SpeechMike Pro User Manual
Contents
1. For more information on the different configuration options refer to the online help or the user manual on the CD For additional information on professional speech processing and speech recognition solutions from Philips please visit our web site at http www philips com dictation 20 Digital Telephone Desktop 9850 Guick Reference COPYRIGHT 2005 Philips Dictation Systems All rights reserved Reproduction in whole or in part is prohibited without the written consent of the copyright owner Information in this manual is subject to change without notice TRADEMARKS Digital Pocket Memo is a trademark of Philips DISCLAIMER AND NOTICES Philips Dictation Systems has carried out extensive testing with most popular configurations However since PC add ons and drivers change very rapidly we are unable to guarantee conflict free operation Possible solutions for solving such conflicts can be found in the Readme file Ay This manual has been printed on chlorine free recycled paper in line GY with the highest standards of environmental friendliness The cardboard used for packaging can be recycled Technical changes and errors excepted Declaration of Conformity Model Numbers LFH 9850 LFH 0210 90 LFH 234 Trade Name Digital Telephone Desktop Foot Control Earphone Responsible Party PHILIPS SPEECH PROCESSING DICTATION SYSTEMS Address 64 Perimeter Center East Fifth Floor Atlanta GA 30346 USA Telephone Nu2. auto by SW configuration SOCKETS USB socket Standard Mini USB 2 0 full speed Headphones Foot Control External Mic 3 5 mm 3 5 mm 2 5 mm optional LFH 172 SUPPORTED MEMORY SD and MMC up to 2 GB Max number of recordings 512 per memory card FAT 16 Max recording time DSS SP 64 MB 2 GB 10 hours 13 5 days DIMENSION WEIGHT Dimensions weight 232 mm x 135 mm x 45 mm 1 3 kg Telephone commands 1 Pause Stop 3 Fast Rewind 4 4 Fast Forward 5 Auto backspace 6 Priority bp ABS T Play 8 Next dictation 9 PAUSE Stop O O End of Letter Hang up 0 Next dictation ENTER Press followed by End of Letter and assign a Assign ID lt 4 digits new work type code b Assign work type code c Hang up after key Note The commands Fast Rewind 3 Fast Forward 4 Auto backspace 5 Play 7 are available to advanced users only Quick reference Press 1 to pause the recording Press 2 to start recording Press 6 to assign priority to the current dictation Press 8 to assign the End Of Letter attribute and start next dictation Press 0 to assign the EOL attribute amp start next dictation with a new work type code Press followed by to disconnect 5103 109 9628 1 www philips com dictation gt Fl f LI PS
3. files 2 Onthe Download Mode and File Type O After pressing DOWNLOAD button O EOL fies page select After connecting and All E i files Ta 3 Continue through the wizard when you EI ae feran ka PEN eaa eed i inea click Finnish the settings are transferred H to the Desktop 9850 connected pt J Ceo Ceme JC ee For more information on the different configuration options and how to set the dictation destination folder refer to the online help or the user manual on the CD Digital Telephone Desktop 9850 Guick Reference 17 Troubleshooting the Desktop 9850 Nothing appears on the display The Desktop 9850 is turned off Connect the Desktop 9850 to the mains power supply Warning male The memory card cannot be read Try the original memory card or try a different memory card and copy the original voice prompt files you can find the original wav files on the CD into a subfolder called DPM WAV e One of the buttons could be stuck Make sure none of the buttons is stuck Desktop 9850 is inactive The Desktop 9850 is turned off Connect the Desktop 9850 to the mains power supply Recording is not possible e There is not enough space left on the memory card Delete files from the memory card e You are using a memory card that is not formatted Use the original memory card or format the current memory card and copy the voice promt files you can find the original wav files on the CD into a subfolder called DPM WAV No sound dur
