USER`S MANUAL - South African Waste Information Centre
Contents
1. eese 16 User s Manual Version 1 1 October 2005 II South African Central Registry and Waste Information System 1 Systems There are two information systems which support the collection of waste data These are the Department of Environmental Affairs and Tourism s e Central Registry and e Waste Information System User assistance for each of these two systems is provided in the following sections 2 Setup B Software Version This users manual is applicable to version 1 of the Central Registry and version 1 of the South African Waste Information System WIS developed and operated by the national Department of Environmental Affairs and Tourism DEAT in 2005 B Setting Up Both systems are internet based information systems and operate on any of the major internet programmes e g Internet Explorer Netscape For users with internet and email access no additional software is required for installation 3 System Requirements The Central Registry and WIS were designed to allow all users with varying computer systems access to the system Direct access to the systems can be gained via the internet at the following web address e Central Registry http cr octoplus co za e Waste Information System http wis octoplus co za Users must have a modem and internet account or other means of access to the internet Both Internet Explorer 5 0 and above and Netscape Navigator browsers are sup2. 7 8 10 Central Registry1 2 3 4 5 6 7 8 10 13 Central Registry User 4 8 EG UIC Ss ae 18 Installation 1 Kolo A 3 4 6 8 11 12 14 Multiple data entries 14 16 M nicipal USE rasta 13 User s Manual Version 1 1 October 2005 National Administrator 3 4 13 Provincial Administrator 3 13 15 Public USET narisee ea eaan 13 REGISTE ennnen 2 3 4 5 6 8 9 10 O a 6 9 Single data entries 14 SUN iu terdum II ae 15 17 A 18 A EE 16 US 1 3 4 5 6 8 13 MO FSION sosa talado 1 Waste Information Officer 7 18 Waste information system1 4 6 10 11 12 13 14 15 16 17
3. USER S MANUAL Central Registry Version 1 South African Waste Information System Version 1 hr environment amp tourism l Deparment Environmental Affairs and Tourism REPUBLIC OF SOUTH AFRICA Funded by Royal Danish Ministry of Foreign Affairs Danida Compiled for DEAT by LA CSIR ge Octoplus EnviroNomics SPP Cerda Environmental Consultants South African Central Registry and Waste Information System TABLE OF CONTENTS 1 EEE tertile ent cede ot oes cs tics EN EE fena fecu tu eas ad cee 1 2 olim PE Er 1 B Sot are VNR 1 E SOUNO UD EE p i de GN ME ee eee 1 3 System Tedulremielits R 1 4 QUICK SEL T M 2 D NNN 2 6 VEN 3 El Central Registry US Rasmus ee 4 E AMD ccm as 4 m NatronalAdmminist abo ae 4 E Provincial Administrator occccccoccccncconnnnncconnnnncnoncnnncnnnnnnnonnnonncnnnnnnnnononennncnnnons 4 E A a fe tO SED ER S 4 T FE ve 4 m Who Spmolld regiSEer 9 Vava 4 Search registration S sii aa A 5 m DEN E ENT 5 E RENSE sv 6 E LODI A HR RPM tte 8 8 AUS 8 9 Frequently Asked Questions FAQS ocoooccccccnccoccnccocnccocnncononooncnonnnncnnnnnnnnnnnonnnonncnonannnss 9 10 SQV Ka Scie UE E 12 11 MENN 12 12 Data FEQUIFEMENIS ux Des edu O 12 Tr VEE eee 13 m ANN SGT teet trot aete tate ea dos 13 E Municipal USO NR 13 E Provincial Administrator oui oor Er ER poi he eh Pe updated ut 13 B National Ad
4. Register function The system will take your through the registration process Please make sure that you have the authorisation of your company to register these activities since the system will identify you as being the company user responsible for all future registrations and updating of information kd Do I register my company or my activity You will register your activity which takes place on a uniquely identifiable portion of land Firstly register the site and then all associated activities which take place on that site If your company has another site elsewhere on which activities requiring registration take place you will need to register that site separately Each site will then have its own unique ID and associated activity IDs 2 What do do with this unique ID Upon approval of your registration you will be issued with a unique identification number e g D00018 All activities on your site will have a similar 1D with the exception of the last number e g D00018 1 D00018 2 This allows all activities on your site to be linked together through a single identification number The unique ID also referred to as your username allows you access to the relevant environmental information system in this case the waste information system This ID should be used when providing data to the WIS rd Do I need to register twice if I have a landfill and treatment facilitv on site User s Manual Version
