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eCite User Manual Version 6 Fall 2009

1. oe x a Ticket Number Assign Unassigned 1 Vehicle tion Time Offense Court Bond e OOOO O I Crashinvolved Click on the aig P MON uon A r aa eS gt dropdown here to SCALOOSA COUNTY COURTHOUSE e _ LT access the 714 GREENSBORO AVENUE SIXTH FLOOR lendar Sel EA 00m TUSCALOOSA AL 35401 calendar select the court DISTRICT COURT OF TUSCALOOSA COUNTY appearance date contento 122008 oa SoA by double 4 December 2009 Su Mo Tu We Th Fr Sa clicking on the desired date 4 5 6 7 11 12 13 14 18 19 20 21 25 26 27 28 First Available After you have entered the Court Appearance Date you will need to be sure and enter the appropriate Court Appearance Time To do this you can type the information directly into the time field or use the scroll buttons to adjust the time as seen below The appearance time can also be set in the Defaults screen so that it will be auto filled in all new citations a 6 Ticket Number Unassigned 1 Click into the time field to directly change the numbers using the number keys E Alternately you Court Appearance Informatior can use the scroll ig buttons to adjust a 714 GREENSBORO AVENUE SIXTH FLOOR the time TUSCALOOSA AL 35401 appropriately A comsiomrsom rre 120008 T C Show All 44 Validating Citations Once you have entered all of the information on the citatio
2. Nvironment Sponsored By Alabama Department of Public Safety Alabama Administrative Office of Courts Federal Motor Carrier Safety Administration ACC Alabama Criminal Justice Information Center You will need to enter your User Name and Password and then click OK NOTE Username and Password are case sensitive NOTE Normally you will enter your AlaCOP username and password here unless otherwise instructed not to Once you do this MOVE will open You should see a screen that looks like the one below f Logged InAs da2488 ORI ALAST 630 gt Y ti About ES Options Save Current GPS Position NAME DARRELL DUANE ARNOLD ADDRESS 7651 HIGHWAY 69 N APT 1008 NORTHPORT AL3 73 RESTRICTIONS SEX M WT 210 HT 6 q DOB 6 27 1969 Age 40 Quick Search ol Search Type All _ R C a m mu a O A sl Recent eCite Log Book eCrash Exit er This screen will allow you to begin the process of entering a citation By using MOVE you will have easy access to LETS GO Log Book DPS Only eCrash and the eCite program NOTE If any of these programs do not appear contact your administrator If the LETS Go or eCrash buttons do not appear it likely means that these programs were not installed on your computer or you have not been granted permissions by your AISO to use them You can still operate eCite without problems Scanning Licenses To begin entering a citation or to begin searching for an individual
3. Once the code has filled in you will need to complete any other applicable information on this screen This includes the UCR Code MPH the driver was traveling the Speed Limit at the location and the driver s BAC Please note that if BAC was unavailable or refused you should indicate that on the ticket in this tab Once you are satisfied with the entries on this screen you are ready to move to the Court Bond Tab 42 eCite Court Bond Information When you click on the Court Bond tab you will see a screen that looks like the one below When you move to this section you will notice that a large portion of the information is already filled in This is based on your jurisdiction and will be set in advance so that this information should rarely need to be changed For Bond Type select the radio button relating to the defendant s bond status Most of the time you will select Released on Own Recognizance X Unassigned 1 TEST MODE P EN Bi esra Current Ticket Number Unassigned 1 Officer Defendant Vehicle Location Time Offense Court Bond Court and Bond Information Bond Type Released on Own Recognizance Companion case Driver License Posted in Lieu of Bond mu r Jailed Court Appearance Information Courthouse TUSCALOOSA COUNTY COURTHOUSE B 714 GREENSBORO AVENUE SIXTH FLOOR Address Phone 205 464 8357X_ TUSCALOOSA AL 35401 DISTRICT COURT OF TUSCALOOSA COUNTY pe Show All Court Appear
4. 2008 MERC GRAND M 2008 MERC GRAND M 2000 FORD EXPLORER Information about the vehicle is filled in here Once the information has been automatically entered modifications or additions can be made to the citation 30 A final option for entering vehicle information for those with internet capabilities is clicking on the car at the right side of the citation To automatically fill information for the last vehicle searched simply go to the Vehicle Tab and click on the green car on the right side of the citation as seen below This is an alternative to dragging and dropping the information or filling it in by hand C Unassigned 1 TRAINING MODE Slee dec a Ticket Number rane Officer Deodant Vehicle Location Time Offense Court Bond Vehicle Used in the Offense vesse Registration Number Vehicle Type Vehicle Make i ROLL TIDE ommercial Private Jeep el Registration State E ARE Vehicle Model Alabama ES Click the icon WRANGLER gt Expiration Year c o ies and i Vehicle Color Vehicle Year Ra s information for aan L 2010 7 the most recent aca ai 2002 X Owner of Vehicle Cea vehicle search in E Driver e LETS GO will a USDOTN be filled into the Number ICC Number Employer Owner of Vehicle Address ela 1 ROLL TIDE AVE call TUSCALOOSA AL 35473 penes automatica y fp Once you are satisfied with the information entered in the Vehicle t
5. Tools gt Validate Validates all fields on the citation This button can be pressed at any point during the filling out of the citation and at the end of the process This will alert you to any mistakes that exist or missing pieces of information by giving you errors that must be corrected before the citation can be completed and warnings that should be examined and may need to be corrected before the citation is completed at the bottom of the page Tools gt Validate All Validates all fields on all open citations This button works in the same way as the Validate button however it 1s used to validate multiple tickets at the same time as opposed to a single ticket For each ticket that is validated a list of errors and warnings will be produced 71 Tools gt Void Allows you to void the selected citation or warning Once you have confirmed that you want to void a citation or warning no changes can be made to the citation or warning Tools gt Transfer When you have internet access available on your computer you can communicate your citations directly Tools gt Get New Ticket Range Allows you to acquire new unique citation numbers You cannot get a new ticket book until the old one is depleted and you must have internet access when attempting to get a new ticket range Tools gt Citation Search Allows you to open the citation search menu and look at the full citation list without opening a new ticket T
6. a x eCite Alabama TRAINING MODE File View Tools Windows Help 2 49 XxX B ea VQ h Z l New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks Citation Search Options CKE SUNMA y Q Not Set X glgl200911 40AM_ J TUSCALOOSA COUNTY COURTHOUSE Unassigned 1 Offense Court Bond i Errors Warnings for Unassigned 1 Low on Tickets 10 left in Traffic Ticket Range 1 ES No NonTraffic Tickets Left Double click here to open the Ticketbook Manager Ticket Unassigned 1 QU 5321808 GA KMKCE 2 lt None gt Y AAEXPR 992009 11 40AM NUM 22 eCite Summary amp Officer Information When you open a new citation in eCite the first screen you will see is a new citation with a Ticket Summary bar directly above it This information bar primarily acts as a summary screen giving the officer information that is included in other tabs on the ticket By reviewing this screen while entering a citation problems with incorrect data entry Should be eliminated These fields 9 eCite Alabama TRAINING MODE File View Tools Windows Help will be filled a o S vv amp RR ee ES A O Ie Asa us Officer name is filled in based on your information has been entered on the subsequent tabs Ticket Summary A Notset 9 9 2009 11 40 AM i TUSCALOOSA COUJ default options shown later or can be changed at any
7. eCite User Manual Version 6 Fall 2009 Sponsored by Alabama Department of Public Safety Alabama Administrative Office of the Courts Alabama Department of Economic and Community Affairs Federal Motor Carrier Safety Administration Center for Advanced Public Safety Computer Science Department The University of Alabama http care cs ua edu THE UNIVERSITY OF CENTER FOR ALABAMA APS ADVANCED ENGINEERING PUBLIC SAFETY Table of Contents Cites PROCESS S Unman 3 Ge TEIN atodos 5 Wors Usmir eclesial enasacwns 5 Opel MOVE currada 5 camino con ada 6 QUICI S Caron E rtve toral tata ciao tit 8 LETS GO SC cel Umer re terre ate ee en re eee T ee 9 Tramos Mode O eee ee ee 15 GPS Coordinates SO Wars 16 Recent Data Ecatepec 18 Recent Data Features Recent People uuiiripi a a a 18 Recent Data Features Recent Vehicles ooooooonnnncnnnnnononononocnnnnnnnnonnnnancnnncnnnnnnnnnnnos 18 Recent Data Features Recent Places A A A 19 DS O ate AT 21 eCite Summary amp Officer normalizar 23 eCite Detendant Norma 24 etites Venecie MAT OFM ON sindicado 28 ECIte Location Time toman lcd 31 ette Oltense torn ato ni 38 eCite Coury Bon Informatio sra 43 OV VGA CLIN E Malon sas 45 San EMOS at ri nal 46 Repieatine Cta a dade 48 Wamas cid o ii ica oi pi ieee 49 MCHA PALS n A E SEA aE 50 PAM ai E E retry errr Tener ee 52 Voiding Citations Prior t Transf en aii ii it 54 VOidine Citations Alter TRANS TCL urera a a 54 E
8. iV Citation Court Record 1 Copies 4120168661 Statute 32 54 171 Y Citation Officer s Notes 1 Copies 0168661 Statute 32 54 171 ALABAMA UNIFORMTRAFAC 99Teeno TICKET AND COMPLANT o options here NOTICE INSTRUCTIONS TO Ths OS SNOANT cout sqgesrarce cam a Sriving on are Fahre om read SS You must choose which of the available citations you want to print shone Click Set As by clicking UE ROT Default to set nE oren and adding a Saeta Deselect ay report selections check mark and number of document Tys IA next to each q PA z nera mmea gt to tram Ons 5 00 am copies as your each report Click Select All to choose all three Choose the number of copies you want to print reports in the Tickets by selecting the type of citation highlighting it lit Hide or show the and changing the number in this box Note Once you print preview You will have to look above next to the type of citation to determine how many copies will be printed have made all of your selections click on the Print button to begin printing 53 Once you have set up the selections and number of copies for each of the three types of reports you may want to set these selections as your defaults To do this make all of your desired selections in the Print Manager and click on the Set as Default button The
9. 17 25 o PSC SAFE LOADING NO SHIFTING Include only these categories 17 26 B A PSC SPEEDING l 17 261 4 A PSC UNAUTHORIZED DRIVER 17 261 B N PSC UNAUTHORIZED PASSENGER 17 312 N PSC HEAD TAIL amp BREAK LIGHTS 17 318 a PSC CLEARANCE LIGHTS 17 318 PI PSC LIGHT END OF LOAD 17 318 N PSC LIGHTS ON MOBILE HOME are 17 323 PSC BATTERYCOVER searched 17 342 ee PSC IMPROPER BRAKES through Search Results are Updated Automatically 17 343 PSC BREAK AWAY Display Commonly Used Citations 7378 Ss EZ ie ees violation from this list This list will narrow and change as you enter information in the Search field information in the Quick Filter box to limit or expand the codes that Click here to toggle between a list of all codes and a list of your most commonly used citations The Citation Search screen also allows you to display your commonly used citations By clicking this button you will get a list of the citations that you use most often This list will change as you use the program but it will always give you quick access to those codes you use regularly 39 The Citation Search window gives you access to the entire code description as found in the code of Alabama As you are performing your search there may be some question as to whether or not the full description of the code you are looking at meets the situation you are in In order to check for this you may want to read the entire code descri
10. Once you are satisfied with the information you have entered in the template and you are ready to replicate it all you need to do is press the replicate button or Tools gt Replicate By doing this a Replicate citation with a ticket number will be issued You are then ready to alter any information that may need to be added or changed within the particular citation T After entering the additional information you are ready to validate save and print the new citation The information entered on a template may be replicated as many times as you like You may open as many templates as you like By opening several templates simultaneously you can quickly create tickets for several different offenses For example if an officer were working at a license check point he may want to open one template for an expired driver s license another for failure to use safety belt and a third for improper use of a child safety seat 51 You may also want to save your templates Once you have created a template you can choose to save the template so that you may use it again at a future time To do this simply save the template as you would a citation You will need to enter a name seven characters or less for the template in the blank on the left side of the template as shown below eCite Alabama TEST MODE File View Tools Windows Help E an y Y ld amp f DDRII B New Open Save Print Replicate Validate Messages Void Transfer Tick
11. amp DEVELOPMENT e N ll 7 P LABORATORY 5 OVERVIEW PRC T From this page you can ask us questions or give us comments and suggestions The information that you enter will go directly to our staff s e mail box and we will work to address it as quickly as possible Technical Support As you begin to use the eCite program you may have questions or problems that are not covered in this training manual We have provided several options to assist you should you encounter difficulties Website http care cs ua edu eCite aspx The eCite website provides an overview of the program the Quick Guide for easy reference to shortcuts and this training manual E mail If you encounter problems and need further assistance please contact us by e mail at caps support cs ua edu Phone For further assistance call us toll free at 1 866 588 9830 TI
