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1. Clear i imejl Deguasser Crusher Degausser Model jC Serial No 14060428 E Firmware Version fi F Cycles 10 Print DESTROY citor Voltage Magnetic Field Gauss Degaussed De g NOTE The DESTROY button is now enabled The current Date and Time which are read from the Computer are displayed in the machine details along with the following machine data e The type of machine Degausser or Crusher e The machine Model Name in the above example DataGauss e The machine Serial Number in the above example 14060428 e The machine firmware version in the above example 1 7 e The number of cycles e g degaussing or crushing operation the machine has executed in the above example 10 7 3 Data Entry Before an item of media can be degaussed or crushed various data fields must be filled out NOTE Not all data fields may be mandatory e g they can be left blank this depends upon the settings the supervisor has made for the logger NOTE Not all data fields may be displayed this depends upon the settings the supervisor has made for the logger In the example below all the data fields are displayed and all have text completed Processing Company Company Name Operator Supervisor Degaussing on Site lvssP Victoria David Aldershot Clear Media Owner Company Name Department Dell Engineering Clear Media Information Type
2. Resume Print DESTROY Magnetic Field Gauss Degaussed Destroyed 19922 Degaussed CDL Dae SE nee 1992 Degaussed This will then cause the machine to check that the VSSP machine is still connected VSSP Logger File Help NFORMATION REPORT Please wait whilst the machine is being detected ee ausser Cr Find Machine Media Owner Deguasser Cru Company Name Department M dear Serial Media Information Firmware Ver Tye Serial No Capacity G VS SECURITY PRODUCTS 22201207 22201208 22201209 22201211 ZZ2001212 Page 18 of 26 Operating Instructions When the VSSP machine is located the DESTROY button will be enabled NOTE Any Processing Company and Media Owner data entry boxes that had data entered prior to interrogating the database will have that data re entered into them when the Resume button is pressed SECTION 9 PRINTING RECORDS 9 1 Selecting a Record to Print To select a record to be printed click on the record to be printed in the Wedia Processed List Media Processed Select Record to be Printed R 20 06 2014 12 30 02 59843 Degaussed 3 20 06 2014 12 28 52 321145 420 19922 Degaussed a The record to be printed will then be highlighted Now click the Print button the normal print dialog box will be displayed Select the printer to which the record is to be sent set the number of copies required and
3. Company P Password Degaussing c Ss Enter Media Ow Company Name Department Media Information Type Serial No Capacity Part Number H DD Security Classification Remarks Media Processed Media SN To enter the Supervisor screen the correct password must be entered The default password is password Note this is all lower case The password can be changed in the supervisor screen NOTE If supervisor password has been changed please make a note of it Once changed it cannot be reset to the default password even if the program is un installed and re installed VS SECURITY PRODUCTS 22201207 22201208 ZZ201209 ZZ201211 ZZ2001212 Page 21 of 26 Operating Instructions If the correct password is entered the supervisor screen will be displayed NS VS55P Logger Supervisor z ojx DISPLAYED and MANDATORY RECORDS Tick the box to cause the record to be Displayed and or to be Mandatory assing Company Records lisplayed Company Name J Operator J Supervisor J Degaussing on Site J Company Name jv Supervisor lw Degaussing on Site lisplayed Jw Company Name fw Department ndator jv Company Name jw Department edia Infomation Records Serial Number J Capacity J Part Number W Security Classification Remarks M Serial Number W Capacity Part Number Iw Degausser Crusher Model f Serial Number W Firmware Version W Cycles rinter Line Spacing Set this betw Set Passwor
4. 01 Record Number Numeric starting at 1 02 Date 03 Time 04 Machine Type 05 Machine Model 06 Machine SN 07 Machine FW 08 Machine Number of Cycles 09 Company Name 10 Operator 11 Supervisor 12 Site 13 Media Owner 14 Media Department 15 Media Type 16 Media Info SN 17 Media Info Capacity 18 Media Info PN 19 Media Info Class 20 Media Info Remarks 21 Capacitor Voltage Volts 22 Magnetic Field Strength Gauss 23 Result Degaussed Crushed Failed etc SECTION 11 SAFETY RECOMMENDATIONS It is recommended that people with any form of heart pace makers or implants etc avoid close proximity to any equipment of this type without first seeking appropriate medical advice Operators of the DataGauss Degausser should ensure they remove any wrist watches prior to using the unit and that any credit cards or other magnetic devices are placed out of range SECTION 12 MAINTENANCE 12 1 Resetting the circuit breaker The DataGauss Degasser is not equipped with any on board fuses that require replacement All the systems within the unit are protected by the circuit breaker which is located on the rear of the unit this can be manually reset by the user lf the unit fails in any way the user should verify the condition of the circuit breaker prior to contacting support The DataGauss Degausser contains extremely high electrical voltages and currents For safety reasons VS Sec
