Undertake Risk Analysis of Activities
Contents
1. senis conmse saeus sedis Gonsan seduus desl Saue KASESER Goosstsassseenanceesess 24 5 2 Evaluate risk treatment options according to the organisation s risk management plan 28 5 3 Documents the activity specific risk action plan ccsseeeeseececeecceeeesseeeeeeecesaaeseeseeeesessaaeaess 30 5 4 Implement the risk action plan prior to and during the activity sssssssssssssssssssssssseeseeeees 32 Monitor and Review the Risk Management of an Activity ccccccsssssssseeecceeeceeeeeeeeceeeesssaaeeeeeeess 33 1 Page Introduction Every day everywhere we are faced with risk As a Fitness Professional you have a duty of care to try and control or eliminate as many risks as possible in order to keep yourself and your clients safe and free from harm In order to achieve this you will be required to undertake a risk analysis of all activities that you conduct within a fitness centre or outdoors This will involve e Establishing the context of the risk analysis e Identifying risks associated with activities e Conducting risk analysis of all activities e Undertaking risk assessments of all activities e Treating risks associated with activities and e Monitoring and reviewing the risk management of activities To aid in your learning of risk analysis of activities we are going to use a case study example through this entire chapter to illustrate the steps and requirements or conducting a risk assessme2. Witness if any Chloe Jacobs PART C Details of the injury illness if any Type s of injury illness e g strain cut burn Part s of the body injured specify left right where appropriate Bruising Right cheek Injury event what action exposure event directly caused the injury illness Injury agent What object substance circumstances were directly involved Being struck in the face by another participant Another participant Please note if possible the seriousness of injury very low 1 gt medium 3 gt very high 5 3 PART D Please note if applicable Cause s of Accident Incident Human Maintenance Poor Procedures Not Procedures Random Training Not Sport Error X Failure E Design E Adequate Not Followed E Event Adequate X Activity E Other Please specify Part E Actions recommended taken to prevent re occurrence or remove hazard Replace or repair Improve Use safer alternative PA No action l Pr rainin equipment area oO Design O cleanup O materials Ovide training X necessary O Improve signage oO Consult with Establish safe X Improve or increase oO Install safety T or markings workers working procedure supervision devices Details of action taken to prevent re occurrence remove hazard and who by when by During the session the Instructor Craig ensured everyone was paying attention when their partner was punching the focus pads Supervisor
3. O materials Ovide trairiing X necessary O Improve signage T Consult with Establish safe T Improve or increase oO Install safety oO or markings workers working procedure supervision devices Details of action taken to prevent re occurrence remove hazard and who by when by During the session the Instructor Craig allowed Elizabeth to skip the punching stations and just skip instead Supervisor Date Extension Treatments None X First Aider O University Nurse O Doctor O Ambulance O Hospital O Other O Outcome Continued L Returned next day Q Absent more than 1 day Q Unknown X Admitted to hospital Yes O noX Name of the person completing this form Name Craig Burrows Instructor Date 15 January 8 Page 1 2 Obtain applicable technical documentation As a Fitness Professional you will need to know the ins and outs of how to use all fitness equipment safely Not all equipment is equal For example a Life Fitness Treadmill is very different to a York or a Lifespan Treadmill It is your responsibility to ensure that you know all the safety features of every piece of equipment prior to working with clients Generally during your workplace induction you will be shown how to safely use all the equipment Whilst you may be working around very experienced people ensure you access the technical documentation for all equipment and read thoroughly about all safety requirements At purchase all comme
4. Rating Scale _ Compliance Level Rating effect on Operations Negligible rectified by Pat Less than Less than 1 1 Pormal No injury No damage 1 000 Low Impact hour processes l l Minor easily First aid l l 1 2 remedied with treatment peas ogee Low Impact hr 4 day repair 10 000 Someeffort required Medical Moura edipa External 10 000 Moderate 1day 1 3 considerable treatment rendir 50 000 finnact Week effort to rectify required P P Major requires intervention of a ee 50 000 ST Eee 1 week 1 top level ae 150 000 8 MPact month injuries repairs management Si Multiple Catastrophig pean oe Unrepairable More than Extreme More than 1 5 threatens severe replace 150 000 Impact month survival permanent disablements We know that each of the risks in our Risk Register have resulted in injury and equipment damage this means they are all rated either 2 or 3 therefore we can fill out Column E Consequences as follows 17 Page D 8 2 g Transfer Potential E oy oc Impact Existing Agreed to Risk Risk ese male z 7 Criteria Controls Priority Action E o Plan Refer to Risk Chart Clients Frayed carpet tripping on exposed uneven 901 concrete trip 2 3 Safety None surfaces hazard Clients being 002 Pees 5 2 Safety None punched p Clients Cenia punching a injuring 003 bag with no 5 2 Safety None their wr
5. class the Instructor wrists Clients 5 Feb must take the whole class punching a bag through safe punching Sin ate CELL techniques for 3 minutes 004 Clients scraping their knees Clients Move the bike away from eee ae the wall a minimum of 60 equipmen incorrectly cm and instruct all clients equipment how to use the bike safely placed inappropriately 29 Page 5 3 Documents the activity specific risk action plan Now that the best treatment for each risk has been decided the risk action plan needs to be finalised and documented so that all parties involved know what needs to be done whose responsibility it is and when the change needs to be implemented Again this is usually a step that is complete in consultation with management and by completing the Risk Action Plan and communicating it to all stakeholders Risk Action Plan E Date Treatment Actions Completed Responsible Timeframe Entered Recommended sign off register number 001 Clients tripping on uneven surfaces 5 Feb Frayed carpet in group exercise room Repair the carpet Management 7 14 days 002 Clients being punched 5 Fah Don t allow this practice Clients holding to occur process written Management 7 days focus pads 003 Clients a the bet up of injuring their every class the Instructor wrists Clients 5 Feb must take the whole class Instructor 1 day punching a bag through safe punching nba
