VEMS User`s Manual - Offices of DePaul
Contents
1. Qy Room Availability Details Ms Reservations Resources DePaul Catering Additional Spaces LW A amp Admin Help e ae Out Welcome Astra Stephens Please login to begin using Virtual EMS The DePaul University Student Centers EVENT website is your resource to request rooms at the following locations Lincoln Park Student Center Cortelyou Commons Munroe Hall Quad Loop e DePaul Center 8th Floor e DePaul Center 11th Floor e Lewis Center Room 1403 amp 1411 University Department Student Organization Account Setup You must be a DePaul University faculty staff member or representative of a recognized student organization in order to be eligible for an account If you do not have an account you may request one by successfully completing the online tutorial and quiz found here New accounts can take up to two business days to process Terms amp Agreements By requesting space online with the DePaul University Student Centers you are acknowledging your acceptance of the Student Centers Events Policies These policies can be found on the Student Centers website under the room requests link The use of University facilities by both internal and external clients should reflect or be compatible with DePaul s values as a Catholic and Vincentian University The University reserves the right to reject rental inquiries from groups whose stated purpose is contrary to the mission of the University Don t FORGET When you log in you will2. Q Room Availability Details Reservations Resources DePaul Catering Additional Spaces LW Admin Help amp LogIn Out Welcome Astra Stephens Lincoln Park Student Center Room Request 3 Info Location Details When and Where Event Details Event Name Event Type Date 9 9 2012 Suns EEE Recurrence Start Time End Time Client Details Facilities all v Q Client Student Centers Administrati v Q Setup Information it Conta Attendance Student Centers Administrati v o Phone Fax Setup Type 773 325 7346 773 325 7347 Email On Site Contact none v Phone Fax Email Attachments Figure 3 6 Room Request page Details tab cont Please provide a description of your event Will there be attendees who are not DePaul University Students Faculty or Staff Will an admission or registration fee be charged for this event v If charging at the door how much Are you collaborating with or sponsoring an external company or organization Yv If co sponsoring please list co sponsoring organization Who will provide catering for your event v Will alcoholic beverages be served Yv Will there be any advertising of your event vv Will the media be covering your event vr Is a Government or Elected Official invited to attend your event Will you have an off campus guest speaking at your event Please list the website address for your
3. FORGET Save time and aggravation check availability BEFORE attempting to submit a room request When checking availability the color white indicates the space is available for request Blue dark grey colors cannot be requested and are not available for reservations LPSC VEMS Tutorial6 P age Section 3 Reservations Submitting a Request for a Space Booking a Room The Reservations page is organized into various sections to facilitate the reservation process VEMS has been configured so each building of the Student Centers is reserved separately These divisions allow the administrators in the Lincoln Park and Loop facilities to accept reservations within the operating hours and policies specific to each location Academic Classrooms in Lincoln Park are not reserved by the Student Centers Choose the location of your event and select the appropriate template as shown in Fig 3 1 Figure 3 1 Room Request page Location tab DEPAUL Student Centers EMS Event Q Room Availability Details Reservations Resources DePaul Catering Additional Spaces LW Admin Help amp LogIn Out Cortelyou Commons Room Request Welcome Astra Stephens Lincoln Park Student Center Room Request Loop Student Center Room Request Please login to begin using Virtu Quad and St Vincent Circle Room Request View My Requests Reservations The DePaul University Student Centers EVEINI Website Is your resource to request rooms at the following location
