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Guide To Using the Erasmus IT Management Tool

1. 26 42 44 Support Office SO 1 8 9 49 54 57 U User oreterences 42 User profile eeeeesssseees 42 Lleemame 0 ceeceececceeceeceececeeeeeeeeeeaeens 5 V Visibility options 21 44 Ee e 21 43 W Waiting for feedback 36 39 Webgoate 10 49 WV COSC eene 14 Weightings 25 43 44 Wildcard een 13 Withdrawal 19 46 47 49 55 56 Workflow eese 33 36 53 Index 59
2. business Provide practical support if required Submit report in the specified format ai the and of the stay THE NEW ENTREPRENEUR Ms Nikko NF MAN I agree with the above mentioned stay abroad and the principles that concern me Sigrar ol he ME Dale Ms Mikke NENAK Signed 12 02 2011 Description of tha werklearning project In dapth evaluation and analysis of the Design amp Technaiogy relationship with illustration of vangus applications be the preductan af conlemporary pawellery products Improvement of managerial and technical skills of the NE interaction with international jewellery industrial and cultural environment communication Tonks Internet website etc NE wants to find new perspective bo Kaap design THE NE s INTERMEDIARY ORGANISATION Mikkelin amp eudun slinkeinoyhies Miset Cry Finiand l agree with the above mentloned stay abroad and the principles that concern my IO oordinialica s zumabugp Dale Mr Anitta SIHVONEN Signed 11 02 2011 i as THE HOST ENTREPRENEUR Mr Luis TOBELLO agree with the above mentioned stay abroad and the principles that concern me orale of the HE new Knowledge and find new contacts bo collaborate with She also would like to improve her Skills m product desi lechnaquis imelhods ancl mans MES mon sures rer Femme up be ihe awareness of possible clients economics and pricing dessgnar artist versus entrepreneur and how do make them work together ME is i
3. Click the this link hyperlink in the email European Commission Authentication Service 2 Print D Reply amp Reply All e3 Forward Maarit H K MIES V Date 03 August 2012 10 20 HTML Plain Text Header Raw Content Dear Maarit HAKAMIES You have been registered in ECAS the European Commission Authentication Service Your user name is fi confirmer To create your password click You have a maximum of 1h30 starting from the time that this message was sent to create your password but you are encouraged to do so immediately if possible After this time you can make another request by following the same link you will then need to re enter your username and confirm your request Ifthe above link does not work you can copy the following address make sure the complete address is copied and paste it into your browsers address bar https webgate ec europa eu cas initinitialisePasswordLogin cgi wayf domain external amp wayf rememberzchecked amp wayf submit Select amp uid nhaekama amp resetCode dBkaMXzs7nXROmQcEoJDMxSqzZtVu19JxDmX4QRyLm Whenever you login please choose the domain External not European Commission Instead of replying to this message if you have a problem please follow the help or contact information on the site where you were trying to register Sentto you by ECAS European Commission Authentication Service Figure 3 ECAS set password email Please note that you have only 1h30 to click the li
4. relationship that is in progress with a status of Draft or beyond To withdraw from the programme 1 Click on your activity status flag in the upper right corner 2 Click Set Withdrawn from the Entrepreneur activity panel popup Activity status Fully active Until 24 09 2011 Cancel 3 Select the desired withdrawal period from the selection box Activity status Fully active Until 24 09 2011 Set Withdrawn Reser Please specify the period for which you want to be withdrawn indefinitely Ms wrecks 442011 3 weeks 14 04 2011 14 weeks 21 04 2011 Cancel 4 Click Set Withdrawn Result You are now removed from the Catalogue as indicated by indefinitely 1 week 31 03 2011 5 weeks 28 04 2011 6 weeks 05 05 2011 7 weeks 12 05 2011 8 weeks 19 05 2011 9 weeks 26 05 2011 10 weeks 02 06 2011 11 weeks 09 06 2011 12 weeks 16 06 2011 13 weeks 23 06 2011 14 weeks 30 06 2011 15 weeks 07 07 2011 16 weeks 14 07 2011 17 weeks 21 07 2011 18 weeks 28 07 2011 19 weeks 04 08 2011 20 weeks 11 08 2011 21 weeks 18 08 2011 22 weeks 25 08 2011 23 weeks 01 09 2011 24 weeks 08 09 2011 the Fa Withdrawn activity status flag Customising the Interface 48 FAQs I have lost my ECAS password Can I get a new one 1 Open the Erasmus IT Management Tool page httos webgate ec europa eu erasmusentrepreneurs 2 Click Login 3 Click the Lost your password h
5. Country 1o Primary domain Secondary domain s Primary country Secondary countries Mother tongue Comm langs Re a A e visite a 8 Educatian and training Si Services su t i rien eg Electrical machinery 1 Hubert e nhr sech Apparatus G vpm rk i Crech Regul e Firsruils H ALTMANS begum Abt end related MERE ugar Estar Ed French Dreckt ard ahbg nits Energy fuel electiaty ard other sourced of Emery Indussrial rnachsniery IT office and preducuern malaa FREE bs Aion CGrmmupiCHtsenm repair aed emaeenamcs esie E Ld D Belgium CCIP kiuper Waler Geiben TELA rt n F ch Fr TM LE d Sewage reirte zeg al Se up Cen o and arug a E TE Drgania Pao Eexs Mu preducs X senec Ewv r a ar Research ard Eater FU Bal related culbural idee lagena equate h urdan r L E o eter EDWIN Belgium JEUNE e lo ida lalta Luxembourg Latvia ed T ententamant Security fire fighting sen police and defer enumnment Mining machinery Community social and Geran Y fae minna badi pure related products and other sources of Spanish e energy Figure 17 List of all HEs 2 You can further view the details of specific entrepreneurs in the list by clicking the E Application details PDF icon in front of their names Please note that some host entrepreneurs may have requested that their profile data should not be visible only upon request to the related IO If this case the Profile section on the host entrepreneur deta
6. I am looking for a host entrepreneur in one of the following countries Austria Cyprus Estonia Germany Ireland TI Belgium CzechRepublic Finland Greece Italy E Bulgaria Denmark IT France Hungary Latvia C Bulgarian Dutch French Italian Maltese Romanian Swedish Croatian English German Latvian Norwegian Slovak I Czech Estonian Greek Lithuanian Polish Slovenian Danish Finnish Hungarian Macedonian Portuguese Spanish I am looking for a host entrepreneur who searches a young entrepreneur knowing the following language s Bulgarian Dutch French Italian Maltese Norwegian Slovak Croatian English German Latvian Czech Estonian Greek Lithuanian Polish Danish Finnish Hungarian Macedonian Portuguese Spanish I am looking for a host entrepreneur who has activities in one of the following business sector s Romanian Swedish Slovenian Handicraft art materials and accessories Health and social work services 8 Hotel restaurant tourism and travel services TIT office and communication equipment services and supplies Industrial machinery production installation repair and maintenance E Legal fiscal and other consultancy services Medical equipments pharmaceuticals and personal care products E Mining machinery for mining basic metals and relatec products Music theater
7. 1 Goto the programme website at http www erasmus entrepreneurs eu 2 Click Apply now enter the email address with which you submitted your application Result The system will then recognise you and prompt you to enter your current password 3 Enter your password and click Login Result The application form opens with all information as submitted by you 4 Navigate to the last page of the application and select the new IO of your choice Click Submit Please note that the list of lOs for selection is filtered dynamically to include only those lOs that 1 belong to the selected country and 2 will still be active during the period that you specified as possible dates for an exchange If your application is ALREADY ACCEPTED See Changing IO p 17 User Manual FAQs 50 User Manual Erasmus for Young Entrepreneurs IT Management Tool Can I stop a relationship if don t want to take it any further Accepting a relationship at an early stage does not mean that you can t stop it at a later stage A special do not agree button is available at every stage of the workflow where an action is expected from you This will stop the relationship before it grows further Is there a limit to the number of relationship proposals that can make Using the IT Management Tool every entrepreneur is allowed to propose relationships to a maximum of 5 counterparts concomitantly Please note however that entrepreneurs always have
8. B 1000 Brussels Belgium IO staff coordinates Gerard Fonteyn gerard fonteyn entrgo partners be Figure 24 Email notification of a proposed relationship and a red number between parentheses in the Relationships menu of the Erasmus for Young Entrepreneurs IT Management Tool indicates how many proposed relationships are awaiting your decision Search Match Relationshii The same holds true for potential partners As soon as you decide to accept a relationship that is proposed to you or as soon as the counterpart entrepreneur accepts a relationship with you the status of that relationship changes from Proposal to Draft and the Relationship List is immediately reduced to a detailed view of the retained relationship For details about the successive status flags and icons for a relationship and where you are supposed to take action please refer to Appendix 1 Relationship Building Workflow p 52 and Appendix 2 Relationship Execution Workflow p 53 Please note that host entrepreneurs not new entrepreneurs have the option to delegate the handling of relationship proposals to their IO See Customising the Interface p 42 for details User Manual Initiating a Relationship 33 HE NE HE NE HE NE Color codes are used in the Actors column to indicate whose action s is are now expected Red means that an action is expected from the related actor green means that the actor has done his part of the j
9. Conocimiento Foundation for Research and Technology Hellas Instituto de Fomento Region de Murcia Instituto de Fomento Region de Murcia Fundaci n Centro Europeo de empresas e Innovaci n de Murcia Fundaci n Universidad Empresa de la Regi n de Murcia Sviluppo Italia API Varese ENTR INTI ENTR INTI UNIV IPP TELLUS Inno TSD FCm d FORTH INFO_MURCIA INFO_MURCIA CEEIM FUERM SU BE IT RO UK FR ES GR ES ES ES Consulting Intermediary Organisation Details 13 Erasmus for Young Entrepreneurs IT Management Tool Please note that the list of lOs is also available from the public Erasmus of Young Entrepreneurs website at http www erasmus entrepreneurs eu page php cid 05 2 To filter the list or look for a specific IO enter any known information about the searched IO in one or several filter boxes at the top of the page and click a Or To sort the list click on the desired column header at the top of the list This will sort the list in ascending order You can click on the same column header again to reverse the sort My IOs The My lOs menu option displays information about the IO that you chose to work with as well as any possible IO with which you may have entered a relationship when contacting a counterpart entrepreneur To view the details of your IO 1 From the Erasmus for Young Entrepreneurs menu select lOs gt My lOs Zo Erasmus for Young x J
10. Forward Delete noreply erasmus entrepreneurs ec europa eu 30 November 2012 Erasmus for Young Entrepreneurs Update of profile to withdrawn Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mr Smith Your profile has been withdrawn from the Erasmus for Young Entrepreneurs programme Your profile will not be visible to other entrepreneurs any more When you want to reactivate your participation log on to the Erasmus IT Management Tool at https webgate ec europa eu erasmusentrepreneurs and reactivate your profile or contact your IO contact details below Should you only be temporarily unavailable you may opt to set the foreseen date on which your profile will be activated again or contact your IO contact details below for the reactivation of your profile Best Regards Entr amp Go Partners Rue des entreprises 100 A D B 1000 Brussels Belgium If the entrepreneur has withdrawn been withdrawn for a limited period of time DX ELECTRONIC MAIL File Edit Mail Window Help Reply All Forward Delete Compose noreply erasmus entrepreneurs ec europa eu 30 November 2012 Erasmus for Young Entrepreneurs Update of profile to temporarily withdrawn Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address you
11. Please log in to the Erasmus IT Management Tool at https webgate ec europa eu erasmusentrepreneurs and select another entrepreneur to propose a relationship Please contact your Intermediary Organisation for further information and assistance The contact details can be found below Best Regards Entr amp Go Partners Rue des entreprises 100 A D B 1000 Brussels Belgium 3 Reactivation notification The following is an example of an email message that is sent by the system to an entrepreneur who has regained a Fully Active status after becoming inactive or having withdrawn or been withdrawn from the Erasmus for Young Entrepreneurs programme DX ELECTRONIC MAIL aag File Edit Mail Window Help Reply All Forward Delete noreply erasmus entrepreneurs ec europa eu 30 November 2012 Erasmus for Young Entrepreneurs Update of catalog status to fully active Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mr Portelli Your Intermediary Organisation has updated your profile which is now fully active again You can take advantage of the functionalities of the Erasmus for Young Entrepreneurs database by logging on the Erasmus IT Management Tool at https webgate ec europa eu erasmusentrepreneurs We take the opportunity to remind you that any changes to your profile have to be made by your In
12. events and related cultural and entertainment services Organic Bio Eco products amp services Research and development equipment amp services Security fire fighting police and defence equipment Transport and Logistics services water distribution Sewage refuse cleaning and environmental services Lithuania Netherlands Romania Spain Luxembourg Poland IT Slovakia Sweden Malta Portugal Slovenia United Kingdom Figure 15 Search HE Advanced search Type or select your search criteria Click Search at the bottom of the page clicking the El Application details PD Application details PDF You can further view the details of specific entrepreneurs in the list by F icon in front of their names Note the visit counter in the Visits column Visits The counter in the Visits column is automatically incremented by 1 per session if you click the icon next to an entrepreneur to view his her profile o The count continues from session to session unless you reset it using the User Profile feature see Customising the Interface p 42 Note that some host entrepreneurs may have requested that their contact details should be visible only upon request to their IO i e Visibility Option 2 on the last page of their application form or only to the parties involved if they enter into a Draft relationship i e Option 3 If this is the case the Profile sect
