Administrative Rules User Manual
Contents
1. Chapters By Number Reports By Chapter By Point of Contact ART Search Go By Title By Agency Master Designation List Print x Agency Designation Report i Created by Justin Date Created Name Properties Stone 05 31 2000 Status Ready Type HP LaserJet 55i Choose an Agency to Display Where 5si SS nee General Svcs Dept 401 Comment c A c B Print range Copies ategory ategory 481 1 1 6 108 481 1 al Number of copies fT 4 671 1 1 1 1 671 1 C Pages from 1 to Selection BU pein T Collate C As laid out on screen Only the selected frame All frames individually J Print table of links Cancel T Print all linked documents Intemet AsStar Za Network Neighborhood Q Exploring S CS EIM 4 Administrative Rules Us Ja http www art sta ay af Oa si BD A 2 58 PM ART 8 Master Designation List and Editing To display a listing of all the designations made by all agencies and to edit any mistakes your agency may have made click on the Master Designation List link in the reports section in the main navigation bar at the top of the window E http 77www art state ia us Microsoft Internet Explorer File Edit View Favorites Tools Help S 2 282 0 2 2 4g e J N E Back Fonvard Stop Refresh Home Search Favorites History Mail Print Edit Discuss v Go Links2. Chapters By Number ART Search general services Go By Title Reports By Chapter By Point of Contact By Agency Master Designation List secretary of state the P Fo Search Results cultural affairs the treasurer of state the director of revenue and finance the director of the department of management the state librarian the auditor of state You Searched for general and the director of the department of general services services who acts as secretary The chair position is elected Step 1 annually The commission meets quarterly and at the Select an Agency to Designate call of the chairperson General Svcs Dept 401 Chapter Info 671 1 Organization And Responsibility Declaratory Orde Petitions For Rul Agency Procedu 1 1 2 Prinfing and records division The printing and E E E m Organization Anc records division of the department of general services E Artsafe Program provides administrative pers onnel and services for the A Shans Uniforma eee Arey The apie and aia Step 2 Category A Designation o State C vision includes the state printing and records Is the selected agency specifically identified or referenced in this ate Communic administrator an administrative support staff and a chapter 0 Purchasing Proc micrographics section if Yes Please Cite the Rule SubRule If No then go to Step 3 O Law Enforcemen For multiple rules press Enter after each entry oO Purchasing 1 1 3 Location
3. Communication with the state records Rule Subrule B commission may be established through Printing and A State Employee Records Division Department of General Services 1 2 z 0 Purchasing Grimes State Office Building Des Moines Iowa 50319 o eeno del Show all References O Vendor Appeals 671 1 2 304 Definitions 0O Special Rules Fc Step 3 Category B Designation i 1 2 1 Record Record d O National Change i wre pi cae ua ve Should the selected agency be involved in future changes to this O Parkin paoioerpa foun e hapter g i other material regardless of physi varied slate o Organization Anc characteristics made produced executed or received O Yes No g lowa Targeted Sr Bae to law in PEPEES with the ia of official business of state government Record does Step 4 Specifications Fc not include library and museum material made or P v acquired and preserved solely for reference or Click Save Button Save gt exhibition purposes miscellaneous papers or E 2 Internet A Start 4 Administrative Rules Us le http www art stat Wolfgang Radio Yan RealPlayer file C wi AE Daa 2 36 PM Note Before clicking on the Save button in Step 4 check the following A You are designating the correct agency Step 1 B You have all Rule SubRule s listed for Category A designation Step 2 C You have made a decision to be a Category B designation to be a player in future chan