12. by clicking on the Select All button Once you have selected the appropriate citations and warnings you will need to click Next at the bottom of the screen Transfer Data Select the documents you wish to transter by checking the bowes next to them in the list below Title a Last Modified Description f oo000000 sued Ciaion enemies Darrell Arnold TT sian SEAP i E rat nee TZAN Darel Ar 20000002 Issued Citation 7 1 2008 11 23 AM Darrell Arnold 20000003 lssued Citation 2008 11 39 AM Ar 20000004 Issued Citation Dana Steil 5d eaor issued Wiering Darl Arro EN EA Darl Aral e0006 2H Open Citation Esc lssued Citation Michael Davis Issued Citation 71 2008 2 57 PM Michael Davis rr it i E e fw w00000 a iw select All The next screen will show the progress of the file transfer You will see a green bar as seen below going across the page indicating the completion of the file transfer Once the 56 green bar has reached across the page the file transfer is complete and all of the selected citations and warnings have been transferred Time Event 10 20 06 AM Transfer completed 10 20 06 AM Transfer completed 10 20 06 AM Completed transfer of all selected documents 10 20 06 AM The data was transfered successfully 10 20 05 AM Transfering 24 Hr Open Citation 20168516 DARRELL ARNOLD 10 20 05 AM The data was transtered successfully 1
13. can also double click on a name on the list and get some basic information about them Recent Vehicle Searches When you click on the icon of the green car a list of the most recent vehicles that have been searched for will appear The most recent searches will be at the top of the list This list allows you to easily drag and drop a vehicle from the list into the citation You can also double click on a vehicle on the list and get some basic information about the vehicle Recent Places Searches When you click on the icon of the globe a list of the most recent places that have been searched for will appear The most recent searches will be at the top of the list This list allows you to easily drag and drop a GPS location into the citation You can also double click on a place to get the complete coordinates for a location 76 Feedback We want to hear from you The best way for us to find out about problems with the products is through the input and the feedback that you give us No comment or question is worthless we can all learn from them We have included a new easier way for you to contact us By simply clicking on the Contact Us button at the bottom of MOVE a webpage that looks like the one below will open Give feedback to CRDL Windows Internet Explorer amp G htp care cs ua edufcomments vir X Pi amp a Give Feedback to CRL E gt gt El tb gt E pege gt G Tods A CARE RESEARCH
14. document you will need to validate 1t and save 1t just as you did with the original document 48 Warning Tickets In eCite officers can write warning tickets These tickets look very similar to a regular ticket with a few notable exceptions The most obvious difference is that warning tickets are green as seen below You will also notice that Warning tickets do not contain a Court Bond tab and the numbering on the tickets is different These tickets can be printed and issued to an individual and they will be transmitted when you perform a communications session 2 DARRELL D ARNOLD LS 10 27 2009 10 41 AM P 1998 Lincoln TOWN CAR E WARNING IMPROPER TIRES wooo000 TEST MODE Te us Populate Current Traffic Warning Number gt Er wo000000 Officer Defendant Vehicle Location Time Offense Offense Did unlawfully operate a motor vehicle or other vehicle usea public street road highway or other place or Write Custom Citation 5 Statute Description WARNING IMPROPER TIRES Speed BAC UCR Code MPH Limi 0 NotAvailable Refused Details of the Offerse Facts relating to the offense witnesses etc You will notice that Warnings have very few validation checks You can save and issue a warning ticket with as little or as much information as you would like Therefore when you choose to validate the warning the only thing that will show up in the errors and warnings is an error if no offense was entered in the Off
15. in the listing to the right If a citation is not completed and you wish to reuse it later simply close the ticket and reopen it at a later time When you reopen the ticket the date and time will need to be updated to the current date and time In order to do that you simply need to click on the Now button seen next to the date and time on the Location Time tab within eCite lesue Date lesue Time P esame w 123a 8 No 47 Replicating Citations If you need to write more than one citation for the same individual you can easily replicate the information you have already entered This will eliminate the need to enter the same information twice In eCite you can replicate any of the three types of documents Tickets Warnings or Templates In order to create a copy of the document you have just completed you need to click on Tools gt Replicate as shown below and select what you are copying to Any type of document can be replicated to any other type of document for example you can replicate a ticket to a warning but there are default replications As a default a ticket will replicate to another ticket a warning will replicate to another warning and a template will replicate to a ticket re eCite Alabama Uniform Traffic Ticket And Complaint File View Tools Windows Help A hi Replicate E Replicate to Ticket Yv New Oper GA Validate F5 Replicate to Warning E Replicate to Template Ticket Su
16. information is based on your default settings under eCite s Options menu discussed later You should also notice that the current Date and Time of the Offense fields are prefilled with the current date and time that this ticket was initially opened However you can always click on the Now button to insert the current date and time This can be useful when opening saved tickets you previously worked on or templates you created at an earlier time More on templates later in the manual After you have completed the date and time information section you will move onto the GPS section of the Location Time tab This information could be hand entered but will typically be entered using the Recent Places section of the program The user has three options for bringing in Recent Place information automatically The first is to drag and drop a location into the ticket In order to drag and drop a location into the ticket you will first need to pull up the list of recent places This is done by clicking on the Recent Data button at the bottom right of the page and then clicking on the globe on the right side of the screen This will bring up a list of recent places The most recent place stored from the GPS section of the program will be at the top of the list 32 List of recent places E Recent Places 37 S Lawrence St 37 S Lawrence St E 12914200 E Ez Click on the globe to show the list of recent places You c
17. information that needs to be entered on this tab can be found on the individual s driver s license By using information that you have already found by performing a driver s license scan or by running the individual through LETS GO the time used to complete this tab can be greatly reduced 9 eCite Alabama TRAINING MODE File View Tools Windows Help QA 7 Y Xi New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks Ticket Summary Not Set g g 200911 40AM_ 4 TUSCALOOSA COUNTY COURTHOUSE 2P Not Set E Not Set Unassigned 1 TRAINING MODE e Populate Current Ticket Nur Unassigned 1 E hic Officer 6s Defendant Vehicle Location Time Offense Court Bond PLA c First Name Middle Maiden Name Last Name Suffix Address City State Zip Code Sex Race Eyes Hair Height Waight Phone Date of Birth et 24 The first option for entering Defendant information is to Populate information about the individual that is receiving the citation To do this you will click on the Recent Data button at the bottom right of MOVE and then click on the button at the top right of MOVE where you see a picture of a man wearing a blue shirt When you click on this button you will see a list of recent people searches that were entered through a license scan or those that were entered through a Quick License entry The most recent search will be at the top of the list Those in the list
18. record you will need to scan the individual s driver s license This is done by simply inserting the driver s license into the closed slot for a barcode read or by scanning it through the open slot for a magnetic stripe reading The method of scan will vary from state to state as some states use a bar code while others use a magnetic stripe and some use both When a state has both a magnetic stripe and a bar code use the bar code because it typically contains more information NOTE For the new Alabama Driver s License issued beginning in 2005 it is typically best to use the bar code After you scan the license you will hear a beep This lets you know that the license has been scanned correctly and the process is beginning Once the scan has been completed the individual will be added to your list of recent people searches under Recent Data Accessing information in the Recent Data list will be discussed in more detail later If your search returns a message that says The page cannot be displayed then you likely do not have a connection to the LETS GO program Check to see if you have a wireless signal If LETS GO returns results with the DL DL STATE and all other fields blank then the tag or license is not in the LETS GO system Check to see if it is an Alabama license and that you typed or scanned it correctly If it is an Alabama license and you typed it correctly then you should suspect a forgery or other problem with th
19. simply clicking on the blank page you will get a new citation This citation will be blank except for the default values By clicking on the dropdown right next to the blank page you will be given the option of opening a new citation a new warning or a new template Open Opens an existing document This allows you to open any citation warning or template that has been previously saved on your computer Save Saves citation warnings or templates A document can be saved at any point during the process of filling out the document and at the end of the process Print Once a citation has been validated and all errors have been resolved you can choose to print the citation This paper copy can then be handed to the individual who 1s being cited You can also print a Warning by clicking on this button Replicate Creates new citation warning or template containing the same information This button would be used if an officer needed to issue multiple citations to the same individual By clicking on the dropdown to the right of the replicate button you will be given the option of replicating to a citation warning or template Validate Validates all fields on the citation This button can be pressed at any point during the filling out of the citation and at the end of the process This will alert you to any mistakes or missing pieces of information that exist by giving you errors that must be corrected before the citation can
20. the program is to use the picture on the right side of the Defendant tab Once you have opened a new blank citation you can click on the picture of the person at the right of the citation as seen below This will automatically fill in the information about the last person searched for X Unassigned 1 TRAINING MODE Sa Populate Current Ticket Number Arter you open amp Unassigned 1 a new ticket Defendant eel the icon Officer Vehicle Location Time Offense Court Bond here and the Person Charged with the Offense information First Name Middle Maiden Name Last Name Sufix from the most DARRELL DUANE ARNOLD l recent person Address Cay n Zip Code search will be Aledo the 1 ROLL TIDE AVE TUSCALOOSA Alabama i 35473 ticket automatically Sex Race A Te AS Male White Caucasian Hispanic BLU Blue BRN Brown Height Weight Phone Date of Birth Social Security Number 6 li 7 210 XS ozn e 111 11 1111 Driver License ConservationLicenses In Possession State Number Class Yes No Alabama le DMV 1D Only While there are several ways to automatically enter information you always have the option of entering information by hand through the use of direct entry and the dropdowns made available in the eCite program This method can be used to correct or add to any information that may be entered through an automatic entry method If the individual being cited does not h
21. 0 19 59 AM Transfering 24 Hr Open Citation 0168515 10 19 59 AM Completed transfer of required status information Begin Transfer If you do not have an internet connection or if the citation does not transfer correctly you will be given a message such as the one seen below alerting you to that The citations that are not transferred will be saved and you can try to transfer them again later Transfer Data Time 9 17 51 AM 9 17 51 AM 9 17 51 AM 9 17 51 AM 9 17 51 AM 9 17 51 AM Event Transfer completed Transter completed Completed transfer of all selected documents The remote name could not be resolved ecitationdev crdl ua edu Transfering 24 Hr Open Citation 20168516 DARRELL ARNOLD The remote name could not be resolved ecitationdev crdl ua edu Transfering 24 Hr Open Citation 20168515 Completed transfer of required status information Begin Transfer Once you have transferred your citations they will be located on the server and it will be necessary to swear to them utilizing the procedure set forth by your agency 57 New Ticket Range When you are using eCite to issue citations you will have two ticket books available Each of these books has the number of tickets determined by the administrators For most users the number is set to 50 When you are running in Training Mode each ticket book will only contain 10 tickets If you would like to see the numbers in your ticket book or see how man
22. A Replicate gt Validate F5 Validate All F6 1 Void ES Transfer F9 Get New Ticket Range Ctrl G NS Citation Search Ctrl Shift S RE Server Document Mansoer E Options Ctrl Shift O ar VAN aa 54 M 20166337 P 20166336 MM 20166193 of 0166192 of 20166191 20166190 20166187 3 0166180 af 20166170 P 20165920 of 0165917 of 0165916 20165908 wf 20165824 MM 20165823 3 0165815 P 0165814 ip 0165806 12 11 2007 11 00 AM 12 11 2007 11 00 AM 11 6 2007 5 06 PM 11 6 2007 5 06 Pm 11 6 2007 5 06 PM 11 6 2007 5 06 PM 9 10 2007 11 20 AM 11 9 2007 12 02 PM 9 25 2007 219 PM 11 13 2007 1 09 PM i ELLIOTT 10 23 2007 1 44 PM ELLIOTT 9 28 2007 9 47 AM 9 4 2007 1 47 PM 11 19 2007 2 03 PM 11 19 2007 203 PM 10 22 2007 9 24 AM 10 22 2007 9 22 AM 8 17 2007 34 AM Once you have clicked on Server Document Manager you will see a screen that looks ike the following From this screen you can highlight any ticket or warning and choose to Void it or Unvoid it If you do choose to void a citation from this screen you will have to enter a reason for the void just like you would with a ticket that had not yet been transferred to the courts Errors Made When Writing Tickets If when writing a ticket or soon after you realize you have made a mistake on the ticket there are several things you can do a If the defendant has not left void the ticket with th
