Manifest Schema Documentation - Comptroller of Customs and Excise
Contents
1. Click here Office of departure arrival lacra Jar Cargo Robert Gredshaw to Ve rify General Information Voyage number Date of departure Bate of arrival Ti iS ais ernie Sizes oo22014 f The Verify command allows the system to check the document for errors If there are errors the system will return a message stating the error s Correct the error and verify again using the same icon Once there are no errors or the errors have been corrected the system will return a message Document verified Message 3 1 4 Step 4 Store document After verifying the document you will use the Store icon the toolbar to store the manifest general Segment D General Segment ew IACRB Fie Edit View Help aS SH S amp S Oo Click 4 the Goournved this icon to store Office of departure arrival Ackn Air Cargo Robert Seadshaw General Information Voyoue number Date of departure Date of arrival TI Siow 202772014 7 Saint Kitts and Nevis Customs and Excise Department Page The System will return a message Store is done Transaction completed Cy Store is done Print Manifest condensed 3 1 5 Step 5 Adding BOL to the stored manifest To continue adding BOLs click on the green arrow icon Clicking the green arrow will reopen the stored manifest as shown below ALWAYS REMEMBER TO MAXIMIZE YOUR SCREEN Select the BOL tab On this page click the Add BOL icon from the menu bar A dialog bo2. Cargo Manifest Carrier User Manual ASYCUDA World Project Team p VERSION APPROVED VERSION 201 4 THE GOVERNMENT OF ST KITTS AND NEVIS MINISTRY OF FINANCE Table Of Contents Mi INTRODUC TON isos ssre rss octets sense E EES E deen EENE E E EN 4 2 TO TINY IN re E A E E E E S 4 Da CREATINGA MANIFES D crescens AE eta 5 Del VN QUAL TE os cece dnsenaccouancahadcachimeatasusense seh E E conan eseoteebaneaxs 6 3 1 1 Step 1 Invoke General Segment via Document Library 6 3 1 2 Step 2 Key in data on General Segment ccccccsssseseeeeeeeeeeeeeanees 6 Seles wale Vem COCOMCIIG eaaa chute E AE 7 3 1 5 Step 5 Adding BOL to the stored manifest ceeeeeeseeeeeeeeeeeeeees 8 3 2 Amending a Stored General SC MeMl ccccccccccssssssseeecccceeeeeaaeseseeeeeeeeeees 10 4 Adding Waybills to a stored General Segment Manifest cecccceeeeeeees 12 Pred IV CUNOG dl E E A E SS 12 FL NOO A eE E EEE EAE EAE A EESE E EEEE 13 3 How 10 00 AC OI AI isa cee aaa saeaqaeae son goreaesensengen seeieoaneneanoeneaeeewansasaeanieasqoene 15 GIO WOO UL CAV Ay OUI acscansescees ceapenaaneasoues norscouenseteanseagorsenensaierntarcormeusasaennaemuane 16 Onl VY aati THES UI ccs nercaesntssanonauaacdenisareynenesciessiaaseancpeesdaeieserviarereneariaees 17 7 Amending A Stored Wea VOL occs lt ceceecencessssenansaveensisazaeseqconeaneeaees sessaoamuansasaenaageeecnes 18 INLET OC Ieee E E A E EA EN EE E E E EE
3. Date of arrival all Carrier code all Carrier name all Registration Number ani Click here to start the Registration Year __ all_ Registration Date all Number of Bills ofl all Number of Contain all ole Saint Kitts and Nevis Customs and Excise Department 10 Page Step 2 Modification option The search result will be displayed by the finder Right click on the desired line in the result and select Modification _ General Segment finder Find l One document found Please select a document and select an action from the local me l llom Voyage number Date of dep rir i G View odificatic Direct Register Direct Delete G9 Delete Man and BLs Lock Step 3 Modify General Segment The Manifest General Segment opens and you may make your change Step 4 Confirm Changes After making changes you select the verify icon as mentioned above The system will display a similar message Then you Save changes by clicking on the Save changes icon in the toolbar Saint Kitts and Nevis Customs and Excise Department Page 4 Adding Waybills to a stored General Segment Manifest A Waybill can be added to a manifest in two ways 4 1 Method 1 The user can find the manifest and open it in the modification mode as mentioned above Select the BOL tab On this page select the Add BOL icon from the menu E General Segment Modification ACR
4. When you find the file click open and the file will be placed into the Full Cargo Integration page Mpv Open ne Lookin CJ Libraries Cel a EE oO C Documents Music Pictures C Videos File Name Files of Type xmil 30 Saint Kitts and Nevis Customs and Excise Department Page Step 3 Check xml content Once the xml file is inserted you click the Check xml content in the menu bar If content is good the General segment Information will be populated And the system will return a message stating Check Done xml valid If there are errors a pdf file with the errors will be displayed Fix the errors and check xml content again ay E Full Cargo Full Cargo Integration Ye A File Edit View Help y 4 Check done m 100 Save and Store Full Cargo XML Integration O E E j Check XML Content aE A aig v CAUsersicusnet013 Desktop Example_4FCI_Manifest_With_BOL xml General Segment Information Customs Office Voyage Number Date of Departure VCKTN voy 29 07 201 3 Waybills Packages Containers Gross Mass 2 2000 8 o Cargo Integration Step 4 Save and Store You may now save and store the document Step 5 Register To register the document you retrieve the manifest using the General Segment finder Right click and select direct register Saint Kitts and Nevis Customs and Excise Department Fast Cargo Integration Degroupage For a consolidator to submit his degroupage v
