Tool: User Manual Version 2.2.40
Contents
1. i G 2 1 1 Holistic Audits 0900000009909909090900090009909090000000909090000000099090000000090990000000009090000000009090090000090900900000000009000000009000900000090009080000000000090000000900090900000000090900000000000900000000900090900000000009009000000090090900000009090909090000009999 The allocation line for indicators The step Indicators provides an indicator allocation line for orientation and navigation It shows which indicator is displayed below in the data input screen as well as to which dimension theme and sub theme it belongs to The squares symbolize indicators White squares with coloured border are indicators which are selected as relevant white squares with black border are additional indicators grey squares are indicators which are deselected The first layer of lines around the squares connect indicators of one sub theme with each other The second layer of lines groups the themes of a dimension The index number of the current indicator is shown in its square plus sign highlights the current indicator in case it is an additional indicator Above the allocation line the according dimension theme and sub theme are displayed 6 SAFA TOOL A Ea Kig es E E SHA Et USER MANUAL VERSION 2 2 40 Figure 2 Allocation line example for the indicator E 5 3 4 Food Loss and Waste Reduction AAA EA ARRE AAA AREA RRA AREA AAA ERRE AAA AREA eee sono AAA E ENVIRONMENTAL INTEGRI2. Py E USER MANUAL VERSION 2 2 40 USER GROUPS Enterprise assessors When an enterprise whether a small scale producer or a large company desires to undertake a SAFA it must ensure that the entrusted assessor has access to the necessary information resources The enterprise has to ensure that the assessor receives all the information needed to do the mapping contextualization and data gathering for the indicators Independent assessors Enterprises might choose to hire a third party assessor in order to benefit from expert knowledge for the assessment and or claim reliability of the assessment i e no self interest As any external person needs first to get familiar with the structure of the enterprise in order to be able to do the mapping correctly the assessor might need to visit the premises of the assessed entity 2 SAFA TOOL T a ga et t E LEM SHA SPC or USER MANUAL VERSION 2 2 40 DOWNLOAD AND START OF SOFTWARE The SAFA Tool is free of charge and can be downloaded as a ZIP file at the FAO website www fao org nr sustainability sustainability assessments safa Technical requirements In order to run the software the following minimum technical requirements are needed for an optimal execution of the SAFA Tool OPERATING SYSTEM Windows XP Service Pack 3 Windows Vista Windows Windows 8 Mac OS X 10 7 and higher MINIMUM SCREEN RESOLUTION For saving files from
3. To compare up to three polygons based on the same contextualization e g production processing and retailing phases of the same supply chain click on the according button in the Comparison area to load the XML file of the assessment that you want to add An extra line appears in the polygon To add a third line click on the second eLoad XML File button and load the second XML file Refer to the legend to differentiate the lines Please note that you should not compare the resulting polygons of SAFA assessments that are based on different contextualizations Through the contextualization the baseline SAFA TOOL 19 USER MANUAL VERSION 2 2 40 for comparison gets lost This also applies to future versions of the SAFA tool XML files of future versions might not be compatible with the XML files of the SAFA tool version 2 2 40 To remove a SAFA result from the polygon click on the Remove button Usage of results for communication Please refer to the SAFA Guidelines version 3 0 to read more on the communication principle or open the info box provided in the intro text of the step Reporting 20 SAFA TOOL SAFA GUIDELINES SUSTAINABILITY ASSESSMENT OF FOOD AND AGRICULTURE SYSTEMS FAO September 2014 SSB AO C omar Ss tmt t e ty SOARES AO OA pas AAA t met oe en a a a A 7 Sac 0 e exi fes ES em CUN 05 50 ONE C Ti IU G K A t m Ceee ES me
4. e nas C mem V de Crest Gran suce amsncen A bw pt A emm cn a eee ah FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS FAO Viale delle Terme di Caracalla 00153 Rome Italy 41 13E
5. in the upper left corner at any page A dialogue will appear displaying your private folder Navigate to the XML data file that you want to load and mark it Click Open The tool will reload the welcome page of the SAFA Tool How to save XML data files In the upper left corner two options are displayed to save the XML data files of a SAFA 1 Save As Save As or minimized opens a dialogue for giving a name to the file and choosing the desired folder for saving the file 2 Quick Save Quick Save or minimized lt saves the status quo automatically in the SAFA Tool application folder default SAFAtool The file is named safa_self_assessment_YYYY MM DD_quicksave for example safa_self_assessment_2013 12 03_quicksave Y Y Y Y MM DD stands for the current year month and day The quick save will always overwrite any quicksave file of the same day if not renamed 4 SAFA TOOL USER MANUAL VERSION 2 2 40 STRUCTURE OF THE SAFA TOOL Main navigation Welcome Mapping Contextualization indicators Reporting The main navigation follows the four implementation steps of a SAFA The Welcome screen is followed by Mapping Contextualization Indicators and Reporting These navigation steps are always shown in the upper part of the screen They will be minimized when scrolling down a page The same applies to Load Save as Quick save Manual and Glossary The tool is
