Expedient User Manual – Sea Cargo Depot
Contents
1. A Depot Arrivals Vessels lt a View Options GMA Maint Help 2 R a amp a4 Add Update Delete Find Browse Previous Next Receipt Lines Unpack Lines Depot Vessels EDI Status C B Being Submitted Sender Ref 2292 Date 11 10 2010 Vessel No 9122394 Voyage ID 10005 Estab ID DPOAD Receipts entered 3 Successfully submitted 51 Successfully submitted Unpacks entered iof 2 Field Name EDI Status Sender Ref Vessel No Voyage ID Description This indicates the Customs status for the receipts message This is the code for the vessel voyage This is followed by the version number of the message sent to Customs The field below will display the latest Customs status of the message This is the date the message was sent This the Lloyds number for the vessel This is the code identifying the voyage 14 Validation Mandatory Mandatory Mandatory Mandatory Mandatory Default Advised by Customs System Generated System Generated System Generated System Generated Field Name Estab ID Receipts Entered Successfully submitted Unpacks Successfully submitted Description This is the code identifying the premises This is the number of receipts generated for the vessel voyage This is the number of receipts that have been successfully submitted to Customs This is the number of unpacks registered for the vessel voya2. This is the House Bill number System Generated System Generated System Generated System Generated System Generated Advised by Customs From the Depot Receipt Screen From the Depot Receipt Screen From the Depot Receipt Screen From the Depot Receipt Screen Field Name Description Validation Default Expected This is the expected number of pieces Optional Blank Pieces Package This is the expected type of package Click the Optional Blank Type to view the list of package type options Act Pieces This is the actual number of pieces Optional Blank Package This is the actual type of package Click the Li to Optional Blank Type view the list of package type options Outturn This identifies the type of discrepancy between the Optional Blank expected and the actual number of pieces Click the tts to View the list of outturn type options Damaged This is the number of damaged pieces Optional Blank Pieces Damaged _ This tickbox indicates if any pieces were managed Optional Blank Pillaged This is the number of pillaged boxes Optional Blank Pieces Pillaged This tickbox indicates if any pieces were pillaged Optional Blank Seal Ind This tickbox indicates if the seal was tampered with Optional Blank Seal No This is the seal number Optional Blank Unpack Date This is the date of unpacking Optional Blank Unpack Time This is the time of unpacking Optional Blank Gate This indicates whether a gate pass is
3. LCL Available This is the date the LCL is available for pick up Optional Blank LCL Storage This is the date the LCL commenced storage Optional Blank Manifest Unpacks This screen allows quick entry of Unpacks against the same vessel voyage container simultaneously by multiple users House bills will be advised in this screen when cleared by Customs Extra house bills can be added in this screen before clearance by Customs El Manifest Unpacks This screen is found using the button in the Depot Receipt screen Details entered in each row are automatically saved Once the details are entered tick the Finalized box against each Unpack to send the message to Customs r a Sea Cargo Reporting Unpacks sa es y Receipt Details Vessel 9122394 Voyage 10065 Premise ID DPOSD Sender Ref 2292 Container No TGHU9121309 Receipt No 91324 Receipt Date 06 10 2010 Receipt Time 08 00 St Fin Cargo T Ocean Bill House Bill Expected Piec Packag Act Pieces Packag Outtur Damaged Piec Dai Pillaged Pieces Pill Sez Seal No Unpack Date 12 TESTHB 13 BX NIL 1 E E 13 12 2011 BK BK BK1 2W NIL BK1 BK1 NIL BKT BKT NIL FDSFA SDF NIL GFH GF NIL HB45 HB45 NIL HKJLVLK LKJLJ NIL HPHKGSYD8B0109 4880028191 NIL HPHKGSYD8B0109 6910879485 NIL HPHKGSYD8B0109 6910880283 NIL HPHKGSYD8B0109 6910881003 NIL HPHKGSYD8B0109 6910881021 NIL 18 01 2012 24 01 2012 06 10 2010 06 10 2010 06 10 2010 06 10 2010 06 10 2010 a a