5. consignee of the shipment before delivery 1 The value of the goods declared to Customs Customs Value l C Optional 2 The actual currency code in which the importer or exporter urrency Code intends to declare to customs Transport Value The overall cost of the freight Mandatory a Currency Code The actual currency in which the overall cost of freight is quoted Insurance Value l The cost of insurance Optional Currency Code 2 The actual currency in which payment for insurance is quoted Number of seals The count of the seal affixed Marks of seal 1 and 2 The markings that identifies the seals placed on the packages Sealing Party The code used to identify who sealed the packages Additional information 1 and 2 Mandatory Any other relevant information which the carrier or agent deems necessary 41 Page Saint Kitts and Nevis Customs and Excise Department Onward transport Prohibited Automatically filled when waybill is written off by a transit operation Transshipment Prohibited Automatically filled when waybill is written off by a transshipment Prohibited Name of the carrier involved in the transit or transshipment operation The ISO Alpha codes for identification of a container It comprises an Owner operator code of four 4 letters a serial number of six 6 numerals and one last check digit e g BICU1234565 It complies with the ISO 6346 standard Nbr Of pkg Number of packages The size an
6. 18 INV COG e E E EA E acuapsied 19 EE E E e A E E E A E 20 o ING SISTED a Stored Manli eS essenin aa AE S Na 21 Bal OO On 1 Dieet INC 21S CCL seerne EEEE EO EE TS 21 8 2 Option 2 from an opened manifest 0nnnnnoossoeennnsssseeeesnssseeersssssseerens 22 9 How to Amend a Registered Manifest cccccccccssssssseeececcceceeeeeesseeeeeeeeseeeaaees 23 TODE TOUDI Eee e E E E E 25 IOT TORC O eena E E E E AE 25 10 2 For Consohdalors seasccasues caaceeteiacmnuwsesneannaneeiupsesiecegninananeemunsunandascaarnnsacttaussens 21 Validating a Degroupage noossoeennnsssseeensssssseeresssssssrrosssssseresssssereesssssseerossssseereos 28 11 Fast Cargo Integration Full Cargo eessessssssseenesssssssssseerrsssssssssssrrrrssssssssesees 29 Sep 1 SelECE Me CL OPO serr in rne e EE EEE RA E 29 SEPS E a e TING seta e E E EEA E E E 30 SCP CHECK XML COME OG aca ctcasctrscoendeaceasncaendannnestteseesentxendacneaassraptinntendtecssteserenices 31 Saint Kitts and Nevis Customs and Excise Department 3 DLC Fa VC AI SU OLG tones ahd E ahaha sian iua Ge canada uedi O 31 SE BSI bs fo EEEE EN EE ne meer T eee eee 31 12 How to Print Manifest and Bill of lading 200 eeccccccceeeeeeeeeeeeeeeeaeeeees 33 DD ATE IS al O AINE S ee enr ERN 33 PU AU AVILES seee an arcthecenauand E 35 Saint Kitts and Nevis ASYCUDA World Manifest Field Guide eee 36 Saint Kitts and Nevis Customs and Excise Department 3 1Page 1 INTRODUCTION In
7. Nb Mandatory The marks placed on the packages to identify the cargo If follows no Sequence and it can be words numbers or signs Manifested packages The piece count of the packages entered on each waybill Remaining Packages Available packages not yet cleared by customs ae ene Mandatory Weight in Kg of the cargo on the waybill weight Remaining gross System Weight of remaining packages Volume CBM Mandatory The cubic measurement of the cargo The description of goods is the narrative that portrays the type of goods being transported The description must be explicit It must not include terms such as STC Said to Contain clothing demonstration samples tiles foodstuff etc Acceptable terms would be men s leather shoes ceramic tiles women s pants of cotton rice in packages etc The Description of goods Mandatory system provides five 5 fields to describe the goods 1 This is used by the Port to identify the exact place in the Port or shed Location code where the goods can be found Optional Sub location code 2 Amore precise location inside the transit shed that describes where the goods are located 40 Page Saint Kitts and Nevis Customs and Excise Department Declared Values and Seals Details ve 1 The amount to be collected from the consignee of the shipment Freight Amount before delivery Optional Currency Code 2 The currency code for the amount that is to be collected from the
8. Segment Invoke the General Segment by navigating the Document Library using this path ASYCUDA Cargo Manifest gt Data Management Manual Capture General Segment Right click at General Segment and select New As shown below Document library Document View Help S A Bee ASYCUDA gt Accounting amp Payment c Asycuda World Reports ee Cargo Manifest ty o amp Data Management amp Manual Capture r B Container B A E EAR EN aa a B Request to ame C XML Integration k S Printouts Reports Queries of Containers Oa Customs Headquarters gt Fast Customs Processing ic 7 Goods Clearance c References Statistics Sy Configuration System Supervision 3 1 2 Step 2 Key in data on General Segment A General Segment page appears with the Carriers name already inserted Saint Kitts and Nevis Customs and Excise Department 6lPage Use the Description Guide to insert all necessary data In some cases reference data is provided from a drop down list or finder F3 Key Mandatory fields will show red if it is not filled or the data is incorrect ASYCUDA uses the Office Code Voyage Number and Date of Departure to uniquely identify the manifest 3 1 3 Step 3 Verify document Once all information is entered on the manifest the verify icon may be used to verify the data entered D General Segment Hew ACRE Fie Econ View Heip n EP amp O
9. goods were loaded on the ship or aircraft Place of Loading Mandatory The location or port where the goods will be discharged from the ship or Place of Unloading Mandatory aircraft Carrier Cane Mandatory The name of the shipping line or the airline transporting cargo to and from St Kitts and Nevis The identification of the agent responsible for submitting the Mandatory manifest on behalf of the carrier It is a code assigned by the Customs and Excise Department Shipping Agent Exporter Shipper The Code given by the Customs to a person business exporting goods PESE Sone from St Kitts and Nevis Name of Exporter Shipper The name of the person company sending the goods to or from St Mandat eee a Kitts and Nevis The address of the person sending the goods to or from St Kitts and Address oF Supper Nevis It has four fields to complete this data lt D ak D e O a lt 38 Page Saint Kitts and Nevis Customs and Excise Department Transport The Mode of transport is the means by which the goods were imported exported into outside the country For example were the goods brought into the country by air sea or parcel post You must use the International Standard Codes ISO for means of transport in this field Mode System The country in which the vessel or aircraft is registered Nationality System Notify The identification of the perso