5. go to Who should register For assistance on how to register go to How to register Activities and facilities already registered on the system can be found by Searching Should you require more informabon on the central registry or the registration process contact the Department Figure 1 Central Registry home page 5 Overview The Central Registry provides a means for identified activities facilities and land uses to register with the Department of Environmental Affairs and Tourism This is a prerequisite before data can be provided to the South African Waste Information System The intention of the central registry is to identify portions of land on which specific environmental activities are taking place and to cluster these activities against the site For this reason the company registering will firstly identify the site on which the activities occur and secondly identify the activities This is shown schematically in Figure 2 below User s Manual Version 1 1 October 2005 2 South African Central Registry and Waste Information System Single activity site Multiple activity site Activity Incinerator high Activity Disposing general temperature thermal treatment of waste to a GLB landfill site Activity Incinerator high hazardous waste temperature thermal treatment of hazardous Site ABC Pretoria Site XYZ Durban Registration information Registration information Site D00018 Site D00019 Treatment fac
6. need to register my See Who should register in Section 6 to check whether you have activities one of the identified activities on site kd If you are unsure as to whether you have already registered your Am I already activity then visit the Search registrations function Here you can registered search for your site or activity A list of matching registrations will be returned against which you can check to see if you have already registered and the status of your registrations i e pending or authorised If you activity ies have been successfully registered you should have a certificate of registration as proof of registration User s Manual Version 1 1 October 2005 9 South African Central Registry and Waste Information System kd Who in my company municipality is responsible for registering kd How do I register The Department of Environmental Affairs and Tourism requires that a senior person within your company or municipality register the required activities This person will be responsible for registering all of the activities as well as maintaining the associated information The proof of registration will only be supplied to this person together with the Central Registry username and password which will allow them to log back into the Central Registry and add activities or update information If you have identified that you need to register and haven t yet registered your activity ies then go to the
7. 1 1 October 2005 Yes If you have multiple activities operating on your site which require registration you will need to register each one This can be done all at once upon initial registration or by logging back into the central registry will your supplied username and password and adding additional activities for your site 10 South African Central Registry and Waste Information System kd Once you have registered all of the relevant activities for your site What do I do you are ready to start providing data to the waste information once have system since your registration allows you access to both the registered central registry and the waste information system You will need to login to the central registry at least once a year to ensure that the information you provided upon registration is still valid and update information where necessary User s Manual Version 1 1 October 2005 11 South African Central Registry and Waste Information System 10 11 12 User s Manual Version 1 1 October 2005 WASTE INFORMATION SYSTEM Quick Start What you need to know to get started 1 Go to http wis octoplus co za 2 Login to the WIS using the username and password provided to you following successful registration of your activity See Central Registry Sections 7 and 8 You re now ready to start providing data to the Waste Information System Overview The national waste information system WIS is ac
8. all identified activities which are required to register with the Department Currently the following waste activities are identified Anyone 1 landfilling general waste to a GMB or GLB landfill site 2 landfilling hazardous waste User s Manual Version 1 1 October 2005 4 South African Central Registry and Waste Information System recovering energy from hazardous waste treating hazardous waste by means of high temperature thermal treatment treating health care risk waste by means of non thermal treatment reprocessing paper and cardboard reprocessing plastic exporting hazardous waste SO LEE E These activities are required to register with the Department as e Alandfill site options 1 2 e A waste treatment facility options 3 5 e A waste reprocessor options 6 7 e A waste exporter option 8 B Search registrations Activities already registered on the system can be found by Searching registrations E How to register The following sections provide a step by step approach to registration of activities in the Central Registry Registration is currently a non compliance function and is simply required to allow users access to the Central Registry and the Waste Information System for the submission of the required waste data Environmental Alffaurs and Tourism Department of Environmental Affairs and Tourism DEAT CENTRAL REGISTRY Search registrations To search for information please enter your criteria b
