Hudson County MLS Document
Contents
1. entry screen up and down Use the tab keys or the cursor to move from one field to the next As you complete each data entry screen use the Save to Server button in the Action Button Group at the top of the screen to save your data file This is recommended based on the experience of many users For example you may be called by a customer to another activity while you are entering data for a specific transaction Saving the Data File will enable you to return to the system open the data file Load from Server and complete the transaction without re entering data Data files can be saved either to the mbaiforms net server Save to Server or to a folder on you PC Save Local Data 2 5 1 Save to Server Data files saved on the server is accessible from any PC anywhere as long as you can log in to the system Saving data files on the server enables you to start a contract at home and finish it elsewhere such as at your office your clients house etc 2 6 When you have completed data entry for all screens if you have not already saved the data file save it now 3 Click the Build Document button to generate the Adobe pdf Print File The Print File consists of the completed printable documents filled in with all the data entered in the Data Entry Screens The Print File is opened in a separate Window You can use this as a preview if you wish to be sure that all the data needed is entered If there is a problem you can2. A AE E sands ss ueaceacssaastcuesusussed sncstss ceensvas secs iaestcvesdeesced shes tcesesGeaseseaaheeedess A A 7 Introduction Hudson County MLS Document Preparation System The purpose of this user manual is to explain how to use the web based system This system requires the Microsoft Internet Explorer web browser which is usually included with PC purchases If your PC does not have this package you can download it from www microsoft com First Time Log In and registration Before starting this sequence the first time you use the system please read and follow the instructions in the Settings section of this document The Settings section explains the necessary steps to enable you to save data files either on your PC or on the mbaiforms net web server If you do not follow those instructions you may only be able to save data files on the mbaiforms net web server How to use the system SEQUENCE OF OPERATION The flow of events in this system is the following 1 Use Internet Explorer to go to www mlsquide com 2 login 3 Select FORMS 4 On the WELCOME Document Categories Screen click the radio button to the left of the transaction type you are dealing with e g Listing Agreement Condo or Cooperative Listing Agreement Commercial Industrial Business etc as shown here in Figure 1 FIGURE 1 R Roberta Realtor Company Welcome Roberta Realtor Online Forms Document Categories Make selection and Click b
3. Introduction Hudson County MLS Document Preparation System sssscssssssssssssssesssssescessscsssssscsessecsssssssessssssesssesssssssesssessaseess 1 First Time Log Inand Tepisi atoian easa eoa Eas aeaaea en raae otaa eais enti oscbegsoucaz snus sien vbteasaeieasstesseeass 1 How touse the syste ocsd ccscecevssieccctsccheceebesteusxsncieesctess cots snsherscduateessucsecesdeccvetesScusrsuseocdosessecuesdsonsuevebectasestcessuveh sderssiesesdeushscvenesdoustenstseveuds 1 SEQUENCE OF OPERATION w sscscsssssssessssesscsssscsscscssssscssssesscssssesssssssesssssssssssssssssssssssssssesssssssessossssssseessssssessesesssessssssseseessssesessssnsneess 1 REQUIRED FIELDS sicos 22555 sesccsss aetas dace Sagar cdeaesasceacaatededusedccucdvadeuscbcess onayeaceacsuasus gutdeaovudsuesee AE a ESEE 4 HOW TO EMAIL A PRIN FILE 6 oaae aaa eaea e aaae VE raoe aaO EEE aS ESEESE SEEEN eSEE EEEE E ESSES 4 E MAIL the document off line sssesssssssssssssssssssssssessssessessssessessssessesssnessesessessssessessesesessessesescssesesessesesuessesessassesessassesessersesess 4 I SAVE THE PRINT FILE TO YOUR PO picce oneee ap aar aa raa a iaa aai Eae aaa ee EAEE ea E eE aa iaaa Ee idae 4 Ila SEND A PRINT FILE THROUGH E MAIL sssesrerisrsesrrsrsrseecreoatueertecstueeseerectasroesestestotsessearseesteeatsoestucestuesstesrseesteerteeaessesturest IIb ALTERNATE METHOD OF SENDING THE PRINT FILE THROUGH E MAIL ue eeeeeccseeecneeeecneeeeeeeceeeeeaeeeeeaeeneeeeenees 5 For
