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1. Run on Monthty on Days Run on Date Run at Time 3 45 AM Remind Me 30 Minute Reminder F Wake the Computer to run this job gt Choose check the day or days to run the Job gt When Monthly on Days is chosen the drop down window shows as 2000 2006 AJSystems com Inc Tools Menu 53 0 D 3 04 6 06 07 03 D You may choose one or more days at once Viewing and Managing the List of Scheduled Items gt Once you have at least one scheduled item the list of items will show OutBack Plus 6 Scheduled Jobs Job to Run Run F Monthly OnDays 01 F Weekly OnDay 7 L zem Lise ser Cancel gt You may temporarily disable an item by removing the check in the first column gt To change or delete an item select it and then choose Change or Delete gt Once the item has been done the date of the last run will show in the last column 2000 2006 AJSystems com Inc 54 OutBack Plus 6 5 7 Tools Close amp Start Programs Microsoft Outlook will exclusively lock data files while the program is running Outlook may be running even though not visible to provide services to other applications e g Palm Pilot Synchronize programs It is generally not possible to include exclusively locked files in the backup OutBack Plus provides two options to circumvent the problems associated with open and locked f
2. 14 OutBack Plus 6 End Program Normally Shut Down Computer Logoff User Go To Hibernate Mode Restart Reboot Note the Hibernate mode is only applicable if supported by your computer Passwords gt You may protect the backup file from being read by others using a password by checking Password Protect File Choose Backup Now to make the backup 2000 2006 AJSystems com Inc How To Make a Backup or Archive 15 2 5 Backup Step 4 Step 4 Create the Backup gt While the backup is being created a window displays the progress ra OutBack Plus 6 Group My Documents File TypeManiajpg Overall Progress Compression 19 Files Processed 332 of 377 Pause gt After the all of the files are saved the data is verified See Backup Options further information ra OutBack Plus 6 Group My Documents File SoftMark jpy Overall Progress Verfying Backup Files Processed 331 of 375 Pause gt Alog file is created showing all activity The log is displayed unless turned off in the Backup Options 2000 2006 AJSystems com Inc 16 OutBack Plus 6 ry OutBack Plus 6 Log Viewer OutBack Plus 6 2000 2006 Version No 6 0 Bete 3 ap Log for C BACKUPFOLDER Created 06 06 06 10 14 56 PM User Name AEP sm KceedZip Version 6 0 6221 0 nm Fram CiN maris Ani Settinnc LeniMecktant lt bl Save Lef Print
3. 2000 2006 AJSystems com Inc How To Make a Backup or Archive 17 2 6 Backup Internet Explorer Data gt If Internet Explorer is found on your machine OutBack Plus will also if desired make a backup of the Internet Explorer Favorites Cookies Offline Web Folders and critical Internet Explorer settings b Please note that many of the web sites that you visit will store information in the cookies folder Many people dislike cookies but they are quite helpful if you often visit a site which relies upon them gt To backup the Internet Explorer data check the items in the Internet Explorer data group 2000 2006 AJSystems com Inc 18 OutBack Plus 6 2 7 Backup FireFox Browser Data gt OutBack Plus includes logic to backup and restore the data associated with the FireFox web browser gt FireFox is often used in place of or as an adjunct to Internet Explorer gt To backup the FireFox data check the items in the FireFox data group 2000 2006 AJSystems com Inc How To Make a Backup or Archive 19 2 8 Backup Personal Groups In addition to the data shown in the Standard Groups you may add any file s or folders you wish to have included in the backup gt There are two types of Personal Groups 1 Personal Folder Group to include a selected folder in the backup 2 Personal Files Group to include selected files in the backup
4. OutBack Plus 6 User Manual 2000 2006 AJSystems com Inc Oakville Ontario Canada Version 6 0 6 October 2006 OutBack Plus 6 2000 2006 AJSystems com Inc All rights reserved No parts of this work may be reproduced in any form or by any means graphic electronic or mechanical including photocopying recording taping or information storage and retrieval systems without the written permission of the publisher Products that are referred to in this document may be either trademarks and or registered trademarks of the respective owners The publisher and the author make no claim to these trademarks While every precaution has been taken in the preparation of this document the publisher and the author assume no responsibility for errors or omissions or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it In no event shall the publisher and the author be liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document Windows Windows 95 Windows 98 Windows NT Windows 2000 XP are registered trademarks of Microsoft Corporation All other trademarks are property of their respective holders Contents l Table of Contents Part O N a Part Il OO MN OA BR ON zech Part Ill JO oO P WD a Part IV
5. 4 7 Program Options Miscellaneous Settings OutBack Plus 6 Options 25 Backup Options D Backup Logs Verify All Fics when Backup is Complete t Compression No Compress Items CH Backup Folder C Run Scheduled Backup Mininized Show Folder Path in Status Multi Par Files Include Date amp Time in File Names Jobs M Start Outlook when backup is complete En Restore Options kl Show File Icons C Do My Documents in Summary C Do not include OutBack Plus files in the Backup Verify All Files gt By default all of the files included in the backup will be verified when the backup is complete gt If this option is checked each file is extracted to be validated This may be time consuming for very large backup files gt If you remove the check the file backup structure will be verified but the files will not be extracted This may save some time in some situations Show Folder Path in Status gt When selecting files for the backup Step 2 of the backup information about the file or folder to be selected is shown in the status bar while the mouse pointer is over the file name or description in the tree gt If this option is selected the path for the file will also be shown when appropriate in the status bar Run Scheduled Backup Minimized gt When checked the Scheduled Backup will be run as a minimized task window A backup started from the Backup Now button is treated the same as a Sc
6. Choosing Backup Media Where to backup gt Safe Practices Recommendations on how to keep your data safe gt The Main Window The initial entry point to the program gt The Backup Function Make a backup to see how it is done 2000 2006 AJSystems com Inc 6 OutBack Plus 6 1 3 The Main Window ra OutBack Plus 6 File Options Tools View Help OutBack Plus 6 su je un HS The main user interface provides quick access to the three main functions 2000 2006 AJSystems com Inc How To Make a Backup or Archive 7 2 How To Make a Backup or Archive 2 1 Backup Introduction The OutBack Plus Backup function is performed by a Wizard type of interface using 4 steps Step 1 Select the Groups of data to include in the Backup Step 2 Select the Data Items to be included in the Backup Step 3 Select a Backup Location Step 4 Create the Backup 2000 2006 AJSystems com Inc OutBack Plus 6 2 2 Backup Step 1 Step 1 Select the Groups of data to include in the Backup gt gt gt Check the Groups to be included in the backup gt gt ra OutBack Plus 6 De Options Tools View Help The Backup is organized into Groups You may add your own Personal Group s using the buttons on the right Check the Group s you wish to include in the Backup In OutBack Plus the data to be included i
7. No Compress Items Backup F E Multi Part Files Defauk Backup Folder Misc Settings C BACKUPFOLDER E Jobs Restore Options older The backup folder is assigned using the first folder definition found from A B C D The folder specified from the Backup Now button if the backup is started using this button The default folder assigned for the Job see Program Options Jobs The default folder assigned on this option page The folder used for the last backup If none of the above provides a folder you will be promoted to supply a folder The folder location may also be manually altered using the Browse button at Backup Step 3 2000 2006 AJSystems com Inc 38 OutBack Plus 6 4 6 Program Options Multi Part Files OutBack Plus 6 Options 25 Backup Options E Backup Logs Create the backup file as a single file D Compression C ff the Backup is too large to fit on the disk G No Compress Items attempt to span onto mukiple disks CH Backup Folder Note Not al CD and DVD drives De Mulli Part Files support Span of Files Misc Settings T Jobs Create the backup file as multiple Dez with each part not exceeding the maximum size below Restore Options gt When possible OutBack Plus will save the entire backup file as one file gt However the device being used for the backup may not be able to accommodate the file e g insufficient space
8. gt The Personal Groups are created or modified at the first step of the backup using the buttons Personal Groups p Add Folder di AddfFiles b The details for each type of Group follow in the next sections 2000 2006 AJSystems com Inc 20 OutBack Plus 6 2 9 Backup Personal Folder Group gt Ifyou have data folders which are not covered by the OutBack Plus Standard Groups you may include the folder s as a Personal Folder Group gt Select the Add Folder button at the first step of the backup De Options Tools View Help The Backup is organized into Groups You may add your own Personal Group s using the buttons on the right Check the Group s you with to include in the Backup aes aa mms E 5 outiock E Add Folder 2 7 internet Explorer Data 8 Addriles ch windows Comeon Fies KE TTT TTT mm s SE gt The Add Folder wizard window with 5 steps will show as Add Personal Folder Group Definition 1 Selectafolder Select Folder 2 Select any conditions Y Include Exclude Sub Folders Select only some file types Include Shortcuts 3 Click underlinded items to finish modify the rule Include items from Cassini Include All Sub Folders C Show this Folder Group in Summary in the Items to Backup 4 Assign a Name for this Group Cassini 5 Assign a Title for this Group Cassini Data 1 Cl
