Sourcing Supplier Manual
Contents
1. 18 Creanmo Response Unde apu Dn Eget eM MU CP REN TEE 18 Creating Qu tation header Details s aeeonpismm ipis iU a IUDAS IDE PRA een 20 Attaching the 21 Populating Tender line Details and adding Attachments esee 22 Viewing and Filling AUTIDUTES pin Inn PaL DUI 23 Adding line level attachment m 23 Reviewing and Submitting Response Quotation eene eene 25 Viewing details of your Response QUOTE uscito riian ios t a ede coun 27 Viewing Active Rejected Awarded and Disqualified 29 Hed RESPONSE oen iuda ont da deum aum niit eum MN Dd tUe aat RUN E DE Uds 32 Ocio ENDE TT E OO 33 Le 6 Rare Nene rene eee PP FON EDU 34 Sourcing Supplier Manual Page 4 of 35 Kenya Airways 7 General Navigation Tips Regular Internet users should feel comfortable navigating through the various iSourcing screens The functionality is not unlike what you might find on a typical web site Keep an eye out for vertical and horizontal scroll bars In many cases you will be able to scroll do2. Header Lines Controls Buyer Sanga Mr Geoffrey Outcome Standard Purchase Order Style Open Event Description Terms Bill To Address Kenya Airways Headquarters Payment Terms 30 NET Ship To Address Goods Inwards Stores Carrier FOB Freight Terms Currency Auction Currency KES Price Precision Any Additional Response Currencies Attributes Show All Details Hide All Details Show General Notes and Attachments Note to Suppliers No results found Header Lines Controls Contract Terms Return to Negotiations Actions A KMS v 60 Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved About this Page Privacy Statement q Figure 7 4 Choose Acknowledge Participation from Actions dropdown list 5 Press Go 6 Acknowledge participation page will open Sourcing Supplier Manual Page 11 of 35 Rl Kenya Airways gt Que Airways i Home Logout Preferences Help Personalize Page Diagnostics F Sourcing ten mnis Dau Negotiations gt Auction 44027 gt Acknowledge Participation Auction 44027 Cancel Apply Will your company participate Note to Buyer Cancel App Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved
3. About this Page Privacy Statement Figure 8 7 Select yes to participate or no to reject 8 Enter any information or note for the buyer 9 Click apply Using Online Discussion To ask query from buyer related to this particular tender you can use online discussion feature of this product wherein you can ask your queries or doubts online to the buyers and buyer can respond to your queries online too Navigation Sourcing Supplier Responsibility Sourcing Home Page Sourcing Supplier Manual Page 12 of 35 K Kenya Airways Sourcin Home Logout Preferences Help Personalize Page Diagnostics PM olus g Negotiations Search Open Negotiations Title 60 Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all your company s responses Full 66029 AMT General tender for Stationary Auction 18 hours 45 minutes g 0 65029 64031 Draft 42024 test RFQ 0 minutes 3 63029 Draft 41016 Beer RFQ minutes General tender for Stationary 18 hours 51 minutes 44029 General tender for Stationary Auction 18 hours 53 minutes 44031 General tender for Stationary RFQ 18 hours 55 minutes 44032 General tender for Stationary RFQ 18 hours 59 minutes Quick Links Manage View v FS Responses e Deliverables e Active e Personal e Disqualified Infor
4. Indicates more information requested Click on the Update icon Line Update Ship To Start Price BestPrice Target Price Quote Price Unit Target Quantity Quote Quantity Promise Date 1PEN MAKER PERMANE 4f Goods Inwards Stores No Quote EACH 1 000 1000 Cancel ViewRFQ Quote Spreadsheet Save Continue Negotiations Home Logout Preferences Help Personalize Page Diagnostics About this Page Figure 18 Attaching the documents Click Add attachment on creating Response header page Enter the description for the attachment Click browse to select the attachment location in the system Click open to add the attachment Enter a name for the attachment Click Add another to add more attachments Click Apply to add the attachment to the tender header PUOI Sourcing Supplier Manual Page 21 of 35 K Kenya Airways 2 2 Sourcing Home Logout Preferences Help Personalize Page Diagnostics fO ut Negotiations Cancel J Aid Another B Negotiations gt RFQ 44031 gt Create Quote 67030 RFQ 44031 Add Attachment Attachment Summary Information Indicates required field Choose File to Upload Description Bank Guarantee Organize New folder 7 e gcc cd Or Pace Name v Date modified p Type File RE Desktop Lj jvm lib 7 23 2011 2 57 AM LIB File URL Downloads Oracle details 8 22 2011 10 59 AM Text Doc Te
5. This document will attempt to provide you with some general information about how to use Oracle Sourcing functionality to carry out the Tendering response Processes and also to navigate through the various screens in order for you to accomplish your tasks Registration KQ will be responsible for registering the suppliers to enable their use of the iSourcing Portal Prior to registration each supplier will be asked to provide a contact name and phone number as well as a group email address that can be used by iSourcing for notifications and other communication The reason a group email address is required is to allow more than one person at your facility to have access to it and to allow you to control who at your facility has access to it without involvement This allows for full coverage of work through vacations position change or any other instance that might otherwise leave work undone Its also helpful to have an email address that is used only for Kenya Airways iSourcing communications When you are registered by KQ you will receive a system generated email from us indicating your username and password This email will be sent to the group email address you provided to us It will indicate your username generally your email address and a randomly generated initial password For Help If you need help at any time please don t hesitate to contact us For help on how to create bids quotes respond to nego
