SupplyCentre User Manual - Login
Contents
1. If you forget your password click the Reset Password link on the login screen to have a new one sent to your email address as shown in the figure below User ID Org ID Password Logn i Reset Password Need Help Upon receiving the email in your inbox you will be allocated a temporary password which you would need to change upon your login to SupplyCentre QP SupplyCentre User Manual Quadrem Middle East Page4 supportme quadrem com Ja fi E O 4 QUADR E M Qatar Petroleum aa 2 0 SupplyCentre RFQ and Quote In this section you will find 2 1 Requests for Quotation RFQ VS Quote A Request for Quotation RFQ is sent by Qatar Petroleum QP to request pricing information for an item or items against a Collective Suppliers respond to the RFQ by creating a Quote Quotes must be created within the RFQ open and close dates and times A second type of Request for Quotation RFQ that is sent by Qatar Petroleum QP for the same Collective is called a Price Check RFQ The purpose of this document is to get the supplier to confirm a split partial award All the RFQ functionality detailed i n this document apply tot his P rice C heck RFQ as well Similar to earlier behavior Suppliers respond to the Price Check RFQ by creating a Quote Quotes must be created within the Price Check RFQ open and close dates and times A third type of Request for Quotation RFQ that is sent by Qatar Petroleum Q2. QP SupplyCentre User Manual Quadrem Middle East Page 19 supportme quadrem com C Ja jl E QUADR E M Qatar Petroleum lt Order Response Summary ee eT Zoe s Processing Status Pending General Information MEMMEMIITOTUIGUEOU ee a PECES REED ACCENT CNET IET NN General Information Customer Qatar Petroleum DEW Order Response Issue Date 22 06 2008 10 05 12 PM Order Humber 4600001166 Purpose Acce pt T CO Sequence Humber agtt Language en Order Date 10 06 2008 3 00 00 A Part Location Account Code 1000 Supplier Reference Humber ah Order Type OR Hotes To Buyer e F Contract Humber Attachments Max Size SMB Browse Currency QAR Qatar Rival Release Order Humber Order Status Accepted Requested Delivery Date Requested Ship By Date Priority SendersReferenceToThetiriginallessage METER FLOW AVERAGING 141M HOM DIEA view 18 03 2008 UE Buyer Hote for complete item description 2 00 00 AM cons Accepted Mete Edit SILICONE COMPOLUNHD O RHOG LUBE X6507 100 10 08 2008 VIBEIEIGISUS View Buyer Note far complete item description 2 00 00 AN 5 6 00 PC f 1 PC 30 00 Accepted H dit z Purpose Dropdown field that allows the Supplier to fully Accept or propose Changes to an Order or Change Order Upon choosing Accept Supplier e Must Provide a Supplier Reference Number e Supplier can send as many Order Response as he she wants until unless Supplier submits an
3. Add a Favorite Add this webpage as a favorite To access your favorites visit the Favarites Center M ame SuppluC entre Login Screen Create irr i Favorites New Folder cancel 1 4 General Rules for Internet Applications Listed below are suggested dos and don ts Do not use the Back and Forward arrows on the browser toolbar Do not use the Refresh button on the browser toolbar Do watch the progress bar at the bottom of the browser screen Let it complete Do optimize the performance of your computer to use internet applications 1 5 Logging into SupplyCentre Your SupplyCentre Administrator creates user accounts for your company When your user account is created you will receive an email with login credentials The email includes your User ID Org ID and Password SupplyCentre URL https supplycentre quadrem net QatarPetroleum To protect your security SupplyCentre requires you to change your password at the first log in User ID naumarn Org ID Uo1300665 Pazzwarcd New Password New Password SUE i2 Please change your password Enter your password again Enter a new password and confirm again Click Submit The screen refreshes and a message Your password has been successfully updated displays QP SupplyCentre User Manual Quadrem Middle East Page 3 supportme quadrem com C Ev C Jg fill E QUADR E M Qatar Petroleum a 1 6 Forgotten Password
4. 00 AM 25 06 2005 9 30 00 Pe Decline 2BO62009 3 30 00 PM Decline 26 05 2008 8 30 00 PM Decline zams z 0035 3 30 00 PR Decline 28 06 2008 3 30 00 PM Decline zUmBmBG als 3 30 00 PM Decline ls la le ls le ls 26 06 2009 3 30 00 Ph Decline 2 7 Quote Summary Page Upon clicking the Respond button in RFQ Summary page SupplyCentre automatically creates a default Quote document for the respective RFQ document Work Bench Search Order Management Quote Summary Processing Status Pending General Information Buyer Name Qatar Petroleum Account Code RFQ Number 000001080 DDEDYL1 Quote Number 3331639103 a Quote Currency RFQ Currency Quote Currency QAR Bid Fields QP Payment Terms acceptable Are your Incoterms Ex orks Export Packed or DDP or Ex Works Export Packed and DDP Manufacturer Country of Origin Line Item Details Quote Currency Services Billing Logistics Administration Help Logout General Information Wr xe 0 CRS LS eC S A Currency Language Number of Items QAR Qatari Rial P v Payment Terms if different than QP terms 7 Ex Works Location Shipment Weight LB KGS Open Date Time Close Date Time Max Size 5MB Validity Dates QP Terms and Conditions acceptable DDP Location Shipment Volume CU FT CU M 01 05 2008 3 44 00 PM 01 05 2008 4 00 00 FM Terms and Conditions if different than Q
5. After an Order has been accepted by the QP Supplier QP Buyer can request an update on the status of the Order by sending an Order Status Request Order Status Result Upon receiving an OSR Order Status Request Supplier responds to it with an Order Status Result OSRe to inform QP Buyer of the Order Status 4 2 The Workbench Qatar P etroleum QP will submit status requests regarding orders to SupplyCentre as OSRs Order Status Requests The Work Bench shows new OSRs as a number after the document type In this example there are 10 new OSRs To see the new OSRs click Order Status Requests New Documents Orders ne Change Orders 81 Order Status Requests 10 Remittance Advices 17 Service Entry Response i0 Goods Receipt Notice 22 RFQs 4 4 3 View Order Status Request details The process for viewing details about an OSR is the same like Order Response Click the Document text ink for the or der status request y ou want to view T he Order S tatus Request Summary screen displays Order Status Request General Information NENNT NNNM __ General Information Customer Qatar Petroleum Order Status Request Number 4500001144 Language English Issue Date 27 04 2008 1 00 00 AM Buyer s Order Number Attachment 5 Other 3 1 4500001144 AcctCode 1 METER FLOV AVERAGING 141N NOM DIA METER FLOVW AVERAGING 141H NOM DIA 5 Offer 3 SILICONE caer E LUBE X6507 2 45000041144 AcctCode 2 SILICONE ene eee
