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Microsoft Outlook 2010 Product Guide

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1. To display Quick Contacts e On the View tab in the Layout group click To Do Bar and then click Quick Contacts Note Requires Microsoft Office Communications Sever 2007 R2 with Microsoft Office Communicator 2007 e On the Home tab in the Find group place your insertion point in the Find a Contact text box Note Requires Microsoft Office Communications Sever 2007 R2 with Microsoft Office Communicator 2007 e View your Contacts Find Outlook created contacts in your Suggested Contacts folder 40 New Improved Improved 3 Off Microsoft ce Features and Benefits Outlook Social Connector Language tools Translation tools Where to Find The People Pane for the Outlook Social Connector appears automatically below your Reading Pane To download third party providers for your social networks Click the View tab click People Pane and then click Account Settings In the resulting dialog box click the link near the top titled View social network providers available online Create a new e mail On the Review tab in the Language group click Language and then click Language Preferences Note Changing these settings from any application changes them for all applicable Office 2010 applications Create or open an e mail On the Review tab in the Language group click Translate Anywhere Access to Your Work New Improved Features and Benefits Voice mail preview Ac
2. Requires one of the following Microsoft Office Communications Server 2007 R2 with Microsoft Office Communicator 2007 R2 Windows Live Messenger or another instant messaging application that supports IMessenger Voice calls require Microsoft Office Communications Server 2007 R2 with Microsoft Office Communicator 2007 R2 or an instant messaging application that supports IMessengerAdvanced Outlook Social Connector Stay up to the minute with the people in your social networks by accessing everything from e mail threads to status updates in one single centralized view Language tools Simplify and customize your multilingual experience Multilingual users can easily access a single dialog box in Outlook 2010 where preferences can be set for editing display ScreenTip and Help languages 2003 2007 2010 T M O U a 49 Microsoft B2Offit Translation tools Use on demand translation full item translations and a Mini Translator formerly called Translation Screen Tips to easily vvork across languages Additionally English assistance and VVindovvs English text to speech playback are available from the Mini Translator along vvith additional text to speech languages Note Additional text to speech languages are free and available to dovvnload from the Microsoft Dovvnload Center http www microsoft com downloadq Anywhere Access to Your Work Access your vital information virtually anywhere anytime Vo
3. click the arrow beneath the Paste button to view Paste Options Or right click at the insertion point to view Paste Options Then point to individual Paste Options to preview results and click your preferred option to paste Paste Options 2 E A Select a picture in a new e mail Or to insert a picture on the Insert tab in the Illustrations group click Picture The Picture Tools Format tab appears automatically when a picture is selected Find Artistic Effects Remove Background Corrections and Color tools on the Picture Tools Format tab in the Adjust group Find Crop on the same tab in the Size group Create a new e mail On the Insert tab in the Illustrations group click SmartArt and then select a SmartArt layout Create a new e mail On the Insert tab in the Illustrations group click Screenshot 38 New 3 Off e Microsojt ce Features and Benefits 64 bit version Where to Find Note This option can only be installed on 64 bit systems For installation instructions and more information visit http office com office64setup Work Together More Effectively Improved New and Improved New New New Features and Benefits Multiple mailbox support Schedule View and group scheduling tools Team Calendar Room Finder Calendar Preview Where to Find e Click the File tab to open Backstage view Near the top of the Info tab
4. t Web and smartphone access require an appropriate device and an Internet connection Web functionality uses Outlook Web App which requires Microsoft Exchange Server 2010 and a supported Internet Explorer Firefox or Safari browser Some mobile functionality requires Microsoft Outlook Mobile 2010 which is not included in Office 2010 applications suites or Office Web Apps There are some differences between the features of Outlook Web App Outlook Mobile 2010 and Outlook 2010 Microsoft 1 Microsoft 2 Offit Outlook 2010 At a Glance Take a glance at how Outlook 2010 is designed to give you the best productivity experience across PC phone and browser Get a closer look at the new and improved features in the sections that follow Bring Your Ideas to Life Get easier access to the right tools at the right time New and improved features can help you be more productive but only if you can find them when you need them Fortunately the enhanced customizable Ribbon in Outlook 2010 makes it easy to uncover more commands so you can focus on the end product not how to get there Want an easier time configuring new and existing accounts Wishing for a faster more direct route to print something Or perhaps you need an easier way to clean up your mailbox The new Microsoft Office Backstage view can help you achieve all of this and more You can now more easily manage your account print and customize your Outlook 2010
