Industry Voluntary Agreement to improve the
Contents
1. INDUSTRY VOLUNTARY AGREEMENT TO IMPROVE THE ENVIRONMENTAL PERFORMANCE OF IMAGING EQUIPMENT PLACED ON THE EUROPEAN MARKET VA v 4 3 December 2012 Including style changes based on agreed VA v 3 5 15 February 2011 EXPLANATORY NOTES TO THIS DRAFT DOCUMENT The intention of this revision is solely to correct language imperfections such as the use of UK English spelling clarify certain sections and correct inconsistencies Essential parts of the Agreement such as e g obligations and commitments of the Signatories tasks of the Independent Inspector and Steering Committee have not been modified in anyway INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 Contents T AntrodU ction meen o yore a le end ade Vd inden lade 3 2 Objectives ira acca deeds deeded aea ATAATA AERA OA EA ce ie dita Deedee detente cence 4 3 SCOPE e EA E eed ee gy nich Ye ead ee a are een volves Tab pg eee EA 4 4 Commitments Part Design Requirement cccccceeeeceeeeeeeeeeeeeeseeeeeeeeseeeneeeeeseeeaeees 5 5 Commitments Part II Information Requirement cccccceeeeeeeeeeeeeceeeeeeeeeeeteeseenneeaeess 7 6 Reporting and monitoring 0 cee eee teeter ete e tena cae nuntut EEEE EAEAAAE EEEE EErEE EAE En Annt EEEE EEEE 8 7 Nature and Organization of the Voluntary Agreement ceceeceeeeetneeeeeeenteeeeeeenaeeeeeeeaaes 9 8 Voting RUES siaii ainia oi ai lad a dene aa e el a eiea Oa aii 10 9 Non Complianc2. 12 Ricoh Europe PLC 13 Samsung Electronics Europe 14 Sharp Electronics Europe GmbH 15 Toshiba TEC Germany Imaging Systems GmbH 16 Xerox 2 Objectives 2 1 2 2 2 3 3 1 3 2 3 3 Continuously improve the environmental performance of the types of imaging equipment in scope of this agreement Contribute to the objectives of Directive 2009 125 EC establishing a framework for the setting of ecodesign requirements for energy related products in line with Recitals 18 21 Article 17 and Annex VIII on self regulation measures Ensure the involvement of all stakeholders represented in the Consultation Forum in monitoring of the results and updating the requirements of the Voluntary Agreement Scope General All terms used in this section are defined in Annex C Part VII to the Agreement between the Government of the United States and the European Community on the coordination of energy efficiency labelling programmes for office equipment as set out in the Annex to the Commission Decision 2009 347 EC on ENERGY STAR For the purposes of this Voluntary Agreement products are understood as imaging equipment meeting the conditions in section 3 3 The terms imaging equipment and product do not include cartridges or other consumables Scope 3 3 1 Product categories The Voluntary Agreement covers imaging equipment belonging to one of the following product categories that have been reviewed in the Er
3. No 2037 2000 2038 2000 2039 2000 Nor wegi an regulation rel ating to rest rictions on t he use oe a 2006 95 EC Low Voltage Directive 2004 108 EEC New EMC Directive 1999 5 EC R amp T TE Directive REACH Regulation 1907 2006 annex VII D D D D 4 2 EC No 1272 2008 regulation on classification labeling and packaging CLP REACH article 31 annex II P5 2004 12 EC Directive on packaging and packaging waste 97 129 EC Commission Decision on Identification System for Packaging Materials 2037 2000 EC Regulation on Substances that Deplete the Ozone Layer 2002 96 EC W EEE dire ctive EC No 1272 2008 regulation on classification labeling and packaging CLP Annex B of ECMA 370 4 edition Amended February 2010 Page 6 6
4. falls under the Voluntary Agreement the request has to be addressed to the Independent Inspector and the Signatory Only the Independent Inspector shall provide the organization with the compliance status of a model yes no on a confidential basis within 2 weeks Within 4 weeks of receiving the compliance status the organization shall be required to inform both the Independent Inspector and the Signatory of the results of the verification The Independent Inspector shall only respond to requests for specific models and is not allowed to disclose lists on the compliance status of a Signatory s product portfolio 11 Revision of the Voluntary Agreement A revision process of the Voluntary Agreement shall be initiated at the earlier on the following two dates e 3 months after the publication of a new version of the ENERGY STAR Program Requirements for Imaging Equipment e 1 January 2013 The Steering Committee may decide if a revision of the Voluntary Agreement is required after 2013 12 Termination of the Voluntary Agreement Signatories can terminate their individual participation in the Voluntary Agreement by sending a registered letter to the Chair of the Steering Committee and the secretariat of EuroVAprint who shall inform the Steering Committee The Steering Committee may decide to terminate the Voluntary Agreement at any time Reasons for termination could be but are not limited to e Signatories no longer represent a significant
5. have no executive or representative function unless this is delegated to them by the Steering Committee Meetings of the Steering Committee shall be open to e Any person representing a Signatory or potential signatory to this Agreement e Any representatives of the European Commission or Member States as well as Member States of the EEA or EFTA and e Organisations that have a permanent seat on the Consultation Forum The Steering Committee will seek to achieve agreement by consensus at all times If consensus cannot be achieved the Steering Committee may reach a decision in accordance with the voting procedures described in Section 8 of this Voluntary Agreement The Steering Committee may decide to develop and adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub committees INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 8 Voting Rules All reasonable efforts shall be taken to ensure that the decisions of the Steering Committee are taken on the basis of a consensus However where consensus on an issue cannot be achieved in the course of a meeting of the Steering Committee a call for an indicative vote may be made by the Steering Committee Chair or by a Quorum During any voting procedure of the Steering Committee each Signatory shall be entitled to cast a single vote If the indicative vote indicates a favourable outc