6. LUBE X6507 Order Status Request Summary The Order Status Request Summary page is divided into three tabs e General Information General information about the order line items as well as an order summary e Party Details Contact information for the buyer and seller e Notes Notes from the buyer that apply to the entire order 4 4 Respond to the Order Status Request View your list of Order Status Requests from the Work Bench by clicking the Order Status Requests link QP SupplyCentre User Manual Quadrem Middle East Page 21 supportme quadrem com C Ja fill E QUADR E M Qatar Petroleum aa Order Status Result Summary Processing Status General In Customer Order Stat Language General Information formation Qstsr Petroleum us Request Number 4500001144 English Issue Date 27 04 2008 1 00 00 AM Buyer s Order Number Seller s Order Number 1 4500001144 AcctCode 1 2 4500001144 AcctCode 2 METER sagt err ERE 14lH METER ae 141H SILICONE COMPOUND O RHG SILICONE COMPOUND O RNG LUBE X6507 100 LUBE X6507 100 5 Select i n t he dr op down menu of Order S tatus e ither Dispatched or Not A ccepted or Pending F or Clarification If the content of the line item in Order Status Request has been Dispatched then s elect Dispatched in the Order Status field and enter any notes in the Seller Note in the line item Enter the Quantity To Be delivered on the s ame
7. RFQ Closed RFQ Message Sent Received O O OOO e Clarification or RFQ Messages Between you and the Buyer in QP A supplier is allowed to send and receive messages from to the QP Buyer for a respective RFQ As soon as the supplier receives s uch message f rom a QP buyer in S upplyCentre mailbox i con is replaced with an exclamation icon in the Workbench w indicates that a supplier has received 1 or more than 1 NEW RFQ Messages Unread from the QP Buyer for the respective RFQ indicates that a Supplier has read ALL RFQ messages sent by the QP Buyer for the respective RFQ QP SupplyCentre User Manual Quadrem Middle East Page 7 supportme quadrem com Ja fill E uw QUADR E M Qatar Petroleum ame From the RFQ list on t he Work Bench click the email icon Outbox Inbox Account PM Quadrem Internal MidEast Regional Test RFQ Read Receipt for 6000001802 0141 2008 1 48 13 Account l ECC6DYLO06 PM Click Add Message Attachments Test Attachment bmp Content Message by Supplier to the OP Buyer Cancel Enter a message subject Enter your text Content for the buyer Click Send to send the email The message is sent to the QP Buyer and it will be shown in your outbox 2 6 Declining to Quote for an RFQ A QP supplier can decline to quote for an RFQ in the following 2 ways Declining from the Workbench Upon clicking the Decline button for a respective RFQ from the Workbench Level A
8. Search menu and click on the Document Search item to displays the Search Page as shown in the figure below Search Start and End Dates refer ta the date that a document was added to the SupplyCentre database Search Documents Documents Document Type Purchase Order Search Start Date isoeo Document Status active Search End Date eroe Processing Status select tts Account Code Ll 1 Document Humber FST Customer L1 Primary Sort Processing tatus Priority FO O 1 Secondary Sort select x supplier Reference Humber FO Enter or Select your main Search Criteria Document Type Select the type of document i e purchase order invoice etc to search for Document Status Select Active All or Inactive in most instances select Active Processing Status This is not required but helpful in certain situations For example if you are looking for accepted or ders that a re r eady f or invoicing select R esponded s o t hat on ly do cuments that hav e be en responded to display Document Number This is useful if you are searching for one particular document and know the number or part of the number Primary and Secondary Sorts Select from the dropdown lists to sort the results first by the primary selection then by the secondary selection Search Start and End Dates Represents the range of dates during which the documents were first received by SupplyCentre If you
9. Users Set User Notification Preferences Reset User s Password Generate Supplier Usage Reports 6 2 Edit Your User Preferences All Users To change your preferences follow the User Preferences link under the Help Menu User ID nqureshi ddimmagyy Hame Nauman Qureshi Job Title Technical Supervisor C mimidd Anya Email nqureshi quadem com Time Zone otoo z offset from GMT Set Manually Auto Detect Language English Telephone Ho 713915480 s 24 hour Select the documents that will send user contact information back to the buyer C AMPM order Response 5 Quote m Invoice Click on the Edit button to change and click Save to update your changes 6 3 Change your password All Users Upon clicking the Change Password button following popup box will open on your browser screen QP SupplyCentre User Manual Quadrem Middle East Page 25 supportme quadrem com C Ja fill E QUADR E M Qatar Petroleum ame EY E SupplyCentre Change Password Web Page Dialog 2 Change Password User ID ngureshi Org ID qmehs Current Password Hew Password Confirm Hew Password https testsupplycentre quadrem r Internet Type your current password Type a new password Type and confirm your new password again Click Submit and then click OK 6 4 About User Administration and Roles Administrators Only The User Administration page contains fie
10. e As highlighted above Decline enables the Supplier to Decline an RFQ Click the Document link for the RFQ you want to view The RFQ Summary page displays RFQ Summary Processing Status New Ma Type pa User Notes B General Information EGG A c A a AO UI General Information Buyer Name Qatar Petroleum DEV Currency QAR Qatar Riyal Open Date Time 31 10 2008 1 00 00 AM Account Code Language Close Date Time 07 11 2008 2 30 00 PM RFQ Number 8000001802 ECCeDYLOOG Number of Items 3 Attachment Mua Item Details Test Material 10000001 4 2 10000013 Plant Spares related material View Buyer Note for complete item description 20 12 2008 EA 1 EA GAS TURBINE OPERATING SUPPLIES QOPS View Buyer Note for complete 3 10000021 kaa tion 20 12 2008 E KG 1 KG a 4 Attachments J QP_6000001802 zip attachments added as zip file View Below are the RFQ Summary page tabs The General Information tab shows general information about the buyer and line items included in the request To view buyer notes for an individual line item click the Buyer Note link at the end of a line You will also see a section called Attachments for documents accompanying the RFQ To view the attachment click on View A QP RFQ will contain an official print version of the RFQ as an attachment You may wish to save or print this attachment to enter information into your own tracking system QP SupplyCentre User Manual Quadrem M
11. enter one you must enter the other but you can change either one By default the search dates are for the week prior to today s date QP SupplyCentre User Manual Quadrem Middle East Page 23 supportme quadrem com C Ja fill E v QUADR E M Qatar Petroleum lt Account Code The buy ers ac count code T his i s u seful if y ou u sually w ork with certain i ndividuals or departments and only want to see documents pertaining to them Customer The buyer s name Priority This field only appears when certain document types such as purchase orders are selected Priority indicates urgency for the order so use this field to only display orders of a certain priority level Supplier Reference Number The reference number entered in an order response 5 2 Document History Report Document History Report is a method of locating the source document if you already know the PO Purchase Order Number Quote Number or RFQ Number Document History Report is essential because it provides the Supplier with hierarchical details of the source document From the Search menu click on the Document History Report menu item to display the page below Documents older than eighteen months are not included in Document History Report To request a copy of an archived document please contact Global Support Document History Report Document Humber zi Document Type Select In the Document Number enter the source document numbe