9. 5 1 Tools Menu Introduction gt The Tools menu consists of SW Find Item in Tree Ctrl F Set Backup Reminder Set Backup Purge Set Log File Purge Schedule Backups EL Close amp Start Programs e Test Backup File 2000 2006 AJSystems com Inc Tools Menu 47 5 2 Tools Find Item in Tree gt The find is available while the main folder Tree is showing Find Find What Next C Whole Words Only Cancel C Match Case b This is used to search for any file in the Tree It will be of particular use to those that have a large number of files 2000 2006 AJSystems com Inc 48 OutBack Plus 6 5 3 Tools Set Backup Reminder gt OutBack Plus will check to see if a backup is overdue and advise if you have not done a backup gt You may change the time elapsed between the reminders by choosing menus Tools Set Reminder Time Set Backup Reminder Remind me to a backup after 3 JN Days r Do NOT remind me O Use Startup in Start Menu for Reminder Ok Cancel gt By default the reminder is done using the internal OutBack Plus Backup scheduler gt If you do NOT wish to use the schedule function you may enable the check box Use startup in Start Menu for Reminder You may wish to do this on older systems to conserve system resources Note if this option is used the reminder will only
10. Group or select portions BM MCP Hal arc Val Items with a Check mark will be included in the backup 2000 2006 AJSystems com Inc 10 OutBack Plus 6 D TN Dp xI IER o The green square will be solid green only if all of the items in a folder are selected checked BDO r F al arc rho If no items are selected in a folder the square will be empty 3 Quick Select Functions Select All GC 2 Clear All B E The Select All and Clear All buttons may be used to select or clear all of the items in the current Data Group or in all Data Groups 4 Status Information The amount of data to save and other information is shown at the bottom 5 Wizard Functions Prior Step Next Step When all desired items in all groups are selected choose Next Step to proceed to step 3 2000 2006 AJSystems com Inc How To Make a Backup or Archive 11 2 4 Backup Step 3 Step 3 Select a Backup Location gt The first time the program is run you will be prompted to find the disk and folder which you wish to use for the backups This becomes the default location for the next backup gt Each time you make a backup you may select a different location If you select a new location this location will become the default for the next run gt Choose the location by clicking the Browse button ra OutBack Plus 6 De Optio
11. ON OO OO P WN Introduction 4 FLE 1 eS ar SS EE ME 4 Getting Started EE 5 The Main WIndOW 2 5 eege uate Eege EES 6 How To Make a Backup or Archive 7 Backup Introduction isansa nnii nA CES 7 Backup Step Tee dE EES nn unes ea EENEG EENS EEN 8 BACKUP T lee eessen 9 BacKUp tee Ee 11 Backup Step 4 52 EE EE 15 Backup Internet Explorer Data ss ssssnsnnnnnnennneeennnneennes 17 Backup FireFox Browser Data cccssccceseeeceeeeeeeeeeeeneeseeeeneeseeeeneesesenneesesenneesesenneeseeenenseeesnees 18 Backup Personal Group 2 122055 EENEG EES 19 Backup Personal Folder Group inerte 20 Backup Personal Files Group ssssnennneennnsnnnenennneennes 22 How to Restore from the Backup 24 Selecting the Restore Type sn sneennnnnennnnnnnnnnenenennnensnneneneennnes 24 More about Restore Types sn ssnnnnreeennnnnenennnnnneennnnnenennnnnenennnnneeennnee 25 Restore All Selected Data ss ennennnnnnnnnesnennneneneenes 26 Restore Search Personal Folder Data ss iiisnennnnnnenneses 27 Restore Import Outlook Data Files siennes 29 Restore UE 31 Migrating to a new machine ss ssssnnnnsnenennnnnnennnnneennnnnennnns 32 Program Options 33 Program Options Introduction neennnnnennnnnnennennes 33 Program Options Backup LOGS immenses 34 Program Options Compression ss ssnisnennnnnnnnneennnnnnnennnnnnnnnneneneenes 35 Program Options No Compress Items ss niiinnnennnnnnnnnnenes 36 Program Options Backup Folder insineennnnnennnn
12. To Disc allows all other programs on the system to save data directly to a CD R CD RW DVR R or DVD RW disk It is used as follows insert a blank disk if Windows shows a window asking what to do cancel this window look for the Drag To Disc window lower right corner of the screen right click on this window choose Format 6 wait until the format is done You are now ready to save data files directly to the CD or DVD drive akRWNM Roxio Easy CD Creator Legacy versions prior to version 6 are supplied with a module named DirectCD which performs the functions similar to Drag To Disc The DirectCD module is started from the Data Project selection on the Roxio project selector Note DirectCD Version 5 was very problematic on Windows XP You MUST have the latest release of version 5 to operate reliably on Windows XP Nero Burning Rom Most versions of NERO are supplied with a module named InCD which provide the direct write support InCD requires that you use CD RW DVD RW or DVD RW disks only When you start your computer InCD starts automatically There is no link to InCD in the Programs folder The InCD icon appears in the system tray which is usually in the bottom right hand corner of the screen The InCD icon shows information about the CD which is currently in the drive or about the drive itself You must format unformatted discs before you can use them with InCD S
13. an Archive Folder set so the archive folder in the backup will not match In this case check the Archive Folder and restore it Then after the restore is complete go to the Outlook menu File Open Outlook Data File to re open the restored Archive Folder B There may be file name mismatches due to variations in the way that Outlook is installed See Windows and Outlook Version Differences for more information Restoring from an old version of Outlook to Outlook 2003 or 2007 gt Restore the older Outlook data files using the method described under Restore Import Outlook Data Files 2000 2006 AJSystems com Inc 32 OutBack Plus 6 3 7 Migrating to a new machine Migration or transfer of Outlook data to a new machine can at times be difficult If the new machine is running the same version of Outlook as the old machine then a Full Restore of the Outlook data The first restore option of OutBack Plus is the usually all that is required If the new machine is running a newer version of Outlook than some items may not be transferable For example if moving from Outlook 2000 to Outlook 2002 the email accounts and message rules will not transfer This is due to design differences in the versions of Outlook it is not a bug in OutBack Plus Special care must be taken when transferring to a machine running Outlook 2003 or 2007 If the old machine has Outlook 2003 or 2007 that was installed as
14. an upgrade of a prior version of Outlook it must be considered to be an older version of Outlook as the data files will still be in the older format even though Outlook 2003 2007 is installed The Full Restore of Outlook Personal Folders should only be done if you are sure that Outlook 2003 or 2007 was installed on the old machine as a new copy of Outlook i e it was not an upgrade To transfer Outlook data to machine running Outlook 2003 or 2007 1 Use the OutBack Plus restore option 1 Restore All Selected Data 2 Locate the backup file to restore from 3 Once the items available to be restored is shown check all Outlook items except the main Outlook Personal Folder file this is usually Outlook pst Do NOT restore the main Outlook data file at this time Do Restore Now Run OutBack Plus 5 again Select the restore option 3 Import Outlook Data Files Locate the backup file to restore from Once the available Personal Folder files are shown select the main Personal Folder usually Outlook pst Hint when you hold the mouse cursor over an item in the list the name of the file is shown in the OutBack Plus status bar 9 Check the main Personal Folder the item not checked in step 3 10 Do Restore Now 11 The Personal Folder will be restored with a unique name The data in this file must be imported into Outlook 2003 or 2007 OutBack Plus will show a Help window to guide you through the import process CONDO
15. items you will be prompted to add an item Adding a Scheduled Job gt The first time the schedule function is used the Add wizard will appear automatically You may also add a new scheduled event using the Add button on the Scheduled job list OutBack Plus 6 Scheduled Jobs amp Job Selection B End Options C Schedule 1 Enter a Job name or select the Job to be scheduled Create a New Job Job Name Use an Existing Job Job Weekly v O Use data selected during the last Normal Backup Job Name Cancel A Job Selection gt Select the source for the Job information When adding a new event you may elect to a define a new Job b use an existing Job or c simply run the last backup again gt If creating a new Job or using an existing Job you may define or update the Job Settings using the Settings button B End Options 2000 2006 AJSystems com Inc 52 OutBack Plus 6 OutBack Plus 6 Scheduled Jobs 8 Job Selection B End Options Schedule When the Backup is complete End Program Shut Down Computer Log Of User GoTo Hibernate Mode Reboot Restart Machine gt Choose the action to perform when the backup is complete C Schedule OutBack Plus 6 Scheduled Jobs amp Job Selection B End Options Schedule O Sunday C Thursday C Monday O Friday O Tuesday E Saturday C Wednesday
16. occur when the machine is restarted If you use the Standby or Hibernate features of Windows such that you do not actually start your machine then the reminder will NOT occur gt If your backup is overdue a Reminder window will appear as r3 OutBack Plus 6 Backup Reminder You have not done a Backup for more than 3 days C Do not remind me again Select the Job from the list below Weekly Backup When complete End Program Normally F gt Browse for Alternate Location Backup Location EA Backup Now Bun OutBack Plus gt The default location for the backup is shown in the middle window You may change the location for the backup using the button labelled Browse for Alternate Location gt The Backup Now button will run the backup without showing the wizard steps gt The Run OutBack Plus button will launch the OutBack Plus wizard 2000 2006 AJSystems com Inc Tools Menu 49 5 4 Tools Set Backup Purge OutBack Plus will retain the location of the previous backup file If you always save the backups to the same physical disk e g a network disk drive the disk space used will continue to increase unless you delete the older backup files OutBack Plus will optionally delete old backup files found at the same location The Set Backup Purge option is available from the menu Tools Set Backup Purge Delete prior backups if there are more tha
