InciNotes Manual - 1.1.0
Contents
1. No Not Likely In Progress P a n n I n g C h ec k Potential Structure Loss No Not Likely In Progress Pressing Planning Check brings up the Planning Check screen listing the 6 possible EA EE A areas of planning and 4 possible choices for OoOo S ee aaa each area Press the appropriate segment in each of the 6 controls and press either Done to Resistency to Control save or Cancel to go back without saving l No Moderate High Are Additional Agencies Responding Are Current Available Resources Adequate Yes Unknown Not Sure Getting Started with InciNotes 15 Safety Checklists The 6 built in Safety Checklists provide Safet i the wildland Fire Incident Commander Checklists Items with the appropriate checklists for risk ME wo Poor access and narrow one way roads mitigation Feb 21 21 01 100 Feb 21 21 00 75 Wooden construction and wood shake roofs standard Orders v Natural fuels 30 or closer to structures The left Table lists each instance a Feb 21 21 00 100 A TEETE ore Fre savior checklist was performed grouped by Feb 21 2100 100 v ne checklist type The number on the right side of each cell is the percentage of items marked checked as completed for that specific run through the checklist If every single item is marked the percentage is 100 if only 4 out of 8 are marked the percentage is 50 Feb 21 21 00 Inadequa2. Getting Started with inciNotes Version 1 1 0 September 29 2013 PLEASE BE SURE TO READ THE END USER LICENSE AGREEMENT EULA BEFORE USING INCINOTES All content within this document and the App are Copyright 2013 by the InciNotes team Only uses of the App permitted in the EULA are allowed you may not transfer copy or redistribute the app to unauthorized parties 2 Getting Started with InciNotes Table of Contents OVERVIEW WHAT IS INCINOTES 4 STARTING INCINOTES 5 INCINOTES SETTINGS SCREEN 6 COMMON INCINOTES CONVENTIONS T CREATING AN INCIDENT 8 THE SIZE UP SCREEN 8 PLANNING CHECK 9 ADDITIONAL INFORMATION 10 INCIDENT SCREEN 11 ANALYSIS SCREEN 13 COMPLEXITY ANALYSIS 14 PLANNING CHECK 14 SAFETY CHECKLISTS 15 RESOURCES 17 QUICK BUTTONS 19 SORT OPTIONS 19 GROUP EDIT 20 REFERENCE BUTTON 21 OBJECTIVES PLANS AND HAZARDS 22 QUICK BUTTONS 23 INCIDENT EVENTS 25 WEATHER REPORTS 26 ADDING A WEATHER REPORT 26 THE WEATHER REPORTS SCREEN 27 REQUESTING AND VIEW SPOT WEATHER FORECASTS 28 MAP SKETCH 30 MAP SKETCH DRAW MODE 31 MAP SKETCH CUT MODE 32 MAP SKETCH MAP MODE 32 MAP SKETCH TUTORIAL 33 COMMAND STRUCTURE 34 FREQUENCIES 36 Getting Started with InciNotes REPORTS LOCKING AN INCIDENT APPENDIX A VIEWING THE INCINOTES USER MANUAL APPENDIX B TRANSFERRING INCIDENT DATA APPENDIX C USING THE PDF VIEWER APPENDIX D SUMMARY REPORT CONTENT APPENDIX E DETAILED REPORT CONTENT 3 37
3. available for a work period 12 Getting Started with InciNotes Incident Action Plan This strip formerly called the Objectives Plans and Hazards strip has 4 different pages each displaying a different type of component in an Incident Action Plan The pages list in order Management Objectives Operational Objectives Plans and Hazards Swipe horizontally to change pages Each page lists up to 6 different items For Plans and Hazards if there are 3 or fewer items the items Contingency Plan Plans or Mitigation information Hazards is also shown Incident Events Displays the 6 most recent Events and highlights the events that are flagged as major risk items Weather Reports This strip displays the data from the most recent Weather Report Map Sketch and Command Structure This strip is split in half with the left half of the strip showing a small preview of the most recent Map Sketch the right half displays 4 assigned position and the first 4 Division Supervisor positions Frequencies This strip presents information about active Incident Frequencies such as transmit and receive values in groups of 4 Scroll the list to the left or right to see additional frequencies Analysis Screen The Analysis Screen is the place Complexity Analysis reports and Planning Checks are documented The Complexity Analysis reports are listed in the top left of the screen tapping a particular report shows the item marked
4. or an event occurred Examples are Point of Origin a Camp or Staging Area or the location of the Command Post Selecting a point brings up the Point Options Popover where the point type name and color can be changed The point can also be deleted TE Name as If a Point is created and given the type of Spot Fire instead of the Name text box a second picker control will appear letting you select the Incident Event the Point is associated with If the associated Event has a spot fire direction an arrow will be rendered in the Spot Fire s direction of spread Point of Origin Di 32 Getting Started with InciNotes Map Sketch Cut Mode The Cut Mode of the Map Sketch lets you create two or more divisions out of one such as when an incident requires more manpower or additional resources become available Press the Cut Mode icon to being splitting shapes To cut a shape in a particular spot touch your finger down outside the shape and drag across the point you wish to cut it at When you are satisfied you have the correct location take your finger off the screen to perform the cut AS gt 3 J gt After the shape has been cut into two or more shapes the Division Separators are shown between the two new features If the original shape had a division assigned to it the new shapes are assigned divisions accordingly Map Sketch Map Mode The final tool mode of the Map Sketch scr
5. 38 39 40 42 43 44 4 Getting Started with InciNotes Overview What is InciNotes InciNotes is the first Incident Management application for the iPad developed for efficient and authoritative documentation of Type 5 to 2 Incidents InciNotes is not meant to fill every role required for a particular Incident but is meant as a digital replacement for the ICS 201 and 214 documents and provides additional capabilities inherit in a digital platform The concept for InciNotes was conceived by Will Spyrison a retired Division Chief from the Los Angeles River Ranger District Angeles National Forest with 16 years of experience as a Type 3 Incident Commander and 13 years as Operations Section Chief Type 2 All of his experience was put to the test when one of the largest fires seen by the US Forest Service in California the Station Fire consumed 160 571 acres and threatened lives and property in the Angeles National Forest in August of 2009 Will used a handcrafted version of the ICS 201 document to capture an unprecedented level of detail during the Initial Attack of the Incident proving his Leader s Intent as a Type 3 IC and allowing a step by step analysis of additional problems or areas of improvement The document survived a thorough National Fire Review Government Accountability Investigation and a Congressional hearing where the standard issue 201 would have fallen well short Having survived the reviews and investigatio
6. If the event has the type of Spot Fire an additional picker control appears at the bottom of the New Event screen allowing you to select the direction the Spot Fire is spreading Spot Fires can be annotated on the Map Sketch screen see Map Sketch section below and if the Direction of Spread is set a small arrow will appear in the direction selected 26 Getting Started with InciNotes Weather Reports One of the core concerns of an Incident Commander is the weather and how it will affect the Incident at the moment and in the near future Both observed conditions reports and Spot Weather forecasts play into gaining a complete picture of the weather InciNotes attempts to bridge all these aspects so the Incident Commander gains a better view of how the weather will impact the Incident The Weather Reports that get recorded by InciNotes are used to feed the Spot Weather forecast request forms automatically populated with the current conditions and information about the Incident No contact with dispatch is required to send and receive a spot weather forecast directly from the National Weather Service Adding a Weather Report To add a Weather Report to InciNotes press the New Report button on the Incident form or press the button from the Weather Reports screen You can use the current location button to get the approximate conditions from wunderground com for your current location and adjust t
