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Manual - Giegerich & Partner GmbH

1. You can send your public key as an attachment to a new email or upload it to a keyserver from where it can be imported by your contact partners Moreover you have the possibility of exporting the public key as a file on your computer or a removable medium such as a USB stick Tip All those functions are also directly available to you in the overview by pressing the right mouse button on a key 7 10 5 Define Owner Trust By means of the owner trust you can define how much you trust your contacts to sign foreign keys and to classify them to be true This permits to determine the key validity of other keys on the basis of its signatures If another key was signed by the issuer of the key the owner trust of whom you set here this will have direct influence on the key validity of the other key This principle is called Web of Trust In this connection also consider paragraph 7 10 1 46 version 3 5 Key Management 2 gpg4o Key details Summary Owner trust Trust in the owner of the key uM JohnDoe lt john doe test gpg4o de gt Identities Signing Fingerprint 889D 09C8 E 796 D505 D9C8 3F5A 30D8 36A5 DD5E 6363 Publi nia How much do you trust the owner of this key to correctly sign others keys do not know do NOT trust the owner somewhat trust the owner fully trust the owner g have complete trust in the owner 9 usually select this option when the owners secret key 15 available There are several selection
2. p BB assar Mew Delete Import _ Export _ Show Enable Disable Sendas key key key key details key key email Common Advanced uii Search key in your local keyring C Email address R John Doe lt john doe test gng4o de gt john doe test gpg4o de R max lt max mustermann test gpgdo de gt max mustermann test gpgdo de Search on keyserver In addition you have the possibility of filtering the view For this purpose enter a search term into the field Search key in you local keyring in order to show only suitable keys Such a search term may be an email address or a name for example or only a part of it 7 5 Generating New Keys In order to generate another keypair please click the option New key in the menu ribbon start In the dialog appearing then please enter the required data as you have already done when configuring gpg4o version 3 5 3 CP Key Management Giegerich amp Partner gpg4o New key Tour name JahnDoe Your email address johr doe giepa de Your password passphrase e TE en I Safety Lower case W Uppercase W Numbers SpecialChar W Total count 9 qu Advanced settings If you want to set further options such as the expire date for the new key please click Ad vanced settings As soon as you have entered all required data click Generate Hint The generation of the keypair may take a little time 7 6 Deleting Keys In order to delete a key yo
3. This wizard helps you step by step to configure The installation of GnuPG The selection of the path to GnuPG The key settings for each account email address Used language English Y sn ce On the second page of the configuration wizard the required component GnuPG will now be configured gpg4o Configuration Wizard I GnuPG Please enter the path to your gpg exe or gpg2 exe GnuPG Runtime Path to gpg exe apg2 exe If you have no GnuPG Installation you can press Search the button below to E download and install Installed version E GnuPG not found GnuPG Available version 1 4 19 Ay Download and install GnuPG License GnuPG is licensed under the tems of the GNU General Public License GPL which guarantees your freedom to share and change Free Software See http gnu orgAicenses gpl html The source code can be found under http www anupg org download Backup If you have previously created a backup of gpg4o you can import it here and exit this wizard Cancel View when no valid GnuPG installation could be found If GnuPG is already installed on your computer the path will automatically be entered and highlighted green If the installation path of GnuPG cannot be found the selection will be highlighted reddish In this case click Search search on your hard disk for the GnuPG installation and select the file gpg exe or gpg2 exe in the Gn
4. version 3 5 25 6 Utilizing gpg4o Giegerich amp Partner E Reply a Reply All A Forward Thu 9 24 2015 9 25 AM John Doe New project gpg4o Decrypted and signed email The email has been decrypted successfully E E E e E The message text has not been changed r a A v WJ Message project pdf 1 89 MB C 3008364500372 The email has been decrypted successfully The message text has not been changed The F7 Open 40 7 BPB lt john doe test gpg4o de gt Save as Dear Mr Mustermann Save all attachments 4 Import key into gpgdo The new prototype of a perpetuum mobile you showed us was impressive We want to inform you that the way you did it has no patent yet Alternatively you have the possibility in the key management to import the key from a key server see paragraph 7 11 As soon as you have imported the public key you can send encrypted messages to this person and also verify signatures of his emails This exchange of the public key must be made once with every communication partner with whom you intend to exchange encrypted emails 6 3 Sending Encrypted and or Signed Messages You can now send encrypted and or signed emails In order to guarantee the best possi ble compatibility with all current email programs you should write your emails in Plain Text format Of course you also have the possibility of sending emails in HTML format A cor responding selection possibility will appear as s
5. Giegerich amp Partner gpg4o Manual Version 3 5 Table of Contents Giegerich amp Partner Table of Contents 1 General 4 2 System Requirements 5 3 Functional Range 6 3 1 Versions Functional Range Comparison 6 3 2 After the expiration of the product maintenance 7 3 2 1 Ma version s au an a u REDE 46S E OE R OS X043 cd ee 7 3 2 2 Home amp Student Version and Full Version l 3 3 PGP MIME 2 on 7 4 Installation 8 d SOWA G ss snes Es ROBO eR eens nd x A SRS Eu 8 4 2 Installing gpg o llle 8 4 3 Configuringgpgdo aoaaa a 12 4 3 1 Information about gpg4o a aoao a a eee 17 5 Licence Files 19 5 1 Generating and Importing License Files 19 5 2 Period of Validity of the License 2 2 KL Em nn 22 5 3 Period of Validity of the Product Maintenance Support 22 5 4 Extension of the Product Maintenance ln 22 6 Utilizing gpg4o 24 6 1 Sending Public Keys lll 24 6 2 Importing Public Keys llle 25 6 3 Sending Encrypted and or Signed Messages 26 6 3 4 Manual assignment of keys ln 28 6 3 2 Virtual Accounts 222r 30 6 4 Receiving of Encrypted and or Signed Messages Ls 30 6 5 Sending and Receiving Encrypted Attachments 32 6 6 Reply Forwarding of emails
6. If you have selected the message to be sent signed you will now be asked to enter your passphrase For this purpose please use the passphrase which you have selected for your key during the configuration of gpg4o Hint For all actions requiring the utilization of your private key you will be asked for your passphrase If you permit gpg4o to remember the passphrase you will only be asked for it again if the indicated period of time has elapsed since the last utilization of the private key Actions requiring the private key are as follows Signing messages attachments or keys Decrypting of messages and attachments Generating revocation certificates Modification of the passphrase Adding Identities Setting the primary Identity 6 3 1 Manual assignment of keys While composing an encrypted email it will be shown if there is a appropriate key available for every recipient If there is an autoimport keyserver configured it will be used to search for missing keys and if a suitable key was found it will be imported automatically If no appropriate key was found neither in your keyring nor the keyserver this will be shown with a red key in the send options panel If this key is green then the appropriate key for every recipient could be determined gpg o Activate automatic options ee v Enonpt Sion v Allow HTML 2 key s missing ambiguous 28 version 3 5 6 Utilizing gpg4o Giegerich amp Partner With a clic
7. Start Keyserver Revocation certificate View Genn A New Delete Import o z Show Disable Send as key key key key details key email Common Advanced Search key in your local keyring The key details have been subdivided into several sections which are listed on the left side in the menu The section Private is only visible for keypairs In order to change to another section simply click the name of the section 7 10 1 Summary On the summary page you can see the most important information with regard to the se lected key The Key ID and the Fingerprint identify the key the Key ID being a short form of the fingerprint The fingerprint should be synchronized during the exchange of the keys best by telephone see paragraph 7 10 3 gpg4o Key details Summary Summa ry nn Private and public key Public Primary User ID JohnDoe lt john doe test gpg4o de gt Owner Trust Key ID DD5E6363 Key ID long 30D836A5 DD5E6363 Key validity Complete trust ie the corresponding private key is available Owner trust Complete trust ie the comesponding private key is available Fingerprint 899D U9C8 E796 D505 DSCS 3F5A 30D8 3645 DD5E 6363 Key type Key ID Algorithm Key length Creation date Expiration date Primary key DD5E6363 RSA 4096 5 23 2015 never Subkey 408B6E25 RSA 4096 9232015 never 4 IM Additional User ID Owner trust znone Default key for the account john doe test gpg4o de 0K j ace 42 v
8. version 3 5 39 Key Management Giegerich amp Partner T gpgdo Key management v3 5 Start Keyserver Revocation certificate View a New Delete impot Export Show Disable Send as key key key b key details key email Advanced Import key from file Search key in Import key from clipboard Public keys can be published on websites in text form To import these keys into your own key ring highlight the text and copy it with Ctrl C Afterwards you can easily import the key with Import key from clipboard and use it If you have selected Import key from file a dialog will appear in which you can choose a key file to import The selected key will be imported when you click OK Tip You can also import keys from the file system per drag and drop If one of the keys to be imported was issued for an email address for which you have already imported a key you will be asked again as a precaution whether you want to disable the already existing key before importing the new one dT gpgto has found other keys which contain the email addresses of the E key s which will be imported This can lead to some unwanted behaviour Do you want to disable the existing keys so only the newly imported key gets used e Ce If the same key is concerned you do not need to have any more worries as differences between the keys will be automatically consolidated Afterwards a summary will
9. consulting to conception realization and support Giegerich amp Partner offers it all Further information can be found under http www giepa de version 3 5 1 1
10. in Outlook 2013 onwards 32 6 7 Printing Encrypted Messages 2 nn 33 6 8 Permanent Decrypted Saving 2 ee lll 33 69 Hide Send Options lll 34 7 Key Management 35 7 1 General Information Regarding Keys 35 7 2 Overview 2 35 7 3 Modifying VIEW x sux ok haw ome ee ee eR He Ye hae ee E 36 TA TIte nng KCYS sanidade EEE RO RUE E XL ae ee we ew 37 7 5 Generating New Keys lle s 37 7 6 Deleting Keys elles 38 7 7 Enabling Disabling Keys lll 38 7 8 Exporting Keys les 39 version 3 5 1 CP Table of Contents 7 9 Importing Keys elles 39 AIO ROY DEAS vu xeu Some RebokRoxge Da ee ewe tay ee d 41 10 1 SUMMAM usn sardaa ma eh ow x ok Ov EUR RO RERO nee a 42 7 10 2 Private Key lle 43 7 10 3 Identities Signing llle 44 7 10 4 Public Key 2n 45 7 10 5 Define Owner Trust a ee a 46 7 11 Utilization of Keyservers llle 47 7 12 Generating Revocation Certificate 49 7 13 Applying Revocation Certificate lll 50 8 Sending Rules 52 8 1 Management of Sending Rules 52 8 2 Rule Evaluation aooaa o3 9 Settings 56 9d VIEW anes ER a ne RON NO RARAS PARA 56 Do Lang x xxx kx ow PO NESSE ORE Ban 56 9 1 2 Encryption Status oaoa 56 9 1 3 SendOptio
