RAD Software Evidence Pro Version User Manual
Contents
1. Read Edit allows the user to view and change existing data but not add archive or delete data Read Edit Add allows the user to view entries modify existing entries or create new entries but not archive or delete any existing entries Full Access provides the user with complete and unrestricted access to all database functions There is also an optional Comments field available for any miscellaneous information the Evidence Program Administrator might wish to keep on record for that particular user Review Activity Logs 08 10 2008 at 18 21 11 Test Administrator searched for a 08 10 2008 at 18 39 54 Test Administrator searched for a 08 10 2008 at 18 42 07 Test Administrator searched for s 09 01 2008 at 15 42 56 Your Name Here searched for vhs 04 19 2010 at 11 23 25 Your Name Here searched for test NOTE You can copy paste all or any part of the above text for documentation or printing purposes The Evidence Program Administrator has the authority to review Activity Logs that are automatically maintained by the Evidence software In order to review these logs the Evidence Program Administrator must click the Activity Logs button and then enter the last segment of the License Key The display will change as shown above As shown above Evidence maintains four Activity Logs any of which can be brought up for display with a single click Because only2. O Search Location only Search Category only Search Description only Search Owner only O Search Received From only O Search Released To only Search Defendent only O Search Narrative only O Search Chain of Custody only The results of a search are displayed and summarized in the Main Window grid as a sub set of matching entries that can be sorted edited with appropriate access level privileges printed or emailed to anyone you wish 21 Print the List This straightforward Main Window function lets you print the entire list of entries using the same row by row format as seen in the grid display This service does not print the expanded details of any particular entry That printing service is covered later in this manual Export the List Evidence users can now export their Evidence record data in a spreadsheet format for use with Excel and other similar spreadsheet programs This has been one of the most asked for new features among users and it s now available Expanded information frame Jey UZ Z5120U5 UD UVUZ68 vns Q 1 vns tape of victim statement 04 27 2011 001 Electronics Test description 02 12 2014 04 0102 testca y test desc T 04 0102 est location test category test brand test model Below the upper frame containing the list of Evidence records the lower frame of the Main Window displays an abridged summary of the currently highlighted in the listing above it as sh
3. Document Reader software is not already installed on your computer you can quickly obtain one for free at www adobe com and install it in less than five minutes This manual can be accessed both from within the Evidence software itself anytime via the lt F1 gt key or on its own as a standalone document Like any PDF document it can easily be printed for use in the classroom as a training manual The Administrative Window dmin strati e Y 4 vY Joe Davis Sample Name Read EditvAdd 12 10 2005 Mary Jones Sample Name Read Edit 12 10 2005 Ann Lewis Sample Name 12 10 2005 After the Title Window shown on the first page is displayed at the start of the Evidence program the Administrative Window shown above appears next This window as its name implies controls the primary administrative functions of this software as described below e Maintain the User List of authorized Evidence users e Review Activity Logs that record all significant software events e Provide one click data backup and restore services e Set basic program options e Sign in a person selected from the User List to use the software Detailed descriptions of the functions available in the Administrative Window are as follows Maintain the User List Your Name Here FullAccess 12 18 2005 Mary Jones Sample Name Read Edit 12 10 2005 Ann Lewis Sample Name 12 10 2005 A I El i MK ut Joe Davis Samp
4. Removed the ability to manually change activity log information after the fact Changed the default behavior of the Delete Entry button in the Main Window 30 w8 19 11 11 24 10 Added code stability for Windows Vista Windows 7 and upcoming 64 bit operating systems Incorporated an expanded 20 digit License Key Significantly improved version checking now automatically notifies the user if a newer version is available w8 19 12 03 10 11 Bug fix for those experiencing issues with Tab control behavior w8 19 14 03 22 13 Added code stability for Windows 7 Windows 8 and upcoming 64 bit operating systems Re established Main Window minimize option W9 11 15 04 12 14 Separate add view edit window to examine a single entry Re designed window forms sized to take advantage of widescreen aspect monitors Option to export data to a spreadsheet file for use by Excel or other similar programs Improved and comprehensive user logging to track audit user activities with this software Removed the Picture feature of the software Increased code stability for Windows 7 Windows 8 and certain Tablet and Touchscreen systems 31 Appendix IV The smal print Terms and Conditions The terms and conditions outlined below are applicable only to the Pro Version software titles offered by RAD Software which includes this application The following information is provided in order to assist with the explanation of terms
