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GradeQuick/CIMS Interface User Manual

1. 15 INFORMATION ABOUT IFS FOLDER AND FILE PERMISSIONS cccecccceccececcscecscececcececesceccceceseecess 15 CHAPTER 3 SOFTWARE INSTALLATION 22 cccccccccccscccccccccccccccccccccccccccccecccccccscccccecs 21 INSTALL NATIVE AS 400 PROGRAMS ccceccccoccecceccccecceccececcecceceecescscescesseceecesssceeceecsceecessecuscasceseecs 2l INSTALL WINDOWS SOFTWARE s DQ conos erectio dre e ERES ERA eae 22 CHAPTER 4 DOWNLOAD STUDENT ROSTERS DEMOGRAPHICS FROM CIMS TO GRADEOUICK Qc 23 OVEP VIEN ae ene Pe O O II TRU T UMORE 23 SETUP MANUALE DOWNLOAD AS 400 nest ore a cpus dard oh da o 23 RUN MANUAL DOWNLOAD AS 400 c ccceccecceccscecceccccescecceccscesceceecesseceecescsceecscsceecescessscasceseecs 28 RELATED GRADE QUICK SITTINGS Ps 30 SETUP SEND ROSTERS PROGRAM PC c ccceccccoccecceccccecceccccesceccecescecssceecscscescescecescascessscasceseeces 31 RUN SEND ROSTERS PROGRAM e isa 32 SETUP UNATTENDED DOWNLOAD AS 400 AND PC ccc cece ececcececcecccccececcececcscecescecescncesescasesenecs 33 COVOPVIOW AA AA A A eds 33 A Rete eee Ree RT S 33 12 0407777 AA E na NE Te en EEA H 38 AAA A DE ET A DU aR Rg ar Ter 44 Manual Download no OF ROSTOES 2 dd riadas 44 Unattended Downloading of ROSIBES tis SA A ott eh ub dat as 47 CHAPTER 5 HELP TEACHERS CREATE GRADEBOOK FILES ccccccceccecee 4
2. 15 002 5 After pressing Enter screen ref AOS 543P 03 is shown to allow you to specify which comments to post Fill it out somewhat like the screen below Notes 11 18 2004 63 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual The GradeQuick Comment Field 1s the source of the data to be posted The Post to Comment Title field is the target of the data to be posted Press F4 on either field to get a list of available choices Press F1 on the GradeQuick Comment Field to get a more detailed description of each option S400 Screen 2 OR x erez FY 99 NEWAYGO PUBLIC SCHOOLS 1r 28 380 SSLAPTOPS AOS GradeQuick Grade Posting Data to Post Ref ADS 5d3P 03 District NPS School 6866 Process ID MARKING PERIOD 2 Description MARKING PERIOD 2 GRADE POSTING PROCESS Post to Comment GradeQuick Comment Field 4 J Iitle Comment Code 1 Ci CHi 0i Post for courses I Izin out of group OR Exactly in terms 12 mark with Hop Comment Code CP CH2 Post for courses I Izin out of group OR Exactly in terms 12 mark with X3 Effort Code i El 3 EFL d Post for courses I I in O out of group OR Exactly in terms 12 mark with X Citizenship Code 1 Czi1 9 ET 2 Post for courses I in O out of group DR Exactly in terms 12 mar
3. fe ipamus p 000m m a ajas O aem se sue B ezja qu n x x s 750 c ss o 2aas0 e 7580 c Ko i chong dale e 3 4 Good 9 A 38 Aso 8 amoo 4O oza fa am COMMENT DATA C1 C12 up to 12 comment codes to be used as needed but consistently for all teachers For example if there are 4 terms use C1 and C2 for term 1 C3 and C4 for term 2 etc El E6 up to 6 effort codes to be used as needed but consistently for all teachers CZ1 CZ6 up to 6 citizenship or conduct codes to be used as needed but consistently This information is stored in GradeQuick Student Information fields which can be viewed in columns Teachers can use the School Note Library to help them fill in comment codes easily Follow the steps below to specify comment data 11 18 2004 55 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 1 Open the desired gradebook file 2 Click these menu items View gt Student Info 3 In the Data Fields to show list highlight the desired comment data fields and click OK A screen similar to the following will be shown fet Grade Quick UNTITLED GEK File Edit View Graph Grading Reports Options Window Help E way E e A pras x P m Km E li Y f 2 i Seating Student Graph Attendance Chart ports Information Memo SendtoWeb Save