6. Active and Draft Responses Table Your Company s Open Invitations Full List General tender for Stationary 17 hours 10 minutes eral tender for Stationary 17 hours 12 minutes 44031 eneral tender for Stationary 17 hours 14 minutes Quick Links Manage View Drafts Responses Deliverables Active e Personal e Disqualified Information e Awarded e Rejected Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved i About this Page Privacy Statement Figure 16 3 Select Create Quote from Actions list 4 Press Go Sourcing Supplier Manual Page 19 of 35 kenya Airways jf Sourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations Negotiations gt RFQ 44032 Cree Title General tender for Stationary Blind Status Active Locked Open Date 06 Sep 2011 10 57 29 Time Left 17 hours 15 minutes Close Date 07 Sep 2011 07 53 45 Header Lines Controls Contract Terms Buyer Sanga Mr Geoffrey Outcome Standard Purchase Order Style Sealed Event Description Terms Bill To Address Kenya Airways Headquarters Payment Terms 30 NET Ship To Address Goods Inwards Stores Carrier FOB Freight Terms Currency RFQ Currency KES Price Precision Any Additional Response Currencies Pan European Currency 2 GBP Pound Sterling 2 USD US Dollar j Attributes Sho
7. Buyer Attachments No results found ee Attributes General StaffStrengh Required O 0 WM Genera Number of Outlets Required nn E Lines 1000 5 000 00 On or after 22 Sep 2011 22 Sep 2011 07 38 40 07 38 40 Line 1 PEN MAKER PERMANENT BLACK Attributes General _ Reed Bue bue Notes and Attachments Note to Buyer No results found Cancel Back Save Submit bmit Negotiations Home Logout Preferences Help Personalize Page Diagnostics a Figure 24 Submitting Response Quote 1 Confirmation message will be shown as indicated below 2 Click Return to Sourcing Home Page to go to sourcing home page Sourcing Supplier Manual Page 26 of 35 5 The Dus PA LL Ke Airwa Home Logout Preferences Preferences Personalize Page Diagnostics Sourcing za amp Confirmation Quote 71030 for RFQ 47027 General tender for Stationary has been ze Page Diagnostics Negotiations Home Logout Preferences Personal Copyright c 2008 Oracle Al rights resend minas Privacy Statement Figure 25 Viewing details of your Response Quote 1 Find your responses from Your Active and Draft Response 2 Ifit is not shown click on full list to see all your responses Home Logout Preferences Help Personalize Page Diagno
8. Page Diagnostics About this Page Figure 28 Viewing Active Rejected Awarded and Disqualified Response Active Response 1 Click Active link in Quick links Sourcing Supplier Manual Page 29 of 35 K Kenya Airways 7 Airways ig Sourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations Search Open Negotiations Tile v Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all your company s responses Full List Response Number Response Status Supplier Site Negotiation Number Title Type TimeLeft Monitor Unread Messages 71029 Active 47024 General tender for Stationary Auction 1day 21 hours Ez 0 71030 Active 47027 General tender for Stationary Blind RFQ 1 day 22 hours 0 69033 Active 45026 General tender for Stationary Blind RFQ 0 minutes 0 69029 Active 45026 TEST RFQ RFQ minutes 0 66030 Active 44032 General tender for Stationary Blind RFQ 0 minutes 0 Your Company s Open Invitations Full List Supplier Site Negotiation Number Title Type Time Left 47025 General tender for Stationary RFQ 1 day 21 hours 47026 General tender for Stationary Auction 1 day 22 hours Quick Links Manage View e Drafts Responses a Deliverables Personal Information Awarded Rejected Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2008 Oracle All rights reserved About
9. Statement About this Page iva en Figure 27 o Review revise the response as needed 6 Click Continue to submit your response quote to the customer 7 Ifthe response has already been submitted to customer you cannot submit it again unless the customer does not disallow multiple responses for tender Sourcing Supplier Manual Page 28 of 35 ate K Kenya Airways Sourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations Negotiations gt Active and Draft Responses gt Create Bid 71032 Auction 47024 Cantel View Auction Monitor Auction Bid By Spreadsheet Save Draft Continue Title General tender for Stationa Time Left 1 day 22 hours Auction Currency KES Close Date 14 Sep 2011 12 43 12 Bid Currency KES Bid Valid Until Price Precision Any exemple 28 Aug 2011 Reference Number Note to Buyer Attachments No results found Attributes gt 10 General Staff Strengh Required Y General Number of Outlets Required v Lines Proxy Bid Decrement 5 Power Bid Recalculate Indicates more information requested Click on the Update icon 1PEN MAKER PERMANE Goods Inwards Stores 1000 22 Sep 2011 07 28 4 1 Cance View Auction Monitor Auction Bid By Spreadsheet Save Draft Continue Negotiations Home Logout Preferences Help Personalize