4. PRINT FILE off line requires two steps 1 First save the PRINT FILE to your PC 2 Second send the PRINT FILE as an attachment to an E mail message I SAVE THE PRINT FILE TO YOUR PC There are two alternative methods for saving a PRINT FILE document to your PC First method Click the PRINT FILE number to view the document package In the Adobe window that opens you will see the document package In that window there is a small button bar One of the icons on that button bar is titled save a copy This icon looks like a floppy disk in some versions of the Adobe Reader but in any case the title will appear when the cursor hovers over the icon Click this button You will see a Save As dialog box 1 1 At the top of the Save As dialog box there is a box labeled Save in Select the folder in which to save this PRINT FILE for example Desktop My Documents My Contracts Temp the floppy drive or any other folder you choose Remember the folder You will need the folder and file name to attach the file to an email message 1 2 At the bottom of the Save As dialog box there is a box labeled File name The PRINT FILE number appears here The box labeled Save as type is shown directly below the File name box This box displays the words Adobe Acrobat Document 2 You can change the PRINT FILE number to an easier to remember name by deleting the file number and replacing it with whatever name y
5. close this Window it and make changes in the Data Entry Screens 3 1 The Print File is a locked file and cannot be changed directly To make a change close the Print File window and return to the Data Entry Screens 3 2 The Print File name is a random number followed by the suffix pdf for example 94921566 pdf Click once on this number to see the completed document package 4 At this point you can choose to Print the documents or save the documents on your PC to send as an attachment to an Email message 5 When you are finished click the Close All Windows button or use the Windows close button the X at the top right of your screen to close each of the open windows 6 HELP information is shown by clicking the click here for help label above the data entry screen buttons The help screen opens in a separate window REQUIRED FIELDS Many of the documents in this system have required fields These fields must be filled in before the system will accept the Build Document function If you click the Build Document button and any of the required fields are not filled the system will provide you with the list of fields and tell you to return to the Data Entry Screens to complete them Once all required field are filled when you click the Build Document button the system will build the document package and generate the pdf file HOW TO EMAIL A PRINT FILE E MAIL the document off line E mailing a
6. g a single document say just a contract with no addenda the download time will be a few seconds b If you choose to display the Document in an Internet Window the download prior to displaying the document will present a blank screen Since there is no information about how the download is going you may conclude that nothing is happening and that can lead to unnecessary false starts and frustration c Selecting Save Target As causes a File Download dialog box to be presented by Internet Explorer rather than a blank screen This download dialog box displays the estimated download time and shows the progress of the download and the time remaining This information lets you know what is happening and eliminates unnecessary false starts and frustration Forms Capabilities CALCULATIONS When filling in the fields related to Totals and Monthly Rent on the Property Description 2 to 4 Family the system automatically calculates two values 1 the Monthly Rent in the right column 2 the Totals at the bottom of each column The purpose of the calculation is to provide an accurate set of numbers for the document Acrobat Reader Notes There are several features of the Acrobat Reader that are particularly useful These are d Find all instances of a word in the contract package For example say you want to locate the word water in any document in the package Click on the Edit command in the menu line of Acroba
7. lder you had saved it 2 Data files saved on the server are accessible from any PC You can start a contract at home save the data file go to the office and then open the same data file and complete the contract at the office 3 Data files saved on the server are retained until deleted by you We recommend you delete data files every few months 4 Data files saved on the server omit all data related to Social Security numbers System Requirements You must have the following packages installed on your PC to use this system 1 Internet Explorer 5 or later At the time of this writing the current version is IE 6 0 2 Adobe Acrobat Reader version 4 0 or later current version at time of this writing is 7 0 To see the version