4. be redirected to the main page Please note successful login often gives the impression you must reattempt to login but its important to check the upper right corner of the page to verify your name is visible You do not need access to VEMS to review the Student Center s policies building hours catering information or links to other event space on campus Don t FORGET Too many words on this page Are you more of a visual user Check out the following tutorials on YouTube Full Feature Presentation 30 minutes HTTP WWW SCREENCAST COM T WXPDD6IMCD5F YOUTUBE CHANNEL DPU STUDENTCENTERS LPSC VEMS Tutorial4 P age section 2 Checking Availability Browsing for Space The Browse for Space page is a read only page that displays all the rooms in the Lincoln Park and Loop Student Centers in which you can schedule an event along with the availability information for each room in a grid view To browse space under Room Availability Details click Room Availability Figure 2 1 Browser Key DEPAUL Student Centers EMS Event y Reservations Resources DePaul Catering Additional Spaces LY Admin Help P Help d og In Out Room Availability Details Welcome VEMS Test User 1 uesday Sechaba 19 2013 Pe 6 Hours Filter These arrows advance by hour in 16hr blocks a These arrows advance by date one day at a time Browse p 7 8 9 a0 11 izm aa eoa e a a es a S a
5. click the Edit Booking icon next to it See To edit a booking on page 8 To edit and or cancel delete services audio visual equipment furniture catering tables setup notes etc for a booking click the Add Edit Services icon next to it and then continue To edit and or cancel services for ambooking on page 8 To view services for a booking click the View Services icon next to it Figure 3 10 Reservation Summary View My Request Page DEPAUL Student Centers EMS Event Q Room Availability Details Reservations Resources DePaul Catering Additional Spaces LW Admin Help amp LogIn Out Cortelyou Commons Room Request Welcome Astra Stephens Lincoln Park Student Center Room Request Historical Cale Loop Student Center Room Request Reservation Id Eve Quad and St Vincent Circle Room Request Show Cancelled ID NAME CLIENT FIRST LAST STATUS LOCATION HAS BOOKING BOOKING SERVICES Student Centers Web Lincoln Park Student Center LPSC 76479 test Akiro 10 10 2012 Wed 10 10 2012 Wed Request Room 313 Yes Powered by Figure 3 11 Reservation Summary View My Request Page DEPAUL Student Centers EMS Event Q Room Availability Details Reservations Resources DePaul Catering Additional Spaces LW Admin Help amp LogIn Out Welcome Astra Stephens Reservation Details Additional Information Attachments Back to My Requests e EEE Reservation Id 76479 Edit Reservation Event Name te
6. internal and external clients should reflect or be compatible with DePaul s values as a Catholic and Vincentian University The University reserves the right to reject rental inquiries from groups whose stated purpose is contrary to the mission of the University Trouhlechnntina Please note when you log into the system your name will appear where it currently says Welcome Guest 3 Under LogIn Out or login click log in LPSC VEMS Tutorial2 P age Figure 1 2 VEMS Login Page DEPAUL Student Centers EMS Event Resources DePaul Catering Additional Space Welcome Guest Home using Virtual EMS pererrie pepe ity Student Centers EVENT website is your resource to request rooms at the following locations Lincoln Park e Student Center Cortelyou Commons e Munroe Hall e Quad Loop e DePaul Center 8th Floor e DePaul Center 11th Floor e Lewis Center Room 1403 amp 1411 University Department Student Organization Account Setup You must be a DePaul University faculty staff member or representative of a recognized student organization in order to be eligible for an account If you do not have an account you may request one by successfully completing the online tutorial and quiz found here New accounts can take up to two business days to process Terms amp Agreements By requesting space online with the DePaul University Student Centers you are acknowledging your acceptance of the Student C
7. needed enter additional filter criteria disregard if unimportant 4 Click Find Space A list of rooms that meet the search criteria and that are available for the indicated reservation time are displayed on the List sub tab in a list view on the Grid sub tab in a grid view In the List view rooms that you can reserve are displayed under a Reserve heading Rooms that you can request are displayed under a Request heading LPSC VEMS Tutorial8 P age Figure 3 3 Room Request page List view Welcome Astra Stephens Lincoln Park Student Center Room Request f O Info Location Details When and Where Selected Locations Date 9 6 2012 Thu EEE Start Time End Time P 1 00 PM Y No rooms currently selected Availability f Recurrence gt Facilities SELECT AVAILABLE LOCATION CAPACITY 7A Request Setup Information 1 1 Lincoln Park Student Center LPSC Room 313 36 1 1 Lincoln Park Student Center LPSC Room 314A 90 perentonee 1 1 Lincoln Park Student Center LPSC Room 314 B 90 perimeter date time 1 1 Lincoln Park Student Center LPSC Room 314AB 200 Pea aco Type 1 1 Lincoln Park Student Center LPSC Room 315 36 oca om saiibiiae nai 1 1 Lincoln Park Student Center LPSC Room 316 36 the building and room Availability Filters l number 1 1 Lincoln Park Student Center LPSC Room 324 40 Features 1 1 Munroe Hall Munroe 114 30 Capacity
