- FI-ES
Contents
1. Delete Fig 32 1 Click New button Users information window is displayed Fig 32 2 User Details Masher Settings LI ser ame Select BackColor Eull N ame Select EoreColor Email ID Select Grid Color Select Header Color Password Select Font Confirm Password selze lees User Group jl Set as Default Settings Fig 32 2 Provide necessary details and click Ok to create a new user Step 33 Select Prefix from Options menu Prefix menu window is displayed Fig 33 1 Prefix Interface Name Prefix Miscellanious Bill Pete Petty cash Payments oo ee Point of Sales p POS Cash Denomination Poe Proforma Invoice Poel Purchase Order Pe Purchase Request PO Purchase Return if M Purchases In p Quotation p 1 Rebate Approval po Rebate Request es Receipt e Return After Despatch PO Return Before Despatch PO Es Service Invoice PO Shop Total Stock Verification EL 7 ShopS erialNO Verification o Special Invoice Cash p Special Invoice Credit o Special Invoice Quotation E Stock Verification o Stock Wwriteoff Po Tools Allocation co Transfer In PO m Transfer Qut Fig 33 1 FI ES Systems Pvt Ltd Page 39 FI ES Magnolia Ver 5 0 Implementation Guide Provide prefix for all transactions Prefix providing here should end with Click Ok Step 34 Select Settings from Options menu Shop Settings window is displayed Fig 342. Address amp ddrezsz Currency InCharge E Mail Fig 12 2 Fill out necessary details and click Ok Step 13 Select Shop from Masters menu Shop Master Window is displayed Fig 13 1 FI ES Systems Pvt Ltd Page 13 FI ES Magnolia Ver 5 0 Implementation Guide Browse Ascending Descending v sann 0 v C Bw Fetch Partial ea OO e ER es Ce Jo e Fig 13 1 Click New button Shop details entry window is displayed Fig 13 2 E D F e General Settings Header Image Hame Location Address Heg Mao Incharge IE Code Department Designation Fas Ma Country Type City Accountable Telephone No Remarks TIH Tax Activate GST in Shop y met Active Kem Po truncate Check sa Se L Has Location Arrangement Telephone N C Delivery Hote Heeded i m Suto Generate Delivery Hote F Counterwise Login Pos Invoice 1 udis Cash Co Direct Credit Default Save eee on Sheet C Shipment Details in Credit Invoice Allow Hate Editing an Setting Name Setting Description goes here Fig 13 2 Fill out necessary information and click Ok FI ES Systems Pvt Ltd Page 14 FI ES Magnolia Ver 5 0 Implementation Guide Step 14 Select Godown from Masters menu Godown Master Window is loaded Fig 14 1 Godown Godown Telephone No Browse D M n TRA Fetch P
3. Fetch Partial Ce Le Fig 10 1 Click New button Supplier information window is displayed Fig 10 2 Code H ame Address 1 Address 2 Address 3 Country l Lurrencu City es Email ID Credit acc Local Active Blank Cheque Contact Ferson Comments TIM Credit Debit Opening Balance fs Setting H ame Setting Description goes here Fill out necessary details and click Ok button Fig 10 2 Step 11 Select Sales Person from Masters menu Sales Person window 1s displayed Fig 11 1 FI ES Systems Pvt Ltd Page 11 FI ES Magnolia Ver 5 0 Implementation Guide Sales Person Sales Person Name Browse gt Partial Fetch l Etch On L O m ES E Fig 11 1 Click New button Sales Person information window is displayed Fig 11 2 Sales Person Telephone Mo Male F Female Join Date 0671172001 Slo FrmHange ToRange Percentage Fig 11 2 Fill out necessary details and click Ok Step 12 Select Department from Masters menu Department Group window is loaded Fig 12 1 FI ES Systems Pvt Ltd Page 12 FI ES Magnolia Ver 5 0 Implementation Guide Department Group Department Groups SS Department Heads Fig 12 1 Right click Department Head and select Add Department Group Entry window is displayed Fig 2 2 Department Group Entry T ewe e Ed
4. Ok Log out Step 25 Log in to system Log in window is displayed Fig 25 FI ES Systems Pvt Ltd Page 26 FI ES Magnolia Ver 5 0 Implementation Guide Fies x Magnolia 2012 HQ C Shop s C Bodown s This product is licenced to Fies Company Ma zz Maldives MALE Click here to Login Fig 25 1 Select Click here to Login Login as user User name is fies without password Fig 25 2 Fies Magnolia 2012 v This product ix licenced to Fies Company User name Password Package Date 05 2017 Ma zz Maldives MALE Fig 25 2 Module selection window is displayed Fig 25 3 FI ES Systems Pvt Ltd Page 27 FI ES Magnolia Ver 5 0 Implementation Guide Fies Magnolia 2012 ws Admin This product is licenced to Fies Company Purchase and Costing Accounts Woe Administration Maldives Budgeting MALE Enquiry and Reports Change User Exit Fig 25 3 Select Accounts module A message is displayed Fig 25 4 Fi es Magnolia 5 0 It is recommended to skip the alert to have Faster access to the program Do you want Ea skip the alert and proceed Fig 25 4 Click Yes to enter accounts Module Company wise Accounts module is displayed Fig 25 5 FI ES Systems Pvt Ltd Page 28 FI ES Magnolia Ver 5 0 Implementation Guide Fi es Accounts Fies Company Current Financial Year 2012 File Master Transactions Defaults Opti