5. Offic Anywhere Access to Your Work Access your vital information virtually anywhere anytime Voice Mail Preview New With Outlook 2010 and new technology in Exchange Server 2010 a voice to text preview of a recorded voice message is sent along with the voice mail recording directly to your inbox Access your messages virtually anywhere using a Web browser computer or smartphone e Protected voice mail helps to secure and limit voice mail to only their intended recipients Microsoft Outlook Web App Improved Outlook 2010 makes it easy for you to manage your e mails calendars and contacts by providing access to your work from virtually anywhere How do we do it The answer is by making your e mail available through almost any computer smartphone or Web browser including Internet Explorer Firefox and Safari through Outlook Web App Now you can stay up to date with all the information you want when you want it e Manage your e mail through a Web browser View your e mail messages contacts and calendar events stored on Exchange Server e Find familiar experiences found in Outlook 2010 such as Conversation View MailTips multiple calendars shared calendars organization hierarchy free busy status and more Requires Exchange 2010 and Exchange Unified Messaging 19 Microsoft Exchange Server 2010 required Microsoft 25 a Offic e E Melissa Kerr Outlook Web App Windows Internet E
6. View in Outlook 2010 helps you get straight to the relevant facts It condenses multiple e mails in a discussion called a conversation thread and displays them as single line item even if some messages in the conversation are located in other folders Not only does this help reduce information overload but it also helps improve the tracking and managing of related e mails And new conversation management tools can help you save valuable inbox s gj 91 Inbox Melissa Kerr Microsoft Outlook lot jana File Home Send Receive Folder View Add Ins a 2 7 Ja 4 Ignore Fa Meeting 93 Move to E To Manager Aj Move bag Unread Read Find a Contact a at a E d pa I TY Gime A Team E mail of Done Rules BE Categorize Q Address Book New New i ply Forward p gt E mali Rems dj a gnore ad HL Morey Eda Reply amp Delete 7 Create New NloneNote W Follow Up Y Filter E mail New Respond Quick Steps P Move Tags Find T S 45 Clean Up Favorites lt ARE Ae P RE Team lunch next week where to go B coer eee Arrange By Date Conversations Newest on top Chris Bryant ia m LA Drafts 33 Mon 5 18 2009 8 26 PM z 4 Older 4 Joanna Yuan Ayca Yuksel 5 Jennifer Kensok a Deleted Items 1 aTa A vi y ies A Customer Request for Proposal J jeni D E Paul Cannon Abbott Lowell Steven Masters 9 11 2009 Dev Balanibramanian E 4 Melissa Kerr g 5 J Fourth Coffee Financials g f Pon gt 3
7. click Add Account e With your calendar open on the Home tab of the Ribbon in the Arrange group click Schedule View e Also on the Home tab find group scheduling tools and related features in the Manage Calendars and Share groups e Team calendar automatically displays in your Calendar navigation pane Note Reporting line data must be configured in Exchange for Team calendar to automatically generate e Inanew Meeting Request on the Meeting tab in the Options group click Room Finder Note Microsoft Exchange 2010 is required e Automatically appears when you receive a meeting request 39 New and Improved New Improved New E2Off e Microsojt ce Features and Benefits Streamlined Communications Quick Contacts People Search Suggested Contacts Where to Find e See availability of others when viewing a name on almost any Outlook item e Hover your mouse pointer over a name to view the contact card Note Instant messaging and presence information requires one of the following Microsoft Office Communications Server 2007 R2 with Microsoft Office Communicator 2007 R2 Windows Live Messenger or another instant messaging application that supports IMessenger Voice calls require Office Communications Server 2007 R2 with Office Communicator 2007 R2 or an instant messaging application that supports IMessengerAdvanced e View through main Outlook view below your To Do Bar