23. ACTICAI LETS 3 Smart Search Tags eria Below Driver License 00000 Search Criteria yEE AAT Clear Search Terms ommon Search Terms License Number Location OO O City Merson Details x Y agi Click this plus sign to reveal the form to enter multiple search items Use the Quick Smart Search box 1f one piece of information is sufficient for the search Click the green LETS GO Search button to produce the results of your search Once you have obtained all of the information needed from LETS GO you are ready to begin entering data onto the crash form You can come back at any point during the data entry process to make another search in LETS GO Quick License or Quick Tag to add information to your Recent Data list 14 Training Mode When using eCite you have the option of using the eCite Training mode This allows the officer to practice writing validating printing and submitting citations without using any of their regular ticket numbers This training mode operates exactly like the regular mode but the citations will be noted as training citations and will not be submitted to the court systems To access training mode you will need to right click on the eCite button at the bottom of MOVE before opening the eCite program When you right click on this button you will see two options Use eCite in Regular Mode or Use eCite in Training Mode If you wan
24. CTIONS SEX M WT 236 HT 6 4 DOB 6 27 1969 Options Opens the MOVE Options screen Age 40 e pele About Takes the user to the Updates screen where they can view 18 36 W SATELLITES 7 their version number and check for updates SATTIME 2 23 PM GPS Data GPS Data This displays the last GPS coordinates that were saved Quick by the officer License Quick Search as EXE Save Current GPS Position Clicking this while connected to a Search Type GPS sensor allows you to save your current position so that it can be entered on a citation License Scan Information This shows you the basic information for the last license that was scanned This includes the name address sex weight height and date of birth as 1t appears on the license Quick Search This allows you to enter a driver s license number directly into MOVE In addition you may enter SSN Last Name Tag VIN USDOT and Boat Registration information here and it will be searched for in LETS GO and will appear in your list of Recent Data 75 Recent People Searches Recent Vehicle Searches Recent Places Searches Recent People Searches When you click on the icon of the man in the blue shirt a list of the most recent individuals that have been searched for will appear The most recent searches will be at the top of the list This list allows you to easily drag and drop an individual from the list into the citation You
25. DA devices eCite Allows you to pull up or minimize the eCite program Used in combination with the LETS GO button you can easily toggle between the two programs Log Book This button allows you to pull up or minimize the Log Book program This program allows the officer to record his events for the day and allows him to automatically bring over the citations from the day eCrash Allows you to pull up the eCrash program if available As of print time eCrash has not deployed anywhere in the state Exit This button closes the MOVE program Contact Us This button takes the user directly to a webpage where they can leave feedback about the program or ask questions of our staff Recent Data This will cause the bar to appear or disappear along the right side of the screen Clicking this once will cause the bar to appear with the small icon of the man in the blue shirt the small icon of the green car the small icon of the globe and the icon of the tablet Clicking this button again will cause the bar along the right side of the screen to disappear 74 From the left and right sides of the main page in the MOVE program when the Recent Data button is pressed Logged InAs da2486 ORI ALAST6300 About Updates A Ej Options Saves your Options Save Current current GPS Position Location NAME DARRELL DUANE ARNOLD ADDRESS 7651 HIGHWAY 69 N APT 1008 License Scan NORTHPORT AL 35473 Information RESTRI
26. EEP WRANGLER 2008 ACURTL S AUTO VEHICLES Click on the car to show the list of recent state Census Number Number vehicle 1 ROLL TIDE AVE l searches You TUSCALOO nencen GGlonie Mensen Gener can close this list by clicking on the car again 29 If you have internet available and you have pulled up the list of recent vehicle searches you will need to find the vehicle on the list that you wish to include as a part of the citation Then highlight the vehicle click on the selection you highlighted and drag it over to the car seen at the top of the citation By doing this the information about the vehicle you selected is automatically entered into the citation Remember If you have internet available you can always go back to LETS GO or the Quick Search Field to perform another search if you realize you do not have the vehicle or individual you need To do this simply click on the LETS GO button at the bottom left of MOVE or type a tag number into the Quick Search blank Once you have your information and are ready to go back to the citation all you need to do is click on the eCite button along the bottom row of MOVE Drag the selected vehicle from the right over on top of the car seen Highlight and select the vehicle you wish to enter J eCite Alabama TRAINING MODE E gt ik 2002 JEEP WRANGLER 2008 ACURTL S AUTO 2003 DODG RAM VEHICLES
27. EVERY traffic stop you make GPS coordinates print on every citation 35 Once you have brought your GPS coordinates into your ticket you might see a message that looks like the following 0168659 Selected County TALLADEGA Your GPS coordinates indicate that you may not be in the county selected on the Document tab Please click an option below Change County to MONTGOMERY Leave County as TALLADEGA 3 Clear GPS Location nen If you see a message like this you will need to double check the county you have selected on the Location Time tab of your ticket and you will need to check the GPS coordinates you saved and brought into the tickets This message is only shown when the County selected on the Location Time tab does not agree with the GPS coordinates you bring into your ticket On occasion you may see this message when there is nothing wrong with the County you have selected or with the GPS coordinates you imported In this situation you are possibly very close to the county border and the system just wants to confirm that you have all of your location information correct 36 Now you are ready to move down the screen to the question regarding the location of the citable offense In this question you are given the option of selecting either within the city limits of within the police jurisdiction of or within the county of You will choose the button next to one of these options and then the blank
28. Make dropdown seen below TRAINING MODE Ss Populate Current Ticket Number FEAM a Unassigned 1 Defendant Location Time Offense Court Bond oy Y 28 For vehicle information that does have to be entered manually please be sure to note the Vehicle Type section at the top middle of the Vehicle Tab You must select whether or not the citation is a Commercial or Private citation If you are writing a Commercial citation please be sure to answer the three yes or no questions in the Vehicle Type box You will only have to answer these questions for Commercial Vehicle citations All of the information in the Vehicle tab of the ticket can be entered manually but if you have the internet available to you you can use MOVE to easily drag over information from a previous search in much the same way that you did for the Defendant To do this you will first need to pull up the list of recent vehicle searches This is done by clicking on the Recent Data button at the bottom right of the page and then clicking on the green car on the right side of the screen This will bring up a list of recent vehicle searches Again the most recent search will be at the top of the list NOTE This list will only be populated if you have used the internet to retrieve vehicles from LETS GO or the Quick Search List of recent vehicle eCite Alabama TRAINING MODE searches bo hh Recent Vehicles A 2002 J
29. TAIL License Num be TERRY BEAU ELUOTT I XXXXXXx License Address Mapit Issue Date Unli d 3 18 2008 iia Expire Date 3 5 2012 CURRENT E Social Security Number ps LA o q i Driver History 3 Citation Court Mame Court trate A se e y p p m Oense Data Dispori n Date He spositon Offense Date Court Action Disposition Date mat boston Offense Date Court Action Disposition Date Citation Number Charge Courtname AL Court Action Dipostion Date General information Click on any of these tabs from the person s driver s license to view the corresponding part of the LETS GO record 5 This screen contains all of the basic information about the person that is contained on their driver s license This page provides access to driver s history tag history and title history 6 Below the picture are tabs containing additional databases that are available for search Clicking on any of the database tabs will bring up a typical LETS GO page as seen below Results are indicated by the presence of a non zero number on the tab 10 5 LETS Go PERSON DETAIL Name Date of Barth Licente Number License Status TERRY BEAU ELLIOTT VALID wW Height E Map Il Y 6 3 Issue Date Uni d lair 3 18 2008 niicense Had BRO Expire Date 3 5 2012 CURRENT Social Security Number Tag History 2 T nl Tag Number 5 Trsue Date T q_ _ _ ___ _
30. _ __ _ K lt aes Ke Vehicle Vi f Nu mber Real 6 vart Tag Number 05 23 2008 Registrant 12 03 2008 o ag Number 03 25 2008 Registrant 12 03 2008 banco Tag History 7 An important piece of information that comes from LETS GO 1s the vehicle information In order to view the list of vehicles owned click the Tag History tab Click the VIN number of the vehicle of interest as shown in the screen above e Expiration Date When you find the vehicle of interest click on the VIN number This will generate a separate page of information for this vehicle 8 Once a particular VIN number is selected from the list of vehicles owned a screen called the Vehicle Detail page will be generated similar to the following 11 TTS Go Registration Information Tag Number Year Make Primary Color Secondary Color 2005 VEHICLE DETAIL m i o Suspension Status Registration Year Expiration Date Name on Registration 2008 3 31 2009 Tag County Tag Descriptio 2 Driver License God Bless America This imageis not quararteedto be likethe actual plate Itshould USDOT HWUT be usedonly as areference False Title Information Year Make Model Name on Title 2005 _ TOYT 4 RUNNER Body Color Cylinders Unavailable O81SIL Unavailable Unavailable Decoded VIN Information IN Year Make Model Style Country 2005 TOYOTA 4RUNNER SRS CARRY ALL SU Japan hi Title Hi
31. a button within your eCite program and can be done at any time you have an internet connection You may want to do this after each citation is complete or at the end of your shift See Section 28 of the manual for more information on this process 8 Once you have printed and transferred the citations you will need to go to the appropriate courthouse and follow the proper procedure of swearing to the citation to them Getting Started In order to use the eCite and LETS GO you only need to open one program This is Mobile Officer s Virtual Environment MOVE This powerful program helps to automate your data entry needs and integrates the various searches and entries that you may wish to make These exercises will guide you through the use of MOVE as well as the use of the eCite program If you have any questions along the way please visit the eCite website at http care cs ua edu eCite aspx Or call us toll free at 1 866 588 9830 for further assistance Who is Using eCite ECite can now be used anywhere in the state of Alabama All current Road Troopers at the Alabama Department of Public Safety have been deployed with eCite and are using it every day We are also continuing to deploy eCite to local Police Departments and Sheriff Offices across the state of Alabama Opening MOVE To begin the process you will need to open MOVE When you click on the MOVE Y icon LAB a screen that looks like the following will appear
32. ab you are ready to move onto the Location Time Tab Again you can move directly to the next tab by tabbing from the last field in the Vehicle Tab directly to the first field of the Location Time Tab or you can use your mouse to click into the Location Time Tab eCite Location Time Information When you move to the Location Time Tab you will see a screen that looks like the one seen below Within the Location Time tab you have several questions with options to choose from as well as space to store a GPS location 31 3 eCite Alabama TRAINING MODE File View Tools Windows Help amp i a oO a 1 pr SAM E New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks Ticket Summary amp NotSet 9 9 2009 12 44PM jf TUSCALOOSA COUNTY COURTHOUSE Sf Not Set E Not Set T Unassigned 3 TRAINING MODE fo amp Populate Current Ticket Number Unassigned 3 Officer Defendant Vehicle Location Time Offense Court Bond Location of the Offense Alabama County Of Cay Area TUSCALOOSA RURAL TUSCALOOSA x Date and Time of the Offense GPS Date 9 9 2009 Time 12 44PM 4 Lattude p N Longitude gt W Details the city Emits of at or near Within the police jurisdictionof TUSCALOOSA O the County of at or near MI No Road Code You will first notice that the Location of the Offense Alabama County Of and City Area fields are already populated with your current jurisdiction information This
