minimize the number of required vehicles and drivers in order to perform the transport service The application must enable creation of a graphic and numeric timetable taking into account previously acquired data on the busyness of the lines calculated using the completed validations on a specific line during a specific time of the day When the timetables are created corridors with several passing lines should be taken into consideration in order to avoid overlapping and simultaneous arrivals of several buses at the same bus stop Also the application should take into consideration the points where the lines cross each other in order to enable transfers of passengers from one to another line The traffic engineers will enter data on the number of vehicles vehicle operation mode three shifts two shifts split sh
109. nsortium the economic and financial capability shall be proven by taking into account all the resources of the Consortium members and the carrier need to fulfil minimum 50 of the required criteria 9 4 Technical or professional capability 9 4 1 In order to get qualified as capable for execution of the PPC from the point of view of technical and professional capability the bidder needs to submit e Reference list of contract s for implemented project with offered solution for minimum of 250 city line buses with an average minimum of 120 000 hundred and twenty transactions validation per day operational in the previous 3 years listing the amounts dates along with minimum of 1 one recommendation for successful implementation As a proof of aforementioned the bidder fills in the Form 3A enclosed to this Tender documentation signed and stamped by the bidders responsible person and submits certificate s issued by the Contracting authority where the system was implemented e Proof Statement of availability of properly qualified technical personnel required for mounting of the whole equipment and quality control that the bidder can use As a proof of available properly qualified technical personnel the bidder fills in the Form 4A enclosed to this Tender documentation signed and stamped by the bidder s responsible person e Report Statement on devices and technical equipment available to the bidder intended for the implemen
110. nstructed in the Instructions The Form for the Sub contractor shall be copied signed and stamped by the sub contractor The Form shall be copied in needed number of copies depending on the number of engaged sub contractors and shall be submitted for each one of them for signing and stamping by the bidder in the instructed manner The filled in signed and stamped Form shall be submitted by the bidder acting with sub contractor s 93 Form 1A Automatic vehicle location system and smart ticketing system BID FORM Bidder s memorandum Based upon Public Call for awarding the PPC for Automatic vehicle location system and smart ticketing system No 70 2012 from 09 01 2013 published by the Public Transport Company JSP Skopje with a registered head office on bul Aleksandar Makedonski No 10 Skopje and the tender documentation we collected we submit the following OFFER Part General information i 1 individual application WEEP OEA ERE HING MEGI 2 application with sub contractor s NUMBER OF OFFER 3 Group of bidders Consortium GENERAL INFORMATION ABOUT THE BIDDER NAME OF THE BIDDER authorized Consortium TAX NUMBER II NAME of the Consortium subcontractor il NAME of the Consortium subcontractor HEAD OFFICE UNIQUE REGISTRATION NUMBER OF THE CITIZEN TAX NUMBER In case of joint bid that is in case bidder engages sub contractor
111. nt 1 Smart ticket recharging device 50 units 2 Device for standalone issuing and recharging of smart tickets so called 3 units ticket vending machine 3 Three line information display 40 units Plastic card with 4 kB chip 200 000 units 80 Additional equipment provision in the guarantee period The bidder according to the specified Specification for devices and segments of the System is obliged to give guaranteed prices in Eur which will be valid for the entire duration of the guarantee period Additional equipment specification with guaranteed prices expressed in Euros DESCRIPTION OF THE EQUIPMENT Price in EUR Computer unit in the vehicle GPS device Fiscal printer Validator Device for smart tickets control Device for smart tickets recharging Digital camera Printer for smart tickets printing OPO ON LI Device for autonomous smart tickets issuing and recharging so called ticket vending machine with connection 10 Three rows informative display with connection 11 Plastic card with chip 4kb according to the technical documentation 12 Cabling of one bus Software The Bidder should provide the software necessary for functioning of the System The software should be capable of complying with the following requirements i e should include at least the following applications Drafting timetables Drafti
112. o be valid and the guarantee is valid for another 30 days after the Contract expires The guarantee should include a clause non revocable non conditional payable upon first call without a right to object with an option for partial realisation and renewable in the amount of 15 of the PPC value or EUR denars EUR denars If the Carrier of the Procurement fails to furnish the Guarantee within the deadline stipulated in paragraph 1 of this Article the PP Contract will be deemed as terminated due to non compliance by the Carrier of the Procurement and the Contracting Authority will invoke the Guarantee referred to in Article 31 of this Contract If the Carrier of the Procurement fails to furnish the Guarantee within the deadline stipulated in paragraph 1 of this Article the PP Contract will be deemed as terminated due to non compliance by the Carrier of the Procurement and the Contracting Authority will invoke the Guarantee referred to in Article 31 of this Contract Activation of the Guarantee for quality functioning of the System Article 34 In case the System is not functional between the final acceptance and the expiration date of the PP Contract or the shortcomings are not rectified within the deadlines set in Appendices 3 and 4 and Article 4 of this Contract or the obligations which are subject of this Contract and the Bid are not fulfilled the Contracting Authority will activate and collect in full the Guarantee 35 The Cont
113. of the Procurement the use of data necessary for the elaboration of the Main Project and the System software To appoint person s responsible for the hardware and software operation In an interval of every two months to consider the requests by the Carrier of the Procurement relating to the improvement of the System Article 23 In order to realise the PPC the Carrier of the Procurement undertakes To deliver the equipment in its original packaging suitable for transport of that type of equipment to the place of delivery and installation 31 32 The delivered equipment and containers shall have to include a certificate of origin and a producer s certificate vouching for the genuine product and timely and in writing to inform the Contracting Authority about the time of each delivery of the elements of the System To submit to the Contracting Authority the full technical documentation for the entire equipment delivered hardware and software with notarised product warranties and description of the entire system with a detailed description of each function and each sub system user manual and technical maintenance manual technical description and technical characteristics hardware handling measuring and maintenance methods hardware and software installation and configuration sketches and graphs etc To submit a detailed functional description of the hardware and software that shall be installed functional description of the S
114. of this contract and e The installation and commissioning of the System Article 7 of this contract or its final commitment Article 13 of this contract The Contracting Authority shall invoke and collect the Guarantee in full if the Carrier of the Procurement within the additionally allowed deadline and by fault of his own fails to install and commission the System that is its final commitment is not made Article 13 of this contract The Contracting Authority shall invoke and collect the Guarantee in full if the Carrier of the Procurement fails to provide the Guarantee for the quality functioning of the System within the deadline of Article 33 of this contract The Contracting Authority shall invoke and collect the Guarantee in full in all cases when this contract is deemed terminated by fault of the Carrier of the Procurement or when it becomes unilaterally terminated by the Carrier of the Procurement during the validity period of the Guarantee due to reasons that cannot be ascribed to the Contracting Authority Guarantee for quality functioning of the System Article 33 Within 7 days from the expiry of the performance guarantee for the System the Carrier of the Procurement shall be obliged to submit to the Contracting Authority an original bank guarantee for quality functioning of the System for a duration of 3 years and 10 months with an obligation to successively renew it within 15 days from the date the last guarantee ceased t
115. ollution as well as protecting the environment by replacing the paper tickets which usually end up on the streets or the city greenery with smart chip card tickets that will last for at least 10 years General Requirements In order to avoid additional investments the Bidder should offer an integrated solution for an automatic vehicle location system and a smart ticketing system with contactless cards Apart from the common hardware components which will be installed in the vehicles GPS device driver control unit and similar and the single two way data transfer system a common control centre is also required including hardware and software for storage and processing of the needed data Therefore we will consider it as a single System with two Sub systems The data generated by the System will be sensitive and must be protected from misuse The access to the data must be clearly delimited i e various user profiles should be defined Also the data should be stored on servers in secure premises with controlled access and clearly defined security protocols The System should use standardised components if possible hardware and software All communication interfaces to external systems should be standardised or open 43 All utilised components should be in compliance with the following conditions Electromagnetic Interference EMI and emissions should be in compliance with internationally recognised standards Electromagnetic Com