5. Fig 16 2 Fill out necessary details and click Ok Step 17 Select Packing Type from Inventory menu Packing Type master window is loaded Fig 17 1 Packing Type Packing Type Code Packing Type Name Op O seno CS C ners Fetch Partial hom D MEM 1 Fig 17 1 FI ES Systems Pvt Ltd Page 17 FI ES Magnolia Ver 5 0 Implementation Guide Click New button Packing type details window is displayed Fig 7 2 Packan2 I ype mE rmm E xe 3 escriptor Packing Capacity O etailb Fig 17 2 Fill out code and description Right click to add packing capacity details Packing Type Details window is displayed Fig 7 3 Provide details and click Ok Packing Type Details o DH C9 om Fig 17 3 To know more about Unit and Packing type please check Magnolia User Manual Step 18 Select Parent Item Category from Inventory menu Parent Item Category Master window is displayed Fig 6 1 FI ES Systems Pvt Ltd Page 18 FI ES Magnolia Ver 5 0 Implementation Guide Parent Item Category Item Category Code Browse Sass Fetch Partial Eechon 000 000 0 Mj O Fig 18 1 Click New button Parent Item Category window is displayed Fig 18 2 Parent Item Category Category Code Description Fig 18 2 Fill out necessary details and click Ok Step 19 Select Item Category from Inventory menu
6. Fig 40 7 Press enter key from the Fetch On text box All items will get listed select the item and click Ok Provide Opening Stock and click Ok FI ES Systems Pvt Ltd Page 49 FI ES Magnolia Ver 5 0 Implementation Guide Now the system is ready to go live On finishing STEP 40 user will be in a stage to proceed with normal Magnolia transactions User can do Cash Sales Credit Sales Invoicing Billing Receipting Payments Purchase Orders Costing Purchase Billings Goods Transfers etc using the fed informations Please refer the Magnolia User Manual and Magnolia process flow for getting detailed explanations about the transactions You can find both documents from any of the Magnolia modules under the HELP menu Feel free to contact support fi es com for any doubt and clarification FI ES Systems Pvt Ltd Page 50
7. Item Category window is displayed Fig 19 FI ES Systems Pvt Ltd Page 19 FI ES Magnolia Ver 5 0 Implementation Guide ltem Category Browse Ascending Descending v Fetch Partial Fetch On Loo e Q Start a Fig 19 1 Click New button Item Category Details window is displayed Fig 19 2 Item Category Code Description Details Parent Category InHouse Con AC Tas Category DP Def Oty WP Def Qty Proj Investment On Sales Value Shops Godowns Fig 19 2 Provide details and select the shops and godowns to which the particular category needs to be available Items are created under an item category An item created under the category becomes available in shops and godowns only if the shop and godowns are checked here FI ES Systems Pvt Ltd Page 20 FI ES Magnolia Ver 5 0 Implementation Guide Step 20 Select tem from Inventory menu Item Details Master window is displayed Fig 20 Item Detail Item Category tl I GENERAL Browse O Ascending Item Code ltemDescripion Item Category Name Active PartCode Barcode Descending Search On Fetch Fetch On endor Wise Search F3 Fig 20 1 Click New button Item Details entry window is displayed Fig 20 2 item Code pC Description Description Dhivehi C
8. denm CSS Lo Fig 8 1 Click New button Customer Information window is displayed Fig 5 2 FI ES Systems Pvt Ltd Page 9 FI ES Magnolia Ver 5 0 Implementation Guide Customer Information Customer Details Code f Category Group OCredt Debit E E Mae ea aen ILL sese oU Q Currency County v City Nationality ss Active C Permit Holder Due Period gq Days cuca C oppaan ooe osora mene TR eeaume Reebae femvanz c saesae O O O Ccectaloned DMempOeRUm NON mw Sd C Exclude GST Contact Information Designation Credit Allowed Enables the Credit Allowed feature Fig 8 2 Fill out necessary details and click Ok Step 9 Select Supplier Group from Masters menu Supplier Group window is displayed Fig 9 1 This interface is for creating the categories of suppliers if there exist classification among suppliers If there are no classification then user can create a dummy Category with the name GENERAL Supplier Group Fig 9 1 Right click and select Add Provide group name and click Ok FI ES Systems Pvt Ltd Page 10 FI ES Magnolia Ver 5 0 Implementation Guide Step 10 Select Supplier from Masters menu Supplier Master Window is displayed Fig 10 1 Supplier Telephone No Fas No ContactName Browse