10. keeping with our mandate to serve our citizens with efficiency and being flexible to change and embracing new innovations and concepts the St Christopher and Nevis Customs amp Excise Department launches its ASYCUDA World manifest manual This manual is intended to provide its users with detailed instructions for preparing and submitting an electronic declaration for cargo Welcome to ASYCUDA World Section 25 Subsection 1 amp 2 of the Customs and Control Management Act Cap 20 04 of the Laws of St Christopher and Nevis Revised Edition 31st December 2002 requires the master of every vessel and the commander of every aircraft arriving at a customs port or airport from a place outside the state or carrying goods brought in that vessel from a place outside the state and not yet cleared on importation to electronically submit and deliver a report in such form and manner and containing such particulars as the Comptroller of Customs may direct To this end the Comptroller has so directed that these instructions form part of the reporting requirements for vessels and aircrafts It is our intention that this user s manual will assist you greatly in fulfilling your obligation in this regard The Cargo Manifest is the first point of contact for our automated system Its main purpose is to provide necessary information about cargo for transport commercial and regulatory reasons It is traditionally used by Customs as a control tool to ensure that all mani
11. of the following a were not loaded b have been discharged at a previous port 24 Saint Kitts and Nevis Customs and Excise Department Page 10 Degroupage There are two options for degrouping a master waybill 10 1 For Carriers Use the following path ASYCUDA Cargo Manifest gt Data Management gt Manual Capture General Segment Right click at Waybill and select new Before registration and where the manifest is open for modification the carrier will select the list of bills of lading E General Segment Modification BOBR Ko fl File Edit View Help Y y adap e Q 100 lt ASYCUDA SAINT KITTS AND NEVIS eeen soo a Office of departure arrival BOBR Boarding Office Bird Rock General Information Voyage number Date of departure Date of arrival Time of arrival Registration number Date of registration Last discharge z Place of departure Place of destination USPBL West Palm Beach IKNBAS Basseterre St Kitts Shipping Information 6 nn ee eee Carrier Agent Bills CARRIER1 Packages ST CARRIER1 ee aT TEST ADDRESS1 OAS 1E i st gt Manifest Bol Highlight the desired master Bill of Lading and click the Add BOL icon A pop up window appears asking if you want to create a bill of lading in the master 2 Saint Kitts and Nevis Customs and Excise Department Page E General Segment Modificati
12. validated so that it can be used in a customs declaration To validate the waybill select the waybill which have been split from the list of bill of ladings right click and select Validate split Waybill finder E 9 335 documents found Please select s document and select an action from the local menu 1 Voya Date of depa BAL r Pare Type Nat Place of Piace of u Consignee Name Tr Goods Description Sts mit si rt L wl VU uU I uv z tuU EJ LAA ks WISS SA a os WEA F a 31 01 2014 5 711 23 USMIA KNSKB MARRIOTT ST FLOUR ms 31 01 2014 4 711 23 USMIA KNSKB MARRIOTT ST BOTTLES MST i 1 01 2001 E S Wt O ELECTR IHISE ACRS KK10 31 01 2014 2 BR View MARRIOTT ST HAIR PRODUCTS HSE ACRE TESTK 01 03 2014 4 RED CROSS A FOODSTUFF HSE ACRB C001 01 03 2014 PWB T Modification AMIAN SIGFRID FIREWORKS ELECTRONICS CANDLES HSE ACRB VA001 06 03 2014 VAOO PHARMCARRE A BAGS Ms ACRB VA001 OB 02 2014 VADO fT Location LC JEWELERS A SHOES HSE ACRB VAO01 06 03 2014 FB13 VAD CARIBBEAN PH A SPEAKERS HSE ACRB VA001 06 03 2014 VADO fT Excess and shortage JUST FOR KIDS A SHIRTS HSE ACRB VAO001 06 03 2014 FB12 VAD K Validate Spi MUSTARD SEED A PENS HSE ACRB KISH 06 03 2014 KISH Split ROYAL LOGISTI BOTTLES MST ACRB KISH 06 03 2014 KIOO1 H Spit BL KESHA COLE CAKE CUPS HSE BOBR MI29 24 02 0014 000G CARIB BREWE _ MALT HSE Right Click the waybill in the find
13. Address 2 s No BOBR TEST1 10 01 2014 14 01 2014 USMIA ARRIER1 TestAddress 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA 9 Direct Delete DARRIER1 TEST CARRI 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA gt ARRIER1 TEST CARRI 2 S No BOBR TES 10 01 2014 14 01 2014 USMIA 9 Delete Man and BLS aRRIER1 TEST CARRI 2 8 No BOBR TEST3 10 01 2014 14 01 2014 USMIA A SARRIER1 TestAddress 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA Lock ARRIER TestAddress 2 8 No BOBR TES 10 01 2014 14 01 2014 USMIA CARRIER1 TestAddress 2 8 No BOBR TEST3 01 02 2014 07 02 2014 USMIA j Details 1081110 DELISLEWA 2 1 No BOBR TES 01 02 2014 05 02 2014 USMIA ln rerem mere m SARRIER1 TEST CARRI 23 47 No BOBR TES 01 02 2014 05 02 2014 USMIA KNSKB 28 20 18 CARRIER1 TEST CARRI 23 47 No If there are errors on the manifest it will not register All errors must be fixed before register Once there are no errors the system will return a box stating transaction completed Transaction completed 211 Saint Kitts and Nevis Customs and Excise Department Page 8 2 Option 2 from an opened manifest On an opened manifest in Modification mode select the Register icon from the menu bar E General Segment Modification BOBR ae fz File Edit View Help SEN VY wahapre Q 100 K ASYCUDA SAINT KITTS AND NEVIS vt X ran 7 ai i if k gt Manifest General Information Z Office of departure arrival BOBR Boarding Office Bird Roc
