Liverpool VCT Monitoring and Evaluation System – User Manual
Contents
1. Liverpool VCT M amp E System User Manual Liverpool VCT Monitoring and Evaluation System User Manual SAL V CT HF BUILDING PARTNERSHIPS TRANSFORMING LIVES ee TE a Monitoring and Evaluation System Login Welcome to L V C T Monitoring and Evaluation System M amp E System sm gt Password Login Screen United Business Solutions Ltd Page 1 LVCT BUILDING PARTNERSHIPS TRANSFORMING LIVES Na Welcome admin m amp e com DASHBOARD KEY PERFORMANCE INDICATORS Program Details 2 2 Service Provider 37 LAB Register Facility Name Beneficiary Group MFL Code Lvct Side B Lyct Side B Lvct Side A Latest Trip Activity Total Team TES Purpose EEAS Organization This memo presents my impressions of 20 Africa Hiv Aids Organization the meeting last week First Time Total Tested Male and Female First Time Total Tested Male and Female Dashboard Landing Page This Page gives you a brief executive summary of the key performance indicators that the program is pegged on United Business Solutions Ltd Training Topic Abijah Wairimu Making Binding contracts M amp E Messenger Archives Latest Upcoming Training Date Start Time 16 03 2011 10 00 24 03 2011 7 15 HIV Positive Summary HI Positive Summary HIY Test 1 HI Test 2 HIY Test 3 Total Tested Male and Female Total Tested Male and Female 66 7 Liverpool VCT M amp E System User Man2. Add New button at the top right corner of the Archives Management page and a page similar to the one below will load up ALV CT BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com Home Program Details i Configuration Archives Management Add New File File Name File Type dd mm yyyy No file chosen Archives Management Add New File The fields provided are required and have to be field in order to make the file available in the system The password field is optional but having it will restrict access to the document only to the intended users that can be given the password to access the document om SL V O T EY BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com File Name USAID Annual Report File Type Document acini 14 12 2010 E ca mmen yyyy Password usaid No file chosen pd Archives Management File Edit Editing the uploaded files is made simple by clicking on the edit button alongside the document that you intend to edit United Business Solutions Ltd Page 23 ee BUILDING PARTNERSHIPS TRANSFORMING LIVES Vei Welcome admin m amp e com Configuration D State Management Coast Province North Eastern Province Eastern Province Central Province Rift Valley Province Western Province No State State Management Liverpool VCT M amp E System User Manual This page displays a list of States
3. HIPS TRANSFORMING LIVES A X Welcome admin m amp e com D HTC TRIP Management Beneficiary Group All This memo presents my impressions of 14 04 2011 the meeting last week HTC Trip Management Stephn Africa Hiv Aids Organization Log Out HTC Trip Management displays a list of trips scheduled with the option of view edit and delete trip records United Business Solutions Ltd Page 9 Liverpool VCT M amp E System User Manual To add a new trip record click on the Add Trip button at the top right corner of the HTC Trip Management page and page similar to the one below will load up Welcome admin ma amp e com HTC TRIP Management Date Select State x Purpose District Select District E Team Leader Name Village Select Vill age Mobile No Email Address Total Team Member Summary Discussion Recommendation Organization 4 Photo No file chosen Only JPEG and GIF Beneficiary Group Select Beneficiary Group x HTC Trip Management Add New Fill in the required fields and hit Save button to save the record United Business Solutions Ltd Page 10 Liverpool VCT M amp E System User Manual In order to view the trip details click on the View button alongside the trip listing and a page with the details will be displayed as the one below LVCT BUILDING PARTNERSHIPS
4. MING LIVES Log Out Welcome admin m amp e com Home Program Details Reports Details I u A HTC Beneficiary Group Wise LAB Register HTC Service Summary Service Summary Trip Management Hiv Test LAB Register Report Details United Business Solutions Ltd Page 7 Liverpool VCT M amp E System User Manual QXLVCT 2 BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com Go HTC SERVICE SUMMARY View HTC SERVICES SUMMARY Beneficiary Group Date From T Date To Ez Beneficiary Group Select Beneficiary Group Delivery Point SDP Select SDP View HTC Service Summary In order to view the HTC Service Summary select the date from which you would like the summary to be generated from and up to which date then select the beneficiary group from the menu as well as the delivery point Click view to display the summary United Business Solutions Ltd Page 8 BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com HTC PAGE SUMMARY View HTC PAGE SUMMARY LAB Register Date From T Date To E Delivery Point SDP Select SDP Liverpool VCT M amp E System User Manual Log Out To view the HTC page Summary Lab Register is by selecting the start date and end date from which you would like a summary select the delivery point and then click on view h h E BUILDING PARTNERS
