BioClinica WebSend 2
Contents
1. 11 of 13 4 of 13 Aj z z Eg E s 19 Al Z gg O New Password Email Address Verify Password Results Per Page Set Size Factory Detautt Z Start Over Tip The same drag and drop feature exists when configuring the layout in the Search Result Control Settings list In addition to reconfiguring search results column settings from the Preferences dialog columns can also be rearranged manually from the search results list You must click on a column heading and drag and drop the column to the desired position on the search results list The width of each column in the study list can be manually adjusted from the default setting by using the mouse to grab and drag the column boundary to the desired width Both column adjustments remain in effect during a given session but revert to the default in future sessions 28 WebSend 2 20 User Manual Using WebView Portal Changing E Mail You can change your e mail address in the Preferences dialog by entering the appropriate e mail address in the corresponding text field The E Mail Address text field is located directly below the Search Result Control Settings area of the Preferences dialog Changing Password You can change your password in the Preferences dialog by entering the appropriate password in the corresponding text field For verification purposes you must re type the same password in the appropriate text field The password text fields are located2. 30 WebSend 2 20 User Manual Right Click Menu Actions Using WebView Portal You can trigger a Study Menu of actions to be applied to a selected study by right clicking on the selected study within the search results list Denizi 2517 2011 06062011 OB 72071 0502 2011 eoe 198006 View Images 05 02 2011 06062011 198006 p E 083190 06082011 1498008 View Related Studies O427 2011 oe0e2011 188005 View Add Attachments os 02 2011 l os 13 2011 188007 Jiewfadd Comments al 207 7 Kl Fitterey 2 9 Y HY view Details View Study Details Download Study Preferences Hide Tooltips Cancel aar CT m LY View Images The pop up Viewer Page displays see a Study in Viewer on page 37 Refreshes the search results list to display only View Add Attachments Displays a drop down list of the attachments for a study Double click on the paper clip icon to display the Attachments for 4 View Related Studies studies related to the selected study i e the Trial Name Investigator and Anonymous Name or ID match exactly K Study dialog see Displaying Attachments for a Study on page 32 l View Add Comments Available on a trial by trial basis only This option is normally grayed out 7 View Details Displays a pop up of the study details dialog see
3. Appendix C e FAX Appendix C e FAX BIOCLINICA e FAX A fax cover page containing a bar code is generated for you You should print the page and fax it to BioClinica using the numbers on the cover sheet along with the worksheet documents required to be sent for your study These documents are automatically converted to Adobe Acrobat format PDF and attached to the proper record using the barcode on the cover page Remember to only fax one e FAX cover page and associated documents at a time do not fax a stack of e FAX cover pages and documents as one fax transmission If you do not see e fax page you can right click on the Status section of the Confirmation page to display the page 46 WebSend 2 20 User Manual Appendix D Attaching Reports pe natix 0 Attaching Reports Appendix D Attaching Reports IOC WOA Attaching Reports A B lt Cli Wel i d c l Report Attachments 4 00 MB avail Steps to complete 5a U Locate Study U Route Study U Trial Questions U MR Questions Size MB Description Attach Reports Confirm Study Send Study If the clinical trial requires that you submit reports with the medical imaging study the above Attach Reports Screen displays prior to the Confirm Study Screen To attach report s 1 Click Add which opens the following window Select WebSend Attachment Description optional 2 Click Browse to select a file to attach
4. By Investigator By Trial Patient ID By Modality By Status By Procedure Type By a combination of the above search criteria WebSend 2 20 User Manual 25 Using WebView Portal Searching For a Study by Trial Investigator Modality Status and Procedure Type l Select the Trial from the drop down menu Selecting the trial automatically populates the drop down menus for Investigator Modality Status and Procedure Type 2 3 4 5 6 Select the Investigator from the drop down menu Select the Modality from the drop down menu Select the Status i e approved billed chart created etc from the drop down menu Select the Timepoint i e baseline clinical event unscheduled visit from the drop down menu Click Search Searching For a Study by Patient Name Trial Patient ID or Date Range 1 Type the patient s name in the designated Patient Name field 2 Type the Trial Patient ID in the appropriate field 3 Click the calendar icon E next to Date Range field to choose the beginning date and repeat the process next to the To field to complete the date range 4 Click Search Q Tip You don t have to populate all available fields when searching for a study As stated previously a search can be narrowed further by populating as many known fields as possible Searching For All Available Studies 2 3 Click Clear to reset all search criteria Select Any from the any of the Trial
5. the WebSend log generates an error or if you have cleared the log and re upload the study an error email confirmation is sent See Resending a Study below e Ifa study is missing information you receive a prompt to enter the information The following fields must be present o Date of Birth DOB o Gender o Last Name e ACD is rejected if the following information is missing o Modality o The following DICOM Header Tags Tag ID Description 0020 000d STUDY_UID 0020 000e SERIES_UID 0008 0018 SOP_INSTANCE_UID Resending a Study A study cannot be resent successfully without the WebSend Status Queue first being cleared Using the screen below choose Clear All Complete or Remove from log from the drop down list Transferring Study to Steps to complete L a WebSend Internet Data Center UO Route Study Trial Questions U MR Questions U Altach Reports U Confirm Study oO Send Study TESTLAST TESTFIRST i Show Details Remove from Log Clear All Complete WebSend 2 20 User Manual 21 Using WebView Portal WebSend Data Change Process In the event that you need to change data in an already uploaded study please fill out a WebSend Data Change Request DCR form image below and email the form to the BioClinica Help Desk The Help Desk will issue a work order number for the request and forward the request to the BioClinica WebSend Administration team for execution The WebSend Admi
6. 2 20 User Manual Introduction BIOCUINICA BioClinica WebSend System Requirements The following system requirements are essential to successfully operate the BioClinica WebSend application Installing WebSend Hardware Processor GHz RAM 512 MB or more Available Hard Drive Space 300 MB CD ROM Disk Drive Monitor 1024x768 pixel display BioClinica recommends a greater resolution Internet Connection Speed DSL Cable T1 or higher Ability to burn DICOM compliant CDs or browse to a DICOM study from the computer Software Microsoft Windows 2000 XP 7 and Vista Microsoft Internet Explorer 7 SP 1 8 or later Mozilla Firefox version 3 0 or later Apple QuickTime version 6 4 or later Java JRE 1 6 Java Runtime Environment User Account on the BioClinica network Installing WebSend Wessend Accelerate amp Simplify Medical Imaging To install the WebSend software 1 Quit all running programs Then open your internet browser e g Internet Explorer Mozilla Firefox etc 2 Go to http websend bioclinica com install The Installation wizard leads you through the installation process 3 Click Next on each screen until the installation process is complete Note Refer to Appendix A on page 41 for troubleshooting the installation process WebSend 2 20 User Manual 9 Using WebView Portal Using WebSend BIOCLUI ICA Launching and Logging into WebSend To launch and log in to the WebSend sof