10. acknowledge your participation in two ways one using your work list on personal home page and other is Clicking on open invitation on Sourcing Home Page Acknowledge using work list e Acknowledge using sourcing home page Sourcing Supplier Manual Page 7 of 35 R M Dile anf Pe Acknowledge using work list 1 Click on Work list link as shown in previous screen Oracle Workflow Notifications Windows Inte met Explorer E Or http irecruit kenya airways com 8000 0A_HTML RF jsp function_id 8264 amp resp_id 23415 amp resp_ ary id erem ay id 0 amp lang_code US amp 4 X Fie Edit View Favorites Tools Help di Favorites wp Favorites Oracle Workflow Notifications Kenya Ai noo x G Workflow Diagnostics Home Logout Preferences Help Personalize Page Worklist View Open Notifications Se Select Notifications Open Delegate Respond Close Select All Select None Select From Subject Sent Type Due Sanga Geoffrey Youare invited 1 REQ 44031 General tender for Stationary Blind 06 Sep 2011 Sourcing Publish 07 Sep 2011 j Sanga Geoffrey pa ESTEE gt gt gt 06 Sep 2011 Sourcing Publish 07 Sep 2011 Sanga Geoffrey ou are invited Auction 44029 General tender for Stationary Sealed 06 Sep 2011 Sourcing Publish 07 Sep 2011 Sanga Geoffrey You are invited Auction 44028 General tender for Stati
11. this Page Privacy Statement Figure 29 If the negotiation is still Open you can select your Active response and click Revise to update your information and submit a new response Note Negotiation status is different from response status 1 Select the Response you want to see 2 Click Revise if you want to revise your response and submit a new response 3 Other processes are same as explained above Sourcing Supplier Manual Page 30 of 35 kenya Airways 7 1 2 0 Sourcing E Home Logout Preferences Help Personalize Page Diagnostics Phe AY ne ee gt These are your responses that have not been awarded rejected or disqualified Negotiation has been amended and requires your action to be considered for award U Negotiation has been paused Only draft response can be created m 28 em e EE m w Return to Negotiations Megotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2008 Oracle All rights reserved Figure 30 Sourcing Supplier Manual Page 31 of 35 K Kenya Airways 7 Disqualified Response Click Disqualified link in Quick links Kenya Airways 7 Sourcing Home Logout Preferences Help Personslize Page Diagnostics Negotiations Search Open Negotiations Title Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all yo
12. 11 1 30 PM Micro dime REVISED CHART OF ACCOUNTSQ 9 6 20111013 Adobe Downloads ER t PI Name Line Level Attac a decenti aces F RFP HOTAC Services NBO 8 19 2011 7 01PM_ Micro l Optional provide B Libraries sat deep chan VIICTOS 3 SC ERP Project Kick off Meeting 15 Aug 8 12 2011 9 256 PM Micro 2 sin 5 9 6 2001 6 25 PM Micro 7 a ng x M 1 8 21 2011 8 51 Micro Negotiations is Pictures 8 24 2011 7 56 ei E i i 2 24 20 V Adobe 7 Copyright c 2006 Oracle All rights reserved Bl Videos 2 2 2 HE About this Page 9 SECURITY 7 31 2011 719 PM Adobe a amp Tm 4 Comnuter File name HOTAC Services NBO Figure 22 6 The line level attachment can be seen below 7 Click update to update the attachment 8 Click delete to delete the attachment 9 Click Save draft to save the document in drafts 10 Click apply to save the changes Sourcing Supplier Manual Page 24 of 35 K Kenya Airways 7 Ke Airwa M j Home Logout Preferences Help Personalize Page Diagnostics 4 TEOT Sourcing Logout 2 Negotiations Create Bid 71029 Line 1 Auction 47024 Cancel Save Draft Apply Description PEN MAKER PERMANENT BLACK Close Date 14 Sep 2011 12 43 12 Unit EACH Bid Currency KES Best Price No Bid Ship To Goods Inwards Stores Start Price Need B
13. 6 TEST RFQ RFQ 0 minutes 0 66030 Active 44032 General tender for Stationary Blind RFQ 0 minutes 0 Your Company s Open Invitations Full List Supplier Site Negotiation Number Title Type Time Left 47025 General tender for Stationary RFQ 1 day 20 hours 41026 General tender for Stationary Auction 1 day 20 hours Quick Links Manage View Drafts Responses Personal Information Disqualified Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved About this Page Privacy Statement Figure 34 The Rejected Items page shows you all items for which you responded but were not awarded by the Customer and also enables you to drill down for detailed information about the negotiation and your responses to it 1 Find the Response you want to see Sourcing Supplier Manual Page 34 of 35 2 You may see the reason for rejection from customer 3 You may click the response number if you want to see the details Sourcing Supplier Manual Page 35 of 35
14. Kenya Airways fs s Neoctictions Home Windows Internet Explor gt gt eee tekenya eh comers Errem ene Eher Eom ratem EE per i CFL poe eee a E Rm Search Open Negotiations Tithe AORN Mir Justice on GE cun anda EO ate Responses Press Full List to view all your Companys responses Home cato Preferences Holp Fereonalice Page Diagnostics Fun tist 2 Response Number Resronse Status Supplier Site Megotiationm Number mine Tye ee Time Lert Monitor Unread Messages C 1 4202 4 test REFS XO minutes S3029 Beer REQ O minutes wour Company s Open Invitations Supplier Site Mo results founda Megotiation Mumber Tyree Cack lt m manage Drafts Delivers Person 1 Copyright oc 20065 Gracie AN rights rosone E eu List Time Lert Sourcing Supplier Manual Sourcing Supplier Manual Page 1 of 35 Kenya Airways 7 menm O Sourcing Welcome to iSourcing Kenya Airways KQ has chosen to use the Oracle Sourcing module as part of its standard Business practice as it provides a consistent model process for Tendering and contract execution delivering significant internal amp external efficiency gains and supports the Strategic sourcing process