5. Register Management Specific Service Delivery Point SDP OPD Room Beneficiary Group Lvct Side A e Master Facility List MLF Code 12304 j County Central Province e Start Date 01 04 2011 District Kiambu District o e End Date 31 08 2011 Village Kiambu x HTC LAB Register Management Edit To edit a lab entry select the entry by clicking on the check box in the extreme left of the HTC Lab Management list and click edit The page similar to the one above will be displayed BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com HTC LAB Register Management Specific Service Delivery Point SDP Beneficiary Group Select Beneficiary Group Master Facility List MLF Code County Select State z Start Date District Select District End Date Village Select Village HTC LAB Register Management Add New Lab Register To add a new Lab register entry simply click on the Create Lab Register button on the HTC Lab Management list and this will load a page like the one displayed above United Business Solutions Ltd Page 16 Liverpool VCT M amp E System User Manual MODULE 4 QYXALVCT Hy BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com Training a fi f A i Abijah Wairimu p Hours 08 15 10 00 18 15 Lvct Si
6. SHIPS TRANSFORMING LIVES LVCT a Er Log Out Welcome admin m amp e com Program Details Beneficiary Group Management Add New Group Lvct Side A Jason Kihara Mbugua Lvct Side B MR STEPHEN KIARIE Beneficiary Group Management Here is where the beneficiaries are listed with the option of viewing the details editing them as well as deleting them Also new beneficiaries can be added from this page l LVCI BUILDING PARTNERSHIPS TRANSFORMING LIVES s Log Out Welcome admin m amp e com Program Details Beneficiary Group Management Beneficiary Group Name State Select State e District Select District Address village Select Village Contact Person 1 Contact Person 2 Mobile No Mobile No Email Address Email Address Total Members Active Members Total Employes Beneficiary Group Management Add New Beneficiary Basic information about the beneficiary group is captured and a new beneficiary is added on to the list United Business Solutions Ltd Page 5 Liverpool VCT M amp E System User Manual a ne i BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Program Details Beneficiary Group Management P O Box 50 00 902 Kikuyu State Central Province District Kiambu District Village Kangema Manager Mary Ngoiri 0721615469 kikuyu yahoo com Beneficiary Group Detail
7. TRANSFORMING LIVES Welcome admin m amp e com Log Out HTC TRIP Management Date 14 04 2011 State Central Province Purpose This memo presents my impressions of the meeting last week District Kiambu District Team Leader Name Stephen village Kiambu Mobile No 0727703544 Email Address stephn m amp e com Total Team Member 20 In general I felt that the meeting went well and much progress was made Barb Summary and Jeff were able to make progress on the graphics and should hawe them Discussion Kyle and Sandy are on Chapter 2 of the user manual finished next week Kyle will meet with Jeff to see how they want the graphics integrated into the t 2 Recommendation Organization Africa Hiv Aids Organization Beneficiary Group 3 HTC Trip Management Trip View Details Editing the same record would be achieved by clicking on the Edit button alongside the trip to be edited and an editing page would appear as the one below HTC TRIP Management Date 14 04 2011 Central Province x This memo presents my impressions i E 2 z ETE Purpose ee eee pe ee District Kiambu District Team Leader Name Stephen Village Kiambu E Mobile No 0727703544 Email Address stephn m amp e com Total Team Member 20 L In general I felt that the Kyle and Sandy are on Chapter 2 of meeting went well and much OE the user manual progress was made Barb and Jeff jwere able to make
8. Type HIV Test 3 x Kit Name MICROLISA HIV 1 2 Lot No 213 7 Expiry 13 08 2011 HTC HIV Test Management Editing BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com HTC LAB Register Management Benetkiary Group Al el Kiambu Lyct Side A Central Province sey Kiambu 01 04 2011 31 08 2011 District Lvct Side B Lyct Side B 27 04 2011 HTC LAB Register Management The Lab Register Management displays a list of facilities and other brief details with the options of making data entries edit delete and create a new register In order to you the listed options one has to select the listed entries by checking off the listed entries United Business Solutions Ltd Page 13 Liverpool VCT M amp E System User Manual gt 2 BUILDING PARTNERSHIPS Pas TRANSFORMING LIVES a Log Out Welcome admin m amp e com LAB Register Data Entry Management OPD Room LAB Register Data Entry 1 100 09 03 2011 rakesh 30 M N N Views 2 100 03 05 2011 JANE ATIENO 20 F N N N N Views 3 101 24 04 2011 Mukesh 30 M N N N N 4 302 18 03 2011 Mukesh 24 M p p Views LAB Register Data Entry Management Lab register data entry management page displays a list of clients and HIV result status among other details with the option of viewing editing and deleting theentries By clicking on the View button alongside the register entry a page simil
