1. Logging In and the Home Scree
Contents
1. VOTE ial Election 3 3 2015 Shantel Krebs Home pas as sh i oR Malte Se Quick Search First Name Bar Code Voter ID Home Screen TO DO Action Number Print gt Confirmation Notices Over 30 days 182 List Update All gt Deaths 0 List gt DL New 19 List gt DLUpdate 43 List gt Documents to be Scanned 19 List Confirmation Notice Over 30 days Displays voters that have been sent a Confirmation Notice at least 30 days ago and have not responded By clicking on Update the voter will be moved to status of Inactive and the Last Registration Date will be changed to today s date To simply update the voter to a status of Inactive and update the Last Registration Date to today s date click on Update Deaths Displays voters that the Department of Health Vital Statistics has recorded as deceased Refer to the Felony Match Deaths Review DL and SSN user manual for more details DL New Displays voters who have recently registered to vote at a Driver s License Exam Station DL Update Displays voters who have recently updated their voter registration at a Driver s License Exam Station Updated May 2015 Chapter 1 Logging In and the Home Screen Documents to be Scanned Displays voters who need documents scanned and uploaded to support a recent edit update or change to their voter registration record i e New Voter Registration Form entered Absentee Ballot Application Form p2. Batch Print gt Unsent Notices Confirmation 34 List Batch Print gt Unsent Notices Felony 2 List Batch Print gt Unsent Notices Felony Federal 0 List gt Unsent Notices Invalid or Incomplete 1 List gt Unsent Notices Potential Duplicate 0 List FYI The FYI section displays information that is relevant to a voter but does not need immediate action FYI Refresh Action Number Print Pa Absentee Requests 2015 Sioux Falls School 102 List gt DOB Missing 0 List gt Jurisdiction Match 0 List gt Merges Originating in This County 0 List gt Missing SM ID 0 List s ee lid or Incomplete 0 i gt Recent Streetmaster Change 0 List gt Recently Added or Updated 0 List gt Unregistered Under 18 0 List Absentee Request Displays voters that have an absentee request entered for the election selected in the upper right hand corner of the screen DOB Missing Displays voters that do not have a date of birth entered Updated May 2015 Chapter 1 Logging In and the Home Screen 6 Merges Originating in This County Displays voters that are registered in your county and you are attempting to merge a voter from another county with a voter in your county Missing SM ID Displays the voters that do not have a Street Master ID number assigned to them Outstanding Invalid or Incomplete Registrations Displays the voters that were sent an Invalid or Incomplete Notice and you are awaiting followup Recent Street Master C
3. Updated May 2015
4. Chapter 1 Logging In and the Home Screen Logging In and the Home Screen LOGGING IN To log in to TotalVote please enter https totalvote sdsos gov in the address bar of your web browser Once you have done that you should see a screen like the one below ar TOTAL SECRETARY OF STATE Shantel Krebs i VOTE ee Loc In Please enter your username and password then Touch Key Account Information Username Password Touch Key Log In You will need three things to log in to TotalVote that you will need to receive from the Secretary of State s office a username password and YubiKey authentication token e token An e token is a second authentication method based on a unique physical token which cannot be duplicated or recorded providing a credential based on something only an authorized user possesses Used with a standard username and password the e token provides a strong two factor authentication to access TotalVote This e token can be inserted into any USB port on your computer Once you have inserted the e token into a USB port you will see a green dot flashing on the e token This means that the e token is being installed on your computer and will be ready to use momentarily Updated May 2015 Chapter 1 Logging In and the Home Screen Once the e token has been installed and the dot in the middle of the circle on the e token is lit up green you may enter your username passwor
5. d and then touch the dot on the e token P If you do not see a green dot please remove the e token and try a different USB port The e token did not install correctly After you entered your username password and touched your e token you should see a screen like the one below FIN Log In TOTAL VOTE SECRETARY OF STATE Shantel Krebs Loc In Please enter your username and password then Touch Key Account Information Username brandon Password Touch Key Log In You do not need to click on the Log In button By simply touching the green dot on the e token you will be logged in Once you have successfully logged in you should see your county s Home Screen Updated May 2015 Chapter 1 Logging In and the Home Screen HOME SCREEN The Home Screen is divided into three sections TO DO Notices and FYI Each section plays a different role in TotalVote and should be treated differently Next to each item there is an arrow click the arrow to display the voters related to the section DEFINITIONS This section explains each queue item of the Home Screen Details on each queue item will be explained in their appropriate user manual TO DO The TO DO section is the most important section of the Home Screen This section displays action items that need to be handled as soon as possible SECRETARY OF STATE Hi brandon Log Out rs Lincoln TOTAL TEST 32 044 Active Voters S
6. hange Displays the voters that have been affected by a recent change in the Street Master i e new street master segment added current street master segment changed etc Recently Added or Updated Displays the voters that have been recently added or updated in the last 72 hours Unregistered Under 18 Displays voters that you have entered that are not currently 18 years old and will be processed on their 18 birthday MENU BAR There are five options to choose from at the top Menu Bar Home Voter Reports Elections and County Utilities SECRETARY OF STATE en Tee Shantel Krebs VOTE Special Election V22015 dea TAs RM a Re Sn o E Quick Search Last Name First Name Bar Code Voter ID ist The Menu Bar will appear on every screen within TotalVote so no matter where you are you can quickly navigate to another section If you click on Home you will be directed to the Home Screen The Voter drop down menu consists of three options Add New Voter Advanced Search and LAT Ee ee 7 Election Check In To add a new voter select SECRETARY OF STATE Shantel Krebs County Utilities Quick Search Add New Voter To search for a voter or for other information select Advanced Search To enter in voter history for an election select Election Check In Reports Elections Add New Voter Q Advanced Search y Election Check In Updated May 2015 Chapter 1 Logging In and the Home Screen The Report
