Home

RIMS - BioEnable

1. 4 2 25 F Attentions gt When creating a new Shift including two or three duty time the End att Time of the previous duty time can not be latter than the Begin att Time of the latter one For example iam creating a new shift now including two duty time morning 08 30 12 00 and afternoon 14 00 18 00 When i creat these two new duty time i should make sure that the End att Time of the duty time Morning cannot be latter the Begin att Time of the duty time Afternoon Let s say when the Begin att Time of the Afternoon is set to 13 00 then the End att Time of Morning could not latter than 13 00 We could set it to 12 30 12 50 or 12 59 etc Duty Time Atk Type C Cross days On duty time 03 30 z Begin att time 06 30 2 OFF duty time 120 4 2 26 Duty Time Att Type C Cross days On duty time 14 00 Begin att time 13 00 OFF duty time 18 00 End att time 20 00 4 2 27 gt According to the two duty time and shift above when someone let s say Peter clocks out at 13 10 for lunch then it will be recorded as Peter s clock in time for the duty time Afternoon and no clock out record for the duty time Morning and it count as Forgotten clock out for the duty time Morning 47 Chapter Four Instruction of the Software Performance 4 2 3 6 S Group This is available to the company with un regular shifts The group is consisted of shifts As to the group attendance the system will
2. Software Dept Financial Dept Amaris Song 1 Peter Edmond Marry 6 Place 23 Clock in Place Place Place 33 Clockin 38 Clock in 40 Clockin E business Dept E business Dept E business Dept Financial Dept E business Dept lAmaris Song 1 Peter 2 Miko Marry Peter Piece Place Place Place 30 Clock in 34 Clockin 36 Clockin 43 Clockin Place 13 Clockin E business Dept Miko Place 16 Clockin Financial Dept Marry Place 22 Clockin 4 2 4 3 Leave Registration Log Click Leave Registration select the department and personnel item that you want to query input the beginning and ending date then click Query for their leave records P a Hame Hardware Dept Edward 005 5 _ Software Dept Edmond 004 4 _ E business Dept Amari 001 1 Peter 002 Miko 003 User ID Enrol From 01 07 2010 oa To 21 08 2010 x a Query Print fF Import See Export 4 Back Raw Clock In Out Log Access Control Log Leave Registration Daily Log Daily Att Monthly Att Schedu E Type all x Dept User ID Hame Enroll ID Begin Date End Date Att Type 1 Hardware Dept loos Edward 5 21 08 17 32 21 08 17 32 Normal Overtime 2 Software Dept 04 Edmond 4 21 08 17 32 21 08 17 32 PE Harai 3 Erisiness Dept oo1 Amaris Song 1 21 08 17 32
3. 4 3 8 Attentions this operation cannot resume 2 Adjust Device s Screen Brightness Draw the scrollbar and set up the brightness value of the screen click Apply to apply the brightness value to the device 3 Set the Text or Message of the Device s Screen Click Get to get the current text of the device s screen and import the words onto the device by clicking Set sfs Chapter Four Instruction of the Software Performance If set the message1 Institute training on the job And message2 Pure attitude pure power And upload them to the device and then they will be rolling on the screen of the color screen terminal dynamically It can be set to someone such as Amaris Song or everyone As the following Devic fi nen Zink ee Edit and select the message gt _ x and then click Upload to device Device Control pecess Control Message settings Everyone 2010 08 23 15 18 Unlimited Institute training on the job e Device l Everyone 2010 08 23 15 18 Unlimited Pure attitude pure power C Everyone 2010 08 23 15 18 w Unlimited E Everyone 2010 08 23 15 18 Unlimited 1 2 3 4 5 Everyone 2010 08 23 15 18 s Unlimited 6 Everyone 2010 08 23 15 18 Unlimited T Everyone 2010 08 23 15 18 Unlimited 8 C Everyone 2010 08 23 15 18 Unlimited n Uasceccncem o AARIN AMA MA Ar ae Normal Advanced Bell Log Scheduler
4. BP Holiday as i A x Realand Ttt Rule v al Weekend B Normal Late Early Absence Overtime Duty Time aa a C One workday as hours EE om Effective attendance a records at intervals of not 5 minutes amm 5 Group less than PEPA C Access control records dealing with attendance C Strict attendance 4 2 16 Specification A For the setting one work day defaults 8 hours as work time which means 8 hours or more work time is regarded as one work day B For the Setting the recorded at interval of no less than 5 minutes count as effective attendance In 5 minutes after the attendance it is ineffective for other attendance of the same person C the record of the access control terminal is connected with the attendance stat it s available to the access control terminal D Strict Attendance the attendance record will be only these two statuses Duty on and Duty off 2 Late Early Absence settings 40 Chapter Four Instruction of the Software Performance Attendance Rule Management Ey Rule Options g Rule Options Attendance rules and the relevant S TP Holiday 4 Y 2 Default Att Rule Se Weekend Normal Late Early 4bsence Overtime Duty Time Clock in over 10 lt minutes count as late Shift Late exceed 60 i E minutes count as absent em S Group Clock out over 5 EJ minutes count as early Early leave exceed 50 minutes count as abs
5. Message Monitoring 1 Temp Place Operation Complete 4 3 9 2009 08 18 08 08 aw Institute training on the job Pure attitude pure power OK Log view FP RF PWD 4 3 10 4 Reboot the Device Click Reboot the Device to restart current connected device 78 Chapter Four Instruction of the Software Performance 4 3 1 7 Device Property Bell co Device Management OO S2S Device Control Access Control EER N Add Device Device 1 Get Set Bell Ring Times C Bell Time 1 Bell Settings Get or set the bell settings of the device C Bell Time 2 C Bell Time 3 C Bell Time 4 C Bell Time 5 C Bell Time 6 C Bell Time 7 C Bell Time 8 Normal Advanced Bell Log Scheduler Monitoring 1 Temp Place 4 3 11 Click Get to obtain the Bell Ring Times and Time established on the device Click Set to upload the newly edited bell onto the device after the settings of Bell Ring Time and times The color screen terminal can set at most 10 groups of bell 4 3 1 8 Device Log Scheduler Select Enabled LOG Scheduler then set the timing and then click Apply to get it work or Sync Time when get log Let s take an example me Device Management Device G Device l Enabled LOG Schedule Every day i at 10 00 4 CO 00 00 i c C Sync Time Normal I Advanced Bell Log Scheduler Message Moni tor
6. It allows right clicking to add or delete the record and append the record lt allows right clicking the blank area for a popup menu to Append clock in out or ask for leave overtime out travel And it allows clicking the icon to append click IN OUT or leave registration b Check or modify the Att Shift or the User Defaulted Shift amp Scheduling 58 Chapter Four Instruction of the Software Performance Right click the selected duty time to a popup menu E E Normal 6 09 00 18 00 S Groupts Begin att time 77 010 End att tine 23 00 Lross days Cale leave early Must clock in Calc late Must clock out Calc absence Result Time Auto Manual Deduct meal or rest time 0 minutes 4 2 45 It allows checking the attendance rule of the very user Right click the selected duty time to a popup menu It allows to modify the attendance rule of the very day if you want to modify the attendance rule of the users please click the icon to enter the attendance rule management window and do the operation 9 Attentions what causes statistics exception s Lack of clock in out record 2 The clock in out time is not during the begin att Time and end att Time 3 The clock in out are not corresponding 4 The Late Arrival or Leave early time exceeds the setting time 4 2 4 7 Monthly Attendance Report Select Monthly Attendance Report add new personnel item through the import of na
7. minutes to an effective es Group C Advance in as overtime Deduct breakfast time C Extra work as overtime Deduct supper time 4 2 18 Specification It is available to set the overtime that which is more than certain minutes to an effective one 4 2 3 2 Holiday Usually the holiday is nationally official holidays such as New Year s Day Labor Day and China s National Day The holiday can also be flexibly set according to the company s requirements Click Holiday on the left column of Attendance Rule Management to add edit holiday e Attendance Rule Management E f Rule Options fj Holiday i S Usually set to the statutory National Holiday 2 Holiday as aA Se Weekend Duty Time Shift Holiday N ew Year Start Date End Date S Group 4 2 19 1 Click Add input the name of holiday and its Starting and Ending date As followings 42 Chapter Four Instruction of the Software Performance c Attendance Rule Management H gt Rule Options E 2 Holiday a Weekend O Duty Time Shift m Group f Holiday lt Usually set to the statutory National Holiday x Holiday New Year Stat Date 01 01 EndDate 01 01 4 2 20 2 Click V Save icon to complete the setting 3 Edit Holiday gt Select the name of holiday that needs modification on the c
8. 00 00 13 00 00 18 00 00 5 5 6 4 7 4 Peter 002 Miko 003 Hardware Dept 005 20 08 2010 09 00 00 12 00 00 Software Dept 004 01 06 2010 09 00 00 18 00 00 Financial Dept t Saftwerectant nn Ramana Ne na eNiN nannan lio nn liang 0018 00 00 DE Let s take Edward as an example all his logs on 00 18 00 00 19 08 2010 is in one record By this way we can have a very clear known about 00 18 00 00 the attendance record E business Dept Amaris Song 1 02 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 E business Dept Amaris Song 1 17 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 E business Dept limastts Song 1 18 08 2010 11 46 09 14 27 24 17 43 23 E business Dept PEE Song 1 18 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 E business Dept liris Song 1 l20 08 2010 09 00 00 12 00 00 E business Dept Peter 2 01 08 2010 09 00 00 18 00 00 N Nk PN 10 NO NN 0012 0 nn 1 An Ane Nn AN 4 2 40 4 2 4 5 Daily Attendance Report Select Daily Attendance Report and the personnel item that you want to queried please refer to personnel option set the querying date and click Query to query personnel s daily attendance It will show his detailed daily attendance information after statistics 55 Chapter Four Instruction of the Software Performance gt Report P gt Re From 01 08 2010 sr a Query Stat a Print i Import car y Eeport 4 4 Back 21 08 2010 v Name User ID Enr
9. 11 2010 17 35 44 OD 1 Administr 4 4 5 92 Chapter Four Instruction of the Software Performance lt allows restoring by backup log or other database file It only supports the backup log when backup to the Remoter Server 4 4 3 Detailed settings for Maintenance Click Maintenance icon to enter the system maintenance window e Access Control and Time Attendance Management System A aja Click this icon a ASR ma t oJ Atl User Management Att Manage Device Management Maintenance Backup DB Restore DB r Administrator 24 08 2010 23 12 18 4 4 6 The main setting options Normal Company Info Administrator Data Maintenance Image Management Data Migration 4 4 3 1 Normal User Management Set the appearance form of user management and user information including Show User Cards and Show User List The User Cards is designed to show amp hide the attendance records and the shift as well as a page to show the quantity of the card Image Management it fixs the size of the user picture The size is recommended not bigger than 10kb for the fast displaying It allows selecting filling or replacing the image when importing Filling images when importing let s take an example 001 Amaris Song s information in the user information of the RIMS is without any picture but there s a picture for the num 007 in the importing data then the RIMS will fill the picture from the i
10. 12 00 __ E business Dept Aftermoon 13 00 18 00 Amaris S 001 1 7 Peter 002 2 g nomen i lt i amp 4 2 9 5 Click Save to preserve the Manual Clock in settings 4 2 2 Leave Registration The leave registration is available to record personnel s overtime leave weekend outgoing business trip and others Click Att Manage For Leave and enter the Leave Registration Ask for Leave Over Out Travel window 36 Chapter Four Instruction of the Software Performance co Ask For Leave Overtime Out Travel E pad ie A Xf Name UserID Enroll ID Att Type Normal Overtime E business Dept Date Range Amaris S 001 1 upana Peter 002 2 mano ra Miko 003 3 From 18 08 2010 To 18 08 2010 v C Duty Time C Shift C S Group Time Range From 1732 i To 17 32 G Operating Steps Remark 9 4 2 10 1 Select the personnel Refer to personnel option on the Manual IN OUT for detailed operating steps 2 Click Add to select attendance type in the Att Type item There re 13 kinds of types now Normal Overtime Weekend Overtime Holiday Overtime Weekend Leave Sick Leave Annual Leave Wedding Leave Maternity Leaving Injury Leave Funeral Leave On Business and Outgoing Atk Type Date Ra L By Mormal Overtime A Normal Overtime Weekend Overtime Mariage 4 2 11 3 Set the date and time range for the Leave Registration 37 Chapter Four Instruction o
11. 17 32 9 Remark 4 2 2 33 Chapter Four Instruction of the Software Performance Append user s forgot Clock in out D gt Bal iach Name User ID Enroll ID Att Type Hardware Dept z E Date 15 08 2010 v Edward 005 5 C Duty Time Shift C S Group Shift Regular Shift xi Z Moming 09 00 1 2 00 MM Aftemoon 13 00 18 00 Remark 4 2 3 Operating Steps 1 Select the personnel who needs re clock in in this way click the name of the personnel and select the little icon w or right click personnel information window on the left column to popup the right click menu or input the personnel s user ID name enroll ID for query and adding As the following Append user s forgot Clock in out Corporate HQ gt Hardware Dept Name User ID Enroll ID Software Dept Att Type E business Dept pe Financial Dept Duty Time Time Remark 4 2 4 34 Chapter Four Instruction of the Software Performance Append user s forgot Clock in out D gt Ril b Name UserID Enroll ID Att Type Date RE Uae L a S Group Corporate HQ b Hardware Dept Software Dept E business Dept Financial Dept Remark 4 2 5 Append user s forgot Clock in out Name baa ID Enroll ID Att Type E business De
12. 23 Search the whole department it allows searching the information of the whole department It supports complete spelling query and initial query with the wildcard Please first input the query condition wildcard stands for querying the whole department As the following 28 Chapter Four Instruction of the Software Performance E business Name User ID Enroll ID E business Dept a H p Y Sr Name User ID Enroll ID Hardware Dept Amaris S 001 1 Peter 002 2 Edward 005 5 Miko 003 3 4 1 24 Query user information according to gender query the female or male information in the company We can count the gender ratio of the company easily We can input m or M to query the entire male s information and f or F for all the female s information As the following f p ay Name User ID Enroll ID Name User ID Enroll ID E business Dept E business Dept Amaris 5 001 1 Amaris 001 1 Miko 003 3 Miko 003 3 Financial Dept Financial Dept Mary O06 6 Mary 006 6 ww An 7 en eae p a3 Name User ID Enroll ID Hardware Dept Name User ID Enroll ID Hardware Dept Edward 005 5 Edward 005 5 Software Dept _ Software Dept Edmond 004 4 Band 004 4 __E business Dept E business Dept Peter 002 2 Peter 002 2 4 1 25 4 1 2 10 Advanced for selecting person
13. 24 02 1985 5 Software Dept Edmond 04 4 Default Att Rule Normal Male 16 08 2010 24 02 1985 6 Hardware Dept Edward 005 5 Default Att Rule Normal Male 16 08 2010 24 02 1985 Financial Dept Marry 006 6 Default Att Rule Normal Female 16 08 2010 24 02 1985 8 4 1 12 First select the designed Microsoft Excel file User data import wizard zj x2 1 Choose data source Specify the Excel data source File name CAD ocuments and Settings alpha Desktop User Information_201008161 4 1 13 Second Click Next and select the matched column and field This step is generally automatic and you don t need to choose the field yourself click Next directly 23 Chapter Four Instruction of the Software Performance oc User data import wizard lt a J Watch Siete The system will automatically analyzes the first table of the Excel and the first row set as Header Please select the match fields the blue one can not be blank Dept D wl Gender Gender Je Name Emai Register Date Register Date User ID Title Title Enroll ID j Birthday Birthday v Card No Register Date ID No aera Att Rule Att Rule Phone Phone Default Att Default Att v Email Email Default Weekend Default Weeker Address Address 4 1 14 Third Data Check check the imported data If there is something wrong with this data double click to edit the very data Or open the file directly to e
