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User Manual - HTH Engineering Support Files

1. ie F E A E 8 8 ssh 8 8 8 ess 8 88 amp amp You can then click the Printer Icon to print a full report 22 Job Sharing for Multiple Transcriptionists using the Network Pro Mode Features Multiple transcribers can see whether a given file on a shared network drive has been checked out for transcribing by another person and by whom Only the person who is working on the file can mark it Done and then everyone s Job Manager will show it as Done and who completed the work When a transcriptionist moves the Job to the Done folder all shared Job Managers update automatically to reflect the new status A pool of transcriptionists can work share their Job Managers on any folder or any group of sub folders Transcriptionists can point their Job Managers to different folders or drives unlimited number of shared folders can be created Does not require running a server application on a server PC merely select the folder s you want the share and Start Stop units communicate via their shared LAN System creates a shared Microsoft Access MDB file in the root of each folder that s being shared for transcription To enable work sharing click on the Job Manager Icon then the Settings button Scroll down and you ll see Activate NetWork Data Base NetWork Version Check here you will share ONE Job Manager e 9 on a shared NetWork Folder
2. ersal Transcription System c 2007 HTH Engir Window FTP Line Counter Stopwatch Z Set Start Stop s Screen Size Full Size Configure Display Pop Ups Set Start Stop Screen Size Always on Top C Medium Save Current Screen Position C Thin C Super Sim Go to Specific ET File Configure Window FTP Line Counter Stopwatch Help ee Cos Byun E Pa fee e L aE s E OLS vat 100 Rwd FFwd Play Pause Step Step Stop Record Back Fwd Left Middle Right SS BEAL TIME Bo 5 secs Instant Sound Sten Amount Auto backstep Magnifier le gt File Configure Window FTP LineCounter Stopwatch Help 53 00 00 00 A 00 00 00 wee TIME Backstep 2 3 ye ai after Pause Medium Start Stop Universal Transcription System c 2010 Erc zs File Configure Window FTP LineCounter Help Super Slim 50 Recently Opened Files Menu Lee Start Stop Universal Transcription System c 2 Configure Window FTP Line Counter New Open CCITT MurLaw Sample wav Sampel Save As Din Din Wo Little Child wma Save As WAV sah greeting wma Save As TrueSpeech TM Path C Program Files 86 HTH Engineenng Inec Start Stop Universal Transcription System S ample Audio Save as MP3 Files MP3 Sample Aeagan mpa Manually Decrypt Encrypted File Re Open Cancel Clear List Close Ext Recently Opened Files The screen shows the last 8 files that you have opened for easy acce
3. Note To change to a different shared Job Manager Un Check then Re Check this option to bring up Folder Dialog Box Click this check box The following sub menu will appear Browse for Folder Select Current Folder or Create New Folder L Dictation 4 GP Hth hp L _ Completed Dictation DONE a i Dictation d Dr Andrews d Dr Jones a i Dr Smith J Folder A Folder B d Folder C Folder D Now browse to the desired folder and click highlight it This can be local or on any shared network drive NOTE If folder of incoming 23 dictation or audio files is located on a network drive all mapped drive letters must be the same For example if drive S Sample Audio Files is the shared drive then transcriptionists on your network who want to share this work must all have their PCs mapped as drive S Sample Audio Files Click OK Another menu will appear Sub Folder Options for Network If you click OK changes will take effect the next time you close and then re open the Job Manager if you are the only user in the Database E Check here if you want the Job Manager to include monitoring all of the Subfolders under the Current Folder heck if you would like the Job manager to display file duration and my tal the duration of all files in the Job manager Note This may slow down opening and refreshing the Job Manager This applies to all nework users Ch ck here if yo
4. field is left blank the login name that your Windows PC uses the name you see if you click the Start button on your PC will be used in the Job Manager But let s say that in your organization that PC name is LAB3391 but you d rather have it display Debbie as the user Simply type Debbie into the text box and the Job Manager will display Debbie instead of LAB3391 the PC s name o amp amp Miscellaneous CunentUser Done User al Check here if you want to have the ability to select multiple files within the Job Manager at once advanced feature e g multiple delete Check here if you would like to be prompted when you try to play a file that has a DONE status j Enter your User Name If you would like the user namete zi user please leave blank Debbie 3 Folder Change Folder Settings Delete Job Note For Net Work Pro Uses Only d fault to the logged on 21 Miscellaneous Checkboxes Ability to delete multiple jobs at once in the Job Manager is not recommended but allowed if you check the box to enable that feature You can also be automatically notified as a transcriptionist with a warning that the job you are opening and playing has already been marked Done Duration Option The duration option allows viewing file lengths of audio dictations made in WAV MP3 and WMA formats to be displayed in terms of minutes and seconds as an additional column on the Job Manager
5. Rwd FFwd Play Pause Step Step Stop Record Back Fwd Middle Right FEAL TIME 11 21 2007 2 Secs Eo Instant Sound Step Amount Auto backstep 2 Magnifier File Size File Length Format The Bookmark function maintains an audio file oookmark association list under a folder called BookMarks located in your PC s Windows folder 2 Smart Word Line Counter Feature E Line Count Functions Check what you want Line Count to Trigger on O Check this bos and enter how many keystrokes 60 Ig equal to one line jenter whole number of keystrokes W Count a Carnage Return as a Line Le senter Counting Attributes O Count AIVALID Kep Strokes on SYSTEM Select Microsoft Word program to enable counting of AllVALID Kep Strokes only Microsoft Word f Make sure that Microsoft ord is not running before selecting this option and click OF before opening WORD Select a Word Processor program to enable f counting of All VALID Rey Strokes only in the selected Word Processor Advanced User cnan Current Line Count Reset Counters Current Total Character Count ag Reset counters a when nem Audio File is opened Reset counters every time Program iz opened 10 76 2008 4 32 15 PM File Line 0 Character 0 10 9 2008 12 39 54 PM File Line 1 Character 69 10 9 2008 12 39 55 PM File Line 1 Character 89 Check to W Enable Line Count Exit Check to Automatically Open This Form Write
6. rk y r wa Instruction Manual for the Start Stop Universal Transcription System EA Reagan wav File Configure Window FTP LineCounter Stopwatch Help CED 00 00 08 GHB 00 00 05 aks s R E KCTS a a mag gh Rwd FF wd Play Pause Step Step Stop Record Q Back Fwd Left Middle Right BEAL TIHE 12 00 08 AM Er 3 5 secs gt Instant Sound Step mount Auto backstep amp n File Size File Length 0 min 13 sec 50 mo SPEED 100 300 Format Perform foot pedal activated transcription on any sound card equipped PC using Windows 7 Vista XP XP Pro ME 2000 or 98 Turn your PC into a universal high quality transcription machine using your feet to activate up to 3 separate foot pedals VERSION 11 0 Network PRO With TrueSpeech Ultra Play Variable Speed Bookmarks File Conversion Job Manager Smart Line Counter Auto Notify and Work Sharing HTH Engineering Inc Tarpon Springs FL 34688 USA TEL 727 939 8853 or 866 254 0714 USA amp Canada FAX 810 821 6940 http www startstop com Copyright 1998 2010 All Rights Reserved Table of Contents What You ll Need to Use the SSTS What is Included with Your SSTS Installation Instructions Overview of Features New Features for Version 11 0 How to Use the Start Stop Transcription System Features of the Control Panel Start Stop Ultra Job Manager How to Play a File Marking Setting Job Status Setting Up Job Manager H
7. 2 Select Microsoft Word Program Start Stop s Smart technology will only count characters that are typed in Microsoft Word 3 Select a Word Processor the software will present a list of running applications and you choose the one for which you want the keystrokes to be counted Example You run a medical records software form or WordPerfect or other unique application Simply make sure the application is running before selecting this item and the software will present a list of the open active applications Choose the one that corresponds to your application and it s done Count Checkboxes 1 Reset Counters when new Audio File is opened If checked every time you open a new audio file the Current Line Count will be reset to zero lines Reset Counters every time Start Stop Program is Opened If checked the Current Line Count will only be reset when you ve closed and reopened the Start Stop application If you check neither box 1 nor 2 above then the Current Line Count and Current Total Character Count will be recorded and grow over time until such time as you reset it with the Reset Counters button The count is remembered even if you close the Start Stop application or shut down your computer for the day Current Line Count Shows the current line count for billing or productivity monitoring purposes Current Total Character Count Shows how many
8. 8KHz setting If all settings sound incorrect then the file may not actually be a VOX file check with the originator of the file The Start Stop will remember your most recent settings 43 VOC Files File Length 0 min 17 sec ne When playing Creative Soundblaster Files nominally VOC although the Start Stop will analyze the file regardless of the file extension this button will appear If the file sounds extremely raspy that is the file is in inverted Mu Law format clicking on this button will re load the file with an inverted Mu Law CODEC for normal sound performance Time Stamp Functions K Time Stamp Functions Methods for Enabling the Time Stamping Feature You may choose multiple methods to be enabled simultaneously Activate using the Left or Right Keystroke Counting Use a Hot Key Auto Time Stamp eee Note Time S i Enable Auto Ti Enable Keystroke Counting to eg ae Mie a i St NONE LEFT RIGHT trigger Time Stamp Function Hedera pae pa A ae automatically after the first in the CONFIGURE Hotk pedal will be assigned to be used space is detected folowing 1680 keystrokes ae eee ae 0 exclusively for entering a time stamp enter whole number of keystrokes Menu between 5 60 TIME Enter time stamp string here f HH MM SS Leading Characters TIME Trailing Characters Hoas oe eo ENTER This is a test Real time HH MM SS foe x f A fo zl
9. Apple Quicktime Movie format FLV Flash Video c Support for Speex SPX format an increasingly popular open standard format New optional product variations available see www startstop com for details Start Stop Call in System telephone Call In System 2 or 4 lines at once with touch tone author generated demographics Start Stop Goldenear PRO 4x 4 channel Conference Transcriber Ultra high fidelity four channel transcription of meetings and conferences 12 Start Stop Superflow Continuous Conference Recording Transcriber Continuously segmented transcription system for legislature courts and multiple speaker organizations Free Network Pro Features included in Version 11 Also we are including the Network Pro upgrade free with version 11 This networking add on for Start Stop UNIVERSAL makes work sharing with other transcriptionists easy and efficient New File Drag N Drop Feature Just drag any media file onto the main screen of Start Stop Universal and it will automatically load and play it Auto Load Last File Optionally loads the last file you used the next time you start up your Start Stop Program Features also included in previous versions as well as Version 11 Multi language support added English Spanish and French Support for Philips brand USB Foot Pedals and Philips 2305 hand control in addition to industry standard 3 pedal USB Serial Game Port and Start Stop 2 pedal syst