7. lony Match Deaths Review DL and SSN user manual Review SSN Displays voters who have been recently registerd or updated and have been flagged by the Social Security Administration as having incorrect information entered i e last four numbers of the social security number do not match birthdate does not match etc For more details please refer to the Felony Match Deaths Review DL and SSN user manual Updated May 2015 Chapter 1 Logging In and the Home Screen Voter History from Other Counties Displays voters who have recently voted in an election i e school district or municipality that crosses multiple county borders that contains more than one county and the county auditor in another county updated the voter history for your voter for that election Voters Moved Out of County Displays voters who are registered in your county but have recently registered to vote in another county Notices The Notices section displays voters that have a particular notice assigned to them that needs to be printed and sent to the voter This section seperates out the voters that have an unsent notice based on which notice needs to be sent An Acknowledgement Notice should be received by the voter within 15 days of completing their Voter Registration Form Notices Action Number Print gt Unsent Notices Acknowledgement 71 List Batch Print gt Unsent Notices Address Verification 1 List
8. rocessed etc Felony Match Displays voters who have been recorded by the Unified Judicial System as recently being convicted of a felony Refer to the Felony Match Deaths Review DL and SSN user manual for more details Merges Destined for This County Displays voters that are registered in both your county and another county and the other county is attempting to merge their voter with a voter in your county Please refer to the Possible Duplicates and List Maintenance manual to see how these merges occur Missing Splits Displays voters that are registered but do not have an appropriate split assigned to them Possible Duplicates Displays voters that are registered in your county but have a possible duplicate voter registration in another county Please refer to the Possible Duplicates and List Maintenance user manual for more details Questionable Data Displays voters that have been flagged by the Secretary of State s office as having something in their voter record that may be incorrect Returned Notices to be Scanned Displays voters that had a notice sent to them but it was returned undeliverable and should be scanned in for proper documentation Review DL Displays voters who have been recently registered or updated and have been flagged by Driver s Licensing as having incorrect information entered i e drivers lincense number does not match birthdate does not match etc For more details please refer to the Fe
9. rt Ballots Returns Canvass Reports Returns Administration The County Utilities drop down menu consists of SECKETARY OF STATE many options Under this menu you manage your Shantel Krebs County Officials contact information Street Master Splits Manage Splits and Jurisdictions Manage Home Voter Reports Elections County Officials Street Master Jurisdictions Process Batch Absentees enter in who en anka will receive a daily absentee file Absentee Emails Action Splits in Jurisdictions and export any files for electronic pollbooks if BD review o a applicable Pollbook Management You will be able os hates teal to process any Possible Duplicates from here and oe aa a Merge Voters if necessary You will conduct the List Action maa Maintenance process from here search Death i Unsent Notices Invalid or Incomplete of ge i Records Batch Scan and find all of the User Manuals mys Retest cen Recor Ser for TotalVote from here as well Updated May 2015 Chapter 1 Logging In and the Home Screen Finally the Menu Bar also consists of the Quick Search where you can quickly search for a voter by their Last Name First Name or Voter ID SECRETARY OF STATE Far omen tinas Beadle Shantel Krebs VOTE 10 347 Active Voters Municipal Election 4 14 2015 Home Voter Reports Elections C Sadat TE EEE eee Quick Search Go Last Name First Name Bar Code Voter ID
10. s drop down menu also consists of three SECRETARY OF STATE options Data Generator View Reports and Absentee Shantel Krebs Ballot Details To search for a voter or other information fete e Das select Data Generator To view a particular report select View Reports and to view absentee ballot details for the election selected in the upper right hand corner of the screen select Absentee Ballot Details Home Voter Q Data Generator View Reports Absentee Ballot Details The Elections drop down menu consists of eight options Polling Places Elections Races Export SECRETARY OF STATE Ballots Returns Canvass Reports and Returns nial Krebs Administration To view the Polling Places in your ere county and to assign your precincts to your polling places select Polling Places To create an election or select an election choose Elections To view your races for an election enter a ballot question or TODO to create your ballots select Races To export your Aten ballots to Seachange ballot printing vendor and ee ee release your election information to the Voter D Information Portal select Export Ballots To enter in election returns on election night select Returns To view the canvass certificate and canvass report select Canvass To view the current list of candidates for an election select Reports and then Current Candidates Home Voter Reports Polling Places Elections Races Expo
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