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UWA Publications Manual - Research

1. cH 0 UWA Publications Manual Section A February 2015 T Only Show Current toggle between displaying only currently employed and enrolled staff and students or current and non current staff and students Filter by organisational unit or show all staff and students Select the type of UWA staff or student you want to search for Use the page number links to navigate through the search results 2 3 4 Publication Details the publication entry form 24 Publication Details Przyweolnik E A 2012 Neuropsychological benefits of using Minerva REVUE DE NEUROPSYCHOLOGIE 140 2 pp 325 334 W MinervaID 476830 Save X Show Import Options Y Output Category C1 Journal Article Schol Refereed Journal y Z Comments 0 show AA Status uiae 11 Feb 2013 12 29 29 PM Unaudited Initial So far no proof has been provided for this publication You will be unable to proceed to the next stage until you have uploaded the following document types via the Files tab above e Full publication output or Extract of Publication output e Verification material Submit BB Authors to Research Assessment Unit Any international Co Authors C yes No UWA Affiliation Author Type AID Dame Initials at time of publication at time of publication 1 00058349 Przywolnik E A UWA Byline STAFF PAYROLL zelti C No UWA Byline is UWA affiliated at time l gt aa of publication y Q
2. Status E Return All Publications comment Filter Check Student Staff Link M A OF 2 3 UWA Govt ria Scopus PubStatus Year Authors Cat Title Publication Points Points 2 lt 0Pus Cit Cit Points Points uns Links R initial 2013 Eikelboom R H Swanepoel D Motakef S el pde Mode the INTERNATIONAL JOURNAL 1 00 1 00 O Edit No 9s Upson G sumar OF AUDIOLOGY 1 00 1 00 view Comments audiometer PAPA ed insta ELM epe id 1 00 1 00 Edit No Initial 2013 Gluth M Tan BYB Santa Maria P L Atlas M C1 unstable open mastol aRYNGOLOGY AND ESG SR cavity and considerations 1 00 1 00 View Comments 4 OTOLOGY Semmanis for surgical revision The Medium Term Results Initial 2013 Santa Maria P L Domville Lewis C Sucher C ci of Hearing Preservation LARYNGOSCOPE 1 00 1 00 Edit No Chester Browne R Upson G Atlas M Surgery for Cochlear 1 00 1 00 view Comments Implantation Shen Y Redmond S L Teh B M Yan S Wang Y Zhou L Budgeon C A Eikelboom R H Atlas M Dilley R J Zheng M H Marano RJ Scaffolds for Tympanic TISSUE ENGINEERING DS 075 Edit No Ci Membrane Reconstruction PART TISSUE a Mal amina in a Rat Model ENGINEERING Dus 0 75 View Comments Menu click on the menu items to go to other screens on Minerva Help menu item use the Help menu item to navigate through
3. eee eene I PATENT ostias nain a a a K ENTRY IN ENCYCLOPAEDIA eene L TECHNICAL REPORT 5 54 dice eite ecd ro edis teat er HS RET OM re Lex Do P NO ad E Eee el abes ire EZ M OTHER PUBLIC OUTPUT octets estne E PEE e eec i UE NE e RE e e QS E RET P PUBLIC POLICY REPORT oa a a HEN relieta rd ne DBCS aa OR FEET UWA Publications Manual February 2015 ii UWA Publications Manual February 2015 Section A Overview of Publications Collection process and Instructions for using Minerva for data entry 1 INTRODUCTION Details of the University of Western Australia s research publications are collected annually for a number of purposes information on four categories A1 B1 C1 E1 is reported to The Australian Government Department of Education as part of the annual Higher Education Research Data Collection HERDC for use in allocating the research component of the Commonwealth Operating Grant gt information on a range of publication categories is used in the determination of UWA s internal budget e for submission to the ARC as a major part of the research quality assurance system Excellence in Research for Australia ERA displaying Finalised publications information on Socrates and contributing to Socratic Index an annual list of the University s publications is placed on the web and e for a variety of statistical purposes The collection each year is subject to audit by UWA Publications A
4. Edited Volume Conference Proceedings Computer Software Patent Encyclopaedia Entry Substantial Encyclopaedia Entry Technical Report Other Public Output ERA Eligible Y Y Y Y Y Y Y Y X X Y Y Y Y Y Y zzizizzzizzziz izzizzizszzz 9 HERDC Weighting UWA Weighting 12 0 12 0 12 0 12 0 1 0 1 0 0 7 5 or 1 5 or 1 5 or 1 5 or 1 5 or 1 5 or 1 5 or 1 5 or 1 O OOOOOOOOOOOOOOoOoocooc UWA Publications Manual Section C February 2015 62 Section D Extract of UWA s code of conduct for the responsible practice of research UWA Publications Manual Section C February 2015 63 The following is an extract from the Code of conduct for the responsible practice of research webpage http www research uwa edu au staff research policy quidelines relating specifically to the definition of authorship 5 Authorship 5 1 The minimum requirement for authorship should accord with the Vancouver Protocol as set out in the fifth edition of the Uniform Requirements for Manuscripts Submitted to Biomedical Journals Authorship is substantial participation where all the following conditions are met conception and design or analysis and interpretation of data drafting the article or revising it critically for important intellectual content final approval of the version to be published Participation solely in the acquisition of funding or the collection of data does not justify author
5. Proof of national or international significance if not clearly shown in documents above Byline or footnote or statement in publication indicating research undertaken in author s capacity as a staff member or student of the university Peer reviewed as per section 4 6 UWA Publications Manual SectionC February 2015 61 Li Table C Summary of Weightings for 2013 Outputs Category Description HERDC and ERA categories for audit A1 1 A12 A1 3 A14 B1 C1 El F1 F2 F3 F4 F5 F6 F7 F8 P Book Research 300pp Book Research 150 300pp Book Research 50 149pp Book Research 50pp Book Chapter Journal Article Conference Publication Original Creative Work Textual Original Creative Work Musical Composition Original Creative Work Visual Arts Original Creative Work Design Architectural Original Creative Work Exhibition Catalogue Live Performance of Creative Work Recorded Rendered Creative Work Curated or Produced Exhibition or Event Public Policy Report Publications not for audit A2 1 A2 2 A3 A4 A5 B2 C2 C3 C4 D E2 ES E4 G K1 K2 L M Textbook Translation of Book Edited Book Book Revision New Edition Privately Published Research Book Privately Published Book Chapter Other Contribution to Refereed Journal Non refereed Article Letter or Note in Journal Major Review 24000 words Conference Publication Non refereed Extract of Conference Paper
6. a 90 minute solo recital in Melbourne Recital Centre of historically informed performance practice harpsichord repertoire Musical Director or Producer of a major new 2 hour opera with highest quality production in a venue of esteem such as the English National Opera or Opera Australia F6 2 Standard performance Innovative and complex performance involving excellence and leadership but moderate level of prestige May include chamber performances eg 60 minute lunchtime recital of an excellent brass quintet butin a regional venue Directing a full scale dramatic or musical work in an original manner working with students in a local venue A performance of an original work that was created by a UWA staff member may be counted as both the composition F2 or play F1 and as the performance production of the work F6 provided the criteria for both categories are met Recorded rendered creative work A creative work where the research component is contained within the recording or rendering This category is intended to be used for works that showcase innovative or experimental recording and rendering techniques Simple documentations of live performances are not eligible to be included in this category but may be included under F6 Live performance of creative work provided they meet the F6 criteria Creative works under this category must be recorded produced or filmed for commercial distribution by an entity whose core business is pr
7. are in agreement with their inclusion and that no person entitled to authorship as defined in clause 5 1 above has been excluded Authors of web based publications must be able to take responsibility for the publication s content and must be clearly identified in the publication Statement of authorship form available for download from the webpage 5 6 The authors must ensure that others who have contributed to the work are recognised in the research output Courtesy demands that individuals and organisations providing facilities should also be acknowledged http www icmje org URL correct at the time the manual was compiled http www legalservices uwa edu au Iso ip res contracts 2 ip policy URL correct at the time the manual was compiled UWA Publications Manual Section D February 2015 63 Section E Sample publications entry forms for Minerva A BOOK Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co authors Author s Book Title Year of Publication ISBN Series Editor Series Title Pl f Publication Publisher Volume Number of Volumes in the series Pages Edition Translator Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 65 B CHAPTER Please note that each
8. the public policy report must meet all the following requirements be published ie have been made publicly available for the first time in the publication reference period for ERA15 this is 1 January 2008 31 December 2013 meet the definition of research see section 3 be in writing include substantial scholarly activity as evidenced by discussion of the relevant literature an awareness of the history and antecedents of work described and a format which allows a reader to trace sources of the work through citations and footnotes increase the stock of knowledge and be more than just a compilation of existing work be in a form that enables dissemination of knowledge and materially assist the relevant committee inquiry department or public policy debate such as where a finding is generated the staff member s report is cited or otherwise acknowledged in the report or other output of the debate committee inquiry or department UWA Publications Manual SectionC February 2015 54 Table A Summary UWA Audit Verification Requirements Audited categories Publication classification Verification requirements A1 BOOK Authored research commercial HERDC Categorie B1 BOOK CHAPTER Commercial C1 JOURNAL ARTICLE Refereed article in a scholarly journal CONFERENCE PUBLICATION Full written paper refereed Evidence indicating the author s affiliation to UWA Hardcopy of the book if in print elec
9. time of publication Add button click the Add button to add the author information to the Authors section If you do not click the Add button the author information will not be added to the publication entry Authors j This msc international authors UWA Affiliation Author Type at time of publication at time of publication UWA Byline No UWA Byline is UWA affiliated at time of fonono001 Surname da ri publication E O aga C No UWA Byline is not Automatically populate the details based on the staff number MEE MESS stas publication ADDING AUTHORS You can add authors to the Author section in three different ways By UWA ID If you know the author s staff or student number enter it in the UWA ID field and click the green arrow icon This will auto populate the Name and Initials fields with their details as they are held in Minerva The automatic values may not be the person s preferred publishing name Use the publishing name on the publication itself even if it is different to the auto populated value UWA Publications Manual Section A February 2015 17 Authors C This publication has international authors UWA Affiliation Author Type at time of publication at time of publication C Uwa Byline C No UWA Byline is UWA affiliated at time of 00000001 Surname da publication sj O aga C No UWA Byline is not Automatically populate the details based on the staff
10. 3 as amplified in the key characteristics of research publications see section 4 1 must be published in a scholarly journal must have been peer reviewed as defined in section 4 7 but note that the fact an article has been peer reviewed does not automatically mean that it is eligible the article must still meet the definition of research as well as all other criteria must have an International Standard Serial Number ISSN O Some journals may be regularly published as separate volumes with an ISBN rather than an ISSN Provided that the publication is clearly identified as an edition of a journal and not a book articles in such publications may be eligible if they meet all other criteria O If an ISSN does not appear in the journal external evidence such as an ISSN number being cited in an extract from an authoritative journal listing such as the Scopus database http www scopus com or the Thomson Reuters Master Journal List http ip science thomsonreuters com mjl or evidence that the journal is classified as refereed in Ulrich s Knowledgebase httos ulrichsweb serialssolutions com is sufficient to demonstrate the existence of the number the author must be affiliated with the claiming HEP see section 4 3 The types of journal articles that may meet the criteria include commentaries and communications of original research research notes letters to journals provided that the letter satisfies the definition of researc
11. COMPOSITION Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Composer s Title of Work Year of Publication Production Place of Publication Publisher Exten ration number of work Type of Work Distribution Medium Name of Commercial Distributor Place Work First Performed Date Work First Performed Performing Group Name Date of Recording Strategic Research Area Fields of Research DOI UWA Publications Manual SectionE February 2015 71 F3 ORIGINAL CREATIVE WORK VISUAL ART Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Artist s Title of Work Year of Publication Exhibition Publisher of Catalogue Extent no of images works size Type of Work Place of Exhibition of Art Works Date of Exhibition of Art Works Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 72 F4 ORIGINAL CREATIVE WORK DESIGN ARCHITECTURAL Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they
12. February 2015 23 2 5 6 ISBN ISSN Enter the number only with or without dashes For example 0123456789 0 1234567 8 9 978 0 12 2345678 9 1234 5678 12345678 2 5 7 Editors To complete the Editor fields in a B chapter or E conference publication entry enter the editors exactly as they appear on the book or conference publication using the same capitalisation and punctuation without a full stop at the end 2 5 8 Place of Publication Enter the place that the publication was published This information is often found in the front matter of the publication If you are entering an E1 enter the place of publication for the proceedings publication not the location of the conference 2 5 9 Number of Chapters in Book Enter the total number of chapters contained in the book This number is used to calculate the points for HERDC purposes 2 5 10 Page Numbers Extent These should be in the form k n where k is the first page of the entry and n is the last Where there are multiple groups of pages this should be in the form b h k n eg i vi 223 243 for an entry where the author wrote the preface and one of the chapters Please ensure that page numbers are shown in the form 257 271 and not 257 71 If the article does not have page numbers show the total number of pages for example 15pp For Creative Works without page numbers enter the number size duration or extent of the works For B1 Book Chapters enter the page numb
13. SUBMITTING A PUBLICATION ENTRY 30 2 13 PUNIRE 30 2 14 FINALISING PUBLICATION ENTRIES 4 e DTE HOTU E NR EO PEDI ERR E ahi ese baa 30 2 15 REPORTING BUGS OR PROBLEMS USING MINERVA esee nenee entes e trinis ee rnns tst ttes Stee Stress seien esee ensi et rnn siena sienne 31 UWA Publications Manual February 2015 i SECTION B HERDC REQUIREMENTS EXTRACTS FROM THE HERDC SPECIFICATIONS FOR COLLECTION OF A A NN 32 3 DEFINITION OF RESEARCH 33 4 RESEARCH PUBLICATIONS KEY REQUIREMENTS AND DEFINITIONS u csscscssscesssssssccssssecsscssscsesssesseessess 34 4 1 KEY CHARACTERISTICS OF RESEARCH PUBLICATIONS cssccsssccesscssceessceescecsseeeseecsseeescecsseesseecsaecsscecsseeeaecsaeeeseessaeeeneeenaeeaees 34 4 2 GENERAL REQUIREMENTS 2 3 AUTHOR AEFIEIATION 4 oreet Il SIN ah ah iN O Ne Bet baat eis 4 4 APPORTIONING AUTHORS 4 5 YEAR OF PUBLICATION 4 6 EXPANDED YEAR OF PUBLICATION DEFINITION ccscssscsccccesssssscceccessnsnccceccesessnseceessssnsaceeeccessssanececcseessneeeeececssasaaeeeceeseses ET SPEER REVIEW css 4 8 COMMERCIAL PUBLISHER 4 9 FOREIGN LANGUAGE PUBLICATIONS 4 10 FORMAT eei eee dns 4 11 VERIFICATION MATERIAL 4 12 CHECKUISTS2 Aereo adi dl aclara do o ea RO CONFERENCE PUBLICATION CREATIVE WORKS COMPUTER SOFTWARE e REFEREED DESIGN NO LONGERIN USE 2 ether RR Ee RUNS e
14. a book should normally comprise more than 300 pp and the case must be specifically argued by the school A1 2 A substantial research monograph which embraces the research of several years contains several substantial chapters and embodies original thematic ideas The sum of the book must be more than the sum of the chapters Books in this category will tend to fall within the range of 150 300 pp but both limits are negotiable A1 3 A monograph which contains several substantial chapters and embodies original thematic ideas the sum of the book should be more than the sum of the chapters Generally around 50 149 pp A1 4 A monograph which though published as a separate entity contains no more material than A2 would be comprised in a large journal article lt 50pp Authored other Creative works such as novels depending mainly upon the imagination of the author rather than upon a publicly accessible body of agreed fact should not be listed under this heading These are classified in Category F A2 1 A textbook written solely by the author s consisting mainly of new combinations of existing knowledge or updating of a body of established knowledge to make it more readily accessible Includes substantial software manuals distributed commercially A2 2 Translation of a book published by the author A3 A4 A5 B1 Edited An edited monograph or short series of volumes consisting of original contributions from a
15. add C UWA Byline C No UWA Byline is not UWA affiliated at time of publication W DETAILS FILES and HISTORY tabs DETAILS shows the bibliographic and other data FILES allows you to upload files to the entry HISTORY shows the history of changes to the publication entry X Import the Import feature is integrated into the Publications Details page See section 2 6 for information about using the Import feature Y Output Category use the dropdown menu to select the publication category Z Comments use this section to e Provide any extra details not covered by the existing fields for the publication category e Send requests to RAU for updates to existing Finalised publications See section 2 7 1 for information about using the Comments section for this purpose AA Status this section displays information about the publication entry s progress and the uploaded documents Click the Submit to Research Assessment Unit button to Submit the entry BB Authors all authors listed on a publication must be added to and correctly identified in the Authors section See section 2 5 2 for information about how to use the Authors section UWA Publications Manual Section A February 2015 1 CC Bibliographic Article Title Neuropsychological benefits of using Minerva Online Year Unlock Collection Year HERDC Submission Year FFM Submission Year EVUE DE NEUROPSYCHOLOGIE ERA JoumallD 6651 Minerva Jour