6. majority of the market i e over 80 e A majority of Signatories does not meet the Commitments of the Voluntary Agreement e Legislation is implemented that overrules or conflicts with the Voluntary Agreement e Signatories have a considerable disadvantage over free riders INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 11 Annex A Definitions All terms used in this document and not defined in this Annex A are defined in Annex C Part VII to the Agreement between the Government of the United States and the European Community on the coordination of energy efficiency labelling programmes for office equipment as stated in the Annex of Commission decision 2009 347 EC EU ENERGY STAR 1 10 Signatories means all member companies that have signed this Voluntary Agreement See in section 1 the name of Signatories of this Voluntary Agreement Potential Signatories means imaging equipment producers which produce and distribute at least one device of the product categories listed in Section 3 3 Commitments means the Commitments described in Sections 4 and 5 to this Agreement altogether Defaulting Signatories means all Signatories given the status of Defaulting Signatory by the Steering Committee in accordance with Section 9 Copier A commercially available imaging product whose sole function is the production of hard copy duplicates from graphic hard copy originals The unit must be capable of being powered f
7. models introduced after 1 January 2012 Signatories commit to providing end users with information regarding resource efficiency when using imaging equipment The intent is to ensure the end user is made aware of good efficiency practices when they first begin to use a new product Signatories shall achieve this through one of the following methods e A pop up screen on the end users computer during the initial installation of software preferred e An insertion sheet provided in on the box of the product as defined in Section 3 above e An information sheet to be provided at the time of sale of the product as defined in Section 3 above The following information shall be provided as a minimum where applicable 1 1 Information that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognised ecolabels may be suitable providing that it meets appropriate quality standards as defined for example in EN 12281 on Printing and business paper for dry toner imaging processes for papers in the range 75 250 g m2 For specific applications the lower boundary may be chosen at 64 g m2 1 2 For Electro Photography printers indication that these can print on 64 gr m2 paper and that this paper contains less raw material per print thus saving significant resources 1 3 Energy can be saved by purchasing ENERGY STAR compliant products 1 4 Description of the benefits of printing in duplex
8. telephone network and labeling P3 e product complies with legally required safety standards as specified see legal reference e product complies with legally required standards for electromagnetic compatibility see Tegal reference i e product is labeled to show conformance with applicable legal requirements see legal reference onsumabie materials P4 as hazardous according to applicable regulations product packaging is adequately labeled and a Safety Data Sheet SDS in accordance with these requirements is available see legal reference e product packaging material is tree trom ozone depleting substances as specitied in the Montrea Protocol see legal reference Comment Legal reference has no maximum concentration values Annex B of ECMA 370 4th edition Amended February 2010 Page 2 6 Model number J110a ii Product environmental attributes Market requirements Environmental conscious design Requirement met mandatory to fill in Additional information regarding each item may be found under P14 P6 Treatment information P6 1 Information for recyclers treatment facilities is available see legal reference P7 Design Disassembly recycling P7 Parts that have to be treated separately are easily separable RZ Plastic materials in covers housing have no surface coating o 5 lt E Z4 K O0 M a P7 Plastic parts gt 100g consist of one material or of easily separable materials P7 4 Pl
9. the environmental performance of our products The imaging industry has been working on this Voluntary Agreement since spring 2009 and has been open for participation from all producers The current market coverage of the companies involved in the drafting process is over 95 based on units sold in the EU The goal is to continue to expand the coverage of the voluntary agreement and to include as many companies as possible The scope of the voluntary agreement is based on the ErP Preparatory Study and linked with ENERGY STAR It aims to target the highest sales volume products and technologies on the household and office market Technologies of declining markets such as small photo and scanner devices have been excluded from the scope of the agreement to ensure that companies can focus resources on improving the performance of our products in the high volume high growth markets sectors It became clear from the ErP Preparatory Studies on Imaging Equipment Lot 4 that the product category Imaging Equipment contains a wide variety of product types designed and marketed for a wide variety of markets and applications Products range from a very affordable personal printer that is used occasionally by a private household user through multifunctional devices used in offices to accommodate the daily needs for copying printing scanning and faxing of documents for groups of office workers up to highly productive printing systems that are design
10. to the print media in a matrix manner Colour IJ is distinguished from monochrome lJ in that INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 12 more than one colorant is available in a product at any one time Typical types of IJ include Piezo electric PE IJ IJ Sublimation and Thermal lJ 11 High Performance IJ The use of an IJ marking technology in high performance business applications usually occupied by electrophotographic marking technology This difference between the conventional IJ product and the High Performance IJ product is denoted by the presence of nozzle arrays that span the width of a page and or the ability to dry the ink on the media through additional media heating mechanisms 12 Solid Ink SI A marking technology where the ink is solid at room temperature and liquid when heated to the jetting temperature Transfer to the media can be direct but is most often made to an intermediate drum or belt and then offset printed to the media 13 Member States The Member States of the European Union 14 Quorum Two thirds of the Signatories who requested to be on the Steering Committee being present at a meeting 15 Consultation Forum as defined by Article 18 of the 2009 125 EC Directive and 2008 591 EC Commission Decision the assembly ensuring a balanced participation of Member States representatives and all interested parties concerned with the product or product group in question 16 Steering Comm