11. key for you you leave the selection with Re cipient s current key Otherwise you select those keys here which shall be utilized for encrypting the email gpg4o Create sending rule A rule contains one or more condition s descriptions about the actions you want the rule to have and a selection of keys to be used for email encryption Da not encrypt max mustermann amp giepa de iohn doe giepa de User ID Key ID Recipients curent key 0 apgdo lt gpg4o giepa de gt B3S3ET1E2ODASFF24D E John john does amp test gpg4o de F24ADACKDACAZBBE Jahn Doe Firma lt john doe giepa de gt Z8EGU5B59BFF975 JohnDoe lt john doe test gpg4o de gt 30D836A5DD5E6363 Max lt Max Mustermann giepa de gt SABFA3FS4DS8B2051 max max mustermann test gpgdo de gt Z EA35AEADF TAFS Support gpg4o support gpgdo giepa de S9BFS49EBF1AA968 Tester lt Tester giepa de gt 843B73EG7BDEEF2B Vertrieb lt vertrieb giepa de gt 301EA4EBABED28147 Warmuth michael warmuth giepa de gt DD1C5CFC39384C 67 8 2 Rule Evaluation In order to apply a rule when sending an email all preconditions indicated in the domain Conditions have to be fulfilled When creating a new email all your rules are browsed and all matching rules are selected version 3 5 53 CP 8 Sending Rules Giegerich amp Partner This selection is based exclusively on the conditions of the individual rules and not on the classif
12. possibilities at your disposal in order to define the trust in this contact You should however only choose the option I have complete trust in the owner for own keys as this option will have another influence on the key validity as it is not intended for foreign keys The level of trust indicated by you remains a secret of GnuPG and will with the exception of the integrated backup function never be exported or transmitted to anyone else Tip You can also modify the owner trust directly by clicking the right mouse button on a key in the overview 7 11 Utilization of Keyservers In addition to the possibilities to send keys per email described in the paragraphs 6 1 and 6 2 you can also upload your public key on a keyserver in the Internet and from there also import public keys of your communication partners For this purpose go back to the overview of the key management and select your key Change to the tab Keyserver in the menu ribbon and select the keyserver on which you want to upload your key version 3 5 47 Key Management Giegerich amp Partner Start Keyserver Revocation certificate View Keyserver hkp pool sks keyservers net 11371 G5 A Search key in your local keyring Click the button Publish on keyserver then in order to upload the currently selected key s Now you only have to inform your communication partner of the selected keyserver so that he will be able to import your pub
13. the display as you know it from Microsoft Outlook 6 6 Reply Forwarding of emails in Outlook 2013 onwards If you want to answer or forward an encrypted email in Microsoft Outlook 2013 or Outlook 2016 the answer to be written will not open in a window of its own by default Thus there will not be all functions of gpg4o at your disposal In order to be able to make use of all functions the email has to get a window of its own If this occurs gpg4o will point it out to 32 version 3 5 6 Utilizing gpg4o you Your tried to reply on or forward an OpenPGP message Due to program restrictions since Outlook 2013 this 15 only possible by opening a new window _ Do not remind me again OK If you do not want to be informed of this fact again place the check mark with Do not remind me again Via the button OK you continue the action 6 7 Printing Encrypted Messages For printing an encrypted message said message has to be decrypted before see para graph 6 4 Having done that you have two possibilities of printing your decrypted message If you have your reading pane on the right side you can print the email by clicking the symbol Print preview Show print preview Otherwise you can also open the email by double click and print it there as usual with the button combination Ctrl P or by clicking File and then Print Hint In the test version printing of encrypted messages is not possib
14. the folder where the revocation certificate shall be saved 7 13 Applying Revocation Certificate For the revocation of a key select it first and then go to Apply revocation certificate in the tab Revocation certificate in the menu ribbon of the key management 50 version 3 5 Key Management Giegerich amp Partner e gpgdo Key management v3 5 Start Keyserver Revocation certificate View certificate ll certificate Common Search key in your local keyring oelect the revocation certificate in the appearing file selection dialog and afterwards click Open gpgdo Revoke a key You are going to import a certificate to revoke this key This is useful in case that you forgot your password or if your private key 1s compromised or lost revoked public key can still be used to verify signatures made by you in the past but it cannot be used to encrypt future messages to you It also does not affect your ability to decrypt messages sent to you in the past if you still do have access to the private key By revoking the public key will be updated Please upload it to a public keyserver and or send it per email to your contact partners to notify them that the public key should no longer be used After that you can normally generate a new key pair and distribute it Key to revoke Revocation Certificate Informabon Private and public key C Users maxcmustemann Desktop 1E4354E4DF01AF9 1 Select ot
15. this case you are asked to contact the support see paragraph 11 1 COM Add Ins Add Ins available Microsoft Exchange Add in Microsoft SharePoint Server Colleague Import Add in V OneNote Notes about Outlook Items Outlook Social Connector 2013 Windows Search Email Indexer Location C Program Files Giegerich und Partner GmbH gpg4o GPG for Qutlook gpg4o vsto vstolocal Load Behavior Load at Startup 10 2 3 Microsoft Outlook 20139 and Outlook 20169 Outlook 20139 and Outlook 20169 analyze the load times of add ins and automatically disables add ins with ordinarily longer uploading times version 3 5 A 10 Miscellaneous Giegerich amp Partner GH 5 Inbox max mustermann testt gpg4o de Outlook FILE HOME SEND RECEIVE FOLDER VIEW fix Ignore X C Ds Move to S To Manager N q Clean Up Del gt E1 Team Email v Done ES Sisi es Junk inda Pr E icum ED Mare Ee Reply amp Delete F Create New Mew Delete Respond EA F Outlook detected an add in problem These add ins decreased performance or caused Outlook to crash gpg4o GPG for Outlook gpg4o GPG for Outlook This add in caused Outlook to crash Enable this add in Select gpg4o and press the button Enable this add in Afterwards please click the button Close 72 version 3 5 11 Help Center C
16. you send an encrypted email which contains an attachment gpg4o will do the rest for you quite automatically You can attach files to your emails as normal without hav ing to worry about the details As soon as the check mark is placed with Encrypt all attachments will be encrypted as well in addition to the text of the email If you have received an encrypted email with attachment you can either save the encrypted attachment or open it directly For this purpose the context menu Click right mouse button on the attachment offers you the options Preview Open Save as and Save all attachments E Reply se Reply All A Forward Thu 9 24 2015 9 25 AM John Doe New project To Max Mustermann gpg4o Decrypted and signed email The email has been decrypted successfully a w Li The message text has not been changed n ES o E Message project pdf 1 89 MB lil 30D836 5DD5E5363 john doeftestgpgdo de asc 3 12 KB m The email has _ is sage text has not been changed The email has been signed by JohnDoe BPS lt john doe tes A Save as Dear Mr Musterman oy Save all attachments The new prototype of a perpetuum mobile you showed us was impressive We want to inform you that the way you did it has no patent yet Alternatively you may also save the attachment in a folder by drag and drop With the option Preview or with a simple click on the attachment it will be shown in
17. you to submit them to us in the same way or to write to our gpg4o amp GnuPG Newsgroup see paragraph 11 for we are always receptive to listen to your problems 10 2 gpg4o does not Start If gpg4o is not visible anymore there are several possibilities of reactivating the add in again First of all kindly open your Outlook options by clicking File in the menu ribbon and selecting the menu item Options there In the following window click on the left side Add Ins Outlook Options General EN View and manage Microsoft Office Add ins Mail Calendar Add in Options reap Launch Add in options dialog Add in Options Tasks Add ins Search Language Name Location Type Active Application Add ins Microsoft Exchange Add in CA officel S ADDINS UmOutlookAddin dll COM Add in Microsoft SharePoint Server Colleague Import Add in Ch tiofficelHADDINSColleaguelmportdll COM Add in Microsoft VBA for Outlook Addin CA ce I5rootyofficelDVADDINSXoutlvba dl COM Add in Quick Access Toolbar OneNote Notes about Outlook Items CA oft Office 15 root officel5 onbttnol dl COM Add in Qutlook Social Connector 2013 Ch root officelSY SOCIALCONNECTORDLL COM Add in Advanced Customize Ribbon Add Ins Trust Center Inactive Application Add ins No Inactive Application Add ins Disabled Application Add ins gpgto GPG for Outlook CA GPG for Outlookigpgdo vstojvstolocal COM Add in Add in gpg4o GPG for Outlook Publisher z None C
18. you want to send it encrypted If you enable both buttons your email will be sent encrypted and signed Please also pay attention to the status Encrypt only attachments which is selected by pressing the button Encrypt again This status can also be combined with Sign in this case however the message will only be signed while the attachments will be encrypted and signed Furthermore the send options will show you whether you have all required public keys for the recipients of the email However this will only be done if the send options Encrypt or Encrypt only attachments are active If all public keys for the entered recipients are available this will be symbolized by a green key in the send options bar If you do not have all public keys this will be shown to you by means of a red key If you have entered a keyserver in the setting Autoimport see paragraph 9 6 2 the version 3 5 2 CP 6 Utilizing gpg4o Giegerich amp Partner missing keys will be searched on the indicated server and will be imported automatically into your keyring After having written the message completely and having selected the send options click send as usual If there are problems when sending the email like unusable keys you will be notified by gpg4o gpg4o Enter passphrase Please enter your passphrase V Remember my passphrase for 0 0 Means caching passphrase until Outlook gets closed
19. Advanced Email Status john doe test gpgdo de max mustermann test gpgdo de o o sales giepa de support gpgdo giepa de W Search results hkp pool skskeyservers net 1137 Y lose In the overview you can See all the keys which are contained in your keyring Here your own keys as well as imported keys will be displayed to you Most actions can be performed in several ways The two most important methods for per forming an action are the menu ribbon in the upper section of the key management and the context menu which you get to when clicking the right mouse button on the selected key s Furthermore many actions can also be applied simultaneously for more than one keys To this end simply select several keys with the button Ctrl and select or deselect further keys 7 3 Modifying View gpg4o Key management v3 5 Start Keyserver Revocation certificate View E Fingerprint Creation date E Key ID long nn 7 Expiration date Key ID Key length Details In the menu ribbon of the key management you can set via View which columns you want to show or hide respectively 36 version 3 5 Key Management cr Giegerich amp Partner Moreover the columns can be sorted If you want to sort the view by means of a column simply click the column title Every further click on the same column reverses the sorting 7 4 Filtering Keys Start Keyserver Revocation certificate View 1 1
20. Microsoft Outlook Email account max mustermann test gpg4o de Inactive Select the account with which you want to utilize gpg4o Having done this click Next gt 14 version 3 5 4 Installation Giegerich amp Partner Hint Further accounts can be configured subsequently in the settings of gpg4o If you have already applied GnuPG before you can now select an existing keypair with which gpg4o shall sign messages gpg4o Configuration Wizard Keypair Please select the keypair Existing keypairs you want to use with your account JohnDoe lt ohn doe giepa de gt 2COD64D0 Ha max lt max mustermann Gtest gpg4o de gt 4DFO1AF9 able to sign your outgoing messages receive and decrypt encrypted messages If you do not yet have a keypair or if you want to generate a new keypair the page New Keypair will directly appear instead gpg4o Configuration Wizard X New Keypair Please fill the fields on the a ren right i Your nenn With this keypair you will be able to sign your outgoing password passphrase messages receive a ERE decrypt encrypted peur messages password passphrase inis ENT Lower case W Uppercase NW Numbers VW SpecialChar W Total count V Import Advanced In order to generate a new keypair enter your name first as shown in the screenshot above as well as a passphrase After having filled all re