16. as UWA staff members or students who held an appointment at UWA or were enrolled at UWA and who do not have a UWA byline on the publication UWA Publications Manual Section A February 2015 5 The signed affiliation letter must be uploaded to the publication entry Do not provide affiliation letters for authors with a UWA byline on the publication Do not provide affiliation letters for authors who did not do the work in their capacity as a UWA staff member or student they are not UWA affiliated authors on that publication regardless of whether they are now UWA staff e Schools only need to enter Audit category publications A1 B1 C1 E1 F1 8 and P into Minerva Publications in other categories may be entered into Minerva but they will not be checked or audited and they will not receive points or contribute to the authors Socratic Index points 1 2 3 Audit materials All required audit materials must be uploaded to the publication entry by 31 March 2015 No extensions will be granted e The audit materials will be used by the Audit Subcommittees to assess the publication against the publication category Please ensure that you include enough information in the uploaded audit materials to allow the auditors to make a reasonable judgement Incomplete or unreadable audit material documents will not be accepted e For audit purposes we require that a hard copy of publications claimed as A1 research books be provided by the Sch
17. completeness of the data entry for their school regardless of the number of other data entry users also entering publications data Minerva performs weekly bulk publications imports of journal articles from Elsevier Scopus Only publications with a UWA byline and publication year of 2014 or 2015 are UWA Publications Manual Section A February 2015 2 imported The RAU checks the imported publications and may contact SPCs for further information or clarification e APCs and SPCs call for and gather information about the publications authored by UWA staff students and affiliates since the last publications collection from the staff students and affiliates APCs and SPCs should also gather information about UWA affiliated publications published 2009 2013 that missed previous collections ie Late publications and information about non UWA affiliated publications ie publications by UWA staff where the work was completed at another institution e SPCs enter all remaining publications data directly into Minerva SPCs are not required to enter publications that have already been imported via the bulk importer There is an import feature that can be used to extract individual publications data directly from the online database Elsevier Scopus for specific non UWA byline publications SPCs are responsible for all works published by authors in their own school or centre See section 2 for information about entering data on Minerva SPCs and APC
18. employed or enrolled in more than one school or centre the publication must be entered once only You may need to liaise with the publication contacts for the other school or centre to ensure completeness and accuracy Please ensure that you correctly identify the author affiliations at the time of publication Incorrect author affiliation information may result in UWA being penalised for submitting incorrect publications information to the government It is vital that for all UWA affiliated publications the University byline identifies this University Where a publication does not contain a byline identifying UWA or where UWA affiliation is not clearly identified in the publication the author must be listed in a staff or student list from the University s central official databases and must provide a statement that the research leading to the publication was undertaken in their capacity as a UWA employee or student see section 4 3 below for details A brief explanatory note may be added to the Comment section to facilitate the audit process Do not enter a new publication entry for your school if the publication has already been entered or imported All authors UWA affiliated and non UWA affiliated authors should be identified on the same entry regardless of which school they belong to See section 2 10 for information about updating existing entries Affiliation Letters must only be provided for authors who did the work in their capacity
19. for 3 years for HERDC purposes and 7 years for ERA purposes e Schools must be able to demonstrate that C1 and E1 publications have been refereed Verification requirements are set out in Section C of these guidelines The Head of School retains responsibility for certifying that the school s final submission is correct The Head must only allow publications to be included in the final submission if the classification can be substantiated by the evidence accompanying it The verification requirements for each category are stated in Tables A and B of Section C of these guidelines Table C of Section C shows the weightings for each publication category Once the publication entries meet Minerva s verification requirements and all data is as complete and accurate as possible and all required audit materials have been uploaded SPCs Submit the publication entries for audit Click the Submit to Research Assessment Unit button to Submit the publication entry RAU coordinates the audit of the submitted publications SPCs may be contacted for further information for example missing bibliographic data or verification materials during this time The audit will take place online Auditors will review the bibliographic information and supporting documentation directly on Minerva Schools may be contacted for further information during this time e RAU makes any changes to publications requested by the auditors for example category changes a
20. in Research for Australia ERA 2015 or 2012 journal lists the journal is listed in Thomson Reuters Web of Knowledge Master Journal List http ip science thomsonreuters com mjl UWA Publications Manual SectionB February 2015 36 the journal is classified as refereed in the Ulrich s Knowledgebase httos ulrichsweb serialssolutions com there is a statement in the journal which shows that contributions are peer reviewed there is a statement or acknowledgement from the journal editor which shows that contributions are peer reviewed e a copy of a reviewer s assessment relating to the article For conference publications any of the following are acceptable as evidence of peer review there is a statement in the conference proceedings which shows that contributions are peer reviewed there is a statement or acknowledgement from the conference proceedings editor which shows that contributions are peer reviewed a copy of a reviewer s assessment relating to the conference paper For books and book chapters that are not published by a commercial publisher any of the following are acceptable as evidence of peer review there is a statement in the book which shows that contributions are peer reviewed and in the case of book chapters which indicates which chapters are peer reviewed if this does not apply to all content there is a statement or acknowledgement from the publisher or editor which shows that co
21. most cases 4 digit FOR codes are required but in the clinical sciences FoR codes 1102 and 1103 you will need to select 6 digit codes If you have selected a journal from the Minerva journal list that was also on the ARC s 2012 ERA Journal List the FoRs will auto populate with the default settings You may change the FoRs and apportionments if they are not appropriate to the publication Select at least one and up to three 4 digit FOR codes and provide apportionments in the range 20 100 for each FoR For example 0104 at 100 or 1201 at 20 and 1204 at 80 2 5 17 Digital Object Identifier DOI The DOI is a unique identifier for an electronic document The DOI can help identify the online location of the PDF of a publication or the metadata about a publication Enter the DOI if you have it just using the string of characters You do not need to put DOI in front of it For example 10 1000 182 2 5 18 Scopus and Thomson IDs If you know the correct electronic identifiers that Scopus or Thomson Reuters Web of Knowledge use for the publication you can enter the IDs in the Scopus ID and Thomson ID fields If you do not know the electronic IDs that they use leave this field blank DO NOT enter any other ID in these fields for example do not enter the PubMed ID here If in doubt leave the field blank UWA Publications Manual Section A February 2015 25 2 6 Importing Publication Data from Commercial Databases Many publicatio
22. number of sources Exclude editing proceedings of conferences or workshops see E4 Revision New edition A book previously published or a collection of previously published articles either by the current author or editor or by some previous author or editor which has been brought up to date by the substantial addition or alteration of material Privately published book An authored book or monograph which is a major work of scholarship bound or if electronic packaged and offered for sale consisting mainly of previously unpublished material making a substantial contribution to a defined area of knowledge and published privately eg by a university school government agency or body such as the United Nations without meeting the requirements for independent peer review Exclude creative works textbooks and technical reports BOOK CHAPTER Book Chapter Commercial Publisher HERDC category This category refers to a contribution consisting substantially of new material to an edited compilation in which the material is subject to editorial scrutiny UWA Publications Manual Section C February 2015 42 B2 To be included in this category the publication must meet all of the following requirements must meet the definition of research see section 3 as amplified in the key characteristics of research publications see section 4 1 must have an International Standard Book Number ISBN must have been published by a
23. possibly A2 anthologies edited books possibly A3 creative works such as novels possibly F translations unless they have a major demonstrable original research component possibly A2 2 revisions new editions possibly A4 privately published books possibly A5 manuals and handbooks theses PhD Masters and Honours Scholarly editions and scholarly translations must have a major demonstrable original research component in the edition or translation to be included in this category Note that many of the books published by professional bodies do not report original research findings but report the results of evaluations or compile existing information for the benefit of professionals or practitioners It is important that these publications are assessed very carefully against the definition of research provided at section 3 and only those publications which are major works of scholarship and report original research activities for the first time are included The Government Department will monitor and audit publications as necessary to ensure there is consistency of approach UWA Publications Manual Section C February 2015 41 The UWA sub categories for A1 books are as follows A1 1 A book which is of unusual length and scope This category covers the very rare instance where a monograph embodies a decade and more of research and is a fundamental contribution to the discipline To be considered within this category
24. the online Minerva help screens Question mark icon this will bring up help related to the current Minerva screen Yellow email icon You can use this to send an email directly to the RAU with Minerva and publications related queries Your access type If you have been granted SPC access Minerva will default to the SPC access level and display School Publications Contact in the drop down menu You can use the drop down menu to move between your access types for example if you are both an APC and an Auditor l Scope and Faculty You can filter your search results by School based on where the authors are employed or FoR J Audit Org Unit Use the Faculty drop down menus to search by Audit org unit The Audit org unit is based on the first school that edited the publication entry It does not necessarily reflect the authors schools K Search and filter options Use the search and filter options to search for publications in various ways Only show pubs I ve edited checkbox select this to restrict your search results to publications that you have edited This is useful as you may be dealing with publications in other schools More fields option click More fields to display the full set of search options Export click on the export icon to export the search results to Excel Click Edit to go to the Publication Details entry form for that publication entry Click Add Publication to start adding new publications Comme
25. us and JFiorentini M L Complex South Africa Petrology Te Use the Importer to save time with data entry and ensure more accurate data HH Use the tick box to search only for publications with UWA bylines or for all publications ll If you know the Scopus electronic ID or the Web of Knowledge electronic ID you can use it to search for the publication JJ Click Show search fields to display more search fields KK Search by Title use a keyword or phrase from the title Try to avoid using the full title or sections of the title that may be punctuated or spelled differently e Journal search by journal title only if you Know how Scopus or Web of Knowledge hold the journal title For example you may not get any results if you search for journal of resource economics if the database holds the journal as Resource Economics Journal of e Year enter a publication year It is recommended that you use a Year to limit your search if you are otherwise searching only by author name Authors you can search by surname or by surname and first initial Add the name information into the text boxes and then click the green icon KK to add the author to the search criteria UWA Publications Manual Section A February 2015 1 LL Add author button if you want to search by author name enter the name information into the text boxes and then click the green icon This will add the author information to the Author
26. value in the text box Cis and Els may be available online before they are published in print You can use the Print Year and Online Year fields to capture this information by changing the relevant field where Print Year and Online Year differ By default Print Year and Online Year are the same To enter a Late publication change the Year to a value 2009 2013 Minerva will recognise the publication entry as a Late publication Collection Year HERDC Submission Year and FFM Submission Year are automatically filled and used for RAU purposes only 2 5 5 Journal Details It is best to select the journal from the Minerva journal list You can do this in two ways You can use the Select Journal popup search feature to search for and select the correct journal This will auto populate the ISSN field and the Publisher Place of Publication and FoR fields if Minerva has that information for the journal You can also start typing the journal name into the Journal field and select the correct journal from the autosuggestions This will also auto populate the ISSN Publisher Place of Publication and FoR fields if Minerva has that information for the journal Minerva has information for approximately 30 000 journals However there are journals that UWA staff and student may publish in that aren t on the Minerva journal list If the journal is not on the Minerva journal list enter the details manually UWA Publications Manual Section A
27. verification material see Section C Tables A B 4 6 Expanded Year of Publication Definition The Department of Education makes provision for inclusion of some 2013 publications in the submission of 2014 publications data HEPs must be able to demonstrate in the verification material that they maintain that the publication was not produced until after the submission date for that year s publication return ie that the publication although containing a 2013 publication date was not published until after 30 June 2014 A letter from the publisher will be considered sufficient verification material to support the claim Only those publications which were published after the submission date for the 2013 data collection and e contain a 2013 publication date may be included under this provision 4 7 Peer Review For the purposes of the HERDC an acceptable peer review process is one that involves impartial and independent assessment or review of the research publication in its entirety before publication conducted by independent qualified experts Independent in this context means independent of the author Peer review is required for journal articles and conference publications It is also required for books and book chapters that are not published by a commercial publisher see section 4 8 For journal articles any of the following are acceptable as evidence of peer review the journal is listed on the ARC s Excellence
28. 0 minute ambient soundscape for an art exhibition Curated or produced exhibition or event A substantial public exhibition or event such as a festival exhibition or web based exhibition where the UWA staff member is the curator of the event exhibition rather than the creator of the displayed works Exhibitions events must include a well researched publication such as a catalogue that includes the date and location of the exhibition Festivals must include a detailed program with dates and locations of events Multiple events and exhibitions for example a touring exhibition may only be counted as one output Recurring events for example biennales or annual events may be counted as separate outputs provided that the events are unique and not just repeats of the previous events Examples of curated exhibitions or events are e Web based exhibitions where the internet is the medium for the exhibited works Exhibition event where the particular collection and arrangement of exhibited works is novel and is exhibited in a recognised gallery museum or event e Festival where the theme and format are innovative or provide new perspectives and or experiences Exhibitions at a UWA venue may only be classified as Major or Standard if the exhibition has been externally reviewed by an expert or independently produced by an entity assuming responsibility for the risk of producing Specific classifications of Major and Standard are in a