11. Ifthe Signatory does not comply within the set deadline as agreed with the Steering Committee the Signatory shall be deemed not to take part any more in the Voluntary Agreement and shall be deleted from the list of signatories 10 Verification 10 1 Compliance to Commitments Part Design Requirements as described in section 4 shall be verified on the basis of the signatory s report according to the template as given in Annex C 10 2 Compliance to Commitments Part Il Information Requirements as described in section 5 may be verified by the Independent Inspector by requesting the documentation described below Signatories shall provide the Independent Inspector the requested documentation within 4 weeks of a request a For section 5 1 1 Resource and energy efficiency Upon request the software or information sheet according to the chosen delivery method for a given product shall be provided to the Independent Inspector b For section 5 1 2 Cartridge disposal and treatment Upon request the respective documents and or the website address shall be made available to the Independent Inspector c For section 5 2 Information on product environmental characteristics Upon request the respective documents 5 2 1 and 5 2 2 shall be made available to the Independent Inspector INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 10 10 3 In case an organization as listed in Section 7 2 wants to verify the compliance of a product that
12. P Lot 4 preparatory study e Copiers e Multifunction Devices MFDs e Printers The EU ENERGY STAR program follows an Agreement between the Government of the US and the European Community EU to co ordinate energy labelling of office equipment It is managed by the European Commission US partner is the Environmental Protection Agency EPA that started the scheme in the US in 1992 European Council decision PDF 97kb INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 e Fax machines 3 3 2 Cartridges This refers to cartridges produced by or recommended by the OEM for use in the products set out in 3 3 1 3 3 3 Marking technologies This Agreement is limited to the following marking technologies e Electrophotography EP e Inkjet lJ including high performance lJ e Solid Ink SI 3 3 4 Household and office equipment This Voluntary Agreement is limited to household and office equipment meaning e Standard black amp white BW format products with maximum speed lt 66 A4 images per minute e Standard Colour format products with maximum speed lt 51 A4 images per minute Speed to be rounded to the nearest integer as prescribed in the ENERGY STAR agreement Other format products can be included in their reporting by individual Signatories on a voluntary basis but will not count for the target specified in 4 1 a 4 Commitments Part Design Requirements Signatories commit to 4 1 Compliance
13. ants that split aromatic amines See legal reference and Note B1 Wooden parts do not contain arsenic and chromium as a wood preservation treatment as well as pentachlorophenol and derivatives see legal reference Comment Legal reference has no maximum concentration values Parts with direct and prolonged skin contact do not release nickel in concentrations above 0 5 microgram cm2 week see legal reference Comment Max limit in legal reference when tested according to EN1811 1998 REACH Article 33 information about substances in articles is available at add URL or mail contact http www hp com hpinto globalcitizenship environment productdata reachprinting and im html If the product contains a battery or an accumulator it is labeled with the disposal symbol and if it contains more than 0 0005 of mercury for button cells only by weight or more than 0 004 of lead it shall be marked with the chemical symbol for the metal concerned Hg or Pb Information on proper disposal is provided in user manual See legal reference Button cells used in the product do not contain more than 2 by weight of mercury Other batteries or accumulators do not contain more than 0 0005 of mercury or 0 002 of cadmium See legal reference design of the product Exception Batteries that are permanently installed for safety performance medical or data integrity reasons do not have to be easily removable See legal reference atety EMC connection to the
14. apable of receiving information from single user or networked computers or other input devices e g digital cameras The unit must be capable of being powered from a wall outlet or from a data or network connection This definition is intended to cover products that are marketed as printers including printers that can be upgraded into MFDs in the field Electrophotography EP A marking technology characterized by illumination of a photoconductor in a pattern representing the desired hard copy image via a light source development of the image with particles of toner using the latent image on the photoconductor to define the presence or absence of toner at a given location transfer of the toner to the final hard copy medium and fusing to cause the desired hard copy to become durable Types of EP include Laser LED and LCD Colour EP is distinguished from monochrome EP in that toners of at least three different colours are available in a given product at one time Two types of colour EP technology are defined below a Parallel Colour EP A marking technology that uses multiple light sources and multiple photoconductors to increase the maximum colour printing speed b Serial Colour EP A marking technology that uses a single photoconductor in a serial fashion and one or multiple light sources to achieve the multi colour hard copy output Ink Jet IJ A marking technology where images are formed by depositing colorant in small drops directly
15. astic parts gt 25g have material codes according to ISO 11469 referring ISO 1043 P7 Plastic parts are free from metal inlays or have inlays that can be removed with commonly available tools k P6 Labels are easily separable This requirement does not apply to safety regulatory labels EIE OOO O iA de Upgrading can be done e g with processor memory cards or drives P78 Upgrading can be done using commonly available tools a Spare parts are available after end of production for years P Service is available after end of production for years Material and substance requirements 0 P7 11 Product cover housing material type Material type ABS Material type HIPS Material type P7 12 Electrical cable insulation materials of power cables are PVC free P ectrical cable insulation materials of signal cables are PVC free E All cover housing plastic parts gt 25g are tree from chlorine and bromine E EE EE ms is Alt 1 Chemical specifications of flame retardants in printed circuit boards gt 25g without components TBBPA additive Ch TBBPA reactive CI Other chemical name CAS E E a id M d Alt 2 Chemical specifications of flame retardants in printed circuit boards without components gt 25g according ISO 1043 4 Flame retarded plastic parts gt 25g contain the following flame retardant substances preparations in concentrations above 0 1 Comment No legal limits exist this is a market requireme