33. also easily enter information through the Quick Search field in MOVE You can enter a Driver s License Number Last Name SSN Tag VIN USDOT and Boat Registration Number in the Quick Search blank After you have filled out this blank simply press enter or click on the magnifying glass icon to run a LETS GO search and add them to your list of recent data In order for the Quick Search options to work you must be connected to the internet Enter an individual s Se ee ee Quick Search Driver s License number here In 5321808 e If your search e returns no results addition you can Search Type search by Tag VIN you can select the Last Name SSN search type here USDOT and Boat Registration LETS GO Search NOTE You must have some type of internet connection for this feature to work This internet connection can be of any type wifi air card etc In addition your AISO will have to grant you LETS GO privileges in ADAPT before you can use LETS GO 1 Depending on your Internet connectivity and MOVE settings once you scan the license LETS GO will automatically open and search for the individual identified by the license scan If you do not have an Internet connection or if LETS GO is not set to automatically open the data entered in the Recent Data section will be limited to that read off of the DL card by the scanner 2 The option to open LETS GO automatically is included under the Options button in MOVE discus
34. an be changed on the Location Time Ticket Book Warning tab Administrator Administrator Number of remaining tickets in book 75 The ticket book warning level is a simple notification in the form of a warning seen when you open a new ticket Depending on where this level is set you will receive a warning when you only have that number of citations remaining For example if the level is set at 25 you will receive a warning when you have 25 citations left You will continue to receive a warning at the start of each new ticket until your range is depleted When your range of citations is depleted you will need to get a new ticket range Also available on the Defaults screen is the option to Change Default Courthouses Shown on the Next Page Clicking on this option will allow you to set multiple default courthouses based on the city you issue a ticket in When you click on the Change Default Courthouses button you will see a screen similar to the one below From this screen you can add as many default courthouses as you would like This functionality allows you to specify certain courthouses for certain counties and cities and helps to eliminate sending a ticket to the wrong courthouse 61 Options rest MODE Choose Default Court by Location Enable Default Court Dates SmarntDate is used for default court dates lt will assign th same count date to tickets written to the same court Participati
35. an clear this list by clicking on the globe again There is no way to reverse this Once you have pulled up the recent places you will need to find the location on the list that you wish to include as a part of the citation Then highlight the location click on the selection you highlighted and drag it over to the globe seen on top of the citation By doing this the information about the location you selected is automatically entered into the citation NOTE If you are going to use the GPS capabilities in MOVE be sure to bring in your location from your Recent Data or the Current globe populate button list BEFORE manually entering any information into the At or Near fields on the ticket 33 Remember If you are using the GPS functionality within MOVE you can always go back to the Save Current GPS Position button and save your current location Once you do this it will be added to the list of Recent Places and can be added to a citation Highlight and select the location you wish to enter Drag the selected location from the right over on top of the globe seen here Recent Places 37 S Lawrence St 37 5 Lawrence St PLACES The GPS coordinates saved are filled in here Once the information has been automatically entered modifications or additions can be made to the citation 34 A final option for entering GPS information is clicking on the globe at the top
36. ance Date Time The court information is auto populated based on the county and city settings The eCite program allows you to pre set a different courthouse for each city you might work in In addition you may set default options for each courthouse or utilize the new SmartDate feature Instructions on how to set courthouses are given in the eCite Options section of the manual However you can also use the Courthouse list to select a different courthouse from the dropdown list The court appearance date and time can be entered directly or selected from the drop down calendar In addition if you have selected the SmartDate feature under eCite options the next available court date based on your selection criteria will be displayed along with the time If you choose to enter dates directly you must be careful If the date is 7 15 08 simply type 71508 However if the date is 1 1 2009 you must type 010109 or the program will read it as Nov 1 with no year or as incomplete and clear the field 43 When you click on the dropdown you will be shown a calendar seen below that will allow you to easily select the appropriate day If you double click on a day within the calendar it will automatically be filled in for you NOTE For users submitting citations to District Court and who have elected to use the SmartDate feature if you are not satisfied with the assigned court date you may select any of the available court dates highlighted in green
37. ave a Driver s License you will need to click on No for the question that asks Driver s License in Possession at the bottom left of the Driver Tab If the individual being cited does not have a driver s license and only an ID card you will need to be sure to click on ID Only at the bottom right of the Defendant Tab If the individual does not have a Driver s License be sure to select No for this question on the citation If the individual ConservationLicenses does not have a Number Driver s License and 1D Only only an ID card be sure to check this box 2 eCite Vehicle Information After you have entered information through drag and drop or automatic ticket person entry and you are satisfied that the information on the Defendant Tab is correct you are ready to progress to the Vehicle Tab Simply click on the Vehicle Tab and you should see a screen that looks like the one below Alternately you can tab from the last field under the Defendant Tab directly into the first field in the Vehicle Tab Officer Defendant Los Vel e o Location Time Offense Court Bond Used in the Offense Avtomobte pal no vis US DOT Number ra HD ICC Number MECO You are now ready to enter information about the vehicle driven by the individual who is receiving the citation This information can easily be entered by hand using the dropdowns available to the user such as the Vehicle
38. be completed and warnings that should be examined and may need to be corrected before the citation is completed at the bottom of the page Messages This takes you to the CAPS Messenger which allows you to review any recent message you may have received from the CAPS staff Void Allows you to void a citation or warning Once you have confirmed that you want to void a citation or warning no changes can be made to the citation Transfer When you are within range of a wireless antenna located in your courthouse or other various locations you can communicate your citations directly Ticketbooks Allows you to acquire new unique citation numbers Citation Search Allows you to open the citation search menu and look at the full citation list without opening a new ticket 73 Options Allows you to customize user settings and default settings within eCite This includes the type of vehicle violation search filters and court appearance dates and times Help Opens a typical Help screen that allows you to get help using MOVE and eCite From the bottom of the main page in the MOVE program SRS A ey eCite eCrash The buttons seen at the bottom of the MOVE program indicate which programs you have installed on your computer LETS GO Allows you to pull up or minimize the LETS GO webpage In the future this will be changing to a button called LETS GO Go a version of LETS GO optimized for use with cell P
39. ch field in MOVE See Section 4 of the manual for more information on this process Find your GPS location This is easily done by using your GPS unit by clicking the Save Current GPS Position button Once your location has been determined you will want to be sure to include it in the Place tab of the citation See Section 6 of the manual for more information on this process Write the citation using the eCite program There are six tabs in the citation that need to be filled out before the citation is complete This includes information on the Officer amp Notes Defendant Vehicle Location Time Offense and Court Bond See Sections 8 9 10 16 and 17 of the manual for more information on this process WHEN YOU COMPLETE THE CITATION REVIEW THE DOCUMENT INFORMATION AT THE TOP OF THE CITATION TO BE SURE EVERYTHING IS CORRECT Check to be sure all of the information regarding the citation is correct before you move on to printing the citation See Section 8 of the manual for more information on this process Print the citation and give the citation to the defendant Once you have completed the citation print the appropriate copies and issue the defendant their copy Due to current legislation a signature is no longer required on citations issued with eCite See Section 24 of the manual for more information on this process 7 Transfer the citations to the courts This can be done through the click of
40. communicate with you and it allows you to communicate back to us When you have a new message from the CAPS staff this new message will show up when you open up eCite You can also choose to view a old messages and send feedback to our staff by accessing the CAPS e Messenger To access the CAPS Messenger click on the talking bubbles in E Messages the toolbar or click on View gt CAPS Messenger J eCite Alabama Uniform Traffic Ticket And Comg File View Tools Windows Help a Documents Ctrl Shift D oe Errors Wamings Ctrl Shift E Ticket Gt CRDL Messenger Ctri Shift M When you go to this screen you will see something similar to the screen seen below From this screen you can access any messages that were issued To do this simply click on the message ID on the left hand side of the screen CRDL Messenger TRAINING MODE Message ID 12 1 07 0935 a Received Messages H Message 2 12 1 07 0935 Send Us a Question Comment or Suggestion If you would like to send a message to us simply click on the button at the bottom of the screen that says Send Us a Question Comment or Suggestion This will open a webpage where you can enter any feedback that you would like This feedback will go directly to the e mail of our staff where 1t will be addressed as quickly as possible 65 Options MOVE When you click on the Options button located on the left side of MOVE you will see a screen that looks s
41. date service new version numbers will be reflected in this MOVE 55 18 ad CRDL Updater 1 6 1 0 al P Show System Information Check For Updates CARE Research and Development Laboratory Copynghit 2009 Al nghi reserved Questions Comments Suggestions The button that you will most commonly use on this screen is the Check for Updates button Any time that you have an internet connection you can click on this button and your computer will check for and download any program updates that are available to you This will ensure that you are always using the latest version of the eCite and MOVE program 68 Printer Settings If you are using the Pentax Pocket Jet 3 printer you will need to make sure that your printer is set up as follows These settings should ensure that the ticket prints on a single page of the special rolled paper used with this printer You will need to change your printer margins by going to Options gt eCite folder gt PrintSettings The margins should be set as follows Left 650 Top 375 Right 0O Bottom 0 You will also need to make sure that your computer is set up properly To do that you will need to access your printer settings You can typically access these by going to the Start menu and clicking on Printers and Faxes Once you get to the list of installed printers find your Pentax Pocket Jet 3 and open it Once you have the printer open go to Printer gt Printing Prefere
42. e license If you have any problems getting your license scanner to work properly first look at the bottom right of your desktop near the system clock for an icon that looks like a driver s license If the icon has a small red x over it your scanner is not ready for use and needs to be reconfigured rn ES Contact y N F License scanner it i Dat indicator lt BEG AO 10 50 AM In order to reconfigure the scanner right click on the license scanner indicator icon and click on the Configure License Scanner option When you do that you will see a screen similar to the one below Detect scanners on Startup Auto Detect Supported Scanners Detect scanners on device connect Serial scanner on COME Selected Device Configuration tdo anual From this screen you will want to click on the button that reads Auto Detect Supported Scanners When you do this your scanner should be found and should resume normal function Another common cause of problems with the scanner is the Velcro used to attach it to the dashboard or tray of the vehicle When you attach the scanner in your car please ensure that you do not cover any openings on the bottom of your scanner This can cause the scanner to malfunction If you still have problems with your scanner please contact technical support Quick License Quick Tag Entry If you do not have a scanner available to you and you have an internet connection you can
43. e reason Mistake discovered after printing and issue a new ticket b If the defendant has left you will need to work with the District Attorney s office in the county where the ticket was issued in order to correct the situation Per instructions from the courts CAPS can no longer make changes to the tickets printed through eCite and they must be corrected or changed in the same way that paper ticket corrections were handled in the past c You may change the Officer s Notes field even after a ticket has been printed and transferred 55 Transferring Citations At some point you will be ready to transfer citations to a server that allows district court and other certified individuals to view download the citations To do this you must have one or more citations or warnings that have been validated saved and issued and you must have an internet connection All citations and or warnings must also be closed before you can transfer them When you are ready to transfer citations bi you will need to ensure that your internet is functioning and then press the transfer button at the top of the page or click on Tools gt Transfer or press F9 Transfer Y ou will then see a screen as seen below listing the citations and warnings available for transfer From this screen you will select the appropriate citations for transfer by adding or removing the check box next to each citation You can also choose all of the citations and warnings listed