10. C None lffset OK Cancel You can assign the left pedal to type in text automatically and your choice of elapsed time real time or offset real time directly into your focused Word Processor screen Purpose and Uses of Time Stamping Time Stamping lets you automatically show the exact time that each person said something It s useful for court reporters movie or theater script transcription law enforcement interview transcription and other similar transcription Since the time stamp is accurate to 1 second either in terms of elapsed time or corrected or synchronized time it s possible to use it for video time code transcription once you ve initially set up the Hours Minutes Seconds Offset desired Example of word processor output with time stamping enabled you transcribe the audio but tap the foot pedal to enter the bolded text automatically This is a test 00 01 02 elapsed time Hello there how are you doing This is a test 00 01 04 elapsed time Doing just great thank you This is a test 00 01 06 elapsed time And in the morning lm making waffles 44 You can enter leading and trailing characters surrounding the time stamp For instance if you type ENTER This is a test no quotes and elapsed time as shown in above example the cursor on your word processor will return to the beginning of a new line every time you tap the left pedal and will type in This is a test
11. Done User Duration Debbie min 5 sec o Omin 13 sec Omin 13 sec Folder Mole Folder Mole If Folder Mole is Installed and you no longer want to use Folder Mole vath Start Stop then Check here to DISABLE Folder Mole functions inside the Start Stop Program The bonus included Folder Mole program on your CD ROM will monitor and alert you to new incoming dictation work automatically If you don t want this feature click in the checkbox shown above Show Hide Columns button Under Job Manager Settings a Hide Show Columns o amp xs Checked Column is Hidden Check ALL V Hide Date Created Yodal Columns Super Flow Apply V Hide Time Created 7 Hide Y Author Hide Meeting Name Eat V Hide Length M Hide Y Priority Hide Meeting Date V Hide Full Path Hide Y Reference Hide Meeting Start Time Hide Y Comments Hide Segment Number Call In Columns Hide Y Taskld Hide Speaker Names Hide Department 7 Hide Notes peiros 7 Hide Segment Start misai 7 Hide Segment End M Hide Worktype 7 Hide Duration Hide Priority Hide Author Name Hide Author User ID You can decide on which columns you want to show up in the job manager via this menu 28 Special Dictation Formats Supported by Start Stop x Job Manager Settings Job Manger Columns Standard Version Call In Files ees ee ee eon ems 1 atio about each Call In fle
12. H Simon Westcott Normal _ E 19 Dialogic VOX telephor 07 25 99 _ 05 22 40PM_ 143 4KB C ProgramFiest86H 18 crescendo excerpt d0t 07 25 99 05 48 02 PM_ 18 9KB C Program Fies 86H CT 48 News excerptvoc 04 16 00 06 07 30PM_ 7658KB CProgamFiesteeH O TRICCITT Mu l aw Samnh N4 NA799 INRAR 14 PM IAA RKR C Pronram Files ARIK sf ef Ma Ra Load Job isa Jobs 54 Print m Toggle Move Done Files To BackUp Folder Change Folder Setting Delete Job Move Search Full Path X Y Author Y Priority Y Reference Y Comments R C Program Files x86 H Simon Westcott Urgent 444485887 41799690898 this is the reference some comments 29 If the dictator has sent you an encrypted YODAL file HIPAA compliant when you first open the recording it will prompt you for a password in the Yodal Password Manager J Yodal Add Edit Passwords Enter in the first two character that match the first two characters of the Yodal file Then hit the add OK button password myauntnelly 234 The first two characters of a dictator s name will be unique to that person e g recordings made by John Smith will start with JS for example Enter the first two characters into the password manager then enter the password in the box below and click the Add button to add it to the list Any further Yodal dictations received from that person will be automaticall
13. VOX format used in many dictation systems and computerized telephony systems Digital Voice call in systems Dictaphone Digital Express and similar call in systems e g AUD files VOX 8KHz sample rate 4 bit ADPCM with headers and DVIPS VOX 6KHz sample rate 4 bit ADPCM Also plays GSM Mu law and A Law Sun Microsystems non standard WAV files Newer Formats Supports MP3 and Olympus DSS plus DCT format Sanyo Digital Recorder ProCat Windows WMA Evercom and T Netix Call Monitoring formats and CCITT A Law Stereo VAC format ExpressScribe DCT Philips SoeechMike Nice AUD format Speex OGG Speex in addition to the comprehensive list of standard and proprietary formats already supported Even More Formats New Version 11 supports audio playback of Start Stop Yodal for BlackBerry myDictation for iPhone Blackberry AMR BlackBerry AMR audio format RM IVF MTS MPEG MPG VOB MP4 F4V MOV MWV FLV and SPX see what s new below ALWAYS ON TOP feature lets your Start Stop stay on top adjust its size and position on the screen like a Post It note or underneath your word processor or minimized in the background entirely Converts Non standard Formats to Standard Formats e g VOX Mu Law A Law VOC to standard Microsoft WAV or TrueSpeech WAV for storage or forwarding via e mail BookMarks lets you keep track of and save up to 16 positions within each
14. a Infinity Foot Pedals 3 Pedal USB DEFAULT Philips 3 Pedal USB a lt P a Choose the type of pedal you have 3 Pedal USB DEFAULT is the model that s included with the Start Stop Universal Transcription System Model 30010 then click OK and follow the on screen directions If you have a Philips brand USB Pedal or Philips 2305 Hand Control select Philips 3 Pedal USB from above screen Then install the Philips software CD ROM that came with the pedal If you make a mistake or want to re start this screen click on Configure Select Pedal Type from the Start Stop s main screen Note If you have a Serial pedal or a Philips USB brand foot pedal refer to Appendix D Plug your Foot Pedal Control into your PC You should hear a doorbell chime sound indicating that the PC recognizes that a device has been plugged in Click on the Start Stop Universal Transcription System Icon on your desktop You will see this screen Reagan wav File Configure Window FTP Line Counter Stopwatch Help 00 00 08 00 00 05 Fos kas yur E Cae C you 100 Rwd FF wd Play Pause Step Step Stop Record T T Back Fwd Left Middle Right Sy BEAL TINE 12 00 08 AM er E 5 sees S Instant Sound StepAmount Auto backstep _ Magnifier l File Size File Length 0 min 13 sec sox mo SPEED 100 300 Format Installation is now complete OVERVIEW OF FEATURES Plays a large variety
15. 00 01 04 elapsed time at the beginning of the line You can assign the left pedal to type in text automatically and your choice of elapsed time real time or offset real time directly into your focused Word Processor screen Check the Enable checkbox if you want this feature A complete list of control characters you can type in addition to numbers letters and punctuation is included in Appendix B Note The Quote punctuation mark is the only character that is not supported for the time stamping feature Future releases will support entry of quote marks into the Leading and Trailing character boxes E T Clicking on the E T symbol with your mouse on the main screen of the Start Stop will cause it to toggle to display a Time Stamp symbol instead a gt allowing you to see time in terms of Time Stamp Time that may include your offset for time correction There are three ways to trigger Time Stamping 1 Check the Enable checkbox if you want this feature The pedal picture for the left pedal will change to show Time as its function Cs s r aas 2 Or click the Enable Keystroke Counting feature The Start Stop will count the number of keystrokes and then automatically enter a time stamp string 3 Or go to the Configure HotKeys Menu and pick a key that you d like to use to activate the TimeStamp feature The Start Stop will enter a time stamp string every time you tap the Hot
16. Manager Hot Keys If the Job Manager screen is currently not showing or hidden clicking on the NEXT hot key will automatically cause the Job Manager to pop up so that you can see what the next dictation is 4 New File Drag N Drop From anywhere on your computer simply drag and drop the media file you want to transcribe onto the main screen of the Start Stop and it will load and play Marking Setting Job Status A powerful feature of the Start Stop Job Manager is its ability to remember which recordings or jobs you ve transcribed and which ones remain to be done There are two ways to mark a job done 1 Manually Mark the Job as DONE You can select a row using the up and down arrow keys on your keyboard or by single left clicking on a row with your mouse and then click the DONE job hot 19 key default is CTRL F10 to mark it as done If you click on the DONE hot key again it will mark and display that job as which means not done 2 Automatically Mark the Job as DONE If you ve enabled this feature from the Hotkeys setup menu the Job Manager will automatically mark each job as done when you ve played the file long enough to reach the 1 or 2 seconds remaining point in the transcription For example if your file was 120 seconds long two minutes it will automatically mark that file as done when you have reached an elapsed time of approximately 118 seconds This lets
17. Step Stop Record a bei Back Fwd Left Right ys FEAL TIME 3724709 4 55 35 PH Estimated 2 secs ar a Instant Sound am Amount Auto backstep amp Magnifier l File Size 74 7 File Length 0 min 43 sec 400 SPEED 100 300 Format DSS Everything you need to get started load files adjust settings and monitor pedal functionality in one place 1 Playback Controls and Information Use mouse controls to quickly scan through files while you monitor the remaining and played file duration 2 Bookmarks Set up to 16 bookmarks per file with hotkey control 3 Play URL Open and transcribe directly from internet hosted files 4 Job Manager Job manager allows you to queue files view demographic information set continuous play and archives completed files 5 Instant Sound Magnifier Slows down quickly spoken words and phrases automatically if selected 6 Step options and Pedal Monitor All pedal clicks are displayed on the interface for simple accurate feedback Set the step amount and auto step amount to suit your particular style T Variable Speed Control Slow playback speed by half or increase it by three times without distortion 8 File Information Quickly view file details format file size and length How to Playback a file for Transcription Click on File Open then browse to your favorite file You can open it up by double clicking on the file itself or by selecting the file then clicking the Ope
18. clean Audio CD will not have a problem with extraction at the FAST setting However if your CD was made on someone else s PC they burned it themselves you can sometimes run into additional errors on the disk Other sources of errors include fingerprints scratches dust or using an old CD drive that itself has dust on the internal laser lens Also depending on the brand of CD burned and the strength of the CD burner that burned the data the signal from the music CD may be weaker than a regular commercial aluminum stamped mass produced audio CD 36 To compensate for these effects click on CONFIGURE from the main screen of the Start Stop and then select ADJUST AUDIO CD CONVERSION You will see the following screen Lz Music CD Extraction Process OPTIONAL CONTROL PANEL FOR MANUAL AUDIO CO CONVERSION PLAYING 1S SHOWN BELOW Tou can adjust the controls below to compensate for old or scratched COs Grab Options fingerprints dust or weakly recorded Audio CDs Cancel f Fast Conversion for Normal Clean Audio CDs Save Changes ae Error Correcting Slower but corecte errors due to m Super Error Correcting Ver Slow but corecte for severe errors in problem or scratched CDs D ata CD CODE Status Select the desired setting and click Save Changes to put the new settings into effect 37 FTP File Transfer Protocol Client The Start Stop has an advanced FTP Client built in An FTP Cl