16. bmitted to the Steering Committee Any independent auditor will be required to treat the identity and data of the Signatories as confidential and shall if requested by any Signatory enter into a non disclosure agreement with each Signatory before having access to the data 7 Nature and Organization of the Voluntary Agreement 7 1 7 2 Nature of the Voluntary Agreement The Signatory signs and enters into this Agreement for and on behalf of itself and makes its commitment under the Voluntary Agreement to the European Commission The consequences of non compliance are set out in section 9 This Agreement shall not amount to a commercial agreement and shall not give rise to any commercial expectations or liabilities between the Signatories in respect of the fulfillment of their individual Commitments as listed in this Voluntary Agreement All Signatories shall be treated equally and there shall be no special arrangements for individual Signatories Organisation of the Voluntary Agreement Each Signatory to the Voluntary Agreement as well as the European Commission shall have the right to nominate one person to represent it at the Steering Committee The Steering Committee shall elect from amongst its members a Chair The Chair shall be responsible for convening the Steering Committee at least twice a year in order inter alia to review progress and analyse and discuss reports presented by the Independent Inspector The Chair shall however
17. e seia i ei a a aaa E eE vale EAT Yeung a EARE aaa 10 40 Vea Oe a ae e raa a cocked r eae e a aa a Ges Bs 10 11 Revision of the Voluntary AgreeMent ccceececeeneeeeeeeeeeeeeeseeaeeeeeeeaaeeeseeeneeeeenenaaes 11 12 Termination of the Voluntary AgreeMent cc cceeeeeeceeeeeneeeeeeeeeneeeeeeeenaaeeeeeeetaeeeeeeeaaes 11 Annex A DETININIOMS 22 26 4 0028 hice T a T a aa ar raa oe Neo ara N 12 Annex C Reporting form to be used to report to Independent Inspector c cceeeeeeees 16 Annex De SIQNING FOM errara enadedceahtes Macs hr a an a a 18 Annex E Example of Product Environmental Information ccccecceeeeeeeeeeeeeeeeeeeeeeeeeess 19 INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 1 Introduction The imaging industry is an innovative industry with a long track record on environmental improvements The imaging industry wishes to formalize their commitment to continuous improvement via this voluntary agreement Voluntary Agreement which we believe will help to contribute to the achievement of the EU Action Plan on Energy Efficiency It is expected that the proposed Commitments as defined herein will enable energy savings of around 1 to 1 5 TWh per year in EU27 excluding the additional savings that will be made through increased resource efficiency This Voluntary Agreement should enable customers to make more sustainable purchasing decisions by providing them more accurate information on
18. ed to run continuously in print rooms For such widely different applications widely different imaging technologies have been developed since instant printing emerged in the market in the 1920 s inkjet printing and electrophotographic printing are the most well known of the core technologies used in the printers to transfer information onto paper In addition to the core technologies a wide range of additional convenient functionalities have been added to imaging equipment ranging from modules for automated duplex printing to modules for stapling punching and even digital document storage inside the printer s memory Each technology and each additional function has its own environmental impact It should be noted that the implementations of the core technologies and additional functions is very different between the different producers in the imaging industry When setting out to develop the underlying Voluntary Agreement the imaging industry was faced with the challenge to formulate requirements that are not only relevant and significant for achieving environmental efficiency but also applicable to the wide range of different imaging products present in the market Despite the fact that the imaging industry focused on the products that are sold in the highest numbers by limiting the product scope to household and office equipment the problem of diversity still remained which is mainly driven by the wide variety of customer requirements in the imag
19. ies Compliance to all Commitments has to be reported according to the following schedule A first Report by 1 October 2011 shall cover products placed on the market and Signatory commitments between 1 January 2011 and 30 June 2011 This Report will establish the initial baseline for the Voluntary Agreement A second Report by 1 July 2012 shall cover products placed on the market between 1 October 2011 and 31 March 2012 and demonstrate compliance with targets set for 1January 2012 Unless differently stated in forthcoming revisions of the current Voluntary Agreement the following reports shall be established by 31 March every year covering products placed on the market during the previous full calendar year e g by 31 March 2013 for products placed on the market between 1 January 2012 and 31 December 2012 Within two weeks following the end of a reporting period the Independent Inspector shall send a request to the Signatories to file their Reports These shall be submitted no later than three months after the end of the reporting period to the Independent Inspector 8 The eco declaration ECMA 370 is a communication tool for customers ECMA 370 declaration was developed to answer questions from customers to choose the best supplier The standard addresses individual company programs and product related attributes EPEAT the Electronic Product Environmental Assessment Tool is a set of environmental criteria to support green public
20. in functions e g printing scanning copying The end user has control over the environmental impact of the product by choosing the type and weight of paper and by using duplex and or n up printing Further the end user can be expected to exchange consumables e g cartridges 21 Customer A person or legal entity who takes purchasing decisions for the products covered in this Voluntary Agreement 22 TEC Typical Electricity Consumption method for the Version 1 1 ENERGY STAR Imaging Equipment IE specification The procedure is to be used to obtain and evaluate the TEC of Standard size IE products such as copiers digital duplicators fax machines multifunction devices MFDs and printers that use high temperature technologies such as Electrophotography EP and Solid Ink SI and those that provide comparable functionality It is not intended for low temperature technologies such as conventional Ink Jet IJ or Impact nor for Large format or Small format products The key result of this test procedure is a value for typical weekly electricity consumption 23 OM Operational Mode ENERGY STAR Imaging Equipment IE specification The procedure is to be used to quantify the power consumption of imaging products that do not utilize the Typical Electricity INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 13 Consumption TEC method Examples of products that will be tested with this OM method include those that use marking techno