29. A Publications Manual Section C February 2015 55 F CREATIVE WORK Original Creative Work Textual Original Creative Work Musical Composition F3 Original Creative Work Visual Arts Creative Works Categories Original Creative Work Design Architectural Original Creative Work Exhibition Catalogue Live Performance of Creative Work Recorded Rendered Creative Work Curated or Produced Exhibition or Event PUBLIC POLICY REPORT Other The bibliographic and other details as specified on the proforma Proof of publication and availability for sale by a recognised commercial publisher Proof of expert peer review A copy of the creative work The bibliographic and other details as specified on the proforma Proof of publication and availability for sale by a recognised commercial publisher or proof of being recorded for commercial distribution A copy of the creative work The bibliographic and other details as specified on the proforma Proof of the exhibition being the first exhibition of the material Proof of the gallery or museum being an independent public or commercial organisation A copy of the published catalogue for the exhibition For an exhibition at UWA a copy of an independent review by an expert or evidence of production by an entity assuming the responsibility for the risk of producing The bibliographic and other details as specified on the proforma Proof of a design award bein
30. NAL ARTICLE C1 Eligibility Meet definition of research as defined at sections 3 and 4 Published in scholarly journal Has ISSN Published in 2013 as defined in sections 4 5 and 4 6 Peer reviewed as per section 4 7 0 0 0 0 0 O0 Author s staff or student when research undertaken Verification Copy or offprint of article contribution Copies of pages showing all bibliographic information journal title dates where not provided in copy or offprint Byline or footnote or statement in publication indicating research undertaken in author s capacity O as a staff member or student of the university Peer reviewed as per section 4 7 L1 UWA Publications Manual Section C February 2015 60 HERDC Categories Audit Checklist CONFERENCE PUBLICATION E1 Eligibility Meet definition of research as defined at sections 3 and 4 Full written version of conference paper not abstract or extended abstract Published volume of proceedings book journal monograph CD Rom organisational web site Conference of international or national significance Published in 2013 as defined in sections 4 5 and 4 6 Peer reviewed as per section 4 7 Author s staff or student when research undertaken 0 O OF 0 0 8 OQ Verification Copy or offprint of paper Copies of contents preface and introduction and pages showing all relevant bibliographic information title editor authors publisher dates
31. Publications search screen loads by default Please familiarise yourself with the information conveyed in this manual before requesting School Publication Contact access UWA Publications Manual Section A February 2015 8 2 3 Anatomy of Minerva The following section gives an overview of Minerva s interface 2 3 1 Log in screen ls THE UNIVERSITY OF M I N E RAVAN SS WESTERN AUSTRALIA Be Version 1 0 September 2011 C Help A Link to http www uwa edu au B Enter your staff number and Pheme password and click Login to access Minerva C Access a help screen with information about Minerva logging in to Minerva and the different access types UWA Publications Manual Section A February 2015 9 2 3 2Publications the publications search screen ma THE UNIVERSITY OF K WESTERN AUSTRALIA M i E d GO TO STAFFLIST PUBLICATIONS School Publication Contact G 209 Publications ES E i LZ C Z PNE Scope all Y F Audit Org Unit l J Faculty al school Human Resources Found 2332 research outputs in 1 029 seconds show summary details Print Online Year Submission Year _ Collection Year Search Search K Print Pub e HERDC OF E tal 2 Add Publication Export N all pora ay pou G 2013 Category help Author Title Pubs I ve edited TT less fields M 20m2 bo mi Bonz zx Results Per Page 1000 Publication ID Tag z Deleted hide
32. SN 2 5 7 Editors esssssss EN 2 5 8 Place of Publication A a 24 2 5 9 Number of Chapters in Book ee b REOR ER Ao tati 24 2 5 10 Page Numbers EXE bee i eee tee Ee esa 24 2 5 11 Typ of WOTK st muc b RUP DE A ba 24 2 9 12 Editor of Conference Publication 24 2 5 13 Conference AAA AA O 25 2 5 14 Conference Publication Ile ie 25 2 5 15 Conference Location in 2 5 16 Field of Research FOR codes ee tree aiii 25 2 5 17 Digital Object Identifier DOI ac Ret eot e acia 25 2 5 18 Scopus and Thomson ADS sibi esce e too 25 2 6 IMPORTING PUBLICATION DATA FROM COMMERCIAL DATABASES eee eneee nennt nnnne eee nnne nono nn nano nn sinet eterne eren ns een 26 2 6 1 Search for Publications ze 2 6 2 Import Publication A oi tete denies cae wea a ges ele bees bee aaa een 2 6 3 Checking the Imported Data inet e deed te Ert e ee Wet eite ettet 27 2 6 4 Adding Missing Data 27 2 COMMENTS Wwe cess ics case Rer eee eee e er esee eee e EE ERE ERES Ted 28 2 7 1 Requesting updates to existing publications including Late authors and new staff 28 2 8 SAVING THE DATA ii eret ds on cer eet ie alere ere etes teres AA A e a b ce RE EE ai 28 2 9 CHECKING THE PUBLICATION ENTRY d Lees ehe ere eo nte ete ere ee o eie es eene ee ie de en te Pee e pipe Mo eie eo Lan ono ines eee meta 28 2 10 SEARCHING FOR AND EDITING AN EXISTING ENTRY 28 2 11 DOCUMENT UPLOAD eese nnne 29 2 12
33. The University of Western Australia UWA Publications Manual for the collection of 2014 Research Publications and 2009 2013 Late and Non UWA Affiliated Research Publications by current UWA staff Issued February 2015 Table of Contents SECTION A OVERVIEW OF PUBLICATIONS COLLECTION PROCESS AND INSTRUCTIONS FOR USING A TA AR 1 1 INTRODUCTION cscscssssssscssssccessssesessssesersessssrensnseasssensesasscssessesessnsnseasnsssasscssssnsesssassssssasesessasssssssesssessassssssasesssssseesesesoeses 2 Lilt EHE PROCESS ia A AA Ala 2 1 2 MATTERS TO NOTEIN PARTICULAR 555 eeete iere Petite eet telo ree eere ee e bee Prae dn teu nao onere eia SEEE E Seii 4 1 2 1 Collection process details o e EE E RI DOE t E eed d Da re ted te 4 1 2 2 Entering publications and authors eee eese esee eene teens nnt then SE nn Rana tns EEEE e enitn sensns tnnt nn tenere S 5 1 2 3 Audit materials qu arn D n Per Re ATO eerie EAT qe OA HO Wade 6 1 2 4 Publication categories ee te b A A vene de en deg rias ever e hae dto ede e Gen ete Pea Dont Hee eee eed 6 1 2 5 Responsible practice Op Yesearch s et ete ence e eae eite xe beate eee besten eese 6 1 2 6 Gettinghelpe 22245 tcl DEC RETE 7 2 DATA ENTRY UNINTEBIRID E sE oao 7 2 1 INTRODUCTION TO MINER VA suoro ei pee terreri t EGER Eee dE eese ae ee eet ae C PRA ERR Ue Fr e M aed eroe TRES PES Voto oed igo at vm 2 2 1 Browser R
34. UWA authored chapter must be entered as a separate entry Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s of Chapter Book Chapter Title Book Title Year of Publication ISBN Editor of Book Series Editor Series Title Place of Publication Publisher Volume Number of chapters in book Pages Edition Translator Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 66 C JOURNAL ARTICLE NOT to be used for abstracts Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co authors Author s Article Title Print Year Online Year Journal Name ISBN ISSN Place of Publication Publisher Volume Issue Page s Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 67 D MAJOR REVIEW Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Title o
35. University s HERDC submission and ERA eligible publications for the University s next ERA submission It is vital that all authors are identified correctly so that UWA does not under claim or over claim in these reporting requirements UWA Publications Manual Section A February 2015 1 2 5 2 1 Using the Author Section Interface UWA ID is the author s staff or student number and is used to identify UWA staff and students on the publication entry If the author has or had a staff or student number enter it here If they are wholly external to UWA and do not have a staff or student number leave this blank e Name and Initials as they appear on the publication UWA Affiliation at time of publication identifies whether the author had a UWA affiliation at the time of the publication If they were not affiliated with UWA at the time of the publication no UWA byline and do not meet the requirements for an affiliation letter but are now UWA staff choose No UWA Byline is not UWA affiliated at time of publication e Author Type at time of publication choose the type of author they were at the time of publication not necessarily as they are now For example if they were a PhD student when the article was published but are now a staff member choose STUDENT POSTGRAD If they were not UWA affiliated at the time of publication but are now UWA staff leave Author Type blank because they did not have a UWA Author Type at the
36. al commentary accompanying an exhibition in an internationally or nationally or prestigious regionally recognised gallery or museum F5 2 Medium exhibition catalogue Chapter length contribution to a catalogue accom panying an exhibition in a nationally or prestigious regionally recognised gallery or museum UWA Publications Manual SectionC February 2015 50 F6 F7 Live performance of creative work A live performance or recording of a live performance of a creative work publicly performed for the first time where at least one UWA staff member is the performer or producer The performance may be of a musical composition play or dance work For this category it is the actual performance that is eligible The performance must be of a new work or of a demonstrably new or innovative interpretation of an existing work The degree of original new research will be a significant determinant of classification The classification as Major or Standard depends also on the role of the performer as well as the extent complexity and significance of the performance Performances at a UWA venue may only be classified as Major or Medium if the performance has been externally reviewed by an expert or independently produced by an entity assuming responsibility for the risk of producing F6 1 Major performance Innovative and complex performance involving a significant leadership role with a high degree of excellence and prestige Examples include
37. al authors UWA Affiliation Author Type at time of publication at time of publication Ela Przywolnik EA UWA Byline STAFF PAYROLL Bona Surname Surname sd UWA Byline OTHER UWA BYLINE iss e t 4 C uwa Byline C No UWA Byline is UWA affiliated at time of foooooo02 focoooo02 9 Efternamn FA publication gt O add No uwa Byline is not UWA affiliated at time of publication 2 5 2 5 Adding a Non UWA Affiliated Author who is not UWA staff Largely corresponds to the old external authors These authors Do not have a UWA byline on the publication and do not meet the requirements for providing an affiliation letter see sections 2 5 2 6 and 4 3 Are and were not UWA staff or students Did the work leading to the publication at another institution To add an author in this category o Leave UWAID blank if they have a UWAID they should be added as a UWA staff member or student See sections 2 5 2 2 and 2 5 2 4 Enter their Name and Initials Choose No UWA Byline is not UWA affiliated at time of publication for UWA Affiliation Leave Author Type blank Click Add UWA Publications Manual Section A February 2015 21 You do not have to set UWA Affiliation to this value for external authors if the publication has been imported only when manually entering the author details Authors C This publication has international authors UWA Affiliation Author Type at time of publicat
38. all of the relevant information click the Email a copy to pubqueries research box and click Add The RAU will review the request and make any necessary changes 2 8 Saving the Data Click the Save button at the top of the screen to save your publication to Minerva If you enter the data but do not click the Save button the fields that have been entered will not be saved If you wish to finish this data entry session click the Save and Close button The publication entry can be saved at any time so long as there is at least one author added to the Authors section and a Year selected 2 9 Checking the Publication Entry Each time you save the publication entry warning messages will display in red text at the top of the screen alerting you to missing or incomplete data You will need to address all of these warnings before you can Submit the publication entry Minerva will also display information about the uploaded documents attached to the publication entry in the Status section and will alert you if there are further requirements 2 10 Searching for and Editing an Existing Entry Once an entry has been saved it can be found again using the Publications search screen Run a search for example by author by title keywords or phrase and or by journal name locate the entry in the search results table and click on the corresponding Edit link To view a list of all the publications that you have edited go to the Publications search scr
39. ary 2015 15 lookup and auto populating features Please familiarise yourself with the manual data entry process before importing publication entries as you will need to check and edit the imported data and enter any missing data using For information about using the Import feature see section 2 6 2 5 1 Publication Category At the top of the Publication Details entry form is the Output Category field a dropdown list of the publication categories that can be selected It will show C1 Journal Article Schol Refereed Journal by default as this is the most common entry type Change the Publication Category by selecting from the dropdown list This will update the entry form to display the data fields for the selected publication category SPCs will be able to select from all publication categories including the HERDC and Creative Works categories Individual users will be able to select from the non audit categories only 2 5 2 How to Enter Authors We are collecting the same information about authors as in previous years with the same requirements However the author information is entered on Minerva in a significantly different way to the old process on the UWA Publications Database It is vital to enter authors in exactly the required way or the system cannot record the data correctly Please ensure you are familiar with the Authors section on the entry form and the way to enter and edit author details on Minerva One major differen
40. ary 2015 33 4 RESEARCH PUBLICATIONS KEY REQUIREMENTS AND DEFINITIONS 4 1 Key Characteristics of Research Publications Research publications are books book chapters journal articles and or conference publications which comply with the definition of research and are characterised by e substantial scholarly activity as evidenced by discussion of the relevant literature an awareness of the history and antecedents of work described and provided in a format which allows a reader to trace sources of the work including through citations and footnotes originality i e not a compilation of existing works e veracity validity through a peer review process see section 4 7 or the quality control processes of a commercial publisher see section 4 8 increasing the stock of knowledge and 9 being in a form that enables the dissemination of knowledge Research publications may be produced in any appropriate format such as print publication online or publication in digital form on separate media such as a CD Publication is more than the release of a work It implies quality control such as peer review or in house quality control and enhancement through processes such as assessment or review editing copy editing design and conversion of the work to an appropriate format Note that scholarly editions and scholarly translations must have a major demonstrable original research component in the edition or translation to be co
41. as a staff member or student of the HEP and an extract from the HEP s staff or student list that lists the author Where a publication shows that an author has affiliation to more than one HEP eg Janet Harvey Tutor in Economics HEP of X PhD student HEP of Y each Australian HEP named in that byline can each count the publication in its respective Research Publication collection Adjunct fellows honorary staff members and staff on leave are considered affiliated with a HEP if the HEP is identified in the byline 4 4 Apportioning Authors For categories other than Book Chapters where there are multiple authors apportion the count according to the number of authors For example if there are three authors of a publication count one third for each author who was a staff member or student of the HEP Note that Minerva does this automatically For Book Chapters authors should be apportioned according to the specific Department of Education methodology required and calculated prior to submission by Minerva 4 5 Year of Publication The fundamental principles that underpin the publications data are The publication is claimed in the appropriate year The year of publication must be verifiable The publication is claimed once only To be able to count publications in the 2015 submission of Research Publications to the Government the research must have been published in the 2014 calendar year and e 2014 must be stated as t
42. ccordance with the generic creative output descriptors under F above Examples are F8 1 Major exhibition or event Major curated exhibition in an internationally or nationally recognised gallery with substantial critical catalogue or Major internationally recognised festival involving significant breadth innovation and international contributors F8 2 Standard exhibition or event Curated exhibition in a nationally or prestigious regionally recognised gallery accompanied by a critical catalogue or nationally recognised festival involving significant innovation and national or prestigious regional contributors Where they meet the criteria scholarly catalogues written by UWA staff curators should be included as F5 original artworks or designs exhibited by UWA staff members should be included as F3 or F4 and performances by UWA staff members in a festival or event should be included as F6 UWA Publications Manual Section C February 2015 52 G COMPUTER SOFTWARE Software product displaying innovation in concept design or implementation and which is publicly available whether for sale or not and is supported by significant documentation eg user manual and installation guide and includes a version number and release date and has significant national or international impact H Old category no longer in use REFEREED DESIGN ARCHITECTURAL URBAN LANDSCAPE OR ENGINEERING No longer in use see category F4 above l PATENT T