8. organization or program Please provide the name and contact information of your Student Organization Advisor LPSC VEMS Tutorial 10 Pa g e If you know what audio visual equipment you ll need for your event you can select it during the checkout process of the request If you are unsure you can skip this section and submit a request at a later date Once all details have been provided click submit Submitting a request for a recurring space 1 If the meeting is a recurring meeting then click Recurrence to open the Recurrence popup window and then enter the necessary information for the meeting start end time recurrence pattern and range of occurrences then click Apply Recurrence The system will notify you if there are reservations conflicts associated with the range of event dates see Fig 3 7 through 3 9 2 Complete steps 3 9 as described for single booking reservations Figure 3 7 Recurring reservations process Q Room Availability Details Reservations Resources DePaul Catering Additional Spaces LW Admin Help amp LogIn Out Lincoln Park Student Center Room F n When and Where Date 9 5 2012 Wed SEE Recurrenc Start Time End Time Facilities all Setup Information Attendance 0 Setup Type aa Availability Filters Features C 1st Floor 2nd Floor C 3rd Floor E Carpet Flooring W L Dimmer Lights Dry Erase Board Electrical F Handicanne
9. AVAILABLE LOCATION CAPACITY Setup Information Attendance Request 30 1 1 Lincoln Park Student Center LPSC Room 313 36 Setup Type i 1 1 Lincoln Park Student Center LPSC Room 314 A 90 Theater 1 1 Lincoln Park Student Center LPSC Room 314 B 90 Aen FEDA 1 1 Lincoln Park Student Center LPSC Room 314AB 200 1 1 Lincoln Park Student Center LPSC Room 316 36 Features 1 1 Lincoln Park Student Center LPSC Room 324 40 J 1st Floor gt 1 1 Munroe Hall Munroe 114 30 l 2nd Floor 1 1 Munroe Hall Munroe 114 115 116 90 C 3rd Floor E 1 1 Munroe Hall Munroe 114 115 60 T Carpet Flooring 1 1 Munroe Hall Munroe 115 30 F Dimmer Lights 1 1 Munroe Hall Munroe 115 116 60 T Dry Erase Board 1 1 Munroe Hall Munroe 116 30 Electrical F Handicanned Accessible Continue _ Find Space LPSC VEMS Tutorial9 P age 6 Click the option that indicates you have read and agree to the Terms and Conditions for reserving the room and then click Continue 7 The Details tab opens You use the options on this page to enter the event details You can also request audio visual equipment attach documents i e sketches external rental invoices equipment lists certificate of liability insurance etc 8 Please provide as much information as possible Unclear or vague room requests will slow down the reservation process Provide as much insight on the event goals plans as possible Figure 3 5 Room Request page Details tab
10. DEPA IL Student Centers EMS Event VEMS Tutorial Reference Sheet Section 1 Account Eligibility amp Information Virtual EMS or VEMS is a web based application that allows users to browse events in a calendar view facility information and submit and manage room reservations Covers the following topics 8 Logging into and out of VEMS on page s 2 4 Section 2 Checking Availability The browse menu for VEMS always contains options for browsing for space and browsing for facilities based on room specifications Covers the following topics Browsing for space and reviewing facility information on page s 5 6 Section 3 Reservations The Reservations menu for VEMS contains various options for requesting space for an event Covers the following topics 3 Submitting a request for space on page s 7 11 8 Submitting a recurring request for space on page s 11 13 8 Reservation Summary Functions on page s 13 14 LPSC VEMS Tutorial1 P age Section 1 Account Eligibility amp Additional Resources Logging into and out of VEMS You can access VEMS through any standard browser or mobile device You must be a DePaul University faculty staff member or a representative of a recognized student organization for access to this reservation system The Student Center Administration staff will provide you will account information The user name and password is not the same as your campus con