21. ing market For the reasons outlined above the imaging industry will commit to the requirements in this Voluntary Agreement for the vast majority of its products Nevertheless the allowance of exemptions could not be avoided In line with the European Commission s Communication on Environmental Agreements at Community level within the Framework of the Action Plan on the Simplification and Improvement of the Regulatory Environment this Voluntary Agreement is to be acknowledged by the European Commission through a Report to the European Parliament and the Council once the relevant process has been completed The Signatories of this Voluntary Agreement are 1 Brother International Europe 1 Please note that at the time of this style changes revision the number of Signatories of the VA is 16 and the market coverage around 95 The Eastman Kodak Company Kodak decided to withdraw from the VA for Imaging Equipment in October 2012 due to a straightforward business decision According to recent corporate announcements Kodak will no longer market in the EU imaging equipment within the current VA scope 2 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 52002DC0412 EN NOT INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 Canon Dell Epson HP Konica Minolta Business Solutions Europe GmbH Kyocera Mita Lexmark International nv sa Murata Machinery Europe GmbH 10 OKI UK Ltd Panasonic Europe Ltd
22. ittee The co ordinating and governing body of this Voluntary Agreement appointed in accordance with the principles set out in Section 7 17 Compliance period the period over which companies measure their performance against the Commitments of the Voluntary Agreement 18 Placing on market the act of making a product available for the first time on the Community market with a view to its distribution or use within the Community whether for reward or free of charge and irrespective of the selling technique Guidance on this definition is available in the Guide to the Implementation of Directives Based on New Approach and Global Approach http ec europa eu enterprise newapproach legislation guide index htm 19 Independent Inspector The independent third party designated by the Steering Committee on behalf of all Signatories and who is tasked with and responsible for the collection and processing of information supplied by Signatories pursuant to Section 6 and Annex B and determining a Signatory s compliance with the Agreement in accordance the Commitments The Steering Committee shall engage the services of the Independent Inspector upon terms and conditions that shall require undertakings of confidentiality from the Independent Inspector and which shall also set out any requirements or applicable mechanisms for a process of appeal in case this is ever be necessary 20 End user A person who uses the imaging equipment for one of its ma
23. logies such as Ink Jet Dot Matrix or Impact as well as scanners and all large format and small format devices The key results of this test procedure are power values for Ready Sleep and Off modes 24 Standard Size Format Product Products categorized as Standard include those designed for standard sized media e g Letter Legal Ledger A3 A4 and B4 including those designed to accommodate continuous form media at widths between 210 mm and 406 mm Standard size products may also be capable of printing on small format media 25 Commonly available tools Widely used commercially available tools 26 Non OEM Cartridge A toner or ink cartridge not sold by the OEM that is remanufactured and or refilled INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 14 Annex B Calculating the compliance rate The compliance rate is the percentage of compliant units in scope and placed on the market in relation to the total number of units in scope and placed on the market A model is considered compliant when it meets all the requirements as detailed in section 4 1 This means that if a model doesn t meet a requirement it will not be counted towards the company compliance rate The compliance rate will be calculated to 2 significant figures as a sales weighted number meaning that models with high sales will weigh heavier in calculating the compliance rate than low sales models Compliant units in scope and placed on the market Complia
24. m the product PTEC Typical Energy Consumption TEC kWhiweek kWh week kWhi week Typical Energy Consumption ETEC kWh year kWh year kWh year Annual Energy Consumption Display resolution Megapixels Print Speed up to 16 Images per minute Default time to enter energy save mode 5 minutes nformation about the energy save function is provided with the product q ENERGY STAR version 1 1 Tier Product category OM2 Others specify Noise emission Declared according to ISO 9296 Viod V t D Declared A weighted A weighted sound pressure level L dB sound power pAm level Lyyaq B perator position L Bystander positions Desktop C only if product i L only if product is no onDesk side E operator attended wa OOS Measured according to Kx ISO7779 UO ECMA 74 O Other only if not covered by ECMA 74 with Lpam measurement distance P10 PTO e product meets the acoustic noise requirements of the following voluntary program s Annex B of ECMA 370 4th edition Amended February 2010 Page 4 6 Model number J110a iii Product environmental attributes Market requirements continued Requirement met Item Yes No na Chemical emissions from printing products P10 3 Test performed according to ECMA 328 ISO IEC 28360 standard XJ other specify x LI L P10 4 Typical emission rate print phase is mg h Dust Ozone Styrene Benzene TVOC P10 5 Chemical emission requirements of the following voluntary program s a