116. om the day of adoption of the Main Project together with its annexes by the Contracting Authority The installation shall be carried out through defined stages and dynamics as foreseen in the Dynamics Plan for the Equipment and Software Installation henceforward Dynamics Plan which represents an integral part of the Carrier of the Procurement s bid The Contracting Authority shall preserve the right to make amendments in the Dynamics Plan in agreement with the Carrier of the Procurement Article 6 The installation of the System shall have to be carried out in accordance with the Main Project and in accordance with the existing regulations standards and norms on quality stipulated in the technical specification and tender documentation The Carrier of the Procurement undertakes to apply the state of the art technology and technical amp technological solutions when incorporating the equipment in the System that shall improve its functionality by way of employing patented i e branded technology that the Carrier of the Procurement has available The Carrier of the Procurement undertakes to implement the full software that shall provide for the functioning of the System The Carrier of the Procurement undertakes in case minor amendments arise in the regulations throughout the duration of the PPC to make the necessary alterations in the software The Carrier of the Procurement shall make these alterations at his own expense In case the C
117. on 10 Three line information display and interconnection 11 Plastic chip card 4kB as per the Tender Documentation 12 Single bus cabling 111
118. ons of the work process Driver replacements Service Scope The AVL should enable monitoring of the scope and performance of performed services for all vehicles and bus lines individually as well as for the transporter as a whole For that purpose the following data should be monitored Performance of planned trips Registered departures at terminal and at certain main bus stops along the route Uncompleted planned trips Additional trips Reallocation of vehicles per bus line Distance passed null effective and total Time period of vehicle use and number of shifts per vehicle Number of vehicles active in traffic Number of transported passengers this data will be collected when the passengers use the ticket validating device Average delays at bus stops per vehicle or a group of vehicles in a specific period Other data requested by the Contracting Authority Service Quality The AVL System should enable service quality control that is a possibility for the Traffic Department of the City of Skopje to monitor the realisation of the planned timetables expressed in percentages The City of Skopje will establish certain criteria concerning the service quality to be provided by JSP SKOPJE Depending on the performance related to the set criteria the calculations concerning the performed services and the settlements between the City and JSP Skopje will be realised The System will enable to include i
119. ontracting Authority asks for significant alterations in the software such an alteration shall be regulated by way of an annex to this contract Article 7 The Carrier of the Procurement undertakes to install and commission the System the final commitment of the System within the deadline of days from the day of entry into force of this PPC 26 In case the Carrier of the Procurement fails to implement the System by fault of his own within the deadline of Paragraph 1 of this Article the Contracting Authority may allow for an additional deadline for the installation and commissioning of the System but not longer than 15 days In case the Carrier of the Procurement delays the installation and commissioning of the System the final commitment of the System by fault of his own the Contracting Authority shall charge a Contractual Penalty for each day of the delay In case the Carrier of the Procurement fails to install and commission the System within the additionally allowed deadline and or the final commitment is not carried out this contract shall be deemed terminated by fault of the Carrier of the Procurement and the Contracting Authority shall fully invoke the Guarantee of Article 31 of this contract System Installation Monitoring Commission Article 8 The Contracting Authority for the purpose of adoption of the Main Project and monitoring of the installation of the System shall establish a special System Installation Monitoring Commi
120. or 8 points as follows 16 3 4 6 1 number types of mobile telephones supporting mobile payment 4 point 16 3 4 6 2 duration of payment operations 2 points 16 3 4 6 3 transaction safety 1 point 16 3 4 6 4 simplicity of control procedure 1 point Total 100 points 16 2 The interpretation of criteria into points when selecting economically the most favourable offer the Contracting authority evaluates in accordance with the following methodology 16 3 1 Price 50 points the bid shall be evaluated in percents compared to the lowest offer bid and such bid shall be multiplied with the maximum number of points and the sum shall be divided with the subject bid price using the following formulae 18 lowest offered price x maximum number of points N mber Of POINS Sian senate cesarean eae ene oe ner bid price Cmin X S aaa 5 Cc interpretation of the symbols S awarded points C bid price Cmin lowest offered price X maximum number of points 16 3 2 Proof for the criterion No 3 2 shall be stamped copy of the Contact for each implemented solution respectively reference from the Contractor for successfully implemented contract Statement from the Contractor for the total number of system validation in 2011 and contact data of the Contractor During the evaluation upon a request from the Contracting authority the bidder shall organise onsite visit of one of the pointed locations where system has been imple
121. ordance with the Decision from the City of Skopje Council the funds have been transferred on special earmarked account of the Contracting Authority intended for procurement of the System referred to in the point 3 1 The special account No within Bank AD Skopje 5 3 3 The funds of the Contracting body shall not be used for payment of person and entities import of goods in cases when such payment or import is banned by a Decision from the UN Security Council in accordance with the Chapter 7 from the UN Charter 6 Amendments and derogations in the realisation of PPC Amendments and derogations in the terms conditions and realisation of PPC shall be permitted solely upon written consent from the Contracting authority and it will be subject to Contract Annex signed by the Contracting parties 7 Duration of the PPC Duration of the Contract shall be 3 years and 10 months three years and ten months commencing at the date of entry into force of this Contract Duration of the Contract may be prolonged upon manner terms and conditions set out in the Contract and in accordance with the Law on Public Procurement and Law on Obligations 8 Criteria on verifying the bidders capability In order to participate in the Contract awarding procedure that is in order for the offers to be evaluated the bidders need to be selected as qualified For the purpose of qualification the bidders will have to submit documentation to prove their
122. out with his her identification card thus putting the validator in regular operational mode It should be possible to transfer the data from the controlling device of the controller to the Control Centre and to draft daily and periodical reports Issuance of personalised tickets Personalised ticket will be issued at eight 8 specific points of sale These points of sale will be equipped with passenger photographing devices and smart ticket printers which will print the photograph on the smart card itself The personalised ticket will also store the personal data of the user name surname address privileges travelling zones and other benefits if any The process of issuing a personalised ticket must not last more than 5 minutes The point of sale and the Control Centre should have a permanent communication link Ticket recharging Tickets may be recharged in the following ways 1 At any of the fifty 50 points of sale with a recharging device as well as at the eight 8 personalisation points 2 Via so called ticket vending machines standalone assemblies installed at bus stops which autonomously issue blank smart tickets that may be recharged afterwards 3 By paying an invoice issued to enterprises for collective employee tickets 4 Recharging with a mobile phone 1 Ticket recharging devices should be located at the points of sale provided by JSP Skopje The recharging device may recharge non personalised smart tickets and ex
123. outes This part describes in details all communication routes and all functions that must be provided Communication between the Control Centre and the Driver The communication between the dispatcher in the Control Centre and the vehicle driver is hereby described From the Centre to the Driver Any exchange of messages between the dispatcher and the driver via wireless communication as well as all information intended for the driver and the passengers send by the dispatcher should be shown in the OCC stored and recorded in the operational log The dispatcher in the Control Centre may select the vehicles he she communicates with in several ways Sending a message to one vehicle selected from the route or by the vehicle code Sending a message to several unrelated vehicles selected from the route or by the vehicle codes Sending a message to all vehicles from one operational group and Sending a message to all vehicles all vehicles from all operational groups There must be a possibility to move vehicles from one group into another as well as create various vehicle groups Vehicle selection to which the dispatcher sends messages must be simple The dispatcher should be able to select some of the predefined messages or type the text he she wants to send to the driver At the same time as soon as the message is sent to the OCC the following data related to said message should be recorded in the operational log e g