5. 7 amps typical 230 V 50 Hz 4 5 amps typical 115 V 60 Hz 5 C 41 F to 40 C 104 F 10 to 80 non condensing Free standing table top 13 9 x 9 2 x 14 3 35cm x 23cm x 36cm 13 9 x 9 7 x 14 3 35cm x 24 6cm x 36cm 18 5 x 13 4 x 18 5 47cm x 34cm x 47cm 18 5 x 13 4 x 18 5 47cm x 34cm x 47cm 46 Ibs 21kg 49 Ibs 22kg 50 Ibs 23kg 53 Ibs 24kg Windows 8 Windows 7 windows Vista Windows XP SP3 or higher 32 bit only Bi Universal serial Bus 2 0 Full Speed USB ENVIRONMENTAL PROTECTION Waste electrical products should not be thrown away with household waste Please recycle where facilities exist Check with your local authority or retailer for recycling advice VS Security Products reserves the right to amend or modify the specifications and design criteria applying to these products VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 5 of 26 Operating Instructions SECTION 2 BOX CONTENTS Carefully remove your VS Security Products DataGauss from its shipping carton and verify that all parts are present If there are missing or damaged parts contact VS Security Products Ltd or an authorized distributor immediately You should find the following DataGauss Degausser Mains Power Lead Small Media Adaptor CD including Software and FTDI Drivers USB Cable VVVV WV SECTION 3 HARDWARE INSTALLATION Care should be taken when
6. InstallAware Select Start Menu Group Enter the name of the Start Menu group to add VS Security Products Logger icons to VS Security Products Logger es Create icons for All Users Current User Only InstallAware Page 8 of 26 Operating Instructions Start Installation You are now ready to install VS Security Products Logger Vy Vw Click the Next button to begin the installation or the Back button to reenter the installation information 7 Run VS Security Products Logger now Click the Finish button to exit this installation SECTION 6 OPERATION GUIDE The DataGauss LG and DataGauss XL LG can be operated with or without the Erasure Logging as the customer wishes 6 1 Operation without Erasure Logging General Operators simply slide the catch and the lid opens automatically Place the media into the compartment and close the lid The erase cycle is started by pressing the erase button on the control panel which activates the charging of the powerful degaussing magnetic field When the display says the degauss cycle is complete the lid can be opened and the media removed The entire process takes just 45 seconds Throughout the whole cycle the onboard processor monitors the erase procedure ensuring that it is completed correctly The operator is immediately alerted to any interruptions in the erasure cycle on the LCD control panel VS SECURITY PRODUCTS 22201
7. Serial No Capacity Part Number HDD 32598 997 120GB GX119TYO Security Classification Remarks Secret From Server Rack VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 14 of 26 Operating Instructions NOTE When entering data the Tab key will cause the cursor to skip to the next data entry box In normal use the data in the Processing Company panel and the Media Owner panel is retained after each time the DESTROY button is clicked and media is destroyed However the data in the Media Information panel is cleared every time the DESTROY button is clicked and media is destroyed The Clear buttons in the Processing Company panel and the Media Owner panel can be used to clear all the entries in the panel if required Bar Code Scanner If the bar code scanner has been installed it can be used to enter bar code data such as serial numbers directly into the relevant data entry box So if you wanted to read a bar code serial number into the Serial No data entry box first ensure that the cursor is in the box either click in the box with the mouse or use the Tab key to move the cursor to the box Then point the Bar Code Scanner at the bar code and press the Read Trigger on the scanner When the bar code scanner has scanned the bar code the data will be automatically inserted in the box NOTE The bar code scanner can be used to enter data into any of the data entr
8. be repeated for each record that is to be viewed VS SECURITY PRODUCTS 22201207 22201208 22201209 22201211 ZZ2001212 Page 17 of 26 Operating Instructions IE vssp Logger o x File Help MEDIA MANAGEMENT INFORMATION REPORT cori Products Processing Company Degausser Crusher Details Company Name Operator Supervisor on Site Date 20 06 2014 vssP Victoria Brian Reading Clear Time 12 28 52 Media Owner Deguasser Crusher Degausser Company Name Department an Record Data Model DataGauss Barclays Audit now being Serial No 14060428 Media Information shown Firmware Version 1 7 Serial No Capacity Part Number Cycles 20 oF 321145 240GB N A Security Classification Remarks Not Specified Damaged Resume Print DESTROY Media Processed Capacitor Voltage f Magnetic Field Gauss Degaussed Destroyed 20 06 2014 12 31 49 8364250 965 19922 Degaussed 20 06 2014 12 31 09 79429 499 420 20042 Degaussed 20 06 2014 12 30 02 59843 19982 Degaussed 20 06 2014 12 28 52 3 x gc Degaussed 8 2 Resuming Destruction after Printing When the database records are being printed the DESTROY button is disabled To enable the button click the Resume button Degausser Crusher Detail Date 20 06 2014 Time 12 31 09 Deguasser Crusher Degausser Model DataGauss Serial No 14060428 Firmware Version i Cycles 2
9. data is shown in the Media Processed box Media Processed Capacitor Voltage Magnetic Field Gauss Degaussed De 1 19 06 2014 17 58 01 32598 997 420 19982 Degaussed The data shown in the Media Processed box is a snapshot of the data record and shows the key data Record Number Date of Destruction Time of Destruction Media Serial Number Degausser Capacitor Voltage Degausser Magnetic Field Gauss Result Degaussed If there was an error during destruction then the an error dialog box will be displayed or Supervisor Degaussing on Site a Clear Please wait whilst the item is being destroyed moe OOOO O x Clear ERROR The User has stopped the machine Yo 8032 Re 1 Ro Admin Drive To clear the error dialog box click the OK button VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 16 of 26 Operating Instructions The Media Processed box will now show that the destruction failed Media Processed Capacitor Voltage Degaussed Destroyed 2 19 06 2014 18 06 12 66554 8832 0 0 FAILED User Stop 1 19 06 2014 17 58 01 32598 997 420 19982 Degaussed 7 5 Closing the Logger fi VSSP Logger File Help A MANAGE Supervisor Processing Company Company Name Operator SU lvssP Victoria ler Media Owne Company Name Ba rclays SECTION 8 INTERROGATING THE DATABASE 8 1 Selecting Records To select a r