6. lt click gt Goal In SAFA accountability is disclosure of credible information about strategy goals performance to those who base their actions and decisions on this information In SAFA the sub themes covered include Holistic Audits Responsibility and Transparency G 2 1 Holistic Audits a Objective click All areas of sustainability in the SAFA dimensions that pertain to the enterprise are monitored internally in an appropriate manner and wherever possible are reviewed according to recognized sustainability reporting systems p G 2 1 1 Holistic Audits click Does the enterprise use an internationally recognized framework for sustainability reporting such as the Global Reporting Initiative or is social auditing being used in the enterprise Contextualization of Rating The enterprise has a regular sustainability audit using a recognized tool and evidence that this is reviewed by governance body and peer reviewed If the enterprise is a small scale operation it has used a systematic approach of their own or with the assistance of an outside partner to regularly review their sustainability performance 00900000009009909000000000909000000000090900000000009900000000090900000000090900000000000990000000000990000000009000000000000990000000000909000000009090000000000099000000000990000000009000000000099090000000009099000000009909000000009909090000009999 Deselection of sub themes Begin with a review of S
7. built in such a way that the user can move back and forth between the steps as soon as the required data in Mapping is filled out The navigation is thus not limited to navigate in a one way direction Navigation elements Scroll to top As soon as a page is scrolled down the button amp appears in the lower right corner Go back to the top of the page by clicking on this button Contextualization as index The overview of dimensions themes sub themes indicators in the step Contextualization can also be used for orientation and as an index to jump directly to the data input screen of a specific indicator in the step Indicators Click on the dimension fields to automatically scroll down to the dimension section To open the data input screen of a specific indicator click on the arrow at the right hand side of that indicator SAFA TOOL 5 9 e G Aa PR de el a LR AVE USER MANUAL VERSION 2 2 40 Figure 1 Contextualization as index G GOOD GOVERNANCE E ENVIRONMENTAL INTEGRITY C ECONOMIC RESILIENCE s SOCIAL WELL BEING h G1 Corporate Ethics Link from the contextualization G 1 1 Mission Statement index to the data input screen of E v G 1 1 1 Mission Explicitness a specific indicator G 1 1 2 Mission Driven G 1 2 Due Diligence G 1 2 1 Due Diligence 1 G2 Accountability G 2 1 Holistic Audits lt
8. 000000009009000000090909009000090009000000000900909090000009009090090000000099000000000000000000900999000000000900900000009099090000000090900900009009999 E2 Water E 2 1 Water Withdrawal Sub theme a deselected Objective Withdrawal of ground and surface water and or use does not impair the functioning of natural water cycles and ecosystems and human plant and animal communities Reason for deselection Please justify l E 2 1 1 Water Conservation Target P E 2 1 2 Water Conservation Practices E 2 1 3 Ground and Surface Water Withdrawals Performance Indicator Sub theme E 2 2 Water Quality selected E 2 2 1 Clean Water Target E 2 22 Water Pollution Prevention Practices 3 Adding rating definitions to indicators After clarifying which sub themes are relevant the next step of contextualization provides the basis for customizing the metrics in order to determine performance in the intermediate ranges between best dark green and unacceptable red that is good green moderate yellow orange limited The assessor should refer to the local conditions by using studies expert knowledge etc Consult the SAFA Guidelines version 3 0 for further information To add the description of the rating steps to an indicator click on its name for example E 3 1 1 Stakeholder identification The indicator question and the rating steps appear The steps best and unaccept