6. more than 1 day Q Unknown X Admitted to hospital Yes O No X Name of the person completing this form Name Craig Burrows Instructor Date 4 January 5 Page Accident and Incident Report Use this form to report any workplace accident injury illness near miss dangerous or A copy of this form should be retained by you The form should be reviewed and signed by your supervisor The original must then be forwarded to the Occupational Health and Safety Officer Information from the form may be provided to other areas of the organisation such as Risk Management or Facilities PART A Details of the person involved in the accident or reporting the hazard Surname Conway Given Names Jacinta Elizabeth Date of Birth 13 9 1979 Sex M F Status Management Staff O General Staff O Client X Contractor Employed by Contractor O Visitor O Phone Number 0405 111222 Address 1223 Southwest Road Pleasentville PART B Details of the accident or incident Date of accident 14 January and Time 5 00 am pm Where did the event happen Be specific e g group fitness room Group Fitness Room 1 Describe the accident task being performed sequence of events unexpected event or hazard the nature and seriousness of the hazard Jacinta was paired with Chloe Jacobs for boxing Jacinta was holding the focus pads and Chloe was punching them Jacinta looked away and Chloe missed the pads and punched Jacinta in the side of the face
7. place These records may include e Equipment maintenance history e Maintenance schedule e Accident and Incident reports e Injury statistics or records e Risk Register e Risk Data Sheets e Risk Treatment Worksheets e Risk Management Action Plan e Failure reports and e Equipment or activity specific policies or procedures Let s take a look at the Boxercise case study When you go to access the records for this activity and location you find that a Risk Analysis has never actually be conducted properly for this activity What you do find on record are some Accident and Incident Reports that were filled out by the previous Fitness Professional but nothing was ever followed up Amongst the records you find e Four 4 Accident and Incident Reports in the last 3 months of people who had tripped on some frayed carpet and sustained injuries e Three 3 Accident and Incident Reports in the last 3 months of people who had been punched in the head face whilst holding focus pads for another participant e Three 3 Accident and Incident Reports in the last 3 months of people who had hurt their wrists from punching a hard punching bag and e Two 2 Accident and Incident Reports in the last 3 months of people who had hurt their knees or ankles whilst dismounting a spin bike Examples of these records can be found below 4 Page Accident and Incident Report Use this form to report any workplace accident injury illness near m
8. was punching the floor to ceiling punching bag The class was given the direction to go hard Elizabeth increased the intensity and at the end mentioned that her wrist hurt when she punched Witness if any n a PART C Details of the injury illness if any Type s of injury illness e g strain cut burn Part s of the body injured specify left right where appropriate Strain Left and right wrist Injury event what action exposure event directly caused the injury illness Injury agent What object substance circumstances were directly involved Punching the hard bag Punching bag Please note if possible the seriousness of injury very low 1 gt medium 3 gt very high 5 3 PART D Please note if applicable Cause s of Accident Incident Human Maintenance Poor Procedures Not Procedures Random Training Not Sport Error E Failure E Design E Adequate Not Followed E Event Adequate X Activity E Other Please specify Part E Actions recommended taken to prevent re occurrence or remove hazard Replace or repair Improve Use safer alternative No action equipment area oO Design O Clean p O materials Provide training X necessary O Improve signage oO Consult with Establish safe T Improve or increase oO Install safety oO or markings workers working procedure supervision devices Details of action taken to prevent re occurrence remove hazard and who by
9. Date Extension Treatments None O First Aider X University Nurse O Doctor O Ambulance O Hospital O Other O Outcome Continued L Returned next day Q Absent more than 1 day Q Unknown X Admitted to hospital Yes O No X Name of the person completing this form Name Craig Burrows Instructor Date 22 January 6 Page Accident and Incident Report Use this form to report any workplace accident injury illness near miss dangerous or A copy of this form should be retained by you The form should be reviewed and signed by your supervisor The original must then be forwarded to the Occupational Health and Safety Officer Information from the form may be provided to other areas of the organisation such as Risk Management or Facilities PART A Details of the person involved in the accident or reporting the hazard Surname Halloway Given Names Elizabeth Jane Date of Birth 01 01 1982 Sex M F Status Management Staff O General Staff O Client X Contractor Employed by Contractor O Visitor O Phone Number 0403 347 874 Address 1 33 Vulture Terrace Pleasentville PART B Details of the accident or incident Date of accident 4 January and Time 5 00 am pm Where did the event happen Be specific e g group fitness room Group Fitness Room 1 Describe the accident task being performed sequence of events unexpected event or hazard the nature and seriousness of the hazard Elizabeth was new to the class She
10. SISXRSK301A Undertake Risk Analysis of Activities Table of Contents lnthOG UCONN pee E ae tee te eee eee ee Ge A ae 2 Establish the Context of the Risk Analysis ccccccssssssssssssssssesseseeseeseeeeeeeseeseeeeeeesseseeseeseseesseesssaees 4 1 1 Access the organisation s records for the activity and location ccccccccccceeeseeeeeeeeeeeeeeeeeeeeeess 4 1 2 Obtain applicable technical documentation ccceceecccceeccseeeeeeeceesecsaueaseeeeeeeeessaaaaeeeeeeeeeesea 9 1 3 Access and clarify risk evaluation criteria as determined by the organisation s risk Management policy and Plan ccccccccssssssssecccceecceeesseeeececeeseaeeeeeeeeeceessaeeseeeeceesessaeeasseeeeeeeessagagess 9 Identify Risks Associated With an ACtivity cccccsccceccccccceeeeseeeccececcseaseseeeceeeeesasaasseeseeeeesssaaaeeeeees 10 2 1 Identify and document potential sources of risk for the specific activity and location 10 2 2 Consider and document areas of impact on the organisation cccccccccccccssesseseeeeeeeeeeaaeeees 11 2 3 Consider and document possible causes of risk and hazards sseeseecceeecceeeeeseeeeeeeeeesaaeeess 12 Conduct Risk Analysis Of an Activity cccccccccccccccseeesseeeeceeeesaeeeseeeeeceeessaeaussececeeessaagaseseeeeeesssaaagsss 14 3 1 Determine existing organisational controls for each risk according to work health and safety legislation and industry best practice guideline