14. Att Rule Evening Weekend F 2 Default Att Rule Weekend F 3 Default Att Rule Normal Weekend F 4 Default Att Rule Normal Weekend F 5 Default Att Rule Normal Weekend F 6 Default Att Rule Normal Weekend F f Default Att Rule Normal Weekend f 8 Default Att Rule Normal Weekend F he 9 4 1 16 Fourth Click Next to import data if there is nothing wrong with the data 25 Chapter Four Instruction of the Software Performance ix 4 Process import data Processed 8 Succes 3 Failure 0 ompletion of the data to import click the Cancel to return Previous Next Cancel 4 1 17 Fifth Click Cancel and reverse back User Management interface after finishing the data import 4 1 2 8 Export Export personnel information from the Excel file for preservation or query First Select the Save Path Save in B Desktop A ic My Documents My Computer My Recent my Network Places Documents BD photoLog O user photo L File name User Information 201008170437 My Network Save as type Excel files xls 4 1 18 Second click Save to conduct information export that will show a success then click OK to open the current export data 26 Chapter Four Instruction of the Software Performance Access Control and Time Attendance Management System fx The data has been successfully exported open now Cancel 4 1 19 4 1 2 9 Query If there is too much personne
15. B RLBO2 Kate 2 0 Unknown 12 03 18 00 Clock out 4 2 46 First select the designed Microsoft Excel file 60 Chapter Four Instruction of the Software Performance C Attendance data import wizard a I amp amp 1 Choose data Specify the File name C Documents and SettingshRaw Clock InOut Log 20100312_1901 xls 4 2 47 Second Click Next and select the matched column and field This step is generally automatic and you don t need to choose the field yourself click Next directly gt Attendance data import wizard R 2 Watch field The system will automatically analyzes the first table of the Excel and the first row set as Header Please select the match fields the blue one can not be blank Dept Dept Att Type Name Name Clock Time Clock Time User ID User ID Device ID Device ID Enroll ID Enroll ID Remark Remark is I ie EJE Place Place 4 2 48 Third Data Check check the imported data If there is something wrong with this data click Previous to justify or Cancel to cancel the current import if there s red or green color cells in the importing data please modify the red data It would fail to import the file when there s red data 61 Chapter Four Instruction of the Software Performance RIMS gt Attendance data import wizard E 3 Data check Dept Username AttType Lily v mi mo me
16. Group working group Select shifts for the Shift Group Morning shift Afternoon shift Evening shift 109 Chapter Six QA Step 4 2 User Management window click to add the new user info Suppose there is user info in the software already Then click to the popup window Right click to choose the persons on the left column then click Default Att to select S Group and working group then click Apply to affect the setting Batch Edit Information O 7M P g Dept Register Date Att Rule Default Att Default Weekend tlame eLIL Default Att S Group M3 working group v Shift Morning shift 01 00 09 00 Hardware Dept Peter 003 Amy 013 Software Dept Shift Afternoon shift 9 00 16 00 Franky Adam Shift Evening shift 6 00 23 59 er gt H i of2 gt iB What is the data downloaded by the USB flash driver GLG_001 TXT is the new attendance record AGL_001 TXT is all the attendance record SLG_001 TXT is the super administrator operation record AFP_001 TXT and AFP_001 DAT are the files when you download all the enroll info 5 How to reset the administrator password of the RIMS software Enter the Maintenance window click ha then input the original password New password and Re enter password If there s no any password before then leave the original password as blank 6 How to empty all the data on the RI
17. On the Report window there s an Advanced option for selecting person As the following 29 Chapter Four Instruction of the Software Performance Hame User ID HR User ID Enroll ID Oe O08 Becky 010 e mam 1 4 1 26 Click the user selection to a pull down menu and select the Advance to pop up the Advanced window e686 Dept User Candidate department Selected department Candidate Users Selected Users p pr pr pr S Corporate HO amp Corporate HO Name iss Enroll ID Name Us Enroll ID H Development dept S Development dept Hardware Dept Hardware Dept HR i Hardware Dept 7 E commerce Dept i Software Dept Peter 003 3 Amy 013 13 Sales Dept J HR Peter 003 3 After sales Service Dept J After sales Service Dep HR Software Dept gt Momoco 009 9 Franky 002 2 Zoe 008 8 Adam 007 7 Vicky 01 11 Alice 012 12 o gt HR o gt Becky 010 10 Suki 017 17 Qu lt a After sales Service Dept Marry 006 6 ennis O16 16 lt Advanced Instruction Candidate department is the department list that can be selected Selected department is the departments selected from the Candidate departments list Candidate Users is the users from the Selected department They can be selected to the Selected Users list Selected Users is the users selected from the Candidate Users list When you select the department fr
18. Software Performance gt Maintenance E Company Info Set the name of the company LOGO and otheri Company abbreviation THE x Administrator Ye Data Maintenance Company full name THE Q Image Manageme ww tip Data Migration il O G O lA iw 4 4 9 4 4 3 3 Administrator Set the administrator s password If there is previous password you can conduct the re setting after input the original password and the new one then re enter the new one If there is no previous one you just need to input and confirm the new one then click Apply which make administrator settings a Success Maintenance Administrator X Normal B Company Info J Administrator Setup an administrator log in information Original Password New Password Se Data Maintenance Re enter QO Image Manageme ip Data Migration Apply Ar User Authority Settings 4 4 10 95 Chapter Four Instruction of the Software Performance User Authority Settings set the privilege for using the RIMS ga ae User Authority Settings X Normal l Administrator z 5 __ __ __W___ A j Set up an administrator Assing Authority Role Settings Company Info p ai Password Name UserID Enroll ID Assign roles New Ac C General Operator 1 Original Password 9 Administrat
19. Users to the Selected Users gt Double click double click the item it would be selected from the left column to the right column automatically For example double click the Hardware dept on the Candidate department list then it would be selected to the Selected department gt Button E gt lt make the selected department or person from one side to the other side nl lt I Select all the department or persons from one side to the other side gt Drag select the Candidate user or Selected User and drag it directly from one side to the other side Dept User Candidate department Selected department Candidate Users Selected Users O Px Px Px S Corporate HO gt Corporate HO Name isz Enroll ID Name Us Enroll ID E Development dept S y Development dept Hardware Dept Hardware Dept HR G Hardware Dept E commerce Dept G Software Dept Peter 003 3 Amy 013 13 Sales Dept J HR Peter 003 3 After sales Service Dept J After sales Service Dep HR gt Software Dept gt Momoco 009 g Franky 002 2 Zoe 008 8 Adam 007 7 Kea Vicky 01 11 amp Alice 012 12 n gt o gt Becky 010 10 Suki 017 17 lt a l lt a After sales Service Dept Mary 006 6 Dennis O16 16 lt a According the pic above you could search through search the whole department yy lt Complete spelling query Initial query or Enroll ID 31 Chapter Four Instruction of the Software Pe
20. Wo re el F E 1 2 3 4 5 6 T 8 3 4 2 49 Fourth Click Next to import data if there is nothing wrong with the data Attendance data import wizard GE 4 Process import data Processed 8 Succes 3 Failur 0 Completion of the data to import click the Cancel to return Previous 4 2 50 Fifth Click Cancel and reverse back Raw Clock In Out Log interface after the finish of data import 4 2 4 9 Import Leave Log The import can add batch attendance information through the self defined column Excel file or the following path first establish a leave item on the Leave Registration 62 Chapter Four Instruction of the Software Performance then export this information and add other s information according to the export format The save path of the Excel file must be the compatible version of 97 2008 whose postfix is xls A B CE F G H Dept UserID Name Enroll ID Begin Date End Date Att T ype Remark Corporate F1 lily 14 03 09 01 14 03 17 00 Normal Overtime Corporate F1 lily 1 14 03 13 01 14 03 18 00 Normal Overtime Corporate F1 lily 14 03 19 01 14 03 23 00 Normal Overtime 4 2 51 First select the designed Microsoft Excel c Leave data import wizard lt a 1 Choose data Specify the File nee dninistrator REALAND ALPHA Leave Registration 20100314_2355 x1s 4 2 52 Second Click Next and select the matched column and words Leave data import wiza
21. and one of the people from group2 authenticate from the Access Control Terminal can the door be opened Unlock group 1 it means that only when both of the two persons one of the people from group1 and one of the people from group3 authenticate from the Access Control Terminal can the door be opened Unlock group 2 it means that only when both of the two persons one of the people from group2 and one of the people from group3 authenticate from the Access Control Terminal can the door be opened Unlock group 3 it means that only when two persons from group2 authenticate from the Access Control Terminal can the door be opened If there s a unlock group4 123 then it means only when both of these three persons one of the people from group1 one from group2 and one from groups authenticate from the Access Control Terminal can the door be opened 7 User Access Control This can be set various pass sets and valid date for different users 86 Chapter Four Instruction of the Software Performance e Device Management Seles X oj Y hie 4 ion The Settings of User Access Control Set the user s privilege in access control DP 3y Apply pass set Allow Name User ID Enroll ID User group 0 User valid settings Walid Date 01 01 2000 Invalid Date 31 12 2099 v Note Need the User valid settings set to Enabled z z4 Upload to device 1 Temp Place Operatio
22. gt 5 2010 05 24 huto S Group Auto 5 Group Auto S Group Auto S Group Auto 3 Group 6 2010 05 31 4 2 58 The chart above is the week show mode displaying the name of shift the querying result is single shift information It s available to click the button before the listing or select different options on the pull down menu to present different show modes 4 2 5 2 Query for all the scheduling information Select the personnel item that needs to be queried under the Month show mode Please refer to personnel option for details Input the beginning and ending date then click Query for the personnel scheduling record as following Hame Start Date 1 2 3 4 5 6 T 8 g a MER 2010 05 01 Morning Morning Morning Morning Morning alse ab 2010 06 01 Morning Morning Morning Horning aa Morning Morning Morning Morning Auto S Group Ar 1 2 3 sunny 2010 05 01 4 sunny 2010 06 01 5 Tom 2010 05 01 6 Tom 2010 06 01 Each row stands for a month displaying the selected personnel s scheduling information in the time respectively It s unavailable to neither edit nor preserve when checking all the scheduling information 4 2 5 3 Edit the scheduling information gt Edit the selected record The background color of the selected scheduling information turns to deep blue Right click or Double click the very record to edit it There re two edit types one is modifying one cell at one time and the other one is dragging to ed
23. need to f be set to the unlock group Apply pass set User group User valid setti Valid Date Invalid Date Note Need the User valid settings_ 1 1 12 3 4 5 6 7 8 Allow Upload to device to Enabled 4 1 Temp Place Operation Complete Attentions the Apply pass set is defaulted as Allow Set the persons to 1 9 group according to the requirements It is defaulted to group O without setting and the persons in group 0 cannot be set to the unlock group Lets say we can set Peter to 4 3 20 group 1 Miko to group 2 and Edmond to group 3 Normal Settings Pass time Group time Pass set oo ES Third click Access Control Unlock group and define the unlock groups 285 Chapter Four Instruction of the Software Performance c Device Management Unlock group Settings Set Unlock group Unlock group 0 12 Unlock group 1 13 G Unlock group 2 23 i Unlock group 3 2d J Unlock group 4 0 Unlock group 5 0 Unlock group 6 o j Unlock group 7 0 j Unlock group 8 0 Unlock group 9 0 Get from device Upload to device Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 21 Here are the instructions of the four unlock groups above Unlock group 0 it means that only when both of the two persons one of the people from group1
24. performance of data connection and download and others wO User Management Att Manage Device Management Maintenance S Connect Download Administrator 21 08 2010 03 16 58 4 3 1 4 3 1 Device Connection 4 3 1 1 Device Added Connect the device to the computer select the suitable communications RS232 RS485 TCP IP or USB If there are several networking apply devices these devices must be set to different numbers to avoid repeating for example 001 002 1 RS232 RS485 Communication Click Device Management on the menu Connect click S or Add Device on the left column to popup Connect to the Device window Select RS232 RS485 communication the settings of Device ID and date remain the same with the ones on the terminal select the COM Port Then click Search as the following 72 Chapter Four Instruction of the Software Performance Device Management Device Control Access Control w Connect to the device Belongs Temp Place v Communication RS232 RS485 v Device ID 1 COM Port COM1 v 3400 a Search Disable all managers of the device then you can manage the device without manager Baudrate 9 Back Normal Advanced Bell Log Scheduler Monitoring Message 4 3 2 It will display Successful Connect Prompt Box corresponding to the data searched Click OK and there will be the icon of Add Device on the left
25. terminal The latter situation requires modifying the personnel s Enroll ID and re obtains registered information 5 Upload Username Click the Upload Username to input current personnel s name on the fingerprint terminal This information will be displayed on the screen of the terminal during the attendance 6 Get Newly Log Click Get Newly Log to get newly attendance record on the terminal 7 Upload Enroll Click Upload Enroll and upload the fingerprint data password and card number of the personnel into the fingerprint terminal PLEASE CONFIRM THAT THERE IS NO DIFFERENCE BETWEEN CURRENT PERSONNEL S ENROLL ID ON THE RIMS AND THE USER ID ON THE TERMINAL That s to say Amaris Song s enroll id on the RIMS software is 0001 then her user id on the terminal should be 0001 too 8 Delete Enroll Click Delete Enroll to remove all report of the personnel in terminal including fingerprint data attendance records and so on 9 Demission Click Demission to remove the person to the Demission User The information of the very person still exists The information can be viewed under the Demission User view and it also allows doing more operation under this view 19 Chapter Four Instruction of the Software Performance 4 1 2 3 Device Connection Click the Device icon on the menu to connect and operate the devices refer to the Device Connection for details Right click the light blue blank area to get all enroll get
26. the SQL Server you if you select the Server name from the pull down menu it shows the Server names from the whole LAN It takes about 15 seconds to search all the server names Sql server configuration SII lecan lem Guider Mode Nomal Mode Log on to the server Server name Authentication Use 2K3 S1 W2K8R2 V MOSS W2KSR2 WSUS WAREHOUSE U1 Select or enter a database name Create Database 4 4 26 b Select the database name from the pull down menu or input the database name directly As the following 103 Chapter Four Instruction of the Software Performance RIMS 3e Sql server configuration SU a Se Gui der Mode Nomal Mode Log on to the server Server name ECOMMERCE U1 SQLEXPRESS v Authentication findows Authentication v Save my password Select or enter a database name x Create Database 4 4 27 If it s the first use of the SOL Server database please create a database as the following J Sql server configuration 7 ko a Guider Mode Nomal Mode Log on to the server Server name ECOMMERCE U1 SQLEXPRESS v Authentication Windows Authentication x Save my password Select or enter a database name v Create Database Create Database Create a new database 0 Eia Attach a database file Test Cancel Apply 4 4 28 You could create the database in the following two ways Create a new at