9. 4 D00 e SB D AMIA MIDA QDD se DF UD 19 q ur ee nae a 3 3 4 x E e on min zl AMADA aer Dee DD AV ew eS a SBMS MoD qc 686 9 Ge MIDA 99 9 90999 666 w to B LL LL lt 00e 5 SZ W SS i S YY i a emm Ww IT SOY Q00HIT3AI1 1N3930 uou sn 1 ayy S f SS KZ I d B 7 a 7 N SS ZE 2 Pa SE S av KS 2 S aw En e E S Wy B 22 ANS uso SE c E SAFA SUSTAINABILITY ASSESSMENT OF FOOD AND AGRICULTURE SYSTEMS TOOL USER MANUAL VERSION 2 2 40 FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS ROME 2014 The designations employed and the presentation of material in this information product do not imply the expression of any opinion whatsoever on the part of the Food and Agriculture Organization of the United Nations FAO concerning the legal or development status of any country territory city or area or of its authorities or concerning the delimitation of its frontiers or boundaries The mention of specific companies or products of manufacturers whether or not these have been patented does not imply that these have been endorsed or recommended by FAO in preference to others of a similar nature that are not mentioned The views expressed in this information product are
10. 4 A u uuu 4 How to save XML data files 1 UU uuu uu Q J 4 STRUCTURE r TES I TOO Es ornato CM S E 9 Main navigation ee 5 PP uu u uuu uuu 5 SOON cortito 5 nil umn a to MN ERR 5 The allocation line for indicators o oononnonnoninicnicninnnnnnnnaninonininnnn nana rana 6 SNO me 1 A COMPLE UNG IHEASSESSMENIL L L l Dni EE EV eR d rcx GU XN ana 0 uj 0 as 8 Enter data to Mapping tnnt rr 8 Declaration for small scale producer status and its effect seen 9 Contextualization riada 9 Procedure of Contextualization 9 Mr 10 Adding rating definitions to indicalors n nn tnter 11 j THI moe 12 Sharing the contextualization of a SAFA aan nnnnnnnnnnsnnnnnnssssnssnnnnsasaa 14 A Pa 14 Entering data for an indicator l n n n n tnter enne tnter eret tne tnt ttn 14 SAFA TOOL 111 USER MANUAL VERSION 2 2 40 A o A A 16 Explanation of reporting results _ 16 interpretation options RE ras 19 save and print Reporting n tnnt nne tnnt t
11. AFA s sub themes paying careful attention to the sub theme objectives which describe the sustainability goals that should be achieved in the areas of performance In the tool the deselection is only possible on the level of SAFA sub themes The default SAFA indicators cannot be cancelled individually That means whenever a sub theme is relevant all underlying default indicators have to be answered Deselect a sub theme by clicking on the checked box at the right hand side The check mark disappears and the related indicators get crossed through automatically For transparency reasons it is important for third persons to understand why the assessor cancelled the sub theme This is why in case of deselection the objective of the sub theme appears in order to recall the sub theme s importance and a text field is given to write a justification for the deselection This justification will be displayed again in the reporting section Should the sub theme be selected again the previously written justification will be kept in the database for the sake of future sub theme reselection due to either mistake or reconsideration of the sub theme relevance The justification can then be reused or modified 10 SAFA TOOL 46 Ea Kig es E E SHA Et USER MANUAL VERSION 2 2 40 Figure 4 Selection and deselection of sub themes e99990000900909009000090099099000000090090909000000009090090000000090990000000000909000000099990090000000990
12. TY ES Materials and Energy E 5 3 Waste Reduction and Disposal Move the mouse over the collapsed dimension to see all grouped squares Pointing with the mouse on one square will show the index number and name of the indicator Click on the square of the indicator to open it Use the buttons 4 Previous Question and Next Question gt above or underneath the indicator input sheet to go back and forth Glossary The glossary is filled in an alphabetical order with the same content as the glossary in the SAFA Guidelines version 3 0 Click on the button Glossary and pick the according letter of the word that you want to inquire about To close the glossary again click on Close in the upper right corner Info boxes Wherever details from the SAFA guidelines version 3 0 are essential to understand the assessment process a box with additional information can be opened Click on INFO next to the section for which you need more information to open the info box SAFA TOOL 7 USER MANUAL VERSION 2 2 40 COMPLETING THE ASSESSMENT Welcome The step Welcome offers information on the process of a SAFA and gives hints on where to find more information To proceed with the assessment click on the button Start a SAFA or click in the main navigation on Mapping To open a saved assessment follow the instruction in the section How to open XML data files Mapping Mapping the sup