10. gt ST Find Machine Clear x Media Owner Save in Ji VSSP Logger Archive J 62e m er Cr Company Name NETA z Date modified Type fk vssp Archive 2 csv 10 06 2014 10 59 Microsoft E Seri Gh vssP Archive 3 csv 12 06 2014 11 16 MicrosoftE j Media Information esha E Type Serial N i f HDD Security Classification Media Processed tic Fie 20 06 201 5 20 06 201 Bi 20 06 201 4 i of 2 20 06 201 File name JvssP Archive 6 csv z Save Equipment Records Displayed J Degausser Crusher J Model IV Serial Number JV Firmware Version IV Cydes Archive Log File Password Printer Line Spacing Set Password 70 aia Close Archive VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 24 of 26 Operating Instructions The file name can be defined by the supervisor however it is recommended that the file extension is csv as the file format is an comma separated variable file and choosing a csv file extension allows suitable programs such as a spreadsheet to automatically open the file 10 6 Archive File Format The archive file format is an comma separated variable file Each field in the record is separated de limited from the next field by a comma The fields contain alpha numeric text A comma is not allowed within a field The fields in the record are as follows Field Contents
11. 19 10 Supervisor Screen 21 11 Safety Recommendations 25 12 Maintenance 25 This document refers to Degaussers Part No ZZ001207 240 220volts 50Hz ZZ001208 115volts 60Hz ZZ001209 220V 60HZ ZZ201207 240 220volts 50Hz ZZ201208 115volts 60Hz VS SECURITY PRODUCTS 22201207 22201208 ZZ201209 ZZ201211 ZZ2001212 Page 4 of 26 Operating Instructions MEDIA HANDLING MEDIA COMPARTMENT DataGauss LG DataGauss XL LG THROUGHPUT DUTY CYCLE CYCLE TIME OPERATING VOLTAGE CURRENT DataGauss LG DataGauss XL LG TEMPERATURE HUMIDITY MOUNTING DIMENSIONS DataGauss LG DataGauss XL LG DIMENSIONS PACKED DataGauss LG DataGauss XL LG WEIGHT DataGauss LG DataGauss XL LG PACKED WEIGHT DataGauss LG DataGauss XL LG COMPATIBLE OPERATING SYSTEMS CONNECTIVITY SECTION 1 SPECIFICATION 3 2 2 amp 1 8 hard drives 50000e Longitude amp Perpendicular DLT S DLT LTO1 2 3 4 amp 5 3480 3490 3490e 3590 9840 amp T9940 tape Ultrium amp Redwood SD 3 tape amp cartridges Mammoth 1 amp 2 8mm AIT1 amp 2 M2 tape DDS 1 2 3 4 amp 5 DD 2 amp DFT 1 amp 2 5 9 x 1 2 x 4 3 150mm x 30mm x 110mm 612 x 1 x 44 165mm x 42mm x 114mm 70 hard drives cartridges per hour typical 100 Dependant on ambient temperature 45 seconds typical 230v 50Hz 115v 60Hz or 220V 60Hz unit dependant 2 5 amps typical 220 230 V 50 60 Hz 4 amps typical 115 V 60 Hz 2
12. 207 22201208 22201209 22201211 ZZ2001212 PageY9of 26 Operating Instructions LCD Display Erase Button Power Indicator The LCD is used as a power indicator and will illuminate whenever power is applied The power switch is part of the IEC power connector module mounted on the rear of the unit Erase Button Once you have placed media in the unit the degauss cycle is initiated by pressing the erase button If the degauss cycle is interrupted for any reason the cycle will be terminated After a few seconds the unit will automatically reset and allow a new cycle to be initiated The user should then attempt a repeat erasure The LCD panel will display the progress completion of the cycle and total number of degauss cycles completed If the LCD repeatedly indicates a failure you should contact your nearest VS Security Products support department for further assistance 6 1 1 Erasure of Hard Drives and Large Backup tapes LTO DLT 3480 series 6 1 2 Connect the unit to the power supply Activate the power switch on the rear of the unit Once the unit is ready gently slide the lid release lever rearwards and allow the lid to hinge up Place the hard drive into the chamber and latch down the lid NOTE Hard drives are manufactured with the disc mounted at one end of the assembly the hard drive must be placed in the cavity effectively on its edge If this is not observed the lid will not latch down Under no circumsta
13. 7 22201208 22201209 ZZ201211 ZZ2001212 Page 2 of 26 Operating Instructions SOFTWARE LICENCE VS Security Products Ltd End User License for Software PLEASE READ THIS DOCUMENT CAREFULLY BEFORE USING THIS SOFTWARE THIS LICENSE PROVIDES IMPORTANT INFORMATION CONCERNING THE SOFTWARE PROVIDES YOU WITH A LICENSE TO USE THE SOFTWARE AND CONTAINS WARRANTY AND LIABILITY INFORMATION BY USING THE SOFTWARE YOU ARE ACCEPTING THE SOFTWARE AS IS AND AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE AGREEMENT IF YOU DO NOT WISH TO DO SO DO NOT USE THE SOFTWARE f Terms of License This license allows you to a use the Software on a single computer and b make one 1 copy of the Software for back up purposes If you wish to use the Software on more than one computer you must license another copy of the Software 2 Restrictions on Use Unless VS Security Products Ltd has authorized you to distribute the Software you shall not make or distribute copies of the Software or transfer the Software from one computer to another You shall not decompile reverse engineer disassemble include in other software or translate the Software You shall not modify alter change or otherwise make any modification to the Software or create derivative works based upon the Software You shall not rent lease resell sub license assign distribute or otherwise transfer the Software or this license Any attempt to do so shall be void and of no eff