8. does the rest SH LA i Message Insert Opti Ba colors D Aa Al a Fonts Page Bcc o Effects Color Built In Annual Newsletter Mi ons Format Text Review ha Axed I Request a Delivery Receipt Permission Use Voting O Request a Read Receipt Sy dh Tracking Aa Aa JlllAa Aa Se hr 52 1149 1142 1 Figure 9 Choose from a variety of e ea Office themes and create beautifully Aa Aa Aa SSS OE formatted e mails Concourse Aa Couture Elemental Equity Essential Executive Flow Foundry Reset to Theme from Template Browse for Themes a i Save Current Theme 12 Mitrosoft 2 Offit e Quickly obtain consistent formatting Text charts graphics tables and drawing objects all change to reflect the theme you have selected helping ensure that all elements in your e mail complement one another in a few simple clicks e Predefine your formatting preferences When you add new content such as a graphic or diagram Outlook 2010 will automatically match them to your chosen Office theme Quick Tip When creating a new e mail use the Themes group found on the Options tab to mix and match theme colors fonts and effects Save your custom preferences for reuse by creating your own theme using Save Current Theme at the bottom of the Themes gallery Note Office them
9. in the Conversations group click Conversation Settings shown in Figure 23 Home Send Receive Folder View W Change View pa a Show as Conversations View Settings ga Conversation Settings ar To Current View Show Messages from Other Folders a Show Senders Above the Subject La Unread Mail Always Expand Conversations Inbox Use Classic Indented View Figure 23 Conversation View Settings If you re not familiar with how these options will affect what you see when using Conversation View additional information about each option is provided below Show Messages from Other Folders The Show Messages from Other Folders option is turned on by default When this option is enabled Outlook will find all messages in a conversation across your message store and show them to you in a single view For example if you are viewing a conversation in your Inbox and you replied to a message in the conversation even though your reply is placed in your Sent Items folder by default it will display when viewing the conversation as shown in Figure 24 a Offic e d Summer vacation plans ee e a Abbott Lowell mm E Ka ij Paul Cannon 2 10 2010 ij Albert Chew 2 10 2010 f Chris Bryant Sent items Figure 24 Show Message from Other Folders You can easily take action on a message located in another folder such as assign it to a category or delete it without leaving your Inbox or current folder Show Senders Above t
10. in the Find a Contact box and Outlook 2010 will search your contacts and instantly show you the people who fit that spelling profile Quick Tips To search other address books instead of your Office Communicator contacts type your search string and press Enter Also get access to your Office Communicator contacts through Quick Contacts shown at the bottom of your To Do Bar Outlook Social Connector New There are so many ways to stay connected these days Switching back and forth between various tools and Web sites make organizing your information challenging Fortunately Outlook 2010 can help you stay connected The all new Outlook Social Connector OSC connects you to the social and business networks you use including Microsoft SharePoint 2010 and Windows Live Even connect to other popular third party sites such as Facebook LinkedIn and MySpace It s easy to get more information and stay in touch with the people in your network without leaving Outlook a Microsoft Office Professional Plus 2010 is required to view SharePoint 2010 My Site social data Connecting to a third party social network requires an add in provided by that social network In most cases usage of that social network requires you to be subject to the terms and conditions of the provider Microsoft 21 Microsoft a OFffice RE Coffee Talk _ Michael Affronti Sent Thu 10 29 2009 8 54 AM To Outlook Group Hi everyon
11. indented to show you who replied to whom and when they replied as shown in Figure 27 d Summer vacation plans B Albert Chew 2 10 2010 1 L J Paul Cannon 2 10 2010 E L J Abbott Lowell 2 11 2010 Figure 27 Classic Indented View To view your conversations by hierarchy select the Use Classic Indented View option What is a split conversation A conversation thread may have a single message thread or it may have more than one message thread called a split conversation One scenario in which a split conversation can occur is when an individual replies to an earlier message in a conversation rather than the latest message in the conversation When this happens a new message thread or branch of the conversation is created When viewing a conversation in Classic Indented View shown in Figure 28 each split in the conversation is indented at the same level 31 e Microsojt 2 Offit 4 Future Business Plans 7 ag Albert Chew 2 10 2010 p s immen zoo cj Abbott Lowell 2 11 2010 si Jennifer Kensok 2 11 2010 b Chris Bryant 2 11 2010 Abbott Lowell 2 12 2010 Figure 28 Split conversation in Classic Indented View The above example shows two message threads Both Albert and Abbott replied to the e mail which created two different branches of the conversation When viewing a split conversation without Classic Indented View you can still visualize which messages belong to the same message thread by viewing