44. earch In check boxes you will see the Quick Filter box This box gives you a number of options as far as codes to include in your search You can choose to limit or expand the codes you are searching using these check boxes NOTE Be sure that at least one of these boxes is checked Otherwise you will have no citations show up on the right side of the screen Below the check boxes is a dropdown menu that allows you to only search certain types of violation codes such as accident codes You will note that as you begin entering information into the search blank the results will narrow You can then select from the list of violations that appear to the right without having to enter the entire name or code for the violation Once you have located the appropriate violation you will either single click on it and select Accept or you can just double click on it Be sure that all of these boxes are checked before you begin entering your search Enter the information here that you want to search for Checking all of these boxes will allow you a gt Citation Sg4rch TRAINING MODE 24 broader search search Citati A Adopted By 4 Descripti 5 i on opte y esconpuon de Double click ona a Citation Cod 17 111 F E PSC NO DRIVERS LICENSE a 17 141 MI PSC MED CARD REQUIREMENT i Descriptions 17 210 PSC FAIL STOP R R CROSSING v Long Descriptions 17 216 N PSC USE OF SEAT BELTS Use the Quick Fiter
45. elow Automatic Court Appearance Defaults gt Choose Default Court by Location Sea Search Enable Default Court Dates Settings E Sman Date a used for default court dates It will assign the Weight Form legs ang gp tr a rotar abro Participating courts will select dates for you Court dates should be between 3 and 12 weeks from issue date Overnde the Date and or Time for non participating courts FJ E Display a warning if the above date has been set for O days is within O days of the current date From this screen you can set your default court appearance date and time and set warnings for your court date and time a Place a check in the Enable Default Court Houses to set court date and time defaults For agencies submitting to participating district courts use of the SmartDate feature will enable eCite to automatically select court dates and times based on that court s previously submitted available court dates and times Note If you are not satisfied with the automatically assigned court date you will have the option to override the date and time in the Court Bond section of the citation After selecting a new available date each subsequent citation issued will automatically select that date and time until that slot is filled b For non participating courts Municipal Courts The date and time set here will show up as the default on each ticket that you issue c For the Court Appea
46. ense tab 49 Warnings in the eCite program feature an auto delete feature If you open a warning and do not save it the warning will be deleted once you close your current eCite session The warnings that are deleted will not be communicated when you perform a communications session While the default behavior is for these warnings to delete if they are not saved you have the option to keep these warnings on the Open menu When you go to the Open Document dialog and choose the Warning Tickets from the Document Type warning tickets that are to be deleted when you close the eCite program are shown in red However if you select these citations you will be given the option to keep the warning as shown below Waming Number Last Name porumeni ae fed Wo00001 7 9 2008 11 38 AM Open SPEEDER z Ticket 7 9 2008 11 38 AM Open SPEEDER Warning Z Template Details 72 1000001 Once you have highlighted a al warning ticket that is set to auto delete you can click on the Do Not Delete button to keep the Warning and keep it from auto deleting Mame JOE SPEEDER Do Not Delete Document has not been saved and is marked for deletion upon session close Templates Y ou may also find it beneficial to set up templates for data entry Templates are the third and final major type of ticket available within the eCite program These templates are shown in a yellow color as seen on the next page A template is used to create ide
47. es and have not been able to search for a vehicle in LETS GO there is no way to add vehicles to this lit VEHICLES PEOPLE e Recent Vehicles A 2006 DODG DAKOTASLT A 2005 TOYT RUNNER 2002 JEEP WRANGLER A 2008 DODG AVENGER E ia Clicking on the red X will clear the list This cannot be reversed List of the 50 most recent Vehicle Searches As mentioned previously you can drag and drop any name from this list into a ticket in eCite By double clicking on one of these vehicles a screen similar to the one below will appear The screen gives basic information about the vehicle from the Quick Tag search or LETS GO search 7 Vehicle Information BoE o Current User da2488 alacop gov Click here to print this window Year 2002 Color Black Make JEEP Model WRANGLER Body SU VIN 1J4FA39S62P760161 Tag Number 63415G7 Issued 1 28 2009 Expires 1 31 2010 Owner DL 5321808 Owner Name Owner Address 7651 H Y 69N APT 1 008 NORTHPORT AL 35473 By clicking on the Red X at the top right of the Recent Vehicles list the list will clear If you do not use this option to clear your list the vehicles will simply roll off the bottom of the list as you continue to add new vehicles to the list Recent Data Features Recent Places 19 The third type of Recent Data is Recent Places By clicking on the globe icon from the bar on the far rig
48. etbooks Ticket Summary a Not Set ES 10 27 2009 10 45 AM ay TUSCALOOSA COUNTY COURTHOUSI Enter the template name here before E SEATBLT TEST MODE NON saving the Populate Current template You SEATBLT are limited to seven characters Officer Information only sO you May Officer Name have to be Darrell D Amold creative with your template BP Not Set E Not Set Officer Defendant Vehicle Location Time Offense Court Bond names Example Speeding on HWY 278 could be SPHY278 As was discussed with warnings templates will auto delete as well if they are not specifically saved The user can choose to keep templates from deleting in the same manner as was described for warning tickets The user can also choose to delete a template To do this the user should open the template they want to delete and then go to Tools gt Delete Template Printing Once the citation s and or warning s have been successfully completed and saved you are ready to print the citation s This is done by either clicking on icv File gt Print or by clicking the small printer icon seen in the top bar The print option saves validates and prints As you become more Print proficient with the eCite software you will only need to fill out a citation and select the print button When you choose to print a citation you will see a screen that looks like the one seen on the following page From this screen you can select the printer that yo
49. he GPS indicator icon and click on the Configure GPS Device option When you do that you will see a screen similar to the one below 9 GPS Configuration El Xx Hardware Detect GPS on startup A Auto Detect GPS Device Detect GPS on device connection Device NMEA serial GPS on COM7 Device Configuration COM Port a Bits per second x Data bits B a Parity None a Stop bits a Flow control 3 Read timeout x a Cancel Apply Click here to Auto Detect your GPS Unit Once you have this screen open the majority of GPS problems can be solved by simply clicking on the button that reads Auto Detect GPS Unit If problems with your GPS unit persist please contact Technical Support 17 Recent Data Features As mentioned in the previous sections MOVE allows you to easily access recent people vehicle and place records In order to access these recent searches click on the Recent Data button at the bottom right of the MOVE screen By clicking on the Recent Data button a bar will slide into view or if already opened will disappear along the right side of the page Once the Recent Data bar has appeared along the far right of the page you will see four options Each of these five options will be discussed below Recent Data Features Recent People The first of the recent search options is Recent People By clicking on the icon showing a man in a blue shirt a a list of your 50 mos
50. ht a list of the 50 most recent places similar to the list seen below will appear This functionality is available to any eCite user who has a GPS unit available to them For more information on this functionality please see Section 6 of this manual Clicking on the red X will clear the list List of the 50 most recent Places Any location from this list can be added to a ticket using drag and drop This feature will be discussed in more detail in the Location Time Tab section of this manual Recent Places a 33 12 914 N 87 32 56 a 33 12 914 N 87 32 56 d 33 12 914 N 87 32 56 ia 33 12 914 N 87 32 56 wa 33 12 914 N 87 32 56 ia 33 12 914 N 87 32 56 wa 33 12 914 N 87 32 56 E a en aE gt To see a full description of the GPS coordinates click on one of the coordinates seen in the Recent Data list The screen seen below is an example of what you will see when you click on one of the coordinates from the list 5 Place Information t s oiee e GPS Altitude GPS Latitude 33 12 914 N GPS Longitude 87 32 563 W GPS Time By clicking on the Red X at the top right of the Recent Places list the list will clear If you do not use this option to clear your list the listing of the GPS coordinates will simply roll off the bottom of the list as you continue to add new locations to the list 20 Opening eCite When you are ready to
51. imilar to the screen seen below Options del MOVE Unit Type Unit Options E User Settings e Field Unit f Agency Workstation t Central Workstation Picture Box Settings C Do not display picture box Display picture box with LETS picture C Display picture box with picture from file LETS Quick Search lf Run on Alabama License Scan lf Display Full LETS Web Page For MOVE Options there are two categories Unit Options and User Settings The Unit Options screen 1s seen above e The first option on this screen is a question regarding the type of unit This will likely not change that often but you should ensure that it is correct for the type of unit you are using e Below the Unit Type option you will see a question regarding the picture box settings This option applies to the picture seen at the very top left of MOVE and is simply a matter of personal preference e The final area on this screen refers to the LETS GO Quick Search If the first box is checked LETS GO will automatically open and run when you perform a license scan Checking this box will enter a LETS GO result into your recent data but it will not open the full LETS GO search results If you want to see the full LETS GO output you will need to be sure to check the second box When either of these boxes is checked you will need to enter your AlaCOP username and password This can be done under MOVE Options gt MOVE gt User Settings 66 NOTE Some
52. in MOVE that reads Save Current GPS Position e se GPS Position When you click on this button you will see a message that LETS Go you know that your current position has been saved Additionally you will see the coordinates appear on the left side of the screen in MOVE as seen below Logged In As da2488 ORI ALAST630 NOTE The quickest way to save and enter GPS coordinates into a citation is by using the Current Globe populate button on the Location Tab of the citation Details about this in the GPS section of the manual 9 E Options Save Current GPS Position NAME DARRELL DUANE ARNOLD ADDRESS 7651 HIGHWAY 69 N APT 1008 NORTHPORT AL 3547 RESTRICTIONS SEX M WT 210 HT 6 1 DOB 6 27 1969 Save Current GPS Position Age 40 Quick Search Search Type Additionally your GPS coordinates will be recorded in your Recent Places list and can easily be added to your citation This will be discussed in the Recent Data section of the manual If you have any problems getting your GPS unit to work properly first look at the bottom right of your desktop near the system clock for an icon that looks like a globe If the 16 icon has a small red x over it your GPS unit is not hooked up properly or is not receiving a good signal and is not ready for use If this is a case it needs to be reconfigured GPS Unit indicator In order to reconfigure the GPS unit right click on t
53. is citation E Error You must select a phrase in the Did unlawfully section warning to be taken directly to Waming The second At or near field is empty the related field 45 By double clicking on any warning or error that appears in the Errors Warnings list you will be taken directly to the related field in the citation The errors and warnings given in the list are grouped with errors listed before warnings and then by tab For example if there was one warning on the first tab and two errors and one warning on the third tab the warning on the first tab will be given first on the list followed by the errors on the third tab and finally the warning on the third tab If you have multiple citations open you have the option of validating all citations at one time To do this you will click on Tools gt Validate All or press the F6 key If you choose to validate all citations the appropriate list of errors and warnings will show up for the citation you are working on If for some reason you cannot see the Errors Warnings window at the bottom of the eCite program click on View gt Errors Warnings and the window should reappear at the bottom of the screen Saving Citations Once you have cleared the errors and warnings you are ready to save the citation To do this you just need to click on File gt Save or click the small disk Save seen in the top bar You can also press Ctrl S to save a citation You can save