14. ANY INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS INCLUDING DAMAGES FOR LOSS OF BUSINESS LOSS OF PROFITS OR THE LIKE WHETHER BASED ON BREACH OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE EVEN IF VS SECURITY PRODUCTS LTD OR ITS REPRESENTATIVES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THIS LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU The limited warranty exclusive remedies and limited liability set forth above are fundamental elements of the basis of the agreement between VS Security Products Ltd and you You agree that would not be able to provide the limitations 7 Term and Termination This license agreement is effective until terminated You may terminate this license agreement at any other time by destroying all complete and partial copies of the Software in your possession This license and your rights hereunder shall automatically terminate if you fail to comply with any provision of this license Upon such termination you shall cease all use of the Software and delete the Software and destroy all copies of the Software and other materials related to the Software in your possession or under your control 8 General Provisions a This Agreement shall be governed by and construed in accordance with the laws of England and shall be subject to the jurisdiction of the English C
15. VS Security Products TECHNICAL MANUAL Operating and Maintenance Instructions for DATAGAUSS LG AND DATAGAUSS XL LG HARD DRIVE DEGAUSSERS ZZ201207 ZZ201208 22201209 ZZ201211 ZZ2001212 VS SECURITY PRODUCTS LTD DATAGAUSS LG and DATAGAUSS XL LG Hard drive Degaussers OPERATING MANUAL PRODUCTION STANDARD DATAGAUSS LG ZZ201207 230V 50HZ DATAGAUSS LG ZZ201208 115V 60HZ DATAGAUSS LG ZZ201209 220V 60HZ DATAGAUSS XL LG 22201211 230V 50HZ DATAGAUSS XL LG 22201212 115V 60HZ WARNING TO AVOID ELECTRIC SHOCK HAZARDS THE COVER SHOULD ONLY BE REMOVED BY AUTHORISED PERSONNEL CAUTION IT IS RECOMMENDED THAT MAGNETIC STORAGE MEDIA IS KEPT AT LEAST 1 METRE 3 FEET FROM THE DEGAUSSER IMPORTANT THE POWER ON OFF SWITCH USED ON THIS EQUIPMENT IS NOT AN ISOLATING SWITCH IT IS RECOMMENDED THAT THIS EQUIPMENT SHOULD BE OPERATED FROM A SEPARATE SWITCHED ISOLATOR COPYRIGHT This document is the property of VS Security Products Ltd and it may not be reproduced copied or exhibited to a third party without the written permission of VS Security Products Ltd VS SECURITY PRODUCTS LIMITED VS AND ASSOCIATES 17 Pegasus Court 3160 Texas Hill Road North Lane Placerville Aldershot CA 95667 Hampshire GU12 4QP USA UK Tel 444 0 1252 333577 Tel 530 626 6924 Fax 44 0 1252 333448 Fax 530 626 6989 Email sales vssecurityproducts com Email ussales vssecurityproducts com VS SECURITY PRODUCTS 2220120
16. click OK The Record Data is now sent to the printer Lal tri Li 2014 14 i m m me m ai i Few 1 EW u Media Destruction Record Company Name VASE Operator Victoria Superviser Arian Degaussing on Site Bracknell Media Owner Company Name ICL Department Engineering Media Information Type Tepe Serial Number TH429 499 Capacity Unknown Part Number TBM 4430 346 Security Classification fone Remarks Search Failures begausser Crusher Details n T EREN m F omo 4 Uace 20 06 2014 T r y mr Lime L 31 ui Toe oe ir DAE tegaser erus ner Degau ter Em EE ey o HoE L stacas jee 3 5 anenatg Serial Number 146060428 os ieee eee DR a e aa 1 s ELTEWSEare vVerseloan L mhear nf Maelesd eh HUTLOeE of LyClea ot Ti n ipl ee a PE TENE Hest Truc TrLONn Letalla ym 49 Li paclotToat oltage reL PT i J Ma 357 an MaAQnecLO Flelo causgg 2S at ee ee 7 carla RESULT WEGaUEseo VS SECURITY PRODUCTS 22201207 22201208 ZZ201209 ZZ201211 ZZ2001212 Page 19 of 26 Operating Instructions NOTE The line spacing of print used can be set by the supervisor 9 2 Selecting Multiple Print Records The printing of multiple records can be achieved by left clicking the mouse on the first record required holding the left click button down and dragging the mouse down to the last record to be printed This will highlight all the records between the first and last s
17. cords are being printed the DESTROY button is disabled To enable the button click the Resume button Degausser Crusher Detail Date 20 06 2014 Time 12 31 09 Deguasser Crusher Degausser Model DataGauss Serial No 14060428 Firmware Version 1 7 Cycles 22 Resume Print DESTROY 19982 Degaussed 19922 Degaussed E VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 20 of 26 Operating Instructions VSSP Logger A NFORMATION REPORT Please wait whilst the machine is being detected Degausser Cr Degaussing on Site 3 Find Machine Clear 1 Media Owner Deguasser Cru Company Name Department M Clear Geral Firmware Ver Media Information Type Serial No Capacity G When the VSSP machine is located the DESTROY button will be enabled NOTE Any Processing Company and Media Owner data entry boxes that had data entered prior to printing will have that data re entered into them when the Resume button is pressed SECTION 10 SUPERVISOR SCREEN 10 1 Supervisor Password To show the Supervisor screen click on the File menu and select Supervisor x dai Company Name Operator ivssP Victoria Media a Company Name Barclays p This will cause the Password screen to be displayed I vssp Logger File Help MEDIA MANAGEMENT INFOR Processin VEZIE xi