7. Investigator Modality Status and Procedure Type drop down menus Click Search To search for studies by Study Date or Submit Date click on the appropriate radio button and click the Search button 26 WebSend 2 20 User Manual Using WebView Portal Setting Search Preferences WebView Portal enables you to configure the Search Result Column Settings from the following list of available fields located in the Preferences section Attachments paper clip Comments Study Date Submit Date Name ID Status Procedure Type Images Modality Trial and Investigator Once configured these settings stay in place until you change them In the event that you do not configure the search results criteria the factory default columns include every field except Comments You can revert to the factory default settings by clicking on the Factory Defaults button located in the Preferences section references 9 Search Result Column Settings Search Result Control Settings x r iy i _ 1 Con Comments Sort Descending Study Date Kikk 99 9 Ty Filter By LookUp Filter Submit Date Hide record Name Hide Up Id Hide Rest Status Undo TS 99 T 9 31 Procedure Type l f Search Search For 11 of 13 Selected 120f19 l a ee a J New Password O Email Address noone gmail com Veri
8. directly below the Search Result Column Settings area of the Preferences dialog Passwords must be between 6 and 14 characters long include at least one numeric one uppercase and one lowercase character Search Results List Upon clicking the Search button the search results list is displayed below the Search Criteria panel The number of studies found for a given search is displayed at the top left corner above the search results list The number of patients found is displayed at the top right corner If the number of studies found exceeds the number of results per page set size previously configured in the Preferences section Setting Search Preferences on page 27 the search results are broken up into multiple sets Set size is located at the bottom left corner of the search results page as illustrated in Figure 11 below Search results Patients found 6 ose Se called EA aa 11 19 pe eats sqauser 48964 011972010 sqauser 543 iS C soni S 5 m M Y T ow 3s SGT eObeee Figure 10 Search Results List 08 12 200208 14 2007 TMW sqs 1234 08 14 200407 25 2007 1n 2005 09 14 14 1921681 100 In order to access the next set of studies click the Next Set link located below the search results list To return to the previous set of studies click the Previous Set link The search result control settings are locat
9. standard Part 10 for CD and CD R media interchange If a particular CD cannot be read by the application it is likely that the CD is in some way non DICOM compliant The most common causes are e Image files are not in DICOM 3 format e g gif jpeg bmp etc e Corrupt or damaged CD or CD R media DVD In these cases BioClinica suggests trying to read view the CD using another vendor s DICOM Viewer If it can be viewed by a third party viewer but cannot be read by WebSend please contact BioClinica Customer Service for assistance A copy of the CD will be requested for analysis 42 WebSend 2 20 User Manual Appendix A Troubleshooting Confirmation Email On the Confirm Study Screen of the WebSend application there is an option to receive an email confirming the upload of the study BioClinica highly recommends that you always request this confirmation The contents of the email indicate success or failure for the given upload When successful you can visit the BioClinica secure web site immediately afterwards to view the study images using WebView In the event of an error the reason for the failure is indicated in the email Always contact BioClinica Customer Service immediately when errors are indicated for resolution and tracking of the problem The most common issues are e Duplicate files The image file or files already exists at the BioClinica IDC and it cannot be uploaded again This may occur if the file or file
10. to the submission Type a title for the file required and a description optional Click OK 3 Once the file has been attached additional files can be attached using the same procedure To remove a file 1 Highlight the file in the attachment list and click Remove 2 To edit the title description or file of an attachment highlight the attachment in the attachment list and click Edit 3 Once all reports are attached click Next gt WebSend 2 20 User Manual 47 Appendix E Supported File Compression Types Appendix E Supported File Compressions WebSend supports transmission of files with the following compression types e Explicit VR Little Endian dcm e Implicit VR Little Endian dcm e JPEG Baseline dcm e JPEG Extended dcm e JPEG Lossless 1 dcm e JPEG Lossless 3 dcm e RLE Lossless dcm 48 WebSend 2 20 User Manual
11. 001 Fax 267 665 1053 TF No do NOT unload data unti the form bs completed jr 9 No Selector i Yes i No Figure 5 Trial Questions Screen Answering the Trial Questions To answer the trial questions 1 Review the trial questions screen carefully Answer the questions provided to the best of your ability To do this click the appropriate radio button check box es or drop down menu item associated with the question If the question has a free text field type the appropriate response 2 Click Next If there are additional questions these display at this time Repeat the preceding steps until all questions are answered The Confirm Study Screen displays WebSend 2 20 User Manual 15 Using WebView Portal Steps to complete i Locale Study Route Study Trial Questions b MR Questions MP aach Reports Confirm Study Sand Study Attach Reports The following data will be transferred to Bima upon hitting Send button DTOOM files will be automaticaly de dentihed pror to transfer Ewan Dele 10 05 2010 10211 AM EDS 2020 10 11 AM Paderit Patent Gender Name Teast Mare TEST 222 ED 1425 TeEST 272 1 E i Date of Birth 10 16 1956 Mioriait yi E Image Count 8 Attachment Count g Sand To Site Number Subject ID Timep ink Figure 6 Confirm Study Screen Some trials will require worksheets reports to be attached with your images l 2 Select Add S
12. Email helpdesk bioclinica com This site chose VeriSign SSL for secure e commerce and confidential communications ABOUT SSL CERTIFICATES 2007 2009 BioClinica inc All Rights Reserved 2 Enter the current login credentials account name password and site ID on the login page and click the Log In button If the login credentials are unknown please contact the site administrator trial coordinator or contact BioClinica customer service 44 WebSend 2 20 User Manual Appendix B Changing User Profile Information 3 From the WebSend Search page click the Preferences button at the top of the page as follows r elocLinica Clinical Trials Management System t Wi in a sqauser Studies Trial Stats Admin Preferences Logout My Folders Studies found 0 d Download Library i Ek i iv i of 0 4 SL rmes FRORAGT Us Roe 1 Oof0 2007 2009 BioClinica Inc All Rights Reserved 4 Inthe Preferences window enter the new password in both New Password and Verify Password text entry boxes as follows Sd Desnending Filler pr Look Up Filter T He Lip al a Date footed Har Nam e 1 SL Ga Verify Password 5 Change the email by typing over the information in the Email Address field 6 When complete click Save WebSend 2 20 User Manual 45