27. the current data 5 Remove historical data Remove a period of time s historical data 6 It defaults that it can only remove the data 3months ago If you want to change this time please return to Normal to set it Compact Database Data Migration Data Source Administrator 1 Remove historical data Delete the access control records attendat Ej Backup Database Remove historical data Regularly backup the database to prevent data loss Delete Access control records Restore Database Restore the database the backup file must be valid Delete attendance record Compact Database C Delete leave records D To carry out regular maintenance on the database to en Delete the data before Inicie Distabace Once the database is initialized there are all data will be Delete the data before 24 08 201 0 Delete the data Within Remove historical data Remove a period of time s historical data 4 4 15 B Data Migration Maintenance A Normal f F Data Higration ey Company Info N 7 Compact Database Data Migration Data Source Administrator EJ Administrator te L Sai Ga Data Maint EE Data Migration with brand integration lt ata Maintenance Migrate data into this system Support data migration to the system the same Dr Q Image Manageme gt s Compatible data migration aa Migrate the Attendance data which compatible to this s
28. time Moraine _ Light blue it means Duty Time Information Regular Sift Light yellow it means Shift Information Sate smo Light pink it means S Group Information t _ Light sky blue it means the default scheduling Labour Day Green it means the weekend day or the holiday White It doesn t contain default or manual scheduling so it won t affect the scheduling information when you save the scheduling FY Yellow green it means that the user deleted the manual scheduling information Click Save to affect it 4 2 5 1 Query for the scheduling information select the personnel item that needs to be queried Please refer to personnel option for details Inout the beginning and ending date then click Query for the scheduling record of the first personnel of these selected ones It displays various modes of arrangement on the optional column such as week show mode month show mode Name shift mode ID shift mode display all the attendance information display scheduling shift information as following 66 Chapter Four Instruction of the Software Performance E T7 Show mode Week Shift Mode Name Edit Mode Multi edit amp Type Single Shi Start Date Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 2010 04 26 3 2010 05 10 Afternoon Afternoon Afternoon Afternoon Afternoon 4 2010 05 1T Regular Shift Regular Shift Regular Shift Regular Shift Regular Shift
29. un necessary Then click Rule Options and select the default weekend and others in optional card e User Information Register Date 07 02 2010 i Birthday 24 02 1985 J Phone E mail Address 16 Chapter Four Instruction of the Software Performance User Information _ i i Basic Info Extend Info Rule Options Gee yY 9 Default Weekenc WESSE v Att Rule Default Att Rule v 4 1 4 After the import click Save to preserve personnel s information User Information Basic Info Extend Info Rule Options Ema 2 4 1 5 Click Add for adding more information on the Personnel Information Edit for modifying current personnel s information Delete for removing current personnel s registration and attendance record S User Management 8 BK Amaris Song vew wom a oo pi E business Dept Curent Date 06 08 2010 v E business Dept 1 Item s 4 1 6 17 Chapter Four Instruction of the Software Performance F Attentions While registering Personnel Information the Enroll ID in the Basic Information must remain the same with the one in the terminal Otherwise that will be different between the fingerprint amp password and Personnel Information leading to mistakes or failure on attendance 4 1 2 2 User Management After adding the Personnel Information the User Management window will automatically ad
30. 08 17 43 Clock in 21 08 09 41 EREA 2 21 08 10 17 Select All Select Invert t 21 08 09 41 Clock in 21 08 10 17 Clock in 18 08 17 43 Clockin 21 08 09 41 Clockin Apply dais Clockin 21 08 10 17 mM A 4 2 37 Access Control Log Select Access Control Log input the date and click Query for all the detailed clock in out information on these days The detailed and selected record of clock in out information will show its owner s name If the name is null it will show the record without name It is also available to set the show hide column Please refer to Show Hide Column for details 53 Chapter Four Instruction of the Software Performance P B From 01 07 2010 User ID Hardware Dept Hame Edward 005 Software Dept Edmond 004 _ E business Dept Amari Peter Miko 001 1 002 2 003 3 Financial Dept Marry 006 f of 1 r Pi Page 1 Total Pages 1 13Items Enrol To wl 21 08 2010 i E owonrwniuwne U NH ee Voi ni amp Type All E business Dept 001 E business Dept a Query i A wy Print Se Export H Back v Place Temp Place linaria Song 1 Place Rew Clock In Out Log Access Control Log Leave Registration Daily Log Daily Att Monthly Att Scheduling 09 Clockin 24 Attend E business Dept E business Dept
31. 1 08 10 1T Clockin E business E business Dept Dept 003 Clockin Place 21 08 09 41 Place 21 08 10 17 Clockin Financial Dept Financial Dept 006 006 Place 18 08 17 43 Clock in Place 21 08 09 41 Clockin i Is Financial Dept 006 ajajaj v NN Place 21 08 10 17 Clockin Page 1 Total Pages 1 14Items 4 2 36 gt Show hide the column wanted click Button select the Show Hide Column wanted to be shown or hidden and click to save it 52 Chapter Four Instruction of the Software Performance lt Report P wy User ID Enrol Hardware Dept Hame Edward 005 5 Software Dept Edmond 004 4 E business Dept Akae BO 1 Peter 002 2 Miko 003 3 Financial Dept Marry 006 6 Page 1 Total Pages 1 14Items 4 2 4 2 From 01 07 2010 wig Fmd To 21 08 2010 ied 7 Dri SE CET l me Za Print F Import SA Export 4 Back Place Temp Place ock In Out Log Access Control Log Leave Registration Daily Log Daily Att Monthly Att Scheduling Y User ID y Hame Show Hide columns V Hame V Enroll ID V Device ID V Place V Clock Time V Att Type V Remark Enroll ID Device ID Place Clock Time Att Type Re m A 18 08 17 43 ctoci in 18 08 11 46 lensa 18 08 14 27 Attend 18 08 17 43 Clockin 21 08 09 41 Clock in 21 08 10 30 ERER 118
32. 21 08 ise Normal Overtine 4 repusi Dept 002 Peter 2 21 08 17 32 121 08 17 32 Normal Ovartine 5 Ebusiness Dept 003 Miko 3 21 08 17 32 21 08 17 32 Normal Dvertine 4 2 39 lt is allowed to delete edit and append clock in and register leave and so on for the leave Registration Please refer to Delete Edit Manual IN OUT leave registration show hide column for more details 54 Chapter Four Instruction of the Software Performance 4 2 4 4 Daily Log Report Select Daily Log Report and the personnel item that you want to queried please refer to personnel option set the querying date and click Query to query personnel s daily logs It will show his detailed daily attendance information after statistics From the Daily Log Report we can have a very clear known about personnels attendance record Let s take Edward as an example all of his logs on 109 08 2010 are in one record i Report P gt Re From 01 07 2010 wll io A Query Print Export 4 Bac To 21 08 2010 iv Vix Name User ID Enrol Hardware Dept Rex Clock In Out bos Edvard 005 Dept User ID Enroll ID Date 1 2 3 4 Hardware Dept 005 01 08 2010 09 00 00 18 00 00 Software Dept Edmond 004 Hardware Dept O05 02 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 E business Dept Hardware Dept 005 17 08 2010 09 00 00 12 00 00 13 00 00 18 00 00 1 5 2 5 3 5 Amari 001 4 Hardware Dept E 5 19 08 2010 09 00 00 12
33. DB select the save path of data and click Save to popup the dialog box of Successful Save Click OK then there will be formation of backup file in the corresponding path For example the file likes RIMS _20100824 rdb B Backup database SQL Server version It makes difference between the connection to the local server and the remote 90 Chapter Four Instruction of the Software Performance server Backup to the Local Server the same operating steps with the Access version backup Backup to a Remote Server Access Control and Time Attendance Management System j Connected to a remote server Are you sure to backup a It prompts that whether backup to a remote server or not It requires the read and write permissions to the shared folder on the Remote PC or it would be fail to backup the database It is suggested that using the SQL Manager to backup the database on the remote server while backup to the Remote Server It pop ups the following window when it s the first time to backup the database It requires inputting the backup path required to read and write permissions on the remote PC Backup path required to read and write permissions GSEs V Save Path 4 4 3 Click Apply to backup the database When there s no read and write permissions to the input path it fails to backup F Attentions gt When it s the first time to input the data and operate other settings it is recommend
34. MS software Enter the Maintenance window click then click OOWL SF g Seem Click OK in the prompt window Attention all the data including the attendance record and the user info in the RIMS will be empty 7 Why can t I install the Framework 110 Chapter Six QA You re not the system administrator of the windows The installation has been estimated threatening and been stopped you should close the anti virus software first restart the computer when the installation is finished 8 Why the Device fails to connect with PC Check if the data cable of the machine is correct 2 Check if the power line is working and start up the machine Check if the communication mode and parameter are correct If using the USB communication check out whether the USB driver is set up or not If none of the above reasons please open and run the Check exe under the Rims installation directory 9 How to install the driver for the USB communication device The installation is no need for serial interface TCP IP devices The prompt box will display Successful Connect after the connection insert CD and click Next step 10 The time of the machine is not correct what should I do Device Management gt Normal gt Synchronous Time Device Synchronize device time and the current computer time 11 How to display the username on the screen of the machine Follow this method to copy fingerprint da
35. RT 1 RMIS Access Control amp Time Attendance Management System User Manual Rev E1 0 3 Contents Software Installation Wizard Chapter One System Functional Properties Chapter Two System Requirements 2 1 Dee Hardware Requirements Operation Environments Chapter Three Software Installation 3 1 3 2 Software installation Software Primary Service Chapter Four Instruction of the Software Performance User Management 4 1 4 1 1 Department Management 4 1 2 User Management 4 2 4 2 1 4 2 2 4 1 2 1 4 1 2 2 4 1 2 3 4 1 2 4 4 1 2 5 4 1 2 6 4 1 2 7 4 1 2 8 4 1 2 9 4 1 2 10 Personnel Registration User Management Device Connection View Refresh Batch Edit Import Export Query Advanced for selecting person Attendance Management Manual IN OUT Leave Registration 4 2 3 Attendance Rule Management 4 2 3 1 4 2 3 2 4 2 3 3 4 2 3 4 4 2 3 5 4 2 3 6 Rule Options Holiday Weekend Settings Duty Time Shift S Group 4 2 4 Attendance Report 4 2 4 1 4 2 4 2 Clock in out Log Access Control Log N NE 14 14 14 15 15 18 20 21 21 22 22 26 27 29 32 33 36 39 39 42 43 45 46 48 48 49 53 4 2 4 3 Leave Registration Log 54 4 2 4 4 Daily Log Report 55 4 2 4 5 Daily Attendance Report 55 4 2 4 6 Statistical Analysis 57 4 2 4 7 Monthly Attendance Report 59 4 2 4 8 Import attendance record 60 4 2 4 9 Import Leave Log 62 4 2 4 10 Export and Print of Repo
36. S software 8 Synchronous Time Device Synchronize device time with the one on the computer 9 Close device Close device through software 76 Chapter Four Instruction of the Software Performance 4 3 1 6 Device Property Advanced gt Device Management G0 Add Device Apa en os ee SQE Device Control Access Control Advanced property settings Empty Device Data Will clear all the data Enroll and Log in the device Warning Cannot restore to 30 Set the Text of the device s screen Get Set Reboot the device Apply Device Control Access Control 4 3 7 1 2 3 4 5 6 T amp n Message settings Get from device Upload to device Target C Everyone C Everyone CO Everyone C Everyone _ Everyone C Everyone C Everyone C Everyone Eb Sess Begin Date 2010 08 21 15 11 2010 08 21 15 11 2010 08 21 15 11 2010 08 21 15 11 2010 08 21 15 11 2010 08 21 15 11 2010 08 21 15 11 2010 08 21 15 11 OMA AD me Aaa Normal Advanced Bell Log Scheduler 1 0 E E E E E ER FRE Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Set message for the color screen Terminal Content 1 Temp Place Operation Complete 1 Empty Device Data Empty all enroll and clock IN OUT records and attendance report simultaneously
37. S software will restart to affect the database to the RIMS software Attentions the SQL version supports the version above SQL2005 only 105 Chapter Four Instruction of the Software Performance 4 4 3 5 Image Management Optional A Maintenance X Normal Ez Company Info X Administrator Data Maintenance QO Image Manageme A iv Delete Image Delete correspondence s Image Delete Image Delete image before 28 08 2010 Delete span time s image 28 08 2010 a A 28 08 2010 J Delete all image which corresponding DIN Enroll ID 1 4 4 32 Image Management it allows removing the attendance image in the spanning time optionally And it also allows removing the attendance image corresponding to the enroll id 106 Chapter Four Instruction of the Software Performance Chapter Five Operation of the SQL version 1 Installation and configuration of SQL database Open the SQL2005express under the SQLexpress directory in the CD it allows downloading other version but above 2005 You could use the SQL Server database after the installation Please refer to the database source administrator for the details of the SQL Server connection 107 Chapter Five Operation of the SQL version RIMS Chapter Six QA 1 It cannot connect the device to the computer what can I do A Check if the serial port cable is damage or not If its damage please c
38. Shift On duty time 09 00 Begin att time 07 00 gt Off duty time 18 00 End att time 23 00 gt Must clock in Result Time Must clock out Auto Calc leave early Manual Calc late lo A ae Deduct meal or rest time y minutes ee Group 4 2 24 2 Click Save after finish The pull down menu of Duty Time will display Normal duty time 3 Click Edit to modify and set the optional shifts F Attentions The attendance type of Actual in Normal Overtime Holiday Overtime and Weekend Holiday will be shown as the Must Clock in or Must clock out in the stat report 4 2 3 5 Shift This is available to the company of various on off duty time attendances The shift is consisted of non overlapping duty time For example a company s on duty time is 9 00 12 00 and 13 00 18 00 which can be set as Morning Class duty time and Evening Class one respectively The morning class and the evening class can be combined into one shift for attendance The un regular rotating shift can be set as shifts and S groups Please refer to 4 2 3 6 S Group for details 46 Chapter Four Instruction of the Software Performance c Attendance Rule Management fs Rule Options Ea Shift Different duty time arrange in Shifts AF Holiday pa iP AX Ej weekend i Regular Shift v Duty Time Shift egular Shi w Select duty times for the shift ee S Group
39. View or right click to select the Template then enter template setting interface as the follow picture 68 Chapter Four Instruction of the Software Performance f Ye Scheduling Shift O O i ad All 4 All shift nan Flease select a item and setting drag can 3 Duty Time EmptyShi ft F Morning E001 09 00 12 00 EE Shift Afternoon E002 13 00 18 00 F Evening E003 19 00 23 00 Ht S Group Normal E004 09 00 18 00 Regular Shi ft S001 E001 E002 Evening Shi ft S002 2002 E003 Fd Auto S Gr oup 6001 5001 5002 Show mode Week v Shift Mode Name v Monday Tuesday Wednesday Thursday Friday Saturday Sunday Morning Evening Shift Auto Group Auto 3 Group Auto 5 Group 4 2 62 Select the corresponding scheduling setting template which supports dragging to set various sheets lt Week template set up the scheduling in pattern of the week in a selected time lt gt Month template set up the scheduling in pattern of the month in a selected time Day template set up the scheduling by taking time interval as template in a selected time Such as the following picture Show mode Day r Shift Mode Name r Time interi lay Auto 5 Group Evening Shift Normal I lt means that it counts from the first day in a selected time noon class for the first day and evening class for the second day day off for the third day repeat the noon c