19. file transcribed and recorded Label any bookmark with a sentence note or phrase as a reminder Instant click retrieval takes you to that position Ultra fast loading of WMA and MP3 files even if files are many hours in length Stop Watch Timer lets you keep track of how long you ve worked on each job for billing customers and clients by time Option to View time stamp time for audio clips that are corrected for real time or user entered time offsets Built in Smart Word Line Counter lets you keep track of how many characters or lines you ve typed for productivity and for billing your customers Line counter is Smart and lets you multiplex your tasks with email etc while still Keeping an accurate line count within your favorite word processor Network Support Feature allows multiple transcriptionists to open up the same file on a network drive at once and transcribe it This is especially helpful when tackling a large job in a short period of time Fully supported integration with the Start Stop Folder Mole http www startstop com foldermole asp provides Automatic User notification when new dictation comes in even if Start Stop Universal Transcription system is not running For a limited time only new purchases of Start Stop Universal Transcription System Version 11 or higher entitle you to download and install 1 copy of Start Stop Folder Mole for each Start Stop Universal Transcription System you ve pu
20. large pools of transcriptionists sharing job status e g 2 5 10 or even 20 or more transcriptionists can simultaneously share job status and perform on the fly load level management while simultaneously viewing and work sharing hundreds of dictations from multiple persons dictating Ability to designate any name you want for each user regardless of PC s logged in name for display within Job Manager Ability to set and designate individual Done folders for each transcriptionist with their own locations by person Allows easy oversight and viewing by a Manager or Supervisor for workflow and productivity Control over job manager refresh time and whether Automatic Refresh POP UP shows up or not Sharing Alert feature shows you if you re playing a file that s already been done by another transcriptionist Color coded display messages of Job Status Addition of a Duration column Ability to search and filter match results to help you quickly find the dictations you are looking for even in a large list of work 14 HOW TO USE the Start Stop Universal Transcription System To open the program click on Start Programs Start Stop Universal Transcription System or the Start Stop Universal icon on your desktop You can get instant help tool tips by hovering the mouse cursor over any control on the screen File Configure Window FTP LineCounter Stopwatch ne D 00 00 3f 1A 00 00 04 e Rwd FFwd Play Pause Step
21. of standard and non standard digital audio file formats under foot pedal control while using your favorite word processor e Record from any audio source connected to your PC s sound card with record time only limited by your PC s hard drive capacity e Versatile software included to activate Record Play Pause Stop Fast Forward Rewind Step Forward Step Back and Step Back after Pause functions e Uses worldwide OPEN STANDARDS for the recording and playback formats Dictation or recordings you make or use with the SSTS can be played back on any Windows 7 Vista XP XP Pro ME 2000 or 98 machine in the world even if not equipped with the SSTS e Total recording and playback compatibility Windows 7 Vista XP XP Pro ME 2000 or 98 standard multimedia WAV files e Ability automatically to SAVE AS TrueSpeech and SAVE AS MP3 or SAVE AS WAV The SSTS will convert WAV files into compressed TrueSpeech WAV audio files with an amazing 15 1 compression ratio compared to standard WAV files For example a 10 minute speech that would normally require about 10 Megabytes of disk Space only requires 650K if saved as TrueSpeech e E mail your recordings Since TrueSpeech and MP3 formats are already built into everyone s Windows 7 Vista XP XP Pro ME 2000 or 98 machine you can e mail your dictation speeches or other recordings to anyone They can play back your recordings without speci
22. screen MOUSE OPERATED CONTROL BAR FUNCTIONS ee partie i Hed FFwd Play ane a ace Stop Record ack Fw Rwd Rewinds the recording or playback to the beginning time 0 FFwd Fast Forwards to the end of the recording or playback Play Plays the selection on the PC s sound system Pause Pauses the playback until Play is selected Step Back Backs up the recording or playback by the number of seconds shown in the Step Amount box Step Forward Forwards the recording or playback by the number of seconds shown in the Step Amount box Stop Stops the recording or playback in progress Record Takes the input from the PC s microphone or other audio input source e g tape recorder and records it to the location you specify in the Save As menu 41 Configure Window FTP Line Counter COM Port r Pedal Functions FILE MENU ITEMS Ce tone Vox Modes Auto Play gt Time Stamp Functions MP3 Play Record Quality Associate Files with Start Stop Adjust Audio CD Conversion Passwords Select Pedal Type Auto POPUP BookMarks Language Use Philips Foot Pedal Configure Menu Selections Changing what Each Pedal Does Select Configure from the menu then Pedal Functions The following menu will appear 2 pedal is similar except without Middle column The Pedal Function menu allows you to assign a pedal to any transcription action on the Start Stop Transcription control panel default se
23. that interfaces to one of the following types of ports depending on the type of foot pedal ordered S Or Serial Port Connector 9 pins Model 30030 30040 A microphone or audio input source if you plan to use it for re recording from tapes or from a microphone Some multimedia laptop PCs have a built in microphone others require an external microphone WHAT IS INCLUDED WITH YOUR SSTS Description Start Stop Transcription Pedal Control Assembly SSTS Transcription Software on CD ROM Instruction Manual this manual INSTALLATION INSTRUCTIONS 1 Close all open applications on your PC and temporarily disable all Anti Virus and Anti Spyware software Then Insert the Start Stop Installation CD ROM into your computer You do not need to disable Firewalls The Start Stop Installation Software should begin automatically after several seconds Start Stop Universal Transcription System Setup Action Select an Action below View User Manual on this CD View latest User Manual online Complete Software Start Stop Universal Transcription System 11 00 00 Network Pro Install Please temporarily disable your anti virus and anti spyware program during installation If your PC is part of a corporate or office network and logged in as a limited rights user please log back in as admin before starting the installation Thank you Please follow the on screen instructions an
24. the language you want here Auto POPUP Bookmarks If clicked from the Configure menu a checkmark will appear Clicking again will toggle it off This allows automatic pop up of any bookmarks you have associated with a previously opened file Auto POPUP BookMarks Optional Components These are chosen from the Help Menu and provide added functionality if needed for specialty CODEC formats such as ACELP and DIVX audio Help l Install Optional Components gt Install Optional WMA CODEC Check For Updates b WMP RunTime Codec About Install DIVx Optional Codec ih TEF Automatic HIPAA Compliant Decryption of Files except VISTA For audio dictation files created by the HTH Voice Input Station http www startstop com voicestation asp or Start Stop Transport htto www startstop com transport asp you may set up multiple user s passwords so that Start Stop will decrypt the files just prior to playing them after you ve loaded the file Start Stop only decrypts HIPAA compliant files momentarily while playing the files Hie Passwords Decryption Keys Passwords Available Names Health Care Center 2 v Select a Decryption Key Format D a ein Mia Start Stop Transport Override Key or Start Stop VIS Key Health Care Center 2 Senders Encryption Key but your Decrypttion key ENTER ENCRYPTION KEY MV Check to activate this key to be the default Check to Instantly Delete Current Available N
25. After recording a new file or opening an existing recording you may save the recording as a compressed TrueSpeech WAV file It is recommended that you first save any new recording as a normal Microsoft WAV file using the File Save As menu selection but this is not required Once you answer the questions the SSTS will begin the conversion process to TrueSpeech Due to the high degree of compression achieved your computer will have to crunch on the recording The conversion time varies with your computer s speed A Pentium processor rated at about 133 MHz or faster will convert the recording in about the same amount of time as it took to record it originally A faster Pentium computer with lots of RAM will take even less time For example a Pentium Il 450 MHz PC with 128 Megs of RAM converts a given file in about 1 10 the time it took to originally record it 40 If the speech sounds buzzy or too weak and hissy you may need to experiment with the input audio level to your computer as set by the computer s normal Volume Control panel for the microphone or line input controls for best results File Save as MP3 Save your file in MP3 format There are 3 levels of compression provided The highest quality setting creates larger files for e mailing use the smaller size lower quality settings as controlled by the MP3 Playback and Recording Quality menu located under Configure from the main Start Stop
26. Hot Keys If you want to disable selectively just the playback hotkeys you can check the Disable Playback Control Hotkeys check box Job Manager Screen Controls and Resizing The Start Stop Job Manager screen operates similar to popular applications such as Microsoft Excel with many helpful features Job Reagan wav File Selected Program Files HTH Engineering Inc Start Stop Universal Transcription Systemi S ample Audio Files Reagan waw Date Created Time Created Length Job Status Full Path v 142 9 KB rogram Files HTH E ffieagan True Speech Format wav 08 21 03 10 00 00AM_ 138KB o CAPO 3 Reagan way 02 10 04 12 28 44 M 566 5KB In Use C Program Siles HTH E SSTI Greeting wav 07 01 08 03 04 00PM 1193KB CAProgram FilSS HTH E True Speech Reagan wav 12 14 99 10 26 14PM 138KB CAProgram Files HW E 6 TrueSpeech Greeting wav 05 21 98 12 21 004M 55KB CAProgram Files HTH N Load Job ctual Jobs 6 Print M A N Move Done Files To BackUp Folder Change Folder Settings Delete Jk 1 Adjusting Column Widths and Overall Screen Size and Position You can use your mouse to click and drag between the column headers to re size or re space them according to the width you want The Start Stop will remember your column settings the next time You can also swap column positions by clicking and dragging the entire column header or click on the little down arrow
27. Key 45 MP3 Play Recording Quality a MP3 Playback and Recording Quality PLAYBACK QUALITY RECORDING Save as MP3 QUALITY ED Gialty por Fasi PEs Cy Biase res Ok with lots of memory C Medium Radio Quality For Older PCs Cancel with limited speed and memory f Low Smallest Files If your PC is new and fast select CD Quality for playback If your PC is older and doesn t have high performance select Radio quality MP3 files will utilize only 1 4 of your PC s performance capability on the Radio setting compared to the CD Quality setting thus resulting in faster performance for slower PCs When you use the Save as MP3 feature from the File menu of the Start Stop the file quality of the MP3 can be set by the Recording Quality menu shown above If youre e mailing the MP3 files you probably want to use the Low setting which results in the smallest file size If you re on a high speed internet connection or want the best possible quality you can select the High setting which will result in bigger file sizes The MP3 encoding rates are 128 64 and 32 Kbps for High Medium and Low settings Associate Files With Start Stop including your favorite Word Processor 1 Associating File Types by extension By clicking on the button s shown above you can automatically associate your desired file types with the Start Stop application This is an advanced user feature and is OPTIONAL The normal meth