13. E the feedback ierg Not completed Click EDIT to complete the feedback s Feedback survey preview Preview the full feedback survey questionnaire Relationship workflow changes motivations Figure 28 Edit button to open the Feedback Survey Result This will open the introductory page of the online Feedback Survey User Manual Further Elaborating a Relationship 39 About the saving strategy Please note that the content of the feedback form is save automatically every 30 seconds And a draft copy is also saved automatically if you click Close User Manual Erasmus for Young Entrepreneurs IT Management Tool Final Activity Report New Entrepreneurs J Erasmus for Young Entrepreneurs Please fill in the present questionnaire which will help us te improve this European Fntrrneeneur Exchange programme and better adapt it to the requirements of New Entrepreneurs Payment of the FU funding will depend nn the HES submission and acceptance of the present activity report by the responsible 1 Parts A and B ol this report will be reviewed by your responsible IO and passed on lo lhe European Commission Parl C of the report will nat be reviewed by the TO bart will be used for the evaluation of the programme by the Furopean Commission pr uf Figure 29 Feedback Survey p 1 of 11 Click Next and complete all pages of the survey The survey is divided into 3 parts Answers to Parts A and B will be vis
14. English EN Matching suggestions a A Suggestion ID Sent to Host entrepreneur New entrepreneur Host IO New IO X L J es M CR n i es M CB ie no 78 OG Hi Nc 58 NE Showing 1 to 3 of 3 entries 10 v rows per page Suggestion date _ Marielle TERNAND Sophia RABE HESKETH BOF CCIP 29 10 2011 Hubert ALTMANS Sophia RABE HESKETH AGEC CCIP 22 10 2011 Stoyan DASKALOV Sophia RABE HESKETH SEQUA CCIP 06 10 2011 Figure 20 Matching suggestions list From there you can consult the profile of one of the entrepreneurs in the Matching suggestions list click the GE or KE icon depending on whether the entrepreneur is an HE or an NE view information about the IO of one of the entrepreneurs in the Matching suggestions list click the Or icon depending on whether the entrepreneur is an HE or an NE start a relationship proposal with one of the suggested matches click the 8 in front of the entrepreneur to whom you wish to propose a relationship enter some comments if necessary required if you are an NE optional if you are an HE click the Start relationship button and answer the confirmation message The relationship will then be immediately proposed to the selected partner and the partner will be notified by email Handling Automatic Match Suggestions 27 Erasmus for Young Entrepreneurs IT Management Tool Initiating a
15. Entrepreneurs European Commission gt Enterprise and Industry gt Search Match Relationships 0 My application data Help 2 Click the amp filter icon Result This will display general information about your IO Lit of 10 ES ID code EP acronym Cycle EP leader LO name IC shortrame Cal Status Bepresnntatrug Contact Invixihiliby date Activity emda Contract ends NC a ow m H S D wem o I Figure 10 My IOs User Manual Consulting Intermediary Organisation Details 14 Erasmus for Young Entrepreneurs IT Management Tool The different dates on an lO s profile are important as they determine the availability of the IO in selection lists as well as the access of its staff to the Erasmus IT Management Tool More specifically Invisibility date date as of which the IO will no longer be available for selection when completing new application forms HEs NEs already linked to the IO as well as all staff of this IO will be alerted by email see Appendix p 57 Activity end date date as of which the IO will no longer be allowed to suggest new relationships any existing relationships before the EC Approval status involving the lO s entrepreneurs will be cancelled Contract end date date as of which access of the lO s staff to the IT Management Tool will be limited to viewing and printing validating feedback questionnaires Block date date as of which the lO s staff will be denied access to the Erasmu
16. HES complete the stay abroad in accordance with their needs in one or more phases and report on them The lOs responsible monitor the quality of the activity and evaluate the results Overview 2 Getting Started Prerequisites Prerequisite 1 User Manual To be able to use the Erasmus for Young Entrepreneurs IT Management tool you must i have a valid ECAS account ECAS European Commission Authentication Service is the new standard authentication method used by IT systems offered by the European Commission ii apply to the Erasmus for Young Entrepreneurs programme by completing your registration form submitting it and then confirming it Have a valid ECAS account Entrepreneurs wishing to apply to the Erasmus for Young Entrepreneurs programme need to have a valid ECAS account prior to completing the registration form Maybe you have an ECAS acount already An ECAS account is automatically created for people who registered to Erasmus for Young Entrepreneurs in the past or who subscribed to a newsletter or to any other application offered on the Enterprise e Services Portal These people must have received the details of their ECAS account by email and followed the instructions therein to set a password in order to initialize their account If not follow the steps below to create your ECAS account and initialize your password Getting an ECAS account Registering occurs in 3 steps 1 create an ECAS accoun
17. Relationship Once you have found potential partners for an exchange you may decide to initiate a relationship with one of them ahead of a possible exchange You may propose relationships to matching partners or relationships may be proposed to you by lOs or by counterpart entrepreneurs interested in your profile Proposed relationships are then automatically submitted to the counterpart entrepreneur for approval This section explains how to propose a relationship and how to push a relationship through the relationship building workflow see Appendix 1 Helationship Building Workflow p 52 for an overview of the workflow Proposing a Relationship There are 3 places where you can propose a relationship to one or several potential partners for an exchange eg e Note that entrepreneurs with a greyed instead of a Gei in front of their names are temporarily unavailable for you to make proposals Possible reasons for this include e you or the partner are now involved ina relationship beyond the Draft status e you or the partner are temporarily reserved by your IO e you or the partner are an NE having already completed an exchange e you or the partner have received made the max number of proposals i e 5 e you and the partner are with the same IO e you and the partner are located in the same country e you or the partner have withdrawn been withdrawn from the Erasmus for Young Entrepreneurs programme
18. Top Figure 8 ECAS login page Result The Home page of the Erasmus IT Management Tool appears Getting Started 10 User Manual Erasmus for Young Entrepreneurs IT Management Tool Click the Lost your password hyperlink on the ECAS login page if you don t remember your password Contact Privacy Statement English en KA EUROPEAN COMMISSION AUTHENTICATION SERVICE European Commission External EUROPA gt Authentication Service gt Login New password Sign Up Help Login Not registered yet ae OOOO authenticates your identity on Username or e mail address European Commission websites Password b e ERREem me Lost your password aui ed elds Last update 24 07 2012 3 1 1 m 9 ms amp Top Enterprise e service portal requires you to authenticate You will then receive an email with a link to set a new password of your choice Please note that you can t request a new ECAS password before your current password is at least 1 day old and you should click the link in the new password email within the next 1h30 Getting Started 11 Using the Erasmus IT Management Tool IN THIS SECTION Consulting Intermediary Organisation Details 13 Reviewing your Application Data 1 Changing IO Initiating a Relationship 2 Further Elaborating a Relationship e lo lu lo SS The Erasmus IT Management Tool is a free online tool that is offered to host as well as new entr
19. entrepreneur to whom you would like to propose a relationship you can propose a relationship to a maximum of 5 Filter options are available at entrepreneurs the top of the list to look for specific entrepreneur Ile NN ae W e On a deed GEN Ge Geess Either type the searched string IT vicer in full or use a percent i See oe sois eet France english sign as a wildcard to replace RN o Eius ee ee ee me aly ae i supplies clearsng an Orte any number of characters in a Se SE IT ee Industrial machinery SE i a MTM IL ELA pug a CH GRONDI Belgium pa sp leise Music theater events SES Lait ng n For exam ple to find ei ae and related cultural and Portugal on entrepreneurs with pharma Agricultural anywhere in their primary ci albetDE Q1 POrticuitural Motel d l Cyprus g L ILU Honaco Lem ark PRY ag ee e aru ge Ce ere werwier Slewaksar Greece domain type pharma in the x OO MEME SPEWMICER Primary domain filter box This may find entrepreneurs with Medical equipments pharmaceuticals and personal care products as primary do m al n s ee Flan eumnvuricatien Industrial machinery Italy E REMEGHEI France eguipment preductan installation Spain Malta 5 Services and repair and maintenance Fartwgal supplies IT office ard France E 7 Ppnmunt abnn tri nachinery P salia mo Sub L t SPA Sol production installation Spai
20. installation Spain Maka French English ASET services and repair and maintenance Portugal Spanish supplies Figure 23 Start relation proposal icon The system asks you if you wish to add some introductory text This text will be included in the email notification that the counterpart entrepreneur will receive about the proposed relationship It is mandatory if you are an NE and optional if you are an HE Hesult x D want to add a proposal message comment l Start proposal popup window for HEs Or x Please add a personal message to the HE outlining why you have chosen to propose a relationship to him her Please outline your motivation reasoning why an exchange between the two of you could be beneficial Start proposal popup window for NEs Initiating a Relationship 31 Erasmus for Young Entrepreneurs IT Management Tool 3 To add some accompanying text if you are an HE first select the want to add a proposal message comment check box type your text in the text box click Start relationship answer the confirmation message Result The relationship is immediately proposed to the selected partner who is subsequently notified by email Any text that you may have defined at step 3 is also included in the message body The partner is then expected to adopt or discard the proposed relationship see next section User Manual Initiating a Relationship 32 Erasmus for
21. of 5 entrepreneurs List all new entrepreneurs l Advanced search Primary domain Secondary domain s Primary country Secondary countries Mother tongue Comm la ET y A y d se SE A Fullname Country IO D T e e Zar eg em Gm DR I ce BE Industrial machinery IT office and production installation nae communication repair and maintenance SHES English 5 e o Tma Belgium CCIP equipment Water distribution Spain Ces French Services and Sewage refuse vom E al Spanish supplies cleaning and g environmental services IT office and rye lym A France e Markus communication legen and inainiienance Ital Dutch 2 o GR NDI Gene 1 Music theater events pem Malta English English sity r gt supplica 2n and related cultural and Portugal Spanish x entertainment services Agricultural forestry horticultural Hotel restaurant Albert DE id E A Cyprus Estonian e o MONACO Denmark EMC aquacultural and tourism travel services Slovakiaikia Gr ec French Slovak and wellness apicultural products and services IT office and L Elan communication Industrial machinery Italy Dutch e 0 REMIGHO France SEQUA equipment production installation Spain Malta French English services and repair and maintenance Portugal Spanish supplies IT office and TEE communication Industrial machinery Italy Dutch Susta Latvia SEQUA equipment l ion
22. t Eld bat complesed ou pbonares o b s KO will normally contact you within 2 weeks al y been processed and accepbed by your IO the catalog available bo all IOa and the accepted H indicabed otbieraieg Do pou wani i mepsler as a WEW ora HOST New entnepr ni Piast inica she pi wish io participate in the My inlenti n is to shart business in v field oT hydraulic dhiilggr 1 Erasmus for Young wish t fong an esiablisned company manufacturing certain highly Enitr preneurs speciansed componarnis Tor use under near bad condimons meressed programme and siete partners would be willing fa consider integrating hest components into your expectatons Upto our hydraulic check vales 200 words Pease upload your CV View Europass CV format ov pat View file Your po as TE ji na eal Industrial machinery production installaben repair and maintenance business sector Tide Mrs docete pierna design an Please specify your Agricultural forestry Industrial machinery production Last name GL EEL rg d ieget c mpte secondary busines horiiculural aquacultural instalation repair and imainbinagnce Valer 5 any and aPecurural pra H and asm on Sewage refuse clexanima an First A Geteste sectors if d ural product disiributian fusa cl od oda t Up to 400 words amp erdicas eandrenmantal senses ps nd Please upload your tege lege ae s plan This Postal code B 1341 Information will onl
23. the Erasmus for Young Entrepreneurs programme you can easily reactivate yourself by clicking the hv Inactive or Pa Withdrawn icon in the IT Management Tool and selecting the Reactivate button Toreactivate an entrepreneur 1 Click on the Pa Inactive or Fu Withdrawn flag in the upper right corner Result The Entrepreneur activity panel popup appears 2 Click the Reactivate button in the Entrepreneur activity panel popup x Activity status Withdrawn Until 31 03 2011 EAn Le g Result You are now reactivated Your activity status flag is temporarily changed back to Fl to draw your IO s attention to the fact that you are now fully active again The red bordered icon BN will change to Ri as soon as your IO acknowledges your reactivation in their own interface Customising the Interface 47 User Manual Erasmus for Young Entrepreneurs IT Management Tool Withdrawing from the programme If you happen to have lost interest in the programme or you will be unavailable for an exchange for a prolonged period you may decide to withdraw from the Erasmus for Young Entrepreneurs programme either temporarily or for an indefinite period You will then be removed from the Catalogue and any proposals that were made to by you will be deleted as well with a notification to your current partners see sample notification in Appendix 3 p 55 Please note however that withdrawing is only possible if you do not appear in a
24. your User preferences apply by default If you want to change the default values not only for this session but also for all future working sessions go to the User preferences page see Customising the Interface p 42 User Manual Error Reference source not found 25 Erasmus for Young Entrepreneurs IT Management Tool Handling Automatic Matching Suggestions As part of your user preferences you can choose to receive automatic suggestions of match proposals on a regular basis If you select this option activated by default see Customising the Interface p 42 the one best match found by the system i e highest matching score see previous page for an explanation about matching scores available for starting a relationship not yet suggested to you will be sent to you by email every week every two weeks or every month depending on the frequency specified in your settings Example of automatic matching suggestion email DX ELECTRONIC MAIL File Edit Mail Window Help Reply Reply All Forward Delete From noreply erasmus entrepreneurs ec europa eu Cc Date 26 November 2012 Subject Erasmus for Young Entrepreneurs suggested match of the week Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mr G ran We are pleased to suggest you the following entrepreneur whose profile may match