54. ite citations from In order to get a new range of ticket numbers you must have an internet connection E Ticketbooks The O indicates that one of your ticket ranges has been depleted and you should Next T c 0000001 issue a new ticket book B A A Traffic Tickets x 0 lies A teams Bi cke 5 Ran ges 00 oooga Te Click here to issue a new ticket book 59 Options eCite You will find a number of important options under the Options screen within eCite To access this Customize screen you will click on the Options button in the top toolbar or click on Tools gt Options or Ctrl Options Hitt O You will see a screen that looks like the one seen below Options TEST MODE Default Location County COLBERT City Area LITTLEVILLE z z Junsdicton within Default City Limits Police Jurisdiction County Officer Name Enter your name as it should appear on your tickets Administrator A Administrator Ticket Book Warning Number of remaining tickets in book 35 4 From this screen you see that there are four options listed under eCite Defaults Court Options Citation Search and Print Settings The Defaults screen is the screen seen above From here you can set your default county and city default courthouse default jurisdiction default name and ticket book warning level The defaults that you set will be saved for each of your subsequent eCite ses
55. lso notice that when you select a ticket various details regarding the ticket will be shown on the left side of the screen From this screen you will simply double click the citation you want to open Tl Open Document Ticket Number Date Time Last Name Document Type Y 0168662 7 8 2008 2 09 PM Open Ticket 7 0168661 7 3 2008 9 52 AM Open SPEEDER Barr 2 201629660 7 8 2008 9 51 AM Open ong 20168659 7 8 2008 9 46 AM SPEEDER Template dt 20162653 7 7 2008 11 24 AM Void Speed Mi 20162657 7 2 2008 9 51 AM Issued Voi Elliott M 20162656 7 2 2008 9 44 AM Issued Voi Amold Dai 3 20169655 7 2 2008 9 44 AM lssued Voi Amold Y 20168659 Open Ticket Mame JOE SPEEDER Description SPEED When you select a ticket from the list to the right various details regarding the citation will show up here Court Date 7 31 2008 9 00 AM If you would like to re open multiple tickets simply highlight more than one ticket in the list and click on the Open button This will open multiple tickets which can be very useful if you need to go back to review and or print old tickets Also on the Open Document page you can determine the type of citations you are viewing At the top left of the screen you are given the option of selecting Tickets Warnings or Templates By clicking on one of these three items you will see only that type of citation
56. mmary Validate All F6 Q JOE SPE 9 Void AM ee Lambor B Transfer F9 g Get New Ticket Range Ctrl G 5 o168661 Citation Search Ctrl Shift S Server Document Manager Uniform Traffic Ticket and Comp amp la Options Ctrl Shift O lumber ee pus pen El Another yet easier way to replicate 1s to click on the button that a looks like multiple copies of a single sheet of paper or click Ctrl R Replicate In order to select from the various replication options click on the dropdown to the right of the replication icon When you do this you will see the list shown below and you will be able to replicate the open document to any type of document of SS Replicate Validate Replicate to Ticket Replicate to Warning Mezssac Replicate to Template Once you have chosen to replicate a document you will see a copy of the document pop up in a new window This new document will have a different citation number a different time and the citation tab will be blank You will need to go in and change any information that is different and fill in the new information in the Offense tab Note that there is one exception to this If you chose to replicate a template to a citation the Offense tab will not be blank In this case the offense is replicated as well For more information on templates see Section 23 below After you have completed the replicated
57. n you will need to validate it This is done by simply clicking on the green check box WY at the top of the screen or by clicking Tools gt Validate or F5 This Validate Can also be done at any point during the citation entry process Any errors and warnings that need to be corrected will show up at the bottom of the screen as seen below Errors are indicated with a red circle with a white X while warnings are indicated by a blue circle with a white 1 Errors must be corrected before a citation can be completed while it is only suggested that warnings be corrected You should read each warning to see if the message applies and then correct any entries that are unintentional Sc Populate Current Traffic Ticket Number MEE ci Unassigned 2 Defendant Vehicle LocatonTime ORBE Count Offense Did unlawfully operate a motor vehicle or other vehicle useapub c street road highway or other piace Errors will 7 m Cr also be shown PACH for Citation FA or Write Custom Citation S in red on the citation while STATE CODE warnings will apes be shown in SA171 SPEED blue on the oe Speed BAC UCR Code MPH Um 0 NotAvailable Refused Deans ie Selene Facts alan to the offense eenesses eno E a All errors and warnings are listed here Click on an error or me El Urs iy VO pa Le SE DIMAS lt o OO o aoimh s lt id Error You must enter a ul and a speed limit for th
58. nces and click on the Second tab Then click on the button that says Advanced and make sure that your settings match the following Paper Size PerfLetter PJ3 Paper Type Perforated Roll Form Feed Mode End of Page Navigating MOVE and eCite MOVE and eCite are set up so that you can do your navigation through the programs with either a mouse and keyboard or just a keyboard or touch screen if your computer is so equipped In order to navigate with a keyboard you will likely need to use the hot keys in eCite These are seen on commands such as File are indicated by the first letter of the word being underlined as seen below ia eCite Alabama Uniform Traffic Ticket And Complaint TRAINING MODE File View Tools Windows Help IHF XA F 2 New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks Citation Search Options Help To access these hot keys you need to press the Alt key and the corresponding underlined letter For example if you wanted to access the file menu you would press Alt F When you do this the items on the File Menu will appear To access any of the options under one of these hot keys you will simply need to press the underlined letter in the command you want to perform For example if you wanted to save a citation you would press Alt F to see items under the file menu and then press S to save the citation 69 Note If you do not see the hot keys where one letter i
59. ng courts will select dates for you Court dates should be between Click here to set B H Li 2 E AAA multiple default courthouses Overnde the Date and or Time for non participating courts A E Display a warning if the above de date has been set for p H days 15 within 0 days of the current date o O County City a Courthouse E TUSCALOOSA TUSCALOOSA TUSCALOOSA COUNTY COURTHOUSE E Tuscaloosa NORTHPORT NORTHPORT MUNICIPAL COURTHOUSE fea TUSCALOOSA MOUNDVILLE TUSC TUSCALOOSA MUNICIPAL COURTHOUSE Select the city you are interested in adding a courthouse for Select the county you are interested in adding a courthouse for Select the courthouse from the list of courthouses that appear after you select the county Once you have selected your county city and Be sure to save the courthouse click changes you make to the here to add the courthouse list courthouse to the list 62 In order to add a new courthouse you will need to select the appropriate County City and Default Courthouse and click Add Once you are done adding courthouses be sure to click Save to save your changes By using this tool to develop a complete list of courthouses for yourself less effort will be required when entering the information on the Court Bond tab and you are less likely to send a ticket to the wrong courthouse The Options window under Court Options looks like the screen seen b
60. nse tab you will see two main options Search for Citation or Write Custom Citation seen below Unassigned 3 TRAINING MODE lo amp amp Be sure to check 5 eo e Populate Current Ticket Number so be IL oT Did Unlawfully cer Defendant Vehicle Location Time Offense Court Bond Offense Did unlawfully operate a motor vehicle or other vehicle use a public street road highway or You will click on the Write a EEA 3 Custom Citation option to ac write a citation that is not specifically found in the list Search for Citation MA or You will click on the atuta Description of standard citations found binoculars to under Search for Citation find the appropriate code Ppprropaatsits Speed BAC UCR Code for the violation 7 MPH Limit 0 NotAvailable Refused being cited Stails of the Offense Facts relating to the offense witnesses etc For most citations you will use the Search for Citation option When you click on the binoculars icon a screen that looks like the one below will appear This allows you to search for a violation in two ways Note that on the Violation Search screen there is an area that reads Search In just underneath the search blank Here you are given the option to search Violation Codes Descriptions and or Long Descriptions If all are checked your entry in the search field will search all of these simultaneously 38 Below the S
61. ntical citations including the information on the offense tab and is designed for use by officers who may be issuing the same types of citations all day such as those at the weigh station in Heflin Once a template is set up you may make a copy of it by selecting the replicate button and produce an identical citation 50 To open a template select File gt New Template You may also open a new New Open Save F New Ticket New Warning Template or by pressing Ctrl T Once you have done that you will see a screen that looks like the one below You will notice that this looks like a regular citation but instead of being assigned a ticket number it says TPL at the top left A template functions in much the same way as a typical citation however they cannot be validated voided or printed eCite Alabama TEST MODE File View Tools Windows Help Qh AA Y DS XR B New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks 2 Not Set ES 10 27 2009 10 45 AM as TUSCALOOSA COUNTY COURTHOUSI Not Set E Not Set SEATBLT TEST MODE Popu late Current Officer Defendant Vehicle Location Time Officer Information Officer Name OfficerID Agency ORI et A Darrell D Amold 212 __ ALAST6300 Once you have opened a template you are ready to begin entering information You will enter information into a template just as you would a regular citation
62. of the citation This will automatically acquire your current GPS position and populate it on the citation This is an alternative to dragging and dropping the information or filling it in by hand NOTE If you are going to use the GPS capabilities in the MOVE be sure to bring in your location by clicking on the globe button BEFORE manually entering any information into the At or Near fields on the ticket eCite Alabama TRAINING MODE File View Tools Windows Help A a o amp fl IBH Yf GSX F New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks Ticket Summary DARRELLDARNOLD 9 9 2009 11 40 AM 4 TUSCALOOSA COUNTY 2002 Jeep WRANGLER MJ Not Set After you open a new ticket f Unassigned 1 TRAINING MODE ls amp Es click the icon here and the e S Ticket Number amenos 3 2 8 BTS Unassigned 1 position will be acquired and Officer Defendant Vehicle Location Time Offense Court Bond populated into Location of the Offense the citation J Alabama County Of City Ares TUSCALOOSA RURAL TUSCALOOSA Date and Time of the Offense GPS Date 9 9 2009 Tme 11 40AM Latitude 33 7 12 914300 EN Longitude 871 32 562600 W Details the cty Emits of atornear ROLL TIDE AVE Within the policejurisdictionof TUSCALOOSA O the County of atornear BEAR BRYANT DR Mi No Road Code PLEASE NOTE It is important to save the GPS position you want to include on the ticket for
63. of the changes made in the Options button on your MOVE will not take effect until you restart the MOVE program The User Setting screen under the MOVE Options is seen below From this screen you can choose which jurisdictions you normally work in Unit Options Select the agencies for which you work ai Selecting more than one agency will require you to choose one when starting MOVE ALO030359 ALABAMA MARINE RESOURC AL0370400 GLENCOE POLICE DEPT ALAST6300 DPS POST TUSCALOOSA You will only see agencies in which your primary AISO has added to your Alacop account in ADAPT 67 About Updates MOVE Use the About button seen below just above the Options button within MOVE to check for and receive the latest updates to the eCite and MOVE software Mobile Officer Virtual Environment Logged In As administrator 2 Save Current GPS Position When you click on the About button you will see a screen that looks like the one below From this screen you have several options available to you including the ability to find out what version of the program you are using check for new updates and send CAPS your computer information in the event that you need technical support About Mobile Officer Wirtual Amen ta a Your Product Versions The versions numbers you have will be different than the ones shown here lt As updates are released through the auto up
64. ools gt Server Document Manager This allows you to open up the Server Document Manager screen From this screen you can choose to void or unvoid citations or warnings that have already been transferred to the courts Tools gt Options Opens the eCite Options screen From this screen you can set a number of defaults within the eCite program Windows Menu Windows Help Windows gt Cascade Cascades the windows that you have open within eCite Help Menu Help E Help F1 About eCite Shift F1 CRDL Web Help i Help gt Help Gives assistance in filling out the citation For additional help please visit the eCite website at http care cs ua edu eCite aspx You can also call us at our toll free number 1 866 588 9830 Help gt About eCite Gives information such as version numbers for various aspects of the eCite program Help gt CAPS Web Help This links you directly to the eCite page on the CAPS website From this website you can view information about the eCite program including training materials Review of Shortcuts Below is a review of the shortcuts along the top bottom and sides of the page Below the picture is a brief explanation of what each buttons does 12 PAS S O IS BM a 2 New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks Citation Search Options Help From top of the main page in the eCite program Left to Right New By