of Internet Explorer IE that you have do the following While you are using Internet Explorer click on the HELP command in the menu line at the top of the IE window In the pull down menu click on About The screen that appears includes the version number If it is not version 5 0 or later please download and install the current version Download time will vary based on the speed of your internet connection so make sure that you have the necessary time set aside to do this Upgrades from older versions of IE are available at no cost directly from Microsoft http windowsupdate microsoft com If you do not already have a copy of the Acrobat Reader it is available at no cost from www adobe com P
8. lease click on the Adobe button to download and install this package The download time varies depending on the speed of your connection so make sure that you have the necessary time set aside to do this Probably less than 15 minutes If you need to set parameters for this system see the section titled Parameter Settings at the end of this document Parameter Settings Introduction This section describes the parameter settings needed to run the forms package and how to set them 1 On the Windows Desktop Click the START button 2 Click on Settings 3 Click on Control Panel 4 Click on Internet Options in the control panel display Settings This section describes the parameter settings needed to run our package and how to set them 1 On the Windows Desktop Click the START button 2 Click on Settings 3 Click on Control Panel 4 Click on Internet Options in the control panel display This will display the Internet Options dialog box 1 Click on the Security tab 2 Click once on the Internet Globe to insure that it is highlighted i e selected 3 Click the Custom Level button at the bottom of the Security tab This will display the Security Settings Dialog box 4 Inthe Security Settings dialog box scroll down to the bottom 4 1 find the line that reads Allow websites to prompt for information using scripted Windows 4 2 Set this option to Enable 4 3 Click OK to close the Security Settings dial
9. ms Capabilities occ ctea cise sccsctssatearectecenchscetecdecsadeededvesdisedeasdsesdesedsedeuetecsetonsiscececsessddeestse tdutsudes sdatssepedsoudesibde ice stscedeestessdotuesotanesteutueneesovaues 5 CALCULATIONS ssscsssssssestessesesesesessssstessesssessiessessesesseisststsavesssss3sesseesosessiaas3esasstsavesse0sscasdetsesessiansacsesstsavedsenssdesdessevestios sosssbstsasedasesosesdeesesessia 5 Acrobat Redder NOotesS siasccsccscscoyachessceceucecduacuacelucsssveccustedescssecevevsvesadddsessheuesduedvesesusyiersoasedcspessesiagsedeeudeusstsdedeasadvervsteadesretesueeedvecvoussueien 5 System Usage Hints Frequently Asked Question scssssssesssssscssncsensnccscsesesorensesesanenousssasenousssasescsecesseoasencuecencusesosensssasanenesencnsesesensees 6 Saving Data Files s ccccsesccecescspscscteiecdusvectacestusgcossscstodsceucescsisxsCepscsdessedouestegexsishodsesuebesussastoestenss ecbavesscederdehecesesbordseestucvensbsdersueedsensadcesssesterse 6 Syst m Reguirements sssri ssnstinin snua supest se despescs saseds sutesstscpaucoasss tess dapacueushsedoases Sacascwdoa dust socdcodoctusbas sasueesbcoseesassesusesagadeeasstacucsudeds 6 Parameter Setings Introduction neran sateatcaecencdeduscecsvccicecoaceatesustevdesa E E suacdeotenseiadeauestesestesteds soescerseneise 6 SCUINGS sdsscssccsnsssstcsssssassoasesssiaddoasssassussvessansoasssseeereedeasancesedseasd onseassdavaaeeed svacsied E E svassae saeseasd suaaseadsvasseadansds 6 SUP POPE i E
10. od of attaching a file to an e mail message depends on the e mail you use Please read the instructions on attaching a file for your e mail system in the documentation from your e mail vendor Popular e mail systems are Microsoft Outlook Outlook Express AOL Eudora etc llb ALTERNATE METHOD OF SENDING THE PRINT FILE THROUGH E MAIL Either 1 Double Click on the PRINT FILE number this will launch Adobe Reader and display the PRINT FILE OR 2 Launch Adobe Reader and click FILE gt OPEN and open the PRINT FILE In the menu line click FILE gt E MAIL 1 1 1 This will launch your e mail software and display a mail form 1 1 2 Fill in the mail form and click Send That will put the email message in the outbox of your email package Launch your email package and when you send all messages this message will actually be sent 1 NOTE Whether you choose to download the file or display it in an Internet Window Internet Explorer actually downloads it to your system The difference is that a File Download Dialog box is only displayed when the Save Target As choice is made This dialog box is not displayed for any other option a Download times can be several minutes depending on the number of documents used in a transaction and the speed of your communications link to the Internet A contract package that includes 30 or more pages may require more than a minute to download using a modem connection On the other hand if you are just downloadin