4. el A A A 000 00 80 8 GBEERERRR 000004 a E e e EERE EE 12 000 Volume ClientRef REF Field Name Description Validation Default Receipt Header Vessel This is the Lloyds number for the vessel Advised by From the Customs Depot Receipt screen Voyage This is the voyage code for the vessel Advised by From the Customs Depot Receipt screen Field Name Premise ID Sender Ref Container No Receipt No Receipt Date Receipt Time Description This is the identifying number for the depot This is a unique number generated by Expedient which identifies the vessel voyage This is the container number to be receipted This is a unique number generated by Expedient which identifies the receipt This is the date of receipt This is the time of receipt Validation Advised by Customs System Generated Mandatory System Generated Mandatory Mandatory Default From the Depot Receipt screen From the Depot Receipt screen From the Depot Receipt screen From the Depot Receipt screen From the Depot Receipt screen From the Depot Receipt screen Receipt Details Submission Status Finalized Cargo Type Ocean Bill House Bill This is the status of the submission of the receipt to Customs e g B Being Submitted S Submitted Tickbox indicates whether the receipt has been sent to Customs This is the type of Cargo This is the Ocean Bill number
5. Find Browse Previous Next Shortcut m 2 ar By clicking the Add button or typing A will place the cursor in the input screen in Add Mode DEPOT Receipts This screen is for entry of details for the Receipt to be sent to Customs In this screen you are required to enter the receipt date time number of pieces and result as a minimum plus any other optional information Once the details are entered tick the Finalized box to send the message LL Depot Receipt EXPEDIENT DEVELOPMENT ar LEEF File View Options GMAQpts GMA Maint Help r tf 26 a i 3 b Add Update Delete Find Browse Previous Next Manifest Unpacks Unpack Lines Print Outturn Report Depot Receipt Receipt Information Send Ref 2292 Receipt No Insert Line Vessel 9122394 Voyage 10065 Premise ID Cont No TGHU9121309 FEL No Consignment Unpacks M Bill H Bill Customs Information Originating Depot Code FM27N Movement Mode ROA Underbond Reason DCL Customs Status EXPECTED CARGO ARRIVAL ADVICE 01 10 2010 ba Handling Information Receipt Date 06 10 2010 WA 08 00 Expected Pieces 794 PK Actual 793 PK Q Result NIL Damaged Pillaged Various Information Seal Ind Seal No Marks amp Nos F 11670A 6 CHEAPS 522 PACKS FIVE Unknown consingnee Goods Desc Finalized Optional Values Client DCEVOK Q LCL Available 09 12 2011 Rea LCL Storage 20 12 2011 Raa Field Name Description Validation Default Send R
6. Site ID Interchange ID Sender Ref Mesg Date Consol No House Container Pieces Status Flight Vessel Port Disc Establishment Reports Description This is the code for the depot This is the identifier for the message to Customs This is the unique number identifier for the vessel voyage This is the date the Customs message was sent followed by the time This is the consol number This is the House Bill number This is the container number followed by the shipment type Use Alto view the shipment type options This is the number of pieces followed by the package type Use Elto search the codes for package types This indicates the Customs status for the receipts This is the flight number or the voyage reference This is the port of discharge This is the code location and full name of the depot Unpack Stock Summary This report provides a list by client within a selected date range Non Receipted Report This report provides a list of outstanding house bills not yet receipted 17 Validation Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Default Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank Blank
7. Volume Expedient User Manual Sea Cargo Depot GB Expedient Gavin Millman amp Associates Aust Pty Ltd 281 Buckley Street Essendon VIC 3040 Phone 03 9331 3944 e Web www expedientsoftware com au Table of Contents Command KEYS nana aaa 3 DEPOTS Ree DIS ui 4 Mani es UND as 7 Unpack LINCS AI A edn N ON 11 PriitGate POSSE OS 13 Print Outturii RODO av A AAA dia 13 DEPOT A MR EE 14 DEPOT A SEARCH iio Nr IIA is 15 DEPOT STA TUSES N OR OR SEG GER GO RGN GN EG GN N Ge N ee Ge GN Ee Ge GR GR EE GN Ee GED WE ee Ge Ge GR Gee oe N GEE ED ER Ee ER Ge N Oe Ge GN n ED 16 A AE EL RE ER EE AE EE EE AE OE N EE EE EE E T 17 bnpaek Sto k SMAAK oe ee Ge sean Ga Ge N GR GE ee eae ee Go oe ie Ee 17 Monske eriptea REPO GE EE ER OE Ee OE Re ER OD Ge Ge ee T 17 SEA CARGO DEPOT INTRODUCTION allows Customs to send expected arrival messages to Expedient users to send arrival receipts for underbond sea cargo containers to Customs record and report the unpacking and counting of contents and log when LCL are picked up from the depot F Xpedient software contains the Sea Cargo Depot Module The Sea Cargo Depot Function Expedient will collate the receipts and unpacks and send them as a single message per vessel voyage to Customs messages once per night 1 Not available outside Australia Expedient Command Keys Most toolbar buttons can be accessed by a Keyboard Short Cut See below for Short Cut Commands dis a E 4 Add Update Delete