17. the appropriate permission to save to the target drive or target folder See the AJSystems Knowledge Base http ajsystems com kb for additional information 2000 2006 AJSystems com Inc 70 OutBack Plus 6 10 4 Error 507 while creating a backup The Error 507 is generally a result of an I O problem with the target device Some possible causes of this error are Target device is full A bad spot on a CD RW disk possibly cured with a reformat Loss of connection on a network disk especially with wireless networks Out of date driver software for a CD writer Hardware problems with the a disk disk controller or network Attempting to save a backup file greater than 4gb on a disk formatted with the FAT32 file system You must use the NTFS disk format the default format for Windows XP if files are larger than 4gb If you can not use the NTFS format save the backup in smaller chunks see Multi Part Backups in Backup Step 3 9 ww ww we See the AJSystems Knowledge Base http ajsystems com kb for additional information 2000 2006 AJSystems com Inc Appendices Troubleshooting 71 10 5 Windows and Outlook Version Differences gt Outlook is available in multiple versions eg 98 and 2000 2002 and Windows is also available in multiple versions e g XP W2000 98 The actual storage location and or the name of the main Outlook Today data file pst file is N
18. the order shown in the list To change the order select and item and click Move Up or Move Down Select an Item and choose Properties to change details regarding the Item Or to adda new program click Add Item 2000 2006 AJSystems com Inc Tools Menu 55 gt Select Programs to Close Restart Program Mare Title SideAct EXE Name sideact exe EXE Path Lei Close this program before starting the backup War 2 seconds for program to dose Lei KIF the task f the program does not respond to Close Lei Start the program after the backup is complete C Start even if program was not previously running C Run the program before doing the backup b Save If Close and or Kill boxes are checked OutBack Plus will request that the application Close You may enter a time delay in seconds that OutBack Plus is to wait for the program to close In some cases a program will not Close This will typically happen if the program is waiting for input e g waiting with a message Save changes Y N To close the program without waiting for any response select Kill as well Note killing a program can lead to loss of data e g if the program is waiting for input See Open File Manager above for a practical solution to this dilemma If the Start box is checked OutBack Plus will start the program after the backup is completed The program will only be st
19. In the simplest case when a removable disk is being used the system may ask for a second disk and perhaps more to allow the backup to span multiple disks If your drive supports a span then check the box to enable the creation of a spanned file Note when using this option the drive label will be modified to identify the spanned file gt Not all devices allow a span so OutBack Plus can split the backup file into multiple parts gt When the backup is saved as a multi part set each segment has a file type like o02 e g OBP6Backup AEP 2005 09 28 16 43 e02 followed by OBP6Backup AEP 2005 09 28 16 43 003 followed with the final segment named OBP6Backup AEP 2005 09 28 16 43 0pz gt As an example to save the backup in multiple parts to be copied to 100mb zip disks set the option to create multiple parts of 95mb as a 100mb zip disk can really only accommodate 95mb Once the backup is done copy each part to a separate disk gt To restore data from a Multi Part backup all parts must reside in the same folder gt Multi Part backups are particularly useful when saving very large backups i e a backup larger than 4gb to a disk that is formatted with the FAT32 file system The FAT32 file system will allow a maximum file size of 4gb but a huge backup can be saved to this type of disk if saved in multiple parts with each part not exceeding 4000Mb 2000 2006 AJSystems com Inc Program Options 39
20. OT standardized In addition the user may change the name and location of the data files gt This variability is not generally a problem when saving and restoring to the same or similar systems gt However when upgrading or moving between versions of Outlook or Windows this variability can be more than a nuisance To accommodate the situation OutBack Plus examines the system registry to determine the name and location of the main data files gt When Restoring the names and paths storage locations of the various main files on the current system are compared to the same data in the backup file Files in the Backup NOT on the current system gt You will receive a warning if Outlook Personal files are found in the Backup which are not on the current system gt If this is mismatch is detected the files in the backup which do not match to locations on the new system are shown in red Why does this happen gt This could occur when upgrading from one version of Outlook to another As an example the backup file may have a personal file Outlook pst while the new system may have a personal file called Mailbox pst gt Or you may have multiple pst files on the system and only one pst file in the backup or vice versa gt It is most likely that a non matched file in the backup should be restored as the file that is mismatched on the system In the above example it would mean restoring the Outlook Det as M
21. Once Continue with Update is chosen the updates are downloaded and applied wv Update list found wv Checking your system VW 1 Update s to download V 1 8 MBytes to download P downloading update 1 of 1 Close gt A restart of the program will be required to complete the updates This will be done automatically by the Live Update utility 2000 2006 AJSystems com Inc Live Update and In Touch 59 6 3 Live Update Options gt The Live Update Options window appears as OutBack Plus 6 Live Update Options O Use a Proxy Server to access the Internet O NIENIE CAE Remind me to update in Do not remind me Apply Cancel gt Ifa Proxy Server is required to access the Internet enter the parameters in the upper portion of this window b You will be reminded to check for updates unless you set the Do not remind me option 2000 2006 AJSystems com Inc 60 OutBack Plus 6 6 4 In Touch gt The In Touch window will fetch and index of current product information available from AJSystems com OutBack Plus 6 In Touch V elcorne to A s In Touch Services AjSystems com Home Page OutBack Plus 6 Home Page Contact AJSystems com 2 OutBack Plus 6 Release Notes e Other Products gt Browse down the list click the to expand items and click on any item of interest to display more information 2000 2006 AJSystems com I
22. Plus 6 This wil restore all or selected data files and settings Restore All Selected Data fron the bachup file to this machine Note the data restored from the backup will replace Search Personal Folder Data the currerk data You would typically use this option Import Outlook Data Files Sr when moving to a new machine to recover a lost data file after a system Faure to copy data to from a laptop for a trip b As you move the mouse cursor over the Restore Types on the left hints for each restore type will show on the right d Click one of the Restore Types and then select the Next Step button to proceed 2000 2006 AJSystems com Inc How to Restore from the Backup 25 3 2 More about Restore Types Restore All Selected Data gt This will restore all or selected data files and settings from the backup file gt You would use typically this type of restore when moving data files to a new machine to recover accidentally deleted data file s to recover from a system hardware failure to copy data to from a laptop for a trip gt Note the data restored from the backup file will replace the data currently on the machine where the restore is done Search Personal Folder Data b This will restore selected Outlook Personal Data files from the backup file for review or analysis gt Note the Personal Folder data will not replace the currently in Outlook gt The restored d
23. Right click on the InBox in the Folder List Choose Add to Outlook Bar gt Repeat the above for any shortcuts that do not work 2000 2006 AJSystems com Inc
24. S See the AJSystems Knowledge Base http ajsystems com kb for possible additional information 2000 2006 AJSystems com Inc Program Options 4 Program Options 4 1 Program Options Introduction gt The Program Options are available via the menu Options gt Select click an Item on the left of the Options Window OutBack Plus 6 Options E Backup Logs GB Compression CG No Compress Items F gt Backup Folder E Multi Part Files Misc Settings T Jobs Restore Options Select an item From the list on the left 33 2000 2006 AJSystems com Inc 34 OutBack Plus 6 4 2 Program Options Backup Logs OutBack Plus 6 Options 25 Backup Options O Stow Baio Loos tote t Compression Auto show only when running the Wizard No Compress Items P gt Backup Folder E Multi Part Files F Misc Settings E Jobs Do NOT show automatically Restore Options gt By default the logs will be shown automatically 2000 2006 AJSystems com Inc Program Options 35 4 3 Program Options Compression OutBack Plus 6 Options 25 Backup Options E Backup Logs Compression No Compress Items F gt Backup Folder E Muni Pan Files Misc Settings Jobs 5 Restore Options 0 No compression DI Low compression Tei Medium compression def auk ai High compression gt The default comp