7. North East South West oa SIAE Keep Fire North of Objectives are high level big picture items that are to be met over the course of the Incident To add a new object press the button in the upper right and select the appropriate button from the popover list The New Management Objective screen is displayed if the associated button is pressed and simply shows a text box for a description of the objective The New Objective screen is displayed if the New Operational Objective button Is pressed and provides a streamlined way of entering a containment objective simply select the containment direction from the segmented control and enter a geographical feature into the Of box The full Objective text is updated in the Objective text box below and a simple Done press creates the object A custom Objective string can also be entered directly in the Objective text Dox The New Plan Step screen shown when New Plan is pressed shows two text boxes to enter the Primary and Contingency plan text Similarly the New Hazard screen shows text boxes to enter the Hazard Information and a Mitigation plan A Reference screen is also available from any of the New Objective New Plan or New Hazard screens and lists a Risk Management procedure Press the book button in the toolbar to view the reference Quick Buttons Like Resources
8. and attached to the Size Up report that can be E mailed to Dispatch or other personnel Tap any of the title buttons to show the screen associated with the item type When an item has been completed as part of the Size Up a green check appears After gathering and documenting all the Size Up inputs press the Done button to create and log the new Incident The new Incident screen will automatically display populated with all the information entered in the Size Up Additional Information Done SNe eee Resources C Weather Report g Complexity Analysis _ 3 Objectives C Command Structure f Command Structure Incident Screen 3 13 PM Done The Civil War Started Sep 28 15 11 urisdiction Illinois Sized At Sep 28 15 13 ncide ype Natural Disaster se Sep 29 15 11 uel Type Light Grass 1 mins 31 secs Status Slow Aspect South East Size 114 7 acres ocation not set Analysis Edit Complexity Analysis none Planning Check Sep 28 15 13 Safety Checklists Edit none none none LCES Standard Firefighter Orders Urban Interface Watchouts none none none Decision Points 18 Watch Out Scenarios IC Responsibilities 30 mi Standard Resources Edit Upcoming Events Incident Action Plan cs 22 Management Objectives Edit Firefighter and Public Safety Sep 28 15 11 Incident Events ICS 214 No Events Yet Edit We
9. connection or not See Appendix A Viewing the InciNotes User Manual for more information The Transfer button arrows button opens a screen for Sending or Receive an Incident from another iPad running InciNotes See Appendix B Transferring an Incident for more information The Feedback button chat button opens up an E mail form pre loaded to send the InciNotes team your feedback and some diagnostics information If you have a problem a question or an idea on how we can make InciNotes even better press this button at any time and let the InciNotes team know what you think 6 Getting Started with InciNotes InciNotes Settings Screen The first time you launch InciNotes we recommend you spend some time setting the User Preferences to get the most out of the app Start by pressing the small Gear button in the bottom left of the main InciNotes screen which will bring up the User Info screen The User Info screen right is where you can pre load information about yourself and the resources under your command and personalize the App to be ready when you need to document things quickly The upper left corner of the screen allows you to pre load your Name Agency and Jurisdiction which will automatically be filled in new Incident Size Up reports You can also adjust your unit preference U S or Metric which will change the units temperature distance and speed are displayed in You can a
10. in the list to assign the Resources to that assignment This option is only available for Resources that are currently On Scene When a Resource is given a new assignment it automatically enters the Working state The Released button will mark the selected Resources as Released and no further modifications can be made to those Resources Getting Started with InciNotes 21 There are also two buttons in the upper left of the screen allowing easy selection of All or None of the Resources Reference Button Press the Reference button in the Resources screen toolbar to show the Work Rest Ratio Reference screen 22 Getting Started with InciNotes Objectives Plans and Hazards Objectives Plans and Hazards collect information about your Leader s Intent as Incident Commander to deal with the Incident at hand Each captures a distinct type of information about the incident and can be updated as conditions change Management Objectives capture the leaders intent documenting the basic goals of the Incident A default Management Objective that is always a goal in any Incident is Firefighter and Public Safety Operational Objectives capture the tactics used to manage the Incident such as containing the Incident to a certain geographic area Plan Steps are the actionable steps that are required to complete the Objectives They can be things like Establish Division A to control Southern Edge or som
11. in the selected report as possible issues on the top right The Planning Checks are displayed the same way below specific reports on the bottom left with the values of the particular Planning Check selected are shown on the right There is also a Reference screen accessible by pressing the book button in the toolbar in the upper right part of the screen The Reference screen describes the criteria and possible guidelines for Type 4 and Type 3 Incidents To add a new Complexity Analysis report or Planning Check press the button in the upper right of the screen and select either Complexity Analysis or Planning Check Getting Started with InciNotes 13 Bone Analysis Complexity Analysis Reports Feb 19 21 29 5 items Unable to properly staff air operations or multiple aircraft are involved or anticipated Incident action plans briefings etc missing or poorly prepared Communication ineffective with tactical resources or dispatch Performance of firefighting resources affected by cumulative fatigue Variety of specialized operations support personnel or equipment Planning Checks Feb 19 21 28 Life Evac Problem Yes F Structure Loss Yes Env Sensitive oo No SN Limited Multi Agency Adequate Resources No 14 Getting Started with InciNotes New Analysis Report Bone Complexity Analysis No Yes Fuel is extremely dry and susceptible to long
12. range spotting or you are currently experiencing extreme fire behavior Weather forecast indicating no significant relief or worsening Complexity Analysis miert Current or predicted fire behavior dictates indirect control strategy with large amounts of fuel within planned perimeter Pressing Complexity Analysis brings up the New Analysis Report screen This screen lists Performance of firefighting resources affected by cumulative fatigue 20 items that could be of concern during a wildland fire Press the Left circle to mark an item is not a particular concern No for good or the Right circle if it is Yes for bad Mark the appropriate circle for all 20 items and press the 150 or more personnel assigned to incident or more than 3 divisions Done button in the upper right of the screen to save the report or hit the Cancel button to return to the previous screen without saving this particular report Overhead overextended mentally and or physically Communication ineffective with tactical resources or dispatch Incident action plans briefings etc missing or poorly prepared Variety of specialized operations support personnel or equipment Unable to properly staff air operations or multiple aircraft are involved or anticipated Limited local resources available for attack Heavy commitment of local resources to logistical support Planning Check Potential Life Safety Issues
13. the Management Objectives Operational Objectives Plans and Hazards have Quick Buttons to let you perform actions with one touch The specific options available depend on the type of object and the state the object is in 24 Getting Started with InciNotes For both Management and Operational Objectives the options available via the Quick Buttons are almost always the same the Edit button prints up the same screen the objective was created with and lets you modify any of its values the Objective Met button marks the Objective as completed and the item will be of lower importance and the Delete button removes the Objective from the Incident Plans have similar buttons Edit allows you to edit the Plan s values Fallback is only available if a Contingency plan was entered and marks the Contingency plan as the active plan Completed and Delete mark the item as done and remove it from InciNotes respectively Hazards have the same button options as Plans with the Triggered button replacing Fallback as the item that marks an emergency situation and activates the Mitigation plan Incident Events The Incident Events feature of InciNotes is similar to the ICS 214 form and can be used to track specific pieces of information such as when a Size update was performed or when a Spot Fire was first reported The Incident Events screen lists all the events in a chronologically desce