25. your profile in the Erasmus for Young Entrepreneurs programme i e e f you are a New entrepreneur NE The catalogue allows you to browse and search any host entrepreneur who has been accepted in the Erasmus for Young Entrepreneurs programme e f you are a Host entrepreneur HE The catalogue will allow you to browse and search any new entrepreneur who has been accepted in the Erasmus for Young Entrepreneurs programme A central option available from the Search Match menu is to perform score based matchings in order to find instantly the closest fitting counterparts for a potential exchange Matching scores are calculated based on similarity percentages between the answers that you provided to key questions on your application form and the answers submitted by other interested entrepreneurs in the Catalogue Please note that if your IO should for some reason decide to change your status from Accepted to something else e g On Hold or Back to applicant or if you have been flagged Inactive Pa have decided to withdraw wl from the Erasmus for Young Entrepreneurs programme or have been withdrawn by your IO or if you are a New entrepreneur and have already participated in an exchange Pa see Checking Your Activity Status p 45 then your access to the Erasmus for Young Entrepreneurs IT Management Tool will be limited until you are accepted again and the search and match features among others will be temporarily disabl
26. ENTERPRISE AND INDUSTRY Informatics Erasmus for Young X L Entrepreneurs wae ee IT Management Tool for Host and New Entrepreneurs HES NEs User Manual v 2 3 Last Update 16 January 2013 Contents Overview FS Rel ice ETE Detailed ProCe Ss RH memet rere nnne Getting Started Prerequisites WT TTL M Starting the Erasmus IT Management Tool Using the Erasmus IT Management Tool Consulting Intermediary Organisation Details Je gd RE ATS c Reviewing your Application Data ANN O WEE Searching and Matchmg Searching Counterparts cccccsseeeceeeceeeeeceeeeeeeeeeeeeeseeeeeees Consulting the List of Counterparts Performing Matches Handling Automatic Matching Suggestions Initiating a Relationship eeeeeeeeeereeeeenreeee Proposing a Relationship cccccccccccseseeeeseeeeeeeeeeeeeneeees Adopting Discarding a Proposed Relationship Further Elaborating a Relationship sse Viewing the Commitment Document Executing a Relationship cccccscsccccseseeeeeseeeeseeeesneeeees Customising the Interface cccccsseseeeeceseeeeeeeesaeeeeeesaaeeeeess Checking Your Activity Status eeeeeesssseeeeeeeesse Ma
27. NE NONE means thatthe NE and the HE do not share any common primary nor secondary business sector gt gt gt Score 40 Formula Score 1 Expected length and availability The following combinations may be displayed nextto the entrepreneurs names in the Expected length and availability column FULL OVERLAP FULL OVERLAP means thatthe preferred length ofthe exchange and the proposed period for the exchange as specified by the NE fully match the length and period requirements specified by the HE gt gt gt Score 100 1 MONTH SHORTFALL means that there is a 1 month discrepancy between the length and period requirements specified by the two potential partners gt gt gt Score 90 2 MONTH SHORTFALL means that there is a 2 month discrepancy between the length and period requirements specified by the two potential partners gt gt gt Score 70 3 MONTH SHORTFALL means that there is a 3 month discrepancy between the length and period requirements specified by the two potential partners gt gt gt Score 50 gt 3 MONTH SHORTFALL means that there is a more than 3 month discrepancy between the length and period requirements specified by the two potential partners gt gt gt Score 20 Communication languages gt 3 MONTHS SECONDARY HAS REQUEST SHORTFALL gt 3 MONTHS pz TONGUE NONE SHORTFALL 90 T ight 1 Score N Weight N SUM Weight Mi Ze i Communication languages T
28. Note that entrepreneurs with a greyed instead of a gt in front of their names are temporarily unavailable for you to make proposals Possible reasons for this include e you or the partner are now involved in a relationship beyond the Draft status e you or the partner are temporarily reserved by your IO e you or the partner are an NE having already completed an exchange e you or the partner have received made the max number of proposals i e 5 e you and the partner are with the same IO e you and the partner are located in the same country e you or the partner have withdrawn been withdrawn from the Erasmus for Young Entrepreneurs programme e the suggested match has not logged into the IT Management Tool for the past 6 months and he she is now grey listed as Low active e you or the partner have become Inactive e See also Checking Your Activity Status p 45 User Manual Erasmus for Young Entrepreneurs IT Management Tool To propose a relationship from the List of HEs NEs 1 From the Erasmus for Young Entrepreneurs menu select Search Match gt List all NE or List all HE depending on whether you have a Host or a New entrepreneur role in the Erasmus for Young Entrepreneurs programme From the list of entrepreneurs click the start relation proposal icon in front of the entrepreneur to whom you would like to propose a relationship you can propose a relationship to a maximum
29. Whether you wish to receive automatic matching suggestions see Handling Automatic Matching Suggestions p 26 and if so how often you wish to receive these User Manual Customising the Interface 42 Please note that this option is available for Host Entrepreneurs only New Entrepreneurs cannot delegate proposal handling to their lOs and they cannot take part in more than one exchange This option is available also for Host Entrepreneurs only and provided you have already successfully completed a first exchange The question about the Alumni Network is available to Host as well as New Entrepreneurs but only if you have successfully completed an exchange The section about automatic suggestions is available only if the following conditions are all met you are not already involved in a relationship beyond Proposal you have NOT checked question o about delegating to your IO i e if you are an HE you have checked question O about your willingness to host future NEs i e if you are an HE and have already successfully completed an exchange with an NE you have not requested that your profile data should not be visible at all in the Catalogue by selecting option 3 on the last page of your application form For details about consulting automatic matching suggestions please refer to Handling Automatic Matching Suggestions p 26 User Manual 1 Erasmus for Young En
30. Young Entrepreneurs IT Management Tool Adopting Discarding a Proposed Relationship The Relationship List gives a temporary overview of all relationships that have been proposed either by you or to you by other entrepreneurs or lOs Relationships that have been proposed to you require your decision to either agree and go further on with the relationship or discard the proposal if you are not interested You will be notified by email whenever a new relationship is proposed to you DA ELECTRONIC MAIL File Edit Mail Window Help Reply All Forward noreply erasmus entrepreneurs ec europa eu 26 November 2012 Erasmus for Young Entrepreneurs relationship proposal Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mrs TERNAND You have been selected to participate in a relationship within the exchange programme Erasmus for Young Entrepreneurs reference RLT781 Please follow the link below in order to find more information on the proposed relationship and accept or reject it https webgate ec europa eu erasmusentrepreneurs index cfm fuseaction relationship edit amp rit id2781 We kindly invite you to react within 2 weeks following the date this mail has been sent to you Your quick reaction will allow us to move on to the next steps Best regards Entr amp Go Partners Rue des entreprises 100 A D
31. a counterpart entrepreneur before approving discarding a relationship click the LJ or LJ icon depending on whether the relationship counterpart is a Host or a New entrepreneur Or To view the details of a counterpart entrepreneur s IO before approving discarding a relationship click the Or icon depending on whether the relationship counterpart is a Host or a New entrepreneur 3 Click the LJ in front of the relationship in the Relationships that require your action section Result The selected relationship proposal details are displayed Print commitment amp Relationship ID RLT363 Status Proposal Actors HE NE Host entrepreneur Emilio STRILLIO H New entrepreneur R my LAMIER N Host lO SEQUA New IO CCI Host EP PROMETHEUS New EP PROMETHEUS Current status date 28 04 2011 Pending days 0 Relationship workflow changes motivations agree Ae on am not interested Back to previous screen Figure 26 Relationship proposal details 4 Click agree go further on at the bottom of the page 5 Answer the confirmation message Initiating a Relationship 34 User Manual Erasmus for Young Entrepreneurs IT Management Tool Result The status of the relationship changes from Proposal to Draft see Appendix 1 Relationship Building Workflow p 52 for the detailed workflow to indicate that this is the one that you want to go forward with All other proposed relationships di
32. ain 3 5 Complete all pages of the Erasmus for Young Entrepreneurs registration form 3 6 Click Submit on the last page User Manual Getting Started 7 Erasmus for Young Entrepreneurs IT Management Tool Result You will receive an email asking to confirm your application DX ELECTRONIC MAIL File Edit Mail Window Help Reply All Forward noreply erasmus entrepreneurs ec europa eu 19 November 2012 Request to confirm your application for the Erasmus for Young Entrepreneurs programme Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mr Goran We received your request to register for the Erasmus for Young Entrepreneurs programme To confirm your request please click the following link http webgate ec europa eu enterprise portal index cfm fuseaction portAR create user confirm amp source conference amp CFID 16117 5 amp CFTOKEN 9a6cac75df673adeDE 913adb33d3029684 amp randomize 0 50311078768 This confirmation process is mandatory in order to ensure that you are the author of the request IF YOU DO NOT CONFIRM YOUR APPLICATION WILL NOT BE PROCESSED Erasmus for Young Entrepreneurs Support Office c o EUROCHAMBRES Avenue des Arts 19 A D B 1000 Brussels Belgium Tel 32 2 282 08 73 Fax 32 2 280 00 38 E mail support erasmus entrepreneurs eu http www erasmus entrepreneur
33. and i snanng Host Sweden HED SOSTENO promotion printing media andrelaledproduds ect pot TANT d Uz ZA utc MERCIER Mores DITS i ears industrial machinery production installagon repair and cr ire eer Sete xL Maghera e niceprenbpems a A avast Fullname Type Country to Primary domain Secondary domainia Primary co Secondary car Mother tongwe Comm lange Mateh acora Pr jp Figure 21 Start relation proposal icon Initiating a Relationship 28 Erasmus for Young Entrepreneurs IT Management Tool 3 Inthe Start proposal popup window enter some comments if necessary required if you are an NE optional if you are an HE click the Start relationship button and answer the confirmation message Result The relationship is immediately proposed to the selected partner who is subsequently notified by email The partner is then expected to adopt or discard the proposed relationship see next section To propose a relationship from the Search HE NE section 1 From the Erasmus for Young Entrepreneurs menu select Search Match Search NE or Search HE depending on whether you have a Host or a New entrepreneur role in the Erasmus for Young Entrepreneurs programme 2 Complete one or a combination of filter boxes at the top of the page to find the counterpart that you are looking for and click 4 to apply the filter 3 From the list of entrepreneurs click the gt Start relation proposal icon in front of the
34. another country etc Alternatively you may also be compelled to do so if your current IO is due to end its activities soon for example In this case except if you are an NE and you have successfully completed an exchange or if your status is no longer Accepted you will receive an email notification approx 2 months beforehand prompting you to select another IO see Appendix p 57 unless your IO itself takes the initiative to re assign you to a privileged new IO that might suit you before that Please note that after changing your IO your application will be reset to Applied until the new IO decides to accept you During this provisional period you will have only limited access to the Erasmus IT Management Tool Please note that it is NOT possible for your or for your current IO to re assign you to an other IO if your are involved in a relationship that is currently in the Relationship Execution Workflow In this case the only way would be to cancel the relationship Selecting a different IO if you are involved in a relationship that is in the Relationship Building Workflow is only possible if you accept to lose any building relationship where you are currently involved To change your IO 1 From the Erasmus for Young Entrepreneurs menu select lOs gt Change IO 2 Click the click here to choose another IO hyperlink on the Change your IO page 3 Select the desired IO on the online map and click Ch
35. atalogue of entrepreneurs and perform matches User Manual Getting Started 9 Erasmus for Young Entrepreneurs IT Management Tool Starting the Erasmus IT Management Tool User Manual To start the Erasmus IT Management tool 1 Type the following URL in the address bar in your web browser https webgate ec europa eu erasmusentrepreneurs Click Login CH Erasmus for Young XT Entrepreneurs European Commission gt Enterprise and Industry gt Contact Privacy statement Logout Welcome In order to access the Erasmus for young entrepreneurs application please login you will be redirected to the European Commission authentication service If you wantto register as a New Host entrepreneur please register Register as an entrepreneur Figure 7 Login page Enter your ECAS Username or email address and password and click Login Contact Privacy Statement English en EUROPEAN COMMISSION AUTHENTICATION SERVICE European Commission External EUROPA gt Authentication Service gt Login New password Sign Up Help Log i N Not registered yet authenticates your identity on Username or e mail address European Commission websites Password Enterprise e service portal requires you to authenticate E gt More options Lost your password Required fields Last update 24 07 2012 3 1 1 m 9 ms 4
36. ated ICON STATUS EXPLANATION fg Fully active You logged into the IT Management Tool less than 6 months ago You are not currently involved in any relationship and have not made or received more than 5 proposals You can hover with the mouse over the flag to know until when you will remain in this status if you do not log in again to the IT Management Tool before that time Fully active until 08 06 2011 Whenever you log in the displayed validity due date is extended by 6 more months after your last login Lo Inactive You did not log into the IT Management Tool for at least 7 months As a result of this you were removed from the Catalogue for an indefinite period of time If you wish to regain a Fully active status you need to reactivate yourself see Reactivating yourself p 47 As a result of being reactivated your activity status flag will be temporarily changed to M in order to draw your O s attention to the fact that you are now fully active again The red bordered icon Fl will change to bi as soon as your IO acknowledges your reactivation in their own interface Alternatively your IO may take the initiative to reactivate you as well esp if you are an HE and have delegated to your IO the task of accepting rejecting relationship proposals Customising the Interface 45 User Manual Erasmus for Young Entrepreneurs IT Management Tool ICON STATUS EXPLANATION Reactivated You had either bec