5. click access to either list This provides the expanded ability to purge unused records but store them in a quickly displayable Inactive List instead of permanently removing them from the database Of course record deletion options are also available thus providing a wider range of useful options for storing and displaying your entries Data analysis Evidence has a comprehensive suite of searching sub listing summarizing and reporting abilities and now includes options for Daily Weekly Monthly Quarterly and Annual report summaries using any appropriate starting date you specify Data export capability You can now export your Evidence data to a spreadsheet compatible format for use by Excel and other similar spreadsheet programs Built in Backup Restore capability Evidence provides its own data security functions that are quick and flexible Data and log files can be archived or retrieved at any user selectable location or device on your computer or network in just a few seconds Widescreen monitor support Evidence has been updated to take advantage of the widescreen monitors and higher resolutions that have become de facto standards among desktop computers The Main Window form has been redesigned with an improved layout that is easier than ever to work with Evidence manual The Evidence software comes with this detailed comprehensive illustrated manual in a PDF Document format In the unlikely event that Acrobat PDF
6. which is separate to insure that this text represents the unedited integrity of any printout used in court And once again it s important to note that being limited to the equivalent of approximately five typewritten pages these documentation fields are not meant to serve as a place to enter a detailed police report associated with this evidence entry Print an entry This option will allow any user to create a printout of any particular entry If that entry has any narrative text and or chain of custody text the Evidence software will let the user choose which if any of these fields to include with the printout Email an entry Evidence provides one click emailing of any record entry from within the software The computer s default email software will automatically open an email window with a pre entered subject line and the basic Evidence entry information already entered All the user has to do is select an email address and send it Note that the narrative and chain of custody documentation if any are not included in the default email text If you want to include this information all you have to do is highlight the desired information and copy paste it into the email form 24 Appendix Data file information Data and log file information Evidence creates and maintains the following data and log files Filename Function Evidence Data Primary database contains all Evidence record entries User List List
7. ION of a SOFTWARE PRODUCT is strictly prohibited and may result in significant liability on the part of the authorized USER and or other unauthorized users VENDOR SUPPORT TERMS Unless otherwise specified a SOFTWARE PRODUCT is guaranteed to perform as coded for the life of the SOFTWARE PRODUCT However RAD Software is not responsible for future possible hardware materials and or software operating system changes that may impair or prevent the intended usage of a SOFTWARE PRODUCT as designed for current hardware materials and software operating systems 35 OTHER RIGHTS AND LIMITATIONS No one may reverse engineer decompile or disassemble a SOFTWARE PRODUCT No one may apply a License Key not obtained by RAD Software to an EVALUATION VERSION of a SOFTWARE PRODUCT A SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for other uses or on other computers A SOFTWARE PRODUCT is licensed for a single authorized USER It may not be used by other unauthorized users MULTIPLE INSTALLATIONS WITHIN A USER S SCOPE Within a given USER s organizational scope more than one installation of the SOFTWARE PRODUCT on different computers is strictly defined and limited by explicit agreements between the USER and RAD Software U S GOVERNMENT RESTRICTED RIGHTS A SOFTWARE PRODUCT is provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as set forth in su
8. RAD Software PO Box 1991 Columbus GA 31902 1991 706 660 0119 www radsoftware org evidence radsoftware or Evidence Pro Version Evidence Inventory Management Software User Manual Applicable for version w 9 11 15 and greater rev 2 12 2014 INTRODUCTION E scccescoscecedssscavessantsccssacsanessonsectssoecseessoesscdssa N 3 OVERVIEW avers csceuteestisetscdscextaeasoentcsttucvedsecaeneetecsovcosssuaavees cuazedeascautucbcuseedsevcentcessecnsdessaee 3 FEATURE HIGHLIGHTS ccccssssssseececceeeeeeesseeeeeeeeeeeeaeeeneeeeeeeeeeeeaeeeeeeeeeeeeeeaeaeaeeeeeeeeeeeaaaees 3 THE ADMINISTRATIVE WINDOW cscsscscssscsssssssssscessssssssscessssscesesssessssseescsssesessssenessssseesesscesoseoees 6 MAINTAIN THE USER LIST ccecsccscsecscsecsceecsccecseeecsecsceecsceecsseecsececeesecesesceecsceeseeeeeees 7 REVIEW ACTIVITY LOGS c0cviotocooridcnnoncanto ndo cdvscedesdehveds cdeeestacdies dona ade cdghendeedeeceds a i 9 Data Records History cccsccccsscscssscessscesceseeseesecscesecseescceesesecseesecaceeseesesseeseeseesecaeseeeaaseneeaeeaeeseeaeeees 10 Database Search History cccccccccccsccecssscesecssesscnseescuseeseeseeseeecussescceeseesecseesecaeeseeaecseeeenseeseeseeseeesaeeats 10 NA TUN US A A A IO 10 User List NS ARA cess ceeeceecusecusecsseceecseeeseesesceseceseceecesecesecuecsestieeneeeeeereeerees 10 RESTORE BACKUP DATA 223 occssecccsessccsvceacatecdcasecescesees cisadensecdevess Cede ceedisesucev
