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1. Parameter Details Bidders Whether Offer confirming to the specification Yes No OTHER GENERAL DATA Overload Overload Capacity Withstand for 5 minutes Capacity at 110 load 1100 Watts Resistive Load 770 Watts Combinational Load Total Harmonic 496 for Linear load and 596 for non linear Distortion load Efficiency gt 80 Ambient To be specified by the tenderer Preferable Temperature upto 50 Degree Celsius Duty Cycle Continuous Cooling Forced air cooling Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Controls Manual By pass Switch and static bypass switch to be provided with Indications Power sockets Power Sockets 3 Nos 5A 15A capacity Sockets with at least one 15A Socket Trip Conditions Over load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters Meters AC Volt Meter for input and output DC Volt Meter Frequency Meter for output in Analog Digital Mode Manuals Operating and User manual to be Provided Name Plate in the Name plate in UPS Riveted metal plates UPS Stickers Isolation Isolation Transformer must be provided Transformer internally externally at input Software Software for automatic shutdown of the syste
2. ELCOT Chennai 35 Page 80 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 COMPLIANCE STATEMENT FOR ITEM Code OL5000 30 OL5000 60 OL5000 120 AND OL5000 240 Parameter Details Bidders Whether Offer confirming to the specification Yes No Capacity 5 KVA TRUE ONLINE UPS Back up Time For code OL5000 30 30 minutes For code OL5000 60 60 minutes For code OL5000 120 120 minutes For code OL5000 240 240 minutes Inverter Type MOSFET IGBT Make and current capacity to be specified by the tenderer INPUT Mains Voltage 150 270V AC SINGLE PHASE Regulation Input power factor gt 0 9 Frequency with 50 Hz 3 Hz Tolerance Battery Secondary Sealed maintenance free SMF type Source and no of batteries shall be suitably selected for a backup time of 30 minutes minimum at 3500W resistive Load or 5 0 KVA load with 0 7 PF The details are to be specified by the tenderer alongwith the make of the battery DC Bus voltage To be specified by the tenderer Make of the Battery Specify the Manufacturer Make Model and enclose the technical specification sheet The make and AH of the battery submitted for evaluation only will be accepted Battery Storage Box External Storage Box MS Rack for housing the Batteries OUTPUT Nominal Voltage 230V AC Single Phase 1 Voltage Regulation Voltage Regulation 230V 1
3. 7 5 2 Technical Bid Evaluation a A Technical Committee will examine the Technical Bids against the Eligibility Criteria and Evaluation Criteria given in the Tender document The evaluation will be conducted based on the support documents submitted by the Bidders The documents which did not meet the eligibility criteria in the first stage of scrutiny will be rejected in that stage itself and further evaluation will not be carried out for such bidders The eligible Bidders alone will be considered for further evaluation b The sample submitted will be evaluated for the tender specification as given in the Scope of work to select the technically qualified bidder c Only the Linux certified UPS SYSTEMS and peripherals will be accepted for price bid opening Apart from the Linux certification these UPS SYSTEMS should have been tested and cleared by ELCOT for Linux compatibility aesthetics and ruggedness ELCOT Chennai 35 Page 33 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 d The bidders have to submit their samples as per the terms specified in 9 1 Sample Submission Clause Bids without submission of samples are liable to be rejected On receipt of the samples ELCOT s technical team would benchmark them with the appropriate Linux Operating System Necessary drivers and supporting software should be provided by the vendor Only the systems which pass the Linux evaluation test will be allowed to t
4. Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave Load power factor 0 7 lag to unity OTHER GENERAL DATA Overload Capacity Overload Capacity Withstand for 5 Minutes at 110 load 2200Watts Resistive Load 1540Watts Combinational Load ELCOT Chennai 35 Page 21 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Parameter Details Total Harmonic Distortion lt 4 for Linear load and 5 for non linear load Efficiency gt 80 Ambient Temperature To be specified by the tenderer Preferable upto 50 Degree Celsius Duty Cycle Continuous Cooling Forced air cooling Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Controls Manual By pass Switch and static bypass switch to be provided with Indications Power sockets Power Sockets 3 Nos 5A 15A capacity Sockets with at least one 15A Socket Trip Conditions Over load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters Meters AC Volt Meter for input and output DC Volt Meter Frequency Meter for output in Analog Digital Mode Manuals Operating and User manual to be Provided Name Plate in the UPS Name plate in UPS Riveted metal plates Sti
5. sss eene eene eese nnne ees 45 9 5 3 Predespatch Acceplance eese eee eee eene eene enne nn nisan essen tates e eniin ten 45 9 6 Supply installation and COMMISSIONING esescccceeeeessneeeeeeeesstaeeeeeeessseeeeeeeessenaeeeaeeaa 45 9 7 Watranty Clause ierit t pete locus eo merce eene terrere re E endi eee de s ex 47 9 8 Call Centre aret 48 NUS Ur T Ae rrr 49 Appendix 1 Model Form of Contract ecce eee eeeee esee eene ne neenon eese teet n esee eterna 50 Appendix 2 Bank Guarantee Format sssssssssssssssssssssccccccccesseesessessssssssssssssnsssasccsccsscsseescees 58 Appendix 3 Sample Submission Form eeeeeeee eee eee eene ee eene ette tttttnnn noon ae tete esee esset 60 Appendix 4 Manufacturer s Letter of Guarantee Lees eeeee eese e ee eere ee eene nenne eter 61 Appendix 6 Format for Clarifications Amendments ecce esee eere eene eere 62 Annexure 1 Technical Bid 2er re etta rerit teneo esa ae eee aura d e ea sS ana pea avena Pone ea Nea a eaa aa 63 A1 1 Check list for Enclosures eeren ee a a i 63 A1 2 Profile of the Bidder 4 iter eite ene eie fth A OA A a ede ae 64 A1 3 Details in support of Eligibility Criteria 64 A1 4 Details in support of Evaluation Criteria eene 65 A1 5 Hardware Compliance ote t ee tee ee ee eter EE DI ae Pee nat Pede e Ree e eu eR OR doge de 67 A 1 6 Decla
6. OUTPUT Nominal Voltage Output Nominal Volage 220V 230V AC Output Voltage Regulation 1 Voltage Regulation 198V to 242V Frequency 50 Hz 0 2 HZ Waveform Quasi Pure Sine wave Square wave not accepted Transfer time Transfer Time less than 6 msec typical Load power factor 0 6 lag to unity OTHER i GENERAL DATA Atomatc Voltage To be provided Regulators Ambient To be specified by the tenderer Temperature range ELCOT Chennai 35 Page 68 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Protections Fuses for Input Over load over under Voltage short circuit battery reverse Lightening Protection Indications Mains ON Inverter ON Battery Low Overload Alarms Audio To be provided for low voltage condition for battery Auto cut OFF The UPS systems output should be cut off during no load conditions Preferable Power sockets 3 Nos 5 Amps capacity Name Plate in the UPS Name plate in UPS Riveted metal plates Stickers Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Inverter Efficiency Minimum 75 Total Harmonic Distortion Maximum 40 Overload capacity Overload Capacity withstand for 5 minutes at 110 load 660 Watts for Resistive Load 400Watts for Combinational Load Certification SA
7. a b d e 18 100 of the total cost of ordered items will be paid by ELCOT on behalf of the Purchaser on installation commissioning and handing over of the ordered items to the Purchaser after testing all the software and fulfilling the technical specifications on submission of an irrevocable Bank Guarantee for 5 of the cost of the ordered value valid for 37 months during the warranty period OR 95 of the total cost of ordered items will be paid by ELCOT on behalf of the Purchaser on installation commissioning and handing over of the ordered items to the Purchaser after testing all the software and fulfilling the technical specifications and the balance 5 will be released to the supplier after completion of 3 year warranty period However if the site is not ready within 15 days of delivery 75 6 of total cost will be paid on submitting the proof of delivery and certificate from the customer that the site is not ready after receipt of funds from the Purchaser and balance 2596 total cost will be paid on installation commissioning and handing over of the systems on submission of an irrevocable Bank Guarantee for 5 of the cost of the ordered value valid for 37 months during the warranty period If the Customer is not issuing an SNR Site Not Ready the Successful Bidder may give an Undertaking to ELCOT stating that the customer is not issuing an SNR The 75 of total cost of the invoice will be made to the Successful Bidd
8. appropriately by use of sealant The outer cover shall be superscribed as Tender for ELCOT Chennai 35 Page 30 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 supply of UPS SYSTEMS AND RELATED ACCESSORIES Tender No ELCOT PROC OT 32602 UPS SYSTEMS 2013 14 due on 18 07 2013 3 00 PM The FROM address and TO address shall be written without fail otherwise the Technical Bid is liable for rejection a b c The Bids should be submitted strictly as specified in the Tender document The Bids should be dropped in the Tender box kept at ELCOT MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600 035 on or before the due date and time The Bids will not be received personally If the Bidder prefers to submit the Bid by post the Bidder should ensure that the Bid reaches to the Managing Director ELCOT on or before the due date and time ELCOT will not be liable or responsible for any postal delay or any other delay whatsoever If any Bid is received after Due Date and Time or unsealed or disorderly submitted or received by Facsimiles FAX the Bid will be treated as non responsive The Bids once submitted cannot be modified or amended or withdrawn No documents would be supplemented after submission of Bids ELCOT Chennai 35 Page 31 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 The Technical Bid will be opened on the date and time as specified in the Te
9. Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave Load power factor 0 7 lag to unity OTHER ELCOT Chennai 35 Page 81 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Parameter Details Bidders Whether Offer confirming to the specification Yes No GENERAL DATA Overload Capacity Overload Capacity Withstand for 5 Minutes at 110 load 5500 Watts Resistive Load 3850 Watts for Combinational Load Total Harmonic lt 4 for Linear load and 5 for non Distortion linear load Efficiency gt 85 Ambient To be specified by the tenderer Temperature Preferable upto 50 Degree Celsius Duty Cycle Continuous Cooling Forced air cooling Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Controls Manual By pass Switch and static bypass switch to be provided with Indications Power sockets 1 No 32 Amps Capacity Terminal Block Trip Conditions Over load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters Meters AC Volt Meter for input and output DC Volt Meter Frequency Meter for output in Analog Digital Mode Manuals Operating and User manual to be Provided Name Plate inthe Name plate in UPS Riveted metal UPS plates
10. Name amp Designation of the Person Receives the Sample Store I C Name amp Designation Signature ELCOT Chennai 35 Page 60 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Appendix 4 Manufacturer s Letter of Guarantee To The Managing Director Electronics Corporation of Tamil Nadu Ltd MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600 035 Sir We hereby undertake to submit a Bid and subsequently negotiate and sign the contract with the purchaser against Tender No ELCOT PROC OT 32602 UPS SYSTEMS 2013 14 for the type the Description of goods Manufactured by us We hereby extend our full warranty for the goods offered for supply by the above firm against this tender We also undertake to provide timely supplies as per terms of tender and as agreed mutually and also to provide a trouble free and continuous support either directly or through our authorised partners under our supervision during the Warranty and Extended warranty period We will provide the necessary spares support in the event of replacement of any spare parts is necessitated while providing Warranty and Extended Warranty services and if the spares are not available then we will arrange for complete replacement of the item s with an equivalent higher model For this tender we authorise M s Complete address and full contact details of the partner to be our sales and service partner In the event o
11. OL1000 120 AND OL1000 240 Parameter Details Bidders Whether Offer confirming to the specification Yes No Capacity 1 KVA TRUE ONLINE UPS Back up Time For code OL1000 30 30 minutes For code OL1000 60 60 minutes For code OL1000 120 120 minutes For code OL1000 240 240 minutes Inverter Type MOSFET IGBT Make and current capacity to be specified by the tenderer INPUT Mains Voltage 150 270V AC SINGLE PHASE Regulation Input power factor gt 0 9 Frequency with 50 Hz 3 Hz Tolerance Battery Sealed maintenance free SMF type AH and Secondary no of Source batteries shall be suitably selected for the required back up time at 700w resistive Load or 1 0 KVA load with 0 7 PF The details are to be specified by the tenderer along with the make of the battery DC Bus voltage To be specified by the tenderer Make of the Specify the Manufacturer Make Model and Battery enclose the technical sheet The make and AH of the battery submitted for evaluation only will be accepted Battery Storage External Storage Box MS Rack for housing Box the Batteries OUTPUT Nominal Voltage 230 AC Single Phase 1 Voltage t 196 Regulatio n Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave Load power factor 0 7 lag to unity ELCOT Chennai 35 Page 72 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14
12. Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 b To provide decision support for the Technical Committee whether to accept or reject the products 9 5 Analysis of Benchmark Results General a If the equipment supplied for evaluation meets the tender specifications it would be treated that the equipment had passed the specifications test If the specifications are below the tender specifications then the equipment would be treated as failed in the specifications test The bidders should take utmost care to bring in the samples which should be equal to or better than the specifications given in the tender documents b ELCOT reserves the right to reject a sample if it is found that it does not meet the specifications In such cases the bidder would be treated as failed in this test However ELCOT reserves its right to offer one last opportunity to the bidder to produce another sample for evaluation say within a short period of 2 3 days Such a sample would be evaluated again to find out whether the bidder gets pass in this test C Offering this additional opportunity is solely at the discretion of ELCOT ELCOT would be pleased to provide such an opportunity ONLY if public interest healthy competition demands such a step In the normal course such an additional opportunity would not be given to the bidders Linux compliance test for UPS SYSTEMS All the samples will be teste
13. adjustments to the contract awarded under this tender will be entertained by ELCOT Neither any time schedule nor financial adjustments arising thereof shall be permitted on account of failure by the Bidder to appraise themselves d The Bidder shall be deemed to have satisfied itself fully before Bidding as to the correctness and sufficiency of its Bids for the contract and price quoted in the Bid to cover all obligations under this Tender e It must be clearly understood that the Terms and Conditions and specifications are intended to be strictly enforced No escalation of cost in the Tender by the Bidder will be permitted throughout the period of Agreement or throughout the period of completion of contract whichever is later on account of any reasons whatsoever f The Bidder shall make all arrangements as part of the contract to supply commission and train the beneficiaries at various locations at their own cost and transport g The Bidder should be fully and completely responsible to ELCOT and State Government for all the deliveries and deliverables 3 2 Clarifications in the Tender a A prospective Bidder requiring any clarification in the Tender may notify ELCOT by letter or by Fax or by E mail as per the Format prescribed in Appendix 6 to md elcot in with a copy to procurement elcot in We encourage paper free e mail communication b The responses to the clarifications will be notified in the websites by means of Cor