28. To LineCount Log Print LineCount Log Clear LineCount Log View if LineCount Log The Smart Line Counter lets you keep track of how many characters and lines you ve typed for a client or customer Line Counter is initiated by clicking on Line Counter from the top of the main screen of the Start Stop program Here is an explanation of the Line Counter Screen Check to Enable Line Count Checking this box enables Line Counting to take place in accordance with the features you ve checked on the form Check what you want Line Count to Trigger on You can define what a line of typewritten text is in the Trigger area 33 If you check the first box Check this box and enter how many keystrokes is equal to one line when it reaches the Xth character as you type it will increment the Line Count by 1 If you check the second box Count a Carriage Return as a Line then the Carriage Return will be counted as a line Both types of lines can be counted at once if you have both checkboxes marked at the same time Counting Attributes Here you can decide the criteria that cause a character that you type to be counted or ignored 1 Count All VALID Key Strokes on System This will count normal keystrokes regardless of whether you re typing into your word processor email or instant messaging program The software will ignore backspaces and control characters like Shift Alt etc
29. Yodal Files I Jfould you Ike to include Yodal Demographics in the Job manager grid START STOP CALL IN RECORDER File Selected C Wsets Joe Deskiog Vecoming Dictation FILES 36 Oewemer 16 wav Length bd Job Status Ful Path Department Sectetary Subject Werkippe Prony Authodene gt Arathor endl e C Wirers Woe Desktop 1 gt Date Ceoated Tene Created 47 7 Owen 16 wev 06 24 03 1062400PM 1689KB C isers Joe Desktop i 1 848 Otwire 16w Smo OA osas 24 00 PM haos CAUsesdonD Actual Jobe 8 e Toggle bond Job D Pint NorerSeach Move Done Fies To BackUp Foider Change Folter Settings Delete Job 2 If your dictators are using Blackberry cell phones in conjunction with Start Stop Yodal for Blackberry HIPAA compliant dictation software you can enable demographic data for these types of files Author Priority Reference Information Comments Task ID START STOP YODAL Turn your BlackBerry into a professional dictation device i Job NCrecording yodal fo fe ie File Selected C Program Files x86 HTH Engineering Inc Start Stop Universal Transcription System S ample Audio Files Yodal NCrecording yodal _ Y Taskld a Time Length Job Status 04 21 00PM 15 5KB Date Job FileName gt 54 NCrecording yodal 53 Crecordingyodal 10 24 09 04 23 00PM__ 11 0KB__ Done C Program Files 86
30. al hardware or software plug ins e Uses a single standard USB port Serial Port or Game Port on your PC depending on which pedal you have e Automatic file Decryption of HIPAA Encrypted files from http www startstop com voicestation asp and http www startstop com transport asp and Start Stop Yodal for Blackberry and myDictation for iPhone e No batteries or external power supplies are required The SSTS is self powered by your computer making it practical to use in battery powered applications for example for use with a laptop PC Industrial grade components and a custom microcontroller serial and USB versions assure high reliability and rugged operation Sophisticated pedal conflict resolution and debouncing techniques assure high accuracy and instant response to every pedal press Pitch speed control from 50 to 300 on ALL types of WAV files PCM ADPCM even TrueSpeech WAV You can play back your dictation and slow down or speed up the speech to ensure accurate transcription Instant Sound Magnifier plays the last few seconds after releasing the play pedal at 70 of normal speed so you don t miss that fast burst of speech The playback automatically returns to 100 normal speed after reaching the point at which you released the pedal No need to manually adjust the pitch control every time you missed a burst of speech Start Stop does it for you Mouse click on pedals The Pedal Icons move up and d
31. ame and Key 48 This option is used to enter encryption keys from files sent to the user by Start Stop Transport or Start Stop VIS Digital Recorder The encryption key must match identically to the sender s key This key can be up to 70 characters in length You may enter in as many encryption keys as you like Then you can manually decrypt a file using the file menu Manually Decrypt Encrypted file option Manual decryption of HIPAA Compliant Files You may manually decrypt and save any file to the hard drive by clicking on Manually Decrypt Encrypted File from the main Start Stop screen E Start Stop Universal Transcription System c File Configure Window FTP Line Counte Manually Decrypt Encrypted File Close Exit Recently Opened Files This menu will appear EA Manually Decrypt Files Mt Exit Help Manually Decrypt Saved Files Available Names Tom First Enter Encryption Key or Use Drop Second Click to Manually Decrypt File Use the drop down Available Names box to select a name entered in by the above procedure or just key in the encryption key Then Click the button labeled second to select and decrypt the file 49 Window Set Screen Size You can set the size and position of the Start Stop s main screen by clicking on Window on the Start Stop s main screen then selecting Set Start Stop Screen Size The following menu will appear
32. d PC Video format VOB Video Object files that are used on DVD movies and burned movie disks MP4 Compressed Video Standard used on PCs and IPODS F4V Flash MP4 video format MOV Apple Quicktime Movie format FLV Flash Video Recording Mode 11 025 Hz Mono 8 bit nominal This provides excellent intelligibility while minimizing file size approx 1 MB per minute Save as TrueSpeech feature from the main file menu allows conversion of any playable WAV file to DSP Group s compressed WAV format with a resultant 15 1 typical savings compared to a standard 11KHz 8 bit mono WAV file Resultant compressed WAV file has excellent playback quality and will play on any Windows 95 98 2000 ME XP NT4 0 VISTA Windows 7 platform without special software or hardware DSP Group s CODEC is native to Windows MP3 Format 3 quality settings Background Foreground Operation Operates seamlessly and correctly whether in the foreground background or minimized on the Windows Task bar Allows your favorite word processor to operate in partial or full screen mode Operating Systems Supported Windows 98 XP XP Pro ME 2000 VISTA and Windows 7 32 and 64 bit CPUs and OS all versions Recommended Computer Any Windows compatible PC with a sound card Pentium Class 600 MHz or higher 512 MB or more recommended 53 APPENDIX A VI ADVANCED COMMAND LINE INTERFACE The Start Stop Universal Transcription System software sta
33. d answer OK or Yes to questions asked When the FINISH button appears be sure to restart your PC Note for IT Administrators If you are installing this software on a computer that is part of a corporate or office network that has limited rights or restricted user login rights please follow these steps a Login as Administrator b Install software it s recommended that you temporarily disable all running programs including anti spyware programs c After installation is complete enable read write privileges for the Application path normally c Program Files HTH Engineering Inc Start Stop Universal Transcription System and its subfolders especially bin and temp This will let the users save their preferences when using the application d Run the program and select foot pedal type e reboot the computer and log back in as the user If the Install Software did not come up on the screen automatically as described then you will need to manually launch the installation Open My Computer select the CD DVD Drive with the Start Stop disk in it then double click on setup exe to install 2 Launch the Start Stop Transcription software by clicking on the icon on your desktop The first time you run the program you will be asked to select a pedal 3 4 E Pedal Type Please select the type of pedal you have SST 2 Start Stop 2 Pedal Unit 3 Pedal Serial Port 3 Pedal GAMEPORT 5 p
34. der4 Debbie 4 TrueSpeech Greeting wav 05 21 98 12 21 004M 5 5KB L Dictation Miscellaneous T 5 Conference Recording No2 mp3 07 12 01 10 47 06 PM 206 0 KB L Dictation Miscellaneous Co 6 crescendo excerpt d00 07 25 99 06 48 02PM 18 9KB L Dictation Miscellaneous cre Fl Neuic Feeernt PINNA maw neinena 17 28 44 h FRR AKR I Nictations MiccellanenicS Ne Actual Jobs 8 p Toggle Load Job Print Waveiianch Move Done Files To BackUp Folder Change Folder Settings Delete Job 24 Network PRO User Features Loading Jobs Jobs can be loaded by either double clicking on the line containing the recording you want or by highlighting that line with a single click then clicking Load Job button The actual of total jobs is dynamically indicated to the dieu of the Job Button Searching for a particular Job If you check the Toggle Move Search checkbox you can then pull down and CLICK on the type of match you want then type in the file or phrase you want to search for and then click the Search button Partial Match Begins with Complete Match Partial Match Begins With Partial Match Ends With Partial Match Contains Toggle g Move Search Job Manager results will be displayed sequentially with the matched item highlighted Z Start Stop Universal Transcription System C 2008 All Rights Reserved HTH Engineeri
35. e a keyboard Hot Key to create bookmarks instantly You can change the hotkey assignment by clicking on Configure and Hotkeys from the Start Stop s main menu screen To clear a bookmark Click on the triangle of the bookmark you want to clear It will turn green Now click on the CLEAR pushbutton to clear out the bookmark To go back to a bookmark To go instantly to a bookmarked position the audio clip will go to the bookmarked position just double click on the triangle with your mouse To save your bookmarks Bookmarks are automatically saved as you create them To delete bookmarks for the current audio file or for all audio files Clearing the bookmarks can be done by clicking on the Clr ALL button It will ask you if you want to delete all bookmarks for the current audio file Answer Yes or No Automatic display of bookmarks previously saved The Start Stop program is smart and will automatically bring up the bookmark menu if you had created or saved bookmarks in a previous session 31 Recording Mode Bookmarks You can perform live bookmarking or annotation during a recording session The procedure for setting and labeling bookmarks is similar to the above description A red background will indicate that your bookmarks are being created while recording This is especially useful for courtroom or deposition recording K Bookmark 3 File Configure Window FTP Line Counter Stopwatch Help sm 00 00 54
36. e background You can use your favorite word processor in full screen mode while transcribing with the SSTS The SSTS does not interfere with any Windows based word processor so feel free to use your favorite program e g Microsoft Word Corel WordPerfect etc Playing Non Standard Files The Start Stop will play files that are not normally playable by Windows using Extended Play technology from HTH Engineering These files may or may not have a WAV file extension but the Start Stop will automatically analyze them to determine what type of files they really are To see these files with non standard extensions that is extensions other than the Media Files shown when you are in the FILE OPEN menu click on the Files of type box and select All Files You will now see all files regardless of file extension For some non standard file types the speech may be too fast or too slow if so use your Speed adjustment to correct the speech back to the correct pitch Converting Non Standard files to Standard Microsoft WAV or TrueSpeech WAV Format or MP3 Format Anything that the Start Stop can play can also be converted saved in a standard format that other Windows PCs can understand Just use the File Save or File Save As TrueSpeech or File Save as MP3 features This is handy when you want to store or forward audio via e mail in a standard or TrueSpeech WAV or MP3 format to someone