9. ar to the one below will be displayed HTC Register Management 100 09 03 2011 30 No 5 M NA N Alock Yes He is suspected HTC Register Management View United Business Solutions Ltd Page 14 Similarly clicking on the Edit button will result to the page displayed below This allows for alterations to be done on to the records HTC Register Management Serial Number Date Age Tested before When last tested month ago Sex MARPs Consent HIV Test 1 Test Result HIV Test 3 Test Result Final Result Couple Discordant DBS Result Refer to Remarks 100 03 05 2011 20 ves no N A Male Female A na A rAr As AnA pA NA i Select DBS Result x FAMILY PLANING s lz HTC Register Management Edit United Business Solutions Ltd Client Name Strategy If yes the result Marital Status Disability Client tested as HIV Test 2 Test Result Final Result Given Quality Control DBS Collected TB Screening Result HTC Provider 6 JANE ATIENO MO x NA z m J V na O o Oe AnA rA o Select Final Result Given Yes x Ns FAMILY PLANING Liverpool VCT M amp E System User Manual Liverpool VCT M amp E System User Manual ae oe i BUILDING PARTNERSHIPS TRANSFORMING LIVES aK Log Out Welcome admin m amp e com HTC LAB
10. de A 3 o o o o 2403 2011 E 2 Making Binding contracts Close Hours 06 00 7 15 13 15 Lvct Side B 0 a Oo 0 o Training Session This page displays the training schedule details that have taken place or about to and also shows the status of the training whether approved or not The training information can be propagated by either way of sms or email From this page you have an option to view the list of participants edit training schedule delete training or even add In order to access these options you need to first select the training the choose one of the displayed options In the event that the upload participants option is selected a page with similar appearance as the one below will be displayed It will display the list of names of participants and an option to upload new ones provided United Business Solutions Ltd Page 17 Liverpool VCT M amp E System User Manual a ae BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Home Program Details D Participants Management Upload Participants Sample Participants File Download Here Participants Management If you choose to add new participants you can upload them by clicking on the Upload Participants button The page will be displayed to facilitate the data upload BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Home Program Details Participants Management Participants Manag
11. ecking the box in the first column and hit the delete button at the top of the users table below the form Once the edit icon has been clicked a page similar to the one below will be displayed United Business Solutions Ltd Page 21 Welcome admin m amp e com Configuration D Liverpool VCT M amp E System User Manual User Management Name Site A User ID joe sitea com Password sitea Mobile No 254 722 605966 Program Details a Beneficiary Group Beneficiaries Service Provider Report Page Summary Module HTC Service Summary Trip Report HIV Test Training Send SMS Send Email Beneficiary Group i Lvct Side A x Configuration Details Edit User Add User Add Traning Upload Participants For selecting multiple permission hold dowm the CTRL key at ea es i BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Configuration Archives Management Annual Report 2010 Report 13 10 2010 Survey FAQ FAQ 12 10 2010 USAID Annual Report Document 14 12 2010 Configuration Details Archives Management Log Out Dowload Archives Management displays a list of documents uploaded by either the author or the system administrator From this page the documents can be downloaded edited or deleted United Business Solutions Ltd Page 22 Liverpool VCT M amp E System User Manual To add a new file click on the
12. ement Upload New Participants Upload File No file chosen Upload Participants Management Upload New Participants United Business Solutions Ltd Page 18 Log Out Log Out R oni ee 4 BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Home Program Details Traning Topic location Training Management Training Management Editing Deleting Abijah Wairimu Kahuro Start Date 16 03 2011 Eii dd mm yyyy Start Time End Time Hrs 10 m mins 00 Hrs 18 m mins 15 State District village Beneficiary Group Address Training Management Editing Liverpool VCT M amp E System User Manual Central Province x Kiambu District lz Kiambu x Lvct Side A la Log Out Editing trips is done by selecting the trip then clicking on the Edit button on the Trip Management page United Business Solutions Ltd Page 19 es BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Home Program Details Training Management Training Management Add New Training Liverpool VCT M amp E System User Manual Log Out Traning Topic State Select State lz location District Select District Start Date dd mm yyyy Village Start Time Hrs 2 iy Mins 00 Select Vi