21. Microsoft Outlook 2013 and Outlook 2016 11 Help Center 11 1 Sending Log Files 11 2 Contents of Log Files 12 Uninstalling 12 1 Delete personal Data lll sn 12 1 1 GnuPG Directory lll lll 12 1 2 gpg4o User Directory 12 1 3 Microsoft Outlook Configuration Directory 12 2 Uninstalling under Windows Vista 7 8 or 10 12 3 Uninstalling GnuPG 13 Contact amp Information version 3 5 CP 1 General Giegerich amp Partner 1 General gpg4o GPG for Outlook gpg4o was developed as an add in for Microsoft Outlook 2010 Microsoft Outlook 2013 and Microsoft Outlook 2016 and is supported by the 32 as well as by the 64 bit version gpg4o assures a safe electronic communication by encrypting and decrypting emails and their file attachments Of course signing and verifying is also possible The integrated key management by gpg4o provides the simple and uncomplicated handling of public keys The validity of external keys is verified by means of the Web of Trust function For this purpose information of known key owners is used 4 version 3 5 2 System Requirements CP Giegerich amp Partner 2 System Requirements In order to be able to utilize gpg4o your system must fulfill at least the following require ments Operating System Microsoft Windows Vis
22. P Giegerich amp Partner 11 Help Center Via the help center you will get a simple and quick access to all important information re garding the utilization of gpg4o GH Backup max mus FILE HOME SEND RECEIVE FOLDER VIEW gpg4o Trial version x e Settings Sending Key gpgio rules management Help gpg4o o Manual Inbox Contact sales By Date Newest Sent Items gpgtoontheweb Frequenthy asked questions Deleted Items About gpg4o Forum Website 4 max mustermann test gpg4o de Shop 4 Inbox Licensemanagement Backup l iraftz Here you can open the manual write an email to the technical support or to the sales department or inform yourself about gpg4o on the Internet Via the menu entry gpg4o on the Web you will gain access to the following Web pages Frequently asked questions Forum Website Shop Licensemanagement In addition you can call up the About gpg4o dialog where the installed version of gpg4o and information with regard to your license will be displayed to you In this dialogue there is also the possibility of importing a license file see paragraph 4 3 1 11 1 Sending Log Files In order to send the log files to our support kindly click gpg4o GPG for Outlook in the menu ribbon of Microsoft Outlook Here select the push button Help Center and click the entry Contact support then Then a preconfigured email will open automatically with the log fi
23. and uses it as standard However not every OpenPGP application is compatible with this technique Therefore you should activate the option Keep filename if a recipient cannot decrypt the file names 9 4 3 Public Folder As standard you can only decrypt those emails which can be found in the folder of an account enabled in gpg4o With this option you instruct gpg4o to decrypt emails in public folders irrespective of your active accounts The only precondition is that you own the private key of the recipient to whom the email was sent You can now let you show your emails as usual Please mind that this option is only utilized in public folders For decrypting emails in other folders the corresponding account has to be enabled see paragraph 9 3 9 5 Update The developers of gpg4o regularly extend the software improve its usability and add new features customers desires 62 version 3 5 9 Settings P gpgdo Settings ew gpg4o Update GnuPG Account management Check for updates every time Outlook starts Check for update now Send Receive settings Also look for beta versions when checking for updates Update Support Until 1 1 2020 Keyserver p System information Backup and Restore Version history Visit our shop Advanced settings On this page you can perform a manual check for updates by clicking the button Check for update now If this verification shall be performed regularly place t
24. appear of the keys to be imported containing all necessary information 40 version 3 5 Key Management f gpg4o Key details Summary Summary Owner Trust Public key Primary User ID Key ID Key ID long Key validity Owner trust Giegerich amp Partner John lt john doe test giepa de gt 10DSF1CA EE274397 10D9F1CA Mot set AFE2 3066 3EBD AADF FCDA EFFE EE27 4397 1009 FICA EE2 438 10DS8F pm n 5 24 2015 5 24 2015 Algarithm Primary re UTICA RSA Subkey BC2C CBU RSA 4l IN Key length 4096 4096 Expiration date Remove From Selection never IL never Additional User ID Owner trust znanae Fnoizeimen corea Here you can still exclude individual keys from being imported if necessary by clicking the right mouse button on the key to be excluded and by clicking Remove from selection You can also determine the owner trust for the key to be imported see paragraph 7 10 5 For this purpose click the menu item Owner trust first and select the new owner trust for the keys there In order to finish the import of the key s click Finish 7 10 Key Details In order to look at one or more keys in detail you can click Show details in the menu ribbon Start or you press the right mouse button on the selected key s and click Details in the context menu version 3 5 41 Key Management Giegerich amp Partner a gpg4o Key management vi5
25. ase The symbols signalize whether the email was received as encrypted or signed email Here certain actions see 2 are at your disposal For example you may save the message perma nently decrypted or open the print preview of the decrypted message see paragraph 6 7 For this purpose simply click the corresponding symbol The colored box on the left shows information about the validity of the signature and status of the encryption Three colors are used to be able to see the status faster e Green means that the email was correctly encrypted If the email was also signed this color shows that the body and attachment were not changed in the sending process e Turquoise means that the signed key is unknown or the key has not been vali dated signed see section 7 10 3 e Red means that the email could not be decrypted or the message and or your attach ments have been changed during the exchange e Yellow means that the senders address could not be found in the identities of the key version 3 5 31 CP 6 Utilizing gpg4o Giegerich amp Partner Not only does gpg4o check if the message has been changed but also if the email of the sender fits to the signed key This check compares the email address of the sender and the identities of the signing key If the senders address is not in the identities of the signing key then the status display is highlighted in yellow 6 5 Sending and Receiving Encrypted Attachments As soon as
26. ccess data that you use in our shop Kontakt Sprache E Giegerich amp Partner ABOUT US SERVICES PRODUCTS PRESS SHOP INFORMATIO Licencemanagement Login Login Please use the same login data as in our shop Email address max mustermann test giepa de Password Lost password About us Services Products Key Topics Information amp Contact Profile IT Security for your gpg4o Press Service Directions Our Team Company CleanNet Blog Downloads Privacy Notice Partnership Software Security by Other Security Nutzungsbedingung References Design Products Forum Responsibility In the following menu you can see a summary of your licenses You can see how many licenses are at your disposal altogether and how many of them are already utilized or which of them are still available Moreover you can see the date until which updates will be placed at your disposal In order to make alterations to your licensing click the pen symbol Edit version 3 5 19 5 Licence Files Giegerich amp Partner Kontakt Sprache Giegerich amp Partner ABOUT US SERVICES PRODUCTS PRESS SHOP INFORMATION Licencemanagement Welcome Sica Cursa isa srs duas E A T EEA Customer data LOGOUT Mister Max Mustermann Robert Bosch Stra e 18 63303 Dreieich Your licenses License No 433 Licensed for Max Mustermann Edit Expire date 2018 11 15 Date of purchase 2012 11 15 Licenses total 5 available 4 Product Epg4
27. cipients whose key you have signed or whose key has been recognized as valid by the Web of Trust Example Here explain how you can check the authenticity of a key and make it valid In this case we are checking the authenticity of the gpg4o Support address of Giegerich amp Partner and making it valid version 3 5 67 CP 9 Settings Giegerich amp Partner Please open the key management and search for the key Support gpg4o sup port gpg4o Ogiepa de gt Select the key and open the key details gpg4o Key details summary Identities Signing Public Owner Trust Primary User ID Support gpgdo lt support gpg4o giepa de gt Key ID BFIAASES Public key Key ID long amp SBF843E BF1AAS68 Key validity Not set Mot set Key ID Algorithm Key length Creation date Expiration date Primary key BF1AAS68 RSA 2048 J 26 2012 never Subkey 11C580E1 RSA 2048 J 26 2012 never 4 Additional User ID Owner trust znone Please compare the fingerprint in the key details with the following fingerprint 580C BDD8 2E8F 651C 0610 8298 69BF 849E BF1A A968 If the given fingerprint matches the fingerprint shown in the key details then you can set the authenticity of the Support key of Giegerich amp Partner Afterwards you can use this key for safe communication To validate a key please read the paragraph Identities Signing see paragraph 7 10 3 Hint You have to check and validate each and every key if you
28. dentities Signing In this area all of the identities User IDs for the given key are displayed For key pairs you can add an identity or choose a main identity Furthermore you can confirm an identity sign and hereby validate it in case you have disabled the option Always treat all keys as valid see paragraph 9 9 1 2 gpg4o Key details Here you see all identities of the selected key If this is one of your keypairs you can add identites else you can confirm the identities of the keyholder Also you can see if you already confirmed an identity in the past Identities Signing Identity Y JohnDoe john doeftest qpgdo de gt known confirmations Self Confirmation Jahn Doe Home lt john doe home com gt Add identity Confirm Sign All Identities NN To give a new identity a key pair click on Add Identity and enter the name and email address for the identity Clicking on OK creates a new identity for the key Add Identity Name If you have disabled Always treat all keys as valid in the options or want to validate a public key and all of its identities click on the button Confirm Sign All Identities 44 version 3 5 Key Management Confirm Sign All Identities Signing Confirming the identities of this key JohnDoe john doet test gpgdo de gt Fingerprint 899D 09C8 E796 D505 DOCS 3F5A 30D8 36A5 DD5E 6363 Select one of your keypairs to sign the key max max
29. e button Download and install GnuPG which will download and install the latest version 58 version 3 5 9 Settings CP Giegerich amp Partner 9 2 3 GnuPG Directory By default GnuPG saves its keyring in the application folder of your user profile If you want to make use of another directory instead you can select an alternative directory here This directory will then be utilized in the future instead of the default directory of GnuPG Hint Already imported or generated keys will not be copied and will no longer be available in the new directory In the old directory however they will still be existent In order to be able to access these keys you have to export them before and import them again after having changed to an alternative directory see paragraph 7 9 2 4 GnuPG Agent Since GnuPG 2 x the GnuPG Agent is applied in order to buffer the passphrase The agent is automatically started as soon as a GnuPG action in gpg4o is made However when closing Microsoft Outlook the GnuPG agent is not terminated by default Thus buffered passphrases are not reset which might produce a security risk If you enable this option the GnuPG Agent will be terminated automatically with Microsoft Outlook thus removing preliminarily entered passphrases from the memory Hint The starting of the GnuPG Agent may take some seconds This can be noticed in particular if you select the first email for decrypting 9 2 5 Buffering of the Passp