8. al number of pieces counted when unpacking The actual package type follows Use Alto search the package types This identifies any discrepancies between the expected number of pieces and actual number of pieces Use Alto search the outturn result types list Validation Mandatory Mandatory Mandatory Mandatory Conditional Conditional Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory This tickbox identifies whether the shipment suffered any Optional damage in transit This tickbox identifies whether the shipment suffered any Optional theft in transit Default Advised by Customs Advised by Customs Advised by Customs Advised by Customs Advised by Customs Advised by Customs Advised by Customs Advised by Customs Advised by Customs Advised by Customs Advised by Customs Blank Blank Field Name Description Validation Default Seal Ind This tickbox identifies whether container seal was Optional Blank tampered with during transit Seal No This is the container seal number Optional Blank Marks amp Nos This is a short description of the shipment contents Optional Blank Goods Desc This is a short description of the goods Optional Blank Finalized This tickbox will forward the details of the receipt to Optional Blank Customs Client This code identifies the shipment client Use Alto search Optional Blank the customer list
9. ef This is a unique number generated by Expedient which System identifies the vessel voyage Generated Receipt No This is a unigue number generated by Expedient which System identifies the receipt The most recent status of the Generated receipt is displayed next to the receipt number Vessel This is the Lloyds number for the vessel Advised by Customs Field Name Premise ID No Consignment Unpacks Originating Depot Code Movement Mode Underbond Reason Customs Status Receipt Date Expected Pieces Actual Result Damaged Pillaged Description This is the voyage code for the vessel This is the identifying number for the depot This is the container number to be receipted The type of shipment is displayed beside the container number This is the number of consignments cleared by Customs This is the Master Bill number for LCL shipments This is the House Bill number for LCL shipments This identifies the originating depot This code identifies the type of movement This code identifies the reason for underbond movement This advised the latest status of the shipment with Customs The date field advises when the last update of Customs status was received This is the actual date the shipment was received at the depot The actual time the shipment was received follows This is the number of expected pieces as reported in the Customs manifest The package type follows This is the actu
10. ge This is the number of unpacks that have been successfully submitted to Customs TENT ELOA Mandatory Mandatory Mandatory Mandatory Mandatory Default Generated System Generated System Generated System Generated System Generated m Use the Recelpt Lines button to go to the Depot Receipt screen User the Unpack Lines button to go the Depot Arrivals Unpacks screen DEPOT SEARCH This option provides a quick search facility on the following criteria e Receipt Unpack e Cargo e Container Number e Ocean Bill e House Bill e Released e Status Double click on any line in the search list to bring up the details in the Depot Arrivals Unpacks screen or DEPOT Receipts 15 DEPOT STATUSES This screen provides an overview of the status of the depot in relation to receipt messages Depot Status Details Screen EXPEDIENT DEVELOPMENT GMA Maint Help File View GMA Opt Options ap Ei 26 A FA q gt Add Update Delete Find Browse Previous Next Depot Status Details Site ID FFF7060Y Interchange ID 2370579 Sender Ref 1000 Consol No Master Ocean 081 70946368 House MELAA3900219 Container CCLU4046995 Pieces 38 Status CLEAR Flight Vessel 2T GJ Port Disc AUSPB Q Establishment DPOOD AUSYD a g EXPEDITORS DEPOT 1 of 3 A Click the Find button to enter your search criteria 16 Mesg Date 05 10 2010 a 10 25 Field Name
11. ot Mandatory Blank The time the shipment was received follows Unpack Date This is the date the shipment was unpacked at the depot Mandatory Blank The time of unpacking follows Expected Pieces This is the number of expected pieces as reported in the Optional Advised by Customs manifest The package type follows Customs Actual This is the actual number of pieces counted when Mandatory Blank unpacking The actual package type follows Use Alto search the package types Result This identifies any discrepancies between the expected Mandatory Blank number of pieces and actual number of pieces Use Alto search the outturn result types list Damaged This indicates the number of pieces damaged followed by Optional Blank a tickbox to indicate damage Damaged This indicates the number of pieces pilfered followed by a Optional Blank tickbox to indicate pilfering Seal This tickbox indicates whether the seal is intact Optional Blank Seal No This is the container seal number Optional Blank Marks amp Nos This is a short description of the shipment contents Optional Blank Goods Desc This is a short description of the goods Optional Blank Finalized This tickbox will forward the details of the receipt to Optional Blank Customs Weight This is the total weight Optional Blank Volume This is the total volume Optional Blank Client Ref This is the client s reference for the LCL Optional Blank Gate Pass This tick box indicates whether a Gate Pass is required