4. By Point of Contact Master Designation List Cao Address g http www art state ia us Chapters By Number Go By Title Reports By Chapter By Agency ART Search general services 1 The Master Designation list will be opened in the Chapter Display area Results are listed by Agency then Chapter then Cat A and then Cat B Click on the blue arrow to the left of whichever agency you wish to view 2 A list of chapters will be displayed below the Agency you have selected and will turn down the arrow you just clicked Click on the blue arrow to the left of whichever chapter you wish to view 3 A list of all agencies that have designated themselves to the chapter you have chosen will be displayed We will cover editing YOUR OWN AGENGIES designations in the next section oft Internet Explorer Help th Home Search Favorites History Mail Chapters By 2S Go By T Master Designation List expand collapse previous next Category A Category B Agency Chaper Agencies Agencies gt 222 Arts Div gt 481 Inspec and Appeals gt 671 Records Comm t Internet Explorer lelp Ala a 8 B Home Search Favorites History Mail Chapters By 3 Go By Master Designation List expand collapse previous next Category A Category B Agony ipit Agencies Agencies gt 222 Arts Div gt 481 Inspec and Appeals w671 Records Comm oft Internet
5. Explorer Help th Home Search Favorites History Mail Chapters By M 2s Go By T Master Designation List expand collapse previous next Category A Category B Agency kapir Agencies Agencies gt 222 Arts Div gt 481 Inspec and Appeals w671 Records Comm expand collapse previous next b1 v1 expand collapse previous next General General Svcs Dept Svcs Dept 401 401 expand collapse previous next twww RealPlayer sh Excite Help A Kak ww RealPlayer sh Excite Help A Kaj twww RealPlayer sh Excite Help A Kak Note You can use the expand or collapse button in the Master Designation List window to either open or close all listings for each agency number and chapter number Scroll bars will appear 1f listings expand beyond the length of the page ART 9 Editing Master Designation List 1 To correct mistakes or to edit out mis designations while in the Master Designation list click on the Agency Name and Number link Note You can only make changes for your own agency or agencies You will be able to see the information in the far right window but you will be denied Edit privileges if you are not logged in as a member of the agency you clicked on in the Master Designation window S http www art state ia us Microsoft Internet Explorer File Edit View Favorites Tools Help 2 9 2 aaa geome Back Farivar
6. printing and records Should the selected agency be involved in future changes to this E 401 4 Parking aitinistrator an anna support staff and a chapter 401 1 Organization Anc ga oat as Yes No Ej 2 241 10 lowa U i z 1 13 Location Communication with the state records Stend 821 4 Specifications Fc commission may be established through Printing and P 401 anal Records Division Department of General Services Click Save Button Save gt Grimes State Office Building Des Moines Iowa 50319 gt Done Internet fe Start E Administrative Rules User E http www_art state i__ Wolfgang Radio Yan Hal RealPlayer file C WinN OiRA 210 PM 1 In Step 1 choose the agency you wish to designate for by clicking on it thus highlighting it in blue 2 In Step 2 you may choose from the following steps This is a continuation from the Finding Key Words section A You may copy and paste the Rule SubRule into the Rule SubRule box in the Designate area Then do another Find Next and continue Note When closing your Find dialog box to insert designations click on the cancel button only B You may just type the Rule SubRule into the Rule SubRule box in the Designate area C At this point you can write down each Rule SubRule as you continue to do searches for the key word s After doing all the Finds in 671 1 and writing down all the Rule SubRule s our Rule Making Authority is specifically i
7. ART 1 Administrative Rules User Manual 1 Open your web browser 2 Type in the address http www art state ia us lt ENTER gt 3 The Enter Network Password dialog box will appear as shown below A www state ia us Home Microsoft Internet Explorer Bay x poe sal os File Edt View Go Favorites Help Address 2 http any art state ia us 7 29 2 2 8 4 9 ol A g fF Back Porat Stop Refresh Home Search Favorites History Channels Fullscreen Mail Print Edit poomestng IOWANS TE EE with their government ka ne a i Sta d Enter Network ar Ed K Please type your user name and password a Resource fart User name Password Cancel a l Fields of opportunities A new ue o Governor Tom Vilsack service far lowans Online amp Lt Governor Sally Sex Offender Registry Dodarcan a Web site found Wating for reply Mme i e intemetzone Mstan TE jaj bhu 22 Inbox CBITDEdu BITDLCa CSITDLCI BY Microso wow BSD a4 an Type your Username and Password lt ENTER gt The following panel will open Fo Maes SEGAR ol A g H Fullscreen Mail Print Edit E http www art stateia us Microsoft Internet Explorer File Edt View Go Favorites Help Address http www art state iaus owe 9 42 2 fo oo Back Porat Stop Refresh Home Search Favorites History Channels Chapters By Number Reports By C