9. Version is designed to maintain a computerized inventory of any number of property evidence items for your agency Program access to the program and privilege based access to the database itself is the responsibility of an Evidence Program Administrator to be designated by your agency This latest version of Evidence represents both a significant refinement of existing features and a compelling suite of additional features Feature highlights User defined software access As mentioned above access to the Evidence database is restricted to an agency controlled User List of persons authorized to use the software Each person in the User List is assigned a password and a privilege level that both controls access and which database functions are available to that user Unique database record identification Each Evidence record entry is assigned a permanent and unique control number by the program itself that reflects the instant in time that particular record was created Thus it guarantees a unique identifier that will never be repeated and has the intrinsic value of providing the precise moment any given record was added to the database This feature provides information integrity and credibility that meets the demanding verification standards in the courtroom Networking capability Evidence can be used as a single workstation application but it has also been carefully designed for use in a cooperative networked configuration of any num
10. Window just underneath the Windows Title Bar contains several buttons that access general program information left side or provides basic operational choices right side The top far left yellow button with the information icon accesses this manual from within the program This manual can also be accessed of course anytime outside the program as a normal PDF document The adjoining button with the question icon provides a standard About application level information summary common to many Windows applications Evidence Pro Version Version w9 11 15 Police Evidence Property Inventory Management 6 1989 2 2014 License Key required The next button with the person icon provides the name and access level of the current user John Brown Sample Name Access Level Full Access 15 The adjoining button with the network icon shows information about the number of users currently operating the Evidence software and the number of concurrent users that are authorized by licensing agreement to use the software Now online 1 Authorized 3 The adjoining button with the two self circular arrows icon allows the user to manually refresh the display when used in a networked environment with other concurrent users The green button with the hand icon at the top right of the window e signs the current user out e closes the Main Window and e reopens the Administrative Window The red button wi
11. am Files Evidence Evidence exe Start in Note Type the network path specification here Shortcut key None Run Normal window X Comment Open File Locati Change Icon Advanced 29 Appendix lll Revision History w8 12 29 08 19 08 Pro Version of Evidence initial release w8 12 31 08 20 08 bug fix add ccrpdt ocx to the installation file Form fades now default to off ConcurrentUsersCheck now disabled if Registered False w8 12 32 09 01 08 UpdateGrid in FindMode now correctly identifies the entry field to be used in a search w8 12 33 09 06 08 Extensive font revision of many controls w8 12 34 09 07 08 Fixed graphics bleeding in tab control when switching from one tab to another Small fix on Add Edit pic procedure Picture related cmdButtons not displaying appropriately fixed Substantial code improvement in picture printing routines w8 12 37 05 06 09 Minor bug fix Deleting a user name caused a program crash due to inadvertent cross talking of file number handles w8 12 38 04 18 10 Code adjustments for Windows 7 Overall Improved code stability in other areas Improved installation procedure Removed the form fade feature Added version checking capability w8 14 17 06 24 10 Form redesign that takes advantage of widescreen monitors and or higher resolutions Added Refresh Grid button with sound options to the Main Window
12. and or delete these log files A skilled and determined effort by someone adept at operating system level file manipulation however may succeed in corrupting log information and other data But realistically even for a determined person without such skills it doesn t take much specialized knowledge to smash a hard drive with a hammer For this reason among other important reasons it is very important that your agency maintain a regular and secure backup procedure to insure the safety and integrity of all of the Evidence data and log files See the following section regarding this procedure 10 Restore Backup data The Evidence Program Administrator has the ability to quickly backup the important log files the database of Evidence entries and other files to any location on a computer or network all from within the Administrative Window This service can also restore previously backed up files in the event that your current files are lost or corrupted Extreme caution should be used here however because the restored files will irretrievably overwrite any existing data files if there are any in your normal Evidence data folder In order to use this feature the Evidence Program Administrator must click the Backup Restore Data button select the Backup or Restore option and then enter the last segment of the License Key A Windows based path specification window will appear as shown in the example as shown below Select a