13. SBIOCLINICA SlIOCLINICA 6666666666666666 6 Wessend BioClinica WebSend Version 2 21 USER MANUAL Version 1 0 Trademark Credits All trademarks are held by their respective owners and are used in an editorial fashion with no intention of infringement Documentation Warranty Statement Characteristics of the products described in this publication can be changed at any time without notice The information contained in this document is subject to change without notice BioClinica Inc makes no warranties or representations express implied or statutory with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose BioClinica Inc and its affiliates shall under no circumstances be liable for any damage arising from the use or inability to use any information apparatus method or process described in this document BioClinica Inc and its affiliates shall not be liable for errors contained herein or for incidental or consequential damage in connection with the furnishing performance or use of this manual 2 WebSend 2 20 User Manual Table of Contents BUCO UIC OW THH 5 Features OF BioChinica W COS CIC iesin EE aaa vane E tanec 5 Documentaion Re 6 COO eea eare E E E E E A S E 7 D A O T 7 Gi Oneone DHOTE E A E S E EE E EEE e 7 Product OV GR VIC H 8 T HITS VV CD SOIC ET 9 BioClinica WebSend System Requirements x s0scdercetewissratiaaedtedwssb
14. T Pros y JE iy ONC 5 crcscrosateacancenaiaaaca concascimenianuaiaiehnboncimanea ES 42 Problems Renee TC VCD Ss cpeserstenectececseatredessctneneneodieccneseeussted eocdenicteusessationciestvamaisacuncaonecdueentaateadatee 42 Ae T TT 43 Appendix B Changing User Profile Information sssssssssssssssssssssssssesssssesess seene enesenn 44 DT N e E 44 Passwort or Emal Change Se aT LT 44 PROC rite races ae eas nese aeaa A aa aaa ia AA a aaa 46 a T o OEE I AIEE IEE NITOE T L E E A E S E EEEE T 46 Appendix D Attaching Reports sssssssssssssss sese sese sese sese ee nenen 47 PRE AC TE IR CD OI T 47 Appendix E Supported File Compressions css ssssss sss s sss ss sss sees ss cesses senenn ennenen ee 48 4 WebSend 2 20 User Manual Introduction BiIOCLINICA Introduction This manual is a guide for the use of BioClinica WebSend WebSend includes both a desktop application WebSend and the WebView Portal 1 WebSend a Web based software application that enables remote users to electronically send complete DICOM studies to other BioClinica enabled sites via the Internet BioClinica WebSend runs on a standard PC with Internet access and can be inexpensively and rapidly deployed to many sites With BioClinica WebSend you can quickly and easily share complete DICOM studies via the internet to other remote users 2 WebView Secure Portal provides you with the ability to view search and sort study lists review clinical trial statistics and to optio
15. Viewing Details on page 32 Download Study Downloads the study to your computer Edit Allows Administrators to edit the items listing in the Study Details screen This option is normally grayed out K Preferences Displays the Preferences dialog box detailed in Setting Search Preferences on page 27 Ke p E Hide Tooltips Eliminates the feature which gives you a description of each function on the Search Criteria screen or the control settings icon as illustrated below as well as tips on how to view or download a folder s contents 8 Cancel Cancels Te Pe WebSend 2 20 User Manual 31 Using WebView Portal Displaying Adding Attachments for a Study a doc WebSend Admin 0 27 2007 04 27 01 T T e f ivus image WebSend Admin 09 27 2007 04 37 23 a pands WebSend Admin 09 27 2007 04 27 31 azip WebSend Admin 09 27 2007 04 28 26 Oof4 _ Total Selected ilot BslijuomaQs N symantec Title Enter Title Here Enter Optional Description Here Your szschmens wil De Snomanos y THH y A cient Naw ar You can view and or download a selected attachment by clicking on the View Attachment button or Download Attachment button amp located on the Attachments dialog Z Upload New Attachment button in the pop You can also add a new attachment by clicking on the up Attachments for Study dialog Viewing Detai
16. cases automatically configures itself for the proper settings In the event a connection to the BioClinica IDC cannot be established an error message to this effect is displayed Manual configuration of the proxy server settings may be required To manually configure the proxy settings launch WebSend On the initial login screen click the Proxy Settings button You can click the Manual option to override automatic detection and enter the IP address and Port for the proxy server Contact the local IT department if these settings are not known WebSend Proxy Settings gt Automatic Detection HTTP Proxy Server HTTP Port ID Manual Lise Auttentication If the proxy server environment requires authentication then check the Use Authentication box on this screen Using authentication means that you are prompted to login to the proxy server each time the WebSend application is run The account and password to the proxy server is provided by the local IT department If proxy settings have been verified to be correct but connectivity to the BioClinica Internet Data Center still cannot be established then there may be a conflict with a specific configuration of the Microsoft Internet Security and Acceleration ISA Server If the IT department is using Microsoft ISA then please contact BioClinica Customer Service for further assistance Problems Reading DICOM CDs BioClinica WebSend is compatible with the latest DICOM 3
17. ched copied onto the local PC This process can take seconds or minutes depending on the size of the study and the speed of the computer A status indication displays at the bottom of the screen as follows Caching 05 05 2010 LASTNAME FIRSTNAME 125 images 1 attach Study transmission begins automatically once the caching process is complete While the study is transferring you have the option to 1 Click New Study to send additional studies 2 Minimize the WebSend application window and continue working on the PC while the study transfers in the background 18 WebSend 2 20 User Manual Using WebView Portal BioClinica WebSend Exit A There are still files being transferred Please select an exit option O Continue Minimize application and exit when al transfers are complete Exit now Rasime pending transfers at next login ETIT GO Exi E TETTETETT a AUU 3 Select an option and click OK or click Cancel to leave the application open Once the study is uploaded the images are deleted from the cache WebSend 2 20 User Manual 19 Using WebView Portal Email Confirmation Once the study is successfully transferred to the IDC the BioClinica system automatically generates an e mail a Proof of Delivery notification message similar to the one presented in Figure 7 to you Dear Stephanie Paolini The following study was successfully received and archived at the BioClinica WebSend Intem
18. ed above the Previous Set Next Set buttons and below the search results list 13 32 PaB NEW 1225 0 5 NEW Unscheduled a visi 13 412 Pikt NEW G Morith Follow Up ontrol Settings Icons WebSend 2 20 User Manual 29 Using WebView Portal Sorting a Search Results List Upon initial login to the BioClinica system the search results list are sorted by the Submit Date in descending most recent first order by default You can sort the Submit Date column as well as any other column in the search results list by either ascending or descending order in multiple ways The sort order is graphically indicated by an up or down arrow within each column header up for ascending and down for descending Clicking on the column header reverses the ascending and descending sort order and associated arrow each time the column is clicked You can also sort columns in the search results list by using the Sort Ascending and Sort A Z Descending buttons zy ks located on the control settings tool bar below the search results list Left click a cell within the desired column and click on the Sort Ascending or Sort Descending buttons to sort accordingly Search Result Control Settings Icons jolt SL SL Fiterey 1 A B N Ge eo K In addition to the Sort Ascending and Sort Descending icons detailed above you can use the following control setting icons used to navigate the search results list Icon Description Lookup Filter This text entry sortin