8. Stop Refresh Home Search Favorites History Mail Print Edit Discuss Address E http www art state ia us Go I Links Chapters By Number Reports By Chapter By Point of Contact ART Search general services Go By Title By Agency Master Designation List Master Designation List expand collapse previous next Category Category B Chapter Info Chapte aes mer oe Agencies Agencies 671 1 Organization And Responsibility gt 222 Arts Div gt 481 Inspec and Appeals Designated Agency YETI Records Comm General Svcs Dept 401 Soe Category A References ow Generali General Rule Subrule Svcs Dept Svcs Dept 671 1 1 1 1 401 401 ie expand collapse previous next Is this a Category B Agency Yes Internet A Start J Exploring S E http 77www RealPlayer sh Excite Help A Wolfgang Rad M Administrative a oni Hj s K 11 04 AM 2 To edit click on the Edit button at the top of the window to the far right ART 10 3 The Edit button will take us back to the Designation Window at the identical point at which we saved the previous data To edit out the a designation follow these steps A highlighting the text and tapping the delete key B In Step 2 of the Designation Window delete the rules subrules you or your agency entered in by on your keyboard In Step 3 of the Designation Window reconsider wheth
9. Svcs Dept H 401 18 Petitions For Rul ie a i E 401 19 Agency Procedu 67 1 1 1 17 4 304 Description of organization te sae rial Anc 1 11 Stafe records commission The membership of m 222 2 Artsafe Program the state records commissionis composed ofthe E 661 3 Sheriffs Uniforms secretary of state the director of the department of Step 2 Category A Designation E 401 3 State Communic cultural affairs the treasurer of state the director of Is the selected agency specifically identified or referenced in this revenue and finance the director of the department of chapter 401 7 Purchasing Proc management the state librarian the auditor of state lf Yes Please Cite the Rule SubRule If No then go to Step 3 MM 661 15 Law Enforcemen and the director of the department of general services For multiple rules press Enter abr each entry E 705 4 Purchasing who acts as secretary The chair position is elected Rule Subrule o at hace mee annually The commission meets quarterly and at the 401 11 state Employee call of the chairperson M 751 5 Purchasing i zl M 401 10 Inventory Guidelit 1 1 2 Printing and records division The printing and BM 193 3 Vendor Appeals records division of the department of general services B 01 8 Special Rules F provides administrative personnel and services for the g 401 6 pana ules Fc state records commission The printing and records Step 3 Category B Designation 821 3 National Change division includes the state
10. chapter C Yes No Step 4 Click Save Button Save EJ Done A Start By Exploring S E http wwe RealPlayer sh Excite Help A amp Jwolfgang Rad E Administrative a Note After you delete your information out when you revisit the master designation list depending on if anyone else has designated in the particular chapter you have just edited you will see that you can still see that chapter displayed under the Agency number but no Agency will be listed To the right is an example of what that will look like g Intermet bi OB AD 12 04Pm soft Internet Explorer Help esh Home Search Pannie History Mail Fr Chapters By Murr ces Go By Title Master Designation List expand collapse previous next Agency Chapter b 222 Arts Div b 481 Inspec and Appeals Category A Category B Agencies Agencies Toll Records Comm Yi No Agencies expand collapse previous next ART 11 Help Desk A Help Desk has been set up consisting of four contact points for any type of question relating to the ART search and designation process For help call one of the following phone numbers Help Desk 1 281 4983 Help Desk 2 282 6717 Help Desk 3 281 6984 Help Desk 4 281 7117 Help Desk Hours M F 8 00am 4 30pm