37. business ideas e Exchanges of experience and information between entrepreneurs on obstacles and challenges to starting up and developing their businesses e To enhance market access and identification of potential partners for new and established businesses in other EU countries e Networking by building on knowledge and experience from other European countries Parties Involved The main actors involved The ultimate goal of the Erasmus for Young New Entrepreneurs programme is to include help New Entrepreneurs NEs build a relationship with interested Host e New Entrepreneurs Entrepreneurs HES The initiation of such relationship is to be facilitated by NEs Intermediary Organisations IOs in each country whose main task is to offer e Host Entrepreneurs services linked to the matchmaking Such as promotion information induction HEs validation of applications arranging contracts logistical support etc lOs are e Intermediary Organisations organised in European Partnerships EPs which bring together lOs from e different EU Member States A European level Support Office SO is designated i SE Partnerships to provide guidance and support to EPs IOs contribute to promoting networking amongst lOs and ensure coherence and consistency in their work e Support Office SO hd dA Ahn S5 A European Partnership EP Country AA Country B Intermediary Intermediary organisation 10 organisation IO New v entrepr
38. d whether you type Geschaftsverkehr or Geschaftsverkehr Erasmus for Young Entrepreneurs IT Management Tool Select the second tab Advanced search to enter more specific search criteria Search host entreprenBurs Advanced search combined with a logical AND Using this screen you can perform combined search operations by entrering the search requirements into each of the sections Any section which is left i help I am looking for a new entrepreneur with the following word text in his application profile search also in attached CVs I am looking for a host entrepreneur speaking the following languages Advertising promotion printing media and related products and services Agricultural forestry horticultural aquacultural and apicultural products and services Architectural construction engineering and inspection services Automotive industry Chemical products Clothing footwear leather and textile luggage articles and accessories Community social and personal services Construction sector and real estate Distribution and Retail sector Education and training services Electrical machinery apparatus equipment and consumables lighting Energy fuel electricity and other sources of energy Financial and insurance services Food beverages tobacco and related products L1 C3 DA C31 CH E EA C L E Cl Furniture furnishings domestic appliances and cleaning products
39. e 3 Note that entrepreneurs with a greyed gt instead of a ein front of their names have become temporarily unavailable for you to make proposals Possible reasons for this include e you or the suggested match are now involved in a relationship beyond the Draft status e you or the suggested match are temporarily reserved by your IO e you or the suggested match are an NE having already completed an exchange e you or the suggested match have received made the max number of proposals i e 5 e you and the suggested match are with the same IO e you and the suggested match are located in the same country e you or the suggested match have withdrawn been withdrawn from the Erasmus for Young Entrepreneurs programme e the suggested match has not logged into the IT Management Tool for the past 6 months and he she is now grey listed as Low active e you or the suggested match have become Inactive e User Manual 1 Erasmus for Young Entrepreneurs IT Management Tool To handle matching suggestions From the Erasmus for Young Entrepreneurs menu select Search Match Matching suggestions The Matching suggestions list is displayed aerae far Vossme rasmus TOF roune a O x J Entrepreneurs European Commission Enterprise and Industry Contact Privacy statement Logout Welcome Sophia RABE HESKETH New entrepreneurs Home 10s Search Match Relationships 0 My application data Help Bu
40. e further information please consult the manual or contact the Erasmus for Young Entrepreneurs Support Office Best Regards Erasmus for Young Entrepreneurs Support Office c o EUROCHAMBRES Avenue des Arts 19 A D B 1000 Brussels Belgium Tel 32 2 282 08 73 Fax 32 2 280 00 38 E mail support erasmus entrepreneurs eu http www erasmus entrepreneurs eu User Manual Appendix 57 Index E Eeer 21 43 A Activity Heport 39 Activity status email notifications 54 55 56 E e EE 45 Adopting a relationship 33 Advanced search 20 Application WD CANS ENTER TREE 8 50 Application data 16 Automatic suggestions 26 27 42 43 44 C eec ee 36 Cancelled relationships 35 Catalogue 8 9 19 22 Change IC 17 9 W 1 EE EE ERES 34 Commitment eeeeeeeeeeeeen 38 Communication languages 24 E eu d e secet runner tnr Peers 2 Sul M 24 Customising eeeeeseeeeeeeeeee 42 D Delegaton 43 44 Disabled features 8 9 19 Discarding a relationship 33 Document 38 DOMAI EEN 7 24 KE 35 36 E Oe ee er ee 36 EC Approval eeeeeeseee 36 EGA 3 7 10 6 8 002 EC 7 initializing cccseeceecee
41. e of the workflow where an action is expected from you See Appendix 1 Relationship Building Workflow p 52 to know exactly when you are supposed to take action Initiating a Relationship 35 Erasmus for Young Entrepreneurs IT Management Tool Further Elaborating a Relationship STATUS EXPLANATION Proposai Status of a relationship that has ACTORS INVOLVED proposed but not yet adopted discarded by either of relationship parts Once you have adopted a proposed relationship as described in the previous pages the relationship still requires approval by several successive parties see diagrams in Appendix 1 Relationship Building Workflow and Appendix 2 Helationship Execution Workflow pp 52 53 before it can become effective and the exchange can effectively start Every step in the relationship approval process is indicated by a specific status flag and status icon The status information is updated permanently for easy follow up The table below shows the possible status flags The steps where you are supposed to take action as a Host HE or a New Entrepreneur NE are highlighted RELATIONSHIP BUILDING Draft 2a Status of a relationship when it has been adopted by the relationship counterpart and now he completed by the New Entrepren eur s IO NIO approval sae Status of a relationship when the New Entre preneur s Io has provided the in
42. e the suggested match has not logged into the IT Management Tool for the past 6 months and he she is now grey listed as Low active e you or the partner have become Inactive e See also Checking Your Activity Status p 45 User Manual after performing a matching in the Match Me section after performing a search in the Search HE NE List after displaying a list of counterparts from the Erasmus catalogue i e via the List HEs NEs menu These 3 options will be described successively below Additionally proposals can be started from the list of automatic matching suggestions see Handling Automatic Matching Suggestions p 26 if you have enabled this option To propose a relationship from the Match Me section 1 From the Erasmus for Young Entrepreneurs menu select Search Match Match me From the list of matching entrepreneurs click the gt Start relation proposal icon in front of the entrepreneur for a relationship you can propose a relationship to a maximum of 5 entrepreneurs Erasmus for Young GI Entrepreneurs Curepean Commission gt Enterprise and industry gt Contact Privacy stateneent Lc gt d AES a Wieicoma Catherine LEMERCEH sal entrepne Home Wis SearchiHetch Heiatoegbetpas 2p My oppia cala Fiecip Hatch 5 Er ecreceur l B minces Fullname Tros Country M Primary dome Secondary domanis Hot nestaurar tourism and travel services ce nonien equipment randnas
43. ecords than the selected number of rows it will be divided into multiple pages Each page will contain the selected number of rows and browse buttons will be available at the bottom of each page to navigate to the next and previous pages In the example below the preferred number of rows per page has been set to 20 This means that the 264 items of the list are spread on 14 pages which can be accessed using the browse buttons provided at the bottom right of the page 10040 1 Yes Comercio Industria Y Camara Oviedo ES 31 08 2012 31 Navegaci n de Oviedo Showing 1 to 20 of 264 entries 20 rows per page Previous 133 Next Last e Whether you wish to reset the counter of visited entrepreneurs profiles e Whether you want to delegate the handling of relationship proposals to your IO Please note that this option is available for Host Entrepreneurs only New Entrepreneurs cannot delegate this task to their IOs e Whether you accept to be included in the Catalogue for other possible exchanges after a current or already completed exchange Please note that this option is available for Host Entrepreneurs only New Entrepreneurs cannot do more than one exchange e Whether you want to be included in the alumni network for the Erasmus for Young Entrepreneurs programme e The default weightings to be applied when trying to find matches for your own entrepreneurs as well as possible keywords to be used for matching e
44. ed Similarly counterpart entrepreneurs are removed from the Catalogue if they are in a similar situation which means that you won t be able to find them using the Search Match features User Manual Searching and Matching 19 Erasmus for Young Entrepreneurs IT Management Tool Searching Counterparts To look for a specific counterpart From the Erasmus for Young Entrepreneurs menu select Search Match gt Search NE or Search HE depending on whether you have a Host or a New entrepreneur role in the Erasmus for Young Entrepreneurs programme vn Erasmus for Young xJ Entrepreneurs Macs suggestions Figure 12 Search HE menu Result The full list of counterpart entrepreneurs is displayed y Erasmus for Young C Entrepreneurs Cur on Commission gt Enterprise and Industry gt Contact Privacy statement L ut Note that entrepreneurs EUN HUNE STETIT Ir IE Inge rnm nra Wr highlighted in grey are Free temporarily unavailable either a A o Visits fullname Country 10 Primary domain Secondary domain s Primary country Secondary countries Mother tongue Comm langs Req langs because en they have a Low Active status es see p 54 they are currently reserved by Geen ET pe ener n they are involved in a SOON ur relationship that is currently in the 1 Relationship Building Total 3 Workflow Figure 13 Custom list of counterpart entrepreneurs Filter options are available at the To look for a
45. edback survey preview Preview the full feedback survey questionnaire Relationship workflow changes motivations Figure 30 Submitting the completed Feedback Survey Further Elaborating a Relationship 40 User Manual Erasmus for Young Entrepreneurs IT Management Tool Your IO will now review the information on your Feedback Survey and validate it or possibly ask you to provide additional information Once the IO has validated an HE s feedback the HE immediately becomes available for future exchanges This restriction does not apply to NEs as an NE unlike an HE cannot take part in multiple relationships Should your IO require further information or clarifications concerning some answers on your Feedback Survey form then you will be notified of this by email and the survey form will be returned for you to edit in the Erasmus for Young Entrepreneurs Management Tool with an indication of what needs to be changed as illustrated below Please complete z the feedback m y Completed Click SUBMIT to submit the feedback survey Further Elaborating a Relationship 41 Customising the Interface A User profile icon is available at the top right of all pages to customise your Erasmus for Young Entrepreneurs interface The following can be customised e The number of rows per page to be displayed in lists i e Relationships List List all HEs NEs Search HEs NEs IO List When a list contains more r
46. eeeeceeeeeeseeeeesaeeeeeeaees 5 DasSWOEQ E 6 11 Wig IIR TS 9 zii 33 Email address 50 Email notifications 42 43 52 53 Enterprise e Services Portal 3 8 50 EP csse MEDI UU 1 Erasmus programme s ssssssnseseneenerenen 1 Eurochambres 8 54 57 User Manual Exchange details 38 Expected length and availability 24 F Feedback Survey 36 39 Feedback validation 36 39 grs wee 45 Fully active eese 45 H PLE ageet 1 36 ll E E E E ETE EEE 43 Host Entrepreneurs HESs 1 Inactive status flag 19 45 Intermediary Organisations lOs 1 lo wr 13 changing lO 17 50 57 3 2 NN RE 13 invisibility date sss 57 K Keywords 25 42 43 44 L Lead IOS approval 36 Bel EE 10 49 Me EN 36 ESL all NEJHE sirrinin 22 AUom 36 LOW ACTIVE 0 ccceeccceececeeeeeeeeteneeteneeteues 54 M Match me 23 Matches automatic suggestions 42 44 VE eil Le MORE 2 23 Matching scores naennnnennnnsenneneennnne 24 Matching suggestions 26 42 44 Matching weights 25 43 44 My Net
47. eneur N E Relationship EE ona entrepreneur New entrepreneurs are entrepreneurs who are firmly planning to set up their own business or have already started their own business within the last three years Host entrepreneurs are experienced and successful entrepreneurs who own or manage an SME in the EU User Manual Overview 1 Detailed Process User Manual Erasmus for Young Entrepreneurs IT Management Tool The process to identify validate implement and evaluate stays abroad comprises four phases Phase 1 Application Interested NEs and HEs apply to the Erasmus for Young Entrepreneurs programme via the programme website and specify the IO that they want to establish contact with The IOs responsible screen the entries and once completed accept them Phase 2 Matching The lOs facilitate contacts between accepted NEs and HEs and seek to make matches Interested NEs and HEs can also search the database for appropriate partners and make suggestions to the IO that they have chosen Phase 3 Building The parties involved NE HE IOs responsible reach agreement on the commitment to quality business work learning plan tasks responsibilities deliverables financial conditions legal implications etc and sign the necessary agreements The European Commission gives the final approval of the match NEs and HEs participate in preparatory activities organised by the IOs responsible Phase 4 Execution NEs and
48. enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Expected outcome Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor Planned financial assistance to the NE 20000 euros Remarks Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor Relationship workflow changes motivations Figure 27 Relationship details Click agree if you want to approve the information Or Click Back to Draft if you don t agree with some of the information but still want to pursue the relationship You will then be prompted to enter some comments in a new box Or Click do not agree if you don t want