30. ersion 3 5 Key Management CP Giegerich amp Partner Additionally the Owner Trust and the Key Validity are indicated You can define the owner trust yourself see paragraph 7 10 5 the key validity will be determined by means of already existing signatures and the owner trust of the signee The term Key Validity means whether a key has been identified as valid by own signa tures or by those of trusted keys Here the Web of Trust also plays an important part A key is valid if it e Was signed by one of your own keys e Was signed by another key owner whom you trust fully e Was signed by at least 3 other key owners whom you trust marginally 7 10 2 Private Key If you open the section Private in the details of a keypair you can modify the passphrase of the key generate a revocation certificate or backup the complete keypair 7 gpg4o Key details Private key options Private Identities Signing You can change your password for your secret key oh Change password passphrase Public You can create a revocation certificate to revoke your Owner Trust key Do not publish this keypair to other persons Save it in a secure place Create revocation certificate Export your keypair Attention You should never give the data backup with your private key or the revo cation certificate to anyone else version 3 5 43 CP Key Management Giegerich amp Partner 7 10 3 I
31. espond Quick Steps Ta Move Tags Find gt Favorites Search Current Mailbox Ct amp Current Mailbox e Reply R Reply All amp Forward All Unread By Date Newest 4 Thu 9 24 2015 9 25 AM 4 max mustermann test gpg4o de 4 Today John Doe i John Doe WO New project Drafts New project 9 25 AM i BEGIN PGP MESSAGE To Max Mustermann N Sent Items P pol im Deleted items 1 John Doe ty gpg4o Decrypted and signed email Junk Email Request foe your public key 8 39 AM Dear Mister Mustermann The email has been decrypted E z Licence A SEI successfully Outbox b Yesterday Message project pdf 1 89 MB RSS Feeds i 30D836A5DD5E6363_john doe test gpg4o de asc 3 12 KB Search Folders d The email has been decrypted successfully The message text has not been gt gpg4oTemp pst BPB changed The email has been signed by JohnDoe lt john doe test gpg4o0 de gt Dear Mr Mustermann The new prototype of a perpetuum mobile you showed us was impressive We want to inform you that the way you did it has no patent yet Mom s U cc See more about John Doe A A ITEMS 26 ALL FOLDERS ARE UP TO DATE CONNECTED TO MICROSOFT EXCHANGE Li Ea 1 Decrypted attachment and public key of Mr Doe 2 Actions and decryption status Save email decrypted Print preview Signed Encrypted Forget cached passphr
32. ey gets lost You should keep this certificate safe as it is the only possibility to invalidate your key see paragraph 7 12 Last you may also export the keypair This data backup should be kept very safe Please 16 version 3 5 4 Installation Giegerich amp Partner mind that the exported keypair may only be utilized with the passphrase which was entered during generation Finally you will find a brief summary which email account was configured with which keypair as well as the GnuPG version you utilize gpg4o Configuration Wizard E Congratulations If you don t want to send a testmail uncheck the box Your account was successfully configured for gpg4o GnuPG Version 1 4 19 Email Account max mustermann test gpg4o de Used keypair 4DFO1AF9 V Send testmail Bee Rem O emm If you leave the checkmark with Send testmail an encrypted test message will be sent to you automatically with which you can check the configuration of gpg4o as soon as you have clicked Finish After a successful installation you will see a new tab named gpg4o GPG for Outlook if you look at the menu ribbon in Microsoft Outlook Here you will find the key management sending rules and the possibility of modifying your settings 4 3 1 Information about gpg4o pu FILE HOME SEND RECEIVE FOLDER VIEW gpgdo GPG for Outlook He X T Y Settings Sending Key gpg4o rules management Help gpo4
33. g the email together with the log files you can see the information passed on by unpacking the attached zip file All files contained therein consist of plain text 74 version 3 5 12 Uninstalling CP Giegerich amp Partner 12 Uninstalling If you uninstall gpg4o or also GnuPG all generated and imported keys will remain and will be at your disposal again after a new installation 12 1 Delete personal Data If you want to delete your keys completely you should do this via the key management and uninstall the program gpg4o only then Alternatively you delete the directory of GnuPG In this directory you will find all personal data which are managed by GnuPG Keyrings trust settings and program configurations In addition you should also delete the gpg4o user directory and the Microsoft Outlook configuration directory In these directories you can find the personal settings of gpg4o 12 1 1 GnuPG Directory AppData NRoamingNgnupg Attention Please mind that not only the program gpg4o accesses GnuPG keys Deleting the data may influence other programs By deleting the key data you will permanently lose access to your en crypted emails Without the matching keys your emails cannot be de crypted 12 1 2 gpg4o User Directory AAppData Roaming Giegerich amp Partner GmbH gpg4o 12 1 3 Microsoft Outlook Configuration Directory AppData NLocalMMicrosoft Corporationigpg4o vsto This path varies depending on the compu
34. g4o Giegerich amp Partner Request foe your public key Message HTML MESSAGE INSERT OPTIONS FORMAT TEXT REVIEW gpg4o GPG for Outlook 7 Calibri Body III A A BB 5 Attach File gt Follow Up B IU rity E E QE Attachkemr High Importance Paste a Address Check uw dc m ad Beek Name 4 Signature 4 Low Importance Clipboard Ta Basic Text F Mames Include gs ra Zoom gpg4o 4 Automatic options default options Send Options Allow HTML From johr doe amp test gpg4o de To Max Mustermann Cc Bcc Subject Request foe your public key Dear Mister Mustermann Please send me your public key so that we can exchange emails encrypted in the future Best regards John Doe o See mare about Max Mustermann Please keep in mind that when directly sending emails the standard options you have cho sen will be utilized unless you have defined sending rules see paragraph 8 Hint Pay attention whenever you are sending emails wether they should be encrypted or not The public key can be imported by all current encryption tools which support the OpenPGP standard It only comprises the public part of the keypair not the private one 6 2 Importing Public Keys If your communication partner sends you a key as an attachment of an email you may click the right mouse button and click the entry Import public key in the appearing context menu in order to import the key to your key management
35. have deactivated thet switch Always treat all keys as valid before you can use them 9 9 2 Insert GnuPG and gpg4o information in outgoing emails If you encrypt and or sign an email with gpg4o the GnuPG Version and the gpg4o Version will be inserted in the GnuPG headlines if the option is active As this has also been imple mented like that for other OpenPGP solutions this option is enabled as a standard However you may also disable it in order to improve your safety If one of your recipients has problems with decrypting and or displaying the email he will not be able to read with which software 68 version 3 5 9 Settings CP Giegerich amp Partner the email was encrypted 9 9 3 Advanced signature check activation By default this option is disabled If you select a PGP MIME signed email you can activate the advanced signature check This option will kept active for all further PGP MIME signed emails version 3 5 69 10 Miscellaneous Giegerich amp Partner 10 Miscellaneous 10 1 What Is to Be Done in Case of Errors We kindly ask you to help us disclose and correct errors In order to be able to rapidly correct appearing errors we need a maximum of details con cerning the error occurred We kindly ask you to send us the error reports as well as the log files via the corresponding email provided in gpg4o see paragraph 11 1 If you have questions critical remarks or suggestions for improvement we kindly ask
36. he checkmark with Check for updates every time Outlook starts By this every time you start Microsoft Outlook a newer version of gpg4o is searched and this version is offered to you for instal lation You have an option to install an early release version of the latest gpg4o by activating Also look for beta versions when checking for updates Through this you can see the improvements and new features of the upcoming version You can also actively participate in the development of gpg4o by letting us know about the errors Beta versions are usually released a few weeks before a new version of gpg4o is published Hint Please note that a beta version can contain errors You should not use these versions in a productive environment version 3 5 63 9 Settings Giegerich amp Partner gpg4o Update check ve A new version of gpg4o is available Version installed 3 5 27 5205 Version available 3 5 36 6336 Support of Microsoft Windows 10 and Microsoft Office 2016 Added Gnupg version checking and update Added management of identities User lDs of keys Passphrase dialog shows the key for which the passphrase is requested Automatic signature verifcation of all attachments Improved signature verfcation in case of a difference between the signature and the sender Email preview automaticall resizes to the best fit Export of keys to the clipboard is now possible gpg o supports the zoom slider of Outl
37. he following brief example shows the general application of gpg4o Person A wants to make encrypted communication with person B He therefore sends an email with his public key to person B and asks for his public key This key exchange has to be done once for every contact partner Person B is now in possession of person A s public key and is therefore immediately able to send an encrypted answer Person B will now answer the demand attaching his public key and encrypting the answer with person A s public key Person A then receives person B s encrypted email and decrypts said email with his own private key Person A imports person B s public key and is now also able to encrypt to person B Hint In order to be able to still read the emails sent by oneself the own public key Is always utilized to encrypt emails 6 1 Sending Public Keys In order to permit sending you encrypted emails you will have to distribute your public key to those persons which whom you intend to write encrypted messages in the future For this purpose you are kindly asked to generate a new email and to click the button below Attach my public key In doing so your public key will be enclosed with this email as attachment If desired place a checkmark in the button Sign in order to digitally sign your email If your communication partner has already imported your public key it is not necessary to send the key another time 24 version 3 5 6 Utilizing gp
38. her certificate Primary User ID max max mustermann amp test gpg4o de gt Key ID 4DFO1AFS Key ID ADF TAFS Issuer Key ID 4DFO1AFI Key ID long 71E435AE 4DFO1AF9 Creation date 3 24 2015 Key validity Complete trust ie the comesponding private key is available en x E Reason category The key was superseded Comment Owner trust Complete trust ie the comesponding private key is available Fingerprint 1FB4 FB57 DEES DG7E 27A7 99E0 71E4 35AE 4DF0 1AF3 Key type Key ID Algorithm Key lenath Creation date Primary key 4DFOIAFS RSA 4096 5 23 2015 Subkey 3C8839E RSA 4096 5 23 2015 JS jj In V You are going to import a certificate to revake the selected key Additional User ID Owner trust 7 Apply this certificate lt none gt First check the information of the revocation certificate If you are sure that you want to apply the revocation certificate place a checkmark with Apply this certificate and click Revoke then Attention By revoking the key is made permanently unusable In addition the public key is updated and must therefore be distributed to your communication partners If you have published the key on a keyserver too you will have to upload the updated key again version 3 5 91 8 Sending Rules Giegerich amp Partner 8 Sending Rules In order to prevent you from having to manually select the settings for encrypting and signing for each of your emails sending rules have been prov
