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1. Log Dates Time 3 3 19 j lmi 3 October 2009 gt Sun Mon Tue Wed Thu Fri Sat L 2 E 4 5 6 Fi B o IC 11 12 13 14 15 16 17 ig 19 20 21 22 23 24 25 26 27 20 29 30 3l j Comments CANCEL amp Save Figure 5 28 Logs Turned In Log Entry Dialog CE The time of day when the driver s hours of service logs were submitted to the company The dates of the hours of service logs that were submitted Any additional comments the driver wants to add to this record about the logs that they submitted 5 2 3 1 9 Yard Work Log Entry This record provides a place for drivers to document any work that they performed that did not involve driving Examples might be hourly work spending loading or unloading a load 55 Driver Log View Yard Work Log Entry wee wwo o comments YC l Figure 5 29 Yard Work Log Entry Dialog The type of work being performed examples loading unloading etc The city where the non driving work was performed The state where the non driving work was performed The number of hours spent performing the non driving work The number of the trip that the driver was on when the non driving work was performed The time of day when this non driving work was performed Any additional comments the driver may want to add to this yard work record 5 2 3 1 10 Odometer Log Entry 56 Driver Log View Trip Number Odo
2. z Tnp Segments Origin Destination Distance Miles Category 5 Figure 5 22 Trip Log Entry Dialog GSO Delete A unique number assigned to this trip Typically this number will be provided by the motor carrier This field is required If a delivery receipt was issued by the products consignee then the number on the deliver receipt should be entered in this field This field is not required The origin city and state where the trip began This field is required The destination city and state where the trip ended This field is required The date when the trip began or when the load was loaded 48 O00000 Driver Log View The date when the trip was completed or the load was delivered The tractor power unit that was used during the course of the trip The trailer towed unit that was used during the course of the trip The gross loaded weight of the commercial vehicle during the course of the trip The odometer reading of the tractor power unit when the trip began The odometer reading of the tractor power unit when the trip was completed or when the load was unloaded This field can be linked to the Beginning Odometer and Routed Distance field to be automatically calculated by adding those two values together To break the link between these fields click the small change icon to the right of the ending odometer field The total routed distance for this trip as calculated by th
3. ruck OP RET S21 Lip Welcome to the TruckLogger Setup Wizard The Setup Wizard will install TruckLogger on your computer Chek Next to continue or Cancel to coat the Situp Vizard Figure 2 1 Iruck opper Selup Select Installation Folder This is the Folder where TruckLoager i be inakalled To em this folder chick Next To instal bo a different folder enter it below or cick Browse Fahler jesProgram Piles TruckLogoer Installing and Launching Trucklogger Figure 2 2 le uckl oager Selup Ready bo Install The Sebup Winerd a ready to bagn the TruckLogger retaliation Ock Irstal to begin the instalation IF pou want bo rede or change any of your instalahion settings cick Back Gick Cancel to ewt the wizard lt Back Figure 2 3 ie IruckLogeer Selup Installing and Launching Trucklogger Figure 2 4 aF iS Truck ogpger Sclup ee li Completing the TruckLogger Setup Wizard ick the Anish buthon bo eat the Setup Weard s E i i kel Launch Tucklogger Figure 2 5 2 2 Apple OS X 2 2 1 System Requirements e OS X 10 5 e Intel 64 bit processor Warning Apple hardware with the 32 bit Intel processor will not be able to run trucklogger because Java 1 6 is not avaiable 2 2 2 Downloading Goto the trucklogger website and download the Apple OS X version of trucklogger trucklogger x x x dmd Installing and Launc
4. Note You can also create a new tractor by clicking the New Tractor item in the tractor field list which will display the Figure 5 3 Tractor Dialog 5 1 1 1 Enable Multiple Tractor Logging Although it is disabled by default Trucklogger does support logging multiple tractors on a single days log To enable this feature follow the steps below Procedure 5 1 Changing multi tractor settings 1 Select the Settings screen under Driver Navigation 2 Select the Data Entry settings navigation item located at the top of the settings screen see Figure 5 4 Data Entry Settings E i a HOS Validation Print Display Figure 5 4 Data Entry Settings 3 If you want to enable multiple tractor log entry then you should check the Enable Multiple Truck Entries box see Figure 5 5 Multiple Truck s Settings Multiple Truck s Settings N Enable Multiple Truck Entries Figure 5 5 Multiple Truck s Settings 4 After enabling Multiple Truck Entries go back to the Driver s Log screen see Figure 5 1 Daily Log Affiliations 3 A new button with appear to the right of the Tractor box Clicking this button will display a pop up which will allow the driver to 31 Driver Log View select up to two additional Tractor power units 5 1 2 Creating And Selecting Trailers 1 Make sure you have Trucklogger running with the Driver Affiliations screen selected 2 Select the Trailers affilati
5. EF Settings Bah ws Validation Print Display Data Entry Location Sep 15 2009 HOS Figure 4 4 Settings Navigation Bar HOS 26 Driver Status View 3 Select the Zero all on duty hours in recap after a 34 hours restart checkbox see Figure 4 5 Zero Recap Settings Recap Options M Zero all on duty hours in recap after a 34 hour restart Figure 4 5 Zero Recap Settings 4 4 Viewing 7 or 8 day totals Some drivers expressed an interest in seeing their total on duty hours over the course of a 7 or 8 day period reguardless of whether they had taken a 34 hour restart see Figure 4 1 Driver Status View the last two boxes on the recap are the 7 and 8 day totals To enable these boxes on the recap follow the steps below 1 Make sure you have Trucklogger running with the Driver Settings navigation item selected 2 Select the HOS settings navigation item located at the top of the settings screen see Figure 4 6 Settings Navigation Bar Display ap 15 2009 1 oO HOS Validation Print Disalay Data Entry Location Figure 4 6 Settings Navigation Bar Display 3 Under the Recap View Settings select the Weekly Summation option see Figure 4 7 Settings Navigation Bar Display Recap view Settings Vehicle Inspection Settings Driver Status Recap View Driver Vehicle Inspection View Brief 12 point Startup Screen Weekly Summation Select First Sc
6. TRUCKLOGGER A Product of LOMESS LLC COPY EDT caaea a a e a tennis a descausdeteaunmiesiens vi FORE WOT S O r E T E T NE vii l Individua User SUpport orissmirisiennan e E E T a vii ZNO PHONE SUPPOR D rcrecoronariuci o innnan E E ee vii l Introduction to TRUCKLOGGER ass erssesiedotesnsnevaleinactensaddnisaeiiadocsenncebels E l t l Truckloscer Introd cton cowessiricenan crer E E EET l LLLE Eding serniirenecreen e E S l Ee FOUS Or S ErVI CO ear E E E l LE x Eo RECOS surae a a E R cncsneitadetannsenteless 2 ELEAN RECCO A S rerepen encsseudgpneuacctesdatsiaenauaannsiddemauunesns 2 1 1 5 DVIR Driver Vehicle Inspection Report ssssseeessssssoerrssssssssserrssssssssees 3 LO Diyor Log REDOING cereus onen a E amen seadadentaeet 3 L17 Printing and Emailing LOSS sessies a E 3 2 Installing and Launching Trucklogger esessssssensssssssssoeerrsssssssserrrsssssssscererssssssseeeeessssss 5 2 1 Microsoft Windows XP Vista senseseensensnsesesensesesesensesesesensesesesensesesesensesesenee 5 ZE System Reg reMments reeroreiann e e T aa 5 22 IDO WMO AGING srusrarnsain a n A 5 Zk y stalno ara E E TE EE 5 DD INP OS A Din E E E A 8 DD No SV SCI IRC QUIFCINCINS Sy creadnductsebienayaadadect e T seedadendehts 8 222 DO WMO AGING srai T A sae Ptangeaaenestadstaansentless 8 Zede do WASTAGE a ect arasiuasetiad E T EE 9 23 LAMUX UDNE COOLA secerni E E E E 9 2 li SV SUCM IREGQUIFCINCINS So creadadctseiiunayendcdect btw
7. amp Un satisfactory amp clear Help Figure 6 1 Vehicle Inspection Report 12 Point For drivers who need to fill out both a pre and post trip report each day they can select between the two reports using this box This blue link provides a way for drivers add remarks to the driver vehicle inspection report see Section 6 2 Adding Remarks to DVIR When drivers click this button all of the field on the Vehicle Inspection Report will be marked as Satisfactory 74 Driver s Vehicle Inspection Report When drivers click this button all of the field on the Vehicle Inspection Report will be marked as Unsatisfactory When drivers click this button all of the field on the Vehicle Inspection Report will not be marked with any value i e they will be blanked out or cleared r Vehicle Inspection Report Oct 20 2009 Are the following in Satistactory Condition PreTrip w Remarks Tractor Oil Oressure stater l Tire Chains O Safety Equipment si Stee ing Hl Heat ef S oO Body Defroster _ Mirrors l sai exhaustL Front axal I Engine Tarpaulin sd Trailer Brakes ee l Trailer Wheels al Trailer Tractor Tires muer Tacho Graphl clutchL___ I Brake Accessories l Rear End i Refle core H Fifth wheell_ T Fuel Tanks i Battery Yl Driv
8. 3 Select the desired color from the color chooser dialog and click the OK button If you decide you don t want to change the color click the Cancel button 4 2 Viewing details of Recap Trucklogger allows a driver to view the details of each individual day on the recap To view the details of the recap follow the steps below 1 Make sure you have Trucklogger running with the Driver Status screen selected 2 Move your mouse to the center of one of the Recap boxes 3 Don t move your mouse at all and wait 5 seconds for the recap details box appears see Figure 4 3 Recap Details 25 Driver Status View Recap 11 3 hrs 9 5 05 8 9 hrs 9 9 09 2 0 hrs 9 10 09 Hours Logged for 9 10 09 Of Duty 11 00 hrs Sleeper 11 00 hrs Driving 1 50 hrs On Duty 0 50 hrs Figure 4 3 Recap Details 4 3 Zero recap after 34 Hour restart Some hours of service regulations allow drivers to restart their weekly on duty period by taking a 34 hour restart Certain drivers may want their previous days on duty recep on the Figure 4 1 Driver Status View to be zero ed out after one of these reset periods has taken place To enable the zero recap after 34 hour restart follow the steps below Make sure you have Trucklogger running with the Driver Settings navigation item selected Select the HOS settings navigation item located at the top of the settings screen see Figure 4 4 Settings Navigation Bar HOS
9. For more information about individual settings contained within the application see Chapter 11 Application Settings 3 3 Sub Screen Navigation Three of the main navigation screens mentioned above Affiliation Reports and Settings have Sub Screen Navigation items These sub screen navigation items are located in a horizonal bar that runs across the top of the screen when these particular screens are selected See Figure 3 8 Sub Screen Navigation Bar da l aw ad Days Dut Distance Speer Fueling Hours Report Wiolations Trips Manifests Printing ProfitfLoss All Entries Validation Prit Displey Data Entry Locetion Figure 3 8 Sub Screen Navigation Bar 21 Application Navigation 3 4 Dock Bar Navigation The dock bar is located at the bottom of the application and provides quick access to some of the most commonly performed actions which are listed below See Figure 3 9 Dock Bar Figure 3 9 Dock Bar 3 5 Date Navigation Since the date is such an important part of a logging application TruckLogger provides two places for drivers to quickly change the log date The first one is a month view calendar located at the lower left corner of the screen The second is a drop down date picker located at the upper right corner of the screen See Figure 3 10 Date Navigation lt November 2009 gt Nov 22 2009 Sun Mon Tue Wed Thu Fri Sat l 2 3 4 5 6 7 z 9 10 11 12 413 14 Ia 16 17 le 19 20 21 22 23 24
10. Odometer Yes No Time Yes No city Yes No m La ae m p gamp Figure 5 35 Duty Status field customization dialog Driver s should be very careful not to disable log entry fields that are required Otherwise they will not longer be able to create new instances of that long entry type 5 2 4 4 Odometer Number Settings Most of the odometer and distance fields by default use clickable number button to allow drivers to easily click with their mouse the odometer value instead of being forced to type it in see Figure 5 36 Odometer number buttons Some drivers find that they still prefer to type in the odometer and distance number to change to a standard number editor follow the steps below 0000000 0 Ei D Figure 5 36 Odometer number buttons 1 Make sure trucklogger is running and the Settings screen is selected Then select the Data Entry sub screen 2 Inthe Odometer Number Settings section uncheck the Enable Odometer Number Buttons checkbox to disable the number buttons field entry see Figure 5 37 Odometer Number Settings 62 Driver Log View Odometer Number Settings Ww Enable Odometer Number Buttons Figure 5 37 Odometer Number Settings 5 3 Driver Logs Log Graph Section The log graph section of the driver s log screen will be the section that most drivers are already familiar with because of its similarity to the log graph on a standard paper log However the trucklogger log gra
11. all Files w Gave Cancel Figure 7 4 Save Logs Dialog 7 2 Emailing Logs Some motor carriers will allow their drivers to submit their hours of service logs to them via email instead submitting hard copies through the mail For a driver to submit their logs via email please follow the steps below 1 Make sure trucklogger is running then select the File Email Logs menu item or the Email Logs button located on the dock bar and wait for the email logs dialog to appear see Figure 7 5 Email Logs Dialog 2 Select the desired log and DVIR formats then enter in the email addresses subject email 82 Email Logs Select Log Format Printing Emailing and Enforment View of Logs message and select the log dates that the driver wants to email Click the Email button and wait for the logs to be emailed A Internet connection is required for this step to complete successfully Select Dates Select DVIR Format Sun Mon Tue Wed Thu Fri Sat 1 2 3 E 6 f 8 g 10 11 1 13 14 is 16 17 amp Pre Trip Post Trip Email Addresses Comma Separated 18 19 20 21 22 23 24 Subject E prin Metzger s Daily Logs 10 20 Message Figure 7 5 Email Logs Dialog 1 In this box drivers can select the log format that they want to email their logs in Usually the format that drivers should email in is dictate
12. and should be no larger than 128 pixels in size This field is where the driver should enter in any additional information that didn t belong in one of the other fields of the customer record After completing all the fields in the customer record dialog click the Save button 38 Driver Log View 5 1 6 Creating Driver Records TruckLogger provides a way for drivers to create expiration records for things like CDL Drug Medical etc When the expiration date arrives a violation will be displayed on the drivers log graph and printed logs 1 Make sure you have Trucklogger running with the Driver Affiliations screen selected 2 Select the Records affilations navigation item see Figure 5 14 Records Navigation Item Be Affiliations Oct 20 2009 a Figure 5 14 Records Navigation Item 3 Click the New button and wait for the driver record dialog to appear see Figure 5 15 Driver Record Dialog for a description of each of the fields Driver Record Expiration Date ed 10 21 2009 Comments Figure 5 15 Driver Record Dialog The type of driver record that is being monitored for expiration Valid options for this field are CDL Medical Drug Training Other The expiration date of the record or the date when the driver should be notified on their log that action needs to be taken Any additional comments that driver would like to enter about this record that di
13. make sure the Enable Single Dialog Log Entry box is checked see Figure 5 33 Single dialog log entry settings You will now notice that the New button on the Drivers Logs screen no longer has a down arrow on the right side of the button indicating that you are in single dialog mode Single Entry Dialog Settings _ Enable Single Dialog Log Entry Figure 5 33 Single dialog log entry settings 5 2 4 2 Disable Log Entries It is possible in trucklogger to completely disable a particular type of log entry Doing this remove that log entry type from the list of available new entries on the Driver s Log screen to make it easier for driver to access just the entry types that they need and want To disable log entry types follow the steps below 1 Make sure trucklogger is running and the Settings screen is selected Then select the Data Entry sub screen 2 Under the Log Entry Editor Settings you will see a series of checkboxes which correspond to each log entry type Unchecking those checkboxes will disable that log entry type in the application see Figure 5 34 Log entry editor settings 60 Driver Log View Log Entry Editor Settings N Driver Duty Entry F Ed Trip Entry ff W Euel Entry manifest Entry F N Maintenance Entry Fi N Expense Entry F E Revenue Entry F Ei Logs Tumed In Entry ra W Yard work Entry F N Odometer Entry F N Comment Entry Fa Figure 5 34 Log entry editor settings 3 After
14. of just that region See Section 9 4 Caching Map Images Apr 18 2009 k E Map Viewer Lare Driving 05 37 43 PM 58 MPH Map data CCBYS4 2009 OpenStreetMap org contributors Figure 9 1 Map Viewer This slider bar with a zoom in and zoom out button allows the driver to enlarge or shrink the geographical map This icon represents a point during the 24 hours log period where the driver had a duty status of sleeper berth The driver can hover over the icon for more details When a driver hovers over a map overlay icon or ground track more details are displayed about that item in a black box In this figure the details of the speeding track are show The speed track is represented by a red line and represent any point while the driver was driving that their speed exceeded the speed that they set for the trucklogger Speed Settings A driver can hover over a speed track line to get more details The ground track is represented by a green line and shows the location of where the driver has driven too at any point in time through out the course of the log date The driver can hover over a ground track line to get more details 0 101 GPS Support and Map Viewing This icon represent a point when the driver s duty status was considered On Duty Not Driving A driver can hover over a on duty not driving icon to get more details 9 1 1 Vehicle Ground Track Map Overlay Ss The green line ground track ma
15. pdf Allows drivers to print the report with a printer connected to their printer Navigates to the first page of the report Navigates to the previous page of the report Navigates to the next page of the report Navigates to the last page of the report The fit page button scales the report so that both the height and width of the report will fit within the report frame The fit height button scales the size of the report to fit the height of the report frame The fit width button scales the size of the report to fit the width of the report frame The zoom in button enlarges the size of the report The zoom out button shrinks the size of the report to make more visible in the report frame Closes the current report and navigates back to the criteria screen to allow drivers to generate a different report with different criteria O00 So0dSeO 8 3 Days Out Report This report will show which days the driver was considered Over the road and eligible for per diem This report will total all Days Out for an entire time period so that drivers can use this report to fill out their income taxes at the end of the year 8 4 Distance Speed Report This report will show the number of miles driven and the average driving speed for the selected period of time Drivers can use this report to get an idea of how many miles that they have driven within the course of a month or year 8 5 Fueling Report The fuel report shows how many gallons
16. 4 Creating And Selecting Co Drivers sssseeeesssssssseceresssssssecreessssssseereees 35 IES Creatine CUSO ea ee Oe Cte 37 ILO Creatine DAVET RECOUGS ci sincii tee teauitintesn tate saetsta a tees iode notes seats ueaaales 39 5 1 7 Editing or Deleting Affiliation Records ccccccccssseeeesececeeceeeeeeseseeeees 40 5 1 8 Calculating Driver and Vehicle Miles ssssnnnnensosssssoeenssssssssseersssssssseeress 4 519 oelectine Time Que Days OUN uerperinia n Tuausavvantwouttueesvenctaces 42 5 2 Driver oss LO Enty SECON sinaictee toca tiys see ceeasaena EA 42 5 2 1 Duty Status editing above log graph ceeececccccccccssseeeeseeceeeeeeeaeeeseeeeeees 43 ICOC ENV LYDON Reena re 44 22a Crean Tew lO CNY err aaa E oantecwulenseneee 45 32A Log Enty Dialog SENES srein AE 60 Jo Driver Loss Los Graph SeCHOM cercei e r team Meadead 63 39 Log Grapait Selection Mode enerne E 64 Delos Grap E sere MOdE arrei a E 64 3o Los Grap i Delte Mode karesas a EA 64 5 3 4 Duty Status Entries from GPS positions essesssseoeerssssssssseeresssssseeeeeees 65 DAG gt D n Status UNOS daakaeten tance cccke E adic ecsatedid eeiecebenadanaoebae aks 66 5 4 1 Changing minimum distance moved to become driving eeeeeeeeees 66 5 4 2 Changing time stationary to be On Duty Not Driving cece 67 5 4 3 Changing time stationary to be Sleeper Berth 0 0 cccccceeseseeeeeeeees 67 5 4 4 Changing time stationary to
17. Background Calor shew addtional tralars n Shisparcemmodiy J ma Sh Es GC F Mark ora trip as completed a Y ark gost tnp as completes E Print Off Guty Gays _ O amark Font Size ET a GA ox cancel Figure 7 8 Individual Log Format Settings Note Its important for drivers to understand that each log format has its own custom settings that may vary based upon the log format itself so drivers should follow the procedure above to customize each format they plan to use 7 4 2 Selecting Affiliations to Print Trucklogger provides drivers the ability to select which affiliation records they want printed on their log In most cases to be legal by FMCSA standards drivers should enable the printing of all affiliations records on their logs To disable printing emailing of certain affilation records follow the steps below 1 Make sure trucklogger is running with the Settings screen selected Then select the Print sub screen 2 Inthe Print Affiliations a list of all the affiliation types that can be printed on the log are listed Each type has a check box To enable the affiliation type to be printed make sure the checkbox is checked To prevent the affiliation from being printed make sure the checkbox is NOT checked see Figure 7 9 Affiliation Print Settings 87 Printing Emailing and Enforment View of Logs Print Affiliations Ei Tractor Affiliations Trailer