49. epreneurs once their application to the Erasmus for Young Entrepreneurs programme has been accepted Every entrepreneur accepted to the Erasmus for Young Entrepreneurs programme has access to the following features e consulting lOs and IO details e reviewing your application details e performing matches consulting automatic match suggestions in order to find potential partners for an exchange e initiating a relationship for a counterpart entrepreneur e further elaborating and executing a relationship User Manual Using the Erasmus Management Tool 12 Erasmus for Young Entrepreneurs IT Management Tool Consulting Intermediary Organisation Details The lOs menu contains two options to view a list of all lOs participating in the Erasmus for Young Entrepreneurs programme as well as contact details of the IO that you chose to work with and of any other IO with which you may have entered a relationship when contacting a counterpart entrepreneur IO List To view the full IO list 1 From the Erasmus for Young Entrepreneurs menu select IOs gt IO list Co Erasmus for Young J Entrepreneurs European Commission gt Enterprise and Industry gt Home o Search Match Relationships 0 My application data Help dps Change IO Result This will open a list of all IOs participating in the Erasmus for Young Entrepreneurs programme Every IO is identified by a unique IO code name and shortname as well as by its co
50. es that the NE specified being comfortable to work in matches one of the languages required desired by the HE gt gt gt Score 100 N A N A means thatthe HE has not specified that any language should be required desired from the NE gt gt gt Score 100 NONE HAS REQUEST means that neither the NE s mother tongue nor any ofthe languages thatthe NE specified being comfortable to work in matches any ofthe languages required desired by HE gt gt gt Score 0 Keywords If vou have defined keywords as part of your matching criteria this column will calculate a score depending on how many of the defined keywords were found on the counterparts application form YES or HO in your row indicates whether or not you have defined keywords in your User Profile ALL SOME or HOHE in the counterpart s row means that either all your keywords were found on the counterpart s application form only some of them or none with the following resulting scores All keywords were found or no keywords were defined gt gt gt Score 100 Some of the keywords were found gt gt gt Score 90 None of the keywords were found gt gt gt Score 40 Searching and Matching 24 Erasmus for Young Entrepreneurs IT Management Tool Note that you can change the different weightings to apply to either your current working session or by default to future working sessions To change the default weightings for all fu
51. eywords that the matching engine should find in text areas of potential matches Please be aware however that the more criteria you add the more restrictive the search and the lower the matching score Don t forget also that applicants may have completed their form in another language than yours An English term will not be found if it was entered in German for example Finally remember that if you are an HE your IO can substitute you and change the matching criteria that you define here if you delegate your dossier to them by clicking the want my HIO to handle the relationships proposals receive from NEs check box above see previous page Please note that different matching weights can be applied to your current working session without affecting the default values from your User preferences To know how to specify custom matching weights at session level please refer to Matching score information p 24 In the Automatic matches suggestions section select the appropriate option button to indicate whether or not you wish to receive automatic matching suggestions by email as well as in your Matching suggestions box For details about the Matching suggestions page see Handling Automatic Matching Suggestions p 26 pull down the selection box to specify how often you wish to receive matching suggestions by email and in your Matching suggestions list Please note that the automatic matching suggestion featu
52. formation required at the previous step and entreprene urs as well as the Host entrepren eur s IO are now expected to approve this added informa tion HO Ready for EP Approval 4a Status of a relationship when its details have been approved by both entrepren eurs at the previous their respective Lead lOs are now expected to give their go ahead HEP NEP Ec Approval fully approved relationship when only European Commiss ion still needs to give final accent ance EC An additional status of D Cancelled is automatically assigned to a relationship when one of the partners or approval bodies decides to cancel it or when you adopt another relationship that was proposed to you User Manual When a relationship has been adopted by both parties and it has consequently received a status of Draft you are only expected to act on the relationship when the New Entrepreneur s IO has provided the required information and the relationship has a status of Ready for approval A red 1 in the Relationships menu informs you that the active relationship has reached that step and that you are now expected to approve it so it can reach the next step Search Match Further Elaborating a Relationship 36 Actor abbreviations The following abbreviations are used to identify the different actors in the relationship approval process NE New Entrepreneur HE Host Entre
53. g M Start completed eer Waiting for feedback d bs Complete Feedback Survey Feedback validation HERE Completed Legend NE New Entrepreneur HE Host Entrepreneur NIO New Entrepreneur s IO HIO Host Entrepreneur s IO User Manual Appendix 53 Erasmus for Young Entrepreneurs IT Management Tool 3 Activity related Email Notifications Low Active Entrepreneurs The following is an example of an email message that is sent by the system to an entrepreneur who has not logged into the Erasmus IT Management Tool for the past 6 months and has consequently been flagged Low Activity in his O s interface DX ELECTRONIC MAIL aag File Edit Mail Window Help Reply Reply All Forward Delete Compose noreply erasmus entrepreneurs ec europa eu 21 November 2012 Erasmus for Young Entrepreneurs Validation of interest Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mr Stride According to our registers you have not logged into the Erasmus for Young Entrepreneurs IT Management Tool for the last 6 months While you are still available in the Entrepreneur s Catalogue your profile has been tagged as having a low activity You now have the following options 1 if you are still interested log on to the Erasmus IT Management Tool at https webgate ec europa eu erasm
54. he following combinations may be displayed next to the entrepreneurs names in the Communication languages column MOTHER TONGUE MOTHER TONGUE means thatthe NE and the HE have specified the same mothertongue gt gt gt Score 100 MOTHER TONGUE SECONDARY means that the mother tongue specified by the NE matches one ofthe other languages thatthe HE specified as being comfortable to work in and the HE only have one or several secondary countries in common gt gt gt Score 90 SECONDARY MOTHER TONGUE means that one ofthe other languages that the NE specified as being comfortable to work in matches the mother tongue specified bythe HE gt gt gt Score 90 SECONDARY SECONDARY means that one of the other languages that the NE specified as being comfortable to work in matches one of the other languages thatthe HE specified as being comfortable to work in gt gt gt Score 80 NONE NONE means that no matches have been found between the NE and the HE s mother tongues and the other languages that they specified as being comfortable to workin gt gt gt Score 40 User Manual Requested languages The following combinations may be displayed next to the entrepreneurs names in the Requested languages column MOTHER TONGUE HAS REQUEST means that the NE s mother tongue matches one of the languages required desired by the HE gt gt gt Score 100 SECONDARY HAS REQUEST means that one of the languag
55. ible by your IO only Part C answers will be visible by the European Commission and the Support Office only Except where otherwise stated all questions are mandatory to complete You will NOT be allowed to access the next page if you haven t completed all mandatory information on the active page Please note that you may save whatever you have completed on the form by clicking the Close button at the top right of any page and clicking Save as Draft on the Helationship execution page Click Finish when you have reached the last page of the survey Result You are returned to the relationship detail page Click Submit at the relationship detail page to submit the completed survey or click Edit if you wish to review your answers first JU Erasmus for Young d Entrepreneurs European Commission gt Enterprise and Industry gt Contact Privacy statement Logout J WS Welcome Alba BAMABA Host entrepreneur Home 10s Search Match Relationships 1 My application data Di 8 Print commitment amp List relationship View relationship Relationship history Relationship builder Relationship execution Relationship ID RLT761 Status Waiting feedback Actors HE NE Host entrepreneur alba BAMABA ffl New entrepreneur Peter EDWIN ff Training date 12 04 2010 Training info ok Stay comments ok Stay periods Please complete the feedback Se Completed Click SUBMIT to submit the feedback survey Fe
56. il page will be either empty or contain a link to the related IO instead of the host entrepreneur s full details Click this link to request information from the IO User Manual Searching and Matching 22 Erasmus for Young Entrepreneurs IT Management Tool Performing Matches Matching is the process whereby the information submitted by counterpart entrepreneurs in the Catalogue i e entrepreneurs who have been fully accepted to the Erasmus for Entrepreneurs programme is compared to your own information in order to find the closest possible matches for an exchange A matching score is assigned to all matches To perform a matching 1 Note that some entrepreneurs may be temporarily unavailable for matching for some reasons including e he she is now involved in a relationship beyond the Draft status e he she is temporarily reserved by his her lO e he she is an NE having already completed an exchange e he she has received made the max number of proposals i e 5 e he she has not logged into the IT Management Tool for the past 6 months and he she is now grey listed as Low active see Appendix 3 p 54 e he she has withdrawn been withdrawn from the Erasmus for Young Entrepreneurs programme e he she has become Inactive See also Checking Your Activity Status p 45 Please note that some host entrepre neurs may have requested that their contact details should be visible only 2 upon reque
57. ion on the host entrepreneur detail page will be either empty or contain a link to the related IO instead of the host entrepreneur s full details Click this link to request information from the IO User Manual Searching and Matching 21 Erasmus for Young Entrepreneurs IT Management Tool Consulting the List of Counterparts The List all NE List all HE menu options are used to display the full list of NEs i e if you are a host entrepreneur or the full list of HEs i e if you are a new entrepreneur present in the Catalogue Entrepreneurs are included in the Catalogue when they have been fully accepted to the Erasmus for Young Entrepreneurs programme To browse through the list of counterparts 1 From the Erasmus for Young Entrepreneurs menu select Search Match gt List all NE or List all HE depending on whether you have a Host or a New entrepreneur role in the Erasmus for Young Entrepreneurs programme sie Erasmus for Young Cl Entrepreneurs European Commission gt Enterprise and Industry gt Relationsbips 0 My application data Help Figure 16 List all HE menu Result This will display the full list of counterparts present in the Erasmus for Young Entrepreneurs database G Sane Y Ha Erasmus TOI Young d i Entrepreneurs European Commision gt Fmte am rud Indus Contact Privacy vlalendent Lagout Ine Se rch iRatch Bu Ke List a8 bast entrepreneurs Ce Fullname
58. lay Success Assign Io the NE tasks and respernsibiliis thal match his or her knowledge skills competences and objectives and ensure that appropriate emipmeni and supparit are available and that the NEG werkdearnmg abpectmies are achieesd lll SUMMARY OF THE PROPOSED STAY ABROAD Months of stay abroad 3 Planned start date of the stay Saptamber 2011 Planned end date of the stay December 2011 Objectives of the stay in depth valuation and analysis af the Design amp Technology relationship with illustration of various applications to the production of contemporary jewellery products Improwement of managerial and technical skills of the ME interaction wath IMemalonal jewlery indusinal and cultural erironment rough communicaben boobs nemet website etc ME wants bo find new perspective to jewelry design new knowledge and find new contacts bo collaborate with She also would like to improve her skills in product desn lechoques methods and means MES mar issues are banging up to lhe awareness ol possible clients economics and pricing designmer artesl versus entrepreneur and how te make them work together NE is interested in art history NE would like to see and experiment the Italiam museums qalleres and histoneal atmosphere ME is inberesbed in tha possitilities that ihe urersity has qo offer ans she also wanis to improve her intermalianal communication skills Fosler lhe HE S understanding ol entrepreneurstup and how Io start up
59. n eu xmi serves and repair and maintenance an Figure 22 Start relation proposal icon Result The system asks you or prompts you to add some introductory text This text will be included in the email notification that the counterpart entrepreneur will receive about the proposed relationship It is mandatory if you are an NE and optional if you are an HE Fl want to add a proposal message comment pou Start relationship Start proposal popup window for HEs Or User Manual Initiating a Relationship 29 Erasmus for Young Entrepreneurs IT Management Tool Please add a personal message to the HE outlining why you have chosen to propose a relationship to him her Please outline your motivation reasoning why an exchange between the two of you could be beneficial Cancel Start relationship Help Start proposal popup window for NEs 4 To add some accompanying text if you are an HE first select the want to add a proposal message comment check box type your text in the text box click Start relationship answer the confirmation message Result The relationship is immediately proposed to the selected partner who is subsequently notified by email Any text that you may have defined at step 3 is also included in the message body The partner is then expected to adopt or discard the proposed relationship see next section User Manual Initiating a Relationship 30 6
60. necons a XQ Fullname Type Country 10 Primary demain Secondary domain s Primary cor Secondary com Mother tongue Comm langs Match score Figure 19 List of matches To view more information about one of the entrepreneurs in the matching list click the E Application details PDF icon in front of its name Application details PDF Searching and Matching 23 Erasmus for Young Entrepreneurs IT Management Tool Match score details can be viewed for each match by clicking the Lil icon next to each score amp Req langs Match score Match score info A summary of the values relative weights and percentages of the different evaluation criteria used in the calculation is then displayed under the matching grid Here is some explanation Country The following combinations may be displayed next to the entrepreneurs names in the Country column PRIMARY PRIMARY means that the NE s preferred country for an exchange matches the HE s country of origin and the HE s preferred country for an exchange matches the NE s country of origin gt gt gt Score 100 PRIMARY MATCH means thatthe NE s preferred country for an exchange matches the HE s country of origin gt gt gt Score 90 MATCH PRIMARY means thatthe NE s country of origin matches the HE s preferred country for an exchange gt gt gt Score 90 SECONDARY SECONDARY means that one ofthe other possible countries specified for an e