124. ov henceforward Contracting Authroity on the one hand and 2 represented by henceforward Carrier of the Procurement on the other On 2013 concluded the following CONTRACT FOR THE PROCUREMENT AND IMPLEMENTATION OF THE AUTOMATIC VEHICLE LOCATION SYSTEM AND THE SMART TICKETING SYSTEM IN THE VEHICLES OF JSP SKOPJE Subject of the Contract Article 1 The Carrier of the Procurement for the procurement installation commissioning and maintenance of the automatic vehicle location system and the electronic intelligent smart ticketing system in 500 buses of the Contracting Authority henceforward the System and the provision of the functioning of the System until the end of this contract regulates the mutual rights and obligations of the Contracting Authority and the duration of this contract in accordance with the Public Advertisement No 70 2012 published on ESPP the Official Gazette of the Rep ublic of Macedonia No 05 of 9 January 2013 and with the Tender Documentation No 2013 and the accepted Bid No which are an integral part of this contract The System consists of two systems sub systems e system for automatic vehicle location regulation and control of the transport service and e the electronic intelligent ticketing system with the so called smart henceforward smart tickets Contract Duration Article 2 The duration of the public procurement contract henceforward PPC is 3 years and 10 months
125. ovisions in this Contract The penalty provisions may be applied only for the number of hours for which the limit was exceeded The Bidder shall be obliged to provide all necessary spare parts required for the maintenance of the user equipment subject of this procurement The Bidder must submit a detailed procedure for corrective maintenance as well as the organogram of his 24 7 support service department in charge of receiving notifications and rectifying faults For each established failure or defect of the System as defined in paragraphs 2 and 3 of this Article the Contracting Authority and the Bidder shall be obliged to draft and sign a Report which will clearly state the type of failure and the time needed to remedy the situation 87 88 V FORMS Form A Automatic vehicle location system and smart ticketing system FORM INSTRUCTION FOR PROVING CONDITIONS FULFILMENT No In the offer with the Form A we hereby enclose the following Form 1A Offer Form yes no Form B List of mandatory documentation the bidder submits for the sub contractor s filled in signed and stamped Form is submitted only by a bidder who applies with the sub contractor s for each sub contractor respectively yes no Form 2A All Consortium members submitting joint bid Form filled in with required data signed and stamped by all Consortium members is submitted in case of joint bid yes no
126. p or have registered too late It should be possible to monitor the following points related to the vehicle trip Vehicle sign in Departure from the garage Start from the terminal Sign in replace driver Register replace bus line All departures and arrivals at the terminals End ofthe trip including the last stop over at a terminal Leaving the garage Vehicle sign out Monitoring while replacing driver The AVL System should control all planned changes of the driver Sign ins and sign outs of the drivers are forwarded to the database in the Control Centre Timetable Monitoring The AVL System should follow all deviations from the planned timetables of all vehicles The time tolerance may be defined as a configurable parameter If the vehicle is moving at a velocity that will lead to deviate more that the time tolerance the application should inform the 48 dispatcher who should then undertake actions e g mark the vehicle in a different colour if it is late that is if it arrives earlier than envisaged Information related to the operational status The AVL System should enable displaying all relevant information to the dispatchers drivers and other competent personnel in an adequate manner Such information is Basic information related to the vehicle whether it is in use outside or in the garage Vehicle location at which bus line route location location outside the route Deviation f
127. patibility EMC and immunity should be in compliance with internationally recognised standards The human health safety should be in compliance with internationally recognised standards Operational temperature between 20 and 50 degrees Celsius Resistance to drops and vibrations applicable to the vibrating operational part of the buses The overall equipment should be in compliance with the standards for resistance to humidity dust and other environmental conditions Basic Requirements for the Automatic Vehicle Location Sub system Drafting timetables and bus driver rosters Vehicle management along the bus line network Increasing the service quality regularity reliability accuracy Increasing the efficiency of the public transport system Optimisation and integration of the bus line network Controlling the implementation of the planned timetable Controlling the drivers work speeding changing routes and similar Possibility for timely and effective response by the transport organiser in case of unforeseen traffic situations Increasing the safety level both for drivers and passengers Possibility for real assessment of the realisation percentage of the planned timetable by the city authorities in case of payment per kilometre Improving the information provided to passengers Basic Requirements for the Smart Ticketing Sub system with contactless cards 44 Revenue management Improving and developing th
128. per the requirements of the Enterprise Additionally the Supplier should provide support during the so called server to server communication with the other external systems described herein Smart Ticketing Sub system The interface of the Smart Ticketing Sub system is one of the most important interfaces At the same time the GPS data may be used for the zones in the zone tariff system Planning Systems Apart from the already mentioned sub systems there are other sub systems using data from the AVL System as follows Systems for statistical data processing Planning systems defining traffic models 56 Administrative systems Road Traffic Management The City of Skopje is currently conducting a procedure for implementing a Traffic Management and Control System TMCS In that sense that system should be able to interact with the AVL System in order to send data to the Traffic Management System concerning traffic jams at certain road sections so that the Centre may inform other traffic participants and if needed change the routes according to the plans for extra ordinary situations The Bidder of the AVL and Smart Ticketing System should enable communication with the TMS by providing access to all necessary protocols and other technical documentation and the interface between these two systems will be provided by the supplier of the TMS System Giving Way at Crossroads Within the TMS public transport vehicle will
129. percentage participation shall be fixed and unchangeable until the final implementation of the subject to the tender documentation 3 SYSTEM IMPLEMENTATION DEADLINE Required deadline Offered deadline Final deadline for the System implementation shall be 300 days as of the entry into force of the Contract days subject to the Public Call 4 Financial guarantee funds Original bid guarantee original or deposited funds in the amount of at least 2 of the total bid value which shall be non puttable unconditional payable on first call and without objection right with a validity date of minimum 194 days as of the date of bid opening Signed and stamped Model Contract 5 Way of payment The bidder shall agree for the Contracting authority to pay the Total amount for purchasing of the System to be paid on 3 three equal instalments The manner and deadline of the payment shall be defined in the Contract for the procurement in question 6 e Cloud fee The Bidder shall agree for the monthly servicing fee upon e Cloud principle in accordance with the requirements given in the Tender Documentation Technical specification to be 0 6 of the offered procurement price submitted as final offer 7 Additional equipment in the warranty period The bidder is bound to provide guaranteed prices expressed in Euros applicable throughout the whole warranty period as per the given specification of devices and System segm
130. plication signed Contract Model and Bid guarantee in sealed internal envelope which shall have the full name and address of the economic operator with a notification Offer written on the upper left angle of the envelope The technical documentation shall be submitted in another sealed inner envelope containing the name of the bidder with its full address and titled Technical documentation written in the upper left angle of the envelope Documents confirming bidder s capability shall be submitted in separate sealed inner envelope containing the name of the bidder and its full and correct address and notification Documents confirming capability in the upper left angle of the envelope The inner envelopes are submitted in sealed external envelope e addressed to the full and accurate address to the Contracting authority e containing the number of the Public call and e Do not open notice shall be written in the upper left corner preventing opening prior to set time and date for bid opening 14 Providing all envelopes are not sealed and marked as required the Contracting authority shall not be held responsible for any untimely or incomplete reception of the bids or for any premature bid opening 12 7 Single bid principle One bidder can apply with a single bid regardless applying individually or as a member in the group of bidders In contrary all bids with containing same bidder shall be rejected 12 8 Modifica
131. prove the economic and financial situation the bidder shall submit Balance Sheet and Income Sheet for the previous 3 three years 2009 2010 and 2011 that is for the period of operations provided it is shorter than three years 9 3 4 The economic and financial capability of the economic operator can be supported by another entity including the capability of the new group offer Consortium of bidders irrespective of the legal relations between the economic operator and the other entity and the operator shall have an obligation to submit the required documentation referred to in the point 9 of this tender documentation to that the other entity fulfils the conditions regarding Personal circumstances Economic and financial circumstances Technical or professional capability If the economic operator proves its economic and financial capability by referring to the support from another entity the operator shall have an obligation to prove this support by providing valid 10 evidence that the other entity shall make available the appropriate financial resources to the economic operator 9 3 5 The Balance Sheet and the Income Statement shall be issued by competent authorities in the country where the economic operator is registered In the Republic of Macedonia a competent authority to issue such confirmation is the Central Registry of the Republic of Macedonia 9 3 6 Providing the bidders submit an offer as a group of bidders Co
