Intego FileGuard X4 User`s Manual
Contents
1. There are several ways you can open close and put away safes Here is a list of the different possibilities Open Close Put Away Through the Mac OS X Finder Safes act like folders in the Finder you can double click a safe choose File gt Open or Control click a safe and choose Open from the contextual menu If the safe is already open you Il see its contents if it s closed or put away FileGuard X4 will ask for its password then open the safe if the password is correct Double clicking the icon of an open safe while pressing the Command key closes that safe Through the Intego menu A complete list of safes on your Mac appears in the Intego menu gt FileGuard X4 with their icons and statuses showing Selecting an open safe will reveal its contents selecting a closed or put away safe opens it after you enter the appropriate password Selecting an open safe while the Command key is pressed closes that safe Through the Mac OS X Dock When FileGuard X4 is running you can Control click its icon in the Dock to show a list of safes on your Mac As with the Intego menu selecting an open safe will reveal its contents while selecting a closed or put away safe opens it after you enter the appropriate password Through the contextual menu Control click a safe then choose FileGuard X4 If the safe s currently open you ll be able to choose Close or Put Away If it s closed you ll only be2. able to choose Put Away Page 39 Intego FileGuard X4 User s Manual Open Close Put Away By Control clicking the safe s avatar If the safe is open you ll be able to choose Close or Put Away if it s closed you Il only be able to choose Put Away By double clicking a safe s avatar If the safe is already open you ll see its contents if it s closed FileGuard X4 will ask for its password then open the safe if the password is correct Double clicking the avatar of an open safe while pressing the Command key closes that safe Through buttons in the FileGuard X4 main window Click a safe to select it then click the appropriate button By pressing the Command key while double clicking an open safe in the FileGuard X4 main window which closes the safe Through menu choices and command key combinations in the FileGuard X4 main window Under the Safe menu are the choices Open Command O Close Command W and Put Away Option Command P Through a button when opening a safe A Put Away button appears in case you change your mind and decide not to open the safe WARNING If a safe contains open files when you close it or put it away you won t be able to save those files back to the safe Instead use Save As to save those files to another location Page 40 Intego FileGuard X4 User s Manual When you re open the safe it will
3. Intego FileGuard X4 User s Manual Intego FileGuard X4 User s Manual Page 1 Intego FileGuard X4 for Macintosh 2007 Intego All Rights Reserved Intego 500 N Capital of Texas Hwy Ste 8 150 Austin Texas 78746 www intego com This manual was written for use with Intego FileGuard X4 software for Macintosh This manual and the Intego FileGuard X4 software described in it are copyrighted with all rights reserved This manual and the Intego FileGuard X4 software may not be copied except as otherwise provided in your software license or as expressly permitted in writing by Intego The Software is owned by Intego and its structure organization and code are the valuable trade secrets of Intego The Software is protected by United States Copyright Law and International Treaty provisions Intego FileGuard X4 User s Manual Page 2 Contents About Intego FileGuard X4 s owca OWE O EGW AGO GG 4 Make Safes for Any BO O CCC 6 How FileGuard X4 Keeps Your Stuff KOS 7 Installing Intego FileGuard KAn 8 System REQUIrcMents AAA 8 Using Intego FileGuard E ZEA 9 Creatine Sales arara eea aar 10 Creating Safes With the FileGuard X4 Assistant rrea 11 Creating Safes With the FileGuard X4 Main Window rra 20 Creating Safes With Contextual Menus ra 24 Creating Safes from the Intego Menu or Mac OS X DOCK rra 26 LSHIN SUE LAA 27 Appearant e amp SiZ wasi i O o aktan ge taera 30 LAGO AAE 32 Advanced Optom ae AAA A AAA E E E R E 34 Working U
4. hard drive than the original files it contains e Compact safes to reclaim space when you remove items from them e Set three levels of passwords to control access to the files within a safe For example let s say that you re a college professor who s given out an electronic test Your students will return their test files and your graduate assistant will check to make sure they re all in on time but not actually read them You could create a safe where your students have write only access as a drop box your graduate assistant has read only access and you have full access to retrieve change and replace the documents e Set safes to automatically close after a time period you specify to prevent others from accessing your sensitive data when you walk away from your desk for a coffee break e Set safes to open in a different location from where the safes themselves are stored For example you could store all your safes deep in a folder but have their contents appear on the Desktop when they re opened Intego FileGuard X4 User s Manual Page 27 All of these options are available in a safe s Settings window which you can reach in several ways By Control clicking the safe s icon and choosing FileGuard X4 gt Settings from the contextual menu By Control clicking the safe s avatar and choosing FileGuard X4 gt Settings from the contextual menu By selecting the safe in FileGuard X4 s main window and
5. into strings of seemingly random characters If a thief were to obtain one of these safes they would gain no advantage since the safes contain information that can only be interpreted with the password The technology used to convert readable information into password protected gibberish is known as cryptography Protecting information with this process is known as encryption while returning the information to its readable form is decryption Cryptography has been used for thousands of years and has been a field of serious research for hundreds of years With the ubiquity of digital information and the near permanent transmission of this information over the Internet thousands of experts work to create ever stronger encryption schemes FileGuard X4 takes advantage of their most recent discoveries to protect your data as strongly as possible Intego FileGuard X4 User s Manual Page 7 Installing Intego FileGuard X4 For information on installing and serializing FileGuard X4 see the Intego Getting Started manual included with your copy of FileGuard X4 If you purchased the program by download from the Intego web site this manual will be in the disk image you downloaded that contains the software If you purchased FileGuard X4 on a CD you ll find this manual on the CD System Requirements e Any officially supported Mac OS X compatible computer running a PowerPC or Intel processor e Mac OS X 10 4 or higher or Mac OS X