9. Shop Settings Ho of Back D avs Barcode Type Barcode Frinter 5 FI Fetch Screen Default Goods Return Pernod Enable Quick Irem Fetch lelock Abeve SP Populate Date wise POS Zlnvoice Pre Printed Stationary Active Director Auto Local Purchase Costing Unlock Day Close_ Enable Quick Item Fetch Enables Quick Irem Fetch in shop transactions Fig 34 1 Provide necessary settings and click Ok Logout from admin module Step 35 Log in to system Login window is displayed Select newly created shop Fig 55 1 FI ES Systems Pvt Ltd Page 40 FI ES Magnolia Ver 5 0 Implementation Guide Fies i WE Magnolia2012 w HO Shop sf 7 Godown s This product is licenced to React ewenneeenneteenned Fies Company Moree Maldives MALE Click here to Login Fig 35 1 Log in to shop as newly created user Fig 35 2 X Fies Magnolia 2012 w This product ix licenced to Fies Company User name Password fF Package Date j 405 2012 Hozz Maldives MALE Fig 35 2 Module selection window is displayed Fig 35 3 Fies 55 Magnolia 2012 ws This product ix licenced ta Fies Company Admin Point Of Sales Maize Maldives Change User MALE Exit Fig 35 3 Select Admin module Admin module window is displayed Fig 35 4 FI ES Systems Pvt Ltd Page 41 FI ES Magnolia Ver 5 0 Implementation Guide fie PICS Systeme Pvt Ltd
10. Software Division of srvor imos Conc wr en Mietciivernd 7405 2012 15530 Fig 35 4 Opening stock Updation of items can be done in Opening Stock Entry interface select Opening Stock Entry from Options menu Opening Stock Entry window is displayed Fig 55 5 Opening Stock for Shop Item Category v Select one category and press enter key to list the items SINo Item Code i Op Bad Stock Search On Item Code Fetch On Item Code Fig 35 5 Select an item category and click New Opening Shop Stock window is displayed Fig 35 6 Opening Shop Stock Ier Name gt i Fig 35 6 Click Fetch button Item Fetch window is loaded Fig 35 7 FI ES Systems Pvt Ltd Page 42 FI ES Magnolia Ver 5 0 Implementation Guide Fetch Item lkemCode ipti Item Categor Fig 35 7 Press enter from the fetch on field to list all items Select an item and click Ok Provide Opening stock and click Ok Step 36 Select Shop from Options menu Shop details window is displayed Fig 36 1 Shop Details Print Shop Item Category Shop Item Detail l Shop Customer Detail l Shop Supplier Detail Shop Sales Person Detail Sales Person Customer Detail Service Category Service Charges Dish Category sh Fig 36 1 Add customer supplier and sales person to the shop If it is a service center type shop other tabs like S
11. 31 2 Module selection window is displayed Fig 31 3 Fies d w Magnolia2012 w This product ix licenced ta Fies Company Admin Mo zz Maldives Change User MALE Exit Fig 31 3 Select Admin module Admin module window is displayed Fig 31 4 lorrvc ar e Maldives IES Systeme Put Ltd Softwere Division of fervor en Fig 31 4 FI ES Systems Pvt Ltd Page 37 FI ES Magnolia Ver 5 0 Implementation Guide From the admin module its possible to change the password of the Admin user using Change Password option under Security menu Now select User Group from Security menu User Group Master window is displayed Fig 31 5 User Groups User Group Name Group Description Browse Ascending Descending Search On Delete Fig 31 5 Click New to create new user group User Group interface is loaded Fig 31 6 User Details Group Description BackUp Bar Code Printing It Non Restricted Items Opening stock Restore Selling price fixation Settings Shop Item Detail Stock Closing Users Fig 31 6 Create a group with necessary rights in all tabs and click Ok Step 32 Select User from Security menu Users Master window is displayed Fig 32 1 FI ES Systems Pvt Ltd Page 38 FI ES Magnolia Ver 5 0 Implementation Guide Browse Ascending Descending Search On
12. ES Magnolia Ver 5 0 Implementation Guide Fies X Magnolia 2012 w This product ix licenced ta Fies Company User name Password Package Date Boiss Maldives MALE Fig 30 2 Module selection window is displayed Fig 30 3 Fies lt Magnolia 2012 wo Admin This product iz licenced ta Fies Company Purchase and Costing Accounts lores Administration Maldives Budgeting MALE Enquiry and Reports Change User Exit Fig 30 3 Select Accounts module A message is displayed Fig 30 4 Fi es Magnolia 5 0 It is recommended to skip the alert to have Faster access to the program Do you want Ea skip the alert and proceed Fig 30 4 Click Yes to proceed All departments created is listed here Fig 30 5 FI ES Systems Pvt Ltd Page 34 FI ES Magnolia Ver 5 0 Implementation Guide Select Department Departments Fies Store Department cales Department Fig 30 5 Select a department and click OK to enter accounts module of selected department Fig 30 6 Fi es Accounts Fies Company Sales Department Current Financial Year 2012 File Master Transactions Defaults Options Reports Help 5 a gt c a e See v Q un e wx Ser Inv Bills Receipt Payment Journal Ship Exp Cust Settle vend Settle Reconcil Posting Search Exit fies Fi es Systems Put Ltd Software Division of Panorama Comcare Maldives www fi es com 15 05 2012 13 28 Fig 30 6 Select