132. public procurement contracts and contracts for public private partnership imposed against him her That has a criminal sanction for performed criminal acts for legal entities or side sanction involving temporary or permanent ban for performing specific activity imposed against him her and That has a misdemeanour sanction involving prohibition to perform a profession activity or duty or prohibition to perform a specific activity imposed against him her 9 1 2 To prove his her personal circumstance the economic operator shall submit the following documents Statement of the economic operator that within the last five years he she has not had any legally effective judgment for participation in a criminal organization corruption fraud or money laundering pronounced against him her Confirmation that he she is not subject to a bankruptcy procedure opened by a competent authority Confirmation that he she is not subject to a liquidation procedure opened by a competent authority Confirmation of paid taxes contributions and other public dues issued by a competent authority in the country where the economic operator is registered Confirmation from the Registry of criminal sanction for not performed criminal acts for legal entities or side sanction involving prohibition to participate in public call proceedings public procurement contracts and contracts for public private partnership imposed against him her Confirmat
133. racting Authority will activate the Guarantee in full in all cases when this Contract is deemed terminated due to fault of the Carrier of the Procurement or is unilaterally terminated by the Carrier of the Procurement for the duration of the Guarantee due to reasons that may not be attributed to the Contracting Authority In case the Guarantee of Article 33 in this Contract is not activated it will be returned to the Carrier of the Procurement within 30 days from the expiration of the PP Contract Collection of guarantees and compensation claims Article 35 The Contracting Authority has the right to collect the Guarantees even when their amount exceeds the suffered damages as well as in cases when no damages have occurred If the damages suffered by the Contracting Authority are exceeding the Guarantee amounts it shall have the right to claim the difference up to the full amount of the claim compensation Contractual penalty Article 36 In case the deadlines stipulated in Article 4 of this Contract have been broken and due to reasons that may be attributed to the Carrier of the Procurement the Carrier of the Procurement shall be obliged to pay a fine to the Contracting Authority in the amount of 6 000 six thousand EUR expressed in equivalent denar value according to the middle exchange rate of NBRM on the day of payment for each extra day after the deadline upon the defined deadline schedules in the Schedule Plan and not more than 200 00
134. ransfer them to other persons without prior authorisation In the contrary case the Contracting Authority shall have the right to claim criminal liability from the Carrier of the Procurement and to claim compensation of the incurred damage under the law The obligations of Paragraph 1 of this Article shall remain valid even after the termination of the contract Article 21 The Carrier of the Procurement undertakes to implement all the measures necessary to prevent the loss of data from the System in whatsoever circumstances in case of software error communication line problems or electric power shortage in the data feeding transmission or updating processes etc In case of data loss that has not originated through a fault of the Contracting Authority s staff the responsibility for the data loss shall be borne by the Carrier of the Procurement who shall then have the obligation to compensate the damage and reconstruct the lost data at his own expense Obligations by the Contracting Authority and by the Carrier of the Procurement Article 22 Contracting Authority undertakes To commit the work premises and to provide the conditions for the hardware and software installation to a functioning level 0 1 and 2 of the System Within the internal safety regulations to enable to the Carrier of the Procurement unlimited access to premises and vehicles where the equipment of the System shall be installed To provide for the Carrier
135. ration of the AVL and STS System Network Equipment A gigabit network switch with at least 25 free expansion ports should be envisaged for interconnecting of the OCC independent network OCC Work Positions At least 14 work positions are planned in the OCC All work positions should be equipped with adequate computer workstation including at least a 21 monitor 3 work positions in the OCC occupied by dispatchers should be equipped with 2x TFT monitors each 21 and capability to operate 2 monitors concurrently Peripheral Components 74 The equipment should include all peripheral components required for the System to function such as local and network printers loudspeakers and similar Installation of one central screen composed of 4x 46 LCD screens should also be envisaged All these screens should operate independently and as one large screen It should be possible to transmit the image displayed at any workstation to one or to all of the 4 video screens on the wall as a single image Uninterrupted Power Supply UPS The System should have stable power supply In case of interruptions of the regular power supply UPS battery that allows 30 minutes of uninterrupted operation of the overall System should be provided A power generator which should be activated if the interruption to the power supply lasts longer than 30 minutes and which will provide full uninterrupted operation of the OCC Centre should also be provided Data
136. rom the timetable late within the tolerance level earlier than envisaged Information related to the driver basic data working hours sign in sign out Unforeseen events technical irregularities extra ordinary situation and similar e Information display methods in the Control Centre Vehicle Display The System enables monitoring of at least 1000 vehicles in real time within deteriorating the System functionality The dispatcher should have at his her disposal the following overviews Bus stops including their codes and abbreviations optionally represented in vertical or horizontal orientation Division of longer bus lines into two line diagrams Display of vehicle groups selected by the dispatcher on an electronic map including the vehicle icon and the garage number line and service next to it The mouse over action will present the active driver data registration number and similar There should be a zoom in zoom out option and option to drag the map over the screen In case the mouse is pointed over a specific bus stop its name should be shown and in case there is an information display the display information should also be shown It should be possible to add alternative routes Secondary routes on the display at proportional distances between the bus stops in case the vehicles must be re directed due to traffic obstacles Scale of time intervals between bus stops depending on the distance and the curr
137. ructions furnished by the Carrier of the Procurement the responsibility for the data loss shall be covered by the Carrier of the Procurement with an obligation to compensate the damages and reconstruct the lost data on its own expense Article 48 None of the contracting parties shall be entitled to assign this Contract or any of its rights and obligations to third parties without consent of the other contracting party Valid Law Article 49 This Contract and the relations between the Contracting Authority and the Carrier of the Procurement shall be conducted and considered in accordance with the laws and regulations in the Republic of Macedonia Applicable Laws Article 50 The provisions in the Public Procurement Law Contractual Law and other positive legislation in the Republic of Macedonia shall apply to all issues not regulated in this Contract Dispute resolution Article 51 The contracting parties are willing to negotiate in good will and resolve any disputes misunderstandings or requests arising from and or in relation to the Contract including without any limitations related to its existence validity or termination For the purpose of such negotiations the contracting parties will assign their representatives within 7 days fom the date when the other contracting party has received in writing the detailed notification for dispute In case both contracting parties fail to come to mutual agreement in relation to the dispute
138. s providing the members of the Biddee group that is sub contractor is bigger than 2 the first page of the offer shall be photocopied and enclosed to the Bid Form 95 Part Il Technical part 1 The following forms signed and stamped by the authorised person of the bidder shall be enclosed to the bid Euros Form 2A Statement from the Consortium members submitting joint bid Form 3A Reference Lists Form 4A Statement Form for bidder s sufficient personnel Form 5A Statement Form for bidder s sufficient technical personnel Form 6A Statement Form that bidder s Design project meets the technical specification with Table 6A Form 7A Statement Form that bidder s designated a work team Form 8A Statement Form that the bidder has not in the last 5 years subjected to legally effective judgment pronounced against him her for participation in a criminal organization corruption fraud or money laundering Form 9A List of confidential information Form 10A Statement form proving that the bidder accepts the conditions Form 11A Specification of additional equipment with guaranteed prices in Form B List of compulsory documentation for the sub contractor Documents proving bidders capability set out in the point 9 of the Tender documentation 96 e Document on registered activity e Statement of the economic operator that within the last five years he she has not had any l