14. B a A File Edit View Help ENV 92 7 a Y gt QO e AS YCUDA SAINT KITTS AND Nevis i Add BOL Vaybills Line nbr Ref nbr Nb Cin Packages Gross weight Remaining packages Remaining gross weight Status S11 0 3 100 HSE Create new BIL fa O Would you like to add a new BIL Vv x 1st BOL Tab General Segment Modification BOBR File Edit View Help w vo o 2 e 14 Verify a ASYCUDA SAINT KITTS AND NEVIS Docume it Manifest General information Office of departure arrival R _ Boarding Office Bird Rock General Information Voyage number Date of departure Date of arrival Time of arrival Registration number KISHMAGRIFF4 05 03 2014 0804 2014 f 1 Save Changes Date of registration Last discharge E Place of departure Place of destination usma ss Miami IKNBAS Basseterre St Kitts Shipping Information Totals Carrier Agent Bills B ae TS Packages it ety TEST CARRIER aa m TEST ADDRESS1 ontainers EST STREET EST BUILDING Gross weight E ull Carrier 12 Saint Kitts and Nevis Customs and Excise Department Page A dialog box will appear asking the user to confirm his her action Select the tick to confirm a waybill page will appear with the information from the General segment already inserted This includes the Office of Entry Voyage no and departure date This means that the waybill is linked to the General segment Input the necessary data then
15. LHUBSSOS 250 40RE FL 7562937 294 e Humidity Dan Description Respirator Waybill Containers Split Write off 15 Saint Kitts and Nevis Customs and Excise Department Page In the case of an error right click on the container line choose the Update option from the dropdown menu make corrections and select the update a container icon 6 How to Split a waybill A house waybill may be split into different lines according to package types or commodities since there is normally one package type on a waybill This must not be confused with degroupage where you have many consignees Select the Split tab and fill in the necessary information The waybill to be split must be located using the finder Once located right click the waybill and select Split BL ja Way finder 0 335 documents found Please select a document and select an action from the local menu Offic T Voya Date of depa BAT Pare Type Nat Place of Place of u Consignee Name Tr Goods Description Sts AON ANT Se rs Tw a OUR Nor O MANOT T oT OY pm eee TOC KK10 31 01 2014 741 23 USMIA KNSKB MARRIOTTST FLOUR MS KK10 31 01 2014 4 711 23 _USMIA KNSKB _ MARRIOTT ST H a RED CROSS A FOODSTUFF HSE AMIAN SIGFRID FIREWORKS ELECTRONICS CANDLES _ m KK10 3100120142 TESTK 0103 2014 1 SC001 01 03 2014 PWB ACRB VADO1 08 03 2014 VAOD aS PHARMCARRE A BAGS WS ORB
16. d select verify store as above Transaction completed C Store is done _ Print Manifest condensed The user can repeat the process to add another waybill to the manifest or can also select the GREEN icon as mentioned above 14 Saint Kitts and Nevis Customs and Excise Department Page 5 How to add a container If the arriving cargo in containerized the Container tab must be selected and filled with the appropriate information The user will then click on the Add a new Container icon in order register the container information C Wayb l thers nia fe ij fie Est View Hel s ASYCUDA SAINT KITTS AND NEVIS abill Containers Add C me Infomation c l M lt r aM HI l Container eet Nbr of pkg Cin type EF Seal numbers Party Empty weigh Goods weight Min Temp 4Ce Max TempICE Humidity Dan Goods Code Description of Goods Container a Nbv o Cat EF Seals Marks Marks Party Empty Goods Min To Max Te Humidity Dan Description of Goods l Waybill Modification ACRE File Edit View Help ev amp eY 0 Waybill Containers Container Information Container number Nbr ofpkg Ctn type EF Seal numbers Party Empty weight Goo see E p H E p Min Temp CE Max Temp CE Humidity Dan Goods Code Description of Goods Container n Nbr o Ctn t EF Seals Marksi Marks2 Party Empty Goods Min Te Jax TCKUS4 2097 250 40RE FCL 75620917 L C
17. d type codes in accordance with DIN ISO 6346 The first digit indicates the length of the container The second digit indicates height and whether or not gooseneck tunnel is present The fourth digit indicates the container type and the fifth digit indicates special features Empty Full indicator Describes how much space is occupied by goods inside the container The seal numbers on the seals attached to a locked container Seal numbers Optional a Mas Represents the reference of an affixed seal Container number Mandatory Type of Container Mandatory 42 Page Saint Kitts and Nevis Customs and Excise Department SPLIT Nbr of Pkg Number of packages Package code Package code i 43 Page Saint Kitts and Nevis Customs and Excise Department
18. e tick to return to the manifest BOL tab Transaction completed Store is done Print Waybill condensed _ _ E 9 Saint Kitts and Nevis Customs and Excise Department Page If the Blue tick was selected then you may add additional Waybill as before by clicking the white leaf icon a General Segment Modification BOBR o r i File Edit View Help oV y w hO nrvYX BaP Pe O 3 2 Amending a Stored General Segment Step 1 Retrieve General Segment To amend a General Segment use the following Path ASYCUDA gt Cargo Manifest Data Management Manual Capture General Segment right click and select Find Document library _ f pe Document View Help A i lent t gt ASYCUDA gt Cargo Manifest ME log amp Data Management o O CS Manual Capture Container The General Segment finder appears Insert the search criteria and select the Search icon Usually the search criteria for finding a stored manifest is the Office code the Voyage number and the Date of departure General Segment finder Find me fei Please enter data for selection criteria and proceed to find a s De cific document General Segment Name criteria value 1 value 2 Document Status _ EN Barcode _ ail 4 Office code equals BOBR Place ofloading all Place of unloading al 4 Voyage number equals KISHMAGRIFF 1 Date of departure equal 05 03 2014