12. picture editing tools for modifying images in your e mail and gives you the freedom to be your own graphic designer Use the enhanced cropping tool or choose from a gallery of picture corrections Sharpen and soften photos or use a color wash to enhance them You can even add an artistic flair by adding effects such as photocopy marker line drawing glass pastels and more Figure 11 An advanced cropping tool displays your full image in shadow while you crop e Obtain the perfect picture every time With improved cropping you ll see the entire image while making your adjustments You can also move the image around within the crop box to fine tune your pictures Microsoft ki Microsoft a OFffice e Grab screenshots on the fly Easily incorporate screenshots into your work through the new Screenshot feature without leaving Outlook e Focus on foreground not the background A new Remove Background tool makes editing photos a snap right within Outlook 2010 Quick Tip Use the new Screen Clipping tool found on the Insert tab under Screenshot to capture a portion of your screen and show only the details you want to convey Note The same new and improved picture editing tools are also available in PowerPoint 2010 Word 2010 and Excel 2010 SmartArt Graphics Improved Create professional quality diagrams in your messages as easily as typing a bulleted list Office 2010 adds dozens of addition
13. released on Windows phones Windows Mobile 6 5 or above by the general availability of Microsoft Office 2010 There are some differences between the features of Outlook Mobile 2010 and the Office 2010 applications Microsoft 4 e Microsojt 2 Offic Outlook 2010 A Closer Look Explore new ways Outlook 2010 can help you get things done whether you re working on your ideas on your own together or on the go Bring Your Ideas to Life Get easier access to the right tools at the right time Ribbon Improved The Ribbon replaces the menu and toolbars at the top of the main Outlook window to give you a more customized work experience It s designed to help you more easily find and use the full range of features that Outlook provides so that you can get more done in less time 4 9 7 Inbox Example User Microsoft Outlook aca tS Home Send Receive Folder View a 2 2 ri Th Ignore Fad Meeting A3 Move to 7 k To Manager LAS Move Unread Read Find a Contact i HE K j 43 gt y Clean Up 7 mp 4 Im Team E mail ef Done p Rules Categorize 7 Lil Address Book a ic New New Delete Reply Reply Forward All E mail Items amp Junk S6 Morey fg Reply amp Delete i7 Create New NJ OneNote W Follow Up Y Filter E mail 7 New Delete Respond Quick Steps Move Tags Find Figure 1 The Ribbon is now available across Outlook 2010 Locate the commands you need when you want them a
14. status bar that lets you quickly increase or decrease the size of information displayed in the Reading Pane Microsoft Office Backstage View New On the left edge of the Ribbon you see the File tab Just click that tab for an all access pass that makes it easier than ever to manage your accounts and customize your Outlook experience The new Backstage view replaces the traditional File menu from previous versions to provide a single location for all of your account management tasks For example e When you first open Backstage view you re on the Info tab shown in Figure 3 From this one location you can manage your account settings such as add a new e mail account configure automatic replies for when you are out of the office modify your archive options and organize your rules and alerts Microsoft 6 Microsoft a Office ill Example User Microsoft Outlook i Home Send Receive Folder View d Ia Save As sa Account Information LA Save Attachments e CI someone Oexample com se i s z viicrosoft Exchange gja Add Account Open prm 3 Account Settings Sh Modify settings for this account and configure Help additional connections Account Access this account on the web 2 Options Settings 7 EJ Exit Automatic Replies Out of Office a Use automatic replies to notify others that you are out of office on vacation or not available to respond to e mail message