40. ally according to their attendance record 108 Chapter Six QA Duty Time Step1 go to the window click to add three working shift as the following Morning time 01 00 09 00 Afternoon time 09 00 16 00 Evening time 16 00 23 59 Duty Time law Duty Time cm Duty Time Set up duty time for the attendance Set up duty time for the attendance Set up duty time for the attendance Duty Time Morning time Duty Time Afternoon time Duty Time Evening time Att Type Actual Att Att Type Actual Att Att Type Actual Att On duty time 1 00 On duty time 03 00 On duty time 1600 Off duty time 0300 Off duty time 16 00 Off duty time 2359 Must clock in Must clock in Must clock in Must clock out Must clock out Must clock out Step 2 turn to the Ea om window click to add three working shift as the following E Shift EE Shift Eg Shift Different duty time arrange in Shifts Different duty time arrange in Shifts Different duty time arrange in Shif Shift Moming shift Shift Afternoon shift Shift Evening shift Select duty times for the shift Select duty times for the shift Select duty times for the shift C WorkingT ime 09 00 1 8 00 C Morning time 01 00 09 00 C Afternoon time 09 00 16 00 Evening time 16 00 23 59 C WorkingT ime 039 00 1 8 00 C Moming time 01 00 09 00 C Afternoon time 09 00 16 00 Evening time 16 00 23 59 EJ S Group Step 3 turn to S
41. ass set Unlock group User access control 1 Temp Place 4 3 14 Click Open and conduct remote control to open the door through the software Click Keep open and set to keep the door open normally Click Keep Close and set to keep the door closed normally It is in effective to open by card stamping but effective when restoring to Automatic Mode When the door is in a fixed state click Automatic Control to restore the open status Set the state of the door to Automatic Control Mode Click Cancel Alarm to cancel the current alarm and restore the open status of automatic control mode Click Show Status to see the controlling mode of the current door 2 The Settings of the Access Control Device 81 Chapter Four Instruction of the Software Performance c Device Management Device Control Access Control The settings of the Access Control device Open door delay 0 255 S 5 Verify Mode FP or Pwd or Cels q Open door overtime alarm 0 3600 0 jj User valid settings Disabled Illegal open door delay 0 255 S 0 Wiegand type 26 Bit Signal input alarm Disabled i Unlock group Enabled Threat Alarm Disabled v Antipassback Disable Threat alarm action Open and Alarm v Get from device Upload to device Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 15 Click Get to obtain current property settings of the acc
42. automatically select the best shift for attendance statistics according to the records For example a company morning class is 6 00 10 00 noon class 10 30 13 30 afternoon class 14 00 18 00 and evening class 19 00 22 00 then we can combine the morning noon classes into Shift 1 and noon afternoon ones into Shift 2 respectively which can be combined in a group Then we only need to set up the S group for the attendance instead of tedious shifts the system will automatically select Shift 1 or Shift 2 for attendance according to actual attendance records e Attendance Rule Management fs Rule Options Re Holiday j i we Weekend l Auto S G Duty Time S Group uto S Group Select shifts for the Shift Group Ft S Group Combination with different Shifts into a Group f Shift SER 5 Group 4 2 28 F Attentions gt S Group is for the regular attendance When one company doesn t have a regular working time such as for Monday Wednesday Friday in one working time and Tuesday Thursday and Saturday in another working time please schedule their working time in the Scheduling window Please refer to the 4 2 5 Shift Scheduling for more details 4 2 4 Attendance Report The attendance report offers query and print of the personnel attendance 48 Chapter Four Instruction of the Software Performance O a From 17 08 2010 JES a ba s 7 F s aka i A Query Wy Print xF I
43. ce 21 08 10 17 Clockin Miko 5 E business Dept maris Song 1 Temp Place 21 08 09 41 Clockin a m 6 E business Dept Peter 2 Temp Place 21 08 09 41 Clockin Financial Dept 4 i 4 T E business Dept Amaris Song 1 Temp Place 18 08 11 46 Clockin Marry 006 9 E business Dept Peter 2 Temp Place 18 08 17 43 Clockin 10 E business Dept Amaris Song t Temp Place 18 08 17 43 Clockin 11 Fe Sctiness Dept Song 1 Temp Place 18 08 14 2T lattend 12 Financial Dept Merry Temp Place 18 08 17 43 Clockin 13 Financial Dept Temp Place 21 08 09 41 Clockin 14 Financial Dept Temp Place 21 08 10 17 1 1 1 1 1 1 1 8 E business Dept Miko 3 1 Temp Place 18 08 17 43 Clockin l i 1 1 1 1 1 1 15 Software Dept Temp Place 18 08 17 43 Clockin of 1 Page 1 Total Pages 1 15Items 4 2 30 gt Edit the selected record that displays blue right click or double click the very record and edit the attendance type and clock in time 49 Chapter Four Instruction of the Software Performance Edit Att record Date fi 02 2010 w Time 18 00 ww Att Type Rema O O 4 2 31 If the terminal is with the camera function it will display this interface with the Enroll photo and the immediate photo as the following wie Edit Att record Enroll ID Date f 08 2010 BA Time Att Type rockin Remark Enrol photo Immediate pho 4 2 32 Delete the selected record Select thi
44. d a little information card for the registration personnel Click Edit on this card or right click it then we can conduct the operation of New Edit Delete Get Enroll Upload Username Get Newly Log Upload Enroll Delete Enroll Demission and others E business Dept 1 Item s 1 New Click New to set new personnel information Please refer to 4 1 2 1 Personnel Registration for more details 2 Edit Click Edit to re edit set the personnel information registered Then Click Save to preserve re edited information 3 delete Click Delete to delete the registered information of the current person This function works only under the Demission It should first make the person to Demission 18 Chapter Four Instruction of the Software Performance User and then it can delete the person under the Demission condition 4 Get Enroll Click Get Enroll to get the current personnel information of fingerprint data password and card number preserved And preserve this information in the data base If there are fingerprint password and card number of the current personnel on the Fingerprint terminal there will display the icon of fingerprint L password and card number lonthe top right corner One icon displayed demonstrates only one identification mode that the current personnel has registered while no icon suggests no registration on the fingerprint terminal or the Enroll ID is different from the one preserved on the
45. dified Batch Edit Intormation 606 P a Dept Register Date Att Rule Default Att Def sj Name User ID Enrol Corporate HQ E business Dept Hardware Dept Software Dept E business Dept Financial Dept 4 1 10 Second select the item that needs modification such as entry date and then click Apply gt Batch Edit Information LS iy OO O aj Dept Register Date Att Rule Default Att Defi tl ame eS AE Ser eh Register Date 17 08 2010 y E business Dept Peter 002 2 Amari O01 1 Miko 003 3 TOT 4 1 11 4 1 2 7 Import The import can add batch personnel information through the self defined column Excel file or the following path first establish one personnel item on the User 22 Chapter Four Instruction of the Software Performance Management window then export this personnel s information and then add others information according to the export format The save format of the Excel file must be the compatible version of 97 2003 whose postfix is xls A B C D E G H J K L M 1 Dept Name UserID EnrollID CardNo AttRule Default Att Default Weekend Gender Register Date Title Birthday ID No 2 E business Dept Amaris Song 001 1 Default Att Rule Normal Female 16 08 2010 24 02 1985 3 E business Dept Peter 02 2 Default Att Rule Normal Male 16 08 2010 24 02 1985 4 E business Dept Miko 03 3 Default Att Rule Normal Female 16 08 2010
46. dit the data and then re import it There are two colors prompt Red it means that there already exists the info of the very enroll id in the RIMS software If you don t edit the importing data it would fail to import the info of that enroll id For example because my RIMS software has already had the id 1 8 enroll info So when import another id 1 8 then it shows red as the following Green It means that the AttRule Default AttType or Default Weekend of the enroll id do not exist in the RIMS database The software will match it to a default one or make it nothing If you don t need to set a Default AttType to it so you can leave it null If you want to edit it please right click the very cell and select the item For example the id 8 s Default AttType is HR Shift but there s no HR Shift on my RIMS software so the software make it null that s to say there s no Default AttType for id 8 now 24 Chapter Four Instruction of the Software Performance CardNumber AttRule DefaultAttTypeVal Default Default Att Rule Default Att Rule Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal Default Att Rule Normal myo win oa wis Y 4 1 15 After editing the data there s no Red Prompt then click NEXT to import the user info E 3 Data check CardNumber Atthule DefaultAttTypeVal DefaultWe 1 Default
47. ed to backup the database at once It is recommended to backup the database before modifying the data to avoid data loss gt Once the administrator makes some mistake or wrong operating steps it allows restoring to the relevant database gt The defaulted name to the file is RIMS current date rdb The administrator can decide his own backup path and file name 4 4 2 Restore DB The Restore DB subjects to restore the database including all the personnel information and attendance reports A Restore database Access Version Click the Restore DB on the sub menu of Maintenance open the path of the database preservation and select the restore DB that needs revert and click Open to popup the dialog box of Successful Restore Database then click OK It needs restart the RIMS software to make the restored valid Access Control and lime Attendance Management System z Successful to restore the database C Documents and Settings alpha Desktop Database_20101123 rdb Jj System will be automatically restarted to make the restored valid 4 4 4 B Restore database SQL Server Version lt would popup the following window when clicking Restore DB if the current database of your RIMS software is the SQL Server version oc Restore Database Restore By backup log Type Content Result Time Result User C LD04 D SSONGSSONG201011230 23 11 2010 01 11 56 0 1 Administr LDO4 SONG201011231 735 bak 23
48. ent PR mirra C If no clock in count as mins C If no clock out countas leave e w mins 4 2 17 Specification a Clock in over 10minutes Count as Late This rule can be just taken as a standard to who is late or not b Late Exceed 30 Minutes Count as Absent For example if it is regulated 9 00 am as clock in time the personnel who clock ins later than 9 30 am can be recorded as absent c Clock out over 10 Minutes Count as Early For example the normal clock out time is set as 17 00 anybody who leaves before 16 50 can be regarded as early d Clock out over 30 minutes count as absent For example if it is regulated 17 00 as the clock out time the personnel who clock outs before 16 30 can be recorded absent e If noclock in count as late absent For example one personnel who forgets to clock in can be regarded as late and set the lagged time or as one day absent f If no clock out count as early absent For example one personnel who forgets to clock out which can be regarded as early and set the early minutes or as one day absent 3 Overtime Rule Settings 4 Chapter Four Instruction of the Software Performance c Attendance Rule Management fs Rule Options g Rule Options Attendance rules and the relevant options Rs Holiday Ha ff 2 Default Att Rule v a Weekend Normal Late Early Absence Overtime lt Duty Time Shift Overtime more than 30 2
49. ept O01 Amaris Song 1 Temp Place 18 08 14 27 Attend 12 Financial Dept 006 Marry Temp Place 18 08 17 43 Clockin 13 Financial Dept O06 Temp Place 21 08 09 41 Clockin 14 PERETE A 006 15 Software Dept Temp Place 21 08 10 17 Temp Place 18 08 17 43 ji ofi p Page 1 Total Pages 1 15Items 4 2 33 haven t edited the new logs downloaded from the terminal as the Pic_4 2 31 cannot delete these records When edit one record as the following edit one of Amaris Song s record such as the Time change 10 17 to 10 30 and click update Then the background color of the very record turns from white to this one gt Edit Att record Enroll ID Date 21 08 2010 Att Type iseka a Remark Enrol photo Immediate pho S R Update Back 4 2 34 51 Chapter Four Instruction of the Software Performance 21 08 2010 To na E Type all 1 Software Dept 004 E business Dept 001 E business Dept 001 E business Dept hj wouw y Place Temp Place _ Dept a User ID Name Enroll ID Device ID Place Clock Time Att Type Edmond Amaris Song 1 4 caries Song i Amaris Song 1 prom x PD G 1 ARIS wa d Ey SE y Raw Clock In Out Log ae te Taa EEA on Bala Lag I Dain Att MonthlyAtt 5 hedul ine N 1 Temp Place 18 08 17 43 Clockin 1 Temp Place 18 08 11 46 ESER 1 Temp Place 18 08 14 27 Attend ho P
50. eration gt Double click the RIMS shortcut icon on the desktop Enter the welcome interface Welcome Welcome to Access Control and Time Attendance Management System Then the system will guide you step by step guidelines for the initial configuration to operate Now click Next 3 2 1 gt According to the TIP click Next and set the administrator password Actually this step can be skipped Please set the password if it is necessary and re enter and confirm it 9 Chapter Three Software Installation GE Set administrator password Step by step Admin User Administrator Now E Password Please set up an administrator password the password used to log system to use possess all the operating system permissions Re enter You can change the password in system maintenance The Skip will skip this step 3 2 2 gt According to the TIP Click Next set up company s information including the short amp full for it as well as its LOGO representing its image Set Company information Step by step Company abbreviation RIMS Now Company full name RIMS Please enter your company s name and select the company s LOGO LOGO LOGO 3 2 3 gt Click Next to enter Set the Rule of Attendance that can be established according to company s appraisal system In the BOX before the corresponding item make the V to set the rules of attendance then click Next If click N
51. ess control Set the door keep open for 0 255 second s If it excesses this time the door automatically restore close status Set the door keeping alarming for 0 3600 second s If it excesses the this time there will be alarm If we set the alarm time as O there won t be alarm even if it excesses Open Door Time Set the door keep alarming for 0 255 second s when the door is regaled to Open If the door is forced to open there will be alarm If the alarm time is set as 0 and the door is forced to open there won t be alarm The Signal input alarm Threat Alarm Threat Alarm Action can also be set according to actual situations 3 Pass time Setting 82 Chapter Four Instruction of the Software Performance OGOJI Q Pass time Settings q Add Device Access control device can be set 32 Pass times these will B Pass time Begin time End time Get from device Upload to device 7 ITTY 7 Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 16 Every access control device can be set 32 pass times that can be added and deleted according to actual requirements Click Get from the Device to obtain information of pass time to the current device Click Upload to Device to upload the current time settings to access control device 4 Goup Time Settings c Device Management SEQ G OO SQe Q Device Cont
52. exact entry date because the attendance begins from the day of entry If the inputting date is later than the entry date it will display nothing while the earlier one displays the redundant attendance record 4 1 2 4 View The appearance form of personnel information can be switched among three views they are User Cards User List and Demission Users according to the user s requirements The User Cards User List view display the in service persons information The Demission Users view displays the demission users information The User Card is optional to show amp hide attendance report and shifts gt User Management o x a e E oy O Ry New 4 Dept E 3 View i ag Refresh z Batch Edit gt F Import Oe Export RON Device p fl User Cards M show Att Records User List Show User Shift imaris Song A Demission users Tl abal m oo Dept Corporate HQ Dept E business Dept Corporate HQ Hardware Dept Software Dept E business Dept Financial Dept Current Date 16 08 2010 v Corporate HQ 2 Item s 4 1 9 4 1 2 5 Refresh The Refresh can reload personnel information 21 Chapter Four Instruction of the Software Performance 4 1 2 6 Batch Edit The Batch Edit can modify personnel information to a large extent such as department entry date attendance system default attendance default weekend and others First select the item of personnel on the left column that needs to be mo