14. Detailed report After the Report is generated you can either Preview the Report in InciNotes or send the Report as an E mail Attachment Fire La Incident Report Size up Report Full Report Incident Reports Previous Reports 1 Last Report Feb 22 22 43 View Reports Report Type Summary Detailed Create New Report See Appendix C Using the PDF Viewer D Summary Report content and E Detailed Report Content for more information 38 Getting Started with InciNotes Locking an Incident Locking provides a mechanism for marking the end of the Incident and solidifies InciNotes data as an unalterable account of the Incident as it unfolded After an Incident is locked most of the data contained inside InciNotes for the Incident cannot be modified the exception being marking when Resource units were released and that Objectives Plans and Hazards were completed or mitigated Reports can also be created viewed and emailed after an Incident is locked To Lock an Incident press the Lock button in the upper right side of the Incident screen s Toolbar The Lock Incident screen warns you again that the Incident will no longer be editable and provides switches to automatically create a Summary and or a Detailed Report noting when the Incident was locked After the Incident is locked the section strips Edit buttons are replaced with buttons to
15. Some folders will replace the button with a Text Box to allow you to specify a custom value A small button with a plus symbol appears many places in InciNotes and will add a new instance of whatever item the current screen is displaying For F example a button on the Resources screen will add a new Resource Some buttons will also display a drop down list which lets you select which kind of item to add In many places in InciNotes a small book button appears in the current m screen s toolbar in the upper right corner This is a Reference section and p pressing the button brings up additional information pertinent to the current screen Use the Reference screens to make sure you have covered every aspect following every step or jog your memory Some objects in InciNotes have Quick Buttons which are accessible when a square button with a downward Begin Rest Period arrow is tapped These pop up buttons edit or open a new screen related to the particular object tapped for example pressing the Release quick button for a cre Release Resources marks that specific Resource as released Return to Available i erec nat set 8 Getting Started with InciNotes Creating an Incident After setting up the User Preferences InciNotes is ready to start documenting Incidents Press the Create Incident button in the lower right corner of the main screen to try it out Ta
16. View the same data the difference being the data cannot be modified For example the and Edit buttons are removed from every screen Done Lock Incident Lock Incident Locking an Incident prevents the data collected by InciNotes from being tampered with improving it s This Incident Is Already i integrity when used as the official Locked ICS201 of record or used for other official record keeping Before Locked at Feb 21 18 49 locking make sure all the data reflects the state of the Incident Once an Incident is locked only a few actions are available Objectives and Hazards can be marked as completed or Press a button below to view the reports created at the time the Incident was locked View Summary Report View Detailed Report mitigated Resources can be released and additional Reports can be generated No other data can be edited See the InciNotes User Manual for more information Create Summary Report on Create Detailed Report on D Lock Incident A Summary and or Detailed Report can automatically be created after an Incident is locked depending on which switches on the Lock Incident screen are in the ON state After an Incident has been locked the specific report incidents created when the lock took place can be accessed with the View Summary Report and View Detailed Report buttons Incidents that have been locked are marked on the main Inc
17. Wind Direction indicator are four segmented controls about other information related to the specific location the weather report was gathered such as the Slope or Aspect of the location These are optional components but help to provide a more detailed record of conditions The Weather Reports screen The Weather Reports screen lists a PEE 3 E details for all the weather reports xistin eather Reports eport Data l 5 j gathered for the current Incident The Sep 28 22 33 Location Location 37 8253 122 2485 sep 282239 top portion of the screen lists the data Time of Observation Sep 28 22 33 Sep 28 21 34 Done Weather Reports F Sky Conditions Partly Cloudy for the particular weather report selected Sep 28 19 16 Temperature Dry Bulb 55 F Wet Bulb 48 F in the left table Sep 28 17 15 Dew Point 41 F Relative Humidity 59 Sep 28 15 14 Wind Speed 10 mph In the lower portion of the screen are jig C man graphs of the critical weather variables Slope over time The Temperature Dew Point Fame Leng Relative Humidity and Wind Speed are Rate of Spread h i ti li h Th TT REPRE shown in conventional line graphs e ai iii Wind Direction indicator shows a blue highlight for each of the 8 cardinal orl Oomph directions based on the number of times Dew Point the wind was coming from that particular 100 F Wind Direction direction The average wind speed for each direction is also
18. a custom string indicating where the Incident na originated or is occurring optional Size units The size the wildfire or incident has consumed or encompassed in the units Planning Check Press the Next button in the upper right of 53 a the Size Up screen to move to the Planning Check screen where the general outlook of conditions and risks are captured in 6 Potential Life Safety Issues No Not Likely Yes In Progress categories Each of these categories has 4 possible values based on the severity of the Potential Structure Loss possible outcome ranging from less severe No Not Likely Yes In Progress left edge green to more severe right edge red You can fill out the planning check if needed or with time permitting by pressing the appropriate severity level for each of the 6 categories so its severity color appears Environmentally Sensitive Areas No Limited Yes Unknown Resistency to Control No Limited Moderate High Are Additional Agencies Responding No 1 2 3 Are Current Available Resources Adequate Yes Unknown Not Sure No 10 Getting Started with InciNotes Additional Information Pressing the Next button again brings up the final screen of the New Incident procedure which is optional The Additional Information screen allows the core data types of InciNotes Resources Weather Reports etc to be associated with the initial Size Up
19. ally begin searching for another iPad that is trying to send an Incident When the Sending and the Receiving iPads find one another they will automatically connect and complete the transfer You can cancel the transfer by pressing the small X in the upper left corner of the transfer overlay If an Incident already exists on the iPad with the same name such as when rotating back into a new IC shift on the same Incident you will be presented with the option to either overwrite the old copy of Incident data or keep the two files separate After transfer is complete you can open the new data with the View Incident button or return to the Transfer screen by pressing the small X in the upper left corner of the transfer overlay Help and More Information Press the button in the upper right corner of the screen for answers to common questions or to troubleshoot a problem 42 Getting Started with InciNotes Appendix C Using the PDF Viewer InciNotes has an integrated PDF Viewer used to view Prepared Reports and the InciNotes User Manual See the Report section above or Appendix A Viewing the InciNotes User Manual for more information on the types of PDFs that can be viewed i a 0 Done Incident Report Done User Manual Getting Started with Diablo Canyon Fire InciNotes Incident Summary Report John Doe Version 0 7 0 BETA 1 December 3 2012 US Forest Service Bay Area Fe
20. ap Sketch Draw Mode This is the mode you will spend most of your time sketching in InciNotes In Draw Mode you can perform the following gestures drag your finger to create a new shape feature press and hold an empty location to create a new point feature press and drag an existing point feature to move it press and hold near an existing shape or point feature to bring up its options Shapes are line features that can curve and flow with the topography of the land and are usually Bivicion amp associated with the fire outline or where a certain division is located Selecting a Shape feature Supervisori Jof stevens shows options for setting the shape s Division Resources LTHS Hot Shot Hand 20 color or deleting the shape entirely If the Shape Helicopter 530 Helicopter 11 is assigned a division the Division Supervisor up PAE cine 12 Bc cone me to 4 Resources assigned to the division and the number of people in the division are all list in the Shape Options popover Num People When drawing the end of a shape and the beginning of a shape can be joined to form a complete loop When your finger approaches the shape s starting location InciNotes will draw the shape in blue and snap the end to be beginning if you simply raise your finger If you continue drawing or move your finger away the shape will return to gray and you can continue drawing Points are singular locations where an item is located