37. ems An even more seamless installation experience for all supported operating systems Windows 7 Vista XP XP Pro ME 2000 or 98 including 64 bit Vista assures ease of installation for novices and experts alike On going addition of new format support including DIVX audio and VoiceAge ACELP Automatic Upgrades NEW 3 Generation Design for the Network Pro Job Manager included free allows WORKSHARING each transcriptionist can see others status on any network 13 Load Job Actual Jobs 8 pws ir Toge oa Move Done Fies To BackUp Folder Change Folder Settings Delete Job Fle Selected L Dictation Dr Smth Foker A SMITO018_930200835821PM_Lab Work DSS Fie Name Date TmeCreated Length Job gt Full Path CumertUser 1 JONEO010_PATIENT JOHNSON DSS 03 30 08 04003 PM 51 KB L Dictation Dr Jones Folder 2 SMITOO17_930200835817PM_XRlaysDSS 08 30 08 040032 PM L Dictation Dr Smnth Folder A 3 SMITOO18_330200635821PM_Lab Wak DSS 09 30 08 O40048PM 56KB In Use L Dictation Dy Smith Folde A Debbie 4 TrueSpeech Greeting wav 05 21 98 1221 00AM 55KB LU Dictation Miscellaneous T rn _S Conlesence Recording No2 mp3 07 12 01 NG47OS PM_ 2060K8 _ L Dictation Mcellenecus Co _ E crescendo excerpt d00 07725793 ocaso PM_ 189KB LADictation Miscellaneous cre 7 i Naeuet F urard WA wav MANAMA 1 9R 44 6M SERS KR 1 AD et at Mereallanacere Ne Order of magnitude faster for
38. er vox no quotes to Recorders associate VOX files with the Start Stop E Make your favorite word processor automatically Browse to find Your word Enable start up whenever you run Start Stop Processor OK Cancel e g c Program Files HTH Engineering Inc Start Stop Universal Transcription System StartStopV9 exe c My Media Clip 1 wav 2 Associating File Types by CUSTOM extension You can quickly enter a custom file extension type e g d00 or vox here Every time you click the button the new type will be associated Note that the association mechanism is designed for the default user path only c Program Files HTH Engineering Inc Start Stop Universal Transcription System 3 Make Your Favorite Word Processor Automatically Open when you use your Start Stop You can make your favorite Word Processor start every time you open the Start Stop application This works particularly well when you have saved the Start Stop s screen as always on top Thin size like a toolbar and Save Position up in the corner somewhere out of the way To set this up click on the Browse to find Your Word Processor button then located the executable file For Microsoft Word it s normally Winword exe Once you ve located your Word Processor executable click the Enable check box to enable the feature Choose Language Lanquage English Use Philips Foot Pedal Spanish 1 French 47 Select
39. he background using new CODEC technology Share and convert files with other transcriptionists Convert non standard formats into standard formats so others can listen to the recordings without special software or equipment Supports COM1 COMB serial ports if you have the serial model 1 e Advanced Web Custom Integration Features For advanced users the Start Stop offers three methods of integrating the Start Stop into your system or application File Association Command Line and VI Parsed Command structure that lets you specify play pause stop record save as Wav and save as TrueSpeech functions dynamically with small embedded text files in a Web Page or custom application New Features for Version 11 0 Windows 7 Compatible All Versions 32 bit and 64 bit Even more new formats supported new for Version 11 a Cell Phone Audio with HIPAA compliant encryption decryption Start Stop Yodal for BlackBerry myDictation for iPhone BlackBerry AMR audio format b Audio playback support of 11 new multimedia formats WMV Windows Media Video RM Real Video Real Media IVF Indeo Video Format MTS Hi Def Video Format AVCHD created by Digital Video Cameras MPEG Industry Standard PC Video format MPG Industry Standard PC Video format VOB Video Object files that are used on DVD movies and burned movie disks MP4 Compressed Video Standard used on PCs and IPODS F4V Flash MP4 video format MOV
40. ient allows you to download and upload files to a company FIP server These servers are in common use in dictation and transcription for transfer of digital voice recordings to transcriptionists and uploading completed documents back to the server or end customer Ge Connected to fip hthengineering com as htheng at 11 19 2007 1 28 00 PM Settings UnAttended Exit Disconnect Files downloaded to your PC will be saved in this folder C Program Files x86 KHTH Engineesing linc Start Stop Universal Transcription Systems Samole Audio Files MPS 5 amole eye Files vou send to the server vall come from this folder C Program Files x86 HTH Engineering Inc Start Stop Universal Transcription Systems Sal l MP3 Sample Curent Download Directory egrbin Directory gt cont lt Directory gt Jhttpdoes Directory gt httpsdocs Directory gt pd Directory gt statistics Directory gt E subdomains lt Directory gt J Directory gt Download file from Server Delete item Refresh Director Listing Upload hle to server Rename File Create Directory Exit The main screen can be called up by clicking on FTP from the Start Stop s main screen Files and folders will be displayed in accordance with the settings entered on the Settings screen shown on the next page Once you ve set things up for your server e g User Name Password FTP Site Name you ll be able to control and view acce
41. in text automatically and your choice of elapsed time real time or offset real time directly into your focused Word Processor screen This lets you automatically show the exact time that each person said something Useful for court reporters and those doing closed caption work Multiple Size Start Stop Screen Sizes Now select from 4 different screen sizes to suite your taste Operates in the foreground always on top or in the background Automatically Launches your favorite Word Processor You can optionally set up the Start Stop to launch your favorite word processor when you begin working Automatic File Association Specify which file tyoes you want the Start Stop to open automatically e g WAV MP3 DSS Online Web Based Built In Help lets you click and view the latest tech tips and upgrades to get the most out of your Start Stop Up to 16 Recording Bookmarks add bookmarks on the fly using your pedal or mouse when making a recording from any audio source Useful for real time recording such as by court reporters Sticky Windows Feature Save Window Position Automatically positions the Start Stop screen where you want it every time it s launched like a Post It note Sticky Speed Settings Saves your last speed setting so that you can launch and play a clip with the same speed you last set Audio Button Quickly access the Windows Audio Mixer panel Quicker Background Conversions Conversions now take place in t
42. n button EA Open a File to play 0O Sample Audio Files gt Name Artists m AU Sample Ji BCB PlayAll J CCITT A Mu Law B Crescendo a Dialogic VOX Sample L Dictaphone Digital Recorder a Digital Voice Sample amp Evercol m a Grundig Digital Recorder J MP3 Sample a Olympus Digital Recorder DSS J Olympus DSS a Philips 9350 Digital Recorder a Phlips Sample eats File name Reagan mp3 You can also open a file to play using the Job Manager that displays a convenient all in one list of jobs including Job Status 15 FEATURES OF THE MAIN CONTROL PANEL Animated Pedal Icons They move up and down in real time with the motion of your feet Also you can click on the appropriate icon with your mouse cursor and the pedals will move and activate functions as if you had pressed the actual pedal with your foot Pedal icons also will move up and down with the hotkey functions as described later SPEED control Allows adjustment from 50 to 300 on ALL types of files PCM ADPCM VOX TrueSpeech WAV The blue 100 pushbutton returns speed to a nominal 100 Elapsed Time Indicator E T Hour Min Sec Shows the position of the recording in progress or playback in progress Double clicking on this blue icon will allow you manually to set an elapsed time for instant positioning Clicking on the ET symbol will toggle display function to show Time Stamp Time or time that has been c
43. ng Inc File Selected L Dictation Miscellaneous T rueS peech Greeting wav Job File Name DateCreated Time Created Length Job Status X Full Path X 1 JONEOO10_PATIENT_JOHNSC 09 30 08 04 00 32PM 5 1KB L Dictation Dr Jones F 2 SMITO017_930200835817PM_ 09 30 08 04 00 32 PM a KB Done LADictation Dr Smith F 3 SMITO018_930200835821PM_ 09 30 08 04 00 48PM 56KB _ LADictation Dr Smith F 4 TrueSpeech Greeting wav 05 21 98 12 21 00 4M 5 5 KB L Dictation Miscellanec 5 Conference Recording No2 mp 07 12 01 10 47 06 PM 206 0 KB a E L Dictation Miscellanec Al erescendn excernt dan NF PA 99 NAARN PM LTA SKA Dictation Miscellanerc x 4 d Load Job poa Pin V Togge earch Search speech Change Folder Settings Delet Job Successive clicks of the Search button will continue to display highlighted results until you get to the last item found At that point if you want to search again Move the cursor on the left side up to the beginning of the list and then repeat the search procedure to perform a new search or to repeat a search 25 Network Pro Settings Click on the Job Manager s Settings button Move to Done paths Hove to Done Folder Path Current Folder where files are moved that are marked Done on the Job Manager _ Change E Check here if you would like to be prompted for a WEY FILE MAME for each file when the file is moved to the Oone folder An indi
44. ng dictation meetings and interviews in this MUSIC format rather than supplying a PC compatible DATA CD with data files on them e g WAV files The reason it s usually done as a music CD is to maintain the widest compatibility with anyone who has a music CD player even if they don t have a PC Music CDs contain many errors When you listen to a CD Audio disc on your car or home stereo the errors in the digital data are suppressed usually for a ten thousandth of a second so your ear never hears the missing audio However for use on a PC the CD Audio track must be extracted in order to play back on a PC for transcription purposes If you look at an Audio CD it will have one or more tracks with file name shortcuts of TrackO1 cda Track02 cda and so on To play an Audio CD using the Start Stop click on File Open and then browse to the Audio CD Click on the Track you want to play e g track001 cda Start Stop will begin extracting the track EA Start Stop Universal Transcription System c 2008 HTH Engineering Inc File Configure Windo FTP Line Counter Stopwatch 00 00 00 00 00 00 er E Process Rwd FFwd Play BEAL TINE a gt The speed of the extraction depends on how fast your PC is including components such as the CPU speed CD Drive Speed RAM and Hard Drive speed Typically it will be 6 8 times faster than the length of the actual clip Advanced Error Correction A normal
45. od of playing files with the Start Stop is to click on File Open and select your file However if you want the Start Stop automatically to launch load and optionally play a given file type e g you click on a WAV file from My Computer or the Windows File Explorer then you can perform a file association by clicking on the appropriate button above The Start Stop screen will maintain the single instance and position itself on the screen where you want it and at the size you want it If you have AutoPlay checked from the main Start Stop screen it will automatically begin playing that clip or type when you invoke it This feature also works with Windows batch files shell commands and DOS batch commands 46 EA Associate File Types with Start Stop Associate SAI files with Click to Associate and Associate MyDication ZIP Associate WAY files i the Start Stop e g the Click to files with the Start Stop Select Folder For with the Start Stop iate Voice It Mobile Digital Associate MyDication Zip Audio Recorder Files Associate Creative Soundblaster OC Associate MP3 files Merate aeg pikia with the Start Stop ssociate Start Stop ssociate p Creat t Associate DSS files a I tree ar R Associate Windows with the Start Stop Click to sullen slides Click to Media Player WMA files Click to e g Olympus and Associate Associate with the Start Stop Associate Philips and Lanier E Handheld Digital For example ent
46. ormat to Another 1 The Start Stop will let you convert any standard or proprietary format that the Start Stop can play into your choice of these formats Standard Microsoft WAV 11 025 Hz 8 bit mono PCM TrueSpeech Compressed WAV 8 000 Hz 1 bit Mono for e mailing MP3 with your choice of 3 different quality settings for e mailing This feature is handy when you want to share your proprietary file formats with others who don t have special equipment or if you just want to e mail the file to someone else or archive it effectively onto a CD ROM or hard drive 2 The Start Stop can also be used to make a recording from any audio source connected to your PC such as an external microphone or an external tape machine where you want to make a digital audio re recording of the tape Please refer to the separately provided manual How to Re Record Using your Start Stop for details on re recording To make a recording a Click on File New and type in the filename you want the recording to be saved as b Click the Record dot on the control bar A flashing Microphone will come up to show you are recording along with statistics such as Elapsed Time When done click the Stop button on the control bar d You can save your recording by clicking on File Save on the main SSTS menu The recording will be saved as a standard Microsoft WAV file File Save As TrueSpeech