4. press and hold the DELETE button for at least 2 seconds again Deleting a saved file Move to the desired file by pressing one of the SKIP buttons or moving the Jog Dial Make sure the device is in STOP mode Press and hold the DELETE button for at least two seconds To confirm your action press and hold the DELETE button for at least 2 seconds again Note To cancel the delete process move the Jog Dial or press the SKIP BACK STOP PLAY or SKIP FWD button Digital Telephone Desktop 9850 Guick Reference Desktop 9850 menu Accessing the menu You can access the menu by pressing the Jog Dial 4 4 for about two seconds The menu can only be accessed when the device is in Stop mode To move between the menu entries move the Jog Dial left or right IK e To selecta menu entry for example the date and time setting go to this menu entry by moving the Jog Dial Then press the Jog Dial to confirm the selection This enables you to access the menu entry and change the settings for it Confirm the changes by pressing the Jog Dial this returns you to the main menu To exit a menu entry selection without confirming the changes press the DELETE button This exits the main menu and discards any changes To exit the menu do one of the following e Select the menu entry for exiting the menu and confirm the selection by pressing the Jog Dial e Press the DELETE button KO Note If no menu entry selection is made wi
5. socket of the Desktop 9850 Foot Control switches The Foot Control has three pedals middle left and right pedal Their functions are e When you press the left pedal Fast Rewind is started when you release it Fast Rewind is stopped e When you press the middle pedal Fast Forward is started when you release it Fast Forward is stopped e When you press the right pedal Playback is started when you release it Playback is stopped There is a priority sequence among the three Foot Control pedals e The middle pedal has the highest priority It stops actions started by the left or right pedal e The left pedal has the next highest priority It stops actions started by the right pedal e The right pedal has the lowest priority Playback switch This switch on the underside of the Foot Control changes the behavior of the Playback the right pedal as follows e N position Press and hold this setting means that you have to keep the Playback pedal pressed during playback When you release the pedal playback is stopped e T position Press and release this setting means that playback is started when the Playback pedal is pressed once To stop playback you have to press the pedal again Digital Telephone Desktop 9850 Guick Reference Deleting files Deleting the current file Press and hold the DELETE button for at least 2 seconds while the current file is in STOP mode To confirm your action
6. 213 21182 111540 SS AA ASTUDES E EUR TU 13 Desktop 9850 driver installation asine kaalika alaalia ai aaa laia 13 Assigning user IDs allowing authorized phone recording only nrnrrrnn 14 Assigning a work type code to dictations 00016nnnnanrennnnnnenvenannnnnannnene an annene ena 14 ETA mesi kel M a 15 Transferring data from the Desktop 9850 to the PC rennnrenennaneenennnnnene annae 15 Troubleshooting the Desktop 9850 17 Suppor ANG Teedbatk a anded sina al aaa all aaa 19 Specifications Error Bookmark not defined Telephone commands Error Bookmark not defined Digital Telephone Desktop 9850 Guick Reference Recording Activating the device making the first telephone recording 1 Make sure the memory card supplied is inserted into the memory card slot at the top 2 a sure the speaker selection on the right hand side is set to the loudspeaker position os 3 Turn on the Desktop 9850 by connecting the device to the mains power supply The backlit LC display will be illuminated 4 Connect the telephone cable supplied to the back of the Desktop 9850 and the public switch telephone RJ 11 socket Make a phone call to the telephone number where the Desktop 9850 is connected to After about two ring tones you should hear the voice prompt ready to dictate you can now start your dictation 7 When you are finished recording your dictation press th
7. Digital Telephone Desktop 9850 52 simply working smarter Instructions for use Quick Reference www philips com dictation PH I LI PS Digital Telephone Desktop 9850 Guick Reference Graphic The following graphic shows the device and the names of the various parts Storage spaces for additional memory cards lita Memory card slot cal M il NM Built in speaker og dial LCD displa skips forward backward accesses the menu DELETE button Balist automatic Speaker selection SPEED headphones speaker for playback speed 4 DOWNLOAD button for a device PC connection KIP FWD button SKIP BACK button for fast forwarding and skipping to the end of the file for fast rewinding and skipping to the start of the file STOP PLAY button TONE slider starts and stops playback adjusts the playback tone VOL slider sets the volume of the speaker or headphones Conference microphone socket Foot control socket for Philips LFH 172 for Philips LFH 210 Power supply socket for Philips LFH 155 USB socket for PC download E T Phone line socket Headphones socket for Philips LFH 234 Digital Telephone Desktop 9850 Guick Reference 3 Table of Contents Recording 4 Activating the device making the first telephone recording nrrreennnnnnn 4 Ta SLOPKECOTAIMG saamata aaa aia a hallid 4 EST ehki ATERSE EE laktaasi aad