21. ather Reports Report Time none Temperature dry wet Dew Point Wind Relative Humidity New Report View Reports Getting Started with InciNotes 11 The Incident Snapshot Screen is the home base for all the information about an Incident Along the top of the screen the Name Type Status and latest Size Up data is displayed in a dark gray panel Pressing the small folder icon on the far right f brings up a screen similar to the initial Size Up where the size up data can be updated to reflect the current conditions But don t worry The previous values are saved and will be listed in any report letting you show how conditions in the Incident changed over time Below the dark gray panel is a scrolling panel that shows the most relevant information related to each section of the ICS 201 in an Information Strip Most of these strips have an Edit button on the right edge that brings up a new screen where information can be added edited or deleted The following is a list of Information Strips and a description of the data they provide at a glance Analysis Strip The analysis strip shows the time and date of the most recent Complexity Analysis and Planning Check forms Safety Checklists This strip shows the date and time each Safety Checklist was performed Resources This strip shows the date and times that Resource units will arrive require a rest period or be
22. b 22 2013 NOTICE This is pre release software and comes with no warranty explicit or implie ease be sure to read the End User License Agreement EULA before using InciNotes All content within this document and the App are Copyright 2012 by the InciNotes team Only es of the A uses of t App permitted in the red part the app to unauthorized parties Swipe left or right to navigate to the Next and Previous pages respectively The PDF Viewer component itself displays one page from the PDF at a time in either a Portrait or Landscape orientation In Portrait the PDF Page completely fills the screen while in Landscape the page can be zoomed out to fit the vertical viewing area or zoomed in to fill the horizontal viewing area Getting Started with InciNotes 43 Appendix D Summary Report Content Initial Size Up The first collections of items in the report represent all the data collected during the Incident s initial size up which took place when the Incident was first created in InciNotes A table of each of item data is presented in the following order Basic Incident Data Planning Checks Complexity Analysis Reports Weather Reports Resources Timeline of Events The Timeline section presents a table of events in chronological order Each row has the time that event took place a description of the event or data that changed and additional information based upon the specific type of event Data points en
23. d by changing the person assigned as the Incident Commander Division Supervisor positions are automatically created when someone is assigned to a new division from the Resource or a Map Sketch Shape is created for a new division Command Role The Division Supervisors and other positions are shown in a tree structure under the Incident Commander New positions can be Division Supervisor created as needed by pressing the button on the Command Structure screen Select one of the remaining Command Position type in the picker control such as Information Officer or Logistics and press the Done New Role Titles Muti Agency Coordinator button You can also choose the Division Supervisor position which makes a second picker control appear where you can select the Division the Supervisor will oversee custom A specialized command position can be added by choosing the custom item in the Getting Started with InciNotes 35 picker and entering the name of the position in the text presented below the picker When you press the Done button InciNotes will ask if you want to save the custom position type to InciNotes so it will be available for future Incidents When a position is first created InciNotes doesn t assign anyone to the position by default To assign a person press the button on the right side of each position and select the Re assign Quick Button The Contact
24. edit the On scene Work state of many resources at once Pressing the button shows a bottom O a toolbar with 5 buttons and makes all Resources selectable with the exception of Released Resources which cannot be edited further On scene Work Point of Origin Protection Engine Company 1 Engine Company Assignment Point of Origin Protection Work Not yet briefed Ordered Sep 28 10 39 Only the buttons available for the selected Resources are available in the Edit toolbar The Briefed button is only available for those Resources that are On Scene Pressing this button will log the briefing time as the current time when the button was pressed The En Route button is only available for Resources that are either Staged or Ordered When an Ordered resource e enters the En Route state the current time is noted as when the Resource order was fulfilled The On Scene button will present three options when pressed Available Working or Resting When any of these options are pressed all selected Resources are updated to be in the selected state This option is available for Resources that are either En Route or already On Scene for Resources already On Scene this button is handy to update their status quickly The Assignment button presents a popover list of possible assignments for the selected Resources when pressed Press the appropriate assignment
25. een allows you to set the background map which implicitly geo references all the features on the map In other modes the background map is dimmed to only provide context not steal focus from the Incident data However in the Map Mode the background is turned back to bright and the pan and zoom gestures are enabled Getting Started with InciNotes 33 Map Sketch Tutorial To illustrate the best way to draw a map let s walk through a hypothetical Incident to sketch Step 1 Press the Map tool button to activate map mode and use the iOS drag and pinch to zoom gestures to locate the area of interest If Location Services have also been enabled for InciNotes the map will automatically zoom to your current location giving you a convenient starting place Step 2 Press the Draw tool button to start rendering features In one complete loop draw the outline of the Incident perimeter and loop the shape back around to the place you started with You will know the end has snapped to the beginning and the loop is completed when the entire shape turns blue Step 3 Press and hold anywhere near the perimeter of the shape to bring up the Shape Options overlay Press the top left button to select a division such as Division A Tap anywhere to dismiss the Shape Options overlay Step 4 Select the Cut tool and slice the shape into two features by pressing your finger outside the shape and dragging it into t
26. ething that documents your intention 10 37 AM Incident Action Plan F Objective Keep Fire North of Highway 24 Keep Fire West of Monte Vista Ave in meeting the objectives If things do not work out you can enter a Contingency Plan that will be activated at the touch of a button The Contingency Plan should list an alternate set of actions if the Primary Plan does not work Hazards are items that are documented as known threats to lan F line personnel possible contingency scenarios or other things that pose a threat to life or public safety The threat itself is ans documented as well as a Mitigation plan describing how you intend to deal with it If the risk associated with a Hazard increases or if a Hazard causes an additional emergency the Hazard can be marked as Triggered which indicates a higher importance to containing the damage and risk from the Hazard Once Hazards have been dealt with they can be marked as Mitigated Add Objective or Event New Management Objective New Operational Objective i The Incident Action Plan screen lists all 4 types of items in different lists with a segment bar along the top switching the list displayed Each Objective Plan or Hazard item is displayed in Getting Started with InciNotes 23 a cell containing its text and some secondary text such as a Contingency Plan or Mitigation strategy if available Cancel New Objective T Done Keep Fire