11. og box 4 3 1 The system will ask if you really want to make the change 4 3 2 answer YES 4 4 Click OK to close the Internet Properties or Internet Options dialog box 5 The following change is recommended as it will to direct Internet Explorer to save the data that you enter in each field on each form and present pull down lists as you start typing This is just a convenience to you It is not a requirement for using the system 5 1 Click the Content Tab at the top of the Internet Options dialog box 5 2 Click the AutoComplete button in the Personal Settings area of the Content Tab 6 There are four checkboxes shown in the dialog box The checkbox that must be checked is labeled Forms The others have no bearing on this system Click OK to exit the Content Tab and OK again to exit the Internet Properties box Once you have completed all this the package should run without a problem If it does not or if you need help with this configuration please call technical support at 703 349 6405 Support If you have questions about anything in this manual or questions on the use of the product please call 703 349 6405 Before you call for support Did you check this manual for help Gather the following information and call the Technical Support phone number listed above Your name company name NRDS number User Name and phone number Version number of Internet Explorer version 5 0 or later Version n
12. or a this type of transaction You can select any combination of documents shown in the form set for a transaction type If you check a box the selected document will be included in the printed documents If you omit a check box that document will not be included in the printed documents 2 The buttons to the right of the checkboxes control the data entry screen associated with the selected document 2 1 2 2 2 3 2 4 2 5 Buttons with white background changing to red when selected and borders control data entry screens All documents in each transaction package are selected by default When you click the button the associated data entry screen appears In Figure 2 the data entry screen for the Property Description Condo or Coop is shown Keep in mind that this is a data entry screen and NOT a document Documents are generated using the Build Document button located in the action button group at the top of the screen DO NOT PRINT THE DATA ENTRY SCREENS ASSUMING THEY CAN BE SUBSTITUTED FOR DOCUMENTS THEY ARE NOT DOCUMENTS Some documents don t require any data entry These documents do not have associated data entry screens These documents use information entered on the Property Description screen for example the Buyer Name Broker information Seller Name Property address etc Some data entry screens are too long to fit on the screen Use the scroll bar at the right side of the screen to move the data
13. ou wish e g the buyer name the property address etc 3 Click the Save button in the dialog box Second method Right Click use the right mouse button directly on the PRINT FILE number 1 Inthe menu that appears click Save Target As This displays a File Download dialog box and a Save As dialog box 1 1 At the top of the Save As dialog box there is a box labeled Save in Select the folder in which to save this PRINT FILE for example Desktop My Documents My Contracts Temp the floppy drive or any other folder you choose Remember the folder You will need the folder and file name to attach the file to an email message 1 2 At the bottom of the Save As dialog box there is a box labeled File name The PRINT FILE number appears here The box labeled Save as type is shown directly below the File name box This box displays the words Adobe Acrobat Document 2 You can change the PRINT FILE number to an easier to remember name by deleting the file number and replacing it with whatever name you wish e g the buyer name the property address etc 3 Click the Save button in the dialog box lla SEND A PRINT FILE THROUGH E MAIL After writing a message to an email recipient ATTACH the PRINT FILE to the message That will send the PRINT FILE to the recipient As long as the recipient has an Adobe or Acrobat Reader he she will be able to read and print the documents The meth