11. MS Tutorial5 P age Figure 2 2 Building Details Popup available by clicking on the name of the meeting space Virtual EMS Location Details Building Details Building Code Description Cortelyou Commons Motes J324 N Fremont St 66014 CommonsExterior E i ti Setup Types Features Availability th Room Code CC Main Hall i Description Cortelyou Commons Main Hall j l Room Type Ballroom ah Floor none 3 Size 2400 a Phone ff3 325 546 Setup Hours 1 00 E Teardown Hours 1 00 P4 Motes 2 circuits on each side of the main room 5 2 circuits in north balcony and 2 circuits in the south Balcony qi a3 24 iacaa Commons Sample Diagrams Main Hall balcony E MainHall Photos 028 lobby Blank Layout Commons Main Hall Blank Layout Commons Lobby This multifunctional page allows you to review room specific details obtain access to blank and sample diagrams and check availability To view setup types and capacities click the setup types tab Please note some Student Center spaces have building minimums to maximize efficiently You can check availability through the following steps 1 Room Availability Details gt Room Availability use next day hour or filter to specify event date Reservations must be made at least 5 days in advance 2 Room Availability Details gt Room Specs amp Capacities if you know the setup type for the event select the By setup tab otherwise confirm event space Don t
12. PSC Room 380 19 Facilities 9 00 Lincoln Park Student Center 4 3 2013 Wed 8 00 AM Request 10 Lincoln Park Student Center v Q AM LPSC Room 380 9 00 Lincoln Park Student Center 4 5 2013 Fri 8 00 AM Ay LPSC Room 380 Request 10 Setup Information 9 00 Lincoln Park Student Center 4 7 2013 Sun 8 00 AM AM LPSC Room 280 Request 10 Attendance abate ann linenn Dark Chidant Pantar List a SELECT AVAILABLE LOCATION CAPACITY Request 37 95 Lincoln Park Student Center LPSC Room 316 36 36 95 Lincoln Park Student Center LPSC Room 312 36 35 95 Lincoln Park Student Center LPSC Room 220 80 34 95 Lincoln Park Student Center LPSC Room 324 40 33 95 Lincoln Park Student Center LPSC Room 315 36 32 95 Lincoln Park Student Center LPSC Room 313 36 26 95 Lincoln Park Student Center LPSC Room 325 50 23 95 Lincoln Park Student Center LPSC Room 314B 90 22 95 Lincoln Park Student Center LPSC Room 314A 90 Btetetatatat ba If you require more than one meeting space during the selected date range select additional meeting rooms Please note unfortunately the system is not currently updating availablity of the list below to fill any gaps in meetings during the range of dates you ve selected Selecting additional meeting spaces at this point will only increase the cumulative number of meeting Spaces reserved Adding Services After you submit any type of reservation request the Reservation Summary page opens
13. The Reservation Summary page also opens after you select View My Requests on the Reservations menu and then select a specific reservation request for viewing The Reservation Details tab on the Reservation Summary page displays summary information for the selected reservation and all its bookings as well any services that were requested for the bookings In addition to the Reservation Details tab the Reservation Summary page might have up to two additional tabs in the top pane of the page the Additional Information tab and the Attachments tab The Reservation Summary page also has three tabs in the bottom pane All Current and Historical of the page 8 Reservation Details tab request summaries Additional Information tab event questions 8 Attachments tab pertinent event files i e diagram approved forms etc Current tab current and future reservatons in Student Center facilities The All tab displays all the bookings for the selected reservation regardless of the booking date The Current tab displays all the current bookings bookings with a date greater than or equal to the current day s date for the selected reservation The Historical tab displays all the past bookings for the selected reservation LPSC VEMS Tutorial 13 P a ge You can do the following on the Current tab 8 To cancel a booking click the Cancel Booking icon next to it To edit a booking
14. a a a a a A S A S B A Cortelyou Commons Freehan Room Cortelyou Commons Main Hall Cortelyou Commons N Mezzanine MA Cortelyou Commons S Mezzanine DePaul Center DePaul Club ee ee ee l l lt ee oe e se DePaul Center East Gallery Lounge 0 DePaul Center Gallery Lounge oO TR DePaul Center North Cafe 60 DePaul Center Room 11013 DePaul Center Bth Floor CS Lob DePaul Center Concourse Perki d Lincoln Park Student Center a ime LPSC 2nd Floor Performance Area i E LPSC Atrium ist Floor LPSC Brownstones Coffee Bar ight grey LPSC East Lounge ist Floor LPSC Prefunction Lounge Room 115 LESC Room 120 A amp B LPSC Room 120A You can do the following on the Room Availability Details page e Browse available rooms Color Key UGGS Flee TT Dark Grey Blue Reserved Space Light Grey Building Hours e View compatible setup types maximum capacities and room features e View sample layouts for meeting spaces and blank room diagrams Advance the calendar through the filter button in the top right corner of the page or the green arrows by the date time It s recommended to use the Filter button if you have a specific date You can also click the lt Room Name gt to access the building details popup The popup shows information about the building including the address photos sample blank diagrams building features and availability LPSC VE
