(ESDA) Version 4.2.x Survey Administrator Guide
Contents
1. 4 Click Publish button next to the survey and follow steps 3 1 1 3 1 2 to publish an APASO II survey 3 4 Publishing Stakeholder Survey for Teachers Target Users ley Group Teacher Mode Online Offline Start End Date From dT To i Objectives Eng To help the school collect views from teachers students a and parente on learning and teaching and the major agpects of school work for conducting self evaluation T Objectives Chi MENEER ET EEN E SI NG TR FA PRET EKKE a Target Respondent Eng Teachers including the principal Target Respondent Chi WiP EIER 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click the Publish button next to the Teacher Questionnaire 4 Select the Mode and Start End Date input objectives and then click Save Notes 1 The Teacher group is selected by default you can select additional groups or users by clicking Select User 2 The objectives both Chinese and English are provided by default you can change the objectives if necessary 3 The system shows the teacher list within the teacher group You should ensure that all the teachers including the principal are shown in the list Otherwise you should select the missing target users by clicking the Select User button Page 17 ESDA Survey Administrator Gui2. AI Offline 0 0 586 Details Values me Student All Offline 0 0 586 Detaits Attitudes To School a P3 AlI Online 0 0 154 Details 1 Mouse over Survey Administration and then click Survey Administration 2 In the list there may be several published Attitudes to School in the interface with a radio button next to the survey 3 Select the target survey and click Export to KPM Item button It is noted that only one Attitudes to School survey can be selected for each school year 4 If you wish to export the survey responses to the KPM item Attitudes to school you should publish the pre defined survey Attitudes to school You can either select all students or a certain number of randomly selected students from each class level provided that the number of students in the class level is not less than 35 to ensure that your sample is representative Page 15 ESDA Survey Administrator Guide 3 3 Creating School Concerned APASO IT Survey 3 3 1 Creating an user defined survey Assessment Program for Affective and Social Outcomes Note 1 If the number of respondents of a target group for analysis is less than 10 then no statistic will be reported for that scale Note 2 Copyright All scales and items in APASO II are subject to the protection of intellectual property rights In accordance with the agreement of use the Education Bureau authorized schools in Hong Kong exc
3. Apart from the above mentioned purpose any reproduction adaptation distribution or provision of such work with copyright to the public is strictly prohibited If anyone wants to use these tools for other purposes such as academic research please contact the original author directly User Manual Technical Manual on Scales Technical Manual on Rasch Measurement Pre defined Survey To publish a survey using the given scale subscale combination Self Concept Details Preview Publish Health amp Well Being Details Preview Publish Stress Management Details Preview Publish Interpersonal Relationships Details Preview Publish Attitudes To School Applicable to KPM13 Details Preview Publish Motivation Details Preview Publish HUGO ee de am nm mR z PA ia ti PAu dasse 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click Publish button next to the APASO surveys e g Self Concept 4 Click the radio button next to From Class or Form All Users or Random Selection and then click Select User Page 12 ESDA Survey Administrator Guide Target Users From Class or Form All Users or Random Selection Select User From Group or Individual User Manual Selection Select User Mode Online Offline Start End Date Pai j j T To j j Objectives Eng Objectives Chi Ce e Targ
4. Click Draw User select the Mode and Start End Date input objectives and then click Save Notes 1 The system draws parents randomly from each class and the user list will be shown in the target user list You can download the user list after publishing the survey 2 For special schools all parents are requested to fill in the survey Therefore instead of Draw User button it shows All Parents button and the system assigns this survey to all parent accounts 3 The objectives both Chinese and English are provided by default but you can change them if necessary Parents of S6 students who have left schools after examinations can be excluded from the survey 3 7 Publishing Stakeholder Survey for Specialists For Special Schools only Target Users User Group2 Mode Online Offline Start End Date From j j To j j Objectives Eng To help the school collect views from teachers students Fe and parente on learning and teaching and the major aspects of school work for conducting self ewalaat ien al Objectives Chi REDHA EEREN PETE eT PERE PERD Se Sais ee a Target Respondent Eng Specialists Target Respondent Chi MA 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click Publish button next to the Specialist Questionnaire 4 Select the Mode and Start End Date in