14. t Reader and select Find in the pull down menu or use the Ctrl F shortcut Type in the word water and the Acrobat Reader will find the first instance and display the document at that point To find the next instance of this word click on Edit and Find Again or use the Ctrl G shortcut and Acrobat Reader will display the next instance of the selected word e Go to a specific screen of the completed set of documents Click on Document and select Go to Screen or use the Ctrl N shortcut and select the screen you wish to go to f Use the scroll bar to the right of the document to scroll through all the screens of the document to get to the one you want g To print a single document Click on File and select Print in the pull down menu If the screen you want to print is the screen you are looking at select Print Current screen Alternatively enter the page numbers or range of page numbers that you want to print and print them System Usage Hints Frequently Asked Question The Frequently Asked Questions manual is available for download from the Welcome Screen It is shown at the bottom of the list of document packages Click the document name and it will open in Adobe Reader Saving Data Files 1 Data files saved on the server are only accessible to you There is no need to select a folder in which to save the data file This makes opening a file for re use simpler since you do not need to remember in which fo
15. umber of Adobe Reader Adobe Acrobat Reader or Adobe Acrobat Information about your computer including operating system e g Windows 98 NT ME 2000 XP Vista etc What you were doing when the problem happened Sometimes it will be necessary to get a copy of your data file in order to fix a problem If so please attach a copy of the data file to your email message or if the file is available on the server send the name of the data file to tech support so that we can access it directly Visit our web site at www mbaiforms com for helpful tips on this product to order products or to find out about more products and services available from MB Associates Inc
16. utton to continue HCMLS Listing Agreement Condo or Cooperative HCMLS Listing Agreement Commercial Industrial Business HCMLS Exclusive Right to Rent or Lease Agreement Commercial Industrial Business HCMLS Listing Agreement 2 4 family Property HCMLS Listing Agreement Single Family HCMLS Exclusive Right to Rent or Lease Agreement HCMLS Listing Agreement Vacant Land O Miscellaneous Fillable Documents These are standalone individual documents meaning that they can be selected and completed individually 9 Catalog of all HCMLS Forms NOT Fillable Click this category to select and print blank forms and documents Click to Continue Open Data File From Server SN ogee po NJAR Online Forms Help e HOWTO CONFIGURE INTERNET EXPLORER VERSION 7 FOR USE WITH THE ONLINE SYSTEM e Frequently Asked Questions e New Jersey Association of REALTORS Online Forms User Reference Manual Important To use this application you need to have Microsoft Internet Explorer Version 5 or later and the Adobe Acrobat Reader If you need either of these products use the links below to get them internet Get Explorer 7 mm 0088 READER 5 Hit the Click to Continue button 6 This brings you to the Edit Control screen shown below as Figure 2 Figure 2 HCMLS Windows Internet Explorer E http jmww mbaiforms net formflowyhemis des2 asp Listing Agreement Condo jor Cooperati
17. ve Fide Ctick Here for Help Delete From Server l Build Document Jl Start Over 1 Current File Name Click Section Title Shaded areas are required to be completed PROPERTY DESCRIPTION FORM Condo or Cooperative MLS Code City Area Below to Display Data Entry Screen e F7 Save Broker F8 Load Broker e F9 Save Field F10 Load Field Address NUMBER ST NAME Unit City ZIP CODE Property Description Condo eee wt Between Block Lot oe uit Listing Office CE Co Listing Salesperson 5 Publish Owner Phone Number and Address checkone C Yesor C No Pets checkone Yes or No or Limited Close All Windows GROUP_LSTNG_CC Compensation to SA BA TB Lead Paint Form check one Yesor No For Sale Sign check one C Yesor No Property Type selectone Condominium Cooperative Kitchen Living Rm Dining Rm Bedrm Full Bath Lower Level 1 Level 2 Level 3 Level amp Other Totals Annual Totals Year s Monthly Maintenance Fee Taxes required for Condos only Assessed Value s Complex Name Items Excluded Internet Ty hudson county MLS u ir c2thmspe cumenti lows Int R amp O 412m 1 The checkboxes and buttons on the left of the screen select documents and control the display of data entry screens 1 1 The check boxes select the documents used f
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