15. Usage Update Delete No results found Attributes Group Attribute ibute get Value General Number of Outlets Required Lines Power Quote Recalculate Indicates more information requested Click on the Update icon Line Update Ship To Start Price Target Price Quote Price Unit Target Quantity 1PEN MAKER PERMANE 4f Goods Inwards Stores 10 EACH 1 000 Cancel View RFQ Quote By Spreadsheet Save Draft Continue Negotiations Home Logout Preferences Help Personalize Page Diagnostics About this Page Figure 21 Adding line level attachment Enter the description for the document Choose the document to be attached Click open Click Add Another to add more documents E A Sourcing Supplier Manual Page 23 of 35 fads rus 3 o Click Apply to attach the document K Kenya Ai Airways 12 ourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations Negotiations gt Auction 47024 gt Create Bid 71029 Auction 47024 gt Add Attachment Cancel Add Another Attachment Summary Information Indicates required fi Define Attachment Type 6 File hone Hie i5 Uninet URL 6 Text Qo gt Administrator Downloads gt Search Downloads Organize v New folder Favorites j Date modified Type BE Deskt Resume Rakesh Pathania 1 July 2011 1 8 3 20
16. er Manual Page 32 of 35 i Sourcing Home Logout Preferences Help Personalize Page Diagnostics Pe a ama Negotiations gt isqualified Responses LR A Tu mes Se Stationary TEE P hus urbis ben dna Return to Negotiations Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2008 Oracle All rights reserved About this Page Statement Figure 32 Awarded 44 99 1 Click Awarded link in Quick links H L t Prefere Help P lize Diagnosti K Kenya Airways d Sourcing Home Logout nces Help Personalize Page Diagnostics f Negotiations Search Open Negotiations Title Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all your company s responses Full List 11030 Acti 47027 General tender for Stationary Blind RFQ 1 day 22 hours ER 0 _ 205 d 69033 Active 45028 General tender for Stationary Blind RFQ 0 minutes ES 0 69023 Active 45026 STRFQ RFQ 0 minutes ER 0 66030 Active 44032 General tender for Stationary Blind RFQ Ominutes 8 0 67030 Draf 44031 General tender for Stationary Blind RFQ 0 minutes Es 0 Your Company s Open Invitations Full List 47024 General tender for Stationary Auction 1 day 21 hours 41025 General tender for Stationary RFQ 4 day 21 hours 47026 General tender for Stationary Auctio
17. ist Favorites This isnt your full list click on Full List to view all your notifications Edit Favorites You have not selected any favorites Please use the Edit From Subject Sent Favorites button to set up your favorites Sanga Geoffrey Reminder Please acknowledge intent to participate in RFQ 43028 ACs for Unit2 03 Sep 2011 TIP Vacation Rules Redirect or auto respond to notifications TIP Worklist Access Specify which users can view and act upon your notifications Navigator Edit Navigator Bi Full Access Sourcing i D E Sourcing Home Page E Worklist Diagnostics Logout Preferences Help Personalize Page Copyright c Kenya Airways All rights reserved About this Page Figure 2 Privacy Statement On the personal home page you can see your name on the right top corner 1 Click the Sourcing Supplier responsibility assigned to you Responsibility is a set of privileges assign to User 2 When you will click on the Sourcing Supplier responsibility two new links will appear on the right side of the page e Sourcing Home Page e Worklist 3 Click the Sourcing home page to see the responded and invited tenders Click the Work list to see the Notifications received by you D Global buttons The following buttons display on the home page and all iSourcing Portal pages Home Returns you to the main portal where you can select another responsibility
18. mation e Awarded Rejected Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved About this Page Privacy Statement Figure 9 1 Click the link unread messages on Sourcing Home Page or choose Online Discussion from the Action dropdown list on RFQ detail page 2 You will be directed to Online Discussion Page Rrra ira D sourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations 2 Online Discussions RFQ 44032 Cancel Printable Page Title General tender for Stationary Blind Status Active Locked Open Date 06 Sep 2041 10 57 29 Time Let 18 hours 52 minutes Close Date 07 Sep 2011 07 53 45 lo H 3 Message Status Date ieply We need atleast 0 Bark Guarantee Ath gt Sept 104 36 Cancel Printable Page Negotiations Home Logout Preferences Help Personalize Page Diagnostics e 2006 Oracle Al rights reserved Privacy Semen Figure 10 3 You can see the message from the Buyer against tender and your quote Sourcing Supplier Manual Page 13 of 35 B Kenya Airways 55 4 Click the link below message to read the message o Click reply to reply the message 6 Click New Message to create a new message Reading the Message Clicking on the message link will show you the complete message Mre Airways ip Home Logout Preferences Help Per