43. ce between Minerva and the UWA Publications Database is that all UWA authors are now identified on the same publication entry as opposed to each school only claiming their own authors SPCs must ensure that e all authors listed on the publication itself are listed on Minerva in the order that they appear on the publication all UWA authors are correctly identified not just their own school s authors see sections 2 5 2 2 and 2 5 2 3 e all UWA authors listed on Minerva as having a UWA byline do in fact have a UWA byline on or in the publication with the words University of Western Australia where an author being claimed as a UWA author has omitted a UWA byline but held an appointment or enrolment at UWA during the period they carried out the research they provide a signed Affiliation Letter for that UWA author e they do not claim an author on a publication entry on Minerva as a UWA author unless they can demonstrate the author s affiliation to UWA either with a byline or with a combination of an Affiliation Letter and an appointment enrolment as described above e all non UWA affiliated authors who are now UWA staff are correctly identified see section 2 5 2 4 and e all non UWA affiliated authors who are not UWA staff are correctly identified see section 2 5 2 5 The combination of UWAID UWA affiliation at time of publication and Author Type at time of publication is used to identify HERDC eligible authors for the
44. ch Area Fiel fR rch DOI UWA Publications Manual Section E February 2015 77 G COMPUTER SOFTWARE Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Name of Software Year of Publication Place of Publication Publisher Version m r Lan Strategic Research Area Fiel fR rch DOI UWA Publications Manual SectionE February 2015 78 PATENT Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Title of Patent Year Granted Patent Owned By Country ies in which Patented Patent Number Strategic Research Area Fields of Research DOI UWA Publications Manual SectionE February 2015 79 K ENTRY IN ENCYCLOPAEDIA ETC Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Title of Entry Year of Publication Editor Title of Dictionary etc Pl f Publication Publisher Volume Number of volumes Page Numbers Type of Work Strat
45. ch and therefore meet the definition of research include e provision of professional technical administrative or clerical support staff directly engaged in activities essential to the conduct of research e management of staff who are either directly engaged in the conduct of research or are providing professional technical administrative or clerical support or assistance to those staff e the activities and training of HDR of students enrolled at the HEP the development of HDR training and courses the supervision of students enrolled at the HEP and undertaking HDR training and courses research and experimental development into applications software new programming languages and new operating systems such R amp D would normally meet the definition of research Activities that do not support the conduct of research and must be excluded such as scientific and technical information services e general purpose or routine data collection standardisation and routine testing e feasibility studies except into research and experimental development projects e specialised routine medical care commercial legal and administrative aspects of patenting copyright or licensing activities routine computer programming systems work or software maintenance OECD 2002 Frascati Manual Proposed Standard Practice for Surveys on Research and Experimental Development OECD Paris UWA Publications Manual Section B Febru
46. ch shows that contributions are peer reviewed there is a statement or acknowledgement from the journal editor which shows that contributions are peer reviewed e a copy of a reviewer s assessment relating to the article Inclusion on the ARC s ERA 2015 or 2012 journal list Thomson Reuters Web of Knowledge Master Journal List or Ulrich s listing does not automatically allow all articles in such journals to be counted in the collection Inclusion only indicates that the journal has been peer reviewed All other requirements for the article must also be met Other contribution to refereed journal Contribution to a refereed journal which does not meet the criteria for C1 and which may or may not itself be subject to a formal process of peer review but which is a work of scholarship and makes a contribution to the discipline beyond straightforward description Review articles commentaries case studies and case reports may meet the criteria for this category Non refereed article including article in professional journal A work of scholarship published in an unrefereed journal controlled by an editorial board Also an article such as a set of guidelines or summary of the state of knowledge in an area generally intended to inform practitioners in a professional field about current developments in thinking or technology Medical case histories are included in this category Letter or note NOT including book reviews An unreferee
47. chool provides the full verification evidence needed to audit A poster which is not written up and published as a full peer reviewed paper would clearly not meet the E1 criteria A conference paper can be counted once only even if published in more than one format UWA Publications Manual Section C February 2015 46 E2 E3 E4 A paper given at a conference and then published in a volume of conference proceedings will be regarded as an E1 subject to meeting all other E1 criteria regardless of whether the conference proceedings is a standalone book a website or a special issue of a journal If the conference paper was significantly revised prior to publication in a journal and it meets all other C1 requirements it may be eligible as a C1 The School will need to provide both a copy of the publication being claimed as a C1 and a copy of the paper that was presented at the conference to assist in the audit Full written paper non refereed proceedings Full written version of a conference presentation subsequently published in proceedings of the meeting and made available for international circulation This refers to meetings for which the contents of proceedings are not subject to peer review or formal assessment by an editorial board Extract of paper Part of a conference presentation eg an abstract subsequently published in proceedings of the meeting and made available for international circulation Edited volume of confere
48. commercial publisher as defined in section 4 8 or if not published by a commercial publisher must have been peer reviewed as defined at section 4 7 and e the author must be affiliated with the claiming institution as defined in section 4 3 A book chapter may be included if it has been published previously as long as it constitutes substantial new knowledge and constitutes original research The types of book chapters that may meet the criteria include o a scholarly introduction of chapter length to an edited volume where the content of the introduction reports research and makes a substantial contribution to a defined area of knowledge e a Critical scholarly text of chapter length eg in music medieval or classical texts critical reviews of current research where the book meets the key characteristics set out in section 4 1 A book chapter may be included if it has been published previously as long as it constitutes substantial new knowledge and constitutes original research Unless they meet all of the criteria for inclusion the following book chapters must be excluded textbooks a textbook is defined as targeted primarily to students entries in reference books possibly D or K anthologies revisions of chapters in edited books forewords brief introductions brief editorials appendices creative works such as collections of short stories possibly F1 translations unless they have a major demonst
49. d communication including editorial commentary published in a journal controlled by an editorial board Note This category is not intended for book reviews which may only be included if they meet the criteria for C2 above MAJOR REVIEW A review of multiple works or of an entire field of research which places these works in their scholarly context and makes a substantial contribution in its own right This type of review would normally appear in monograph form for example annual review of immunology plant physiology etc A review article with significant original research should be submitted under C1 provided it is peer reviewed and in a peer reviewed journal and meets all other C1 requirements UWA Publications Manual Section C February 2015 45 E1 CONFERENCE PUBLICATION For all publications classified as conference publications E1 E2 E3 and E4 the following applies Publications in this category refer to conference papers which are available for general circulation The papers may appear in a number of different formats eg a volume of proceedings a special edition of a journal a normal issue of a journal a book or a monograph Papers must be presented at conferences of national and or international significance Exclude Papers presented at workshops minor seminars and conferences that are not regarded as having national or international significance Full written paper peer reviewed HERDC categor
50. dent and instead completed it at another institution choose No UWA Byline is not UWA affiliated at time of publication Depending on the category of author you may need to select an Author Type for the author Only UWA affiliated authors a UWA Byline or meets the requirements for providing an Affiliation Letter require an Author Type Leave Author Type blank if you are entering an external author not UWA affiliated or a non UWA affiliated author who is now a UWA staff member as they were nota UWA Publications Manual Section A February 2015 1 UWA author type at the time of publication Click the Add button to add the author details to the Author section EDITING AUTHOR DETAILS Click on the yellow pencil icon to edit that author s details Author _OK _Close Author zi STAFF Payroll y me ER First Name Przywolnik P staff C stu L Include non current C uwa byline No uwa byline has Affiliation Letter Non UWA affiliation at time of publication This author completed the work in their capacity as an affiliate of another institution ie the publication was not affiliated to UWA Affiliation Byline text optional Click on the red delete icon to delete the author from the publication entry Click on the green up or down arrow to move the author up or down the list Enter the authors on Minerva in the same order that they appear on the publication 2 5 2 2 Adding a UWA Affiliated Author
51. een click more fields and select the Only show pubs I ve edited checkbox This will limit the next search you perform to only display publications that you have edited This is a useful search as searching by school may not return all the publications you have entered UWA Publications Manual Section A February 2015 2 See section 2 5 for information about editing publication entries that have not yet been Submitted See section 2 7 1 for information about how to request updates to existing publications that have been Submitted or Finalised 2 11 Document Upload All audit materials must be uploaded to the publication entry on Minerva before the entry can be submitted See section 4 11 and Section C for information about the audit requirements for each publication category Use the file upload feature to attach the supporting documentation required for audit The majority of the publications on Minerva will be audited online and SPCs are required to upload all the materials required for audit Click on the FILES tab on the entry form to access the upload section Select the type of document that you are uploading from the drop down list Each type of supporting documentation should be uploaded in a separate document The document types are Full publication output a complete copy of the publication or output for example a PDF of the journal article Extract of publication output for A1s and Creative Works where uploading the comple
52. egic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 80 L TECHNICAL REPORT Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Title of Work Year of Publication Place of Publication Publisher Report Number Page Numbers Funded By Type of Work Strategic Research Area Fiel fR rch DOI UWA Publications Manual SectionE February 2015 81 M OTHER PUBLIC OUTPUT Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Title of Article Report etc Year of Publication Editor Title of Newspaper Magazine etc Place of Publication Volume Issue Type of Work Strategic Research Area Fiel fR rch DOI UWA Publications Manual SectionE February 2015 82 P PUBLIC POLICY REPORT Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Report Title Publication Year Place of Publication Publi
53. ence proceedings publication and then subsequently as a journal article Either the conference paper or the journal article may be claimed but not both If the conference paper is claimed as an E1 then the journal article is not eligible to be claimed also as a C1 unless it has been significantly revised and contains substantial original previously unpublished research SPCs must ensure that all UWA authors are identified correctly on each publication entry For example failure to correctly identify HERDC eligible authors will result in under or over claim in the University s HERDC submission which will have financial implications for the University and for the claiming school or centre SPCs must ensure that they fully understand how author affiliation is handled by Minerva and the implications for HERDC ERA and University reporting See sections 2 5 2 and 4 3 in this manual and the Authors section in the online Minerva Help for full explanations e SPCs upload all required supporting documentation to the publications they have entered via the FILES upload interface Specific audit requirements for each publication category are outlined in Section C of this manual Refer queries about UWA Publications Manual Section A February 2015 3 record keeping requirements to Information Governance Services For publications entered into the UWA Publications Database up to 2010 please keep the supporting documentation in an accessible location
54. ent program and a review or supplementary material attesting to the date time and place of the exhibition or event For an exhibition event at UWA a copy of an independent review by an expert or evidence of production by an entity assuming the responsibility for the risk of producing The bibliographic and other details as specified on the proforma A copy of the report Evidence that the report has materially assisted the relevant committee inquiry department or public policy debate Proof that the report was made publicly available UWA Publications Manual Section C February 2015 56 Note that only the HERDC and Creative Works categories will be audited and gain UWA points Not for audit categories These verification requirements are not required for audit purposes but may be useful for schools to correctly classify publications in non audit categories Publication classification Verification requirements A2 Authored other e The bibliographic details as specified on the proforma e The table of contents flyleaf preface or introduction where relevant to classification A3 Edited e The bibliographic details as specified on the proforma e The table of contents flyleaf preface or introduction where relevant to classification A4 Revision New Edition e The bibliographic details as specified on the proforma sl e The table of contents flyleaf preface or introduction giving proof of substantial revisions where relevan
55. equirements 2 2 2 Inilidl ACCOSS Korerotia ie e T t ED Ee e E REN EE EN MERE CDT eter aee ra pe cor ORE Eee 8 2r AA NS OS OR NON 9 2 3 1 EOC MAN a RUE E RD 9 2 3 2 Publications the publications search screen eese eene eene teeth trennt tns enne tis tret nnt entnns tenent nentes 10 2 3 3 Staff List ses 2 3 4 Publication Details the publication entry form ccccccccscesccesessceeseesseeseesecsceeseesecssecsececeeseceseesececeseceeesecseceeeeaeceaeeaeenees 12 2 3 5 The Importer feature s e trie m A an cia Plt 14 2 4 ADD PUBLICATION AND DUPLICATE TITLE SEARCH zl 2 5 MANUAL DATA ENTRY Loi A e e ie ud eU de dte a 1S 2 5 1 Publication COLE BOFY x iu ete eR PH eee tn 16 2 5 2 Howto Enter AUIBOTS A ea ea ian ceed 16 2 5 2 1 Using the Author Section Interface lt 0 seccvesaievisedesesatessvscvssceaeascscasnavasvedeasesadavivieuszzaqesasauaievassancsnavesaucvenvancunsansauyavasancuagavavavivasaxeses 17 2532 2 Adding a UWA Affiliated Author who is also a UWA staff member or student i 19 2 5 2 3 Adding a UWA Affiliated Author who is not a UWA staff member or student 20 2 5 2 4 Adding a Non UWA Affiliated Author who is now UWA staff we dl 25 2 5 Adding a Non UWA Affiliated Author who is not UWA staff we 21 2 5 2 6 Generating Affiliation Letters eee 422 2 5 2 7 Adding Late or New UWA Authors 2 22 2 5 3 Title of the Work 2 5 4 4 E EIE 23 2 Journal Details 2 5 6 ISBN IS
56. er case 2 1 Introduction to Minerva Minerva is a tool designed for the collection audit and reporting of the research publication output of The University of Western Australia UWA It was developed for this purpose by the Centre for Software Practice CSP and the Research Assessment Unit RAU Minerva uses data from UWA Publications Database publications data up to 2010 Alesco Human Resources Database Callista Student Information Management System and can integrate data from e Elsevier s SciVerse Scopus Thomson Reuters ISI Web of Knowledge UWA Publications Manual Section A February 2015 7 Queries can be sent directly to the Research Assessment Unit RAU by clicking on the yellow envelope icon 4 that appears in the top left hand corner of the screen throughout Minerva or by sending an email to pubqueries research uwa edu au 2 2 Accessing Minerva 2 2 1 Browser Requirements Minerva has been successfully tested with Firefox v5 0 and Google Chrome v12 0 Other browsers may experience some layout and functionality issues The URL for Minerva is https www minerva uwa edu au There ar e more resources and links available at the RAU Research Publications webpage http www research uwa edu au staff publications 2 2 2 Initial Access Use your staff number and Pheme password to log in to Minerva If you do not have a Pheme password go to http www pheme uwa edu au to activate your account The
57. er of years Creative works performed produced or exhibited at a UWA venue may only be classified as Major or Standard if the performance production or exhibition has been externally reviewed by an expert or independently produced by an entity assuming responsibility for the risk of producing Output types are as follows UWA Publications Manual Section C February 2015 48 F1 F2 F3 Original creative work textual Creative textual works offered for sale under the imprint of a commercial press or publisher with demonstrated expert peer review Peer review may be demonstrated for example through evidence of an external refereeing process published favourable reviews by independent experts national or international awards or prizes or publication by an internationally highly regarded publisher F1 1 Major creative textual work a full length novel a volume of creative non fiction a major poetry collection normally gt 80 pp a short story collection normally gt 80 pp a full scale dramatic work or play or full length feature film script F1 2 Standard creative textual work a creative textual work such as a novella normally gt 10 000 words creative non fiction chapter or essay a long poem or poetic sequence normally gt 500 lines a short story normally gt 5 000 words or a one act play or short film script Original creative work musical composition Compositions published and offered for sa