27. he shape s interior A blue highlight point will appear where the cut will be made and a second point where appear where the cut point will be mirrored Release your finger to finish the cut and you will end up with two equally sized shapes assigned Division A and Division Z Step 5 Press and hold for 3 seconds in the center of the shape to create a new Point feature Press and hold again on the new Point feature to bring up its Options overlay and press the upper left button to select Point of Origin Step 6 Press the Done button to save the shapes points and the map background to the Incidents data 34 Getting Started with InciNotes Command Structure The Command Structure documents which part of the Incident Management Team is active and who is filling each of the individual positions The person assigned a position can be changed to al log shift transitions or rotations new George Washington Samuel Adams positions can be created as the complexity of the Incident increases or positions can be deactivated as activity winds down iPa 7 Done Command Structure t r nder Incident Commar Chris Warne Logistics Operations Section Chief Abraham Lincoln Will Spyrison Every Incident created in InciNotes has an Incident Commander the primary InciNotes user This person is assigned as the Incident Commander of the Incident when it is created but shift changes can be note
28. he she has gathered ae Send or Receive an Incident to another iPad with other people such as a new Incident Commander taking over eens T responsibility from an Initial Attack eceive rile Commander The receiving iPad must also be running InciNotes Press this button to get a copy of an Incident from Ise When they are ready to send the someone else When the a Incidnet the transfer will automatically begin To either Send or Receive incident data press the Transfer button two way arrows from the bottom left of the InciNotes home screen The Transfer Incident Data screen has two large buttons to be the Sender or Receiver and a list of incidents received from other iPads Recently Received Incidents Sending an Incident To send data about an incident to another iPad press the Send File button Next select the Incident you wish to send from the list of incident on the current iPad InciNotes will then connect to any nearby iPad that is trying to Receive an incident The two iPads will automatically connect to one another and complete the transfer You can cancel the transfer by pressing the small X in the upper left corner of the transfer overlay Receiving data Getting Started with InciNotes 41 Receiving an Incident To get data about an Incident from another iPad press the Receive File button on the Transfer Incident Data screen InciNotes will automatic
29. he values to match the observed conditions Since the weather returned from Weather Report wunderground com doesn t include Wet Bulb Temperature calculations Location InciNotes calculates an approximation Time of Observation Feb 19 21 29 using the Dry Bulb Temperature Dew Sky Conditions Party Cloudy Point and your current elevation Tae et 4 E Using a supplied Dry and Wet bulb ee E temperature in additional to an Dew Point 36 E elevation InciNotes can also calculate Relative Humidity 79 Relative Humidity and Dew Point Wind Speed Wind Direction Press the button next to the Relative Humidity slider to open the folder and either supply the elevation manually or press the current location button to use your current location Finally press the Calculate button and the Aspect North East West Relative Humidity and Dew Point will tis mE ne be populated with the calculated Ques values Rate of Spread None siow fn Vioderate Extreme Flame Length Under 2 2 to 4 Weather data provided by Wunderground com Getting Started with InciNotes 27 Relative Humidity s Relative Humidity Elevation a ft Calculate Dewpoint TON ow To calculate Relative Humidity using the Web and Dry Bulb temperatures the current Elevation also needs to be known This can be obtained using your current location or can be inputted manually Below the
30. iNotes Map Sketch Shet Ci G3 The Map Sketch provides spatial context of A th o the Incident and can be used to brief crews on where and what their assignments are the terrain they will be working in or the location of Safety Zones Spot Fires or other geographic features Press the Update button from the Map Sketch section of the Incident form to bring up the Map Sketch screen The most important item on the Map Sketch screen is the Sketch Toolbar below the screen toolbar on the left side It contains the basic Draw Cut and Map tools you will use to document the Incident Tool Name Icon Description o Pa gf oe new shapes or points select existing shapes or points re one shape division into two or more shapes s e Edit the Background Map instead of the Sketch enable pan and zoom gestures In the upper right of the main toolbar are two buttons for creating and controlling multiple sketches You can press the button to save the current sketch and start a new one The new sketch will have the same background map and thus location but will be empty of any features The old map sketch is still visible but is grayed out and no text is displayed The list button in the upper right shows a pop over containing the date and times of all the map sketches of the Incident Previous map sketches can be turned visible or invisible with a tap Getting Started with InciNotes 31 M
31. iNotes screen with a small lock icon on the left edge of the Incident s cells Existing Incidents G Diablo Canyon Fire Created Feb 19 21 27 Getting Started with InciNotes 39 Appendix A Viewing the InciNotes User Manual This guide the InciNotes User s Manual is available to download and view in the InciNotes app for easy reference at any time Press the Reference button in the lower left side of the InciNotes root screen to bring up the User Manual screen The first time the screen is displayed you will be required to download the latest revision of the manual by pressing the Download button in the center of the screen A Wi Fi or 3G connection is required If you have downloaded a previous revision of the manual it will automatically be displayed a o Done User Manual Done User Manual Getting Started with InciNotes Version 0 7 0 BETA 1 iy Download If a newer revision is available a Refresh button will appear in the upper right a one corner Press the button to download the new version of the User Manual and replace the previously downloaded version See Appendix C Using the PDF Viewer for information on how to navigate the User Manual 40 Getting Started with InciNotes Appendix B Transferring Incident Data 3 28 PM wmm Introduced in version 1 1 0 the Transfer Transfer Incident Data feature of InciNotes allows the operator to share the data
32. ing Re Briefed occurred Quick Buttons At the right end of each Resource cell is a button with a small down arrow which brings up the Quick Button list for that Resource These provide one touch ways of changing a Resource s status or access the Edit function where any property can be changed For example resources that are En Route will have an On Scene button you can press to note the time the Resource arrived and move them into the On Scene status When a Resource has a status of On Scene you will be presented with Quick Buttons to Begin a Work or Rest Period return to the On Scene Available status or mark the Resource as Released Sort Options ny At ie top of the Resources screen is the Options Resources lt button which shows 3 different ways the Resource van table can be sorted The first choice is to sort all Resources by Name in alphabetical order The Sort By _ _ aa second choice is to sort by Status separating out gi Ascending GREG ordered to Released En Route Resources from Resting resources and so on On Scene Resources are also gt a separated by Assignments The last sort option is to sort the resources by Time Ordered with the first resources ordered are shown at the top 20 Getting Started with InciNotes Group Edit Pad gt 10 40 AM Z The Resources screen toolbar has an iiaii E Edit button that allows you to
33. ks Complexity Analysis Reports Weather Reports Resources Objectives Plans Hazards Size Up Revisions Changes to the Size Up data are listed next with each field presented in a table with the time and new value for each revision Transfer History Each instance where the Incident is transferred is logged in the order they occurred The date and time the Incident occurred the Source device name and InciNotes version and the Destination device name and InciNotes version if available are listed Events Events are listed in a table sorted in chronological order listed the time the event occurred the text logged by the Incident Commander and whether or not the event was a Major Risk Objectives Plans Hazards Objectives are listed first and contain both the text describing the Incident as well as the time it was Created and the time it was completed Plan elements are listed next with the plan text on the left and the optional Contingency Plan listed on the right The plan s time of creation fallback to the contingency plan and completion time are all listed at the bottom of each plan s box Hazards are last listing the Hazard Text left Mitigation right and the creation trigger and completed times listed at the bottom Analysis Complexity Analysis instances are listed in chronological order followed by Planning Check instances also in chronological order Resources Resources are listed in no particu