13. able are already defined and cannot be changed In some cases moderate is already defined too Click into the text field of one rating step after another and write a definition for which this performance rating would be achieved Afterwards the field can be minimized by clicking once more on the indicator name In case that a sub theme gets deselected the already written definition for the related indicator ratings will remain in the database in case the sub theme was deselected by mistake or the sub theme gets reselected again in a later stage The definitions can then be reused or modified For the specifics of additional indicators see Adding indicators SAFA TOOL 11 USER MANUAL VERSION 2 2 40 Figure 5 Adding rating definitions in the example of indicator G3 1 1 and indicators for 6 3 1 AAA AAA EA AAA EEE AAA AEREA AAA ARA AAA AAA EA AAA AAA G3 Participation G 3 1 Stakeholder Dialogue b G 3 1 1 Stakeholder Identification Question Can the enterprise identify all material stakeholders and describe the process by which they were identified Contextualization of Rating identifies stakeholders and how spokespersons are identified and endorsed It is able to list all stakeholders and identify those who are vulnerable or ordinarily unable to claim their rights 8 good The enterprise has a clear commitment to stakeholder engagement and participation It is able to describe how it M Defi
14. ag and drop the picture into the area in the mapping section Read the info box for instruction on how 8 SAFA TOOL gt e O am ANSE ie E rS 3 e Li Alm NS Ps am Mu LE USER MANUAL VERSION 2 2 40 to create a supply chain map or consult the SAFA Guidelines version 3 0 To remove the picture click on Remove Image Declaration for small scale producer status and its effect At the end of the Mapping section comes the question Do you consider the entity assessed a small scale producer which requires an answer When the box yes is checked a further question will appear asking for a justification for the assumption When an entity is declared as a small scale producer the calculation of the scores include exemptions for the performance indicators of the dimension Environmental Integrity In case that one of these indicators is not answered by the small scale producer the related sub theme will not weight omissions as unacceptable scoring Instead the option No data can be chosen The answer will be rated as neutral in the calculation of the final result Read more on the calculation rules in the SAFA Guidelines version 3 0 Contextualization Following the step of detailed mapping and boundary setting a wide range of information about the context of the entity has to be collected meaning their geographic or regional circumstances such as
15. and for the generous financial assistance The SAFA Tool version 2 2 40 is an open source freely available and user friendly software offered by FAO to implement the SAFA Guidelines version 3 0 and the SAFA Indicators for sustainability assessment of enterprises The SAFA Tool was beta tested in several countries thanks go to all those stakeholders who provided feedback to FAO Special thanks go to the software developers David Kahnt Thomas Lindner and Anne Bandel The SAFA Guidelines SAFA Indicators and SAFA Tool are freely downloadable from http www fao org nr sustainability sustainability assessments safa SAFA TOOL V fee ZR w 4 3 e Be NE Alm NS Ps am Mu LE USER MANUAL VERSION 2 2 40 GOALS OF THE SAFA TOOL Purpose of the SAFA Tool The free of charge SAFA Tool version 2 2 40 is created by FAO to undertake sustainability assessment as described in the SAFA Guidelines version 3 0 The SAFA Tool guides users through the four SAFA assessment steps Mapping Contextualization Indicators and Reporting The indicators used are those offered in the Guidelines complement SAFA Indicators The SAFA Guidelines version 3 0 SAFA is a holistic global framework for the assessment of sustainability along food and agriculture value chains SAFA establishes an international reference for assessing trade offs and synergies between all four dime
16. cy score and rating Interpretation options of Report The questions in the section Summary and implications by assessor at the bottom of the report page serve as guidance to recapture the assessment process evaluate the final results and define measurements to take Use the polygon and the evaluation graph to go through all themes and understand deficits and potentials Fill out this orange box in order to finalize the report The section Comments can be used to note down any information for own use towards the verifier if applicable and FAO if desired We encourage you to send the final xml file to the FAO e mail address provided next to comment field for FAO Sending the xml file will allow you to access the SAFA database at a later stage We will inform you via your provided e mail address Save and print Reporting The reporting can be saved as HTML file that can be opened by any browser software which is usually preinstalled and printed from there To save the reporting file click next to the polygon result on the button Save Reporting File The HTML tile will be saved automatically in the application folder by default SAFAtool with the file name safa_self_assessment_YYYY MM DD_report html for example safa_self_assessment_2013 12 13_report html Y YY Y MM DD stands for the current year month and day Saving will always overwrite any report file of the same day if not renamed Comparison of Results