15. t s just 2 slides 11 amp 13 The ir Figure 8 Let Outlook do your searching for you and use the Search Tools to help you build search criteria so you can find what you need Microsoft 11 aOffic e e Narrow your search narrow your results e Microsojt in a fevv simple clicks Easily add additional criteria into your search to to include only those items vvith file attachments a specific timeframe e mails sent directly to you or another recipient and more e Quickly refine your search location Change the scope to broaden your search and include subfolders all mail items or all Outlook items e Manage your search options without leaving your search results Modify search locations and options or quickly return to a previous search Quick Tip When you type in an Instant Search box AutoComplete suggestions will dynamically display to help refine your search To use a suggestion click an item in the list or press your Down arrow key to highlight the suggestion and then press Enter Deliver polished and professional communications Office Themes Improved Office themes and styles in Outlook 2010 offer formatting options to help you create professionally formatted e mail messages or those with a personal touch Enjoy a wide range of additional out of the box Office themes Coordinate colors fonts and graphic formatting effects Simply select the Office theme you want and Outlook 2010
16. ues varr cuna d h n dt 62 Mitrosoft 2 Offit Microsoft Outlook 2010 An Overview Microsoft Outlook 2010 offers premium business and personal e mail management tools to more than 500 million Office users worldwide We know the average person reads about 1 800 messages per month and deletes about 1 500 of them Even though e mail is important to you don t you wish you could spend less time managing it Manage your day efficiently with Outlook 2010 From a redesigned look to advanced organization search and scheduling features you can stay on top of your daily communications and agenda to get things done For many of us e mail is a vital part of our everyday lives We rely on mobile devices for communication and living that always on lifestyle It s how we stay in touch with friends family business and the world at large Whether you re waiting for a flight reading a book in a coffee house or leaving a meeting with a client you want your e mail available to you on your schedule not your location Outlook 2010 can provide anywhere access to your e mail calendar and address books and they re never farther away than your closest Web browser or smartphone Connect with other people at work and at home along with a variety of Web services and social networks when you re on the go so you can keep in touch with the people that matter most Welcome to Outlook 2010 our most powerful and intuitive version yet
17. you if a recipient has set an automatic reply prior to sending your e mail and helps save you time Search Tools Improved Searching for a specific item can appear daunting especially when you don t have time to sift through every folder and read each piece of content Fortunately with Outlook 2010 you can easily sort through your data and find what you need when you need it Contextual Search Tools shown in Figure 8 help you quickly narrow your search and locate your vital information 0 m w js Search Inbox Example User Microsoft Outlook Home Send Receive Folder View i D This Week W Flagged SVE EA i All Subfolders mi da Sent To r Important l B All Mail g From Subject E Recent Search Close pi Refine Options Close 4 Favorites 1 hasattachments yes from loanna Yuan Lx outlook content please r pre By Date Conversations j Newest ontop Joanna Yuan You replied to this message on 5 1 This message was sent with High i II Sent Items taj Deleted Items 4 someone example com outlook content please co Yi Sent Tue 5 5 2009 5 00 PM E Inbox 4 Yuan 3 3 2009 Ta t Dev Balasubramanian a m Cc L Chris Bryant LGA Drafts 1 Did you find what you were searching for Sent Items Message Feature Deck v2 pr al Deleted Items Try searching again in All Mail Items Hi Dev Can you take a look at a Junk E mail F deck and confirm the outlook c News Feed Laj Outbox
18. 11 For information on Entourage 2008 and for news on the upcoming Outlook for Mac visit the Mactopia Web site 5 Is there a cost for using Outlook Web App Outlook Web App formerly known as Outlook Web Access will continue to be available to Microsoft Exchange customers as part of their standard licensing agreement Microsoft e2 Office OO Ice 6 When will Outlook Mobile 2010 be available and how do I get it Outlook Mobile 2010 will be available concurrent with the release of Microsoft Office 2010 and will be shipped with most Windows phones Outlook 2010 Feature Specific Questions 1 What happens when I want to clean up a conversation Cleaning up a conversation moves the redundant messages one whose content is wholly encompassed in a later message from a conversation to the Deleted Items folder When you have a conversation selected and click Clean Up Outlook compares the body of each message to its parent message and checks for any modifications including any changes made to the original message and if there are any differences that message will not be moved to the Deleted Items folder 2 When I use Clean Up on a conversation is there anything that will prevent a redundant message from being moved to the Deleted Items folder By default a redundant message will not be moved to the Deleted Items folder if it has been Flagged for Follow up assigned to a category is unread has been digitally si