5. ESDA Survey Administrator Guide 5 3 Importing Offline Survey ResponSeS iese sesse sede ee ee EE de ee ee ee RR ee 28 Chapter 6 Data suis SION EG GE N de De N 29 6 1 Sendins Data Pile tO EDE titi n ee od ei seh puted N Ge be Se ee ee ee 29 6 2 endie Data vid GDS ER Ed N ere ere ahs 30 Page 3 ESDA Survey Administrator Guide About this Document This Survey Administration Guide aims to provide a quick reference for Survey Administrators in administering different kinds of ESDA surveys Detailed step by step procedures are recorded in the Operation Manual Survey Administrator may cross reference the corresponding chapters as summarized in the next chapter How to contact us EDB welcomes schools to share with us their opinions and good practices in using ESDA Please contact the Indicators Section of the Education Bureau to express any views and suggestions or to share experiences by phone fax or e mail Telephone 852 2892 6577 852 2892 6544 Fax 852 2119 9074 E mail indicators edb gov hk Page 4 ESDA Survey Administrator Guide Chapter 1 Survey Administrator Tasks 1 1 Contact System Administrator to ensure that the following items are ready 1 The latest version of Stakeholder Survey Package has been imported into the ESDA 2 User accounts which include teacher student parent and specialist for Special Schools only groups have been created and assigned to appropriate system groups 3 Do Su
6. ESDA Survey Administrator Guide E platform for School Development amp Accountability ESDA Version 4 2 x Survey Administrator Guide September 2014 ESDA Survey Administrator Guide Table of Contents About TIS DOEUERE EE ER GR he EG EG GE RD BE ER DEE A Chapter 1 Survey Administrator Tasks iese ss sesse ss ee ee ee ee ee ee ee ee ee ee AR RE ee ee ee ee ee 5 LI Contact System Administrator to ensure that the following items are ready 5 i Be Administering Stakeholder Survey for Teachers iese sesse ee ee ee ee ee ee 5 1 3 Administering Stakeholder Survey for StudentS esse sesse see ee ee ee ee 5 1 4 Administering Stakeholder Survey for ParentS esse sesse ses see see ee ee ee ee ee 6 1 5 Administering Stakeholder Survey for Specialists ees ss sesse ee ee ee ee ee 6 1 6 Administering APASO II Questionnaire cccccccccessseeseeeceeeeeeaaeeseeeeeeeeeeaaas 6 1 7 Administerine ESR Q estonnalle ss ke ie ie Di ee N EE EG ieee tones 6 1 8 Administering SDA Questionnaire cccccccseesseeccceceeeeaeeeseecceeeeeeaaeeeseeeeeeeeeeaaas 7 1 9 Admanisterins CR Ouestionnaire sa a ek GN EA EE GE 7 JO Oiher ask EE N ER ED GN OE ER EE EG OE EER EE 7 Chapter 2 Survey AG MIMS brat ss AA Ne AE N ath Ed Ge De Ge GR dak EG Ne EA GADE 8 2 Understanding Survey Types and Modes iss sesse sesse ee ee ee ee ee ee ee 8 2 Preparing Survey for a New School Year ees sesse sesse
7. S Before schools submit survey data to EDB you may wish to attach soft copy of documents Please refer to Appendix 2 of the Operation Manual on how to send file to EDB via CDS In general Survey Administrator may follow the steps below 1 2 3 4 5 Award amp Punishme ss Assessment CD 15 01 CDS gt Transmission gt Ad hoc Transmission Special Assessme Staff Deployment CDS Outgoing Msg Ad hot TEINSOISSIOE Click Start to trigger transmission Incoming Msg Logon to WebSAMS and get the CDS page CDS gt Transmission gt Ad hoc transmission page and then click Start To send files to the Indicators Section access CDS gt Outgoing Message gt Maintain Message page and then click Add button Select ESDA ESDA SCHOOL SCH from Subject Code Type Code Browse the data file as exported from Section 6 2 above Click Encrypt button to send the file End Page 30
8. Survey for Parents Ensure that all parent accounts have been created and assigned to appropriate form group and class group All form groups should be mapped with standard forms The Survey Administrator cannot select parents and parents must be drawn by the system Select online mode if parents will fill in the questionnaire through web interface Otherwise you should select offline mode and distribute a copy of questionnaire and answer sheet to target respondents Announce the start and end dates of publication Administering Stakeholder Survey for Specialists By default the specialist group is assigned to the target user You should ensure that all specialists are selected in the target user list Select online mode if specialists will fill in the questionnaire through web interface Otherwise you should select offline mode and distribute a copy of questionnaire and answer sheet to target respondents Announce the start and end dates of publication Administering APASO IT Questionnaire Ensure that all student accounts have been created and assigned to appropriate form group and class group All form groups should be mapped with standard forms Select form class groups or groups individual users as target respondents Select online mode if students will fill in the questionnaire through web interface Otherwise you should select offline mode and distribute a copy of questionnaire to target re