19. er and select Validate 17 Saint Kitts and Nevis Customs and Excise Department Page 7 Amending a Stored Waybill A waybill could be amended in two ways One way is to access the waybill from the manifest and the other is done by locating the waybill with the finder The two methods are described below Method 1 On an opened manifest click the BOL tab to get the list of bill of lading Right click on the desired waybill line and select Modification General Segment finder Find Jp O 54 documents found Please select a document and select an action from the lo Yi Vo Date of dep Date of arri Place Place o RA A Carrier c _ Carrier n JN N Wri pests on Se ears es ee TONE i oon ore SS a eee ee A TN oe Se Bead hal uo u KRI TE 10 01 2014 14 01 2014 USMIA SRPBM CARRIE TEST CA 28 No M TE 10 01 2014 14 01 2014 USMIA CARRIE TEST CA 2 8 No TE 10 01 2014 14 01 2014 USMIA CARRIE TESTCA 2 8 No TE 10 01 2014 14 01 2014 USMIA _3 CARRIE TestAddr 2 8 No 0101 2014 1401 2014 USMIA SRPBM TIN oe TE 10 01 2014 14 01 2014 USMIA 9 No TE 10 01 2014 14 01 2014 USMIA TE 10 01 2014 14 01 2014 USMIA T Modification TE 01 02 2014 05 02 2014 USMIA TE 01 02 2014 05 02 2014 USMIA i Direct Register BOBR TE 01 02 2014 07 02 2014 USMIA k BOBR TE 01 02 2014 05 02 2014 USMIA KNSKB amp 9 D
20. fested cargo is accounted for It also gives the Customs Department some advance notice on imported cargo in order to plan examination priorities risk assessment and facilitate faster cargo clearance Access to ASYCUDA World is to be granted through an application process A user or director of an entity applies to the Comptroller of Customs using a prescribed form called ASYCUDA WORLD USER AUTHORIZATION FORM The form makes provisions for a principal user The applicant and persons who can act on behalf of the applicant Each commercial type applicant account will be linked to a national tax payer Identification Number VAT or TIN Thus each user included on an application will also be linked to the principal tax payer ID St Christopher and Nevis Comptroller of Customs will issue each applicant and its designated user s a login name and initial password to enable access to ASYCUDA World Once a user has logged in successfully the system will force a change of password based on a predetermined level of complexity that enhances the strength of the password Once the password is successfully changed the user may subsequently change the password at his or her discretion However the system will force a change of password every six months or whenever a user request a password change due to a forgotten password Saint Kitts and Nevis Customs and Excise Department 4 Page 2 DEFINITION The manifest document usually consists of two 2 segmen
21. he menu bar to print a manifest 33 Saint Kitts and Nevis Customs and Excise Department Page Fill in the Office code Voyage number and Date of Departure and select print from the menu bar to print a manifest _ E Full Cargo Print ras ap File Edit View Help Q 100 Print Manifest Print Full Cargo Parameters Customs office Voyage number Date of departure Manifest Report The Print Full Cargo must be printed by the Carrier s Agent and attached to the Ships Report form which is submitted to the Customs 34 Page Saint Kitts and Nevis Customs and Excise Department Print all waybills The carrier consolidator will use this option to print all bills of lading to give to the consignees Right click on Print All Way Bills to print all waybills B Print All Way Bills Print Ke fa File Edit View Help Q 100 Manifest WayBill and Simplifed Declaration Office of arrival Vv q Voyage number Date of departure Master Way Bill Print Simplified Declaration 4 h ASYCUDA Worid Waybill Printout Insert Office code Voyage number and Date of departure of a manifest to print all the waybills for that manifest If you insert a master waybill number then only the waybills in the degroupage will print NB For consolidators the Voyager number and Date of departure will be that of the Carriers Master Waybill that would have been consigned to them Checking the Pri
22. ia xml integration he must navigate the Document library as above and select Degroupage Right click at Degroupage and select Degroupage integration Select your xml file using the same method as above and check xml content 3 Degroupage Degroupage Integration am zi File Edit View Help iY a 100 k Degroupage Select an XML File TrainersMatenalXML integration Example_4FCl degroupage xml Master Document Information Check done xj Customs Office Voyage Number Date of Departure Check Denke RII wane VCKTN VOYAGES 29 07 2013 ee eee ee Master Waybill Packages Gross Mass A 10021 1 000 50 000 00 XML Total Number of Waybills Packages Containers Gross Mass 2 000 4 50 000 00 Cargo Integration Degroupage After saving the xml degroupage the consolidator must inform the carrier agent for him to validate the degroupage to ensure that the house bills can be used by a customs declaration 32 Saint Kitts and Nevis Customs and Excise Department Page 12 How to Print Manifest and Bill of lading 12 1 Full Cargo manifest Follow this path to generate a printout of the entire manifest ASYCUDA Cargo Manifest Printouts Reports Printouts Full Cargo At full Cargo right click and select Print OR ae a Pur HESITE Tk bat EF E ST RPD ICa va 4 x AT aa gt Fill in the Office code Voyage number and Date of Departure and select print from t
23. ie number Date of departure Saint Kitts and Nevis Customs and Excise Department IPage 20 8 Registering a Stored Manifest There are two ways for registering a manifest 8 1 Option 1 Direct Register Find the manifest using the finder Use the path ASYCUDA gt Cargo Manifest gt Data Management gt Manual Capture General Segment At General Segment right click and select FIND Insert criteria in the finder and select Search In the Finder result select the desired line right click and select Direct Register 2 3 General Segment finder f Find 9 34 documents found Please select a document and select an action from the local menu i Num Writt Offi Voya Date of depa Date of arrival Place of d Place of Re Re Reg Carrier co Carriermame Nu ACRB LI312 06 02 2014 06 02 2014 AGANU KNSKB 06 20 4 0095755 TDC AIRLINE 0 0 No ACRB SCO 01 03 2014 01 03 2014 NLHVH SRPBM 014 20 6 CARRIER1 TEST CARRI 1 o No i ACRB TES 01 03 2014 43 03 2014 LCCAS m TDC AIRLINE BOBR V01 01 02 0014 06 02 2014 USMIA 2 View SARRIER1 TEST CARRI O 2 No BOBR TT10 09 10 2013 15 10 2013 USPBC SARRIER1 TEST CARRI 7 9 No BOBR SKB 09 01 2014 14 01 2014 USMIA T Modification 105389 ROYAL LOGI 2 e M BOBR TES 10 01 2014 14 01 2014 USMIA ARRIER1 TestAddress 2 6 N BOBR TES 10 01 2014 14 01 2014 USMIA Direct Register 081625 Test