13. llage End Time Hrs 2 x Mins 00 Beneficiary Group Select Beneficiary Group z Training Management Add New Training Adding a new trip can be added by pressing on the Add Trip button on the top extreme right of the Trip Management Page The add trip form is displayed above Module 5 ee i BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Home Program Details ini Configuration Configuration Details User Manager Archives Village United Business Solutions Ltd Log Out TA change Password Page 20 Liverpool VCT M amp E System User Manual Configuration Details This is where configuration settings are made and run throughout the system User Management Name UserID Password Mobile No Program Details Beneficiary Group Beneficiaries Service Provider Report HTC Register Page Summary Module HTC Service Summary Trip Report HIV Test Training Send SMS Send Email Add Traning Upload Participants For selecting multiple permission hold down the CTRL key Beneficiary Group Select Beneficiary Group x With selected joe sitea com b siteb com Configuration Details User Management A form to register new users is at the top and a list of existing users is at the bottom with an option to edit by clicking on the icon in the first column and delete a user by selecting one or multiple of them by ch
14. m amp e com Home Program Details Configuration District Name Kilifi State Coast Province ea District Management Edit District To edit an existing district click on the Edit button alongside the district you desire to edit From the District Name field enter the desired district name and select the state within which the district is located United Business Solutions Ltd Page 26 a a 3 BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Home Program Details D Village Management Liverpool VCT M amp E System User Manual O NGAU A wU N t Village Management Kiambu District Kiambu District Kiambu District Kiambu District Kirinyaga District Kirinyaga District Kirinyaga District Murang a District Murang a District Nyandarua Tbl_district Nyandarua Tbl_district Nyeri Tbl_district Nyeri Tbl_district Nyeri Tbl_district Thika Thika Maragua Maragua Maragua Kilifi District All Kiambu Limuru Kikuyu Karuri Kerugoya Kutus Kirinyaga Sagana Murang a Kangema Ol Kalou Nyandarua Nyeri Karatina Othaya Thika Ruiru Maragua Kandara Makuyu Kilifi Add Add Village A This displays a list of villages already added on to the system and the edit and delete options are available You can filter the villages based on the districts that they are located in United Business Solutions Ltd Page 27 Log Out Live
15. progress on Summary Kyle will meet with Jeff to see jhow they want the graphics integrated into the text Organization Africa Hiv Aids Organization i Recommendation Z No file chosen Only JPEG and GIF Beneficiary Group Lvct Side A x A United Business Solutions Ltd Page 11 Liverpool VCT M amp E System User Manual HTC Trip Management Editing g ones BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com Log Out HTC HIV TEST Management HIV Test 1 VScan 08 03 2011 HIV Test 3 MICROLISA HIV 1 2 13 08 2011 HIV Test 2 HIV CHEX 27 08 2011 HTC HIV Test Management This displays a list of HIV Tests and basic details about the test The records can be edited or deleted To add a new record click on the Add button to display the add HIV Test form as displayed below se 1 BUILDING PARTNERSHIPS TRANSFORMING LIVES Ne Welcome admin m amp e com Log Out HTC HIV TEST Management HIV Test Type Kit Name Lot No Expiry HTC HIV Test Management Add New By pressing the Edit button alongside the HTC HIV Test a page will load up already populated with the data to be edited as below United Business Solutions Ltd Page 12 Liverpool VCT M amp E System User Manual re ewe TRANSFORMING LIVES _ Log Out Welcome admin m amp e com HTC HIV TEST Management HIV Test
16. registered in the system and has the options to edit and deletes state To add a new state click on the Add State button at the top right corner of the State Management page and a page similar to the one below yer BUILDING PARTNERSHIPS TRANSFORMING LIVES We Welcome admin m amp e com Configuration State Management Add New State Log Out Fill in the State name field and press save to create a new State in the system United Business Solutions Ltd Page 24 Log Out Welcome admin m amp e com State Management State Editing a ee i BUILDING PARTNERSHIPS TRANSFORMING LIVES State Management State Editing Deleting Liverpool VCT M amp E System User Manual Coast Province Log Out Editing the state can be achieved by clicking on the Edit button alongside the state that you desire to edit CONCAU A WN bm N NN NNNNN KF KF KY YB HY YO h Snu h wNnuere ow Bs auwsrh WN amp GO Coast Province Coast Province Coast Province Coast Province Coast Province Coast Province North Eastern Province North Eastern Province North Eastern Province Eastern Province Eastern Province Eastern Province Eastern Province Eastern Province Eastern Province Eastern Province Eastern Province Central Province Central Province Central Province Central Province Central Province Rift Valley Province Rift Valley Province Rift Valle