53. ext directly without settings the system will conduct attendance according to the default attendance rules 10 Chapter Three Software Installation Set the rule of attendance Step by step Attendance Options i Hormal Late Early Absence Overtime Please according to your C One workday as company s performance appraisal E t E th ifi Effective attendance enc gan snub V records at intervals 5 circumstances of the attendance of not less than rules setting the right f parameter cen alee ba deed in C Access control records dealing with attendance future to adjust the relevant C Strict attendance parameters 3 2 4 Click Next to enter Set the Public Holidays that can be added edited and deleted This default the New Year s Day Labor Day and China s National Day as public holidays Click Add for new holidays click Edit to edit the current holidays and click Delete to remove the current one selected l P ee ee ee ee a gt Set the public holidays VP Aa Step by step 1 Fi x oe Set the company s public holidays pms _ Holi day Hew Year wl Start Date End Date Previous Hext 3 2 5 gt Click Next to enter Set Weekend where you can add edit and delete Weekend item The system has defaulted the Saturday and gt Sunday and Sunday as weekend break 11 Chapter Three Software Installation Set weekend Step by step Set up the compa
54. f page and printer Click Begin Print to popup printing preview window that can be closed for re settings or click Printer directly for printing Attentions The printer only print the contains of the current displaying page ES Print Settings Select the print items M Dept x V User ID All Selected Only Name Enroll ID Date Timet Document Title Print Range Automatically adjust column width Time2 Time3 Time4 Actual Att Hour Normal Overtimne Hour v Weekend Overtime Hour e Holiday Overtime Hour v Page Settings Settings Printer Printer Settings Begin Print clea 4 2 56 2 Click Export to popup the dialog box of save and select the save path then click Save Then there will be a Prompt Box suggesting to open it or not if it is a Ssuccesssful save If you want to check the exported report please click OK otherwise Cancel Access Control and Time Attendance Management System Ed j The data has been successfully exported open now 4 2 57 4 2 5 Shift Scheduling Shift Scheduling provides the function of setting particular working time for particular employees and the function of querying and printing 65 Chapter Four Instruction of the Software Performance Pressing menu Att Manage gt Scheduling ti or entering into Report and choose Scheduling Following is the description of the chart in different color it means that the time isn t in the choosing
55. f the Software Performance Select the Date and Time E Pp dy iL Name UserID EnvollID a E business Dept Date Range A Amaris S 001 1 interrupted A Peter 002 2 N no Be a NI 10 18 08 2010 C Duty Time C Shift C 5 Group Remark i id 4 of a gy 4 Itis also available to register according to Duty Time Shift and S Group oc Ask For Leave Overtime Out Travel E pa i Name User ID Enroll ID E business Dept Amaris S 001 1 Peter 002 2 Miko 003 3 C Duty Time C Group Shift Regular Shift v v Moming 09 00 1 2 00 LJ Afternoon 13 00 18 00 Remark 4 2 13 5 Click Save to preserve current leave registration F Attentions 1 Select the Uninterrupted there is only one attendance record even if the span time excesses 24 hours Cancel the Uninterrupted there will be one attendance record d ally 2 Time Range The system usually defaults the current time of the system as the time range It is necessary to input other time and date range in reality The 38 Chapter Four Instruction of the Software Performance beginning date cannot be later than the ending date When Un interrupted is selected and the date range within the same day the beginning time can not be later than the ending time If the time span excesses 24 hours the beginning time can be la
56. finish 44 Chapter Four Instruction of the Software Performance F Attentions gt The Weekend that has been applied to the personnel cannot be deleted gt Itis not allowed to repeat name and time of the fixed weekend 4 2 3 4 Duty Time This is only suitable to the simple on off duty company that needs two simple time points For example on duty time at 9 00 off duty time at 18 00 The various on off time companies require setting up several time and shifts Please refer to 4 2 3 5 Shift for details Setting steps of on duty time following Click MA Duty Time on the left column of the Attendance Rule Management enter the setting window of Duty Time Attendance Rule Management fs Rule Options Duty Time Set up duty time for the attendance my Holiday JJ Wesen E CRA Duty Time Att Type Cross days Shift On duty time Begin att time ee S Group Off duty time End att time Must clock in Must clock out Calc leave early Calc late Calc absence 4 2 23 1 Click SP Add set the name of the shift within the box of Duty Time and set Att Type and On off Duty Time Such as 45 Chapter Four Instruction of the Software Performance e Attendance Rule Management Ea Rule Options a Duty Time Set up duty time for the attendance DP Holiday i x Sa Weekend i ae A aE i Normal v Duty Time Att Type Actual Att v C Cross days
57. hange another serial port cable B Check whether the COM port of the computer has normal communication or not If the communication is abnormal please change to another PC communication way C Check the Device ID and Port no of the RIMS software are the same with the ones in the device D If the communication way is USB communication please check if the USB driver has been installed E If it s the connection exception Unhandled exception has occurred in your application If you click Continue the application will ignore this error and attempt to continue If you click Quit the application will close immediately External component has thrown an exception There s a conflict between the RIMS software and one another software Close the RIMS software first then click and run the Check exe under the RIMS installation directory and rerun the RIMS again F If it s none of the problems above please check the communication chip of the device If there s any exception please change another communication chip 2 When running the RIMS it prompts the dialog box The application cannot start It s because you haven t installed the NET Framework completely which leads to the initialization failure 3 How to set the working shift and affect it to the staff in the RIMS software let s suppose Company A has three working shift and people take one of them every day RIMS set the shift to the staff automatic
58. he User Management window we can find that there s Amaris s information only SQL Server version it allows different people those have privilege to enter the SQL connect the SQL Server on their own Computer And different people different privilege to operate the RIMS 4 4 3 4 Data Maintenance Maintenance X Normal B Company Info X Administrator A S Data Maintenance 7 Q Image Manageme A Compact Database Data Haintenance S aag g The system database backup restore and other ma Compact Database Data Migration Data Source Administrator i Backup Database Regularly backup the database to prevent data loss Restore Database Restore the database the backup file must be valid Compact Database To carry out regular maintenance on the database to ensure data integrity Initialize Database Once the database is initialized there are all data will be empty Remove historical data Remove a period of time s historical data 4 4 14 1 Backup the database please refer to 4 4 1 Backup DB for details 97 Chapter Four Instruction of the Software Performance 2 Restore DB please refer to 4 4 2 Restore DB for details 3 Maintenance subjects to conduct regular maintenance for the data base for assuring the integrity of the data 4 Initialize the data base Be cautious to this operation because the initialization will empty all
59. ing Turn off LOG uw Kid BA Select devices 1 Temp Place 1 Temp Place Operation Complete 4 3 12 79 Chapter Four Instruction of the Software Performance 4 3 1 9 Device Property Monitoring Device Management RIMS Device Control Access Control _ Device Ss Show user picture Automatic monitoring afte Normal Advanced Bell Log Scheduler Monitoring Message 1 RTA Operation Complete 4 3 13 Click Real time Monitoring If select the Show User Picture in the options item then in the process of monitoring the screen will show the user s picture in real time If select the Automatic Monitoring after Running the Program he system will upload attendance data in real time in the process of monitoring 4 3 1 10 Access Control Operation If the device supports the access control property the contents of the access control operation options can be edited Otherwise it cannot 1 Access Control 80 Chapter Four Instruction of the Software Performance 6 gt Device Management Normal operation of the device Open Keep Open Keep Close Through software to open the door or keep the door Open Close remot When the door is in a fixed state click Automatic Mode toTestore the Cancel Alarm Show Status Cancel current alarm View the At the same time to restore the door in automatic mode Normal Settings Pass time Group time P
60. ion the Device ID must remain the same with the ones on the terminal Device ID defaults as 1 Device Management E SF Device Control Access Control Add Device e Connect to the device Belongs Temp Place Communication A3 Device ID Search Back Normal Advanced Bell Log Scheduler Monitoring Message 4 3 5 re Chapter Four Instruction of the Software Performance 4 3 1 2 Edit Device Property RIMS Select the device connected such as Device 1 and click Edit on the menu or right click Device 1 connect to option and there will be a corresponding window of device property Then you can set the device s communication device ID IP address and others 4 3 1 3 Delete Device Click Delete on the menu or right click the connected device delete That will delete current selected devices You need to re add device if you want to re connect this device 4 3 1 4 Refresh Device Click Refresh on the menu or right click the selected device refresh That will refresh the current device 4 3 1 5 Device Property Normal Device Property Normal Advanced or right click the connected device Operate in this way you can read or delete the data on the terminal gt Device Management TAYE A Device Control lL Aeoace Control J n _ Add U Device Status Daily operation of the device _ Device Get New
61. is enroll id in Shanghai s attendance system must be 005 too Let s say Peter works in the Guangzhou office in the first half of the month and the second half of the month in Shanghai We can integrate all of Peter s atendance record to Guangzhou s atteandance system Migrate data into this system Ez Company Info Migration Options pram rar pm ey Administrator User Info Record Info l Deploy Info Other the source database we migrate data from Migration Users Migration Departments Migration Shifts System Database Database tile Data Maintenance Q Image Manageme Source Database soL Server vl Please nter or browse to connect to SOL Server database the current database Apply A 2 4 4 17 Migration Options Migration Options User Info Record Info Deploy Info Data Colision Update Collision Date 4 4 18 We can set the default setting here to dealing with the data collision Update Collision Date when coming accross the data collision during migration it will 99 Chapter Four Instruction of the Software Performance RIMS update the data in the system For example Amaris Enroll ID is 001 in the current system System A there s Peter Enroll ID is also 001 in the Souce database System B When migrating data from System B to System A Peter s infoformation will cover Amaris s in the System A directly But the attendance records of Amair
62. it various cells It s available to select the pull down menu via the edit icon at the top of the window or click the edit mode icon to switch 67 Chapter Four Instruction of the Software Performance wa Time T Shift S 4 2 60 The popup menu is as the picture above Each time the operation of selecting the menu only works for the selected cells when double clicking the edit mode The selected shift information at one time can be dragged to set up various cells or click to set up various sheets when dragging edit mode Click the blank area out of the sheet to release the selected shift information gt Delete the scheduling of selected date Select the cell and double click or right click to select delete on the popup menu Select the corresponding edit mode to single delete or multi delete Start Date Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 2010 04 26 Morning Morning Morning 2 2010 05 03 3 2010 05 10 4 2010 05 17 Regular Shift gt 5 2010 05 24 Auto S Group 6 2010 05 31 Morning Morning Morning 4 2 61 Morning Morning Afternoon 22 05 2010 It s available to click the save button below the status bar Aj xL to save the current scheduling result when completing the edit Attention save operation is to save the scheduling setting up in a selected time of the selected personnel on the left 4 2 5 4 Template Scheduling Click the button below the
63. l information and you need someone s information now please input his name enroll ID user ID to query his information quickly gt User Management gt 2 New 4 Dept T Wiew a A Refresh MZ Batch Edit fa Import DIN 00002 Corporate HO BT 4 Software ab ID HgQoo02 Hardware Dept Corporate HO Current Date 07 02 2010 Corporate HQ 1 Item s 4 1 20 As the following TT N UserID Enroll ID 7 Hardware Dept E business Dept DEN Edid 0E 5 Name User ID Enroll ID Miko 003 3 E business Dept Software Dept pre Peter 002 2 Edmond O04 4 4 1 21 Complete spelling query input the complete spelling of the user s name and then search for his her information Let s take Miko as an example input Miko then click the query ram icon then Miko s information will come to the result 27 Chapter Four Instruction of the Software Performance fe locn Maa Used ED E business Dept Miko 003 3 4 1 22 Initial query input the first letter of the name then search For example we want to search Edmond then we input E all the person those name start with E will come to the result Example let s query Edmond input E and click the query icon then it comes out Edmond Edward Name User ID Enroll ID _ Hardware Dept Edward 005 5 Software Dept Edmond 004 4 4 1
64. lace 18 08 17 43 ESEA E Amaris Song 1 Temp Clock in business Dept Temp Place T8 Us ock in f j f j pi 3 amp E business Dept 002 Peter 2 j1 Temp Place 21 08 09 41 Clock in 4 _ i f oi pt eo Tant nn i gt e lo 4 ann PlannlStons tnt Paea 4 2 35 Then click to select the edited record and it can be delete it now as the following P From 01 07 2010 To 21 08 2010 Hame User ID Enrol x x _ Hardware Dept Edward 005 Es Type All _ Software Dept Dept Software Dept Aa Query sN HH K tat a Print Import ee Export 4 Back Raw Clock In Out Log Access Control Log Leave Registration Daily Log Daily Att Monthly Att Scheduling gt Place a User ID 004 Name Edmond ba Temp Place Enroll ID 4 Device ID Place Clock Time Re Temp Place 18 08 17 43 i Att Type Clockin Edmond 004 E business Dept lAmaris Song 1 Temp Place 18 08 11 46 Clock in E business Dept Dept Attend E business Amari 001 E business 002 003 Peter Miko E business Financial Dept Marry 006 E business E business Dept Amaris Song 1 Dept Dept Amari s Song 1 Amari s Song 1 Temp Place 18 08 14 27 Temp Place 18 08 17 43 Clock in Place 21 08 09 41 Clockin Place 2
65. lass of the first day for the fourth day etc If the existing shift information cannot meet your request its available to click the icon on the menu bar to set up new shift information Please refer to Attendance Rule setting for details Click the icon after completing the template It makes the template set up to the corresponding time and cell and set up the scheduling of the personnel selected from the personnel option on the left of the scheduling report according to the template 69 Chapter Four Instruction of the Software Performance 4 2 5 5 Import scheduling information The import can first query the scheduling information from the personnel scheduling report on the attendance management then export the information And add others information according to the export format The save format of the Excel file must be the compatible version of 97 2003 whose postfix is xls A B c D E a af F F F Name Start Date 1 2 3 4 li li 010 05 Afternoon Morning Sunday Rest Regular Shift 2 2010 05 Afternoon Morning sunday Rest Regular Shift PF 2010 05 4ft ernoon Morning Sunday Rest Regular Shift 4 2 64 The imported data and shift information can be automatically identified the name or ID num If the name or ID num is personal one the imported scheduling information is the corresponding personal one If the name of ID num is departmental then the imported scheduling information is the departmental pers