17. he amount of indicators that can be added Figure 6 New additional indicator for sub theme E1 1 Greenhouse Gases NEW ADDITIONAL INDICATOR Indicator Short Title 0E11 Indicator Long Title required Indicator Description required Indicator Question required Indicator Answer Type Text X Indicator Weight Rating Contextualization of Rati 5 i E unacceptable SAFA TOOL 13 USER MANUAL VERSION 2 2 40 Sharing the contextualization of a SAFA To share only the contextualization of a SAFA fill out the contextualization step and give access to the saved XML file In case the contextualization applies to a certain climate or region indicate this in the step Mapping in the section for the assessed entity Save the file by clicking on Save As Choose a telling name including a date such as SAFA contextualization farming small seale Peru 20131203 In whichever way you want to share the X ML data file do not forget to also provide the link for downloading the SAFA Tool Indicators The step Indicators provides an input screen for collecting data from the indicator question answers defining the accuracy score and rating the indicator performance of the assessed entity on a range from best to unacceptable Only those indicators appear in this section that are part of a relevant sub theme see Contextualization Information on data types e g prima
18. ith the rating The final 14 SAFA TOOL 47 Lies eS a Ay S E y ex bas ve gt ame UE gt PES USER MANUAL VERSION 2 2 40 result will be calculated automatically in the step Reporting Take into account as for the Accuracy Score that any indicator that is not rated will be automatically scored as unacceptable red That means it is obligatory to rate all indicators that are part of a relevant sub theme as defined in the step Contextualization There is an exemption for calculating the final result when an entity is declared in the step Mapping as a small scale producer In cases where the entity cannot give any information on the performance indicators in the dimension Environmental Integrity the option No data can be chosen for rating the indicator This option will be rated as neutral in the calculation of the final result Read more on the calculation rules in the SAFA Guidelines version 3 0 For all comments concerning critical areas disclosure issues data availability etc use the optional comment field at the bottom Figure Indicator Input Sheet for C 2 1 1 C 2 1 1 Guarantee of Production Levels Question INDICATOR INFORMATION CZ What are the actions and mechanisms that the enterprise has put in place to reduce the negative impact of the risks that could affect meeting the target volume of production and quality standards Descrip
19. ne the performance that would lead to a yellow rating Bj limited p e The enterprise is unable or unwilling ta describe the process used for identifying stakeholders or the process of identification excludes the most vulnerable and those unable to claim their rights OR e Less than 30 of stakeholders or less than 50 of stakeholders who are among the most vulnerable and those unable to claim their rights have been identified 000000000090900000009009900000000900099000000090099000000000000000000090099000000900990900000000900000000090909000000000090090000000909009000000000090000000900090000000000900000000090009000000000900000000090090000000990900000000909909090000099999 After defining the rating steps jump directly to the input screen for the specific indicator by clicking on the arrow at the right hand side next to the indicator name This functionality also offers the possibility to use the step Contextualization as an indicator index see Navigation elements Adding indicators Whenever it is feasible to add an extra indicator click on the next to the related sub theme header see figure 5 The dialog window New additional indicator opens see hgure 6 Define a long title and enter an indicator description The answer type can either be text number or percent Write a question and choose the indicator answer type from the drop down accordingly The short indicator title will be set automatically as the index n
20. nsions of sustainability It has been prepared so that enterprises whether companies or small scale producers involved with the production processing distribution and marketing of goods have a clear understanding of the constituent components of sustainability and thus better tackle their strength weakness and progress towards sustainability By providing a transparent and aggregated framework for assessing sustainability SAFA seeks to harmonize sustainability approaches within the food value chain as well as furthering good practices Use of results SAFA is intended primarily for self evaluation and internal communication about sustainability goals and performance It is possible to use the SAFA report for communication with other businesses to establish a common understanding of sustainability aspects SAFA results can be used for internal management as well as learning and communication purposes For credibility it is essential that the SAFA procedures and results have a high degree of transparency The completion of a SAFA assessment does not allow the entity to use the logo of SAFA or FAO in any way that implies endorsement or certification as no one is verifying the claim When a SAFA assessment is fully transparent in all its choices and customization e g with regards to boundaries data sources indicator selection rating reference can be made to Consistency with the SAFA procedures and principles SAFA TOOL 1