9. aking schools can decide whether to administer the Stakeholder Survey annually according to the needs of the schools In the final year of the school s current school development plan SDP schools should administer the survey so as to enable schools to evaluate the outcomes of the SDP to enhance sustainable development 2 APASO II It allows schools to assess students performance and development in the affective and social domains This tool is applicable to Hong Kong primary P3 P6 and secondary S1 S6 school students One of the assessment scales Attitudes to School form part of the Key Performance Measures Please refer to the KPM website http kpm edb gov hk amp APASO website http apaso edb gov hk for details ESR SDA and CR Questionnaire This survey is designed for collecting views from principals and teachers after the completion of ESR or CR in their schools According to the properties of the surveys the surveys can be classified into two types as outlined in Table 2 1 Type I Survey Type II Survey The surveys can only be administered once per The surveys can be administered more than once year per year The collected responses can be submitted to the The collected responses can be submitted to the Indicators Section through the Data Submission Indicators Section on an optional basis module of ESDA 3 Surveys can be assigned to classes or forms All surveys must be assigned to a sy
10. ation of scales subscales 2 Enter the survey title which must be different from the pre defined or user defined survey titles 3 Enter the purpose of the survey 4 Click Submit to add the survey Survey Title EN o Survey Title ZA o Purpose o O Total no of items The total number of items should not exceed 100 Scale Subscale No of items LIPGEN General School 6 LIPMAT Mathematics 8 1 Self Concept LIPPAR Parent Relationships 9 LIPPEE Peer Relation 6 LIPPHY Physical Appearance i LIPREA Reading 8 LIPCAR Care for Others 8 2 Interpersonal Relationships LJPINA Inappropriate Assertiveness 16 CIPRES Respect for Others 6 LIPACH Achievement 6 LIPEXP Experience 5 LIPGES General Satisfaction 6 2 Attitudac Tr Gechnol omer Maan AFR 7 Page 16 ESDA Survey Administrator Guide 3 3 2 Publishing an user defined survey 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 User defined surveys that were created before will be displayed Independent Learning Capacity Details Preview Publish Values Details Preview Publish User defined Survey To publish a survey using school s own scales sub scales combination in accordance with school s Add Survey Ge own needs Please refer to the exampl principles in selecting scales subscales H irvey Delete Preview Publish
11. cel file with Microsoft Excel 4 Logon to ESDA mouse over User Management and then click Import User List 5 Browse the EXCEL file as mentioned in step 3 above 6 Check group Student and Parent 7 Click Upload button 8 Click Next Step button 9 Click Next Step button 10 In Form Mapping page select the corresponding standard forms and click Save button Page 10 ESDA Survey Administrator Guide Form Mapping Form Group Standard Form Pi EN PiiParent P1 Parni P2 Parenti Pa P3lParentj P4 P4 Parenti Pa PS Parent Pa PatParenti 2 2 3 Import Survey Packages To import survey packages Survey Administrator shall download the latest survey package from ESDA website and follow the steps below Package File 1 Mouse over Survey Administration and then click Import Survey Package 2 Click Import Stakeholder Survey Package 3 Browse a Stakeholder Survey package file and then click the Import button Notes Survey Administrator may find various Stakeholder Surveys in the list Mouse over Survey Administration and then click Survey Administration Follow Chapter 3 to publish those Stakeholder Surveys 2 2 4 Import Reference Data Packages To import Reference Data packages Survey Administrator shall get the latest package from ESDA website and follow the steps below Package File import f
12. click Physical Development 2 Click Student Data Summary 3 Click Refresh Data 4 Click Export to KPM Item KPM21 5 Click Confirm 5 3 Importing Offline Survey Responses Survey Administrator may publish ESDA survey in offline mode Respondents may do the survey by means of paper and pen Data are then manually input into the ESDA server In general Data Operator shall do the following tasks Collect offline survey responses e g hard copies Download a csv template and input the responses into the csv file Import the filled csv file into the ESDA When all responses have been stored into ESDA export the results to KPM Item Page 28 ESDA Survey Administrator Guide Chapter 6 Data Submission To prepare ESDA data for submission Survey Administrator can send data to EDB by either step below Send data file to EDB directly Prepare data file and send it via CDS 6 1 Sending Data File to EDB The Data Preparation module can pack ESDA data and user folder into a single file to facilitate schools submission of data to EDB Please refer to the Operation Manual Section 8 2 on how to export KPM data In general Survey Administrator may follow the steps below to prepare an ESDA data pack 1 Mouse over Data Submission and then click Data Preparation 2 Click Data Preparation for Submission 3 Select the checkbox es next to school year and then click Next Step Step 1 Select