66. lete 4 3 23 Instructions 1 Disabled the anti passback is ineffective 2 Enable OUT it makes the ZD2F20 Access Control Reader as the In Reader and the record in the ZD2F20 is the IN one The authentication record in the Sensor is the OUT one 3 Enable IN it makes the ZD2F20 Access Control Reader as the OUT Reader and the record in the ZD2F20 is the OUT one The authentication record in the Sensor is the IN one 4 3 2 Device and Data Download Click Download Device 1 to popup next menu as followings Access Control and Time Attendance Management System S User Manage Att Manage Device Maintenance Get Newly Log Get All Log i Get All Enroll 4 3 24 88 Chapter Four Instruction of the Software Performance RIMS Please refer to the Get Newly Log Get All Log Get All Enroll for more details of the submenue 1 Get Newly Log Obtain the newly report on the fingerprint attendance machine 2 Getall Log Obtain all attendance data on the fingerprint attendance machine including the downloaded and un collected data 3 Get All Enroll Get all fingerprints and password data on the fingerprint attendance machine and preserve them into the data base 4 3 2 1 U Disk SD Card Data Import Download the attendance data with the U disk First download the data from the fingerprint attendance Terminal to the U Disk connect the U Disk to the USB port of the com
67. ly Log Q User 6 Collect the newly Log of the device lt pa i Get All Log Empty All Log di Refresh 0 Collect all the Log of the device s When the storage of the device is being fu 4 onnections Get Al Enrol A Delete Get Newly Log Sync Time Turn Off Cancel Privilege A Sync 0 Turn Empty All Log Empty Device Data Upload All Enroll Empty All Log after you had co Tes Enroll Empty All Enroll Enroll Fingerprint Pass All Enroll is all Enroll of the softiiguelte Privilege all managers of the device u can manage the device without nana 4 1 Temp Place Operation Complete 1 Get Newly Log Normal Advanced Bell Log Scheduler Monitoring Message 4 3 6 75 Chapter Four Instruction of the Software Performance Get the new and un collected attendance records on the device 2 Get All Log Get all data on the terminal including the downloaded and uncollected one 3 Empty All Log Empty the attendance data after collection if there is too much data on the device 4 Get All Enroll Get all enroll on the device including fingerprints password inductive card and others 5 Empty All Enroll Empty all enroll on the device for re enrolling all information 6 Upload All Enroll Upload all enroll data on the software onto the device such as name fingerprint data 7 Cancel Privilege Delete the administrator s privilege of device through RIM
68. me enroll ID and user ID or click Optional Personnel and right click optional personnel on user list to add personnel item needs to be queried Set up the query date and click Query for monthly attendance report click Statistics for monthly attendance statistics if there is no data There will be detailed information of the 59 Chapter Four Instruction of the Software Performance monthly attendance after the statistics F Attentions On Monthly Attendance Report the colors must be in accordance with the ones in the daily attendance report please refer to Attention in daily attendance for details 4 2 4 8 Import attendance record The import can add batch attendance information through the self defined column Excel file or the following path first establish attendance item on the Raw Clock In Out Log then export this information and add other s information according to the export format The save path of the Excel file must be the compatible version of 97 2003 whose postfix is xls Sample for Manual Clock in out A B E F G ee Dept UserID Name Enroll ID Device ID Place Clock Time AttType Remark A RLAO1 Lily 4 0 Unknown 12 0309 00 Clock in A RLAO1 Lily 4 0 Unknown 12 03 12 00 Clock out A RLAO1 Lily 1 0 Unknown 12 03 13 00 Clock in A RLAO1 Lily 1 0 Unknown 12 03 18 00 Clock out B RLBO2 Kate 2 0 Unknown 12 03 09 00 Clock in B RLBO2 Kate 2 0 Unknown 12 03 12 00 Clock out B RLBO2 Kate 2 0 Unknown 12 03 13 00 Clock in
69. migration It allows doing other process at the same time Please re run the RIMS software when finishing the migration to enable the new database 100 Chapter Four Instruction of the Software Performance NWS C Data Source Administrator gt Maintenance X Administrator Se Data Maintenance Q Image Manageme Maintenance Data Source Administrator Database management Support SOL Server and Acess Data Source Administrator Compact Database Data Migration Access SQL Server 4 4 21 Set the database of the RIMS to the Access database or the SOL Server one It s defaulted to the Access datase here If you need to affect the SOL Server database please set the Data Source Administrator to the SOL Server first Step 1 Select SQL Server then click OK on the popup window ey Normal Company Info es Administrator S Data Maintenance Q Image Manageme n U i Data Source Administrator Database management Support SQL Server and Access Compact Database Data Migration Data Source Administrator Access Control and Time Attendance Management System Access a D Deploy SQL Server database connection information SOL Serve 4 4 22 Step 2 then enter the Sql Server configuration window as the following 101 Chapter Four Instruction of the Software Performance Sql server configuratio
70. mport Six Export v 4 Back Name e ID Enroll ID To 17 08 2070 Hardware Dept Raw Clock In Out Log Access Control Loa Leave Reaistration Daily Loa Daily Att Monthly Att Scheduling Edward 005 5 i E Type al gt Place all Dept User ID Name Enroll ID Device ID Place Clock Time Att Type Remar Software Dept Edmond 004 4 E business Dept Amaris S 001 1 Peter 002 2 Miko 003 3 Financial Dept Marry 006 6 4 2 29 4 2 4 1 Clock in out Log Select the optional card of Clock in out Log for the personnel information please refer to personnel option Input the beginning and ending time then click Query for one s detailed clock in out attendance records o Report Prh From 01 07 2010 fag a j eA Query i Print x4 Import Export 4 Back To 21 08 2010 ne aap Print xy Six Name User ID Enrol ea tect Raw Clock In Out Log Access Control Log Leave Registration Daily Log Daily Att Monthly Att Scheduling Edward 005 EJ Type all gt Place Temp Place lt Dept a User ID Name Enroll ID Device ID Place Clock Time Att Type Re 1 E business Dept Miko 3 Temp Place 21 08 09 41 Cokin 2 E business Dept Miko 3 Temp Place 21 08 10 17 Clockin Software Dept Edmond 004 4 E business Dept 3 E business Dept Amaris Song 1 Temp Place 21 08 10 17 Clockin Amari 4 E business Dept Peter 2 Peter f Temp Pla
71. mporting data to Amaris Song in the RIMS database automatically Or there s a picture for Amaris Song 007 in the RIMS but there s no picture for the num 001 in the SD Card then it will copy one to the SD Card for the num 001 93 Chapter Four Instruction of the Software Performance NWS automatically Data Maintenance it allows setting to delete the data before a few months it s defaulted to 3 months Let s take an example if I set the Allow to remove the data 3 month and it is 2010 08 25 now then it allows removing the data before 2010 05 25 Maintenance 9 Nomai Normal Normal settings of the progran Ea Company Info ini User Management es Administrator Show User Cards Show User List User Cards t Data Maintenance Show Att Records Show User Shift Q Image Manageme Quantity per page B Auto Image Management Max size of user picture 10 KB Filing images when importing C Card image replace software image C Software image replace Card image Data Maintenance Allow to remove the data 3 Month Gali A 4 4 7 Default Setting default the setting of the RIMS software When click the Default setting button the setting ot the RIMS will restore to the default status including the following prompt window 4 4 8 4 4 3 2 Company s Information You can change the LOGO and name of the company 94 Chapter Four Instruction of the
72. n Guider Mode Nomal Mode Please step by step operation This operation suit for most of typical user Please install SOL database first Step by step through the operation button Test Connection Apply 4 4 23 Guider Mode Homal Mode Please step by step operation This operation suit for most of typical user Please install SQL database first Step by step through the operation button Server name ECOMMERCE UL SQLEXPRESS Authentication Windows Authentication Database Name RIMS_Attendance 4 4 24 Guider Mode it is available for almost all users Click Next to check whethere there s any SQL Server on the current computer It connects the attendance dabase on the local server by the Windows Authentication method If there s no SQL server on the current computer it will create a RIMS_Attendance database automatically After finishing the Guider Mode operation click Apply to affect it Then It allows configure the SQL database now Normal Mode 102 Chapter Four Instruction of the Software Performance Sql server configuration Guider Mode Nomal Mode Save my password Select or enter a database name Create Database Test Connection Cancel Apply 4 4 25 a It allows clicking the pull down menu to select the Server name or you could input the name of the Server directly it s recommended to select the Server on the pull down menu Select
73. n Complete 4 3 22 Click Upload to device to set valid time for different users All the valid time of the registered users are available without setting But with the user s access control settings it is only available to the users whose information has been set during the regulated time 8 Anti Passback Anti passback is a function for Access Control Terminal that prevents the tailgating In some conditions the security system demands the personnel authenticate legally from the outside door to come inside and authenticate legally from the inside door to go outside The authentication record must be one inside record and one outside record When anti passback is used people must first authenticate from the designated In reader then from a designated Out reader and tried to read out of an area an anti passback violation would occur 87 Chapter Four Instruction of the Software Performance c Device Management Add Device Open door delay 0 255 5 gt Verify Mode FP or Pwd or Ce w Open doorjovertime alarm 0 3600 0 a l i J User valid settings Disabled Device 1 e Illegal opeh door delay 0 255 Wiegand type Signal ingut alarm Disabled Unlock group Threat Ajarm Disabled Threat alarm action Open and Alarm s Get fram device Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Comp
74. newly log and upload enroll and others gt User Management Thin A gt om ra A A E oe New Se Dept aa View ew Refresh pe Batch Edit ey Import CK Export oy Device Priz DIN 00002 DEN o0001 Corporate HQ Peter 4 Amaris Song 4 erez a ID 002 amp ID 001 ortw e 3 x T business Dept inanci e Dept Corporate HQ ept E business Dept By New Current Date 16 08 2010 Get All Enroll Get Newly Log Upload All U Upload All Enroll Corporate HQ 2 Item s 4 1 8 1 New Please refer to_ 4 1 2 1 Personnel Registration for more details 2 Getall Enroll Click Get all Enroll to get all information of fingerprint data password and card number on the fingerprint terminal and preserve this data into the database 3 Get Newly Log Get the new and un collected attendance records on the device 4 Upload All Usernames Click Upload All Usernames to import the names of the personnel information in the RIMS software into the terminal which will be displayed on the screen of terminal 5 Upload All Enroll Click Upload All Enroll to input all fingerprint data preserved in the database into the terminal 20 Chapter Four Instruction of the Software Performance F Attentions 1 The weekend break is designed for the fixed weekend for the staff every week Manipulate weekend registration while the weekend is unavailable nor unfixed 2 The personnel information requires the
75. ng time two time points For example on duty time at 9 00 off duty time at 18 00 then we only need to set one duty time simply 2 Shift This is available to various duty time attendance Its shift is consisted of non overlapping duty times For example one company s on duty time is 9 00 12 00 set as Forenoon working time and 13 00 18 00 set as Afternoon working time which can be combined into one shift for attendance 3 S Group It is available to the attendance of various and unfixed shifts or rotating shifts The group is consisted of different shifts For the group attendance the system will automatically select the best shift for attendance statistic according to clock in records For example one company s duty time are morning class 6 00 10 00 forenoon class 10 30 13 30 afternoon class 14 00 18 00 evening class 19 00 22 00 Then we can combine the morning Class and the forenoon one into Shift 1 forenoon class and afternoon one into Shift 2 afternoon class and evening one into Shift3 Employees can clock in by the Shift I Shift 2 and shift 3 consisted of them What we only need to do is to set group for attendance instead of tedious re schedule because the system will automatically collate the Shift I and Shift 2 for attendance statistics according to the actual attendance record Second click Extend Info optional card import personnel s entry date position date of birth ID number or leave blank space if
76. ny s public rest days Different kinds of employees can have different weekend 4x Weekend Weekend Rest iv Time Monday Tuesday Wednesday Thursday Friday Saturday Sunday 3 2 6 gt Click Next to enter Set Company s Duty Time and set up duty time according to company s working system Set companys duty time Step by step In this step you can add company s duty time Tuty time can be set as the default time of attendance to the staff If you need to set more complex shift time you can find it in the rule settings of attendance A X Duty Time Att Type On duty time Off duty time Must clock in Must clock out 3 2 7 gt Click Next to enter the Create Company s Department to set up the company s departments according to the departmental composition of the company 12 Chapter Three Software Installation e Create companys Department Step by step cis A x How Corporate HQ Super dept Please create the departmental composition of your company Dept 3 2 8 Click Next to connect to User Management window for the import of personnel information or to the Device Management window for operation setup such as device link or directly click Finish to skip to the software main interface gt Completes Step by step Congratulations You have completed the basic configuration of the system Now you can begin to add the You wo
77. of the window as the following Device Management OE Add Device Device 2 Daily operation of the device Get Newly Log Collect the newly Log of the device Get All Log Collect all the Log of the device Empty All Log When the storage of the device is being ft you can Empty All Log after you had collect gai Get All Enroll Empty All Enroll Get all Enroll Fingerprint Password Care Upload All Enroll Upload all Enroll of the software to Ui Cancel Privilege Disable all managers of the device then you can manage the device without manager 2 Temp Place Operation Complete Click Add Device for more devices 2 TCP IP Communication Normal Advanced Bell Log Scheduler Monitoring 4 3 3 Click Device Management on the menu Connect click or Add Device on the left column to popup Connect to Device window Select TCP IP communication the Device ID IP Address and Password must remain 4s NWS Chapter Four Instruction of the Software Performance the same with the ones on the terminal No communication password defaults as 0 Connect to the device 3 USB Communication Belongs Temp Place w Communication TCP IP Device ID IF Address Fort Mo Password 4 3 4 Click Device Management on the menu Connect click S or Add Device on the left column to popup Connect to the Device window Select USB communicat