12. field n ame in case of partial d elivery E nter New D elivery Date on the s ame field name ifit is different than the Requested Delivery Date If the content of the Order Status Request needs clarification then select Pending For Clarification in the Purpose field Enter your comments in the Seller Notes regarding the clarifications Enter the Quantity To be delivered on the same field name in case of partial delivery Enter New Delivery Date on the same field name if itis different than the Requested Delivery Date If there any items that are unacceptable then choose Not Accepted and enter any notes in the Seller Note in the line item Click the Submit button on top of the page to send your response A message appears that the response has been sent and you are returned to the Work Bench QP SupplyCentre User Manual Quadrem Middle East Page 22 supportme quadrem com C Ja fill A QUADR E M Qatar Petroleum aa 5 0 SupplyCentre Search SupplyCentre enables the Suppliers to perform the following two types of Searches a Document Search b Document History Report Document Search enables you to find documents that meet your specific criteria or are not easily located from the Work Bench either because the document is not New or Pending or because there are simply many documents in the list The more search fields you use the narrower your search results are 5 1 Document Search Go to
13. to save or print this attachment such as to confirm availability of products or to enter information into your own tracking system You can find this official print version under a section called Attachments under General Information for documents accompanying the RFQ To view the attachment click on the View link relevant to the attachment filename to be displayed or simply click the Clip icon beside the RFQ as highlighted in the figure below QP SupplyCentre User Manual Quadrem Middle East Page 5 supportme quadrem com C Ja fill E v Qatar Petroleum C QUADRE M ama 6000002277 HAH DEV2651 Gatar Petroleum DEV iz lt 3 6000002274 NAH DEV260 RFQ New Qatar Petroleum DEV F Eyes 6000002273 NAH DEV259 RFQ New Qatar Petroleum DEV 2 4 RFQ Summary Page If you are not at the Work Bench click Work Bench on the Menu bar Click the RFQs link under New Documents You will be able to see alist of RFQs as shown in the figure below D ee openDate D Gamma EE ee e As highlighted above l indicates the official QP RFQ Print version e As highlighted above E Jindicates RFQ Messages e As highlighted above S000002277 NAH DEV281 indicates the RFQ Number e As highlighted above NEW indicates the status of the RFQ document e As highlighted above Date Received indicates the receiving date of an RFQ e As highlighted above Close Date indicates the last day to respond an RFQ
14. when each new order arrives click Immediate Attach Doc Select this box if you would like a CSV Comma Separated Value Plain text file type that saves the file in a comma delimited format Can be opened with applications such as Excel file containing document details attached to the email This enables you to view details about an order before logging into SupplyCentre so that you can immediately accept or reject it upon logging in and do not have to view these details within the application Report Notifications These reports are emailed every 24 hours and are helpful for people who have unreliable e mail s ervice Y ou can view r eports s howing ne w or ders change or ders RFQs or OSRs order status requests 6 8 RFQ Notification Settings RFQ Notification Settings enable you to select which RFQ and Quote The document is created by the supplier This document is the supplier s response to the buyer s request for quotation RFQ Email messages you want to receive in your personal email application These emails are the same ones shown in the RFQ and Quote Inbox Click on the Email Notification sub menu item in the RFQ Updates menu item in Administration menu To enable a not ification type select the checkbox and c lick Save Select the checkbox again and c lick Save to disable it QP SupplyCentre User Manual Quadrem Middle East Page 29 supportme quadrem com C Ja fill E uw QUADR E M Qatar Petroleum amma Notification
15. 5 2010 1 00 00 4M Original RFQ Instruction to Bidders Instructions to Bidders important Our Reference MG PO TATE is to be stated on all future correspondence 1 0 INSTRUCTIONS TO BIDDERS E e paa Original RFQ Open DateTime Close Date Time Change Replace RFQ Instructions to Bidders ended Note 201006 16703 40 26 Important Our Reference MG PO TXT8 is to be stated on all Please take note of the changes to this RFQ as detailed below All other data terms and conditions remain the same The BCD has been extended to 07 09 2010 Change Replace RFQ 3 0 SupplyCentre Orders and Order Responses In this section you will find 3 1 The Workbench Qatar Petroleum QP will submit orders to SupplyCentre as POs Purchase Orders or COs Change Orders The Work Bench shows new POs or COs as a number after the document type In t his e xample there are 16 newPOsand 61 new C Os When y ou login the ne w P Os di splay automatically To see the new COs click on Change Orders QP SupplyCentre User Manual Quadrem Middle East Page 17 supportme quadrem com C Ja jul E QUADR E M Qatar Petroleum aa New Documents Orders ne Change Orders 81 Order Status Requests 10 Remittance Advices 17 Service Entry Response i0 Goods Receipt Notice 22 RFQs 4 3 2 Official QP PO and its Printing AQP PO will contain an official print version of the PO as a PDF attachment T he contents of
16. C QUADRE M Ja ful pb Qatar Petroleum QP SupplyCentre Manual Yersion 4 0 Supply Centre User Manual Quadrem Middle East DOCUMENT VERSION CONTROL VERSION DATE CHANGE DESCRIPTION 2008 11 01 2009 06 22 Document Modified 2009 11 04 Search section modified For any queries please mail us on supportme quadrem com Table of contents 1 0 1 1 1 2 1 3 1 4 1 5 1 6 2 0 2 1 2 2 2 3 2 4 2 5 2 6 2 2 8 2 9 2 10 3 0 3 1 3 2 3 3 3 4 4 0 4 1 4 2 4 3 4 4 5 0 5 1 5 2 6 0 6 1 6 2 6 3 6 4 6 5 6 6 6 7 6 8 SupplyCentre Getting Started Quick Start Guide llllile eee eeeeee eiie esee esee seii eene enne nnn n nna a anna a aaa a annee emen anas anna nnn n nnns 2 Minimum Requirements Tor SUDDIVC ebbe ed end d foie tod Aah asd on RC oae not esee une Io a eo oo er ese D do E ue M 2 Selling ub VOU INTEREST BEOWSOL sueco enne eE EERE tono Foriticenx a uad uates va Ua xu POdo dS Du Eo aM CEU E do cuo Ei eee ener Lad e ada PPS TUE PEE TUR 2 Adc Supply CG enire ds Pavone ss csec cocoa 2 General Rules for Internet Applications cccccccccccsssseeeeecceeeseeeeeeseaeeuseeesseuaaceeeesseeaeceeesseueaeceessseauseeessseeuaseeesssauseeeeesssaaseeeeeees 3 L ggnNng into eiie 8p ig M 3 Forgonen FASS WONG ELEME E a E a Mas aited Und odtul tad Steeles 4 Sup