24. ircraft started its voyage or when it leaves the place of departure Mandatory The date when the vessel or aircraft arrives at the place of destination Optional The date when the vessel or aircraft arrives at the place of destination System The year of registration System Year and serial number given to the manifest at registration Mandatory A number used to uniquely identify each waybill 37 Page Date of Departure Mandatory Date of Arrival Time of Arrival Year of registration Registration Number Waybill Number Saint Kitts and Nevis Customs and Excise Department The code which identifies the type of transport document issued e g 710 for Bill of Lading 711 for Master Bill of Lading Waybill Type Mandatory The manner in which the goods will be treated These are indicated by the Nature KROAN codes 22 export 23 import 24 in transit and 28 transshipment The date the vessel last discharged Last Discharge System Waybill Line Mandatory A sequential number given to each waybill by the carrier The reference of the Master Bill of Lading or Airway bill when doing Previous Document housed degroupage Optional This is used only for exports All export bills of lading or airway bills must identify the export declaration registration number in this field The PTY arom Q Q OTe Oe A Unique Cargo Reference UCR Optional The location or port where the
25. irect Delete BOBR TE 01 02 2014 05 02 2014 USMIA KNSKB No RORR TF 04 02 2014 05 02 2014 LISMIA_KNSKR amp Delete ManandBLs yo v oH lock The option to delete a stored waybill is also available Saint Kitts and Nevis Customs and Excise Department Page Method 2 The user may also select the waybill using the waybill finder 5J Waybill finder 380 documents found Please select a document and select an action from the local menu H offi Vova Dae poop BIL Pa Type Na Place o Place of Consignee T een s Desorption BOBR TES 01 02 2014 CM 710 23 K Salts incl table salt and Em BOBR RTV 06 02 2014 ST 711 23 USMA K MACHINE SPARE PARTS 2E BOBR 041K 07 02 2014 CO 710 23 USXTM K Modification BOTTLED WATER BOBR 041K 07 02 2014 JAX 710 23 USXTM K LIQUORS dai BOBR 041K 07 02 2014 JAX 711 23 USXTM K J DirectDelete BUILDING MATERIALS Make changes The waybill opens and allows the user to make the required changes NB the information from the general segment will not be able to change in the waybill 19 Saint Kitts and Nevis Customs and Excise Department IPage Verify and Save changes Waybill Modification VCKTN File Edit View Help amp P e Oo Manifest Waybill Verify document Save changes Office of departure arrival CKTN KING STOWN CUSTOMS OFFICE General Information her
26. jected Goods Clearance integrated Tariff 22 Find Submitted amp References C Selectivity 2 Find Approved Statistics System Configu I Find Closed C System Superi 23 Saint Kitts and Nevis Customs and Excise Department Page An application to amend manifest will open Request to amend manifest New n a a File Edit View Help lt W ASYCUDA SAINT KITTS AND NEVIS ae h Verify f mnes g WINER h Document Application to amend Manifest General informaiton Customs office Application date Agent Consolidator fa 20 03 2014 Registration number Type of amendment F I ee Submit EUs aa gt A nS 3 WETS Shortage ARTE aa g Bol 7 S C a i y A Waybill information Exporter Consignee ASYCUDAWo orld Manifest Amendments Please note there are five 5 ways the user can request to amend a manifest Input the relevant data then you verify and submit using the green tick The Customs Department will receive this application and either Approve or Reject When the application is approved the manifest bill of lading will be updated automatically except the Add BOL amendment Here the user will have to add the waybill himself by right clicking on Waybill and selecting Add BL to a reg manifest The user is advised that a reason should be given for his amendment Where the amendment is a Shortage or Del BOL the reason should include one
27. k General Information Voyage number Date of departure Date of arrival Time of arrival Registration number m29 24102 0014 2651022014 10 00 Date of registration Last discharge Place of departure Place of destination USPBI West Paim Beach IKNBAS sseterre St Kitts Shipping Information Tataia __ Ka a aKwweE Ew carrie Agent _ Bins x Manifest Bol Similarly a dialog box pops up stating that registration is done and it gives you the registration number 22 Saint Kitts and Nevis Customs and Excise Department Page 9 How to Amend a Registered Manifest Apply via ASYCUDA World In order to amend a registered manifest the user must apply to the Comptroller of Customs using the ASYCUDA World system Use the following path to apply ASYCUDA gt Cargo Manifest gt Data Management Manual capture Request to amend manifest At Request to amend manifest right click and select New to make a new application You may select other options like Find Rejected or Find Approved Document library a Bj Document View Help El YP fc y ASYCUDA C Accounting amp Payment Asycuda World Reports C gt Cargo Manifest N amp Data Management Be Manual Capture fe E Container EE General Segment i E Request tn amend manif B Waybi X Design E Waybi C XML Inter New amp Printouts Ri amp Queries of C J Find C Customs Headq Fast Customs P J Find Re