14. i The materials or goods are to be given warranty for a period of 36 months after installation and commissioning against any manufacturing defect and bad workmanship solely by the Successful Bidder irrespective of whether the same have been ELCOT Chennai 35 Page 52 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 16 17 manufactured by them or not The warranty period of 36 months will commence from the date of installation and commissioning of the ordered items after carrying out successfully the tests prescribed by Purchaser s and installation in good working condition A report of services attended on monthly basis must be submitted to ELCOT for each order during the warranty period ii The Successful Bidder shall undertake to supply the spares for the Standard warranty and Extended Warranty Period of the offered items for the period of three years If any manufacturing or other technical defects is found within 36 months from the date of installation commissioning and handing over of the ordered items to Purchaser s they will have to be rectified or replaced free of cost by the Successful Bidder in good working condition iii During the warranty period the Successful Bidder agrees to arrange for a back up item of the Ordered items at their cost if due to manufacturing and other Technical defects of the Ordered items the system is down and if it is not restored in working condition within 48
15. the Bank in favour of The Managing Director Electronics Corporation of Tamil Nadu Limited MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600035 hereinafter referred to as the Beneficiary for an amount not exceeding Rs Rupees Only as per the request of M s having its office address at hereinafter referred to as Supplier against Letter of Acceptance reference dated of M s Electronics Corporation of Tamil Nadu Limited This guarantee is issued subject to the condition that the liability of the Bank under this guarantee is limited to a maximum Rs Rupees Only and the guarantee shall remain in full force up to months from the date of Bank Guarantee and cannot be invoked otherwise by a written demand or claim by the beneficiary under the Guarantee served on the Bank before months from the date of Bank Guarantee AND WHEREAS it has been stipulated by you in the said ORDER that the Supplier shall furnish you with a Bank Guarantee by a Scheduled Nationalised Bank for the sum specified therein as security for compliance with the Contractor s performance obligations for a period in accordance with the contract AND WHEREAS we have agreed to give the Supplier a Guarantee THEREFORE we Bankers address hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier up to a total of Rs Rupees Only and we undertake to pay you upon your first written dem
16. Bidder is responsible for all unpacking assemblies wiring installations cabling between hardware units and connecting to power supplies The Successful Bidder will test all hardware operations and accomplish all adjustments necessary for successful and continuous operation of the hardware at all the installation sites The Successful Bidder selected for various equipments to be installed at single user premises shall co ordinate with each other and prepare a list where delivery is planned by all the parties so that installation and handing over can be carried out to the consignees suitably simultaneously by all the parties The Successful Bidder must send the proposed delivery schedule to each consignee and to ELCOT well in advance The supply and installation of ordered items along with necessary operational and user manuals drawings circuit diagram etc should be made available in the Tender document The Successful Bidder shall be responsible for commissioning of the items supplied by preparing interfacing integrating with purchaser s equipment accessories software supplied by other vendors After successful Installation commissioning and handing over of the ordered items to the consignees the Successful Bidder must obtain signed installation certificate in the specified format along with Sample test results duly certified by the respective consignee on the installed items The Successful Bidder shall send status report in the fo
17. Meter Frequency Meter AC load current for output in Analog Digital mode Manuals Operating and User manual to be Provided Name Plate in the UPS Name plate in UPS Riveted metal plates Stickers Isolation Transformer Isolation Transformer must be provided internally externally at input Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory_for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 24 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 OL5000 30 OL5000 60 OL5000 120 OL5000 240 5 KVA On Line SAMEER ETDC certified UPS ELCOT Tested UPS Capacity 5 KVA TRUE ONLINE UPS Back up Time For code OL5000 30 30 minutes For code OL5000 60 60 minutes For code OL5000 120 120 minutes For code OL5000 240 240 minutes Inverter Type MOSFET IGBT Make and current capacity to be specified by the tenderer INPUT Mains Voltage Regulation 150 270V AC SINGLE PHASE Input power factor 20 9 Frequency with Tolerance 50 Hz 3 Hz Battery Secondary Source Sealed maintenance free SMF type and no of batteries shall be suitably selected for a backup time of 30 minutes minimum at 3500W resistive Load or 5 0 KVA load with 0 7 PF
18. agreement shall not be taken back However any replacement necessitated as part of the warranty commitments shall be carried out by the Successful Bidder and faulty parts materials that arise out of such replacements shall be taken back by the Successful Bidder within a reasonable time If the supply installation and commissioning of the Ordered items are not effected as specified in the purchase order Purchaser s ELCOT shall have the full authority to cancel the order and to take any such action that will be deemed fit in the circumstances ELCOT Chennai 35 Page 51 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 11 In case of failure by the Successful Bidder to deliver goods or materials demanded from them within the period specified for delivery or in case of goods or materials delivered by them not being of the stipulated quality and specifications or in the case of goods or materials being delivered without a correct invoice in duplicate ELCOT or anyone duly authorized by ELCOT shall have the power to reject any such goods or materials and to purchase from others instead of any goods or materials so rejected or not delivered Unless the successful Bidder shall themselves forthwith supply that shall be sufficient and satisfactory any excess of cost so incurred by the Purchaser s over the contract price together with all charges and expenses attending the purchase shall be recoverable by ELCOT Purchaser s f
19. and responsible for any disputes arising out of Intellectual Property Rights that I We are liable to be blacklisted by ELCOT for a period of three years Yours faithfully for Name Signature Designation Seal Note 1 Declaration in the company s letter head should be submitted as per format given above 2 If the bidding firm has been blacklisted by any State Government Central Government Public Sector Undertakings earlier then the details should be provided ELCOT Chennai 35 Page 7 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 1 Preamble Electronics Corporation of Tamil Nadu Limited ELCOT a wholly owned Government of Tamil Nadu Undertaking is the Optional Procurement Agency of the Government of Tamil Nadu for procurement of IT related products like Computers Printers other peripherals and software as per G O Ms No 58 of Finance BPE Department dated 16 2 1999 with latest amendments ELCOT is procuring various IT related products for all the State Government Departments Boards Autonomous Bodies etc As part of the procurement activities ELCOT invites RATE CONTRACT Tender inviting bids for the procurement of Supply installation and Commissioning of UPS Systems with related accessories for various Government organisations Short Titles used in the Tender Document 1 Bidder Bidder means the party who makes a formal offer in pursuance of the tender floated 2 Su
20. is waived for such downloaded documents An EMD amount as specified in the Tender Schedule should be paid by way of Demand Draft or Banker s Cheque drawn in favour of Electronics Corporation of Tamil Nadu Limited payable at Chennai The Demand Draft or Banker s Cheque should be deposited physically at ELCOT before the date and time of opening of the Tender The EMD in the form of Bank Guarantee is not acceptable b The EMD of the unsuccessful Bidders will be returned at the expense of the Bidders within a reasonable time consistent with the rules and regulations in this behalf The EMD amount held by ELCOT till it is refunded to the unsuccessful Bidders will not earn any interest thereof c The EMD amount of the Successful Bidder can be converted as part of the Security Deposit SD for successful execution of the work and will be returned only after the successful fulfilment of the Contract d The EMD amount will be forfeited by ELCOT if the Bidder withdraws the bid during the period of its validity specified in the tender or if the Successful Bidder fails to sign the contract or the Successful in bidder fails to remit Security Deposit within the respective due dates ELCOT Chennai 35 Page 28 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 6 4 Letter of Authorisation A letter of Authorisation from the Board of Directors appropriate authority authorising the Tender submitting aut
21. mm 1Run EE 1151c Output MCB with Enclosure 10 A Double Pole NEN 1151d Output Wiring Cable Details 2 5Sq mm 3 Run EE LCEELUTUITII TUN ae c teni semi LCNECTIOITIT UNI NN NNNM LCNMCTICOOOTUOTED 5 0 KVAUPS CENE uo mwraernS Eee e 8 Dum ant Wig Ce Siam rumes C C mone Switches amp Sockets 1156 5A 3pin Switches amp Sockets 1 No with Gang box 1157 5A 3pin Switches amp Sockets 1 set 1 set 3 Nos with Gang EE box Harthing o O 7159 Hamr20kak3Oka Fue Rwhrsoka 1161 Farthing Wiring with 40 sqm 162 Fanning virine with GsaimmcableforsOmm ELCOT Chennai 35 Page 27 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 The Bidders should bear all costs associated with the preparation and submission of Bids ELCOT will in no way be responsible or liable for these charges costs incurred regardless of the conduct or outcome of the bidding process a The Tender Documents may be directly purchased from ELCOT on payment of fees as mentioned in the Tender Schedule The Tender document cost may be paid by way of Demand Draft Banker s Cheque in favour of Electronics Corporation of Tamil Nadu Limited payable at Chennai b Alternatively the Tender Documents can be downloaded free of cost from the websites mentioned in the Tender Schedule The Tender document fee
22. taxes and other levies imposed by Governments in India will be paid at actual as applicable ELCOT Chennai 35 Page 49 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Appendix 1 Model Form of Contract To be executed on a Rs 20 Non Judicial Stamp Paper bought in Tamil Nadu by the Successful Bidder for the supply and commissioning of UPS Systems with related Accessories and Software NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER This CONTRACT is entered into at Chennai on the day of 2013 between Electronics Corporation of Tamil Nadu Limited a wholly owned Government of Tamil Nadu Undertaking a Company registered under the Indian Companies Act 1956 and having its Registered office at 692 Anna Salai Nandanam Chennai 600 035 herein after referred to as ELCOT which term shall mean and include its Successors and permitted assigns on behalf of Customer s to be communicated by ELCOT from time to time herein after referred to as Purchaser S and sess a Company registered under the Indian Companies Act 1956 and having its Registered Office at sssssssssssssseeeee hereinafter referred to as the Successful Bidder which term shall mean and include its Successors and permitted assigns Whereas ELCOT had floated a Rate Contract Tender vide Tender No ELCOT 32527 U
23. to the Successful Bidder will not earn any interest thereof The Security Deposit will be forfeited if the Successful Bidder withdraws the Bid during the period of Bid validity specified in the Tender or if the Bidder fails to sign the contract a The Successful Bidder should execute a Contract in the INR 20 non judicial Stamp Paper bought in Tamil Nadu only in the name of the Bidder within 10 days from the date of Letter of Acceptance issued by ELCOT with such changes modifications as may be indicated by ELCOT at the time of execution on receipt of confirmation from ELCOT ELCOT Chennai 35 Page 37 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 b The Successful Bidder shall not assign or make over the contract the benefit or burden thereof to any other person or persons or body corporate for the execution of the contract or any part thereof without the prior written consent of ELCOT ELCOT reserves its right to cancel the purchase order either in part or full if this condition is violated If the Successful Bidder fails to execute the agreement the SD of the Successful Bidder will be forfeited and their tender will be held as non responsive C The expenses incidental to the execution of the agreement should be borne by the Successful Bidder d The conditions stipulated in the agreement should be strictly adhered to and violation of any of the conditions will entail termination of the contract without prej
24. under let or sublet to any person s or body corporate for the execution of the contract or any part thereof without the written consent of ELCOT A penalty will be levied at the rate specified in the Agreement Format for non fulfilment of delivery schedule subject to the force Majeure conditions Even If the work is not completed in full beyond this period such performance may entail termination of contract and black listing of the Bidder from participating in any of the ELCOT s Tenders This alone will not relieve the Bidder and the difference in cost of the items purchased through other Technically qualified Bidders or any other alternative sources will be recovered from the successful Bidder A penalty will be levied at the rate specified in the Agreement Format in the event of non fulfilment or non observance of any of the conditions stipulated in the Agreement Terms and Conditions and Work Order a The final decision would be based on the technical capacity and pricing of the Bidder ELCOT does not bind itself in selecting the bidder offering lowest prices b ELCOT reserves the right not to accept lowest price to reject any or all the tenders without assigning any reason to relax or waive any of the conditions stipulated in the terms and conditions of tender as deemed necessary in the best interest of ELCOT for good and sufficient reasons c ELCOT can supply the UPS Systems Under special offer to Students ELCOT Chenna
25. 013 2 11 00 A M at the address mentioned in meeting Column 1 above 8 Due Date Time and Place On 18 07 2013 at 5 00 PM at the address mentioned in of submission of Tender Column 1 above 9 Date Time and Place of On 18 07 2013 at 5 15 PM at the address mentioned in opening of the Technical Column 1 above Bids 10 Date Time and Place of Will be intimated only to the Technically Qualified Bidders opening of Price Bids ELCOT Chennai 35 Page 9 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 ESI General a The Bidders are requested to examine the instructions terms and conditions and specifications given in the Tender Failure to furnish all required information in every respect will be at the Bidder s risk and may result in the rejection of bid Relaxation in submission of the documentary proof had been given ONLY to the existing suppliers and such relaxation from submission of documents is applicable wherever they are eligible to avail b It will be imperative for each Bidder s to familiarise itself themselves with the prevailing legal situations for the execution of contract ELCOT shall not entertain any request for clarification from the Bidder regarding such legal aspects of submission of the Bids c It will be the responsibility of the Bidder that all factors have been investigated and considered while submitting the Bids and no claim whatsoever including those of financial