39. hrase If you are using GnuPG 2 x you can determine here how long the passphrases you have entered shall be buffered The minimum duration of how long the passphrases are buffered is one minute 9 3 Account Management On this page the configuration of the individual email accounts is performed usually one email address corresponds to an account in Microsoft Outlook version 3 5 99 CP 9 Settings Giegerich amp Partner gpgdo Settings Email account Email account Account type gpg4otest gmail com Account active v john doe aiepa de Send From Account management Send Receive settings Update Keyserver System information Backup and Restore apodotes gmail com Advanced settings ww test examble com Send E Keypair to use with this email account Test gpadotest amp amail com FD7744C1 x 7 Sign messages by default while sending Encrypt messages by default while sending When sending HTML email Always ask what to do bul Send testmail Sae Cancel Under the name of the selected email account you will find the associated settings Place the checkmark with Use gpg4o for this email account if you want to decrypt messages in this email account or if you want to send messages encrypted and or signed Hint If you do not want to encrypt or sign at all in an email account you should disable gpg4o for this account With the selection box Keypair to use with this email acco
40. ication in the rules list The following example shows two rules Rule Do not encrypt contains two conditions Max mustemann giepa de john doe giepa de Rule Encrypt intern contains one condition If you write an email to max mustermann giepa de now and if you select john doe giepa de as sender both of your rules will apply Thus you will come into conflict as the settings for encrypting within the rules are different 54 version 3 5 8 Sending Rules cr Giegerich amp Partner Send rules veme Rules for outgoing emails Here you can define if emails send to a specific recipient should be automatically encrypted signed or send as HTML Cont a_i c Er In order to avoid this conflict in the future you can add further conditions to the rule Encrypt intern Recipient isnot max mustermann giepa de Sender isnot john doe giepa de version 3 5 OD CP 9 Settings Giegerich amp Partner 9 Settings With the settings you can adjust important options of gpg4o Modifications of the options even if you switch between menu points only become effective after saving 9 1 View On this page the general configuration settings are displayed permitting to adapt the aspect of gpg4o and the integration into Microsoft Outlook P gpgdo Settings Language GnuPG Account management Used language English Send Receive settings Update The encryption status will show i
41. ided in gpg4o performing this task for you 8 1 Management of Sending Rules In the overview of the sending rules you have the possibility of sorting and testing your existing rules without any influence on the rule evaluation For that click the item Sending rules in the menu ribbon gpg4o GPG for Outlook ER Es Inbox gpgdotesti gmail com Outlook HOME SEND RECEIVE FOLDER VIEW gpg4o GPG for Outlook s e Settings Sending K gpg4o anagement Help gpg4o e Send rules Overvie Rules for outgoing emails Here you can define if emails send to a specific recipient should be automatically encrypted signed or send as HTML There are no rules definied yet To create a rule click on the Add button below Recipient email address of recipient Sender email address of sender Subject email subject For generating a new rule click the button Add in the overview In the field Rulename you enter an expressive name for this new rule Having done 52 version 3 5 8 Sending Rules Giegerich amp Partner that complete the conditions When working out the conditions take care to make them as specifically as possible in order to avoid later conflicts Afterwards you select the encrypting options to be utilized and the recipient s public keys The keys will be utilized later for encrypting when sending the email if the rule is applied If you want gpg4o to select the appropriate
42. ility of obtaining further information by means of the links if available 9 2 2 GnuPG Version Checking gpgdo Settings GnuPG Runtime Path to gpg exe gpg exe Account management C Program Files GNU GnuPG gpg2exe Search Send Receive settings 4 Online update GnuPG version information every time Outlook starts Available version 2 0 29 E Download and install GnuPG System information TT Backup and Restore General setings Advanced settings Alternative directory for keyrings and configuration files optional Search GnuPG 2 Caching time of your passphrases in minutes 5 Terminate GnuPG Agent with Outlook License GnuPG is licensed under the terms of the GNU General Public License GPL which guarantees your freedom to share and change Free Software See http gnu org licenses gpl html The source code can be found under http www gnupg arg download Swe Cancel gpg4o uses GnuPG to encrypt emails This program is constantly being developed and receives regular updates and new features To keep GnuPG up to date please activate the option Online update GnuPG version information every time Outlook starts You receive a message when starting Outlook when a new version of GnuPG is released You can then decide whether or not you want to install this new version Confirming the question with Yes will redirect you to the page GnuPG of the gpg4o settings There you can click on th
43. in gpg4o anymore 9 6 2 Autoimport Here you may enter a keyserver from which keys will be automatically imported into the local keyring while you generate an email This is reasonable for example if you yourself work with a private keyserver and only upload valid keys there The server indicated in this field need not necessarily be entered in the list of all keyservers above in order to permit its use 9 7 Backup On this page you can import a saved backup or generate a backup respectively Above all a backup protects you from the loss of your keys in case of hardware failures version 3 5 65 Giegerich amp Partner P gpg4o Settings View GnuPG Account management Send Receive settings Update Keyserver System information Backup and Restore Advanced settings 9 Settings Backup and Restore Export your gpg4o settings sending rules active accounts your keyring and your trust settings Import your previously exported settings into gpg4o This will overwrite your current settings and extend your keyring data Via the button Export you generate a new backup It comprises the following data All the keys public keys as well as keypairs The trust settings of the keys The complete configuration of gpg4o including all account settings All defined sending rules The gpg4o license file With the button Import you reload your preliminarily exported settings of gpg4o and thus overwrite your curren
44. k on the key symbol or on the text alongside the symbol the key selection dia log will be opened Here you are now able to assign a specific key to a specific recipient manually Pe sai For sending encrypted emails you need the pubiic key ofthe recipient Recipient Email address Public key Please choose a public key m i that match the email address found in ke Alternative key search or import Search for a public key on a key server Import public key from file Import public key from clipboard Here the background of the email addresses is colored according to the following system e Green An appropriate key is available e Yellow There are at least two appropriate keys available e Red No appropriate key available Now you can assign one or more keys to the different email addresses SS seno encyptedemeis you need the public key of the recipient State Recipient Email address Public key Key 408B2051 Max lt Max Mustermann giepa de gt Key 4DF 1AF9 max lt max mustermann test gpg4o de gt v If each email address has been given a key and none of the lines are marked red or yellow you can close the Dialog by clicking the button OK The email can now be encrypted and sent version 3 5 29 CP 6 Utilizing gpg4o Giegerich amp Partner 6 3 2 Virtual Accounts gpg4o E Activate automatic options Send Options 63 Sion Allow HTML From John doe giepa de gpgd
45. lations v v vA Extension of the test period is possible on request Depending on the duration of product maintenance 1 year after purchase afterwards extensible by purchasing an extension of product maintenance 1 year 3 years or 5 years 6 version 3 5 3 Functional Range CP Giegerich amp Partner 3 2 After the expiration of the product maintenance 3 2 1 Trial version You can only decrypt emails which were received during the test period Emails can no longer be sent encrypted signed 3 2 2 Home amp Student Version and Full Version When the product maintenance has expired gpg4o can still be used That means that you can continue to send encrypted signed emails and read encrypted signed emails It is simply no longer possible for you to install new updates or to make use of the support 3 3 PGP MIME gpg4o can send and receive plain text messages and HTML emails as PGP Inline In addi tion PGP MIME emails can be received and decrypted It s also possible to verify PGP MIME detached signature signed emails version 3 5 7 CP 4 Installation Giegerich amp Partner 4 Installation 4 1 Software The latest download version of gpg4o can be found at http www giepa de produkte gpg4o downloads For the use of gpg4o GnuPG is required You may have GnuPG 1 4 installed during the first configuration of gpg4o Information and the source code of GnuPG can be found at http www gnupg
46. le via the button shown above 6 8 Permanent Decrypted Saving For simpler archiving gpg4o also offers the possibility to save messages with permanent decryption For this purpose click the symbol Save email decrypted in the reading pane of gpg4o Attention If the email is still located in a synchronized folder the message will be come also readable on the server You should therefore utilize this func tion with corresponding care Please note that this feature is not available in an Home amp Student Version version 3 5 33 6 Utilizing gpg4o Giegerich amp Partner 6 9 Hide Send Options Untitled Message HTML MESSAGE IMSERT OPTIONS FORMAT TEXT REVIEW gpado GPG for Outlook Em Attach File Follow Up WS Attach Item High Importance Paste Names r E Signature 7 Low Importance fie Clipboard rz Basic Text Include Tags rf Zoom Apps gpg4o Automatic options default options Attach my public key Send Options 3 Dontencypt Allow HTML 3 JohnDoe john doeGitest apg4o des From r john doe test gpg4o de Ta Bcc Subject In order to put more space at your disposal for the email editor you can fold up the send options or hide them completely If gpg4o is enabled for utilization with an account you can fold up the send options via the button with the arrow in the right upper corner of the send options bar and also fold it down again The send options remember the last state s
47. les as attachment version 3 5 73 11 Help Center Giegerich amp Partner Log files for support Message HTML MESSAGE INSERT OPTIONS FORMAT TEXT REVIEW gpg4o GPG for Outlook E Calibri A jst 95 Attach File gt Follow Up a a Te 1 Bru ec gt v UN Attachtemr High Importance Paste a Address Check Zoom Apps for WA Book Names Ei Signature r 4 Low Importance Office Clipboard ra Basic Text Ta Names Include Tags rf Zoom Apps gpg4o Automatic options Rules lt Encrypt intern gt Attach my public key Send Options 9 All keys available 3 max lt max mustermann test gpg4o de gt From r max mustermann test gpg4o de Max Mustermann Subject Log files for support Attached J lagfile zip 226 KB For service and support contact Giegerich und Partner GmbH Please describe your problem with gpg o Thank you O See more about support gpg4o giepa de You are kindly asked to give precise description of the error occurred and of the steps which you have carried out shortly before said error showed In so doing you help us localize the error source and offer you a solution as fast as possible 11 2 Contents of Log Files In order to optimize the efficiency of our development in the elimination of possibly occurring errors status reports are written into so called log files by gpg4o These status reports contain neither personal information nor passwords or contents of emails Before sendin