6. is to ensure that all your personal and confidential documents are fully protected FileGuard X4 creates virtual safes that provide unbreakable protection for all your sensitive files You can create as many safes as you want using them for different types of files you can create a safe for your e mail another for your business documents another for your financial records and one for schedules contacts and calendars Each safe can have its own password and when you close a safe there s no way that anyone can get at its contents You can set the upper limit of a safe s capacity it will automatically increase in size to that limit as you add files to it FileGuard X4 s safes are not only secure they are also portable You can store safes on file servers or external disks and you can keep them on your home or office Mac with no risk of anyone opening them You can even send FileGuard X4 safes to friends family or colleagues and they can access files contained in those safes as long as they have the password even if they don t have FileGuard X4 software Intego FileGuard X4 User s Manual Page 4 FileGuard X4 s safes are easy to access Double click a safe s icon in the Finder then enter your password to open it When a safe is open you simply drag files to its icon to add them to the safe You can use floating avatars for your safes unique icons that display above other windows on your screen so you can drag files to them regardless
7. your needs now it s time to put them to work Although most of FileGuard X4 s functions are available by double clicking or Control clicking safes in the Finder sometimes you want to manage all your safes from one place You can do that in FileGuard X4 s main window To see it launch FileGuard X4 by double clicking its icon or choosing it from the Intego menu The FileGuard X4 Main Window FileGuard X4 s main window is in two parts a list of available safes and buttons for controlling them Status Name gt Alice s schoolwork a Ur Business plans New FileGuard X4 a My financial documents Open Close 1 4 7 Settings Put Away In this example three safes are available The color dot in the leftmost column indicates the safe s status green for open yellow for closed but not put away and red for closed and put away The second column shows the avatar you chose for that safe which can be changed at any time through that safe s Settings window and also shows the safe s status Intego FileGuard X4 User s Manual Page 36 open or closed The third column shows the safe s name if you hover your cursor over a safe s name a tooltip displays showing the safe s path This list automatically updates every few seconds and immediately whenever the FileGuard X4 main window is brought to the front If you throw away a safe for example it will disappear from the list as soo
8. Manual Page 18 Finally you arrive at a confirmation screen that summarizes the actions you have selected in the assistant Clicking the Configure button creates the safes you requested and the FileGuard X4 Assistant then quits FileGuard X4 itself remains active however and the folders you indicated are now protected you ll find their safes on your Desktop To stop the process and change your selections click the left arrow button and make your corrections before returning to this screen and clicking Configure GOO FileGuard X4 Assistant Summary Introduction E mails FileGuard X4 Assistant will Chat logs Other folders Protect your e mail Protect your chat transcripts Cust fi edeak Protect 1 other folder s Password i Create a custom safe called My private papers Summary All safes will be created on the Desktop A safe that s in the process of being created will have a different appearance from a safe that s ready for use For example the default Classical icon appears as dull metallic gray while being created but becomes shiny gold when ready Idy ENG dy GOKOA Gusto OGI Safe being created Safe ready for use Intego FileGuard X4 User s Manual Page 19 Creating Safes With the FileGuard X4 Main Window You can also create safes using FileGuard X4 s main window To do this launch the program either by double clicking its icon in your Applications folder or choosi
9. Server 10 4 or higher Intego FileGuard X4 User s Manual Page 8 Using Intego FileGuard X4 FileGuard X4 protects your files by storing them in encrypted folders known as safes Once you ve unlocked a safe with your password it works almost exactly like an ordinary Mac OS X folder you can add files to it remove files from it access it from an application delete it and so forth If you don t know a safe s password however its contents are completely unavailable to you in fact you can t even see what s inside it without the password WARNING FileGuard X4 safes are extremely secure If you lose your passwords your safes contents will probably be lost forever FileGuard X4 is extremely easy to use and in fact many of its functions are transparent once you ve created safes This manual details three important ways to work with safes to protect your data e Creating Safes to set aside protected spaces for your files e Modifying Safes to change security interface and size attributes whether during their creation or at a later time e Working With Safes to manage files in safes and to work seamlessly and efficiently with the programs you use every day Intego FileGuard X4 User s Manual Page 9 Creating Safes You can create FileGuard X4 safes in four ways e Using the FileGuard X4 Assistant e From the FileGuard X4 main window e By selecting items in the Finder then Control clicking or clicking yo
10. anscripts is inside the Documents folder One way to correct this conflict would be to go back to the beginning of the FileGuard X4 Assistant and uncheck the all checkboxes that would cause safes to be created inside the Documents folder When you return to this screen the Documents checkbox will be available The bottom section of this screen is where you add any other folders you d like to protect You can do this in two ways e Click the sign in the bottom left navigate to the folder you d like to protect then click Select Intego FileGuard X4 User s Manual Page 14 e Drag the folder into the window The enclosing box will display a dark outline and your cursor will have a sign next to it to show that FileGuard X4 recognizes the folder as valid Add your own folders to be replaced with safes Folders that you add to this window then appear as paths that is a description of where the folder is stored on your hard drive Add your own folders to be replaced with safes Desktop My private documents When you re done click the right arrow As before you can t make a safe inside a safe If you attempt to do so you ll receive a warning message and FileGuard X4 will remove the last folder added Pu Crossing Paths n Some paths you entered contain or are contained in 4 safes to be created They have been removed E Intego FileGuard X4 User s Manual Page 15 The next screen lets you cre