11. ce is that next time you go to access the risk data on Boxercise classes within the fitness centre that you work you will have thorough documentation that you can refer back to This will include e Accident and Incident Reports e 6A Risk Register e Risk Treatment Worksheets and e Risk Action Plan Now that you have risk treatment solutions in place you will be required to monitor them to ensure that they are actually making a difference in reducing the number of injuries that occur within the Boxercise class and therefore increasing the level of safety You may choose to repeat this process in 30 days by looking at any new Accident and Incident reports that have been submitted since the changes have been made if there have been none then you can assume that the risk treatments that have put in place are successful If there are additional Accident and Incident Reports then you can start the whole process again e Establish the context of the risk analysis e Identify risks associated with the activity e Conduct risk analysis of the activity e Undertake risk assessments of the activity e Treat risks associated with the activity and e Monitor and review the risk management of the activity 33 Page
12. e into account the wider context of the risk In a previous chapter we were able to calculate the Risk Rating for each risk by multiplying the likelihood with the consequence From this information we are able to establish some criteria for the management of risk At Think Health and Fitness this is done by Risk Rating Scale Likelihood x Consequences Level of Risk Level of Risk Criteria for Management of Risk 1 3 Acceptable 4 5 Monitor 6 9 _ Management Control Required 10 14 Urgent Management Attention 15 25 Unacceptable Using the table above we can now decide on the agreed priority in Column Agreed Priority 20 Page EUGGI Impact Existing Agreed Priority to Risk Potential Ref Risk No Description Action Plan Criteria Controls Likelihood Consequence Risk Rating Refer to Risk Chart Clients Frayed carpet Urgent tripping exposed n heven 001 concrete trip 5 3 15 Safety None Management surfaces hazard Attention Clients f Urgent being 002 alle kl 5 2 10 Safety None Management _ Punched p i Attention Clients Clients Urgent injuring 003 punching a 5 2 10 Safety None Management their bag with no wrists training Attention Clients P dismounting Danes equipment Urgent fare g 004 incorrectly 5 2 10 Safety None Management equipment Attention knees placed ttentio _ inappropriately 4 3 Consider the
13. ed event or hazard the nature and seriousness of the hazard Peter was on the spin bike when the station changed he took his feet out of the pedal without letting it stop spinning In doing so his feet got caught up in the pedals that were spinning very fast It avoid injury he allowed his knees to fall away to the side and scrapped his right knee on the wall tasking skin off The bike was lined up in the corner about 30 cm from the wall Witness if any n a PART C Details of the injury illness if any Type s of injury illness e g strain cut burn Part s of the body injured specify left right where appropriate Cut and graze and bruise Right knee Injury event what action exposure event directly caused the injury illness Injury agent What object substance circumstances were directly involved Dismounting the bike incorrectly Spin bike and wall Please note if possible the seriousness of injury very low 1 gt medium 3 gt very high 5 3 PART D Please note if applicable Cause s of Accident Incident Human Maintenance Poor Procedures Not Procedures Random Training Not Sport Error o Failure o Design X Adequate Not Followed E Event o Adequate X Activity o Other Please specify Part E Actions recommended taken to prevent re occurrence or remove hazard Replace or repair Improve Use safer alternative Ki No action lean Pr rainin equipment area O Design X cean p
14. elihood to occur at At least once in 5 years Moderate sometime 4 Likely High probability of occurring in most At least once per year circumstances 5 Almost Certain Will probably occur in most More than once per year circumstances We know that each of the risks in our Risk Register have occurred multiple times in the last few months and according to the likelihood scale this means they all rate 5S therefore we can fill out Column D Likelihood as follows 15 Page oe a De iis 5 a pa greeq O eria O O O Q a Refer to Risk Chart Clients Frayed carpet tripping on exposed uneven 001 concrete trip 2 Safety Nene surfaces hazard Clients being 002 Cece 5 Safety None punched P cients A injuring 003 ee cae 5 Safety None their wrists training Clients dismounting Clients equipment scraping 004 incorrectly 5 Safety None their knees equipment placed inappropriately 16 Page 3 3 Assess the consequences of particular incidents in order to determine the degree of emphasis to be placed on the risk The next step is to assess the consequences of particular incidents to determine the degree of emphasis that need to be placed on the risk Again there are many different types of consequence scales and every organisation will have their own According to the Think Health and Fitness Risk Management Plan they measure consequence as follows Consequence
15. ement Yes their bag with no f wrists training Attention Clients dismounting a equipment Urgent n 9 004 incorrectly 5 2 10 Safety None Management Yes equipment Attention knees placed inappropriately From above it has been established that there is a requirement for all the risks to be transferred to a Risk Action Plan as urgent management attention is required This can be done by filling out Column A Risk 22 Page Risk include Risk register number Date Entered Risk Action Plan Completed sign off Treatment Actions Recommended Responsible Timeframe 001 Clients tripping on uneven surfaces Frayed carpet in group exercise room 5 Feb 002 Clients being punched Clients holding focus pads 5 Feb 003 Clients injuring their wrists Clients punching a bag with no training 5 Feb 004 Clients scraping their knees Clients dismounting equipment incorrectly equipment placed inappropriately 5 Feb 23 Page Treat Risks Associated with an Activity The next step in the risk analysis process is to treat the risks that are associated with an activity This needs to include the following e Identifying specific risk treatment options applicable to risks that fall outside the low or acceptable categories e Evaluating risk treatment options according to the organisation s risk management plan e Documen