19. elect Browse to search and select the worksheet report you wish to attach Enter in a title and description optional name Click Ok 16 WebSend 2 20 User Manual Using WebView Portal A Bio Clinica WebSend Stephanie Paolini x Report Attachments 4 00 ME avail steps to complete Description Size MB Locate Study l a e Route Study e Trial Questions Attach Reports Confirm Study Send Study Foie Remove Status Select WebSend Attachment optional WebSend 2 20 User Manual 17 Using WebView Portal Confirming the Study To confirm the information prior to sending the study 3 Review the confirmation screen carefully verifying that the selected study intended recipient and other relevant data fields are correct If the information is incorrect click lt Back to return to the desired screen to make any necessary changes 4 Select the Send Email Confirmation check box to receive an e mail notification once the study has arrived at the BioClinica Data Center o Tip Email Confirmation is not required but is strongly recommended An email confirmation notice completely automates the Image Tracking process and also provides real time proof of delivery for the site s records 5 Click Send to begin transferring the study e FAX If this is an e FAX enabled Trial see Appendix C Sending the Study Once a study is sent it is temporarily ca
20. er to delete that folder and all its contents from the My Folders control and remove it from the view of shared users Cancel Cancels the action 36 WebSend 2 20 User Manual Using WebView Portal Opening an Image File in Viewer To open a patient image file double click on any line on the Search Results list to launch the image file into the viewer and display the Viewer Page see Figure 11 The image automatically zooms to fit the viewer window upon launching In addition to the image the Viewer Page consists of three main components the title bar thumbnail images and plug in controls Images for Study Name FAGwiD 13 29 FAG Study Date 01 22 2008 Trial DIVERGE Investigator Frame Count Jo Image Mo Frame Count Image No Frame Count go Image Mo Frame Count image Ho Frame Count Image Mo A A ins rame Count Sorenson eu i TE e LS KE Figure 11 Viewer Page Title Bar The title bar on the Viewer Page displays the following information e Name i e an anonymous name for a clinical user or patient name for a HSS user e ID i e the trial patient ID for a clinical user or the patient s Medical Record Number MRN e Imaging Date e Trial Name e Investigator Thumbnail Images The Viewer Page contains multiple thumbnail images on the right side of the page representing each loop or image associated with a patient study It is possible to have mo
21. et Data Center on 06 12 2012 08 53 49 EDT W227 2011 09 11 44 EST This study was sent to one or more core labs associated with Protocol 2012 Test Trial The patient information was de identified as shown above before being transferred fo the core fad sysierns 100 400 NOTE Click on the above deidentified name hyperlink to view images for this study Click on the above paperclip icon to view the eFax received if any for this study These links require an active WebSend user account Figure 7 Sample Email Confirmation FAILED UPLOAD Dear Stephanie Paolini There were errors processing some of the Image files in the following study when attempting to archive it to the BioClinica WebSend Intemet Data Center on 06 12 2012 08 32 20 EDT 07 07 2008 12 00 00 EDT Y TAs study was sent to one or more core fabs asteciated with CAF Demo The patient information war de identified as shown above Jefore being transferred to the cora iab systems loopis failed to be archived for the folowing reasons 6 DICOM files are already archived at the BioClruca WebSend Internet Data Center Figure 7 1 Sample Email Notification of Failed Upload 20 WebSend 2 20 User Manual Using WebView Portal Helpful Hints The following helpful hints should be considered when using WebSend Only one instance of WebSend can be running on the same PC at once e A study can only be submitted once If you attempt to re send a study
22. fyPassword Results Per Page Set Size You can also configure the Search Result Control Settings from the following list of available fields located in the Preferences section Sort Ascending Sort Descending Look Up Filter Hide Record Hide Up Hide Rest Undo Search For Find Next Find Previous Match Case Filter Exclude Regular Report Grouped Report Detail Report Export and Start Over Once configured this list applies to your ID independent of what PC or workstation is being used If no criteria are configured factory default settings are in place including Sort Ascending Sort Descending Look Up Filter Undo Match Case Filter Regular Report Grouped Report Detail Report Export and Start Over Customizing the Results Per Page Set Size allows you to significantly affect the performance of the WebView Portal For example if all the search results fit within the defined set size then all sorting filtering and reporting take place on the client side and are processed much faster However 1f the total search results exceed the defined set size and cause them to be divided into multiple sets the above functions occur on the server and take longer to process Configuring Search Results Preferences 1 Select the box tab at the top of the search page to access the Preferences dialog 2 Select the desired criteria using the check boxes for the Search Results Column Settings and Search Results Control Sett
23. g tool causes the currently selected Filter By column to be filtered by the characters typed into the text box For example typing an a in the text box results in all items starting with an being displayed If Ba type ab then everything starting with ab is displayed etc Hide Up Hides all records located above the highlighted record on the S search results list Hide Rest Hides all records below the currently highlighted record 3 Undo Resets the search results back to its previous state i e prior to the last operation performed T results list Start Over Returns the original search results records received and deletes any changes made after the initial search Filter Sorts a column by the currently selected cell i e if the cell called Grouped Report Generates an HTML view or report of the search Restore Last Search Resets the search results list to the last search L made E E New is highlighted within the Status column the results are filtered to include only studies with a status of New results list grouped by the user selected column Detailed Report Generates an HTML view or report containing details of be the single study you have selected Standard Report Generates an HTML view or report of the search iE Export Exports an entire search results list as a Comma Separated Value CSV text file which can be opened in Excel Le Gul
24. ing Websend you agree that you have received and reviewed the WwebSend training materials either through a WebEx Video or other such training material published by BioClinica Inc IF YOU HAYE WOT RECEIVED WEBSEND TRAINING DO WOT USE THIS WEBSITE IN ONY MANNER i certify that T have been trained to use the WebSend system ik Cancel Figure 1 5 Acknowledgment of Training Acknowledge Training Refer to your welcome email for information on the current training schedule and video training When logging into WebSend Acknowledgement of Training is required 1 Review the acknowledgement statement and if you agree with the content click the check box to certify training has been completed 2 Then click OK to complete the page The Locate Study screen displays see Figure 2 on next page WebSend 2 20 User Manual 11 Using WebView Portal Steps to complete Locate Study Roule Study Comin Study Send Study Figure 2 Locate Study Screen Setting the Cache WebSend uses cache to store temporary files on your system prior to upload You can set the folder where you would like the temporary files to be stored by completing the following steps L Click the check box before L Change Cache Settings 2 Click Browse and navigate to the folder where you want the files to be stored The Space information under the Transfer Cache box displays both the available and required space Locating the Image File