34. lar order and each resource s Name Type and Sub type Status and latest Assignment listed along with the times the Resource was ordered it s original ETA actual Time of Arrival time released and the time of each briefing A History section also lists each of the times the Resource was ordered to Work Rest made Available or placed on Stand by Weather If multiple Weather Reports were logged into InciNotes the first Weather section in the Detailed Report is a collection of graphs depicting the Dry Bulb Temperate Wet Bulb Temperate Dew Point Relative Humidity and Wind Speed and Direction over time Following the graphs is a table for each report listing all data elements collected in the Weather Report Getting Started with InciNotes 45 Spot Weather Forecasts If there are unfulfilled Spot Weather Forecasts they are listed first The date and time the Request was sent is listed along with the WFO office the request was sent to Each fulfilled Spot Weather Forecast is displayed in the subsequent pages in their entirety Checklists Each Safety Checklist filled out is listed grouped by the type of the checklist and then sorted chronologically The checklists are listed in the following order LCES Watch Outs Standard Orders Decision Points Urban Interface Watch Outs IC Checklist per 30 mile Standards Command Structure A Command Structure tree is drawn listing each position activated duri
35. lso select an Agency Logo on the upper iPad gt User Info Your Name John Doe Agency Logo Agency US Forest Service Jurisdiction Bay Area Frequencies Tactical Freq 1 112 5 Transmit 108 575 Tactical Freq 2 106 475 Frequen Hot Shot Hot Shot Hand Crew Type 1 right portion of the screen which will be displayed on the InciNotes home screen and be affixed to the title page of any reports created with InciNotes Touch the beveled area to open up a Photos popover and select the photo saved to your iPad s internal memory to set as the Agency Logo If you no longer wish for the logo to appear you can press the small X button that appears over the Logo to delete the logo these Local Resources into the current Incident The User Info screen is also where you can pre load the Resources you have under your command or are ready to be dispatched from your local area You can input the Resource s Name Type and Number of People ahead of time and load them into an Incident with one touch Press the small blue button above the Local Resources list to pre load a new Local Resource See the Resources section for more information on importing The frequencies used in team communication can also be pre loaded ahead of time and can be selected as an active frequency in an Incident with one touch when needed Press the small blue button above the Frequencies
36. me you launch InciNotes you must agree to the Terms of Service Press the Agree button in the upper left to accept the terms or exit the application to decline Getting Started with InciNotes 5 A A eS MICHU IC When InciNotes is ready to go the app s main screen is presented and is where you can view existing incidents create new incidents edit your settings and more In the bottom left corner of the screen are four buttons that are very helpful when you first start using InciNotes from left to right the InciNotes Settings button the User Manual button and the Feedback button InciNotes ICS 201 Incident Documentation System Existing Incidents Bull Fire Created Sep 21 22 33 5 minutes ago The Civil War Created 24 minutes ago 17 minutes ago Station Fire Created 51 minutes ago 51 minutes ago Diablo Canyon Fire Created May 22 20 53 Yarnell Hill Created May 22 21 06 6 hours ago 6 hours ago re al IEL 1 1 0 New Incident The InciNotes Settings button gear button opens up InciNotes settings and user information screen See the next section InciNotes Settings Screen for more information The User Manual button book button allows you to download and read this InciNotes manual for reference whenever you need it Once the manual is downloaded to your iPad you can read it anywhere anytime whether you have a Wi Fi or 3G
37. member it by Required Initial Commander The Incident Commander responsible for completing the Size Up and managing it optional Getting Started with InciNotes 9 The jurisdiction district or area the Incident is occurring within optional Incident Number An identifier given to the Incident optional Agency Specific An additional identifier given to the Incident usually an agency internal code or filing number optional Type The category of this Incident Select an existing value from the picker control or set to a custom value by typing into the text field visible when Incident Type folder is open Custom Incident Types are saved to InciNotes memory optional How quickly or to what degree the Incident is changing or progressing Select an existing value from the picker control or set to a custom value by typing into the text field visible when Status folder is open Custom Status are saved to InciNotes memory optional Fuel Type The type of fuel burning material or fuel source the Incident is feeding from Select an existing value from the picker control or set to a custom value by typing into the text field visible when Fuel Type folder is open Custom Fuel Types are saved to InciNotes memory optional The direction the majority of the fire is facing in 8 segment cardinal directions optional Location Either a Latitude Longitude coordinate which can be converted to a Township Range value or
38. ment Division A Have you briefed the crew on Briefing Date Time Sun Feb 17 4 36 Am Today 5437 PM Tue Feb 19 ejaj An On Scene Resource has additional options describing what and how the Resource is actively assigned to the Incident The Work Rest Available segment control sets whether the Resource is currently Working or Resting while performing a specific Assignment an Available Resource is not currently performing any functions and can be assigned to Work on a specific Assignment Press the Assignment button to open Getting Started with InciNotes 19 up the folder listing the different possible assignments along with a text box to specify a custom Assignment You can assign a Resource to the role they are performing such as Logistics or to a specific Division which will be listed on the Map Sketch and Command Structure screens An On Scene Resource can also be briefed and the Briefing Checklist is available by pressing the Reference button in the toolbar To make a Resource as Briefed for the first time toggle the Have you briefed the crew switch control to ON and enter the time the briefing was performed in the date time picker control Once a Resource has been briefed for the first time a new briefing time for a Last Briefing Feb 21 22 26 Resource can be logged by pressing the Re Briefed button and entering the time the subsequent brief
39. nding order newer events on top with those Events that pose some kind of safety problem marked as a Major Risk with a red background Pressing the button or pressing an existing Event brings up the New Event window where you can set the time the Event took place and enter a complete description You can also set the Major Risk switch to ON to highlight the event on the previous form and in reports or switch it back to OFF if the risk has since been dealt with New Event Time Feb 19 21 29 Event Type Spot Fire Description OFF Puts Life or Property at Risk Major Risk Direction of Spread Getting Started with InciNotes 25 iPad 4 10 34 AM Done Incident Events F Situation Status and Events of Incident ICS 214 Sep 28 12 52 79 Containment not set Sep 28 12 39 Spot Fire on Terrace Rd Spot Fire Spreading to the South West Major Risk Sep 28 11 16 Fire Size 106 Acres Size Update Sep 28 10 31 Smoke Inhalation Engine 1 Injury Major Risk Sep 28 10 31 Fire Size 56 Acres Size Update Sep 28 01 43 Spot Fire Extinguished not set The Event Type can be chosen from a small pre set list or typed into the text box that appears If you enter a custom Event Type string in the text box you will be prompted to save the custom type to InciNotes internal storage If you press yes this new Event Type will always be in the pre set list for easy access
40. ng the course of the Incident Each position lists the names of the people who filled that position as well as the time when they were assigned to it Map Sketches Each Sketch created during the course of the Incident is presented on a separate page with the background map rendered if set The actual area of the sketch is smaller than what was created on the Map Sketch screen of InciNotes but relative distances and locations are preserved Frequencies Each Frequencies activated during the course of the Incident are listed in alphabetical order along with each Frequency s Transmit Receive Tone and Remark values