11. ate an empty safe for future use GOO FileGuard X4 Assistant Create a custom safe Introduction E mails E Create a custom safe Chat logs Other folders Name My private papers Custom safe EEE Size 10 MB Summary A new safe will be created on your Desktop You can use the Finder to move it and FileGuard X4 in your Applications folder to change its settings if you wish Click the right arrow below to continue 4 gt The popup menu lets you choose how big you expect this safe to be from 1MB to 100GB Each menu selection is ten times the size of the one above it If you don t know how big you want your safe to be don t worry you can change its size at any time Choosing too small a size could result in a Mac OS X error message when you try to put an overly large file into the safe Don t choose a size bigger than the amount of space available on your hard disk However when you create a new safe it does not take up the full size you select It occupies a minimum amount of space then grows as you add files to it So if you choose say 10 GB for the size of a safe the original empty safe will only take up a little more than 10 MB As you add files it will increase as necessary though it will not grow larger than 10 GB You can change the size of a safe or compress safes in the safe s Settings window see Modifying Safes Appearance amp Size Int
12. clicking the Settings button By selecting the safe in FileGuard X4 s main window and choosing Safe gt Settings By pressing the Option key while double clicking the open safe s icon double clicking the open safe s avatar double clicking the opened safe in FileGuard X4 s main window or choosing the open safe s name in the Intego menu gt FileGuard X4 menu In any case the Settings window is only available when the safe is open by the safe s owner For information on how to open safes see Opening Safes The Settings window is similar to the one that appears when you first create a new safe but with two differences first it lacks the Contents section which is discussed in Creating Safes with the FileGuard X4 Main Window Second a Permissions section takes the place of the Create options section In total there are three sections Appearance amp Size Permissions and Advanced We ll discuss each of these in turn Intego FileGuard X4 User s Manual Page 28 Each section has a small arrow called a disclosure triangle clicking it will alternately hide or show the section s options like so p Permissions p Advanced bu isthe Allow data recovery if password is lost Allow group None Hy Group password Allow others None R If you don t see all the options click the disclosure triangles as needed Conversely you can use the disclosure triangles to hide se
13. contain the last saved version of the file and won t include changes you made after closing the safe Replace the copy in the safe with the more recent copy you saved elsewhere Some programs treat open files in unusual ways If you experience problems with documents inside safes try quitting their programs entirely before closing the safe No matter what method you use opening a closed or put away safe brings up a dialog box prompting you to enter a password Business plans Please enter the password to open this safe leave blank for public access Store password in keychain Not recommended if you want a better protection Put Away Cancel Open If you ve given access to a safe through the Allow group or Allow others settings you can open the safe with those access restrictions here see Permissions The checkbox Store password in keychain remembers what you enter in the Mac OS X keychain that s specific to the current user It s a good idea to not check this box if other users access your Mac using your account unless you have changed your keychain s password By default your keychain s password is your login password and your keychain unlocks when you log into your Mac You can change this password in the Keychain Access application located in your Applications Utilities folder See the help for Keychain Access to find out how to make this change Inte
14. ctions if the window is too tall to fit on your screen Finally there s help in FileGuard X4 itself Some controls in the Settings window reveal help texts when you hover the cursor over them for several seconds Auto compact Never k s When closing a writable safe the safe is Auto close Never compacted if enough space can be reclaimed a d Intego FileGuard X4 User s Manual Page 29 Appearance amp Size The first section controls four facets of how you interact with safes the avatar the safe s visibility whether a safe s window opens automatically and the safe s size v Appearance amp Size Image Classical EE Mode Visible E EA Auto open window Size Don t change EU Classical N The first popup menu offers a selection of 16 avatars that you can Sphere 2 Shell use to make your safes stand out Each is animated and clearly Icosahedron E OKO indicates whether the safe is closed or open Selecting any avatar in Letterbox me the Settings screen shows a repeating loop of the animation that gt Chestnut Ju displays on your screen when you open or close this safe Cylinder Flower Diaphragm Heart Aqua er Parchment The second popup menu determines whether an avatar will display when a safe is available By default Visible is selected which v Visible i means that the avatar will sit on your Desktop but could be covered up b
15. d and turning them into safes If you ve moved or deleted a program s folder FileGuard X4 won t be able to protect it and the checkbox for that program will be unavailable The safes that FileGuard X4 creates for e mail and chat programs will appear on your Desktop and have obvious names For example protecting your iChat folder will result in a safe named Chat iChat Intego FileGuard X4 User s Manual Page 13 The next screen gives you an opportunity to protect any other folders on your hard drive The top section offers four checkboxes for folders that you re most likely to want to protect Music Pictures Movies or your entire Documents folder Here we ve chosen not to protect any of those folders GOO FileGuard X4 Assistant Protect other folders Introduction E mails Protect the following folders by replacing them with safes Chat logs Documents L Music Other folders Pictures Movies e Custom safe Password e Summary Add your own folders to be replaced with safes Please quit any application that uses a folder or subfolder that will be replaced by a safe Click the right arrow below to continue 4 You might find that one or more of the checkboxes is dimmed and unavailable For example if in the previous screen you had chosen to make a safe to protect your iChat transcripts the Documents checkbox will be dimmed because the folder containing iChat tr