11. dentified or referenced you need to type them in the Rule Subrule box in the Designate area Note When entering a Rule Subrule enter only the numbers to the right of the decimal point So for example in 671 1 if we were designating for rule 1 1 1 as we did in Step 2 only enter I 1 as shown above in the screen capture with an arrow that says Step 2 Note You may click on the Show All References in Step 2 This will show all Rules SubRules you have entered for the chapter if they exceed the space in the Rule Subrule identification box BE AWARE Once you have clicked on the Show all References button all Rules Subrules you have just entered will be displayed between the Step 2 and Step 3 areas pushing Step 3 and Step 4 down to the end of the References list Once the Show All References has been opened it cannot be closed ART 5 3 For Step 3 you must decide if you would like to be involved with the future changes to the chapter Click the yes radio button if your agency would like to be involved in future changes to the chapter or click the no radio button if your agency would not like to be involved The following screen will show you what we have so far S http www art state ia us Microsoft Internet Explorer Back Farivar Stop Refresh Home Search Favorites History Mail Print Edit Discuss File Edit View Favorites Tools Help 2 9 2 B22 Sl B J m se
12. er or not you want to be a Category B designation or whether you do not want to have any future affiliations with the chapter a http www art state ia us Microsoft Internet Explorer In Step 4 click the Save button to save changes you have made File Edit View Favorites Tools Help e 2 9 2 2 8 9 e 2 Back Forvard Stop Refresh Home Search Favorites History Mail Print Edit Discuss Address a http www art state ia us Go 1 Links 7 ART Search general services Go By Title Chapters By Number By Point of Contact Master Designation List Reports By Chapter By Agency Master Designation List expand collapse previous next Agency Chapter gt 222 Arts Div gt 481 Inspec and Appeals Category A Category B Agencies Agencies w671 Records Comm v General General sycs Dept Svcs Dept 401 401 expand collapse previous next Chapter Info 671 1 Organization And Responsibility Step 1 Select an Agency to Designate General Svcs Dept 401 General Svcs Dept 401 Step 2 Category A Designation Is the selected agency specifically identified or referenced in this chapter lf Yes Please Cite the RulefSubRule If No then go to Step 3 For multiple rules press Enter after each entny Rule Subrule 671 1 1 1 1 Step 3 Category B Designation Should the selected agency be involved in future changes to this
13. ges to the chapter or not Step 3 4 For Step 4 Click on the Save Button to Save The Designation Area will display a message that reads Your Designation Changes have been made You will then move to the next Agency Chapter listed in the Search Result Area We will scroll the list to find 481 1 Then repeat the find and designate process After saving the designations for 481 1 We will do another search of the Rules for more key word s Before we do that you may want to get a report of what has been designated for your Agency thus far ART 6 Agency Designation Report To display a listing of all rules sub rules that have been designated by your agency follow these steps 1 Click on the Report By Agency button on the navigation bar at the top of your web page 2 Then click on the drop down menu in the Agency Designation Report Window to select the agency you wish to display 3 This will show you all of the Category A and Category B designations your Agency has made by displaying the results below the drop down menu S http www art state ia us Microsoft Internet Explorer Fie Edit View Favorites Tools Help ae A a A a a doe 3 Ee Back Forward Stop Refresh Home Search Favorites History Mail Print Edit Discuss Address l http www art state ia us eGo Links z Chapters By Number Reports By Chapter Aer cc lt By Title By Agency Agency Designation Report Created by Ju