47. orrected with an offset you select in the Configure Time Stamp Menu The ET symbol will instead show WED i Time Remaining Indicator LEFT Hour Min Sec Shows the amount of playback time remaining Real Time Slider The slider bar can be instantly set to any position within the recording using the mouse Real time information is displayed in the window above the slider bar along with the file start date and time Volume Control Adjust the volume from 0 to 100 Step Amount Window Whenever the Step Back or Step Forward function is activated by pressing the appropriate foot pedal or mouse click the recording or playback will back up or go forward by the number of seconds showing in the Step Amount box To change the Step Amount value merely enter a digit in terms of a whole number of seconds from 1 to 999 seconds and then hit return on the keyboard The SSTS will automatically remember your current Step Amount setting when you use the SSTS in the future Enable checkbox for Backstep after pause When checked the recording will back up by M number of seconds where M the Backstep after pause amount after each pause This feature is useful when transcribing to replay a small audio portion over until it is understood and transcribed correctly Backstep after pause Amount Window Whenever the Backstep after pause function is activated by releasing the foot pedal the audio recording will back up by the number of
48. ot Keys Job Manager Screen Controls and Resizing Settings Window for the Job Manager Job Sharing for Multiple Transcriptionists Network Pro Settings Automatic Job Notification Show Hide Columns Menu Special Dictation Formats Supported by Start Stop Book Marks Recording Mode Bookmarks Smart Word Line Counter Feature Stop Watch Feature Playing Music CDs Audio Compact Discs FTP File Transfer Protocol Client Recording and Conversion of Files from One Format to Another Mouse Operated Control Bar Functions File Configure Menu Items Time Stamp Functions Purpose and Uses of Time Stamping MP3 Play Recording Quality Associate Files with Start Stop Automatic HIPAA Compliant Decryption of Files Window Set Screen Size Recently Opened Files Accustamped Technology Notes on Recording Formats and E Mailing files Sending Files Securely Using the SSTS with Word Processors Playing Non Standard Files Converting Non Standard files to Standard Microsoft WAV or TrueSpeech WAV Format or MP3 Format Specifications APPENDIX A VI Advanced Command Line Interface APPENDIX B Time Stamp Control Codes optional Tech Support LIMITED WARRANTY CONGRATULATIONS Thank you for purchasing the Start Stop Universal Transcription System SSTS WHAT YOU LL NEED TO USE THE SSTS A PC laptop portable or desktop running Windows 7 Vista XP XP Pro ME 2000 or 98 with a sound card and speakers or a headphone
49. our choosing Powerful Start Stop Job Manager lets you see at a glance all recordings and dictations that you are transcribing Automatically marks jobs as done when completed option History maintained on a virtually unlimited number of directories or folders containing dictation User Assignable Hot Keys for each Job Manager function Automatically sequence with auto load of the next dictation or go back to the last dictation using Next and Previous hot keys Separate Job Manager window can be put anywhere any size Preview Load Listen to any dictation with a double click Pop up control of Job Manager with Show Hide hot key Full statistics on files File Name Path Length Time Created and Job Status Support for Restricted Access Users The Start Stop software supports networked restricted access users found on company PCs running Windows NT XP XP Pro 2000 or Vista Support for USB Game Port and Serial Port Pedal types System Wide User Assignable Hot Keys provides convenient alternatives for control of playback functions speed control pedals bookmarks and Job Manager functions Built in FTP Client with automatic upload and download capabilities 10 Save Files as MP3 and specify quality settings This is an increasingly popular format and now you can share your dictations or audio received as MP3 with others Time Stamping with Left Pedal You can now assign the left pedal to type
50. own if you click on them just as if you had pressed the real pedals RECENTLY OPENED FILES Window Shows the last 8 files that you have opened for easy access to reopen Shows the path so you never have to guess where the file is located HIGHER QUALITY AUDIO Software analyzes the inputted file format and optimizes the audio to reduce aliasing for improved sound quality Tool Tips Every function and control on the Start Stop Screen has a pop up help window when you hover the mouse over the control Separate Step Back Step Forward and Backstep after Pause STEP AMOUNT adjustment windows File format Information displayed includes File Type e g DSP Group TrueSpeech PCM MS ADPCM Sample Rate K bits per second Amplitude 4 8 16 bits Total size in Kb and Total Length in Hours Minutes and Seconds e Software automatically records your configuration preferences each time you use it so that the next time you launch the program you re ready EXTENDED PLAY Plays EVEN More Non Standard Dictation Audio Formats Express Dictate s DCT file format Olympus Sanyo Digital Recorders Philips 9300 and 9350 Digital Recorders SP Mode Philips Speech Mike CELP Lanier Digital Recorders Plays BCB PlayAll TrueSpeech UHER DH 10 Dictaphone Walkabout Voice It SRI Format Bitescrybe VOX formats Crescendo BVP Creative Soundblaster VOC Speex and OGG Speex NICE Player AUD OKI Dialogic
51. p Folder it will move any jobs that have been manually or automatically marked DONE to thaYbackup folder It will ask you if you want to move them first just to be sure E4 Job Manager Settings Appearance Save Position Size and Column Spacing of Job Manager If you want the Start Stop Job Manager screen to be positioned and sized at its current position the next time you use it click Save otherwise click Cancel or Restore Restore All Formating to Clear Job Factory Default Check here to make ean V Job Manager always Select Show Hide stay on top Columns Job Manager Path Standard Version Current Folder where Job Manager looks for files Change C Program Files x86 HTH Engineering Inc Start Stop Universal Transcription System S ample Audio Files Check here if you want Job Manager to monitor all Subfolders as well below the Current Folder Hove to Done Folder Path Current Folder where files are moved that are marked Done on the Job Manager Change 5 Deleting a Job Clicking on the Delete Job button on the Job Manager will delete the current highlighted or selected audio file s It will ask you to confirm that it s OK to delete the file s If you answer Yes the file will be deleted 6 Printing a Job List With a single click of the button you can print a list of all jobs and their status Click Print on the Job Manager A preview window will appear
52. rchased A copy of Start Stop Folder Mole is located on your installation CD ROM as well PLAY URL button allows entry of any supported media clip on the web by merely entering the URL web address example http www startstop com samples Reagan wav Sy PRINT JOB MANAGER FUNCTION prints a detailed view at an instant of the jobs that are being have been transcribed m e mt oom a ae min aant Dmdan iar 1 mma Tiles aie 2 fi Bagi i i i i Productivity Enhancements to the built in Job Manager Automatic Pop up Notification of new work received Monitors Multiple Sub Folders at once Optionally rename files when moving them to the done folder Multiple deletion of unwanted Job Manager files possible ULTRA PLAY technology plays even 10 or 20 hour long recordings with or without Variable Speed Enabled and with enhanced clarity and speed Start Stop lets you transcribe and play Music Compact Audio Discs commercial or rewriteable media under foot pedal control CDA file format An increasing number of companies especially legal are using and providing transcriptionists with music formatted CDs Error correcting software lets you compensate for fingerprints dust and even scratches on your music formatted audio CDs Ultra Job Manager Lets you column sort jobs by File Name Date Created Job Number Job Status and Time Created and File Length Move DONE transcribed files to a backup folder of y
53. rt You will be given a short form to complete which will assist us in helping you as quickly as possible Toll Free Tech Support Call us toll free USA 48 States 1 866 254 0714 x1 Monday Friday 8 30 AM 6 00 PM Eastern Time Florida within the USA If you re outside the USA call 727 939 8853 We want you to be completely happy with your purchase We will be glad to answer any questions you have about setup installation or use FAX Tech Support FAX us at 810 821 6940 Please include the following information Your Name Company Name Address Telephone Number Date Purchased Type of Product s purchased from HTH Engineering Detailed information on the type of computer you are using Detailed description of your problem or question High Speed Internet Users For those customers who are using high speed internet connections we can assist through web conferencing with GoToMeeting or GotoAssist These products allow the support technicians to view your computer remotely and assist you just like they were sitting right in front of your computer LIMITED WARRANTY This unit is guaranteed against defects in material or manufacture for a period of 1 year from the date of original purchase Please call 727 939 8853 or 866 254 0714 Toll Free USA amp Canada to initiate repair procedures and be given the address for returns RMA required The unit will be repaired or replaced at seller s discretion Shipping cos
54. rting with Version 8 0 provides a new method of interface the VI method This is a simple txt file which contains a series of instructions that command the Start Stop modes include PLAY PAUSE RECORD SAVE AS WAV and SAVE AS TRUESPEECH WAV You can specify a local or remotely located media clip that you want to load play For example you can create simple txt files and embed them as hyperlinks in a web page intranet local or over the internet and when the user clicks on the link it will launch and control the Start Stop interface and play the file under foot pedal control Users can click on another button and make their own dictation save it to the hard drive or remote network etc Please see details examples and the Read Me files on the install CD ROM in the folder Vi Command Examples APPENDIX B Time Stamp Control Codes optional Key Code BACKSPACE BACKSPACE BS or BKSP BREAK BREAK CAPS LOCK CAPSLOCK DEL DELETE or DEL DOWN ARROW DOWN END END ENTER ENTER or ESC ESC HELP HELP HOME HOME INS INSERT LEFT ARROW LEFT NUM LOCK NUMLOCK PAGE DOWN PGDN PAGE UP PGUP PRINT SCREEN PRTSC RIGHT ARROW RIGHT SCROLL LOCK SCROLLLOCK TAB TAB UP ARROW UP F1 F1 F2 F2 F3 F3 F4 F4 F5 F5 F6 F6 F7 F7 F8 F8 F9 F9 54 TECH SUPPORT Please visit http www startstop com techsupport asp and click on Email Tech Suppo
55. seconds showing in the Backstep after pause window To change the number of seconds merely enter a digit in terms of a whole number of seconds from 1 to 999 seconds and then hit return on the keyboard The SSTS will automatically remember your current Backstep after pause Amount setting when you use the SSTS in the future Instant Sound Magnifier When the Enable checkbox for Backstep after pause is checked you have the option to use the Instant Sound Magnifier by checking it When checked the system plays the last few seconds after releasing the play pedal at 70 of normal speed so you don t miss that fast burst of speech The playback automatically returns to 100 normal speed after reaching the point at which you released the pedal 16 File Information displayed includes File Type e g DSP Group TrueSpeech PCM Microsoft Adaptive PCM Sample Rate K bits per second Amplitude 4 8 16 bits Total size in Kb and Total Length in Hours Minutes and Seconds Playback Hot Keys Provide an alternative way of controlling major transcription functions These hotkeys are system wide but can be enabled disabled as a group or changed to be whatever you want Bookmarks Button Click on this button to display the BookMarks menu explained later You can save up to 16 bookmarks and labels per recording that you make yourself or per transcription to mark locations in the audio clip that you d like to return to later Yo