4. 35 5 CAN321 P1 35 CTCen1 nne 38 1 1 C60181 Z283 Ha 33 CAM32 1 22 38 99 CAM3M1 2M5 98 99 CG0101 2Db GRANT HIGH 98 99 FSP3A1 MBb MRS GROSS 0 38 31 BENG11 BDl 30 99 FSP311 A02 38 29 FSP4I1 AM2 38 99 BENG31 AM1L 98 99 PSP281 AM2 38 H FSP19l 283 10 99 FSP311 2M4 39 99 FSP411 2M4 18 99 ATAID1 254 98 99 BENG31 2B2 76 99 FSP1A1 205 90 99 ATAIDI 25b 28 97 BENG11 AMb 58 H FSP3IL BB 38 T H ATAIDl1 B85 38 3 FIFL11 229 MR HORAN q8 99 JCH1 1 002 HRS JANUSZ 38 95 BAL3A1 MM2 38 39 BAL3A1 AAM5 MRS SUTTON 05 18 99 A0AID1 283 KNEE o 38 1 SUREZ 201 58 H SuReg 1 223 98 99 SURM1 A84 Mk _ 0 98 599 CAM3E1 ARL 18 99 BAL3A1 A81 48 99 BSLYA1 AM3 78 99 BYB8281 AB4 28 99 BSL4A1 ARL 28 99 BSL4M1 A8 MRS LEAVER 0 38 99 LEARN1 204 98 TI LEARNL 2AS MUSKEGON C COLL 738 H CGERUL EL 18 99 CLATY1 AR1 18 99 CFRNY1 AA3 18 29 ECALUY1 AB1 18 99 EAMTY1 AR7 MR MILNER 98 99 EBACB1 AM 98 99 ATAID1 052 38 99 EBA121 2M2 18 9 GCAPP1 203 98 99 EBACAL AN5 18 99 GCAPP1 2b 96 T9 EBAl 207 MRS MOOREE 98 99 ZSHA81 111 98 99 ZSHAAL A22 238 99 2SHAM1 M33 UR PITZER 98 99 ISP 121 271 28 99 15P101 A83 38 99 IMD281 2A4 5A H IMD321 PPu 28 99 IMD021 AM5 39 99 IMD381 Af15 30 99 ISP101 2Db 350 99 ISP121 2M7 MAS PITZER 08 918 99 ATAID1 814 q8 99 DBI 021 52 98 99 DLS181 293 98 99 DL 5181 04 28 99 DBI021 A85 218 99 ATAID1 14b 18 99 DL31M1
5. AOS 562 3 Print GradeQuick Class ID List cara ACS 572 4 GradeQuick Grade Symbol Substitutions 5 AOS 582 5 GradeQuick Grade Posting Process R s 542 b GradeQuick Attendance Code Substitutions 5 AOS 552 T GradeQuick Absence Posting Process hR Ss 548 30 Signoff Option or Henu Item RELATED GRADEQUICK SETTINGS PC see the GradeQuick Site License Notebook for more information on how to access and change the settings mentioned below if necessary e System Information Fields Q Auto Import Template standard value is CIMS ITP If you selected fields other than the 13 defaults or re ordered them on screen ref AOS 558P 03 you ll need to change this to CIMS AUTO ITP Q Auto Import Directory this should point to the GOROSTER folder within GradeQuick s GQWIN folder on your network Example g gqwin gqroster 11 18 2004 30 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Q Auto Import Extension this should be blank e Class Information Fields shouldn t need to be changed shipped values should be good e Student Information Fields if you selected fields other than the 13 defaults or re ordered them on screen ref AOS 558P 03 you ll need to add field names 1f not already present SETUP SEND ROSTERS PROGRAM PC 1 Start the SendRosters exe
6. License Notebook for information on adding student info fields Verify that the field called Auto Import Template in the GradeQuick System Information area has a value of CIMS AUTO ITP If necessary you can search the contents of the ROSTERS TXT file on the AS 400 IFS by using Wordpad Search for a course or a teacher ID or a student ID or name or any other data in the file to locate or discover a missing piece of information 11 18 2004 46 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Unattended Downloading of Rosters Make sure manual downloading works See the trouble shooting steps for that section above Symptom The BCS TIMER job is not listed in the jobs that are active in subsystem QBATCH recommended The Status Information for Last Run on screen ref AOS 558P 05 item AOS 557 on menu AOS600 will show the date time last run manually but it doesn t ever change if trying to run automatically Error message regarding inability to automatically select term was sent to the message queue indicated in menu item AOS 562 Error message regarding file not found or permissions problem was sent to the message queue indicated in menu item AOS 562 The Status Information for Last Run on screen ref AOS 558P 05 of item AOS 557 on menu AOS600 looks good however file s Index txt whe