25. ings 3 Select Results Per Page Set Size by using the drop down menu 4 Click Save to successfully update new preferences WebSend 2 20 User Manual 27 Using WebView Portal Tip Click in the Preferences dialog box to reset the enabled search results columns and control settings back to their original values established at the last save operation If a save operation had not been performed values reset to the original settings established upon activation of the dialog box To Rearrange Search Results Columns 1 Position the mouse over the column number in the Search Results Column Settings area to highlight the row to be moved 2 Click and drag the desired column number to reposition the entire row within the list of available fields If the desired row is dragged in a downward direction the message Place The Row You Are Dragging Below This Row displays If the row is dragged in an upward direction the message Place The Row You Are Dragging Above This Row displays After dropping the row in the desired position a corresponding change of column position for that field is reflected on the study list Search Result Column Settings _Search Result Control Settings Column roe aa 8 S SRO D I Sort Descending L Look Up Filter T Hide record s W Name Hide Up e M Jid E 5 Hide Rest T m Raa y T Unda g Jj IR P Type Procedure Type 138 a j Search For Search Selected
26. iodsradsacaevaisdecthiveleebenissedieidotinarsiemctecusecns 9 TN e eect er ene ssid E E E E E E ea epee E E E E T E 9 SON O a A A A E E E E 9 r N TTT 9 B Ts WV cre THT 10 RESTOS H Re TA e TTT 10 LES TRO i KT 1 RS tt TT 12 EST ine mape Pleto Upload siasheerccccs estes E NE S ENEE 12 Fonun T a e E E A 13 Answering the Trial Questions scesenussansieacecrvntlenasadiiacd dudupiesendidereatillnate thoes ar ai eaa Er arai a n Gi anis 15 PACH TRC OTS ee E S pois E E E E 16 C TNS UY aa E E EEE EEE EEEE E 18 a a D E EE T E A E EEE E E A A SAE E T A ASE ER A A E T 18 S O NC TTT 18 SRF L Rer cee eck tecnico enw cava ese pete ie oon slo dc ets eect ee ss oe te neste ees 20 He lt E 21 e Ta C 21 WeDo d Daa A FO a ea E O 22 WVCO VIEW POTAE asninn Ea a a E 23 WebView Portal Minimum Requirements sees eee eee eee eee 23 ISE GIy AC AEE EIT P IA AA T P S A A E A AAT AAT A A A AE AAAA AS 23 O T 29 Launching ihe WebView aT 23 IE aa EE E E E E E E A O EEE E E E E E 24 Cone R e E E T E E 25 KTR EE Te TT 25 Searching For a Study by Trial Investigator Modality Status and Procedure Type ccccscceceeeeeeeeeeeees 26 Searching For a Study by Patient Name Trial Patient ID or Date Range sss 26 Searchine For All Available SdiCE ancianeis AES ENN AEE EES 20 KE STO E TEE e EE E E 27 Configuring Search Results scoot end eee eee 21 To Rearrange Search Results Colummns cccsssssssssseeecccceeeeeeeeeaaesssesseeeeeeeeeeeeeeeeeeeaaas
27. ls U Trial Attachments 1 Anonymized Name EM Comments 2 0 Trial Patient Id sqauser 44444 Film CD Received Date Investigator Film CD Returned Date Timepoint Film CD ID 1 Study Status Film CD ID 2 Exam Date 07 10 2004 12 07 18 PM Motorized Pullback Used Submit Date 06 07 2010 01 00 23 PM Stent Length 1 Modality MR 1 images Stent Length 2 Stent Length 3 Patient Name EWC Gender M MRA 2004 Date of Birth 01 01 1976 You can transfer an entire DICOM study from the BioClinica IDC to a specific location on your PC by selecting Download Study from the Study Menu When the download request is made the Download Library section at the lower left corner of the main screen changes to a processing status bar as seen below 32 WebSend 2 20 User Manual Using WebView Portal 7 A asasi a ne1av2007 Status Processing SHA H FF Se File Name 1921681200 1 11 a anaa RE 1 a T nanaaia Once the WinZip file has been created on the server the download phase starts and initiates the actual data transfer to your PC My Folders On line Collaboration The My Folders control located at the top left corner next to the Search Criteria screen is used to gather studies of interest in one place for on line collaboration with other web based users Your user created folders are listed below the My Folders heading and arranged in a tree view such that a folder s contents are listed below
28. nally view streaming compressed versions of images from a remote location via an Intranet or Internet connection The WebSend Secure Portal supports images from the following modalities CR Computed Radiography CT Computed Tomography DD Duplex Doppler DS Digital Subtraction Angiography DX Digital radiography MG Mammography MR Magnetic resonance NM Nuclear Medicine OT Other Modality PT Positron Emission Tomography RF Radio Fluoroscopy RG Radiographic Imaging SC Screen Capture US cardiac ultrasound including IVUS Intravascular Ultrasound XA X Ray Angiography OCT Optical Computed Tomography Features of BioClinica WebSend Features of BioClinica WebSend include Upload clinical studies to a Core Lab Instant data delivery from Investigator Sites to a Core Lab Eliminates the need for Investigators to log and mail CDs Eliminates the problem of unreadable CDs Expedites data analysis workflow is optimized Protects patient confidentiality by automatically masking PHI PHI automatically removed from DICOM file and overwritten with trial and patient specific tracking information 21 CRF Part 11 HIPAA amp HCFA compliant Automates the study tracking process Provides complete audit trail with time amp date stamps Prevents incidents of lost studies WebSend 2 20 User Manual 5 Introduction Instant data delivery from Core Lab to Authorized Guests Trial Sponsor case review real time tracking of trial progress In
29. nistration team will inform the Help Desk and the affected Core Lab when the data change request has been fulfilled The Help Desk will then close the Work Order and provide you with the completed Data Change Request form SIOCLIMICA Websend Data Change Request Form Date Requested Work Order Sponsor Site ID Subject ID Protocol Site s Telephone mer T Current Value in system Please provide an Excel Report or screenshot from Webview ee Be Please fax email the completed form to BioClinica HelpDesk Fax 267 685 1176 Email helpdesk bioclinica com BioClinica WebSend Use Request Completed pnn mn nnn 22 WebSend 2 20 User Manual Using WebView Portal SBIOCLINICA WebView Portal WebView Portal Minimum Requirements Hardware e Processor 1 GHz e Memory 512 MB or more e Monitor 1024x768 pixel display BioClinica recommends a greater resolution e Network interface card 1ObaseT or cable broadband connection Functional using 56K band modem but BioClinica recommends a broadband connection Software e Microsoft Windows 2000 XP 7 and Vista e Microsoft Internet Explorer 7 SP 1 8 or later e Mozilla Firefox version 3 0 or later e Apple QuickTime version 6 4 or later Launching the WebView Portal To launch the application via Microsoft Internet Explorer version 7 0 SP 1 or higher or Firefox version 3 or higher type the follow URL for BioClinica Secure Websi
30. r Clinical seng Clinical Share Folder with Individual Users Share Wnshare Folder with all Users of Trial Download Folder View Folder Studies Rename Folder 4dd Study Selected in Search Result Delete Folder Delete All Folder Studies wld S Q al eas Cancel Share Folder displays a dialog box containing a list of all BioClinica users associated with the same home site as well as all users with access to the same clinical trials as the folder being shared You can use the check box to select one or more users from the list to give them access to the selected folder E Download Folder Allows you to transfer the entire contents of the selected folder to a selected location on your PC View Folder Studies Changes the Search Results list from all studies in the previous search to just those contained within the chosen folder see To View a Folder s Contents on page 35 for a similar function ab Rename Folder Creates a text field where you can enter a new name for a folder a Add Study Selected in Search Result Allows you to add a highlighted study in the Search Results list to a specified folder see To Add a Study to a Folder on page 35 Delete All Folder Studies Deletes the contents contained in a folder but does not delete the folder itself or remove it from the My Folders control S Delete Folder Action enables the person that created a fold