13. d Teaching with a view to monitoring students performance and progress The school actively reports to teachers students and parents results of its self evaluation 7 The principal provides effective guidance to the continuous development of the school O O O O O O 8 The principal oversees school work effectively O O O 1 Mouse over Survey and then click Survey 2 On the not yet finished survey list click View 3 View the instructions and then click Start 4 Fill in the survey 5 To submit the survey click Confirm Page 23 ESDA Survey Administrator Guide 4 2 Filling in APASO Survey Ethical Conducts OR oR E EN Hi 2 I am committed to my family I am faithful to my peers I set and keep my goals I take great care to meet my appointments I take care to play my role in groups I occasionally join I think to follow socially accepted rules is important I think to forgive people who treat me badly is important I think to respect people with high moral standard is important I think to reflect critically on myself when seeing something immoral happen is important I keep a healthy life style i 12 1 2 3 4 5 4 3 I do not endanger myself unnecessarily I do not over indulge in things I like Mouse over Survey and then click Survey On the not yet finished survey list click View View the instruction and then c
14. de 3 5 Publishing Stakeholder Survey for Students Target Users Mode Online Offline Start End Date From j f To l f f Objectives Eng To help the school collect views from teachers students al and parents on learning and teaching and the major E aspects of school work for conducting self evaluation Objectives Chi sian querer wg PRES SBR TER fe SPS eres J Target Respondent Eng P 3 P 6 students Target Respondent Chi 2 di HE 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click the Publish button next to the Student Questionnaire 4 Click Draw User select the Mode and Start End Date input objectives and then click Save 3 6 Publishing Stakeholder Survey for Parents User Percentage a Mode Online Offline Start End Date From j y elTasl j 7 f Objectives Eng Te help the school collect views from teachers ateudents and pareate on learning and teaching and the major aspects of gehaal work for coadacting self evaluation Objectives Chi s2EpHH MGT EAE DIR RE TPR PER BATES Target Respondent Eng Parents Target Respondent Chi HA Page 18 ESDA Survey Administrator Guide 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click the Publish button next to the Parent Questionnaire 4
15. ee ee ee ee RR ee ee ee 9 Chapter 5 Publishitig SUVE y ieke Ee Se N ee N Ee EG ee ED oats 12 3 1 Publishine APA SO SUVE Veenus iaa ieee ER ae hens 12 22 Administrating APASO II Survey ssssssssensssesssssseersssssssssererssssssssseeresssssssseeeees 15 3 3 Creating School Concerned APASO II Survey iese ees ee 16 3 4 Publishing Stakeholder Survey for Teachers cccccccsssssseeeeeeeeeceseeeeseeeeeees 17 3 5 Publishing Stakeholder Survey for Student sesse sesse ee ee Re 18 3 6 Publishing Stakeholder Survey for Parents ccccccccccssseseeeeeeeeeeeeseeeeseeeeeees 18 3 7 Publishing Stakeholder Survey for Specialists For Special Schools only 19 3 8 Publishing ESR Questionnaires ige tse SN ee eter ie ee ee ee Gee ie be go di 20 3 9 Publishing SDA QU SHONN ED EG ieee enti Di 21 3 10 Publishing CR uestionnaire sesse ee ee Ee ee ee RR ee ee ee ee RE ee 21 Chapter 4 Domo EVER N r EE oe Ge GE anes 23 4 1 Filling in Stakeholder Survey ie RE GR GE DS aiden ieee 23 4 2 Pilling Hi APA SO SUNE Y DS 05 ott N Oe ER DE EE DE ON esau AG 24 4 3 Filling in ESR Questionnaire sc ie Se ie EE RE be de 24 4 4 Pilling in SDA Ques tOnin ate N ee sacbamnie 25 4 5 Pilling m ER Questonndife enseia n a 26 4 6 Filling ih OPIN SUr y as EG eae dorian A 26 Chapter Data Operator Guide ee Ge Go Ge ee 27 5 1 PUNE KEENE D ai a EE N EE EE ET OE ZT 5 2 Inputting Physical Development Data ees esse ee ee de ee ee ee RR ee 28 Page 2
16. et Respondent Eng P 3 P 6 students Target Respondent Chi 2 MA 5 Select target users All students Form or Class and selection method All users within the selected groups or random selection and then click OK Select User 9 Selection Method Percentage of students to be chosen Number of student chosen The recommended minimum number of users is 35 Back 6 Select the Mode Online or Offline as well as Start End Date input objectives and then click Save Target Users amp From Class or Form All Users or Random Selection 3401 LEE FAK HO SAGE LEE SIN MAN SAO LI CHEUK HANG BAGS LIMA YI Select User From Group or Individual User Manual Selection Mode Online Offline Start End Date Fm ye To j o gt Objectives Eng Objectives Chi a Target Respondent Eng P 3 P 6 students Target Respondent Chi 4 ZA ME Page 13 ESDA Survey Administrator Guide i Notes The system can only select target users from the first list i e From Class or Form or the second list i e From Group or Individual User but not both 3 1 2 Select Target Users from Group or Individual User 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click the Publish button next to the APASO surveys e g Self Concept 4 Click the radio button next to Fr