26. 1000 240 Parameter Details Capacity 1 KVA TRUE ONLINE UPS Back up Time For code OL1000 30 30 minutes For code OL1000 60 60 minutes For code OL1000 120 120 minutes For code OL1000 240 240 minutes Inverter Type MOSFET IGBT Make and current capacity to be specified bythe tenderer INPUT Mains Voltage Regulation 150 270V AC SINGLE PHASE Input power factor gt 0 9 Frequency with Tolerance 50 Hz 3 Hz Battery Secondary Source Sealed maintenance free SMF type AH and no of batteries shall be suitably selected for the required back up time at 700w resistive Load or 1 0 KVA load with 0 7 PF The details are to be specified by the tenderer along with the make of the battery DC Bus voltage To be specified by the tenderer Make of the Battery Specify the Manufacturer Make Model and enclose the technical sheet The make and AH of the battery submitted for evaluation only will be accepted Battery Storage Box External Storage Box MS Rack for housing the Batteries OUTPUT Nominal Voltage 230 AC Single Phase 1 Voltage Regulation t 196 Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave Load power factor 0 7 lag to unity OTHER GENERAL DATA Overload Overload Capacity Withstand for 5 minutes at 11096 load Capacity 2200Watts Resistive Load 1540Watts Combinational Load Total Harmonic Distortion 496 for Linear load and 596
27. A 1000 120 1 KVA LIA UPS 120 Minutes LIA 1000 240 KVA LIA UPS 240 Minutes 3 OL 1000 30 1 KVA Online UPS 30 Minutes OL 1000 60 1 KVA Online UPS 60 Minutes OL 1000 120 1 KVA Online UPS 120 Minutes OL 1000 240 1 KVA Online UPS 240 Minutes 4 OL 2000 30 2 KVA Online UPS 30 Minutes OL 2000 60 2 KVA Online UPS 60 Minutes OL 2000 120 2 KVA Online UPS 120 Minutes OL 2000 240 2 KVA Online UPS 240 Minutes 5 OL 3000 30 3 KVA Online UPS 30 Minutes OL 3000 60 3 KVA Online UPS 60 Minutes OL 3000 120 3 KVA Online UPS 120 Minutes OL 3000 240 3 KVA Online UPS 240 Minutes 6 OL 5000 30 5 KVA Online UPS 30 Minutes OL 5000 60 5 KVA Online UPS 60 Minutes OL 5000 120 5 KVA Online UPS 120 Minutes OL 5000 240 5 KVA Online UPS 240 Minutes ELCOT Chennai 35 Page 67 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 COMPLIANCE STATEMENT FOR ITEM Code LIA600 30 Bidders Offer Capacity 600VA LINE INTERACTIVE UPS with 0 6 PF Back up Time 30 Minutes Inverter Type MOSFET IGBT INPUT Mains Voltage 150 270V AC SINGLE PHASE Regulation Frequency with 50 Hz 3 Hz Tolerance Battery Secondary Sealed maintenance free SMF type Source AH and No of Batteries shall be suitable selected for required backup time at 360W Resistive Load Battery Storage Box Batteries should be provided inside the UPS Systems
28. E Seeds vt one DAVE EH ARR Hees eoe Fe YR esee 30 6 6 1 Quter COVER 32 ecc e e et bay EE e e Ee ERRARE Pe e ANG Ea gaia Usa ake een 30 6 7 Mode of Submission of BidS cccccceesssssscsecceeeeeeeeeeeeeececeeeeeeeeseeeeestsstsneeeeeeeessaneseeeeenea 31 6 8 Modification and withdrawal of BidS ccccccccccccccccccccceeceeeeeeeeeeeeseesssssssseeeeeeeeeaaaeeeeeeeeeuea 31 7 Tender opening and Evaluation Lecce esee eee e esee eene eene eene eterne nente ehe etn nennen 32 7A TechnicalBid Openlng 5 0 Bees et neo tue tette ertet bxc oeu e POLL vov bal CL e OSEE Poeti eerte a 32 7 2 Tender Validity eet ento e Ine ON E EE d UU n E eese due 32 7 3 Initial TeginAm x 32 ZA Clarifications by EEGOT iet e tete etat o e eee era sags POE ae Ere eo eade ET 32 45 lender Eval atlon 2 receivers tech oie ere eee er ree race tree eee EE OR ada 33 7 5 1 Suppression of facts and misleading infOrmMation cccccccccccssssccceeeeeeeeeeeeeeeeeaaeaes 33 7 5 2 Technical Bid Evaluation eese nnne eene nnn i saaan Raat 33 7 5 3 Pnce Bid Evaluation t eiie er os RE ev nda urere eet erp ae 34 Z O NEQOUATIONS ELTE 35 Z Z AWatrd of GODtlact i icc ec cea A CO TEE RV Die V Tc are Er ee dede SU EIE edo dud 36 7 9 EECOT reserves Mergi TO societe ete cereo ee Pee ente cueebussdocatevebesouee EXER EY 33e gadcoade 36 ELCOT Chennai 35 Page 2 of 91 Ver 1 0 Tend
29. External Storage Box MS Rack for housing the Batteries OUTPUT Nominal Voltage 230V AC Single Phase 1 Voltage Regulation 1 Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave Load power factor 0 7 lag to unity OTHER GENERAL DATA Overload Overload Capacity Withstand for 5 Minutes at 110 Load 3300 Capacity Watts Resistive Load 2310 Watts Combinational Load Total Harmonic Distortion lt 4 for Linear load and 5 for non linear load Efficiency gt 80 Ambient Temperature To be specified by the tenderer Preferable upto 50 Degree Celsius Duty Cycle Continuous ELCOT Chennai 35 Page 23 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Cooling Forced air cooling Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Mobility All UPS system fitted with castors for Mobility Controls Manual By pass Switch and static bypass switch to be provided with Indications Power sockets Power Socket 3 Nos 15 Amps Capacity sockets Trip Conditions Over load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters AC Volt Meter for input and out put DC Volt
30. GENERAL DATA Atomatc Voltage Regulators To be provided Ambient Temperature range To be specified by the tenderer Protections Fuses for Input Over load over under Voltage short circuit battery reverse Lightening Protection Indications Mains ON Inverter ON Battery Low Overload Alarms Audio To be provided for low voltage condition for battery Auto cut OFF The UPS systems output should be cut off during no load conditions Preferable Power sockets 3 Nos 5 Amps capacity ELCOT Chennai 35 Page 17 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Name Plate in the UPS Name plate in UPS Riveted metal plates Stickers Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Inverter Efficiency Minimum 75 Total Harmonic Distortion Maximum 40 Overload Overlod withstand for 5 minutes at 110 load 1100 Watts Resistive Load 660 Watts Combinational Load Certification SAMEER or ETDC Certification Mandatory for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 18 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 OL1000 30 1 KVA On Line SAMEER ETDC certified UPS OL1000 60 UPS ELCOT Tested UPS OL1000 120 OL
31. MEER or ETDC Certification Mandatory for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 69 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 COMPLIANCE STATEMENT FOR ITEM Code LIA1000 30 LIA1000 60 LIA1000 120 AND LIA1000 240 Bidders Offer Capacity 1KVA LINE INTERACTIVE UPS Back up Time For code LIA1000 30 30 minutes For code LIA1000 60 60 minutes For code LIA1000 120 120 minutes For code LIA1000 240 240 minutes Inverter Type MOSFET IGBT INPUT Mains Voltage 150 270V AC SINGLE PHASE Regulation Frequency with 50 Hz 3 Hz Tolerance Battery Sealed maintenance free SMF type Secondary AH and no of batteries shall be suitably Source selected for the required backup time at 600w resistive Load or 1 0 KVA load with 0 6 PF The details are to be specified by the tenderer along with the make of the batter Number of Batteries and voltage amp AH of each battery Battery Storage Batteries should be provided inside the Box UPS Systems OUTPUT Nominal Voltage Output Nominal Voltage 220V 230V AC Output Voltage Regulation 1 Voltage 198V to 242V Regulation Frequency 50 Hz 0 2 Hz Waveform Quasi Pure Sine wave Square wave not accepted Transfer time 4 6 msec typical Load power 0 6 lag to uni
32. OT is not responsible for any misinterpretation of the provisions of this tender document on account of the Bidders failure to update the Bid documents on changes announced through the website The bid prepared by the Bidder as well as all correspondence and documents relating to the bid shall be in English only The supporting documents and printed literature furnished by the bidder may be in another language provided they are accompanied by an accurate translation in English duly notarised in which case for all purposes of the bid the translation shall govern Bids received without such translation copy are liable to be rejected Price should be quoted in Indian Rupees INR only and Payment shall be ELCOT Chennai 35 Page 11 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 made in Indian Rupees only a Bidders shall not make attempts to establish unsolicited and unauthorised contact with the Tender Accepting Authority Tender Inviting Authority or Tender Scrutiny Committee after the opening of the Tender and prior to the notification of the Award and any attempt by any Bidder to bring to bear extraneous pressures on the Tender Accepting Authority shall be sufficient reason to disqualify the Bidder b Notwithstanding anything mentioned above the Tender Inviting Authority or the Tender Accepting Authority may seek bonafide clarifications from Bidders relating to the tenders submitted by them during the eval
33. PS SYSTEMS 2013 14 for the supply installation and commissioning of UPS SYSTEMS and the Successful Tenderer has been selected as one of the suppliers in the Tender and ELCOT as per the following terms and conditions 1 This document on having been signed by both the parties shall constitute a binding contract between the parties and shall remain in force for a period of 12 months But in the event of any breach of agreement at any time on the part of the Successful Bidder the contract shall be determinable by ELCOT without compensation to the Successful Bidder The contract may also be put to anend at any time by ELCOT upon giving seven days notice to the Successful Bidder 2 The Successful Bidder agrees that in the event of failure of 10 or more of the vital components of the equipments occurring during the first three year warranty period ELCOT would have a right to blacklist them for any procurement through ELCOT for a period of three years from that date 3 The Successful Bidder agrees to supply install and commission the Bill of Material detailed in ELCOT Tender ELCOT 32527 UPS SYSTEMS 2013 14 after carrying out successfully all tests prescribed by the Purchaser s at an unit price plus applicable Taxes as enclosed in Annexure to this Agreement to the Purchaser s before the specified date The price offered is firm and is not subject to enhancement on any ELCOT Chennai 35 Page 50 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602
34. S CORPORATION OF TAMILNADU LIMITED ELCOT 1 Tender inviting Authority The Managing Director Designation and Address ELCOT II Floor MHU Complex 692 Anna Salai Nandanam Chennai 600035 e mail md elcot in and procurement elcot in URL www elcot in 2 A Name of the Work Supply installation and Commissioning of UPS Systems with related accessories B Tender reference ELCOT PROC OT 32602 UPS Systems 2013 14 C Installation At the customer premises Throughout the State of Tamil Nadu 3 Tender documents available On all working days between 11 00 AM and 5 00 PM upto place 17 07 2013 from the Address mentioned in Column 1 above Alternatively Tender documents can be downloaded free of cost from www elcot in and http www tenders tn gov in 4 Cost of Tender Document INR 1 100 per Tender Document for direct purchase from ELCOT The Tender document fee is waived for the downloaded Tender document 5 Earnest Money Deposit Rs 5 00 000 Rupees Five Lakhs Only should be paid by EMD way of Demand Draft or Banker s Cheque drawn in favour of Electronics Corporation of Tamil Nadu Limited and payable at Chennai only 6 Tender submission Two Part Tender comprising of Technical Bid and Price Bid should be submitted MANUALLY Stage 1 Technical Bid Stage 2 Price Bid opening Tenders received after the due date and time will be summarily rejected 7 Date and Place of Pre Bid 03 07 2
35. S Cabling with Accessories 2 0 KVA UPS Systems 22 1151a Input Isolator with MS Enclosure 15 A 2 pole 23 1151b Input Wiring Cable 2 5 Sq mm 2 Run amp 1 5 Sq mm 1 Run 24 1151c Output MCB with Enclosure ELCOT Chennai 35 Page 87 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 10 A Double Pole 25 1151ld Output Wiring Cable Details 2 5Sq mm 3 Run 3 0 KVA UPS 26 1152a Input Isolator with MS Enclosure 32 A 2 pole 27 1152b Input Wiring Cable 4 0 Sq mm 2 Run amp 2 5 Sq mm 1Run 28 1152c Output MCB with Enclosure 15 A Double Pole 29 1152d Output Wiring Cable Details 2 5Sq mm 3 Run 3 0 KVA UPS 30 1153a Input Isolator with MS Enclosure 40 A 2 pole 31 1153b Input Wiring Cable 6 0 Sq mm 2 Run amp 4 0 Sq mm 1Run 32 1153c Output MCB with ELCOT Chennai 35 Page 88 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Enclosure 25 A Double Pole 33 1153d Output Wiring Cable Details 4 0Sq mm 3 Run Switches amp Sockets 34 1156 5A 3pin Switches amp Sockets 1 No with Gang box 35 1157 5A 3pin Switches amp Sockets 1 set 1 set 3 Nos with Gang box 36 1158 15A Plug amp Socket with box Earthing 37 1159 Ear
36. Stickers Isolation Isolation Transformer must be provided Transformer internally externally at input Software Software for automatic shutdown of the system compatible with Linux ELCOT Chennai 35 Page 82 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 mandatory and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 83 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 A 1 6Declaration I We agree that the offer shall remain open for acceptance for a minimum period as stipulated in the Tender from the date of opening of the tender and thereafter until it is withdrawn by us by notice in writing duly addressed to the authority of opening the tender and sent by registered post with acknowledgement due or otherwise delivered at the office of the authority The EMD amount shall not bear any interest and shall be liable to be forfeited to ELCOT should I We fail to abide by the stipulations to keep the offer open for a period mentioned above or fail to sign and complete the contract document as required by ELCOT and furnish the Security Deposit as specified in the terms and conditions of the contract The EMD amount may be adjusted towards SD or refunded to me us unless the sam
37. T IGBT Make and current capacity to be specified by the tenderer INPUT Mains Voltage 150 270V AC SINGLE PHASE Regulation Input power 0 9 factor Frequency 50 Hz 3 Hz with Tolerance Battery Sealed maintenance free SMF type and no Secondary of batteries shall be suitably selected for a Source backup time of 30 minutes minimum at 2100W resistive Load or 3 0 KVA load with 0 7 PF The details are to be specified by the tenderer alongwith the make of the battery DC Bus voltage To be specified by the tenderer Make of the Specify the Manufacturer Make Model and Battery enclose the technical specification sheet The make and AH of the battery submitted for evaluation only will be accepted Battery Storage External Storage Box MS Rack for housing Box the Batteries OUTPUT Nominal 230V AC Single Phase 1 Voltage Voltage 1 Regulation Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave ELCOT Chennai 35 Page 78 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Parameter Details Bidders Whether Offer confirming to the specification Yes No Load power 0 7 lag to unity factor OTHER GENERAL DATA Overload Overload Capacity Withstand for 5 Minutes Capacity at 110 Load 3300 Watts Resistive Load 2310 Watts Combinational Load Total lt 4 for Linear load and 5 for non linear Harmonic load Distortion Effici
38. Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 rrr Van Yam ST Adding Value through IT Supply installation and Commissioning of UPS Systems with related accessories Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 ELCOT Chennai 35 Page 1 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Table of Contents Table of Contents a eio eret eet eren ooo eoa pude Fe ra eoe eee eeu aviae eee eoe STEK beee ESEA daga Fe e eee eoe d a SR Ta Puer 2 Important Notlce eret eEee Conner a nea ee ve e eese SEE Ee reb esca ett reet een uo eese Esee Ea venae Esan 4 Acronyms and Definitions 5 erit Lote La e Rec ete e roe Fan eaae e aka ER Ee CER LER ERR eain erp ae ec sa Uere ees 5 Kriow Your Righis rini er et Peer rae eene eta ra eae Neon teevee eo b etate Ves eae ae Pee ve pe yea eo Sa SPP a Pu EUER 6 Letter of Undertaking e eerie eee eit esses eve eeu s cas deve na s ra a ee apa ra aa o eaa Free a eeu aera eaae o a ia 7 uac ugmm 8 2 Tender Schedule 3 i teret ee ere nent ERN VA a E SEAE IAYEN LESVE REA EYEENE NUR S EEEE TEES 9 3 General Instructions ooi eee senes e eene ena aeneae eee ee eresia ie s Toa e koe aaie eee Ee ee ea aur an 10 BGO che ET TER 10 3 2 Clarifications tthe Lender ccs ccs or e eere aee deett v t eoret eget ee oet ie etae E detea dudes 10 3 3 Amendments to the Tendel cccccccsccc
39. The details are to be specified by the tenderer alongwith the make of the battery DC Bus voltage To be specified by the tenderer Make of the Battery Specify the Manufacturer Make Model and enclose the technical specification sheet The make and AH of the battery submitted for evaluation only will be accepted Battery Storage Box External Storage Box MS Rack for housing the Batteries OUTPUT Nominal Voltage 230V AC Single Phase 1 Voltage Regulation Voltage Regulation 230V 1 Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave Load power factor 0 7 lag to unity OTHER GENERAL DATA Overload Capacity Overload Capacity Withstand for 5 Minutes at 110 load 5500 Watts Resistive Load 3850 Watts for Combinational Load Total Harmonic Distortion 496 for Linear load and 5 for non linear load Efficiency gt 8596 Ambient Temperature To be specified by the tenderer Preferable upto 50 Degree Celsius ELCOT Chennai 35 Page 25 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Duty Cycle Continuous Cooling Forced air cooling Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Controls Manual By pass Switch and static bypass switch to be provide