41. ns and receiving praise for the completeness of his 201 Will began searching for ways to bring Incident Management documentation into the digital age InciNotes was born when Will and Chris Warner an iOS Developer with years of experience developing applications for public safety officers began collaborating in early 2011 Through two years of development InciNotes became THE app for 21 century Incident Commanders providing an unmatched level of thoroughness and connectedness Safety and Reference checklists are integrated right into the app to make sure you never forget anything Reports are generated with a few taps and can be sent to anyone who needs information quickly needs to be brought up to speed quickly or briefed remotely Weather Reports and Spot Forecast Requests make watching the unpredictable elements a breeze and Resource tracking has never been easier Read on through this document to discover all the ways InciNotes can assist almost anyone involved with Firefighting Incident Management or Emergency Response And InciNotes will continue to expand and encompass other aspects of Incident Management in many different areas including Hazmat Search and Rescue and Structure Protection InciNotes version 1 0 is just the beginning Starting InciNotes After you have purchased InciNotes from the iOS AppStore look for the InciNotes icon on the last home screen of your iPad Tap the icon to launch InciNotes The first ti
42. ortant frequencies in InciNotes Settings screen which makes them instantly available for any incident you create These pre loaded Select Frequencies frequencies called global frequencies icici cont can be imported into an Incident and noted as active with a single tap Global eenueney Frequencies are denoted with a small filling cabinet icon To select the Frequencies for an Incident press the Edit button in the Frequencies strip on the main Incident screen which brings up the Select Frequencies screen Tap the frequencies to activate for the incident and a small blue checkmark will appear on the left side of the frequency name A button in the upper right corner lets you add a Frequency for the current Incident only useful when working with other agencies or outside resources An existing Frequency can be edited by pressing the blue circle and chevron on the far right side of the Frequency cell If the Frequency you re editing is a global frequency an Incident specific copy will be created and selected in its place with the original global frequency un edited If an Incident specific Frequency is edited no copy will be made and the edited Frequency instance will be updated with the new values To edit a global frequency go to the User Info screen and edit it there See the InciNotes Settings Screen section for more information Reports Getting Started
43. otes can provide will be automatically filled out on the form such as the Incidents name your name and agency if filled in the User Settings screen and all the data from the last 4 weather reports Some additional information is required such as the Location for the forecast The forecast Latitude and Longitude 7 5 Quad and T R S can all automatically be filled in with your current location by tapping in the field twice to bring up the Current Location helper button Press this button and InciNotes will find your current location and fill IUN U EEE IW VY OS EEESELE UCUUHN Evert at in the field with the appropriate value Paste Current Location Note that there may be other fields that are required but Lat cannot be filled in by InciNotes such as the Request Elements Observation Place or Drainage Lon 15 Quad Legal aR C Getting Started with InciNotes 29 After filling out all the necessary information press the Submit Request button and your request will be received by the selected WFO office and processed If a piece of required information is missing or filled out incorrectly you may receive an error message IMPORTANT A Spot Forecast Request requires diligent work by the meteorologist at the National Weather Service and should only be used in an actual Incident requiring the provided service DO NOT submit a Spot Forecast Request unless needed 30 Getting Started with Inc
44. pping this button will bring up the Size Up screen for the new Incident where the basic details are logged such as Incident Type Size and Location The Size Up Screen The Incident always needs to have an Size Up identifying name even if the name is only temporary The name can be changed after the Incident has been created but all Incidents must have a Incident Information Name Diablo Canyon Fire Initial Commander John Doe Jurisdiction Bay Area name Incident Number Agency SpecificCode 77 The Incident s Type Status Fuel Type and Aspect can be set from a pre Sie Ip determined list or a custom value can Incident Type Vehicle Vegetation Fire be typed in manually To set one of Status Creeping these values tap the button indicating Fuel Type Light Brush the current value A folder will open Aspect West underneath this button giving you Location arai options and controls specific to that data Size 0 00 acres element When the folder opens the button may be replaced with a Text Field allowing you to enter a custom value The Incident Type Fuel Type Status and Location can all have a custom value or a pre defined value from the picker control Tap anywhere outside the folder to close it The following table lists the data elements on the size up screen and a description of what the field is intended to capture Data Field Name Description A name to give this Incident to re
45. rwise dispatched Once On Scene a Resource can alternate between the Available Work and Rest statuses throughout the duration of the Incident in accordance to the appropriate Work Rest ratios Any time spent in the Available status still counts as Rest when determining when the next Work period can begin If you entered in your Local resources on the User Info screen you can quickly select the appropriate units and bring them into the current Press the button above to add a Resource Incident If no resources have been assigned yet to an Incident when you open the Resources screen an Import Local Resources button is shown in the center of the Resources screen This button brings up the Import Resources screen which lists the Local Resources that are available Select one or more Local Resources and press the Done button to import them into the current incident and remove them from the Import list Import Local Resources Local Resources can also be imported at any time by pressing the Import Local Resources from the menu 18 Getting Started with InciNotes Sooo import Local Resource New Local Resource New Resource You can create a new Resource by pressing the button and select New Local Resource or New Resource If you select the New Local Resource button the Resource will also be created in InciNotes global memory and be available
46. s pop up lists the people used in InciNotes recently at the top as well as all your contacts in your iOS Address Book Select the person to fill the position or press the button to add a new person When a new person is added to InciNotes by pressing the button from the Contacts pop up the person will be added to InciNotes internal memory including the person s Agency and Rank but not to your iOS Contact lists SStructur The Deactivate quick button can be pressed to mark the position as no longer active for the current Incident The time the position was deactivated is noted in any report created Contacts A Delete quick button is also available if the position is not actually needed or was created by accident Safety O Thom Informati Chris The Deactivate and Delete quick buttons are not available for the Incident Commander position since this position is 5Sweon always required during the duration of the John Incident GGGCCC C6 COTE 36 Getting Started with InciNotes Frequencies Communication is the most vital component for any organization and for Incident Commanders a radio and frequency list are absolutely crucial for maintaining accurate information InciNotes can make this easier by providing your list of important frequencies with a press or two Since Frequencies do not change often within an agency it is recommended you pre load your imp