19. n 1 day 22 hours Quick Links Manage e Drafts Responses Deliverables Active Personal Information Disqualified Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved About this Page Privacy Statement Figure 33 The Awarded Items page shows you all negotiation items for which you have been awarded business and also enables you to drill down for detailed Sourcing Supplier Manual Page 33 of 35 R Kenya Airways 2 information about the negotiation items and your responses to them Find the Response you want to see You may see the purchase order created for your response You may see the reason for the awarded tender Click the response number if you want to see its details DID Rejected Click Rejected link in Quick links enya Airways ig Sourcing Home Logout Preferences Help Personalize Page Diagnostics Search Open Negotiations Title v o Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all your company s responses Full List Response Number Response Status Supplier Site Negotiation Number Title Type TimeLeft Monitor Unread Messages 71030 Active 47027 General tender for Stationary Blind RFQ 1 day 21 hours 0 T1033 Active 47024 General tender for Stationary Auction 0 minutes ER D 69033 Active 45026 General tender for Stationary Blind RFQ 0 minutes 0 69029 Active 4502
20. o decline the invitation press the No button You may enter a note to the buyer in the space below before acknowledging or declining Click here if you want to view the document before acknowledging intent to participate and or to enter a response If you are not already logged in you will first be taken to a page where you will need to enter your user name and password Action History Num Action Date Action From To Details 1 03 SEP 2011 15 47 53 Submit Sanga Geoffrey JUSTICE ATTOHQ KENYA AIRWAYS COM Response Note to Buyer Return to Worklist Yes DBlegate Display next notification after my response Diagnostics Home Logout Preferences Help Personalize Page Copyright c 2006 Oracle All rights reserved Privacy Statement About this Page Figure 5 o Enter any note to buyer in note to buyer text 6 Press yes to acknowledge you interest to buy and quote for the tender 7 Press No to reject to participate in the tender Sourcing Supplier Manual Page 9 of 35 kenya rey apnisys 5 Airways 5 lt 5 Acknowledging Participation through Sourcing Home Page 1 Click Sourcing home page as shown on Personal Home Page above Kenya Ai Airways 12 Seoni Home Logout Preferences Help Personalize Page Diagnostics Negotiations Search Open Negotiations Title Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all your com
21. ogout Preferences Help Personalize Page Diagnostics EE SECUN PNE Privacy Statement _ Figure 13 4 Click Ship To Address to get full address of delivery location o Click return to RFQ to go back to the tender details Sourcing Supplier Manual Page 16 of 35 K Kenya Airways 7 m Airways i Sourcing Home Logout Preferences Personalize Page Diagnostics af ali of Pen umm Negotiations gt Auction gt ship To Address Goods Inwards Stores Address Goods Inwards Stores Nairobi 00501 0 0 Box 19002 Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle rights reserved ES About this Page Privacy Statement Figure 14 6 Click file name under Notes amp Attachment Section to download the attachment 7 Choose Open to open the Document 8 Click Save to save the document and give the location where you want to save the file 9 Click cancel to cancel the action Sourcing Supplier Manual Page 17 of 35 K Kenya Airways 7 Viewing Tender Details Line 1 Click on lines to see the line details Airways jf Sourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations gt RFQ 44032 Actions Create Quote 60 Title General tender for Stationary Blind Status Active Locked Open Date 06 Sep 2011 10 57 29 Time Left 17 hours 33 minutes Close Date 07 Sep 2011 07 53 45 Contract Te
22. onary Blind 06 Sep 2011 Sourcing Publish 07 Sep 2011 Sanga Geoffrey You are invited Auction 44027 General tender for Stationary 06 Sep 2011 Sourcing Publish 07 Sep 2011 Sanga Geoffrey Reminder Please acknowledge intent to participate in RFQ 43028 ACs for Unit 2 03 Sep 2011 Sourcing Publish TIP Vacation Rules Rellirect or auto respond to notifications Worklist Access Slecify which users can view and act upon your notifications Diagnostics Home Logout Preferences Help Personalize Page Copyright c 2006 Oracle All rights reserved About this Privacy Statement Figure 4 2 All the Open notifications will be shown 3 Click on the Notification s subject link 4 A new page will be displayed on your screen Sourcing Supplier Manual Page 8 of 35 Kenya Airways 7 R ees 2 Workflow Diagnostics Home Logout Preferences Help Personalize Page Reminder Please acknowledge intent to participate in RFQ 43028 ACs for Unit 2 oz From Sanga Geoffrey Company KENYA AIRWAYS LIMITED To JUSTICE ATTOH KENYA Title ACs for Unit 2 AIRWAYS COM Number 43028 Sent 03 Sep 2011 15 47 53 ID 2446390 Negotiation Preview September 02 2011 03 45 pm Riyadh Negotiation Open September 02 2011 03 45 pm Riyadh Negotiation Close September 05 2011 03 17 pm Riyadh Supplier MASSEY S PRODUCTION Supplier Site UAE To acknowledge your intent to participate press the Yes button on this page T
23. or application Sourcing Supplier Manual Page 6 of 35 B Kenya airways is Logout Logs you out of the iSourcing Portal e Preferences Displays the Preferences page Help Accesses help index page User Preferences You can change your user settings or preferences at any time by clicking on the preferences icon The following preferences can be changed Password You can reset or change your password A valid password must be at least six but no more than 30 characters Passwords can be alphanumeric or special characters To change your preferences a Click the Preferences icon b Complete or update the required fields c Click Apply to save your changes Click Cancel to return to the system without making any changes Here s what the User Preferences screen looks like tema Airways v iSupplier Portal Home Logout Preferences Help Personalize Page Diagnostics Home 2 Orders Shipments Planning y Account Product y Admin 0 User General Preferences aig Cancel Resetto Default Apply General T eee Change Password Requests Old Password New Password Repeat Password Cancel Resetto Default Apply J Home Orders Shipments Planning Account Product Admin Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2008 Oracle All rights reserved About this Page Privacy Statement Figure 3 Acknowledging Participation You can