19. Add additional languages to edit your documents The editing languages set language specific features lt i including dictionaries grammar checking and sorting Tasks Editing Language Keyboard Layout Proofing Spelling Grammar Notes and Journal English U S lt default gt Enabled Installed Search set as Default E Figure 19 Set Mobile t Add additional editing languages i se pa ra e editing displa Advanced Choose Display and Help Languages g f p y Customize Ribbon Set the language priority order for the buttons tabs and Help G H el p an d Quick Access Toolbar Display Language Help Language Scree n Ti p 1 Match Microsoft Windows sdefault dh 1 Match Display Language lt default gt Add Ins 2 English Ea 2 English ang uages Trust Center i without leaving Set as Default Set as Default Outlook b View display languages installed for each Microsoft Office program 2 How do I get more Display and Help languages from Office com Choose ScreenTip Language Set your ScreenTip language Match Display Language 2 How do I qet more Screentip languages from Office com Applicable applications for Language Settings Access 2010 excluding ScreenTip setting Excel 2010 Microsoft OneNote 2010 Outlook 2010 PowerPoint 2010 Publisher 2010 Microsoft InfoPath 2010 excluding ScreenTip setting and Microsoft SharePoint Workspace 2010 excluding ScreenTip setting Microsoft 24 Microsoft E2
20. Dev Balasubramanian Conf Room A AV Su Mo Tu We Th Fr Sa en Subject Product Guide Review Location Conf Room A AV Start time Mon 12 7 2009 8 00 AM C All day event End time Mon 12 7 2009 2 00 PM X Good _ Fair Show a room list Building A Rooms Choose an available room None Conf RoomA AV Conf Room AV RoundTable Conf Room VTCJEC Conf RoomA Contacts Suggested times In Shared Folder i Calendar 8 00 AM 2 00 PM Click on a photo to see social network updates and email messages from this person Se ee 8 30 AM 2 30 PM R All Attendees 3 pam 2 conflicts Albert Chew Dev Ba T E Accepted 0 9 00 AM 3 00 PM EA Tentative 0 2 conflicts Albert Chew Dev Ba T FX Declined 0 9 30 AM 3 30 PM u g Not ded 0 2 conflicts Albert Chew Dev Ba pia tomes i Albert Chew _Dev Bale Chew Dev Balasubramanian Conf Room A AV bd Figure 14 Room Finder simplifies scheduling a room for your meeting Microsoft Exchange Server 2010 is required Microsoft 18 Microsoft 8 Ry ces a Office Calendar Preview New Handling a meeting request usually involves three steps reading the meeting request checking your calendar and responding to the request Now when you receive a meeting request the new calendar preview helps you better understand how it affects your calendar without leaving your inbox e Instantly review any calendar conflicts or adjacent items in a calendar snapshot sh
21. EN e A E EE T E EAE 10 search TOOISIPIP OVE orren E 11 Office Themes Improved ca vezes enen dd ad 12 SS 13 Picture Editing Tools New and Improved c sessesessessssessssessssessssessssessssessssessssesessessssesessesessesessesessesesseseeseaeensaeaneseeess 14 SmartArt Graphics IMProved ee eer rem ne mee iieiaeie wenn ert arr ern tert rr rn 15 Multiple Mailbox Support Improved ou ecceessssessessssessssessssessssessssessssessssesessessssssessesessesesseseesesessesessesesessesesseeesseseeaeeess 16 CS CAS NSU OV EEE O vad ebe ET TA A N T A logon 16 FROMM TCT IN E 18 Calendar Preview NOW scriescene pte cies aca caatonccsas ecsacasbossctastetacsscteacceaamescassatecrntastelaneaeraeereyectenes 19 Eo aa Ee IO E E N E N NN AEE 19 People search IMProved nun vend AANO AA aa EAA a aaaea eR Ea Aaea ASTEN 21 QUTIOOK Social Connector IN VA an vv vnu ni usensssusupas mnpeainatendedeesanelanaesi ate cesechceeastes 21 Translation TOO IFO VCO ccsez cecscarezessaszszessasrsaiseata aise ainai DA AeA aire aaa a aE Ean AEAT 23 Language Tools Improved 0 eeesecessssssssssssessssssssesssssssssessesessssssssussessssesucsesussesussessssesessesssussesessesassesessesassesessssessssesseeess 24 VOICE Mail ProView NeW sci tsctercceecitstencea a R A OERA RE aiaa 25 Microsoft Outlook Web App IMpProved e cecsecesssssssssssssssssssssssscsesssesessssessssssesssssssessssussesseesssesseeussesseeesseencsesseeneaeeaes 25 Microsoft 2 Offit Microsoft Out
22. Folders Ebru Ersan Anil Methur Sunil Uppal Carol Troup gt KY File Format Local intranet Protected Mode Off Figure 20 Access your e mail from virtually anywhere through Outlook Web App Microsoft Outlook Mobile 2010 Improved Experience rich interfaces designed for small devices with Outlook Mobile 2010 and your Windows phone Sync Outlook 2010 and stay up to the minute by using Outlook Mobile 2010 to easily take action while you re on the go e Use the newly added selection mode and select multiple messages with touch even if they aren t beside each other 20 An appropriate device and Internet connection are required Outlook Mobile 2010 is not included in Office 2010 applications suites or Web Apps Outlook Mobile 2010 comes pre installed on Windows phones Windows Mobile 6 5 or later and will be the default e mail client at the general availability of Microsoft Office 2010 Microsoft 26 e Microsojt 2 Offit e When connected to Exchange Server 2010 use Conversation View and save time by combining related messages that can be moved flagged for follovv up or deleted in just a few taps e Search your global address list or view free busy status for other people in your organization directly from your smartphone e Get online access to your e mail calendar contacts and tasks from virtually anywhere any time AZ Outlook E mail T Y 4 mx 0 Demo w Conversations w p Seeking h