14. han one word or trying to put together a more thorough search you can use the following Boolean operators to enhance your search AND OR AND NOT and parenthesis Also you can use the asterisks as a wild card for word prefixes or suffixes For example if you wanted to search for anything dealing with education whether it was the word education or educated or educating etc you can type in educat and this will bring up all words the start with educat and all suffixes for that word 3 Point to and click on Chapter 671 1 Since General Services is Agency 401 we do not need to view or designate the first three finds because we are the Primary agency The Chapter Display Area will display the text for Chapter 671 1 as shown below AJ http www art state ia us Microsoft Internet Explorer By x Spe waa a File Edit View Go Favorites Help Address e http anny art state ia us c 9 9 0 8 ea fe os ee 2 2 BF Back Porte Stop Refresh Home Search Favorites History Channels Fullscreen Mail Print Edit Reports By Chapter By Point of Contact By Agency Master Designation List Chapters By Number Search General Services Go By Title a Search Results You Searched for General SEM iCeS CHAPTER 1 Ee Declaratory Orde ORGANIZATION AND RESPONSIBILITY Ea Petitions For Rul 671 1 1 174 304 Description of Agency Procedui Reminder We are a organization ES Qrga
15. hapter By Point of Contact ART Search ica By Title By Agency Master Designatio Main Navigation Search Result Chapter Display Designate Area Area Chapters Area When you When you click on listed here click on a listed Designate in the Chapter contain word s chapter in the Search Display Area This area entered in above Result Area the will show you steps for Search Chapter text will be designating for A or B displayed here category a O O O O yY OSOS Asta TS A bh Inbox CBITDE CBITDL CAlTDL EF Micro 4 http BS Reo S14 AM ART 2 Searching 1 Create list of keywords for the search You may wish to talk with others designating in your agency to create complete search list 2 Type General Services or any set of words you wish to search for in the Search box and click on Go The Search Result Area will list all chapters in which General Services was found Results are listed by Relevancy not chapter number Relevancy is determined by how many times your search words are found in the chapter To view what level of relevancy each document has in relation to the search words hold mouse over the black to gray boxes to the left of the chapters displayed in the Search Results area The lighter the color of the box the fewer relevancies Searching Tips This search engine like most on the web utilizes Boolean search logic and strategies If you are searching for more t
16. larate Find Ef 401 18 Petitions Ee 401 19 Agency F STI Find what General Services 671 1 Organiza organi M Match whole word only Urechea Cancel 222 20 Artsafe F B iaee C Up amp Down E 661 3 Sheriffs Lil M 401 3 State Co eke i commission is composed ofthe secretary E 401 7 Purchasi of state the director of the department of MM 661 15 Law Enfo cultural affairs the treasurer of state the director of revenue and finance the H ciee uenee director of the department of L 401 11 State Err management the state librarian the MM 751 5 Purchasi auditor of state and the director of the E 401 10 Inventory department of general services who acts as secretary The chair position is elected O 193 3 Vendor A annually The commission meets O quarterly and at the call of the 401 5 Special F 4 chairpersori zi F I Internet zone Asta TE A b 2yCont CBITD CBITD ITD BY Mici 7 he Atech BL SRO 10 49 AM Note depending on your browser you may have to close the Find dialog box in order to designate Note depending on your browser the searched and found word will be highlighted or green or normal Note you can change the direction that the find searches for your keywords by selecting the radio button in the Direction section of the Find dialog box 4 To find what rule and subrule where your agency has been mentioned you may have to close your Find dialog box Once you have l
17. nization Ant designating to the sub rule Artsafe Program L 1 1 itate records commission The level so you may find one Sheriff s Uniforme membership ofthe state records cotunesion is keyword in one sub rule in CH X and another keyword in composed of the secretary of state the director of the department of cultural affairs the state Communic Purchasing Proc treasurer of state the director of revenue and Law Enforcement finance the director of the department of a different sub rule in the Same management the state librarian the auditor of Purchasing state and the director of the department of CH X state Employee general services who acts as secretary The Purchasing chair position is elected annually The Inventory Guidelir commission meets quarterly and at the call of Vendor Appeals special Rules a 1 12 Prinfiug and records division The ld drintine and records division of the denartment F Internet zone Asta WE jA bhu Inbox CBITDEgu CBITDLCa CBITDLCT BY Microso 4 http 7 cf a gt 9 56 AM Note Each frame is adjustable To adjust an individual frame size hold the mouse over the edge of the frame until the mouse icon changes from your regular arrow to a double sided arrow Once you have the double sided arrow hold your left mouse button down and drag window to the desired size and let mouse button up the chairperson Note Sea