7. Make sure you have adhered to the Pre Requisites for Successful Use in the previous section A new roster download definition which deals only with Central School courses will need to be added to the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 for each home school The idea is to download each home school s roster file to a special centralized folder but with a unique file name per home school Since the AS 400 Integrated File System IFS 1s very likely accessible to all home schools and the Central School we recommend that you use it to store the special centralized folder In reality the centralized folder can be located on any server the important thing is that all necessary individuals have access to it If you followed the steps in Chapter 2 Preparing the Integrated File System IFS then you already have the following folder on your AS 400 bes 11 18 2004 119 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Examples of unique roster file names per home school in a centralized folder on the IFS are bcs gqcims RostersToCombine rosters_ahs txt bcs gqcims RostersToCombine rosters_bhs txt bcs gqcims RostersToCombine rosters_chs txt bcs gqcims RostersToCombine rosters_dhs txt This section describes how to create a group of roster files combine them into a
8. With that added the screen should look something like the following Send Hosters for West High School Ei ES Task Schedule Settings Ay Dame Rur GOCIMS SendRosters exe autorun 4 ggcime Send Browse Start inr ASBULIMS Comments e Enabled scheduled task runs at specified time carcel amm 11 If you d like to adjust any advanced settings such as to have it run multiple times per day optionally use the Schedule and Settings tabs 12 Click the OK button 13 Try to run the task manually by right clicking the task name and choosing Run as shown below E Scheduled Tasks File Edt View Go Favorntes Advanced Help dum m gt PRG ke rey Hack Bamsan Up Map Drive Disconnect Lut Copy Paste Undo Status ARRON Phd over dau 6 00 00 PM 526 02 Never Could not star Hun Disabled 6 52 DO PM 724 00 Er ask Cut E Achvates the task Copy m 14 If the task cannot be run successfully review entries in the log for clues Do this by clicking these menu items Advanced gt View Log as shown below 11 18 2004 43 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual l Scheduled Tasks File Edt View Go Favorites Advanced Help de i i Stop Using Task Scheduler Fe e Back Bamsan Up Pause Task Scheduler t Copy Paste Undo Notify Me of M
9. 129 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Notes e Choose an appropriate file name e Include the Central School s name in the file name to more easily identify it Save in C3 GQCIMS Absences Ver202 5 sub 5 GradeQuick CIMS Interface test Old Versions whs RostersToCombine ctc sas Spl tAbsences settings1 sas Lj SplitGrades settings2 sas File name Split Absences Settings for N way Vocational Save as type Split Absences Settings File sas 3 Click the Save button 4 Close the program by clicking these menu items File gt Exit RUN SPLIT ABSENCES PROGRAM PC Start the SplitAbsences exe program in the GQCIMS folder on the network or AS 400 IFS The settings file E you last used should automatically open and be displayed as shown below 11 18 2004 130 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual split Absences Split Absences Settings for N way Vocational sas E EE File Help OD e E um E 7 Mame of absences file to split Ig agcimssAbsences Ext Browse Folder into which to put split absence files E aqelimetS plit bsences Browse Restore Defaults 2 Click the Run