78. ol Hardware Dept Edward 005 5 E Rounding 0 1 Type All EETA pe User ID Name Enroll ID Date Flanmed TI Actual TI Planned T2 Actual Edmond 004 E business Dept Financial Dept Marry 006 2 a a a a a 16 H v ee i gt ined gt 4 4 E Je mh gli of4 gt vL Bx Page 1 Total Pages 4 126Items 4 2 41 F Attentions Colors in the Report mean different situations It means that the record is normal lt means Late Arrival and it counts the Late Arrival frequency of the i It means that there s no attendance record append clock in nor leave registration or the Absence It means Saturday It means Sunday Specification of Daily Attendance Report Actual Attendance hours the actual attendance hours is the total time difference of 56 Chapter Four Instruction of the Software Performance clock in and clock out For example the clock in out time of a day is respectively time1 9 00 time2 12 00 then the actually attendance hours is 3 hours Actual attendance days it can be reckoned as one day if there is actual attendance minute or second Late Clock in times It can be regarded as one time if there is late clock in on the very day Early Clock out times It can be taken as one time if there is early clock out on the very day 4 2 4 6 Statistical Analysis Double click the stat record in the Dail
79. olumn of Holiday s Names then click Edit gt Modify holiday s name within the Holiday s Name box corresponding and modify its beginning and ending time holiday gt After clicking Save icon the information of the holiday will be updated automatically 4 2 3 3 Weekend Settings The weekend can be set according to the company s requirement 43 Chapter Four Instruction of the Software Performance Attendance Rule Management fs Rule Options Fe Weekend Usually set to the public rest day BP Holiday Le AX Sa Weekend Duty Tim Weekend WeekendRest v Shift Monday es S Group Tuesday Wednesday Thursday Friday Saturday Sunday 4 2 21 Weekend Click on the left column of Attendance Rule Management and turn to the Weekend window Click T Add input the name of the weekend and its time that can be differently set according to company s actual rules and shifts as the following VA Weekend E Time Monday CAM PM Tuesday Oam O PM Wednesday L AM PM Thursday AM PM Friday Cam PM Saturday Cam PM Sunday CAM PM 4 2 22 Click V Save after setting Modify Weekend settings gt Select the name of the weekend on the pull down menu below the Weekend and click Edit gt Modify the name of the weekend within the box Weekend and input the weekend time before the corresponding weekend time gt Click Y Save to
80. om the Candidate department list to the Selected department list the users from the Selected department will show on the Candidate Users list If you want to select someone to the Selected Users let s say Amy from Hardware dept You should first select the Hardware dept from the Candidate department list to the Selected department Then Amy will show on the Candidate Users list You could select Amy from the Candidate Users list to the Selected Users list then Icon instruction 30 Chapter Four Instruction of the Software Performance RIMS It means Super department of the Selected department lt It means department selected from the Candidate department list i It means the super department of the very department has been selected So it s the selected department too Operation instruction Search Double click button drag gt Search please refer to the 4 1 2 9 Each column has its own search scope For example from the Selected department list you can select the persons whose department is on the Selected deparement list As pic 4 1 25 we can search the person that from the Development dept Hardware dept Software dept HR dept or After sales dervice dept If you want to select the person whose enroll id is 013 please first search 013 on the Candidate department list then it comes out a department Hardware Dept select it to the Selected department Then you could select 013 from the Candidate
81. onnel ones First select the designed Microsoft Excel we 3 Import Scheduling Data _ sl fe 1 Choose data Specify the Excel data source File name C Wsers alpha Deskt op Scheduling 20100513_1911 xls 4 2 65 Second Data Check check the imported data If there s something wrong with this data it s available to modify it directly or add new record in this very step or it won t be edited succeed Click Previous to justify or Cannel to cancel the current import 70 Chapter Four Instruction of the Software Performance NWS Impor Scheduing p NNN e _ a a a E 2 Data check Ses UserName StartDate 1 2 3 4 2010 05 Afternoon Morning Afternoon of2 gt PDI X 4 2 66 Fourth click Next to import data if there s nothing wrong with the data Je Import Cchedulirtg gt ee x SE p a D a T a x 3 Data check Frocessed 24 Succes 23 Failure1 Completion of the data to import click the Cancel to return Previous E i E a 4 2 67 Fifth click Cancel and reverse back to the user management interface after the finish of data import F Attention Exported data after modification needs to be copied to a new file and saved as the version of Excel 97 2008 and then the file can be imported successfully 71 Chapter Four Instruction of the Software Performance 4 3 Device Management The device management possesses
82. or Data Maintenance New Password Re enter Q Image Manageme w User Authority Settings wm ta Data Migration am i 4 4 11 Different people different privileges to operate the RIMS software For example Amaris Song is from the E commerce Dept we are going to set her a privilege to query the attendance report of the E commerce dept from the RIMS software Assing Authority Role Settings Role Report query Assign resources General oe User Management C System Maintenance C Department Management Attendance Stat Report C Ask for leave Append Clock in out C Attendance Rule C Device Management C Enroll Management Collect Data C Access Control C User Authority 4 4 12 96 Chapter Four Instruction of the Software Performance Assing Authority Role Settings o u Name User ID Amaris 001 E commerce Dept Enroll ID Set the password for Amaris to enter the RIMS software Password eooo Re enter Apply Assign departments Assign roles New Role OG eneral Operator 1 IT Report query amp v Corporate HQ Development dept THR E commerce Dept Sales Dept C After sales Service Dept 4 4 13 So when we are in the name of Amaris to enter the RIMS software we can only check the data of Amaris s even entering t
83. ormal gt Cancel Administrative Authority Re enroll the administrator 17 Is there any electronic document for help Right click the blank area of the software gt Help gt Online User Manual 18 What operations should be handed over when the administrator s resigning Fingerprint enroll backup enroll administrator enroll cancel administrative enrollment 112 Chapter Six QA
84. pace of the hard disk must above 2 GB require larger storage space as the increase in the attendance recorded data gt Communication Port A RS232 485 one COM port if there is no COM port it needs USB COM converter cable B TCP IP the port that connect the Local network and the ether net one C USB Support the computer with USB port 2 2 Operation Environments Operation system Windows XP Windows Vista Windows Server 2003 2008 Windows 7 The RIMS software only works under the 32bit Operating System by now Attention The Microsoft NET Framework 2 0 needs the support of the Windows XP Windows 2003 it is contained in the software installation Disk 7 Chapter Two System Requirements Chapter Three Software Installation 3 1 Software installation 1 Get the installation process in the Folder Setup exe of the RIMS directory in the Operation and Installation Disk Click Browse in the popup installation wizard and select the installation path It is advised to select the non system disk default C Disc to install whose default installation directory is D RIMS Click Install and start the installation system iS Access Control and Time Attendance Management System Installati A A Access Control and Time Attendance Management System It includes four systems Personel Management Device Management Attendence Management Access Control Management And it continues improving and updating Access Con
85. pened only when both of the different persons get through the authentication The setting is as the following First click Access Control Settings Enabled the unlock group As the pic_4 3 18 84 Chapter Four Instruction of the Software Performance Device Management x Device Control Access Control Add Device Open door delay 0 255 Device 1 Illegal open door delay 0 255 Signal input alarm Threat Alarm Threat alarm action Get from device The settings of the Access Control device 5 Open door overtime alarm 0 3600 S lo lt gt 4 gt 4 gt 0 Disabled lt 4 Disabled v Open and Alarm v Upload to device Verify Mode User valid settings Wiegand type Unlock group Antipassback FP or Pwd or Ce Y Disabled s 26 Bit v Enabled v Disabled Enabled Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete Then click Access Control User Access Control then set the user access control Device Management Device Control Access Control 4 3 19 all the persons are defaulted to group 0 before setting the group It allows to setting the persons to 9 y Add Device Enroll ID Device 1 Name User IB 1 9 groups select the persons
86. pt 3 Date 17 Miko 003 3 Duty Time Shift S Group Time Remark i 4 2 6 2 Click the icon 7 Add and select the corresponding attendance type for re clock in There s the same option type on the terminal Duty On Duty Off Overtime On Overtime Off Go out on and Go Out Off Att Type Atend W Date By SH Overtime Work Overtime OFF Out Time In 4 2 7 3 Set the clock in date and time for the personnel in the item of Date and Time 35 Chapter Four Instruction of the Software Performance c Append user s forgot Clock in out D gt til bast 2 TP ieee 7s ra _ a Name User ID Enroll ID A Att Type Attend J Hardware Dept Date 18 08 2010 v Edward 005 5 C Duty Time C Shift C S Group Software Dept Time 00 07 a Edmond O04 4 09 00 E business Dept 12 00 Amaris S 001 1 er 13 00 Peter 002 2 p ans 18 00 ce B 19 00 23 00 4 2 8 4 It is also available to re attend by Duty time shift and S Group If you manual IN OUT as 09 00am 12 00pm then it will conduct two records clock in at 09 00am and clock out at 12 00pm And it will match the Duty on and Duty off type automatically e Append user s forgot Clock in out P ay j TAx r T Aa Name User ID Enroll ID A Ante Hardware Dept 3 Date 18 08 2010 v Edward 005 5 5 C Duty Time Shift C S Group Software Dept Edmond O04 4 Shift oe Shift v Mormningl09 00
87. puter then steps following Click Download U Disk SD Card to popup the dialogue box Download data from U disk SD card Import Data Maintenance i i 3 import Data Import Please select he E TXTAGL_ TST 4 Immediate phota Browse L 3 7 r Image Import Please select the folder names photo log s Enrol photo Browse U f a Enrol Image Import Please select the folder names user photo D u v v v Cdisk free space 13 38 G 4 3 25 It allows importing data immediate photo and Enroll photo from the u disk SD card 89 Chapter Four Instruction of the Software Performance RIMS The Immediate photo data importing is optional according to different models Select the path stay blank if unnecessary and then click the icon 4 4 System Maintenance The data maintenance arms to maintain the data base of the system routinely which includes backup DB restore DB On the main menu move mouse to the icon Maintenance popup three sub menus that are Backup DB and Restore DB Access Control and Time Attendance Management System E User Management Att Manage Device Management of Backup DB Restore DB Wa Administrator 24 08 2010 23 12 18 4 4 1 4 4 1 Backup DB Backup DB means the backup the database of the RIMS including the personnel information and attendance records A Backup database Access version Click the submenu of Maintenance Backup
88. rd The system will automatically analyzes the first table of the Excel and the first row set as Header Please select the match fields the blue one can not be blank Dept Att Type v Hame Name iv Begin Date Begin Date m User ID User ID iv End Date End Date Enroll ID Enroll ID Remark Renark 4 2 53 63 Chapter Four Instruction of the Software Performance Third Watch Field check the imported data If there is something wrong with this data click Previous to justify or Cancel to cancel the current import Leave data import wizard ix 3 Data check Username AttType From ime Normal Overtime 2010 03 15 0 Normal Overtime 2010 03 15 1 Normal Overtime 2010 03 15 0 Normal Overtime 2010 03 15 1 Previous Cancel 4 2 54 Fourth Click Next to import data if there is nothing wrong with the data Leave data import wizard fe 4 Process import data Processed 4 Succes 4 Failure 0 Completion of the data to import click the Cancel to return 4 2 55 Fifth Click Cancel and reverse back Leave Registration interface after finishing the data import 64 Chapter Four Instruction of the Software Performance 4 2 4 10 Export and Print of Report 1 Click Print to enter related settings Select the print item or import the titles into the input box of the box for example name of the company Click Page Settings and Printer Settings for the settings o
89. rformance Selected department Candidate department Amaris X E commerce Dept xX v B p CoporateHO amp Corporate HQ E commerce Dept E commerce Dept Candidate Users Selected Users K Name Us Enroll ID _ Sales Dept After sales Service Dept Kathy 014 14 Marry 00G G 4 1 30 On the Candidate or Selected department list it shows only the department no matter you search the department name or the user name When you search someon let s say Amaris in the Selected department it shows her department E commerce Dept More details for the query function please refer to the 4 1 2 9 Click or clear the query box to turn back 4 2 Attendance Management On the main menu focus the mouse on the icon of Att Manage icon where will display four sub menus Append User s Forgotten Clock in out Leave Registration Attendance Rule Management Report Query and Scheduling 32 Chapter Four Instruction of the Software Performance Maintenance Report Scheduling Administrator 17 08 2010 22 59 49 4 2 1 4 2 1 Manual IN OUT This item is mainly designed for those staff who had forgotten clock in out for the re attendance Please click Att Manage Manual IN OUT and enter the Append User s Forgotten Clock in out window Append user s forgot Clock in out Name User ID Enroll ID Att Type Attend Date 17 08 2010 Duty Time Shift S Group Time
90. rol Access Control q esis etait N Group time Settings l Add Device Each Group time may include 10 pass times Can be set 32 Select the pass time to include Get from device Upload to device gt PEO Normal Settings Pass time Group time Pass set Unlock group User access control 1 Temp Place Operation Complete 4 3 17 Every access control device can be set 32 group time each of which contains 10 pass times The time group can be added edited and deleted according to 83 Chapter Four Instruction of the Software Performance actual situations 2 Click Get from device to obtain information of time group to the current device 3 Click Upload to device to upload current new added time group to the access control device 5 Pass set settings 1 The pass set setting contains seven days a week Each can select time groups to collocate and combine according to users requirements Device Management Pass set Allow w Sunday Monday Tuesday Wednesday Thursday Friday Saturday Get from device Upload to device Normal Settings Pass time Group time Pass set i Unlock group User access control 1 Temp Place 4 3 18 2 Click Get from Device to obtain pass set information of current device 3 Click Upload to Device to upload the new added pass set to the access control device 6 Unlock group It can be set that the door can be o
91. rt 65 4 2 5 Shift Scheduling 65 4 2 5 1 Query for the scheduling information 66 4 2 5 2 Query for all the scheduling information 67 4 2 5 3 Edit the scheduling information 67 4 2 5 4 Template Scheduling 68 4 2 5 5 Import scheduling information 70 Device Management 72 4 3 1 Device Connection 72 4 3 1 1 Device Added 72 4 3 1 2 Edit Device Property 75 4 3 1 3 Delete Device 75 4 3 1 4 Refresh Device 75 4 3 1 5 Device Property Normal 15 4 3 1 6 Device Property Advanced 77 4 3 1 7 Device Property Bell 79 4 3 1 8 Device Log Scheduler 79 4 3 1 9 Device Property Monitoring 80 4 3 1 10 Access Control Operation 80 4 3 2 Device and Data Download 88 4 3 2 1 U Disk SD Card Data Import 89 4 4 System Maintenance 90 4 4 1 Backup DB 90 4 4 2 Restore DB 92 4 4 3 Detailed settings for Maintenance 93 4 4 3 1 Normal 93 4 4 3 2 Company s Information 94 4 4 3 3 Administrator 95 4 4 3 4 Data Maintenance 97 4 4 3 5 Image Management Optional 106 Chapter Five Operation of the SQL version 107 Chapter Six QA 108 Software Installation Wizard 1 If your computer s system is the Windows XP system then it must be installed the Microsoft NET Framework 2 0 The Check exe below the Framework Folder in the Operation and Installation Disk can automatically check the installation of the Framework 2 If there is no Microsoft Windows Installer 3 1 version suggested in the process of the install Please find the upgrading patch corresponding to the sy