25. T csss cccsssseeeenseeeeenseeeeeenseeeeenees 10 Outlook shortcuts do not work 2000 2006 AJSystems com Inc OutBack Plus 6 1 1 Introduction Overview The OutBack Plus utility is designed to make it easy to create a backup or archive file of your Personal Folder Information from Microsoft Outlook If the Business Contact Manager add in is installed an optional component for Outlook 2003 and 2007 the Business Contact Manager Database will also be included in the backup You may use the resulting backup file in conjunction with OutBack Plus to easily restore your Outlook data in event of a system failure or to copy Outlook data from one machine to another Within Outlook all of information e mail messages tasks journals etc is stored in Personal Folder files pst files In networked environments you may also have Off line Storage files ost files In addition to the pst files there are a number of other critical files Each system will likely have a different compliment of these support files OutBack Plus will also backup any of the additional files detected Outlook Exchange Windows 95 98 ME NT 2000 and XP are a trademarks of Microsoft Corporation All other trademarks are property of their respective holders 2000 2006 AJSystems com Inc Introduction 1 2 Getting Started We suggest that you start by looking at the sections in the following order gt
26. a name in the drop down box or select one from the box to update a prior job Once you have saved the selection as a Job you can select the same Job from the Backup Now function Job Settings Save the Group and Item selection as a Job Job Name Weekly Make a Copy of the backup file when the Job is complete C Copy the Backup File to folder Brows Purge Options to tt C Use custom Close and Start options for this Job Note The Job selection is not saved until the backup is complete gt OutBack Plus will optionally copy the backup file to another folder when the backup is complete This might be used for example to save an additional copy of the backup file on a network server Check the box Copy the Backup File to Folder and then enter a folder in the text area below the check box You may also click Browse to locate the folder for the second copy b If the box Apply Purge Options to the copy folder is checked the Backup Purge settings will also apply to the second copy folder gt OutBack Plus can Close other programs and restart them to complete the backup Job See Close and Start Programs for additional information Options when Backup is Complete gt When the backup is complete the program will normally display a log of the actions taken and then end gt You may also choose other alternatives from the drop down list 2000 2006 AJSystems com Inc
27. a second copy of the Backup Make a Copy of the backup file when the Job is complete C Copy the Backup File to folder L A Bega j Apply Purge Options to the i Cancel gt OutBack Plus will optionally copy the backup file to another folder when the backup is 2000 2006 AJSystems com Inc 44 OutBack Plus 6 complete This might be used for example to save an additional copy of the backup file on a network server Check the box Copy the Backup File to Folder and then enter a folder in the text area below the check box You may also click Browse to locate the folder for the second copy gt Ifthe box Apply Purge Options to the copy folder is checked the Backup Purge setting above will also apply to the second copy folder 4 8 6 Job Options Shortcut Options for Job Weekly 1 Folder etc 2 Groups 3 Password 4 Purge 5 Copy amp Shortcut You may create a shortcut to be used for this Job Z Create on Desktop O Create in Start Menu Run Manually via the OutBack Plus Wizard O Run Automatically similar to a scheduled Job Creste Shortcut gt You may create a shortcut to allow the Job to be run directly from the Desktop or the Start Menu gt Select the location for the shortcut and the style of operation then click Create Shortcut 2000 2006 AJSystems com Inc Program Options 45 49 Program Options Re
28. ailbox pst i e the version differences of Outlook and or Windows has caused a name mismatch gt In many cases there will be one or more Archive folders in the backup which do not exist on the machine where the restore is being done The Archive folders may be restored as follows 1 Select check the Archive folder s even though flagged in red 2 Restore the folder s 3 Once the restore is done go to the Outlook menu File Open Outlook Data File 4 Select the Archive folder pst file 5 Open it What does OutBack Plus do automatically gt Ifthe names match but the paths differ OutBack Plus will automatically resolve the differences in storage location gt If you have multiple names which do not match automatic correction is not possible 2000 2006 AJSystems com Inc 72 OutBack Plus 6 What should be done gt Do NOT restore the file s in red other than Archive folders see notes above while doing Restore All Selected Data gt You may restore other items if you wish gt Follow the instructions under Restore Import Outlook Data Files to complete the restore of the files in red 2000 2006 AJSystems com Inc Appendices Troubleshooting 73 10 6 Outlook File Compatibility gt The Outlook Personal Folder files pst files may be in one of two formats Outlook 97 98 2000 format Outlook 2003 2007 format gt Ou
29. ajsystems com Phone 905 847 9106 2000 2006 AJSystems com Inc Appendices Troubleshooting 67 10 Appendices Troubleshooting 10 1 What are Jobs Why would I use Jobs gt OutBack Plus is designed to make backups archives of data on a regular basis gt You may choose the applications data groups e g Outlook Express to be included in a backup archive In addition you may wish to include only some critical portion of the application data in a backup archive For example you may wish to make a backup of just the InBox and Sent Items of Outlook Express This is easily done by selecting the mail folder s in question However suppose you wish to make a backup archive of all of Outlook Express once a week but make a copy of only the InBox and Sent Items daily Jobs are intended to simplify this process You would make a backup selecting the data you wish to include in your daily backup and save it as the Daily Job Then at the weeks end make a new backup selecting the data you wish to include on a weekly basis and save it as a Weekly Job gt OutBack Plus will remember your selections for each of the Jobs gt You may have any number of Jobs 2000 2006 AJSystems com Inc 68 OutBack Plus 6 10 2 Contacts Moved or Displayed Error Message b After upgrades you may receive the message The address list could not be displayed The Contacts folder a
30. arted if it was closed by OutBack Plus unless you check the Start even if the program was nor previously running box If you wish to start a program that is not normally running you should provide the path to the program in the box labelled EXE Path This is NOT required for standard programs like Outlook The program may be restarted with parameters Parameters containing blanks must be enclosed in quotes Separate multiple parameters with blanks If the Run box is checked OutBack Plus will run the program under EXE Name with parameters optional before beginning the backup If the program EXE Name is not registered in the system you must provide the path to the program in the box labelled EXE Path When using the Run option you have the option to wait until the task has completed Do not use this setting for tasks that may not complete When adding a new program you must enter the actual program exe name under EXE Name 2000 2006 AJSystems com Inc 56 OutBack Plus 6 5 8 Tools Test Backup File gt The Test Backup function will perform a detailed test of the backup file b The function operates as follows 1 Select Test Backup from the menu 2 Browse to find the backup file to test 3 A progress window will be shown while the file is being tested 4 If errors are found a log will show providing details of the problems gt The Test will typically show ry Ou
31. ata can be opened within Outlook without disturbing the existing data gt Additional Help will be shown after the data files are restored to assist with the operation in Outlook Import Outlook Data Files gt This will restore selected Outlook Personal Data files from the backup for Import into Outlook gt You would use typically this type of restore when moving to Outlook 2003 or 2007 from any older version of Outlook to merge Outlook data from the backup with the data currently in Outlook gt Additional Help will be shown after the data files are restored to assist with the operation in Outlook 2000 2006 AJSystems com Inc 26 OutBack Plus 6 3 3 Restore All Selected Data Selecting a Backup File gt OutBack Plus will retain the name and location of the last backup archive done You may browse to restore from any backup or archive file Select Items to Restore gt The items available in the backup file are shown on a list just as shown when they were saved The date and time of the backup file are shown in the OutBack Plus title area for reference ry OutBack Plus 6 Restoring from OBP 6Backup AEP 2006 04 05 18 26 o0pz2 4 6 De Outlook Data BM B Profile MyOutlook 8 M Profile Default Profile 2 Restore Tips WS SendReceive Groups F Outiook 2003 Link Customizations Select Al G3 AutoComplete Nicknames WS 2002 2003 Internet Emai
32. ed the items from My Documents will not be shown in detail in the list of items to backup This will make the backup list load much quicker in cases where there are a large number of items in My Documents Note the option may not be available in all releases of OutBack Plus gt This option also applies to the My Pictures and My Music folders Do not include OutBack Plus files in the Backup gt If checked OutBack Plus Backup files opz files will automatically be omitted This is useful if you happen to save the backups in My Documents and wish to save that folder 2000 2006 AJSystems com Inc Program Options 41 4 8 Program Options Jobs OutBack Plus 6 Options 25 Backup Options E Backup Logs D Compression No Compress Items F gt Backup Folder E Muni Pan Files Misc Settings A Job 5 Restore Options l Darete sl j i POD OPLO Gk gt See the FAQ What are Jobs Why would use Jobs for more information gt You may set a number of options for each Job The Job Options mirror the general system options b The Job Options are described in more detail below 4 8 1 Job Options Folder etc Options for Job Weekly 1 Folder ete 2 Groups 3 Password 4 Purge 5 Copy 6 Shortcut You may set a default backup folder to be used for this Job ge lfno default is present the Job will use the main default folder Default folder to use for the Bac