8. a ha Mit i egies 4 Next dictation iaten a E am te dace ss 4 88757 0 81971516 MM SAU TAS E E SN E A E REEE 4 Playback 5 Playing back a recording on the device biases cnccetlasncravecuperorcecnvcadsWaarandnedea necneetaccaatonceantcatam 5 Fastforward and fast TEwWNMd sissi iad a EEE ETE 5 Skip Jonward and SKID DACK torti aaa A T E E EE 5 Auto Dacks PACS aneio E E a e calla dncWta tacetseabstt deadiaiaind auacak xeeneeeeeoareivek 5 Working with the Foot Control LFH 0210 90B 6 POGUE COMO SWIKCIG oniinn E O a a im Emin amm 6 Playpack SWE I ara E EE N E AOR E EA AS 6 Deleting files 7 Deleting Mectufent esenea n a a a r A trate al E AN 7 Deleting a Saved TIS was Samael lina daa saa Rone da Jala t ika laata saata 7 Desktop 9850 menu 8 PRCCSSSIM GUMS MENM ONA a a aan Geeurabes 8 SFC LC 21001 ho ere mee re AES A TD ea Tenn CnC ne Ee eer ae 8 Memory card 9 Changing the Memory Card s csix lt cancacorntssepetduisanteeaacctupitacond maaiadesevatd aata matata 9 Formatting the memory Cal sien i saheendss ch divcudsredendndtentucacortelatdnvenadatbadessebnadiviaeubesieeodeantedodnn 9 LCD display 10 HAAS MGIC AU OPO AL ia ashe tenets tit tice E a OE 10 Touch tone telephone keypad commands Error Bookmark not defined Using the telephone Keypad cccccccccsssssceceeeseecseescecseesseesseuseeesseuseesseesseesseeasesssenseesneees 12 Configuring the device with the software 13 PC SYSISMMFEQUITEINGING zesire erasa ener EN AA NEEE TE 13 SOMWane
9. d by pressing the DOWNLOAD button on the Desktop 9850 Note During transfer to the PC all buttons and switches on the device are inactive and phone recording is not possible The program settings define whether files downloaded from the Desktop 9850 to the PC are deleted from the memory card of the Desktop 9850 after the transfer Manual download 1 The device is in Stop mode and is connected to your PC via the USB cable The software program has been installed and is active the program icon is in the notification area of the Windows task bar 2 Press the DOWNLOAD button on the device in order to activate the transfer connection to the PC The hourglass B is displayed indicating that download is in progress When the download is complete one of the following symbols is displayed Download successful 2 Download unsuccessful 3 To exit USB mode press the STOP PLAY button gt Note If the automatic download feature is activated the data transfer between the Desktop 9850 and the PC starts automatically 16 Digital Telephone Desktop 9850 Guick Reference Automatic download You can configure the Desktop 9850 to automatically download finished recordings to the PC Download Mode and File Type 1 Open the software program go to the Select what mode to use for downloading DPM files Define what type of files to download DPM menu and select DPM Wizard Dark one Downloed fie we Alter connecting All
10. e key followed by the key The Desktop 9850 will display the dictation file number the length of the dictation as well the current time for a few seconds on the LCD display Start stop recording On your touchtone telephone keypad press 1 to pause your recording press 2 to start recording again Priority On your touch tone telephone keypad press 6 to assign priority to the current file I this can be done at any time Next dictation On your touch tone telephone keypad press 8 to mark the current file with the End of Letter indication uF A new file is opened a new file number is displayed on the LC display and you can start recording immediately without having to press any other button Disconnect On your touch tone telephone keypad press followed by to disconnect the Desktop 9850 from your telephone this can be done at any time Digital Telephone Desktop 9850 Quick Reference Playback Playing back a recording on the device You can listen to audio files via the Desktop 9850 built in speaker or headphones 1 Press the SKIP BACK button 44 to select the dictation file you want to play back 2 To start playback press the STOP PLAY button gt Press it again to stop playback The Desktop 9850 enables you to adjust the volume VOL slider VOL tone TONE slider TONE and speed SPEED slider SPEED for the playback of sound files Fast forward and fast rewind The Desktop 9850 enables