16. eGuard X4 has an assistant that walks you through the steps necessary to create these safes as well as safes for specific folders such as your Documents folder and custom safes for any folder you want to protect Whatever your needs FileGuard X4 protects your sensitive files Intego FileGuard X4 User s Manual Page 6 How FileGuard X4 Keeps Your Stuff Safe Writing information to your Mac is like casually writing it down on a loose piece of paper Because the tools for interpreting information from a piece of paper are fairly universal vision and the ability to read most literate people who see that piece of paper will be able to extract its information To obscure the information you d need to either change the message s visibility or its legibility or put it into a secret code Just as you can write messages with invisible ink it s possible to make information invisible on your Mac The problem is that the Mac s built in visibility safeguards aren t very secure anyone who knew you had invisible files could read all your messages with a few mouse clicks A better solution is to make the information illegible using a system of secret codes that s what happens when you create a safe with FileGuard X4 Each FileGuard X4 safe requires a password that is a string of letters numbers and or other characters that only you know FileGuard X4 uses that password to change the contents of the files you store in its safes
17. ego FileGuard X4 User s Manual Page 16 Here are some good starting safe sizes for common file types Predominant file Starting safe Explanation type to protect size General business 100MB 1GB Business documents tend to be mostly text which documents doesn t take up much room Graphics files such as presentations photos logos and charts increase storage needs substantially Photos and 1GB 10GB Storage needs of digital photos vary depending on the graphics camera s resolution and compression scheme A photo from a mobile phone might be as small as 0 1MB while a high end camera s uncompressed image could be 100 times as large Media files 10GB Music and movies are among the largest files on your computer so safes built to store them need lots of room Intego FileGuard X4 User s Manual Page 17 Click the right arrow to go to the next screen in the Assistant where you enter the safe s password and confirm it by typing it in a second time GOO FileGuard X4 Assistant Enter a password Introduction E mails Enter a password to be used by all the safes that will be Chat logs created Other folders Custom safe Password Summary Password seeesese Verify sssssee Click the right arrow below to finish q Click the right arrow to go to the final screen of the Assistant Intego FileGuard X4 User s
18. es the safe read only This commonly happens when you create safes through the New safe with contents option in the contextual menu To make the safe writeable again change its size in the Settings window to something other than Compressed See the Size amp Appearance section of Modifying Safes and Creating Safes with Contextual Menus Intego FileGuard X4 User s Manual Page 45 Transporting Renaming and Deleting Safes A safe in its put away state behaves very much like any other file you can send it via e mail transmit it over a network or carry it on a portable hard drive USB drive CD or DVD There s only one rule to remember to ensure data integrity make sure the safe has been put away before making a copy When a safe has Closed or Open status your Mac treats it like an open file copies made from such safes may not have the contents you expect or may behave erratically To rename a safe click its icon in the Finder and press Return on your keyboard The name of the safe highlights and you can type a new name The new name won t be reflected in the FileGuard X4 main window until you ve made the FileGuard X4 the active frontmost program or waited a few seconds for the list to refresh by itself Although you need the FileGuard X4 program to create and modify safes you can open them on any Mac They will appear as read only safes avatars intact and be protected by the same passwords For
19. fe s settings therefore you can rescind those privileges or change how the safe behaves at any time Intego FileGuard X4 User s Manual Page 33 Advanced Options The bottom section of the Settings window Advanced controls a few of FileGuard X4 s finer points y Advanced Delete originals after dragging to safe Auto compact Never EE Auto close Never l Close on sleep Mount point Default Ki The top checkbox Delete originals after dragging to safe makes safes behave more like standard folders when you drag items to a safe or onto an avatar but not onto a safe s window they are deleted from their original location Always If savings gt 10 If savings gt 20 If savings gt 50 v Never b After 30 seconds After 1 minute After 2 minutes After 5 minutes After 10 minutes After 30 minutes After 60 minutes The Auto compact popup tells FileGuard X4 to examine the safe whenever it is closed to reclaim space left when items in it were removed If FileGuard X4 can save a certain amount of space on your hard drive by recovering empty space it will do so When Always is selected FileGuard X4 will attempt to save space every time you close the safe Note that this process may result in a slight lag when you close safes The Auto close popup block access to your safe if you haven t used it for a set period of time When you choose any option other than Neve
20. from Dock Open at Login y September 17 Show In Finder ChatBarrier X4 gt Show Quit E ContentBarrier X4 gt New Safe e i FileGuard X4 gt Open FileGuard X4 4 NetBarrier XS gt Personal Antispam X4 gt Personal Backup X5 gt VirusBarrier X4 gt Creating a new safe Creating a new safe from the Intego menu from the Dock When FileGuard X4 is running you can also create new safes by Control clicking its icon in the Mac OS X Dock or by clicking and holding it down for a few seconds The option New Safe behaves as when the same choice is made through any other contextual menu or the Intego Menu Intego FileGuard X4 User s Manual Page 26 Modifying Safes Now that you ve created one or more safes it s time to discover their power and flexibility Here are some ways you can change safes to make them fit your personal style and workflow e Change a safe s icon FileGuard X4 includes 16 beautiful safe icons that can help you keep track of safes contents For example you could put highly personal documents into safes with the evocative Heart icon and give business documents the intimidating Chestnut icon e Display a safe s animated avatar Even if the safe is buried in several layers of folders FileGuard X4 makes an animated icon for it called an avatar which can float above all other windows for easy access e Automatically compress safes so that a safe takes up even less space on your