56. ss to reopen To reopen a file click on the Re Open button which shows the path so you never have to guess where the file is located The Clear List button allows you to clear all files on the list Always on Top Click to check and enable this feature or click again to disable it This feature lets you keep the Start Stop Screen always on top of the work you re doing e g aS a bar above your word processor If un checked the Start Stop screen can be minimized in the background or in the foreground focused Sending Files Securely If you need security during transmission of files over the internet e g to comply with Medical Privacy requirements we recommend taking a look the following programs http www startstop com transport asp The secure and easy way to send any files securely via Email FTP or Port to Port http www hypersend com and www hushmail com Send e mail and attachments securely http www netdocuments com Send receive and store files on a 128 bit encrypted virtual hard drive http www logmein com Send and receive files securely from PC to PC over the internet and remotely view the screen of another users PC e g the transcriptionist can access the physician s PC and download his or her dictation each day Secure FTP Ask your ISP internet service provider about this type of connection s Using the SSTS with Word Processors The SSTS is comfortable in the foreground minimized or in th
57. ss to folders and files on the server Manual button controls are provided as shown above but usually this screen is not visible running in the background or minimized during automatic upload and download 38 Connection Information Download From Remote Server FTP Port 21 File Specification Eo Description HTH Engineering Download To c Program Files x86 HTH Enc username Delete Remote File after download Password p l Use Proxy Server V Upload From Local Machine Proxy Address Remote Path eo Proxy User 7 File Specification Poo Password E Upload From _ eaProgram Files x86 1HTH En Port 7 Move Local File After Upload Move To a OK Cancel The FTP Setup screen is shown here You reach the FTP Setup screen by clicking on Settings on the main FTP screen Your settings will be retained when you click OK Full control of upload and download directories and file types are provided as shown You can have the files automatically archive to another location after you ve uploaded your typed documents for example EAI Not Connected V Enabled Auto UpLoad V Enabled Every i5 Minutes s0 Minutes Start Stop Cancel Automatic Unattended Operation Screen As shown above you can easily enter the number of minutes and set desired operation for uploading and downloading files automatically in the background 39 RECORDING and CONVERSION of Files from One F
58. t are playable by your Windows PC The following list is not exhaustive but representative of the WAV file formats supported Microsoft WAV PCM WMA Sun AU DSP Group s TrueSpeech Compressed WAV Microsoft ADPCM GSM 6 1 u Law A Law at all amplitudes 4 8 16 bit and sampling frequencies 8 KHz to 44 KHZ for mono and stereo Also Plays All Olympus Recorders PhilipsDigital Recorders SP mode Philips Speechmike CELP ExpressScribe DCT Nice AUD Speex OGG Speex Sanyo Digital Recorder ProCat BCB Play All TrueSpeech Lanier Digital Recorders UHER DH 10 TrueSpeech Dialogic VOX format used in many dictation systems and computerized telephony systems Bitescrybe VOX Digital Voice Dictaphone VOX 8KHz sample rate 4 bit ADPCM with headers Crescendo and DVIPS VOX 6KHz sample rate 4 bit ADPCM Also plays Mu law and A Law Sun Microsystems WAV files as well as Creative Soundblaster VOC format Version 1 2 MP3 and Olympus DSS format Evercom and TNetix Inmate Call Monitoring System formats VAC Value Added Corporation Call Inmate Monitoring Format SPX Speex org BlackBerry AMR audio format iPhone MP3 format Compact Audio Discs Audio Playback only of these video formats WMV Windows Media Video Real Video Real Media IVF Indeo Video Format MTS Hi Def Video Format AVCHD created by Digital Video Cameras MPEG Industry Standard PC Video format MPG Industry Standar
59. ten to any dictation with a double click You can double click with your mouse on any row anywhere within a row to play the file of interest The file will be loaded into the Start Stop If you have Auto Play turned on selectable from the main Start Stop screen it will also play the file automatically This is handy for selecting a particular file where you re not sure of the contents of the file 2 Manually load the file by row This is the same as 1 above except that you use your mouse or Up Arrow Down Arrow keys on the keyboard to select a row The right facing black triangle on the left edge of the screen will move up and down to let you select a row Once the row is selected you can click on the Load Job button to load the file 3 Automatically load the file by row This is the most advanced automatic method and lets you easily go forward or backward in the recordings without your hands leaving the keyboard It s particularly useful where you have lots of little dictations to manage You can use your hot keys to load the next dictation on the list automatically and have it cued up ready for transcription Clicking on the NEXT hot key e g if your hot key was F12 will advance to the next dictation on the list while clicking on the PREVIOUS hot key e g F11 will take you back to the previous dictation or recording The actual hot key assignment is user programmable please see the section below on Setting Up Job
60. that appears to reposition it within the other column headers The Job Manager screen can be clicked and dragged by its window corners and sides to be any _ shape size you desire The columns will automatically dynamically readjust their size to maintain a good display of your data 2 Adjusting the Position of the Job Manager on your PC s monitor You can position the Job Manager anywhere on the screen by clicking and dragging on the title bar For instance it could be up in the corner or down near the task bar Once you ve positioned and sized everything where you want it to be click on the Settings button and a menu will pop up as shown on the next page Click on Save Position Size button to save everything The Start Stop will then remember your settings and pop it up that way the next time 21 3 Changing the folder where Job Manager looks for your work on the fly This can be done on the fly by clicking on the Change Folder button and browsing to the folder at which you want the Job Manager to look 4 Move DONE Files to a Backup Folder This handy feature lets you have your files marked done automatically moved to a backup folder of your choosing To use this feature first you must create a backup folder on your PC or network then click the Change button in the Settings window to point to that folder When you click on the Job Manager s button Move Done Files to Back U
61. tinue to hold down the left or right pedal it will repeatedly step forward or backward when you need to move a long way within a recording or dictation Variable Speed Enabled When checked the variable speed feature is available for all formats which includes the normally compressed formats such as Microsoft Adaptive PCM ADPCM and TrueSpeech This is the default setting VOX Modes Allows you manually to override the default decoded VOX format used by the Start Stop when playing certain vendor non standard files File Length 0 min 0 sec aa This button will appear when playing VOX files VOX Files come in several flavors If it sounds wrong or sounds like noise please try another setting Clicking the VOX Playback Options button will cause the following menu to appear Le Vox Modes VOX Conversion Options f Dialogic 6 KHz 4D PCM Alternative YO Conversion choices f Dialogic 86Hz ADPCM Bytes Altemate Mode vox SKHz 8 bit PCM Mu Law C Mode 2 Vox 8 KHz 8 bit PCM A Law Note YOS Files come in several flavore Fit sounds wrong or sounds like noise please try another setting If it s too slow or fast you can use the Speed control to compensate or select the Dialogic 86Hz setting If all settings sound incorrect then the file may not actually be a VOR file check with the originator of the file o If it s too slow or fast you can use the Speed control to compensate or select the Dialogic
62. tore your recordings or dictation It will sequentially number each file Job display the file name date it was created time it was created length in Kb kilobytes and the Job Status whether the job has been done or not To select the folder or directory to display To choose a directory or folder that the Job Manager looks in click on the Settings button then Change You can browse to select any directory accessible by your computer Click OK to update the change EA Job Manager Settings Appearance Save Position Size and Column Spacing of Job Manager If you want the Start Stop Job Manager screen to be positioned and sized at its current position the next time you use it click Save otherwise click Cancel or Restore Restore All Formating to Clear Job Check here to make eas V Job Manager always History Select Show Hide stay on top Columns Job Manager Path Standard Version Current Folder where Job Manager looks for files Change C Program Files x86 HTH Engineering Inc Start Stop Universal Transcription System Sample Audio Files Check here if you want Job Manager to monitor all Subfolders as well below the Current Folder Hovye to Done Folder Path Current Folder where files are moved that are marked Done on the Job Manager Change 18 How to Play a File There are several ways to load and or play a file 1 Preview Load Lis
63. ts cannot be refunded No other warranties are expressed or implied Seller accepts no liability for fitness for use in intended application Liability is limited strictly to the purchase price of the unit AAUP QUIII HTH Engineering Inc Tarpon Springs Florida CTA 3 p Phone 727 939 8853 FAX 810 821 6940 Website http www startstop com Notes Windows is a registered trademark of Microsoft Corporation Direct X is a registered trademark of Microsoft Corporation Truespeech is a registered trademark of the DSP Group Dialogic PlayAll Digital Voice Dictaphone DVIPS Crescendo and Sun Microsystems ProCat Creative Soundblaster iPhone Blackberry are all registered trademark of their respective companies Specifications subject to change without notice Not responsible for typographical errors Copyright 1998 2010 by HTH Engineering Inc All Rights Reserved Rev 11 0 55
64. ttings shown for the 3 pedal model E Pedal Functions cT Swap Left and Right Pedals tl odel fred PlayPanme Step Ststop Record Back Fwa PEDAL ASSIGNMENTS DY T Factory Default settings Model Left Middle Right Awd Alewinds to the beginning 1 a ey faction Gfescorpiias FFwd Fast Forwards to the end Play Plays m c Pause Pauses 0 ie Step Back Backs up N seconds Oia G w Step Fwd Steps Forward H seconds ee Cancel Stop Stops G Gi Gi gi g g G e a a E Record Recorda 0 r Play Pause Allows the pedal to FLAY when with pressed then PAUSE when Auto Backstep released automatically followed E E by a BACKSTEF of N RER j Check here if you want a pedal to be used for Bookmarking instead TIC a Aepariisg f SST Accu Stamp File is accurately time stamped actual start of recording Estimated Real Time for non SSTl generated WAY files File length is subtracted from file stamp time to estimate the approximate the time the recording was started 42 The Pedal settings shown will assign the left pedal to go backward by N seconds where you choose how many seconds N is from the main Start Stop screen the middle pedal does play pause autobackstep and the right pedal goes forward by N seconds If you tap the left or right pedal it will take you forward or backward by N seconds If you con