24. otiations Negotiations gt Active and Draft Responses These are your company s responses that have not been awarded rejected or disqualified 4 Negotiation has been amended and requires your action to be considered for award U Negotiation has been paused Only draft response can be created Select Response Revise Response Response Supplier Negotiation Event Unread Select Number Status Created By Site Number Ti Active Bids Table Type Title TimeLeft Monitor Messages T1029 Active Attoh 47024 erTerarrermerTor sr tionany Auction 1 day 23 eg 0 Justice hours amp 71030 Active Attoh 47027 General tender for Stationary Blind RFQ 1 day 23 mm 0 Justice hours Active dis 46027 General tender for Stationary Auction 0 minutes ER 0 uke Blind Active Keana 46024 REQUEST TO SUPPLY COMPUTERS RFQ 0 minutes 2 Duke TEST 69033 Attoh 45028 General tender for Stationary Blind RFQ 0 minutes 0 Justice 69020 Active Attoh 45026 TEST RFQ RFQ 0 minutes 0 Justice 66030 Active Attoh 44032 General tender for Stationary Blind RFQ 0 minutes 0 Justice o 66029 Active Attoh 44027 General tender for Stationary Auction minutes ga 0 Justice Return to Negotiations Megotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2008 Oracle All rights reserved Privacy
25. pany s responses Full List Response Number Response Status Supplier Site Negotiation Number Title Type Time Left Monitor Unread Messages 64031 Draft 42024 test RFQ 0 minutes 0 63029 Draft 41016 Beer RFQ 0 minutes 0 Your Company s Open Invitations Negotiation Number Title Time Left 44027 General tender for Stationary i 19 hours 23 minutes 44028 General tender for Stationary 19 hours 29 minutes 44029 General tender for Stationary i 19 hours 31 minutes 44031 General tender for Stationary 19 hours 33 minutes 44032 General tender for Stationary 19 hours 37 minutes Quick Links e Drafts e Active e Deliverables e Disqualified e Personal Information e Awarded e Rejected Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved Pri Stat t About this Page statement Figure 6 2 Click on the Tender number in Your Company s Open Invitations 3 Tender details will open in a new page as shown below Sourcing Supplier Manual Page 10 of 35 i S Home Logout Preferences Help Personalize Page Diagnostics Kenya i WAYS Sourcing Home Logout Personalze Page Negotiations Negotiations gt Auction 44027 Actions Acknowledae Participe G0 Title General tender for Stationary Status Active Open Date 06 Sep 201 Time Left 19 hours 18 minutes Close Date 07 Sep 201 Contract Terms LL
26. rms Display Rank As No indicator displayed Price Factors None Ranking Price Only Price Tiers None Line Rev Category Unit Quantity Need By From Need By To Best Price KES Active Responses Time Left 1 PEN MAKER PERMANENT BLAC 7810 Stocks Stationery EACH 1 000 22 5 2011 07 38 40 10 Sealed 17 hours 33 minutes Header Lines Controls Contract Terms Return to Negotiations Actions Create Quote 90 Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved About this Page Figure 15 Privacy Statement All the lines of the Tender will be available you can also click on a particular line to get the details of that line Viewing Tender Details Terms 1 Click Contract terms to view terms and conditions 2 Click Preview Print Contract Terms 3 Download or open the file Same as downloading an attachment Creating Response Quote 1 Select the tender for quoting from Your Company s open Invitation on Sourcing Home Page 2 Click on the negotiation number Sourcing Supplier Manual Page 18 of 35 K Kenya Airways 0 Souring Home Logout Preferences Help Personalize Page Diagnostics Search Open Negotiations Tile Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all your company s responses Full List Active 410 16 Dee
27. rved About this Page Figure 12 1 Type the message you want to send 2 Click Send to submit your query Viewing Tender RFQ Details Header 1 Click on the negotiation number on the home page 2 Tender page will appear 3 You can see tender header detail line detail tender terms well as notes and attachments Sourcing Supplier Manual Tee G Privacy Statement currency as Page 15 of 35 K Kenya Airways 2 Sourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations gt Auction 44028 Actions Acknowledge Participe G0 Title General tender for Stationary Blind Status Active Open Date 06 Sep 2011 10 49 04 Time Left 17 hours 41 minutes Close Date 07 Sep 2011 07 45 34 Lines Controls Contract Terms Buyer Sanga Mr Geoffrey Outcome Standard Purchase Order Style Blind Event Description Terms pill lo Address Kenya Airways Headquarters Payment Terms 30 NET Mip To Address Goods Inwards Stores Carrier Freight Terms Currency Auction Currency KES Price Precision Any Additional Response Currencies Pan European Currency 2 Attributes Show Details Hide All Details gt Show General Notes and Attachments Note to Suppliers No results found Header Lines Controls Contract Terms Retur to Negotiations f jr Rm Participz Negotiations Home L