61. nk in the instructions email Passed that delay you will have to make a new request after clicking the same link Getting Started 5 User Manual 2 3 Erasmus for Young Entrepreneurs IT Management Tool On the New password page enter a password of your choice please observe the format requirements at the bottom of the page repeat the password in the next box and click Submit Contact Privacy Statement English en v Fe EUROPEAN COMMISSION AUTHENTICATION SERVICE ECAS Commission External EUROPA gt Authentication Service gt New password A Login New password Sign Up Help l Is the selected domain correct External Chanae it New password Please choose your new password Username Required fields Passwords cannot include your username and must contain at least 10 characters chosen from at least three of the following four character groups white space permitted gt Upper Case Ato Z gt Lower Case atoz gt Numeric 0 to 9 gt Special Characters 958 4 22 Z le Generate other sample passwords Last update 24 07 2012 3 1 1 m 303 ms 4 Top Figure 4 Set ECAS password page Result The system informs you that your password has been successfully initialized You now have a valid ECAS account with a login name and a password of your choice Getting S
62. nt ena MMM E mail language English en v Enter the code E Privacy statement by checking this box you acknowledge that you have read and understood the privacy statement Required fields Last update 24 07 2012 3 1 1 m 9 ms amp Top Figure 2 ECAS Sign Up page Getting Started 4 User Manual 1 5 Erasmus for Young Entrepreneurs IT Management Tool Complete the Sign Up page as follows enter a username of your choice in the first box Please note that the username is optional A default username will be generated based on the first characters of your name and first name if you do not specify one here 7 enter your first name and last name enter your email address in the 4 box and then repeat it for confirmation in the 5 box select your language read the Privacy Statement and accept by selecting the check box enter the text displayed in the security image click Sign up Result You are informed that an email will be sent to you You will receive it in a few minutes at the email address that you specified in the previous step It will contain a link to set a password in order to initialize your ECAS account see below 2 initialize your ECAS account 2 1 2 2 Subject Your password Open the Inbox associated to the email account with which you signed up to ECAS and open the email message that was sent to you by European Commission Authentication Service
63. nterested in art history ME would like bo see and experiment the Italian museums gallem and nistonenal atmosphere NE is inberested in tha possiblities that the university has to affer ams she alo wants to improsie Ter inbernaltional communication Skills Proposed plan of activities week 1 introduction to design amp technology issues commuiracation workshop managemend af activites week 2 354 communieabion amp information on products web saties practice week 4 5 organization of info material practice vs 6 7 6 workshop design week D 10 11 workshop production week 12 wrap up af cantent reports Expected outcome ME would like to haw acopled mew product disky skills techraques malhncts unt maps uw e ene of the en Para NE ze vg cl Bee Tn hava ale ness contact Lr tgeg Dore 3 To print the document click the icon in the PDF toolbar Or To save the PDF document click the a3 icon in the PDF toolbar User Manual Further Elaborating a Relationship 38 Erasmus for Young Entrepreneurs IT Management Tool Executing a Relationship Once a relationship has gone through all steps of the Relationship Building Workflow as detailed in Appendix 1 on p 52 you will be notified by email of its final approval by the EC Shortly thereafter the New Entrepreneur will be contacted by his her IO to attend some induction course training ahead of the exchange Upon completion of this preliminary training final dates will be agreed
64. nual Actions Available To You FAQs Appendix 1 Relationship Building Workflow e 2 Relationship Execution VWorktlow sse 3 Activity related Email Notifications ccccseeeeeeeeeeeeeeees Index User Manual Contents i 1 This User s Guide is updated on a regular basis Please ensure you have the latest version by downloading it from the Help menu of the Erasmus IT Management Tool 2 We have tried to make it as complete as possible but we cannot guarantee that it is free of errors or omissions If you encounter inaccuracies errors or omissions please let us know by contacting the Support Office at support erasmus entrepreneurs eu Thank you Erasmus for Young Entrepreneurs IT Management Tool Overview Erasmus for Young Entrepreneurs is a project initiated by the EU under the Competitiveness and Innovation Programme It aims at helping new entrepreneurs to acquire relevant skills for managing a small or medium sized enterprise by spending time in an enterprise in another EU country It contributes to improving their know how and fosters cross border transfers of knowledge and experience between entrepreneurs The specific objectives of the programme are e On the job training for new entrepreneurs in small and medium sized enterprises SMEs elsewhere in the EU in order to facilitate a successful start and development of their
65. ob Other actors at a later stage include NIO New Entrepreneur s IO HIO Host Entrepreneur s IO NEP New Entrepreneur s Lead IO HEP Host Entrepreneur s Lead IO EC European Commission User Manual Erasmus for Young Entrepreneurs IT Management Tool To adopt a proposed relationship 1 From the Erasmus for Young Entrepreneurs menu select Relationships List Result This opens the Relationships List JU Erasmus for Young xJ Entrepreneurs European Commission gt Enterprise and Industry gt Contact Privacy statement Logout Welcome Emilio STRILLIO Host entrepreneur Home IOs Search Match Relationships 2 My application data Help En G Relationships that require your action X Relationship ID Status Host entrepreneur New entrepreneur Host IO New IO Current status date Pending days Actors qQ a eil HI ag aLT363 ET T T T Emilio STRILLIO Albert DEMONA SEQUA EMC 28 04 2009 0 HE NE rj EAE RLT364 ET T T T Emilio STRILLIO R my LAMIER SEQUA CCI 28 04 2009 0 HE NE Showing 1 to 2 of 2 entries rows per page Fe List relationship X Relationship ID Status Host entrepreneur New entrepreneur Host IO New IO E status date Pending days Actors Al eil EBEN 036 ELT T Emilio STRILLIO Markus GR NDIG SEQUA SEQUA 28 04 2009 0 HE NE Showing 1 to 1 of 1 entries rOWS per page E Figure 25 Relationship List 2 To view the detailed profile of
66. ome inactive as a result of not logging in for 7 months see Inactive red flag above or you were withdrawn decided to withdraw from the Erasmus for Young Entrepreneurs programme You then reactivated yourself see Reactivating yourself p 47 As a result of this your activity status flag was changed to Fol to draw your lO s attention to the fact that you are now fully active again The red bordered icon al will change to Fa as soon as your IO acknowledges your reactivation in his interface An email notification is automatically sent to you when you are re activated See example in Appendix 3 p 56 Reserved Either you are currently reserved by your IO or you have max of made or received the maximum number of relationship proposals proposals allowed by the system i e 5 In You are involved in a relationship that is currently in the relationship Relationship Building Workflow building In You are involved in a relationship that is currently in the relationship Relationship Execution Workflow execution Participated You have already completed one or more exchanges F i fF cg d Withdrawn You have decided to withdraw from the Erasmus for Young Entrepreneurs programme either indefinitely or for a delimited period of time or your IO has withdrawn you As a result of this you are no longer listed in the Catalogue You should have been notified of this by email see sample notification in Appendix 3 p 55 If yo
67. oose this organisation Please note that the S icon will be replaced by a Er multiple lOs are located very close to each other In this case click Bio locate those lOs with a greater zoom factor on the map T the indicates your home X te ie oe QU nr wf KH ow B d address as specified on your 8 4 application form A Mos dd i User Manual Searching and Matching 17 Erasmus for Young Entrepreneurs IT Management Tool Result The selected IO is now displayed as New IO on the Change IO page 4 Complete the IO change motivation box with some information about why you wish to be re assigned to the selected IO This information will be visible to the new IO 5 Click Save Result You are now proposed to the newly selected IO with a status of Applied The new IO now needs to accept you for you to re gain full access to the Erasmus IT Management Tool User Manual Searching and Matching 18 Erasmus for Young Entrepreneurs IT Management Tool Searching and Matching The Search Match menu allows you to browse through the Catalogue of fully accepted active entrepreneurs The Catalogue is the central online repository containing the profiles of all such entrepreneurs The Search Match menu gives access to the Catalogue It enables both entrepreneurs and lOs to look for potential exchange partners consult candidates profiles and propose relationships The content of the Catalogue depends on
68. preneur NIO New Entrepreneur s IO HIO Host Entrepreneur s IO NEP New Entrepreneur s Lead IO HEP Host Entrepreneur s Lead IO EC European Commission An actor in red indicates an actor from whom some action is currently expected green means that the actor has done his part of the job User Manual Erasmus for Young Entrepreneurs IT Management Tool To edit the adopted relationship 1 From the Erasmus for Young Entrepreneurs menu select Relationships List Result The details of the adopted relationship are displayed Welcome Elan REMIGHOUL New entrepreneurs Home lOs Search Match Relationships 1 My application data Help Relationship ID RLT204 Print commitment amp Status Ready for approval Actors HE NE HIO Host entrepreneur Emilio STRILLIO n New entrepreneur Elan REMIGHOUL D Host I0 SEQUA New lO CCIP Host EP PROMETHEUS New EP PROMETHEUS Current status date 15 04 2011 Pending days 0 Relationship length months Planned start date 01 10 2011 Planned end date 01 12 2011 Objectives Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor Activity plan Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut
69. r email to the contact details below Dear Mrs Altovski Your profile has been withdrawn from the Erasmus for Young Entrepreneurs programme Your profile will not be visible to other entrepreneurs any more When you want to reactivate your participation log on to the Erasmus IT Management Tool at https webgate ec europa eu erasmusentrepreneurs and reactivate your profile or contact your IO contact details below Best Regards Entr amp Go Partners Rue des entreprises 100 A D B 1000 Brussels Belgium User Manual Appendix 55 Erasmus for Young Entrepreneurs IT Management Tool 2 Withdrawn partner notification The following is an example of an email message that is sent by the system to an entrepreneur whose partner in an existing relationship proposal has decided to withdraw from the Erasmus for Young Entrepreneurs programme or has been withdrawn by his her IO DX ELECTRONIC MAIL File Edit Mail Window Help Reply All Forward noreply erasmus entrepreneurs ec europa eu 30 November 2012 Erasmus for Young Entrepreneurs withdrawal of proposed entrepreneur Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mr Tombeek An entrepreneur for whom you have proposed a relationship has withdrawn from the Erasmus for Young Entrepreneurs programme Therefore your proposal has been cancelled
70. res are not available and the related settings are disabled if e you are a host entrepreneur and you have delegated the handling of relationship proposals to your IO see previous page you requested that your profile data should NOT be generally visible in the Catalogue except to the parties involved if you enter into a Draft relationship i e Visibility Option 3 on the last page of your application form Click Save preferences Result The saved preferences will apply to this work session as well as to your future sessions unless you change them again Customising the Interface 44 Erasmus for Young Entrepreneurs IT Management Tool Checking Your Activity Status User Manual lOs are able to monitor the activity of their entrepreneurs in the Erasmus IT Management Tool thanks to a dynamic flagging system that shows how actively involved each entrepreneur is in the Erasmus for Young Entrepreneurs programme and how responsive they are to exchange proposals or initiated relationships As an entrepreneur you can see the flag that is currently assigned to you It is displayed next to the 5 User oettings icon in the upper right corner of each page English EN hl Hovering with the mouse pointer over the icon will provide additional information about your activity status flag The table below gives an overview of the possible flags that may appear in your interface with explanation about how when they are upd
71. s IT Management Tool TIP think of changing IO if your current IO is scheduled to end its activities soon See Changing IO p 17 3 From the page displaying your IO you can further click the eo icon in front of the IO code for a list of people in charge of the Erasmus for Young Entrepreneurs programme within the organisation User Manual Consulting Intermediary Organisation Details 15 Erasmus for Young Entrepreneurs IT Management Tool Reviewing your Application Data Using the My application data menu you can review all information that you submitted on your online application form when applying to the Erasmus for Young Entrepreneurs programme Please note that it is not possible to edit this information after being accepted Please contact your IO if you need to update your application data To view your application data 1 From the Erasmus for Young Entrepreneurs menu select My application data vo Erasmus for Young xJ Entrepreneurs European Commission gt Enterprise and Industry gt es beer co UE EE bel This will display a copy of the multiple page application form with options to edit the information that you submitted SU Erasmus for Young vy Entrepreneurs Erasmus for Young Entrepreneurs ie rind Aiea Welcome bo the registration form to participate Tne edormati n rou enser int This ma p g i dores tior Organisaton on me last page of me questione
72. s eu Figure 5 Application confirmation request email 3 6 Confirm your application by clicking the link provided in the email message Result Your application is immediately sent to your IO for approval You can edit your application details from the dedicated My Network section of the Enterprise and Industry e Services Portal as long as you have not been accepted by your IO To do so Open the Enterprise and Industry e Services Portal at httos webgate ec europa eu enterprise portal index cfm fuseaction stk public mynetwork main Click Login Enter your ECAS login name email address and password and click Login Result Erasmus for Young Entrepreneurs appears as a network where you have requested to participate Click the Applied button next to the Erasmus for Young Entrepreneurs network Result All your application details are readily editable Browse the successive pages of the application form make the appropriate changes and save User Manual Getting Started 8 Erasmus for Young Entrepreneurs IT Management Tool You will be notified when accepted and receive access to the Erasmus IT Management Tool DX ELECTRONIC MAIL File Edit Mail Window Help Reply Reply All Forward Delete Compose noreply erasmus entrepreneurs ec europa eu 20 June 2012 Erasmus for Young Entrepreneurs result of your application Please do not reply to this email address This is a no reply addre