18. ocated the keywords in the chapter and determined whether or not it is relevant to your agency there are a few different approaches to designating an agency to a rule subrule or multiple rule subrules within a chapter For example if I search a chapter for general services and found a sentence such as This department offers general services to those this would not be relevant to the Department of General Services and would not be designated Designation ART 4 Since Department of General Services is specifically identified or referenced in this chapter and subrule we will click on the Designate button in the Chapter Display Area The following screen will be displayed In the Designate Area follow the set of Steps to complete the Designation process S http www art state ia us Microsoft Internet Explorer File Edit View Favorites Tools Help e 2 9 2 B ag ge ow se Back Forvard Stop Refresh Home Search Favorites History Mail Print Edit Discuss Address j http www art state ia us Go Links ART Search general services Go Search Results You Searched for general services CHAPTER 1 Chapters By Number By Title By Point of Contact Master Designation List Reports By Chapter By Agency Chapter Info 671 1 Organization And Responsibility Step 1 W 401 17 Declaratory Orde ORGANIZATION AND RESPONSIBILITY phan eae ae i General
19. rches can also be completed by Agency Number and by Chapter Title These options are located in the Main Navigation area at the top of the ART window under the heading Chapters ART 3 Finding Key Words If you searched for only one word the word will be highlighted in green in the Chapter Display Area However if you search for multiple words when you select a chapter from the Search Results Area the key words searched for will NOT be highlighted In this case to get the selected words highlighted follow these steps To find the key word s you searched on in the Search box use your browser s Find function Here s how 1 Click in the Chapter Display Area to make that frame active 2 Hold the Ctrl key down and press F on the keyboard 3 In the Find dialog box type General Services and click on Find Next This will continue to highlight the selected words down the chapter The following screen will be displayed http www art state ta us Microsoft Internet Explorer Address 2 http art stabe 1a ue o a OQ E vog g H Porat Stop Refresh Home Search Favorites History Channels Fullscreen Mail Print Edit File Edt View Go Favorites Help es ae Back By Point of Contact Master Designation List Reports By Chapter By Agency Chapters By Number By Title ART Search General Services Go Search Results You Searched for General Services CHAPTER 1 Ef 401 17 Dec
20. stin Date Created Stone 05 31 2000 Choose an Agency to Display General Svcs Dept 401 7 Category A Category B 431 1 1 6 10A 481 1 671 1 1 1 1 671 1 E Done Internet A Start SE Network Neighborhood ay Exploring S CS EIM M Administrative Rules Us E http 77www art sta ET NR si 2 50 PM Note Reports can also be produced By Chapter and By Point of Contact although the By Point of Contact and the By Agency are virtually the same report These buttons are located in the Main Navigation at the top of the ART window ART 7 Printing 1 To Print results right click in the Agency Designation Report window and click on print By right clicking in this window it makes the window active and should only print that frame To ensure that you print only the frame you have selected in the print dialogue box make sure that in the Print Frames section you have the radio button selected for Only the Selected Frames Also make sure that in the Print Range section of the Print dialogue box the radio button for All is selected to ensure that all designations are printed in the event that they run more than one page 2 Lastly click on the OK in the Print dialogue box T http www art state_ia us Microsoft Internet Explorer ll File Edit View Favorites Tools Help S 2 929 2 238 23 2 J N E Back Forvard Stop Refresh Home Search Favorites History Mail Print Edit Discuss
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