15. d Accessible Find Space LPSC VEMS Tutorial 11 P age Time Start Time End Time Recurrence Pattern Daily Weekly Monthly Recur every 1 week s on Sun Mon Tue Wed Thu Fri Sat Range of Recurrence Start Date 9 5 2012 Wed End after 1 occurrences End by 9 5 2012 Wed Apply Recurrence Remove Recurrence Welcome Astra Stephens of your request by visiting View 5 ill details will affect the status of Commons Room Request link dent Center Room Request link Figure 3 7 Recurring reservations process number of dates available number of requested occurrences Q Room Availability Details Reservations Resources DePaul Catering Additional Spaces LW Admin Help Help LogIn C Welcome Astra Stephens When and Where Location Details Occurs every Sunday Wednesday and Selected Locations Friday week s effective 3 24 2013 until 10 30 2013 from 8 00 AM to 9 00 AM No rooms currently selected Recurrence z lt lt Availability Facilities Lincoln Park Student Center v Q SELECT AVAILABLE LOCATION CAPACITY Request Setup Information 38 95 Lincoln Park Student Center LPSC Room 380 36 Attendance 37 95 Lincoln Park Student Center LPSC Room 316 36 10 36 95 Lincoln Park Student Center LPSC Room 312 36 Setup Type 35 95 Lincoln Park Student Center LPSC Room 220 80 Theater 34 95 Lincoln Park Student Center LPSC Room 324 40 33 95 L
16. dated view of the spaces available during the specifics defined in the When and Where and Setup Information panes left side of window Details include series of event related questions that the Student Center administrative staff will review to ensure event is in compliance with the University policies and mission Please be as detailed as possible when submitting the event related questions Ambiguous room requests will be followed up by Student Center staff and will delay the approval process for your reservation LPSC VEMS Tutorial 7 P age Start Time End Time NS i b Figure 3 2 Student Center Room Request tab Vat Q Room Availability Details Reservations Resources Paul Catering Additional Spaces LW Admin Help amp LogIn Out ke ke Welcome Astra Stephens Lincoln Park Student Center Room Request O Info Location Details When and Where Lincoln Park Student Center Room Requests Date sss Recurrence A 9 5 2012 Wed iii Reminder a request does not guarantee space confirmation Check the status of your request by visiting View My Requests Photos and blank floor plans available by visiting Facility Details Facilities all Q Setup Information Attendance 0 It is your responsibility to provide all details about your event Failure to provide all details will affect the status of your reservation request Reservations for the Cortelyou Commons must be made through the Corte
17. enters Events Policies These policies can be found on the Student Centers website under the room requests link The use of University facilities by both internal and external clients should reflect or be compatible with DePaul s values as a Catholic and Vincentian University The University reserves the right to reject rental inquiries from groups whose stated purpose is contrary to the mission of the University 350X mihlechnntinn 4 Inthe User Id or DePaul email address field enter your user id which is either your DePaul email address or Student Center assigned user name 5 Inthe Password field enter your password If you do not Know your password you can Click Email me my password to have an email sent to your DePaul account that contains your password 6 Click login Figure 1 2a VEMS Login Page f Resources DePaul Catering Additional Spaces LogIn Out Welcome Guest Login Email me my password Powered by fi ems LPSC VEMS Tutorial3 Pag e The toolbar on the VEMS Default page is updated with the following menu options Resources DePaul Catering and Additional Spaces When you are logged in in the upper right corner of the main page Welcome lt User Name gt is displayed The toolbar will also additional menu options Room Availability Details and Reservations in addition to those shown on the default page Figure 1 3 VEMS Main Page DEPAUL Student Centers EMS Event