139. s in the Passenger Notification System Notification before the Trip Notification before the trip begins when the passenger starts planning his her trip at home at the office or similar The information should be available outside the Public Transport System One of the media that may be used for providing information to the passengers concerning the planned trip is a web application developed by the Bidder Apart from the planned timetable the web site should have a trip planner as well as the estimated time of arrival at the requested bus stop of the respective bus line Also the AVL System should include an application for passenger notification via SMS messages The passenger sends an SMS message containing the bus stop code and the bus line number and receives SMS message containing the next 3 consecutive vehicle arrivals at the designated bus stop on the respective bus line This application should be customized with accessibility for disabled persons blind persons and they should receive the message as an audio recording Database The database described here pertains to the basic data required for drafting the reports Parts of the database clarifying certain segments of data such as bus line network list of bus line codes list of driver codes list of vehicle codes and similar will be entered in the so called data tables The data tables will be defined in accordance with the requirements and in agreement with the Contracting
140. s one validator per bus installed at the front door It is necessary to envisage a System upgrade in each bus with several validators maximum number of validator should equal to the number of bus doors In order to improve installation security and minimise maintenance expenses the overall terminal equipment comprising the Smart Ticketing System mobile should enable Remote software upgrades at any time of the day with minimal disruptions to the end users Remote diagnostics which should enable problem reporting and if possible remote troubleshooting using the Central Device Management System Vehicle Computer Unit VCU The vehicle VCU should provide Storage of all data received from the Control Centre and dispatchers such as planned 61 timetable including all amendments and updates bus line routes tariffs blacklists and similar Storage of data related to the ticketing system number of validated tickets blocked tickets irregular tickets and similar Utilisation of the ticketing application in the vehicle taking into consideration all parameters recorded in the validator and the smart ticket itself Storage of data in case of interrupted communication with the Centre Data transfer from to OCC from to autobase garage computers Report on mobile phone payments Printing of daily report on tickets sold via the POS device It should be possible to transfer a new pricelist from the OCC to all val
141. s regarding Personal circumstances Capability to perform a professional activity Technical or professional capability 2 7 The obligations of the sub contractor s shall be under solidar and unlimited responsibility of the legal entity selected as most favourable bidder Group of sub contractors Consortium 2 8 Group of bidders Consortium is also entitled to submit offer with no obligation to join in appropriate legal form 2 9 The Consortium should have an appointed member representative for communication with the Contracting authority and with the Consortium members and who shall have the authority to undertake all actions on the behalf and for the account of the Consortium during the procedure for awarding the Contract 2 10 In case of an offer submitted by a Consortium the offer should be accompanied by a written Letter of authorisation signed by all Consortium members authorising a member representative to submit offer and undertake all actions referred to in the sub point 2 9 on their behalf and account Form 2A from the Tender Documentation 2 11 In case when the Consortium is selected as the most favourable bidder the Public Call Contract shall be signed by all Consortium members individually or by an authorised Consortium member representative 2 12 All Consortium members shall be individually solidary and responsible without limitations in front of the Contracting party for the implementation of the Contract
142. ssibility for the misuse by the passenger 17 Public opening of the bids 17 1 Public opening of the bids shall be held on 07 03 2013 at 13 00 hours local time at the premises of the Contracting authority meeting room bul Aleksandar Makedonski No 10 Skopje 17 2 The bidder may have his her authorised representative at the public opening of the offers and the authorized representatives shall bring with them to the public opening an authorization signed by a responsible person which shall be given in writing to the Committee for Public Procurement hereinafter the Committee 17 3 The authorized representatives of the bidders can participate in the procedure of the public bid opening by providing their comments in the minutes of the bid opening 20 18 Confidential information 18 1 Contracting authority shall protect the information designated by the bidder as confidential especially in cases of business secrecy or royalty rights except in cases where the Contracting authority is duly bound to submit these information to the authorities initiating a complaint administrative dispute or similar For that purpose the bidder should submit a List of confidential information in the Form 9A enclosed to this tender documentation and it shall submit it along with his her offer 18 2 Providing the bidder does not submit the List of confidential information along with the offer the Contracting authority shall regard the subjecte
143. ssing Planning systems defining traffic models and tariffs Administrative systems Interconnection with transporter transporters A direct link between the transporter and its vehicles is necessary in order to provide data on the current sales tariff control and similar If several transporters join direct links for relevant data exchange will be established between the transporters Service interface It is of great importance to have a so called service interface for transfer i e exchange of information among the drivers the Dispatching Centre and the employees in charge of servicing in the shortest time possible The Bidder should provide the data in adequate format i e provide the communication protocols for all parts of the AVL and STS sub systems in order to facilitate the interconnection with other systems as required by the Contracting Authority New Technologies The STS should be flexible and should enable the Contracting Authority to expand the ticket assortment as well as upgrade the overall system with new more advanced technologies Possibility to use the smart tickets to pay for other services within the competencies of the City of Skopje parking renting a bike cinema zoo cableway amusement park site seeing tours and similar The System should support settings for various configurable tariff zones The system should support tariffs organised in concentric zones as well as distributed tariff zones i
144. ssion henceforward Monitoring Commission The Contracting Authority may instead of the Monitoring Commission entrust the activities of Paragraph 1 of this Article to another professional institution at his own expense The Commission of Paragraph 1 of this Article shall carry out the control of the compliance of The Main Project with the requirements of the technical specification stipulated in the tender documentation The installed system completion status with the Main Project and the requirements of the technical specification stipulated in the tender documentation The Monitoring Commission shall carry out the control and verification of the quality of the implementation of all types of activities and the application of regulations standards and technical norms during the installation of the full System and shall draw up a report on its own work that shall be submitted to the Contracting Authority The tasks and the subject of activities of the Monitoring Commission shall be more closely defined in the Commission Establishment Decision which shall have to comply in all aspects with this contract System Commitment Commission Article 9 The Contracting Authority in addition to the Monitoring Commission shall also establish the Commitment Commission that shall undertake the commitment of each completed stage completion status of the installation of the System provisional commissioning of the full System final commiss
145. stem to also use the Calypso type cards The contactless smart tickets will be used in 2 ways as follows Non personalised regular smart tickets and Personalised smart tickets personal tickets with picture and identification data Non personalised regular Smart Tickets These types of tickets are so called e wallets and their function is similar to bank debit cards with a chip The memory of the ticket itself records the amount date of last recharge and date of last validation This ticket may be used until it has sufficient funds to pay for the trip and may be used not only by the person who purchased it but also by the members of his her family and friends The tickets must be validated by the vehicle validator The tickets will not be time limited and may be recharged indefinite number of times as per the manufacturer s recommendation The recharging will be organised in at least 50 points of sale in the City and the surrounding municipalities as determined upon the request of the Contracting Authority If the passenger requests so the non personalised smart tickets may be registered to only one user adding the standard identification data excluding the picture The registration will be performed at specific points of sale Tickets registered in such a way will have adequate protection in case of loss or theft and will be rendered invalid and blacklisted upon reporting of being lost or stolen During the ticket validation
146. stimated time of arrival at the bus stop in minutes The System should allow direct presentation of any text message when needed sent by the Control Centre Management of Displayed Information 54 The Passenger Notification System should have two levels of control The first level is automatic control AVL will estimate the current position of a specific vehicle and by using an adequate algorithm enable displaying the time of arrival at the next bus stop The algorithm should enable accuracy of the estimated time of arrival within 1 minute range In case of route delays due to unforeseen situations the display should show a text message indicating the route delay The second level will be direct control by the Control Centre The workstation and the operator in charge of the information display will be able to manually type a text on each display or group of displays in case of any deviation from the timetable for that corridor and redirection to a different route The messages may be predefined or free text In case any part of this System is out of order the displays will show no data on the vehicles in order to avoid confusion among the passengers by showing inaccurate data it will be possible to display the date time temperature and eventually a message that the system is temporarily inactive One operator in the Control Centre will be continuously responsible for monitoring the status responding to alarms and rectifying the fault