17. Middle East Page 15 supportme quadrem com O U EY Sues Ja fill E ADR E M Qatar Petroleum tem Discounts or Charges 2 10 RFQ Replace QP can send aR eplace RFQ for an e xisting RFQ and you will receive an aut omatic notification A Replace RFQ is also termed as Change RFQ QP can send a Replace Change RFQ with following updates e Bid Closing Date Time e Instruction to Bidders e Updated RFQ Attachment A Change Replace RFQ looks quite similar to an Original RFQ in SupplyCentre For Instance if QP has sent you an RFQ 6000111111 ABC 000001 and later you receive a Change Replace RFQ so it would appear as 6000111111 ABC 000001 in your SupplyCentre Workbench which indicates us no Change has been made to the RFQ Name However following would differ Attachments QP SupplyCentre User Manual Quadrem Middle East Page 16 supportme quadrem com C QUADRE M SupplyCentre Attach Files Windows Internet Explorer Ja fall E w Qatar Petroleum ua https testsupplycente quadrem net SupplyCentre Screens Buyepx Docld be 78d 564 7abe 0e0607000 fined a A O UA DR EM General Information Buyer Name Qatar Petroleum CAS Account Code RFQ Humber 6000111111 46c oo0001 Open Date Time 16 08 2010 1 00 00 AM Close DateTime 18 07 2010 2 30 00 PM Humber of Items 2 ae NNUS e Er D pe a Bid Closing Date Time 04 04 2010 1 00 00 4M 19 0
18. Order Response with a status Accept for an Order or Change Order If the Supplier Proposes a Change at the Header Level e Order Response status changes from Accepted to ChangeProposedonHeaderLevel e Notes to Buyer field at the Header Level of an Order Response document becomes enabled Upon Clicking the Edit button at the Line Item level Supplier can change the default status of a Line Item from Accepted to Changes Proposed Once the supplier changes the Status SupplyCentre will allow the supplier to change the following fields at the line item level of an Order Response Supplier Part Number Description Delivery Date Quantity Upon clicking the Update hyperlink at the line item level SupplyCentre will automatically validate the data and update the document Supplier S tatus value c hanges f rom Accepted to ChangesProposed andthe overall document s tatus changes from Accepted to ChangeProposedonLineltemL evel If the Supplier changes the Status of an Order Response at both header and line item level Order Response status changes from Accepted to ChangeProposedonHeaderandLineltemL evel QP SupplyCentre User Manual Quadrem Middle East Page 20 supportme quadrem com C Ja fi E QUADR E M Qatar Petroleum aa 4 0 SupplyCentre Order Status Request and Results In this section you will find 4 1 What are Order Status Request and Order Status Result Order Status Request
19. P Country of Origin l Quote Currency at the H eader L evel of the Quote S ummary p age d emonstrate t he R FQ C urrency and enables the supplier to modify the Quote currency QP SupplyCentre User Manual Page 9 Quadrem Middle East supportme quadrem com C Ja fa bd v QUADR E M Qatar Petroleum SK Quote Currency RFQ Currency QAR Qatari Rial Quote Currency QAR Attachments Header Level QP allows you to send attachments at the header level of a Quote from SupplyCentre however the file types are restricted and you can only enclose following type of documents at the header level of your Quote document o PDF o DOC DOCX o XLS XLSX o JPG JPEG GIF BMP In the Quote Summary Page Click on the Add Attachment command button from the Attachment Tab Attachments n SupplyCentre will automatically enable the Add Attachment mode Click on the Browse Button Choose a File Enter Description and Click on the Save button to save upload the attachment Attachments WcSereenshot gif Line Item Details ii The line item Buyer notes includes QP s complete description which you have to read carefully before accepting QP s description field lii Accept status is the default to quote for all line items If you are not interested to Quote for few items then select Decline status for the individual line items Each Declined Line Item must be accompanied with a Decline Reason N
20. P for the same Collective is called a Negotiation RFQ The purpose of this document is to negotiate with the supplier for price reduction delivery t ime r eduction and t echno commercial c onfirmations A Il t he R FQ functionality de tailed i n this document apply t o t his N egotiation R FQ as well S imilar t o e arlier be havior S uppliers respond t o the Negotiation RFQ by creating a Quote Q uotes must be created within the Negotiation RFQ open and close dates and times 2 2 The Workbench Qatar Petroleum QP will submit the following documents to SupplyCentre for suppliers to respond RFQs displayed as RFQ Collective e g 6000000981 A23 234678 Price Check RFQs displayed as PRICE CHECK 7 RFQ Collective e g PRICE CHECK1 6000000981 A23 234678 Negotiation RFQs displayed as NEGOTIATION RFQ Collective e g NEGOTIATION1 6000000981 A23 234678 The Work Bench shows NEW RFQs as a number after the document type In this example there are 4 new RFQs New Documents Orders ne Change Orders 81 Order Status Requests 10 Remittance Advices 17 Service Entry Response i Goods Receipt Notice 22 RFQs 4 2 3 Official QP RFQ and its Printing A QP RFQ will contain an official print version of the RFQ as a PDF attachment The contents of this RFQ are displayed in Quadrem SupplyCentre associated relevant fields The suppliers quotations should fulfill the official QP RFQ You may wish
21. P or Ex Works Lead Time Calendar Week is similar for ALL the line item in a Quote Calendar Week value should be specified at the Header Level However if there are line item s with different Lead Time Calendar Week Calendar Week value should be specified at the Line Item Level Bid Fields respectively Optional A H eader level Manufacturer means that ALL the Quoted items are being manufactured by the same Manufacturer unless specified for respective line items Mandatory AH ead level Manufacturer C ountry of O rigin means that ALL the Q uoted i tems are manufactured in the chosen country unless specified for respective line items Optional If the S upplier has entered ABC inthe Header level Manufacturer b id field and the respective line item is being manufactured b y AAA Manufacturer Item line item Quadrem Middle East supportme quadrem com C Ja fill A QUADR E M Qatar Petroleum aa bid field can be used to distinguish this explanation Optional If the S upplier has chosen USA in the Header level Manufacturer C ountry of O rigin bi d field an dt he Manufacturer Country of Origin List of countries respective ine itemi sb eing manufacturedi n UK Manufacturer Country of Origin B id f ield atthe line i tem can be used to distinguish the explanation iV Add notes for individual line items V Add attachments ONLY at the header level Vi Update information in all editable fields fo