18. incoln Park Student Center LPSC Room 315 36 32 95 Lincoln Park Student Center LPSC Room 313 36 26 95 Lincoln Park Student Center LPSC Room 325 50 23 95 Lincoln Park Student Center LPSC Room 314B 90 22 95 Lincoln Park Student Center LPSC Room 314 A 90 21 95 Lincoln Park Student Center LPSC Room 314AB 200 Based on this request the SC has 11 potential spaces available from the range selected Select the meeting Space you prefer for your event by clicking the Figure 3 8 Recurring reservations process conflict notification lf KROOMREQUEST ASPX data ITyYSVEM 7oZDYXKOFZ I QVNIY YLU 7o2DykKO Iz yr 7 Googie Request would create a conflict with another booking LPSC VEMS Tutorial 12 P a g e Figure 3 9 Recurring reservations process additional spaces details have been included review the Terms amp Conditions and indicate they have been read and understood before clicking submit 2 DEPAUL Student Centers EMS Event Q Room Availability Details Reservations Resources DePaul Catering Additional Spaces LW Admin Help Help amp gt LogIn OC Welcome Astra Stephens Occurs every Sunday Wednesday and Selected Locations Friday week s effective 3 24 2013 until 10 30 2013 from 8 00 AM to 9 00 AM When and Where l Location Details Ej pate HOLIDAYS START END LOCATION STATUS SETUP conrurcr a COUNT 3 27 2013 9 00 Lincoln Park Student Center Wed 8 00 AM AM L
19. lyou Commons Room Request link Reservations for the Loop Student Center must be made through the Loop Student Center Room Request link Setup Type v Availability Filters Features LC 1st Floor LC 2nd Floor C 3rd Floor Carpet Flooring Dimmer Lights Dry Erase Board C Electrical vr Handicanned Accessible Find Space To make a reservation enter the information to search for available rooms in the When and Where pane see fig 3 2 red star and you view the results of the search on the Location tab see fig 3 2 yellow star You enter event information on the Details tab see fig 3 2 green star To submit a request for space booking a room 1 Under Reservations click a reservation option The Room Request page opens 2 Enter all required event information In the When and Where left pane of the page submit the following details date start end time estimated attendance and preferred setup type We strongly recommend verifying space compatibility and availability prior to requesting the space Unfamiliar users have mentioned the difficulty in securing space when using the room request template prior to submission Please note examples of the setup types are available online under additional details 3 The Availability Filters section provides options for filtering your room results by Room Type Floor and or Features You can click the arrow to expand collapse this section If
20. nect account information Upon completion of the training manual you will receive the access information for VEMS To Log into VEMS 1 Open an internet browser session 2 Inthe browser s address field enter https ems is depaul edu The VEMS Default page opens Figure 1 1 VEMS Home Page DEPAUL Student Centers EMS Event DERA Resources DePaul Catering Additional Spaces 6 LogIn Out Welcome Guest R s J azzy z S Pleake login to egin using Virtual EMS H DP The DePaul University Student Centers EVENT website is your resource to request rooms at the following locations Lincoln Park Student Center Cortelyou Commons a a e Munroe Hall e Quad Loop e DePaul Center 8th Floor e DePaul Center 11th Floor e Lewis Center Room 1403 amp 1411 University Department Student Organization Account Setup You must be a DePaul University faculty staff member or representative of a recognized student organization in order to be eligible for an account If you do not have an account you may request one by successfully completing the online tutorial and quiz found here New accounts can take up to two business days to process Terms amp Agreements By requesting space online with the DePaul University Student Centers you are acknowledging your acceptance of the Student Centers Events Policies These policies can be found on the Student Centers website under the room requests link The use of University facilities by both
21. nt questions Click Submit wD many words on this page Are you more of a visual user Check out the following tutorials on YouTube and ScreenCast VEMS Full Tutorial http youtu be vPJzg8gTFLE or HTTP WWW SCREENCAST COM T WXPDD6IMCD5F FULL LENGTH FEATURE Section s 1 amp 2 Video Help http www youtube com playlist list PLQwFUYN6 dJafPSVe eG 7eibb2gEQAj Section s 3 Video Help http www youtube com watch v TL 2VMREWac amp list SPqwFUYN6_dJYsyeVbvOuvk5IOAnIY_ Zed Miscellaneous Videos Help http youtu be MjZzH58fHhPs Additional Reservation Information 8 New reservations and revisions to existing reservations must be entered at least 5 days in advance All events must be cancelled online atleast 3 days in events 8 DePaul University encourages colloboration with the DePaul internal and external community These partnerships will be reviewed by the Student Center Administrative staff to ensure compliance with University reservation rates policy 8 Useful Paths o Food Donation DePaul Catering gt Food Donation Letter Donation Request Form o Building Hours Resources gt Building Hours Loop Building Hours Lincoln Park o Event Feedback Resources gt Survey Event Feedback 8 Academic Spaces i e Arts amp Letters SAC Building in Lincoln Park are reserved through Academic Space amp Scheduling Please contact Brittany Pearson for as