9. South African Waste Information System SAWIS aian oad te ates Batch CVS Current Falle Mo file Available upload templates South African Waste KE file attached Bh ata upload of alf iA TOW dala Information System SAWIS s NR MERIDIA Creation Date ves Data upload of a single year wil TS Last Update Ge Date File Upload Microsoft Internet Ex VIC data and tools M LL ad Drac C TestD000590 01x Browse Figure 9 Data file upload multiple entries User s Manual Version 1 1 October 2005 16 South African Central Registry and Waste Information System 10 11 12 13 accepting the data will take you back to the first Waste data screen where you will be able to see the New Rejected For approval and Approved data Figure 6 to view the new data uploaded select the number under the New Rejected heading This will take you to your new and rejected data Figure 7 having reviewed this uploaded data you will need to submit it for approval by selecting the Submit Data for Approval button at the bottom of the New Rejected data screen Figure 7 once the data has been submitted for approval it will disappear from the New Rejected column to the For approval column Figure 6 upon approval of the data by the Province the data will move from the For approval column to the Approved column Figure 6 Data under For approval or App
10. Tatars Depasqment of Emwsrnnemental A A geal Tourism DEAT CEHTHAL BEGISTEY Kris or Welcome to the DEAT Regiitraton Before proceeding pierre ensure that you have checked that you 1 Deed to orga er your amp pecic actrtylles and e are not ajregdy reggtered To contnue with the regetrabon at least one regetaben type or envronmental activity tang place on the site must be selected Tha activity for which you are regatenng wil be regotered agarat a specific te or portion of land Tha purposes af ha ia lo allow yeu te repeater all of your requies actrees agaenat a amie are Tha ata and cemaepeondemg activites will therefore carry a datigastung iientilicaben number The mie will ba identified as s g 000018 ard the aia actrabes s DOOGOIB 1 landhil DOOU18 7 waste reprocessor Kew regatered your first actr aty you will be alowed tn contra with the regetrabon of any additonal ajertb ed scinstes on that site which reque regetrabon Flaasa note the regatraton of actraties for your eta should be undertaken by ha gener manger or responsive ernanonmental manager referred to further as the Central Registry User The person will be soey responsible for the registrabon of ary addbonal achvbes for tha site amd for the updating of al nformabon provided to the Central Regestry Tha raxporble person ma dunng the regeatraben process Henti pertora with the company whe edi ba rezpongbla for proveny da nmer nmental dela to the relevant ando
11. been delegated the function by the company to register all environmental activities with the Department of Environmental Affairs and Tourism Only this person will be provided with the certificate of registration and the username and password which can then be used to Login the Central Registry This person will be responsible for updating all information in the Central Registry and for adding additional activities to the Central Registry B Activity User The Activity User or Contact Person is identified as the person responsible for the specific activity for which you are registering and who will be responsible for providing data for that activity to the national waste information system The Activity Contact Person may be one and the same person as the Central Registry User B National Administrator Responsible for the site authorisation See Administrator User Manual B Provincial Administrator Responsible for the activity authorisation following site authorisation by the National Administrator See Administrator User Manual B Public User The general public has access to the Central Registry public access screens which include Who should register How to register and the Search of pending and authorised registrations 7 Functions B Who should register To determine whether you or your company needs to register users are referred to the Who should register function This screen provides a list of
12. cessible via the national waste information centre SAWIC a tool developed to provide the public and government with access to waste information in South Africa The WIS is a tool which captures information on the quantity and type of waste generated reprocessed and disposed of in South Africa and exported from South Africa and was based on a system framework approved by the Department of Environmental Affairs and Tourism in June 2005 The framework document provides an overview of the system and is available at www nwmsi co za wis html The framework unpacks the first four phases of implementation of the WIS each phase incorporating more detail in the data provided and including more role players in providing data Only data collection for phase 1 is provided here Data requirements As per phase 1 of the WIS the following role players need to provide data on a regular basis to the national WIS Anyone e landfilling general waste to a GMB or GLB landfill site e landfilling hazardous waste e recovering energy from hazardous waste e treating hazardous waste by means of high temperature thermal treatment e treating health care risk waste by means of non thermal treatment e reprocessing paper and cardboard e reprocessing plastic e exporting hazardous waste The following data is to be provided by these identified role players to the WIS Data required Level of detail required for Phase 1 Facilitv ID DEAT Reg No issued fol