16. g we need to do is open a new Risk Register Now we can go back through each of the Accident and Incident forms that were filled out by Craig the last Boxercise Instructor and identify all the risks that were identified These can all be listed in Column A Potential Risks In Column B Ref No we can allocate a reference number to this risk This number will differ from organisation to organisation See below for an example Transfer Impact Existing Agreed to Risk Criteria Controls Priority Action Plan Potential Risk Description Likelihood Consequence Risk Rating Refer to Risk Chart Clients 001 tripping on uneven surfaces Clients 002 being punched Clients 003 injuring their wrists Clients 004 scraping their knees 2 2 Consider and document areas of impact on the organisation The next step is to consider and document the areas of impact on the organisation Again each organisation will have their own groups or categories for areas of impact Think Health and Fitness areas of impact are e Safety e Financial e Image and Reputation and e Compliance This relates to the area of the business that is most affected by the risk or hazard All areas are interrelated For example if lots of people start getting hurt during the group exercise classes the numbers of participants will drop off Clients will start talking negatively about an Instructor or par
17. ie Mella techniques for 3 minutes 004 Clients scraping their knees Clients Move the bike away from dismounting the wall a minimum of 60 equipment 5 Feb Instructor 1 day incorrectly cm and instruct all clients equipment how to use the bike safely placed inappropriately This information may be communicated to all responsible staff via e Staff meeting e Memos e Changes to Policies and Procedures or e Intranet 30 Page Depending on the depth or information that the organisation chooses to include in their risk action plans they may include e implementation details e responsibilities e schedules e expected outcome e budgeting e performance measures e review process 31 Page 5 4 Implement the risk action plan prior to and during the activity Now that the risk action plan has been developed documented and communicated to all involved staff it needs to be implemented prior to and during the activity This can be as simple as the responsible staff member signing off the risk action plan to communicate that the changes have been implemented Risk Action Plan Risk DEIGI Treatment Actions i Completed include Risk EA Recommended Responsible Timeframe sign off register number 001 Clients tripping on 7 14 uneven surfaces 5 Feb Repair the carpet Management RPHecblingbrook Frayed carpet days in group exercise room 002 Clients Don t allow this being pu
18. ifying the associated risks with the Boxercise class This can be achieved by e Identifying and documenting potential sources of risk for the specific activity and location e Considering and documenting areas of impact on the organisation and e Considering and documenting possible causes of risk and hazards 2 1 Identify and document potential sources of risk for the specific activity and location Your first task is to identify and document the potential sources of risk for the specific activity and location As a general rule potential sources of risk can be categorised as physical psychological chemical environmental behavioural and financial commercial and legal Below you will see a number of different types of risks Potential sources of risk include e Physical o Uneven surfaces o Poor work station design o Wet or slippery surfaces o Blocked walkways o Repetition of movement e Psychological o Working alone o Being over or under worked o No procedures o Split shifts e Chemical o Chemical storage o Flammable substances o Corrosive substances e Environmental o Being exposed to the sun o Poor ventilation o Working in the extreme heat or cold o Working in wind and rain e Behavioural o Poor leadership o Bullying or harassment o Violence in the workplace e Financial commercial and Legal o Information insecurity o Breaches to privacy and confidentiality o Breaches to health and safety 10 Page The first thin
19. iss dangerous or A copy of this form should be retained by you The form should be reviewed and signed by your supervisor The original must then be forwarded to the Occupational Health and Safety Officer Information from the form may be provided to other areas of the organisation such as Risk Management or Facilities PART A Details of the person involved in the accident or reporting the hazard Surname Carey Given Names James John Date of Birth 17 5 1971 Sex M F Status Management Staff O General Staff O Client X Contractor Employed by Contractor O Visitor O Phone Number 0405 687 495 Address 12 Boundary Road Pleasentville PART B Details of the accident or incident Date of accident 1 January and Time 5 00 am pm Where did the event happen Be specific e g group fitness room Group Fitness Room 1 Describe the accident task being performed sequence of events unexpected event or hazard the nature and seriousness of the hazard James was doing shuttle runs through the centre of the boxing circuit and he tripped on a frayed patch of carpet The patch of carpet is about 25 cm x 15 cm and has exposed concrete underneath The edge of the frayed carpet is sticking up Witness if any Katie Smyth and Simon Reynolds PART C Details of the injury illness if any Type s of injury illness e g strain cut burn Part s of the body injured specify left right where appropriate Carpet burn on right knee and strained w
20. ists training Clients dismounting Clients equipment scraping 004 incorrectly 5 2 Safety None their knees equipment placed inappropriately 18 Page 3 4 Analyse the likelihood and consequences of particular risks and classification of risk The next step is to calculate the Risk Rating this is done by simply multiplying the likelihood with the consequence We can now fill out Column F Risk Rating ke 8 2 E o Rees panes Potential eee a as Impact Existing gree to Ris Risk Desane z D Criteria Controls Priority Action E 8 Plan Refer to Risk Chart Clients Frayed carpet tripping on exposed uneven ogi concrete trip 2 2 19 Safety None surfaces hazard Clients 3 being 002 Senin 5 2 10 Safety None punched k Clients ei injuring 003 Punching a 5 2 10 Safety None their wrists bag with no training Clients dismounting Clients equipment scraping 004 incorrectly 5 2 10 Safety None their knees equipment placed inappropriately Many workplaces will classify risks according to the outcome of the risk occurring Some common classifications of risk include e Diseases e Economic perils e Environmental e Financial e Human perils e Natural perils e Work Health and Safety product liability e Professional liability e Property damage e Public liability e Security e Technology 19 Page Undertake Risk Assessment of a