40. UPS Systems 2013 14 10 ground The ordered items should be delivered installed and commissioned within 28 days from the date of Purchase Order Delivery Schedule for Bulk Quantity within 42 days from the date of issue of Purchase Order The price of the ordered items as per the Tender includes excise duty Surcharges Freight Octroi insurance commissioning and such other levies that may be applicable The goods or materials to be supplied under this contract are to be of the quality and of the sort mentioned in the ELCOT Tender document The goods or materials are to be delivered on F O R destination indicated by ELCOT Purchaser s without any extra cost in such quantities or numbers contained in the purchase order to be issued by ELCOT from time to time Any amendments to the orders in terms of quantities or delivery period etc may be incorporated on a mutually agreed basis The delivery of goods to the destination is the responsibility of the Successful Bidder only The goods supplied under the contract should be covered for comprehensive insurance by the Successful Bidder till delivery and acceptance by the authority concerned ELCOT is entitled to change the list of consignee address from time to time based on the requirement of the purchaser s In this situation the suppliers should not claim any additional charges except for any major amount involved which will be resolved mutually The goods sold under this
41. V to 242V Frequency 50 Hz 0 2 HZ Waveform Quasi Pure Sine wave Square wave not accepted Transfer time Transfer Time less than 6 msec typical Load power factor 0 6 lag to unity OTHER GENERAL DATA Atomatc Voltage Regulators To be provided Ambient Temperature range To be specified by the tenderer Protections Fuses for Input Over load over under Voltage short circuit battery reverse Lightening Protection Indications Mains ON Inverter ON Battery Low Overload Alarms Audio To be provided for low voltage condition for battery Auto cut OFF The UPS systems output should be cut off during no load conditions Preferable Power sockets 3 Nos 5 Amps capacity Name Plate in the UPS Name plate in UPS Riveted metal plates Stickers Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Inverter Efficiency Minimum 75 Total Harmonic Distortion Maximum 40 ELCOT Chennai 35 Page 15 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Parameter Det Overload capacity Overload Capacity withstand for 5 minutes at 110 load 660 Watts for Resistive Load 400Watts for Combinational Load Certification SAMEER or ETDC Certification Mandatory for this specification issued w
42. ake part in the general and price bid e For those Bidders who have already worked or working with ELCOT their previous performance in ELCOT would be the mandatory criteria for selection If any unsatisfactory performances of those Bidders are found their Bids will be straight away rejected The Unsatisfactory performance is defined as 1 Non responsiveness after getting the Purchase order 2 Delay in supply installation of the ordered items etc 3 Lack of communication about the delay in deliveries Installation etc 4 Poor warranty support etc 7 5 3 Price Bid Evaluation a The Price Bids of the Technically Qualified Bidders alone will be opened and evaluated The Price Bid should include all expenses towards this Tender The Price Bids will be opened in the presence of the Bidders at ELCOT The Bidders or their authorised representatives will be allowed to take part in the Price Bid Opening b AII the taxes indicated in the Price Bid will be taken for the Price Bid evaluation as per the Tamil Nadu Transparency in Tender Rules 2000 with latest amendments C As this is a rate contract the following method of price evaluation will be adopted 1 The Price Bid Evaluation shall include all Customs Duty Central Excise Duty and Value Added Tax VAT as part of the price as detailed below 2 In evaluation of the price of an imported item the price shall be determined inclusive of the Customs duty with Counter Veiling Duty CVD 3 In eva
43. alue of the goods supplied The contract or any part share of interest in it is not be transferred or assigned by the successful Bidder directly or indirectly to any person or persons whomsoever without the written consent of the Purchaser s Neither the Purchaser s ELCOT nor the Successful Bidder shall be liable to the other for any delay or failure in the performance of their respective obligations due to causes or contingencies beyond their reasonable control such as D Natural phenomena including but not limited to earthquakes floods and epidemics ii Acts of any Government authority domestic or foreign including but not limited to war declared or undeclared priorities and quarantine restrictions Iii Accidents or disruptions including but not limited to fire explosions break down of essential machinery or equipment power and water shortages The following document shall be deemed to form and be read and constructed as part of this Contract a Technical Specifications b Tender Terms and Conditions c Amendments issued by ELCOT for the Tender document d Corrigendum Clarifications issued by ELCOT for the Tender Document e Detailed final offer of the Successful Bidder f Purchase Order s issued by ELCOT from time to time g Correspondence made by ELCOT to the Successful Bidder from time to time during the period of the contract Wherever the offer conditions furnished by the Successful Bidder are at varianc
44. ancial years ELCOT Chennai 35 Page 13 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 The Bidder should have executed a single order for supply of UPS for a value of at least Rs 25 Lakhs and above for any Government Departments Organisations Public Sector Undertakings in India in the last 3 years Relevant copies of Purchase Orders obtained and completion performance certificate obtained from the customers OEM bidder can submit the copies of the single order obtained directly in their name or in favour of their representatives authorized dealers The bidders should have atleast one service centre in each region North East South and West as given in the Preamble with a total of minimum 10 service centres in the State The service centre may be run by Manufacturer or Franchise or authorised distributors dealers In case of Manufacturer s service centre copies of the land line telephone bills or rent agreement dated before 31 12 2012 should be submitted as a proof for availability of the service centres In case of Franchisee Service centre the bidder should submit a copy of the agreement entered between the Franchisee and the Bidder stating that the Franchisee is rendering the service for the Manufacturer and the agreement should be valid as on 31 12 2012 Manufacturer should submit undertaking to do servicing directly or through their authorised service partners
45. and declaring the Supplier to be in default under the contract and without any demur cavil or argument any sum or sums within ELCOT Chennai 35 Page 58 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 the limit of Rs Rupees Only as aforesaid without your needing to prove or show grounds or reasons for your demand or the sum specified therein We will pay the guaranteed amount notwithstanding any objection or dispute whatsoever raised by the Supplier This Guarantee is valid until months from the date of Bank Guarantee Notwithstanding anything contained herein Our liability under this guarantee shall not be exceed Rs Rupees Only This bank guarantee shall be valid up to months from the date of Bank Guarantee and we are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or before In witness whereof the Bank through its authorised Officer has set its hand and stamp ODDS oso esse ntn dove ecdesia oto at Witness Signature Name in Block Letters ELCOT Chennai 35 Page 59 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Vendor Name Vendor Address Tender No Sample Submitted On Tender Product S No Item Description Date of submission VENDOR Bidding Company Name Signature of the Representative Name Designation Contact No ELCOT
46. ast 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 20 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 OL2000 30 2 KVA On Line SAMEER ETDC OL2000 60 certified UPS ELCOT OL2000 120 Tested UPS OL2000 240 Parameter Details Capacity 2 KVA TRUE ONLINE UPS Back up Time For code OL2000 30 30 minutes For code OL2000 60 60 minutes For code OL2000 120 120 minutes For code OL2000 240 240 minutes Inverter Type MOSFET IGBT Make and current capacity to be specified by the tenderer INPUT Mains Voltage Regulation 150 270V AC SINGLE PHASE Input power factor gt 0 9 Frequency with Tolerance 50 Hz 3 Hz Battery Secondary Source Sealed maintenance free SMF type AH and no of batteries shall be suitably selected for a backup time of 30 mins minimum at 1400w resistive Load or 2 0 KVA load with 0 7 PF The details are to be specified by the tenderer along with the make of the battery DC Bus voltage To be specified by the tenderer Make of the Battery Specify the Manufacturer Make Model and enclose the technical specification sheet The make and AH of the battery submitted for evaluation only will be accepted Battery Storage Box External Storage Box MS Rack for housing the Batteries OUTPUT Nominal Voltage 230V AC Single Phase 1 Voltage Regulation 1
47. ccccssescceceusesccecaueeecceeauseeceeeaueeeeeeseueseeueceaeeeeueeeanees 11 3 4 Language of the Bid irie iiinis eei i enes arerin KE oe 11 TBI CUTER eee T a Pa olet E A a t 11 3 6 Contacting Tender Inviting AUDO e eeraa an aar aE NEA A NEEE aia 12 Ewa re au c C 12 370 A aO e NC UI TE 12 4 Eligibility Criteria errore erre tnt erret ere eren po A aen ENAC sere esae eeu KNEES da a Crea eeu 13 AT Eligibility ioca tese ee p edere m Poet dudo cede RN RE tenis 13 LAE I zie vile cc H 15 UPS POWER CABLING WITH ACCESSORIES oeccccccccccccccccccceeeseeeeeeseesesssssssaeeeeeeeeeaneeeeeeeeea 27 6 Bid Preparation and SUDMISSION cccccccccccscsssssssssssssssssssssssssscccceccccccceccceesesssceeceenaeess 28 6 1 GOStOR Bidding ne RR ORE E aoe ca eons 28 6 2 Tender Doc mernit Fee ek ieli oles a E greed eee wen leas dba ee Uie duge 28 6 3 Earnest Money Deposit EMD issssssssssssssssesseeeeeeeeeee eene eene nennen een nennen eere sena nnne esee 28 6 4 Letter of AuthorlsSatiOn oiii cedet terere coe e v dea e Te peores ae tee era LATE EUER E 29 6 5 Two i lugeio are 29 6 5 1 Technical Bid Envelope A sssssseseeeeeesssssssssssseceeresssssssssssseereresssssssssseseersseeoss 29 6 5 2 Price Bid Form Envelope B sssssssssseeeeeeeeeee eee eene nnne nennen eene sins nins 29 6 6 Bid closing date and tim6 eec et mte teer ER
48. ccessful Bidder Successful Bidder means the Bidder who becomes successful through the tender process 3 Day A day means a calendar day 4 Service Centre Service Centre means the centre or place wherein the Bidder interalia undertakes and performs the service activities relating to the UPSSystems and related items indicated in the tender and shall include a Direct service centre or Authorised dealer or Franchisee service centre of the bidder 5 Details about the Regions and Districts Districts to be Covered under each Region Chennai Kancheepuram Tiruvallur Tiruvannamalai Villupuram amp Vellore East Ariyalur Cuddalore Thanjavur Tiruchirapalli Thiruvarur Nagapattinam Pudukkottai amp Perambalur South Ramanathapuram Madurai Theni Dindigul Tirunelveli Virudhunagar Thoothukudi Sivagangai amp Kanyakumari West Salem Erode Karur Coimbatore Tiruppur Dharmapuri Namakkal Krishnagiri amp The Nilgiris 6 Life Cycle Cost Life Cycle Cost means the total cost to be incurred by the customer towards the purchase of UPS SYSTEMS and also charges to be incurred by the customer towards maintenance of the same for the whole period including Standard warranty period 7 Purchaser Purchaser means the end user for whom the procurement is indented through the tender ELCOT Chennai 35 Page 8 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 2 Tender Schedule ELECTRONIC
49. ce in the field of UPS SYSTEMS Business 2 Manufacturing capacity 3 Annual Turn over INR 2011 12 ELCOT Chennai 35 Page 64 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 2010 11 2009 10 2008 09 4 Details of single Purchase order for hardware or peripherals executed in Government organisations 5 Details about service centres in Tamil Nadu 1 List of Service Centres ELCOT Chennai 35 Page 65 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 2 Track record on timely completed supply orders 3 Benchmark Test Results The Bidders should enclose the test results of the Benchmark testing performed by the Bidder and test results for other items ELCOT Chennai 35 Page 66 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Al Hardware Compliance The Bidders should submit the details of the make and model of each item offered against the tender requirement and samples for the same need to be submitted for evaluation UPS Systems SN Item Code Item Description Item Quoted Details along with Make amp Model 1 LIA 600 30 600 VA LIA UPS 30 Minutes 2 LIA 1000 30 1 KVA LIA UPS 30 Minutes LIA 1000 60 KVA LIA UPS 60 Minutes LI
50. ckers Isolation Transformer Isolation Transformer must be provided internally externally at input Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 22 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 OL3000 30 OL3000 60 OL3000 120 OL3000 240 3 KVA On Line SAMEER ETDC certified UPS ELCOT Tested UPS 3 KVA TRUE ONLINE UPS Inverter Type MOSFET IGBT Make and current capacity to be specified by the tenderer INPUT Mains Voltage Regulation 150 270V AC SINGLE PHASE Input power factor gt 0 9 Frequency with Tolerance 50 Hz 3 Hz Battery Secondary Source Sealed maintenance free SMF type and no of batteries shall be suitably selected for a backup time of 30 minutes minimum at 2100W resistive Load or 3 0 KVA load with 0 7 PF The details are to be specified by the tenderer alongwith the make of the battery DC Bus voltage To be specified by the tenderer Make of the Battery Specify the Manufacturer Make Model and enclose the technical specification sheet The make and AH of the battery submitted for evaluation only will be accepted Battery Storage Box
51. d with Indications Power sockets 1 No 32 Amps Capacity Terminal Block Trip Conditions Over load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters Meters AC Volt Meter for input and output DC Volt Meter Frequency Meter for output in Analog Digital Mode Manuals Operating and User manual to be Provided Name Plate in the UPS Name plate in UPS Riveted metal plates Stickers Isolation Transformer Isolation Transformer must be provided internally externally at input Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 26 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 UPS POWER CABLING WITH ACCESSORIES UPS POWER CABLING WITH ACCESSORIES ISI mark cable and accessories Finolex Standard Anchor Any other reputed make SPECIFICATIONS to be given clearly to the UPS suppliers Bidders who quote for the UPS should quote for the items without fail 2 KVA_UPS a 1151a Input Isolator with MS Enclosure 15 A 2 pole DEED 1151b Input Wiring Cable 2 5 Sq mm 2 Run amp 1 5 Sq
52. d for Linux compliance in Redhat Suse If the system achieves trouble free installation by detecting the display system sound card Ethernet card modem card if any hard disks etc and it should comply all the parameters given in the annexure then it would be treated as Passed in the Linux compatibility test If a system fails in any of the parameters then it would be treated as failed in the Linux compatibility test The bidders must provide the necessary drivers in self installing rpms Linux compatibility test may or may not be carried out for the bidders who have produced Linux certification for Redhat Suse Ubuntu and BOSS However if they become L1 their product will be tested for Linux compatibility before issuing order If the bidder applied for Linux certification bidder should produce neccessary documents related to this For these bidders Linux compatiblity will be tested ELCOT Chennai 35 Page 43 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 9 5 3 Operating System Compatibility for UPS SYSTEMS a b c d All the UPS SYSTEMS would be connected to the computer systems running on Open Source Operating System like Redhat Suse Ubuntu and BOSS etc their own system or any other system arranged by ELCOT to find out whether they work under Linux environment in an efficient and trouble free manner All the UPS SYSTEMS would be connected to the Tablet PCs running