13. data to enter into the WIS you may want to enter it manually To do so 1 click on the number below the New Rejected heading 2 this will take you to a screen which will either show you previously entered data or allow you to add new data Figure 7 cP to add new data select Add Row 4 this will take you to a screen where you can then select the year month source waste type waste quantity waste destination if exporter Figure 8 5 after selecting the fields drop downs and entering the additional data you should Save and Close To discard the data captured select Cancel User s Manual Version 1 1 October 2005 14 South African Central Registry and Waste Information System 6 saving and closing the screen will take you to a screen where you can review the data before submitting it to the Provincial Administrator for final approval To submit the data press the Submit data for approval button at the bottom of the screen Figure 7 once the data has been submitted for approval it will disappear from the New Rejected column to the For approval column Figure 6 SAWIC home About SAWIC Contacts Sitemap Search 60 you are now logged into the South African Waste Information System SAWIS outh African Waste Information System SAWTIS About SAWIS Helg Waste data Reports Extract data Logout SAWIC data and tools Community of practice L egulation Publications Tonnage r
14. elow and click on Search Note that the search results are displayed beneath the Search button Type of registration DEAT Registration No Site Name 5 Province located in amp Municipality located in CO 8 EL Figure 3 Central Registry search facilities User s Manual Version 1 1 October 2005 5 South African Central Registry and Waste Information System Pre registration activities 1 Before registering with the Central Registry users are requested to first check that their site and or activities are not already registered To do so users should go to Search Registrations A list of all matching registrations will be given below the search function 2 You are able to search for either the site or the associated activities on the site Please note all activities are listed against a site on which the activities take place The site and the associated activities are identified by their unique ID for example a site will carry the ID D00018 while the associated activities on the site will carry the ID D00018 1 D00018 2 etc 3 If you find that your activity ies are already registered the user is requested to use the DEAT registration number username and password provided to him her upon registration to access the central registry through the Login and the associated waste information system 4 If you find that your site is already registered but not the specific ac
15. eports GJE reports Waste exchange Waste prevention Links Facility D00090 01 Test Industrial Site Waste Landfill Data status Dol Add Row Sort vaar Month Source Waste Type Quantity T Destination Status Am 2005 October MP Mpumalanga G 1000 New Add Row 1 to 1 of 1 records Comments between the Authoriser and the Facilities Comment E SAWIC home About SAWIC Contacts Sitemap Search yeu are now logged into the South African Waste Information System SAWIS South African Waste Information System SAWTS About SAWIS Help Waste data Reports Extract data Logout SAWIC data and tools Community of practice Legislation Publicabons Tonnage reports GiS reports Waste excNange Waste prevention Limks Facility D00090 01 Test Industrial Site Waste Landfill Year 2005 Month October l Source MP Mpumalanga Waste Type G Quantity T 1000 l Destination TEN x Figure 8 Single data entry option in WIS User s Manual Version 1 1 October 2005 15 South African Central Registry and Waste Information System 8 upon approval of the data by the Province the data will move from the For approval column to the Approved column Figure 6 Data under For approval or Approved can not be edited by the user 9 data rejected by the Province will be moved from For approval back to New Rejected and will sho
16. gistered activities Users are requested to update information on the Central Registry at least once a year to ensure that all site and contact information remains relevant 8 Authorisation Once you have completed your registration for all relevant activities and submitted it the registration will be forwarded to the Department of Environmental Affairs and Tourism and the relevant Provincial Department of Environment for authorisation You will be notified by email post or telephonically as to whether your registration has been successful or not The Search registrations function provides the public with access to basic information on both authorised and pending registrations 1 Upon submitting your registration s for authorisation an email will be sent to yourself provided an email address has been entered notifying you that your registration s is currently awaiting authorisation by the Department 2 Depending on the validity of your registration the responsible system administrator will either approve or decline your registration You will be notified of your registration approval via email provided that an email address has been entered upon registration Should no email address be provided you will be notified telephonically or via fax or post 3 A certificate of registration will also be issued for each approved registration This certificate should be kept as proof of registration 4 All successful registrations wil