12. pdate Delete Find Browse Previous Next Print Gate Pass Depot Arrivals Unpacks Send Ref 2292 Receipt No 91324 Being Submitted Cont No TGHU9121309 LA a O Bill HPHKGSYD8B0109 H Bill 4880028191 Latest Customs Status 01 10 2010 txa Receipt Date 06 10 2010 08 00 Unpack Date 06 10 2010 HA 12 00 Expected Pieces 4 PK Actual 5 PK aj Result NIL A Indicators Damaged Pillaged Seal No Marks amp Nos this is a test line mark numbers 1 this is a test line marks numbers 2 Goods Desc Finalized 1 of 38 Field Name Description Validation Default Depot Arrivals Unpacks Tab Send Ref This is a unique number generated by Expedient which System Blank identifies the vessel voyage Generated Receipt No This is a unique number generated by Expedient which System Blank identifies the receipt The most recent status of the Generated receipt is displayed next to the receipt number Cont No This is the container number to be receipted The type of Mandatory Blank shipment is displayed beside the container number 11 Field Name Description Validation Default O Bill This is the Original Bill of Lading number for LCL Conditional Blank shipments H Bill This is the House Bill number for LCL shipments Mandatory Blank Latest Customs This is the date of the latest update from Customs Optional System Status Generated Receipt Date This is the date the shipment was received at the dep
13. required to be Optional Blank printed Released This tickbox indicates whether the goods have been Optional Blank released Status This is the latest Customs Status System Advised by Generated Customs Ocean Bill This is the number of the ocean bill currently being System From Receipt viewed in Extra Details Generated Details table House Bill This is the number of the house bill currently being System From Receipt viewed in Extra Details Generated Details table Field Name Description Validation Default Extra Details Goods Desc This is a short description of the goods Optional Blank Marks Nos This is the first line of the marks and numbers for the Optional Blank bill Marks Nos This is the second line of the marks and numbers for Optional Blank the bill Weight This is the total weight Optional Blank Volume This is the total volume Optional Blank Client Ref This is the clients reference Optional Blank Notes Notes against the receipt can be added here Optional Blank 10 Unpack Lines This screen allows entry of unpacking information against the vessel voyage container one at a time House bills will be advised in this screen when cleared by Customs Extra house bills can be added in this screen before clearance by Customs Once the details are entered tick the Finalized box to send the message to Customs 4 Depot Arrivals Unpacks File View Options GMA Opts GMA Maint Help ow E X a is 3 gt Add U
14. to Optional Blank be printed Released This tick box indicates whether the goods have been Optional Blank released 12 Field Name Description Validation Default Pieces This the number of pieces at the warehouse location Optional Blank Location This is the location of the pieces at the warehouse Optional Blank Departure Date This is the date the shipment was picked up from the Optional Blank depot Departure Time This is the time the shipment was picked up from the Optional Blank depot Driver Name This identifies the driver who picked up from the depot Optional Blank Transport Co This is the name of the transport company who picked up Optional Blank from the depot Truck This identifies the truck that picked up from the depot Optional Registration Print Gate Pass 2 This toolbar button Print Gate Pass available from the Depot Arrivals Unpacks screen will print a gate pass for the driver If the shipment has not been cleared by Customs a warning message will pop up Print Outturn Report 2 This toolbar button Pmt Outturn Report available from the Depot Arrivals Unpacks screen will provide a report for the receipt number on screen displaying the outturn status of each house bill This report can be printed or emails to specified addresses The report can be run for all clients or a specified client 13 QB expedient DEPOT Vessels This search screen provides a status update on receipts processed for voyages vessels
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