17. rpool VCT M amp E System User Manual H BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com Home Program Details ini Configuration Village Name Select District Kilifi Village Management Add District Adding a village is similar as adding a district Click on the Add Village button at the top right corner of the Village Management Screen and this page loads up Just type in the name of the village and link it with the corresponding district that it is located in by selecting from the drop down menu LV CT ky BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com Home Program Details Village Management Editing Deleiting Village Name Kiambu Select District Kiambu District Village Management Edit Village You can edit the existing village when need be by simply clicking on the Edit button that the village that you want to edit is aligned to United Business Solutions Ltd Page 28 Liverpool VCT M amp E System User Manual BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com GS Configuration Change Password Manager Previous Password New Password Confirm New Password Change Password Manager This lets you change your password as it validates your identity by accepting your current password and matching it with the one in the sys
18. s View By clicking on the view option on the beneficiaries list you get to view the beneficiaries details a ee BUILDING PARTNERSHIPS TRANSFORMING LIVES We Welcome admin m amp e com Log Out Program Details Beneficiary Group Management Beneficiary Group Name Lvet Side A State Central Province District Kiambu District 7 x ne Select Village Contact Person 1 Jason Kihara Mbugua Contact Person 2 Mary Ngoiri Mobile No 0720233301 Mobileno 0721615469 Email Address kikuyu yahoo com l Email Address kikuyu yahoo com i Total Members Active Members 22 Total Employes Beneficiaries Group Management Edit By clicking on the edit button from the listed beneficiaries you can edit the beneficiaries details United Business Solutions Ltd Page 6 Liverpool VCT M amp E System User Manual EOT BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com D Program Details Add New Group Beneficiary Group Name Contact Person Lvct Side A Jason Kihara Mbugua Lvct Side B MR STEPHEN KIARIE Beneficiaries Group Management Delete Deleting an entry is easy just click on the delete button on a particular record and you will be prompted whether you would like to undertake the action or not MODULE 3 ea ee BUILDING PARTNERSHIPS TRANSFOR
19. tem United Business Solutions Ltd Page 29
20. ual a ee BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin m amp e com M amp E Messenger cote arin com i Inbox 0 Recipient joe siteacom x Ca Zs Subject Annual Report 2011 Attachment No file chosen E A iB Z U a x x ij ii amp Please find attached a copy ofthe Annual Report 2011 Regards Maina The M amp E Messenger Liverpool VCT M amp E System User Manual Log Out This is a secure internal messaging system that enables communication of relevant M amp E matters It s easy and simple to use just as any other email system but specialized to M amp E functions United Business Solutions Ltd Page 3 oe a oe i BUILDING PARTNERSHIPS TRANSFORMING LIVES Welcome admin ma amp e com Annual Report 2010 Survey FAQ USAID Annual Report Archives Management Archives Management Report FAQ Document 13 10 2010 12 10 2010 14 12 2010 Liverpool VCT M amp E System User Manual Log Out Documents are made available on this page with other requiring a password for confidential documents in order to initiate download MODULE 2 ee BUILDING PARTNERSHIPS TRANSFORMING LIVES A X Welcome admin m amp e com Program Details Beneficiary Group Program Details United Business Solutions Ltd Program Details Beneficiaries Service Provider Log Out Page 4 Liverpool VCT M amp E System User Manual BUILDING PARTNER
21. y Province Rift Valley Province Rift Valley Province District Management District Management Add District District Kilifi Kwale Edit Del Lamu Edit Del Mombasa Taita Taveta Tana River Garissa District Mandera District Wajir District Embu District Isiolo District Kitui District Machakos District Makueni District Marsabit District Meru District Tharaka Nithi District Kiambu District Kirinyaga District Murang a District Nyandarua Tbl_district Nyeri Tbl_district Baringo Tbl_district Bomet Tbl_district Elgeyo Marakwet Tbl_district Kajiado Tbl_district Kericho Tbl_district This displays a list of district already added on to the system and the edit and delete options are available You can filter the district based on the state that they are located in United Business Solutions Ltd Page 25 Liverpool VCT M amp E System User Manual OALVCT FY BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin m amp e com Home Program Details District Management Add New District District Name State Coast Province x District Management Add New District Add a district by clicking on the Add District button located on the top right of the District Management page Enter the desired district name in the district field and select the corresponding state that the district is located ey BUILDING PARTNERSHIPS TRANSFORMING LIVES Log Out Welcome admin
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