25. mode for TEC products having a duplex function 1 5 The environmental benefits of power management The information as described in sections 5 1 1 1 through 5 1 1 5 shall be provided in the form of compact statements Paragraph 5 1 1 applies to all new product models introduced after 1 January 2012 Paper weight mentioned in the pop up window or alternatives as described above shall be consistent with the paper weight specifications of the product 5 1 2 Cartridge disposal and treatment For products placed on the market after 1 January 2012 Signatories shall provide end users with information on suitable end of life management options for used cartridges This information may be communicated via a company website This can only be implemented when imaging equipments are managed through computers under mainstream Operating Systems Microsoft Windows or Mac OS Not all 5 statements mentioned in section 5 1 1 may be applicable to the product that is equipped with this information Manufacturers are free to choose if they add a statement to this effect to the information or leave out statements that are not applicable such as the statement regarding electrophotography and duplex printing INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 5 2 Information on product environmental characteristics to be provided by Signatories The following applies to products placed on the market after 1 January 2012 5 2 1 Signatories
26. nce rate Total units in scope and placed on the market Table 1 shows a simplified example of how the compliance rate can be calculated internally by a company Table 1 calculating the compliance rate on sales for a given period EU shipments from 1st October 2011 to 31st March 2012 Compliance to requirements product description lJ printer IJ MFD IJ MFD 1 2 3 100 o Nodel7 EP coorprmer mec 40 l 0 n o wo 280 Compliance rate 60 INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 15 Annex C Reporting form to be used to report to Independent Inspector Section 1 general information Reporting Pernod eea resak a a aini ea ed ese i a nen dene AN Gee Section 2 report on compliance to commitments in Section 4 1 Table 2 reporting table Model Units placed on Product Number of Number of non the market in compliant compliant units compliant units EU Total Total Compliance rate Section 3 manufacturers declarations The manufacturer states that O All imaging equipment placed on the market after 1 January 2012 offer N up printing as a standard feature in conformity with Section 4 2 of the voluntary agreement O All imaging equipment introduced after 1 January 2012 are designed in view of their recycling in conformity with Section 4 3 of the voluntary agreement O For all imaging equipment placed
27. nded by the OEM for use in the product shall not be designed to prevent its reuse and recycling 4 4 2 The machine shall not be designed to prevent the use of a non OEM cartridge The requirements of paragraph 4 4 shall not be interpreted in such a way that would prevent or limit innovation development or improvements in design or functionality of the products cartridges etc An exemption from the criteria in section 4 2 and 4 3 will be acceptable for models that are sold in small numbers less than 5000 per year on the ground that the cost of implementing the criteria is disproportionate to Following commitments are drawn from section 4 3 1 Disassemble ability of the IEEE 1680 2 Draft Standard for Environmental Assessment of Imaging Equipment EPEAT criteria Following commitments are drawn from section 4 9 4 Not inhibiting reuse of cartridges and 4 9 2 4 Allow use of Non OEM Cartridges of the IEEE 1680 2 Draft Standard for Environmental Assessment of Imaging Equipment EPEAT criteria INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 the sales of the product Exceptions should be reported to the Independent Inspector see Annex C section 4 for reporting template 5 Commitments Part Il Information Requirements Signatories commit to 5 1 5 1 5 1 5 1 5 1 5 1 Environmental information for end users in relation to use and end of life 5 1 1 Resource and energy efficiency For new
28. nt 1 Chemical name CAS 2 Chemical name CAS 3 Chemical name CAS Alt 2 Chemical specifications of flame retardants in plastic parts gt 25g according ISO 1043 4 Plastic parts gt 25g are free from flame retardant substances preparations above 0 1 classified as R45 R40 R46 R48 R50 R51 R53 R60 R61 and any combination of these See Note B3 P720 Of total plastic parts weight gt 25g recycled material content is 2 Of total plastic parts weight gt 25g biobased material content is P ight sources are free from mercury E EME If mercury is used specify Number of lamps and max mercury content per lamp mg PS Battery chemical composition NS PS Batteries meet the requirements of the following voluntary program s im Annex B of ECMA 370 4t edition Amended February 2010 Page 3 6 Model number J110a 31 August 2010 Logo O Product environmental attributes Market requir nti Requirement met Item P9 Energy consumption 9 1 For the product the following power levels or energy consumptions are reported Energy mode Power level at Power level at Power level at Reference Standard for energy novac _ moaesantet mass TY Operating W 8 84 W 8 96 W IEC 62301 Household electrical Ce e eef power Ver 1 1 products Ver 1 1 products Ver 1 1 products Ver 1 1 l i External power supply Power Supplies Ver 1 1 charger plugged in the wall outlet but disconnected fro
29. ome two thirds majority or greater in favour but a consensus is nonetheless not achieved a call for a deciding vote may be made by a Quorum to be held at the following meeting of the Steering Committee At such second meeting the adoption of a decision shall be made in accordance with the Voting Rules At such second meeting the adoption of a decision shall require a A Quorum b The agreement of a two thirds majority of the Quorum 9 Non Compliance In case a Signatory fails to meet the compliance rate actions will be taken depending on the level of non compliance e Under achievement of the target by lt 5 The Signatory will have a grace period of 6 months to achieve the target and present an updated semester progress report During those 6 months the Signatory will not be required to achieve any new target set out in a revision of the Voluntary Agreement If the Signatory fails to achieve the target the Steering Committee shall start discussions with the Signatory in order to develop a suitable way forward The Steering Committee may decide to change the Signatory s status from Signatory to Defaulting Signatory Until the Defaulting Signatory fulfils the target no new targets will apply e Under achievement of the target by gt 5 The Steering Committee shall start discussions with the Signatory in order to develop a suitable way forward The Steering Committee shall change the status from Signatory to Defaulting Signatory e