11. e keypad above Assigning a work type code to dictations It is possible to assign a work type code after entering your user ID This work type code will be assigned to all dictations done during this call This code is stored in each dictation header file Keyword 2 allowing additional dictation sorting and filtering when transcription takes place Note Up to two digits can be assigned as the work type code by the calling author 1 to 99 Digital Telephone Desktop 9850 Quick Reference 45 Getting started Dial the phone number which the Desktop 9850 is connected to and wait for the ring tone twice A voice prompt is heard Please enter ID continue with hash key On your touch tone telephone keypad enter your user ID if the number is less than four digits you must finish with the hash key If the ID is accepted you hear a confirmation voice prompt and you can start your dictation Note If the ID is not found in the Keyword list access is denied Three attempts are possible before the Desktop 9850 hangs up Transferring data from the Desktop 9850 to the PC You can use the Desktop 9850 as part of the workflow management system for exchanging data by transferring files to a PC The software program can be used to define settings for how you would like to operate the device Depending on how you have defined the transfer downloading an audio file from the device to your PC may be started automatically or can be initiate
12. em from the CD to the memory card in use Changing the memory card Press the currently inserted memory card down into the guide slot against the spring resistance until you hear a soft click then pull out the card and push the new card into the slot until it clicks Formatting the memory card When you insert a new unformatted memory card it must be formatted by the device To start this process press the DELETE button for at least two seconds the formatting takes place automatically 10 Digital Telephone Desktop 9850 Guick Reference LCD display The Desktop 9850 has a high guality graphical LCD display You will see the following symbols CP Standard Play LA Long Play mobile AH AM symbol hours before noon PH PM symbol hours after noon 44 Fast Rewind gt Fast Forward im Recording Playback Stop lH Voice activated recording wf EOL End of Letter I Priority kk Write protected SD card d Insert mode Status indication bar The status indication bar may appear as follows note that the following overview only lists the most common displays of the status indication bar H Il A dictation is being recorded Id A sound file is being played back A section of the sound file is marked for deletion Ps The whole sound file is marked for deletion Note The setting for the display appearance Standard display and Advanced display options for enabling disabling the record notification beep and for recordi
13. ing playback e The volume is turned down 0 Turn the volume up e The speaker selection switch on the right hand side is set to headphones it make sure it is set to loudspeaker position 4 Deleting files is not possible e All files are finished with EOL af Remove the EOL attribute from the file by pressing and holding the DELETE button O for about two seconds You will be asked to confirm the deletion of this file Press the DELETE button for about two seconds again e Your memory card of the type SD is write protected Ak Remove write protection from the SD card Wrong file e The wrong file is being played back Open the correct file using theSKIP BACK button 18 Digital Telephone Desktop 9850 Guick Reference Connection to the PC is not possible USB driver has not been installed properly Solution Check whether the USB drivers have been installed correctly If you did not complete the installation of the USB driver or canceled the Unknown device detected process the first time you connected the Desktop 9850 to your PC Proceed as follows 1 ON Te Be IN aes eS 9 Connect the Desktop 9850 to your PC Go to the Start menu Settings Control Panel System Device Manager Look for an unknown USB device in the list Select the Unknown Device and click Remove Click OK and close the Control Panel window Disconnect the Desktop 9850 and reconnect it again The Add New Hardware Wizard is