47. s saved This means you can t fill out more than 1 checklist at once You can also press the small book button in the upper right portion of the Safety Checklist screen to view the Risk Management Process reference screen Getting Started with InciNotes 17 Resources Resources and Air Assets deal with the Incident directly and keeping track of them and making sure they re accounted for briefed and safe is of the utmost importance Whether the Resources come locally from your normal command group or are other resources from outside agencies InciNotes makes it easier than ever to keep track of where your personnel are and what they re doing InciNotes keeps track of Resources according to what their status is The status of a Resource describes it location or level of involvement and usually follows a logical progression through the incident Ordered Fulfilled En Route On Scene Available Work or Rest Available Released ETA or ETD Along the way every time the Resource s status changes for example from En Route to On Scene the time is noted and saved to the Resource s data The En Route phase can be characterized by either an Estimated Time of Arrival ETA if that information has been entered into InciNotes or an Estimated Time of Departure ETD which is the time the resource was marked as fulfilled and an estimation of when the unit would have left their headquarters or othe
48. shown with a circular line graph of the average wind speed between the minimum inner and maximum outer rings 41 F Relative Humidity 100 0 28 Getting Started with InciNotes Requesting and View Spot Weather Forecasts The Send button with an arrow icon in the upper right of the toolbar shows a new window for sending a Spot Weather Forecast Request Last Update just a moment ago viewing downloaded forecasts and ae checking recent forecasts from 7 nearby WFO Offices However 4 i recent Weather Reports must be logged in InciNotes to send a Spot Forecast Request A Wi Fi or 3G network connection is also required The Requests page lists any Forecast Requests sent associated with this Incident and their status Sent or Downloaded The Available Forecasts lists recent requests from nearby Offices The WFO Offices page lists all offices in a table press any office to be taken to that office s Web Home Page to view recent Requests To request a Spot Weather Forecasts press the New Forecast Request button The first step is to pick a Weather Forecast Office WFO to send the request to Select the office from the list or press the Location button C to have InciNotes automatically select the closest Office to your current location After a WFO is selected or found press the Send Spot Forecast Request button to open up the request website The information InciN
49. table to add a new pre loaded frequency See the Frequencies section for more information on importing and creating Frequencies objects Getting Started with InciNotes 7 Common InciNotes Conventions Most screens in InciNotes follow a similar pattern with a toolbar along the top of the window and 1 or two primary buttons at opposites ends of the toolbar The button on the Left side of the toolbar will always takes you back to the previous screen think back If the button says Cancel any changes made will not be recorded and the screen will be closed If the button says Done any changes made on the screen will automatically be saved and the screen will closed Usually the Cancel button will be on the left and the Done button will be on the right Some buttons in InciNotes open up a folder of information or additional Incident Type options For example the Size Up Incident Type shicle Fire screen uses many folders to allow Vehicle Accident you to select the Incident Type Fuel Type etc without filling the screen tcl beyond capacity Folders allow more ae information and options to fit on a screen than otherwise could while keeping the visible information clean and easy to read To open a folder view simply tap the button with the current value or the name of the field To close the folder tap anywhere outside the folder or tap the button again if it is still visible
50. te water supply Structures in chimneys amp chutes v Evacuation of public Panic Traffic Pressing on a particular Checklist instance on the left shows the full list of items and which were marked in the table on the right To perform a new run through a checklist press the button on the right side of the Toolbar to bring up the Safety Checklist form The segmented control along the top lists the different types of checklists built into InciNotes They are Short Name Full Name Abbreviation LCES Lookouts Communications Escape Routes and Safety Zones LCES Watch Outs 18 Situations that shout Watch Out Watch Outs Select the appropriate checklist type and mark items as completed by pressing the empty circles When you re finished press the Done button 16 Getting Started with InciNotes Safety Checklist T Done Lookouts Communications Escape Routes Safety Zones Establish trigger points early rather than late Identify current and projected hazards and make them known Identify Safety Zones and Escape Routes as early as possible Account for both public and Firefighter Saftey Maintain a high situational awareness and keep an eye on the Big Picture Monitor success frequently If you switch to another checklist type the marked items from the previous checklist aren t saved and when you press the Done button only the current Checklist type i
51. to import into future Incidents A resource created with the New Resource button is only available in the current Incident and is useful for non local or special order resources The Resource screen provides all the options for specifying a Resource that has been ordered arrived on scene or related in any way to the current Incident The top of the form has places to enter the Name Type and Subtype and Number of People Press the Type button to open a folder allowing you to select the primary type of resource Engine Company Hand Crew etc and a sub type Type 1 Type 2 etc You can also add a custom Resource type by typing into the Input box that appears above the type sub type picker control When the Done button is pressed to add the Resource the custom resource type will be saved to InciNotes memory and will be available as a standard type from then on Resource The Ordered En route On scene segment control sets the overall status of the Resource An Ordered Resource may have been requested but not yet fulfilled by dispatch and no other options are available to set until the Resource is Name East Bay Hot Shots Type Hot Shot Hand Crew Type 3 Fr control appears to set the ETA of the Staging En Route On Scene Number of People 8 fulfilled or made Available lf the Resource is set to En Route a picker Resource Assign
52. unciated in the Timeline of Events Data Type Events Documented Additional Information Size up Patches Value Updated Checklists Checklist Completed Complexity Analysis J Analysis Completed Objective Created Objective Met Hazard Created Hazard Triggered Hazard Mitigated ooe a ata New Value Objectives Hazard gt Mitigation Plan Fallback Plan Completed Event Created Events Marked as Major Risk Cleared as Major Risk Resource Ordered Resource Arrived Resource Working Resource Resting Crew Briefed Positioned Created Position Re assigned Position De activated Weather Reports New Report Temp wet dry Dew Point Humidity Wind Old Plan gt Fallback Plan Spot Fire Direction of Spread Name Type Subtype Weather If one weather report has been logged by InciNotes the data from that Weather Report will be listed in a data table If multiple Weather Reports have been logged a graph of the temperature dry bulb and wet bulb dew point humidity and a wind speed direction graph will be shown in the report 44 Getting Started with InciNotes Appendix E Detailed Report Content Initial Size Up The first collections of items in the report represent all the data collected during the Incident s initial size up which took place when the Incident was first created in InciNotes A table of each of item data is presented in the following order Basic Incident Data Planning Chec
53. with InciNotes 37 After all the data is collected into InciNotes it can be turned into a PDF Document that can be distributed to anyone via E mail or saved for long term storage To create a Report press the Action arrow button on the top of the Incident screen which will bring up the Report pop up You can send a text only Size Up report as soon as the Incident is created sending it to Dispatch for example to inform them of the basic conditions Press the Size Up Report button to compose the E mail There are two types of Full PDF reports Detailed and Summary A Summary report lists the Size Up information followed by a list of events in the incident by time This is perfect for bring people up to speed on the current Incident conducting an After Action Review or any time a step by step chronological list of data about the Incident is needed A Detailed report lists the Size Up information followed by every property of every item collected by InciNotes in tables of data as well as weather graphs and map sketches This report is meant to be a long term history of the Incident for use in analysis thorough reviews or other detailed documentation requirements Press the Full Report button to create or view a PDF report of the data collected by InciNotes Press the View Reports button to open and or E mail a previously created report or press the Create New Report to create a new Summary or
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