30. on primary requirements a Products as defined in section 3 and placed on the EU market by Signatories shall comply with the specifications of ENERGY STAR v1 1 and duplex settings requirements in accordance with the following target e By 1 January 2012 90 or more of the products placed by a Signatory on the market For the purposes of compliance with section a the rate of compliance shall be calculated following the methodology described in Annex B b The specifications in ENERGY STAR v1 1 and duplex settings concern Energy consumption requirements TEC and OM products Default delay times OM products and Duplex availability TEC products Duplex printing is set as default when printing from the computer meaning that the relevant software driver or firmware shall be configured so that the first print job will be in duplex unless the print settings have been modified at the stage when the product is first installed to function as intended ON INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 Summary of Duplex requirements for TEC approach products Default Duplex set at Monochrome Print Speed Duplex Requirements as per Energy Star V 1 1 shipment or at installation Colour Monochrome products products lt 19ppm lt 24ppm Not applicable Automatic duplexing must be offered as a standard feature or optional At discretion of either the user 20 39ppm 25 44ppm ___ faccessory at the time of purchase or manufac
31. on the market after 1 January 2012 manufacturers ensure that equipment and cartridges are not designed in a way to prevent re use and the use of non OEM consumables in conformity with Section 4 4 of the voluntary agreement O End user information is being provided for all products introduced after 1 January 2012 in conformity with section 5 1 1 of the Voluntary Agreement O Information on suitable end of life management options for used cartridges is being provided to end users in conformity with section 5 1 2 of the voluntary agreement O information on the environmental performance of all the company s products sold in the EU is being made available to customers in conformity with section 5 2 1 of the voluntary agreement O Information on inkjet and toner cartridge yield is being made available to customers in conformity with section 5 2 2 of the voluntary agreement the following measurement standards were used INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 16 Section 4 List of products that are exempted from the statements in Section 3 of this report The following products are exempted from the statements as done in section 3 of this report Reports on exceptions should include To what requirement is the exemption reported Which are the exempted products What are the annual sales of these products Section 5 Signature The undersigned hereby declares that the information stated in this report is correc
32. procurement and environmentally conscious purchasing decisions For Imaging Equipment an EPEAT standard is being developed IEEE1680 2 that will include a specification of the verification documentation that the manufacturer has to make available in order to have a product registered with EPEAT This documentation will provide disclosure of environmental performance INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 6 3 The Reports shall be compiled by the Independent Inspector into an annual progress report the Annual Progress Report that will be submitted to the Steering Committee within 4 months following the end of a period This Annual Progress Report will be prepared by the Independent Inspector and will only show anonymous results Signatories will not be named although individual achievements shall be disclosed company A company B etc The Independent Inspector shall be responsible for ensuring that confidentiality of the Signatory s identity and any data or information provided to it under or in relation to this agreement is maintained this shall include entering into a non disclosure agreement with each Signatory if requested by the Signatory The Steering Committee shall meet at least twice a year to discuss the Annual Progress Report and shall decide if an independent audit is required to verify the accuracy of Annual Progress Report or of an individual signatory The results of the independent audit shall be su
33. re met for LJ L UO Dust O Ozone 0O Styrene Benzene 0O TVOC g Electromagnetic emissions Computer display meets the requirement for low frequency electromagnetic fields of the following voluntary UO UO program s Consumable materials for printing products A Safety Data Sheet SDS is available for the ink toner preparation even if not legally required see P4 3 Paper containing post consumer recycled fibers can be used provided that it meets the requirements o EN12281 P11 3 2 sided duplex printing copying is an integrated product function P12 Ergonomics for computing products Piz The display meets the ergonomic requirements of ISO 9241 307 for visual display technologies 1 X Piz The physical input device meets the requirements of ISO 9995 and ISO 9241 410 PIST Product packaging material type s Corrugated paper fiber weight kg 370 Product packaging material type s Molded Pulp weight kg 155 Product packaging material type s Polypropylene weight kg 036 Rev User and product documentation do not contain chlorine bleached paper A3 1 L a P13 5 P14 Additional information See Note B4 Manual duplexing enabled via printer software 11 3 10 3 Chemical emissions data was collected using a similar product HP Deskjet 2050 All In One J510 series Annex B of ECMA 370 4 edition Amended February 2010 Page 5 6 Legal references Europe Annex B REACH Annex XVII 8 REACH Annex XVII P1 4 P1 2 Regulation EC
34. rom a wall outlet or from a data or network connection This definition is intended to cover products that are marketed as copiers or upgradeable digital copiers UDCs Fax Machine commercially available imaging product whose primary functions are scanning hard copy originals for electronic transmission to remote units and receiving similar electronic transmissions to produce hard copy output Electronic transmission is primarily over a public telephone system but also may be via computer network or the Internet The product also may be capable of producing hard copy duplicates The unit must be capable of being powered from a wall outlet or from a data or network connection This definition is intended to cover products that are marketed as fax machines Multifunction Device MFD A commercially available imaging product which is a physically integrated device or a combination of functionally integrated components that performs two or more of the core functions of copying printing scanning or faxing The copy functionality as addressed in this definition is considered to be distinct from single sheet convenience copying offered by fax machines The unit must be capable of being powered from a wall outlet or from a data or network connection This definition is intended to cover products that are marketed as MFDs or multifunction products MFPs Printer A commercially available imaging product that serves as a hard copy output device and is c