21. go FileGuard X4 User s Manual Page 41 Accessing Safes from Within Other Applications If you created safes using the FileGuard X4 Assistant you might remember that you had the option of protecting folders of e mail and chat communications For more information about this process see Creating Safes with the FileGuard X4 Assistant Those e mail and chat folders are converted into password protected safes and their original folders are deleted When you open one of these safes it opens so it resembles a folder at least to Mac OS X that the e mail or chat program can see To put it another way you have to open a file s safe to see its contents through an application such as an e mail or chat program Fortunately the FileGuard X4 Assistant gives obvious names to such safes For example E mails Mail is the safe that protects Apple Mail archives All you need to do is open it and all your e mail will become visible in Apple Mail For information about opening safes see Safes Open Closed and Put Away Applications differ some require all of their files to be available at launch while others are less strict The best policy is to open the safe you need before launching the application and quit the application before closing the safe Intego FileGuard X4 User s Manual Page 42 Avatars By default each safe has an avatar that is a visual representation of the safe in a different form You could think of t
22. he program such as the version number and your support number which you ll need for technical support FileGuard X4 Version 10 4 User Company Support Clicking the version number displays the exact release number which may be useful for support purposes Clicking the Support link launches your e mail program with a message addressed to Intego Technical Support with information in the Subject line that will help you get faster service Intego FileGuard X4 User s Manual Page 48 Technical Information FileGuard X4 safes can be located anywhere on your Mac However those created to replace e mail and chat transcripts need to have mount points set for specific locations or those programs won t be able to find them If you need to restore data from a safe you can use the above information to replace folders for these applications as they were before safes were created copy the corresponding safe s contents to a new folder with the appropriate name close the safe then place the folder at the indicated path Note the symbol is a shortcut for your home folder Chat Programs Adium Library Application Support Adium 2 0 aMSN Library Application Support amsn AOL Instant Messenger Library Logs AIM Apple iChat Documents iChats Fire Library Application Support Fire ICQ Library Preferences ICQ Mercury Mercury Microsoft Messenger Documents Microsoft Use
23. he safe file and the avatar as being two doors that enter the same room you could repaint one door or even board it up and neither the room s contents nor the other door will be affected You see a safe s avatar when the safe is in its open or closed state but not when the safe has been put away Here s an example of two safes one open and one closed and their e OAR TO DO UAG UK HES isos HUS avatars When these avatars first display they ll all appear at the same location on your screen however you can drag them wherever you like Avatars remember where they were last placed and will appear in the same place after you put their safes away and re open them In other respects avatars act like the safe icons they represent If you have permission to change the contents of a safe you can add files to it by dragging them on its avatar likewise you can reveal an open safe s contents by double clicking its avatar You can change an avatar s appearance including whether it floats above other programs or appears at all when its safe is open For details see Modifying Safes Appearance and Size Intego FileGuard X4 User s Manual Page 43 Adding and Removing Files There are several ways to change the contents of a safe In each case adding files to a safe makes copies of the files If you have checked the Delete originals after dragging to safe checkbox in the safe s Settings window the o
24. n as you empty the Trash and return to this window The right side of the screen shows buttons that apply to the safe that s selected If no safe is selected only the New button is available Intego FileGuard X4 User s Manual Page 37 Safes Open Closed and Put Away Like a standard folder A FileGuard X4 safe can be open or closed FileGuard X4 safes can also be Put Away which closes safes in a more complete way Open green The safe s contents are fully accessible to the extent allowed by its settings you can add files to it remove files from it change its settings and see its avatar on the Desktop However you can t delete the safe or move it to the Trash Closed yellow The safe s contents are inaccessible until you open it and enter a password if applicable but the avatar is still available You can t add items to or delete items from the safe change its settings or delete the safe itself This state only occurs when you ve set the safe to show its avatar closing a safe whose avatar isn t visible is the same as putting it away Mac OS X treats a closed safe as though it s an open file but you can t get at its contents Put Away red As with a closed safe one that is put away is fully inaccessible At this point you can safely rename the safe or drag it to the Trash and delete it See Renaming and Deleting Safes Intego FileGuard X4 User s Manual Page 38
25. ng Open FileGuard X4 from the Intego Menu see Using the Intego Menu Then either choose Safe gt New or click the New button If you know what items you want in the safe drag them from the Finder onto of the New button to create a safe containing those items You Il see a Settings window for options that will apply to your newly created safe New safe Y Appearance 8 Size Image pz Classical Mode Visible BB Auto open window Size 100 GB EZI v Create options Password E Verify Save safe to EE Desktop EOI Name untitled safe v Contents Name Total size 0 0 B b Advanced Cancel _ EES Intego FileGuard X4 User s Manual Page 20 If you just want to quickly create a safe you can ignore all these options except for the Password and Verify fields After you ve entered your password into those click Create A new Safe titled untitled safe will appear on your Mac s Desktop This Settings window is very similar to one you ll see later in the section Modifying Safes There are two main differences First this Settings window has a Contents section where you can indicate files that you want added to the safe when FileGuard creates it There are two ways to add files here e Click the sign in the bottom left navigate to the files you d like to include then click Open or e Drag files or folders into the Contents section y Conte