21. ld try to make hazards less dangerous by looking at the following options in order from most effective to least effective Elimination Sometimes hazards equipment substances or work practices can be avoided entirely e g Clean high windows from the ground with an extendable pole cleaner rather than by climbing a ladder and risking a fall Substitution Sometimes a less hazardous thing substance or work practice can be used e g Use a non toxic glue instead of a toxic glue Isolation Separate the hazard from people by marking the hazardous area fitting screens or putting up safety barriers e g Welding screens can be used to isolate welding operations from other workers Barriers and or boundary lines can be used to separate areas where forklifts operate near pedestrians in the workplace Safeguards Safeguards can be added by modifying tools or equipment or fitting guards to machinery These must never be removed or disabled by workers using the equipment Instructing workers in the safest way to do something This means developing and enforcing safe work procedures Students on work experience must be given information and instruction and must follow agreed procedures to ensure their safety Using personal protective equipment and clothing PPE If risks remain after the options have been tried it may be necessary to use equipment such as safety glasses gloves helmets and ear muffs PPE can protect you from hazards as
22. lihood This is the frequency or probability that the risk will occur Likelihood is measured on a scale from rare to almost certain Risk The identification evaluation and estimation of the levels of risks involved in Assessment an activity their comparison against benchmarks or standards and determination of an acceptable level of risk Risk The prioritisation of risks followed by the implementation of change to Management minimise monitor and control the consequence and likelihood of the risk Process 3 Page Establish the Context of the Risk Analysis The first thing that you will need to do in the risk analysis process is to establish the context of the risk analysis This can be achieved by e Accessing the organisation s records for the activity and location e Obtaining applicable technical documentation and e Accessing and clarifying risk evaluation criteria as determined by the organisation s risk management policy and plan 1 1 Access the organisation s records for the activity and location Every safe thorough and effective fitness centre will keep records on the risks that are present in their facility a management process and any breaches of safety that may have resulted in accidents or incidents Before you can conduct a risk analysis of the Boxercise classes that you are now responsible for you will need to access Think Health and Fitness records for the activity and the location where the activity takes
23. mise the risk We have identified that there are none currently Therefore in Column H Existing Controls 14 Page Transfer Impact Existing Agreed to Risk Criteria Controls Priority Action Plan Potential Risk Description Likelihood Consequence Risk Rating Refer to Risk Chart Clients Frayed carpet tripping on 001 exposed Safety None uneven concrete trip surfaces hazard Clients being 002 eae Safety None punched P Clients a injuring 003 punc ing a Safety None their wrist bag with no Pre training Clients dismounting Clients equipment scraping 004 incorrectly Safety None their knees equipment placed inappropriately _ 3 2 Assess the likelihood of any given risk turning in an accident injury or loss We know from past Accident and Incident Reports that these risks occur frequently in the past Now it is time to assess the likelihood of these risks occurring again in the future if we don t make any changes There are many different types of likelihood scales and every organisation will have their own According to the Think Health and Fitness Risk Management Plan they measure likelihood as follows Likelihood Rating Scale Level Rating Likelihood Description Frequency 1 Rare Very unlikely but not impossible Less than once in 15 years 2 Unlikely Plausible could occur at sometime At least once in 10 years 3 Possible Reasonable lik
24. n Activity Now that we have established the context of the risk analysis identified risks associated with activities and conducted risk analysis of all activities we can undertake the risk assessment of the activity In doing so we will be e Comparing the level of risk established during the analysis process with previously established risk evaluation criteria e Ranking or prioritising risks for further action taking account of the wider context of the risk e Considering the objectives of the organisation and the extent of opportunity which could result from taking the risk and e Accepting risks that fall into the low or acceptable categories without further treatment 4 1 Compare the level of risk established during the analysis process with previously established risk evaluation criteria In order to monitor any change in level of risk over time it is important to compare the level of risk established during the analysis process with previously established risk evaluation criteria This can be done quickly and easily by comparing the risks on the current Risk Register with those of previous Risk Registers We have already established that Risk Registers were not implemented and kept on file for this particular activity 4 2 Rank or prioritise risks for further action taking account of the wider context of the risk The next step in the process is to rank or prioritise all risks for further action In doing so it is important to tak
25. nched PF Tieling hres Clients holding 5 Feb practice to occur Management 7 days K fing brook focus pads process written During the warm up of ease EE every class a injuring their Instructor must take wrists Clients 5 Feb the whole class Instructor 1 day GESmyth punching a bag through safe punching SSE UE ELLA techniques for 3 minutes 004 Clients scraping their Move the bike away knees Clients f th Ii dismounting LOM NE Waid equipment 5Feb minimum of 60 cm and Instructor 1 day GESmyth ee instruct all clients how equipmen placed to use the bike safely inappropriately 32 Page Monitor and Review the Risk Management of an Activity Risk analysis is not a task you do once and then forget about it Risk analysis is a regular part of your work life as a Fitness Professional Risk management of an activity needs to be monitored and reviewed consistently This includes e Documenting risk analysis evaluation and treatment options e Monitoring risks and the effectiveness of the risk action plan e Repeating the risk analysis of the activity regularly to ensure the risk treatment plan remains relevant e Making changes to the conduct of an activity where required in accordance with review recommendations e Implementing recommendations of the organisation s risk audit in future risk analysis of the activity All of these steps have already been discussed in great depth in previous chapters The differen