33. ed path for the backup This over rides any other normal default save paths J Job Name run the designated Job Name If a Job name is not present when any of the Qx parameters are used the last backup done will be repeated Wan Issue a warning showing the backup will begin in n minutes i e the backup will be delayed by n minutes 2000 2006 AJSystems com Inc 66 OutBack Plus 6 9 Product Support 9 1 Product Support Contact Us Product Support If you have a question that is not covered in this document please consult the AJSystems Knowledge Base http ajsystems com kb for additional current information If you are still having a problem please use the OutBack Plus menu item Help Request Support by Email to send a message requesting support This menu item will create an email message which includes critical information to assist with support If you are unable to use this menu item send an e mail message to support ajsystems com In either case be sure to include e the version number of the OutBack Plus program from the Help About window e the version of Windows which are you running Windows 95 W98 ME NT4 W2000 or Windows XP e details about the problem you are encountering OutBack Plus is developed and supported by AJSystems com Inc Oakville Ontario Canada Sales E mail sales ajsystems com Support E mail support ajsystems com Web Site http
34. eeeseseeeeeseseeeeeseseeneeeas 56 Live Update and In Touch 57 Live Update Introduction cccccseeceeeeeeeceeeeeeeeeeeneeseeeeneeseeesneeseeesneeseeenneeseeenneesesesneesesesenseeeenaes 57 Live Update Op ration 5 tu nn non ren esnetesbegeveneeeseceeeeenereenee 58 Live Update OPTIONS ed 59 IA Toch tee EE 60 Backup Now 61 BACKUP NOW eege eege eege ee Ee EE 61 FAQ Technical Details 62 Choosing Backup Media 0 62 Safe Practices sisinio secces se cedenete deen ceceeccets naar Aaaa inaa apana e cessis sacedecncetevuteveussueate covenants 63 Saving to CD s and ANE 64 Command Line Parameters in iiisssnnennnrenennseennneneneennenennnneennenennnnes 65 Product Support 66 Product Support Contact US ss ssnseimennnnnnennenennnnnnnnenenenennnnennnnneneneenes 66 Appendices Troubleshooting 67 What are Jobs Why would I use JODS si niinnissnnnnneeeneennnnneennnnnenneneennes 67 Contacts Moved or Displayed Error Message een 68 Error 503 while creating a backup ss nnnnnneennnneennnes 69 Error 507 while creating a backup sise 70 Windows and Outlook Version Differences sine 71 Outlook File Compatibility ss snennnnnnnnneneenennennees 73 Backup Which Outlook Files are Included mens 74 2000 2006 AJSystems com Inc Contents Il 8 Microsoft Outlook Data Files not found ssssssnsrrscrsemenennanannanennmnnnnnananneenmenennannnenennnes 9 Cautionary notes regarding Ofline Storage Files OS
35. heduled Backup gt This is the default setting gt See the associated option Backup Logs Include Date amp Time in File Names b If checked the system default setting the date and time will be included in name of 2000 2006 AJSystems com Inc 40 OutBack Plus 6 each backup file gt For example the file name would look like OBP6Backup JIM 2005 05 10 16 16 0pz gt The backup file above would have been made on May 10 2005 at 4 16 pm for user name Jim b If not checked the backup file would be named like OBP6Backup JIM opz gt If the file name does not include the date and time a new backup will replace any prior backup of the same name in the same target folder In some cases this may be desirable However note that this will mean that you have only one copy of the backup If that copy is damaged or lost you will not have any backup protection Start Outlook when Backup is Complete gt Use this option if you wish to automatically start Outlook when the backup has finished Show File Icons gt The list of items to backup or restore will normally show the icon associated with a particular file item If this option is unchecked the file icons will not show The display of large lists if files is much faster if the icons are not shown Note changing this setting does not affect a list that is already showing Do My Documents in Summary gt If this option is check
36. ick the Select Folder button to browse for a folder to include in the backup The example uses the folder C Cassini 2 Select any additional conditions to apply All sub folders will be included by default 3 If you wish to change any of the conditions click on the text underlined in green in box 3 2000 2006 AJSystems com Inc How To Make a Backup or Archive 21 You may also choose to show the Group in summary i e not showing all items in the folder This will make the group load faster on large folder groups Note the option may not be available in all releases of OutBack Plus 4 Assign a Name to use for the group the folder name will show by default 5 Assign a Title for the group gt When done click Apply to save the definition gt The new Personal Group will show in the list of Groups available to backup Personal Groups PE Add Folder B E Add Pie Tel v Cassini Data TE a ne oo 2000 2006 AJSystems com Inc 22 OutBack Plus 6 2 10 Backup Personal Files Group gt If you have data files which are not covered by the OutBack Plus Standard Groups you may include the files s as a Personal Files Group gt Select the Add Files button at the first step of the backup De Options Tools View Help The Backup is organized into Groups You may add your own Personal Group s using the butto
37. ile has been modified to point to a new mailbox the information contained in the OST file may be lost This is because security on an OST works so that Windows NT authentication cannot be used when you work offline Therefore you must prove that you re allowed to log onto the server based master before the OST file gives you local access To do this Exchange Server creates an encrypted cookie from your mailbox s unique entry ID while you are successfully logged into the Exchange Server computer This cookie is securely stored in your Exchange Server profile Essentially your profile stores this key for the OST Every time you try to access the OST file it checks your profile for the existence of this key If you modify the profile or try to connect to a new mailbox or new server with the current profile Microsoft Exchange replaces this key with a new value from the mailbox that was created At this point you cannot access the data that was contained in the OST created against the first mailbox For more information see the Microsoft Exchange Disaster Recovery Document on Microsoft TechNet or on the Internet at http www microsoft com exchange techinfo BackupRestore htm STEPS TO RECOVER If you have not modified your profile or attempted to log on to the new mailbox use the following steps to copy the offline messages to a PST 1 Start the Exchange Client OFFLINE 2 On the Tools menu click Services 3 Click Add 4 Add a Personal F
38. iles Open File Manager The Open File manager is an optional windows driver module which will allow OutBack Plus to produce a reliable copy of any file which in use or locked If this module is installed the Use Open File Manager check box see illustration below will be enabled If checked the default then the other settings are ignored Auto Close Applications OutBack Plus will optionally automatically attempt to close other applications to allow the backup to proceed Select Programs to Close Restart Checked programs will be closed in the order listed Select an item and choose Properties to change the close actions Select Add item to add a new program to the list Stop Active Synch Run Before Backup t MoveUp Y WinFax Pro Close 2 Sec Kill Restart vi WinFax Pro Controller Close 2 Sec Kill Reg move Down k EN sec Sec Patch v Windows Messenger Close 2 Sec Kill Res i Z Palm HotSynch Close 2 Sec Kill Restart Wen roPerties SideAct Close 2 Sec Kill Restart E v Copernic Kill Restart Outlook Close 2 Sec Kill Restart Start ActiveSync Start Add Item E Delete Rem ResetList Open File Manager Help l bd Save All Programs are closed if checked in the list NOTE If you do not have a program shown in the list there is no need to remove or uncheck the item If the program is not running the item is ignored Programs are closed in
39. ips As all Outlook data is stored in a single large data file Personal Folder you must take some care when doing the restore otherwise you may get unexpected results The restore possibilities can be broken down into categories New install of Outlook or a damaged copy Outlook This method would be used when Outlook is unused or unusable on the target machine You would typically use this method when moving to a new machine after re installing Outlook after re installing Windows copying data from a desktop machine to a laptop for a trip gt Follow the instructions under Restore All Selected Data gt Check ALL items to do a full restore Recover lost data You would typically use this method when restoring data to recover accidentally deleted messages gt Follow the instructions under Restore Search Personal Folder Data Merge Outlook data You would typically use this method when restoring data from a laptop after a trip but retaining the existing data gt Follow the instructions under Restore Import Outlook Data Files Warnings on Restore files in red OutBack Plus may show one or more personal files in red This can be a result of A There may be Personal Folders PST files in backup which are not yet in use on the target copy of Outlook This will happen most often when there are Archive Folders in the backup and the backup is being restored to a new machine The new install of outlook will not have