23. Inbox Steven Masters 9 11 2009 lunch who has time for lunch it should be the building 13 cafe for all of A nee gt ou none of this fancy eating out thing ae Dee BB Review Office 2010 demos 4 Y ER 9 Y Uj Sent Items Paul Cannon 5 27 2009 a Deleted Items 1 i J l A content g a MaA From Paul Cannon 2 Lg Junk E mail Ayca ukset Joanna Yuan SANAN Sent Monday May 18 2009 4 26 PM Laj News Feed j Seeking help for marketing project To Ayca Yuksel Jennifer Kensok Albert Chew Joanna Yuan Abbott A Outbox Sue Grinius Hill 5 19 2009 Lowell Chris Bryant Dev Balasubramanian a BY RSS Feeds CA Possible Morale Event Boating Subject RE Team lunch next week where to go u Fe Search Folders Chris Bryant Jennifer Kensok Paul Can Wow I forgot how many choices there are Cy E Team lunch next week where to Split conversation Expand to see all items Joanna Yuan an igo j Mail J Paul Cannon 3 Calendar K 2 Ayca Yuksel Paul Cannon 85 Contacts 3 Ayca Yuksel inna Yuan Abbott By hg vi Tasks k A A Chris Bryant Ka I S Sj 9 e iQ 4 Items 29 om e 100 y pace Figure 4 Use Conversation View and stay on top of your e mail conversations e View only the relevant information When you click on a conversation Outlook shows you the latest message in the conversation Expand to see earlier redundant messages or see
24. Request for Proposal O Tue 5 5 2009 5 00 PM 15 16 18 19 20 21 F3 Inbox 4 ene eee AS 4 Dev Balasubramanian 22 23 24 25 26 27 28 nbox CA Drafts 1 bag Fourth Coffee Financials W 1 Chris Bryant 29 30 ra A aie deine E ae Steve Masters 9 11 2009 A Message 5 Feature_Deck v2 pptx 5 MB Today Ga Review Office 2010 demos a Revewir taj Deleted Items a EE a Paul Cannon 5 27 2009 Hi Dev Can you take a look at the attached Lgj Junk E mail 4 outlook content please confirm 8 pa Mews Feed deck and confirm the outlook content is ok ae ees 5 19 2009 It s just 2 slides 11 amp 13 TA RSS L Joanna Yuan 5 5 2009 U Review document RSS Feeds A x D baj Seeking help for marketing project 6 00 PM 8 00 PM L Search Folders pn oo i Cafeteria Melissa Kerr my Sue Grinius Hill 5 19 2009 I Chris There s been some changes and Figure 2 Update your Calendar and Task items vvithout leaving your inbox For example click a Calendar or Task item on your To Do Bar to display a contextual tab on the Ribbon that provides you tools for vvorking vvith that item Quick Tip While you re checking out the Ribbon at the top of the screen don t forget to look down The status bar at the bottom of the Outlook window is now customizable Just right click to select the items you want to view such as count of items in your inbox unread items mailbox quota and more There s even a new zoom slider on the right side of the
25. Show as Conversations Fr a View Reset ia Conversation Settings MC Settings View ti Single ox Ctrl E Manage Views Date Co Save Current View As a New View Apply Current View to Other Mail Folders llzer Tine Figure 31 Change View options The following provides more information on how to use both features Save Current View as New View You can save your settings as a new view that will appear in the Change View options so they can be applied to any folder Or if you want to try out other view options you can use your saved view to quickly return to your preferred settings To save your current view e On the View tab in the Current View group click Change View and then click Save Current View As a New View In the resulting dialog box provide a name for your view and click OK To use your new view e On the View tab in the Current View group click Change View and select your new view from the available options as shown in Figure 32 a Offic e EE Home Send Receive Folder View J pa Show as Conversations View Reset vra settings Vir v Compact Single Preview iy Conversation Settings Manage Views Save Current View As a New View Apply Current View to Other Mail Folders Figure 32 Saved custom view Apply Current View to Other Mail Folders You can also quickly apply your custom settings to all or several of your