13. FI ES MAGNOLIA IMPLEMENTATION GUIDE FI ES MAGNOLIA IMPLEMENTATION GUIDE tells the user How to do the implementation It will guide through the steps following which a user can successfully implement FI ES MAGNOLIA FI ES Magnolia Ver 5 0 Implementation Guide Objective This document is designed to provide users with instructions on implemeting Fi es Magnolia With step by step procedure to install magnolia it will help like a route map for a user in Magnolia implementation process Magnolia Installation Magnolia can be installed by running Magnolia setup provided with setup pack Installation guide will lead you through entire installation process After you ve installed Fi es Magnolia an icon FIES Magnolia will appear on the desktop screen FI ES Systems Pvt Ltd Page 1 FI ES Magnolia Ver 5 0 Implementation Guide Getting Started with Magnolia Implementation Step 1 Double click Magnolia icon on desktop Login window is displayed Login as Administrator User name for Administrator is admin without any password Fig 1 1 NOTE Make sure that the date format is dd MM yyyy Otherwise system will prompt a message while logging in to change the format e AX iG Fies Magnolia 2012 ws This product is licensed to User name Password 1 j Package Date 12 00 00 AM Fig 1 1 You will get a message Fig 1 2 Fig 1 2 Click Yes to register Admin module is loaded with a mes
14. Opening Balance Entry from Defaults menu Opening Balance Entry Window is displayed Fig 50 7 FI ES Systems Pvt Ltd Page 35 FI ES Magnolia Ver 5 0 Implementation Guide Opening Balance Entry Show entries of this department only Debit Accounts Fig 30 7 Debit account and credit accounts are listed separately Select an account and enter opening balance amount before start using the account Logout from accounts module Opening details can also be made against invoices receipts bills and payments It can be done through Opening Invoices Opening Receipts Opening Bills and Opening Payments respectively which are available under defaults menu Before start with shop transactions administrator needs to assign rights and do some basic settings in the Shop admin module Steps are explained below Step 31 Login to the system Login window is displayed Select newly created shop Fig 31 1 X Fies E Magnolia 2012 w HQ 5 hopla C Godownf s This product te licenced ta Pr eee etree tre Fies Company Ho zz Maldives MALE Click here to Login Fig 31 1 FI ES Systems Pvt Ltd Page 36 FI ES Magnolia Ver 5 0 Implementation Guide Log in as administrator User name is admin without any password Fig 31 2 Fies Magnolia 2012 wo This product iz licenced to Fies Company User name Mo zz Password Maldives Package Date MALE T Fig
15. Page 30 FI ES Magnolia Ver 5 0 Implementation Guide Step 26 Select Exchange Rate from Master menu Exchange Rate window is displayed All currencies provided in Currency Master are listed here except the one set as base currency in the Account Settings Fig 26 1 Exchange rate against Ruffiya Buying Hate selling Rate Average Hate j OD OO 0 Fig 26 1 Double click on a currency detail and provide exchange rate and click Ok Fig 26 2 Average mate Bowing A ate elina A ate i4 PA Cee Fig 26 2 Step 27 Select Settings from Defaults menu Settings window is displayed Fig 27 1 FI ES Systems Pvt Ltd Page 31 FI ES Magnolia Ver 5 0 Implementation Guide Settings fe eles General Debtor Creditor 4ccounks Humber of previous days to display in master screen Invoice due period D ay Separate Proforma Invoice Budget Check Target Check Group Head of Cash Bank Bank and Cash H Account Head of Trade Debtor TRADE DEBITORS we Account Head of Trade Creditor TRADE CREDITORS we Sales Group Head Sales Income S Purchase Group Head Purchase Account Account Head of Exchange DIFF EXCHANGE GAIN OR LOSS Fietained E arnings Account RETAINED PROFIT we Currency Assel Transfer Control Account ASSET TRANSFER CONTROL Current 422eF Account Current Assets Curent Liability account Current Liabilities Curre