18. Delete individual or multiple status records e Auto complete log from previous day e Carry over load and manifest records from previous day e Create multiple log entries in one dialog e Convert between Metric and U S standard units Calculate driver and vehicle miles from odometer e In graph violation notifications e Markers to indicate where start and end of day occurred 1 1 2 Hours of service Trucklogger allows drivers to change hours of service on the fly for easy log verification of hours The following is a list of hours of service features available in trucklogger e Compatible with U S FMCSA 2005 rules e 60 Hour 7 Day or 70 Hour 8 Day logging e Property carrying vehicle 11 Hr 14 Hr on duty Introduction to TRUCKLOGGER e Passenger carrying vehicle 10 Hr 15 Hr on duty e Split sleeper berth e On screen notification of violations 1 1 3 Log Records Besides duty status records trucklogger also provides an extensive list of other log entry records to allow drivers to maintain a complete and accurate log of their daily activities The following is a list of log records available in trucklogger e Duty status record e Fuel record e Expense record e Revenue record e Logs turned in record e Trip record e Manifest record e Maintenance record e Yard word hourly work record e Odometer record e Comment record 1 1 4 Affiliation Records Trucklogger supports a variety driver affiliation records
19. Dialog 2 Enter in a title or subject for this bug report Ex Can not print logs 3 Enter in a description of the problem This is the most important step to help us better 19 Application Navigation understand the problem that you are expirencing please follow the rules listed below when providing your description of the problem a Be specific If you can do the same thing two different ways state which one you used I clicked Print Logs might mean I clicked the Print Logs Dock Item or I clicked the Print Logs menu item Say which you did Sometimes it matters b Be verbose Give more information rather than less If you say too much the support team can ignore some of it If you say too little they have to come back and ask more questions c Be careful of pronouns Don t use words like it or references like the window when it s unclear what they mean Instead use descriptions like The Print Preview Window 3 2 Screen Navigation The screen navigation is located on the left side of the TruckLogger application There are seven screens available for selection by the driver from the screen navigation panel see Figure 3 7 Screen Navigation Panel Criver Status A Orwer Logs R vehicle Inspection Report Settings Figure 3 7 Screen Navigation Panel e Driver Status A dashboard screen that provides a quick view of the drivers current hours of service status For more information about
20. Reading 1s checked See Figure 5 17 Odometer Calculation Settings Log Miles Calculation Settings _ Calculate Miles from Duty Status Odometer Reading Figure 5 17 Odometer Calculation Settings There is also a setting available to allow drivers to type in the mileage This field allows drivers to enter in their total vehicle miles driven throughout the course of the selected date Unless driving with a Co Driver this field should be the same as the driver miles field or else left blank Like the driver s miles field there is also a calculator available to assist driver s in totalling their vehicle miles for the day see To change the miles calculation mode for driver and vehicle miles calculation follow the steps below 1 Make sure the trucklogger program is running and the Settings screen is selected 2 Select the Data Entry sub screen navigation item 3 Under Log Miles Calculation Settings for mode 1 make sure the check box Calculate Miles from Duty Status Odometer Reading is not checked For mode 2 make sure the Calculate Miles from Duty status Odometer Reading is checked See Figure 5 17 Odometer Calculation Settings Log Miles Calculation Settings _ Calculate Miles from Duty Status Odometer Reading Figure 5 17 Odometer Calculation Settings There is also a setting available to allow drivers to type in the mileage 5 1 1 Creating And Selecting Tractors 29 Driver Log View Make sure
21. T j 1 j Figure 3 5 Update Profile Dialog 2 In the update profile dialog box enter in your TruckLogger username and password and then click the Update Profile button 18 Application Navigation 3 1 3 4 Submitting a Bug Report If you experience behavior in the application that you feel is incorrect or inconsistent or a particular feature of the application stops working then users are encouraged to file a bug report with the truckLogger support team by following the steps below After submitting a bug report you will receive a automatically generated email notifying you that the report was submitted and you should hear from someone in the TruckLogger support team via email shortly 1 Click the Help Report a Problem menu item and wait for the bug report dialog to appear see Figure 3 6 Bug Report Dialog Report 4 Problem f you encountered an unexpected problem while using TruckLogger please let our support team know When reporting a problem please include the steps required to reproduce the problem t should be noted that certain information about your computer and the TruckLogger installation will be sent to us This informnation will only be used to help you and improve f TruckLogger Please make sure you have an active Internet connection Title pT Message send cancel Figure 3 6 Bug Report
22. The duty status editing settings allows drivers to select which mode they wish to use when editing duty status records in trucklogger For more information on these settings see Section 5 6 Duty Status Editor Dialog Appears By Settings and Section 5 2 1 1 Enable duty status editing above log graph 11 6 Location Settings The location settings are where drivers can change the way that the GPS device is configured and used as well has what information is displayed on the geographical map 11 6 1 GPS Device Settings 121 Application Settings More information about the GPS device settings can be found in Section 9 2 Configuring a GPS device and Section 5 4 GPS Duty Status Settings 11 6 2 Map Settings More information about each of the Map Settings can be found in Section 9 3 Enabling Disabling Map Overlays 122 Index A Affilations 28 Auto Complete 71 Settings 72 Auto Complete vs Auto Fill 70 Auto Fill Affiliations 69 Log Entries 70 Log Graph 70 Settings 71 B Backups Backup Manager 13 Barcode 34 35 Break Less than 15 min 57 C Co Drivers 35 Consignee 50 Customers 37 D Days Out 42 Delete Notifications 43 117 Distance Routed vs Actual 49 Driver Records 39 E Email Logs 13 Tech Support 15 I Install License 15 L Linking Trip Ending Odometer 49 Load Check 57 Log Graph 28 M Main Office Address 34 P Per Diem 42 Print D
23. The trips report shows a summary view of all the trips that the driver has been on during the course of the selected time period as well as showing a comparision between the drivers routed miles vs actual miles driven 8 9 Manifests Report The manifests report shows a summary view of all load manifests that the driver has entered during the course of the selected time period 8 10 Printing Report The print report shows a summary of what log dates the driver has printed to be submitted to their motor carrier This report will show the number of copies printed and the date time that the log was printed This report will only work if the Create Print Records setting is enabled 8 11 Profit Loss Report The profit loss report shows a summary of all the income and expense records that the driver has entered during the period of the selected date range This report has additional criteria options such as Income Expense and Profit Loss see Figure 8 5 Profit Loss Criteria Revenue Report Criteria Report Type Incornne Start Date Mon 11 02 2009 End Date Wed 12 02 2009 da Generate Report Figure 8 5 Profit Loss Criteria 98 Driver Reports 8 12 All Entries Report This report allows drivers to see a summary of all the log entries that they have entered during the selected period of time This report has additonal criteria options to allow drivers to filter which log entries are listed in the r
24. backups will be created This button will allow drivers to import an external logs database file into the backup manager This button will allow driver to export a logs database backup to an external location such as a hard drive or thumb drive This textfield allows drivers to set the number of days in the past that trucklogger will keep the logs backups of a drivers log database This button allows drivers to create a backup of the logs database in its current state and then lists the backup date time in the backups table This button allows drivers to restore a selected backup from the list of available backups in the backup managers table When clicked the drivers logs will be restored to that backups state at the date time it was created 110 Chapter 11 Application Settings 11 1 Hours Of Service Settings HOS These settings allow drivers to change the hours of service calculations on the fly see Figure 11 1 HOS Setting Currently trucklogger only supports USA 2005 Hours of Service rules and Alaska 2005 Hours of Service rules To change the hours of service rules follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the HOS sub screen 2 Under the Hours Of Service selector select the hours of service that the driver wishes to log by Currently the options are USA 2005 and Alaska 2005 3 Customize the individual setting of the selected hours of service r
25. driver is operating under This field is edited in a separate dialog To edit this field click the small button to the right of the textfield The postal address of the driver s terminal which they operate out of if different than the main office address This field is edited in a separate dialog To edit this field click the small button to the right of the text field l Some carriers have barcodes printed on their log formats to make it easier for scanning and other identification purposes TruckLogger will try to generate these 34 Driver Log View barcodes from information that drivers provide For example if your log has a barcode and then text that says LMSS or 0801 or SWFT beside it then that is the text that you would enter into this field for the barcode to be generated from The barcode type dictates how wide the bars and white spaces will be in a barcode This is important because drivers must select the proper type in order to generate a barcode on their log that is compatible with the barcode required by their carriers log format The two most common barcode types for hours of service logs are Code39 and Codabar Using the example of 0801 as the barcode text noted above below is a list of generated barcodes of different types generated from that text Code39 l ll Iil l M Some carriers may have a specific logo graphic that they want printed on a drivers log When there is space fo
26. fill out see Figure 5 32 Single Dialog Log Entry Users should be aware that all of the fields listed above in the multiple entry dialogs section are the exact same fields available for the log entry types in the single entry dialog For a detailed description of each field for a particular type of log entry please see Section 5 2 3 1 Multiple Log Entry Dialogs Procedure 5 5 Single Dialog Log Entry 58 Driver Log View Make sure you have the TruckLogger application running and the Driver s Log screen selected Click the New button and wait for the single dialog to appear see Figure 5 32 Single Dialog Log Entry puck Loggen Kev Log bngs ff Durty Stars Faty O Tap Fatey O Maafast rtry W Fuel Frery H Fspanse Fatry Renania Entry _ Mairtenaree rtry _ bags Tired la Feire Yard ware Fotry Odameter Freory Cerrraat Fritry Drk Status Entre pons Emirs Fug Etty Status Of Pury gt rreaize r Imenice cry eee Canagery a Track Stes Sate ee ATL eo o ooo OE Tatal Zast 4 odim ME E aD milan rdeorater keeleala ala Tora armain beo Time eal i E2 a far E lal Trp Sumbor at ree bor Oo be i Commies Tire a JE a pnl E ndamatar E elope a cb ik Exp Type Timbkursab a n Tim 13 a 5 pen S Commnerts Trp hurries ee lale gp EN Texable Fuel ives Me Fil 0s Yes ine SeefarFacl 0i Yaa DHe oo Gsae casce Figure 5 32 Single Dialog Log En
27. select the Print sub screen 2 When a DVIR Format is selected in the DVIR Format box then a checkbox Print DVIR on same page as log will be displayed When this checkbox is checked then the DVIR will be printed on the same 8 5 x 11 sheet of paper as the hours of service log It should be noted that certain log and DVIR combination allow drivers to print two logs per page so this option will not be available in that instance 7 4 8 3 Printing Two Log Per Page When drivers choose not to print a DVIR with their hours of service log or the hours of service log provides room for two log sheets and a DVIR drivers can choose to print 2 log sheets per 93 Printing Emailing and Enforment View of Logs page To enable this feature follow the steps below 1 Make sure that trucklogger is running with the Settings screen selected then select the Print sub screen 2 Inthe DVIR Format section see Figure 7 14 DVIR Format Section make sure that there is no DVIR format selected 1 e the DVIR format is blank 3 When the DVIR Format box is empty the checkbox labeled Print DVIR on same page as log will change to Print two logs per page When this box is checked two log days will be printed on one standard 8 5 x 11 sheet of paper 94 Chapter 8 Driver Reports 8 1 Generating a Report Although the reports are significantly different the steps required to generate a report are similar for most of the reports that driv
28. to allow easy completion of log data that doesn t change very frequently The following is a list of the affiliation records available in trucklogger e Carrier record e Tractor Power Unit record e Trailer Towed Unit record e Co Driver record Introduction to TRUCKLOGGER e Driver records CDL Medical Drug test expiration dates 1 1 5 DVIR Driver Vehicle Inspection Report e Pre and Post trip inspections e Place to enter remarks about inspection e 12 and 50 Point inspections e One button quick completion for satisfactory dvir 1 1 6 Driver Log Reports To assist drivers in analyzing their log history trucklogger provides an extensive set of log reports The following is a list of some of the reports available in trucklogger e Days out report e Distance Speed report e Fueling report e Hours report e Violations report e Trips report e Manifest report e Printing report e Profit Loss report e All log entries report 1 1 7 Printing and Emailing Logs Trucklogger provides drivers with the ability to print and email thier daily log for enforcement and company inspection The following is a list of printing and emailing features available e Multiple log and dvir sheet format e Ability to print multiple off duty days on one log Introduction to TRUCKLOGGER Import signature to print on logs Print remarks in vertical or horizontal orientation Ability to change log background color Ability to print cu
29. unchecking the log entry types that driver wants disabled go back to the Driver Logs screen and you will notice that those log entries are no longer available in the list under the New button 5 2 4 3 Log Entry Field Customization Drivers have the ability to customize what fields are displayed in the log entry dialogs for data entry For example if a driver finds that s he never fills in the Truck Stop field on the Fuel Log Entry s he can customize that dialog to remove the Truck Stop field from the dialog For steps on how to customize the log entry dialog fields follow the steps below 1 Make sure trucklogger is running and the Settings screen is selected Then select the Data Entry sub screen 2 Under Log Entry Editor Settings you will see checkboxes for each log entry type To the right of each of those check boxes is a small yellow pencil see Figure 5 34 Log entry editor settings When the driver clicks the yellow pencil a dialog will appear that lists each of the fields in the log entry The driver should mark Yes if they want the field displayed in the log entry dialog and click No if they don t see Figure 5 35 Duty Status field customization dialog for an example of one of the log entry field enable disable dialogs 61 Driver Log View Duty Data Entry Settings Select which properties you want to enter data for in the entry dialog Status Yes No State Yes No Comments Yes No
30. 0 The book you are reading is a user s reference to the TRUCKLOGGER driver s daily log software program LOMESS LLC 1s providing this book free to all TRUCKLOGGER users to assist them in using the software 1 Individual User Support We welcome driver feedback and encourage users to contact the TRUCKLOGGER team via email with any questions or ideas they may have about the product However LOMESS LLC does not guarentee a level of individual user support LOMESS LLC sells a license to use the software TRUCKLOGGER it does not sell user support of any kind for that software 2 NO PHONE SUPPORT Although the trucklogger team will make every attempt to assist users who are having difficulties using the software we DO NOT PROVIDE TELEPHONE SUPPORT of any kind Drivers who need assistance should email support trucklogger com Vil Chapter 1 Introduction to TRUCKLOGGER 1 1 Trucklogger Introduction TruckLogger is a feature rich electronic hours of service logging solution offering complete flexibility and control over data entry and reporting Below is a list of just some of the features TruckLogger provides 1 1 1 Log Editing Trucklogger provides several ways for drivers to complete their hours of service log The following is a list of some of the features trucklogger provides to assist the driver with log editing Point and Click on the log graph to enter duty status e Time shift individual or multiple status records e
31. 1 3 3 Installing a License or Updating a Profile If a user has been running the program on a 60 day trial license and has recently purchased a Commercial License or they have previously installed a Commercial License and recently purchased the Subscription Service they should follow the steps below 17 Application Navigation Procedure 3 1 Installing a Commercial License 1 Click the Help Install License menu item and wait for the install license dialog to appear see Figure 3 5 Update Profile Dialog 2 In the install license dialog box enter in your TruckLogger username and password and then click the Install License button Note You must have your computer connected to the Internet and use the same username password that you used when you purchased the Commercial License for this process to work Warning Do not attempt to install a license using the username password for a different account than the one you are currently running program as This will cause the license installation to fail Procedure 3 2 Updating a Profile for the Subscription Service 1 Click the Help gt Update Profile menu item and wait for the update profile dialog to appear see Figure 3 5 Update Profile Dialog Update Application Profile Please enter your trucklogger net Username and Password A Internet connection is required to update your profile Usemame o Paseword ge Update Profile S Close p T T T 1 r
32. 11 53 Smelle Entry Dialog SetiigS musisniecn scars ohenee cain sav oll ate aie caaonanaians 120 11 5 4 L s Miles Calculation Seting Seci uate aederinndee 120 115 3 Print Record SENO S ses essa as Desserts tte cre A 120 113 6 Delete Old Los Enty Semin S ecenin aia A a deans 120 TD Aunt Complete SEME Serii cca heneeeatn clus ie calm scunainanalaed 121 tiS S LOs Eni Editor SetNE S raene a A A 121 11 5 9 Duty Status Editing Settings serae a 121 LEO EOC AO Mis CUNO Set ce ia aceite ated a E a A 121 MG AU Gro Device SC LUNG S asta cihstecir che telecast aetite scious ah ineraatn coud ae cater scumaananalad 121 MMOs VIA SUES a E E ies lea teinesaaegtaataiennt A 122 Copyright Copyright 2009 LOMESS LLC Online version published by LOMESS LLC 21763 Dragons Green SQ Ashburn VA 20147 Java and all Java based trademarks and logos are trademarks or registered trademarks of Sun Microsystems Inc in the United States and other countries Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks Where those designations appear in this book and LOMESS LLC was aware of a trademark claim the designations have been printed in caps or initial caps While every precaution has been taken in the preparation of this book the publisher and authors assume no responsibility for errors or omissions or for damages resulting from the use of the information contained herein yi Foreword 3
33. 25 26 27 2B 29 30 Figure 3 10 Date Navigation 22 Chapter 4 Driver Status View The driver status view gives drivers a quick dashboard overview of the number of on duty hours a driver has utilized and how many are remaining See Figure 4 1 Driver Status View for details about the driver status view Univer Status WWelcome Lorin Metzger rt Daily Hours ey a D Driving M On Duty Available 10 00 Hrs M Looms 2 75 Hrs Weekly Hours SS E D Driving LJ On Buty Available 61 00 Hrs G25 Hrs l 2 75 Hrs T Violations Exceptions Figure 4 1 Driver Status View o Sep 15 2008 Recap 11 75 hrs S S 09 8 5 hrs 29009 2 0 hrs 5 10 04 11 5 hrs SLIDI 11 0 hrs 1209 foo Ars 13 09 97 0 hrs STEE TEE 26 29 hrs Pre 7 hay Tetal 13 79 hrs Available Today 14 5 hrs Available Tom 36 29 hrs 7 Day Saini 67 25 hrs E Dar wmi This status bar shows the hours the driver has been driving blue or On Duty Not Driving orange for the selected date The number of on duty hours still available to the driver will be shown in white This status bar shows the hours the driver has been driving blue or On Duty Not Driving orange for the previous 7 8 days prior to the selected date plus the hours of the selected date The number of on duty hours still available to the driver in their weekly period is shown in white Violations
34. Affiliations Y Carrier Affiliations Y Codriver Affiliations Figure 7 9 Affiliation Print Settings 7 4 3 Select Log Entries to Print Although trucklogger attempts to provide a lot of log entry types so that drivers can properly record all information that pertains to the operation of thier commercial vehicle Some drivers may find that they don t want certain log entry information printed on the logs that they print and submit to their motor carrier or show to law enforcement To disable the printing emailing of certain log entry records on the log follow the steps below 1 Make sure trucklogger is running with the Settings screen selected Then select the Print sub screen 2 Under the Print Log Entries section each of the log entry types are listed beside a checkbox see Figure 7 10 Log Entry Print Settings To enable a log entry type for printing make sure the checkbox beside that type is checked To prevent a log entry type from being printed on the log make sure the checkbox is NOT checked 88 Printing Emailing and Enforment View of Logs Print Lag Entries ci Driver Duty Entry Fa W Trip Entry Ei Fuel Entry Fa W Manifest Entry __ Maintenance Entry Expense Entry E Revenue Entry F wI Logs Turned In Entry F _ Yard Work Entry iv Odometer Entry Fi w Comment Entry F Figure 7 10 Log Entry Print Settings 7 4 4 Select Log Entry Fields to Print Besides limiting the printing of entire log entry rec