147. t in question 4 4 2 Fee for e Cloud The Bidder shall agree for the monthly servicing fee upon e Cloud principle in accordance with the requirements given in the Tender Documentation Technical specification to be 0 6 of the offered procurement price submitted as final offer 5 Manner of implementation of the Contract for Public Procurement PPC 5 1 The bidder is bound to realize the PPC in the following manner e develop Main project and in case of deviation from the implemented situation from the Main project to develop the Project for the implemented situation deliver the equipment and materials needed for mounting the System mount the System maintain the System in the duration of the Contract train part of the employees of the Contracting Authority as per the tender documentation e perform all other obligations set out in the Tender Documentation and in the Contract 5 2 Deadline for submission and mounting of the System training of the personnel and one month probation of the system shall be 300 three hundred days from the date of entry into force of this Contract 5 3 Funding sources 5 3 1 Contracting Authority intended to finance the Contract for purchasing the equipment in question with the funds granted by the City of Skopje Budget 2013 15 capital subsidies for Public Enterprises as per the Decision from the Council of City of Skopje The funds are limited to the amount defined in the Decision 5 3 2 In acc
148. tation of this Contract and measures used by the candidate to provide high quality delivery and mounting of the System As a proof of available technical capacity and measures necessary for provide high quality delivery and mounting of the System the bidder fills in the Form 5A enclosed to this Tender documentation signed and stamped by the bidder s responsible person 9 4 2 The capability of the economic operator can be supported by another entity including the capability of the members of given group offer Consortium of bidders irrespective of the legal relations between the economic operator and the other entity the operator shall have an obligation to prove this support by providing documents referred to in the point 9 of this Tender documentation proving that the other entity meets the conditions regarding Personal circumstances Capability to perform professional activity and Technical or professional capability 9 4 3 Providing the Contracting authority suspects the documents for determining the capability of the bidder it holds the right to require information directly from the competent bodies issuing the documents to determine the bidders s capability 11 10 Clarification interpreting the tender documentation 10 1 The interested bidders who collected the tender documentation may require clarifications thereof or point out to certain tortuousness or omissions in the documentation exclusively in writing in 6 d
149. tend the validity of personalised tickets The recharging device should have a permanent communication link to the Control Centre and each transaction will be recorded in the Centre 2 Purchasing and recharging of smart tickets may be done via so called ticket vending machines standalone assemblies installed at bus stops which autonomously issue blank smart tickets that may be recharged afterwards These devices may use coins banknotes as well as credit and debit cards The devices will be equipped with buttons or a touch screen enabling interactive communication for purchasing blank smart tickets that may be charged afterwards If one already has a smart ticket it may be recharged Same as the other recharging devices these units should have a permanent link to the Control Centre and should exchange data on the recharged smart tickets 3 All enterprises that are clients of the Contracting Authority may make payments for the tickets of all or part of their employees When the invoice is paid credits will be transferred to individual smart tickets i e their validity will be extended 4 The System should enable recharging of smart tickets with a mobile phone 63 Administrative System Call Centre Tools and Support The offered system should enable full set of functionalities and real time information so that the system operator may establish maintain and manage a Contact Centre for user support Functional Level 2 The purpose of
150. terruptions with the Centre or during power supply failures Use the vehicle power supply with adequate protection from voltage surges and other voltage fluctuations Validator The validator must be compliant with the following technical and operational properties Ticket reading should not last more than 1 seconds The reading area should be limited to the immediate surroundings of the validator that is the distance between the validator and the ticket should be less than 10 cm If a single ticket is unwantedly brought close to the validator twice in consecutive order it will not be validated again since at least 1 minute should pass before another validation is permitted with the same ticket unless the ticket is used to pay for several persons and in such case the driver should take action from his her control panel The communication between the ticket and validator is conducted using radio frequency RF technology with well protected and encoded transmission This RF technology must harmless to the human health The Validator shall use the power supply of the vehicle and will be protected from voltage fluctuations by special filters The validator must not be affected by the surrounding conditions for instance humidity vibrations static electricity heat dust corrosion shocks and similar The validator must be operational under all of those conditions The validator screen should be large enough for d
151. terval during regular operation must not be longer than 30 seconds The data which is regularly transmitted during such communication will be as follows Vehicle number 12 Bus line number and direction Current vehicle position e Apart from sending data from the vehicle to the OCC if needed data may be sent from the OCC to the vehicle in case of tariff change upload of a new blacklist and similar Communication Interruption Possible causes for interrupting the communication while data is being exchanged between the OCC and the vehicle are the following The vehicle is in a dead zone in a tunnel under an overpass outside the line of sight of the satellite The vehicle computer is non operational The data transmission equipment is non operational Data Centre failure Interrupted data transfer central defect at the service provider or failure of the data transmission channel If the communication equipment in the vehicle is non operational no information may be exchanged The vehicles which are currently unreachable should be displayed in the Dispatching Centre at their last Known position from where signal was received and marked in a different colour including a note indicating interrupted communication Also the driver s VCU should display a message indicating interrupted communication with the Centre Devices in the vehicle which have lost communication with the OCC should retry to estab
152. the regulation in country where registered issued by the authorised body or that it belongs to proper professional association or organisation registered in the appropriate Registry or any other proof in accordance with the registration of the country where registered yes no 10 Form 8A Statement that the bidder has not in the past 5 years been subjected to legally effective judgment pronounced against him her for participation in a criminal organization corruption fraud or money laundering a providing the bidder has a registered head office in the Republic of Macedonia it shall submit Confirmations that there is no legally effective judgment imposing a misdemeanour criminal sanction involving prohibition to perform a profession activity or duty or prohibition to perform a specific activity imposed against him her 89 yes yes no no Confirmation from the Registry of criminal sanction for not performed criminal acts es no for legal entities or side sanction involving prohibition to participate in public call i proceedings public procurement contracts and contracts for public private partnership imposed against him her Confirmations that he she is not subject to a liquidation bankruptcy procedure opened by a competent authority 6 providing the bidder does not registered head office in the Republic of Macedonia it shall submit a Confirmation by the authori
153. the validator should write the data concerning the ticket serial number the ticket type date and time of validation bus garage number the line and bus stop where the validation occurred and the charged amount Personalised Smart Tickets Personalised smart tickets will be pre paid periodical tickets containing the data of the ticket owner type of benefits and his her picture This ticket will not be transferable to other users Personalised tickets will be used by the following passenger categories 59 Elementary School students High School students University Students Unemployed or social cases Disabled persons Senior citizens Collective employee tickets Other subsidised users The tickets may be limited to a certain validity period annually quarterly monthly semi monthly and may be restricted to a certain zone These tickets will allow indefinite number of trips in the designated zone These tickets will be issued at special points of sale equipped with smart card photographing and printing devices The passengers will be able to use these tickets until they are valid i e until the expiration of the period for which they were issued Afterwards they may be recharged and reused It should be possible to recharge these tickets by paying an invoice issued to an enterprise that purchased collective tickets It should be possible to limit the time period when these tickets are valid for instance th