26. ntain real words they re easy to remember e Letters amp Numbers passwords are less memorable but perhaps easier to type e Numbers Only passwords are easy to type on a 10 key pad and some people find them easy to remember e Random passwords mix letters numbers and other characters They tend to be hard to remember but are extremely secure e FIPS 181 compliant passwords are random strings of lower case letters that fit a 1993 U S Government edict for Federal Information Processing Standards Intego FileGuard X4 User s Manual Page 22 No matter which password generation category you choose one password displays in the Suggestion field and the popup menu at the right of this field offers a list of other suggested passwords You can change the proposed password s length with the Length slider After you ve rejected the first suggestion the Quality bar tells you how strong the password is and the Tips field shows you ways you could make it stronger o Password Assistant Type FIPS 181 compliant Suggestion tiwugoavujot Length Quality Tips Mix upper and lower case punctuation and numbers The bottom part of the Create options pane lets you set the safe s name and default location that is where on your hard drive it is stored However that s not necessarily where a safe s files will be when you open the safe see Modifying Safes Advanced SA c6 Options for detail
27. nts Name Size N 4a Total size 0 0 B Second this Settings window has a Create options section The first part is where you enter the password that will become the safe s main key Enter your desired password twice once in the Password field and once in the Verify field If the two don t match the safe will not be created and you ll be prompted to try again v Create options Password E Verify Save safe to IE Desktop EZ Name My new safe Intego FileGuard X4 User s Manual Page 21 Choosing a good password is important Too often people pick passwords that are either easy to guess such as a pet s name or easy to break using brute force methods where a computer tries word after word until it guesses the right one Words found in the dictionary are poor choices for this reason FileGuard X4 provides access to Apple s Password Assistant to help you pick passwords that are both memorable and secure To use the Password Assistant click the key icon to the right of the Password field and you ll be presented with a suggested password a Password Assistant Type Suggestion Length Quality Tips The popup menu at the top of the Password Assistant lets you choose from several types of suggested passwords e Memorable passwords use whole or partial English words separated by at least one number and one non alphanumeric character Because they co
28. of which other windows are visible alternately you can make your avatars behave like ordinary windows hidden until you bring them to the front You can also access your safes easily from the Intego menu that displays in your menu bar you can open a safe no matter where it is stored by simply selecting it from the Intego menu and typing your password Finally you can access safes from standard Open and Save dialogs so you can select files from them to work with or save files directly to your safes to avoid writing them in unprotected form to your hard disk Intego FileGuard X4 User s Manual Page 5 Make Safes for Any Use FileGuard X4 has a practical assistant that helps you create safes easily and you can also use the FileGuard X4 application to create safes and change their settings This application lets you manage all your safes whether open or closed change settings change the sizes of safes or compress them and much more In addition to creating safes that you can use for any confidential files FileGuard X4 lets you create special safes that protect your e mail and instant messaging transcripts When you create one of these safes FileGuard X4 copies all the files for your e mail or instant messaging program into the safe When you open the safe then launch a protected program that program reads and writes from its safe You can then quit the program and close the safe to ensure that your sensitive files remain protected Fil
29. ow data recovery if password is lost sets up your safe in a way that will permit Intego s technical support team and no one else to open safes whose passwords have been lost or forgotten A typical case would be for important business data that was controlled by one person who then left the company and hasn t remained in communication This checkbox is unchecked by default which means a lost password results in irretrievably lost data For more details on recovering data with this feature contact Intego technical support at the addresses given at the end of this manual The second part of the Permissions section Allow group lets Read only you assign another password to the safe to grant limited or full Drop box Read amp Write access to others the third part Allow others dictates the access level of people who enter no password at all You have four options in the Allow group and Allow others popup menus None which grants no access to the group or public Read only which allows them to copy files from the safe but not change the safe s contents Drop box which only allows them to Intego FileGuard X4 User s Manual Page 32 place items into the safe but doesn t allow them to see what s in it and Read amp Write which grants them the same access that you have But even if you grant everybody else full Read amp Write access they still won t have your powers to change the sa
30. r the safe will close automatically after the given period The Close on sleep checkbox closes this safe when you put the computer to sleep such as when you physically close a laptop See Closing Safes for an important warning regarding files that are open when a safe closes Intego FileGuard X4 User s Manual Page 34 The Mount point popup lets you choose where a safe s contents will appear when the safe is opened This is an important feature of FileGuard X4 s flexibility you can store safes anywhere but direct them to mount that is create a virtual disk containing your items anywhere on your Mac If you leave the Default choice in place open safes will appear in the Safes folder located in your home folder You should only change the Mount point when you have a particular reason for files to appear in a different location For example safes created in the FileGuard X4 Assistant for e mail and chat programs have a different mount point because those e mail and chat programs expect to find their contents in specific places By changing the Mount points for these safes the e mail and chat programs work normally only you know that FileGuard X4 has protected their contents To change the Mount point manually choose Path from the popup menu navigate to the desired location then click Open Intego FileGuard X4 User s Manual Page 35 Working With Safes You ve learned how to set up safes to suit