22. Type EmergencyEmailAddress Re Schedul ed firrib arig quadrem com maammon quadrem com pmendez Invitation Jajohn quadrem com mgammen quadrem com pmendez q Closed Jaiohn quadrem com mgammongquadrem com pmendeziq Awarded mgammon quadrem com canampagquadrem com pponceg Awarded Assignmen mgammon quadrem com dchavez quadrem com pmendeze Un Awarded dehaveziiquadrem com voastro GBquadrem com pmendeziqu Cancelled Jdchavez quadrem com veastro quadrem com pmendez qu ca lt 1 lt 1 I 41 Il 641 Save Cancel QP SupplyCentre User Manual Quadrem Middle East Page 30 supportme quadrem com C Ja fil E45 QUADR E M Qatar Petroleum mua O 7 Supplier Support Contacts If you have any further questions regarding your registration please contact Qatar Petroleum Supplier Relations Materials Department Qatar Navigation Plaza C Ring Road Doha Qatar Email supplierrelation qp com qa Tel 974 4424 0248 If you have any further questions regarding SupplyCentre please contact Quadrem Middle East Supplier Support Office 101 Building 1 PO Box 502200 Dubai Media City Dubai UAE E Mail supportme quadrem com Doha Helpdesk 974 4874 966 Dubai Helpdesk 971 4 391 5480 Quadrem Middle East Work Timing Sunday Thursday 9 00 AM to 5 30 PM GMT 4 00 To view a flash based demo of the functionality in SupplyCentre detailed in this document please visit www quadrem ae admi
23. User Administration under the Administration menu Click New User The screen refreshes and you can now edit the User Information box Enable Users Disable Users Delete Users QP SupplyCentre User Manual Quadrem Middle East Page 26 supportme quadrem com Ja fill E uw QUA D R E M Qatar Petroleum mme Enter all user information beginning with the User ID created by the Administrator User Information User ID Hame FO Email P Job Title FO Language O Timezone offset from GMT m Phone FO Receive Email Hotification E In the All Available Roles list select the role s you want to add Hold CTRL to select more than one When creating an Order Management user select Order Management All Available Roles User s Current Roles Administrator Billing Logistics Orderhdanagement Sourcing Sendicez BH Click the right pointing arrow to move the role s to the User s Current Roles list All Available Roles User s Current Roles Se My Ges Sourcing Logistics Billing Administrator Orderhianage ment When finished click Save A confirmation displays QP SupplyCentre User Manual Quadrem Middle East Page 27 supportme quadrem com Ja fill 4 O 4 QUADR E M Qatar Petroleum ua Microsoft Internet Explorer X AN Mew User has been created Click OK An email containing the link to SupplyCentre and login information will be sent to the new user
24. automatically 6 6 About Time Zones To change a user time zone first click the Edit link on the User Administration page for the user you want to edit Then select the user s time zone from the list 6 7 Notification Settings Only administrators can make changes to document A document such as an Order Change order Order Status Requests and Remittance Advice notification settings Click Email Notification New Documents in the Administration menu to view this page Notifications are the emails sent when new documents arrive in SupplyCentre You can select which email address receives the notifications which types are received in what language and how often When y our company is first i ntegrated w ith S upplyCentre al no tification e mail add ress fields c ontain t he TPADMIN Trading Partner Administrator email address The TPAdmin should change these fields as soon as possible so that they contain email addresses appropriate for each notification type QP SupplyCentre User Manual Quadrem Middle East Page 28 supportme quadrem com Q Ja fill A w QUADRE M Qatar Petroleum aa Purchase Order giohn quadremcom SSS gohngauadremcom Emih a C Change Order giohn quadremcom SSSSsCgichn quadrem com i Ei Order Status Request gichn quadrem com gin quadrem com Eith Remittance Advice gshngqusdremcom emgann O amp wgih Se
25. button in the Alternative Bid Screen you will be required to fill in the following Alternative Line Item details Line Indicates that a new Alternative Line Item has been created 1 1 indicates Original Item 1 QP SupplyCentre User Manual Quadrem Middle East Page 14 supportme quadrem com C Ja aU E QUADR E M Qatar Petroleum aa and Alternative Item 1 that can be further moved on to 1 2 1 3 1 4 and 1 5 In case of Alternative Items Buyer Part Number will always be carried in from the Buyer Part Original Line Item Supplier Part is an optional field at the Original Line Item Level so it is in the Alternative Supplier Part Bid screen as well In case of Alternative Items Description will always be carried in from the Original Line Description Item i e Buyer Description of Original Item 1 Supplier Description is a mandatory field and the supplier must either agree to the Buyer Supplier Description Description or provide his her own description for each Alternative Item Ref Original Item Supplier Description Quantity is a mandatory field and it carries the default value from the Original Line Item Quantity or from the Buyer s RFQ itself Supplier can increase decrease the Quantity value If you cannot provide t he quantity requested by the buy er you can enter a d ifferent quantity in the Quantity field Your Price basis quantity should be updated on the PBQ PBQ field P BQ stands for Price Basis Quanti
26. e i a a 18 View Orden Detall sia tacit tn tits E Morro neto couole Ou sv oath ou bed tite ua oun asta Gud Sont thle eles 18 Respond from the Order Summary Pate vires scivivinccaiiacansiciccvens e aa A aiia T e a N Dra ary CUPS YR FEY REP Fa d 19 SupplyCentre Order Status Request and Results ccce ern nr nice coetu eee onera e Yao koe n UE Pas EE Era o eH aa a nnmnnn nnne nnmnnn 21 What are Order Status Request and Order Status Result eee cccccsseeceeeeeeeaeeeeeeeeeeseeeeeeeeseaeeeseeeeesseeseeeeeeesseaeeeeeeesaaaeeeeeeees 21 TIC WV ONC corp H T 21 View Order Status Request delalls ai vise ien tette ett tete e c t URSUS RU CERD E Oc eee AE A tuin gets add ee 21 Respond to the Order Status Regdllest 2 n eis ERICH icin ERN toe Ene kxe T secs ases cos ecos se vea TEE es T Re AM VR M RR GIRO ERST RR AE 21 Supply Centre Seal CIV ii ceto rui aE ou aC Ua ID eene 2c o ame aea aa eC Do LI vends U e edes ce sd ede bescue sd deco e cop Lue eaae 23 DIOCLIMENE SANG ETE E E S o Oeo 23 Document R CD Ol t wavy en J 24 Supply Centre AC MINISti AON oou edees duci EE dope eu E diet tcd c eed da aun cna seca 25 ci ge AG MINIS AU OM Mr E H 25 Edit Your User Preferences AT DSBES viet ineturir aco kekaa GE ema or seas coni me Fora o e E NET dev DR o eA DOLO cuam tad UAE a eleme gana raram CERES US 25 Change Vour