65. u can also assign a hot key to activate the bookmark function or assign one of the foot pedals automatically to bring up the bookmarks while you re transcribing Play URL Button Click on this button to enter the URL Web address of any playable clip supported by Start Stop Universal Transcription System Example http www startstop com samples Reagan wav Audio Button tudio J Click on this button to launch the Windows Audio Mixer Panel You can adjust your PC s master volume WAV slider this is the one that the Start Stop plays through the Microphone Slider if enabled if not click on Options Properties Playback and add a check mark to Microphone and Line Input or Aux Input if you plan to use the Start Stop for making recordings Sticky Windows or Save Windows Position Feature Click on Configure Save Window Position The sticky windows feature lets you position the Start Stop screen on your desktop and then has it return to that position the next time you use it For instance if you want it always to be positioned in the upper right hand corner of your computer just click and drag the main window by holding down the left mouse button over the title bar e g C Program Files HTH Engineering Inc and dragging to the desired screen location Then Click on Save Current Position from the Window menu Your current screen position on the monitor will be saved You can alwa
66. u would like to prevent a file from being opened by several users at the same time Yodal Files Would you like to include Yodal Deographics in the Job manag amp r grid Super Flow Files Would yok like to include Super Flow Demographics in the Job manager grid OK Cancel On this menu you can select the properties for the SHARED Job folder and designate whether you want to share sub folders or not During operation with a group of transcriptionists they will all instantly see each file that has been checked out for transcribing Current User as well as any Jobs that have been marked Done by the transcriber who completed those particular jobs When transcribers click Move to Done on their screen all of the other transcriptionists Job Managers will show Moved to Done for those item s actually moved Here is how the Start Stop Network PRO Shared Job Manager will look files and information will vary depending on what you are viewing Z Job SMIT0018_930200835821PM_Lab Work DSS File Selected L Dictation Dr Smith Folder A SMITO018_ 930200835821 PM_Lab Work DSS File Name Date Time Created Length Job Full Path Curent User Done User 1 JONE0010_PATIENT_JOHNSON DSS 00 L Dictation Dr Jones Folder 2 SMITOO1 7_93020083581 7PM_X Rays DSS 00 Done L Dictation Dr Smith Folder 4 3 SMITO018_930200835821PM_Lab Work DSS 09 30 08 04 00 48 PM 56KB In Use L Dictation Dr Smith Fol
67. valid total characters have been typed 34 Check to Automatically Open this Form If checked the Line Count Function Window will stay up visible and will automatically pop up when you start the Start Stop application Logging Functions You can view log and print your line count information by clicking on the three buttons on the right hand side To enable logging check the box that says View Line Count Log Stop Watch Feature Allows you to keep track of your work either by total time or elapsed time on a particular job This is helpful for billing clients by the hour or just keeping track of how much time you ve been working Exit Configure Current Time Stark 00 00 10 Time on Job qq 2 ma 9 A 4 Fed B AS o Accumulated Break Time 00 00 00 10 06 08 Job Start 16 33 09 Job Finish 16 33 09 A Time on Job 00 00 23 H M 5 SMIT0018_930200835821 PM 10708708 Job Start 16 36 22 Job Finish 16 36 22 Time on Job 00 00 10 H M 5 SMITOOTS S30200835821PM Ir j Print Log Clear Log Copy To Clipboard The stopwatch feature lets you create a log of time spent on each job you transcribed This can be printed out or copied to the clipboard 35 Playing Music CDs AudioCompact Discs You can transcribe an Audio Compact Disc CD Audio This is a CD that will also play on your home or car stereo system Increasingly a number of companies and individuals are supplyi
68. vidual Move to Done folder can be assigned for each transcriptionist or everyone can use the same Move to Done folder For example this parent folder with subfolders representing each transcriptionist s DONE folder is located on a network drive 4 Completed Dictation DONE Debbie d Jennifer W Sally A supervisor or manager can view the files done by each transcriptionist to see productivity Additionally the completed audio dictation files can be moved off to another server or backed up periodically as desired Renaming files manually as they re moved to DONE If you check the NEW FILE NAME checkbox then the transcriptionist has the opportunity to rename the file before it moves to done Example Z Job Start Stop Universal Transcription System c 2008 HTH Engineering Inc e 3 File Selected L Dictation Dr Smith Folder amp SMIT0017_930200835817PM_ Rays DSS File Name Date Created Time Created Length Job Status id Full Path v E Job 1 JONEO010_PATIENT_JOHNSC 09 30 08 04 00 32PM 5 1KB L Dictation Dr Jones F 2 SMIT0017_930200835817PM_ 09 30 08 0400 32PM_ 51KB_ Done L NDictation Dr Smith F 3 sM To0t8_80200835621PM 08 30 08 os oo48PM 5EKB _ LADicatoADs Smith 4 5 A 5 TrueSpeech Greeting way 05 21 98 12 21 00 AM 55KB Done L Dictation Miscellanec Conference Recording No2 mp LATE Phd Le KE InputBox NEW File Name ate alaner zi crescendn e
69. who doesn t have special equipment Specifications Transcription Functions User assignable to any pedal Play Play Pause Play Pause Backstep Stop Pause Step Back Step Forward Rewind and Fast Forward Insert Bookmark Dictation Functions Record Stop Pause Command Line Launching Provides command line launching of the Start Stop application from any DOS command line Windows command line batch file or other external program Will automatically launch the Start Stop and load the audio file requested when the user provides a path file argument after the executable Example from a Windows RUN command line StartStopV9 exe c windows media chimes wav will automatically launch start the Start Stop application and load the chimes wav file into the player for immediate transcription If you start another command line the Start Stop will load the new requested file into the same Start Stop software screen VI Interface Provides a method for controlling the actions of the Start Stop including Play Pause Stop Save as WAV save as TrueSpeech WAV and Record User can also specify file name and path for a local or remotely networked drive Use a simple text editor to create these files and then embed them as links in your custom application or an ordinary web page to control the Start Stop s actions 52 Media Types Played Audio All WAV Audio formats from internet network or local to hard drive tha
70. xcernt ANN NF 2R 99 5 The source file name is TrueSpeech Greeting way Load Job ies HJobs 8 Print a Tog Enter the the new file name DO NOT INCLUDE the Delete Job o Extension er NOTE If you do not want to move this file please leave the file name blank or hit Cancel TrueSpeech Greeting was from Bill Andrews 3rd Meeting 26 Automatic Job Notification You can set the Job Manager to be automatically refreshed every X number of seconds or you can leave that option un checked in which case you won t see new jobs appear until you close and re open the Job Manager If you just have 2 4 transcriptionists you can set the Refresh period to 60 or 120 seconds The more transcriptionists using the Network Pro at once the less frequently you need to refresh The Auto Refresh We Check Here if you would like the Job Manager to automatically refresh its listings Enter a number between 60 1 minute and 18001 Five Hours 1400 seconds for the Job manager to retreash new files In addition to Auto Refresh you can elect to automatically have a Pop Up in the lower right hand coner notify you when new dictation arrives Pop Up control allows you to decide if you want the Job Manager to notify you of new incoming Jobs It can pop up a message in the lower right corner of your screen automatically whenever new work comes in if you enable this function User Name Control If the Enter your User Name
71. y decrypted using the password you ve entered You can also access the Yodal password manager from the main Start Stop screen under Configure Yodal File Passwords MyDictation for iPhone HIPAA Compliant Dictation NUW TU NA WUIR TIU USGS Ury MyDictation Select Folder For MyDication Zip Audio Files If you have an iPhone and your dictator author is using myDictation www mydictation com HIPAA compliant dictation software Start Stop Universal can automatically decrypt ZlP encrypted MP3 clusters whenever you double click on a hyperlink from your MyDictation account webpage A folder can be set for where you want the MyDictation audio files to be stored on your PC or network drive 30 Book Marks The Start Stop will let you save up to 16 bookmarks for each transcription or recording The bookmarks are saved with respect to Elapsed Time You can type in a separate text label for each of the bookmarks to help you remember what they re for O00 12 E ir All Ways to Set a Bookmark 1 Position your audio file to the point in time where you want the bookmark to be set and then click on the SET pushbutton OR 2 Go to Configure Pedal Configuration from the Start Stop s main menu screen and set up a pedal for Bookmarking operation by checking Check here if you want a pedal to be used for bookmarking instead Every time you tap that pedal a bookmark will be inserted OR 3 Us
72. you transcribe along from one file to the next only hitting the NEXT hot key between dictations and it will keep track of which files you ve already done Setting Up Job Manager Hot Keys From the main Start Stop screen click on Configure and Hotkeys The following screen will appear This is the menu where you choose your NEXT PREVIOUS SHOW HIDE and job DONE hot keys for the Start Stop Job Manager EA Hotkeys Selection Hatkey for Setting Baakmarks Set a Bookmark Fs Nothing M Disable ALL Hot Keys fat Key Assignment far Time Stamping Furciian rT w 7 Hai Key Assignmenis for JOB Manager NEXT File F3 Nothing M Automatically Mark each file as Done PREVIOUS File F3 CONTROL when it s played SHOW HIDE the through to the end Job Manager F2 Nothing OK DONE Button F10 CONTROL EA Sesiem wide Keys far Playback Contat ALT Up Arrow Middle Pedal Down Down Arrow Middle Pedal Released Left Arrow Step Back IY Disable Playback Right Arrow Step Forward Control Hotkeys PAGE UP Increase Playback SPEED PAGE DOWN Decrease Playback SPEED HOME Return Playback SPEED to NORMAL 20 Using the pull down selections you can choose any key on the keyboard that you want to designate for controlling each of the Job Manager s functions The default settings are shown If you want to disable ALL hot keys check the red lettered box Disable All
73. ys re center the Start Stop screen on your monitor by clicking on the Restore to Default button Stop Watch Feature allows you to keep track of your work time either elapsed or total with Start Stop Pause feature 17 Start Stop Ultra Job Manager The Job Manager can be initiated by clicking on the Jobs button on the main screen or by tapping the hot key that you have assigned to make the Job Manager pop up See section Setting Up Job Manager Hot Keys Z Job Reagan wav File Selected C Program Files HTH Engineering Inc Start Stop Universal Transcription System S ample Audio Files Reagan way File Name Date Created TimeCreated gt Length JobStatus Full Path X 1 Reagan MS ADPCM formatway 08 21 03 10 00 00 M 142 9 KB C Program Files HTH E 2 Reagan frue Speech Format wav 08 21 03 10 00 008M 138KB C Program Filesi HTH E 3 Reagan wav 02 10 04 12 28 44 4M 566 5KB In Use C Program Files HTH E 4 SSTIGreetingwav 07 01 08 _ o30400PM_ 119 3KB C Program Files HTH E 5 True Speech Reaganwav 12 14 99 10 2614PM_ 13 8KB C Program Files HTH E B TrueSpepchGreetingwav 05 21 98 12 21 00AM 55KB C Program Files HTH E Load Job Actual Jobs 6 E Print Toggle Move Done Files To BackUp Folder Change Folder Settings Delete Job Move Search CLICKING ON ANY COLUMN SORTS ALPHABETICALLY The Start Stop will display all playable audio files in the folder or directory where you s

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