13. arscccdseeabeteseses 11 THE SIGNZIN PROCESS 3502 0 vccsstesedinsndevdeeseteedseceds 8ivdeeteedesdebe ccswacseddaeassedebsncdeeddnsatevdescnse oases 13 THE MAIN EVIDENCE WINDOW ccscssccssssssssssscesssssesscsssessnssessesssesosssessessssnsssssseesosssssssssssessesoesses 14 APPLICATION LEVEL INFORMATION SERVICES cscsccscsscsccecsccecsececsscscscscescsceecessecssesceeees 15 ROW BY ROW LISTINGS os csccccsccccsscscsccsssscssceecsescvceecedeecesiessees Sisi ESEE E ESEE EENT iE EE 17 Adding INERCIA AA 08s 5 Sassou aes A A AEE 17 Archive Restorean CV EN r a a As ar eaea oa aa eN 19 Delete AENOR A A 19 Search Summaries uont A AA Aia 20 Print the Tist riirn E ERUPE E cas oss dan eat TA Dae eae dha as deb Risen Pan R R 22 Exportthe LAS CINE A A a E A A A Rea Pee 22 EXPANDED INFORMATION FRAME sccscsccecsecscscsceecsccecsceecseeecssescescsceecsceeceseecesescseeceees 22 THE SEE ENTRY FOR Mis 23 Edit ANGEXISUNGCNINY neos tie eiae Mage Dl e ARS a PAR O Oat nest AO aea dond 24 IANAO A TA AAE PENAN EPE EESE EE TE ERAT eladee whet ited TN 24 Emailkan entry itia eaa e e ok abate tie Sak Sebi ahs ae iaaea ene ae heads Soe andaa ae se oe 24 APPENDIX I DATA FILE INFORMATION sssessesesereesercseereroeseserceeeroroesesecoeeerosoeseseccseesoreeoeeeroreeseeesee 25 Data and log file informationerne teitei it aR AA o 25 TRE AAA E ensine ioeie ienee oeiia co 25 Database record formatiu A os 26 Hard disk space requirements sisiane i i i
14. ase note that they are not designed to be used for detailed police reports that often require more text capacity than is available here Below is a sample blank New Entry form Control Number 9 rua MOTE Required entries in red Case Number Location Bin Shelf Brand Name Mode Number Name Description Name of Item Size Color Type etc Owner Address Phone Received from E Released to or other disposition 18 Archive Restore an entry If the Active List of Evidence records is being viewed this orange button is captioned Archive this Entry The user can move the highlighted record from the Active List to the Inactive List for archival purposes removing it from normal viewing but not removing it permanently from the Evidence database This feature provides a way for older or unused records to be put aside hidden from normal viewing but displayable with a single click if ever needed If the Inactive List is being viewed this green button is displayed Restore this Entry The user can move the highlighted record from the Inactive List back to the Active List for normal viewing again This option requires Full Access privileges Delete an entry This option will permanently and irrevocably remove the selected record from the Evidence database This option also requires Full Access privileges There are three more important services available that a
15. ase record format The primary database is a random access file capable of storing over two billion records Each record is populated with fixed length fields String fields are left buffered and unused string bytes are padded with ASCII 32 characters commonly known as the Space character The variable type structures of the fields within a given record are as follows Field name Type field variable VersionFlag Integer ControlNumber Date CaseNumber String 15 Location String 50 Category String 20 BrandName String 20 ModelNumber String 20 SerialNumber String 20 Description String 60 Value Currency Owner String 100 ReceivedFrom String 70 ReceivedDate Date ReleasedTo String 70 ReleasedDate Date Defendant String 50 Reserved1 String 450 Narrative String 1921 ChainOfCustody String 2099 DisplayStatus Byte Byte length of one record 5k Hard disk space requirements of records Hard disk space required 100 0 5 Mb 100 000 0 5 Gb 1 000 000 5 0 Gb Nominal hard disk device space in 2014 750 1000 Gb 26 Appendix li Networking Networking desiqn Evidence is designed to perform in a multi station networked configuration although it can also be used as a standalone application just as effectively The number of authorized users allowed to use Evidence concurrently in a networked configuration is governed by the type of software license obtained by the user agency organization Net
16. ber of computers by any number of users subject to the licensing agreement governing the authorized number of concurrent users for your particular agency organization Improved License Key methodology Evidence now incorporates a flexible proprietary License Key methodology that designates and verifies your agency name the software title its version and the authorized number of concurrent users Any upgrades or changes to you later wish to obtain for your uniquely configured software can be done in the few seconds it takes to re register the software with an appropriate updated License Key provided to you by RAD Software Event logging Evidence automatically creates and maintains several Activity Logs that record every significant event performed by users of the software These logs are only available to the Evidence Program Administrator and file security software methods are used to protect these logs from being tampered with Current Archive listings This is a unique databasing feature offered only by RAD Software providing you with exclusive expanded options of storing and displaying database records Instead of deleting inactive records and thus losing the ability to perform historical search or analyses on older data if needed you can choose to maintain and display selectable records as active entries in your Active List or archive your older and or unused records as entries displayed in an Inactive List with instant one
17. bparagraph c 1 ii of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 amp 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 LIMITED WARRANTY RAD Software expressly disclaims any generalized or implied warranty for any SOFTWARE PRODUCT In no event will RAD Software be liable for any damages including damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use a SOFTWARE PRODUCT 36