27. er Date 10 06 2008 8 00 00 AM Part Location Account Code 1000 Release Order Number Order Type Order Quote Number 87227 15834 Contract Number Currency QAR Qatar Riyal Order Status Requested Delivery Date Requested Ship By Date Change Type ReplaceAllValues METER FLOW AVERAGING 14IN NOM DIA 45 08 2008 10000801 Goods View Buyer Note for complete item E 6 5 BEST eden ae 30 00 ChangesToLineltems 3l 8 00 00 AM x description SILICONE COMPOUND O RNG 10 08 2008 10000805 Goods LUBE X6507 100 View Buyer Note for 8 00 00 AM 5 6 PC jf 1 PC 30 00 ChangesToLineltems Iho complete item description Order Summary Page Tabs General Information Basic line item information and an order summary Discounts or Charges View discounts or charges that apply to the entire order Party Details Contact information f or the buy er A pur chasing age nt T he s upplier s c ustomer seller A business o r c ompany w hich pr ovides t he customer buyer w ith g oodsor services the term i s used interchangeably with Supplier in Quadrem reference documentation bill to and ship to parties Payment and Delivery Terms Payment and delivery information Notes Notes from the buyer Header Attachments display the files attached to this PO 3 4 Respond from the Order Summary Page Upon clicking the Respond button in the Order Summary Page SupplyCentre redirects the Supplier to Order Response Summary page
28. he quote to the buyer QP SupplyCentre User Manual Quadrem Middle East Page 12 supportme quadrem com C Ja fill 4 uw QUADR E M Qatar Petroleum ame Alternatively Supplier can click on the Save button to submit the Quote later but before Bid Closing Date and Time 2 8 Discount and Charge Below are the types of Discount and Charges accepted by QP with an RFQ document MISCELLANEOUS CHARGE EXAMPLES are Drawings Inspection Certification of certificate of origin and original invoice by Chamber of Commerce Attestation Painting Testing etc CERTIFICATION CHARGE EXAMPLES are Charges as sociated w ith pa ragraph 5 0 D OCUMENTATION of Qatar P etroleum s R equest f or Quotation RFQ document as Letter of Conformity Certificate of Compliance 2 1 Manufacturer s Test Report 2 2 Load Test Certificate Calibration Certificate Balancing Certificate API Certificate Special Coating Certificate Hazardous Area ATEX Certificate Material Certificate 3 1B Material Certificate3 1C etc 2 8 1 Header Level Discount and Charges Header Level Discount and Charges to view modify discount and charges information click the Discount and Charges tab and enter values in the fields presented Monetary values or Percentage fields are also available Discount Charge land Freight For DDP only On selecting the EX works Export packed packed and DDP option against the Choose your Incoterms bid field DDP Charges and I
29. iddle East Page 6 supportme quadrem com C Ja aU 14 o QUADR E M Qatar Petroleum lt The Party Details tab shows buyer seller ship to and ship from party information The Terms of Delivery tab is irrelevant to QP QP s Payment and D elivery information a re av ailable on Instructions to Bidders tab The Instructions to Bidders tab shows QP s instruction to bidders for the entire RFQ 2 5 RFQ Messages In order to structures the communication between you and QP associated to an RFQ document you can use the RFQ Message functionality In SupplyCentre there are basically 2 kinds of RFQ Messages that could be seen from the RFQ Workbench E NEGOTIATION 2 60000022221 QPTEST 001 pa NEGOTIATION 1 60000022221 QPTEST 001 RFG New Sli PRICE CHECK 2 0000022221 OPTEST 001 RFG Hew Ex l PRICE CHECK 1 60000022221 OPTEST 001 RFG Hew EN BOOUNNZ2221 OPTEST 001 RFG Hew e Automatic Notification Messages Automatic Notification Messages are generated automatically by the System and can be identified from the icons below ES indicates that there are 1 or more than 1 unread automatic notification message exists for the said RFQ Document i e PRICE CHECK 1 60000022221 QPTEST 001 indicates that ALL the automatic notification messages are read for the said RFQ Document i e 60000022221 QPTEST 001 An automatic notification messages are used to demonstrate Bid Invitation RFQ Replaced RFQ Cancelled
30. lds where you identify the user making him her unique in the application Most fields are easily recognized but two may be new to you Language is the language the application appears in Keep it under English Time Zone is how far you are hours from Greenwich Mean Time Depending on your time zone information in documents such as requested delivery date is based on your global date and time properties It is very important to set these properties correctly Example Doha Qatar time is set at GMT 3 00 As Administrators you control what users can do in the application by using Roles All users can view and navigate the application but it is the role s you assign that prevent or allow action The table below describes the different roles available Create invoices and reviews remittance advices Logistics Respond to order status requests send advanced ship notices view goods receipt notices Order Management Respond to purchase orders and change orders C Create quotes in response to requests for quote pricing requests Respond to service orders and create service entry sheets The services role is different than the logistics role in that no physical items are being shipped Administrator Create users and edit user information Those with the TPAdmin login have this ability as well 6 5 Create a New User Administrators Only Administrators must create all new users for their company To Create a New User Click
31. n flashdemo for further details If you require any immediate help outside of working hours please contact our 24x7 Quadrem Global Support on quadremsolve quadrem com QP SupplyCentre User Manual Quadrem Middle East Page 31 supportme quadrem com
32. nland Freight Charges are ONLY considered in calculating the DDP prices at QP s side However the rest of the charges are generic for both EX works Export packed packed and DDP QP SupplyCentre User Manual Quadrem Middle East Page 13 supportme quadrem com C Ja fall E Q d QUADR E M Qatar Petroleum aa 2 8 2 Item Level Discount and Charges Line Item Level Discount and Charges to view modify discount and charges information at the line item level click the line item number link Information about Discount and Charges applicable at the line item level is available No charges on the item level are specific for DDP since these will be implicated for both DDP and Ex Work deliveries Monetary Values or Percentage fields are also available The page also displays various bid fields that are to be filled for that particular item tem Discounts or Charges Export Packing Charges 2 9 Alternative Bid Alternative Bid functionality will allow you to propose a d ifferent item with similar s pecifications or functions Upon clicking the Update button in the Quote Summary Page you will be able to see the Add link under the Alternative column at the line item level in the Quote Summary page Upon Clicking the Add button a new popup window Alternative Bid Screen will open Alternative Bid Screen is an exact replica of the Original Line Item in terms of fields features and validations Upon clicking the command