18. d 70 70 aren iii 10 2 Supervisor Screen The supervisor screen has sections for each of the data entry panels VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 22 of 26 Operating Instructions NS V55P Logger Supervisor _ jox DISPLAYED and MANDATORY RECORDS Tick the box to cause the record to be Displayed and or to be Mandatory Deguassing Company Records W Operator J Supervisor J Degaussing on Site W Operator J Supervisor W Degaussing on Site Aedia Owner Records W Company Name W Department ledia Infomation Records Type W Serial Number J Part Number W Security Classification Remarks J Type J Serial Number W Capacity Part Number Security Classification Remarks Iw Degausser Crusher Model fi Serial Number MW Firmware Version W Cycles Archive Log File assword rinter Line Spacing Set this between Archive Set Password zo 70 and 100 The Data Entry panels highlighted by Red boxes are as follows e Degaussing Company Records e Media Owner Records e Media Information Records Each Data Entry panel has two sub panels the Displayed sub panel highlighted by Green boxes the Mandatory sub panel highlighted by Blue boxes Each Displayed and Mandatory sub panel has a number of Tick Boxes that correspond to the Data Entry Boxes on the Logger main screen On the Displayed sub panel a tick box with a tic
19. data is highlighted and the print button pressed all the details on the screen along with all the data entered will be printed as a report As new media is erased the details will be added to the Media Processed Log in the lower half of the screen By highlighting erase records the logs of one or more can be printed as required There is a Supervisor Section in the Software which is Password protected This allows the Supervisor to decide which fields are required and which fields must be completed by the Operator The log record is stored in the PC and can be archived at any time or exported as a csv file After degaussing hard drives should not be reused as they are stressed in the erasure process and parts can be damaged Backup tapes cannot be used after erasure as the control track may be erased in the degaussing process To use the degausser without the Data Logging software disconnect the USB cable and reboot the degausser SECTION 7 ERASURE LOGGER SOFTWARE Overview The VSSP Data Logger is a Microsoft Windows application program that allows users to automatically log the erasing or destruction of media by VSSP Degausser and Crusher machines It is connected to the Degausser or Crusher via a USB cable Degaussing or Crushing can be started from the program by clicking the Destroy button When the Degaussing or Crushing is completed the program collects destruction data from the machine and logs the data in a database 01x F
20. ecord to be viewed click on the record to be viewed in the Media Processed List Media Processed Click on Record to be viewed Record Date 20 06 2014 12 31 49 a Degaussed 5 20 06 2014 12 31 09 79429 499 420 20042 Degaussed 4 20 06 2014 12 30 02 59843 420 19982 Degaussed 3 20 06 2014 12 28 52 321145 420 19922 Degaussed The record will then be highlighted and the record data shown in the data entry fields above VSSP Logger l lol xj File Help MEDIA MANAGEMENT INFORMATION REPORT Broder Products Processing Company Degausser Crusher Details gt Company Name Sisia Za alea Degaussing on Site Date 20 06 2014 vssP Victoria Brian Bracknell Clear Time 12 31 09 Media Owner Deguasser Crusher Degausser Company Name Department Record Data Model DataGauss ja Engineering now being Serial No 14060428 SSS yyy shown peg dia Informator a AA Firmware Version 1 7 Serial No Capacity Part Number Cycles 22 ze 79429 499 Unknown IBM 4430 946 Security Classification Remarks None Search Failures Resume Print Media Processed Time _ Medasn Capactor Votag Magnetic Field Gauss Degaussed Destroyed 20 06 2014 12 31 49 8364250 965 Degaussed 20 06 2014 12 31 09 79429 499 Degaussed 20 06 2014 12 30 02 59843 Degaussed 20 06 2014 12 28 52 321145 Degaussed NOTE The DESTROY button is now disabled The above can
21. ect 3 Ownership This license provides you with limited rights to use the Software VS Security Products Ltd retains all ownership right title and interest in to and of the Software and all copies of it All rights not specifically granted in this license including domestic and international copyrights are reserved by VS Security Products Ltd 4 Proprietary Markings VS Security Products Ltd s logos product names manuals documentation and other support materials are either patented copyrighted trademarked constitute valuable trade secrets whether or not any portion of them may be copyrighted or patented or are otherwise proprietary to VS Security Products Ltd You shall not remove or obscure VS Security Products Ltd s copyright trade mark or other proprietary notices from any of the materials contained in this package or downloaded together with the Software 5 Disclaimer of Warranties and Technical Support The Software is provided to you free of charge and on an as is basis without any technical support or warranty of any kind including without limitation any warranty or condition of merchantability fitness for a particular purpose and non infringement SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU YOU MAY ALSO HAVE OTHER LEGAL RIGHTS WHICH VARY FROM JURISDICTION TO JURISDICTION 6 Limitation of Liability VS SECURITY PRODUCTS LTD SHALL NOT BE LIABLE FOR
22. elected Media Processed Media SN Capactor Votage Magnetic Field Gauss Degaussed Destroyed _ 20 06 2014 12 31 49 8364250 965 420 19922 Degaussed 20 06 2014 20 06 2014 20 06 2014 12 31 09 12 30 02 12 28 52 79429 499 Degaussed Degaussed Degaussed 20 06 2014 12 28 02 35 3928 335 Degaussed 20 06 2014 12 27 00 35 3928 874 Degaussed Alternatively highlight the first record to be printed hold the shift key down and select the last record to be printed This will cause all records in between to be printed If you require to print multiple records that are not sequential click the first record to be printed hold the Control Ctrl key down and click the individual records to be printed Media Processed Record Date Time Media SN Capacitor Votage Magnetic Field Gauss Degaussed Destroyed 5 20 06 2014 12 31 09 79429 499 420 20042 Degaussed al a 20 06 2014 12 30 02 59843 19982 Degaussed 3 2 20 06 2014 12 28 02 35398335 C 3928 335 420 19982 Degaussed i 20 06 2014 12 27 00 35 3928 874 When you have selected the records to be printed click the Print button the normal print dialog box will be displayed Select the printer to which the record is to be sent set the number of copies required and click OK The Record Data is now sent to the printer NOTE Each record is printed on a separate page 9 3 Resuming Destruction after Printing When the database re