16. ackage Date qo Port Maldives MALE Fig 40 2 Module selection window is displayed Fig 40 3 Fies Magnolia 2012 wo This product ix licenced ta Fies Company Admin Inventors Mo zz Change User Maldives MALE Exit Fig 40 3 Select Admin module Admin module window is displayed Fig 40 4 Admin Fies Company Fies File curity Options Help ck Godown Barcode Ext fies FIES Systems Pyt Ltd Software Division of Panorama Comoeare Maldives 1406 2012 Fig 40 4 Opening stock Updation can be made with Opening Stock Entry interface Select Opening Stock Entry from Options menu Opening Stock Entry window is displayed Fig 40 5 FI ES Systems Pvt Ltd Page 48 FI ES Magnolia Ver 5 0 Implementation Guide Opening Stock for Inventory Item Category v Select one category and press enter key to list the items SINo ItemCode Units Mtem 00000000 0 0 0 0 00 Good Stock BadStock Op Good Stock Op Bad Stock Eetch On Item Code Fig 40 5 Select an item category and click New Opening Godown Stock window is displayed Fig 40 6 Opening Godown Stock Iter C3 LIENLI Fig 40 6 Click on Fetch button Item Fetch window is displayed Fig 40 7 Fetch Item Ed lkemCode ltemO escriptian Item Category Search On vt a ag Fetch On IternDescription Ok Close e
17. anorama Curie cna ev Matdtivesn 2905 0127 15 Fig 37 4 From the admin module it s possible to change the password of the Admin user using Change Password option under Security menu Now select User Group from Security menu User Group window 1s displayed Fig 57 5 User Groups rowse C95 Ascending Search On Fig 37 5 User Group window is displayed Fig 37 6 UserGroup User Details C Full Admin Rights C Full Inventory Rights C Full Report Rights C Full Alert Rights Fig 37 6 Provide necessary details and rights in all tabs and click Ok FI ES Systems Pvt Ltd Page 45 FI ES Magnolia Ver 5 0 Implementation Guide Select User from Security menu Users window is displayed Fig 37 7 Ascending C Descending Search On Fig 37 7 Click New User information window is displayed Fig 37 8 User Detail Flasher Settings User ame I z Select Back Color Eull Mame Select ForeColor Email ID Select Grid Color Select Header Color Password Select Fort Confirm Password Select bone User Group j Set as Default Settings whew OF Close Fig 37 8 Provide necessary details and click Ok to create new user Step 38 Select Prefix from Options menu Prefix window is displayed Fig 38 1 Interface Fame asset C i Dama
18. artial Fetch On fT Start Sey Se Fig 14 1 Click New button Godown Details entry window is displayed Fig 14 2 Go down H ame Location m Po Area Po m Charos Country PhoneNa 1 City Fano 0 0 Accountable 19 1 4 05 2012 O ernier Hame Address Fhone Mo Department Shock Vv ribel ff Arc Aemarks Actie Location Arangement a Setting Name S elkting Description goes here J Ce Fig 14 2 FI ES Systems Pvt Ltd Page 15 FI ES Magnolia Ver 5 0 Implementation Guide Fill out necessary information and click Ok Step 15 Select Unit from Inventory menu Unit Master Window is displayed Fig 15 1 Ascending v Search On AI Fetch Partial Fetch On O Start om p os Fig 15 1 Click New button Unit window is displayed Fig 5 2 Fill out details and click OK Fig 15 2 Step 16 Select Customs from Inventory menu Customs master window is displayed Fig 16 FI ES Systems Pvt Ltd Page 16 FI ES Magnolia Ver 5 0 Implementation Guide Customs Category Code Browse Ascending Descen ding Search On Searches Partial ee e O 2 sew J ee o oo Fig 16 1 CAI Click New button Customs window is loaded Fig 16 2 Customs Category Code Duty Percent Aemarks
19. ategory Brand Name v Custom Categorn we C Fill Existing Attribute I Cost Price Attribute I v Country of Orgin V E Disc 7 oo DP Inhouse Con A c Service V arranty Upto Active Margin SPZ GETE Model No For Sales C Bonded Item C Apply for all items Service waranty Parts s arranty SP at HQ CardHolder s Disc 7 Description Not Found Added Date C Onetime Shipment Decimal Oty gt lt Desi Description Vendor HirePurchase Package Price C User Entry Bar Code 1570572012 E Unit L Reorder Quantity __ Reordertever 0 1 C Fill Existing Attribute Il Custom Code v M alue Costing Value Attribute Il Country of Consignment Issue units free to customers who purchase more than p Units Jwa 7 WIP Z Volume Tax Category Parts VYarranty Upto Months LJ image amp ctive Loyalty Available C Hire Purchase _ Serial No Serial No Duplication Select From Request View Similar Sounding Item Details Fig 20 2 Fill out necessary information and click Ok In addition to the above steps other master information can be fed to the system in Admin module which will be used when the system is used in its full potential Based on the shop types used by t