58. er range of the book chapter itself not the total number of pages in the book it is published in 2 5 11 Type of Work This field is to be entered where the publication category covers a range of alternatives and allows more detail on the exact type of entry within the category eg for publication category F Creative Works the Type of Work field might be say Musical Score or Novel 2 5 12 Editor of Conference Publication Enter the name s of the editor s of the conference publication not the conference convenors although they may be the same people Some conference publications UWA Publications Manual Section A February 2015 2 only listthe organisation as the Editor In these cases use the organisation name 2 5 13 Conference Name Enter the full conference title not the name of the proceedings publication For example 6th Conference of the Minerva Developers Future Directions 2 5 14 Conference Publication Title Enter the name of the proceedings publication here not the name of the conference For example Proceedings of the 6th Conference of the Minerva Developers Future Directions 2 5 15 Conference Location Enter the place where the conference was held not the place of publication of the conference proceedings 2 5 16 Field of Research FoR codes FoRs have replaced the old RFCDs used until mid 2008 Every publication must have at least one FoR code specified indicating the relevant field of research In
59. ere ER C IHE RETO e ERAI I PRAE Deed ite de Hn PATIENT Pc CREATIVE WORKS NO LONGER IN USE ENTRY IN ENCYCLOPAEDIA TECHNICAL REPORT sini its da cei ERU T SO NRL HU e ee Ere B Oe E eR E OE d OTHER PUBLIC OUTPUT PUBLIC POLICY REPORT de tte Ere vc ar et e Eder eta n saa vn Lr Qo PE EET Pena TABLE A SUMMARY UWA AUDIT VERIFICATION REQUIREMENTS eere nennen innen erinnern innen erret nennen TABLE B HERDC CATEGORIES AUDIT CHECKLIST e TABLE C SUMMARY OF WEIGHTINGS FOR 2010 OuTPUTS SECTION D EXTRACT OF UWA S CODE OF CONDUCT FOR THE RESPONSIBLE PRACTICE OF RESEARCH 62 SECTION E SAMPLE PUBLICATION ENTRY FORMS FOR MINERVA cscscsssssssssssssssssssssssssssesesesessssssssssesesesesseasens 64 VEPACETIOTNMOOUWU gt CONFERENCE PUBLICATION o Euer e sont veda cet sa Mnt votes ainda wat ARN IA TTE ETE NET NN D ooo cad 1 ORIGINAL CREATIVE WORK TEXTUAL 2 ORIGINAL CREATIVE WORK MUSICAL COMPOSITION A B C D MAJOR REVIEW E F F F3 ORIGINAL CREATIVE WORK VISUAL ART wescccscsccsescescesccsscescscscesccsscssesescscesscssessssssssecssssssssscsssesscssessscsseesscassessesscesecseessseasnss F4 ORIGINAL CREATIVE WORK DESIGN ARCHITECTURAL F5 ORIGINAL CREATIVE WORK VISUAL ARTS ee F6 LIVE PERFORMANCE OF CREATIVE WORK F7 RECORDED RENDERED CREATIVE WORK F8 CURATED EXHIBITION OR EVENT o o G COMPUTER SOFTWARE
60. ernment requirement that all universities collect publications information either electronically or using a pro forma such as those in Section D of this Manual The completed pro formas or as at UWA their electronic equivalents may need to be submitted to the Government or auditors if requested The HEPs must be able to provide the following if required by the department or for an external publication audit e Clarification of the bibliographic information required per publication category Contents preface introduction and pages showing all bibliographic information as appropriate ISBN or ISSN author s publisher and all dates referring to copyright publication printing and distribution e Evidence indicating the author s affiliation to the HEP If claimed using the expanded year of publication definition a letter from the publisher indicating that the publication was not produced until after the previous HERDC submission date and e All additional verification material requirements for the publication category 4 12 Checklists Use of the check lists at Tables A and B in Section C of this Manual is highly recommended Table A contains the HERDC and UWA audit requirements Table B contains checklists for HERDC categories These tables should be used in conjunction with the UWA definitions in the next section to ensure accuracy UWA Publications Manual SectionB February 2015 39 Section C Publication Categories Veri
61. f Review Title of Book Journal Publication Year Author s amp Title s of Work s Under Review Pl f Publication Publisher Volume Issue Pages Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 68 E CONFERENCE PUBLICATION Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Conference Article Title Print Year Online Year ISBN ISSN Editor of Conference Publication Conference Name Place of Publication Publisher Volume Pages nference Publication Titl Conference Location Date of Conference Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 69 F1 ORIGINAL CREATIVE WORK TEXTUAL Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Title of Work Year of Publication Production ISBN ISSN Place of Publication Publisher Exten number ration Edition Type of Work Publication Title Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 70 F2 ORIGINAL CREATIVE WORK MUSICAL
62. ferent users may have different keyboards and you may have a different way of taking an image of your screen For help with publications queries and using Minerva contact the Research Assessment Unit at pubqueries research uwa edu au UWA Publications Manual Section A February 2015 31 Section B HERDC Requirements Extracts from the Australian Government Department of Education s HERDC Specifications for collection of 2014 data 3 DEFINITION OF RESEARCH Research is defined as the creation of new knowledge and or the use of existing knowledge in a new and creative way so as to generate new concepts methodologies and understandings This could include synthesis and analysis of previous research to the extent that it leads to new and creative outcomes This definition of research is consistent with a broad notion of research and experimental development R amp D as comprising creative work undertaken on a systematic basis in order to increase the stock of knowledge including knowledge of humanity culture and society and the use of this stock of knowledge to devise new applications 1 This definition of research encompasses pure and strategic basic research applied research and experimental development Applied research is original investigation undertaken to acquire new knowledge but directed towards a specific practical aim or objective including a client driven purpose Activities that support the conduct of resear
63. fication and Audit Requirements Al BOOK Every publication classified as a book A1 A2 A3 or A4 must be a major work of scholarship bound and offered for sale have an International Standard Book Number ISBN and be published by a commercial publisher see section 4 8 or peer reviewed as defined at section 4 7 Authored research HERDC category To be included in this category the publication must meet all of the following requirements must meet the definition of research see section 3 as amplified in the key characteristics of research publications see section 4 1 e must be a major work of scholarship must have an International Standard Book Number ISBN e must be written entirely by a single author or by joint authors who share responsibility for the whole book must have been published by a commercial publisher as defined in section 4 8 or if not published by a commercial publisher must have been peer reviewed as defined at section 4 7 and the author must be affiliated with the claiming HEP as defined in section 4 3 The types of books that may meet the criteria include e critical scholarly texts eg music medieval or classical texts new interpretations of historical events and new ideas or perspectives based on established research findings Where the book meets the key characteristics set out in section 4 1 The types of books that do not meet the criteria include textbooks
64. g received for the first time or Proof of independent professional publication or review for the first time or Proof of the exhibition being the first exhibition of the material and the gallery or museum being an independent public or commercial organisation and a copy of the published catalogue for the exhibition For an exhibition at UWA a copy of an independent review by an expert or evidence of production by an entity assuming the responsibility for the risk of producing The bibliographic and other details as specified on the proforma A copy of the catalogue For an exhibition at UWA a copy of an independent review by an expert or evidence of production by an entity assuming the responsibility for the risk of producing The bibliographic and other details as specified on the proforma A copy of the performance program and a review or supplementary material attesting to the performance s existence time and place Proof the performance has a UWA connection UWA byline equivalent For a performance at UWA a copy of an independent review by an expert or evidence of production by an entity assuming the responsibility for the risk of producing The bibliographic and other details as specified on the proforma A copy of the recorded rendered output For a recording rendering presented at UWA a copy of an independent review by an independent expert The bibliographic and other details as specified on the proforma A copy of the exhibition ev
65. h and the requirements above for journal articles critical scholarly texts which appear in article form articles reviewing multiple works or an entire field of research invited papers in journals articles in journals which are targeted to both scholars and professionals and articles in a stand alone series The types of journal articles that do not meet the criteria include literature reviews predominantly comprising a summary of the current knowledge and findings of a particular research field or topic which do not include any critical assessment or report any new findings or original experimental work letters to the editor case studies articles designed to inform practitioners on existing knowledge in a professional field articles in newspapers and popular magazines editorials book reviews UWA Publications Manual Section C February 2015 44 C2 C3 C4 e brief commentaries and communications of original research or reviews of art exhibitions concerts theatre productions For journal articles any of the following are acceptable as evidence of peer review the journal is listed on the ARC s ERA 2015 or 2012 journal lists the journal is listed in Thomson Reuters Web of Knowledge Master Journal List http ip science thomsonreuters com mjl the journal is classified as refereed in Ulrich s Knowledgebase https ulrichsweb serialssolutions com there is a statement in the journal whi
66. he year of publication within or on the work being claimed The definition of published in this context is the date the publication was released to its intended audience Publications which are published as advance or in press online may be reported either in the year that they were published online or the year of final publication but not both Letters from authors editors creators etc stating that a research publication was published UWA Publications Manual Section B February 2015 35 in 2014 even though 2014 is not stated within or on the work as the year of publication are not acceptable evidence of the year of publication There are two exceptions For journal articles and or conference publications that are produced on CDROM or are web based and do not contain a date published within or on the work being claimed a letter from a journal editor or conference organiser verifying the published date may be accepted e The date a conference was held may be acceptable evidence of the year of publication where the year is not stated within or on the work being claimed The year of publication is normally the latest of the year indicated as published printed or the year of copyright A publication with a 2015 copyright date can be reported in the 2014 collection provided it has a publication date of 2014 and it is not counted again in the 2015 collection Pages showing the stated year of publication must be included in
67. his category Leave UWAID blank if they have a UWAID they should be added as a UWA staff or student See sections 2 5 2 2 and 2 5 2 4 Enter their Name and Initials Choose UWA Byline Choose OTHER UWA Byline Author Type Click Add Authors i This POT RAN EA international authors UWA Affiliation Author Type at time of publication at time of publication A A d Uwa Byline C No UWA Byline is UWA affiliated at time of gt Surname dB ublication OTHER UWA Byline Y p M C No UWA Byline is not UWA affiliated at time of publication UWA Publications Manual Section A February 2015 2 2 5 2 4 Adding a Non UWA Affiliated Author who is now UWA staff Largely corresponds to the old ERA author type These authors Do not have a UWA byline on the publication and do not meet the UWA affiliation requirements see sections 2 5 2 6 and 4 3 e Did the work for the publication at another institution Are now UWA staff or students but were not UWA staff or students when they did the work for the publication To add an author in this category Enter their UWAID Name and Initials e Choose No UWA Byline is not UWA affiliated at time of publication for UWA Affiliation if they have a UWA Byline or meet the requirements for an Affiliation Letter add them as a UWA affiliated author See section 2 5 2 2 Leave Author Type blank Click Add Authors This publication has internation
68. his refers to patents on specific products or processes granted for the first time either in Australia or in an overseas country It does not include multiple rights for the same product or process or applications for which no determination has been made on patent rights Include a product or process for which a full patent has been granted e a patent granted for the first time in the collection year Exclude e provisional patents e products or processes for which a full patent has been granted in any jurisdiction in previous years J Old category no longer in use CREATIVE WORKS No longer in use see category F1 8 above K ENTRY IN ENCYCLOPAEDIA ETC K1 A substantial research contribution to a scholarly publication such as a dictionary encyclopaedia etc K2 Other entry in a dictionary encyclopaedia etc L TECHNICAL REPORT Report including technical details which may be the product of applied research Must include a minimum of 50 pages of analytical commentary excluding any tables graphs data etc must be funded by government and or industry and must be freely available in the public domain May be published in electronic or hard copy format UWA Publications Manual SectionC February 2015 53 OTHER PUBLIC OUTPUT Newspaper article magazine article international newsletter report which had restricted access eg government or commercial agency etc PUBLIC POLICY REPORT To be included in this category
69. ing responsibility for the risk of producing Specific classifications of Major and Standard are in accordance with the generic creative output descriptors under F above Examples are F4 1 Major design Unbuilt design that wins an award prize or commendation in an international two stage design competition Executed institutional scale building that wins a design award is exhibited in a recognised public or commercial gallery or is published in a professional journal F4 2 Standard design Unbuilt design that wins an award prize or commendation in a one stage open design competition or is published in a professional journal e Executed domestic scale building that wins a design award is exhibited ina recognised public or commercial gallery or is published in a professional journal Original creative work exhibition catalogue A scholarly analytical and descriptive catalogue or substantial contribution to such a catalogue that accompanies an exhibition or an event Exhibition catalogue contributions at a UWA venue may only be classified as Major or Standard if the exhibition has been externally reviewed by an expert or independently produced by an entity assuming responsibility for the risk of producing Specific classifications of Major and Standard are in accordance with the generic creative output descriptors under F above Examples are F5 1 Major exhibition catalogue Book length catalogue with substantial critic
70. ion at time of publication 00058349 Przywolnik fea UWA Byline STAFF PAYROLL ay Onn B i C uwa Byline C No UWA Byline is UWA affiliated at time of gt Auktor aa F publication y C No UWA Byline is not UWA affiliated at time of publication 2 5 2 6 Generating Affiliation Letters In cases where an author is a UWA staff member or student but does not have a UWA byline they may be eligible to provide an affiliation letter See section 4 3 for information about the UWA affiliation requirements When you add an author and select No UWA Byline is UWA affiliated at time of publication Minerva will automatically request an affiliation letter Follow the Generate Letter link to download the letter for that author and publication You will need to generate and get signed a letter for each author of this type for each publication You will not be able to Submit the entry until all the required affiliation letters are uploaded and have been checked by the RAU Upload the signed affiliation letter to the publication entry via the FILE tab You should only provide an affiliation letter where the author meets the requirements Please do not provide affiliation letters for authors who have a UWA byline on the publication or for authors who were not UWA affiliated at the time of publication but who are now UWA staff members or students 2 5 2 7 Adding Late or New UWA Authors To add a Late or new UWA author to an existing en
71. le by a recognised commercial publisher including the Australian Music Centre or recorded on CD DVD etc for commercial distribution by an entity whose core business is producing creative recordings and distributing them for sale Peer review may be demonstrated for example through evidence of an external refereeing process by independent experts in national and international outlets such as professional magazines and in critical newspaper reviews or awards and prizes given by the industry eg Helpmann Awards F2 1 Major composition Complex musical composition typically for large forces orchestra opera etc normally 30 minutes or more in duration F2 2 Standard composition Complex musical composition typically for chamber ensemble normally 10 20 minutes in duration Performances of original compositions may be submitted under F6 Live performance of creative work where they meet the F6 criteria Original creative work visual arts One or a collection of an artist s own original works exhibited for the first time in a recognised gallery or museum This should be accompanied by a published catalogue identifying the individual works and the timing and location of the exhibition The gallery or museum should be registered as a recognised public or commercial organisation Types of art works that may be eligible are fine arts and crafts work diagrams maps photographic images sculptures installations Creative w