17. f Back 1 Mouse over Report Viewer and then click Import Reference Data Package 2 Click Import Reference Data Package 3 Browse a Reference data package file and then click the Import button Page 11 ESDA Survey Administrator Guide Chapter 3 Publishing Survey Upon importing Stakeholder Surveys for the school year Survey Administrator may publish the survey for target respondents to complete The following section describes how to publish different types of ESDA survey a Survey Title Start End Date Target Respondents Mode Response Rate Teacher Questionnaire Teacher Offline 78 79 52 66 Student Questionnaire Student Offline 24 5 219 894 Parent Questionnaire Parent Offline 24 5 219 894 Export to KPM Item Offline Survey Import Publish Survey 3 1 Publishing APASO IT Survey 3 1 1 Select Target Users Form Class or Form Assessment Program for Affective and Social Outcomes Note 1 If the number of respondents of a target group for analysis is less than 10 then no statistic will be reported for that scale Note 2 Copyright All scales and items in APASO II are subject to the protection of intellectual property rights In accordance with the agreement of use the Education Bureau authorized schools in Hong Kong exclusively to use them as a tool to assess students performance in the affective and social domains in order to collect related data for school self evaluation
18. iew Questionnaire on Comprehensive Review Page 21 ESDA Survey Administrator Guide 4 Enter a password and then click Save The password will be available in the EDB letter Questionnaire on Comprehensive Review Administration Year 2014 15 Password 5 Click Select User to select target user and then click Save Questionnaire on Comprehensive Review Administration Year 2014 15 Survey Title Questionnaire on Comprehensive Review CR Start End Date From 2014 09 30 To 2014 10 31 Target Users Select User Page 22 ESDA Survey Administrator Guide Chapter 4 Doing Survey Survey Administrator may conduct or coordinate with other teachers to conduct ESDA surveys inside school The following sections provide a brief description of how to do ESDA surveys 4 1 Filling in Stakeholder Survey Teacher Questionnaire I have taught in this school for Method of calculation 6 months or more counts as 1 year less than 6 months counts as 0 years e g at the time of conducting the questionnaire a teacher having taught for 5 years and 5 months should select the option The school has a clear direction of development The school strategically formulates its development plan s in line with its direction of development The school s decision making process is transparent The school monitors its work effectively The school systematically collects data on Learning an
19. in a school year Note i Territory wide inter school competitions should target on all schools in Hong Kong including online competitions and inter school sports events organised by the Hong Kong Schools Sports Federation ii Students will only be counted once even if they have participated in more than one of these events Year 2012 15 2013 14 2014 15 Pri 52 00 55 00 12 00 From 0 00 To Primary 1 Primary 3 100 00 j Pr 73 00 75 00 13 00 From 0 00 To Primary 4 Primary 6 3 100 00 1 Mouse over Data Input and then click Input KPM Data 2 Click a KPM item Below is an example for primary school Items for secondary and special schools will differ 3 Enter the values and click Save Page 27 ESDA Survey Administrator Guide 5 2 Inputting Physical Development Data In ESDA version 3 0 or above students height and weight information are stored in student records Students Physical Development data can be calculated from the student account records Class No of Records Uploaded No of Students 1A S1 37 37 1B S1 39 39 1C S1 36 36 1D 51 34 34 2A 52 37 37 2B 52 39 39 2C 52 36 36 2D S2 34 34 3A S3 37 37 3B S3 39 39 3c S3 36 36 3D S3 34 34 4A 54 40 40 4B 54 40 40 4c S4 35 4D S4 39 ie SA 55 44 44 5B 55 38 38 5C 55 33 33 5D 55 39 39 6A 56 41 41 6B 56 40 40 6C 56 30 30 6D S6 37 Refresh Data Mouse over Data Input and then
20. l and teachers of the school are invited to fill in a SDA Questionnaire 1 Mouse over Survey and then click Survey 2 On the not yet finished survey list click View button next to a SDA survey 3 View the instruction and then click Start 4 Fill in the survey 5 To submit the survey click Confirm i Notes If you cannot load the questionnaire or cannot submit the questionnaire please contact your System Administrator to check the Internet connection of the ESDA server and your workstation Page 25 ESDA Survey Administrator Guide 4 5 Filling in CR Questionnaire When a school has undergone Comprehensive Review the principal and teachers of the school are invited to fill in a CR Questionnaire 1 Mouse over Survey and then click Survey 2 On the not yet finished survey list click View button next to a CR survey 3 View the instruction and then click Start 4 Fill in the survey 5 To submit the survey click Confirm i Notes If you cannot load the questionnaire or cannot submit the questionnaire please contact your System Administrator to check the Internet connection of the ESDA server and your workstation 4 6 Filling in Offline Survey ESDA allows Stakeholder and APASO Surveys to be done in offline mode i e respondents will answer the questionnaire by paper and pen and the Survey Administrator will enter the responses into the ESDA server manually For detai