35. shall make information on the environmental performance of their products available to customers This information may take the form of for example ECMA 370 The Eco Declaration EPEAT verification documentation or similar company formats 5 2 2 Signatories shall make information on inkjet and toner cartridge yield available to customers based on the measurement standards specified for example in ISO IEC 24711 2006 for ink ISO IEC 19752 2004 for monochrome toner ISO IEC 19798 2006 for colour toner or through other company methods An exemption from the criteria in section 5 1 and 5 2 will be acceptable for models that are sold in small numbers less than 5000 per year on the ground that the cost of implementing the criteria is disproportionate to the sales of the product Exceptions should be reported to the Independent Inspector see Annex C section 4 for reporting template 6 Reporting and monitoring 6 1 Signatories shall submit to an Independent Inspector reports based on compliance with the Voluntary Agreement the Reports according to the guidelines in this Section 6 2 The reports shall include e Company name e Compliance status compliant non compliant sales data per model to allow for verification e Rate of compliance with the commitments listed in section 4 1 e Compliance confirmation for all other commitments Annex C shows the template according to which the Reports shall be prepared by the Signator
36. t and represents all information available with respect to the Commitments in the INDUSTRY VOLUNTARY AGREEMENT TO IMPROVE THE ENVIRONMENTAL PERFORMANCE OF IMAGING EQUIPMENT PLACED ON THE EUROPEAN MARKET Name of manufacturer Name of authorized person Function Date Signature INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 17 Annex D Signing Form The organisation company Signs this Voluntary Agreement with the objective to improve the environmental performance of its imaging equipment as covered by the scope of the Voluntary Agreement More specifically the Signatory commits to e Meet the Commitments and compliance rate as set out in section 4 and 5 e Provide annual reports on its performance as set out in section 6 For the Signatory Director or person authorised to sign Nam iiccdvenccd ia diwinadedetacen Sivncade a EE Dates ronie i ee a a SIQNALUIC cis coiii ead dn ee Contact Person for the Organisation Company N ING Ss nisteaweintes ti ou Pade hades ao io Please send a duly signed and completed Signing Form to EuroVAprint 52 rue Defacqz 1050 Brussels Belgium secretariat eurovaprint eu www eurovaprint eu INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 18 Annex E Example of Product Environmental Information Following is an example of product environmental information provided by Signatories based on the ECMA 370 standard Other standard formats can be
37. turer Automatic duplexing is required as a standard feature at the time of gt 40ppm gt 45ppm purchase Required 4 2 Availability of N up printing All printing products placed on the market after 1 January 2012 offer as a standard feature the capability to print several pages of a document on one sheet of paper when the product is managed by an original software provided by the manufacturer printer driver 4 3 Design for recycling For all new product models introduced after 1 January 2012 4 3 1 Plastic parts gt 100 g shall be manually separable into recyclable plastic streams with commonly available tools 4 3 2 Product shall utilize commonly used fasteners for joining components subassemblies chassis and enclosures 4 3 3 Non separable connections e g glued welded between different materials shall be avoided unless they are technically or legally required 4 3 4 Product plastics shall be marked by material type ISO 11469 referring ISO 1043 resin identification code SPI DIN or country specific Marking requirement does not apply to plastic parts weighing less than 25 g or with surface area less than 50 cm tape plastic protective and stretch wraps and labels or plastic pieces when due to shape marking is not possible Exempted are plastic parts contained in reused complex modules 44 Cartridges For all products placed on the market after 1 January 2012 4 4 1 Any cartridge produced by or recomme
38. used by Signatories INDUSTRY VOLUNTARY AGREEMENT IMAGING EQUIPMENT version 4 19 THE ECO CZ DECLARATION Product environmental attributes THE ECO DECLARATION The declaration may be published only when all rows and or fields marked with an are filled in n a for not applicable Additional information regarding each item may be found under P14 Hele Packard Company Contact information Hans Wendschlag http www hp com hpinfo globalcitizenship environment contactem ail Internet site http www hp com hpinto globalcitizenship environment Additional information NA The company declares based on product specification or test results based obtained from sample testing that the product conforms to the statements given in this declaration Inkjet Printer HP Deskjet 1000 J110a J110a 37 August2070 gt Global Europe Asia Pacific amp Japan Americas Other This is an uncontrolled copy when in printed form Please refer to the contact information for the latest version Quality Control Requirement met ltem Yes No QC1 The company enforces an internal quality control scheme to ensure the correctness of this eco declaration gt P The company is a member of an eco declaration system that enforces regular independent quality control such as organized by IT F retagen see www itecodeclaration org ES Annex B of ECMA 370 4 editionAmended February2010 Page 1 6 Model number J110a 31 Aug
39. ust 2010 Logo r Product environmental attributes Legal requirements Requirement met Item Yes No n a P1 Hazardous substances and preparations Products do not contain more than 0 1 lead 0 01 cadmium 0 1 mercury 0 1 hexavalent chromium 0 1 polybrominated biphenyls PBB or 0 1 polybrominated diphenyl ethers PBDE See legal reference and Note B1 PIZ Products do not contain Asbestos see legal reference Comment Legal reference has no maximum concentration value Products do not contain Ozone Depleting Substances Chlorofluorocarbons CFC hydrobromofluorocarbons HBFC hydrochlorofluorcarbons HCFC Halons carbontetrachloride 1 1 1 trichloroethane methyl bromide see legal reference Comment Legal reference has no maximum concentration values Products do not contain more than 0 005 polychlorinated biphenyl PCB 0 005 polychlorinated terphenyl PCT in preparations see legal reference Products do not contain more than 0 1 short chain chloroparaffins SCCP with 10 13 carbon atoms in the chain containing at least 48 per mass of chlorine in the SCCP see legal reference Textile and leather parts with direct skin contact do not contain Tri 2 3 dibromopropyl phosphate TRIS Tris aziridinyl phosphineoxide TEPA polybrominated biphenyl PBB see legal reference Comment Legal reference has no maximum concentration values Textile and leather parts with direct skin contact do not contain more than 0 003 Azo color
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