154. tical data on sold tickets per points of sale and reporting Establishing the required databases on users trip and transfer matrices trip requests white blacklists passenger flow average trip time average intervals passenger modifications and similar Revenue distribution procedures Preparation of data for long term planning tariff system and ticketing system price policy and policy on subsidising passengers and transporters 64 e The overall server infrastructure hardware and system software needed for uninterrupted high performance operation of both functional levels 2 and 3 should be the ownership of the Bidder hosted in a Data Centre compliant with and incorporating the international standards on information security observing the permitted noise levels and other emissions located in the R of Macedonia Minimum requirements of the Data Centre Data Centre Performance The Data Centre should have raised anti static floors and should guarantee seismic stability All cables power supply networking copper and fibre optics should be located in separate channel under the raised floors i e the principles of structured cabling should be complied with Physical Security The access to the data centre should be controlled via adequate access control system The access control system should enable access with an encoded personal card with a magnetic strip Video surveillance throughout the whole Data Centre
155. ting Plan for the System that has to correspond to the requirement by the Contracting Authority stipulated in the technical specification and the tender documentation ANNEX 3 Regular Maintenance Plan and Procedure for the System that has to correspond to the requirement by the Contracting Authority stipulated in the technical specification and the tender documentation ANNEX 4 Emergency Maintenance Plan and Procedure for the System that has to correspond to the requirement by the Contracting Authority stipulated in the technical specification and the tender documentation The Carrier of the Procurement undertakes to cover into the Main Project a detailed technical elaboration of the two sub systems within the System the smart ticketing sub system and the public transport vehicle management sub system according to the specified equipment and the elaboration shall also have to include the necessary elements for the incorporation of the equipment The Main Project must in all aspect correspond to the requirements of the technical specification stipulated in the tender documentation whereas the basis for its elaboration is the preliminary design annexed to the Carrier of the Procurement s bid In case the Carrier of the Procurement delays the submission of the Main Project by fault of his own the Contracting Authority shall charge him the Contractual Penalty Installation of the System Article 5 The installation of the System starts fr
156. tion replacement or withdrawal of a bid The bidders who have collected a tender documentation may modify replace or withdraw their bids after bid submission before the final deadline for bid submission The bidders may not modify replace or withdraw their bids after the final deadline for bid submission The modifications replacements and withdrawals of the bids submitted to the Contracting Authority prior to the deadline for bid submission should be prepared enveloped marked and submitted as per the instructions for bit application and the front side of the envelope containing the modification replacement withdrawal shall be labelled with modification replacement or withdrawal respectively 13 Bid submission 13 1 Bids may be submitted only by bidders who have collected stamped copy of the Tender documentation from the Contracting authority 13 2 Deadline for bid submission is 07 03 2013 at 13 00 local time 13 3 The bids shall be submitted on the following address bul Aleksandar Makedonski No 10 Skopje R Macedonia 13 4 The bidders can submit their bids via regular mail or personally in the Archives of the Contracting Authority 13 5 The bidders may modify replace or withdraw their bids in writing before the final deadline for bid submission in an envelope containing label designating modification replacement or withdrawal respectively in the Archives of the Contacting Authority
157. tion of critical problems related to the functioning of the System The Bidder should be able to receive fault reports concerning the functioning of the System by phone or via e mail 24 hours a day 7 days a week In case of partial of full failure of the System the Contracting Authority will notify the Bidder via e mail of the failure within 4 hours of its occurrence and the Bidder shall be obliged to respond within 8 hours from the receipt of the notification When the work order or the Minutes are signed by the authorised person of the Contracting Authority it will be deemed that the corrective action has been completed Taking into account that the system administration should be a service provided by the Bidder for a monthly fee eCloud fee besides his Bid the Bidder should submit a template service level agreement where the annual service availability should be at least 99 97 The Bidder shall be obliged to rectify all faults that is to provide functioning of the System at functional level 0 and functional level 1 within 24 hours from the receipt of fault notification The Bidder may not exceed the response times for rectifying system faults at functional level 0 and functional level 1 for more than 72 hours calculated in aggregate throughout the calendar year In case the number of permitted hours within the meaning of paragraphs 2 and 3 of this Article is exceeded the Contracting Authority shall have the right to apply the penalty pr
158. tions and are applied only here Subject and Responsible Persons Contracting Authority JSP Skopje Bidder Any economic operator or consortium of operators applying as partners in the realisation of this Project Administrator Person administering the System Main Dispatcher Person that performs global traffic monitoring and supervises the work of other dispatchers Dispatcher Person in charge of following certain number of vehicles lines Operator Person who works in the Operational Control Centre Forwarder Person working in the Garage on sending and receiving vehicles Transporter Legal or natural person in charge of the transportation Driver Person qualified to drive a vehicle in the inner and outer city transportation of 45 passengers Servicer Person who installs and maintains devices Passenger Any person using the public transport for passengers Vehicles Vehicle Transport vehicle used in the public transport of passengers in the City of Skopje Group of vehicles Part of the vehicle pool defined by a common property e g all vehicles active vehicles backup vehicles vehicle used on the same bus line service vehicles vehicles operating in three shifts and similar Other Terms Terminal Location where the bus line begins or ends Bus stop Location where the vehicle stops to board and disembark passengers Bus line Planned route
159. tre will not experience any interruption in their power supply nor in their operation e Note The Contracting Authority retains the right to visit and conduct detailed technical inspection of the Bidder s Data Centre during the stage of the technical bid evaluation The solution proposed by the Bidder should be based on server based platform and enterprise level storage connected to adequate switches The servers should be directly connected to the network infrastructure at adequate network speed The architecture of the hardware and network solution should be described in details in the Preliminary Design The data from the smart ticketing system is very sensitive The following should be provided in order to protect it Limit the access in the premises of the Bidder s Data Centre 65 Set access restrictions by establishing various access levels i e users with different privileges The solution should provide high availability of the platform independent of hardware failures scalability and easy modification of server resources disk capacity processing capacity memory in order to improve the performances in case the application need to be expanded with new modules Platform based on renowned brands Possibility for monitoring and reporting in case of performance degradation or services interruption All security upgrades of the manufacturer implemented and independent secure service operation Integrated backup system
160. try of the Republic of Macedonia as a proof that the legal entity is registered or in case when the bidder is foreign legal entity proof that the entity is a member of proper professional association in accordance with the regulation in country where registered issued by the authorised body or that it belongs to proper professional association or organisation registered in the appropriate Registry or any other proof in accordance with the registration of the country where registered 9 3 Economic and financial circumstance 9 3 1 In order to be qualify as capable to perform the Public Procurement Contract at hand from an economic and financial status point of view the economic operator needs to prove fulfilment of at least that in the past 3 three years 2009 2010 and 2011 the entity did not report losses in its operations and gains total income of at least 30 000 000 00 thirty million Euros and minimum profit of 3 000 000 00 three million Euros The bids not complying the conditions referred to in the paragraph 1 of this sub item shall be deemed unacceptable and shall not be evaluated 9 3 2 Providing the operator performs the activity less than 3 years the minimum condition for proving the economic and financial condition shall be not reported losses in its operations and a total income of at least 10 000 000 00 ten million Euros and minimum profit of 1 000 000 00 one million Euros in the operating period 9 3 3 In order to
161. ts of the system manner of data protection and access limitation etc For such purpose the bidder should allow access to the Committee to their Data centre to be presented with the given details of the presentation For the criterion 3 4 4 the possibility for monitoring of average number of passengers shall be evaluated along with the workload of the bus stands based upon passenger validation data on each bus stand This application should provide real time graphical and numerical indicators For the criterion No 3 4 5 the bidder shall submit proof in a form of signed separate copy of the Contract for each implemented solution statement from the Contractor then the project was satisfactory implemented and functional with Calypso and Mifare cards along with the contact data of the Contractor For the criterion 3 4 6 1 types of mobile phones which can be used for payment shall be evaluated The bidder should submit statement about types of mobile phones which can be used for payment and demonstrate the payment For the criterion 4 6 2 the duration of the payment operation via mobile phones shall be evaluated including the preparation time for the payment to the payment detection by the validator For the criterion 3 4 6 3 transaction safety of the mobile payment shall be evaluated For the criterion 3 4 6 4 the simplicity of the control procedure for mobile phone payment shall be evaluated in terms of duration of the control and eventual po