10. 3 The status bar at the bottom of the screen will display notes and a final statement similar to the following Send process has completed n total rosters sent 4 Close the program by clicking these menu items File gt Exit SETUP UNATTENDED DOWNLOAD AS 400 AND PC Overview The unattended download process needs to accomplish the same steps below as the manual download process except without user intervention and on a scheduled basis 1 Prepare the rosters database table on the AS 400 ADDONSTU PAOS595 2 Copy convert the rosters database table to a PC style ASCII file ROSTERS TXT 3 Send distribute the ROSTERS TXT file to the GQWIN GQROSTER folder The first two steps can be done entirely on the AS 400 The third step is most easily done on a PC See the 45 400 Setup and PC Setup sections below AS 400 Setup 1 Start the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 as shown below 11 18 2004 33 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 2400 Screen 2 gza Dz FY 89 WEWAYGO PUBLIC SCHOOLS 20 13 55 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OOZ nmi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 55T 2 BCS AS d400 Batch Timer Monitor A0S5 562 3 Print GradeQuick Class ID List
11. 4 Make sure the correct Days and Times are marked When trouble shooting set it to run once during the day so you can watch it run 5 Write down whether you are using Processing Option 2 RUNRMTCMD with Incoming Remote Command or Processing Option 1 Windows Interface Timer 6 If Incoming Remote Command processing option 2 is being used verify the two commands on the bottom of screen ref AOS 558P 05 Both should contain a RUNRMTCMD command but with different options The Command to Download should reference a batch command line version of a Data Transfer program RTOPCB EXE in Client Access and your Data Transfer definition for downloading rosters see trouble shooting Step 12 in the Manual Downloading of Rosters section above The Command to Send Downloaded Data should reference the Send Rosters to GradeQuick program SendRosters exe and the settings file used by that program example Send Rosters Settings for WHS srs For more information see section Legacy Tasks gt Downloading Rosters gt Use RUNRMTCMD for Unattended Roster Downloading Sending 7 If Windows Interface Timer processing option 1 1s being used the two commands on the bottom of screen ref AOS 558P 05 should be blank or non visible 11 18 2004 110 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 8 On t
12. 400 File Details El ES File name G GOCIMS PA0S595 FDF Browse Hle ipe ASCI Text Translate from ANS to EBCDIC v ASCII 45 400 tile Create 45 400 object Wo replace member only Member test AS AO Ale ipe ata C Source Heldteterence thle name TOU EET Record lenat Je art Read write E Hile test Use FTP to Upload Grades When you manually upload grades using the run option on screen ref AOS 542P 01 the following is shown mE 400 Screen 2 OF ES AOS Prompt to Run Interactive Upload Refi A05 598 M1 The requested PC data is now ready to be uploaded Please toggle to your file transfer program and specify to transfer the Following file The AS 400 file and empty member have already been created On your transfer request specify to replace the member From PC or IFS File name Gi qgqcims test qrades txt To 43400 Library name ADBONSTU aka File name PAQSS9S Library filet member Member name TEST ADDOMSTUSPAOSSIS TESTO After your file transfer program has run toggle back to this screen and press Enter to continue 01 0011 11 18 2004 104 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual When the screen above is displayed your FTP program should be opened and run For example something similar to the following