35. Auto Fill Dialog 3 Each of the log entries that have fields that support auto fill are listed in the Auto Fill Dialog When driver s want trucklogger to attempt to automatically fill those fields in they should make sure the checkbox is checked It should be noted that for the log affiliations section that drivers have two auto fill options The first one occurs when drivers attempt to insert a Off Duty log entry The 71 Driver Log View second one occurs when drivers attempt to insert a On Duty log entry Auro FI Setuings Select which lag tams to auto complete fram the previaus days lag On Duty Log Off Duty Log Y Carrier 4 CaDriver W camer CoDrwer 3 Tractor Trailar L Tracker Trailer W Days Out M odometer Days Out _ Odometer W Manifest Recorda Y Trip Records Manifest Records Trip Recards Duty Status Entry Fuel Entry Yard Work Entry Expense Entry M city W State W City M Tris Number M State WI odometer W State W odometer Ed Odometer iw Tractor T Type Revenue Entry M1 Trip W trip E Category A Tro Number iM Raw Type Trip Entry Manifest Entry Maintenance Entry Odometer Entry W Origin City W Shipper M Maintenance Type w Category Y Destination City N Consignea M Repar Shop F dometar i W Tractor W Product W Trip Number A Tre Number Trailer W Trailer W Odometer Tractor 3 Beginning Odometer N Trip Number Tractor Mf Trailer W Trailer Stat
36. DVIR Format section see Figure 7 14 DVIR Format Section make sure the Always print DVIRs with the following format checkbox is checked Then select the desired default DVIR format 92 Printing Emailing and Enforment View of Logs N Always print DVIRs with the following format DVIR Format 001 v ey W Print DVIR on same page as log Figure 7 14 DVIR Format Section 7 4 8 1 Selecting Vehicle Inspection Report Color Trucklogger also provides drivers with the ability to change the color of their vehicle inspection report To change the inspection report color follow the steps below 1 Make sure that trucklogger is running with the Settings screen selected then select the Print sub screen 2 Under the DVIR Format section see Figure 7 14 DVIR Format Section to the right of the DVIR format selection box is a small button with a color wheel and wait for the individual log format settings click that button and wait for the color chooser dialog to appear 3 Choose the desired inspection report color and then click the OK button to save the new color 7 4 8 2 Printing the DVIR on the same page as the log Trucklogger allows driver to choose whether they want to print their Vehicle Inspection Report on the same paper as thier hours of service log This setting is enabled by default to change this setting follow the steps below 1 Make sure that trucklogger is running with the Settings screen selected then
37. Driver s Log screen A popup menu will appear with a list of available and enabled log entry types See Figure 5 20 New Log Entry List If you do not see your log entry type listed make sure that particular type of log entry is enabled see Section 5 2 4 2 Disable Log Entries Duty Status Trip Manifest Fuel re Expense Revenue q Maintenance Logs Turned In Yard Work Odometer 45 Driver Log View Figure 5 20 New Log Entry List 3 Fill in the fields for the Log Entry dialog type that you selected Each of the dialogs with a complete field descriptions are shown below See Section 5 2 3 1 Multiple Log Entry Dialogs 5 2 3 1 1 Duty Status Dialog Duty Status Log Entry Status f Duty m City State Odometer ll lelle Miles Time 1 gt 57 3 am STE Comments B ETE EFT Ge i a a a a a a a a aa a a a a ah a a aa a a a ee el ba F p Figure 5 21 Duty Status Log Entry Dialog The driver duty status which must be one of the following statuses This field is required A description of each status is listed below 1 Off Duty A status to enter when you are not working or under load assignment Or are taking a break outside the cab of the vehicle 2 Sleep Berth A status to enter when your are under load assignment or in the middle or a trip but are taking a required Hours of Service in cab sleeper berth break 3 Driving A status to enter whe
38. IGS MANE OF CO DAMER 1410 Esplande Ct APT 242 Reston VA 20194 12006 Starboard Dr Reston VA 20194 oag Haih GFF LE Soo Res WE TERNAL SOCHESS Frieri W TITAL weet 1 oF 3 d 5 qi Ll mfi 1 2 II ours 228 l JFF pur Pipher ereet ret 795 ip Deity i IU EER Se rr fo mhr T BERTH i l tH 6 25 Wea paon 2 DRAM L ab Dates el lal ae Up n ants d ON DUTY l AG Erm 225 HD x 3 DO 5 Eo 1 lL EH Ea gt 3 0 i f ihes Fd CAT 24 00 tale REMARKS rt I IH FILI pigil l dol a Aa a e a Fea 20 gz 2 ga Gazcsszehoessseosse ragag ayes i Ho i eddbsgugiiesgnldag 3307 jo atte u g k P ii ie qS ag 3 AE E a e E e E EE T lo morgw Ty Tg E amp G seticol iecifss3 zie z ri eee a ro Ea r E y as EF cE E E EEEREN EES FEE i at a ag Po z 5 aj oe f Tatal Hre Fg BE 0 Perse EEF ETEFF apat s a syt p of 8 guagsiij gpho gua ii Eii 5 2 ee ed A ae Pe a er ai Si a A gate qe he ee he a PERE a m ki we ee Soe res tain lt g E r GE Ge z080 Ges F ge j z z 5 u GSS 82a F OTE HEE a 6S c B cag cay g To 7 F ppg RE BE Be DRIVER S VEHICLE INSPECTION REPORT 25 emae o TAC COT MRL MoToE CARRERE Sar PEG LLAT hE SU DHiT TPE ALAT DATE 04 19 2009 TRACTON TRUCK HO TRAILERS MOUSE FAI DETECT NO DEFECT OR CEFICIEHCY N THE MOTOR YTEAILE AS WOULO E LEELT TO AFFECT TPE SAFETY OF 115 OFERAT ION O7 RESULT IN TS MECHA GAL EREAKDC Fij DETECT THE FOLLOWING DEFECTS OE DEFRI ENCES IN THE MOTOR VEHICLE THAT WOU
39. LD BE LIFELY TO 4FFECT THE SAFETY OF ITS OPERATION OR RESULT IN ITS MECHANICAL EF BA DOH INDICATE WHETHER DEFECTS ARE OM TAUCK OF TRAILER DESCRIBE DEFECT IH DETAIL USE BACE SIDE IF HECESARY E Figure 7 6 Enforcement View Dialog 7 4 Log Print Settings The the format and look of logs that are printed by trucklogger is highly customizable Below is a description of each of the settings that drivers can change to customize the log format the way they need prior to emailing or printing their logs Note Often times in this user manual we will refer to the settings below as Print Settings Its important to note that these settings actually affect not only the way that the logs look when printed but also when they are emailed or shown to a law enforcement 85 Printing Emailing and Enforment View of Logs officer via the Enforcement View 7 4 1 Selecting Log Format The log format represents the general layout of the log of a log sheet where the log graph 1s positioned whether or not it has has a recap etc The majority of the log formats that trucklogger provides are daily logs 1 e one log per 24 hours However trucklogger does provide one montly log format that will allow drivers to print a log with an entire months worth of hours Drivers should try all of the available log formats until they find they one that meets their needs Although drivers can select their log format at the time of printing there is a global setting t
40. Records Figure 5 10 Co Driver Navigation Item 3 Click the New button and wait for the codriver dialog to appear see Figure 5 11 CoDriver Dialog for a description of each of the fields J Co Driver Name sss Diverid ss CD carrier Comments Figure 5 11 CoDriver Dialog This is the name of the co driver that is operating the same commercial vehicle as the driver completing their log book This field 1s required This is the unique id that the co driver s company carrier has assigned to them This field is required This is the company motor carrier that the co driver works for This field allows 36 Driver Log View the driver to select a carrier that was previously created in the Affiliations gt Carriers section Any additional comments that the driver filling out the log book has about this co driver After completing all the fields in the codriver record dialog click the Save button Select the Driver Logs screen and select the co driver from the list of co drivers in the co driver field see Figure 5 1 Daily Log Affiliations 2 Note You can also create a new co drivers by clicking the New CoDriver item in the CoDriver box list which will display the Figure 5 11 CoDriver Dialog 5 1 5 Creating Customers A customer record represents a company or person who is paying to have a product transported by the driver completing the log Follow the steps belo
41. Setting For a detailed description of each of the print settings that are available in trucklogger see Section 7 4 Log Print Settings 114 Settings Application Settings Apr 18 2009 1 a An g HOS wYalidation Disolay Data Entry Location W Always print logs with the following format Daily Log 011 BEJ W Print Remarks Vertical Print Affiliations Tractor Affiliations Trailer Affiliations W Carner Affiliations W codriver Affiliations Print Log ielatians W Driving violations W On Duty vielstions W Speed Violations Record Expiration Violations W Rule Exceptions Pont Signature Ed Print Signature on Log Z Set Signature Figure 11 5 Print Setting 11 4 Display Settings The display settings affect the way that certain information within the application is displayed and presented to the user For more information on each of the individual display settings see the following sections 11 4 1 Language Settings W Print OVIR on sarne page as log Print Lag Entries wi Onver Duty Entry Ei Trip Entry Y Euel Entry Manifest Entry O Maintenance Entry C Expense Entry v Revenue Entry Logs Tumed In Entry C Yard Work Entry Odometer Entry M Comment Entry elu endalt a a ee n i e maummo s This setting allows drivers to change the language that each of the labels is displayed in Unfortunately trucklogger currently only supports the en
42. Status State Comments Duty Status Log Entry gt Time Status State Comments Duty Status Log Entry gt Time Status State Comments Duty Status Log Entry Time Status State Comments Duty Status Log Entry Time Status State Comments Duty Status Log Entry w Figure 5 39 GPS Duty Status Dialog 5 4 GPS Duty Status Settings There are certain settings which determine how and when trucklogger calculates a change of duty status from gps position records Drivers can tailor these settings to provide a more accurate portrayal of their hours of service log from the GPS positions 5 4 1 Changing minimum distance moved to become driving This setting determines how far the vehicle must have moved based upon the gps positions for trucklogger to create a Driving duty status record when the previous status was either Off Duty Sleeper Berth or On Duty Not Driving To change this setting follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Location sub screen 2 Under the GPS Device Settings section change the Minimum distance moved to become driving setting to the desired value see Figure 5 40 Minimum distance moved 66 Driver Log View Minimum distance moved to become drnang Figure 5 40 Minimum distance moved 5 4 2 Changing time stationary to be On Duty Not Driving This setting determines how long the gps positions must be in the same physical loca
43. VIR Pre Post 79 83 Log Color 86 Log Font Size 86 Logs 13 Multiple Dates 78 Two Log Per Page 93 R Real Time Logging 63 68 S Switch Drivers 14 T Tractor 28 29 Multiple Tractors 31 Trip Segments 49 U Update Profile 15 123
44. aV nE O SaS PDE ernir aclu Das ea let aoeeat 82 Tes Pan o LO Suna A T A Mande 82 TRUCKLOGGER User s Guide doled Emorcement View OL MOOS poer a T teas 84 TEOS PIM SES a a E E E 85 PA MSC eene Lon OFM AL iere a ase unaceaad olaaanuheantoandnguniendetes 86 TAD S cleenn AMMONS CO PANT zerei Na 87 Taa oC eet LOS Entries to PINT cesca T mene 88 kAd Select Los Entry Fields t Mint ssucras crete bessleniiintenebe ducted e 89 TAS pelecune Los Enty Orientation eccriene t E 90 TAA SeleChne Violano LOI ait e NA 90 TA T COMIeCurine a S10 matire to Print scicatieesticiean etter cnamindcetadaan ened 91 7 4 8 Selecting Vehicle Inspection Report Format cccccccccssseseeeeeeeeeeeees 92 Dia Br ROPO ei E T 95 SENEN E REPOT ian A N 95 62 REPON NIVIS AGON eri T E e ede aia eet 95 Oi DIV SOUC REPOL moeren a A heh ect eel ceases 96 SA DISCANCE S Poed REDON a a E T 96 aM PUC AREPO ae a A 96 BO HOUS REDOT aerar E T T tact Kucced 97 S Je NAOIAU OMS REDO roren A ester sdlati oat olen and ceases onee at 97 Sos I ell oid ROPON saren tre etar en Rear mn ATE ene reat mR mT a pe rans mn errr 98 S9 IAT SES REPO marte attra ca tears eaten ache Dense uate eanestuoee 98 SA1 0PM REDON crci E a Becca ie ade tacit Kuccer 98 Salle PROMOS S REDO arere a a 98 sli a Fe MISS IRC DOKL eresi n n E E oaiauasseeueinsacaeau ol aaaaeben nc oatenadaavendene 99 9 GPS Suppor and Map WV 16 WAS seeroete dee Pea Selenite tater snars a ive a che Dawe ited Viale alee somr
45. about this setting see Section 5 2 3 2 Single Dialog Log Entry 11 5 4 Log Miles Calculation Settings The distance calculation settings allow drivers to configure how they want their Driver and Vehicle distance calculation to be calculated For more information about this setting see Section 5 1 8 Calculating Driver and Vehicle Miles 11 5 5 Print Record Settings Trucklogger by default will automatically keep track of when each days hours of service log was printed and how many copies were printed Some drivers expressed an interest in disabling this feature so this setting was created to support that request To disable print record settings and delete existing print records follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Data Entry sub screen 2 Under the Print Record Settings section to disable print records make sure the checkbox labeled Create Print Records is NOT checked see Figure 11 13 Print Record Settings 3 To delete existing print records under the Print Record Settings sections and click the Delete Existing button see Figure 11 13 Print Record Settings Print Record Settings iv Create Pont Records A Delete Existing f disabled print report will be empty Figure 11 13 Print Record Settings 11 5 6 Delete Old Log Entry Settings Trucklogger automatically save every log entry record that a driver creates Some dr
46. ackup managers list of backups then drivers can skip to the next step If the backup the driver wants to restore too is not listed in the backup managers list of backups then the driver needs to click the Import button Once the open dialog appears drivers need to find the logs database backup that they want to restore too on their computer or external hard drive and then click the Open button This will then list the backup in the list of backups in the backup manager The driver then needs to select the backup date time from the list of backups in the backup manager Click the Restore button to restore the logs to the selected backup point Backup Manager i Automatically create a backup when the application clases BH Import gackup A Bostore Figure 10 2 Backup Manager Dialog November 23 INcvember 22 November 22 November 21 Movember 21 Movember 12 JTD 2009 ZO 2G 2G 2G 2009 November 9 7009 03 13 31 AM Epon Backup Date November 24 04 47 58 PM 11 23 39 AM 03 36 13 PM 02 15 59 AM 04 29 29 PM liai A 12 24 08 Pii Keep backups for 20days 8 Log Backups This checkbox allows drivers to enable or disable automatic backups When the checkbox is checked automatic backups of the log database will be created each time the driver closes the program When the checkbox is NOT checked no automatic
47. and rule exceptions for the selected date will be displayed in this box The previous 7 days of on duty hours are listed in chronological order in the first boxes of Driver Status View the Recap Note If drivers have the Zero recap after 34 hour reset setting enabled The previous 7 day total will have 0 00 after a 34 hour restart has occurred even though the driver may have been on duty during those days This Recap box shows the total on duty hours from the previous 7 day on duty total This Recap box shows the total on duty hours that are available to be used on the selected date This Recap box shows the total on duty hours available to the driver for the date following the selected date Tommorrow 4 1 Changing recap font color To allow drivers to make a more visually differentiating view of the recap values Trucklogger provides a way to change the color of the Recap and Violations text To change the font color follow the steps below 1 Make sure you have Trucklogger running with the Driver Status screen selected 2 Move your mouse to hover over the right top corner of the box whose font color you want to change until the following color selector icon appears 4 Once the icon appears click it with your left mouse button and wait for the color chooser dialog See Figure 4 2 Font Color Chooser 24 Driver Status View Otwe ZO e ow S cancer Figure 4 2 Font Color Chooser
48. at the driver want enabled make sure the checkbox beside each item is checked For items that the drivers want disabled they should make sure the checkbox is NOT checked see Figure 11 2 Hours of Service Validation Setting Hours Of Service Validation Settings M Enable Speed Validation M Enable Driving Validation M Enable On Duty Validation W Enable Record Expiration Validation Figure 11 2 Hours of Service Validation Setting 11 2 2 Enable Disable City Name validation settings When city name validation is enabled any place that a driver enters a city into a log entry the city textfield will become an auto complete field where the value that the driver is typing is compared against a database of known and valid city names This helps prevent drivers from mis spelling city names when filling out their logs To enable or disable city name validation 112 Application Settings follow the steps below Note A separate city name database needs to be downloaded from the Internet before this validation will work This download occurs automatically when this feature is enabled 1 Make sure trucklogger is running with the Settings screen selected then select the Validation sub screen 2 Under the City Name Validation Settings make sure the checkbox labeled Enable City Name Validation is checked to enable city name validation The checkbox should NOT be checked to disable this feature see Figure 11 3 City Name Validati
49. ave a trucklogger net account you can run TruckLogger in evaluation mode or register for an account Please make sure you have an active Internet connection before you attempt to Login Login Name Register Password Forgot Password El Logn da Evaluate Figure 2 6 Trucklogger Login Textfield to enter your Trucklogger username Textfield to enter your Trucklogger password Start and run the program as the demo user Authenticate the provided username password and start the program Exit the program GSoOOQsd 11 Installing and Launching Trucklogger 2 6 Purchasing a License After evaluating the software for 60 days if drivers decide that they would like to purchase a commercial license to continue using the TRUCKLOGGER software they should follow the steps below 1 Log into the TruckLogger website with the username and password you created 2 Click the Store link at the top of the page 3 Click the Add To Cart button underneath the Commercial License 4 Click the Checkout button 5 Enter your Name and Address information 6 Click the Review Order button 7 Click the Submit Order button 8 At this point you should be at the Paypal website If you have a Paypal account associated with the email address you used to checkout then Paypal will ask you to Login other wise it will provide a place for you to enter your credit card information without logging in 9 Start the T
50. be Off Duty i eeecccecccceeeeeeeeseseeeeeees 68 Je Red Time Lost NOE Seatac OD BSc ece Sm em A er 68 5 6 Duty Status Editor Dialog Appears By Settings 2 0 cccccccccccccssssseseeeceeeeeeeeeeeeees 69 Shim vers Oe AMO CONDI NON cerir chicane tas eae area Mendon 69 5 7 1 Carrier Codriver Tractor Trailer Auto Fill completion 2 0 0 0 eeeeeeeeeees 69 DDD AOPE EOS Grap Sate See eins eet ola carats cence nese leet eaunaui ean oumenawuen ciate 70 IT Auo FIM OS Eny PIC HAS eraa dees el vodenatiesonnetwsieenees 70 5 7 4 Auto Complete Log Entry Fields xctusn teeta mutica tie neendeeu taeda 70 Dis Chans ne AULOS FIL Sotin Sres aeaies lows nsrdecalee cts ai iucnebescuresisiteasanks 71 5 7 6 Changing Auto Complete Settings cccccccccccccceessseeeeccccsseeeesseeeeeees 2 6 Driver s Vehicle Inspect Report merran sterca ai atc naltn Des Sede viola nate oni haeaenees 74 6 1 Filling out a Vehicle Inspection Report ccc teehee Pudi cade eae 75 02 Addie Remarks tO DVIR crena a 76 6 5 Chaneims Vehicle Inspection Setini s wsichiccasianiatakesduabvisdsathueteerivh ete deansiies Hee 7 Printing Emailing and Enforment View of Logs ccececccccccccsssssseseceeeeeceaeeeseeeeeeeeeeaaas 78 Tels Pinno NO ica e T estas oan ce tate te Maa don 78 deblo endine OOS TOMLIN CR insta catches aiteai sid eatebesalenichetede cba ated eucebwsdaconabent 80 Teli PADCE VIC WNS LOS rce E oalaatcaaerueeineacaau ol aaanhea oatetuaaavendetes 80 Plk o
51. ble this feature follow the steps below 105 GPS Support and Map Viewing Make sure trucklogger is running with the Settings screen selected then select the Location sub screen Under the Map Settings section see Figure 9 4 Map Settings the first item is a checkbox labeled Cached viewed map images when this box is checked map images will be cached locally on the drivers computer to disable this feature uncheck this checkbox 106 Chapter 10 Log Backups 10 1 Remotely backing up and synchronizing logs The Log Synchronization service allows drivers to maintain a backup of their daily logs on the TruckLogger server for restoration in the event of a computer crash It also allows drivers to synchronize their logs between two or more computers So that drivers could edit their logs on a laptop in the Truck and on a desktop at home and keep their logs synchronized between the two computers To synchronize your logs from trucklogger follow the steps below Note To use the Log Synchronization feature driver s must be subscribers of the TruckLogger Subscription Service which has a separate and on going subscription fee Procedure 10 1 Steps to Synchronize Logs 1 Click the File gt Synchronize Logs menu item and wait for the Synchronization Dialog to appear see Figure 10 1 Synchronize Logs Dialog 2 Ensure that your computer is connected to the Internet 3 Click the Synchronize Now button 10 1 1 Sy