14. lid entry Digital Telephone Desktop 9850 Guick Reference 13 Configuring the device with the software PC System reguirements Hardware reguirements e Recommended Pentium III 500M Hz and 128 MB RAM 30 MB hard disk space for the configuration software Software reguirements For all operating systems listed below we recommend that you apply the latest Service Pack available before installing the software e Windows NT Windows 2000 Windows XP Home or Professional edition Software installation Note A user must have administrator rights to install the program under Windows 2000 or Windows XP Contact your system administrator if you need help The software is delivered on a CD When you insert the CD into your CD ROM drive autorun exe is started Select Install to begin the installation If this program does not start automatically when you insert the CD start setup manually by doing the following 1 Double click the My Computer icon on the desktop 2 Double click the CD ROM drive icon you will be shown the contents of the CD 3 Start the program autorun exe by double clicking it and select Install Desktop 9850 driver installation 1 Connect the Desktop 9850 to the mains power supply 2 Turn on your computer and connect the USB port of the 9850 with the USB port of the PC 8 Press the DOWNLOAD button CD on the Desktop 9850 to establish connection with the PC The New Hardware Found message is displayed a
15. mber 1 770 821 2400 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation C Tested To Comply FOR HOME OR OFFICE USE With FCC Standards Please note that we cannot accept any liability for loss of data Printed in Austria Digital Telephone Desktop 9850 Guick Reference Notes 21 22 Digital Telephone Desktop 9850 Guick Reference Notes Digital Telephone Desktop 9850 Guick Reference 23 Specifications ENCODER Bit rate sample rate frequency DSS SP 1750 Bytes per sec 12 kHz 300 6 000 Hz response DSS LPm 1166 Bytes per sec 8 kHz 300 4 000 Hz RECORDER SS Analogue Telephone POTS RJ 11 socket External microphone 2 5mm socket for optional LFH 172 Hands free foot controlled recording 3 5mm socket for foot control LFH 210 PLAYBACK Hands free foot controlled playback LFH 210 Tone Speed Volume control Yes Yes Yes local Skip function Auto backspace Jog Dial Yes SOUND OUTPUT e During recording Speaker Headphone Speaker Headphone During playback Speaker Headphone Speaker Headphone Speaker output power 600 mW DOWNLOAD to PC FILE TRANSFER File download time manual 10 min ca 1 MB in 2 2s File transfer via email Yes can be set to
16. nd installation will proceed automatically Note If this message does not appear verify whether the USB port is enabled in the BIOS of your system See your hardware documentation for details or contact your hardware vendor 14 Digital Telephone Desktop 9850 Guick Reference Assigning user IDs allowing authorized phone recording only 1 Connect the Desktop 9850 with the USB cable to the PC and establish the connection by pressing the DOWNLOAD button CD 2 Startthe software program go to the DPM menu and select DPM Wizard 3 Onthe Keyword Definition page define all reguired user IDs Keyword 1 usage Author content IDs for every authorized user minimum one digit maximum four 4 Continue through the wizard when you click Finish the IDs are transferred to the device Note As the configuration program options for the Desktop 9850 are the same as for the Desktop 9750 the application status bar might display ONLINE DTS 9750 Note Up to 20 different user IDs can be assigned to one Desktop 9850 Example In this example some user IDs include a character Keyword Definition after the ID 1010 2010 3010 This indicates their a dvan ce d user ri ghts whi ch th kg e to have available on the DPM For each Keyword you can define its means full remote functions will be available to them Keyword 1 Keyword 2 Keyword 3 Keyword 4 Note For details on the working with the telephone keys refer to Using the telephon
17. ng into one file only can only be made via the configuration program Digital Telephone Desktop 9850 Quick Reference 14 Touch tone telephone keypad commands 1 Pause Stop 2 6 3 Fast Rewind a 4 Fast Forward 5 Auto backspace 6 Priority bp ABS T Play 8 Next dictation 9 Pause Stop End of Letter o Hang up 0 Next dictation ENTER Press followed by End of Letter and assign a Assign ID lt 4 digits new work type code b Assign work type code c Hang up after key Note The commands Fast Rewind 3 Fast Forward 4 Auto backspace 5 Play 7 are available to advanced users only 12 Digital Telephone Desktop 9850 Guick Reference Using the telephone keypad After you have pressed a key you will hear a voice prompt Key Standard user Advanced user Voice Prompt wav file on the MMC card 7 Passe Sion Paus SP Fast Forward Fast Forward Kai Next dictation Next dictation Next dictation o P ise te Pause St Start next dictation with Start next dictation with Enter your Worktype new work type code new work type code followed by the pound key Finish user ID when less Finish user ID when less Ready to dictate than 4 digits than 4 digits Finish dictation amp hang up Finish dictation amp hang up Hang up tone User ID not in the list User ID not in the list Invalid entry enter your user ID followed by the pound key If your user ID is not recognized you will hear inva