20. e password of admin to a secured one and click Ok to apply new password Fig 1 5 Change Password Details Master Settings Old Password fo Select BackColor Select Header Color New Password fo Select ForeColor ER Select Font ConfirmPassword sd Select Grid Color EN Select roo Set as Default Settings Fig 1 5 A confirmation message will get displayed Fig 6 Fi es Magnolia 5 0 z I J Password changed successfully Fig 1 6 Step 2 Login as user User name is fies without password Fig 2 1 Fies Magnolia 2012 vs This product iz licensed to Fies Company User name Addi Password Sd Addz Package Date e Fig 2 1 FI ES Systems Pvt Ltd Page 4 FI ES Magnolia Ver 5 0 Implementation Guide Module selection window is displayed Fig 2 2 Fies Magnolia 2012 ws Admin This product is licenced to Fies Company Purchase and Costing Accounts Aloe Administration l Maldives Budgeting E Enquiry and Reports Change User Exit Fig 2 2 Click Admin to load admin module Admin module window is displayed Fig 2 3 Fig 2 3 Admin module is the place where ined data 1s provided which will be used in further transactions Below steps will help you in creation of major master entries needed to start using the system User can change the password using the Change Password option facilitated here Step 3 select Country from Masters Menu C
21. ervice charge and service category becomes enabled In case of FandB shop Dish Category and Dish Details become enabled and user can add the needed details to this shop NOTE Please be noted that only those information which are provided in this Shop Details interface will be available for doing transactions in this particular shop Now user can start with shop transactions FI ES Systems Pvt Ltd Page 43 FI ES Magnolia Ver 5 0 Implementation Guide Step 37 Log in to system Login window is displayed Select newly created godown Fig 37 1 Fies Magnolia 2012 C HA S amp hop s Godown s This product iz licenced ta Fies Company Fies Godaown Boies Maldives Male Click here to Login Fig 37 1 Login as administrator User name is admin without any password Fig 37 2 Fies 2 Magnolia2012 w This product is licenced ta Fies Company password SS Package Date 4 05 2012 Mo zz Maldives MALE Fig 37 2 Module selection window is displayed Fig 37 3 Fies Magnolia 2012 w This product is licenced ta Fies Company Admin Inventory Ma 22 Maldives Change User MALE Exit Fil See a Sept rae Fa THINKE BUHESS THINK PLES PS a Fig 37 3 FI ES Systems Pvt Ltd Page 44 FI ES Magnolia Ver 5 0 Implementation Guide Select Admin module Admin module window is displayed Fig 37 4 FES Syetemea Put Ltd oftware Division of P
22. ge Clearing Despatch To Godown Despatch To Shop E spi yerific ation Godon Stock verification Godown Stock sv rEeoff Godowns eral oserfic ation Goods Arial Goods Request From Godown ltem Merging Item splitting Purchase Return Special Despatch Fig 38 1 Enter prefix for all transactions All prefixes entered here should end with FI ES Systems Pvt Ltd Page 46 FI ES Magnolia Ver 5 0 Implementation Guide Step 39 Select Settings from Options menu Inventory Settings window is displayed Fig 39 Inventory Settings we E Ho of Back O ayes Barcode T ype Barcode Prnmnter 5 FPI Fetch Screen Default Pre Printed Stationary Mo of Hack Days S etg the Fo of Back Days The count of transactions done in the last few days are called az Ho of Back Days Fig 39 1 Fill out details and click Ok Log out from admin module Step 40 Log in to system Login window is displayed Select newly created godown Fig 40 1 Fies Magnolia 2012 ws C Hg C Shop s OC Godown s This product iz licenced ta Fies Company lores Maldives MALE Click here to Login Fig 40 1 Log in as user newly created one Fig 40 2 FI ES Systems Pvt Ltd Page 47 FI ES Magnolia Ver 5 0 Implementation Guide Fies Magnolia 2012 w This product ix licenced ta Fies Company User name Password 9 Sd P
23. he company master data needs to be filled up will vary For example if FandB shop FI ES Systems Pvt Ltd Page 21 FI ES Magnolia Ver 5 0 Implementation Guide is created then user has to feed data in the masters like Menu Group Menu Sub Group Menu Entry etc Likewise if it s Service Shop then user has to fill up master data in Service related menus for the proper functioning of Service shop Step 21 Log in as administrator Fig 2 X Fies Magnolia 2012 ws This product iz licenced ta Fies Company User name Password Package Date 5 0572012 Bio Maldives MALE Fig 21 1 Module selection window is displayed Fig 2 2 x Fies Magnolia 2012 w Admin This product ts licenced to Fies Company Purchase and Costing Accounts Ma zz Administration Maldives Budgeting NC Enquiry and Reports Change User Exit Fig 21 2 Select Admin module Admin module is displayed Fig 2 3 FI ES Systems Pvt Ltd Page 22 FI ES Magnolia Ver 5 0 Implementation Guide Fi es Admin Fies Company File 1 I Ei Default Security Tools Help g Date x a FIES feet PICERH oos Dion of Raporda Comcare NRINGB el Put Ltd Software Division of Panorama Comcare Maldives 15 05 2012 12 02 Fig 21 3 Select Prefix from Defaults menu Prefix window 1s displayed Fig 21 4 Pretix Department Fig 21 4 FI ES Systems Pvt Ltd Page 23 FI ES Magnolia Ver 5 0 Impleme