23. ile Help MEDIA MANAGEMENT INFORMATION REPORT S psc Processing Company Degausser Crusher Details Company Name Operator Supervisor Degaussing on Site lvssP Victoria David Aldershot i Media Owner Company Name Department voller Ltd IT Media Information Type Serial No Capacity Tape Security Classification Remarks Media Processed Record Date Time_ Meda sN Capactor Vokage Magnetic Field Gauss Degaussed De 4 19 06 2014 16 30 41 22322 90 420 19982 Degaussed 3 19 06 2014 16 30 03 830002297 420 19982 Degaussed 2 19 06 2014 16 26 31 533 554 221 420 19982 Degaussed 1 19 06 2014 16 26 05 3822 44 55 420 19982 Degaussed VS SECURITY PRODUCTS 22201207 22201208 22201209 ZZ201211 ZZ2001212 Page 11 of 26 Operating Instructions Information about the processing company the media owner and the media can be entered in the data boxes on the main screen This information is stored in the database together with the media destruction information when the media destruction is completed It is possible to interrogate the database to retrieve the destruction information record This record or a number of records can be printed out using any printer attached to the PC including network printers 7 1 Logger Operation Starting the Logger To start the logger double click on the program icon or select the program from the programs list and click on the program title WG
24. ive or Tape Information is entered onto the software via keyboard or optional barcode scanner to speed up the data entry if required When the logging program has been opened on the PC and the DataGauss LG is connected the operator simply clicks on the Find Machine button for all the unit details to be automatically entered into the log including model serial number and firmware version The DataGauss LG display will show it is in remote mode controlled by the PC Further data regarding operator customer and media is then entered via keyboard or optional barcode scanner before the Hard Drive or Tape is placed into the degausser and the lid closed The erasure is commenced by clicking the Destroy button on the screen which activates the charging of the powerful degaussing magnetic field A window opens on the screen showing the progress of the degaussing cycle When the display shows the degauss cycle is complete the lid can be opened and the media removed The entire process takes just 45 seconds Throughout the whole erase cycle the on board processor monitors the erase procedure ensuring that it is completed correctly The operator is immediately alerted to any interruptions in the cycle by messages on the screen The lower portion of the screen now shows all the details of the erasure including Date Time Media Serial number Capacitor Voltage Magnetic Gauss Field and confirmation that the media was degaussed successfully If this
25. k in it will cause the corresponding Data entry Box to be displayed on the Logger main Screen If the Tick Box is not ticked then the corresponding Data Entry Box will not be displayed on the Logger main Screen This allows the supervisor to specify exactly which Data Entry boxes are to be displayed on the Logger main screen On the Mandatory sub panel a tick box with a tick in it will cause the corresponding Data Entry Box to be Mandatory e g it must contain some data prior to the Destruction button being clicked If the Tick Box is not ticked then the corresponding Data Entry Box is not Mandatory and does not have to contain data prior to the VS SECURITY PRODUCTS 22201207 22201208 ZZ201209 ZZ201211 ZZ2001212 Page 23 of 26 Operating Instructions Destruction button being clicked This allows the supervisor to specify exactly which Data Entry boxes must contain data on the Logger main screen prior to destruction taking place The DESTROY button is inhibited until all Mandatory Data Entry Boxes have data The Equipment Records panel allows the supervisor to specify which equipment records are displayed on the Logger main screen If a particular record tick box is ticked the record will be displayed on the main screen If a particular record tick box is not ticked the record will be not be displayed on the main screen 10 3 Setting the Password NOTE When supervisor password has been changed please make a no
26. l penalties and will be prosecuted to the maximum extent possible under law Tick the box to confirm you accept the software licence conditions and Click NEXT VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Operating Instructions Page 7 of 26 VS Security Products Logger InstallAware Wizard License Agreement a Please carefully read the license agreement below You must accept the license agreement to continue with setup VS Security Products Ltd End User License for Software PLEASE READ THIS DOCUMENT CAREFULLY BEFORE USING THIS SOFTWARE THIS LICENSE PROVIDES IMPORTANT INFORMATION CONCERNING THE SOFTWARE PROVIDES YOU WITH A LICENSE TO USE THE SOFTWARE AND CONTAINS WARRANTY AND LIABILITY INFORMATION BY USING THE SOFTWARE YOU ARE ACCEPTING THE SOFTWARE AS IS AND AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE AGREEMENT IF YOU DO NOT WISH TO DO SO DO NOT USE THE SOFTWARE a Terms of License v InstallAware Destination Location ran Setup will install VS Security Products Logger in the following folder _ Config Msi gt Downloaded Drivers for HP 6470b gt J Intel gt J IRIS Payroll Basics gt MSOCache gt Perflogs gt Program Files Ren nea ee Nat Destination Folder C Program Files VSSP VS Security Products Logger Required Disk Space 4 444 KB Disk Space Remaining 434 058 MB