52. ct the log dates that they want to print To select multiple days on the calendar the driver needs to press and hold in the Ctrl key on the keyboard while clicking on the dates To select multiple dates in a row the driver needs to click the first date then press and hold the Shift key on the keyboard then select the last date in a row 4 After selecting the log dates the driver has three options Pressing the Print button see Section 7 1 1 Sending Logs to Printer Print Preview button see Section 7 1 2 Print Previewing Log or the Save as PDF button see Section 7 1 3 Saving Logs as PDF 78 Printing Emailing and Enforment View of Logs Print Logs Select Log Format Select DAR Format Gi BR Format 009 O Pre Trip Post Trip Please select the dates you would like to print To select multiple dates press and hold the Ctrl control key while selecting D October 2009 gt e November 2009 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wee Thu Fri Sat l 2 a 1 2 3 z 6 F dd E 5 7 3 B 10 3 a LG 11 li ls 14 il 12 15 16 17 15 16 17 16 15 20 l L3 14 1a oba 21 22 23 24 22 23 24 2 26 27 2 2 26 27 28 29 30 31 29 30 Print 2 Print Previe J Save as PDF CANCEL e a Figure 7 1 Print Dialog 1 In this box drivers can select the log format that they want to print their logs in Usually the format that drivers should print in is dictated by their carrier There are also add
53. d by their carrier There are also additional settings for each log format see Section 7 4 Log Print Settings In this box drivers can select the Vehicle Inspection Report format that they want to email their logs in Usually the format that drivers should email their DVIR in will be dictated by their motor carrier This option will only be displayed when the DVIR selected does not support emailing both 83 Printing Emailing and Enforment View of Logs the pre and post trip vehicle inspection report in this case drivers will be required to select whether they want to email the pre or post trip report on their log This field is where driver should enter in the email address that that they want the logs emailed to Drivers must enter a valid email address ex carrier trucklogger com If drivers wish to email their logs to more than one email address they should enter the address in a comma Separated list ex carrier 1 trucklogger com carrier2 trucklogger com The subject that the driver wants added to the email message that will be sent to the email recipients The message that the driver wants added to the email message that will be sent to the email recipients The log dates the driver wishes to email Drivers and email up to 8 hours of service log dates in one message by holding down the Ctrl key on the keyboard while selecting the log dates 7 3 Law Enforcement View of Logs Although drivers are not require
54. d email addresses For more information see Chapter 7 Printing Emailing and Enforment View of Logs e File Switch Driver this action will open the dialog to allow users to switch to the log data for another valid user account For more information see Section 3 1 1 1 Switching to a different driver account e File Synchronize Logs this action will open the dialog to allow users to remotely backup and synchronize their logs between multiple trucklogger installations on different computers For more information see Section 10 1 Remotely backing up and synchronizing logs e File Backup Manager this action will open the backup manager dialog which allows drivers to change the settings for making automatic or manual backups of driver logs and restoring the logs to a previous backup For more information see Section 10 2 Making a 13 Application Navigation local backup of the logs and Section 10 3 Restoring logs from a local backup 3 1 1 1 Switching to a different driver account In a team environment two drivers may share the same computer and installation of trucklogger to complete their daily logs To do this the drivers will need to switch back and forth between their different user accounts depending on which driver is filling out their logs To switch to a different driver account follow the steps below Note A separate user account and License is require for each individual driver who uses
55. d to show their hours of service logs on their computer only required to show printed hard copies to law enforment officers Some officers will allow drivers to show their logs on their computer When officers request to view a drivers hours of service logs on their computer follow the steps below 1 Make sure trucklogger is running then click the File gt Enforcement View menu item or the Enforcement View button located on the dock bar and wait for the Enforcement View Dialog to appear see Figure 7 6 Enforcement View Dialog 2 The Enforcement View dialog will appear with the current days hours of service log in view Enforcement offices can change the log dates by clicking the left and right date arrows located at the top of the enforcement view dialog Note Although the law enforcement officer should never need to change the log and dvir format it is possible for drivers to do this by clicking the double arrow expand button see Figure 7 6 Enforcement View Dialog 84 Printing Emailing and Enforment View of Logs Pry Gord Ene career i a i E q P ag 4 209 F j DRIVERS DAILY LOG PE AP WHE CALEY DiE Dir 24 HOURS 04 19 09 Q 19 AT KEITH YEAR VEHICLE MLSS TONAT 1 ar Oe ee a H a EHIC LE MURASES nay iia Waler g IbFa Er Dy Miles Owe lOlari DEES Ure UE PLL Linin Magia 425 m Enn SMES LL Hour HARE OF CARRIE OF Car R
56. d to their laptop via the appropriate USB cable Under the GPS Device Settings section see Figure 9 3 Microsoft and Delorme Configuration select the GPS device type of Microsoft Streets or Delorme depending on your GPS device type Once the Microsoft Streets or Delorme gps device is selected two additional boxes will appear Port and Baud Rate Drivers should use these boxes to select their gps device specific settings Determine the Port can be the most difficult part for most driver s and they may want to use some other mapping program to determine which port their device is actually connected on Generally a Baud Rate of 4800 or 9600 are good settings for most gps devices of this type and drivers should configure there device with these speed before trying to set the baud rate to some other value GPS Dewice Settings Select GPS Device Microsoft Streets w F ort Ravel Rate dewttyAcoo E 4800 I Figure 9 3 Microsoft and Delorme Configuration Warning If you use some other mapping program that needs to connect to your GPS device you will not be able to run both the mapping program and trucklogger at the same time without installing a program that splits the gps signal between multiple applications Two such programs are XPort which is a free program or GPS Gate which is a commercial program that costs money Trucklogger has no association 104 GPS Support and Map Viewing with eithe
57. dn t 39 4 Driver Log View fit in one of the other fields After completing all the fields in the customer record dialog click the Save button 5 1 7 Editing or Deleting Affiliation Records The process for editing or deleting any of the Affiliation record types is the same for all affiliation records The one exception is Driver Expiration records which can only be deleted and not edited To edit a record see Section 5 1 7 1 Editing a Affilation Record To delete a affiliation record see Section 5 1 7 2 Deleting a Affiliation Record 5 1 7 1 Editing a Affilation Record l Make sure you have the trucklogger program running and the Affiliations screen selected Then select one of the affilation sub screens Tractors Trailers Carriers Codriver Customers Records In the table of affiliation records for the sub screen that you selected select one of the existing records by left clicking that record with your mouse see Figure 5 16 Selected Affiliation Record E LOMESS LLC 14106 Esplande Ct APT 242 12006 Starboard Or Waler Reston WA 20194 Reston WA 20194 Figure 5 16 Selected Affiliation Record Once the record is selected two additional buttons will appear on the left side of the record The top button with a pencil icon is the edit button Click the edit button and wait for the affiliation dialog to open After changing the record values click the Save button to updat
58. e ox O cancer e ees ee Figure 5 46 Auto Fill Dialog 5 7 6 Changing Auto Complete settings As mentioned previously trucklogger support the concept of auto completion which assists drivers in completing fields by suggesting previously entered values for that field Its important that driver s don t confuse this feature with auto fill To configure auto complete settings for log entry fields that supports this features follow the steps below Make sure trucklogger is running with the Settings screen selected then select the Data Entry sub screen Under the Auto Complete Settings make sure the Enable Auto Complete checkbox is checked then click the Configure button beside the checkbox label and wait for the Auto Complete Dialog to appear see Figure 5 47 Auto Complete Dialog 72 Driver Log View 3 Each of the log entries that have fields that support auto complete are listed in the Auto Complete Dialog When driver s want trucklogger provide auto complete suggestions when drivers are typing in a value they should make sure the checkbox beside that field name is checked 4 If drivers want to clear an existing list of auto complete entry suggestion they should click the red X to the right of the log entry field name checkbox If drivers want to clear all auto complete suggestion lists they should click the blue clear all link at the top of the Auto Complete Dialog Aulo Conplele Se uuings Se
59. e 5 7 Trailer Dialog 5 1 3 Creating And Selecting Carriers Carrier records identify a motor carrier that a commercial driver works for To create new carrier records follow the steps below Procedure 5 2 Creating a new carrier record 1 Make sure you have Trucklogger running with the Driver Affiliations screen selected 2 Select the Carrier affilations navigation item see Figure 5 8 Carrier Navigation Item Oct 20 2009 n sii E Pe Tractors Trailers Carriers Codrivers Customers Records Figure 5 8 Carrier Navigation Item 3 Click the New button and wait for the carrier dialog to appear see Figure 5 9 Carrier Dialog for a description of each of the fields 33 Carrier Driver Log View Company Name o Driver tea Alternate Id Main Office Address o Terminal Address _ Barcode Text Barcode Type Iv Canner leon Na Image set EA Comments save cance Figure 5 9 Carrier Dialog 0 This is the name of the company that the driver is operating a commercial vehicle for ex LOMESS TRANSPORTATION LLC This field is required This is the unique id that the driver s company carrier has assigned to them This field is required This is an alternate unique id that driver s company carrier has assigned to them This field is not required The main office postal address of the motor carrier that the
60. e Line ee Tractor Lights lr HitchL Landing gaar sd Trailer Tires iw Trailer Sp ingsL sd Brake Conn actions wl King Pin S Satisfactory Coupling Devices Oo unsatisfactory Oclesr Figure 6 2 Vehicle Inspection Report 12 Point Tractor wheel s Ak ernator lt o lt Tractor Springe Alr Lines w Air compressor iv Tractor Other w Horn Transmission al Windshield Wipe w windo L Tl Tractor Brakes Radiator Daors Trailer igts st Roof Trailer other M Thal e iip 6 1 Filling out a Vehicle Inspection Report To complete a Driver Vehicle Inspection report for a log day follow the steps below 1 Make sure that trucklogger is running and the Vehicle Inspection Report screen is selected 2 Select which report you are filling out for the selected log day depending on whether this report is for a Pre Trip inspection or a Post Trip inspection 3 For each of the inspection items choose one of following states from the box of available 75 Driver s Vehicle Inspection Report states Satisfactory This should be selected when the item is good and safe operating condition Unsatisfactory This should be selected when the item is not in good or safe working order Not Applicable This should be select
61. e log day When this mode is enabled and the driver pushes the calculator button a dialog will appear with fields to let the driver put in their beginning and ending odometer values for the day The second mode where Calculate Miles from Duty Status Odometer Reading is enabled requires that drivers put their odometer value in at each change of duty status throughout the course of the day when filling out their Duty Status records At the end of the day if the driver pushes the calculator button beside the driver and vehicle miles field trucklogger will calculate the driver and vehicle miles from the odometer values at each change of duty status This mode is most useful for drivers who are driving in a team where the vehicle miles differ from the driver miles Note If the driver is driving between 11 59 p m and 12 a m they need to insert a duty status record at 11 59 p m with the proper odometer value at that time for proper distance calculation to occur 5 1 8 1 Changing miles calculation settings To change the miles calculation mode for driver and vehicle miles calculation follow the steps below 1 Make sure the trucklogger program is running and the Settings screen is selected 2 Select the Data Entry sub screen navigation item 3 Under Log Miles Calculation Settings for mode 1 make sure the check box Calculate Miles from Duty Status Odometer Reading is not checked For mode 2 make sure the Calculate Miles from Duty stat
62. e logs database follow the steps below 1 Make sure trucklogger is running then click the File gt Backup Manager and wait for the backup manager dialog to appear see Figure 10 2 Backup Manager Dialog 2 Click the Backup button this will create a backup of the drivers logs database in its current state and display that backup as a item in the backups table with the current date time 3 If the driver wants to export the backup that they just created to a external hard drive or thumb drive Then the driver should select the new backup date time in the backups table and then click the Export button and wait for the Save Dialog to appear 4 The driver then needs to select the location where they want to export the logs database too and click the Save button 10 3 Restoring logs from a local backup Once drivers have a local backup of their logs they can restore their logs to that local backup When automatic backups are enabled this feature can be useful to allow drivers to restore their 108 Log Backups logs to a previous date time in the past in the event that they entered erroneously entered data and want to delete it To restore the logs database from a local backup follow the steps below Make sure trucklogger is running then click the File gt Backup Manager and wait for the backup manager dialog to appear see Figure 10 2 Backup Manager Dialog If the backup the driver wants to restoer is listed in the b
63. e motor carrier If the routed distance is different than the difference between the beginning and ending odometer values drivers should break the link on the Ending Odometer field Drivers can generate a report that shows the difference between the routed and actual distance by going to the Reports screen The time this trip record was created or the time when the trip begin depending on how the driver wants to utilize this field for logging purposes Any additional comments that the driver may want to add about the trip that do not fit in one of the other fields Individual segments city to city that occurred during the trip Completing these fields are not required To create a trip segment click the New button and wait for the Trip Segment Dialog to open Complete the origin and destination city state fields along with the routed distance b w those two cities then click the Save button You can create as many trip segments as needed to re create the trip 2 3 1 3 Manifest Log Entry A log entry record to describe the product that is being transported by the driver operating the commercial vehicle 49 Driver Log View Manifest Log Entry Bill Number a Shipper consignee wa Product Trailer o Mw TripNumber T Hazmat Yes No Comments M Save CANCEL r I 1 7 ey e a Figure 5 23 Manifest Log Entry Dialog oOo 0000 This is the bill of lade
64. e selected textfield e Edit Select All highlights all of the text located in the selected textfield 3 1 3 Help Menu The Help menu has three purposes it provides a place for drivers to install a purchased license and update their profile contact technical support and also access the help documentation provided in the program An itemized list of each of the Help menu items is provided below e Help Check For Updates this action will open up the in application update dialog and check for application updates Users can also revert the application to a previous version through the update dialog See Section 3 1 3 1 Updating the application and Section 3 1 3 2 Reverting to a older application version e Help Install License or Help Update Profile if you registered for a 60 day trial and then later purchased a license and you need to install it use the the Install License menu If you have already purchased the license and later added on the Subscription Service then use the Update Profile menu item to add the extra feature to your account Section 3 1 3 3 Installing a License or Updating a Profile e Help Email Tech Support this action will open up your default email client with a message prepared to send to lt support trucklogger com gt Only use this support feature if you have a question about how to use the program If you are experiencing a problem or bug with the program then use the He
65. e the driver is driving For devices that do not store a track log of GPS coordinates on the device drivers must keep trucklogger running and the GPS device connected to trucklogger for the GPS coordinates to be record Warning The trucklogger team does not advocate drivers leaving their computers running while driving down the road and drivers must assume all risk of damage to their computer equipment that may come from operating a computer with the road vibrations that occur while driving Table 9 1 Supported GPS Devices GPS Device Supported Operating Systems Lat Lon stored on device Garmin Nuvi Windows Mac OS X Linux Yes TomTom Windows Mac OS X Linux Yes With Event Logger Microsoft Streets Windows Linux No Delorme Earthmate Windows With Emulator No Linux 9 1 Map Viewer The map view in trucklogger provides a way for drivers to see a geographical view of their daily activities It has several map overlays that include a driving and speeding track carrier customer and duty status log entry overlays see Figure 9 1 Map Viewer Its important to note that the map displayed in the map view is loaded from the Internet Drivers 100 GPS Support and Map Viewing must have a connection to the Internet before trying to view the map Driver do have the option to store map images in a local cache so that subsequent views of the same map region will not require a Internet connection
66. e the record 5 1 7 2 Deleting a Affiliation Record l Make sure you have the trucklogger program running and the Affiliations screen selected Then select one of the affilation sub screens Tractors Trailers Carriers Codriver Customers Records In the table of affiliation records for the sub screen that you selected select one of the existing records by left clicking that record with your mouse see Figure 5 16 Selected Affiliation Record Once the record is selected two additional buttons will appear on the left side of the record The bottom button with a red X icon is the delete button Click the delete button to delete the record If delete notifications are enabled then you will be prompted to 40 Driver Log View confirm that you really want to delete the record 5 1 8 Calculating Driver and Vehicle Miles Beside the Driver Miles and Vehicle Miles fields in the driver s log screen is a small calculator button This button is there to assist drivers in calculating the miles that they have driven during the 24 hour log period There are two modes for miles calculations described below to change between the two modes see Section 5 1 8 1 Changing miles calculation settings The first mode is a simple calculator that takes the odometer at the beginning of the 24 hour log period and the odometer at the end of the 24 hour log period and calculates the difference on the driver or vehicle miles for th
67. eab aed 100 LEMP NV Wy CN areo a A ce he cacao meets donde ae ee eet eae 100 9 1 1 Vehicle Ground Track Map Overlay 0 cccccccccccccsssseseeceeeceeeeesseseeeeees 102 9 1 2 Vemcle speed Track Map OVeLlay racerene 102 9 1 3 Duty Status Location Map Overlay eeesesssssoeeessssssssserssssssssserresssssseees 102 91A Carer locaton Map Overlay ceceruiesniian rnn deans 102 9 1 5 Customer Location Map Overlay eesesssseoeeresssssssscerrssssssssserrrsssssssses 103 02 AeOn eine a GPS AdE VAC E a na A ate dove 103 9 2 1 Configuring Garmin Nuvi or TomTom Devices ssssseseeeceseseesssssssseeeee 103 9 2 2 Configuring Microsoft Strees or Delorme Devices ssns 104 9 3 Enabling Disabling Map Overlays nneeseessseoeessssssssseerrssssssssserrsssssssseceerssssss 105 D4 SC ACN SIN ap MAMAS CS oi n a a E deveve dase euwl ease aeneak 105 O TE I AC eM caer act cesses an ce es sence tad arsenic ate nara ale eat ceutaateaiteed 107 10 1 Remotely backing up and synchronizing logs 0 0 eeeeeeccececeeeseeeeeeeeeeeeeeaeeeeees 107 10 1 1 Synchronization Version Conflict cccccccccccccceceesesesecceeeeeeaaeeeseeeeeees 107 10 2 Making a local backup of the logs sssssnsneeessssssssseeesssssssssserrssssssssseresssssssseeeeees 108 10 3 Restoring logs from a local backup sc deccicasievereensoencbod ew nceader sorb vantieceaccunsleiveawes 108 DU RPC AUTO Ms SCHUIN Sen E T A T ote datea dened 111 t Hons OF Service setine s HOS Mh
68. ected by the on screen instructions 3 1 3 2 Reverting to a older application version When a user has applied a minor application update through the in application update process 16 Application Navigation described here Section 3 1 3 1 Updating the application they have the ability to revert back to a previous version of the application if they are not happy with the update changes To revert back to a previous version of the application follow the steps below Warning This feature is intended for expert users and is not something that the ordinary user of the program should consider doing 1 Click the Help gt Check For Updates menu item and wait for the update dialog to appear see Figure 3 3 Update Dialog 2 Click the blue Previous Versions link just under the Current Version on the update dialog and wait for the previous versions dialog to appear see Figure 3 4 Update Dialog Previous Versions Current Version 3 0 36 Previous Versions 3 0 35 CANCEL Figure 3 4 Update Dialog 3 When the previous versions dialog appears select the previous version your want to revert your installation to from the box list of previous versions If there are no previous versions listed then you will not be able to revert your application 4 Click the Revert button and wait for the application to revert to a previous version then restart the application as directed by the on screen instructions 3