28. sonalize Page Diagnostics maine 9 Sourcing acie ducas Negotiations gt Online Discussions 44032 gt Message RFQ 44032 Print Subject Hello From Attoh Justice To All Participants Date 06 Sep 2011 13 04 35 Message We need at least 20 Bank Guarantee Privacy statement Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved About this Page Figure 11 1 Click Reply to reply the message 2 Click print to print the message 3 Click return to Online discussion to return Replying to the Message Click Reply to reply the message on the online discussion page or at the reply button on message read page Clicking on reply will show you a text box on a new page where you can type your message Sourcing Supplier Manual Page 14 of 35 K Kenya Airways E TA i 6 Airways Sourcin Home Logout Preferences Help Personalize Page Diagnostics Pak of fun ee 9 Negotiations Negotiations gt Online Discussions RFQ 44032 gt Message RFQ 44032 gt Reply To Message RFQ 44032 Indicates required field SendTo All participar v Subject Hello Message Original Message We need at least 20 Bank Guarantee Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights rese
29. stics 6 kenya Airways GA uu sourcing Pensonefize Page Diagnostic f Negotiations Search Open Negotiations Title Go Welcome Attoh Mr Justice Your Active and Draft Responses Press Full List to view all your company s responses Full List ee Number Response Status Supplier Site Negotiation Number Title Type Time Left Monitor Unread Messages 41024 General tender for Stationary Auction 1 23 hours 0 41027 General tender for Stationary Blind RFQ 1 day 23 hours 0 45028 General tender for Stationary Blind RFQ 0 minutes 0 Ative 45026 TEST RFQ RFQ 0 minutes 0 Ative 44032 General tender for Stationary Blind RFQ 0 minutes 0 pen Invitations Full List Supplier Site Negotiation Number Title Type Time Left 41025 General tender for Stationary RFQ 1 day 23 hours 41026 General tender for Stationary Auction 1 day 23 hours Quick Links Manage View Drafts Responses Deliverables e Active Personal Information e Disqualified e Awarded e Rejected Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved Plau ideam About this Page DOCU DEM Figure 26 3 Select the response number you want to review or revise Sourcing Supplier Manual Page 27 of 35 4 Click revise ate Airways i Home out Preferences Help Personalize Page Diagnostics nyan ways 177 Sourcing Home Logout Neg
30. the Update icon pdate Ship To Start Price Target Price 1PEN MAKER PERMANE P d Goods Inwards Stores About this Page Figure 20 Target Quantity Quote Quantity P Cancel ViewRFQ Quote By Spreadsheet Save Draft _ _ Negotiations Home Logout Preferences Help Personalize Page Diagnostics Sourcing Supplier Manual Page 22 of 35 R Kenya Airways 2 Viewing and Filling Attributes 1 Click the line link on the creating response quote home page 2 Enter the Quote value for the quote 3 You must enter a quote value for attribute type required 4 Enter any note for the buyer for the line o Click Add Attachment to add attachment at the line 6 Click cancel to cancel the changes 7 Click Save Draft to save the changes temporarily in the system 8 Click apply to apply the changes K Airways i9 Sourcing DEERE Negotiations Negotiations gt RFQ 44032 gt Create Quote 68029 RFQ 44032 Cancel ViewRFQ Quote By Spreadsheet Save Draft Continue Y Header Title General tender for Stationary Blind Time Left 15 hours 49 minutes RFQ Currency KES Close Date 07 Sep 2011 07 53 45 Quote Currency KES Quote Valid Until 12 Sep 2011 mj Price Precision Any example 22 Aug 2011 Reference Number Note to Buyer Attachments Add Attachments File Name Type Description Category Last Updated By Last Updated
31. tiations etc please contact or the corporate buyer For system related questions or problems Sourcing Supplier Manual Page 2 of 35 please feel free call Duke Keana on 254 0 73 5903356 or send an email to duke keana kenya airways com Sourcing Supplier Manual Page 3 of 35 Kenya Airways 7 Contents IS RR ee 2 POTE ID 2 General Navigation 5 P 5 even vere 6 User Prei 1 E E bM dM ma mI d o dpt dM E SUUM SUUM 7 Acknowledging Participation 2 7 Acknowledge usine EE E E 8 Acknowledging Participation through Sourcing Home Page sees 10 Online EU etree ee Pp EUM M EI E EE 12 Reading the Message etu ines ue subit ne ba vies Ic rest rn UE NUS 14 0G CS VIC S SAC T 14 Viewing Tender RFQ Details ce too tto rra a eram Da rtu E 15 Viewing Tender Details ebur 18 Viewing Tender Details
32. ur company s responses Full List Response Number Response Status Supplier Site Negotiation Number Title Type Time Left Monitor Unread Messages 11029 Active 47024 General tender for Stationary Auction 1 21hours 0 11030 Active 47027 General tender for Stationary Blind RFQ 1 day 22 hours 0 69033 Active 45028 General tender for Stationary Blind RFQ 0 minutes 0 69029 Active 45026 TEST RFQ RFQ 0 minutes 0 66030 Active 44032 General tender for Stationary Blind RFQ 0 minutes 0 Your Company s Open Invitations Full List Supplier Site Negotiation Number Title Type Time Left 47025 General tender for Stationary RFQ 1 day 21 hours 47026 General tender for Stationary Auction 1 day 22 hours Quick Links Manage View 2 s Responses Deliverables Active Personal Information Rejected Negotiations Home Logout Preferences Help Personalize Page Diagnostics Copyright c 2006 Oracle All rights reserved About this Page Privacy Statement Figure 31 The Disqualified Responses page shows you all responses you have placed in any negotiation that have been disqualified by the customer If the negotiation is still open you can select your response and click Revise to update your information and submit a new response 1 Select the Response you want to see 2 Click Revise if you like to revise your response and submit a new response 3 Other processes are same as explained above Sourcing Suppli