72. ll past years That is details of 2014 publications in which the author is affiliated with UWA generally this means has a UWA byline or address will be entered by schools audited and submitted to HERDC Any missing Late 2009 13 UWA publications ie publications with a UWA byline should be entered now They will automatically be tagged by the system as Late publications when you change the Publication Year to a value 2009 2013 and will be audited along with the 2014 UWA publications Please familiarise yourself with the method for entering author details to ensure that author details are captured accurately Any 2009 2014 non UWA publications by current UWA staff publications without a UWA byline where the author completed the research that led to the publication at another institution which are missing from Minerva should be entered now Please familiarise yourself with the new method for entering author details to ensure that author details are captured accurately 1 2 2Entering publications and authors Collaborative publications ie those with authors from more than one school or centre must be entered in Minerva only once All schools with authors on the publication are responsible for ensuring that the publication details are correct and that the authors are correctly identified You may need to liaise with the publication contacts for the other school or centre to ensure completeness and accuracy Where a staff member or student is
73. must be completed Output Category Comments International Co Authors Author s Title of Work Year of Publication Production ISBN ISSN Author s of review catalogue Place of Publication Production Publisher Distributor Page Numbers Type of Work Journal Book Title FOR EXHIBITIONS Place of Exhibition Date of Exhibition FOR DESIGN AWARDS Name of Award Date of Award Presentation Organisation Conferring Award Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 73 F5 ORIGINAL CREATIVE WORK EXHIBITION CATALOGUE Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s Title of Work Year of Publication Production Catalogue ISBN Place of Publication Publisher Page Numbers Edition Type of Work Place of Exhibition Date of Exhibition Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 74 F6 LIVE PERFORMANCE OF CREATIVE WORK Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Pertormer s Title of Work Year of Publicatio
74. n Production Extent eg duration Type of Work Distribution Medium Name of Commercial Distributor Place of Performance Date Work First Performed Performing Group Name Role of UWA Author s Date of Recording Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 75 F7 RECORDED RENDERED CREATIVE WORK Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Author s of Recording Title of Work Year of Publication Production Place of Publication Extent page numbers duration Type of Work Distribution Medium Name of Commercial Distri r Date Work First Performed Role of UWA Author s Date of Recording Rendering Strategic Research Area Fields of Research DOI UWA Publications Manual SectionE February 2015 76 F8 CURATED EXHIBITION OR EVENT Underlined fields are essential and must be completed for all entries Those not underlined may not be applicable for all entries but where they are applicable they must be completed Output Category Comments International Co Authors Curator Producer s Title of Work Year of Publication Production Catalogue ISBN Publisher Producer Exten iz ration Type of Work Publisher of Catalogue Place of Exhibition Event Strategic Resear
75. nallD 15013 ISBN ISSN T Comment Unlock ISBN Search 1155 4452 RORSC ASSOC DIFFUSION RECHERCH E Place of Publications E t Neurosciences including psychology E H EE Points Points Points Score Score UWA Points 1 00 1 00 Govt Points 1 00 1 00 1 00 1 00 FF Fields of Research From Journal 1109 1701 1702 Publication FoRs FOR i 34 1109 NEUROSCIENCES change clear FOR 2 33 1701 PSYCHOLOGY change dear FOR 3 33 1702 COGNITIVE SCIENCE change clear ERA 2012 FoRs DD EE FF GG Bibliographic data The data fields for the publication category will display in this section Required fields are dark blue with red asterisks Optional fields are light blue Data must be entered in required fields and data should be entered if it exists in optional fields Select Journal Click on Select Journal to search for the journal on the Minerva Journal List Alternatively you can start entering the journal title in the text box and select from the auto suggestion list See section 2 5 5 for more information about how to use this feature Points the points for the publication will be displayed in this section Fields of Research use this section to select the appropriate FoRs and percentages for the publication See section 2 5 16 for information about how to use this feature Identifiers This section shows the Unique Identifiers relevant to the publication UWA Publicatio
76. nce proceedings Edited volume of conference proceedings regardless of individual contributions being classified separately elsewhere presented for international circulation in which one or more members of institutional staff are identified as having editorial responsibility for proceedings This is separate from contributions defined in categories E1 to E3 UWA Publications Manual Section C February 2015 47 F CREATIVE WORKS ERA category gains UWA points All creative works must be original previously unpublished and the product of research involving creative scholarly innovation They must be published by a recognised commercial publisher or recorded or produced for commercial distribution or in the case of exhibitions festivals performances and productions brought into the public domain for the first time by exhibition or performance in a recognised commercial or public cultural venue All previously published creative works will be classified as M Other Public Output and gain zero points Creative works include a wide variety of output types Decisions about their classification on a 2 point scale of Major and Standard will be guided by the following descriptors which focus predominantly on extent scale complexity and degree of cultural significance Major creative work 5 points Creative work of substantial length and published or produced separately novel short story collection poetry collecti
77. ns Manual Section A February 2015 13 DOI the Digital Object Identifier may be auto populated if you have imported the entry Otherwise you can enter a value for DOI Scopus ID This field will auto populate if you import the entry from Scopus e Thomson ID This field will auto populate if you import the entry from Thomson Reuters Web of Knowledge ResPub ID s This field will have a value if the publication originally came from the UWA Publications Database ie entries from 2010 and before 2 3 5 The Importer feature 4 Publication Details Save Hide Import Options The Web of Science import option is temporarily unavailable due to updates to the Thomson Reuters Minerva link The Both import option is also unavailable Users can stil import publication information via the Scopus import option MM Import Search HH M only UWA Publications ll ScopusiD Hide search fields JJ Close Search Clear KK Title complexes SETE Journal Year 012 Authors Last Name initials F LL godel b O Dutput Category ct Journal Article Schol Refereed Journal y NN ea authors fe Tie Publication Title cites External ID Provider Data Vukmanovic Z Barnes S J Morphology and microstructure of chromite crystals Contributions to l2 s2 0 E 00 ID 2012 Reddy S M Godel B in chromitites from the Merensky Reef Bushveld Mineralogy and 0 hAoraS SIRES SCOPUS
78. ns are indexed by the external databases Elsevier SciVerse Scopus and Thomson Reuters ISI Web of Knowledge Wok Minerva has an integrated search and import function on the publication entry screen Using the Import function you can search for publications extract just the Scopus or WoK unique ID or import the publication data straight from the external database Scopus and WoK collect only specific publication types so this function will only work for journal articles and some conference publications and only in particular research areas PLEASE NOTE The Thomson Reuters Web of Knowledge importer is currently unavailable due to changes Thomson Reuters have made to the link that Minerva uses to search and retrieve publications information You will only be able to search and import publications information from Scopus at this point in time 2 6 1 Search for Publications Choose whether you want to search just Scopus just ISI Web of Knowledge or Both The default is set to Scopus Choosing Both will slow your search down as Minerva has to search two large databases Please be patient when using the Importer Choose whether you want to search for only publications with a UWA byline or all publications The default is set to check for only UWA byline publications Click Show search fields and enter some details to limit the search results e Title enter a chunk of title or a keyword or phrase or leave blank A short phrase usually w
79. nsidered eligible 4 2 General Requirements Each publication must e meet the definition of research see section 3 above only be counted once by each Higher Education Provider HEP eg if a conference paper is published in conference proceedings and is subsequently included as a chapter in a book it can be counted as a chapter or as a conference paper but not both 4 3 Author Affiliation The author of the research publication being included in the HERDC Research Publication collection must be affiliated with the claiming Higher Education Provider HEP and must be identified either within or on the work being claimed Where author affiliation with the claiming HEP is not identified within a work the following evidence retained in verification material would be sufficient to demonstrate author affiliation and should include either UWA Publications Manual Section B February 2015 34 1 astatement from the author indicating that he or she undertook the research leading to the publication in his or her capacity as a staff member or student of the HEP and a statement from the Director of Human Resources or Dean of Students or equivalent indicating that the author was an appointee or student of the HEP in 2013 or earlier if that was when the research leading to the publication was conducted or 2 astatement from the author indicating that he or she undertook the research leading to the publication in his or her capacity
80. nt Filter Click the Comment Filter checkbox to limit the search results depending on whether they have Comments and by the user that made the Comments R Audited or Unaudited tag a red tag next to the publication s details means that the publication has not been audited A green tag next to the publication s details means that the publication has been audited Initial 2013 Ir on mo r OVOZSE UWA Publications Manual Section A February 2015 1 2 3 3 Staff List vw THE UNIVERSITY OF egg WESTERN AUSTRALIA GOTO STAFFLIST PUBLICA bd 9 Staff List Filter by all 345678 9 10 Org Unit 00000321 PSYCH OGOUT HELP M Only Show Current S U M Academic L Honorary C General O Student L all 11 12 13 14 15 16 17 18 19 20 gt Hammond search Search Clear Geoff MINERVA Contact fd hool Publicati 19 amp Go to my details Export Description Winthrop Professor 00000398 HUM Melville Jones John Winthrop Professor 00001747 00001752 MATHS Centre for Water Research Fowkes Neville Senior Lecturer Imberger Jorg Professor 00001789 PHYSICS Blair David Winthrop Professor 00002054 00002550 Pathology Lab Medicine MUSIC 4 Prof Harvey Symons Jennet David Winthrop Professor Associate Professor
81. ntributions are peer reviewed e a copy of a reviewer s assessment relating to the book or book chapter Note a statement from an author that a publication was peer reviewed is not acceptable The existence of a national or international advisory board is also not sufficient evidence that all relevant publications were assessed by members of it 4 8 Commercial Publisher A commercial publisher is an entity for which the core business is producing books and distributing them for sale Publication is more than the production of a book It includes quality control such as peer review or equivalent in house quality control through processes such as expert assessment or review as well as editing copy editing design and conversion of the work to an appropriate format If publishing is not the core business of an organisation but there is a distinct organisational entity devoted to commercial publication and its publications are not completely paid for or subsidised by the parent organisation or a third party the publisher is acceptable as a commercial publisher For the purpose of the HERDC HEP and other self supporting higher HEP presses are regarded as commercial publishers provided that they have responsibility for the distribution of the publication in addition to its printing UWA Publications Manual SectionB February 2015 37 Notes to help decide if a publisher meets the criteria for commercial If publishing is the core busine
82. number le ao By last name Type in the author s last name into the Name field and click the binoculars icon Minerva will use the last name to search against all staff and HDR students in Minerva When you find the right person click the green Add icon and the person s UWA ID Name and Initials will auto populate Use the publishing name on the publication itself even if it is different to the auto populated value Add Author search Staff Search Students L Include non current Found Staff Matches UWA ID First NamelLast Namel Description Org Unit 00058349 Elizabeth Przywolnik Senior Project Officer Research Servic is Manual entry You can also manually type in the values for UWA ID Name and Initials without using either of the two lookup systems You will need to manually enter all non UWA authors See section 2 5 2 5 for how to enter non UWA authors who are also not UWA staff students Select the appropriate UWA Affiliation for that author If the author has a UWA Byline choose UWA Byline If the author was a UWA staff member or student and carried out the research leading to the publication in their capacity as a UWA staff member or student ie meets the requirements for providing an affiliation letter choose No UWA Byline is UWA affiliated at time of publication e If the author did not complete the research for the publication in their capacity as a UWA staff member or stu
83. o be filled If there is a difference between data from the import and on the publication always choose the data on the publication itself See section 2 5 for information about entering and editing bibliographic information and section 2 5 2 in particular for information about the correct way to enter and edit author information UWA Publications Manual Section A February 2015 27 2 7 Comments The Comments section is hidden by default Click on the Show link at the top of the Comments section to expand Use the Comments section to log any details that you need to include but that do not fit into any of the data entry fields or to communicate anything extra about the publication entry Type your comment into the text box and click the Add button to save it You can click the Email a copy to pubqueries research box and click Add This will add the comment to the entry and send an email to the RAU Please ensure that you email a copy of your comment to pubqueries research if you need a reply to your comment Otherwise the RAU will likely not see the comment until they perform the routine data checks at the end of the data entry period 2 7 1 Requesting updates to existing publications including Late authors and new staff Publications cannot be edited after they ve been Submitted or Finalised If you need to request an update to a Submitted or Finalised publication entry leave a comment in the Comments section on the entry with
84. oducing creative recordings or films and distributing them for sale Recordings renderings films presented at a UWA venue may only be classified as Major or Standard if the F7 output has been externally reviewed by an independent expert Examples of Recorded rendered creative works are Film or video Performances created specifically for a recorded medium Inter arts works incorporating scholarship in other research areas Digital creative works including creative 3D models games digital outputs of design UWA Publications Manual Section C February 2015 51 F8 and architectural projects and of visual artworks Some web based works and exhibitions see also F8 Curated or produced exhibition or event Specific classifications of Major and Standard are in accordance with the generic creative output descriptors under F above F7 1 Major recorded rendered creative work Innovative and complex production involving a significant leadership role with a high degree of excellence and prestige Examples include a 90 minute film presented at an international film festival producing a CD involving original music for acousmatic production presented at an international music festival F7 2 Standard recorded rendered creative work Innovative and complex production involving excellence and some leadership but moderate level of prestige and medium length Examples include a 20 minute film presented at a regional festival producing a 2
85. ollect audit materials in hard copy for the Auditor to view For this collection all audit materials must be uploaded to the publication entry on Minerva before the publication entry is Submitted The audit requirements are the same this year as they have been in previous years The only difference is uploading electronic copies of the audit materials as opposed to collating hard copies You may be contacted during the audit for further information about publications 2 14 Finalising Publication Entries Publication entries will be finalised by the RAU after they are audited Finalised publication entries will be visible to all users on Minerva and will be available on Socrates as well UWA Publications Manual Section A February 2015 3 2 15 Reporting bugs or problems using Minerva If you encounter any bugs or problems when using Minerva please notify us at pubqueries research uwa edu au so that we can try to get the problem fixed It is most useful for us if you include a description of what you were doing at the time what went wrong and what the outcome was Let us know if logging out and then back in to Minerva fixed the problem and whether your data entry work is being held up because of the problem It is also a good idea to include a screen capture showing the problem or error message The usual method of taking a screen capture is to use the Print Scrn key on your keyboard and paste the image into the body of the email However dif