40. kup Job eB Browse Close and Start programs options Lei Use custom Close and Star options for this Job Goseand Start Programs Apply Cancel b fa backup folder path is set for the Job this will supersede the overall default path set at Program Options Backup Folder 2000 2006 AJSystems com Inc 42 OutBack Plus 6 gt Ifthe Use custom Close and Start options is checked you may set Close options that are specific to the Job See Tools Close amp Start Programs for more details 4 8 2 Job Options Groups Options for Job Weekly 1 Folder ete 2 Groups 3 Password A Purge 5 Copy 6 Shortcut The backup for this Job will include the checked Groups The items selected may be further refined in the backup Wizard YiOutlook v internet Explorer Data v Windows Common Files My Documents include My Pictures My Music My Documents exclude My PicturesiMy Music vi My Desktop FireFox Browser My Critical Files Cancel gt When defining a new Job as in the Schedule Setup you may select the major groups of data to include in the backup Job b Ifthe Job name was set during the regular backup process see Backup Step 3 the Groups will have been set during the backup process 4 8 3 Job Options Password Options for Job Weekly 1 Folder ete 2 Groups 2 Password 4 Purge 5 Copy 6 Shortcut A Password may be set for the Job Ifa Pa
41. l Accounts Clear All Offline Address Book 8 Items Select the Group in the column on the left 1 above Click on the check box beside the name for each Item which you wish to restore from the backup 2 above Click the Restore Now button to do the Restore 3 above During the restore the files and folders being restored will be shown to indicate that the restore is progressing 2000 2006 AJSystems com Inc How to Restore from the Backup 27 3 4 Restore Search Personal Folder Data Selecting a Backup File gt OutBack Plus will retain the name and location of the last backup archive done You may browse to restore from any backup or archive file Select Items to Restore b The Outlook Personal Data items available in the backup file are shown ry OutBack Plus 6 Restoring from OBP 6Backup AEP 2006 04 07 12 16 0pz E E x Outlook Data BT O Profile MyOutlook 8 F amp Profile Default Profile 2 Restore Tips F F4 Outlook Data Personal Folders zz d Outlook Data Transfer zz Prior Step Restore Now 1 47 MBytes Last Modified 04 07 06 10 45 06 AM Restore as OBPS Outlook pst Outlook pst b Check the item s which you wish to reload to search gt Each selected checked item will be restored under a different name as shown in the status bar see above so as not to interfere with the data currently in Outlook gt Click the Restore Now butt
42. more often than other media It appears as if the failure is directly related to the importance of the data on the diskette Removable Drives Removable drives are typified by the venerable lomega ZIP drive They are much larger capacity and typically more reliable than diskettes CD R and CD RW Devices Most modern PC s include a CD R drive The media is inexpensive and quite reliable See the notes Saving to CD s and DVD s for further information Networked Drives If you have multiple PC s you may also save the backup to a drive on another machine We recommend that you create a mapped drive to the remote machine for this purpose Regardless of the media chosen we recommend that you try to use media which is large enough to accomodate the backup file in it s entirety if possible This is not mandatory but it does make operations much easier 2000 2006 AJSystems com Inc FAQ Technical Details 63 8 2 Safe Practices We recommend the following gt Regular Backup Make a backup regularly You never know when you will need one OutBack Plus includes a reminder function for just this purpose Use removable media Modern computers are supplied with high speed USD 2 0 interfaces Large disks drives with USB 2 0 interfaces are available at reasonable costs In addition the USB flash drives also known as memory sticks are available with large capacity These USB 2 0 disks are excellent for backup pur
43. n 3 Copies Do NOT auto delete backups Cancel AFTER the current backup is completed successful OutBack Plus will check to see how many backup files are present at the same location If there are more files that specified in the option list OutBack Plus will delete the oldest ones leaving only the requested number of files The automatic purge is only done after the current backup is completed Hence you require enough space on the backup medium to accommodate the new file before the old one s are deleted 2000 2006 AJSystems com Inc 50 OutBack Plus 6 5 5 Tools Set Log File Purge gt OutBack Plus will retain backup logs for each backup gt OutBack Plus will optionally delete old log files found in the standard data history folder gt The Set Log File Purge option is available from the Tools menu Set Log File Purge Delete prior Log Files if there are more than 3 Copies Do NOT auto delete Log Files Cancel gt The purge of log files is done only after the current backup is successfully completed 2000 2006 AJSystems com Inc Tools Menu 51 5 6 Tools Schedule Backups gt OutBack Plus includes an integrated scheduler which provides the ability to schedule a backup to be run at a pre determined time gt Select Schedule Backups from the Tools menu to add or change item in the schedule If you have not created any scheduled
44. n the backup is organized into Groups The Standard Groups are shown on the left side of the window CH Add Folder internet Explorer Z AddFiles Windows Common Fies E My Documents ctures My Music E My Pictures G My music E My Desktop FireFox Browser See the section Personal Groups for information on how to include additional files and folders in the backup Once the groups are selected checked click Next Step 2000 2006 AJSystems com Inc How To Make a Backup or Archive 9 2 3 Backup Step 2 Step 2 Select the Data Items to be included in the Backup The selection window is divided into 5 main areas and functions va OutBack Plus 6 Ble Options I p Group Outlook Da 8 F M Profile dddd 8 F M Profile MyOutlook 8 F E O Profile Default Profile O F E Settings amp Control Information 6 F M Signatures 8 F Outlook User Templates 8 F M amp Configuration Information Ma Outlook Options Settings M Outlook Font Settings g Outlook Preferences FF a Messenger Preferences I g Printing Settings F Toolbar Options Select All a ul Clear Ai EE Total to Save 7 67 MBytes Prior Step Next Step 1 Groups When a Group is selected in the leftmost column the data applicable to that group appears in the center column 2 Selecting Data Items to Backup You may include all of the data for the
45. nc Backup Now 61 7 Backup Now 7 1 Backup Now gt The Backup Now function allows you to start a backup quickly It will show a window as ra OutBack Plus 6 Backup Now Select the Job from the list below Weekly Backup When complete End Program Normally F gt Browse for Alternate Location Backup Location EA Backup Now Bun OutBack Plus b If you have Scheduled Jobs See Tools Schedule Backups you may choose the job to run from the drop down list or choose to redo the last backup gt The default location for the selected backup is shown in the middle window You may change the location for the backup using the button labelled Browse for Alternate Location gt The Backup Now button will run the backup without showing the wizard steps similar to a scheduled backup gt The Run OutBack Plus button will launch the OutBack Plus wizard 2000 2006 AJSystems com Inc 62 OutBack Plus 6 8 FAQ Technical Details 8 1 Choosing Backup Media OutBack Plus will make a backup on most media available on your computer This includes diskettes removable disk drives fixed disk drives CD R CD RW devices and networked drives Diskettes While diskettes may be used they are far from ideal The capacity of a diskette is quite limited However OutBack Plus will allow the backup to span multiple diskettes In our experience diskettes fail
46. nnnennes 37 Program Options Multi Part Files siennes 38 Program Options Miscellaneous Settings eee 39 Program Options JODS isisssnnnnnenennnnnnennnennnnnnnnenenennnenennnneneneenes 41 Job Options Folder a o E casei siti ccc acs caczesccddencectadetcceucieseccesuevencucieasecuudececencdedecpecue escusscueesuaderccendteraeeee 41 2000 2006 AJSystems com Inc OutBack Plus 6 Il 9 Part V 1 2 3 4 5 6 7 8 Part VI 1 2 3 4 Part VII 1 Part VIII 1 2 3 4 Part IX 1 Part X 1 2 3 4 5 6 7 JO Options Groups geess eege 42 Job Options Password ed dun 42 Mole Kolio nk a ATLE e E ne ice E steel ESCH 43 Job Options tee EES 43 J b Options Shortout 5 88808580 EES 44 Program Options Restore Options smennnennnnanenennnnnennts 45 Tools Menu 46 Tools Menu Introduction ss nnsnnnnnnnnnnennnnnennnennennnes 46 Tools Find Item In Tree EENS EES ee EE ee 47 Tools Set Backup Reminder ss innennneenennnsnennnnnns 48 Tools Set BackUp B roe stees EELER CECR tee irisnmeeenete 49 Tools Set Log File P rge sirrien eeaeee aana aaa suite 50 Tools Schedule BacK pS 5 48 80 0 08 EE eaaa anaana a aeaaea a aaa Eaa 51 Tools Close amp Start Programs ss isnsissneisnennnennnenennnennnnennnnnennneennnes 54 Tools Test Backup File ccccsseeccceseeeceesseeeeeensneceeeesneeeeenseaeeeenseaneeseseeeeesesee
47. ns Tools View Help The backup will be saved to the file and folder as shown below Click Browse to choose a different location C BACKUPFOLDERIOBP Backup AEP 2006 06 06 17 51 0pz Multi Part Files Passwords When complete End Program Normally lobs Estimated Backup Size 18 09 MBytes Available Space 10 24 Gb Total to Save 51 7 MBytes Prior Step Backup Now b The backup files will automatically be named with the user name and date and time as a part of the file name b You may remove the date amp time via the Options menu Multi Part Files b You may optionally create the backup file in multiple parts or segments which may then be copied to a other media e g Zip Disks The image shows the setting to create a multi part file which will be copied to Zip 100 disks which really have a 95mb capacity See Program Options Mutli Part Files for more information 2000 2006 AJSystems com Inc OutBack Plus 6 Multi Part Files Create the backup He as a single file IF the backup spans Note Not al CD and DVD drives support Span of Files Create the backup file as multiple files with each part not exceeding the maximum size below Maximum Segment Size MB 28 Cancel gt When the backup is saved as a multi part set each segment has a file type like e02 e g OBP6Backup JIM 2005 09 28 16 43 002 followed by OBP6Backup JIM 2005 09 28 16 43 003 followed