21. lick Start Fill in the survey To submit the survey click Confirm Filling in ESR Questionnaire C C C e C C C C C C C C C C C C K e e K C O x C K C C 3 C C e e Cc C C C When a school has undergone External School Review the principal and teachers of the school are invited to fill in an ESR Questionnaire Page 24 ESDA Survey Administrator Guide 23 There was adequate discussion among our school staff before finalising our written response to the ESR report C C C C C C 24 ESR helps me reflect on the effectiveness of our school work C C C C C C 25 The amount of preparatory work done by our school for ESR was c C C c c C appropriate 26 Pressure resulting from ESR was reasonable C C C C C 27 The entire ESR process was open and transparent C C C C C C 28 On the whole I am satisfied with the ESR process C C C C C C If you have other comments please specify below 1 Mouse over Survey and then click Survey 2 On the not yet finished survey list click View 3 View the instruction and then click Start 4 Fill in the survey 5 To submit the survey click Confirm i Notes If you cannot load the questionnaire or cannot submit the questionnaire please contact your System Administrator to check the Internet connection of the ESDA server 4 4 Filling in SDA Questionnaire When a school has undergone External School Review the principa
22. ls please read the next chapter Page 26 ESDA Survey Administrator Guide Chapter 5 Data Operator Guide Survey Administrator may coordinate with Data Operator to perform data input on various ESDA modules The following sections provide a brief description of the major tasks that a Data Operator should perform in various situations Data Operator should possess Data Input privilege in order to perform the tasks Contact your System Administrator to ensure that the following items are ready School years that you are going to input data are enabled A csv file has been extracted from APASO application for APASO data Results of sub scale values of Stakeholder Survey of previous years for Stakeholder Survey data 5 1 Inputting KPM Data Collect the values of different KPM items from school personnel involved in preparing KPM data Input values for the KPM items and define their status Partially Completed Completed or Drait Only data which are marked as Partially Completed Completed will be extracted and submitted to the Indicators Section of the Education Bureau ria el Boric ee KPMI1S Percentage of students participating in temtory wide inter school competitions v Elder Year 014 15 Completed Sub item Value Acceptable Range The percentage of students in each of the Key Stages participating as contestants on behalf of their school in territory wide inter school competitions with
23. lusively to use them as a tool to assess students performance in the affective and social domains in order to collect related data for school self evaluation Apart from the above mentioned purpose any reproduction adaptation distribution or provision of such work with copyright to the public is strictly prohibited If anyone wants to use these tools for other purposes such as academic research please contact the original author directly User Manual Technical Manual on Scales Technical Manual on Rasch Measurement Pre defined Survey To publish 2 survey using the given scale subscale combination Publish Publish National Identity amp Global Citizenship Preview Goals of Life Details Preview Self Concept Health amp Well Being Stress Management Interpersonal Relationships Attitudes To School Applicable to KPM13 Motivation Learning Competency Independent Learning Capacity Leadership Ethical Conducts User defined Surve To publish a survey using school s own scales sub scales combination in accordance with school s own needs Please refer to Add S the examples and principles in selecting scales subscales ay 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click Add Survey button next to the User defined survey 4 Select target APASO II subscales items 5 Enter the survey title purpose and click Submit button Add Survey 1 Select the combin
24. ng SDA Questionnaire 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click Publish button next to the SDA Questionnaire Post ESR Survey Questionnaire on ESR School Development and Accountability Framework Survey Questionnaires for School Development and Accountability Framework Questionnaire on Comprehensive Review Questionnaire on Comprehensive Review 4 Enter a password and then click Save The password will be available in the EDB letter KPM2011 gt Survey Administration gt Survey Administration gt Questionnaires for School Development and Accountability Framework gt Questionnaires for School Development and Accountability Framework Survey Administration Questionnaires for School Development and Accountability Framework Survey Administration Year 2014 15 es EE 5 Click Select User to select target user and then click Save Notes Schools shall check the Start End Date of the questionnaire The questionnaire should be completed within period 3 10 Publishing CR Questionnaire 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click Publish button next to the CR Questionnaire Post ESR Survey Questionnaire on ESR School Development and Accountability Framework Survey Questionnaires for School Development and Accountability Framework Questionnaire on Comprehensive Rev