31. r Data Microsoft Messenger Data Skype Library Application Support Skype Yahoo Messenger Documents Y ahoo Conversations Intego FileGuard X4 User s Manual Page 49 E mail Programs Apple Mail Library Mail Microsoft Entourage Documents Microsoft User Data Office 2004 Users Mozilla Thunderbird Library Thunderbird Qualcomm Eudora Documents Eudora Folder Mail Folder Intego FileGuard X4 User s Manual Page 50 Technical Support Technical support is available for registered purchasers of Intego FileGuard X4 By e mail support intego com North and South America eurosupport intego com Europe Middle East Africa supportfr intego com France supportjp intego com Japan From the Intego web site www intego com Intego FileGuard X4 User s Manual Page 51
32. r copy it to another location or rename it Click the right arrow below to begin 4 gt Clicking the right arrow in the bottom right corner takes you to the next screen You can go backwards in the process at any time by clicking the left arrow or skip screens by clicking the right arrow repeatedly Intego FileGuard X4 User s Manual Page 11 In the next screen you can create safes to protect your e mail from prying eyes As you receive or send new e mail it will be protected as well Only those programs that are installed properly on your Mac will be available for choice In our example below we have two programs installed and we ve chosen to protect only e mail stored in Apple Mail GOO FileGuard X4 Assistant Protect e mails Introduction E mails E mail programs store your e mails in folders Check the Chat logs programs for which you want the Assistant to replace those Other folders folders with safes Custom safe i Password M Apple Mail e Summary Microsoft Entourage Mozilla Thunderbird _ Qualcomm Eudora Safes are created with a capacity of 10 times the current size of the corresponding folder The assistant will quit your e mail program before creating the safe You will have to relaunch it manually after the safe is created Click the right arrow below to continue 4 Intego FileGuard X4 User s Manual Page 12 The next
33. riginal files will be deleted only when you drag them onto a safe s icon or avatar but not when you drag them onto a safe s Finder window See Modifying Safes Advanced Options Add itemstoa Drag them to the safe s window in the Finder safe e Drag them on top of the safe s icon in the Finder e Drag them on top of the safe s avatar in the Finder or e When first creating the safe Drag them to the Contents section or click the sign See Creating Safes with the FileGuard X4 Main Window Remove items e Drag them directly from the safe s open window to Mac OS X s from a safe Trash or e Highlight one or more files and press Command Delete to send them to the Trash Note when dragging items from the Finder to a safe s window icon or avatar you can cause the original items to be deleted by holding down the Command key when dragging Intego FileGuard X4 User s Manual Page 44 If you see a small icon of a pencil with a line through it at the lower left corner of a safe s window this means you don t have permissions to write to the safe Lao A There are two likely reasons e You opened the safe using the group or others password instead of the safe s main password and those passwords don t have write access To write to the safe close it and re open it using its main password See Permissions e The safe s size is set to Compressed which mak
34. s on changing a safe s mount point Save safe to gj Desktop 13 Name My new safe The Appearance amp Size and Advanced sections of the Settings window are discussed in detail in Modifying Safes Intego FileGuard X4 User s Manual Page 23 Creating Safes With Contextual Menus Another way you can create a safe is by holding down the Control key while clicking in the Finder or by clicking your right mouse button The contextual menu that appears will vary depending on your Mac s configuration installed programs and what your mouse was over when you clicked In any event toward the bottom of the menu you ll see a choice labeled FileGuard X4 with the submenu choices New Safe and New Safe with contents New Folder New Burn Folder Get Info Change Desktop Background Show View Options Automator gt Enable Folder Actions Configure Folder Actions FileGuard X4 gt New Safe New Safe with contents VirusBarrier X4 eo Selecting New Safe brings up the new safe creation window described above in the section Creating Safes with the FileGuard X4 Main Window Selecting New Safe with contents brings up the same window but with the selected items already in the Contents section of that window as follows Intego FileGuard X4 User s Manual Page 24 Control click Contents of safe that s created from New safe with contents The Desktop or an
35. screen protects logs within chat programs in a similar manner Note that some programs including Apple iChat have logging turned off by default If you ve never turned it on there will be nothing to protect so the checkbox next to that program will be unavailable In our example below we ve opted to protect Apple iChat GOO FileGuard X4 Assistant Protect chat logs Introduction E mails Chat programs store your chat transcripts in folders Check Chat logs the programs for which you want the Assistant to replace e Other folders those folders with safes Custom safe M Apple iChat Adium Password Microsoft Messenger Fire Summary Yahoo Messenger Mercury _ AOL Instant Messenger _ aMSN CQ Skype Safes are created with a capacity of 10 times the current size of the corresponding folder The assistant will quit your chat program before creating the safe You will have to relaunch it manually after the safe is created Click the right arrow below to continue gt When protecting both chat and e mail files FileGuard X4 plans for the future by first creating a safe that s ten times the size of the current chat transcript folder or e mail folder You may eventually need to make these safes larger as you send and receive more messages for instructions see Modifying Safes Appearance and Size FileGuard X4 protects these files by finding the folders where they re usually store