86. on creative non fiction volume play exhibition book catalogue feature film e Creative work of complexity in structure and scale symphony opera international two stage design competition prize winner innovative recording Creative work of nationally and or internationally recognised cultural significance major performance design award winning or professionally published institutional scale building retrospective exhibition at major gallery or museum curated international exhibition Standard creative work 1 point E Creative published work less than major extent but involving innovation and extension of the artist s output novella substantial non fiction essay or chapter poetic sequence catalogue chapter film script Creative work less than major but offering complexity in structure and scale chamber ensemble composition one stage design competition prize winner design award winning or professionally published domestic scale building recording Creative work less than major but offering cultural significance solo exhibition of artworks large scale or complex individual art work in exhibition performance of medium level significance curated national exhibition Itis not expected that major creative works will occur frequently It is expected than an individual would not normally produce more than one major creative work every few years the product being the result of sustained creative effort over a numb
87. on entry can be submitted You should check through the publication entry to make sure the data is complete and accurate before you Submit the entry See Section C for the specific requirements for each publication category Once you submit the entry you will only be able to view the entry and will not be able to edit it any further Any other SPCs involved in the publication entry will also be locked out of the entry So you will need to make sure the entry is complete before Submitting Click the Submit to Research Assessment Unit button to Submit the entry When you have submitted all your school s entries please email the Research Assessment Unit pubqueries research uwa edu au to let us know We can then start the next stage of processing the data Before the data entry deadline if you find that you need to do further work on a publication entry that has been Submitted send an email to pubqueries research uwa edu au with details of the publication entry and we will unsubmit the publication for you The Minerva ID is the best Please note that we will not unsubmit Audited Finalised publications only Submitted publications See section 2 7 1 for information about how to request updates to Audited Finalised publications 2 13 Audit The audit will largely be done directly on Minerva There may be some publications for which Auditors will need to see the hard copy for example A1 books In previous years schools were required to c
88. on to UWA Copy or offprint of article Proof of peer reviewing as described in section 4 7 Copies of pages showing all bibliographical information ISSN journal title author s all dates referring to copyright publication printing and distribution If an ISSN does not appear in the journal external evidence such as an ISSN number being cited in an extract from Thomson Reuters Web of Knowledge Master Journal List or being cited as refereed in Ulrich s Knowledgebase If claimed using the expanded year of publication definition see section 4 5 in section B a letter from the publisher indicating that the publication was not produced until after last years HERDC Research Publications Return submission date 30 June 2013 Evidence indicating the author s affiliation to UWA Copy or offprint of full paper Copies of contents preface introduction Copies of pages showing all relevant bibliographical information author s title and editor of conference proceedings publisher all dates referring to copyright publication printing and distribution Proof of peer reviewing as described in section 4 7 Proof the conference is of national or international significance If claimed using the expanded year of publication definition see section 4 5 in section B a letter from the publisher indicating that the publication was not produced until after last years HERDC Research Publications Return submission date 30 June 2013 UW
89. ool Please ensure that you are able to provide a hard copy of the book as soon after the data entry deadline as possible The hard copies will be returned to the schools after the publications collection is complete e For publications in languages other than English schools must provide enough material translated into English to allow for the publication to be audited against the publication category requirements Please ensure that you upload the audit materials in English to the publication entry before the 31st March 2015 This is a government requirement 1 2 4 Publication categories e All audit category publications must be substantially original and previously unpublished This includes creative works e All of the requirements for the publication category must be met for a publication to be included in that category For example a journal article must meet all of the requirements for the C1 category to be included as a C1 simply being peer reviewed is not enough e Theses may only be included if they are published under one of the specific publication categories eg as a book a book chapter or a journal article Submission of a thesis to the University for completion of a degree and its lodgement in the University Library or in a digital repository does not count as a research publication for these purposes 1 2 5 Responsible practice of research e For articles that list consortia or research groups as authors the UWA au
90. orks better than a full title e Journal enter a keyword or the full title of the journal or leave blank e Year enter a year or leave blank e Author name enter a name and click the green Add icon You can specify author initials or just search by lastname You may enter more than one name to search by Click Import Search to run the search It may take a couple of minutes to complete The results will display in a table Use the page number links at the top or bottom of the results table to navigate to other pages of results Click the column heading to sort the table by that column If there are no results or you cannot find the publication you re looking for in the results you can run another search by changing the search terms and clicking Import Search again For example change the title keyword or try the other external database Scopus and WoK do not have data for every publication so it may be the case that the publication you are looking for is not in Scopus or Wok Remove all of the search terms you previously specified by clicking Clear Fields 2 6 2 Import Publication If the publication details already exist in Minerva you can click the icon with the green arrow gt to open the Publication Details screen for that entry Do not import the publication if the details have been imported or entered previously as Minerva is designed to hold one entry per publication If you are sure that the publication has not been p
91. orks exhibited at a UWA venue may only be classified as Major or Standard if the exhibition has been externally reviewed by an expert or independently produced by an entity assuming responsibility for the risk of producing UWA Publications Manual Section C February 2015 49 F4 F5 Specific classifications of Major and Standard are in accordance with the generic creative output descriptors under F above Examples are F3 1 Major visual artwork Retrospective exhibition of artwork exhibited for the first time in an internationally or nationally recognised gallery or museum F3 2 Standard visual artwork Solo exhibition of artwork exhibited for the first time in a nationally or prestigious regionally recognised gallery or museum Original creative work design architectural An architectural design which is made publicly available in one of the following ways by exhibition in a recognised public or commercial gallery or the recipient of a national or international design award commendation or prize or o the subject of independent professional publication or review Each design may be counted once only where the collection year is the year it is first published or first receives an award or is first exhibited in a recognised gallery or museum Creative works exhibited at a UWA venue may only be classified as Major or Standard if the exhibition has been externally reviewed by an expert or independently produced by an entity assum
92. r either side of the publication year Publication This search field can be left blank If you would like to search using Publication Title enter the journal title or book title here Click the Search for duplicates button to bring up the search results If there is a matching publication in the Search Results list click Go to entry to view the publication details If the publication entry is in progress ie it hasn t been Submitted or Finalised you will be able to make any required changes or updates If the publication entry has been Submitted or has been Finalised you will not be able to edit the details Please ensure that you do check the publication details and advise the RAU of any updates that are necessary See section 2 7 1 for information about how to request updates to Submitted or Finalised publication entries It is important to check publication details very carefully Separate research on the same topic can be published and can have the same authors the same publisher and almost identical titles Ensure that you are editing the correct publication entry and not a different entry If the publication is not on the list of Existing Matches and you are sure that it has not been previously entered follow the create a new publication entry link to create a new entry 2 5 Manual Data Entry The following section contains information about entering information correctly and using the UWA Publications Manual Section A Febru
93. r or distributor imprint e Proof of the patent being granted i Substantial research contribution e A copy of the article to dicuonary or encyclopaedia e The bibliographic details as specified on the proforma REE e Bibliographic details of the publication UWA Publications Manual SectionC February 2015 Table B HERDC Categories Audit Checklist HIGHER EDUCATION RESEARCH DATA COLLECTION PUBLICATIONS CHECK LIST BOOKS A1 Eligibility Meets definition of research as defined at sections 3 and 4 Published in 2013 as defined in sections 4 5 and 4 6 Author s staff or student when research undertaken Major work of scholarship Has ISBN Mainly previously unpublished material making a substantial contribution to knowledge Be published by a commercial publisher as defined in section 4 8 or if not published by a commercial publisher must have been peer reviewed as defined at section 4 7 Verification 0 O OF 0 0 0 O0 Copies of contents preface and introduction and pages showing all bibliographic information ISBN title author s publisher all dates referring to copyright publication printing distribution Further evidence may be required if the above extracts do not demonstrate classification Evidence indicating research undertaken in author s capacity as a staff member or student of the university UWA Publications Manual Section C February 2015 58 HERDC Categories Audit Checkli
94. rable original research component government publications eg Evaluations and Investigations Program reports collections of university school or centre working papers technical reports discussion papers unpublished reports and the like Contributions to special editions of journals which meet all criteria for category B1 and all criteria for category C1 may be counted in either but not both The verification requirements will be those applicable to the category in which the publication is counted Book Chapter Private Publisher A chapter of an authored book or monograph which meets all the criteria in B1 above except that it is published privately by a university school or by a government department or agency without meeting the requirements for independent peer review UWA Publications Manual Section C February 2015 43 C JOURNAL ARTICLE For all publications classified as journal articles C1 C2 C3 and C4 the following applies Publications in this category are works of scholarship not merely works of composition of a professional or even non professional nature C1 Refereed article in a scholarly journal HERDC category This category refers to a substantial work of scholarship published in a scholarly journal following a formal process of peer review as defined at section 4 7 To be included in this category the publication must meet all of the following requirements must meet the definition of research see section
95. reviously entered click on the Data UWA Publications Manual Section A February 2015 2 link for that publication Click OK to confirm the import or Cancel to go back When you confirm the import Minerva will extract as much information as we have access to from Scopus or WoK and put it into the entry form Minerva will also attempt to automatically match the authors with a UWA byline on the publication to UWA staff and HDR students Note for advanced users clicking the ID link will only inject the external database s unique publication ID into the Minerva publication entry form This is useful if you are searching both Scopus and WoK at the same time as you can import the ID from one database and then click the Data link to import the publication details from the other database 2 6 3 Checking the Imported Data You will need to check that the imported publication information is correct There are occasional errors in both Scopus and WoK which may be introduced into Minerva via the import The import feature is designed to reduce the data entry work of SPCs but unfortunately the imported data is not infallible and does need to be checked against the publication itself just as manually entered data would be In particular SPCs will need to check the author details and the publication category Minerva automatically matches the authors listed on the publication with UWA bylines to UWA staff and HDR students Matching of this kind is alway
96. s search field You can search by multiple author names in this way MM Import Search button click the button to start the search Searches may take a few minutes to complete NN Search results display in the results table underneath the Import feature Sort the results by clicking on the column headings Click on Data or ID to import the publication details or just the electronic ID OO Minerva checks its database to see if the publication is likely to have already been inputted If it thinks that the publication already exists in Minerva it displays the green arrow icon Click on the icon to go to the publication entry to check if the publication has already been entered 2 4 Add Publication and Duplicate Title Search To begin select Publications from the GO TO menu then click Add Publication To reduce duplication of effort and the number of duplicate entries you will be required to perform a duplicate title search before creating a new publication entry Use the following search fields e Title This is a required field Enter a keyword or phrase It is recommended that you put only part of the title in this field to improve the chance of a match Use a short chunk of the title avoiding punctuation and words that could have alternative spellings Author search by one author s last name This is an optional field e Year You can select a year focus your search Use the CTRL key to select multiple years for example one yea
97. s contact the RAU via pubqueries research uwa edu au or via the yellow envelope icon 4 on Minerva for help with using Minerva and for help with interpreting the Collection requirements For manually entered imported publications those not imported via the bulk importer SPCs and APCs are responsible for checking the publications data supplying supporting documentation that demonstrate that the publication meets the publication category criteria and ensuring that all UWA authors are correctly identified e For publications entered into Minerva via the bulk importer schools may be contacted by the RAU for further information for example proof of peer review Schools are also responsible for ensuring that all UWA affiliated authors are correctly identified on the bulk imported publications The RAU will not be able to identify non UWA byline authors that can provide affiliation letters and so will require help from schools to identify these authors Each publication should be entered into Minerva only once Where a publication is authored by UWA staff students or affiliates from more than one school or centre the SPCs must ensure that all UWA authors are correctly identified on the publication entry not just the authors from their own school or centre SPCs may need to liaise with each other to achieve this end e Each publication must only be claimed once For example a paper presented at a conference may be published in a confer
98. s problematic and there will be instances where Minerva matches an author to the wrong UWA staff member or where Minerva is unable to find a match at all Additionally Minerva will not attempt to match an author without a UWA byline to UWA staff meaning those authors who can sign affiliation letters will need to be identified by the SPCs If there are any errors in the imported data or problems with the author matching correct those errors directly on Minerva Use the Edit icon with the yellow pencil to edit the details for individual authors It is also important to note that the publication types used by Scopus and WoK are not exactly the same as the UWA publication categories Please ensure that the publications that you import do in fact meet the publication criteria as set out in this manual Due to the way that Scopus and Minerva interact all publications imported from Scopus display in Minerva as C1s by default Please ensure that you change the publication category to the correct category after checking that the publication meets the criteria for that category See section 2 5 for information about entering and editing bibliographic information and section 2 5 2 in particular for information about the correct way to enter and edit author information 2 6 4 Adding Missing Data Data that is missing or incorrectly entered after the import should be updated manually Clicking Save will show if there are any required fields that need t
99. sher Report Number Page Numbers Body Assisted By Report Funded By Strategic Research Area Fields of Research DOI UWA Publications Manual Section E February 2015 83
100. ship General supervision of the research group is not sufficient for authorship Any part of an article critical to its main conclusion must be the responsibility of at least one author An author s role in a research output must be sufficient for that person to take responsibility for at least that part of the output in that person s area of expertise No person who is an author consistent with this definition must be excluded as an author without their permission in writing 5 2 Research students can be authors and own the copyright of their thesis in accordance with Sub Regulation 4 2 of the UWA Intellectual Property Regulations 5 3 Authorship of a research output is a matter that should be discussed between researchers at an early stage in a research project and reviewed whenever there are changes in participation If there are conflicts arising through disputes about authorship then the Deputy Vice Chancellor Research should be notified and will decide on what course of action 5 4 When there is more than one co author of a research output one co author by agreement amongst the authors should be nominated as executive author for the whole research output and should take responsibility for record keeping regarding the research output 5 5 Where the research is published including electronically one author will be given principal status with the responsibility for signing a Statement of Authorship form ensuring that all co authors