13. 53 bz FY 99 NEVAYGO PUBLIC SCHOOLS OTI46 035 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OAZ 1 MENU AOSTOG SETUP AND DEFINITIONS ADD ON ITEMS 1 Setup Client Members for Student Add On Files ADS 000 2 Maintain Student Add On Codes AOS 130 3 Maintain Course Groups EX GE de X d AUS 1 d Settings for Student Pictures cde oU de e uox xw 6 HE S dsl 5 Maintain Case Conversion List hR S 168 b Manage File Permissions AOS 160 T School Options for Teacher AttendancesGrading AOS 330 8 Authorized Teachers for Attendance Grading ADS 3d40 9 Maintain Product Authorization Codes AODS 220 59 Change Assignment 30 Signoff Option or Henu Item 5 11 18 2004 89 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 2 Enter as many list items as desired four per screen as shown below AE 400 Screen 2 Biel ES ool FY 99 NEWAYGO PUBLIC SCHOOLS footie SSLAPTORS AOS Maintain Case Conversion List Ref B s 168 H1 During upper to lower conversion if a name segment matches a list entry it will be converted according to the entry If a namessegment doesn t match an entry then all letters in the name except the first will become lower case Special symbols 7 One character pest of namesuord Examples Mame HL Name DELONG Up
14. GradeQuick Grade Posting Process 4R s 542 6 GradeQuick Attendance Code Substitutions 5 AOS 552 T GradeQuick Absence Posting Process R Ss 548 59 Change Assignment 30 Signoff Option or Henu Item 4 2 Fill out screen ref AOS 582 02 in a manner similar to the example below 2 400 Screen 2 b Hi u2 FY 99 NEWAYGO PUBLIC SCHOOLS 9 45 00 SSLRPT PSZ AOS GradeQuick Grade Symbol Substitutions Ref B s 582 02 District NPS School 688 CIWS GradeQuick Grade Grade Symbol Symbol Applies to the Following CIMS Grade Titles NC NCR 2 Option _ 1 A11 e These ssi Include omit I I INC i Option _ 4 A11 e These 2 2 5 LL 2 Include omit I F E ij Option _ d A11 e These __ 49 Include omit I 3 Option d A11 These A Includes omit I t Option _ 1 A11 2 These o Includes omit I t Option _ 1 A11 e These o Includes omit I HOPE post blanks functions as an eraser Fd Index FlzZ Lancel 3 Press Enter to return to the menu RUN GRADE POSTING PROCESS AS 400 1 Start the GradeQuick Grade Posting Process program item AOS 542 on menu AOS600 as shown below 11 18 2004 66 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 22400 Screen 2 grz Oz FY 99 WNEWAYGO PUBLIC SCHOOLS 09 03 54 SSLAPTOPS ACS Student Add On Software Test
15. gt Scheduled Tasks as shown below 11 18 2004 38 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved Ia File Edit view Insert Format Took m or FDA Sea TR ee ovo ol ma Help Center v A Microsoft Word Napster Music Community New Office Document Open Office Document Windows Update Win ip Shut D owr Netscape SmartUpdate Free SUL amp Unlimited Inter Programs Favorites Documents Settings Find Help Hun Log Off Steve d H ET Adobe Adobe Acrobat Advanced Email Verifier America Online Automate 4 Axialie Programs Batters cope BCS GUI Student Info Inquiry Borland Delphi 5 CompuServe Digital Media Park Disabled Startup tems DiskPatrol 1 5 Disk State gate Still EditPad Pro EP Encom Software GradeQuick Hil ODBC 400 HP CD writer Plus HP Colorado Backup Il HP DeskJet 820C Senes HP Download Manager HP Jet dmin Utilities HP LaserJet Learn IBI 45400 Client Access Express IcanE ditz InstallShield Express For Delphi 5 InterBase InterBase Client 5 1 Internet Access GradeQuick CIMS Interface User Manual 47 Microsoft Word gqiUserH anual dos Accessibilty d Communications d Fa Entertainment d d L5 Lames d d pa System Tools Backup k xl Address Book al Character Map k gj Calculator E Clipboard Vie