69. ed when the item on the report does not apply to the commercial vehicle that the driver is operating 6 2 Adding Remarks to DVIR Sometimes when drivers encouter a problem during the course of their vehicle inspection they may want to add additional remarks to the report for the motor carrier or mechanic so that its clear what defect was detected by the driver To add remarks to a Vehicle Inspection Report follow the steps below Make sure that trucklogger is running and the Vehicle Inspection Report screen is selected Click the blue Remarks link at the top of the screen and wait for the remarks dialog to appear see Figure 6 3 Vehicle Inspection Remarks Dialog Fill in the additional remarks that the drivers want printed on their Vehicle Inspection Report and then click the OK button DVIK Repair Remarks Inspection Remarks Dak 6 3 Vehicle Inspection Remarks Dialog 76 Driver s Vehicle Inspection Report 6 3 Changing Vehicle Inspection Settings The Vehicle Inspection Report screen can be configured for a brief 12 point inspection or a more detailed 50 point inspection To change this settings follow the steps below 1 Make sure you have trucklogger running and the Settings screen selected Then select the Display sub screen navigation item 2 Inthe Driver Vehicle Settings section pick the Brief 12 point for the 12 point inspection or the Complete 50 point item for the 50 point inspection scr
70. een see Figure 6 4 Vehicle Inspection Settings Vehicle Inspection Settings Driver Vehicle Inspection View Complete 50 point v Figure 6 4 Vehicle Inspection Settings TI Chapter 7 Printing Emailing and Enforment View of Logs Trucklogger has multiple ways in which a driver can view and export their complete hours of service log for a 24 hour period These include Printing paper hard copies of the logs emailing a PDF of the logs to somebodies email address And viewing hard copies of the log without printing a k a Enforcement View 7 1 Printing Logs Since it 1s required by FMCSA that drivers be able to produce a hard copy of their logs for the last 7 days of operation its important that drivers familiarize themselves with the steps to print their logs To print a hard copy of a driver s logs please follow the steps below 1 Make sure trucklogger is running and then click the File Print Logs menu item or the Print Logs button located on the dock bar see Chapter 3 Application Navigation Then wait for the print dialog to appear see Figure 7 1 Print Dialog 2 Select the appropriate Log and DVIR format from the boxes located on the top of the print dialog If drivers do not want to print a DVIR on their log sheet select the blank item under the DVIR format For more information on customizing the way that the log is printed see Section 7 4 Log Print Settings 3 The driver then needs to sele
71. eport see Figure 8 6 All Entries Criteria Entries Report Crtena Y include Fuel Entries Y includa Revenue Entries W Include Trip Entries W include Maintenance Entries 7 Include Duty Status Entries Y include Logs Turned In Entries Start Date Mion 11 07 7009 End Date wed 1202 2009 W Include Comment Entries include Yard Work Entries include Marefest Entries Y Include Expense Entries Y include Odoreeter Entries Generate Report Figure 8 6 All Entries Criteria 99 Chapter 9 GPS Support and Map Viewing Trucklogger provides support for various GPS devices on certain operating systems If a driver has a GPS device that is supported by trucklogger they will be able to keep a record of where they have driven through out the day and have a hours of service log automatically constructed from those GPS entries The recording of GPS coordinates also allows trucklogger to provide a tracklog displayed on a map of the geographical locations that the driver has been as well as several other features For a complete list of the GPS device supported see the table below Drivers should verify the compatibility of their GPS device before trying to use it with trucklogger Some GPS devices will store a track log of all the locations that a driver has driven throughout the course of the day For these types of devices it is not required to have the GPS device connected to trucklogger and running whil
72. er s to verify whether or not they actually want to delete a log record This feature helps prevent accidental deletion of data Drivers can disable delete notifications by following the steps below 1 Make sure that trucklogger is running with the Settings screen selected then select the Display sub screen 2 Under the Delete Notification Settings section unckeck the checkbox labeled Enable Delete Notifications see Figure 11 8 Delete Notification Settings Delete Notification Settings N Enable Delete Notifications Figure 11 8 Delete Notification Settings 11 4 8 Update Notification Settings Update notification are used to alert drivers of new minor updates to the trucklogger software When a software update is detected and update notifications are enabled a dialog will appear notifying drivers that the update is available To disable update notifications follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Display sub screen 117 Application Settings 2 Under the Update Notification Settings section to disable update notification uncheck the checkbox labeled Enable Update Notifications see Figure 11 9 Update Notification Settings Update Notitication Settings _ Enable Update Notifications Figure 11 9 Update Notification Settings 11 4 9 Synchronization Notification Settings Synchronization notification are used to alert drive
73. ers can create in trucklogger To generate a log report for any of the report types listed in the subsequent sections follow the steps below 1 Make sure trucklogger is running with the Reports screen selected then select specific sub screen for the report type that the driver wants to generate 2 All report types will have a Start Date and End Date criteria Some reports may have additional criteria fields which will be discussed under the individual report type Fill out the start and end date field for a date range that the driver wants the report to cover see Figure 8 1 Report Criteria 3 Click the Generate Report button Its important to note that the criteria that the driver selects must cover at least two log entry types of that type for the report to be generated Days Out Report Criteria Start Date Sun 11 01 2009 7 End Date Tue 12 01 2009 2 Generate Report Figure 8 1 Report Criteria 8 2 Report Navigation Every report generated in trucklogger has the same universal toolbar that allows drivers to save print and zoom on the report see Figure 8 2 Report Toolbar for a complete list of the function of each of the buttons on the report toolbar 95 Driver Reports ago KP ip CEI ARE T amp KERO Bigg GH amp Figure 8 2 Report Toolbar Allows drivers to save the report in various formats It is recommend that drivers save the report in PDF format by changing the Files of Type to PDF
74. esktop or in your Applications Program Files folder 2 5 User Accounts The first time you launch Trucklogger you will be asked to login You must have an active Internet connection to do this You will only need to do this one time subsquent launches of the program will not require a Internet connection The program can be run with the demo user account with some limitations or with a registered user account for full access 2 5 1 Demo User If you have not or do not want to register for a trucklogger account you can run the program as the demo user To run the program as the demo user click the Evaluate button on the login screen See Figure 2 6 Trucklogger Login 4 Warning All data entered while running the program as a demo user will be deleted when you close the program 2 5 2 Registered User If you have registered for a Trucklogger user account then you need to enter in the same username and password you used when you created the account Then click the Login button on the login screen See Figure 2 6 Trucklogger Login 1 2 3 Username and passwords are case sensitve You must enter in these values with the exact same capitalization you used when you registered Important 10 Installing and Launching Trucklogger Your trucklogger username is NOT your email address truckLogger A Product of LOMESS Please enter your trucklogger net Login Name and Password If you do not already h
75. glish language If other languages are added in the future drivers would use this settings language box to change the language 11 4 2 Time Zone Settings Always print OVIRS with the following format pvRFomatoon dG w wi wW wi i yy 115 Application Settings According to FMCSA rules drivers need to log based upon the timezone of their home terminal In most cases the default timezone of a drivers computer will be the same timezone as their home terminal However there may be certain instances where drivers have a computer that is configured to a timezone different than their home terminal and the timezone that trucklogger uses will need to be configured using this settings To change the default timezone that trucklogger uses follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Display sub screen 2 Under the Time Zone Settings section select the timezone of the home terminal that the driver is based out of see Figure 11 6 Time Zone Setting Time Zone Settings Time Zone Eastern Standard Time w Figure 11 6 Time Zone Setting 11 4 3 Recap View Settings The recap view settings determine how the Recap View on the Driver s Status screen is constructed For more information see Section 4 4 Viewing 7 or 8 day totals 11 4 4 Vehicle Inspection Settings This setting allows drivers to select between the driver vehicle inspection
76. he duty status log graph when the log graph is in insert mode Double Click Comments When this mode is selected the duty status dialog will appear anytime a driver double clicks the comments cell in the log entry table To configure the Duty Status Editor Dialog Appears By settings follow the steps below 1 Make sure trucklogger is running with the Settings screen selected the click the Data Entry sub screen 2 Under the Duty Status Editing section change the box item labeled Duty Status Editor Dialog Appear By to the desire mode see Figure 5 19 Above graph duty status editing settings 5 7 Driver s Log Auto Completion In an attempt to cut down on the amount of data entry that the driver has to do from day to day trucklogger provides several levels of driver s log auto completion support each of which are detailed in the following sections 5 7 1 Carrier Codriver Tractor Trailer Auto Fill completion Depending on the drivers auto fill settings the carrier tractor trailers and co driver fields will be automatically filled in with the values of the previous log day when a driver inserts their first 69 Driver Log View duty status record for the day The behavior of this auto fill feature can be different depending on the type of duty status For example if the duty status log entry the driver first inserts is Driving or On Duty Not Driving then the driver could configure it to auto fill all of the fields li
77. he invoice number listed on the receipt or fuel ticket received after fueling The name of the truck stop or gas station where the fuel was purchased The total cost of the fuel purchase The total amount of fuel purchased in gallons or liters The tractor that the fuel was purchased for If the fuel was purchased for a reefer trailer leave this field blank The trailer that the fuel was purchased for This will typically only be filled in 1f reefer fuel was being purchased The time of day when the fuel was purchased as printed on the fuel receipt The trip number of the trip that this fuel was purchased for The state where the fuel was purchased A flag to indicate whether or not the fuel is taxable A flag to indicate whether or not the fuel purchase was a complete tank fillup 51 Driver Log View A flag to indicate whether the fuel purchased was purchased for a reefer trailer A field for drivers to enter any additional information about the fuel purchase that did not fit into one of the other fuel record fields 5 2 3 1 5 Expense Log Entry The expense log entry provides a place for drivers to record the purchase of a item for the commercial vehicle being operated by the driver Expense Log Entry x invoice 0 i O categoy iO odometer l L l Lelli amp Tip Number O Exp Type comments M save CANCEL Miles es A Sa Ae es ee SS ee ee ee E Figure 5 25 Expense Log Entry Dialog The i
78. hing Trucklogger 2 2 3 Installing Open the trucklogger DMG file and copy the contents to the Applications directory on your computer You can also drag the program to your Dock bar for easy access 2 3 Linux Ubuntu Fedora 2 3 1 System Requirements e Memory 512 MB Minimum 1024 MB recommended e Processor Intel Pentium class 2 0 GHz e Screen Size 1024x600 minimum 1024x768 recommended e Linux Ubuntu Redhat Fedora e Sun Java 1 6 Warning When using a screen with a resolution smaller than 1024x768 some aspects of the program will be altered Note Trucklogger may run on other Linux distributions but has not been tested on all Linux distributions Note You can verify if your computer has Java installed by going to this website 2 3 2 Downloading Goto the trucklogger website and download the Linux version of trucklogger truck looger x bin 2 3 3 Installing After the download of the Linux version of Trucklogger complete the following steps to install the program Installing and Launching Trucklogger 1 Open a terminal window Applications gt Accessories gt Terminal 2 cd to the directory containing the downloaded installer 3 execute chmod a x trucklogger x x x bin 4 execute trucklogger x x x bin 5 Follow the onscreen instructions for each step of the installation 2 4 Starting Trucklogger To start Trucklogger double click the Trucklogger icon that is located on your d
79. ht be recording a stop for a load check 57 Driver Log View Comment Log Entry meo o Time gt la2 S am O Flag on log graph Yes No Comments T Cee wee eee eb ese L es a S a a ea a a a a a a ee Lem ea a a bape Eee peer Figure 5 31 Comment Log Entry Dialog A title or brief description of the comment log entry The time of day the driver entered this comment The time enter is very important if the driver intends to flag this record on the log graph Indicated if a line should be drawn down to the On Duty Not Driving duty status for the time that this comment record was entered This is useful for noting a stop for a load check on the drivers log without deducting time from there 14 hours on duty This should only be used if the stop was less than 15 minutes Any additional comments the driver may want to add about this record In the case of a load check a driver may want to enter the city state where they performed the load check in this field 5 2 3 2 Single Dialog Log Entry Instead of individual dialogs for each log entry type drivers can configure trucklogger to create new log entries of multiple types and link the fields between the log entries types to minimize the amount of typing necessary When this setting is enabled the New button will become a single click without a drop down list The dialog that appear will have check boxes to allow drivers to select which log entries they want to
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81. ime and duty status position Driver s can use this mode to delete log entries from the log graph or shift the If a driver has a GPS enabled see for the selected log date and gps entries were recorded this button will be visible Clicking this button will allow drivers to complete their duty status log from the GPS entries see 63 Driver Log View The white hours of service arrow indicator show on the log graph when the beginning of a log day occurred and when the log day has ended This particular arrow is showing when the previous 14 hours of on duty status would have ended This indicator shows when the drivers start of day has begun i e the start of the drivers 14 hour on duty period Drivers can double click on this arrow indicator for more details The red hours of service arrow indicator show on the log graph when a hours of service violation has occurred In this case the driver has been on duty for more than 14 hours so a red arrow with a 14 indicates this violation at 9 15p m Drivers can double click on thie arrow violation for more details about the violation The daily hours of service recap This are shows how many hours of each duty status type Off Duty Sleeper Berth Driving and On Duty Not Driving the driver has logged for the log date 5 3 1 Log Graph Selection Mode The log graph selection mode allows drivers to select individual lines on the log graph which will select that duty stat
82. importing a signature image The image must be a PNG JPEG or GIF Drivers need to write their name on a piece of paper and scan that paper with a scanner or write their signature in a drawing program to get a signature image Once the image is imported drivers need to scale and move the image to center it in the box in the middle of the dialog 4 After the image has been imported scaled and centered drivers need to click the OK button to save the signature gl Printing Emailing and Enforment View of Logs Configure Driver Signature Instructions 1 Import signature image file by pressing the import button 2 Seale signature portion of image to t in rectangle in center 3 Center signature in rectangle by pressing and holding the left mouse button while moving mouse 4 Rotate image so signature is level over the baseline in the rectangle CANCEL Impar Figure 7 13 Import Signature Dialog 7 4 8 Selecting Vehicle Inspection Report Format Trucklogger provides several vehicle inspection report formats to allow drivers to print a inspection report in the format that their motor carrier requires Although drivers have the option to change the DVIR format each time they print or email their logs they can also change the default DVIR format by following the steps below 1 Make sure that trucklogger is running with the Settings screen selected then select the Print sub screen 2 Under the
83. ings 118 Application Settings Unit Settings w USA Miles Gallons O Metric Km Liters Figure 11 11 Unit Settings 11 4 11 Time Settings Some drivers or motor carriers prefer that all of the time units displayed on a drivers log and in the application are in 24 Hr military time instead of 12 Hr standard time To change the time format settings follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Display sub screen 2 Under the Timer Settings section select the option Twelve Hour Time a m p m for standard 12 hour time or Military Time 24 Hrs for displaying time values in 24 hr military time see Figure 11 12 Time Settings Time Settings Twelve Hour Time a m p m O Military Time 24hr Figure 11 12 Time Settings 11 5 Data Entry Settings 11 5 1 Multiple Truck s Settings Multiple truck settings allow drivers to log multiple tractor units on a daily log for more information see Section 5 1 1 1 Enable Multiple Tractor Logging 11 5 2 Odometer Number Settings The Odometer Number settings allow driver to decide how they want to enter their odometer and distance readings for more information see Section 5 2 4 4 Odometer Number Settings 119 Application Settings 11 5 3 Single Entry Dialog Settings The single entry dialog allows drivers to enter log entries of any type in a single dialog For more information
84. itional settings for each log format see Section 7 4 Log Print Settings In this box drivers can select the Vehicle Inspection Report format that they want to print their logs in Usually the format that drivers should print their DVIR in will be dictatedby their motor carrier This option will only be displayed when the DVIR selected does not support printing both the pre and post trip vehicle inspection report in this case drivers will be required to select whether they want to print the pre or post trip report on their log This is calendar to allow driver to select the log dates that they want to print Drivers can scroll between the months by clicking the left and right arrow buttons When this button is pressed a Printer Settings Dialog will be displayed allowing drivers to select their printer prior to printing their logs see Section 7 1 1 Sending Logs to Printer When this button is pressed a Print Preview dialog will be displayed to allow drivers to review what their logs will look like when printed see Section 7 1 2 Print Previewing Log When this button is pressed a Save Dialog will be displayed to allow drivers to save their logs as a PDF see Section 7 1 3 Saving Logs as PDF When this button is clicked the print dialog will be closed and no logs will be printed 79 Printing Emailing and Enforment View of Logs 7 1 1 Sending Logs to Printer Clicking Print button will display the printer settings dial
85. iver box is where you will select which Co Driver you have worked with during the course of the selected date The tractor box is where you will select which truck or power unit that you operated during the course of the selected date If you operated multiple tractors you can enter those by changing multi tractor settings see Section 5 1 1 1 Enable Multiple Tractor Logging This field is used to calculate your Days Out reports It allows you to select what fraction of the day that you were considered Over the Road for purposes of calculating your yearly per diem G Ehere are four fields for selecting which trailers towed units that the driver used throughout the course of the selected date This will allow drivers to easily log multiple drop and hooks This field allows drivers to enter in their total miles driven throughout the course of the selected date There is also a calculator available to assist driver s in totaling their miles for the day see 28 Driver Log View To change the miles calculation mode for driver and vehicle miles calculation follow the steps below 1 Make sure the trucklogger program is running and the Settings screen is selected 2 Select the Data Entry sub screen navigation item 3 Under Log Miles Calculation Settings for mode 1 make sure the check box Calculate Miles from Duty Status Odometer Reading is not checked For mode 2 make sure the Calculate Miles from Duty status Odometer