24. nt Share Capital Account Short Term Liabilities Asset Opening Date Db5z 0422010 T arget Check The T arget check ts used ta inform The Power User that the T arget has been achieved The T arget is set For the revenue 4 ccounks i Fig 27 1 Provide all necessary settings and click OK Step 28 Select Cash Account Settings from Defaults menu Settings window 1s displayed Fig 28 Debit credit card settings C 5 Cash C gt Debit Card C 5 Credit Card C 5 Bank eC Fig 28 1 FI ES Systems Pvt Ltd Page 32 FI ES Magnolia Ver 5 0 Implementation Guide The cash debit credit bank accounts in use can be mentioned here Select the account and choose the option under which it is falling and click Ok Step 29 Select Financial Year from Defaults menu Financial Year window 1s displayed Fig 29 Financial Wear hor Ira s Start Month Stori S 2012 Lurene FA wa FF eue Fig 29 1 Provide financial year before starting with transactions Logout from accounts module Step 30 Login to the system Login window is displayed Fig 50 1 Fies Magnolia 2012 w i HQ C Shop s C Bodown s This product is licenced to Fies Company Morse Maldives MALE Click here to Login Fig 30 1 Select Click here to Login Login as the management user User name is fies without password Fig 30 2 FI ES Systems Pvt Ltd Page 33 FI
25. ntation Guide Fill out prefix for all departments and click Ok All Prefixes should end with a Step 22 Select Package Settings from Defaults menu Package Settings window is loaded Fig 22 1 Package Miscellaneous Settings Auto Code Generation C Item Code Auto Generate C Customer Code Auto Generate Others C Alias C Allow Integer Quantity Only Setting Name Setting Description goes here Fig 22 1 Fill out necessary details of each node and Click Ok On mouse over against a setting a brief note is shown at the bottom regarding the selected setting Step 23 Select User Group from Security menu User Groups master window is displayed Fig 23 By default one user group will be created by the installation setup Administrator can create more user groups according to the company needs FI ES Systems Pvt Ltd Page 24 FI ES Magnolia Ver 5 0 Implementation Guide UserGroups User Group Name Group Description Full Rights User Full Rights User Browse Ascending Descending v N E j ra Fetch Partial Eetch Or Y Po O Star Fig 23 1 Click New button User Group details entering window is displayed Fig 23 2 User Group User Group Details Departments Group Name _ _ Sales Department s D O El Description C Full Admin Rights C Full Accounts Rights C Full Payroll Rights C Full CRM Rights C Full Purchase And Cos
26. ons Reports Help se eae Reconcil Posting Search Exit Fig 25 5 In Accounts we need to assign accounts to the newly created departments Some accounts which are used generally is provided by default 1n addition to that user can create needed ones Select Accounts from Master menu Accounts Master window is displayed Fig 25 6 TOERNEE Credit Q B Active SS Group Heads m qQ Liatiities qoe Q eon Fig 25 6 Select each accounts created under each group head Right click on the account and select Edit Fig 25 7 FI ES Systems Pvt Ltd Page 29 FI ES Magnolia Ver 5 0 Implementation Guide Account Heads A Code AccountHeads Faciiy DebitO B Active SSA Group Heads 27 CASH ACCOUNT 0 00 000 Yes oer AIDA CLUS I peo UU Ter SA Asset 48 PD CHEQUE Add 0 00 0 00 Yes Q Fixed Assets Delete Current Assets Save Q Bank and Cash Cancel Menu Q Trade Debtors Q Stock Q LC Margin amp cs S Advances Deposits and Prepaymen Other Debtors Q Inventories Q Cash amp Cash Equivalents Q Control Accont Q TAX Account Q Other Assets Fig 25 7 Assign accounts to corresponding departments by selecting the needed department names and Click Ok Fig 25 6 Account head below Bank and Cash Account Description BAKE ACCOUNT Account Code Budget Amount C95 Consolidated Select All Acke Sales epartmerit Fies Store Department Fig 25 8 FI ES Systems Pvt Ltd