17. ility D00018 1 Landfill D00019 1 Treatment facility D00019 2 Figure 2 Basis of Central Registry registration process In the process of registering all activities will be issued with a unique registration number which must be used when providing environmental data and information to the Department The Central Registry therefore provides a mechanism to link environmental information systems together within the Department When connected to the Central Registry the following five functions are available to users on the top menu bar e Who should register e How to register e Search registrations e Register e Login All of these functions are publicly available however the login function is only available to users who have already successfully registered an activity Each of these functions are described in more detail below 6 Users The Central Registry identified five types of users e Central Registry User e Activity User e National Administrator e Provincial Administrator e Public User User s Manual Version 1 1 October 2005 3 South African Central Registry and Waste Information System B Central Registry User The Central Registry User is the person who registers the activity information on behalf of your company or municipality in the Central Registry The registration of activities in the Central Registry must therefore be undertaken by a responsible person within the company i e a person who has
18. l be issued with a DEAT unique registration number a username and a password which may be used to then login into the central registry to change any information as and when required The following authorisation process is followed for all new registrations Figure 5 Authorisation process for a new registration submitted to the Central Registry by a Central Registry User User s Manual Version 1 1 October 2005 8 South African Central Registry and Waste Information System Registration Information Site Information Central EE 4t 1 Site Approval o y National DEAT Administrator C O 0 2 Site Authorised Rejected Activity Information 9 T Do E LLI Provincial Administrator 3 Activity Authorised 777777 Rejected E L p 5 WIS username and 4 Central Registry username and password emailed password emailed Figure 5 Authorisation process for the Central Registry The person registering all activities i e the Central Registry User will only receive notification of the successful authorisation together with their username and password once the registration has bee approved by both the national central registry administrator and the provincial administrator 9 Frequently Asked Questions FAQs kJ If you are conducting one of the identified waste activities which require registration then yes you do need to register Do
19. lowing successful registration on y the Central Registry 12 South African Central Registry and Waste Information System Data required Level of detail required for Phase 1 Waste type General hazardous Province or country within which waste originates Waste destination Country applicable only to waste exporters 13 Users The WIS identifies the following four types of users e Activity User e Municipal User e Provincial Administrator e National Administrator e Public User B Activity User The Activity User or Contact Person is identified as the person responsible for the specific waste activity for which you have registered and who will be responsible for providing data for that activity to the national WIS The Activity Contact Person may be one and the same person as the Central Registry User The Activity Contact Person should be identified within their company or municipality as being responsible and accountable for the provision of data to the WIS B Municipal User The WIS allows municipalities to access waste data within the WIS only for their area of jurisdiction This is to support the constitutional function of municipalities to provide waste management services and plan effectively for waste management disposal and destruction B Provincial Administrator See WIS Administrator Manual B National Administrator See WIS Administrator Manual B Public User The public user only has access to public infor