22. s Lincoln Park e Student Center Cortelyou Commons e Munroe Hall e Quad Loop DePaul Center 8th Floor DePaul Center 11th Floor Lewis Center Room 1403 amp 1411 University Department Student Organization Account Setup You must be a DePaul University faculty staff member or representative of a recognized student organization in order to be eligible for an account If you do not have an account you may request one by successfully completing the online tutorial and quiz found here New accounts can take up to two business days to process Terms amp Agreements By requesting space online with the DePaul University Student Centers you are acknowledging your acceptance of the Student Centers Events Policies These policies can be found on the Student Centers website under the room requests link The use of University facilities by both uest aspx data ity3Dem yxGFZT QvNS74ydUj 8dP3A4 be compatible with DePaul s values as a Catholic and Vincentian University The University reserves Once the campus or location has been selected the reservation page is divided into three components a When and Where pane the left pane of the window and two tabs a Location and a Details tab The information listed under Info tab redirects users to the appropriate reservation template building specifications to verify availability and summaries of reservation history Location will provide you a comprehensive up
23. sistance with these buildings in Lincoln Park not Astra Stephens in Student Centers confusing I know but imagine the fun I have explaining the difference LPSC VEMS Tutorial 15
24. st Add Booking Event Type Dance Performance Cancel Bookings Client Name Student Centers Administration ist Contact Name none Phone 773 325 7346 On Site Contact Name Phone ACTIONS 8 To cancel existing reservations select the BM under actions Cancel All Bookings Service Availability View Reservation Summary Add booking to personal calendar Booking Tools To edit existing reservations select the pencil paper icon under actions All Current Historical Bookings ACTIONS SERVICES DATE TIME TITLE LOCATION STATUS SETUP x 10 10 2012 9 00 AM 10 00 Lincoln Park Student Center LPSC Room Web Theater AM test Wed 313 Request 20 Add or Edit Services Powered by p ems LPSC VEMS Tutorial 14 Page Quick List amp Tutorial Reference Sheet Making a Reservation 1 Check Availability and verify the setup capacity of your event matches the criteria for the selected room DO NOT SKIP THIS STEP UNLESS YOUVE MEMORIZED THE BUILDING SPECIFICATIONS a Change date facility by Filter on the left side of your screen Keep in mind white space indicates a room is available Once setup availability has been determined select the Room Request tab applicable to your meeting i e LPSC Commons Loop Quad 2 Enter the following details Date Time Setup Type Capacity Click Find Space Select the fgg to secure the space you need for the event Answer eve
25. this number is F ist Floor a 1 1 Munroe Hall Munroe 114 115 116 90 based on the setup type F 2nd Floor 1 1 Munroe Hall Munroe 114 115 60 you ve chosen This is the F 3rd Floor 1 1 Munroe Hall Munroe 115 30 fire code maximums for I Capet Flooring 1 1 Munroe Hall Munroe 115 116 60 t the event space as Fa aii Mirnran U ll Mi mran 116 on Dimmer Lights Click the Add icon F next El Dry Erase Board to the room in either the E Electrical list or grid view Fl Handicanned Accessible 5 If you select a location that is available for all the event dates then the selected location is displayed at the top of the Selected Location panel If you select a location that is not available for all the event dates then a message opens indicating as such Click OK to close the message and return to the Location tab The selected location is displayed at the top of the Location panel and an option to search remaining dates is displayed at the bottom of the When and Where pane Figure 3 4 Room Request page List View Welcome Astra Stephens Lincoln Park Student Center Room Request Info Location Details When and Where Selected Locations Date EJ pate HOLIDAYS START END LOCATION STATUS SETUP CONFLICT 9 6 2012 Thu a COUNT a 7 Start Time End Time x 9 6 2012 10 00 1 00 Lincoln Park Student Center LPSC p Soe 10 00 AM 1 00 PM Thu AM PM Room 315 ae Facilities List Grid all Availability SELECT
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