65. open eCite you will simply left click on the eCite button along the bottom row of buttons in MOVE You can also open eCite in regular mode by right clicking on the eCite button and choosing the eCite Regular Mode option When you do this you should see a blank screen like the one seen below 22488 ALAST6300 d A i About 15 Options Save Current GPS Position DARRELL DUANE ARNOLD 7651 HIGHWAY 69 N NORTHPORT AL 35473 210 6 1 6 27 1969 Age 40 Py Low on Tickets 10 left in Traffic Ticket Range 1 E No NonTraffic Tickets Left Double click here to open the Ticketbook Manager You are now ready to begin entering a citation There is color coding for the three types of available documents New citations or tickets will show up with a blue tint to them The four ways to begin a new citation are listed below a To start a new citation you will click on the New Document Y button at the top of the eCite screen b You can also start a new citation by clicking the dropdown located next to the New Document button to select the New a Ticket option c A third way to start a new citation is to on File gt New Ticket d A final way is to click Ctrl N simply click 21 Once you have performed any of these four operations you will see a blank citation that looks like the screen below You will notice that some defaults such as Officer Name ORI and ID are already filled in
66. ption To do this simply use your mouse to hover over one of the codes given When you do this you will see a box show up similar to the one seen below eCite Alabama Uniform Traffic Ticket And Complaint TRAININ E tl bed SO Partial code description Citation 4 Adopted By 4 Description A seen when mas pesemne OOO O O OOO hovering 37382 PSCSPEEDOMEMER U U U O over a code ss __ SPEEDING CONSTIREPAIR ZONE Paha a ammo LAN MS 32 54 133 __ LANE CHANGE W O PROPER SIGNA Citation 254340 __ SLOWINGISTOP W O PROP SIGNA Search azs O Fan sTo RR CROSSING n j REASONABLE PRUDENT SPEED 32 5A 171 SPEED 25MPH OVER NO WORKERS Except when a special hazard exists that requires lower speed for compliance with Section 32 54 170 the limits hereinafter sp in excess of the maximum limits 1 No person shall operate a vehicle in excess of 30 miles per hour in any urban district 2 a No person shall operate a motor vehicle in excess of 35 miles per hour on any unpaved road For purposes of this chapte earth mixed soil stabilized soil aggregate crushed sea shells or similar materials without the use of asphalt cement or sim ESE area of the state at a sp 2 dedo a 7 aE a he seran edo aif pon penados silba f m 3 No person shall operate a motor vehicle on the highways in this state other than interstate highways or highways having fa authorized by the Governor under au
67. rance Date and Time default you will want to be sure that these are updated regularly so that you do not accidentally issue a ticket with the wrong day or time By setting the warnings given here you can have the program remind you at a given interval to change your date and or time Check each box in order to access the settings 63 The Citation Search screen under Options gt Citation Search looks like the screen seen below Options TRAINING MODE del eCite Defaults Court Options Code of Alabama gt ieee Print Settings E Tuscaloosa 17 1 For the Citation Search Quick Filters default you can choose any of the categories to search from when performing a violation search This default is put into use in the Citation Search screen from within the Offense tab The Print Settings screen under Options gt Print Settings looks like the screen seen below This screen allows you to adjust the margins of the page These are set when eCite is installed on your machine however these settings may need to be adjusted 1f you are having trouble fitting the printed citation on the page Options TEST MODE Citation Search g Print Settings The ALL CAPS option when selected will force all text entered in a citation to be in all caps If this option is not selected the fields entered in a new citation will be lowercase unless the Caps Lock or Shift key is pressed 64 CAPS Messenger The CAPS Messenger allows us to
68. rrors Made When Watne TOS SAA A 55 ets CAO AAA A A AN 56 AM A A A AO 58 Options CCIE tata 60 CAPS MCS SENSO iodo AE ia 65 Opon MOVE sides 66 About Updates MOVE E 68 Printer SCONE a 69 INayicatime MOVE adela 69 AO A E aoe er eer Tee 70 A Cia 10 gare mea eae Reine See rR 70 SA AAA A eee ny or A Sno 71 TOOLS MONU cnn aria 71 Windows Wenders die EN 72 Help M CTU vee sents O 12 FSV WOR NOA CU 72 MW erelnvan erel RSID 0 00 deereemme term E nnrrer wit iorr an etre kre inerarr eh ern ret rent cere an ene rnr ree T11 eCite Process Summary This page is meant to be a reminder of the process you go through when using Mobile Officer s Virtual Environment MOVE and the eCite program to write a citation The manual goes into this process in detail but for a quick reminder of this process you can easily refer to this page ll Scan the defendant s driver s license using the license scanner or use the Quick License blank in MOVE to search LETS GO for any individual with an Alabama Driver s License or Alabama ID Card See Sections 2 and 3 of the manual for more information on this process Use LETS GO to search for information on individuals with an Alabama Driver s License LETS GO can be used to access both Driver and Vehicle information if you have access to the internet as well as the appropriate login information LETS GO can be set up to run automatically once a license is scanned or once data is entered in the Quick Sear
69. s underlined as seen in the graphic above the hot keys to you will need to press the Alt key on your keyboard This should cause appear in the eCite program Review of Menus File Menu File View Tools Windows New Ticket Ctl N New Warning Ctrl W New Template Ctrl T Y Open Ctrl 0 Close Close All Lal Save Ctrl 5 Save All Ss Print Ctrl P Exit Alt F4 File gt New Ticket Opens new citation This citation will be blank except for the default values File gt New Warning Opens a new warning This warning will be blank except for the default values File gt New Template Opens a new template This template will be blank except for the default values Once you open a new template you are ready to begin filling it out and then replicate it for new citations File gt Open Opens an existing citation warning or template This allows you to open any citation warning or template that has been previously saved on your computer File gt Close Closes the selected citation warnings or templates File gt Close All Closes all open citations warnings and templates File gt Save Saves the selected citation warning or template A document can be saved at any point during the process of filling out the document and at the end of the process File gt Save All Saves all open citations warnings and templates File gt Print Opens the print menu Once a cita
70. se defaults will be saved and can be used every time you use the eCite program until you choose to set new defaults Voiding Citations Prior to Transfer There may be a time where you need to void a citation or a warning This should not happen very often but it is possible that 1t may come up In order to void a citation that you have NOT yet transferred to the courts you can click on the Red X seen at the top of the eCite program or by clicking on Tools gt Void Void In order to void a citation you must now type in or select from the dropdown list the reason that you are voiding the citation This reason will be saved and will be transferred at your next communication session Additionally the icon in the upper left corner of the ticket changes to a red X once a ticket is voided Void 0168661 Enter a reason for voiding this ticket or select one from the drop down list Arrested Disproved after Issued Mistake Discovered after Printing Released with Warning Special Circumstances Taken into Custody Waring Changed to Citation Voiding Citations After Transfer If a situation arises where you need to void or unvoid a ticket after it has been transferred to the courts you now have the ability to do that To do that you must be in eCite Regular Mode not Training mode and you must be connected to the internet You will then click on Tools gt Server Document Manager as seen below KK Tools Windows Help
71. sed in Section 7 3 If you choose to enter an individual s license number or tag number through the Quick Search a LETS GO run will be attempted regardless of the settings under MOVE Options If no Internet connection is found the search will fail 3 When LETS GO opens following a license scan three different screens appear The first is a small screen that will pop up momentarily in the bottom right corner of the screen This is a LETS GO summary of the license information and will look similar to that shown below Scanned Card Data Here is the data from the card you scanned a Alabama Driver License TERRY BEAU ELLIOTT 155 _ EXP 3 31 2012 DE AAXAXX CLASS RESTRICTIONS ENDORSEMENTS NO PHOTO D _ HT WT EYES HAIR 6 3 185 BRO BRO There were no problems with the card data Click here to keep this window open 4 The second screen called the Person Detail page will look similar to the one below It is a shortened version of the full LETS GO person search page which contains summary information about the individual This page is faster to run than a full LETS GO page allowing you to access the information quicker and on a single page LETS GO is only for individuals who have an Alabama driver s license When you perform a license scan for an out of state license the information off of the card will be stored in your Recent Searches but LETS GO will not attempt to run ETS Go PERSON DE
72. signed 3 15324808 EY Low on Tickets 10 left in Trafic Ticket Range 1 No Non Traffic Tickets Left Double click here to open the Ticketbook Manager W Us Data 25 After you have pulled up the list of Recent People you will need to drag over the person for who you are writing the citation In order to do this just highlight the name on the list click on it and drag it over on top of the picture of the man in the blue shirt located on the citation PEOPLE Highlight the name here Drag the name from the click and hold list on the right to the Populate button on mouse and top of the icon just drag to the above the citation left with your Y Low on Tickets 10 left in Traffic Ticket Range 1 uD No Non Traffic Tickets Left Double click here to open the Ticketbook Manager Once you drag over the information you will see that most of the fields in the Defendant tab of the citation will be automatically filled in If you need to make any corrections or additions to this information you can do it now Most fields on this screen are automatically populated from simply dragging over the information from the search Tab 2 Defendant Certain fields may not be filled in and all fields should be checked and filled in or corrected when necessary before moving on to the next tab 26 An alternative to dragging and dropping or using the small button in the top of
73. sions until you choose to alter your Default Settings When you change a Default the changes that you make will take effect immediately on each new ticket that you open NOTE The defaults set in Regular Mode do not take effect in Training Mode and vice versa a By selecting your Default County and City each ticket you issue will be in this particular county and city unless you change it on the Location Time tab You should set this to the County and City that you work the most often b By setting the Jurisdiction default the radio button chosen will automatically go into effect on the Location Place tab of each new citation This too can be changed for any citation once it is opened c Enter your name as you wish it to appear on all citations d Select a ticket book warning level More about this on the next page 60 Options TEST MODE Select your default County and City here l eCite Default Location Defaults 7 Court Options County COLBERT Each ticket you Citation Search issue will be in City Area LITTLEVILLE this particular county and city unless you Select your default City Limits C Police Jurisdiction County change it on the Jurisdiction using Location Time the radio buttons Officer Name tab Print Settings Jurisdiction Wwithin Default seen here The Enter your name as it should appear on your Jurisdiction for a tickets particular ticket c
74. story GG 2005 TOYT 4RUNNER 03 25 2008 03 31 2009 1998 GMC SONOMA 9 The LETS GO vehicle search as described above will result in the selected vehicle being saved in your list of Recent Data in MOVE This will allow you to easily move information about the vehicle directly onto a crash form 10 The third page that shows up after a license scan is a search page pictured below This screen allows you to search for data on an individual if you do not have a license or tag number 12 LAW ENFORCEMENT TACTICALN SYSTEM LETS 3 Smart Search Tags Enter Search Criteria Below Driver wer License XXXXXX a Search Crit Click H to Exp nda Search Results a Pavers Peer oe erm ere RR LE a ae TERR UERR RT RE cee we Beau 6 3 BRO BRO Click Search Criteria to enter the information for the search 11 To enter your search criteria click the yellow section labeled Search Criteria Enter one piece of information in the Quick Smart Search box or click the plus sign next to Advanced Search Options This will produce the screen seen below where you can enter as little or as much information as is needed for the search 12 When you have entered the search criteria click the green LETS GO Search button in the top right area of the screen to produce the results This will produce a Person Detail page just like the one you automatically get when you do a license scan 13 LAW ENFORCEMENT T