31. re images than can be displayed on the screen at one time in which case a vertical scrollbar is provided to allow you to scroll through all available images Clicking on a thumbnail image causes the Quick Time plug in to refresh and display the desired image loop Each thumbnail contains the loop number meaning the order in which the loop was originally acquired and the number of frames in the current loop which can be one or more WebSend 2 20 User Manual 37 Using WebView Portal Thumbnail Action Menu Right clicking on any thumbnail image on the Viewer Page give you an action menu dialog containing the actions detailed below i Saree eee R eee V y d D d d C 0 Mmi mi Tl Fe re Download JPG View Add Comments Allows you to add or review any notations associated with a selected image if comments are turned on for the particular trial aal Download JPG Allows you to download the selected JPG thumbnail image to a browser managed location on the PC CG Download QuickTime Movie Enables you to download the selected image loop to a browser managed location on the PC Download DICOM Image Enables the selected DICOM image file to be downloaded to a browser managed location on your PC qx Cancel Cancels the action 38 WebSend 2 20 User Manual Using WebView Portal Controls and Displays The Viewer Page uses a QuickTime plug in to display the selected image loop and features a standard QuickTime con
32. s have been previously transmitted to the IDC from another BioClinica enabled hospital site or previously from this site e Non DICOM or Corrupt Image Files The images were not DICOM compatible or could not be read e Virus Detected A virus in either an image or attachment was detected WebSend 2 20 User Manual 43 Appendix B Changing User Profile Information siIOCLINICA Appendix B Changing User Profile Information Overview User login credentials within the BioClinica system are consistent between all related BioClinica applications including WebSend and the BioClinica secure web site In other words all BioClinica applications use the same user account name password and Site ID BioClinica users are responsible for periodic maintenance of their own account information including password and email address changes The most convenient and easiest place to make these user profile updates is the BioClinica secure web site Procedures for changing the password and or email address are outlined below Tip Changes to the account information made via the secure web site are automatically synchronized with all other BioClinica applications Password or Email Change Procedure To change a password or email address 1 Open a web browser and navigate to the WebSend Portal login page The web site address URL is https websend BioClinica com as shown in the following BIOCLIMCA Clinical Trials Management System Wes
33. seseseeeeeeeeseeeeseesaaaaaaagenses 28 R S T T 29 Chanae 5 Vy ON asses cea stds N E on sich dodeedated ceeigecnednunt 29 BS EN E SS ES a E ln E E EEA E A ETA EE 29 Sorting a Search Results LIS eee 30 Search Result Control Settings CONS sive occsasienecssvanncerewsaneuveveowsererdensedievrncsianersiods suenesctansadenddavnnouvevsnnuddevdemcenardeseenans 30 Right Click Menu ACHOnS sse 31 Displaying Adding Attachments for a Study sss sese 32 Table Of Contents SV iat R T TTT 32 My Folders Omme Collaboration T 33 TT Fae TWF ONC E E A E A E A A E E I AA A A S E 34 To Minimize the My Folders eT e E T a E AN E 34 H KS RR CS e a ae E E E E ca en aus E E R E S 34 Dras and Drop Operai T 35 Ms AC H ST la A HT 35 ToAdda SMU H as raat E oot co E etd nce cn E E EE 35 PT ACTON TTT 36 Opemne an Tit Pile 1 Vic Wei ceee n E e aE ees anit A 37 t KS e i EEA esis eens OA AE A A EAA EA N A NAN A N A 37 MR IAA rT 37 Thumbnail Action AVG O 38 Controls and Displays a shite c snes srasetc bascenaa paana i a L EE Aaa A ad an a arii ieina 39 View Images Disablod sis ssceaivsasneasnsustieaqosdeusass oasceatecacusasuseateasesdeaeosd cuss atesasaeasugaidesiecasaeas casaentesosdessuaastasseaceaeatoa 40 Appendix A Troubleshooting sss ssssssssssssss esse ss sss eessss essen senenn ennenen nenen ennenen 41 Wri ta At We Pee GUS T 4 Wis AAC TE TTT 4 User Credentials and Login Information T 4 Performance and Internet Connectivity eee eee ee 4 INCI WO
34. ssful login your name is displayed on the top right corner of the study page Three consecutive failed login attempts result in an error message which notifies you that the login session is being terminated due to too many successive failed login attempts After acknowledgement of this dialog you should be redirected to the public www BioClinica com web page Logging Off If the WebView Portal is inactive for 30 minutes the application automatically logs you off by default Logout To exit the application manually click the Logout tab on the Search page My Folders f Figure 9 Search Screen Searching for Studies To search for a particular study set you must provide specific information in the appropriate fields or use the multiple dropdown fields to refine your search Narrow a search further by entering all known data You can save all current search criteria as your default for the next login session by clicking on the Save As Default button located on the Search Criteria panel The default search criteria can be cleared by selecting the Clear button and reset back to the default settings by clicking on the Restore Default button In order to completely remove the default criteria from your preferences select the Remove Default button see Figure 9 The application offers multiple ways to search for a study e By Trial By Patient Name By Date Range
35. ssible the user interface is large enough to allow for touch screen operation However certain actions require an on screen tool more precise than a fingertip For consistency this user guide exclusively presents a mouse driven methodology Notes and Tips are highlighted in the document 6 WebSend 2 20 User Manual Introduction Customer Support Collaborate with BioClinica for image and information management systems and gain access to a team of network database and application experts dedicated to supporting information management systems Our Approach BioClinica efficiently installs hardware and software thoroughly trains users regularly monitors systems reliably ensures secure data access and promptly resolves issues Our Ongoing Support Direct questions to BioClinica Customer Service e Telephone 1 888 ASK BIO2 1 888 275 2462 Option 2 e E mail helpdesk BioClinica com e Web address www BioClinica com WebSend 2 20 User Manual 7 Introduction Product Overview BIOCLIN ICA BioClinica WebSend is a PC based software application that enables remote users to electronically send complete DICOM studies to other BioClinica enabled sites via the Internet BioClinica WebSend runs on a standard PC with Internet access and can be inexpensively and rapidly deployed to many sites With BioClinica WebSend users can quickly and easily share complete DICOM studies via the internet to other remote users 8 WebSend