48. ns on the right Check the Group s you wish to include in the Backup Personal Groups Standard Groups 5 outlook PA Add Folder E M internet Explorer Data 5 Add Files E E windows Common Files Are a T gt The Add Files wizard window with 3 steps will show as Modify Personal File Group Definition 1 Assign a name for this Group MyFiles 2 Assign a title for this Group My Critical Files 3 Select Files to Include CA En Select File s A C Abook ini S CACONFIG SYS D I CAAUTOEXEC BAT 1 Assign a Name to use for the group 2 Assign a Title to use for the group 3 Click the Select Files button to browse for and select files to include in the backup You may select files from multiple locations folders gt When done click Apply to save the definition gt The new Personal Group will show in the list of Groups available to backup 2000 2006 AJSystems com Inc How To Make a Backup or Archive Personal Groups CH Add Folder 4 GS AddFiles vi My Critical Files D geed 23 2000 2006 AJSystems com Inc 24 OutBack Plus 6 3 How to Restore from the Backup 3 1 Selecting the Restore Type gt Select Restore from the OutBack Plus main window to begin the restore process gt There are three Restore Types as shown on the left side of the first restore window ra OutBack
49. olders PST service 5 Select the messages that you want to copy 6 On the File menu click Copy 7 In the Copy to dialog box select the personal folders PST that you created in step 4 8 Click OK 9 Repeat steps 5 through 8 for each folder that contains messages At this point the messages are copied to a PST You can create a new profile and you can log on to the new server based mailbox After you complete this successfully you can add a Personal Folders service by referencing the PST created above and you can copy the messages from the PST back to the server based mailbox NOTE offline folders OSTs should not be considered as backups of your server based store For more information on proper server backups refer to the 2000 2006 AJSystems com Inc Appendices Troubleshooting Microsoft Exchange Server Administrator s Guide Chapter 15 77 2000 2006 AJSystems com Inc 78 OutBack Plus 6 10 10 Outlook shortcuts do not work gt On occasion after a restore of Outlook data the Outlook Shortcut icons no longer work gt This can be resolved by Ensure that the Folder List is visible enable it from the View menu Right click on the Inbox icon in the Outlook Bar leftmost column Choose Remove from Outlook Bar Ensure that the InBox is visible in the Folder List you may need to expand the list by clicking on the beside Outlook Today m
50. on to restore the selected item s gt OutBack Plus will reload the data item s from the backup and show a Guide window in the upper right corner of the screen 2000 2006 AJSystems com Inc 28 OutBack Plus 6 Sa OBP6 Guide EX Opening Outlook Data Files Do the following steps ge Run Outlook e gt Ensure the Folder List is visible Outlook 2003 Menu Go or Menu View in older versions ge Click the beside the top folder to collapse the list ge Use menu File Open Outlook Data File ge Select the file OBP6 Outlook pst C Documents And Settings 4ep Local Settings Application Data MicrosoftiOutlook ge Click Ok ge The additional folder will show in the Folder List ge When done Right Click on the additional folder and choose Close Personal Folder gt Follow the Guide to open the restored data item s 2000 2006 AJSystems com Inc How to Restore from the Backup 29 3 5 Restore Import Outlook Data Files Selecting a Backup File gt OutBack Plus will retain the name and location of the last backup archive done You may browse to restore from any backup or archive file Select Items to Restore b The Outlook Personal Data items available in the backup file are shown ry OutBack Plus 6 Restoring from OBP 6Backup AEP 2006 04 07 12 16 0pz E E x Outlook Data BT O Profile MyOutlook 8 F amp Profile Default Profile 2 Res
51. onic RecordNow Max The Sonic product includes a module named DLA Drive Letter Access The DLA module provide the required functionality You must format the discs before you can use them with DLA Windows XP Users Note Windows XP includes built in functionality to use CD media as a destination to write files to within Windows Explorer This functionality is only included for Windows Explorer This does not allow other applications such as OutBack Plus to write to the CD If you do not have the direct write software as above you can still save the backup file to the CD by 1 Make a backup to some temporary location on your hard drive say c MyBackup 2 Copy the completed backup file to the CD using the software supplied with the Windows XP or the CD DVD drive 2000 2006 AJSystems com Inc FAQ Technical Details 65 8 4 Command Line Parameters OutBack Plus will accept command line parameters These command line parameters may be used for example to launch OutBack Plus from the Windows Scheduler or from a shortcut The parameters are Q Run without showing the wizard interface This is required for a scheduled task QS Run as for Q and ShutDown the machine when done QH Run as for Q and Hibernate when done QL Run as for Q and Logoff the user when done QR Run as for Q and Reboot the machine when done D path specification use the specifi
52. poses Cycle the Backup If you use re recordable media e g a zip disk do not rely on one backup disk Use a set of backup disks For example use three sets labelled A B C Make a backup on set A then on set B and then on set C Restart again using set A then B etc This way if the media goes bad not impossible at all you still have the prior backup available Consider CD s or DVD s CD s and DVD s are inexpensive and if handled properly very reliable While these are much slower and less convenient than USB type disks they are a good choice Keep the Backup Safe The backup file or at least one copy from a set should be kept away from the computer preferable off site A backup disk that is in the computer that is stolen is not very much good 2000 2006 AJSystems com Inc 64 OutBack Plus 6 8 3 Saving to CD s and DVD s The OutBack Plus backup file can be saved to a CD or a DVD disk Direct saving to CD or DVD disk is supported as long as the disks have been pre formatted to accept direct file writes You will need to have some type of CD DVD software installed on your system that makes your CD DVD drive act as a standard drive Most modern machines are supplied with software to support this function The most popular software packages are Roxio Easy CD Creator Later versions i e version 6 and 7 of the Easy CD Creator include a function called Drag To Disc The Drag
53. ression is 6 Greater compression also requires more time 2000 2006 AJSystems com Inc 36 OutBack Plus 6 4 4 Program Options No Compress Items OutBack Plus 6 Options 25 Backup Options E Backup Logs GB Compression No Compress items F gt Backup Folder E Muni Pan Files Misc Settings E Jobs Restore Options Files with the extensions checked below wil NOT be compressed to save time Compressing these files is of limited use as they are in compressed format Opz OutBackPlusBackup gif ACDSee 6 0 gif ipeg ACDSee 6 0 jpeg 3Ipg ACDSee 6 0 jpg mp3 MMJB MPS mpeg mpegfile png ACDSee 6 0 png tiff ACDSee 6 0 tiff Zip Winzip 4444444 gt Many files contain compressed data gt The most popular compressed files are shown in the list gt Further compressing these files while storing them in the OutBack Plus file is of limited use gt You may add other more file types by selecting the Add button gt If you wish to compress these files remove the check from the item 2000 2006 AJSystems com Inc Program Options 37 4 5 Program Options Backup Folder OutBack Plus 6 Options Ry 5 Backup Options E Backup Logs You may set Default Backup Folder location t Compression Note the defaut folder may be changed during the backup and R may be akered by a folder specified in a ob
54. rver gt OutBack Plus is designed to operate on local Outlook data files When Outlook is used with Exchange Server the Outlook Today data will reside on the Exchange Server rather than the local machine When Outlook is used with Exchange you may also have local copies of data The local data is typically in Offline Storage Files OST files or Personal Address Books PAB files You may also have local Personal Folder Files PST files If you are using Outlook with Exchange configure the local files before using OutBack Plus Once the local files are configured you may backup or restore the local data using OutBack Plus 2000 2006 AJSystems com Inc 76 OutBack Plus 6 10 9 Cautionary notes regarding Ofline Storage Files OST Excerpt from MS Support Offline Folder files OSTs are considered slave replicas of the server based folders If you delete the master the slave is orphaned If the original Microsoft Exchange profile was not modified you can sill start the Microsoft Exchange client offline with the old OST and recover the data by moving the messages from the OST to a PST file However if the old profile was deleted or modified by using it to log onto a different mailbox then the data in the OST is lost MORE INFORMATION You can recover mail stored in an OST provided that you have not tried to modify the profile that was used to create the OST file If the profile used to create the OST f