33. w All Details Hide All Details Show General Notes and Attachments Note to ae No results found Header Lines Controls ContractTerms EE Retum to Negotiations Actions Create Quote Go Negotiations Home Logout Preferences Help Personalize Page Diagnostics About Privacy Statement x Figure 17 Creating Quotation header Details 1 Select the currency in which you want the quotation 2 Enter Reference number if any 3 Enter any message to the buyer in Note to buyer Sourcing Supplier Manual Page 20 of 35 B renya Airways i K Kenya Airways i Sourcing Home Logout Preferences Help Personalize Page Diagnostics Freh of Apa eee Negotiations Negotiations gt RFQ 44031 gt Create Quote 67030 RFQ 44031 Cancel ViewRFQ Quote By Spreadsheet Save Continue y Header Title General tender for Stationary Blind Time Left 17 hours 5 minutes RFQ Currency KES Close Date 07 Sep 2011 07 49 12 Quote Currency v Quote Valid Until ain example 22 Aug 2011 Number Note to Buyer Attachments Add Attachments File Name Type Description Category Last Updated By Last Updated Usage Update Delete No results found Attributes Group Attribute Attribute Type Target Value Quote Value General Staff Strengh Required Y General Number of Outlets Required Lines
34. wn and or to the right to see additional information As a strong recommendation avoid using the Back button on your browser toolbar This is true for all Web based transactional applications In most cases you will be able to navigate to the page you want by using the buttons on the screen rather than on the toolbar Logging In You must use Internet Explorer to access iSourcing To connect to the iSourcing Portal enter the following URL on the Internet Explorer address line http irecruit kenya airways com 8000 Note you may want to create a shortcut for this URL for your desktop When you are connected you will see this Login screen ORACLE E Business Suite Login Username Password Login Login TIP Forgot your password Copyright 2006 Oracle All rights reserved Figure 1 Enter your Username and Password and click on the Login button Note The first time you log in you will be prompted to change your password Make sure you remember the new password Sourcing Supplier Manual Page 5 of 35 kenya rey apnisys 5 Airways 5 lt 5 The Home Page When you are successfully logged into iSourcing the Home page below will appear This page provides you with the following information and functions Kenya Airways 77 E Business Suite uf tm Diagnostics Logout Preferences Help Personalize Page Logged In As JUSTICE ATTOHGKENYA AIRWAYS COM Workl
35. xt Ej Recent Places 8 RFP HOTAC Services NBO 8 19 2011 7 01PM Microsoft 9 Libraries Eg Documents 2 Music i Pictures Optional provide a name to Text attachment Videos Comnuter dl Negotiations Home Logout Preference File name RFP HOTAC Services NBO All Files X Copyright c 2006 Oracle All rights reserved About this Page Open w Figure 19 Populating Tender line Details and adding Attachments 1 Enter the quote values 2 Enter the date by which you are able to deliver the items at ship to location 2 Airways 1 27 Sourcing Home Logout Preferences Help Personalize Page Diagnostics 7 Negotiations Negotiations gt RFQ 44032 gt Create Quote 68029 RFQ 44032 Cancel ViewRFQ Quote By Spreadsheet Save Continue y Header Title General tender for Stationary Blind Time Left 15 hours 49 minutes RFQ Currency KES Close Date 07 Sep 2011 07 53 45 Quote Currency KES Quote Valid Until 12 Sep 2011 Price Precision Any example 22 Aug 2011 Reference Number Note to Buyer Attachments Add Attachments File Name Type Description Category Last Updated By Last Updated Usage Update Delete No results found Attributes Group Attribute Attribute Type Target Value Quote Value 25 General Staff Strengh Required X 10 General Number of Outlets Required M Lines Power Quote Recalculate dicates more information requested Click on
36. y Date On or after 22 Sep 2011 07 38 40 Target Price Promise Date 22 Sep 2011 07 38 40 Bid Price 10 Proxy Minimum Target Quantity 1 000 Bid Quantity 1000 Attributes Group Attribute Attribute Type Target Value Bid Value Blue General Color Required Blue Y Notes and Attachments Note to Buyer Add Attachments File Name Type Description Category Last Updated By Last Updated Usage Update Delete REP HOTAC Services File Line Level Attachment From Supplier JUSTICE ATTOH KENYA AIRWAYS COM 12 Sep 2011 One Time 8 PEE Negotiations Home Logout Preferences Help Personalize Page Diagnostics Figure 23 Reviewing and Submitting Response Quotation Reviewing the Response Quote 1 After completing all the details as needed click Save Draft to save the response and submit it at a later date 2 Click Submit to submit the quote 3 A warning message will be shown if multiple quotes for the tender is not allowed Sourcing Supplier Manual Page 25 of 35 wee K Kenya Airways HS Sourcing Home Logout Preferences Help Personalize Page Diagnostics Negotiations 2 x 2 Create Quote 71030 Review and Submit RFQ 47027 aem dan Header Title General tender for Stationary Blind Time Left 1 day 23 hours RFQ Currency KES Close Date 14 Sep 2011 13 21 52 Quote Currency KES Quote Valid Until Price Precision Any Reference Number Note to
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