86. ivers expressed an interest in being able to delete older log entry records from their logs database To delete old log records follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Data Entry sub screen 120 Application Settings 2 Under the Delete Old Log Entry Settings section to delete old log entries make sure the Delete log entries that are older than checkbox is checked 3 Then select how old the log entries should be before being deleted ex 6 Months 4 Click the Delete Now button to delete the old log entries Delete Old Log Entry Settings _ Delete log entries that are older than Sm Months w os Delete Now Figure 11 14 Delete Old Log Entry Settings 11 5 7 Auto Complete Settings Trucklogger provides an extensive set of auto complete and auto fill settings to make completing the driver s log easier from day to day For more information on changing the autocomplete settings see Section 5 7 5 Changing Auto Fill settings and Section 5 7 6 Changing Auto Complete settings 11 5 8 Log Entry Editor Settings Trucklogger provides the ability for drivers to enable or disable certain log entry records in the drivers log For more information about changing these settings see Section 5 2 4 2 Disable Log Entries 11 5 9 Duty Status Editing Settings Trucklogger provides serveral modes for drivers to edit their duty status records
87. l service maintenance see Figure 5 27 Maintenance Log Entry Dialog Logs Turned In A log entry to record the dates that logs were submitted to the drivers motor carrier see Figure 5 28 Logs Turned In Log Entry Dialog Yard Work A log entry to record work that is not classified as operating a commercial vehcile An example would be loading or unloading at a customer See Figure 5 29 Yard Work Log Entry Dialog Odometer A log entry to record the vehicle odometer reading at a specific date time see Figure 5 30 Odometer Log Entry Dialog Comment A log entry for drivers to add any additional comments that don t fit in one of the other log entry records This record can also be used to flag a break that is less than 15 44 Driver Log View minutes on the log graph see Figure 5 31 Comment Log Entry Dialog 5 2 3 Creating a new log entry To create a new log entry click the New button Figure 5 18 Log Entries 6 If you don t have the single entry dialog setting set Section 5 2 4 Log Entry Dialog Settings then follow the procedure in Create Log Entries with Multiple Dialogs If you do have the single entry dialog enabled then follow the Single Dialog Log Entry procedure 5 2 3 1 Multiple Log Entry Dialogs Procedure 5 4 Create Log Entries with Multiple Dialogs 1 Make sure the TruckLogger application is running and the Driver s Log screen is selected 2 Click the New button on the
88. lect Palds for autocamp ate lists to clear existing ists click the red or the clear all link Duty Status Entry Fuel Emitry Expense Entry Hewenue Entry W City OR Truck Stap So M category xo M category F W ammenta x Edl Comments Ei Comments 4 cal Camments x Leani CEE poe US EREE teste ne SEY Origin City wo M product axo H mairmsnance Type xo M Camments K F Destination City F Ed Shpper F Ei Rapar Shop Fi Odometer Entry camments xO M consigner xo M comman x Comments x M Commerc K Sone Figure 5 47 Auto Complete Dialog 73 Chapter 6 Driver s Vehicle Inspection Report The Vehicle Inspection Report screen provides a place for drivers to indicate the condition of the commercial motor vehicle that they are operating Trucklogger provides two modes for the Vehicle Inspection Report screen A 12 point inspection see Figure 6 1 Vehicle Inspection Report 12 Point and a 50 point inspection see Figure 6 2 Vehicle Inspection Report 12 Point To switch between the DVIR inspection modes see Section 6 3 Changing Vehicle Inspection Settings av Vehicle Inspection Report Oct 20 2009 Are the following in Satistactory Condition PreTip Remarks amp Horn Wipers Seatbelt Lights and Retle ctors ka Mirrors And Glass Coupling Devices w Emergency Equipment Tires And Rirms v Brakes and Trailer Parking Brake Trailer And Load o s Steering Mechanism v A Satisfactory
89. lete duty status entries and a way to bulk edit the time of several duty status entries To delete duty status entries on the log graph drivers have two options The first choice is to highlight a section of the log graph by left clicking and holding the mouse button while dragging the mouse over a section of the log graph This will highlight the graph like a user would highlight text in a text editor Once the section of log graph is hightlighted that the driver wants to delete they can press the Backspace key on the keyboard to delete any log entries in the highlighted section of the log graph The second way to delete log entries on the log graph is to click on the log graph before or after a log entry that the driver wants to delete After clicking drivers should see a blinking cursor that looks like a standard text cursor in a text editor at the position where the clicked From here driver s can delete log entries that are in front of the blinking cursor by pressing the Backspace key on the keyboard If drivers want to delete the log entries that occur after the blinking cursor they can do so by pressing the Delete key on the keyboard F 5 3 4 Duty Status Entries from GPS positions When a driver is using a GPS and keeping a record of their location as they travel see Chapter 9 GPS Support and Map Viewing trucklogger can automatically construct an hours of service log from that data The duty status entries from gps button fm will on
90. logging purposes they all have the following elements in common Time Each log entry will have a time from 12 a m to 11 59 p m Comments An unspecified field for drivers to enter any additional information about the log entry that there may not be a specific field for The following is a list of all the available log entry types available in the trucklogger application Duty Status A log entry that will be used most often by drivers This log entry allows drivers to enter their duty status Off Duty Sleeper Berth Driver On Duty Not Driving See Figure 5 21 Duty Status Log Entry Dialog Trip A log entry to record a complete trip from the loading location and unloading destination See Figure 5 22 Trip Log Entry Dialog Manifest A log entry to record the load manifest for the currently loaded product See Figure 5 23 Manifest Log Entry Dialog Fuel A log entry to record the purchase of fuel This log entry is a more specific version of the expense log entry See Figure 5 24 Fuel Log Entry Dialog Expense A log entry to record the purchase of some item an expense associated with the operation of the commercial vehicle see Figure 5 25 Expense Log Entry Dialog Revenue A log entry to record income from that was received in connection with the operation of a commercial vehicle see Figure 5 26 Revenue Log Entry Dialog Maintenance A log entry to record the occurance of a vehicle mechanica
91. low Procedure 5 6 Enable Real Time Logging 1 Make sure trucklogger is running with the Settings screen selected then select the Display sub screen 2 Under the Real Time Logging Settings section make sure the checkbox labeled Enable Real Time Logging is checked to enable the real time logging feature see Figure 5 44 Real Time Logging Setting Procedure 5 7 Dotted line for entries after current time 1 Make sure trucklogger is running with the Settings screen selected then select the Display sub screen 2 Under the Real Time Logging Settings section make sure the checkbox labled Dotted line for entries after current time is checked to enable the dotted line on the log graph for duty status entries after the current time of day see Figure 5 44 Real Time Logging Setting 68 Driver Log View Real Tire Lagging Settings ci Enable Real Time Logaing Dotted line for entries after current time Figure 5 44 Real Time Logging Setting 5 6 Duty Status Editor Dialog Appears By Settings This settings allows drivers to configure when the duty status editor dialog appears There are three modes that drivers can choose from Edit Button Only When this mode 1s selected the duty status dialog will only appear when the driver clicks the Edit or New button on the Driver Logs screens Duty Status Graph Insert When this mode is selected the duty status dialog will appear anytime a driver clicks on t
92. lp Report A Problem menu e Help Report A Problem this action will submit a bug report to the TruckLogger support team along with any error messages that your installation of the program may be generating internally See Section 3 1 3 4 Submitting a Bug Report e Help Help Contents this action will open this book in a separate navigation window e Help About TruckLogger this action will open a window with information about the installed software such as the version number of the installation 3 1 3 1 Updating the application 15 Application Navigation Users can always update the application by going to the TruckLogger website and downloading and running the latest version of the TruckLogger installer see Chapter 2 Installing and Launching Trucklogger TruckLogger also provides in application updates for minor updates of the application Users can get these minor application updates when available by following the steps below 1 Click the Help gt Check For Updates menu item and wait for the update dialog to appear see Figure 3 3 Update Dialog Update Manager Update Manager Current Version 3 0 35 Previous Versions No Updates Available Update Now Figure 3 3 Update Dialog 2 Click the Update Now button If no updates are available this button will be disabled and not clickable 3 Wait for the update to download and install and then restart the program as dir
93. ly be displayed when there are GPS records for that log date There are certain settings which allow drivers to configure when and how a change of duty status is calculated from the gps positions which determines how the duty status records are created For instructions on how to configure these settings see Section 5 4 GPS Duty Status Settings For instructions on how to create duty status entries from gps positions follow the steps below 1 Make sure trucklogger is running with the Drivers Log screen selected 2 Select the log date where GPS positions have been recorded as the commercial vehicle was moved The GPS button will only be visible when there have been GPS positions stored for the selected log date If the GPS button is visible click the button and wait for the dialog to appear see Figure 5 39 GPS Duty Status Dialog 3 The GPS Duty Status dialog will contain a list of duty status records that were constructed from the drivers GPS positions throughout the day The time status and city state should automatically be filled in but drivers will need to add any additional relevant comments Drivers should also verify that the right number of Duty Status entries have been created and the records acurately reflect the drivers log day Once the driver is happy they should click the Accept button to save the log entries 65 Driver Log View GPS Created Duty Status Log Entries Duty Status Log Entry x Time
94. metter Log Entry categoy vO Odometer GMOLELGLGL6 oog Ges Tractor dv Trailer Time 3 2 35 2 Comments Conc Figure 5 30 Odometer Log Entry Dialog GOoeem The category field for an odometer record represents a state the motor vehicle was in when the odometer reading was taken This field is required The vehicles odometer reading at the time this record was created This value is required The number of trip that the driver was on when this record was created The tractor that the driver was operating when the odometer reading was taken The trailer towed unit that the driver was pulling when the odometer record was created If the driver was bob tailing or operating a vehicle without a trailer drivers should leave this field blank The time of day that the odometer reading was taken The state that this odometer reading was taken in This is important only if the driver is recording the odometer at a state line crossing Any additonal comments that the driver wants add to this odometer record 2 3 1 11 Comment Log Entry The comment log entry is intended to provide a generic record for a driver to add any additional information to their log that doesn t classify as one of the other log entry record types The comment log entry also allows drivers to flag breaks on the log graph that last less than 15 minutes without counting against their 14 Hr On Duty hours An example of this mig
95. n a commercial vehicle is under operation by you 4 On Duty Not Driving A status to enter when you are working but the commercial vehicle 46 Driver Log View under your command is not being operated Example loading unloading vehicle maintenance etc The name of the city you were in when your duty status change occurred This field is not required The name of the state you were in when your duty status change occurred This field is not required The vehicle tractor odometer value at the time when your duty status change is occuring This field 1s not required Time is a common field see Section 5 2 2 Log Entry Types Comments is a common field see Section 5 2 2 Log Entry Types 0o00 5 2 3 1 2 Trip Log Entry This log entry is used to record a complete trip from the loading location to the unloading destination Some of the fields in this log entry may overlap with the Manifest Log Entry It is up to the driver to determine which record is most appropriate for their logging needs 47 Trip Log Entry Driver Log View Tnp Number Origin City State amp Pickup Date Wed 10 21 2009 oo 2 58 gt farn slol Tractor Gross Tare Weight Ending Odometer Comments Delivery Receipt 2 Destination City State 4 Delwery Date ed 10 21 2009 05 a gt am E Trailer Z o o M Beginning Odometer Routed Distance 000000000
96. n beadndeitaebienvondaceet bate seadadeneaeees 9 Zi dD DOWMOAGING sientsan sarPsanqedstctesdedesannsertalasaaePsancecacctesdedsranneestaless 9 DS Se SaN aa E E EEE 9 ZA Staring Trucklof SEL cccsanior EE 10 Zid User PACCOUMUS orrea eE E E E 10 2 Demo USED ero T R 10 2 9 2 Ire CISICTCO USET aincctanerscesetdsdattaaatiusyesduanndaneuaretencattieien E a 10 2 6 P rc hasin aC CNS aiscs srscetniverd neta caassGortnenacuenbeiaendcnptuwutapsdertenenacssetesaessaetunaseas 12 SAP pl Calon Nav caon nesunan a T E reseed 13 3de Menu Bar serere nean A ctveuelgueitanaieaneivetotesanceeys 13 Se Pe Ment oeiia E EE 13 IL EdE MENU ra ET T 15 Sails dg HeD MEI spse a a a R 15 22 VOCA NIV AON oasia ER E 20 3e oUb Screen Navea Oepie E aE 21 24 Dock Bar Navigation csee E E ETE 22 Ds nD Ale Navi valon aininn e E E 22 A Driver Status WCW cesty iena T ovsaenideuemietex 23 Al C Danena recap TONE Color ssncasiiscenaii e 24 4 2 VIEWING details Of ReCaPiienorisrana e e E 295 4 3 Zero recap after 34 Hour restart rcns eai EE 26 dA WIC WINS or Sday totals snussisrnseiii ne a E E Zi TRUCKLOGGER User s Guide Ve sO NV EW cca creda ape Recipies tea a a deci statadoatt eacae aoa saaeeeamidbacldgat tenders 28 gt Drivers Los AliMaOns SCCHON sessie a i 28 Jl Creams And Sekeine TraCto Senara Tuautaveantwoutiuewsvenctecds 29 Sued Credne And S CIC CUMS Tralo Seeria a Dees ey ioe nates somata eatnale 32 5 1 3 Creatine And Selecting Carriers acrocar 33 5 1
97. n number that was printed on the manifest ticket received during the product loading process This field is required The name of the the company that is shipping the product Generally this will be name of the motor carrier that the driver works for The name of the company of person that the product being transported is being delivered too In certain situations there may be multiple consignee s To add addtional consignees to a manifest record click the small blue plus sign to the right of the consignee field and enter the names of the additional consignees The common name of the product that is being transported The trailer or towed unit that the product is being transported on The trip number associated with product shipment This field 1s not required The time of day that this product was loaded or else the time that the product was unloaded depending on how the driver chooses to utilize this field A flag that indicates whether or not the product being transported was hazardous Any additional comments that the driver may want to include about the product being transported 5 2 3 1 4 Fuel Log Entry 50 Driver Log View Fuel Log Entry Invoice Truck Stop E3 Total Cost Total Amount Gallons Tractor odometer Ge Des sato vO Taxable Fuel Yes No Fill Up Yes No Reefer Fuel Yes No Com ments SSS a Figure 5 24 Fuel Log Entry Dialog GOGO OSDO T
98. nchronization Version Conflict When a driver has edited a log on one computer and then synchronized it with the trucklogger server then edited the same log on another computer without first synchronizing before making the change When the driver attempts to synchronize their logs on the second computer they will likely get a version conflict When this occurs the driver has two options Overwrite changes with the records from the other computer This option will preserve the log record from the first computer overwriting any changes the driver just made on their second computer Overwrite changes from the other computer with my recores This option will preserve log record on the second computer that was just edited overwriting the version that was previously synchronized to the server 107 Log Backups Synchronize Logs w sa Log Synchronization TruckLogger Log Synchronization allows you to maintain a backup of your logs on the TruckLogger server and synchronize your logs between more than one computer You must have a TruckLogger subscription and active Internet connection in order to use this service Figure 10 1 Synchronize Logs Dialog 10 2 Making a local backup of the logs Trucklogger provides a way for drivers to make local backups of their logs database These local backups will be automatically created each time the driver exists the program unless automatic backups are disabled To create a local backup of th
99. ng a GPS device to work with trucklogger can be somewhat challenging Follow the step below to configure your GPS device with trucklogger For the Garmin Nuvi or TomTom GPS devices see For the Microsoft Streets or Delorme device see 77 9 2 1 Configuring Garmin Nuvi or TomTom Devices 1 Make sure you have trucklogger running with the Settings screen selected then select the Location sub screen 2 Make sure the GPS device is connected to their laptop via the appropriate USB cable 3 Under the GPS Device Settings section see Figure 9 2 Garmin and TomTom Configuration select the GPS device type of Garmin Nuvi or TomTom depending on your GPS device type 4 Wait approximately one minute to allow trucklogger to download the GPS coordinates from your device GPS Device Settings Select GPS Device Garmin Aue y Figure 9 2 Garmin and TomTom Configuration 103 GPS Support and Map Viewing Note For the day to day operation of trucklogger with a gps device of this type driver should first start trucklogger Then connect the GPS device to their computer with the USB cable and wait approximately one minute for trucklogger to download the GPS locations that are stored on the gps device to trucklogger 9 2 2 Configuring Microsoft Strees or Delorme Devices l Make sure you have trucklogger running with the Settings screen selected then select the Location sub screen Make sure the GPS device is connecte
100. ntry Maintenance Log Entry Maint Type Invoice Repair Shop _ _ _ _ _ l Total Cost 4 0 Trip 0 Comments o v L save 7 z T 7 I 7 P T es Figure 5 27 Maintenance Log Entry Dialog O00 The type of maintenace being performed on the commercial motor vehicle the the driver is operating Examples would be Oil Change Tire Plug etc The invoice number from the receipt or sales ticket for the maintenance performed The name of the garage or shop where the maintenance was performed The total cost of the maintenance performed on the vehicle 54 Se 9809 Driver Log View The number of the trip that the driver was on when the maitenance occurred The motor vehicles odometer reading at the time the maitenance occurred The time of day that the maintenance occurred The tractor power unit that the maintenance was performed on If the maintenance was performed on a trailer then the driver should leave this field blank The trailer towed unit that the maitenance was performed on If the maitenance was performed on the tractor then the driver should leave this field blank Any additional comments the driver wants to add to the maitenance record should be added here 5 2 3 1 8 Logs Turned In Log Entry This record should be used to allow drivers to record when and what logs they have submitted to their motor carrier Logs Turned In Log Entry
101. ntry certain fields of that log entry will be automatically filled in with the values of previous log entries 5 7 4 Auto Complete Log Entry Fields By this point drivers may be wondering what the difference is between auto completion and auto fill Auto fill will attempt to insert an entire value from a previous log date where auto complete attempts to complete a value that the driver has started to type in An example of the difference would be if a driver created a new Fuel Log entry when then click the New gt Fuel Entry button the Tractor field may already be filled in for them from the last fuel record they created This would be considered an auto fill because the tractor field was completely filled in without driver intervention Then when the driver starts typing in the Truck Stop for example they may start typing Fly for Flying J but after the first few letters are typed the value will be auto completed with the entire Flying J value without the driving typing the entire thing in This action is considered an auto complete because it is completing what the driver had started to type in 70 Driver Log View There are lots of different fields on each of the log entry records that support auto complete Drivers should follow the steps below to utilize auto complete when creating log entries 5 7 4 1 Deleting a single auto complete list entry Trucklogger provides drivers with the ability to delete a single entry out of the au
102. nvoice number that was on the expense receipt or purchase order That category that this expense falls under ex Winshield Washer Fluid The total amount of the item purchased The odometer reading of the vehicle the item was purchased for at the time the expense was incurred The trip number of the trip when this item was purchased The time of day that the item was purchased and the expense was incurred The type of expense valid value for this field are Reimbursable Non Reimbursable Settlement Deductible Any additional comments the driver wants make about the expense that don t fit into one of the other expense fields 000 BOOS 5 2 3 1 6 Revenue Log Entry 52 Driver Log View A log entry to record revenue that was received for the transportation of a product by the driver operating the commercial vehicle Revenue Log Entry categoy _ _ _ _ M Trip Number Rev Type Qate Per Mile Rate Mi B Total miles L L LL LL Total 0 i comments M CANCEL pp rr a 9p eb er rer ree a pa pe pe ee Figure 5 26 Revenue Log Entry Dialog 00O The category that this revenue was generated from Examples might be Unloading Driving Loaded The number of the trip that this revenue was generated from The time of day that this revenue entry was created or the time when the revenue was received depending on how the driver wants to use this field The type of