27. moving handling the DataGauss 3 1 Unpacking The DataGauss is shipped inside a cardboard packing case Unpack the degausser carefully by disassembling the packing case and inspect it for signs of physical damage If damage is apparent a claim should be filed with the carrier immediately Once you have exposed the DataGauss degausser you can carefully remove it from the packing box 3 2 Power Wiring Power connection is made to the DATAGAUSS degausser in the form of a IEC type electrical lead supplied The user should ensure that their power supply meets those outlined on page four SECTION 4 INTRODUCTION TO THE DATAGAUSS LG and XL G DEGAUSSERS The DataGauss LG and DataGauss XL LG high energy hard drive Degaussers They erase Longitudinal Magnetic Recorded LMR and Perpendicular Magnetic Recorded PMR Hard Disk media with a coercivity of up to 5000 Oersted s and magnetic backup tape media with a coercivity of up to 2800 Oersted s including DLT LTO 8mm DDS and more SECTION 5 SOFTWARE INSTALLATION The following details the installation procedure for the VSSP Data Logging Software 5 1 Installing the Data Logging Software Insert the software installation disc into the CD DVD drive in your PC and wait for the VSSP software installation screen to appear If the screen does not appear open My Computer and double click on your CD DVD drive icon to launch the disc menu Click on the VSSP_Logger_Auto exe file The foll
28. nces should excessive force be used to close the lid Once the lid is latched down the erase cycle is initiated by operation of the erase button When the erase cycle is complete as indicated on the display the lid may be unlatched and the media removed Erasure of 2 5 amp 1 8 Hard Drives and small media 4 and 4mm cassettes etc To erase small hard drives 2 5 amp 1 8 and also small media 8mm cassettes etc they should be placed in the Small Media Carrier supplied with your DataGauss Connect the unit to the power supply Once the unit is ready gently slide the lid release lever rearwards and allow the lid to hinge up Place the carrier into the cavity and latch down the lid Once the lid is latched down the erase cycle is initiated by operation of the erase button When the erase cycle is complete as indicated on the display the lid may be unlatched and the carrier removed VS SECURITY PRODUCTS 22201207 22201208 ZZ201209 ZZ201211 ZZ2001212 Page 10 of 26 Operating Instructions 6 2 Operation with Erasure Logging When erasure logging is required simply connect the degausser to a PC or laptop and open the logging program This will log all the information related to the erasure and provide a printed report if required The information logged includes details of the degaussing company including the operator and supervisor media owner degausser machine type serial number part number and size of the Hard Dr
29. ourts b This Agreement contains the complete agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements or understandings whether oral or written c All questions comments or concerns with respect to this Agreement shall be directed to VS Security Products Ltd 17 Pegasus Court North Lane Aldershot Hampshire GU12 4QP UK www veritysystems co uk 9 Updates VS Security Products Ltd may from time to time release new versions of the Software If you wish to be notified when a new version of the Software is released you must return the enclosed registration card by email to email address All new versions or releases which are provided to you shall be considered part of the Software and shall be governed by the terms of this license agreement VS Security Products Ltd 17 Pegasus Court North Lane Aldershot Hampshire GU12 4QP UK Tel 44 0 1252 333577 Fax 44 0 1252 333448 Email sales vssecurityproducts com www veritysystems com VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 3 of 26 Operating Instructions CONTENTS SECTION PAGE List of Contents 1 Specification 5 2 Box Contents 6 3 Hardware Installation 6 4 Introduction to the DataGauss LG and XL LG Degaussers 6 5 Software Installation 6 6 Operation Guide 9 7 Erasure Log Software 11 8 Interrogating the Database 17 9 Printing Records
30. owing screen will then appear regarding FTDI Interface Drivers Follow the on screen instructions to install the drivers VS SECURITY PRODUCTS 22201207 22201208 22201209 ZZ201211 ZZ2001212 Page 6 of 26 Operating Instructions i Vs Security Products ie x File About NOTE Before installing the Data Logger ensure that the FTOI USB Interface Drivers are installed as follows Switch on the VS Security Products Degausser or Crusher and plug the USB Interface Lead into the Degausser Crusher machine and into this PC Follow the on screen instructions to install the FTOI USB Interface Drivers You may require to be an Administrator account to install the FTOI USB Drivers When the FTDI drivers have been installed If they were not already present Click the Install Logger button on the window Close all Windows programs that are running and click NEXT Welcome to the InstallAware Wizard for VS Security Products Logger Setup This wizard will install VS Security Products Logger on your computer It is strongly recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and crimina