28. n who requires notification upon arrival of goods The designation of the person who requires notification upon arrival of Mandatory the goods Mandatory The address of the person who requires notification upon arrival of goods The Code given by the Customs to a person business importing goods into St Kitts and Nevis Notify Code Optional Notify Name Address of Notification Party Consignee Consignee Code Optional The name of the person or firm named in a freight contract to whom goods have been shipped or turned over for care in St Kitts and Nevis This field Consignee Name Address of Consignee Mandatory Mandatory is mandatory only when the consignee code is left empty The address of the consignee in St Kitts and Nevis This field is mandatory only when the consignee code field 1s left empty 39 Page Saint Kitts and Nevis Customs and Excise Department Goods Details The sum of all the containers on the Waybill If there are no Total containers Mandator y containers the number 0 must be inserted Packages codes The type of conveyance used to pack the commodity The status identifies the stage of each bill of lading or airway bill It Status System will entail _ HSE house MST master undegrouped UDG master under degroupage DEG master degrouped HDG house under degroupage Aupen ome prouped System Number of degrouped waybills in the case of master waybill waybills Marks amp
29. nt Simplified Declaration box will allow you to print a waybill for a simplified declaration non commercial 351Page Saint Kitts and Nevis Customs and Excise Department Saint Kitts and Nevis ASYCUDA World Manifest Field Guide Saint Kitts and Nevis ASYCUDA World Manifest Field Guide DESCRIPTION ACTION LON D Office code Mandatory The code of the Customs Office of departure or arrival General Information The number given by the ship or aircraft operator allowing for the OE ety AAEN unique identification of the current journey Date of departure Mandatory The date when the ship or aircraft started its voyage or when it leaves the place of departure Last discharge Optional Place of departure Mandatory Place of destination The date when all the goods of the manifest have been unloaded from the vessel or aircraft The place LOCODE where the vessel or aircraft begins it voyage The place LOCODE where the vessel or aircraft arrives to NETO USI discharge goods Shipping information The identification of the agent responsible for submitting the manifest Mandatory on behalf of the carrier It is a code assigned by the Customs and Excise Department The name of the shipping line or the airline transporting cargo to and Bills Carrier s Agent from St Kitts and Nevis Mandatory The count of all the waybills included on the manifest Packages Mandatory The c
30. on BOBR EE Ee eee EEE oe A File Edit View Help N V hOonvX v e 100 f l wt J 1 in i PR its Manifest Waybills ie Line nbr Ref nbr Nb Cin p _ maining gross weight Stat 4 T at 4 Create new BIL lt j 9 an i 4 O Would you like to add a sub B L to master BIL 10021 _ V x Select yes and a waybill page appears The information from the manifest already inserted The previous document field is filled with the master bill of lading number Complete the waybill When you finish keying in the data you verify and store Transaction completed __ Print Waybill condensed _ e Mail to O O M V0 Ce ay of Select the GREEN icon to continue adding waybills to the master 26 Saint Kitts and Nevis Customs and Excise Department Page 10 2 For Consolidators The consolidator will receive his master waybill from the carrier He must use the information on this master waybill to create his house bills Use the following path ASYCUDA Cargo Manifest Data Management Manual Capture gt Waybill Right click at Waybill and select New Key in your data for the first house bill of lading When you finish you verify and store respectively Please note the master bill of lading number must be the previous document in order for the house bill to attach itself to the master Select the GREEN icon to continue adding bill of ladings to the master Saint Kitts and Nevis Custom
31. ount of all the packages included on all waybills The count of all containers carrying cargo to or from St Kitts and Containers Mandatory the Nevis If there is no container insert 0 36 Page Saint Kitts and Nevis Customs and Excise Department Gross weight Mandatory The sum of weight in kg of all the cargo entering or leaving St Kitts and Nevis Code identifying the mode of transportation International Standard Codes Mode Mandatory ISO must be used 1 Sea 3 Road transport 4 Air 5 Postal Optional The name of the importing exporting vessel or aircraft Identity Nationalit Mandatory The country code where the vessel or aircraft is registered y Place Optional The port place where the transport unit is registered Optional The number of the document registering the vessel or aircraft Optional The date when the vessel aircraft was registered Master Optional The name of the Master Commander of the vessel aircraft Gross Optional Net tonnage plus maximum allotted cargo weight per voyage Net Optional Carrier s base weight BILL OF LADING AIRWAY BILL SEGMENT Registration Date Office code Mandatory The code of the Customs Office of departure or arrival The number given by the ship or aircraft operator allowing for the unique General Information Voyage Number Mandatory identification of the current journey The date when the ship or a
32. s and Excise Department 27 Page Validating a Degroupage When the consolidator is finished adding all his bills of lading he must inform the carrier who would validate the degroupage All degroupage must be validated before customs clearance To validate a degroupage select the master waybill right click and select Validate Degroupage ASYCUDA SAINT KITTS AND NEVIS Manifest Waybills Saint Kitts and Nevis Customs and Excise Department 28 Page 11 Fast Cargo Integration Full Cargo The XML Integration option of capturing manifest allows the user to load or import an xml file that has been generated by the carriers system in to ASYCUDA World Manifest Step 1 Select the FCI option Navigate the Document Library through the following path ASYCUDA gt Cargo Manifest gt Data Management XML Integration Full cargo At Full cargo right click and select Full Cargo Integration as shown below 0000 y w te Aras n Tr Saint Kitts and Nevis Customs and Excise Department 29 Page The Full cargo integration page opens Select an xml file by clicking the Select an xml file Step 2 Select a xml Tile i E Full Cargo Full Cargo Integration na B i File Edit View Help f a Q 100 Full Cargo XML Integration a Select an XML File oo o General Segment Information Customs Office Voyage Number Date of Departure Waybills Packages Containers A box opens up allowing you to search for the file