55. ssociated with this address list could not be opened it may have been moved or deleted or you do not have permissions For information on how to remove this folder from the Outlook Address Book see Microsoft Outlook Help gt If you are running Outlook 2000 see Microsoft Knowledge Base Article http support microsoft com default aspx scid kb EN US q251416 gt If you are running Outlook 2002 Outlook XP or Outlook 2003 see Microsoft Knowledge Base Article http support microsoft com default aspx scid kb EN US q319901 2000 2006 AJSystems com Inc Appendices Troubleshooting 69 10 3 Error 503 while creating a backup The Error 503 is generally the result of a problem with access to the backup device If saving to a CD possible causes of this error are gt The CD is not formatted for direct save of data gt A CD RW disk has developed a bad area may be corrected by a reformat gt A CD RW disk is marked Read Only gt The CD is formatted but the access software e g Drag To Disk or InCD is not ready gt Out of date driver software for a CD writer Note this is a common problem when using Roxio Easy CD Creator 5 with Windows XP Creator 6 and 7 do not suffer from the same problems gt See the AJSystems Knowledge Base article How do save the backup to CD s or DVD s for additional information If saving to a network drive or a local drive under Windows 2000 XP you may not have
56. ssword is set itmust be supplied to restore from the backup O Password protect backups for this Job Entes Password Re enter Password Password type b You may protect the backup file from being read by others using a password The password is case sensitive The password is used to encrypt the data within the backup file 2000 2006 AJSystems com Inc Program Options 43 gt The Password type selects the level of protection The Zip 2 0 type password is a the weakest protection but requires the least time This type of encryption can resist attacks by amateurs if the password is well chosen and long enough at least 16 characters but it will probably not resist attacks by determined users or experts gt The AES options provide industrial strength encryption The 192bit and 256bit AES options are approved by the US Government for Top Secret levels of protection 4 8 4 Job Options Purge Options for Job Weekly 1 Folder etc 2 Groups 3 Password 4 Purge 5 Copy 6 Shortcut Express Assist will optionally purge old backups Do not purge Backups for this Job Delete prior backups if there are more than Cancel gt You may set a purge option specifically for the Job or use the overall system setting 4 8 5 Job Options Copy Options for Job Weekly 1 Folder ete 2 Groups 3 Password 4 Purge 5 Copy 6 Shortcut Express Assist will optionally make
57. store Options OutBack Plus 6 Options 25 Backup Options E Backup Logs Preserve Replaced Outlook Data Files t Compression Outlook data files email contacts tasks e No Compress Items etc are REPLACED when Restore is F gt Backup Folder done 7 Muni Pan Files If you remove this check the price files are a NOT saved The Restore can NOT be Misc Settings undone E Jobs Restore Options gt When restoring files OutBack Plus will automatically preserve any critical prior data file with the same name gt For example if you restore Outlook pst and you have an existing Outlook pst file OutBack Plus will save the original file with the date and time of the restore gt In more detail Outlook 2005 04 03 10 22 pst is a file that existed before the restore done on 2005 04 03 at 10 22am gt Hence if you restore something by mistake you can always recover the prior version of your file gt All operations are recorded in the Restore Log for use if required Notes 1 When restoring Internet Explorer Cookies or Favorites no attempt is made to preserve the prior data 2 If you do not wish to preserve files while restoring remove the check mark beside Preserve Replace Files 3 Non critical files e g a signature file will be sent to the recycle bin when being replaced rather than being preserved as above 2000 2006 AJSystems com Inc 46 OutBack Plus 6 5 Tools Menu
58. tBack Plus 6 OutBack Plus 6 2000 2006 AJSystems com Inc Live Update and In Touch 57 6 Live Update and In Touch 6 1 Live Update Introduction gt OutBack Plus is updated to add features and correct any deficiencies reported gt The Live Update function allows you to retrieve the current update s via the Internet gt An Internet connection is of course required for this function but the connection is NOT required for the general day to day operation of OutBack Plus b The main Live Update window appears as OutBack Plus 6 Live Update This wil use your Internet connection to retrieve the latest version of the software and update your system Use the In Touch button for current a product information You MUST be connected to the Internet to proceed CS Check forUpdates InTouch CG Options Close gt Click Check for Updates to initiate the Live Update gt Click In Touch to fetch current information of OutBack Plus gt Click Options for the Live Update Options 2000 2006 AJSystems com Inc 58 OutBack Plus 6 6 2 Live Update Operation gt After Check for Updates is chosen the program will retrieve the current status information OutBack Plus 6 Live Update vi Update list found y Checking your system wv 1 Update s to download y 18MBytes to download GE Continue with Update Cancel gt
59. tlook 2003 introduced a new format that is Unicode compatible and removes the maximum file size limit of 2GB that applied to the Personal Folder files prior to Outlook 2003 gt Outlook 2003 and Outlook 2007 can use the older format 97 98 2000 Personal Folder files However Outlook 97 98 2000 can NOT use the Personal Folders files created in the Outlook 2003 2007 format gt It is possible to create the Outlook 97 98 2000 format files with Outlook 2003 2007 even though the default is to create all files in the new Unicode format Unfortunately all Personal Folder files have the same file type extension pst gt OutBack Plus will provide a warning when restoring files which may be incompatible 2000 2006 AJSystems com Inc 74 OutBack Plus 6 10 7 Backup Which Outlook Files are Included OutBack Plus automatically includes the following files and file types from Outlook e OUTLOOK DST the Outlook pst file contains Outlook Today folders e PST files other personal folders e g archive pst e OST files Offline Storage files e OAB files Offline Address Books e OFT files Outlook Forms Templates e PAB file personal address books e FAV Outlook bar settings Outlook 97 98 and 2000 e OUTCMD DAT your global views and menu customizations e NICK nicknames files e RWZ rules wizard files e VCF Virtual Business Card files e Signature files incl
60. tore Tips F F4 Outlook Data Personal Folders zz d Outlook Data Transfer zz Prior Step Restore Now 1 47 MBytes Last Modified 04 07 06 10 45 06 AM Restore as OBPE Outlook pst Outlook pst gt Check the item s which you wish to reload for Import gt Each selected checked item will be restored under a different name as shown in the status bar see above so as not to interfere with the data currently in Outlook gt Click the Restore Now button to restore the selected item s gt OutBack Plus will reload the data item s from the backup and show a Guide window in the upper right corner of the screen 2000 2006 AJSystems com Inc 30 OutBack Plus 6 FS OBP6 Guide ME Importing Outlook Data Files Do the following steps ge Run Outlook gt Use menu File Import and Export gt Select Import from another program or file next gt Select Personal Folder File pst next ge Click Browse ge Select the file OBP6 Outlook pst C Documents And Settings 4ep Local Settings Application Data MicrosoftiOutlook e gt Click Open ges Select Replace Duplicates with items imported next ge Select Include Subfolders gt Select Import Items into the same folder ge Click Finish gt Follow the Guide to import the restored data item s 2000 2006 AJSystems com Inc How to Restore from the Backup 31 3 6 Restore T
61. uding RTF HTM and TXT signatures e Adult Content Senders and Junk Senders files Outlook prior to Outlook 2003 2007 e Outlook xml Outlook 2003 2007 link customization In addition to the standard files above OutBack Plus will backup critical information from your registry e Internet email accounts the settings for the Internet Only mode email accounts e Outlook Options settings these are the settings found under the Outlook menu Tools Options Note that in some cases e g Journals this data is only complete when combined with data in the file outcmd dat Hence both should be saved and restored If the Business Contact Manager is installed with Outlook 2003 or 2007 the Business Contact Manager data base will also be included in the backup 2000 2006 AJSystems com Inc Appendices Troubleshooting 75 10 8 Microsoft Outlook Data Files not found Microsoft Outlook Data Files not found error on starting OutBack Plus You may receive this error message for any of the following reasons A Outlook has not been configured gt Before running a backup or a restore you must run Outlook at least once on the machine to establish the data locations which Outlook will use If Outlook has not been run launch the program You may skip the entry of email account data if you will be restoring the account data from the backup B Outlook is configured for use with Microsoft Exchange Se
62. with the final segment named OBP6Backup JIM 2005 09 28 16 43 opz gt You would first save the backup to some temporary folder on your main drive say My Documents and then when the backup is complete copy each segment to a separate disk Passwords gt You may protect the backup file from being read by others using a password The password is case sensitive The password is used to encrypt the data within the backup file Backup Passwords APassword may be set for this backup ifa Password is set itmust be supplied to restore from the backup Password protect backups for this Job Password Enter Password Password Reenter Password Password type Cancel gt The Password type selects the level of protection The Zip 2 0 type password is a the weakest protection but requires the least time This type of encryption can resist attacks by amateurs if the password is well chosen and long enough at least 16 characters but it will probably not resist attacks by determined users or experts 2000 2006 AJSystems com Inc How To Make a Backup or Archive 13 gt The AES options provide industrial strength encryption The 192bit and 256bit AES options are approved by the US Government for Top Secret levels of protection Jobs b You may optionally save the Group and Item selections as a Job See What are Jobs Why would use Jobs for additional information on Jobs gt Enter
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