21. ply chain will clarify what is being measured where the sphere of influence and direct control of the enterprise would stop what the organizational and operational boundaries are and what interactions take place in the production network Enter data to mapping Follow the order of questions and fill them out Navigate between the questions by scrolling and clicking into the answer fields or by using the tab cursor You can return to the mapping step whenever you want Note that there are three fields that require an answer before proceeding with the step Contextualization is possible Year for which data will be collected Name of entity Do you consider the entity assessed a small scale producer See below for details There are four types of data that can be entered 1 Entering text information Click into the field underneath the question and start to write the answer 2 Entering numbers Click into the field underneath the question and start to write the answer Note that you can only type numbers 3 Choosing from a drop down Y Click on the field A list will appear Choose the correct answer from the list if necessary by scrolling down and click on it 4 Uploading pictures For defining the supply chain boundaries the tool offers an upload function for pictures in the format jpg png gif and a size up to 1 MB To upload a picture click on the field Upload a picture of the supply chain or dr
22. rating definitions to indicators For additional indicators the Edit additional indicator screen will be opened Reporting The step Reporting creates transparency on a single SAFA assessment result It is a synthesis based on the information entered including amongst others determining factors from the step Mapping assessor goal of the assessment description of the enterprise and the assessed entity list of irrelevant sub themes justified from the Contextualization the automatically calculated themes ratings and accuracy scores visualized in the SAFA sustainability polygon from the Indicators step as well as a list of all relevant indicators with ratings and accuracy scores Furthermore it provides space for the user to describe the assessment process hotspot issue details and areas for improvement Explanation of reporting results In the sections Results according to SAFA sustainability polygon to Results as complete indicator list a range of automatically generated information gives insight on the performance of the assessed entity in the different themes of a SAFA The SAFA sustainability polygon provides the rating per theme represented in a spider diagram over a traffic light The accuracy score per theme is indicated in small squares behind the theme The legend gives definitions of the ratings All themes that are rated as unacceptable are marked red or as hot spots Themes
23. rennt nn nn n etae nta 19 COM EONO ERE S coiere Tm 19 Usage of results for communication iris 20 List of Figures Figure 1 Contextualization as index U U U uuu J L 6 Figure 2 Allocation line example for the indicator E 5 3 4 Food Loss and Waste Reduction 1 Figure 3 All extra information opened in the example for indicator G2 1 1 Holistic audits 10 Figure 4 Selection and deselection of sub themes UU uuu ran 11 Figure 5 Adding rating definitions in the example of indicator G3 1 1 and indicators for G 3 1 12 Figure 6 New additional indicator for sub theme E1 1 Greenhouse Gases ses 13 Figure 7 Indicator Input Sheet for 2 0 1 tnnnnn rar 15 Figure Example of a SAFA sustainability polygon after completing the step Indicators 17 Figure 9 Selection of themes in the section results per theme subtheme and indicator 17 Figure 10 Disaggregated rating of the theme Materials and Energy 18 1V SAFA TOOL jm x gt M RO AR re t vez E i Mis nd es USER MANUAL VERSION 2 2 40 ACKNOWLEDGEMENTS AFA is an initiative led by Nadia El Hage Scialabba Climate Energy and Tenure Division thanks go to the Government of Switzerl
24. resource availability as well as their socio political circumstances such as labour trends legal framework and other details The SAFA Tool provides the themes sub themes and default indicators as defined in the SAFA Guidelines version 3 0 and the separate document SAFA Indicators The purpose of contextualizing these sub themes and indicators is to refine the measurements and ratings to be appropriate based on the circumstances surrounding the entity assessed Procedure of Contextualization First the decision has to be made if a sub theme is relevant and second the rating steps of the related indicators have to be adjusted to the context of the assessed entity ies As guidance through the step Contextualization the tool lists the SAFA dimensions themes sub themes indicators see figure 1 in Navigation Elements Some extra information appears by clicking on the different items gt Theme e g G1 Corporate Ethics a description of the theme goal appears gt Sub theme e g G1 1 Mission Statement a description of the sub theme objective appears Indicator e g G1 1 1 Mission Explicitness the indicator question appears along with rating conditions SAFA TOOL 9 i Py E USER MANUAL VERSION 2 2 40 Figure 3 All extra information opened in the example for indicator G2 1 1 Holistic audits AAA EA ARRE AAA AREA AREA AAA RARA EEE ARRE AAA ERRE ERE AAA AAA IX b G2 Accountability