18. started Click Next Follow the instructions which appear on the screen When the wizard detects the driver USB Mass Storage Device click Next to copy the driver to your PC On the last wizard page click Finish to complete the installation Windows XP When installing the Desktop 9850 the operating system automatically assigns a drive for the Desktop 9850 This drive appears as a removable disk in the Windows Explorer Sometimes the drive letter assignment for the Desktop 9850 conflicts with an existing drive letter mapping this is why the Desktop 9850 cannot be seen in the Windows Explorer Additionally the software program displays the Desktop 9850 status as disconnected Solution Mount all network drives starting with drive letters Z Y X in reverse alphabetical order PC sound system is not functioning The Desktop 9850 is used as a USB sound device Open the Sounds and Multimedia Properties dialog box in the Control Panel Make sure your PC s sound system is in the Preferred device selection Activate the Use only preferred devices option Digital Telephone Desktop 9850 Guick Reference 19 Support and feedback For the latest information not contained in the guick reference please refer to the Readme file on the CD For the latest version of the configuration program please visit www philips com dictation gt Support Center gt Software Downloads and select Desktop 9850 or contact your software vendor
19. thin ten seconds the device automatically exits the menu and goes back into Stop mode Menu entries The device comes with a menu which provides the following menu entries for making general settings 2003 12 30 e Setting the date and time e Enabling and disabling the device beep da Backlight on off e Changing the contrast C e Setting the recording format SP LF Standard Play or Long Play mobile e Displaying the recording time 12 49 remaining recording time or 13 15 used up recording time e Reformatting the memory card luu Digital Telephone Desktop 9850 Guick Reference Memory card The Desktop 9850 operates with a memory card of the type MMC or SD with a storage capacity ofupto 1 GB Example A 64 MB memory card supports about 10 hours of janiai N in Standard Play format SP or 15 hours of recording time in Long Play mobile format Tm Note The memory card supplied includes voice prompt files wav files in a subfolder called DPM WAV These voice prompts give authors feedback and guidance We recommend that you make a backup of your telephone voice prompt files on your PC from the subfolder DPM WAV or your CD Important Only reformat the memory card if really necessary as the telephone voice prompt files stored on the memory card wav files would be lost If the memory card supplied is reformatted these voice prompts will be lost You need to manually re install them by copying th
20. you to fast forward through the recording by pressing and holding the SKIP FWD button gt As soon as the end of file is reached you will hear a beep and fast forward stops automatically To fast rewind press and hold the SKIP BACK button d As soon as the start of the file is reached you will hear a beep and fast rewinding stops automatically Skip forward and skip back The Desktop 9850 enables you to move between files with the skip function e Press the SKIP FWD button gt or move the Jog Dial to the right to skip to the end of the current file Then pressing the SKIP FWD button or moving the Jog Dial will always move to the end of the next file e Press the SKIP BACK button 44 or move the Jog Dial to the left to skip to the beginning of the current file Then pressing the SKIP BACK button or moving the Jog Dial will always move to the beginning of the previous file Auto backspace The Desktop 9850 enables you to specify the auto backspace value for the automatic positioning of playback with the ABS slider ABS mmmmi this means that playback does not begin where the dictation was stopped but a few seconds earlier To turn off the auto backspace feature set the slider to 0 Digital Telephone Desktop 9850 Guick Reference Working with the Foot Control LFH 0210 90B The Desktop 9850 has been designed to work with a footpedal device for the control of playback functions Connect the Foot Control to the FOOTSW
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