20. mation within the South African Waste Information Centre and not the WIS Access to the WIS is restricted to registered users only activity user User s Manual Version 1 1 October 2005 13 South African Central Registry and Waste Information System 14 Functions B Login To login to the WIS use the username and password issued to you as the Activity Contact Person following the successful registration of the activity B Waste data Waste data is the default page upon login and is the page which allows Activity Users to submit their data to the WIS SAWIChome About SAWIC Contacts Data status you are now logged into the South African Waste Information System SAWIS i Sitemap Sear New for Rejected Approval Approved 0 0 0 Facility South African Waste 3 Information System SAWIS About SAWIS Mame Test Industrial Site Deat Reg No IB pooos0 01 Type Waste Landfill Help Waste data t Reports AT Upload a CSV or Excel data file Extract data Logout t SAWIC data and tools Community of practice Single data entries Legislation Publications Tonnage reports Multiple data entries file upload GIS reports Waste exchange Waste prevention Links Figure 6 WIS waste data homepage after login There are two methods of capturing waste data into the WIS e Single data entries e Multiple data entries File upload Single data entries If you have very little
21. n User s Manual Version 1 1 October 2005 6 South African Central Registry and Waste Information System Note the contact person may be different to the person registering the activity Central Registry User The contact person is activity specific and is identified as the person responsible for providing data to the Department for that specific activity 3 Certain of the fields requested upon registration are compulsory indicated by an and must be provided to ensure a successful registration 4 Upon registration of the first activity the user is provided with the opportunity to either submit this registration for approval or to continue adding additional activities for the site Manual registration If you do not have access to the internet you should obtain the necessary forms to complete from the Department s Waste Information Officer Your are required to complete all sections of the form and forward the completed form by email fax or post to the Department The Department will enter the information supplied on the forms on your behalf and begin the authorisation process AS with the on line submission upon approval of the registration a Certificate of Registration will be forwarded to you by email or post Mc CONTACT DETAILS Department of Environmental Affairs and Tourism Deputy Director Waste Information Private Bag X447 Pretoria 0001 E mail deat octoplus co za Fax 012 320 0024 iles Ernie tal fam ais
22. ported Thisisa temporary web address for the piloting of the WIS The system will be moved over to the Department of Environmental Affairs and Tourism web site within the coming year Users will be notified of the change in address User s Manual Version 1 1 October 2005 1 South African Central Registry and Waste Information System CENTRAL REGISTRY 4 Quick Start What you need to know to get started 1 Go to http cr octoplus co za 2 Check whether you need to register who should register 3 Check whether you aren t already registered search registrations 4 Register your activities on the central registry and receive your authorised unique ID username and password You re now ready to update your information in the Central Registry add additional activities for your site in the Central Registry or start providing data to the Waste Information System idc Environmental Affair amd Tourism NO Department of Environmental Affairs and Tourism DEAT CENTRAL REGISTRY Welcome to the DEAT central registry Welcome to the Department of Environmental Affairs and Tourism s Central Registry This registry provides a means for idenbfied actmibies facilites and land uses to register with the Department and be issued with a unique registration number This registration number must be used when providing environmental data and information to the Department To determine whether you or your company needs to register
23. ripistlatOF siccat reato a 13 E musicis 13 14 PUNIGHOMNS cdna SNE 14 E LOGI RE EE ENE O ee eee ee eee 14 i Waste abeatis EP dde 14 E A euo pM DM auc IM IM MEM LM 17 a FINN 17 E LOGOUT ecenin E 17 15 Frequently Asked Questions FAQS ccoocccccccnccocnccoccnococnncconoconnnonncnnnncnononnnonanncnnnnnnnns 17 User s Manual Version 1 1 October 2005 South African Central Registry and Waste Information System FIGURES Figure 1 Central Registry home page sssssssssssessseeseeen nnne nennen nne nnn n sei sse assa nna ns 2 Figure 2 Basis of Central Registry registration prOCESS cococccccnccccncccnncocnconncnnnnoncncnnnnconnconcnnns 3 Figure 3 Central Registry search facilities oooccconccconncccnoconnconnnnonnconnnnnnncnnnconcncnanonanonos 5 Figure 4 Central Registry registration typeS oocccocccccccconncconncccnoconnnnncnonanonnnnonannnnnnnnnnncnnnonanonos T Figure 5 Authorisation process for the Central Registry occcoccccconccccnconnccncncncnconnncnnnnoncnnns 9 Figure 6 WIS waste data homepage after lOGID ocococccccncconnconcncnoncconoconnconnonncncnnnnonononons 14 Figure 7 New data added or data submitted for approval ccooccooccconconnconnconncononononononanos 15 Figure 8 Single data entry option in WIS occcccnccccnccccncccnncncnoncnonanonnnnonacnnnnnonannonnnonaninnnoss 15 Figure 9 Data file upload multiple entries