25. ry and secondary data possible data resources and collection methodologies as well as background information on rating can be found in the info boxes the Indicator information link next to the heading not for additional indicators the SAFA Guidelines version 3 0 and the separate document SAFA Indicators Entering data for an indicator Only one indicator can be displayed at a time Use the allocation line above the indicator input screen for orientation and navigation see Navigation Elements and Figure 2 There are two different types of input to the indicator question quantitative numbers and percentages and qualitative descriptions of practices targets performance etc Following the question for the specific indicator the type of input is indicated Note that answering the question is optional It serves as an aid to memory There is no change in the rating of the indicator if the data gathering field is not filled out After answering the question decide on the quality of the entered data Choose one of the different possibilities in the drop down menu Depending on the selection the Accuracy Score will be automatically calculated in the Reporting step Take into account that in case of not selecting the data quality the lowest accuracy is assumed The rating steps are displayed according to the contextualization defined in the previous step Contextualization Select the radio button that corresponds w
26. s box The graph below will jump to the theme displaying the ratings of the indicators and the achieved Accuracy Score at the sub theme level Again red text stands for hot spot and grey for not relevant The labels on the right border describe the elements of the graph Figure 10 Disaggregated rating of the theme Materials and Energy Materials and Energy Sub theme Indicator rating E 5 1 Material Use E 5 2 Energy Use E 5 3 Waste Reduction and Disposal score 1 2 3 E514 1 2 E 5 2 3 E 5 24 Indicator Material Consumption Practices E 5 1 Nutrient Balances Performance Indicator E 5 1 Renewable and Recycled Materials Performance Indicator E 5 1 Intensity of Material Use Performance Indicator Renewable Energy Use Target E 5 2 Energy Saving Practices E 5 2 Energy Consumption Performance Indicator Renewable Energy Performance Indicator Waste Reduction Target E 5 3 1 Waste Reduction Practices E 5 3 2 Waste Disposal Performance Indicator E 5 3 3 600000000000909000000900000000000090000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000090900000090000099 18 SAFA TOOL 3 e Li T ta iz 3 E an USER MANUAL VERSION 2 2 40 The Result as complete indicators list shows all relevant and not relevant indicators with accura
27. the SAFA Tool you need write access to the file system For opening PDFs in the SAFA Tool a PDF reader is needed For example the Adobe Acrobat Reader can be downloaded free of charge from https get adobe com uk reader Unzip and start To unzip the downloaded folder use the zipping software delivered with the Windows system software Open the context menu with a right click on the folder and choose Extract all If needed change the location of the folder in the following dialogue and click again on Extract After unzipping open the SAFA Tool application folder which is called by default SAFAtool and double click on the file start to start the program The welcome screen of the SAFA Tool opens No further installations are necessary SAFA TOOL 3 e 3 ew 1 4727 gt 1 G Wp ee B sa ay bise Em iD ARA USER MANUAL VERSION 2 2 40 INTRODUCING XML DATA FILES The SAFA Tool saves an assessment into a XML data file This type of file works like a little database that stores the entered information To share e g the contextualization of a SAFA or to compare several results the single XML file contains all the needed information see also Completing the assessment How to open XML data files To open a XML data file from the application folder that has been saved from the SAFA Tool after entering information open the SAFA Tool and click on the button Load or minimized 5