18. disk drive folder to copy backup your Evidence data files to ad Libraries 2 Homegroup B Delaroderie JE Computer Cu Network Folder Delaroderie tse new re Using this window the Evidence Program Administrator can negotiate the directory tree to find and select any folder on a computer or anywhere on the network if one exists Further the Evidence Program Administrator can create a folder anywhere he wishes on the fly if the need arises 11 Once a path specification is selected all of the important data files created by the Evidence software will automatically be copied to the location specified This process takes only a second or two to complete 12 The Sign in process Joe Davis Sample nae fo 125 0 2005 Mary Jones Sample Name Read Edit 12 10 2005 Ann Lewis Sample Name 12 10 2005 Enter ae ssword at right er Password at right IF Once the Evidence Program Administrator has created a User List of persons allowed to use the Evidence software any person on that User List can access the program by e clicking on their name in the User List to highlight it and then e clicking the Sign in the Highlighted User button The form will change as shown above The highlighted person must then correctly enter their password in order to continue to the Main Window at their designated Access Level The Main Window is the control center of the software as shown
19. e synchronization If the Evidence software is being used in a networked configuration it is important to regularly synchronize all workstations that are using the software in order to avoid possible date time recording discrepancies when a database or log file is being modified Even if the Evidence software is being used as a standalone application it s still important that the computer s date time setting is correct for recording accuracy Configuring the network for concurrent usage Setting up Evidence for networked use is a fairly straightforward process that takes advantage of functions already built into the Windows operating system First decide on a common place on your network a network path specification to a shared network accessible folder where you want to maintain all data files that are created by Evidence Next install and register Evidence on each computer that you intend to use in running the Evidence software OOOO 28 Then on each computer that has an Evidence installation lt right click gt the Evidence desktop shortcut icon and select Properties on the pop up menu that appear On the Shortcut tab of the pop up window that then appears type the network path specification mentioned above into the Start in text field and click the OK button see the illustrated example below Evidence Target type Application Target location Evidence Target C Progr
20. er in order to function as intended Any licensed or unlicensed USER may freely copy distribute reference or otherwise provide the original installation file of a SOFTWARE PRODUCT to others A licensed USER however may NOT distribute or provide the accompanying License Key to any unauthorized user RAD Software is an online internet based company that develops SOFTWARE PRODUCTS for online distribution and licensing The primary means of distribution of SOFTWARE PRODUCTS is via the internet The latest version of any and all SOFTWARE PRODUCTS can be downloaded at RAD Software s web site www radsoftware org 24 hours a day 365 days a year RAD Software has no control over and is not liable for the intended performance availability file validity or version status of any SOFTWARE PRODUCT that is posted on third party download web sites not affiliated with RAD Software INSTALLATION AND USAGE Any SOFTWARE PRODUCT by RAD Software that is initially installed on a given computer will function as an EVALUATION VERSION and is intended to be freely used for evaluation purposes for a reasonable period of time Any SOFTWARE PRODUCT that is converted from an EVALUATION VERSION to a LICENSED VERSION by authorized receipt and application of a License Key obtained from RAD Software can be used without any restrictions of any kind by the intended USER for the life of the SOFTWARE PRODUCT Unauthorized receipt use or distribution of a LICENSED VERS
21. i iii a a ia ei 26 APPENDIX II NETWORKING cscsscsssosesoroccsseneseccsessesesesossssescsesevecsesesesecsssesereseserscsssesesssseoeseneee 27 Networkin GESTS Sih O dd st dto nba 27 Network monitoring PrOCCAUIEC c cccccecccesecsseseeseeseeeecseescuseuscesecseesecaseececeeseeaeesessecseeeecnaseseeseeseeaeeaeeats 27 Date Time synchronization 0 cccccceceeccesesscesecsesseesecseesecssescuseescesecsessecaeeecnaeeseaeesessecseseeeaeeseeaeeseeaeeneeaes 28 Configuring the network for concurrent USAC ceccececsceseeseeseesseeecuseescesesseesecseeeecseesceseeseeseeneeeeeeeets 28 APPENDIX III REVISION HISTORY sccscsssssssssssssscssscssssesssessssssnesssensssesssesessesssesosssssnessssnesseses 30 APPENDIX IV THE SMALL PRINT 1 scsscssssscscssssssesesssscscsscenersesscsessssescsssesersessscsesssssocssseserseses 32 Lerms and COnAIUONS e menninir AA ae ia Bas i eo Ravin Bea 32 Pricing TUCU CA A be oun Bava E Sas a Lae gs aban A Pon gave 33 End User License ASreemenit csccsssscssssssseccsseessesecscescuseeceeaseasesecacesacsaeecesseeassecaceeseuaeeeesaseasesssaeeees 34 Introduction Overview Evidence RAD Software Pro Version PO Box 1991 Columbus GA 31902 Pro Version Police Evidence Property Inventory Management evidence pradsoftware org org Version w9 11 15s2 www radsoftware or 6 1989 2 2014 Feel free to evaluate this software for a reasonable period of time Evidence Pro