92. s record right click the ras delete below to delete it And it s available to delete several records at one time It s unavailable to cancel the records downloaded from the terminal that haven t been edited yet For Example HOW TO DELETE ANEW RECORD 50 Chapter Four Instruction of the Software Performance Phe From 01 07 2010 x o 5 Hame User ID Enrol To 21 0552010 w Hardware Dept Edward 005 E Type all gt Place Temp Place Dept a User ID Name Enroll ID Device ID Place ClockTime Att Type Rd h Software Dept i Seala i k 1 E business Dept 003 Miko 3 Temp Place 21 08 09 41 Clockin Edmond 004 2 E business Dept 003 Miko l3 Temp Place 21 08 10 17 Clockin E business Dept 3 E business Dept O01 Amaris Song 1 Temp Place 21 08 10 17 Clockin Temp Place 21 08 10 17 Clockin Amari 001 4 E business Dept 002 Peter 2 Peter 002 f z Miko 003 5 E business Dept O01 Amaris Song j1 Temp Place 21 08 09 41 Clockin 6 E business Dept 002 Peter 2 Temp Place 21 08 09 41 Clockin Financial Dept 7 T E business Dept 001 Amaris Song 1 1 1 1 1 1 1 l Temp Place 18 08 11 46 Clockin 8 E business Dept 003 Miko 3 1 Tenp Place 18 08 17 43 leweniss n 1 1 1 1 1 1 Marry 006 9 E business Dept 002 Peter 2 Temp Place 18 08 17 43 Clockin 10 E business Dept 001 Amaris Song 1 Temp Place 18 08 17 43 Clockin T1 E business D
93. s still exist in the System A But the old attendance records of Amaris s will belongs to Peter Ignore Collision Date when coming accross the data collision during migration it will ignore the collision data As the example above if select the Ignore Collision Date it will not migrate Peter s information to the current system System A Compatible Data Migration It supports migrating the Access database from other kind of attendance software to the RIMS software including the following information department user information attendance records and leave records Maintenance OX E D wy Normal f f Compatible data migration Migrate the Attendance data which compatible ra Company Info a Clear up the database of RIMS before datebase migration Gg Administrator oo Include staff demission S Data Maintenance Last 3 2 Month Q Image Manageme Import special attendancelleave over work All C Import attendance Log Database file Please select Access file 4 4 19 a It allows migrating the data including the demission staff leave records and attendance log b It allows migrating the leave and attendance record in the last 3 1 2 3 or months Import special attendancefleave over work All 4 4 20 c After migrating the data please set the atteance rule according to the record then it allows processing data in the RIMS software d It takes time for the data
94. stem in the Folder of Windows Installer install it and try again 3 Directly delete the RIMS folder after installation if it needs to unload the RIMS 4 The installation folder of the RIMS System is the Folder Setup exe that below the RIMS directory in the Installation Disk 5 Software Installation Wizard Chapter One System Functional Properties The RT Access Control amp Time Attendance Management System with the comprehensive performances such as the User Management device management attendance management access control management and others have been being continuously improved and updated System Functional Properties 1 The personnel and device management possess intelligent interaction 2 The device management possesses asynchronously operational processing Capacities 3 The access control management possesses the intelligently real time operating Capacities 4 The attendance management can assess suggest and feedback intelligently 5 The system maintenance possesses the functions of abnormal catch up break down protection and intelligent backup DB The RI system contains five sub systems which are User Management attendance management access control management device management and system maintenance 6 Chapter One System Functional Properties Chapter Two System Requirements 2 1 Hardware Requirements gt CPU above 1 GHz gt Memory above 256MB gt Hard disk The available data s
95. t intervals of not less t Access control records dealing with attendance Strict attendance Clock in over 10minutes Late Late exceed 60minutes Absenteeism Clock out over 5 minutes count as early Early leave exceed60minutes count as absent If no clock in count asLateOminutes If no clock out count asLeave Early 0 minutes Overtime more than 30 minutes to an effective Advance in as overtime Deduct0 breakfast time Weekend Holiday work as overtime Extra work as overtime DeductOsupper time 4 2 43 The picture above displays the Default Att Rule It takes effect when it is selected When it needs to modify the setting or modify other attendance rule click icon to enter the Attendance Rule Management window Attention Once you modify the attendance rule it would re statistics the attendance data during the very duty time check or modify the Attendance records and Leave Registration for the very day As the following Planned T 09 00 18 00 Actual T 09 00 16 00 a eRe eas Append Clock infout oe a a i 7 Senin eects ending reece Ask For Leave Overtime Out Travel 2010 08 19 13 00 00 Clockin i 2010 08 19 15 20 00 Clockin 2010 08 19 18 00 00 Clock out 4 2 44 As the pic_4 2 43 above it could query the attendance rule and att Shift for the user on the very day lt can also check the planned time and actual time and other detail information of the users It allows double clicking to edit the record
96. ta when there re 2 or more machines Get the Device connected User Management gt choose the Device ID Device right click the chosen user gt Get all Enroll gt Upload Enroll gt Upload Username 12 Why there s no data in the report Check if the data has been acquired 2 Check if the personnel information is written 3 Check whether the Enroll ID is in accordance with the number of the attendance machine or not 4 Check if the personnel s date of entry is correct 111 Chapter Six QA Check whether the default shift is correct or not Check if the machine time report query time is correct Check if the data statistics has been done 13 There are too many columns in the report what should I do to delete some of them Right click the column of the report gt display hidden columns gt select the wanted unwanted ones gt save 14 What can I set in the Attendance Rule Setting Attendance management gt Attendance Rule Late Early Absence rules Duty time Shift Weekend Holiday Overtime Rules 15 What can do with the data after reinstalling operating system System Maintenance gt Restore DB re input the personnel name enroll ID which will display in the screen of the machine when punching the card and other information acquire all the data again then process the data 16 The device cannot be entered when the administrator is changed what should do Device management gt N
97. tendance database Please input the database name and then click Create to create the database Attentions the dabase name cannot start with the Arabic numerals The name cannot contains any of the special characters except the underline _ It is recommended to start with RIMS Create the database through the MDF database file in the system Browser to get the MDF file path as the following then click Create to create a database 104 Chapter Four Instruction of the Software Performance Create the storage path of the database If it s connecting to the local server the database is in the database folder under the RIMS installation directory If it s connecting to the remote server the database is in the Microsoft SQL Server MSSQL 1I MSSQL Data folder under the SQL server installation directory Create Database C Create a new database Database Name RINS_HEW Attach a database file Te SQL Server MSSQL 1 MSSQL Data RIMS NEW md 4 4 29 After creating the new databse you could select the database you just created in the pull down menu Click ok to configure the new databse As the following msdb i amaris rims0l Enis icy O NLN es 4 4 30 Access Control and lime Attendance Management System s 1 Data source settingOperation SuccessfulSoftware will restart to to make the database take effect 4 4 31 After confugring the new database the RIM
98. ter than the ending time But the beginning time can be later than the ending time regardless of 24 hour excess or not if the Un interrupted is cancelled 4 2 3 Attendance Rule Management The attendance rule management is designed to manage the company and standardize its attendance rule amp regulation system Click the Att Manage Att Rule and enter the Attendance Rule Management window co Attendance Rule Management fl Rule Options So Rule Options a Attendance rules and the relevant options FE Holiday i ip A 1 Default Att Rule Sa Weekend Normal Late Early Absence Overtime Duty Time Tee maz Shift Effective attendance A records at intervals of not 5 ee S Group less than j Access control records dealing with attendance Strict attendance 4 2 14 4 2 3 1 Rule Options gt Add New Attendance Rule 1 Normal settings 39 Chapter Four Instruction of the Software Performance c Attendance Rule Management 9p Rule Options Attendance rules and the relevant options ee Default Att Rule Ej Weekend lt Duty Time z z i One workday as jou E Snitt Ea S Group E Effective attendance records at intervals of not 5 al less than Access control records dealing with attendance Strict attendance Attendance Rule Management O Rule Options Rule Options Attendance rules and the relevant options
99. tments 4 1 2 User Management The User Management aims to import amp modify the basic information of the staff including his department enroll ID user ID name gender password certificate number date of entry attendance rules and so on 4 1 2 1 Personnel Registration Click User Management on the main menu or User Management in next menu to enter the User Management window and then click New for the establishment of the window of Personnel Information Please prepare the personnel information including their departments user ID enroll ID that in accordance with the number of the attendance machine name gender time of entry shift weekend and others First of all import personnel basic information into the optional card of Basic Information Select current department enrolling personnel on the left column successively import the enroll ID 1Sx lt 65535 name user ID such as NO 0071 finally select the option of Default Attendance User Information Basic Info Extend Info Rule Options Ae A SR xB a Corporate HO Dept Software i Hardware Enroll ID 1 Name Caiging Huang User ID H 0001 Gender Male v Default Att S Group w Auto S Group v Shift Regular Shift 09 00 12 00 13 00 18 00 Device Access Shift Evening Shift 13 00 18 00 19 00 23 00 Password Default attendance instruction 1 Duty Time This is only available to the company with simple off on duty worki
100. trol and Time Attendance Management System is published without assuming any express or implied guarantee Their own use at their own risk Whether the author or the author s agent will not assume use ofthis software s duty or mistake use ofthis software s duty which bring about data loss 7 Destination folder g Installation progress v 3 1 1 2 The installation process automatically inspects the system configuration and conducts the installation iS Access Control and Time Attendance Management System Installati Extracting Data SBPCCOMM DLL Extracting Realand4PI dll Extracting RAS exe contig Extracting Check exe manifest Extracting RAS exe manifest Extracting en Extracting z2h CHT Extracting dotnetfx exe Ae Destination folder LAWS Installation progress Cancel 3 1 2 8 Chapter Three Software Installation 3 In the process of installation sometimes the system automatically inspects Microsoft NET Framework If this program has not been installed the system will automatically install it The span time of this installation may be a little longer please wait patiently 4 Installation completed The desktop and the start menu will set up the RIMS shortcut automatically after the installation 3 2 Software Primary Service The users first register the personnel s fingerprints and record the registered number on the fingerprint attendance machine and conduct soft ware op
101. uld like to do company s employee information or skip this step to connect the device and test the configuration E 2 4dd users Connect 3 2 9 13 Chapter Three Software Installation RIMS Chapter Four Instruction of the Software Performance 4 1 User Management The User Management possesses the functions of Department Management User Management device connection and others 4 1 1 Department Management On the main menu please click User Management Department Management to add and edit departments in accordance with the structure of property and performance of the company It is advised to arrange the departmental structure of the company before applying this operation Before adding a department click the above one first then click Add to import the name of the department finally click Save Click Add for adding more departments As to adding the sub department click the department selected re click Add and choose it as the super department then import the name of the sub department and click Save This method is also available to add multi level ones Department Management TAX Corporate HY Super dept Dept F Attentions 14 Chapter Four Instruction of the Software Performance It is not allowed to delete the department with sub department or personnel information But it is allowed to do so by deleting the sub department first or move the personnel information to other depar
102. y Att Report It will pop up a Statistical Analysis interface as the following 11 August 2010 Statistical Analysis Name Edmond Dept Software Enroll ID 4 User ID 004 Default Att Rule Default Att One workday as 8 Hour al Effective attendance records at intervals of not less than E pa Access control records dealing with attendance 03 00 18 00 Strict attendance Normal Clock in over 10minutes Late Late exceed 60minutes 4bsenteeism Clock out over 5 minutes count as early Early leave exceed60minutes count as absent If no clock in count asLateOminutes If no clock out count asLeave Early 0 minutes Overtime more than 30 minutes to an effective Advance in as overtime DeductO breakfast time VWreekend Holiday work as overtime Extra work as overtime DeductOsupper time Planned T 09 00 18 00 Actual T 09 00 18 00 Attendance a2010 08 11 09 00 00 9201 0 08 11 12 00 00 2010 08 11 13 00 00 2010 08 11 18 00 00 Clock in Clock out Clock in Clock out 4 2 42 Begin att time 07 00 End att time 23 00 Cross days Must clock in Calc leave early Calc late Must clock out Result Time Auto Manual Cale absence Deduct meal or rest time 0 minutes Statistical Analysis for the Daily Att Can realize the following functions a Check or modify the Att Rule of the selected record as following Name camond Vepr SOnwa re chi Default Att Rule One workday as 8 Hour Effective attendance records a
103. ystem 4 4 16 Data Migration with brand integration Data Migration Migrate data from another RIMS software to the current RIMS software It supports data migration between two Access databases two SQL Server databases and it also supports data migration between the Access database and the SQL Server The Access database file is postfixed by mdb or rdb If it s the SQL database it must be on the Server and it cannot be the backup file even though the backup file is on the Server For the backup file on the 98 Chapter Four Instruction of the Software Performance Server you could first add the backup file data to the Microsoft SQL Server on the Local or Remote Server Then migrate it to the RIMS software Integrate uncrossing user info it allows integrate user data from different branches to one RIMS software database For example there are three attendance system databases Guangzhou HQ Shanghai Branch and Being Branch We could integrate all the data into the Attendance System of Guangzhou But all the people should be with different Enroll ID The subordinate relationship of the people remains the same Integrate crossing user info it allows integrating one person s info from different attendance system to the RIMS software database Attentions the Enroll ID of this person should be the same in different attendance system For example Peter s Enroll ID in Guangzhou s attendance system is 005 so h

RIMS - BioEnable

Contents

Download Pdf Manuals

Related Search

Related Contents