36. this reason you can use safes to send files to friends or colleagues in total security even if someone intercepts the safes they cannot get at their contents without the password For another person to be able to open a safe you ll need to send them the password Don t do this by e mail because that s not secure it s best to do this over the telephone To delete a safe click its icon in the Finder and drag it to the Trash or press Command Delete If it has Open or Closed status you Il get a warning that it cannot be moved to the Trash because it is open Put it away then try again Make sure you ve made copies of any files you want to keep before deleting a safe Intego FileGuard X4 User s Manual Page 46 The FileGuard X4 Dock Icon When FileGuard X4 is running its icon in the Dock shows a list of safes on your Mac with check marks next to those that are open and the total number of open safes in a red badge Control clicking the Dock icon or clicking it and holding down the mouse button for a few seconds presents you a list of safes on your Mac along with a New Safe option v FileGuard X4 New Safe v Alice s schoolwork Business plans My financial documents Remove from Dock Open at Login Show In Finder Show Quit Intego FileGuard X4 User s Manual Page 47 About FileGuard X4 When you choose About FileGuard X4 from the FileGuard X4 menu a window displays showing information about t
37. u Be au 36 The FileGuard X4 Main WindoW rra 36 Safes Open Closed and Put A Way areari O A A A OLA AA O AA PADA 38 Accessing Safes from Within Other Applications rra 42 ANE APRA ERA AAE 43 Adding and Removing Eilean 44 Transporting Renaming and Deleting Safes rra 46 The FiuleGuatd X4 Dock COM wsad dO AE A R O A W EO W i nes 47 About FileGuard SA ren 48 Technical Information rn 49 Technical etakoak araka AGGA LG 51 Intego FileGuard X4 User s Manual Page 3 About Intego FileGuard X4 Whether you use your Mac for work play or everyday activities at home it contains a variety of files You may have music movies and photos word processing documents spreadsheets and contact information reports letters and to do lists Most of these files need no special protection but some of them are confidential you may have files for your business personal financial records private e mail instant message transcripts and more Mac OS X protects your files by requiring a password to access your user account but hackers vandals and data thieves may be able to bypass this protection This is even more of a threat if you have a laptop and use it on the road If you lose your laptop it may contain much more than just your vacation pictures and itinerary Anyone who finds your laptop may be able to not only steal your files but also your identity Identity theft is one of the leading computer security issues today and the only way to prevent it
38. ur right mouse button to bring up a contextual menu or From the Intego Menu By default safes contain copies of the folders and files you want to protect but the originals stay where they are For complete protection you ll also need to delete those originals see Modifying Safes Advanced Options Unless you change its settings a newly created safe s icon will appear on the Desktop its animated avatar will appear on another part of the screen and its folder will open For details on how to work with avatars and open safes see Working With Safes Intego FileGuard X4 User s Manual Page 10 Creating Safes With the FileGuard X4 Assistant The first time you launch FileGuard X4 Ou I be greeted with the FileGuard X4 Assistant You can also launch it at any time by choosing the menu selection FileGuard X4 gt Launch FileGuard X4 Assistant The first window welcomes you to the program and explains a bit about safes GOO FileGuard X4 Assistant Introduction Introduction E mails Welcome to the FileGuard X4 Assistant Chat logs Other folders Custom safe Password Summary This assistant will help you set up your first safes through a series of questions A safe is like a folder but only authorized users can access its contents Like a folder a safe is created on your hard disk and has a name and an icon You can double click a safe to open it drag and drop files on it move o
39. y AII items that appear on your Desktop or all the items in the window where no items window are selected A single file The file Multiple files All the highlighted files To do this either Command click or Shift click until all the files you want to protect are selected hold down Control while clicking any of them then choose New Safe with contents from the contextual menu A folder The folder and all the files it contains A safe The safe inside a new safe BO By default safes created by selecting New safe with contents are read only because they re compressed to take up as little space as possible To be able to add items to such a safe or modify its contents change its size in the Settings window to something other than Compressed For more details see the Size amp Appearance section of Modifying Safes Additional options appear when you Control click safes themselves or their avatars These choices will be discussed starting on Working With Safes Intego FileGuard X4 User s Manual Page 25 Creating Safes from the Intego Menu or Mac OS X Dock You can create a safe by clicking the Intego Menu and choosing FileGuard X4 gt New Safe This works the same as selecting New Safe through a contextual menu as described above EAS 4 rmirszam SO v FileGuard X4 About your Intego Software New Safe NetUpdate Next scheduled check Remove
40. y other windows If you choose Floating the avatar will appear above all windows so it s always available Finally Hidden means that no avatar will appear for this safe Intego FileGuard X4 User s Manual Page 30 The Auto open window checkbox determines whether a safe will automatically show its contents whenever it s opened If not you ll have to double click it twice once to open it and enter its password then a second time to show its contents The Size popup menu determines the maximum size of your v Don t change 1 MB safe The Don t change choice leaves it at its current size de the Compressed choice uses your Mac s power to shrink the 100 MB 1 GB safe s contents to save space For more information about 10 GB r 100 GB determining the optimal size for your safes see Creating Compressed Safes with the FileGuard X4 Assistant For more about avatars and working with open safes see Working With Safes Intego FileGuard X4 User s Manual Page 31 Permissions Next on the Settings window is the Permissions section where you can grant partial or full access to safe contents to a select group or to the public at large and allow data in your safe to be recovered by Intego s technical support team under extreme conditions v Permissions Allow data recovery if password is lost Allow group None HA Group password Allow others None EU The checkbox All
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