75. t recent people searches similar to the one below will appear These searches can come from a license scan or from a Quick License entered in MOVE Uw Recent People amp AL TERRY WAYNE ELL amp AL DARRELL DUANE amp AL TERRY WAYNE ELL E amp AL STEPHEN MICHAE Sis amp AL DARRELL DUANE 44 amp AL DARRELL DUANE Clicking on the red X will clear the list This cannot be reversed A list of the 50 most recent People Searches VEHICLE PEOPLE As mentioned previously you can drag and drop any name from this list into a ticket in eCite By double clicking on one of these names a screen similar to the one below will appear El ee Soe Person Information A Current User da2488 alacop gov Name DARRELL DUANE ARNOLD i Address 7651 HIGHWAY 69 N APT 1008 rs NORTHPORT AL 35473 Click here to print ay a 7 this window License Class DMV Weight 210 Eye Color Blue Hair Color Brown Age 40 License Issue Date 4 15 2009 License Expiration Date 4 15 2013 Recent Data Features Recent Vehicles 18 The second type of Recent Data is Recent Vehicles By clicking on the Green car icon from the bar on the far right a list of the 50 most recent vehicle searches similar to the one below will appear These searches can come from a Vehicle search in LETS GO or a Quick Tag ran in MOVE NOTE If you do not have internet capabiliti
76. t to open eCite in Training Mode simply left click on the second option er LETS Go ite Loa Book etrash _ Use eCite in Regular Mode F E Use eCite in Training Mode Once you are in training mode you can practice using eCite as much as you like You will know that you are in training mode by the fact that the top bar of the eCite screen will have a notation as seen below telling you that you are in Training Mode i eCrte Alabama Uniform Traffic Ticket And Complaint TRAINING MODE File View Tools Windows Help amp afi L al r Fy aH amp Y SS X A F 2 New Open Save Print Replicate Validate Messages Void Transfer Ticketbooks Citation Search Options Help Ticket Summary When you are finished using Training mode it is important to remember to change out of Training Mode before beginning to write regular citations to individuals The easiest way to do this is to close the eCite program by clicking on the X at the top right of the computer screen You do not need to close MOVE just the eCite program After you have closed eCite just reopen it through left clicking on the eCite button at the bottom of MOVE 15 GPS Coordinates Software Once you have scanned the driver s information via the license scanner or the Quick License search and located the vehicle in question you will be ready to save your current location In order to save the location you need to click on the button with
77. that are indicated with a picture of a small license include data from the license scan while those that are indicated with the picture of the man in the blue shirt are from a Quick License Search It is important to note that not all of the information retrieved from a Quick License Search will be retrieved in a license scan This includes pieces of information such as Zip Code and Social Security Number that may not be included in a license scan and will therefore not be filled in a citation if you drag over an individual marked with a license icon List of recent people searches Tools Windows Help 90 gt 42 xa B a Q Messages Void Transfer Ticketbooks Citation Search Options Y Recent People 3 AL DARRELL DUANE amp AL DARRELL DUANE amp AL DARRELL DUANE amp AL DARRELL DUANE 2sm DAL L AL DARRELL DUANE amp AL DARRELL DUANE 42 Nor Set 12 15 2009 1 52PM TUSCALOOSA COUNTY COURTHOUSE PEOPLE Small person indicates a person was searched using the LETS GO y i amp AL DARRELL DUANE 54 program or the Quick License Le feature RRE amp AL DARRELL DUANE E AL DARRELL DUANE f amp AL DARRELL DUANE E AL DARRELL DUANE Small license indicates a person was searched using the scanner Click here in order to see the list of recent people searches By clicking on this button again the list will disappear Search Errors Warnings for Unas
78. the citation at any point in the citation entry process if you so desire If you have multiple citations open you have the option of saving all citations at one time To do this you will click on File gt Save All Once opened all citations will be auto saved Additionally all citations that have been changed or updated in some way will be marked with an asterisk This asterisk indicates that a change has taken place and that you should save the citation before closing it If the asterisk is present and you attempt to close a citation you will be asked whether or not you want to save the citation Re Opening Citations After saving the citation you can either close the citation or leave it open If you plan on printing the citation you will need to leave the citation open If you do close the citation you can reopen it at any time by clicking File gt Open or Ctrl O or by clicking the button that looks like a file opening Oy Open 46 Click on one of the three types of documents here to determine which tickets will show up in the list to the right When you choose to open a citation you will see a screen that looks like the one below On this screen you will see the Ticket Number the Date Time the Status of the Citation and the last name of the individual being ticketed You will notice that citations that have a different status will have different symbols on the far left side of the listing You will a
79. thority granted in subdivision 6 or as provided in subdivision 7 4 No person shall operate a motor vehicle on an interstate highway within the State of Alabama at a speed in excess of 70 n 40 Once you have selected a violation you will be taken back to the citation screen You will note that the violation you selected now shows up on the citation In addition to displaying the code and description this screen alerts you to whether or not you selected a State Code or a Municipal Code Please be certain that you have selected a State Code if you are sending the ticket to a District Court and a Municipal Code if you are sending the ticket to a Municipal Court Y Unassigned 3 TRAINING MODE fo 17 Code fills in e Current Traffic Ticket Number mo Unassigned 3 automatically once you have Officer Defendant Vehicle ocation Time Offense Court Bond completed A Jour Violation Did unlawfully operate a motor vehicle or other vehicle usea public street road highway or other place Search and selected a Search for Citation GA or Write Custom Citation 3 code STATE CODE This portion of NS Statute Description the screen 32 5A 171 SPEED LETS Go you know whether Speed BAC you selected a MPH 143 Limit 70 0 NotAvailable Refused state wee municipal code Details of the Offense Facts relating to the offense witnesses etc in the citation RADAR LOCK search If you need to enter a code that does not sho
80. time during the citation lt P Not Set E Not Set entry process Y Unassigned 1 TRAINING MODE Ticket Number Populate Current Information in these fields 4 Unassigned 1 he hue ha j Officer Defendant vcle Location Time Offense Court Bond cnansed irom Officer Information area Officer Name OificerID Agency ORI Work Status Darell D Amold 212 ALAST6300 P Second Officer Officer Name Officer ID Officer Mame Officer ID Officer name ID and ORI will be pre filled based on your default options However you may change your name as it appears on the citation by entering it in the Officer Name field NOTE Be sure to check your Work Status as Regular or Overtime Regular If you are working on any type of enforcement funded by Overtime funding you should select Overtime for that particular citation This selection will have to be made on every citation that you write Use the Officer Notes field to enter any pertinent information about the traffic stop These notes are solely at the officer s discretion and will be saved with the citation but not printed on the actual citation or at all if you desire However you may choose to print notes on a separate sheet during the print procedure outlined in section 24 23 eCite Defendant Information The Defendant tab of eCite looks like the screen seen below This tab includes information about the individual receiving the citation Most of the
81. tion has been validated and all errors have been resolved you can choose to print the citation You can also choose to print a warning by clicking here The paper copy of the citation or warning can then be handed to the individual who is being cited File gt Exit Closes the eCite program 70 View Menu a eCite Alabama Uniform Traffic Ticket And Comp a Documents Ctrl Shift D New Errors Warnings Ctrl Shitt E Ticket gt CRDL Messenger Ctri Shift M View gt Documents This allows you to toggle on and off the Document viewing window at the far right of the eCite program View gt Errors Warnings This allows you to toggle on and off the Errors Warning viewing window at the bottom of the eCite program View gt CAPS Messenger This allows you to see view past messages that were sent to the CAPS officers This screen also includes a direct link to a webpage where users can send us feedback or ask questions Tools Menu Ba Server Document Manager Replicate gt SY Validate FS Y Validate All 6 J Void a Transfer FQ 3 Get New Ticket Range Ctrl G BA Citation Search Ctrl Shift S E Options Ctrl Shift O Tools gt Replicate This tool allows you to replicate any open document to any of the three types of documents citation warning or template This button would be used if an officer needed to issue multiple citations to the same individual
82. to the right will auto populate based on the County and City information selected above In this question you also have the option of filling in at or near information Choose from one of these three the city limits of buttons Within the polce jurisdictionef TUSCALOOSA the County of MI Mo After selecting from one of the three options on the left the appropriate location will auto populate You may also want to fill in information about a place such as an intersection that was near the location where the offense occurred at Of nesr Road Code Filling in the information in this blank is optional but may be helpful for later records Once you are satisfied with the information entered in the Location Time tab you are ready to move onto the Offense Tab Again you can move directly to the next tab by tabbing from the last field in the Location Time Tab directly to the first field of the Offense Tab or you can use your mouse to click into the Offense Tab 37 eCite Offense Information You will begin by answering the first question on the page under the Offense Information The first question is about what the individual did unlawfully You are given the options of operate a motor vehicle or other vehicle and use a public street road highway or other place To select one of these you will simply click on the circle next to the option you wish to select When you move into the Offe
83. u wish to print to the type of citation s you wish to print which ticket you want to print and the number of copies of the citation s you want to print 52 In order to print you need to make sure the type of citation you want to print has a check mark next to it There are three types of citations and each one is slightly different Once you have selected the type s of citations you will want to make sure that there is a check mark next to each citation you want to print Only the citations that are open and have been validated will appear on the list of documents available for printing After you have made all of the necessary selections select Print Be sure to sign your copies of the citation before issuing them to the defendant However it is not necessary to have the defendant sign the citations Click on the printer drop down in order Use the binoculars glass to select the printer to magnify or reduce the you want to print to print preview Use the arrows to move forward or backward in the list of reports available for preview Choose the type of report you ie in a Here is the print preview for want to print p mr z the report type highlighted by checking l on the left one or more E T of the three Y Ctation Defendant Record 1 Copies Click Select All to choose all tickets in the validated tickets list 0168661 Statute 32 5A 171
84. w up in the list of citations you will want to click on the Write Custom Citation box When you do that you will see a screen like the one seen below 32 54 17 f Municipal Ordinance Adopting C Rule Regulation E Description SPEED Violation Type Ticket Type O Moving e Non Moving 0 Traffic Non Traffic o i From this screen you can enter a Section or Municipal code that will appear on your printed ticket PLEASE NOTE Any citation that 1s written using the Write 4 Custom Citation box requires a mandatory court appearance and does not allow the defendant to pay the ticket online For this reason the Custom Citation should be used only when it is absolutely necessary CODES OF INTEREST In the past some officers have used the Custom Citation box for the Move Over Law Please note that this citation is included in the citation search list under the code 32 5A 58 1 with the description of Fail Yield Stat Emer Veh If you type in Move Over Law in the search box you will not get any results However if you type in the word yield you will get the code you are looking for Some officers have used the Custom Citation box for DUI citations in order to include the description of Under the Influence and BAC 08 Please note that there is now a citation in the search list that includes both of these descriptions in a single code This can be found under code 32 5A 191 A 1 2
85. y tickets you have remaining in your books simply click on the Get New Ticket Range button that looks like this You can also get a new ticket range by clicking on Ctrl G or by clicking on Tools gt Get New Ticket Range When you are running low on tickets you will receive a warning that looks like the one below This warning is shown at the bottom of the eCite program and will appear when you open a new ticket The level for this warning is adjustable and can be set in eCite using the Options gt Defaults gt Ticket Book Warning The process of setting your options is described in more detail later m Ez j is ry 7 T Log Book eCrash When you have exhausted one of your two ticket books you will a message that looks like the one below and says Switching Ticket Book This indicates that one of your two books is empty Tora ar ur 15 TO fa l l H A ES Low on Tickets 10 left in Ticket Range 2 Log Book eCrash 58 When you have emptied one book you will need to go in and get a new second book of tickets To do this you will select the New Fi Ticket Range button When you click on this button you will see a Ticketbooks screen like the one below You will notice that one of your two books indicates that it has 0 tickets remaining and you have a button that says Get New Ticket Numbers If you simply click on this button a new book will be issued and you will once again have two ticket books to wr

eCite User Manual Version 6 Fall 2009

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