162. tting the Bid we fully accept the conditions of the Public call for awarding a PP Contract no 70 2012 for installation of Automatic Vehicle Location System and Smart Ticketing System published on the ESPP and in Official Gazette of the RM no ___ 2013 the Invitation to Submit a Bid and all conditions stated in the Tender Documentation in accordance with which we submit our Bid We give our consent that those conditions represent an integral part of the PP Contract Place and Date Bidder name Responsible person Signature and stamp In case of joint bid submission all members of the consortium shall sign and stamp their own copies of the Form enclosed to the joint bid 110 Form 11A Automatic Vehicle Location System and Smart Ticketing System SPECIFICATION FOR PROCUREMENT OF ADDITIONAL EQUIPMENT WITH THE WARRANTY PERIOD The Bidder is obliged to provide guaranteed prices for the below stated Specification of devices and system segments in EUR which will be valid during the whole warranty period Specification of additional equipment with guaranteed prices in EUR EQUIPMENT DESCRIPTION Price in EUR 1 Vehicle computer unit 2 GPS device 3 POS printer 4 Validator 5 Device for controlling smart tickets 6 Device for recharging smart tickets 7 Digital camera 8 Smart card printer 9 Stand alone ticket vending machine and interconnecti
163. ually terminate it Force Majeure shall mean events outside the control of the contracting parties that may not be opposed to or influenced in any way thus making the implementation of this Contract impossible Accidental deterioration or destruction Article 43 For the duration of the PP Contract and until the completion of the contractual obligations the risk of deterioration or damages to the equipment shall be at the expense of the Carrier of the Procurement The Contracting Authority shall be obliged to undertake all measures in order to protect the equipment in the operating control centre against accidental deterioration and damages In the event mentioned in paragraph 1 of this Article the Carrier of the Procurement shall have no right to compensation claim for suffered damages Extension of the PPC Article 44 The period for which this Contract is signed may be extended with an Annex in special cases as follows If the System functioning has been interrupted or delayed due to objective reasons which may not have been envisaged during the preparation of the Main Project for which an expert opinion is given by a Commission appointed by the Contracting Authority Inthe event of Force Majeure If the functioning of the System becomes interrupted or delayed due to administrative obstacles administrative measures decisions of state bodies regulations or similar for which the Carrier of the Procurement is not responsible
164. uated along with the possibility to minimise the needed vehicles and personnel to satisfy the set out transport services possibility to develop graphical and numerical timetable taking into account prevously collected data on the line workload possibility for prompt development of alternative timetables form of output reports possibility to harmonise the timetables and avoiding large descrepances in the time intervals between busses and other functionalities of the aplication 19 For the criteria 3 4 2 possibility to monitor vehicles in real time on vector and raster maps shall be evaluated possibility of prompt grouping and monitoring the vehicles in accordance with different criteria allocation to auto base line carrier corridor driver s organisational unit visual clearance and legibility of offered maps and diagrams possibility of alternative routes communication between Dispatch centre and the vehicles and group of vehicles generating proposal for correction of current irregularities when implementing the planned timetable possibility to generate activity report for each dispatcher possibility to reproduce the on going of the timetable in another prior time interval along with other application functionality For the criteria 3 4 3 the technical solution for the Data centre shall be evaluated along with the server infrastructure architecture of the network solution devices and manner of communication between individual par
165. ub point 9 1 2 shall be issued by the competent authority in the country where the economic operator is registered In the Republic of Macedonia the competent authority to issue such confirmation shall be the Central Registry of the Republic of Macedonia 9 1 7 The documents stipulated in sub item 9 1 2 may not be older than 6 six months counted backwards from the final deadline for submission of the bids The Committee shall accept document to prove the personal circumstance issued on the day of public opening of the bids but not later than the day of adopting the Decision for selection of the most favourable bidder 9 1 8 Providing the country of registration of the economic operator does not issue the documents referred to in the sub points 9 1 2 or in cases they do not cover the aforementioned cases the economic operator may submit a statement notarised with the authorised body 9 2 Capability to perform a professional activity 9 2 1 To prove the capability to perform a professional activity the economic operator will have to submit a document for a registered activity as a proof that the operator is registered as a natural person or a legal entity to perform an activity related to the public procurement contract or proof of membership in an appropriate professional association in accordance with the regulations of the country where the operator is registered For the domestic bidders this shall be DRD Form issued by the Central Regis
166. unctioning of the System hosted at the Data Centre that meets and incorporates the international standards of information technology safety observing thereby the rules for noise and other emission radiation limits located in the Republic of Macedonia To provide the data transfer including GPRS communication between the parts of the System whereby the information from the vehicles to the Centre shall be transferred every 10 seconds To maintain the functioning of the System in the course of the duration of the PPC To carry out all other obligations stipulated in the tender documentation and in this contract The provision of a sale point both for personalised tickets and for the recharging of tickets shall mean the provision of the equipment hardware and software and the necessary linking In one word the Carrier of the Procurement shall have to provide for a full functionality of the sale point Elaboration of the Main Project Article 4 The Carrier of the Procurement undertakes within 30 days from the day of entry into force of this PPC to submit to the Contracting Authority the Main Project for the System Along with the Main Project for the System the Carrier of the Procurement shall also submit 23 ANNEX 1 Training Plan for Users of the System that has to correspond to the requirement by the Contracting Authority stipulated in the technical specification and the tender documentation ANNEX 2 Inspection and Tes
167. ystem and its elements To submit the accompanying documentation and literature referring to the technical characteristics quality and the technical documentation The documentation referred to herein may be in the English language in a paper or electronic form under the condition accurate translation into Macedonian language is provided for the adequate parts The Contracting Authority shall preserve the right for a part of the documentation submitted in English to allow to the Carrier of the Procurement a deadline for the submission of translation of that part of the documentation To designate a work team headed by a manager who shall be responsible for the implementation and to notify the Contracting Authority thereof in writing To install the equipment and to integrate it in the information system of the Contracting Authority to test it and commission it according to the Inspection and Testing Plan Annex 2 of Article 4 of this contract In case there are deviations from the completion status of the Main Project not later than one month from the day of the final commitment of the System by the Contracting Authority s Commission to submit to the Contracting Authority a Project in both paper and electronic form that shall include the real distribution of the equipment and its connection points and also the software configuration The Completion Status Project must contain a detailed specification of all the hardware elements and devices
168. zed body in the his her country compulsory translated into Macedonian language by an authorized court translator yes no The given evidences shall not be older than 6 six months calculated backwards as of the deadline for submission of offers In case of submission of joint bid the required evidences shall be submit for each Consortium member Confirmation of paid taxes contributions and other public duties yes no a provided the bidder has a registered headoffice in the territory of Republic of Macedonia the competent authority to issue such certificates shall be the Public yes no Revenue Office 11 b provided the bidder does not have a registered seat in the territory of Republic of yes no Macedonia he she shall submit a Certificate from the competent authority in the country of registration accompanied by a compulsory translation into Macedonian language stamped by the authorized translator The given evidences shall not be older than 6 six months calculated backwards as of the deadline for submission of offers yes no In case of submission of joint bid the required evidences shall be submit for each Consortium member Balance Sheet and Income Sheet for the past 3 three years 2009 2010 and 2011 the entity did not report losses in its operations and gains total income of at least 30 000 000 00 thirty million Euros and minimum profit of 3 000 000 00 three million Euros issued by the competent authority in the country where the b

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