26. nched p A Clients Clients punching a injuring 003 bag with no Safety their wrists training Clients dismounting Clients equipment scraping 004 incorrectly Safety their knees equipment placed inappropriately 12 Page We will continue our risk assessment in the next section Some other common risks hazards and their possible causes that are common in the fitness industry include e Clients tripping on equipment caused by people leaving equipment on the floor e Clients slipping on wet tiles caused by people spilling protein drinks on the floor e Equipment breaking cause by people not using it how it is designed e Staff having car accidents caused by working long shifts and not having sufficient breaks e Mirrors breaking caused by clients throwing dumbbells around e Floor boards breaking caused by clients dropping heavy weights e People being electrocuted caused by a failure to have electrical cords inspected regularly 13 Page Conduct Risk Analysis of an Activity Now that we have identified the risks involved in the activity we can conduct the risk analysis In doing so it is important to e Determine existing organisational controls for each risk according to work health and safety legislation and industry best practice guidelines and standards e Assess the likelihood of any given risk turning in an accident injury or loss e Assess the consequences or particular incidents in order to dete
27. nt The case study we are going to use is as follows Scenario You have been asked by your manager to take over the Boxercise group class that has been running at the centre for the last two 2 years It was previously managed by another Fitness Professional who has recently left The manager wants you to give the class an overhaul as there have been issues in the past with injuries The participants should not be engaging in sparring or other activities that will result in them having physical contact with each other The class is designed for boxing fitness only where they will be using punching bags speed balls and explosive movements to increase their overall fitness The class will take place in the facilities group exercise room which is 30m long and 10m wide The flooring is carpet The class will be open to all members of the fitness centre Before the next class which is due to run next Monday night you are required to conduct a risk analysis and make any changes to the class that you think will reduce the number of injuries that have been occurring 2 Page Definitions Term Definition Risk The chance of something happening that will have a negative impact on the outcome Risk is measured in terms of consequence and likelihood Consequence This is the impact the risk has on human financial and environmental resources It is normally measured on a scale from insignificant to catastrophic Like
28. objectives of the organisation and the extent of opportunity which could result from taking the risk Once all the risk have been prioritised the objectives of the workplace or organisation need to be considered In doing so it is important to think about the extent of opportunity or outcome that could result from taking the risk For example let s take the Boxercise class example Let s say the fitness centre has done a complete financial audit and they have discovered that group classes don t really make much money for the organisation and management have decided to shift their attention and energies away from group classes and onto Personal Training and gym membership sales If this is the case they may choose to accept the risks that you uncovered during your risk analysis of the Boxercise Classes because it is not important to the overall functionality of the fitness centre On the other hand if management found that group classes were valuable and were their major source of income for the club they would be more likely to spend the money and time fixing the facility and training staff to try and grow the number of participants attending group classes This can be frustrating for Fitness Professionals because at times there will be changes required within a fitness facility that they deem to be important for the safety and interest of the members and clients however unless management deem that it is in line with their organisational objective
29. rcial fitness equipment comes with a User Guide or Technical Documentation This documentation will generally outline the following information e Assembly and installation instructions e Operation instructions e Safety information and instructions e Maintenance instructions and e Warranty information To get an idea of the type of useful information that is included in these technical documents To download the Keiser m3 Spin Bike User Manual go to http manuals keiser com downloads exercise_bikes M3 M3 User Manual pdf Your workplace will have all these technical documents on file for you to access and read 1 3 Access and clarify risk evaluation criteria as determined by the organisation s risk management policy and plan The last type of information that you will need to access before you can start your risk analysis of the Boxercise class is the risk evaluation criteria as determined by the organisations Risk Management Policy and Plan Risk evaluation criteria may include e Legislation e Regulations e Australian standards e Organisational polices aims and objectives and e Operating procedures and guidelines Click here to access an example fitness Risk Management Plan Ensure you read this document carefully 9 Page Identify Risks Associated with an Activity Now that you have established the context for the risk analysis by accessing a range of records and documentation you can work on ident