22. in this Appendix Software applications are assigned a version number that indicates the relative status of that particular version RAD Software uses the following format as shown in the example below w11 22 33 The w indicates that this software application is designed for use in a Windows based 32 bit or 64 bit operating system environment The first set of digits is the major number of the applicable version The second set of digits is the minor number of the applicable version The third set of digits is the revision number of the applicable version RAD Software licensees are entitled to unlimited customer support and technical support for one year beginning on the date that the most recent major version release was licensed After one year as defined above this level of support can be continued indefinitely with an Extended Support Agreement ESA RAD Software will notify the user in a timely manner to make arrangements to obtain an ESA This level of support whether first year or extended also guarantees that available minor number upgrades are provided at no cost Whether covered by support or not revision number upgrades are always available at no cost RAD Software guarantees its program applications to perform as coded for the life of the software Review the EULA at the end of this appendix for more information regarding this and other assurances Anyone may distribute any RAD Software installation file withou
23. le Name Read Edit Add 12 10 2005 The Evidence Program Administrator has the authority and responsibility to create a User List of persons who are allowed to use the Evidence software In order to edit the User List the Evidence Program Administrator must click the Edit the User List button and then enter the last segment of the License Key The window will change by displaying three editing buttons at the bottom of the window as shown above Using these editing buttons appropriately you can add edit or delete persons in the User List An Add Edit User Window will appear as shown on the next page if you select the Add User or Edit User button Access Level Read Only Last Name Read Edit O Read Edit Add Password 4 8 characters lt 4 to 8 chars only gt O FullAccess Comments Add any comments you wish to make here Mandatory Entry In the Add Edit User Window there are several fields of information that must be completed by the Evidence Program Administrator in order to create a user indicated by the red text who will be authorized to use the software Name the person s first and last name Password a password needed to enter Evidence 4 to 8 characters Access Level the privilege level assigned to that user Read Only allows the user to view and print data only This user cannot add edit archive or delete data
24. lity status is solely at the discretion of RAD Software 33 End User License Agreement DEFINITION OF TERMS EULA End User License Agreement SOFTWARE PRODUCT Any particular software application developed by RAD Software and publicly offered for end user licensing including all distribution and installation methodologies associated media digital and or printed materials and documentation or other content associated with any RAD Software products USER An individual business organization or agency public or private profit or non profit who that intends to use the SOFTWARE PRODUCT EVALUATION VERSION The default status and operation of a SOFTWARE PRODUCT that is initially installed on a given computer An EVALUATION VERSION may be limited or disabled in terms of usage period of days specific usage date range specific usage end date specified number of application runs limiting or disabling of data entry and or other limiting or disabling of other software features configurations and or options that may enhance or limit the full performance of the SOFTWARE PRODUCT being evaluated LICENSED VERSION An installed EVALUATION VERSION that has been successfully converted to a fully featured unlimited version by the successful application of a unique License Key that is provided by RAD Software Authorized receipt and implementation of the License Key is pursuant to the legitimate acquisition of entitlement to the License Ke
25. of authorized Evidence users created by the Evidence Program Administrator SignInOut Log Log of all sign in and sign out events User Log Previous version Sign In Out log not used UserList Log Log of all events affecting the User List file DataRecords Log Log of all events affecting the primary database Search Log Log of all searches performed on the primary database All data and log files are kept closed and up to date during software operation and are opened only long enough to perform a file modification which usually takes only a fraction of a second This makes it extremely unlikely that any data or log file information would be lost in the event of a power failure etc The database engine The database engine is a machine code level proprietary set of file manipulation algorithms developed and refined since 1987 by RAD Software These database functions are contained within the executable code itself No outside third party database systems are needed All file operations are done at the system level are at least a magnitude faster than file operations performed by commercial database engines and provide an extremely high standard of data integrity and security The default status of all data and log files is Read Only which is temporarily modified during the fraction of a second or so that a given file is open for modification and then instantly returned to its Read Only status when the file is closed 25 Datab
26. on the following page 13 The Main Evidence Window e a y D on 01 22 2005 05 00123 Q 1 VHS OF VICTIM 01 23 2005 05 000126 Q 1 VHS OF IN CAR VIDEO 01 27 2005 05 000146 PHOTOS Q 1 PHOTOS ON DISK 01 30 2005 05 000159 cD Q 1 CD WIPHOTOS 02 03 2005 05 000175 cD Q 1 CD WIPHOTOS 02 04 2005 05 000184 Drugs Narcotics Q 1 CAN W CANNABIS TRACE 02 04 2005 05 000184 Paraphernalia Q 2 GLASS PIPE 02 05 2005 05 000185 Drugs Narcotics Q 1 BUSCH BEER CAN 02 05 2005 05 000185 Drugs Narcotics Q 2 APPROX 1 gr CANNABIS IN TIN FOIL 02 05 2005 05 000185 VHS Q 3 VHS OF IN CAR VIDEO 02 12 2005 05 000213 Drugs Narcotics Q 1 PLASTIC BAG W APPROX 5 gr OF CANNABIS 02 13 2005 05 000219 VHS Q 1 VHS TAPE OF SCENE 02 16 2005 05 000226 AUDIO TAPE Q 1 SONY AUDIO TAPE 02 16 2005 05 000227 Weapons Q 1 bb GUN 02 18 2005 05 000233 VHS Q 1 VHS TAPE INTERVIEW OF VICTIM 02 19 2005 05 000241 cD Q 1 CD WIPHOTOS 02 25 2005 05 000271 vhs Q 1 Vhs tape in car video 02 25 2005 05 000268 vhs Q 1 Vhs tape of victim statement 27 2011 001 Electronics Test description The Main Window shown above is the hub of the Evidence software providing all of the basic database services along with access to all of the related forms and assisting windows It is a vertically resizable window that you can adjust to fit your viewing preferences The organization of the Main Window is described on the following pages 14 Application level information services The very top of the Main