25. om Group or Individual User Manual Selection and then click Select User Target Users amp From Class or Form All Users or Random Selection Mode Online Offline Start End Date grom N TW Ta i N 7 Objectives Eng Pi Objectives Chi di Target Respondent Eng P 3 P 6 students Target Respondent Chi 4E EE 5 Select target users All students Form or Class and selection method All users within the selected groups or random selection and then click OK 3B 3C Selected user 3A 3A02 LEE SIN MAN 3404 LI CHEUK HANG 3405 LI JIA YI 3406 LI KA YEE BA07 LI WEI 3408 LO LEE SHAN 3409 LO MEI PO 3410 LUI WAI SUM BALL NG YIU WING 3A12 NGAI KA YAN Page 14 ESDA Survey Administrator Guide 6 Select the Mode Online or Offline as well as Start End Date input objectives and then click Save i Notes The System can only select target users from the first or second selection method but not both 3 2 Administrating APASO II Survey Notes Unlike APASO I system there is only one questionnaire for Attitudes to School Schools may run the survey several times a year and extract data from any one time frame to KPM value Operation steps as following Published Survey Survey Type Year Ma Survey Title Start End Date Target Respondents Made Response Rate Attitudes To School me Student
26. put objectives and then click Save i Notes 1 The Specialist group is selected by default You can select additional groups or users by clicking Select User Page 19 ESDA Survey Administrator Guide 3 8 Publishing ESR Questionnaire 1 Mouse over Survey Administration and then click Survey Administration 2 Click Publish Survey 3 Click Publish button next to the ESR Questionnaire Questionnaire on ESR Questionnaires for School Development and Accountability Framework Questionnaire on Comprehensive Review Questionnaire on Comprehensive Review 4 Enter a password and then click Save The password will be provided by the ESR team leader when the draft ESR report is issued to the school by mail This survey is only applicable to schools that have undergone ESR in the current school year KPM2011 gt Survey Administration gt Survey Administration gt Publish Survey gt Questionnaire on ESR Survey Administration Questionnaire on ESR Survey Administration Year 2014 15 e Save Back 5 Click Select User to select target user and then click Save KPM2011 gt Survey Administration gt Survey Administration gt Publish Survey gt Questionnaire on ESR Survey Administration Questionnaire on ESR Survey Administration Year 2014 15 Start End Date From 2014 09 22 To 2014 10 22 Target Users Select User Page 20 ESDA Survey Administrator Guide 3 9 Publishi
27. r System Tools and then click System Setting 2 Click School Year Setting button 3 Check the appropriate school year in the Current School Year section 4 Check Enable Data Input of the school year 5 Click Save button Page 9 ESDA Survey Administrator Guide 2 2 2 Import User List Survey Administrator may refer to ESDA Operation Manual for details To create student accounts for a new school year Survey Administrator may follow the steps below gt SLP gt Special Assessme S DAT03 01 Data Management gt Query Maintenance Staff Deployment Query Name Query Description Table in Query Owner gt HKAT Last Modified Date Last Modified Date gt Applied Learning After Before j OD MMAVYY OD MM YYYY Add Advance Add Wizard ER Search M Reset Data Management Query Sharing Task Maintena 1 Logon to WebSAMS select Data Management gt Query Maintenance 2 Run the following query and output the result to an Excel file SELECT a SCHYEAR a REGNO as REGNO a CLASSLVL a CLASSCODE a CLASSNO a ENNAME a CHNAME a SEX s a REGNO as LOGINID s a REGNO as PASSWORD DATEFORMAT a DOB YYYY MM DD as DOB a HEIGHT a WEIGHT from VW_STU_LATESTSTUDENT a where a schyear 2014 order by a classlvl a classcode a classno 3 Open the resulting Ex
28. rver is connected to the Internet as this is necessary for publishing and running a CR survey 4 Select the principal teachers and specialists for special schools in the target user list 5 Only Online mode is provided The duration for completion is specified in the notification mail You should inform the target respondents of the start and end dates 1 10 Other Tasks 1 You can download the user list with submission status of published online questionnaires and inform users who have not submitted the questionnaire 2 You can extend the deadline if some respondents have not submitted the questionnaire after deadline 3 You can export the responses to KPM items when the response rate has reached 100 before the End Date or the time for doing the survey has ended 1 e the current date is after the end date Page 7 ESDA Survey Administrator Guide Chapter 2 Survey Administration 2 1 Understanding Survey Types and Modes There are three types of survey namely 1 Stakeholder Survey 2 APASO II and 3 ESR SDA and CR Questionnaire The following is the description of these surveys 1 Stakeholder Survey It is a measure to help schools collect views from teachers students and parents random sampling of students and parents across different grade levels on the major aspects of school work to facilitate school self evaluation process The survey results form part of the Key Performance Measures KPM Generally spe