31. r that the VSSP Logger program is running on 3 Turn the VSSP machine on NOTE If this is the first time this machine has been connected to this computer there may be a delay as the USB drivers are installed There may also be various dialog boxes displayed to the user whilst the USB driver install is being carried out and the user may have to confirm that the driver installation should proceed The USB interface is an FTDI device and there may be references to the FTDI driver If you are not clear on the driver install process get a member of your IT support team to help 4 When the FTDI USB driver has installed click the Find Machine button on the VSSP Logger Main screen Deguasser Cru Sher M odel Serial No Finnware Version This will cause the logger to look for a VSSP machine VSSP Logger File Help NFORMATION REPORT Please wait whilst the machine is being detected i Degausser Cr Degaussing on Site z 7 Clear Find Machine 1 Media Owner Deguasser Cru Company Name Department M Clear ne Serial Media Information Firmware Ver Type Serial No Capacity G VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 13 of 26 Operating Instructions When the machine has been located the machine details are displayed in the Degausser Crusher Details box 1O x TION REPORT 525302 Degausser Crusher Details
32. te of it Once the password has been changed it cannot be reset to the default password even if the program is un installed and re installed To change the supervisor password enter the new password into that data entry box to the right of the Set Password button and then click the Set Password button rinter Line Spacing m Set this between 70 and 100 Set Password the new password 10 4 Printer Line Spacing Printer Line Spacing The Printer Line Spacing setting allows the lines on the printed records to be adjusted If the lines on the printer are too close together increase the value of the line spacing set in the data entry box Most printers will require a value of about 70 some printers require a higher value rinter Line Spacing Set this between Set Password 70 70 and 100 Close 10 5 Database File Archive Database File Archive The Archive Log File button allows the supervisor to Archive e g store the current log file this also causes a new empty log file to be created Clicking the button will display a standard Windows Save File dialog box The supervisor can then choose a location e g drive and or folder to store the archive file The supervisor can also name the file as required is VSSP Logger e ile Help MEDIA MANAGEMENT INFORMATION REPORT Processing Company Degausser C Company Name Operator Supervisor Degaussing on Site ae
33. urity Products Ltd does not recommend that the covers be removed by anyone other than trained VS Security Products technicians VS SECURITY PRODUCTS 22201207 22201208 22201209 ZZ201211 ZZ2001212 Page 25 of 26 Operating Instructions VS SECURITY PRODUCTS LIMITED VS AND ASSOCIATES 17 Pegasus Court 3160 Texas Hill Road North Lane Placerville Aldershot CA 95667 Hampshire GU12 4QP USA UK Tel 444 0 1252 333577 Tel 530 626 6924 Fax 44 0 1252 333448 Fax 530 626 6989 Email sales vssecurityproducts com Email ussales vssecurityproducts com VS SECURITY PRODUCTS 22201207 22201208 22201209 ZZ201211 ZZ2001212 Page 26 of 26 Operating Instructions
34. vssp Logger 10 x File Help MEDIA MANAGEMENT INFORMATION REPORT 2 05 Processing Company Degausser Crusher Details Company Name Operator Supervisor Degaussing on Site Find Ma chine Datel19 06 2014 Clear Fimel16 51 08 Media Owner Deguasser Crusher Company Name Department Model Clear Serial No Media Information Firmware Version Type Serial No Capacity Gdesf HDD Security Classification Remarks Resume Print DESTROY Media Processed Record Date Time Medasn Capactor Votage Magnetic Field Gauss Degaussed De The first time the program is started the Media Processed box will be empty this is because the database contains no records Media Processed Record Date Time Medasn Capactor Votage Magnetic Field Gauss Degaussed De Also the Degausser Crusher machine details will be blank this is because the logger is not connected to a machine yet Degausser Crusher Details Find Machine Date 19 06 2014 Time 16 51 08 Deguasser Crusher Model Serial No Firmware Version Cycles VS SECURITY PRODUCTS 22201207 22201208 ZZ201209 ZZ201211 ZZ2001212 Page 12 of 26 Operating Instructions 7 2 Connecting to a Machine 1 Plug one end of the USB lead into the VSSP Degausser or Crusher machine 2 Plug the other end of the USB lead into a USB port on the compute
35. y boxes Media Type The Media Type box has a drop down list which is revealed by clicking on the down arrow on the right of the box Media Information Type Serial Nc 132598 S ation Be Se ke Select the required Media Type by clicking with the mouse on one of the three entries HDD SDD or Tape NOTE All the information entered in the data boxes will be stored in the database media destruction record together with machine details the time and date of destruction and the destruction data returned from the machine 7 4 Destroying Media When the required data has been entered in the data boxes the user can click on the DESTROY button to destroy the media NOTE If one or more of the mandatory data entry boxes as defined by the supervisor is blank then the following warning message will be displayed and the destruction will not start Department a ig ji A mandatory field has no data Please enter data into the mandatory field From Server Rack VS SECURITY PRODUCTS ZZ201207 ZZ201208 ZZ201209 ZZ201211 ZZ2001212 Page 15 of 26 Operating Instructions When all the relevant data boxes have entries destruction will commence and the following screen is displayed ator Supervisor Degaussing on Site ria Clea Please wait whilst the item is being destroyed A Clea No Capacity Part Number A 007 f 206GR f 206GR When the destruction process has completed the destruction

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