103. o allow drivers to select a default log format to set this format follow the steps below 1 Make sure trucklogger is running with the Settings screen selected Then select the Print sub screen 2 Inthe Log Format section make sure the box Always print logs with the following format checked Then in the box below select the desire default log format see Figure 7 7 Log Format Settings W Always print logs with the following format Daily Log 003 Y Print Remarks Vertical Figure 7 7 Log Format Settings 7 4 1 1 Individual Log Format Settings Each of the individual log formats has their own individual settings that are specific to that particular log format Some of the features that can be individually customized are the Log background color the recap style if the log format has a recap and the log entry font size To change the individual log settings follow the steps below 1 After selecting the desired log format see Section 7 4 1 Selecting Log Format Click the small button to the right of the log format box with the gear icon El and wait for the individual log format settings dialog to appear see Figure 7 8 Individual Log Format Settings 2 The driver then needs to select their desired settings for the log format they have selected and then click the OK button 86 Printing Emailing and Enforment View of Logs Log Format 011 Setlings _ Show tip number in Shippentonmodiy
104. ode is enabled drivers will be able to edit certain fields of a selected duty status record directly above the log graph without opening the Duty Status Dialog see Figure 5 18 Log Entries 7 8 and 9 Its important to note that only Duty Status records are capable of being edited this way To edit a duty status record in this manner select the duty status record in the table of log entries see Figure 5 18 Log Entries To disable or re enable this feature see Section 5 2 1 1 Enable duty status editing above log graph 5 2 1 1 Enable duty status editing above log graph Procedure 5 3 Changing above graph editing settings 1 Make sure you have trucklogger running and the Settings screen selected Then select the Data Entry sub screen 2 Under the Duty Status Editing settings to enable above log graph editing check the Edit City State Comments above graph check box see Figure 5 19 Above graph duty status editing settings Duty Status Editing Edit City State Comments above graph Duty Status Editor Dialog Appears By Edit Button Only Figure 5 19 Above graph duty status editing settings 43 Driver Log View 5 2 2 Log Entry Types TruckLogger provides drivers with an extensive list of log entry types so that drivers have the ability to accurately log each different type of activity that they may encounter during the course of the day Although these log entries are intended for completely different
105. of fuel a driver has purchased over a period of time as well as how many miles per gallon the driver is getting on over the selected period of time This report has additional criteria fields to allow the driver to select a particular tractor or state to filter the fuel records used to generate the report by see Figure 8 3 Fuel Criteria 96 Driver Reports Fuel Report Coteria Start Date Tractor Mon 11 02 2009 lw End Date State Wed 12 02 2009 w WI Include Reefer Fuel W Include Fill Ups Include Taxable g Generate Report Figure 8 3 Fuel Criteria 8 6 Hours Report The hours report breaks down for drivers how many hours were spent for each duty status during the selected time period The report also shows the number of average hours worked during that time period 8 7 Violations Report The violations report shows any violations that a driver may have incurred during the course of the selected time period This reports search criteria has additional fields to allow drivers to select the individual violations that they want shown on the report see Figure 8 4 Violations Criteria Yio ations Report Criteria Start Date R include Speed Violations Mon 11 02 2009 M M Include Driving Vielations End Date 7 Include On Duty Violations Wed 12 02 2009 R Include Record Expiration violations d Generate Report Figure 8 4 Violations Criteria 97 Driver Reports 8 8 Trips Report
106. og and then allow the driver to send the logs to the printer to be printed See Figure 7 2 Printer Settings Dialog General Page Setup Appearance Srirt SEACE Herne HP Laon Properties Status Acceptrg jabs Type le C Print Te Ele Irrt Aange pins re A Number of copies D Pagas E To 1 O gallate Cancal Figure 7 2 Printer Settings Dialog After selecting the appropriate printer settings drivers should click the Print button on the Printer Settings dialog to send the logs to the printer to be printed 7 1 2 Print Previewing Log The Print Preview will display the print preview dialog for drivers to view what their printed logs will look like prior to sending them to the printer see Figure 7 3 Print Preview Dialog 80 Printing Emailing and Enforment View of Logs Print Preview File Wiew 83 66 1S 38 6 z DRIVER S DALY LOG idir hu e a i hE Caine Gor h Bat re im T mr ir E H e Mien Toke Hoa CT be Paar DPY ee a ee eh se ore ee aman lt i LJE ee i ei oe FHT er Rui aE TETEE ee ee Tete eter RIVERS TAT TSFEC Tho REPO il rE n a iP CR RIE oT UTS OF EN ARE er a e ae ee I een e a aeneae mE a T Tah h erha et rar or AETA Pere RIE See u ee PEF hanen I O Fait aro Po i OT oe l rE LEA L LA n I mr n a a F Log Format 003 Pages 5 75 0 Figure 7 3 Print Preview Dialog If more than one log date has been selected for p
107. og entry comment field by double clicking on the comments cell However if the Duty Status Editor Dialog Appears By settings is changed to Double Click Comments then double clicking the comments cell will cause the Duty Status dialog to appear see Section 5 6 Duty Status Editor Dialog Appears By Settings When this button is clicked the log entry dialog for that log entry type will be displayed to CE 42 Driver Log View allow drivers to change the fields of the selected log entry Clicking this button will delete the selected log entry If delete notifications are enabled you will be prompted to confirm the deletion otherwise the entry will be deleted without notification Clicking this button will either display a list of available log entry types that a driver can create or will display the single dialog log entry editor depending on your settings See Section 5 2 4 Log Entry Dialog Settings When the Section 5 2 1 Duty Status editing above log graph is enabled drivers can quickly edit the City for a selected duty status record When the Section 5 2 1 Duty Status editing above log graph is enabled drivers can quickly edit the State for a selected duty status record When the Section 5 2 1 Duty Status editing above log graph is enabled drivers can quickly edit the Comments for a selected duty status record 5 2 1 Duty Status editing above log graph When this m
108. olations WI On Duty violations WI Speed Violations v Record Expiration violations Rule Exceptions Figure 7 11 Log Violation Print Settings 90 Printing Emailing and Enforment View of Logs 7 4 7 Configuring a Signature to Print Trucklogger also supports the ability for drivers to import a hand written signature as an image that will be printed on their logs To enable this feature follow the steps below 1 Make sure trucklogger is running with the Settings screen selected Then select the Print sub screen 2 Under the Print Signature section check the box labeled Print Signature on Log to place a signature on the printed log see Figure 7 12 Signature Print Settings It should be noted that drivers must first import a signature into trucklogger before a signature will be printed on the log see Section 7 4 7 1 Setting a Signature Image Pont 5i qnature _ Print Signature on Log Set Signature Figure 7 12 Signature Print Settings 7 4 7 1 Setting a Signature Image To set a signature image to be printed on thier logs follow the steps below 1 Make sure that trucklogger is running with the Settings screen selected then select the Print sub screen 2 Inthe Print Signature section click the Set Signature button and wait for the import driver signature dialog to appear see Figure 7 13 Import Signature Dialog 3 Follow the instructions on the import signature dialog for
109. on Setting City Name Validation Settings M Enable City Name Validation The US cities database has been installed Figure 11 3 City Name Validation Setting 11 2 3 Changing Average Driving Speed settings The average driving speed setting use to determine if the driver has encounter a speed violation meaning the driver drove faster during the course of the log date than their average speed setting This setting is used on both the Driver s Log screen and the Map View Speed Track Overlay Drivers should set this setting to the highest maximum legal speed that they are allowed to drive in their jurisdiction To change the Average Speed Setting follow the steps below 1 Make sure trucklogger is running with the Settings screen selected the select the Validation sub screen 2 Under the Average Driving Speed section there will be a graphic that looks like a large speedometer Just under the speedometer graphic 1s a small round knob To change the driving speed drivers need to left click and hold their mouse button while moving their mouse to the left to lower the speed or to the right to increase the speed see Figure 11 4 Average Speed Setting 113 Application Settings Average Driving Speed Figure 11 4 Average Speed Setting 11 3 Print Settings The print settings allow drivers to customize the format for which the drivers logs are printed emailed or view via the Enforcement View see Figure 11 5 Print
110. on navigation item see Figure 5 6 Trailers Navigation Item amp Affiliations Oct 20 2009 Tractors Trailers Carriers Codrivers Customers Records Figure 5 6 Trailers Navigation Item 3 Click the New button and wait for the tractor dialog to appear see Figure 5 7 Trailer Dialog for a description of each of the fields Trailer Number o G Trailer Name License Plate Comments Figure 5 7 Trailer Dialog a2 Driver Log View A unique number that is assigned to this trailer This could be the vehicle number assigned by the company owning the trailer This field is required A display name nickname given to this trailer This field is not required The trailer manufacturer 1 e Trail King etc This field is not required The trailer manufacturer model 1 e X11 etc This field 1s not required The license plate number of the trailer This field is not required Any additional comments the driver may want to enter about this trailer or towed unit oooO ss 4 After completing all the fields click the Save button 5 Select the Driver Logs screen and select the trailer from the list of trailers in the trailer 1 2 3 or 4 fields see Figure 5 1 Daily Log Affiliations 5 6 7 8 Note You can also create a new trailer by clicking the New Trailer item in the trailer field list which will display the Figur
111. ords drivers can also choose individual fields of the log entry record that they do not want printed or emailed on the log that they submit to their motor carrier or law enforcement To prevent individual fields on a particular log entry record from being printed follow the steps below 1 Make sure trucklogger is running with the Settings screen selected Then select the Print sub screen 2 When a log entry type is enabled for printing see Section 7 4 3 Select Log Entries to Print then to the right of that log entry type name will be a small pencil edit button Fa Click that pencil edit button and wait for the log entry field dialog for that log entry type to be displayed see as an example for the duty status log entry 3 For each of the log entry type fields select Yes if the driver wants that field printed in the remarks section of the printed log and No if the driver does not want that field printed 4 After the driver has finished setting the print field settings the way the want click the OK button to save the changes 89 Printing Emailing and Enforment View of Logs 7 4 5 Selecting Log Entry Orientation Trucklogger provides drivers the ability to print the log entries in two orientations on the log vertical in line with the log graph and horizonal with the date time printed beside the entry It should be noted that when printed in Horizonal mode the Remarks grid will not be printed below the log g
112. p overlay shows where on the geographical map that the driver was and their speed at any point in time during the selected 24 hour log date Drivers can get additional details about the ground track by hovering their mouse over the green line 9 1 2 Vehicle Speed Track Map Overlay _ lt 7 The red line speed track map overlay shows wher eon the geographical map that the driver s speed exceeded the global Speed Settings value that 1s set in the application Drivers can get additonal details about the speed track by hovering their mouse over the red line 9 1 3 Duty Status Location Map Overlay The duty status icons represent locations on the geographical map where the driver has stopped and their duty status is one of the following Off Duty 9 1 4 Carrier Location Map Overlay On Duty Not Driving Sleeper Berth The carrier icon map overlay shows the phyical location of the carrier main office and terminal addresses on the geographical map Drivers can obtain additional information by hovering over the the carrier icon Main Office Address T 102 GPS Support and Map Viewing Terminal Address 9 1 5 Customer Location Map Overlay The customer icon map overlay shows the physical location of the customers billing address on the geographical map Drivers can obtain additional information by hovering their mouse over the customer icon 9 2 Configuring a GPS device Depending on the device configuri
113. ph has some powerful editing modes Selection Insert Delete For more information about each of these modes see Section 5 3 1 Log Graph Selection Mode Section 5 3 2 Log Graph Insert Mode and Section 5 3 3 Log Graph Delete Mode For a description of each of the elements of the log graph section Figure 5 38 Log Graph The trucklogger log graph also supports what is called real time logging This occurs when the driver has the same log date as the current date selected and the day is not yet over In this case the duty status line will not be drawn all the way across the log graph it will stop at the current time of day based upon the drivers current computer clock If drivers insert a duty status record after the current date time the line from the current date time to the time of the duty status entry will be dotted Driver s can customize of disable these features for more information see Section 5 5 Real Time Logging Settings a anaapa an Svea ae erent pnpa 3 alal ime mrcm me TAP i GS om HERMAN Es NA AT EPA 2 25 8 fae eee om Figure 5 38 Log Graph When the log graph editor is in this mode drivers can select individual lines on the log graph which correspond to the duty status log entry and change the time or status that they represent In this mode the log graph editor allows drivers to add new duty status records by clicking on the log graph at the desired t
114. r it on a particular log format the carriers logo that is set here will be printed on certain logs format To set this logo click the small button to the right of the field and a Open Dialog will appear allowing the driver to select a logo graphic ie Logo images must be in the image file format of JPEG PNG or GIF and should be no larger than 128 pixels in size This field should be used to provide any additional comments that the driver may want to add about a carrier 4 After completing all the fields in the carrier record dialog click the Save button 5 Select the Driver Logs screen and select the carrier from the list of carriers in the carrier field see Figure 5 1 Daily Log Affiliations 1 Note You can also create a new carriers by clicking the New Carrier item in the carrier box list which will display the Figure 5 9 Carrier Dialog 5 1 4 Creating And Selecting Co Drivers A Co Driver record represents a person who is co operating a commercial vehicle with the driver 35 Driver Log View who is completing their logs To create a new Co Driver record and attach it to a log follow the steps below 1 Make sure you have Trucklogger running with the Driver Affiliations screen selected 2 Select the Co Driver affilations navigation item see Figure 5 10 Co Driver Navigation Item Oct 20 2009 i Tractors Trailers Carners Codnvers Customers
115. r of these programs and will not be able to provide support to drivers on how to use or configure this software to share your GPS device 9 3 Enabling Disabling Map Overlays Trucklogger provides the ability for drivers to disable individual map overlay types if they don t want that information displayed on the geographical map view of the log day To enable or disable the map overlays follow the steps below 1 Map sure trucklogger is running with the Settings screen selected then select the Location sub screen 2 Under the Map Settings section see Figure 9 4 Map Settings each of the map overlay types is listed with a checkbox beside each To disable a map overlay uncheck the checkbox beside that particular overlay type To re enable the overlay simply re check the checkbox Map Settings N Cache viewed map images Map Overlays W Vehicle Ground Track W Vehicle Speeding Track ki Duty Status Locations Ei Carrier Locations W Customer Locations Figure 9 4 Map Settings 9 4 Caching Map Images Trucklogger loads its map images from the Internet So drivers are required to have a Internet connection to view the geographical map in the map viewer However drivers can enable map image caching which will stored viewed map tiles on the drivers local computer If a map image is cached locally a Internet connection will not be required for future views of that region of that map By default map image caching is enabled To disa
116. raph to provide more room for log entry remarks to be printed on the log To change the log entry printing orientation follow the steps below 1 Make sure trucklogger is running with the Settings screen selected Then select the Print sub screen 2 Under the log format section see Figure 7 7 Log Format Settings there is a checkbox label Print Remarks Vertical When this box is checked the log entries will be printed vertical when the box is NOT checked the log entries will be printed horizonal in the remarks section 7 4 6 Selecting Violations to Print Although FMCSA requires that any hours of service violations be listed on the drivers log along with the reason the violation occurred trucklogger does provide drivers the ability to select which violations they want printed on their logs To prevent certain log violations from being printed on the log follow the steps below 1 Make sure trucklogger is running with the Settings screen selected Then select the Print sub screen 2 Inthe Print Log Violations section see Figure 7 11 Log Violation Print Settings a list of all the log violations that trucklogger generates are listed Beside each violation type is checkbox When the checkbox is checked any log violations of that type that occurred on the log date being printed will be printed on the log When the checkbox is NOT check the log violation will not be printed on the log Print Log violations Ci Driving Vi
117. reen Displayed Orver Status i Dotted line for entries after current time Delate Notdication Settings N Enable Delete Notifications Figure 4 7 Settings Navigation Bar Display 27 Chapter 5 Driver Log View The driver s log view is where drivers will complete their daily log hours of service each day The driver log screen is divided into three sections The top section deals with the drivers affiliations The second section provides a list view of all the duty status and log entries that the driver has entered for that day And the third section has a complete log graph where drivers can quickly view and edit their duty status 5 1 Drivers Log Affiliations Section The driver s log affiliations section provides a place for drivers to associate such things as Carrier Tractors Trailers and Co Drivers to their daily log See Figure 5 1 Daily Log Affiliations for a detail view of the affiliations section Sep 15 2009 Carn ef sD Codriver 2 rector O Pe firme Gut Mot Gut Ho Trailer One w Trailer Two I oe Trailer Three w T7 Trailer Four TAIATA O vehicle miles AA Driver Miles Figure 5 1 Daily Log Affiliations The carrier box is where you will select the carrier that you are logging for Although you can not create two separate logs for two separate carriers you can very easily print one log with a selected carrier and then switch to the other carrier The codr
118. report that is displayed a 12 point or a 50 point For more information about this setting see Section 6 3 Changing Vehicle Inspection Settings 11 4 5 Real Time Logging Settings This setting allows drivers to enable or disable real time logging which is logging that is synchronized with the current time of day for the current date This helps prevent drivers from creating log entries in the future For more information on chaning these settings see Section 5 5 Real Time Logging Settings 11 4 6 Startup Screen Settings The startup screen setting allows driver to select which screen the Driver Status or the Driver Logs screen that they want displayed when the application is first started Several drivers have expressed a desire to have the application go straight to the driver s log screen on startup Drivers 116 Application Settings can now configure trucklogger to do this by following the steps below 1 Make sure trucklogger is running with the Settings screen selected then select Display sub screen 2 Under the Startup Screen section select the Driver Logs item from the startup screen box see Figure 11 7 Startup Screen Settings This will cause trucklogger to startup on the driver s log screen the next time trucklogger is started Startup Screen Select First Screen Displayed Driver Logs a Figure 11 7 Startup Screen Settings 11 4 7 Delete Notification Settings Delete notification ask driv