36. t using SSL protocol To do this browse to the main BioClinica web site http www BioClinica com and click the option to access the secure site If the login page is presented then the access is correct Otherwise contact your IT department for assistance e Check Available Disk Space A minimum of 300MB of free disk space is required in order to cache one average sized procedure to the hard disk However if multiple studies are queued up at once more disc space may be required possibly as much as IGB Installation Errors The most common installation errors include e Java WebStart Cannot be Installed This error is likely due to a conflict with a newer version of the Java Runtime Environment JRE To resolve this error navigate to Control Panel gt Add Remove Programs and search the installed software for Java 2 Runtime Environment SE V1 6 or later Uninstall this version of the JRE first and then continue with the WebSend install After WebSend is installed reinstall the newer version of the Java JRE above if desired e Insufficient Disk Space for Cache TIf there is not at least 300MB of available disk space this warning message displays WebSend still uploads DICOM studies to the Internet Data Center but the software transfers the images direct from the CD The ability to queue up multiple studies at once is not available and the uploading process is much slower Local anonymization is not available when there is ins
37. te https websend bioclinica com This URL brings you to the Login page see Figure 8 on the next page D Tip For faster access to WebView Portal create a Favorite within Microsoft Internet Explorer or Firefox or create a shortcut on the desktop WebSend 2 20 User Manual 23 Using WebView Portal SIOCLIMICA Clinical Trials Management System Wesvicw Welcome to the WebSend Clinical Trials Image and Information Management Website Account Name To access WebSend online services please login to our secure website using your Account Name Password and Site ID assigned to you by your site administrator Password trial sponsor or BioClinica Customer Serice If you are a new WebSend user and require login credentials please contact Site Id BioClinica Customer Service see below for assistance or your trial sponsor i Please note that for security reasons your login session will be terminated after 3 failed attempts to login PC Requirements The WebSend secure website is supported on most Pentium class Windows based workstations and laptops running Windows 2000 and XP with 512MB or more of Over 9 474 942 images are currently on line memory and sufficient free disk space for any desired image downloads and available for clinical trials on WebSend Web Browser Support 1 Microsoft Internet Explorer 7 SP 1 or later 2 Mozilla Firefox version 3 0 0 or later Apple QuickTime for Windows In order
38. the folder itself My Folders g Vertical Scroll Bar aoe T TUD d 13 9 70 The My Folders control contains a vertical scroll bar to allow you to access and view all folders not visible in the viewing area There is no limit to the number of folders a user is allowed to create nor is there a limit on the number of studies that can be contained within a folder There is an action menu associated with the My Folders control and accessible by clicking on the down arrow next to the My Folders title The action menu allows you to perform the actions indicated below TU Re My Folders 7 x Search C ta Clinical lt Make a Mew ie Folder a Minimize My Folders Studies lt I Cancel nde LAE J ers 5 Tri TE WebSend 2 20 User Manual 33 Using WebView Portal To Make A New Folder 1 Click the down arrow to enable the My Folders pop up dialog 2 Click Make a New Folder 3 Type the name of the new folder in the text field provided D Tip Clicking on the new folder icon located next to the down action arrow also creates a new folder To Minimize the My Folders Control 1 Click Minimize My Folders in the My Folders pop up dialog The My Folders control contracts leaving only the Search Criteria and Search Results list visible 2 Click the folders icon G to expand the My Folders control back to its original state D Tip Clicking the next
39. tilized for this specific trial If you click a dialog box displays listing the naming conventions as follows Mame Help X 1 Anonymized Name ist character of last First and middle names 2 Subject ID Investigator id Followed by a and then a 4 letters alpha numeric If changes are required type over the information presented 3 To reset the patient name click Reset 4 If the recipient is a clinical trial type the trial patient s ID in the Subject ID field ensuring that the entry is consistent with the naming and or numbering conventions for this specific trial see the previous step 5 Select the appropriate Timepoint from the drop down list For example Clinical Event Other If the specific timepoint is not listed for this patient study select Other and then type the procedure or event type in the Other Type data field 6 Click Next Note If Report attachments are required for the clinical trial the Attach Reports Screen displays See Appendix D for details on providing attachments with study submission The Trial Questions Screen displays 14 WebSend 2 20 User Manual Using WebView Portal Steps to complete Locate Study Route Study Trial Questions MR Questions Aach Repais Confirm Study Send Study Fins fhe SPECT Quality Form been completed and signed by the Primary Investigator If Yes aitech the form as a POF to this cnad or fax to The ATTN CNS ar nL enie s 45
40. to Upload To locate a study to share 1 Insert the CD containing the DICOM image file to be uploaded Upon inserting the CD the WebSend software automatically reads the CD to verify that the image file on the CD is DICOM compliant and then presents you with key patient specific 12 WebSend 2 20 User Manual i Locate Study Route Study Using WebView Portal information which is contained within the header of any DICOM compliant file e g Procedure Date Patient Name Date of Birth and Study Modality Tip If the study is not automatically detected click Browse to manually locate the image file s Figure 3 Select Study Popup Click Next The Route Study screen displays see Figure 4 Patent Data Steps to complete Exam Date 10 05 2010 10 11 AM LastName TESTLAST ID 11111 Confirm Study Send Study Figure 4 Route Study Screen Routing the Image file To identify the recipient 1 In the Send To field select the site name or clinical trial name from the drop down list When sharing clinical trial cases the investigator ID number is automatically populated and the patient s name is automatically anonymized to protect patient confidentiality The system automatically generates and populates the Anonymous Name based on the defined format on the original DICOM Header WebSend 2 20 User Manual 13 Using WebView Portal 2 Verify that the Anonymized Name is consistent with the naming convention u
41. to the new folder icon also contracts the My Folders control To Open and Close a Folder 1 Click the study folder icon next to the folder name to close the folder 1 e hide the content tree view In this view only the folder name is displayed 2 Click the study folder icon a second time to open In this view all the studies contained within the folder are displayed 34 WebSend 2 20 User Manual Using WebView Portal Drag and Drop Operations You have a few drag and drop options that allow you to transfer individual studies to a folder viewing a folder s contents in the Search Results table To View a Folder s Contents 1 Click on the folder name and drag it over the Search Results table 2 Drop the folder into the table The Search Results list becomes the Studies from Folder list displaying only those studies from the chosen folder To Add a Study to a Folder 1 Highlight a study on the Search Results list 2 Click on the row number and drag the desired study to a folder in the My Folders control 3 Drop the study into the folder to add it to the folder s contents WebSend 2 20 User Manual 35 Using WebView Portal Folder Action Menu There is an action menu associated with each individual folder within the My Folders control which can be activated by clicking on the down arrow next to the folder name The action menu allows you to perform the actions detailed below My Folders ey Searc e