48. lic key from there For importing a key from a keyserver you can enter your communication partner s name or key ID in the search field in the lower section of the key management Start Keyserver Revocation certificate View Keyserver hkp lipool sks keyservers net 11371 r L Publish on keyserver Search key in your local keyring R JahnDoe zjohn doe amp test g john doe test gpg4o de User ID Email address Max Mustermann lt Max Mustenmann giepa de gt max mustermann amp giepa de If the searched key is found you can select it and import it via the button Import from keyserver 48 version 3 5 Key Management CP Giegerich amp Partner Tip You can also import the key via a click on the right mouse button on the key which has been found or by holding the pressed left mouse button and drawing the key into the above list 7 12 Generating Revocation Certificate With a revocation certificate a key can be permanently and irrevocably declared invalid With a public key declared invalid your communication partners can no longer write encrypted emails to you This makes sense for example for the case that another person has taken possession of your private key and thus it cannot be secured any longer that emails signed with it have actually been generated by you For generating a revocation certificate please choose the corresponding key in the overview of the key management Then select the button Generate rev
49. mustermann amp test gpg o de 4DF 1AFS Did you check if the key you are signing really comes from the keyholder listed above 7 Sign local only not exportable prefer not to answer in detail J have not checked the identities at all J have carried out a casual check of the identities J have carried out through checking of the identities Afterwards indicate how sure you are about the authenticity of the signed key With this se lection the strength of the signature is determined Clicking on OK will apply the signature of the key Hint To be sure that the key belongs to the given person you should compare the fingerprint This is best done by phone since emails can be faked by Man in the Middle attacks All programs that work with GnuPG show the primary identity of a key You can change the primary identity of the key to the currently selected identity by clicking Set as Primary Identity The selected identity will be the primary identity from there on 7 10 4 Public Key On this page possibilities of how to distribute your public key have been placed at your disposal version 3 5 45 CP Key Management Giegerich amp Partner gpg4o Key details Summary Public key options Private Identities Signing Send public key as email Owner Trust Export public key Upload to key server hkp pool sks keyservers net 11371 hkp subkeys pap net 11371 Idap certserver pgp com
50. nd an optional number of Sub keys If you generate a key with gpg4o one subkey will always be generated as well other OpenPGP applications however can generate a much greater number of subkeys In gpg4o they will only be indicated for the sake of completeness for you as a user they actually have hardly any importance Furthermore a key is provided with one or more User IDs which corresponds to a de scription of the key which can be read by human beings Such a User ID usually consists of the owner s complete name and his email address As one key may have more than one User IDs it can also be utilized for more than one email address 7 2 Overview In order to open the key management of gpg4o please click gpg4o GPG for Outlook in the menu ribbon of Microsoft Outlook and then Key management version 3 5 35 Giegerich amp Partner G os FILE HOME SEND RECEIVE FOLDER Settings Sending rules management Help gpg4o gpg4o Key management v3 5 Start Revocation certificate g 7 Hm a oo BB BB A Mew Delete Import a Export E key key key key Common Keyserver Search key in your local keyring A R JohnDoe lt john doeGtest gnpg4o de gt A R max lt max mustermann test gpgdo de gt sales lt sales giepa de gt Support gpgdo lt support gpg4o giepa de gt Search on keyserver Key Management VIEW gpgdo GPG for Outlook View 3 Disable Sendas key email
51. nformation about s gnature and encryption state inside your Keyserver email System information RETE Backup and Restore 7 Email preview of gpg4o Advanced settings J Email window after opening Email window after replying forwarding 4 Print preview of an email I Permanently decrypted email Send Options Hide send options when account is Inactive Messages All messages are displayed 9 1 1 Language The language may be adjusted between German and English Please mind that when modifying the language the settings have to be closed and opened again 9 1 2 Encryption Status Here you may select in which areas of gpg4o the information with regard to decryption and signature shall be displayed to you within an email By default the display is only shown in the normal email preview 56 version 3 5 9 Settings Giegerich amp Partner 9 1 3 Send Options If this configuration setting is active the ribbon with the send options will be hidden when generating an email and the selected sending account has not been enabled for utilization with gpg4o If the configuration setting is not active the send options will also be indicated in case of inactive accounts 9 1 4 Messages As the user you can decide whether or not you want to deactivate the repeating question so that it does not appear anymore An example would be the messagebox which appears when a newer GnuPG version is found online within the start of Outlook B
52. ns 2l 57 9 1 4 Messages mn 57 92 GnuPG 2 2 2 22 2 22222222525252725 57 9 2 1 Path to gpg exe gpg2 exe ee ee 58 9 2 2 GnuPG Version Checking 22 2 2m m nn 58 9 2 3 GnuPG Directory 2 22 2 on 59 9 2 4 GnuPG Agent 22222 59 9 2 5 Buffering ofthe Passphrase 0 0002 ee eee 59 9 3 Account Management rr 59 9 4 Settings for Sending and Receiving lll rn 61 9 4 1 Domain Based Key Search lll ln 61 9 4 2 Attachment Send Options cll 62 9 4 3 Public Folder lll 62 do VDE s x bas Wes ae DESA keane ee ee P ded TA RC PE DEO HB OR 62 9 6 Keyserver llle ee eee er nsn s 64 9 6 1 Keyserver mn 65 9 6 2 AUICIMDON zs s d a an a ee en X3 3 ox ee 65 Ace c r 65 9 8 System Information lle 67 9 9 Extended Settings sx ox 44645 ki DOR XO baren X X x dox s 67 9 9 1 Always treat all keys as valid 67 9 9 2 Insert GnuPG and gpg4o information in outgoing emails 68 9 9 3 Advanced signature check activation 69 10 Miscellaneous 70 10 1 What Is to Be Done in Case of Errors aooaa a a 70 10 2 gpg4o does not Start aoa aoa a a a a a a 70 10 2 1 Disabled Application Add ins 71 2 version 3 5 Table of Contents 10 2 2 COM Add Ins rn 10 2 3
53. o Emails max mustermann giepa de About us Services Products Key Topics Information amp Contact Profile IT Security for your gpg4o Press Service Directions Our Team Company CleanNet Blog Downloads Privacy Notice Partnership Software Security by Other Security Nutzungsbedingunge References Design Products Forum Responsibility Now enter the email address you desire In order to be able to enter several email addresses at once separate them from each other with a new line Email addresses which have already been entered can be individually adapted via the buttons Edit and Delete 20 version 3 5 5 Licence Files Giegerich amp Partner Edit license s If you want to enter multiple email addresses enter one email address per line New email address es Ed Add Select all Select none max mustermann giepa de f Edit Delete Subsequently you can choose whether you want to download the license file directly or whether you want to have it sent by email Alternatively you can also define by check marks to which email addresses the license shall be sent Here you can select individual addresses or all addresses Import license You can recieve your license file by email or download it manually If you decide to recieve it by email please open the email and left click on the attachment Select the Import gpg4o license button to import the license Or right click on the attachment and
54. o o Manual gt Favorites Contact support Mailbox Ctrl E A Contact sales By Di 4max mustermann test gp O gpgdoontheweb gt Inbox About gpgdo Drafts 1 Encrypted testma unt Heine BEGIN PGP MESSAGE For more information to gpg4o please click on gpg4o Help and About gpg4o In the following window you can see information to your license and information to the currently version 3 5 17 4 Installation Giegerich amp Partner installed version About gpg4o Ux Giegerich G Partner Softwareentwicklung IT Sicherheit Version 35 Build 6336 Rc License information License MNo 410 Registered to Giepa de Updates Support until 1 1 2020 Email max mustermann 2test gpg4o de 1 more Number of licenses 5 Import license Copyright Giegerich amp Partner GmbH 2010 2015 All pictures graphics and other information used in this add in are copyright of Giegerich amp Partner GmbH unless otherwise stated Any reproduction distribution storage or dissemination of the contents or source code of this add in without written consent is prohibited Send log files 18 version 3 5 5 Licence Files Giegerich amp Partner 5 Licence Files 5 1 Generating and Importing License Files After having processed the online ordering of gpg4o you can manage your licenses via our web interface https licmgmt giepa de For login you utilize the same a
55. o that when creating another email they will be displayed to you in the same way as before If the account is not configured for utilization with gpg4o a button will be shown instead of the arrow with an X If you click on it the send options will not be shown any longer in the future in case of inactive accounts You can undo this in the settings on the page View see paragraph 9 1 3 34 version 3 5 Key Management CP Giegerich amp Partner 7 Key Management With the key management of gpg4o you can manage the keys generated or imported by you You can also look at all key details generate new keys revoke old keys delete and much more 7 1 General Information Regarding Keys As we often use some OpenPGP specific terms we would first of all like to give you a brief explanation of those terms Every Keypair consists of a private and a public key The public key is calculated from the private key inversely however this is not possible That is why you as a key owner always own the public and the private key your communication partners however only have your public key Your communication partners encrypt messages to you with your public key You then de crypt them again with the private key For signatures the principle is exactly the other way around You sign a message with your private key the recipient checks the signature with your public key In addition every key comprises one Primary key a
56. ocation certificate via the menu ribbon in the tab Revocation certificate d gpgdo Key management v3 5 Start Keyserver Revocation certificate View AN Apply certificate B certificate Common Search key in your local keyring You will be asked for the reason why you want to generate a revocation certificate and can furthermore write a comment on it specifying the reason or furnishing additional information This can be for example the key ID of the new key which your contact partners shall utilize afterwards version 3 5 49 Key Management Giegerich amp Partner gpg4o Create revocation certificate Reason for the revocabon certhcate Select a category for your reason Key has been compromised Specify your reaon or leave it blank My new key A18EA8 71 Key torevoke Private and public key Primary User ID JohnDoe lt john doe test gpg4o de gt Key ID DD5E6363 Key ID long 30D836A5 DD5E6363 Key validity Complete trust e the corresponding private key is available Owner trust Complete trust ie the comesponding private key is available Fingerprint 839D 0908 796 D505 D3C8 3F5A HIDE 36A5 DDSE 6363 Key type Key ID Algorithm Key length Creation date Expiration date Primary key DD5E6363 RSA 4096 5 23 2015 never Subkey AQSB6E25 RSA 4096 9 23 2015 never 4 Owner trust Default key for the account john doe amp test gpg o de After having entered the reason click OK and indicate
57. ompatibility No compatibility information available Location C Program Files Giegerich und Partner GmbH gpg4o GPG for Qutlook gpgd4o vstolvstolocal Description gpg4o GPG for Outlook Manage COM Add ins Ir 70 version 3 5 10 Miscellaneous CP Giegerich amp Partner Now search on the right side the entry gpg4o GPG for Outlook If gpg4o can be found under the item Disabled Application Add ins you are asked to follow paragraph 10 2 1 If gpg4o can be found under the item Inactive Application Add ins please follow para graph 10 2 2 10 2 1 Disabled Application Add ins Select in the lower section next to the button Go the entry Disabled elements and afterwards click the button Go In the window opened then select the entry gpg4o GPG for Outlook and click the button Enable Having done that close the window by clicking Close After a moment gpg4o will be loaded again Otherwise it might be necessary to enable gpg4o subsequently via the procedure described in paragraph 10 2 2 10 2 2 COM Add Ins Select in the lower section next to the button Go the entry COM Add Ins and click the button Go then In the window open now search the entry gpg4o GPG for Outlook and place a checkmark in front of it Afterwards close the window by clicking OK After a moment gpg4o should be reloaded Otherwise there is perhaps an essential problem In