53. d of Contract including during the period of extension of time if any Escalation of cost will not be permitted during the said periods or during any period while providing services whether extended or not for reasons other than increase of duties taxes payable to the Governments in India within the stipulated delivery period The Bidders should particularly take note of this factor before submitting the Bids The Price Bid shall be placed in a separate cover Envelope B and sealed appropriately The Price Bid cover shall be superscribed as Price Bid Envelope B for supply of UPS SYSTEMS AND RELATED ACCESSORIES Tender No ELCOT PROC OT 32602 UPS SYSTEMS 2013 14 due on 18 07 2013 3 00 PM The FROM address and TO address shall be written without fail otherwise the Price Bid is liable for rejection 6 6 Bid closing date and time The Bids should be submitted not later than the date and time specified in the Tender Schedule or Corrigendum if published Even if the Bid submission is in half way through during the closing date and time submission would not be possible Hence the Bidders should be cautious to submit the Bids well in advance to avoid disappointments Tenders received after the due date and time will be summarily rejected 6 6 1 Outer Cover The Technical Bid cover Containing Technical Bid EMD Envelope A and Price Bid Cover Envelope B shall then be put in a SINGLE OUTER COVER and sealed
54. e with conditions of this contract or conditions stipulated in the purchase order the latter shall prevail over the offer conditions furnished bythe Successful Bidder ELCOT Chennai 35 Page 55 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 23 23 1 23 2 22 a Unless otherwise provided in the agreement any notice request consent or other communication given or required to be given hereunder shall be given by mailing the same by registered mail postage prepaid return receipt requested in the case of the Successful Bidder to the Purchaser s at their respective addresses and set forth above or with other addresses and to the attention of such other person or persons as may hereafter be designated by like notice hereunder and any such notice sent by post shall be deemed to have been served on the date when in the ordinary course of post it would have been delivered at the address to which it was sent b Any notice to the Successful Bidder shall be deemed to be sufficiently served if given or left in writing at their usual or last known place of abode or business Termination of Contract Termination for default a ELCOT may without prejudice to any other remedy for breach of contract by written notice of default with a notice period of seven days sent to the Successful Bidder terminate the contract in whole or part i if the Successful Bidder fails to deliver any or all of the goods within t
55. e Successful Bidders may set up a call centre supported by a web based application for this purpose and may provide access to ELCOT All the complaints as well as rectification details should be recorded in the call centre software The features of the Call Centre will be discussed mutually In case the customer directly calls ELCOT provision should be made for ELCOT to register the complaints Any failure to the Warranty conditions would attract a penalty under non fulfilment of Tender conditions ELCOT Chennai 35 Page 48 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 10 1 100 of the total cost of ordered items will be paid by ELCOT on behalf of the Purchaser on installation commissioning and handing over of the ordered items to the Purchaser after testing all the software and fulfilling the technical specifications on submission of an irrevocable Bank Guarantee for 5 of the cost of the ordered value valid for 37 months during the warranty period OR 95 of the total cost of ordered items will be paid by ELCOT on behalf of the Purchaser on installation commissioning and handing over of the ordered items to the Purchaser after testing all the software and fulfilling the technical specifications and the balance 5 will be released to the supplier after completion of 3 year warranty period 10 2 However if the site is not ready within 15 days of delivery 75 of total cost will be paid on submitting the proof o
56. e or any part thereof has been forfeited as aforesaid I We agree to adhere with the schedule of implementation and deliver the items as specified in the tender I We declare that the Price bid has been submitted without any conditions and strictly as per the Terms and Conditions of the tender document and I We am are aware that the Price bid is liable to be rejected if it contains any other conditions I We declare that the information furnished in the tender is true to the best of my our knowledge If any false fictitious information is found I We agree to the rejection of the bids and consequence action ELCOT Chennai 35 Page 84 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 RATE CONTRACT REF NO ELCOT PROC OT 32602 UPS Systems 2013 14 S Product Description Initial Unit Installation amp Excise Customs Applicable Service Tax Total Unit N Code approx Price for Commissionin Duty Duty LocalTaxes value per Price with all Remarks Qty amp FOR g with CVD Rs CST per unit for Taxes and the destinati charges amp per unit unit in Rs Column 6 in duties future on Packi other Rs Rs Rs on RC ng charges if any 5 6 7 8 9 Forward in 10 ing and Rs per unit Insuranc e with out TAXES 0 2 3 4 5 6 7 8 9 10 a1 12 1 UPS SYSTEMS 1 LIA600 600VA LIA UPS 1 No 30 30 M
57. ed for fresh evaluation The bidders have to submit the samples atleast 7 days after tender opening date during the office hours as per the date indicated in this tender document Such samples should be delivered at the address mentioned in the Tender Schedule If the samples are not delivered within the time limit specified in the Tender it would be treated as non responsive to the Tender conditions and the Bids is liable for rejection a b If the samples of the tender specification has already been tested and approved by ELCOT in earlier tenders then the Bidder need not submit those products for sample evaluation The bidder shall provide the reference of the tender number and test reports ELCOT reserves the right to call for samples again if need arises and to call for any other sample of any other item at any point of time All the Bidders should submit the items as asked for benchmarking The results and compliance statement would be prepared and evaluated The samples of those Bidders which do not conform to the technical specifications the Bids of those Bidders will be rejected The whole evaluation exercise would be done in the presence of the bidders in a transparent manner The Benchmark test results will enable ELCOT to derive the following details a To know whether the bidders propose to offer the configuration as per the Tender specification or not ELCOT Chennai 35 Page 42 of 91 Ver 1 0
58. ency gt 80 Ambient To be specified by the tenderer Preferable Temperature upto 50 Degree Celsius Duty Cycle Continuous Cooling Forced air cooling Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Mobility All UPS system fitted with castors for Mobility Controls Manual By pass Switch and static bypass switch to be provided with Indications Power sockets 2 Nos 15 Amps Capacity sockets Trip Conditions Over load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters AC Volt Meter for input and out put DC Volt Meter Frequency Meter AC load current for output in Analog Digital mode Manuals Operating and User manual to be Provided Name Plate in Name plate in UPS Riveted metal plates the UPS Stickers ELCOT Chennai 35 Page 79 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Isolation Isolation Transformer must be provided Transformer internally externally at input Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory_for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process
59. ender Reg Ref Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 I We have gone through the Terms and Conditions Scope of Work and Specification and will abide by them as laid down Tender Documents Technical bid and Price Bid I We hereby confirm that our Company was not blacklisted by any State Government Central Government Public Sector Undertakings during the last three years We also hereby confirm that our EMD SD was not forfeited by any State Government Central Government Public Sector Undertakings during the last three years due to our non performance non compliance with the tender conditions etc I We _ hereby declare that all the particulars furnished by us in this Tender are true to the best of my our knowledge and we understand and accept that if at any stage the information furnished is found to be incorrect or false we are liable for disqualification from this tender and also are liable for any penal action that may arise due to the above I We certify that no refurbished components are used in the manufacturing and supply of Ups Systems and related items tendered items The licences for the operating systems and other software to be installed in the computer systems to be delivered under this contract is certified as genuine and valid I We certify that we are liable
60. er Ref ELCOT PROC OT 32602 UPS Systems 2013 14 8 Exec tion OF WOPK te E 37 8 1 Acceptance of Tender and Withdrawals sess eene eene nnns 37 8 2 Letter of Acceptance LOA sssssssssssssssssssseeeeenen nh eh nnenen nennen nennen nent ree essa tenens sna 37 8 3 Payment of Security Deposit SD eeescecceseeeceeeeeeecenaeeeeesaeeceesaeeeseeeeenneeeeeeeeeeeeeeeeees 37 8 4 Exec tionr of Conrac e eieaa ataa aaia AE seceetnsti ah ede eye Lala doe ee reve dee daa aee Mad eco Se 37 8 5 Release of Purchase OFder c cccccccssssscccecssssnseeeeeeseesneeeeeeesseseeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeas 38 8 6 Refund of EMD 2 een Rete ee pete leeds wt deeds eee eee gave atre ee sex Pes ote posa ded a 38 8 7 Release of SD nen tht ett ont tet eer esae Ute cord ere etin ag Tee te ex etae e Tad tte afe ree etre Teen 38 8 8 Forfeiture of EMD and SD eecccccccccesssssncceecesssnseceeeeessenseeeeecesseneeeeeesseeaeeeeeeeseeneeeeeesseaea 38 8 9 Termination Of CODIFaCL daier 1e ecer ep eco t tet th tab ee eee Rh ona e E ee poa tad eee dex eoa de de enda dag dud ied esi cs 39 8 10 Execution of Work Orde e aatren Ea E aA ATE A AEAEE A aTe aAa TSS 40 8 11 Assigning of Tender whole or in part sssssssssssseeeeeeeeeen nennen 40 8 12 Liquidated Damages LD ccsssssesseeeestssnenensnanscaceccceceeseeeeeeeeseseessesseeseeteeeeeeeeceeeenes 40 8 13 Penalty for Non Fulfilment o
61. er on verifying the same with the customer Bills will be honoured within 7 working days after submission of bills along with all supporting documents in complete shape The successful Bidder should file relevant invoices online using the web based procurement software in operation at ELCOT The Successful Bidder hereby agrees to get the refund of incentive excise duty and proportionate sales tax from concerned authorities and pass it on to Purchaser s if the Government or any other appropriate agency reduces the Excise duty or Sales tax or give incentive of any type retrospectively after supplying the Ordered items failing which action will be taken to recover the balance amount from the Successful Bidder under the Revenue Recovery Act or any other relevant act Penalty amount if any will be adjusted in the payment due to the Bidder All taxes and other levies imposed by Governments in India will be paid at actual as applicable The Successful Bidder agrees that in the event of non fulfillment or non observance of any of the conditions stipulated in the contract the Successful Bidder shall pay as penalty an amount equivalent to 1096 of total value of ELCOT Chennai 35 Page 54 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 19 20 21 contract or an amount equal to the actual loss incurred by the Purchaser s whichever is higher subject to the condition that the loss amount would not exceed the v
62. er specification than the one finalised through the tender and the same will be accepted for testing ELCOT Chennai 35 Page 44 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 d e The successful Bidder should intimate the readiness of the items to ELCOT for pre despatch inspection 7 days in advance before the despatch Linux Operating System should be installed in all the computer hardware as per specifications Necessary device drivers for Linux OS should be supplied in CD ROM DVD media 9 5 2 Temperature Test and Drop test a b c The items will be kept at the Thermal chamber to check configuration variation at the ambient conditions of 0 45 degree Centigrade Drop test should be conducted on all the six surfaces of the packaging with the systems and peripherals packed inside by dropping the same from a height of one meter Performance of the hardware shall be checked after conducting such tests with the help of diagnostic software The packaging should be able to withstand the test without any damage or malfunction Temperature and drop test will be conducted on at least one unit out of every 100 units supplied in each configuration 9 5 3 Predespatch Acceptance a b c d e 100 Physical Verification will be done by ELCOT List of S1 No with make of each item should be given including internal part of UPS Systems systems like Mother Board Hard Disk Drive DVD Dri
63. erer Make of the Battery Specify the Manufacturer Make Model and enclose the technical specification sheet The make and AH of the battery submitted for evaluation only will be accepted Battery External Storage Box MS Rack for Storage Box housing the Batteries OUTPUT Nominal Voltage 230V AC Single Phase 1 Voltage Regulation 196 Frequency 50 Hz 0 2 Hz Waveform Pure Sine wave Load power factor 0 7 lag to unity OTHER ELCOT Chennai 35 Page 75 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Parameter Details Bidders Whether Offer confirming to the specification Yes No GENERAL DATA Overload Capacity Overload Capacity Withstand for 5 Minutes at 110 load 2200 Watts Resistive Load 1540Watts Combinational Load Total Harmonic lt 4 for Linear load and 5 for non Distortion linear load Efficiency gt 80 Ambient To be specified by the tenderer Temperature Preferable upto 50 Degree Celsius Duty Cycle Continuous Cooling Forced air cooling Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Controls Manual By pass Switch and static bypass Switch to be provided with Indications Power sockets Power Sockets 3 Nos 5A 15A capacity Sockets with at least one 15A Socket Trip Conditions Over
64. f Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in Tenders Rules 2000 and Terms and Conditions of the Tender 2 No dispute can be raised by any Bidder who Bid has been rejected and no claims will be entertained or paid on this account 1 Negotiate with the Bidder whose offer is the lowest evaluated price for further reduction of prices 2 Insist on quality specification of materials to be supplied 3 Modify reduce or increase the quantity requirements to an extent of the tendered quantity as per the provisions of Tamil Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency in Tenders Rules 2000 4 Change the list of areas of supply locations from time to time based upon the requirement of the purchase 5 Ask other qualified Bidders to match the L1 price as this is a rate contract tender 6 If delivery performance of the Bidder is not as per the Schedule then ELCOT reserves the right to reallocate the quantity to other Bidder 7 ELCOT reserves its right to inspect the bidders factory before or after placement of orders and based on the inspection ELCOT reserves a right to modify the quantity ordered 8 ELCOT reserves its right to withhold any amount for the deficiency in the service aspect of the ordered items supplied to the customers ELCOT Chennai 35 Page 36 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 The final acceptance of the tender is entirely vested
65. f Tender sss ene eene nnneen nn 40 8 14 Other Conditions ene eet eee eene ae eee e Xin none denk einen dae eee ee deo aae enn enne 40 8 15 Arbitration and Jurisdiction s a s esensia er madeni ira ie aN r daii eek R 41 8 16 Other Documents to be started uueessssssssseeeseseeeeeeeeeene nennen nnns nenne senses nnn 41 9 Scope of Work ev e eerte T oe eee e A EEE ere vea eoa da EH epa se a o do Era e P Tao eF TS 42 91 Sample SUBMISSION s c rete eene trie eene eode eset kept eee dea bad ee eee dida deese erede eda eme eges 42 9 2 Special Concession for ELCOT approved products ccecsccccccesessseeeeeeesesseeeeeeeeesseeeaaees 42 9 3 Compliance with Technical Specification ccccccessccccecesssnseeeceeeeseneeeeeeeseeneeeeeeeeeeeeeaaaes 42 9 4 Benchmark Test R SUItS cccccccccccccccccceccescssesseeeeetssnesnnaaaanaasccceceeseccesaaesesesceesaaesseesoeea 42 9 5 Analysis of Benchmark ReSUuIts ceecssccceeececeeeenecesenaeeeceaaeeesenaeeesenaeeeseeeeeeenntaeeeeeeeeeeees 43 UNE JC MMC 43 9 5 2 Linux compliance test for UPS SYSTEMS ssssssssssseeee eene 43 9 5 3 Operating System Compatibility for UPS SYSTEMS cccccccscccccessesseeeeeessesteeeeeaeeaes 44 9 5 Pre despatch Inspection esee nennen nennen nnna nnne sse s sese esses eese suae atre eee 44 9 5 1 Specification Test s ee eet eene Pee XE E A deas en hata aad aaa 44 9 5 2 Temperature Test and Drop test