27. own in the example above Clicking the large blue button to the left will bring up a separate window that displays a See Entry form similar to the Add Entry form that contains all the information for that entry The next section details the components and services of the See Entry form 22 The See Entry Form Control Number 19000812000000 ECT q Brand Name Model Number Name Serial Number CROSMAN 760 PUMPMASTER 300110765 Description Name of Item Size Color Type etc Value Owner Address Phone WATSON SHYLYN 11 23 92 Received from Received Date ISGTSHAFFER eee SHAFFER 2 16 2008 16 2005 Released to or other disposition Released Date Defendant Narrative comments case notes etc Chain of Custody Documentation TO BE DESTROYED PER GUARDIAN OF OWNER As explained earlier this form allows you to see all the information associated with an Evidence record entry The primary services available in this form are Edit Entry Print Entry and Email Entry explained in more detail on the following page 23 Edit an existing entry This option will allow a user with an appropriate access level to modify the text fields of any existing Evidence record entry Note that there are two separate documentation fields at the bottom of the form One for narrative case notes etc and the other reserved for chain of custody documentation
28. re related to upper frame containing the list of Evidence entries Search Summary Print List and Export Data These services are explained in detail on the following pages 19 Search Summaries The bluish Search Summarize button opens a window as shown below Enter a word or phrase whole or partial to search for Search all text O Find by Control Number O Find by Case Number O Search Location only O Search Category only O Search Description only O Search Owner only O Search Received From only O Search Released To only O Search Defendent only O Search Narrative only O Search Chain of Custody only Ignore capitalization C Whole word only O Daily Summary O Weekly Summary Monthly Summary Quarterly Summary O Annual Summary Select a beginning date for the indicated summary Feb 25 2005 vw 20 The overall organization of searching options in this window are grouped according to related functions as follows The options on the left side focus on finding one or more entries according to certain textually based criteria see the picture on the previous page The options on the right side as shown below provide chronologically based periodic summaries commonly used for standard reporting purposes Enter a word or phrase whole or partial to search for Search all text Find by Control Number O Find by Case Number for the indicated summary
29. t limitations or conditions However unauthorized distribution of a License Key or use of a licensed version by those not licensed by RAD Software may subject the applicable party or parties to significant criminal fines and or civil liability 32 Pricing Structure Pricing of all Pro Version software applications are structured as follows Application Version series For a new Licensee primary license For an existing Licensee primary license For a new Licensee a second and any subsequent license for additional workstations used in a cooperative networked configuration each For an existing Licensee a second and any subsequent license for additional workstations used in a cooperative networked configuration each Extended Support Agreement primary license Extended Support Agreement additional licenses Evidence Pro Version w9 xx xx 399 Discount dependent upon the cost of of the previous primary license and ESA Extended Service Agreement status 39 per license 19 per license 12 month billed annually 0 month billed annually this may be subject to change in subsequent versions RAD Software invites negotiated pricing in situations such as purchases of two or more separate software titles and for licenses obtained for exclusive use in a recognized educational institution or agency organization training facility The recognition of a potential licensee s educational or faci
30. th the exit icon at the far right of the window e signs the current user out e closes the Main Window and e terminates the Evidence software This option can also be selected by clicking the very top right x symbol in the Title Bar of the software window 16 Row by row listings The upper frame of the Main Window contains a grid displaying a row by row listing of Evidence entries and provides brief basic information of each entry in four columns This listing can be sorted according to any of the meaningful columns by selecting a Sort by choice A user can view either the Active List of entries default or the nactive List of archived entries The procedures for categorizing Evidence entries in one list or the other are described later in this manual and may be performed only by users with Full Access privileges although any user can view either list In this upper frame containing the list of Evidence Entries there are primary data services available including Adding a new entry Archiving Restoring an entry between the Active Inactive displays and Deleting an existing entry Let s look at these data services in more detail below Adding an entry This option allows you to add a record to the Evidence database but with a twist of convenience e If you left click the Add New Entry button a blank entry form appears for you complete the various text fields as you might expect e However if you highlight an e