73. s for Young Entrepreneurs programme by completing and submitting your application form you can always return to the online form to update your details there as necessary 1 Open the Enterprise and Industry e Services Portal at https webgate ec europa eu enterprise portal index cfm fuseactionzstk public mynetwork main 2 Click Login 3 Enter your ECAS login name email address and password and click Login Result Erasmus for Young Entrepreneurs appears as a network where you have requested to participate 4 Click the Applied button next to the Erasmus for Young Entrepreneurs network Result All your application details are readily editable 5 Browse the successive pages of the application form make the appropriate changes and save If your application is ACCEPTED Once accepted your application can no longer be amended i e neither from the programme website nor from the My application data menu in the Erasmus IT Management Tool Edit button no longer available If some information about you application needs to be updated please contact your current IO and ask them to apply the requested changed on your behalf Can I change my current IO If your application is NOT YET ACCEPTED If you have just applied to the Erasmus for Young Entrepreneurs programme and your application has not yet been accepted by the selected IO you can still return to your online application form to update your details there as necessary
74. sappear Please note that you and your partner are automatically removed from the online catalogue as soon as both of you have adopted a relationship To discard a proposed relationship You can discard a proposed relationship whether it has been proposed by you or to you 1 From the Erasmus for Young Entrepreneurs menu select Relationships List 2 Click the J in front of the relationship to be discarded Click am not interested at the bottom of the proposed relationship detail page 4 Enter some explanation in the new box that appears Result The other entrepreneur will be informed of this by email and the status of the discarded relationship is changed to Cancelled By default cancelled relationships are not visible in the list If necessary you can still find them by filtering the list on relationships with a Cancelled status List relationship A Relationship ID Status Host entrepreneur X l All v 1 CR E RLT2641 All Catherine LEMERCIER Cancelled Showing 1 to 1 of 1 entries 20 rows per page Com jeted Draft EC approval EP approval Feedback validation Proposal Ready for approval Ready for training Stay ongoing Stay ready to start Terminated Waiting feedback Please note that accepting a Proposed relationship at an early stage does not mean that you can t stop it at a later stage A special I do not agree button is available at every stag
75. specific counterpart complete one or a combination of top of the list to look for specific filter boxes at the top of the page to find the counterpart that you are entrepreneurs i Li j looking for and click A to apply the filter Either type the searched string in full or use a percent sign as a wildcard to replace any number Search new entrepreneurs Advanced search of characters in a string D E See Country IO Primary domain Secondary domain s Primary country Secondary countri For example to find entrepreneurs with pharma anywhere in their primary domain type pharma in the Primary domain filter box This may find entrepreneurs with Medical equipments pharmaceuticals and personal care products as primary domain User Manual dbi J Bearchin grid in your criteria and click the Search icon Figure 14 Counterpart search filter Or Searching and Matching 20 Text search is very powerful It can find any word completed by an entrepreneur anywhere on his application form incl Motivation Objectives Specific skills etc Check the Search also in attached CVs box to extend text search to the content of the entrepreneur s uploaded CV Note that the search does not distinguish accented and non accented characters For example the word s curit will be matched whether you type securite or s curit the word Gesch ftsverkehr will be matche
76. ss and your email will not be treated Instead please address your email to the contact details below Dear Mr Goran We are pleased to inform you that your application for the Erasmus for Young Entrepreneurs programme has been accepted Your Intermediary Organisation will contact you shortly to organise your Erasmus for Young Entrepreneurs exchange Meanwhile you can already search in the online catalogue for a partner entrepreneur at https webgate ec europa eu erasmusentrepreneurs Your Erasmus for Young Entrepreneurs login amp password will be required Please refer to the IT user s guide available in the HELP menu for further help and assistance Entr amp Go Partners Rue des entreprises 100 A D B 1000 Brussels Belgium Figure 6 Application accepted email Using the link provided in this third email and your ECAS login name and password you will be able to access the Erasmus for Young Entrepreneurs IT Management Tool Please contact the Erasmus for Young Entrepreneurs Support Office http www erasmus entrepreneurs eu page php cid 18 if you haven t received this information Please note that if for some reason your IO should decide to change your status from Accepted to something else e g On Hold or Back to applicant then your access to the Erasmus for Young Entrepreneurs IT Management Tool will be limited until you are accepted again For example you will no longer be able to browse the c
77. st to the related IO or only to the parties involved if they enter into a Draft relationship If this case the Profile section on the host entrepreneur detail page will be either empty or contain a link to the related IO instead of the host entrepreneur s full details Click this link to request information from the IO User Manual From the Erasmus for Young Entrepreneurs menu select Search Match Match me Zo Erasmus for Young x J Entrepreneurs European C mmission gt Enterprise and Industry gt My application data Help Search HE List all HE Mat suggestions Figure 18 Match me menu option The matching is performed on the fly and the list of matching entrepreneurs is displayed below your details Hesult SQ Erasmus for Young XJ Entrepreneurs European Cormemasion Enterpnae aed Inekianny Ensish ET Contest Privacy sbriement Le _Wetronre Calerie AR RCI Hiei ering Homme Ws 5narchibMulch Hrlalinafups Uj n nm I Patch Enbpproneur 2 bo mimohed fu amp name Type Coamary 10 Secondary domine UT Hale tealautan feuriarrs and rival S rdces T arose and commamnicantion equipenent Src 3nd Cathie tet shades pay AM x Lords d communication equipement censes and LEMERCIER 18 m CHEN Fi sup rising pomada printing IO aed netated products Selm Gen and sanines an piss Industrial razhinery pioa oh installatan reir and mainmenaec E e an Matching entrepre
78. t 2 initialize your ECAS account 3 complete and submit your registration form These 3 steps will be successively described in the following pages Getting Started 3 User Manual 1 1 1 2 1 3 1 4 Erasmus for Young Entrepreneurs IT Management Tool Create your ECAS account Open the Erasmus for Young Entrepreneurs registration page at http www erasmus entrepreneurs eu Click Apply now Click the Register or modify your registration button Click the Sign Up button or the Not registered yet hyperlink Contact Privacy Statement English en ee EUROPEAN COMMISSION AUTHENTICATION SERVICE _ ECAS Commission External LA Gei EUROPA gt Authentication Service gt Login authenticates your identity on Username or e mail address European Commission websites Enterprise e service portal requires you to authenticate L Lee gt More options Lost your password Password Required fields Last update 24 07 2012 3 1 1 m 9 ms amp Top Figure 1 ECAS Sign Up and Not registered yet buttons Result The Sign Up page opens ENZEME EUROPEAN COMMISSION AUTHENTICATION SERVICE BH ECAS Commission External EUROPA gt Authentication Service gt Sign Up 4 Login New password Piet Help l Is the selected domain correct External Change it Sign Up Help for external users Chose a usemane ZZZ Emai ZZZ co
79. tarted 6 Erasmus for Young Entrepreneurs IT Management Tool Prerequisite 2 Apply to the Erasmus for Young Entrepreneurs programme When you have performed the one off procedure to obtain an ECAS account and set your password as described in the preceding pages you can complete and submit the registration form to apply to the Erasmus for Young Entrepreneurs programme 3 1 Open the Erasmus for Young Entrepreneurs registration page again at http www erasmus entrepreneurs eu 3 2 Click Apply now 3 3 Click the Register or modify your registration button 3 4 Enter your ECAS Username or email address and password and click Login Please check that the correct domain is displayed above the Username and Password boxes External is required for people outside the European Commission If necessary click the Change it hyperlink and select the appropriate domain Contact Privacy Statement English en v EUROPEAN COMMISSION AUTHENTICATION SERVICE European E Commission European Commission Intracomm gt Authentication Service New password Sign Up Help Login Not registered yet 0 the Ly ty LF Ge P Po E CEL Nn authenticates your identity on European Commission websites erasmusentrepreneurs requires you to authenticate gt More options Lost your password Required fields Last update 24 07 2012 3 1 1 m 11 ms amp Top Login will fail if you do not select the correct dom
80. termediary Organisation Please contact them should you need further information You will find its contact details below Best Regards Entr amp Go Partners Rue des entreprises 100 A D B 1000 Brussels Belgium User Manual Appendix 56 Erasmus for Young Entrepreneurs IT Management Tool lOs becoming invisible Email messages are automatically sent to all Accepted entrepreneurs of an IO except for NEs having successfully completed an exchange when the activity end date set for this IO is coming close i e on the IO s invisibility date see p 15 The purpose is to warn the entrepreneurs that their IO will stop its activities soon and that they should choose another IO see Changing IO p 17 if they want to continue to use the Erasmus IT Management Tool DX ELECTRONIC MAIL File Edit Mail Window Help Reply All Forward noreply erasmus entrepreneurs ec europa eu 31 July 2012 Your Intermediary organisation IO will soon end its activity Please do not reply to this email address This is a no reply address and your email will not be treated Instead please address your email to the contact details below Dear Mr Portelli The Intermediary organisation IO you have currently chosen will stop its Erasmus for Young Entrepreneurs activity soon 2 months maximum Unless you plan your stay so that it will be finished by then you will have to choose another IO Please contact your IO to do so If you requir
81. that they will abide by the principles of the Erasmus for Young L DETAILS ABOUT THE NEW ENTREPRENEUR D Entrepreneurs Commitment attached below Name af the participant Ms Mikke NEMAK Contact details Misetiniie 77 54100 Mikintli Finland m nenak ibgmail com 4358 41 649 0605 Aide by Lhe rules and reelle ol the host entrepreneur his or ber usual working hours code of conduct and mies of confichantiality THE NEW ENTREPRENEUR UNDERTAKES TO intermediary organisation home country and contact person name e mail tel Mikki Seudun elinkeicyhili o Mawi Ch Finland Communicate with tne intermediary organisations about any problem or changes pitpezlPermbgate ec eurnpa euserasmusentneprenearsdlndex cfm fuseacikn relationship print Morosoft Internet Expln E SI iGo To LE hits feet e europe ecferasmusenirepneneurs index chiifusesctionee Gi fn x Di H DETAILS ABOUT THE HOST ENTREPRENEUR Seen eee DOE Ede dete Fyris pee Host entrepreneur Mr Luis TORELLO CA ME TTT EEN T El dco pee C Task Be Contact delala Legno E Fabbnecnanone Cogetti Precios Vie Vigevano Af 20134 Milan E Ier eebe e Gg ener rien epe eren s redes era Poe ionem el ll a Hp THE HOST ENTREPRENEUR UNDERT DEN Da L t Goin aedes pp Comply with all arrangements negotiated particulary the NE s work leaming DY gaeb ec europa suartinti project and to do his or her best to achieve the objectives and make ihe S
82. the option to delete proposed relationships if the counterparts turn out to be lacking promptness or willingness in responding To do SO edit the proposed relationship and click the am not interested button You will then be able to propose a new relationship to another potential partner FAQs 51 Appendix 1 Relationship Building Workflow Relationship initiated d HE ME if relationship initiated by IO or MO HE NE it relationship initiated hy NE HE Proposal V Assess partner s profile i HE NE with reminder after weeks if no action Email M1 Draft Collect input V Prepare commitment roval i Ready fora v1 Review commitment Reminder ez HE WE after 1 week if no action taken Email M3 EP approval TEE et V Financial agreement EC Approval SIE M Final validation i HE NE M4 Legend ME HE NIO HIO NEP HEP EC New Entrepreneur Host Entrepreneur New Entrepreneurs IO Host Entrepreneur s IC Lead IO of Mew Entrepreneurs EP Lead IQ of Host Entrepreneur s EP European Commission This workflow is then followed by the Relationship Execution workflow see next page User Manual Index 52 Erasmus for Young Entrepreneurs IT Management Tool 2 Relationship Execution Workflow EC approved relationship E Katie Ready for training III fimm e Proceed Stay ready to start Start of stay moa Stay ongoin
83. to go any further with the relationship and want to cancel it altogether You will then be prompted to enter some comments in a new box Or Click Back to previous screen to close the relationship page and leave it as it is Further Elaborating a Relationship 37 Erasmus for Young Entrepreneurs IT Management Tool Viewing the Commitment Document A Print hyperlink is available at every stage of a relationship life cycle to view and print all terms of the future exchange as well as the names signatures and signed dates of all parties involved To view print a commitment document 1 From the Erasmus for Young Entrepreneurs menu select Relationships gt List 2 From the detail page of the adopted relationship click the Print commitment hyperlink on the top right of the page Result The commitment document opens in a PDF browser DS lawn ec nurapa eudirrasmasentrepreneursfindex cim lusractinn rrlalknshin nrint Micro Ieper Lxpla EE fiz iB pee eita e europea euenire ope erreurs rede ere Pec Home l te His be Edt Goin Fetter Hee Ry a D Hte dba ei DT E 4 X CTT cogo de Age Oi Be Edt Golo Fgwotes Heb o amp dB rite entem oc europe FAL fer A TES e ETE premieigr c DN WW ene eem i Annex Erasmus for Young Entrepreneurs Commitment RLT204 W COMMITMENT BY THE FOUR PARTIES By signing this document the new entrepreneur hast entrepreneur and intermediary organisations confirm