30. recommended The following steps will be utilised to assist in the development of effective risk treatments Identification of actions that will eliminate reduce and or transfer the likelihood or consequences of risks identified with a risk rating of 6 or higher Determine the potential benefits and costs of each action including the possible impact on the Company if the risk occurred the reduced level of risk if the actions were implemented and the financial impact e Select the best action for the Company Specify the trigger points at which the action might be implemented for those that have the form of contingency plans Identify links to related processes or activities currently within or outside of the Company We will assume that this process took place by the management team at Think Health and Fitness and as a result of their decision we are able to complete the next stage of the Risk Action Plan Column C Treatment Action Recommended 28 Page Risk include Risk register number Date Entered Risk Action Plan Treatment Actions Recommended Completed Timeframe sign off Responsible 001 Clients tripping on uneven surfaces ir th Seyed campai 5 Feb Repair the carpet in group exercise room 002 Clients f f being punched 5 Feb Don t allow this practice Clients holding to occur process written focus pads 003 Clients E the a up of injuring their every
31. rists both Right knee and both wrists Injury event what action exposure event directly caused the injury illness Injury agent What object substance circumstances were directly involved Participant was running and not watching where they were going Frayed carpet formed a trip hazard Please note if possible the seriousness of injury very low 1 gt medium 3 gt very high 5 2 PART D Please note if applicable Cause s of Accident Incident Human Maintenance Poor Procedures Not Procedures Random Training Not Sport Error Failure X Design O Adequate Not Followed O Event O Adequate O Activity O Other Please specify Part E Actions recommended taken to prevent re occurrence or remove hazard Replace or repair Improve Use safer alternative i No action f lean i Pr rainin equipment area X Design 0 Cigan up 0 materials oude training O necessary O Improve signage T Consult with Establish safe oO Improve or increase oO Install safety T or markings workers working procedure supervision devices Details of action taken to prevent re occurrence remove hazard and who by when by During the session the Instructor Craig moved the shuttle run track and put markers over the frayed carpet so no one else tripped on it Supervisor Date Extension Treatments None O First Aider X University Nurse O Doctor O Ambulance O Hospital O Other O Outcome Continued L Returned next day Q Absent
32. rmine the degree of emphasis to be placed on the risk and e Analyse the likelihood and consequences of particular risks and classification of risk 3 1 Determine existing organisational controls for each risk according to work health and safety legislation and industry best practice guidelines and standards The next task is to determine any controls that may already be in place for each risk according to work health and safety legislation and industry best practice guidelines and standards Controls are generally categorised as Elimination avoidance or discontinuance e Substitution Isolation Safeguards Education and Training e Use of PPE The types of actions that may result can involve Education amp Training e Policy amp or Procedural amendments e Audits Contingency planning Risk transfer including insurance These controls will be contained within the organisation s past risk registers policies and procedures We know from the Boxercise example that there have been multiple accidents and incidents in the Boxercise classes recently We also know that the last Instructor reported the incidents sometimes 1 to 2 weeks after they actually occurred We also know that these were never followed up Therefore we need to work together to come up with some controls to stop these accidents and incidents from occurring again On the Risk Register we need to record any controls that are currently in place to mini
33. s change may not occur 21 Page 4 4 Accept risks that fall into the low or acceptable categories without further treatment Now it is time to decide if we are prepared to accept the risk or whether they need to be referred on for further treatment It is best practice to accept risks that fall into the low or acceptable categories without further treatment In relation to our example on page 6 of the Think Health and Fitness Risk Management Plan under section 3 5 Treating Risks it reads Risk treatment determines what can be done in response to the risks that have been identified with a risk rating of 6 or higher to reduce transfer or eliminate the risk by implementing new controls or enhancing existing controls All the risk that we identified on our Risk Register had a Risk Rating of either 10 or 15 therefore they all need to be transferred to the Risk Action Plan as per Column J Transfer to Risk Action Plan Potential Risk Ref No Description Likelihood Consequence Risk Rating Refer to Risk Chart Impact Criteria Existing Controls Agreed Priority EUGI to Risk Action Plan Clients Frayed carpet Urgent tripping exposed onuneven 00 concrete trip 5 3 15 Safety None Management Yes surfaces hazard Attention Clients Urgent being 002 Meuron 5 2 10 Safety None Management Yes punched Attention Clients Clients Urgent injuring 003 punching S 5 2 10 Safety None Manag
34. s and Standards cccccccccccccceceececeeeeeeeeeeeeeeeees 14 3 2 Assess the likelihood of any given risk turning in an accident injury Or 1OSS sssseseseeeees 15 3 3 Assess the consequences of particular incidents in order to determine the degree of emphasis t b placed om the tisk creciera a ene nl ewe atin erent eee enews eles 17 3 4 Analyse the likelihood and consequences of particular risks and classification of risk 19 Undertake Risk Assessment Of an ACtIVITY c cccsessssessseseessseeseteeeeeeeeseesseeseseesssssssssaseseeesesssaaaaes 20 4 1 Compare the level of risk established during the analysis process with previously established visk evaluation eriten Aacacncicncvedanencvansacecteieceseses eietcteeveiesnicusebebedu ebebedstetebasetebedededsisedeteceseiecsteberess 20 4 2 Rank or prioritise risks for further action taking account of the wider context of the risk 20 4 3 Consider the objectives of the organisation and the extent of opportunity which could result FrOM taking thewiSk E E E 21 4 4 Accept risks that fall into the low or acceptable categories without further treatment 22 Treat Risks Associated With an Activity ccccccsssseseecceccceeeeeseeecceeecssaueesseeeeeseesssaauseeeeeeesssaaaaeeeeeess 24 5 1 Identify specific risk treatment options applicable to risks that fall outside the low or ACCEPtAaHlS CAteGOMiSs cesses cecioc8e5 voce scesicockes sans