42. to view streaming images from the web Apple QuickTime v6 4 or later for Windows is required to be installed on your PC For Windows XP the latest version of Quicktime can be downloaded here Windows 2000 requires v6 4 which can be downloaded here To Obtain BioClinica Customer Service US and Canada Toll Free 888 275 2462 International 1 888 275 2462 Email helpdesk bioclinica com This site chose VeriSign SSL for secure e commerce and confidential communications ABOUT SSL CERTIFICATES 2007 2009 BioClinica Inc All Rights Reserved Figure 8 Login Screen Logging On To log on 1 Type your BioClinica account ID assigned by BioClinica s Client Service department in the Account Name field on the Login page 2 Type your assigned BioClinica password in the Password field 3 Type your site specific domain in the Site ID field 4 Click Login The first time you log onto the system and any time your password is reset by customer support you are required to change your password Note Passwords must be between 6 and 14 characters long include at least one numeric one uppercase and one lowercase character Password change is required EAEE en Password i L Re enter New Password Save 5 Type your new password and click Save 24 WebSend 2 20 User Manual Using WebView Portal The Search screen automatically launches upon logging in see Figure 9 on page 25 After a succe
43. trol bar including a built in slider control and simply play stop buttons The controls also feature a real time frame counter that shows the current frame being displayed for the current loop Sorenson l Icon Description Play Stop Button A toggle between play and stop which causes the selected loop to begin playing and then pause when clicked The selected loop always begins play from the current frame number You can reset the frame using the slider or entering a specific frame number in the Go To text box Go To Button Clicking this button causes the movie to jump to the frame number entered into the adjoining text box The Go To button is only enabled when the movie is in a paused stopped state 44 Back ee a ne backwards by one frame KK Eyyp Forward Button Selecting this button causes the current movie to go forward by one frame Close Button Clicking on this button closes the Viewer Page and returns you to the Search Results screen WebSend 2 20 User Manual 39 Using WebView Portal 40 View Images Disabled If view images is disabled for a trial no images will be available image Me ETag Count m C9 UE pG 0 WebSend 2 20 User Manual endix A Troubleshootin SIOCLINICA Appendix A Troubleshooting Installation Prerequisites Consider the following topics prior to installation e Secure Internet Access Verify the connectivity to the Interne
44. tware 1 Double click the BioClinica WebSend icon on the desktop BioClinica WebSend Once the application is started the software verifies the version of BioClinica WebSend that is running and automatically downloads and installs any updates that may be available over the Internet The BioClinica WebSend Login window then displays BioClinica WebSend Login Account Name Password Site ID Enter login information and press OK Version 2 21 Figure 1 WebSend Login Window 2 Type the account name password and site ID into the appropriate fields Proxy Settings are available to support sites using a Proxy Server Generally these settings do not need to be changed If changes are required contact BioClinica Customer Support for assistance 1f needed See Appendix A on page 41 for additional information on Proxy Settings 3 Click OK The first time you sign into the system and any time your password is reset by customer support you are prompted to change your password Note Passwords must be between 6 and 14 characters long include at least one numeric one uppercase and one lowercase character 10 WebSend 2 20 User Manual Using WebView Portal New Password Retype Password Password change is required 4 Type your new password in the appropriate fields and Click OK The Acknowledgement of training displays BioClinica WebSend Your Name Ses Acknowledgment of Training By accessing and us
45. ufficient disk space for cache User Credentials and Login Information To use BioClinica WebSend you are prompted for a user specific account name password and Site Id This information is provided by BioClinica These are the same credentials needed to log into the BioClinica secure website to view the studies that have been uploaded Please contact BioClinica Customer Support to obtain credentials Performance and Internet Connectivity WebSend works with any speed Internet connection however a 384K DSL connection or better is recommended for best results given the size of most DICOM studies WebSend is also designed to work as a background program Multiple studies may be cached copied from CD to the local hard drive and in turn are queued for transmission to the BioClinica Internet Data Center While images are being transferred in the background the PC is available for use at the same time and or let WebSend run overnight The WebSend application can be minimized to the Windows task tray so that it does not get in the way of other work WebSend 2 20 User Manual 41 Appendix A Troubleshooting Network Proxy Environments For purposes of security it is common practice in corporate and or hospital environments for Internet connectivity to use a Proxy server A proxy server is a gateway through which all Internet traffic is routed and controlled BioClinica WebSend software supports these proxy environments and in most
46. vestigators real time tracking of performance review cases Online backup of data DICOM Redundancy Uploaded data is never lost all cases reside on Internet Data Center IDC Eliminates the need to manually archive and retrieve studies Facilitates data mining during and after trial Documentation Conventions User Interface buttons are self explanatory The Cancel button quits opened informational alert or prompt dialog boxes The OK or Save button in a dialog box authorizes that function or acknowledges the presented information Click double click right click drag and draw are actions performed with the cursor and the mouse Click always denotes left click Type signifies keyboard typing Press signifies a keyboard command or the finger touch operation on a monitor or a central processing unit CPU Radio button describes a circular selection graphic with an accompanying textual description In a series of radio buttons only one can be selected C Check box describes a square selection graphic with an accompanying textual description In a series of check boxes more than one can be selected lt select type gt i E l Drop down list is an index of selections Only one entry on a drop down list can be selected Most mouse driven functions can be duplicated on a touch enabled monitor by pressing the appropriate area of the screen Whenever po
47. vicw Welcome to the WebSend Clinical Trials Image and Information Management Website Account Name To access WebSend online services please login to our secure website using your Account Name Password and Site ID assigned to you by your site administrator Password trial sponsor or BioClinica Customer Service If you are a new WebSend user and require login credentials please contact Site Id BioClinica Customer Service see below for assistance or your trial sponsor a Please note that for security reasons your login session will be terminated after 3 failed attempts to login PC Requirements The WebSend secure website is supported on most Pentium class Windows based workstations and laptops running Windows 2000 and XP with 512MB or more of Over 9 474 942 images are currently on line memory and sufficient free disk space for any desired image downloads and available for clinical trials on WebSend Web Browser Support 1 Microsoft Internet Explorer 7 SP 1 or later 2 Mozilla Firefox version 3 0 0 or later Apple QuickTime for Windows In order to view streaming images from the web Apple QuickTime v6 4 or later for Windows is required to be installed on your PC For Windows XP the latest version of Quicktime can be downloaded here Windows 2000 requires v6 4 which can be downloaded here To Obtain BioClinica Customer Service US and Canada Toll Free 888 275 2462 International 1 888 275 2462
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