26. The new Backstage view replaces the traditional File menu to provide one central organized location for all of your account management tasks e Manage large amounts of e mail with ease Condense categorize or even ignore entire conversations with a few clicks With new conversation management tools and the improved Conversation View dozens of e mails can suddenly turn into just a few Microsoft 52 E2Off Mirrosoft ce relevant items and enable you to gain control over your e mail to get more time back in your day to focus on other things Respond to information rapidly Take the multi command tasks you perform most such as moving an e mail to a specific folder and forwarding it to your team down to just a couple clicks using Quick Steps And you can customize or create nevv Quick Steps to fit your vvork style Manage your schedule stress free Efficiently schedule appointments share your calendar availability and manage your vvork schedule using easy to access calendar management and sharing tools VVith the E mail Calendar feature you can send your schedule to others so they can quickly find time for your next appointment Or publish your calendar to Office com so you can share it with others Use the new Schedule View to help simplify your scheduling tasks by viewing multiple calendars in a streamlined horizontal display See what you your family members or colleagues are scheduled to do and quickly determine when they
27. added Office themes to express your formatting style When it comes to reusing content via paste Paste with Live Preview enables you to get the formatting right the first time e Grab your readers attention by visually conveying your message You don t need to be an expert to deliver polished and professional e mails New and improved picture editing tools SmartArt graphics and the ability to insert screenshots directly into your messages enable you to incorporate great looking graphics without using additional photo editing programs Work Together More Effectively Connect with people connect your e mail accounts and stay up to date Whether you re managing a team or organizing a family event it s important to stay connected to people inside and outside your office or home Outlook 2010 brings together various e mail and communication networks so that staying connected with the people you care about is fast simple and fun e Combine multiple e mail accounts calendars and address books and easily manage them from a single centralized view e Manage your schedule stress free using the new Schedule View and group scheduling tools Microsoft Exchange Server 2010 is required for MailTips and must be enabled by an Exchange administrator Microsoft 3 Microsoft 2 Offic e View the availability of a person and instantly reach out to them using a variety of communication methods all on a new easy to access c
28. al SmartArt layouts for even more choices to help you display your important information most effectively You can also use SmartArt to add graphic elements such as a series of captioned pictures Figure 12 Use SmartArt for diagrams artwork and more Note SmartArt graphics are also available in Word 2010 PowerPoint 2010 and Excel 2010 Mi oft 15 Microsoft 2 Offit Work Together More Effectively Connect with people connect your e mail accounts and stay up to date Multiple Mailbox Support Improved These days communication extends beyond a single mailbox You may have e mail address books and calendars from a variety of Web providers or more than one Exchange account Outlook 2010 has expanded support for multiple mailboxes and enables you to seamlessly work across your accounts e Switching between Microsoft Exchange accounts is now simplified Connect multiple Exchange mailboxes in a single Outlook profile so you can easily access and manage your accounts in one location e Synchronize multiple e mail accounts from services such as Windows Live Hotmail Gmail or almost any other provider to Outlook 2010 Quick Tip When messages are deleted from an IMAP e mail account they are now moved to your Deleted Items folder Marking messages for deletion and purging is no longer necessary Schedule View New Outlook 2010 was designed to help keep you connected Share your time
29. anage e mail Moreover you can manage your contacts and calendar and even share your calendar via the Internet Outlook 2010 helps you create professional and polished e mails stay in touch with your friends family and colleagues and manage your communications and schedule more easily than ever before How can I use Outlook 2010 With the most intuitive release yet you ll be able to work more efficiently with an updated user interface along with new organizing scheduling and conversation management tools to help you stay on top of your daily schedule and communications and get things done From business or personal e mail communication to coordinating your family or team s schedule you can take advantage of tools ranging from an improved Conversation View and performing multi step commands in a single click to connecting to your friends and colleagues instantly Outlook 2010 can help you manage your schedule stress free and keep in touch with people who matter the most What are some of the major updates to Outlook 2010 from earlier versions Outlook 2010 includes new and improved featu