27. ountry master window is displayed Fig 3 By default the country which is created in Company master is listed here FI ES Systems Pvt Ltd Page 5 FI ES Magnolia Ver 5 0 Implementation Guide Country Country Name Nationalit aldivian Maldives Maldivia Browse Ascending Descending ca i o Fetch Partial ee A se Fig 3 1 Click New button Country window is displayed Fig 3 2 Lountry Country Name MH ationaliky Fig 30 Fill out details and click Ok Step 4 Select Currency from Masters menu Currency Master Window is displayed Fig 4 Currency which is created in company master is y Currency Name bot cuits Name Ya aldives Ruffiy hrf Mald Browse Ascending Descending Search On Call Partial Eechen CoO O Stan Fetch Fig 4 1 Click New button Currency window is displayed Fig 4 2 FI ES Systems Pvt Ltd Page 6 FI ES Magnolia Ver 5 0 Implementation Guide Currency Symbol Fig 4 2 Fill out details and click Ok Step 5 Select City from Masters menu City Master Window is displayed Fig 5 1 City which is created in company master is listed here by default Browse Ascending O Descending Search On Oal Fetch gt Partial Fetch On PF O Stat Fig 5 1 Click New b
28. sage prompting to register the product Fig 3 FI ES Systems Pvt Ltd Page 2 FI ES Magnolia Ver 5 0 Implementation Guide cate Ree Re S Shop Godown Customer Supplier Pack Type Category Item SP Hq SP Shop Date User Fi es Magnolia 5 0 o Please Register this Installation Do you want to register now FIES Systems Put Ltd Software Division of Panorama Comcare Maldives 09 40 Fig 1 3 Click Yes to continue with registration process Company information window is displayed Fig 1 4 Company Company Logo Mame Browse Address Address2 o o O Country Currency City Currency Symbol Il 1 Fig 1 4 Fill out the necessary details like name address and other information User can provide new country Currency and City by clicking button Only attach BMP files as company logo if attaching any Without checking the Register checkbox click Ok You will get a message as shown in Fig 1 3 Click Yes to register the product Click Print Button to load Excel sheet and save it FI ES Systems Pvt Ltd Page 3 FI ES Magnolia Ver 5 0 Implementation Guide Procedure To Register The Product Send excel to support fi es com Get product key from Fi es While registering make sure that Register check box is checked Provide Product key in the corresponding fields and click Ok to register the product Select Change Password from Security Menu Change th
29. ting Rights Full Administration Rights C Full Budgetting Rights C Full LMS Rights Administration Alts CRM Lows DaaFites Enquiry CrmReports PAndC Accounts Pavol Budgeting _ Special Rights Power User CIAlNew AlEdt AllDelete AI Print Ineface Name New it Delete amp Prnt Asset handling Bank Details Brand Brand Merge Cancel Shop Transactions Change Package Date Cheque Details City Color Condition Master Contacts Container Counter Country Fig 23 2 Create a user group assign corresponding rights Click Ok User needs to select departments against which the user group is created Step 24 Select User interface from Security menu User Master Window is displayed Fig 24 One management user fies will be created by default with the installation setup under the default user group FI ES Systems Pvt Ltd Page 25 FI ES Magnolia Ver 5 0 Implementation Guide Full Rights User Browse Fetch Pattial Fig 24 1 Click New button User details entry window is displayed Fig 24 2 User Details c Master Settings User ame Select BackColor Email ID Select Grid Color Full M ame PD Select ForeColor rt Select Header Color Password Select Font MS Sans Serf menos SA Select FontSize User Group Fig 24 2 Fill out details and click
30. utton City window is displayed Fig 5 2 Hew City Fig 5 2 Fill out necessary information and click Ok FI ES Systems Pvt Ltd Page 7 FI ES Magnolia Ver 5 0 Implementation Guide Step 6 Select Tax Category Master from Masters menu Tax Category Master Window is displayed Fig 6 Tax Category Tax Category Code Browse Ascending Descending OO Fetch Partial Fetch On Loo Start Fig 6 1 Click New button New Tax Category window is displayed Fig 6 2 4 chive Category Description i Tax Type lut Tops ecco Output T ax Account Fig 6 2 Fill out the necessary details and click Ok Step 7 Select Customer Group from Masters menu Customer Group window is displayed Fig 7 1 This interface is for creating the categories of Customers if there exist classification among Customers If there are no particular classification then user can create a dummy Category with the name GENERAL FI ES Systems Pvt Ltd Page 8 FI ES Magnolia Ver 5 0 Implementation Guide Customer Group Fig 7 1 Right click and select Add Provide a customer group name and click OR Step 8 Select Customer from Masters menu Customer Master Window is displayed Fig 6 1 Customer Customer Name Phone No OL FaxNo ContactName Browse Ascending O Descending SewhOm o Po ir tial TU Partial
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