66. f delivery and certificate from the customer that the site is not ready after receipt of funds from the Purchaser and balance 2596 total cost will be paid on installation commissioning and handing over of the systems on submission of an irrevocable Bank Guarantee for 5 of the cost of the ordered value valid for 37 months during the warranty period If the Customer is not issuing an SNR Site Not Ready the Successful Bidder may give an Undertaking to ELCOT stating that the customer is not issuing an SNR The 75 of total cost of the invoice will be made to the Successful Bidder on verifying the same with the customer 10 3 Bills will be honoured within 7 working days after submission of bills along with all supporting documents in complete shape The Successful Bidder should file relevant invoices online using the web based procurement software in operation at ELCOT 10 4 The Successful Bidder hereby agrees to get the refund of incentive excise duty and proportionate sales tax from concerned authorities and pass it on to Purchaser s if the Government or any other appropriate agency reduces the Excise duty or Sales tax or give incentive of any type retrospectively after supplying the Ordered items failing which action will be taken to recover the balance amount from the Successful Bidder under the Revenue Recovery Act or any other relevant act 10 5 Penalty amount if any will be adjusted in the payment due to the Successful Bidder 10 6 All
67. f discontinuation of supply and service by our partner or any problem arises during provision of supply and services the entire responsibility to provide trouble free and continuous supply and services to the enduser rests with us and we undertake to provide supply and services directly or through our alternative sales service partners In case of violation of any of the conditions above I We understand that I We are liable to be blacklisted by ELCOT for a period of three years ELCOT Chennai 35 Page 61 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Appendix 6 Format for Clarifications Amendments FORMAT FOR QUERIES ON TENDER CONDITIONS AND TECHNICAL SPECIFICATIONS FOR COMMERCIAL CONDITIONS FOR TECHNICAL SPECIFICATIONS ELCOT Chennai 35 Page 62 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 A1 1 Check list for Enclosures Documents to be submitted Fill YES or NO Full set of Tender Document with Corrigendum to the Tender Document duly signed and stamped by the Authorised Signatory Bidder s covering letter in the Letter head signed and stamped by the Authorised Signatory Undertaking Letter in the Letter Head of the Bidder signed and stamped by the Authorised Signatory Filled Tender Technical B
68. for non linear load Efficiency 7 8096 Ambient Temperature To be specified by the tenderer Preferable upto 50 Degree Celsius Duty Cycle Continuous Cooling Forced air cooling ELCOT Chennai 35 Page 19 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Parameter Details Protections 1 Input Output Low and High 2 Battery low and high voltage 3 Input output Fuse 4 Battery MCB Fuse 5 Short circuit 6 Over load 7 Lightening Controls Manual By pass Switch and static bypass switch to be provided with Indications Power sockets Power Sockets 3 Nos 5A 15A capacity sockets with at least one 15A Socket Trip Conditions Over load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters Meters AC Volt Meter for input and output DC Volt Meter Frequency Meter for output in Analog Digital Mode Manuals Operating and User manual to be Provided Name Plate in the UPS Name plate in UPS Riveted metal plates Stickers Isolation Transformer Isolation Transformer must be provided internally externally at input Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory for this specification issued within l
69. he time period s specified in the Contract or fails to supply the items as per the Delivery Schedule or within any extension thereof granted by ELCOT or ii if the Successful Bidder fails perform any of the obligation s under the contract or iii if the Successful Bidder in the judgement of ELCOT has engaged in fraudulent and corrupt practices in competing for or in executing the Contract b In the event ELCOT terminates the Contract in whole or in part ELCOT may procure upon terms and in such manner as it deems appropriate the goods and services similar to those and delivered and the Successful Bidder shall be liable to ELCOT for any additional costs for such similar goods However the Successful Bidder shall continue the performance of the contract to the extent not terminated Termination for Insolvency ELCOT may at any time terminate the Contract by giving written notice with a notice period of 7 days to the Successful Bidder if the Successful Bidder becomes bankrupt or otherwise insolvent In this event termination will be without compensation to the Successful Bidder provided that such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to ELCOT ELCOT Chennai 35 Page 56 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 23 3 Termination for Convenience ELCOT may by written notice with a notice period of seven days sent to the Succes
70. hority or a Power of Attorney should be submitted in the Technical bid otherwise the Bids will be summarily rejected 6 5 Two Part Bidding Bidders should examine all Instructions Terms and Conditions and Technical specifications given in the Tender document Failure to furnish information required by the Bid or submission of a Bid not substantially responsive in every respect will be at the Bidders risk and may result in rejection of Bids Bidders should strictly submit the Bid as specified in the Tender failing which the bids will be non responsive and will be rejected 6 5 1 Technical Bid Envelope A a The Technical Bid format as given in the Tender shall be filled signed and stamped on all pages Errors if any shall be attested by the Bidders The Technical Bid shall not contain any indications of the Price otherwise the Bid will be summarily rejected b The Technical Bids shall be typed signed and stamped in all pages by the authorised signatory of the Bidder Any alternations deletions or overwriting shall be attested with full signature of the authorised signatory C The Technical Bid with supporting documents should then be put in a separate cover and sealed appropriately The Technical Bid cover should be superscribed as Technical Bid Envelope A for supply of UPS SYSTEMS AND RELATED ACCESSORIES Tender No ELCOT PROC OT 32602 UPS SYSTEMS 2013 14 due on 18 07 2013 3 00 PM The FROM Address a
71. hours Otherwise the Successful Bidder shall be liable for a penalty for non fulfillment of the tender conditions at 1 per week of breakdown period on the costs of only those machineries which are non functional The warranty will cover all the materials and goods supplied by the Successful Bidder under this contract irrespective of the fact whether these have been manufactured by Successful Bidder or not iv The Successful Bidder agrees to provide comprehensive maintenance of the ordered items which shall include preventive maintenance and corrective maintenance at the location specified by the Purchaser s The maintenance shall include replacement of all parts The Ordered items which are down should be restored in good working condition within 48 hours Otherwise the Successful Bidder shall be liable for a penalty of 10 per week of breakdown period on the costs of only those machineries which are non functional The Purchaser s reserves right to terminate the maintenance contract in the event of unsatisfactory maintenance and claim damages for non fulfillment of contract I We agree to adhere to the 4 and 5 Year extended warranty cost which is not included in the price bid evaluation I we agree to honour the Comprehensive warranty cost offered by us in case the extended warranty for the 4 and 5 Year is awarded to us PAYMENT TERMS ELCOT Chennai 35 Page 53 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14
72. i 35 Page 40 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Government Employees Government Education Institutions Trust etc The successful bidder should not raise any dispute related with the supply of the UPS Systems s under any of the scheme adopted by ELCOT Non cooperation by the bidder may lead to termination of the contract and ELCOT reserves the right to Black list the successful bidder for a period of 3 years from participating ELCOT or any other Government Tenders a In case of any dispute the matter will be referred to a Sole Arbitrator to be appointed by the Managing Director of ELCOT in accordance with the Arbitration and Conciliation Act 1996 The arbitration shall be held in Chennai India and the language English only b Subject to the above the Courts at Chennai alone only shall have jurisdiction in the matter 1 Copy of ESI Registration or necessary Exemption Letter for ESI Registration should be submitted 2 Copy of EPF Registration or necessary Exemption Letter for ESI Registration should be submitted ELCOT Chennai 35 Page 41 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 a b c d For each item quoted in the Tender the samples should be submitted indicating the make model number and brouchers specification of the items for benchmark testing by ELCOT as per Appendix 3 of the Tender Already approved Make and Model need not be submitt
73. ice charge and all Taxes excluding consumable cost if any ELCOT Chennai 35 Page 91 of 91 Ver 1 0
74. id Form and Price Bid Form Payment of EMD amount Two Part Bid submission Letter of Authorisation for signing the Tender document Eligibility Criteria 1 Manufacturing License for UPS SYSTEMS should be submitted Manufacturing capacity of UPS SYSTEMS should be submitted 2 Copy of relevant documents in proof should be submitted for existence in the field 3 Copies of Balance Sheet and Profit amp Loss Account for the last 3 Audited Financial years as a proof for turnover 4 Full copies of Work Order or signed Agreement and performance order completion certificate from the customers for executing single order value 5 Service Centre Facilities In case of Manufacturer s service centre or franchise service centre copies of the land line telephone bills or rent agreement dated before 30 06 2012 should be submitted as a proof for availability of the service centres Manufacturer should submit undertaking to do servicing directly or through their authorised service partners under their supervision The bidders should obtain Performance Certificate from the customer and submit along with tender document as a proof for service capabilities 6 The UPS SYSTEMS OEM should have ISO 9001 2008 certified manufacturing facility and ISO 14001 2004 certified for handling hazardous products 7 Power of Attorney for submitting the bid 8 Language of the supporting documen
75. inutes Backup 2 LIA1000 1 KVA LIA 30 1 No 30 Minutes Backup 3 LIA1000 1 KVA LIA 60 1 No 60 Minutes Backup 4 LIA1000 1 KVA LIA I No 120 120 Minutes Backup ELCOT Chennai 35 Page 85 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 5 LIA1000 1 KVA LIA 1 No 240 240 Minutes Backup 6 OL1000 1 KVA Online 1 No 30 30 Minutes Backup 7 OL1000 1 KVA Online 1 No 60 60 Minutes Backup 8 OL1000 1 KVA Online 1 No 120 120 Minutes Backup 9 OLI000 1 KVA Online 240 240 Minutes Backup 10 OL2000 2 KVA Online 30 30 Minutes Backup 11 OL2000 2 KVA Online 60 60 Minutes Backup 12 OL2000 2 KVA Online 120 120 Minutes Backup 13 OL2000 2 KVA Online 240 240 Minutes Backup 14 OL3000 3 KVA Online 30 30 Minutes Backup 15 OL3000 3 KVA Online 60 60 Minutes Backup ELCOT Chennai 35 Page 86 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 16 OL3000 3 KVA Online 120 120 Minutes Backup 17 OL3000 3 KVA Online 240 240 Minutes Backup 18 OL5000 5 KVA Online 30 30 Minutes Backup 19 OL5000 5 KVA Online 60 60 Minutes Backup 20 OL5000 5 KVA Online 120 120 Minutes Backup 21 OL5000 5 KVA Online 240 240 Minutes Backup UP
76. ithin last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 16 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 LIA1000 30 LIA1000 60 LIA1000 120 LIA1000 240 1 KVA LIA UPS SAMEER ETDC certified UPS ELCOT Tested UPS Parameter Details Capacity IKVA LINE INTERACTIVE UPS Back up Time For code LIA1000 30 30 minutes For code LIA1000 60 60 minutes For code LIA1000 120 120 minutes For code LIA1000 240 240 minutes Inverter Type MOSFET IGBT INPUT Mains Voltage Regulation 150 270V AC SINGLE PHASE Frequency with Tolerance 50 Hz 3 Hz Battery Secondary Source Sealed maintenance free SMF type AH and no of batteries shall be suitably selected for the required backup time at 600w resistive Load or 1 0 KVA load with 0 6 PF The details are to be specified by the tenderer along with the make of the batter Number of Batteries and voltage amp AH of each battery Battery Storage Box Batteries should be provided inside the UPS Systems OUTPUT Nominal Voltage Output Nominal Voltage 220V 230VAC Output Voltage Regulation 1 Voltage Regulation Voltage Regulation 198V to 242V Frequency 50 Hz 0 2 Hz Waveform Quasi Pure Sine wave Square wave not accepted Transfer time Transfer Time lt 6ms Load power factor 0 6 lag to unity OTHER
77. load Over Under voltage Short Circuit Indications Mains ON Inverter ON Battery Low Overload Alarms Audio For extreme battery low voltage Meters Meters AC Volt Meter for input and output DC Volt Meter Frequency Meter for output in Analog Digital Mode Manuals Operating and User manual to be Provided Name Plate inthe Name plate in UPS Riveted metal UPS plates Stickers Isolation Isolation Transformer must be provided Transformer internally externally at input ELCOT Chennai 35 Page 76 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory__ for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 77 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 COMPLIANCE STATEMENT FOR ITEM Code OL3000 30 OL3000 60 OL3000 120 AND OL3000 240 Parameter Details Bidders Whether Offer confirming to the specification Yes No Capacity 3 KVA TRUE ONLINE UPS Back up Time For code OL3000 30 30 minutes For code OL3000 60 60 minutes For code OL3000 120 120 minutes For code OL3000 240 240 minutes Inverter Type MOSFE
78. luation of the price of item is subject to excise duty the price shall be determined inclusive of such excise duty 4 In respect of VAT where all the bidders are from within the State of Tamil Nadu or where all the bidders are from outside the State of Tamil Nadu the VAT will be included in the price bid evaluation ELCOT Chennai 35 Page 34 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 OR Where the bidders are from the State of Tamil Nadu as well as from outside the State of Tamil Nadu the Value Added Tax VAT shall be excluded but Central Sales Tax CST shall be included for evaluation d The bidder should quote for all the UPS as well as for all the add on items mentioned in the tender document Partial bid is not allowed Failure to submit the offer price for all the items or partial offer will be liable for rejection of the bid itself The prices will be evaluated as follows and the decision of ELCOT will be the final e The total cost excluding applicable Local Taxes and including all other duties and charges Such as Excise Duty Customs Duty Installation Charges etc as per the guidelines stated above of individual items will be taken for Price Bid evaluation Though the 4 and 5 year Annual Maintenance Charges are not included in the price bid evaluation the L1 Bidders have to match the lowest AMC Charges for the 4 and 5 year quoted by other Bidders f If the UPS manufacturer does not have