119. revenue describes the payment calculation formula used to figure out the total revenu receive Additional fields will be added or removed to the record based upon the value of the selected revenue type A description of each revenue type is described below Rate Per Mile when this type is selected two fields will be listed Rate M1 and Total Miles the total will calculated by taking the rate mile and multiplying it by the total miles Percentage Of Gross when this type is selected two fields will be listed Percent and Gross Pay the total will be calculated by taking the gross pay value and multiplying it by the percentage value Fixed Pay when this type is selected there is just one field for the driver to enter in the fixed pay total amount 53 Driver Log View Rate Per Hour when this type is selected there are two fields to enter the pay Rate Hr and Total hrs the total will be calculated by taking the rate hr and multiplying it by the total hours Advanced Pay when this type is selected just one field is displayed for the driver to enter in the advances total amount This is the amount of total revenue this record was created for A value can not be entered into this field the value of this field is automatically calculated by the Revenue type and the data the driver enters into the revenue type fields Any additional comments the driver wants to add about this revenue record 5 2 3 1 7 Maintenance Log E
120. rinting this button can be used to scroll to the previous page when clicked If more than one log date has been selected for printing this button can be used to scroll to the next page when clicked If this button is pushed the print preview view will be enlarged 81 Printing Emailing and Enforment View of Logs If this button is pushed the print preview view will become smaller This box will allow drivers to select the print preview zoom level the smaller numbers will make the view smaller and the larger numbers will make the view larger When this button is pressed the Printer Settings Dialog will appear to allow the driver to select the printer to print the logs with see Section 7 1 1 Sending Logs to Printer When this button is pressed the print preview dialog will be closed 0G 7 1 3 Saving Logs as PDF After clicking the Save as PDF button a save dialog will appear asking the driver to choose a filename and a location where they want to save the PDF of their logs too on their computer After entering the filename drivers should press the Save button see Figure 7 4 Save Logs Dialog Save jn I metzger ai E m fe Desktop fa LOMESS H Oawrloars Pa isa B ralp miniza 203 D AS views 2ennStace fa nstallamrmer i Personal Ti nstallanimarProjacts D Fhotes a ava lzo 1 01 E self signec ssl il yen serialig 5 sie tame O O o O jes af Type
121. rs of changes to they online backup of logs that was made by another computer This means that if the computer that the driver is running trucklogger on has an outdated copy of the logs database A synchronization notification dialog will be displayed to notify the driver To disable synchronization notifications follow the steps below 1 Make sure trucklogger is running with the Settings screen selected the select the Display sub screen 2 Under the Synchronization Notification Settings to disable synchronization notifications make sure the checkbox labeled Enabled Synchronization Notifications is NOT checked see Figure 11 10 Synchronization Notification Settings Synchronization Notification Settings C Enable Synchronization Notifications Figure 11 10 Synchronization Notification Settings 11 4 10 Unit Settings Trucklogger provides a way to allow drivers to change the unit that are used on drivers logs For example miles will be converted to kilometers and gallons will be converted to liters To change the units that are used within the program and printed on the drivers logs follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Display sub screen 2 Under the Unit Settings section for standard US measurements select the USA Miles Gallons option For international metric measurements select the Metric Km Liters option see Figure 11 11 Unit Sett
122. ruckLogger application and click the Help gt Install License menu This will bring up a dialog asking you to enter in your username and password Once you do that the license will be installed 12 Chapter 3 Application Navigation The TruckLogger application has five major types of user navigation that is used throughout the application We will reference these navigation types repeatedly throughout the rest of this book so drivers should familiarize themselves with each navigation type before proceding The list of navigation types are described below 3 1 Menu Bar The menu bar is located at the top of the TruckLogger screen This bar contains three menus File Edit and Help See Figure 3 1 Navigation Menu Bar Yor 22 2009 12 30 AM EST Figure 3 1 Navigation Menu Bar 3 1 1 File Menu The File menu contains several menu items that are important to the day to day use of the application Descriptions of these menu items are listed below e File Enforcement View this action will open the law enforcement view For more information see Chapter 7 Printing Emailing and Enforment View of Logs e File Print Logs this action will open the print log dialog to allow drivers to print their logs For more information see Chapter 7 Printing Emailing and Enforment View of Logs e File gt Email Logs this action will open the email log dialog to allow drivers to email their logs as a PDF attachment to vali
123. sted above However if the duty status log entry the driver first inserts is Off Duty or Sleeper Berth then the fields auto filled could be configured to just be the Carrier field For more details on setting these auto fill values see Section 5 7 5 Changing Auto Fill settings Its very important for the driver to note that this form of auto completion will NOT occur until the driver inserts a Duty Status log entry Its also important to note that once a driver has inserted there first Duty Status log entry no further attempt will be made to auto fill these fields from a previous log date 5 7 2 Auto Fill Log Graph For driver s who have a dedicated run and log the exact same hours of service every single day including breaks and load checks they can auto complete their entire log graph from the previous log date To aut fill your entire duty status log from the previous log date follow the steps below 1 Make sure you have trucklogger running and the Driver s Log screen selected Then make sure your log graph editor is in Select mode see Section 5 3 1 Log Graph Selection Mode 2 Move your mouse pointer over top of the log graph see Figure 5 38 Log Graph and then double click your left mouse button You must quickly click the mouse button two times in very rapid succession for it to count a a double click 5 7 3 Auto Fill Log Entry Fields When this feature is enabled each time a driver tries to create a new log e
124. stom barcode on certain logs Email logs to multiple email addresses as PDF file Chapter 2 Installing and Launching Trucklogger TRUCKLOGGER is available for three different operating systems Each version has its own set of system requirements that you should verify against your computer hardware and operating system before installing or purchasing TRUCKLOGGER 2 1 Microsoft Windows XP Vista 2 1 1 System Requirements e Memory 512 MB Minimum 1024 MB recommended e Processor Intel Pentium class 2 0 GHz e Screen Size 1024x600 minimum 1024x768 recommended e Windows XP Vista e Sun Java 1 6 Warning When using a screen with a resolution smaller than 1024x768 some aspects of the program will be altered Warning If you have a version of Java 1 6 that is older than update 4 the installer will not update your version and Trucklogger may not run properly Note The trucklogger installer will try to install Java on your computer for you if its not available already You can verify if your computer has Java installed by going to this website 2 1 2 Downloading Goto the trucklogger website and download the Windows version of trucklogger Cruck lLogqgqer x X Xwexe 2 1 3 Installing Installing and Launching Trucklogger After downloading the Windows version of Trucklogger run the file by clicking the Run button Follow the on screen instructions for each step of the installer see the figures below i
125. the program regardless of whether they are sharing a laptop with another driver 1 Click the File gt Switch Driver menu item and wait for the Figure 3 2 Switch Driver Dialog switch Driver Select Existing Driver or Add a New One Immetzger Caah ornen TS cancel Figure 3 2 Switch Driver Dialog 2 Ifyou have previously installed the license for the other driver into this installation of TruckLogger then you should see that username in the drop down list of existing usernames and you can follow step a Otherwise you will need to add the user account to this installation of TruckLogger and should follow step b a Select the user name that you want to switch to from the list of existing user accounts and then click the Switch button b Click the Add New button and wait for the TruckLogger authentication screen to appear Then enter in the username and password for the other drivers account and click the Login button 14 Application Navigation 3 1 2 Edit Menu The Edit menu contains several menu items that are typically useful when editing text These menu items will only be enabled when a textfield in the application has focus Descriptions of each Edit menu item are list below e Edit Cut deletes the highlighted text and stores it in the copy buffer e Edit Copy copies the highlighted text and stores it in the copy buffer e Edit Paste inserts the contents of the copy buffer into th
126. this screen see Chapter 4 Driver Status View e Driver Logs The screen where drivers will enter all of their daily log records including 20 Application Navigation duty status For more information about this screen see Chapter 5 Driver Log View e Vehicle Inspection Report The screen where drivers will fill out their daily vehicle inspection report with any equipment defects found on the commercial vehicle that they are operating For more information about this screen see Chapter 6 Driver s Vehicle Inspection Report e Affiliations This is the screen where the driver will fill out their affiliation records Affliations are records associated with a driver that do not change frequently Such as equipment carriers customers and co drivers For more information about these records see Section 5 1 Drivers Log Affiliations Section e Reports This screen is where drivers will go to generate reports about data that they have logged within the program For more information about the reports that can be generated see Chapter 8 Driver Reports e Map Viewer This screen is where drivers can get a map view of the world and display logged data on the map viewer to show a geographical version of the log information that the drivers have entered For more information about the map viewer see Chapter 9 GPS Support and Map Viewing e Settings This screen is where drivers can customize the application to meet their personal needs
127. tion when the current duty status is Driving for trucklogger determine that a On Duty Not Driving change of duty status has occurred when automatically calculating your duty status log from the gps coordinates To change this setting follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Location sub screen 2 Under the GPS Device Settings section change the Time stationary to be On Duty Not Driving setting to the desired value see Figure 5 41 Time Stationary to be On Duty Not Driving Setting Time stationary ta be On Buty Not Diving a Minutes e Figure 5 41 Time Stationary to be On Duty Not Driving Setting 5 4 3 Changing time stationary to be Sleeper Berth This setting determines how long the gps positions must be in the same physical location when the current duty status is Driving for trucklogger determine that a Sleeper Berth change of duty status has occurred when automatically calculating your duty status log from the gps coordinates To change this setting follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Location sub screen 2 Under the GPS Device Settings section change the Time stationary to be Sleeper Berth setting to the desired value see Figure 5 42 Time Stationary to be Sleeper Berth Setting Time stationar
128. to complete list To do this follow the steps below 1 With a Log Entry dialog open and the field filled in with the value that the driver wants to remove from the auto complete list 2 Right mouse click on the textfield and look for the popup menu with the item that says Remove from list see Figure 5 45 Auto Complete Delete Item from List 3 Left mouse click the Remove from list item to remove the entry from the auto complete list for that field It should be noted that drivers can clear the entire auto complete list instead of individual entries see Section 5 7 6 Changing Auto Complete settings Reston VA Lae Remove Fram List Comments Figure 5 45 Auto Complete Delete Item from List 5 7 5 Changing Auto Fill settings As mentioned earlier the auto fill feature of trucklogger will attempt to automatically fill in log entry fields based upon previous log entries that the driver has created Drivers have the ability to select which field in each of the records that they do or don t want this feature applied to To change the auto fill settings follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Data Entry sub screen 2 Under the Auto Complete Settings make sure the Enable Auto Fill of Log Entries checkbox is checked then click the Configure button beside the checkbox label and wait for the Auto Fill Dialog to appear see Figure 5 46
129. try For each type of log entry type that the driver would like to create they should click the check box by that log entry type at the top of the single entry dialog After selecting the log entry types the driver wants to create they should fill out each of the fields for the log entry records It should be noted that a lot of the fields for each of the log entry panels in the single entry dialog have a chain link icon to the right of the field This link will connect the fields that are the same between each record type together so if you change the value in one log entry type the same field in the other log entry type will be updated with the same change ail Once all of the fields have been completed for the selected log entries then click the Save button to save the log entries 59 Driver Log View 5 2 4 Log Entry Dialog Settings There are several settings that affect the way that the log entry dialog work and can be utilized These settings and the steps to change them are describe in the sections below 5 2 4 1 Changing single entry dialog settings As noted in Section 5 2 3 2 Single Dialog Log Entry its possible for drivers to combine all of the individual log entry dialogs into on single dialog log entry mode To enable this mode follow the steps below 1 Make sure you have trucklogger running and the Settings screen selected with the Data Entry sub screen selected 2 Under the Single Entry Dialog Settings
130. ules such sections as Hours Service Options Restart 24 34 Hr and Passenger Carrying Vehicles and Recap Options YF Settings Apr 18 2009 eee Jo HOS alidatian Print Display Data Entry Location usa z005 Hours Of Service ptions amp O 1 Hrs 14 Hrs 60 Hrs Days 11 Hrsfl4 Hrs 70 Hraj Days Restart 24 34 Hr and Passenger Carrying Vehicles p 395 30c 1 Normal 34hr Restart O 395 10 rdtn 24hr Restart O 395 1lo0 Short Haul Griver 9395 1 Oil Field Driver O 395 5 Passenger Carrying Vehicle Driver Recap Options M Zero all on duty hours in recap after a 34 hour restart Figure 11 1 HOS Setting 111 Application Settings 11 2 Validation Settings These settings allow drivers to enable or disable which validation rules that they want applied to their daily log Validation rules are what is used in trucklogger to determine whether or not a driver is in compliance Warning Disabling the validation items could prevent trucklogger properly calculating a drivers hours of service properly so drivers are discouraged from disabling the validation items 11 2 1 Enable Disable log validation settings To enable or disable certain log validation items follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Validation sub screen 2 Under the Hours Of Service Validation Settings section for the validation items th
131. us Odometer Reading is checked See Figure 5 17 Odometer Calculation Settings 4 Driver Log View Log Miles Calculation Settings _ Calculate Miles from Duty Status Odometer Reading Figure 5 17 Odometer Calculation Settings 5 1 9 Selecting Time Out Days Out The Time Out field on the driver s log screen is provided to allow drivers to indicate how much of their day was considered out Over the Road time which qualifies for per diem If a driver sets this field to one of 1 4 1 2 3 4 or Full Day on each days log that information can be used to generate a Days Out report at the end of the year to assist drivers who are trying calculate their tax deductions 5 2 Driver Logs Log Entry Section The log entry section of the driver logs screen allows drivers to select existing log entries to edit or delete Date 1 Desc ription Comm ents amp Sep 15 03 39 AM Trip fram Reston WA t Canton Pa Sep 1s Ua 00 AM On Duty Net Onving Canton PA ty 3 05 15 AM Dning Canton PA iiol Sep 15 0943 AM an Duty Not Grving Canton PA No Comment sep 13 10 15 AM Driving Canton PA Seo 13 03 45 PM On Duty Net Orvina Canton PA O One Cty Canton State Permsykaria B Comments Ho Commenti g E Help Figure 5 18 Log Entries The date and time of the log entry A description of the type of log entry i e Duty Status Fuel etc The comment field of the log entry Driver s can modify the l
132. us log entry in the table above the log graph To select a log entry on the log graph left click in a line that is draw on the log graph representing a change of duty status In the selection mode drivers can also drag individual duty status lines to change the time or status of the duty status entry represented by that line To drag a duty status line to change its time or status left click and hold in the mouse button while moving the mouse left or right to change time or up and down to change duty status 5 3 2 Log Graph Insert Mode The log graph insert mode allows drivers to add duty of status records to their log simply by clicking on the log graph In this mode when users move the mouse over the log graph the log graph will update with a preview of how the log graph and duty status would change if the driver was to insert a duty status record at that location on the graph To insert duty status records simply center the mouse of the log graph at the time and duty status the driver wants to insert and left click with the mouse If the driver has the Above graph duty status editing enabled see Section 5 2 1 1 Enable duty status editing above log graph then the duty status editing boxes above the log graph will be displayed to allow the driver to enter in their city state or any additional comments F Pa 5 3 3 Log Graph Delete Mode 64 Driver Log View The log graph delete mode actually function as both a way to de
133. w to create a new customer record Make sure you have Trucklogger running with the Driver Affiliations screen selected Select the Customer affilations navigation item see Figure 5 12 Customer Navigation Item Se Affiliations Gct 20 2009 be tas tite vue s Tractors Trailers Carners Codnvers Custormers Records Figure 5 12 Customer Navigation Item Click the New button and wait for the customer dialog to appear see Figure 5 13 Customer Dialog for a description of each of the fields 37 Driver Log View Customer Customer dle Billing Address TA Customer Logo No image set Comments cANcel Figure 5 13 Customer Dialog 0O The field where the name of the company or person who is paying to have a product shipped is entered This field is required The field where a unique number or name that is used to differentiate this customer from other customers is entered This field is required The field is where the customers billing address should be entered Some customer may have a specific logo graphic associated with there company That logo can be entered into the customer record to help the driver better identify the customer in the future To set this logo click the small button to the right of the field and a Open Dialog will appear allowing the driver to select a logo graphic Logo images must be in the image file format of JPEG PNG or GIF
134. y to be Sleeper Berth a O E O a siil aaan mi Figure 5 42 Time Stationary to be Sleeper Berth Setting 67 Driver Log View 5 4 4 Changing time stationary to be Off Duty This setting determines how long the gps positions must be in the same physical location when the current duty status is Driving for trucklogger determine that a Off Duty change of duty status has occurred when automatically calculating your duty status log from the gps coordinates To change this setting follow the steps below 1 Make sure trucklogger is running with the Settings screen selected then select the Location sub screen 2 Under the GPS Device Settings section change the Time stationary to be Off Duty setting to the desired value see Figure 5 43 Time Stationary to be Off Duty Setting Time stationary to be Off Duty 10 Hours ae Figure 5 43 Time Stationary to be Off Duty Setting 5 5 Real Time Logging Settings Real Time logging is used to keep a time based completion of the log that is synchronized with the computers clock time of the current log date The Real Time logging settings have two options The ability to disable Real Time logging and the ability to draw a dotted line on the log graph for any duty status entries that are entered after the current time of day 1 e To notify drivers if they are logging into the future To change the real time logging settings follow the steps be
135. you have Trucklogger running with the Driver Affiliations screen selected Select the Tractors affilations navigation item see Figure 5 2 Tractors Navigation 99 Item Se Affiliations sep 15 2008 bi bi be ae i Tyt pii Tractors Trailers Cariera Codrivers Customers Records Figure 5 2 Tractors Navigation Item Click the New button and wait for the tractor dialog to appear see Figure 5 3 Tractor Dialog for a description of each of the fields Tractor wi Truck Number o W Truck Name Vehicle Make vehicle Model Comments Figure 5 3 Tractor Dialog A unique number that is assigned to this tractor This could be the vehicle number assigned by the company owning the truck This field is required A display name nickname given to this tractor This field is not required The vehicle make 1 e Mack International Kenworth etc This field is not required 30 Driver Log View The vehicle model i e Vision etc This field is not required The license plate number of the truck This field is not required Any additional comments the driver may want to enter about this vehicle 4 After completing all the fields click the Save button 5 Select the Driver Logs screen and select the tractor from the list of tractors in the tractor field see Figure 5 1 Daily Log Affiliations 3

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