58. ook in its own email preview The updates are installed in the background and do not require any confirmations on your part When the installation is finished you should make a new start of Outlook so that the modifications become effective With the link Visit our Shop you can purchase a license of gpg4o or an extension of the product maintenance of gpg4o In the Version history the individual releases and their improvements of gpg4o can be looked up 9 6 Keyserver On the page Keyserver you have the possibility of displaying and editing the keyservers utilized by gpg4o 64 version 3 5 9 Settings Giegerich amp Partner gpgdo Settings View Keyserver GnuPG Configure your keyserver list here each keyserver 15 seperated by a new line cU hkp pap mit edu 11371 Send Receive settings hkp pool skskeyservers net 11371 hkp subkeys pgp net 11371 Update Idap certserver pap com System information Backup and Restore Advanced settings Autoimport When creating an email use this keyserver for automatic import of missing keys we Crea 9 6 1 Keyserver In order to add a new keyserver enter its address as a new line in the text field Hint Keep in mind that the address of the keyservers will not be checked with regard to validity and that a wrong server cannot be reached In order to remove a keyserver remove its entry in the text field Thus this keyserver will not be utilized
59. oon as you choose the option Encrypt or Sign gpg4o Question Sending of encrypted HTML emails is not compatible 2 with every email client The recipient of the message may only be able to see the HTML formatting and images as attachments J Convert email to plaintext All HTML formatting and images will be lost o Keep HTML email format Don t ask me again If you want to define your selection as default you will have to enable the checkmark Don t ask me again 26 version 3 5 6 Utilizing gpg4o CP Giegerich amp Partner Hint In the account settings see paragraph 9 3 you can reset this option If you write an email the gpg4o send options will be displayed to you under the menu ribbon New project Message HTML MESSAGE INSERT OPTIONS FORMAT TEXT REVIEW gpglo GPG for Outlook B Calibri Bod A A EE lli Attach File gt Follow Up Bru WS attachltem 1 High Importance Paste Names Zoom Ei Signature 7 4 Low Importance Clipboard sic Text Include igs Zoom es lt John gt Ly sion y Allow HTML max mustermann test gpg4o de John Doe lt john doe test qgpgq4o de gt Subject New project a see more about John Doe Here you can define whether your emails shall be encrypted and or signed and whether your public key shall be attached to the email Before sending an email enable the button Sign if you want to send it signed or En crypt if
60. org The General Public License GPL can be found at www gnu org licenses gpl html 4 2 Installing gpg4o For the installation you need administrative privileges Before installing gpg4o please close the application Microsoft Outlook as otherwise there might be problems during installa tion Having done this execute the file gpg4o setup exe by double clicking it In the following start dialog you will be asked to set the installation path Here the default setting is normally the best choice Confirm the installation path by clicking on NEXT 9 version 3 5 4 Installation Giegerich amp Partner GPG40 GPG FOR OUTLOOK V3 5 34 630 Setup The setup program will quide you through the steps required to install gpg4o on this computer Detected Outlook version Outlook 2013 32 Bit Installation folder C Program FilestGiegench und Partner GmbHigpgdo GPG for Oh In the following dialog you will see the End User License Agreement Once you have de cided to accept the License Agreement precondition for the installation select the radio button next to l accept the terms of the license agreement and click INSTALL to continue the installation version 3 5 4 Installation Giegerich amp Partner GPG4O GPG FOR OUTLOOK V3 5 34 6307 EULA End User License Agreement of Giegerich amp Partner GmbH Robert Bosch Strasse 18 63303 Dreieich Germany in the following called licenser Sta
61. otest John doeigiepa de x Send Test amp examble com x Other E mail Address While composing a new email you can select from which account you want to send your email by clicking on the From button For every email address listed there gpg4o will create a virtual account This virtual account can be configured in your settings by opening the account management see paragraph 9 3 Therefore you are able to use gpg4o for every single virtual account Hint If an email address is deleted inside the From field the corresponding virtual account will be deleted 6 4 Receiving of Encrypted and or Signed Messages If you receive an encrypted and or signed email another pane will be shown below the reading pane Here you can now read the emails decrypted or without signature blocks 30 version 3 5 6 Utilizing gpg4o Giegerich amp Partner GE Inbox max mustermann test gpg4o de Outlook 72H O x FILE HOME SEND RECEIVE FOLDER VIEW gpg4o GPG for Outlook i ks X ri f DS 52 Meeting UE Move to G To Manager Yall Move Unread Read Search People e e en amp Clean Up gt J Team Email V Done A Rules iii Categorize EE Address Book New New Delete Reply Reply Forward fF a gt Email Items Es Junk P 2 EH More Ce Reply amp Delete f Create New MOneNote gt Follow Up Y Filter Email New Delete R
62. port doc pgp Hide filename Increases confidentiality but not every penPGF software can read such files business report doc gt Attachment pgp Receive Public folders v Decrypt emails in public folders without active accounts 9 4 1 Domain Based Key Search You can enable the Domain based key search if you do not want to search for a cor responding key for every missing key or if you own a global key for a company Thus a possible suitable key from the recipient s domain will be automatically proposed to you from your key list in case of a missing key In order to enable the domain based key search place a checkmark with Suggest alterna tive key if recipient s key is missing gpg4o will do the rest for you If you write an email to Max Mustermann 2giepa de but if you do not own a key for that recipient gpg4o can now offer you an alternative key from the corresponding domain version 3 5 61 9 Settings Giegerich amp Partner Doma n based key search There is no public key for the recipient max mustermann test gpgdo de Do you want to use the alternative key JohnDoe Jo hn doe test E pgdo gdes If you refuse that key you may perform as normal the manual selection for encrypting your email 9 4 2 Attachment Send Options Many OpenPGP applications do not only encrypt the email and the attachments but also the file names of the attachments gpg4o masters this technique
63. port is extended by the purchased years Example 1 Original expiration date 1st April 2015 On 1st February 2015 you purchase an extension of one year in the first year after having bought gpg4o Expiration date after having bought the extension 1st April 2016 Example 2 Original expiration date 1st April 2015 On 1st June 2015 after expiration of the product maintenance you purchase an extension of one year Expiration date after the purchase of the extension 1st April 2016 Here you have a loss of 2 months of support and update 22 version 3 5 B Ebenso Ties CP Giegerich amp Partner Hint After having purchased an extension this new modified license file will have to be imported once into gpg4o version 3 5 23 CP 6 Utilizing gpg4o Giegerich amp Partner 6 Utilizing gpg4o After having configured gpg4o and after having generated corresponding keypairs for your email accounts you will now have to send your public key to your communication partners A keypair consists of two keys One private key and one public key When generating the keypair you were asked to enter a passphrase for the keypair Attention Never pass your passphrase or your private key to another person Each person coming into possession of your private key will be able to decrypt your emails and to sign new messages with your name You should keep the passphrase as safe as your other passwords and never tell it to anyone else T
64. quired fields click Generate and your new keypair will be generated version 3 5 15 CP 4 Installation Giegerich amp Partner If you want to make further settings for your new keypair you can call an advanced dialog with additional configuration possibilities by clicking Advanced Alternatively you have the possibility of importing a keypair which you have already gener ated in the past For this purpose click Import gpg o New key Tour name Max Mustermann Your email address max mustermanni test gpg4o de Tour password passphrase m cn a password passphrase 3 Lowercase W Uppercase W Numbers Y SpecialChar W Total count V9 Main Key algorithm length RSA 4096 Sub Key algorithm length RSA 4096 Expire date Set expiration date if not unlimited Expiration date Friday September 23 2016 After creation Create a revocation certificate Export your keypair Advanced settings Cancel In the advanced settings you may influence the algorithms and the length of the key The default setting however already offers maximum safety Moreover you can define an expiration date for the key After this period the key can no longer be utilized in order to sign or encrypt messages Decrypting however will remain unaffected It is also possible to provisionally generate a revocation certificate if your k
65. s licensed for each real person Therefore gpg4o also works with only one license at several computers as well as with further email addresses within the same installation as long as the licensed email address is configured within Microsoft Outlook 5 3 Period of Validity of the Product Maintenance Support During the period of validity of the product maintenance support you will receive product updates with numerous new functions of gpg4o Furthermore you have the possibility to make use of the support via email support gpg4o giepa de in case of questions or problems If the period of validity of the product maintenance support has elapsed gpg4o can still be used That means that you can continue to send encrypted signed emails and read encrypted signed emails as well However you do not have the possibility any longer to install new updates and to contact the support 5 4 Extension of the Product Maintenance The team of developers of gpg4o permanently improve the program and integrate cus tomers suggestions into new versions With an extension of the product maintenance you may obtain new versions of gpg4o which were published after expiration of your product maintenance support In addition you also extend the possibility of contacting the support via email The period of validity of the product maintenance support is extended by the number of purchased years of extension Thus the expiration date of the product mainte nance sup
66. t ones Your keyring will be extended by the newly added keys and those keys which were deleted since the last export will be included again 66 version 3 5 9 Settings e Import progress Creating temporary folders Checking GnuPG Extracting backup files Importing gpg4o settings Reloading gpg4o configuration Importing GnuPG keyring and trust db Importing licence 4 4 4 4 4 4 4 Tip A backup may also be utilized in order to move gpg4o to another com puter Attention Only save the backup on your own physical data storage medium You should never upload the backup into the cloud 9 8 System Information In the system information you can find details regarding the product gpg4o the license the operating system and GnuPG There you can see among others the installation paths of the individual products 9 9 Extended Settings On this page you will find settings which do not necessitate any modifications in the normal operation or which do not require a better knowledge of the OpenPGP Encryption We kindly ask you not to modify anything here if you do not know about the consequences of these modifications 9 9 1 Always treat all keys as valid It is true that deactivating this option will improve safety however it will also increase com plexity and will require a considerable additional effort regarding the key management If you disable this option you will only be able to encrypt emails to be sent to those re