33. ts namely 1 The Manifest General Segment 2 Waybill Segment The term Waybill is intended to be generic It covers a broad range of transport documents such as Airway Bills and Bills of Lading The bills can either be House Bills or Master Bills A House Bill represents one specific consignment The goods related to it can be cleared directly by a customs declaration s A Master Bill refers to a degroupage or consolidation for transport or other reasons of a number of house bills and it must be regrouped before Customs clearance so that a Customs Declaration relates to it A first level Bill of Lading is directly related to the manifest and it can be a House Bill or a Master Bill A second level Bill of Lading can either be a master or a house created by the degroupage of a master and is linked directly to that first level Master Waybill 3 CREATING A MANIFEST There are two options available to users to capture a manifest 1 Manual capture is where you manually key in the data and is normally used by small carriers XML Integration is where an xml file from the carriers system is uploaded into ASYCUDA World It is recommended for large carriers Saint Kitts and Nevis Customs and Excise Department S Page 3 1 Manual capture 3 1 1 Step 1 Invoke General Segment via Document Library Upon receipt of the principal manifest the user will input the data into the ASYCUDA World The manifest creation starts with the General
34. vaoot 0503 2014 vaoo T Location LC JEWELERS A SHOES HSE ACRB VA001 06 03 2014 FB13 VAD CARIBBEAN PH A SPEAKERS HSE ACRE A001 06032014 vaoo J Exeessandshortage cr EORKIDg A SHIRTS HSE ACRB VA0O1 06 03 2014 FB12 VAD gt vate Spit MUSTARD SEED A PENS HSE ACRB KISH 06 03 2014 KISH ROYALLOGISTL BOTTLES WST ACRE KSH 06032014 KOI h Soitat KESHACOLE CAKE CUPS HSE BOBR M29 2402 0014 0006 CARIBBREWE MALT HSE Right click to access the dropdown waybill split Saint Kitts and Nevis Customs and Excise Department 16lPage 2 Waybill Split BL BOBR on A File Edit View Help v Hyb o 100 gt ASYCUDA SAINT KITTS AND NEVIS Waypbills Split Split Information Nbr of pkg Package code Gross weight Container numbers Marks amp nb C Pn Goods description CLHU83505162 TGHU78418193 t New CLHU83507174 Line Nbr of pkg Package code Gross weight Container number Goods desc Marks amp nb Rem Pkg Rem Wgt Unloaded Table to store saved spit The waybill will be presented Select the split tab on the bottom of the waybill as shown above Enter the split information then select the Add a new line icon to save the split in the table below Errors Mistakes can be corrected by right clicking the saved split and selecting Update Use the Update line Li on the toolbar to save the updated split Once the spit is complete use the blue tick on the tool back to save the waybill 6 1 Validating the split The split must be
35. x will appear asking the user to confirm his her action Select the tick to confirm A waybill page will appear with the information from the General segment already inserted This includes the Office of Entry Voyage and Departure date This means that the waybill is linked to the General segment gt General Segment Modification ACRB om File Edit View Help avy HAIRY Vek QO Add BOL icon Cog ASYCUDA SAINT KITTS AND NEVIS gt Manifest Waybills Line nbr Ret nor Nob Cin Packages Grossweight Remaining packages Remaining gross weight Status jij 0 3 100 HSE Create new BIL al O Would you like to add a new BIL v x BOL Tab Saint Kitts and Nevis Customs and Excise Department 8lPage Input the required data according to list provided then you verify and store using the store icon mentioned E Wray Mew BOBR ve A 20 FSuveo 100 Office of degueture acrrval ROER Boarding Ciice Grd Rock General lntewmation Voyage number Dmie od departure Date of arrival Time of arrival mE EFA j Wayblll reference mumier Wayhill type aure Lost discharge lCUrflrlcltrmt E Previews document a UR dats os tis il ea Piece of toading Uss Sam Thomas Carries CARRERI TEST CARRIER TEST ADORESS4 TEST STREET TEST BUR DEG rat The store confirmation box appears to signal that the BOL store was successful Click on the Green arrow to continue adding BOLs to the manifest or the Blu
36. you verify and store using the icons mentioned above The store Confirmation box appears The process of storing the waybill is now complete and the user can close the dialogue box by clicking the tick Transaction c However the user may also select the Forward icon to continue adding waybills to his manifest 4 2 Method 2 Select a new waybill using the following path in the Document library ASYCUDA gt Cargo Manifest gt Data Management gt Manual Capture Right click at Waybill and select New Saint Kitts and Nevis Customs and Excise Department 131Page A blank waybill page will appear val WM 2 eee ee ee ee ee ee ee Fie Edit View Help t P Aina L g 100 i ASYCUDA SAINT KITTS AND NEVIS Manifest Waybill Office of departure arrival General Information Voyage number Date of departure Date of arrival Time of arrival Registration number See 2 aa Waybill reference number Waypbill type Nature Last discharge Waybill line DUE Previous document UCR ee Place of loading Place of unloading pg SE sspggeecucrrentay gas RRN EDE AIA MAAA SE Ba porami Ai SMERA aa Seas gas SAN ER DRONA Sorn SA Si Inputting the Office code Voyage number and the Date of departure of the manifest you can also add the waybill As you input these key fields the form will be populated with the data from the General Segment Continue to enter the remaining data for the waybill When you are finishe
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