33. ote IV If you cannot provide the quantity requested by the buyer you can enter a di fferent quantity in the Quantity field Your Price basis quantity should be updated on the PBQ field PBQ stands for Price Basis Quantity which denotes the quantity for your Quoted Unit Price PBQ UOM is blocked Any deviation on QP s UOM should be mentioned on the Item Seller Note Bid Fields Header and Line Item Level l All bid fields with are mandatory ii Enter all the required information in the Bid Fields section at both Header and Line Item level Click View at the line Item Level to see the Bid Fields under the Bid Fields column iii Current QP Bid Fields are as under If S election value is Yes Supplier T erms and C onditions QP Terms and Conditions Header Yes No Dependent Text field should be disabled else it should be mandatory QP Payment Terms accepted Header Yes No If S election valuei s Yes S upplier Payment T erms QP SupplyCentre User Manual Quadrem Middle East Page 10 supportme quadrem com C QUADREMS Shipment W eight Header Unit of Shipment Weight Header KGS LBS Shipment Volume Header Unit of Shipment Volume Header CU FT CU M DDP Ex Works Export Packed Ex Works Export P acked and DDP Choose your Incoterms Header Manufacturer Header Manufacturer Country of Origin Header List of countries Manufacturer Item Detail QP SupplyCentre User Manual Page 11 Ja fu E w Qata
34. password AI ESSES ereina dat elsd ao cour ae oig Cb eov aat en eerte t ent edt ives lone td C En Ed C EN EAR T DRE DG 25 About User Administration and Roles Administrators Only ccccccccccccsseseeeeeeeeeeeeeeeeeeeaaeeeeeceeeeeeeeeeeaeaeeaseeeeeeeeseeessessaaaanseeeeeeees 26 Create a New Us ef Administrators ONIY Jise orenen aeaa eE mtf atte uoa A e VE I FU FUERO C 2S T egeo oL ORE URME IER Gus lo vex aic is 26 ADO aWita sAo n 28 fe dress iuro mcis UN sree cree eects ON rr m 28 RECONOC SCUNNGS MR NI ERN ENT E E EE EA E EE EE 29 SUP PIER Support Coma tS aeon DL 31 C Ja fall E w QUADR E M Qatar Petroleum aa 1 0 SupplyCentre Getting Started Quick Start Guide 1 1 Minimum Requirements for SupplyCentre SupplyCentre requires at a minimum the following system components Hardware IBM compatible computer workstation Pentium II with 64 MB RAM with mouse and keyboard Screen Resolution 800 pixels x 600 pixels 1024 x 768 recommended Browser Microsoft Internet Explorer 7 0 Software Adobe Reader 5 0 Internet Connection Dial up connection 32kb or higher 1 2 Setting up your internet browser It is important that your internet browser is set up to look for new SupplyCentre pages To do this Open a browser window In the Tools menu select Internet Options In the Temporary Internet Files section click Settings Make sure Automatically is selec
35. ply Centre REQ and Quote scccececaccceds 5 Requests for Quotation REG VS ODIO cest toam Co a at er unt e dt hc eee cu a edd Walon ed aaa ada eae rra orm SR EXER CUR E 5 BN NU fed deligere 5 Official OP REQ ana ts Prints E E I IT t 5 REO SUMMARY FP agenti siio itd ed d a rod id ited be de credi etd ud tu Uds 6 iz M III 7 Declining tO Quote TOR an REO t 8 Quote Suminary ates oho eena ct da d t oat oo tete viet Uoc uvtov vitet tiae clades taa tees tua a 9 DISCOUNT ahd eerie m G M M M 13 2 8 1 Header Level Discount and Charges so toe tc dados dat duree aaa uita cue duovo uo iu eu Ve eve VE bU du e Pavia Med dou Ced dd 13 2 8 2 Item Level Discount and CHAN GSS scorsi ere Ehe nao eo Bea ky RE eb del ces utr ead e ev ekrt vt esta ui Ska el ki Debu E EUER AA Ee m ER EEEE 14 Adtermauve BIG obtutu taedet th bestes aite pb FU RUE IDUIS makes L T Loth uen ota bonum feel med da cas re 14 REGEREN ICE echo dac cd ter eMe ce eM ILI EMI Ll AMI EI LI EE IUE DN T E 16 SupbplyCentre Orders and Order Responses ero niece aec las cetur SY vene co cence De Ue e oct bora va a deos soot bare eee 17 Hex godere qme eU o a hd ua eaeheh ents ccuacauhed satace cual eh dapat dda ub ting ahve tata sivk Magan a hada 17 Official OP PO ane tS PANIN zreni
36. popup box appears on the supplier s browser for declining reason Mandatory Upon submitting the Declination Note an alert message confirms the Supplier that RFQ has been declined QP SupplyCentre User Manual Quadrem Middle East Page 8 supportme quadrem com QUADRE M RFO Hews BOOO002212 OVEROOO01E RFG Mew 60000022 10 OVEROOOO15 RFG News BOO0002202 OVEROOO011 RFG Mew BOO0002199 Dv ERDODO 11 RF New BOO0002195 OVEROOO0 10 RFG Mew BOO0002 196 OVEROOOOOS RFQ News Qatar Petroleum GAS Qatar Petroleum DEW Qatar Petroleum OEY Qatar Petroleum OEW Qatar Petroleum OEY Qatar Petroleum DEW Qatar Petroleum OEY Declining from the Quote Summary Upon c licking the RFQ from the Workbench S upplyCentre aut omatically r edirects t he S upplier to a RFQ Summary page A supplier can also Decline to an RFQ from the RFQ summary page by simply clicking the Decline button As soon as the supplier clicks on the Decline button a similar mandatory popup message appears on the Supplier s browser to submit a Decline Note for the respective RFQ 15 05 2003 8 58 38 PM 15 08 2003 5 57 27 PM 15 06 2003 12 43 03 AM 14 05 2003 10 13 13 PM 14 06 2003 10 13 30 PM 14 05 2003 10 05 37 PM 14 06 2003 3 55 11 FM da fu E uw Qatar Petroleum aa 154067206053 8 00 00 Ab 1506 2009 8 00 00 AM 1406 2003 3 00 00 AM 14 5 2003 3 00 00 AM 1406 2009 3 00 00 An 14 05 2003 3 00 00 AM 140620053 8 00
37. r From the Document Type dropdown select the specific document type Click on the Generate Report command button to view the results as shown in the figure below Documents older than eighteen months are not included in Document History Report To request a copy of an archived document please contact Global Support Document History Report Document Number 8000002270 NAH Document Type Request For Quotation Document Number BOQDOQ22T0 NAH DEV2ES Z so00002270 NAHIDEV235 RFQ Active Completed Qatar Petroleum Original 4996052002 QUOTE Active Sent Qatar Petroleum 15 07 2008 1 02 58 PM Original As shown in the Figure above Upon searching for an RFQ 6000002270 NAH DEV285 Supplier has been shown the full hierarchy of the s ource RFQ document such as Document T ype D oc S tatus P rocessing Status Date and Purpose etc QP SupplyCentre User Manual Quadrem Middle East Page 24 supportme quadrem com C Ja fill 4 uw QUADR E M Qatar Petroleum ame 6 0 SupplyCentre Administration In this section you will find 6 1 Users vs Administration All Users have limited administration privileges b ut those with the Administrator role have a greater s pan of capabilities All Users can e Edit personal user preferences o Name o Email address o Time zone o Telephone number e Change or reset his her password Administrators can Create Edit and Delete users Assign Roles to New or Existing
38. r Petroleum aa Dependent Text field should be disabled else it should be mandatory Optional Optional Optional Optional If Supplier chooses DDP at Header Level Bid Fields Ex Works Lead Time Calendar Weeks and Ex Works Location at Header level and Lead Time for Ex Works delivery Calendar Weeks at the Line Item level become disabled and the following fields become mandatory at header level DDP Lead Time Calendar Weeks DDP Location However Lead Time for DDP Delivery Calendar Weeks field at the line item remains enabled but optional If Supplier chooses Ex Works Export Packed at Header Level Bid Fields DDP Lead Time Calendar Weeks and DDP Location at Header level and Lead Time for DDP delivery Calendar Weeks att he Line I tem evel become disabled andthe following fields become mandatory at header level Ex Works Lead Time Calendar Weeks Ex Works Location However Lead Time for Ex Works Delivery Calendar Weeks field at the line item remains enabled but optional If Supplier chooses Ex Works Export Packed and DDP at Header Level f ollowing f ields at the H eader level will b e enabled and mandatory DDP Lead Time Calendar Weeks DDP Location Ex Works Lead Time Calendar Weeks Ex Works Location However Lead Time for DDP Delivery Calendar Weeks and Lead Time for Ex Works Delivery Calendar Weeks at the line item remain enabled but optional Note If the DD