84. trepreneurs IT Management Tool To specify your user preferences Click the User profile icon at the top right of the page English EN se Contact Privacy statement Logout User profile Result The User preferences general settings page opens User preferences general settings How many rows per grid per page 20 v Clear visited entrepreneurs history want my HIO to handle the relationships proposals 0 receive from NEs Would you consider hosting another New Entrepreneur in the framework of this programme 2 If yes you re enter into the on line catalogue as an available HE for a new matching Would you consider taking part in the Alumni Network Matching entrepreneurs Weight Criteria 0 1 2 3 To be Low Medium High disregarded relevance relevance relevance Country Expected length and availability Domain Requested language Keywords Communication languages Reset default Preferred keywords to be found when matching Keyword 1 Software Keyword 2 banking Keyword 3 Automatic matches suggestions do not want to receive automatic proposals suggestions 9 want to receive automatic proposals suggestions for my profile Each week v Figure 31 User preferences In the upper section pull down the How many rows per grid per page selection box to specify the number of rows to show in paged lists click Clear now if you
85. ture sessions 1 Click the little Change Match Weight settings icon above the Match score column Result This will open a popup to specify your matching weights Matching entrepreneurs Weight 0 1 F 3 To be Low Medium High disregarded relevance relevance relevance Country 9 Expected length and availability Domain Criteria Requested language Keywords Communication O languages Reset default Preferred keywords to be found when matching Keyword 1 software Keyword 2 banking Keyword 3 Close and match again 2 Select the desired weights for each matching criterion As part of the matching criteria you can also define one or more keywords that the matching engine should find in text areas of potential matches Please be aware however that the more criteria you add the more restrictive the search and the lower the matching score Don t forget also that applicants may have completed their form in another language than yours An English term will not be found if it was entered in German for example 3 Click Close and match again Result The matching scores are immediately re calculated based on the newly defined matching weights Please note that the new weights will be lost after logging out The default values from the User preferences will apply again see below Changing the default weightings for all future sessions The standard weightings defined in
86. u wish to regain a Fully active status you may reactivate yourself see Reactivating yourself p 47 As a result of this your activity status flag will be changed to I to draw your IO s attention to the fact that you are now fully active again The red bordered icon al wil change to Fa as soon as your IO acknowledges your reactivation in his interface The following yellow icon which is the result of not having logged into the Erasmus IT Management Tool for the past 6 months see Low Active Entrepreneurs email message on p 54 is visible to your IO only BONGILL GINON Entrepreneurs with this status are greyed out of the Catalogue i e not available for matching but continue to have access to the Erasmus IT Management Tool The simple fact that the entrepreneur logs in to the Erasmus IT Management Tool immediately resets his her activity status to Fully Active Roy Which is why entrepreneurs never see the Ra Low activity icon Customising the Interface 46 User Manual Erasmus for Young Entrepreneurs IT Management Tool Manual Actions Available To You You have some control on your activity status More specifically you can perform the following actions e Reactivate yourself if you are currently flagged Inactive Pa or Withdrawn P e Withdraw from the Erasmus for Young Entrepreneurs programme Reactivating yourself If you have become inactive or if you have withdrawn or been withdrawn from
87. untry and an indication whether the IO acts as the Lead IO of its European Partnership EP Erasmus for Young d R Entrepreneurs European Commission gt Enterprise and Industry gt English EN Contact Privacy statement Logout Welcome Killy FUJI New entrepreneurs Filter options are available at the top of the list to look for specific IOs Home IOs Search Match Relationships 1 My application data Help List of 10s x IO code EP acronym Cycle EP leader IO name IO shortname Cnt Status Representative Contact H de sell l i ar Associazione Either type the searched string in full or use a percent sign as a wildcard to replace any number of characters in a string For example to find an IO with the word commerce anywhere in the name type commerce in the lO name filter box This may find lOs like Bulgarian Romanian Chamber of Commerce and Industry Chambre de Commerce et d Industrie de Paris Doncaster Chamber of Commerce Entreprise etc User Manual IO013 IO0136 100136 100138 10014 10015 10016 10017 10018 10019 10019 10020 10021 109237 Figure 9 mM m d Fa RN IO List No No No No No N Piccole e Medie Industrie della Provincia di Varese ENTR INTI ENTR INTI UNIV United Institutul Postliceal Phoenix Tellus Limited Inno TSD S a r l Fundaci n Madrimasd para el
88. upon for the exchange and communicated to all partners The IOs will include this information on the relationship detail page and further monitor the relationship by updating its status to indicate successively that the stay has started and that it has been completed see Appendix 2 p 53 for an overview of the workflow The next step for you after completing your stay will be to provide feedback about the exchange by completing the online Feedback Survey You will be notified of this by email Please note that the feedback survey must be completed also if the exchange is discontinued after being started To complete the online Feedback Survey after the stay 1 From the Erasmus for Young Entrepreneurs menu select Relationships List 2 Click the Edit button at the bottom of the relationship detail page Erasmus for Young d R Entrepreneurs European Commission gt Enterprise and Industry gt Contact Privacy statement Logout Welcome Alba BAMABA Host entrepreneur Home 10s Search Match Relationships 1 My application data Help Print commitment amp List relationship View relationship Relationship history Relationship builder Relationship execution Relationship ID RLT761 Status Waiting feedback Actors HE NE Host entrepreneur Alba BAMABA D I New entrepreneur Peter EDWIN Tf Training date 12 04 2010 Training info ok Stay comments ok Stay periods Please complete 3
89. usentrepreneurs and search the catalog for a potential host new entrepreneur to propose a relationship Once you have logged on your profile will be fully active again 2 if you are temporarily unavailable log on to the Erasmus IT Management Tool at https webgate ec europa eu erasmusentrepreneurs and enter a date until which you are unavailable 3 contact your Intermediary Organisation and ask them to update your profile activity flag for you If neither you nor your Intermediary Organisation take any action within the next 4 weeks your profile will be withdrawn from the programme Best Regards Erasmus for Young Entrepreneurs Support Office c o EUROCHAMBRES Avenue des Arts 19 A D B 1000 Brussels Belgium Tel 32 2 282 08 73 Fax 32 2 280 00 38 E mail support erasmus entrepreneurs eu http www erasmus entrepreneurs eu User Manual Appendix 54 Erasmus for Young Entrepreneurs IT Management Tool Withdrawn Entrepreneurs 1 Withdrawal confirmation The following are examples of email messages that are sent by the system to entrepreneurs who have decided to withdraw from the Erasmus for Young Entrepreneurs programme or have been withdrawn by their IO For more information about activity status events please refer to Checking Your Activity Status p 45 If the entrepreneur has withdrawn been withdrawn for an indefinite period of time BX ELECTRONIC MAIL File Edit Mail Window Help Reply All
90. wish to reset the visit counter in the Visits column in the Search amp Match module showing the number of times you have already consulted specific entrepreneurs profiles select the want my HIO to handle the relationships proposals receive from NEs check box if you want to give your IO the option to fully act i e accept reject on your behalf regarding newly received relationship proposals and to modify your matching preferences if deemed necessary Please note that if this option is selected you will no longer receive email messages to inform you when new relationships are proposed to you Customising the Interface 43 User Manual Erasmus for Young Entrepreneurs IT Management Tool select the Would you consider hosting another New Entrepreneur check box if you are a Host Entrepreneur and you accept to be available as a host for future exchanges after the previous current exchange has reached the EC Approval step if you have successfully completed an exchange select the Would you consider taking part in the Alumni Network check box if you would like to be included in the alumni network for the Erasmus for Young Entrepreneurs programme This will give you the opportunity to share experience and keep in touch with other entrepreneurs In the Matching entrepreneurs section select the desired weights for each matching criterion As part of the matching criteria you can also define one or more k
91. work 8 50 N VIS 1 36 New Entrepreneurs NES 1 IO eu 36 No Of VISITS cccccceseeeeeeeeeeeeeseeeeeeeees 43 Notification ee 42 52 53 Nottfcatons ccceeeeeeeeeeeeeeeteneetenes 43 Index 58 O Online feedback survey 36 39 P Participated 19 46 Password eene 5 6 10 11 gs 2r 38 RNC EE RETE 2 Preferences eeeenH 42 Seil 21 22 Proposa ais 43 Proposed relationships 28 29 R Reactivation 45 47 56 Ready for approval 36 Ready for training 36 53 Relationship proposals 43 Relationships 28 29 33 oo HMM M 33 color codes E 34 CSC AN e DEE 33 OSC ANON Le EE 35 SOEN 52 email notification eese 39 EECH 39 DF ODOS ING DE 28 29 det 33 00 52 53 ele e lee PER Rm 51 worklow eene 52 53 Requested languages 24 Reservation E 46 ROWS per od 43 ROWS per page 42 User Manual Erasmus for Young Entrepreneurs IT Management Tool S rel 24 Search NE ME eere tinto entras 20 Advanced search 20 Search Match 8 9 19 SON UD a ne a ee 5 e EEN 1 Start relation proposal 28 29 31 EE 33 36 45 Stay ready to start 36 53 Suggested matches
92. xchange hy the NE matches the HE s country of origin and one ofthe other possible countries specified by the HE matches the NE s country of origin gt gt gt Score 80 SECONDARY MATCH means that one ofthe other possible countries specified for an exchange by the NE matches the HE s country of origin gt gt gt Score 70 MATCH SECONDARY means that the NE s country of origin matches one ofthe other possible countries specified for an exchange by the HE gt gt gt Score 70 NONE NONE means that no matches have been found between the NE and the HE s countries of origin preferred and other possible countries for an exchange gt gt gt Score 40 Domain The following combinations may be displayed next to the entrepreneurs names in the Domain column PRIMARY PRIMARY means thatthe NE and the HE have the same primary business sector in common gt gt gt Score 100 Match explanation PRIMARY SECONDARY means thatthe ME s primary Domain business sector is one ofthe HE s secondary domains gt gt gt Score 90 SECONDARY Jan Dick SECONDARY SECONDARY PRIMARY means that one of the NE s Un secondary business sectors is the HE s primary Score 80 business sector gt gt gt Score 90 Criteria weight 3 SECONDARY SECONDARY means that at least one ofthe NE s secondary business sectors matches at least one ofthe HE s secondary business sectors gt gt gt Score 80 NO
93. y be Geographical preferences gie az City C roue Meugb available to your chosen Please indicate Country Baigiu Droipgoe country Tor I France exchange Phone 10202708 Fax 10402708 Email Com Website warw ecolinguas Plast irwikcabe offer possible countries Tor the Finis Cneece Hafe Malta Portugal Spain e Please apacify your Franch Please Specify your mid eter borgi preferred length of e 2 Pensa exchange in months languages in whieh you Englisnr Please specify the months are comfortable working in which you will be Auguesi Sepbember 20059 Ooober 2009 November 20059 Diecimber avababha Tor th 209 2008 irc hse Sabes tio od KX md Sur shor Miate Select your intermediate organisation France 011 Chambre de Commence er dqidustmee de Pans un Further relevant information including Preferably compar wah experience in G feog Components 1o African or PCi r cquircements or South American countrias wishes hobbies etc sel A crease celi e ika nci Fos von I oem Rp ES WERE Figure 11 View your application details User Manual Reviewing your Application Data 16 Erasmus for Young Entrepreneurs IT Management Tool Changing IO Using the Change IO option in the IOs menu you can change your current IO and go to an other one The decision to change your IO may be dictated by personal preferences e g you are somehow dissatisfied with your current IO you are moving to
94. your current preferences Antonielle SALVASTRATTO Link https webgate ec europa eu erasmusentrepreneurs index cfm fuseaction sm auto_sugg The link above will open the entrepreneur s details login and password required If you find the profile interesting you can propose a relationship from that screen A new profile will be suggested at the chosen frequency should you be available for matching You can change your preferences and the frequency in the User Profile menu For further information please contact your Intermediary Organisation You will find its contact details below Best Regards Entr amp Go Partners Rue des entreprises 100 A D B 1000 Brussels Belgium Simultaneously those best matches will also be appended to a separate list in your Erasmus IT Management Tool with options to view their profiles and propose relationships see next page Please note that the automatic matching suggestion features are not available for e host entrepreneurs who have decided to delegate the handling of relationship proposals to their IO See Customising the Interface p 42 for details about the delegation feature entrepreneurs who have requested that their profile data should NOT be generally visible in the Catalogue except to the parties involved if they enter into a Draft relationship i e Option 3 on the last page of their application form User Manual Handling Automatic Match Suggestions 26 e
95. yperlink on the ECAS login page Contact Privacy Statement English en 15510 New password Sign Up Help ue DUC Fa D AR e ykf N 3 x S wa La pa fof G Login Not registered yet External change it 6 Is the selected domain correct 7 authenticates your identity on Usencime or mec 3ddrpisg European Commission websites Enterprise e service portal requires you to authenticate Last update 24 07 2012 3 1 1 m 9 ms amp Top You will then receive an email with a link to set a new password of your choice Please note that you can t request a new ECAS password before your current password is at least 1 day old and you should click the link in the new password email within the next 1h30 I no longer wish to be included in the Erasmus for Young Entrepreneurs Catalogue Can I be removed if my application is already accepted Use the Withdraw feature if you wish to be removed from the Catalogue whether permanently or for a delimited period of time For instructions on how to withdraw please refer to Withdrawing from the programme p 48 Alternatively you may submit a request to your current IO or to the Support Office support erasmus entrepreneurs eu User Manual FAQs 49 Erasmus for Young Entrepreneurs IT Management Tool How can update my application If your application has NOT YET been ACCEPTED If you have just applied to the Erasmu

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