101. ss of a company this should be demonstrated through publicly available information on the organisation eg the company s web page that Indicates that publishing of books is the sole or main business of the organisation e Provides evidence that the company is responsible for the distribution of books and e Provides evidence of the ability to purchase books from the publisher or other publications outlet s Companies that may not be eligible could be Publishing units within faculties in universities note the official publishing arm of a university such as RMIT Press is usually eligible but the publishing arm within a centre within a faculty in RMIT may not be eligible Clearinghouses e Publishing arms of museums or galleries e Companies that are hired only to print or distribute a book but bear no responsibility for the editing process or take no risk in choosing to publish or e Companies that publish books but sub contract printing and or distribution thus having no responsibility for the entire publishing process In these cases an organisation may be eligible but only if it meets the conditions outlined above 4 9 Foreign Language Publications Foreign language publications are eligible to be counted The same verification evidence is required in English as for any other works that are sampled for audit It is not necessary to translate the entire publication but all relevant sections required for the
102. st BOOK CHAPTERS B1 Eligibility The book must Meet the definition of research as defined at sections 3 and 4 Make a substantial contribution to knowledge Be bound or packaged and offered for sale Be published in 2013 as defined in sections 4 5 and 4 6 Be published by a commercial publisher as defined in section 4 8 or if not published by a commercial publisher must have been peer reviewed as defined at section 4 7 The chapter must Meet definition of research as defined at sections 3 and 4 Comprise substantially new material Author s staff or student when research undertaken Points claimed from all chapters contributed by author to book apportioned as per calculation spreadsheet RAU undertakes this calculation after the audit 0 0 0 0 O Oo OF O Verification Copy of chapter Copies of contents preface and introduction and pages showing all bibliographic information ISBN title editor authors publisher all dates referring to copyright publication printing distribution If new chapter in revised edition include also contents of previous edition if preface does not indicate that chapter is new Evidence indicating research undertaken in author s capacity as a staff member or student of the university Printout of calculation spreadsheet this is provided centrally not by schools UWA Publications Manual Section C February 2015 59 HERDC Categories Audit Checklist JOUR
103. t to classification Book Chapter Privately e Copy of the chapter Published e Photocopies of contents preface introduction and all pages showing all bibliographical information ISBN book title author s editor publisher all dates referring to copyright publication printing and distribution e f new chapter in a revised edition include contents page of previous edition to indicate that chapter is new C JOURNAL ARTICLE C2 Other contribution to a refereed e The bibliographic details as specified on the proforma journal e An offprint or photocopy of the article e Proof of journal being refereed C3 Non refereed articles e The bibliographic details as specified on the proforma e An offprint or photocopy of the article e Flyleaf with journal publication details e Proof of an editorial board C4 Letter or note e The bibliographic details as specified on the proforma e An offprint or photocopy of the article e Flyleaf with journal publication details e Proof of an editorial board D MAJOR REVIEW e The bibliographic details as specified on the proforma lo pra E4 Edited volume of conference e The bibliographic details as specified on the proforma proceedings e Proof of editorial responsibility e The table of contents flyleaf preface or introduction of the proceedings where relevant to classification G COMPUTER SOFTWARE e The software e The bibliographic details as specified on the proforma e Proof of commercial publishe
104. te publication or output would be impracticable See Table A for the requirements for the extract of the publication or output e Verification materials all the verification materials required for the publication category for example proof of peer review Author Affiliation document the signed affiliation letters for each author who requires one Other any other materials that do not fit under the first four types Click Browse and find the file on your computer then click OK If the documentation is confidential or sensitive for example a referee s report as proof of peer review check the Restricted box Click Upload to attach the file to the publication entry Repeat this for all documents that you wish to upload Use the Edit button to change the upload document type of an uploaded document Use the Delete button to remove an uploaded file from the publication entry Minerva will not allow you to Submit the publication entry until you have uploaded a full copy or extract of the publication the verification materials and all Affiliation Letters that are required Please ensure that you have uploaded all of the audit materials by the data entry deadline 31 March 2015 Restricted uploaded documents will only be viewable to RAU staff and Auditors All users will be able to see that the document has been uploaded but will not be able to download or view the document All users will be able to download and view unrestricted documen
105. thors must be listed as part of the writing group or equivalent If they are not listed as UWA Publications Manual Section A February 2015 6 part of the writing group but they did participate in the writing revising and the final approval of the version of the article to be published they must provide a signed Authorship Statement The template for the Authorship Statement is available upon request from pubqueries research uwa edu au See Section D of this manual for an extract of UWA s Code of conduct for the responsible practice of research relating to the definition of authorship 1 2 6 Getting help Find help and further information in the following places O The RAU Publications webpage http www research uwa edu au staff publications O The UWA Publications Manual this document O Help screens on Minerva You can help via the Help menu item and via the question mark icons O Contact the RAU by email pubqueries research uwa edu au or via the yellow envelope icon on Minerva 2 Data Entry Using Minerva For this collection all publications data must be entered on Minerva The web interface has been designed to make data entry easier with an integrated data import feature and drop down lists to select from It automates much of the data checking and also includes a search facility with an export feature Please use the normal mix of upper and lower case letters for entry in each field Please DO NOT use all upp
106. tronic copy of the book if online Copies of contents preface introduction Copies of pages showing all bibliographical information ISBN title author s publisher all dates referring to copyright publication printing and distribution Proof the book is published by a commercial publisher as defined in section 4 8 or peer reviewed as defined at section 4 7 If claimed using the expanded year of publication definition see section 4 5 in section B a letter from the publisher indicating that the publication was not produced until after last year s HERDC Research Publications Return submission date 80 June 2013 Evidence indicating the author s affiliation to UWA Copy of the chapter Copies of contents preface introduction Copies of pages showing all bibliographical information ISBN book title author s editor publisher all dates referring to copyright publication printing and distribution If new chapter in a revised edition include contents page of previous edition to indicate that chapter is new Proof the book is published by a commercial publisher as defined in section 4 8 or peer reviewed as defined at section 4 7 If claimed using the expanded year of publication definition see section 4 5 in section B a letter from the publisher indicating that the publication was not produced until after last year s HERDC Research Publications Return submission date 30 June 2013 Evidence indicating the author s affiliati
107. try that is where the publication was entered but the author was not entered or was not identified as a UWA affiliated author follow the instructions in section 2 7 1 for using the Comments section for this purpose To add a Late UWA publication that is where the publication was missed in previous publications collections add the publication in the normal way but change the Year to the appropriate value This will automatically identify the publication entry as a Late entry UWA Publications Manual Section A February 2015 2 UWA Byline OTHER UWA BYLINE a Onn 2 5 3 Title of the Work Enter the title exactly as it appears on the publication or output itself with the following exceptions Do not enter titles all in capitals Do not put a full stop at the end of the title Do not use double spaces after full stops colons dashes etc Do not put asterisks or footnote markers at the end of the title A title particularly in some international or scientific publications may include special characters such as subscripts eg H2SO4 characters outside of the Roman set eg or B or various other less usual characters You can enter these special characters by going to an online Unicode map and copying and pasting the characters Some examples are http www unicodemap org http www atm ox ac uk user iwi charmap html 2 5 4 Year The Publication Year will default to 2014 You can change the Publication Year by entering a new
108. ts There are no strict file naming requirements However users are advised to name the documents clearly to avoid confusion The uploaded documents will be used to audit the publication so it is vital that they are complete and correct Please keep in mind that the Auditors will be using the uploaded documents to assess the publication against the publication category criteria You should ensure that the uploaded documents are legible that they clearly provide proof that the publication meets the requirements and that the file size practical If the files are corrupted or if the documents are not easy to read you will be asked to provide another copy of the document If the uploaded documents do not clearly show that the publication meets the criteria you may be UWA Publications Manual Section A February 2015 29 asked to provide more evidence or the auditor may decide to reject the publication on the grounds that the evidence provided is not convincing The publications collection works to an externally determined deadline Because of this publications that do not have adequate uploaded audit materials may not be audited in time and your school may miss out 2 12 Submitting a Publication Entry Each time the publication entry is saved it will display any warnings about missing or incomplete data red text You will need to address all warnings enter data for all required fields and upload all required documents before the publicati
109. udit Subcommittees the Office of the State Auditor General and auditors acting on behalf of the Government 1 1 The Process The publications data collection will be completed on Minerva The focus and intent of the data collection is the same as in previous years The following is an outline of the publications data collection process The Publications Collection is announced The RAU updates the manual and help documents This manual refers to the 2015 HERDC Specifications for the collection of 2014 publications and the collection of late and non UWA affiliated publications from 2009 2013 Heads of Schools and Directors of Centres must nominate an Academic Publications Contact APC and an administrative School Publications Contact SPC The APC is responsible for coordinating the collection on the school s behalf including advising staff and students on the correct classification of publications and ensuring timeliness consistency and completeness The SPC is responsible for the data entry in each area and must consequently be familiar with Minerva and the publication definitions and requirements outlined in this manual APCs and SPCs attend RAU training sessions and or read the training and help information provided on the web Other data entry users for the school may be granted access to Minerva after they attend a training session and or read this manual The primary APC and SPC contacts remain responsible for the accuracy and
110. uthor details changes and then Finalises all publications Publications may have their category changed as a result of the audit process for example an A1 1 to A2 if found to be a textbook rather than a research book during audit e The data will then be used for the purposes described in the introduction Finalised publication entries are visible in Minerva and Socrates 1 2 Matters to Note in Particular 1 2 1 Collection process details e Publications data is collected via Minerva See section 2 for information about entering data on Minerva e As in previous collections Heads of Schools are responsible for ensuring the completeness and accuracy of submitted publications data Minerva will perform bulk imports of journal article data from Elsevier Scopus It is anticipated that the majority of C1 journal articles will be imported via this method Schools are not required to manually enter C1s that have been bulk imported Schools are required to enter C1s that have not been bulk imported ie those not available on Scopus C1s by UWA staff students without UWA bylines Late C1s Schools are required to enter A1 B1 E1 and F category publications UWA Publications Manual Section A February 2015 4 All manually entered data must be entered and all audit materials must be uploaded by 31st March 2015 No extensions will be granted The collection of 2014 UWA publication details is aimed at collecting the same data in 2015 as in a
111. verification of information to demonstrate that it merits the criteria of the category against which it is being claimed This includes evidence that the work is a major work of scholarship and meets the definition of research 4 10 Format Works in any format including electronic works are eligible to be counted provided they meet all of the criteria of the publications category against which they are being claimed 4 11 Verification Material For the purposes of the HERDC HEPs must retain verification material to demonstrate that the publication meets the criteria against the category being reported Details of individual publications counted and information verifying the classification of those publications must be retained by each HEP and hence each UWA school if not uploaded to Minerva for UWA Publications Manual SectionB February 2015 38 a minimum of three years to facilitate any audit that may be conducted by or on behalf of the Government For the purpose of ERA details of individual publications and information verifying the classification of those publications must be retained by each school for the past seven years For example in 2015 the required material from the years 2008 to 2014 must be available A list of the verification material required by the Government in the HERDC for each category is provided in Section C Table A UWA requires all publications data to be entered using the web form It is a mandatory Gov
112. who is also a UWA staff member or student Corresponds to the old PYRL HON and STUD author types These authors Have a UWA byline on the publication OR Meet the affiliation requirements see sections 2 5 2 6 and 4 3 namely o Are or were UWA staff or students AND O Did the work leading to the publication in their capacity as a UWA staff member or student as demonstrated by the UWA Byline or affiliation letter UWA Publications Manual Section A February 2015 19 To add an author in this category Enter their UWAID name and initials Choose UWA Byline or No UWA Byline is UWA affiliated at time of publication e Choose the appropriate Author Type from STAFF or STUDENT Click Add Authors 7 This TOA sj international authors UWA Affiliation Author Type at time of publication at time of publication uwa Byline C No UWA Byline is UWA affiliated at time of poose349 Przywolnik Moa publication C No UWA Byline is not UWA affiliated at time of STAFF Payroll publication STAFF Honorary Adjunct STUDENT Undergraduate STUDENT Postgraduate OTHER UWA Byline 2 5 2 3 Adding a UWA Affiliated Author who is not a UWA staff member or student Corresponds to the old OTHER UWA Byline author type These authors Have a UWA byline on the publication we cannot accept affiliation letters for OTHER authors Are not UWA staff or students To add an author in t
113. y To be included in this category the publication must meet all_of the following requirements must meet the definition of research see section 3 as amplified in the key characteristics of research publications see section 4 1 full written paper must be published The paper may appear in a number of different formats eg a volume of proceedings a special edition of a journal a normal issue of a journal a book or a monograph CD ROM or conference or organisational web site e must be peer reviewed see section 4 7 e must be presented at conferences workshops or seminars of national or international significance the author must be affiliated with the claiming HEP as set out in section 4 3 Conference publications do not require an ISBN or need to be published by a commercial publisher The types of conference publications that do not meet the criteria include papers that appear only in a volume handed out to conference participants keynote addresses plenary addresses poster presentations unless they meet the criteria outlined below abstracts and extended abstracts of conference publications See HERDC requirements for peer review in section 4 7 The DVCR has approved interpreting the HERDC criteria to allow poster presentations which are then written up as full peer reviewed papers in the Conference Proceedings to be accepted as E1s subject to meeting the other E1 criteria and on the condition that the S

UWA Publications Manual - Research

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