39. r a line item Vii If the Supplier agrees to the Buyer s description click on Accept checkbox Iv amp cceptbutton it will copy the B uyer s D escription i nto the S upplier D escription po pup box H owever i f Supplier do es not Accept Buyer s description Supplier can uncheck the Accept button Accept and Click on the icon to enter his her own description in the Supplier Description field Supplier Description is always a mandatory field GAS TURBINE OPERATING SUPPLIES QOPS View Buyer Note for complete item description Offline Bidding You can also bid offline rather than completing the fields online Click on the Export to Excel button and choose the Save option Once the data has been successfully updated in the Excel Sheet return to the Quote Summary Page in SupplyCentre and click the Import from Excel button to import the Quote created offline To make more detailed changes to a line you can perform any of the following actions after clicking on the line number Accept or decline the line item Add line item note in Seller Note by clicking on the Note link Add charges or discounts that apply to only that line item Add supplier part no if available Change any other available information for the line item Make changes to other header tabs as needed To add a note for the entire quote click the Notes tab and type the notes under Notes to Buyer When finished making changes click Submit to send t
40. rvice Entry Response giohn quadremcom FO Engisn Good Receipt Notice giohn quadremcom O e x Request for Quotation jongguademcon ss S mes dl Invoice Response giotn quadremcom ssi mds x ASN Response giohn quadremcom SSS gohngauadremcom Eain EM Hew Order and Change Order report English htm Daily Hew RFO Report English htm Daily Hew OSR Report English temi Daily English Li Femi Li Daily Rejected SESR Report When finished making changes to any of the following click Save to save the changes Email Address The email address that each type of notification should be sent to You can enter more than one address but be sure to separate them with a semicolon and no spaces example user1 email com user2 email com The TPAdmin s email address is used if any email address field is left blank Emergency Email Address Email address for notifying the arrival of documents with status as Emergency Defaults to supplier TPAdmin s email address as entered in the company profile The email address that receives notifications when emergency documents are received Email Language The language the notification email is sent in Email Interval How often the notifications are sent Immediate 6 Hours or 24 Hours For example if you want an email sent once a day with all new orders listed click 24 Hours If you want an email sent
41. ted Temporary Internet Files and History Settings X Temporary Internet Files Internet Explorer stores copies of webpages images and media For Faster viewing later Check For newer versions of stored pages C Every time I visit the webpage Every time I stark Internet Explorer f Automatically C Never Disk space to use 8 1024M By 1024 Recommended 50 250M6 Current location C Documents and SettingsiMaumaniLocal Settings Temporary Internet Filesi Move Folder view objects view Files History Specify how many days Internet Explorer should save the list of websites you have visited Day s to keep pages in history 20 oa Click OK On the Privacy Tab ensure security is set to Medium or Low Click Apply if changes are made On the Security Tab click Custom Level Scroll to Java Permissions and verify that Low Safety is selected Make sure all other options in the list are also enabled Click OK twice 1 3 Add SupplyCentre as Favorite You can reach the application quickly after you add the SupplyCentre internet address to your Favorites Click the SupplyCentre URL Attps supplycentre quadrem net QatarPetroleum In the Favorites menu click Add to Favorites QP SupplyCentre User Manual Quadrem Middle East Page 2 supportme quadrem com Ja fill E Q 4 QUADR E M Qatar Petroleum aa In the box that opens Click OK Add a Favorite r x
42. this PO are displayed in Quadrem SupplyCentre associated relevant fields The supplier s delivery commitments shall fulfill the official QP PO You may wish to save or print this attachment such as to confirm availability of products or to enter information into your own tracking system You can find this official print version and the documents accompanying the PO under the Header Attachments tab on the Order Summary screen To view the attachment click on the View link relevant to t he attachment filename to b e d isplayed or simply click the Clip icon beside t he PO as highlighted in the figure below 4500001552 PO New P 4500001551 PO New Order QP 4300001057 PO New Order QP 4300001056 PO New Order QP 3 3 View Order Details The process for viewing details about a PO or CO is the same Click Orders or Change Orders under New Documents and then click the link for the document you want in the Document column Order Summary Page QP SupplyCentre User Manual Quadrem Middle East Page 18 supportme quadrem com Ja fill E O EY QUAD R E M Qatar Petroleum aa Order Summary ee ST EemxtRE T Retain on Work Bench invoice ASN User Notes Processing Status New J General Information SOITA CEDE AC LR EEG General Information Customer Qatar Petroleum DEV Purpose Original Order Humber 4500001166 Priority SendersReferenceToTheOriginalMessage CO Sequence Number 00002 Language en Ord
43. ty which denotes the quantity for your Quoted Unit Price PBQ UOM is blocked Any deviation on QP s UOM should be mentioned on the Item Seller Note Unit Price Mandatory field and must only contain number decimals without commas Manufacturer Item Optional If the Supplier has entered ABC in the Header level Manufacturer bid field and the respective line item is being manufactured by AAA Manufacturer Item line item bid field can be used to distinguish this explanation Bid Fields Manufacturer Country of Origin Optional If the Supplier has chosen USA in the Header level Manufacturer Country of Origin bid field and the respective line item is being manufactured in UK Manufacturer Country of Origin Bid field at the line item can be used to distinguish the explanation If you would like to provide any additional description to the buyer for an alternative item SSUGIINGIEE you must save your notes from the Alternative Bid Screen Upon clicking the Update button your alternative bid will be saved in the Quote and you will be shown the following alert message Message from webpage l x Alternative Bid stored successfully Please dick on the Discount Charge link to add any Discount Charge If required Click Ok To add Discount Charges to an Alternative Item click on the Discount Charges link A popup window will be displayed as shown in the figure below QP SupplyCentre User Manual Quadrem
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