67. ta from SP1 onwards Microsoft Windows 7 Microsoft Windows 8 x Microsoft Windows 10 Email program e Microsoft Outlook 20109 32 or 64 bit version e Microsoft Outlook 2013 32 or 64 bit version e Microsoft Outlook 20169 32 or 64 bit version GnuPG e GnuPG 1 4 Version 1 4 19 onwards e GnuPG 2 0 Version 2 0 29 onwards e GnuPG 2 1 currently not supported version 3 5 s CP 3 Functional Hange Giegerich amp Partner 3 Functional Range 3 1 Versions Functional Range Comparison Home amp Function Test Version Full version Student Version Encrypt decrypt sign emails v vA v oimultaneously usable email accounts 1 optional optional Private commercial use v v X v ov HTML emails di vl v Plain Text emails v v v Display of PGP MIME emails v v v Individual sending rules v X v Decrypted saving of emails v X vA Period support 45days dyear dyear Period update 45days h1yea J 1year Period usability 45days unlimited unlimited Supported mail servers Microsoft Exchange v X v POP3 v v IMAP d vA v Outlook com v i v Hotmail com v vl v Supported software Outlook versions until 2007 X X X Outlook 2010 32 64 bit v i v Outlook 2013 32 64 bit v wl v Outlook 2016 32 64 Bit v v v Windows Vista from SP1 onwards 32 bit v v v Windows 7 32 64 Bit v v v Windows 8 x 32 64 Bit v v v Windows 10 32 64 Bit v v v Compatible with DATEV instal
68. ter and may be existent several times in similar form 12 2 Uninstalling under Windows Vista 7 8 or 10 In order to uninstall gpg4o click Control Panel in the Windows start menu and browse to the item Programs there and afterwards to Uninstall a Program You will now see the list of all programs installed on your computer Select gpg4o GPG for Outlook and click Uninstall in the menu 12 3 Uninstalling GnuPG In order to uninstall GnuPG click Control Panel in the Windows start menu and browse to the item Programs there and subsequently to the item Uninstall a Program You will now see a list of all programs installed on your computer Select the installed GnuPG version 3 5 19 CP 12 Uninstalling Giegerich amp Partner and click Uninstall in the menu 76 version 3 5 13 Contact amp Information CP Giegerich amp Partner 13 Contact amp Information The IT solution provider Giegerich amp Partner GmbH based in Dreieich near Frankfurt on the Main specializes in the smooth and safe operation of networks and computer controlled applications In addition to consulting and conception the company undertakes the entire execution of IT projects as well as the operation of I T systems and IT solutions as outsourc ing Customer specific individual solutions and the adaptation of I T standard products to the requirements of companies belong to the strength of the IT specialist From
69. then select Import gpg4o license in the following context menu to import the license If you download the license file please click on gpg4o GPG for Outlook in the Microsoft Outlook menu Next select gpg4o Help then select About gpg4o In the next window press Import license and open the license file to import Send license to selected email addresses Or Send license to max mustermann t giepa de or Download license manually Now you can import the license For this purpose open Microsoft Outlook and choose gpg4o GPG for Outlook in the ribbon There click the button gpg4o Help and About gpg4o In the information window appearing now click on Import license A file selection dialog will appear Browse to your license and choose Open Now your license file is imported and a corresponding message will appear which you can confirm by clicking OK It is also possible to import the license file once you have received it by email as file attach version 3 5 21 CP 5 Licence Files Giegerich amp Partner ment For this purpose click the right mouse button on the file attachment and choose the item Import license for gpg4o in the context menu 5 2 Period of Validity of the License The license of gpg4o entitles you to the unlimited use of gpg4o with the licensed email address The period of validity of the license starts with the first download of the license file gpg4o i
70. tus March 2014 51 Subject of the Agreement aE af laccept the terms of the license agreement The installation will start now In doing so the presence of all required components for example NET Framework 4 is checked Missing components will then automatically be installed As soon as all the necessary components have been installed the wizard will continue installing gpg4o 10 version 3 5 4 Installation CP Giegerich amp Partner GPG40 GPG FOR OUTLOOK V3 5 36 6336 Package Setup qg GPG for Outlook 3 5 36 6336 MSI Overall pum Now the installation of gpg4o is completed You can start the configuration of gpg4o by restarting Microsoft Outlook version 3 5 11 4 Installation Giegerich amp Partner GPG4O GPG FOR OUTLOOK V3 5 34 6307 Setup Installation was completed successfully Please restart Microsoft Outlook to load gpg4o 4 3 Configuring gpg4o Start Microsoft Outlook now in order to begin the configuration of your new software The configuration wizard appears which will help you to set up gpg4o In addition you have the possibility of changing the language of gpg4o Once you have selected your language click Start in order to begin the configuration 12 version 3 5 4 Installation Giegerich amp Partner gpg4o Configuration Wizard m Welcome This wizard will guide you Thank you for installing gpg4o through the configuration of gpa4o
71. u have to select it and choose the option Delete key in the menu ribbon Start Alternatively you can press the button Delete Attention Please mind that the deletion of a key is irreversible However you can import a key again which you have exported before Hint If you delete a keypair the private as well as the public key will be deleted If the keypair to be deleted is stored in the gpg4o settings of an account this setting becomes invalid In this case gpg4o will open the settings dialog after deletion in order to permit you the selection of another keypair 7 7 Enabling Disabling Keys If you disable a key it will not be used for encrypting any longer This makes sense if you have more than one public key for the same email address of one contact if however you only utilize one of the public keys for encrypting All further actions will remain unaffected For disabling one or several keys you select them and click in the menu ribbon on the button Disable key Contrarily you can enable those keys again which you have disabled before by means of the button Enable key 38 version 3 5 Key Management CP Giegerich amp Partner Hint If the keypair to be disabled is stored in the gpg4o settings for one ac count this setting will become invalid In this case gpg4o will open the settings dialog after disabling in order to let you select another keypair 7 8 Exporting Keys Apart from the sending of
72. uPG installation folder The installation path should now be highlighted green You can also download GnuPG from the Internet and have it installed For this purpose click Download and install GnuPG A folder selection will appear Please select a directory version 3 5 13 CP 4 Installation Giegerich amp Partner where GnuPG shall be installed Hint Please make sure that the directory where GnuPG shall be installed is empty After a successful installation the path will be automatically applied into the settings and you may continue the configuration GnuPG Please enter the path to your gpg exe or gpg2 exe GnuPG Runtime G Path to gpg exe gpg2 exe you have no GnuPG AI Inciaignon youcen press CNProgram FiesIGNUNGNUPG l4i9gpgee the button below to nn eleivesor 1419 V Latestversioninssled GnuPG License GnuPG is licensed under the terms of the GNU General Public License GPL which guarantees your freedom to share and change Free Software See http anu org licenses html The source code can be found under http www anupa ora download Backup If you have previously created a backup of gpg o you can import it here and exit this wizard Import backup Alternatively you can import a backup of gpg4o here see paragraph 9 7 Next you will be asked for which email account you want to install gpg4o This page only appears if you have configured more than one email account in
73. unt you define which keypair shall be utilized for signing messages With the next two check boxes the default behavior of gpg4o with regard to the sending of emails is determined If you choose messages to be encrypted by default you also have to define whether only the attachments or the entire message shall be encrypted If you regularly necessitate other configurations for certain situations you can set them with the help of the sending rules see paragraph 8 The function of the selection box When sending HTML email is to determine whether when sending emails in HTML format a default demand has to be made whether the HTML format may be utilized or whether it shall be converted into the Plain Text format before sending You can send a testmail for the selected account You can verify with the received testmail whether encrypting and decrypting work correctly with your settings 60 version 3 5 9 Settings Giegerich amp Partner 9 4 Settings for Sending and Receiving gpg4o Settings View Send Domain based key search GnuPG 7 Suggest alternative key if receipient s key is missing e g john doe domain com mail domain com Account management Send Receive settings Update Send Attachment ophons Keyserver J Keep filename System information Increases compatibility with other OpenPGP software which cannot extract filenames Backup and Restore Advanced settings business report doc gt business re
74. y confirming this through the button you are activating all deactivated messages again 9 2 GnuPG On the page GnuPG the version and the path to the installed GnuPG are displayed gpg4o Settings GnuPG Runtime Path to gpg exe gpgZ exe pE C Program Files GNU GnuPG_1 4 19gpg exe Search Send Receive settings Online update GnuPG version information every time Outlook starts Update Installed version 1 4 19 Latest version installed Keyserver General setings System information Alternative directory for keyrings and configuration files optional Backup and Restore Search Advanced settings 7 License GnuPG is licensed under the terms of the GNU General Public License GPL which guarantees your freedom to share and change Free Software See hito gnu onglicenses gpl html The source code can be found under http www gnupg org download version 3 5 57 CP 9 Settings Giegerich amp Partner 9 2 1 Path to gpg exe gpg2 exe If necessary you can also convert to other installations of GnuPG with the help of the button sSearch If you have not yet installed GnuPG the button Download and Install will be shown to you below the version number with which you can download GnuPG from the Internet and install it Here the procedure is the same as with the installation by the configuration wizard Here you will also find information with regard to the license of GnuPG and you have the possib
75. your own public key see paragraph 6 1 you can export your own keys or those of your contacts respectively here in the key management too Choose the key s you want to export and click on Export key in the menu You can export the key s into the file system or into the clipboard T gpgdo Key management v3 5 Start Keyserver Revocation certificate View mes gm g am Se REBAR RE EL u th Mew Delete Import Export _ Show Disable Send as key key key key details key email Common vanced Export key to file Export key to clipboard Search key in your local keyring An export into the file system is logical if you want to transfer the key s to another computer or onto your smartphone You will be asked where you want to save the key if you have selected Export key to file As soon as you have selected a folder where the key should saved please click on OK Copying to clipboard is useful if you want to use the key s in a different program website or article on the internet without having to use a separate file If you have selected Export key to clipboard the keys are copied to the Windows clip board and you can paste the keys into any textfield by pressing Ctrl V 7 9 Importing Keys You can also import a key into the key management To do this click on the button Import key in the menu and choose the option Import key from file or Import key from clipboard

Manual - Giegerich & Partner GmbH

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Manual - Giegerich &amp; Partner GmbH

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Manual - Giegerich & Partner GmbH