28. those of the author s and do not necessarily reflect the views or policies of FAO E ISBN 978 92 5 108597 4 PDF o FAO 2014 FAO encourages the use reproduction and dissemination of material in this information product Except where otherwise indicated material may be copied downloaded and printed for private study research and teaching purposes or for use in non commercial products or services provided that appropriate acknowledgement of FAO as the source and copyright holder is given and that FAO s endorsement of users views products or services is not implied in any way All requests for translation and adaptation rights and for resale and other commercial use rights should be made via www fao org contact us licence request or addressed to copyright fao org FAO information products are available on the FAO website www fao org publications and can be purchased through publications sales fao org 9 e TABLE OF CONTENTS GOALS OF THE SAFA TOUR at 1 PUNE VO S orthe SAFA TOO iio sa 1 The SAFA Guidelines version 3 0 I ra 1 USA DI ESS 1 USER GROUPS I u u u uu 2 uu uuu uuu uu uu CI RI D ME MD massa 2 Independent E AA U U U U U u u u u u uuu 2 DOWNLOAD AND START OF SOFTWARE cocinar arar rr u 3 Technical requirements cnn coronaria 3 a 3 INTRODUCING XML DATA FILES eere
29. tion of actions and mechanisms INFO Data quality INFO eee Te Rating s The enterprise has a plan to guarantee the required volume of production and the compliance with quality standards in the event of facing social environmental and economic shock AND e The enterprise has implemented all mechanisms included in the plan in order to achieve its objectives g good M moderate f limited s The enterprise has not developed any plans nor has identified any mechanism to guarantee the required volume of production and the compliance with quality standards in the event of facing social environmental and economic shocks OR e The enterprise has not advanced in implementing any mechanism to guarantee production and quality levels Critical areas disclosure issues data avaiblability etc 9000909000000900000990009090090000000000009000009000000090009090090009090000009000000900000909000009000090009000900090000900000000000090009000000000009000009000000000000090900000090000900000000900009009000009090000000000000900000090000000000009000000909000 SAFA TOOL 15 USER MANUAL VERSION 2 2 40 Whenever it is necessary to go back to the contextualization of an indicator for example because the description of the rating steps have to be changed click on the button Y contextualize this indicator The indicator will be opened in the contextualization index with collapsed rating steps for further information see Adding
30. umber of the sub theme with the plus symbol as prefix If you want to add a third number to the index number use the field indicator long title and type the number manually All indicators in the dimensions Good Governance Economic Resilience and Social Well Being will be integrated into the calculation for the sub theme rating with the weight 1 For the Environmental Integrity dimension it is important to differentiate between three indicator types and choose the according weight from the drop down 12 SAFA TOOL Y gt a r 4 in p EA gc r Th 4 En eee A a i k AX Ley SO t gel omm 1 A wa T e a USER MANUAL VERSION 2 2 40 Target T indicators 1 point Practice R indicators 2 points Performance P indicators 3 points As a last step add the description of the rating steps for the additional indicator The rating steps and all other data can be changed at a later stage by clicking on the indicator name in the contextualization index Please note that changing the indicator type text number or percent will cause the deletion of any data that had already been collected for this indicator Click on Save to keep changes to the indicator Use the button Cancel in the upper right corner to discard changes An indicator can be deleted by re opening it and clicking on Delete All data related to this additional indicator will be lost There is no limit for t
31. where all sub themes are deselected are marked grey as not relevant The number of deselected sub themes can be viewed in the box Omitted Sub themes In the section Results per theme sub theme and indicator each theme is displayed in a box coloured according to the related SAFA dimension Hot spot themes have a red flag The boxes of those themes where all sub themes were deselected in the step Contextualization are grey 16 SAFA TOOL 2 NAS XA A A de pe quil cr m USER MANUAL VERSION 2 2 40 Figure 8 Example of a SAFA sustainability polygon after completing the step Indicators AAA AAA AAA AAA AAA AAA AAA AAA AAA AAA AAA Omitted subthemes 0 59 Save Reporting File Gi Corporate Ethics 3 3 Cultural Diversity Accountability 3 2 Human Safety and Health Participation 3 2 Equity Rule of Law 3 3 Labour Rights Holistic Management 3 3 Fair Trading Practices Atmosphere 2 2 Decent Livelihood Water 2 2 Local Economy Land 2 2 Product Quality and information Biodiversity 2 2 Vulnerability Materials andEnergy 2 2 Investment Animal Welfare 1 B good M moderate limited unacceptable not relevant contextualized by assessing person team organization Accuracy Score INFO O 1 Low quality data 2 Moderate quality data 3 High quality data SAFA TOOL 17 USER MANUAL VERSION 2 2 40 To see more details on the performance of a theme click on it
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