35. sociated with jobs such as handling chemicals or working in a noisy environment Sometimes it will require more than one of the risk control measures above to effectively reduce exposure to hazards Information about risk control measures can be obtained from e regulations National Commission codes of practice and guidance material e consulting with employees e employer organisations and unions 25 Page government authorities e occupational health and safety specialists Risk management needs to be systematic and proactive and the common types of actions that may result can involve Education amp Training e Policy amp or Procedural amendments Audits Contingency planning Risk transfer including insurance Where a number of treatment options may be available a Risk Treatment Worksheet may be utilised to record these Let s take one of the risk that were discovered in the Boxercise Scenario Risk 002 clients being punched in the face and head while holding the focus pads for other clients 26 Page Risk Treatment Worksheet Type of Risk Identified please record impact criteria from Risk Register Safety Financial Image and Reputation Compliance injury or damage to direct or indirect breaching of legal or persons or property financial loss other obligations X O O O Clients being punched from holding focus pads while other clients punch them 002 5 2 10 The Instruc
36. ticular class to people outside the fitness centre This may result in poor image and reputation Participants may leave the facility and join somewhere else which in turn will affect the fitness centre financially Participants may even report the fitness facility to the governing body if they are in breach of health and safety which will affect their compliance In our Boxercise class example we can now fill out Column G Impact Criteria In this case all of the risks are directly related to client safety 11 Page Clients tripping on uneven surfaces 001 Refer to Risk Chart Safety Clients being punched 002 Safety Clients injuring their wrists 003 Safety Clients scraping their knees 004 Safety 2 3 Consider and document possible causes of risk and hazards The final thing we need to do in identifying risks is to consider and document possible causes of risks These are considered the hazards or the things aspects that cause the risk This information is often contained within the Accident and Incident Report however at times it may be a need to further investigation We can put this information in Column C Description FOE Re De olio q D F ee 49 ae A n O eria O O O a P c Refer to Risk Chart Clients Frayed carpet tripping on exposed uneven ogi concrete trip Safety surfaces hazard Clients being 002 le a Safety pu
37. ting the activity specific risk treatment plan e Implementing the risk treatment plan prior to and during the activity 5 1 Identify specific risk treatment options applicable to risks that fall outside the low or acceptable categories In the previous chapter we left off by transferring all risks that fell outside the low or acceptable categories onto a Risk Action Plan Column C Treatment Actions Recommended requires us to put forward our recommendations for treating or managing this risks Risk Action Plan ee ak Date Treatment Actions Completed Responsible Timeframe register number Entered Recommended sign off 001 Clients tripping on uneven surfaces 5 Feb Frayed carpet in group exercise room 002 Clients being punched Clients holding SFe focus pads 003 Clients injuring their wrists Clients 5 Feb punching a bag with no training 004 Clients scraping their knees Clients dismounting equipment 5 Feb incorrectly equipment placed inappropriately 24 Page According to the Think Health and Fitness Risk Management Plan treatment strategies will aim to achieve one or a combination of the following outcomes Elimination avoidance or discontinuance Substitution Isolation Safeguards Education and Training e Use of PPE The best way to fix a hazard is to get rid of it altogether This is not always possible but your employer shou
38. tor tells all clients to be careful at the beginning of the session 1 Give all clients training on safety around This is time consuming not all clients come to all holding the focus pads Training sessions new clients come to classes all the time it is not designed to be a technical class but about fitness 2 Get other Instructors in to hold the focus This is too costly and there are not enough pads as they have had training instructors Resources 3 Stop the activity and have clients only Not as many people can be boxing at the same punching fixed bags Eliminate time Option 3 Is the best option as it will eliminate their issue altogether The class is more about fitness then it is about boxing Name Jamie Smith 25 February Signature JE Smith 27 Page 5 2 Evaluate risk treatment options according to the organisation s risk management plan When there are multiple possible treatment options identified in a Risk Treatment Worksheet the person filling out the worksheet will give their recommendations This however needs to be decided by management For each risk possible treatment option management will be required to evaluate each on in terms of its extent of risk reduction its extent of benefits or opportunities created taking into account the risk evaluation criteria feasibility costs benefits and Company priorities Upon completion of this evaluation the most appropriate treatment action will be
39. when by During the session the Instructor Craig allowed Elizabeth to skip the punching stations and just skip instead Supervisor Date Extension Treatments None X First Aider O University Nurse O Doctor O Ambulance O Hospital O Other O Outcome Continued L Returned next day Q Absent more than 1 day Q Unknown X Admitted to hospital Yes O No X Name of the person completing this form Name Craig Burrows Instructor Date 15 January 7 Page Use this form to report any workplace accident injury illness near miss dangerous or A copy of this form should be retained by you The form should be reviewed and signed by your supervisor The original must then be forwarded to the Occupational Health and Safety Officer Information from the form may be provided to other areas of the organisation such as Risk Management or Facilities PART A Details of the person involved in the accident or reporting the hazard Surname Halloway Given Names Peter James Date of Birth 19 01 1982 Sex M F Status Management Staff O General Staff O Client X Contractor Employed by Contractor O Visitor O Phone Number 0403 347 444 Address 1 33 Vulture Terrace Pleasentville PART B Details of the accident or incident Date of accident 6 February and Time 5 00 am pm Where did the event happen Be specific e g group fitness room Group Fitness Room 1 Describe the accident task being performed sequence of events unexpect
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