31. the Evidence Program Administrator can access these logs both searching and editing services are available For this reason knowledge of the License Key as mentioned earlier should be minimized as much as possible The four Activity Logs that Evidence maintains track the following information Data Records History This is a log of all data record management performed on the Evidence database It tracks any and all entries that have been added edited archived restored or deleted including the date time of the event and who was signed in when the event occurred Database Search History This is a log of all searches performed on the Evidence database It logs the word phrase searched along with the date time of the event and who was signed in when the search was made Sign In History This is a log of persons who signed in or out at what access level and the date time of the event Failed attempts to sign in are also logged User List Maintenance This is a log of all activity performed by the Evidence Program Administrator on the User List all additions changes and deletions of authorized users and the date time of the events Log files integrity and security The security and integrity of the Evidence Activity Log files are protected in large part from inadvertent manipulation or casual mischief by means outside the software environment and to a lesser degree from intentional or even malicious attempts to alter
32. work monitoring procedure When the Evidence software is initialized on a given workstation the software performs an audit of the number of Evidence users currently on the network If the audit indicates that the initialization would exceed the number of users authorized to use the software the following notification window is displayed This program initialization will exceed the number of concurrent authorized users for this Evidence software This software will now terminate Note that unusual events such as a power outage an unexpected network problem or program crash etc might cause this message to appear in error If you feel that this message appeared in error you can click the Reset button below to reset the Concurrent Users counter Note however that if you choose to reset the counter any other computers now running the Evidence software will automatically terminate and have to be restarted 27 As noted at the end of the previously displayed notification window resetting the counter will cause the following message to appear on the workstations of all users currently running the Evidence software Someone on the network has just reset the Concurrent Users counter for the Evidence software you are using This will require a program shutdown on all workstations currently running this software After you click the button below you can restart the software if you wish Date Tim
33. xisting entry in the row by row listing and then lt right click gt this button the new entry form will behave as a template Each text field is automatically pre filled with the information contained in the corresponding text field of the highlighted entry as the user tabs from one text field to another offering the user the option of quickly accepting the default information or instantly replacing it with other information This auto entry behavior allows the user to enter a number of evidence records with similar information with greater accuracy and far less time and effort The Evidence software will automatically generate a unique control number for a new entry This control number represents the instant in time that the new entry form appeared for completion and thus will never be repeated This number is easily decipherable and is formatted as in the following example 20080623145718 represents June 23 2008 at 2 57 18pm 2008 06 23 14 57 18 There are four mandatory text fields that are conveniently identified for the user by a red descriptive heading 17 When a user tabs to the category text field a drop down list will appear containing a comprehensive register of various category types The user can select any of these choices or the user can elect instead to manually enter a category description not in the list The Narrative and Chain of Custody text fields can each hold about five standard pages worth of text Ple
34. y by a potential USER This EULA is a legal agreement between the licensed or unlicensed USER and RAD Software By downloading installing copying or otherwise using a SOFTWARE PRODUCT the USER agrees to be bound by the terms of this EULA If the USER does not agree with the terms of this EULA or uses a SOFTWARE PRODUCT in variance of the terms of this EULA the USER may be subject to significant liability COPYRIGHT Any SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions All title and copyrights related to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by RAD Software 34 SOFTWARE PRODUCT LICENSE A SOFTWARE PRODUCT is licensed not sold and is protected by intellectual property law copyright law and international copyright treaties SOFTWARE FORMAT A SOFTWARE PRODUCT is intended to be used on any device running any MS Windows based 32 bit or greater operating system for personal computers DISTRIBUTION AND AVAILABILITY A SOFTWARE PRODUCT is distributed as a single comprehensive executable Installation file commonly known as a Setup or Program Installation file A SOFTWARE PRODUCT must be installed from that installation file not merely copied from one computer system to anoth
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