29. rvey privilege should be assigned to groups which will fill in questionnaires through online mode 4 The mapping between form group and standard form is completed 1 2 Administering Stakeholder Survey for Teachers 1 By default the teacher group is assigned to the target user You should ensure that all teachers including the principal are selected in the target user list 2 Select online mode if teachers will fill in the questionnaire through web interface Otherwise you should select offline mode and distribute a copy of questionnaire and answer sheet to target respondents 3 Announce the start and end dates of publication 1 3 Administering Stakeholder Survey for Students 1 Ensure that all student accounts have been created and assigned to appropriate form group and class group 2 All form groups should be mapped with standard forms 3 For primary and secondary schools Survey Administrator cannot select students and students must be drawn randomly by the system 4 Select online mode if students will fill in the questionnaire through web interface Otherwise you should select offline mode and distribute a copy of questionnaire and answer sheet to target respondents 5 Announce the start and end dates of publication Page 5 ESDA Survey Administrator Guide 1 4 1 2 3 4 5 1 5 1 2 3 1 6 1 2 3 4 5 1 7 1 2 3 Administering Stakeholder
30. spondents Announce the start and end dates of publication Administering ESR Questionnaire Ensure that you have received a password from the Indicators Section Ensure that the system clock of the ESDA server is properly set up Ensure that the ESDA server is connected to the Internet as this is necessary for publishing an ESR questionnaire Page 6 ESDA Survey Administrator Guide 4 Select the principal teachers and specialists for special schools in the target user list 5 Only Online mode is provided Once the questionnaire is activated the duration for completion is 3 weeks You should inform the target respondents of the start and end dates 1 8 Administering SDA Questionnaire 1 Ensure that you have received a password from the Indicators Section 2 Ensure that the system clock of the ESDA server is properly set up 3 Ensure that the ESDA server is connected to the Internet as this is necessary for publishing and running a SDA survey 4 Select the principal teachers and specialists for special schools in the target user list 5 Only Online mode is provided The duration for completion is specified in the notification mail You should inform the target respondents of the start and end dates 1 9 Administering CR Questionnaire 1 Ensure that you have received a password from the Indicators Section 2 Ensure that the system clock of the ESDA server is properly set up 3 Ensure that the ESDA se
31. stem group Surveys can be assigned to specific groups or Teacher Student Parent etc Users Page 8 ESDA Survey Administrator Guide The duration between administrations of APASO Surveys should be at least half a year within the same school year Table 2 1 Properties of Type I and Type I Survey i Notes You should export the responses of the surveys to KPM items For details please refer to the Operation Manual 2 2 Preparing Survey for a New School Year To prepare ESDA surveys for a new school year schools are required to complete the following steps Change School Year Setting Import User List Import Survey Packages Import Reference Data Packages 2 2 1 Change School Year Setting Survey Administrator may refer to ESDA Operation Manual for details To change to a new school year Survey Administrator may follow the steps below School Year Current School Year School Year KPM Phase No APASO Phase No Enable Data Input C 2004 05 KPM2003 APASO I E C 2005 06 KPM2003 APASO I r C 2006 07 KPM2003 APASO I E C 2007 08 KPM2003 APASO I g C 2008 09 KPM2008 APASO I E 2009 10 KPM2008 APASO I E 3 2010 11 KPM2008 APASO II E C 2011 12 KPM2011 APASO II M C 2012 13 KPM2011 APASO II M C 2013 14 KPM2011 APASO II Iv G 2014 15 KPM2011 APASO II m C 2015 16 KPM2011 APASO II E Delete All Currently Published SHS Delete All Currently Published APASO Questionnaires Fix School Year 1 Mouse ove
32. the year s of data to be submitted and then press Next Step Data Preparation for Submission Year 2011 12 M 2012 13 V 2013 14 2014 15 2015 16 Status APASO I 1 Attitudes to School KPM Related Completed Completed Completed Completed Not Start Stakeholder Survey 1 Teacher Ouestionnaire Completed Completed Completed Completed Not Start 2 Student Questionnaire Completed Completed Completed Completed Not Start 3 Parent Ouestionnaire Completed Completed Completed Completed Not Start Management amp Organisation R KPMO1 Stakeholders perception of School Management Completed Completed Completed Completed Not Start KPMO2 Stakeholders perception of Professional Leadership Completed Completed Completed Completed Not Start KPMO3 Stakeholders perception of Teachers Professional Development Completed Completed Completed Completed Not Start 4 Click Send to EDB and then save the file as backup Step 2 Check for the submission summary and then press Export to download a data file Data Preparation for Submission Summary KPM Item Year 2013 14 2014 15 If you are planning to send data pack to EDB via CDS Click Export and save the file Notes The system will automatically run the KPM item checking to the selected year s Users shall edit the KPM item values so as to comply with the required conditions Page 29 ESDA Survey Administrator Guide 6 2 Sending Data via CD
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