24. rmation aya cam Tha responsable manager must eure that all relevant activites hava been capbured for tha site before submitting tha regutrabon data fer authonmabien Addadional sotrillsa may be added sta later stage Munsugh loggeng into Ehe Central Rega br wh the giomded username amd parecer Upon aubhorabon Te nte sil receive gange umbrella LAT Regri ran number 8 0 000010 and each actroiby at the mim wol mere Conrespeonwdhnsg DEAT Rega trabon number coneming of fa ster DEAT Pengatration ruber appended by a number ursquely identifying Bat actraty e g GOOOTB 1 D00018 2 elc Select the tpa of actraty for sifuch you are apphyng lo regesber ard click conbnos Salact mgatraton type Vi naim Exporta Vi nate Coprar meu waste Landi V asl Fiep be Di Maia Tiara Facies Figure 4 Central Registry registration types User s Manual Version 1 1 October 2005 T South African Central Registry and Waste Information System B Login The Central Registry User i e the responsible person delegated by the company to register all environmental activities on behalf of the company will be issued with a username and password upon successful registration of the activities See Authorisation Section 8 This username and password should be used when logging into the Central Registry Login to the Central Registry allows the Central Registry User access to e Add additional activities for the site e Update information for re
25. roved can not be edited by the user data rejected by the Province will be moved from For approval back to New Rejected and will show a rejected status against it Figure 6 7 Here the user has access to editing this data and resubmitting it to the Province for approval Figure 7 A comment from the Province will be provided in the case of rejected data B Reports Pending development B Extract data Pending development B Logout After working of the WIS it is recommended that you logout of the system by selecting Logout on the left menu bar 15 Frequently Asked Questions FAQs User s Manual Version 1 1 October 2005 17 South African Central Registry and Waste Information System SUPPORT For enquiries please contact the DEAT Waste Information Officer Mr Obed Baloyi Tel 012 310 3833 or Fax 012 320 0024 e mail obaloyi deat gov za For software support please contact deat octoplus co za Further supporting documentation may be obtained from the following web page http www nwmsi co za wis html User s Manual Version 1 1 October 2005 18 South African Central Registry and Waste Information System INDEX BY KEYWORD ACCESS eeeeeeeenee 1 5 6 7 8 10 11 Activities 2 3 4 5 6 7 8 9 10 11 Activity Contact Person 3 4 13 AAN USE aa 3 4 13 Approval 7 8 10 15 16 17 Authorisation
26. tivity please log onto the Central Registry through the Login using the username and password provided to you and register any additional activities 5 If you find that neither your site nor activity are already registered and are required to register See Who should register then the user is requested to go to the Register function BH Register Disclaimer Registration of activities in the Central Registry must be undertaken by a responsible person within the company i e a person who has been delegated the function by the company to register all environmental activities for that specific site with the Department of Environmental Affairs and Tourism Only this person will be provided with the certificate of registration and the username and password which can then be used to Login the Central Registry This person will be responsible for updating all information in the Central Registry and for adding additional activities to the Central Registry On line Registration 1 The first requirement is to select the registration type for which you are applying There are currently five registration types applicable to waste in the Central Registry These are e A waste generator e A waste landfill e A waste treatment facility e A waste reprocessor e A waste exporter 2 All new registrations are required to fill in some basic information about the registration type the site the company and the contact perso
27. w a rejected status against it Figure 6 7 Here the user has access to editing this data and resubmitting it to the Province for approval Figure 7 A comment from the Province will be provided in the case of rejected data Multiple data entries If you have very little data to enter into the WIS you may want to enter it manually To do so Li click on the number below the Upload a CSV or Excel data file heading 2 this will take you to a screen where you can select the file to upload Upload a document Figure 9 3 should you be uncertain as to the format of this upload file two templates for upload have been provided on this screen a Data upload of single row data data in rows b Data upload of a single year with months as columns data in columns 4 you can download these templates by right clicking on them and selecting Save target as Locate a suitable place on your computer to save these files 5 selecting Upload a document will take you to a File Upload screen where you may then go and locate the file which you want to upload Having located the file select upload to upload the data 6 a progress screen will appear notifying you of the progress in update of the data 7 a validation screen will notify you of any errors in the upload file or if no errors allow you to Accept or Decline the data uploaded SAWIC home About SAWIC Contacts Sitemap you are now logged into the
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