79. m compatible with Linux mandatory ELCOT Chennai 35 Page 73 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 and windows Certification SAMEER ETDC ERTL NABL Certification Mandatory for this specification issued within last 3 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 74 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 COMPLIANCE STATEMENT FOR ITEM Code OL2000 30 OL2000 60 OL2000 120 AND OL2000 240 Parameter Details Bidders Whether Offer confirming to the specification Yes No Capacity 2 KVA TRUE ONLINE UPS Back up Time For code OL2000 30 30 minutes For code OL2000 60 60 minutes For code OL2000 120 120 minutes For code OL2000 240 240 minutes Inverter Type MOSFET IGBT Make and current capacity to be specified by the tenderer INPUT Mains Voltage 150 270V AC SINGLE PHASE Regulation Input power factor gt 0 9 Frequency with 50 Hz 3 Hz Tolerance Battery Secondary Sealed maintenance free SMF type AH Source and no of batteries shall be suitably selected for a backup time of 30 mins minimum at 1400w resistive Load or 2 0 KVA load with 0 7 PF The details are to be specified by the tenderer along with the make of the battery DC Bus voltage To be specified by the tend
80. nd TO Address should be clearly written in the cover otherwise the Bid is liable for rejection d The bidders should submit the details of make and model of the items offered against the tender requirement 6 5 2 Price Bid Form Envelope B a All the Price items as asked in the Tender should be filled in the Price Bid Format as given in the Tender b The price quoted by the Bidder shall include cost and expenses on all counts viz cost of equipment materials tools techniques methodologies manpower supervision administration overheads travel lodging boarding in station amp ELCOT Chennai 35 Page 29 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 c d e 8 outstation expenses etc and any other cost involved in the supply and commissioning The Price Bid Form should not contain any conditional offers or variation clauses otherwise the Bids will be summarily rejected The Prices quoted shall be only in INDIAN RUPEES INR only The tender is liable for rejection if Price Bid contains conditional offers The Price Bid shall be typed and shall be signed by the authorised signatory in all pages Any alterations deletions or overwriting shall be attested with full signature of the authorised signatory The cost quoted by the Bidder shall be kept firm for a period specified in the Tender from the date of opening of the tender The Bidder should keep the Price firm during the perio
81. nder schedule in the presence of those Bidders who choose to be present against production of an authorisation letter from the Bidding authority A maximum of two representatives for each Bidder would be allowed to attend the Tender opening The offer submitted by the Bidders should be valid for a minimum period of 90 days from the date of opening of the Tender The Rate Contract will be valid for ONE year from the date of signing of the contract or agreement date of release of the first Purchase order However ELCOT reserves the right to extend or short close the Tender validity period if situation warrants to benefit the Government Initial Bid scrutiny will be conducted and incomplete details as given below will be treated as non responsive If Tenders are not submitted in two parts as specified in the Tender received without the Letter of Authorisation received without EMD amount are found with suppression of details with incomplete information subjective conditional offers submitted without support documents as per the Eligibility Criteria and Evaluation Criteria non compliance of any of the clauses stipulated in the Tender 9 lesser validity period AII responsive Bids will be considered for further evaluation The decision of ELCOT will be final in this regard When deemed necessary ELCOT may seek bonafide clarifications on any aspect from the Bidder However that would not entitle the Bidder to cha
82. nder will be held void C If the Successful Bidder fails to act up on to the tender conditions or backs out from the contract the SD mentioned above will also be forfeited by ELCOT 8 9 Termination of Contract 8 9 1 Termination for default a ELCOT may without prejudice to any other remedy for breach of contract by written notice of default with a notice period of 7 days sent to the Successful Bidder terminate the contract in whole or part i if the Successful Bidder fails to deliver any or all of the goods within the time period s specified in the Contract or fails to supply the items as per the Delivery Schedule or within any extension thereof granted by ELCOT or ii if the Successful Bidder fails to perform any of the obligation s under the contract or iii if the Successful Bidder in the judgement of ELCOT has engaged in fraudulent and corrupt practices in competing for or in executing the Contract b In the event ELCOT terminates the Contract in whole or in part ELCOT may procure upon terms and in such manner as it deems appropriate the goods and services similar to those and delivered and the Successful Bidder shall be liable to ELCOT for any additional costs for such similar goods However the Successful Bidder shall continue the performance of the contract to the extent not terminated 8 9 2 Termination for Insolvency ELCOT may at any time terminate the Contract by giving written notice with a notice peri
83. nformation Technology LD Liquidated Damage LOA Letter of Acceptance MIS Management Information System NABL National Accreditation Board for Testing and Calibration Laboratories OEM Original Equipment Manufacturer PC OEM Personal Computer Original Equipment Manufacturer RFP Request for Proposal ROHS Restriction Of Use of Hazardous Substances SAMEER Society for Applied Microwave Electronics Engineering amp Research SD Security Deposit SDK Software Development Kit SNR Site Not Ready SPOC Single Point of Contact SRS Software Requirements Specification ST Service Tax VAT Value Added Tax ELCOT Chennai 35 Page 5 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 1 ALL TENDERS WILL BE OPENED ONLY IN THE PRESENCE OF THE BIDDERS 2 THE BIDDERS HAVE A RIGHT TO INSIST ON PROCESSING OF TECHNICAL BIDS IN THE BIDDERS PRESENCE ONLY 3 PRICE BID OPENING AND PRICE COMPARISON WILL BE DONE ONLY IN THE PRESENCE OF THE BIDDERS 4 VENDORS BIDDERS ARE ELIGIBLE FOR A VENDOR SIGNED COPY OF THE PRICE BID COMPARISON STATEMENT ON THE SPOT 5 PLEASE INSIST ON YOUR RIGHTS AND AVAIL THE SAME MANAGING DIRECTOR ELCOT ELCOT Chennai 35 Page 6 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 To The Managing Director Electronics Corporation of Tamil Nadu Limited 692 Anna Salai Nandanam Chennai 600035 Sir Sub Undertaking for participating in ELCOT s Procurement T
84. nge or cause any change in the substance of the Bid or price quoted During the course of Technical Bid evaluation ELCOT may seek additional information or historical documents for verification to facilitate decision making In case the Bidder failed to comply with the requirements of ELCOT Chennai 35 Page 32 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 ELCOT as stated above such Bids may at the discretion of ELCOT shall be rejected as technically non responsive 75 Tender Evaluation 7 5 1 Suppression of facts and misleading information a During the Bid evaluation if any suppression or misrepresentation of is brought to the notice of ELCOT ELCOT shall have the right to reject the Bid and if after selection ELCOT would terminate the contract as the case may be will be without any compensation to the Bidder and the EMD SD as the case may be shall be forfeited b Bidders should note that any figures in the proof documents submitted by the Bidders for proving their eligibility is found suppressed or erased ELCOT shall have the right to seek the correct facts and figures or reject such Bids c It is up to the Bidders to submit the full copies of the proof documents to meet out the criteria Otherwise ELCOT at its discretion may or may not consider such documents d The Tender calls for full copies of documents to prove the Bidder s experience and capacity to undertake the project
85. od of 7 days to the Successful Bidder if the Successful Bidder becomes bankrupt or otherwise insolvent In this event termination will be without compensation to the Successful Bidder provided that such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to ELCOT 8 9 3 Termination for Convenience ELCOT may by written notice with a notice period of seven days sent to the Successful Bidder terminate the Contract in whole or in part at any time for its convenience The notice of termination shall specify that termination is for ELCOT s convenience the extent to which performance of work under the Contract is terminated and the date upon which such termination becomes effective On termination the successful Bidder is not ELCOT Chennai 35 Page 39 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 entitled to any compensation whatsoever The Successful Bidder should nominate and intimate ELCOT an Account Manager for Single Point of Contact SPOC who should be responsible for effective delivery of work complying with all the terms and conditions The Successful Bidder should ensure that the Account Manager fully familiarises with the Tender Conditions Scope of Work and deliverables The successful Bidder shall not assign or make over the contract the benefit or burden thereof to any other person or persons or body corporate The Bidder should not
86. on Android and iOS their own system or any other system arranged by ELCOT to find out whether they work under the above Operating system environment in an efficient and trouble free manner All such operations would be carried out using GUI Xwindows procedures only If the peripherals work without any hitches then it would be treated as passed in the Linux compatibility test Otherwise it would be treated as failed The bidder or OEM should provide tested results for Suse Linux and Red Hat All the peripherals would be connected to the computer systems running Redhat Suse their own system or any other system arranged by ELCOT to find out whether they work under Linux environment in an efficient and trouble free manner 9 5 Pre despatch Inspection Pre dispatch inspection will be carried out by the Authorised Agency appointed by ELCOT and or Representatives of ELCOT 9 5 1 Specification Test a b c Specification conformity will be tested for the ordered items as per technical specification given in the tender document The successful bidder should intimate the readiness of the goods after internal testing along with test report and warranty certificate The systems should be supplied in full as per the ordered configuration for acceptance testing No System which falls short of the technical specification will be taken up for acceptance testing under any circumstances however can offer a bett
87. ration eed a ye ease dee rea eae aee tore aee eigen don deg eg dae ee goes gets 84 Annexure 2 PRICE BID UPS SYSTEMS ee eeeee eene een nnn nnn nennen senes enun onset eese enn ette 85 Annexure 3 COMPREHENSIVE WARRANTY COST FOR 4th and 5th YEAR 91 ELCOT Chennai 35 Page 3 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Important Notice This Tender process is governed by The Tamil Nadu Transparency in Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules 2000 as amended from time to time In case of any conflict between the terms and conditions in the tender document and the Tamil Nadu Transparency in Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules 2000 the Act and Rules shall prevail ELCOT Chennai 35 Page 4 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Acronyms and Definitions AMC Annual Maintenance Contract CST Central Sales Tax DSC Digital Signature Certificate EMD Earnest Money Deposit ERTL Electronic Regional Test Laboratories ETDC Electronics Test amp Development Centre FOR Free On Road Rail HR Human Resources HRMS Human Resources Management System ICT Information and Communication Technology IPR Intellectual Property Rights ISO International Organisation for Standardisation IT I
88. rigendum to the Tender Document It would be advantageous to commence e mail contact with procurement elcot in to register your e mail id ELCOT Chennai 35 Page 10 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 A Pre bid meeting will be held for addressing the clarifications on the date and time mentioned in the Tender Data Sheet or any other date to be decided by ELCOT The Bidders are requested to participate in the Pre bid meeting and get the clarifications Before closing of the Tender clarifications and amendments if any will be notified in the websites mentioned in the Tender Schedule The Bidders periodically check for the amendments or corrigendum or information in the websites till the closing date of this Tender ELCOT will not make any individual communication and will in no way be responsible for any ignorance pleaded by the Bidders No clarifications would be offered by ELCOT within 48 hours prior to the due date and time for opening of the Tender Before the closing of the Tender ELCOT may amend the Tender document as per requirements or wherever ELCOT feels that such amendments are absolutely necessary Amendments also may be given in response to the queries by the prospective Bidders Such amendments will be notified in the websites mentioned in the Tender Schedule ELCOT at its discretion may or may not extend the due date and time for the submission of bids on account of amendments ELC
89. rmat prescribed in such intervals as may be required by ELCOT from time to time till the execution of the entire order The Successful Bidder shall undertake to supply of spares for the maintenance of the offered items for period of three years ELCOT Chennai 35 Page 46 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 k The details of the service centre representatives responsible for attending the installation warranty services at each consignee site name and designation of the contact person and centre in charge higher level in charge who is responsible to oversee the service centres person to whom complaints can be made in case the service provided by any centre is not satisfactory phone fax mobile numbers amp email address must be provided well in advance to each consignee and to ELCOT 1 The Successful Bidder shall stick ELCOT HELP DESK LOGO Holograms etc as per the directions of ELCOT and as per sample in a prominent place on all the items delivered m In the rare event of non acceptance of delivery items by the user the vendor should immediately report ELCOT for suitable directions 9 7 Warranty Clause The warranty clause during the free warranty period of 3 years and Annual Maintenance Contract for 4 and 5 year would be applicable as follows a All the Tendered items should be supplied to the customer site free from breakages malfunctions breakdowns or manufacturing defect
90. rom the Successful Bidder 12 A penalty will be levied at the rate of 0 25 per day on the un delivered portion of the material value subject to a maximum of 10 if the delivery has not been completed in full within the stipulated period subject to force majeure conditions The delivery period will effect from the date of receipt of confirmed consignee address Besides such performance may entail back listing of successful bidder If the Successful Bidder fails to supply even after the lapse of one month after the stipulated date of delivery then the orders contracts are liable for cancellation and the EMD Security Deposit will be forfeited in addition to ELCOT reserving the right to blacklist the suppliers for a period of three years from participating in ELCOT s tenders for Government contracts projects 13 A Penalty for non fulfilment or non observance of tender conditions will be levied at 10 of the total value of the Purchase Order 14 Notwithstanding anything contained in the penalty clause ELCOT reserves the right to blacklist the bidder from taking part in any of the procurement operations of ELCOT for a minimum period of three years from the date of blacklisting for failure to carry out supply in time or according to the quality and quantity prescribed or any such similar reasons This penalty shall be over and above all other penalties Such bidders would be automatically banned for 3 years from taking part in ELCOT s Tenders 15
91. s If any of the items are found defective due to manufacturing defect or design fault or transit damage occurred at the time of supply or within one month from the date of installation the items in full should be replaced b All the materials and components of the Tendered items should be covered with a replacement warranty of 36 months from the date of signing of installation report of the ordered items The successful Bidder shall be liable to make good the loss by replacing the items or other accessories found defective during the warranty period c The successful Bidder should give an undertaking to maintain the spares of all the hardware items of 2 of the total quantity ordered d During the warranty period the complaints received from the customers should be attended as below 1 If the complaint is received during the forenoon up to 2 PM the complaint should be attended on the same day ELCOT Chennai 35 Page 47 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 2 If the complaint is received during the afternoon after 2 PM the complaint should be attended on the next day If next day is the declared Holiday the complaint should be attended in the next working day under normal circumstances In emergency situations or urgent requirement of the customer the complaint should be attended within 2 hours on the same day 3 All the complaints should be attended from the nearest service centres Th
92. sful Bidder may terminate the Contract in whole or in part at any time for its convenience The notice of termination shall specify that termination is for ELCOT s convenience the extent to which performance of work under the Contract is terminated and the date upon which such termination becomes effective On termination the successful Bidder is not entitled to any compensation whatsoever 24 Except as otherwise provided elsewhere in the contract if any dispute difference question or disagreement arises between the parties hereto or their respective representatives or assignees at any time in connection with construction meaning operation effect interpretation or out of the contract or breach thereof the same shall be decided by Sole Arbitrator to be appointed by the Managing Director of ELCOT If the Arbitrator so appointed dies resigns incapacitated or withdraws for any reason from the proceedings another Arbitrator shall be appointed by the Managing Director of ELCOT The Arbitrator so appointed shall proceed with the reference from the stage where his predecessor had left if both parties consent for the same otherwise he shall proceed de novo It is a term of the contract that the party invoking arbitration shall specify all disputes to be referred to arbitration at the time of invocation of arbitration and not thereafter It is also a term of the contract that neither party to the contract shall be entitled to seek interest and
93. tered in India under the Indian Companies Act 1956 or a Registered Partnership Company Firm or a Sole Proprietary Firm and existing for the past 3 years as on 31 12 2012 a In case the Bidder is a Registered Company in India they should produce the copy of the Certificate of Incorporation b In case the Bidder is a Registered Partnership Company Firm they should produce the copy of Registered Partnership Deed c In case the Bidder is a Sole Proprietary Firm they should produce the copy of VAT Registration Certificate Service Tax Registration Certificate UPS OEM or their authorized Dealer iIn case of OEM of UPS Copy of Distributor are only eligible to Bid Manufacturing License with Manufacturing capacity for UPS In case of Authorized distributors Authorised dealers 1 Letter of Authorisation from the Battery Manufacturer to represent their product for this Tender 2 Copy of Manufacturing License with Manufacturing capacity for UPS Bidder should have 3 years of existence in the business of UPS as on 31 03 2013 Copy of Purchase Orders and Completion Certificates executed for any Organisation in India before 31 03 2013 The Bidder should have an Annual Turnover of Rs 5 Crores and above in the last successive three Audited Financial years Copies of the Audited Balance sheets and Profit and Loss account for the last 3 Financial years 2011 12 or 2010 2011 and two preceding fin
94. the REQUIRED UPS in their manufacturing range they can quote for UPS of other manufacturer However they should quote for all the UPS as well as for all the add on items mentioned in the tender document Failure to submit the offer price for all the items will be liable for rejection of the bid itself g The L1 Bidder as well as all the Technically Qualified Bidders will be negotiated to match L1 Price If more than one Bidder matches the L1 Price then order will be placed more than one Bidder who matches the L1 Price However preference will be given to the L1 Bidder The L1 Bidder will be given an order value more than the other Bidders who matches the L1 Price The decision of ELCOT will be the final h AI the Bidders who are selected after the Price Bid evaluation will be called as Successful Bidders i If the Tender ends with only one Successful Bidder the value of the order will be restricted to the monthly licensed manufacturing capacity of the Bidder and remaining quantity will be re tendered 7 6 Negotiations Negotiations will be conducted with all the Successful Bidders for improvement in the Scope of Work Specification further reduction in price and advancement of delivery schedule ELCOT Chennai 35 Page 35 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 1 Total quantity will be apportioned among the L1 Bidder and other Bidders who have agreed to match L1 rate as per the provisions o
95. the arbitrator should not grant interest The Arbitral Tribunal shall give reasoned award and the same shall be final conclusive and binding on the parties The venue of the arbitration shall be Chennai and language English The fees of the Arbitrator and expenses incidental to the arbitration proceedings shall be borne equally by the parties Subject to as aforesaid the provisions of the Arbitration and Conciliation Act 1996 and any statutory modifications or re enactment in lieu thereof shall apply to the arbitration proceedings under this Clause Subject to the above the Courts at Chennai alone shall have jurisdiction in the matter In Witness whereof the parties hereto have signed on the day month and year above written in the presence of For and or behalf of For and on behalf of Electronics Corporation of Successful Bidder Tamil Nadu Limited Witnesses Witnesses 1 1 2 2 ELCOT Chennai 35 Page 57 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 To be executed in Rs 100 Stamp Paper To The Managing Director Electronics Corporation of Tamil Nadu Limited MHU Complex II Floor 692 Anna Salai Nandanam Chennai 600035 Bank Guarantee No Amount of Guarantee Guarantee covers from Last date for lodgement of claim This Deed of Guarantee executed by Banker s Name amp Address having our Head Office at L address hereinafter referred to as
96. thing for 2 0 kva amp 3 0 kva 38 1160 Earthing for 5 0 kva 39 1161 Earthing Wiring with 4 0 sqmms 40 1162 Earthing wiring with 6 sq mm cable for 5 0 kva Note 1 The Bidder shall submit the offer by filling up all the columns against each item Bidders should quote for all the items Partial quote is not allowed The ELCOT Chennai 35 Page 89 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Bidder has to clearly indicate whether their quoted items attract CST or VAT in the Remarks Column 2 Warranty 36 months 3 Rate Contract 1 year from the date of issue of 1st Purchase order by ELCOT 4 The total cost excluding applicable Local Taxes and including all other duties and charges Such as Excise Duty Customs Duty Installation Charges etc will be taken for Price Bid evaluation The lowest offered Bidder for each item will be called as L1 Bidder for that item ELCOT Chennai 35 Page 90 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 RATE CONTRACT REF NO ELCOT PROC OT 32602 UPS Systems 2013 14 Comprehensive warranty cost in percentage for the 4 year Sales Service Tax Comprehensive warranty cost in percentage for the 5 year 96 Sales Service Tax Note 1 Comprehensive warranty cost means cost toward all the spares serv
97. ts only in English ELCOT Chennai 35 Page 63 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Documents to be submitted Fill YES or NO 9 Documentary Proof for having submitted the Samples to ELCOT for evaluation 10 Documentary Proof for having Office in Chennai 11 Duly filled Price Bid which is signed and stamped by the Authorised Signatory Envelope B 12 Price Per UPS Envelope B Al 2 Profile of the Bidder 1 Name of the Company Principal Bidder 2 Year of incorporation 3 Nature of the Company Registered Company or Partnership or Proprietary 4 Registered office Telegraphic Address Office Telephone Number Fax Number Contact Person Name Personal Telephone Number Email Address 5 Local presence at Tamil Nadu Telegraphic Address Office Telephone Number Fax Number Contact Person Name Personal Telephone Number Email Address 6 Registration Details Permanent Account Number VAT Registration Number CST Registration Number Service Tax Registration Number 7 Banker s Name Address and Account Number 8 ESI Registration No or Exemption Details 9 PF Registration No or Exemption Details Al 3 Details in support of Eligibility Criteria SLNo Description Please give details along with proof 1 Documentary Proof for existen
98. ty factor OTHER GENERAL DATA ELCOT Chennai 35 Page 70 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 Offer Atomatc Voltage To be provided Regulators Ambient To be specified by the tenderer Temperature range Protections Fuses for Input Over load over under Voltage short circuit battery reverse Lightening Protection Indications Mains ON Inverter ON Battery Low Overload Alarms Audio To be provided for low voltage condition for battery Auto cut OFF The UPS systems output should be cut off during no load conditions Preferable Power sockets 3 Nos 5 Amps capacity Name Plate in the UPS Name plate in UPS Riveted metal plates Stickers Software Software for automatic shutdown of the system compatible with Linux mandatory and windows Inverter Efficiency Minimum 75 Total Harmonic Maximum 40 Distortion Overload Capacity Overlod Capacity withstand for 5 minutes at 110 load 1100 Watts Resistive Load 660 Watts Combinational Load Certification SAMEER or ETDC Certification Mandatory for this specification issued within last 5 years ISO ISO Certification Mandatory for the Manufacturing Process ELCOT Chennai 35 Page 71 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 COMPLIANCE STATEMENT FOR ITEM Code OL1000 30 OL1000 60
99. uation of tenders Neither the Purchaser ELCOT nor the Successful Bidder shall be liable to the other for any delay or failure in the performance of their respective obligations due to causes or contingencies beyond their reasonable control such as Natural phenomena including but not limited to earthquakes floods and epidemics Acts of any Government authority domestic or foreign including but not limited to war declared or undeclared priorities and quarantine restrictions Accidents or disruptions including but not limited to fire explosions breakdown of essential machinery or equipment power and water shortages In case of any dispute the matter will be referred to a sole Arbitrator to be appointed by the Managing Director of ELCOT under the Arbitration and Conciliation Act 1996 The arbitration shall be held in Chennai India and the language shall be English only Subject to the above the Courts at Chennai alone only shall have jurisdiction in the matter ELCOT Chennai 35 Page 12 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 4 Eligibility Criteria The Bidders should have the following Eligibility for participating in the Tender The Bidders should enclose documentary evidence for fulfilling the Eligibility in the Technical Bid If a bidder fails to enclose the documentary proof for eligibility their bid will be summarily rejected The Bidder should be a Company regis
100. udice to the rights of ELCOT and ELCOT also have the right to recover any consequential losses from the Successful Bidder After execution of the Contract and payment of Security Deposit Firm Purchase Order for the supply and commissioning of Tendered items will be issued to the Successful Bidder by ELCOT The supply and payment will be based on the Purchase Order s issued from time to time The EMD amount paid by the Successful Bidder s will be adjusted towards Security Deposit payable by them If the Successful Bidder submits Security Deposit for the stipulated value in full by way of Bank Guarantee the EMD will be refunded The EMD amount of the Unsuccessful Bidder will be refunded after finalisation and issue of Firm Purchase Order to the Successful Bidder The Security Deposit will be refunded to the Successful Bidder on completion of entire supply subject to satisfaction of ELCOT Such completion would be arrived at when the entire quantity is supplied by the Bidder as per the Contract Agreement and as per Purchase Order s issued by ELCOT from time to time a If the successful Bidder fails to act according to the tender conditions or backs out after the tender has been accepted the EMD will be forfeited to ELCOT ELCOT Chennai 35 Page 38 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 b If the Successful Bidder fails to remit the SD the EMD remitted by him will be forfeited to ELCOT and the te
101. under their supervision The Bidder should undertake to open at least One Service Centre in each of the District in Tamil Nadu for which an Undertaking has to be submitted by the Bidder The UPS OEM should have ISO 9001 2008 certified manufacturing facility and ISO 14001 2004 certified for handling hazardous products The bidder should have office in Chennai Should submit copy of VALID ISO 9001 2008 and ISO 14001 2004 Certificates Copies of the land line telephone bills dated before 31 03 2013 should be submitted as a proof for availability of the office in Chennai ELCOT Chennai 35 Page 14 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 5 1 UPS Systems LIA600 30 600 VA LIA UPS 30 SAMEER ETDC certified UPS 1 Minutes ELCOT Tested UPS Parameter Details Capacity 600VA LINE INTERACTIVE UPS with 0 6 PF Back up Time 30 Minutes Inverter Type MOSFET IGBT INPUT Mains Voltage Regulation 150 270V AC SINGLE PHASE Frequency with Tolerance 50 Hz 3 Hz Battery Secondary Source Sealed maintenance free SMF type AH and No of Batteries shall be suitable selected for required backup time at 360W Resistive Load Battery Storage Box Batteries should be provided inside the UPS Systems OUTPUT Nominal Voltage Output Nominal Volage 220V 230V AC Output Voltage Regulation 1 Voltage Regulation 198
102. ve etc Benchmark test will be conducted for all systems either on 100 basis or on random sampling basis The items should give the same performance results as given during technical evaluation benchmarking Any item got rejected during acceptance test shall be re offered for acceptance test within 2 days The items which are accepted after testing should be sealed inside the carton box under the joint signatures of the representative s of ELCOT and vendor s representative and then sent along with the packing list giving serial numbers and part numbers of all possible items and copy of the acceptance test report to the specific location 9 6 Supply installation and Commissioning a i Delivery The ordered items should be delivered installed and commissioned within 28 days from the date of Purchase Order ELCOT Chennai 35 Page 45 of 91 Ver 1 0 Tender Ref ELCOT PROC OT 32602 UPS Systems 2013 14 b d e g h j ii Delivery Schedule for Bulk Quantity within 42 days from the date of issue of Purchase Order The Successful Bidders after obtaining the Consignee address should visit the sites to assess the readiness of the site for installation A report in this respect should be submitted to ELCOT ELCOT may advise the customer to prepare the site ready for installation However the Customer is responsible for the site preparation before the scheduled installation dates The Successful
103. with ELCOT who reserves the right to accept or reject any or all of the tenders in full or in parts without assigning any reason whatsoever The Tender Accepting Authority may also reject all the tenders for reasons such as change in Scope Specification lack of anticipated financial resources court orders calamities or any other unforeseen circumstances After acceptance of the Tender by ELCOT the Successful Bidder shall have no right to withdraw their tender or claim higher price After acceptance of the Tender by ELCOT a Letter of Acceptance LOA will be issued to the Successful Bidder s by ELCOT Under this rate contract ELCOT has the right to issue LOA to more than one bidder The successful Bidder will be required to remit a Security Deposit SD equivalent to five percent of the value of the order inclusive of EMD by way of Demand Draft payable at Chennai or in the form of unconditional irrevocable Bank Guarantee valid for a period equivalent to the delivery period from the date of acceptance of the tender on receipt of confirmation from ELCOT The SD shall be paid within 10 days from the date of issue Letter of Acceptance LOA by ELCOT The SD furnished by the Successful Bidder in respect of the tender will be returned to them after successful fulfilment of work The Security Deposit will be refunded to the Successful Bidder only after successful completion of the Purchase Order The Security Deposit held by ELCOT till it is refunded

TENDER NO

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