16. j settinga dat Sethingr dat Settingriawe dat a Settings for Steve cgs File name Collect Grades Settings for West High School Save as type Collect Grades Settings Files cas dat Cancel ze 11 18 2004 59 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 3 Click the Save button 4 Close the program by clicking these menu items File gt Exit RUN COLLECT GRADES PROGRAM PC 1 Start the CollectGrades exe program in the GQCIMS folder on the network or AS 400 IFS The settings file you last used should automatically open and be displayed as shown below Collect Exported Grades from GradeQuick Collect Grades Settings for West High School cgs OF ES File Help O e ad ui B Collect export files created on or after this date allection Report Option Print with details Don t print Print summary only allect only courses which meet during the following CIMS scheduling terms Termi Term 2 Term 3 Term4 Term5 Term 6 Drive and path containing GradeQuick and Site Manager la ggwin Browse Override drive letter in GradeQuick system information with the one used above Mame of grades file ta create for uploading to CIMS p gacimes grades tst Browse Archive above file if it already exists Re
17. k Hesperia USA Gal Newaygo pal white Cloud aJ County ide BJAVA aJ Tee E psti El pac E ans E pac ros pac pac IB pac B paoscon csv paosqcd csv BI nan pa cow Explore ad czv Oper CM CEV Create Shortcut nN Filter dec Sharing p S C Lucey Cut h csv Lopy a C3v Paste dicey Permissions d csw NFS Export p SAA z e Another alternative for setting folder permissions is to use the green screen method which is to type the following command where bcs is the folder name WRKAUT OBJ bcs For Setting File Permissions e File permissions can be accessed using Operations Navigator s File Systems gt Integrated File System gt Root tree node Right click the desired file and choose Permissions 11 18 2004 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved 19 GradeQuick CIMS Interface User Manual Sp AS7400 Operations Navigator File Edit View Options Help fa Ea i xI amS 12 minutes old Environment Mu 45 400 Connections 5104153 Root E 3 Job Management ral STEVE IB panscon csv E BP Configuration and Service 1 pkaftp JAVA paosged csv mig Network bal websamp adBC5 El paosgpa csv Ery Security bal cainstal bal Teacher Bi panssad csv nE y Users and Groups FD junk E pstu3t tst E paosscs csv as E
18. s wow x RUS TE d GradeQuick Grade Symbol Substitutions s acer RUS one 5 GradeQuick Grade Posting Process AOS 542 b GradeQuick Attendance Code Substitutions AOS 552 T GradeQuick Absence Posting Process ADS 5d45 30 Signoff Option or Henu Item iff 2 Specify option C change to the left of the desired download definition and press Enter as shown below 22400 Screen 2 rza Dz FY 99 NEWAYGO PUBLIC SCHOOLS 20 14 59 SSLAPTOPS AOS Roster Downloads to GradeQuick Refi AOS SSP 011 Down Load Version 3 00 00 Ont Definition Dis Sch Description i AAA NPS i5 688 ij E WHS HPS bee WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Bottom FS Exit F4 Index A Add C Change D belete L Lookup U Copy R Run 3 Press Enter until screen ref AOS 557P 05 is shown Enter values on the screen similar to the ones shown below Notes e When specifying times use of the F4 Index feature is recommended because it will display a schedule showing available time slots e Unattended processing will only occur if the BCS AS 400 Batch Timer Monitor program item AOS 562 on menu AOS600 is running That program is described in a subsequent step in this section 11 18 2004 34 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 2 EA00 Screen 2 ME Szar Dz FY 99 NEWAYGO PUBLIC SCHOOLS 20 19 13 SSLAPTOP
19. school the ABSENCES TXT file must be split using a new program called SplitAbsences exe Once the absences are split into per school files the normal upload post absences process is used That process 1s described in the Chapter 7 section titled Run Absence Posting Process AS 400 which begins on page 80 The process can either be run in a distributed fashion by staff at each home school or the Central School staff can run the process on behalf of each home school In either case all that is needed is the proper ABSENCESxxxyyy TXT file to upload for posting Follow the steps below to split a multi school ABSENCES TXT collection file into per school ABSENCESxxxyyy TXT files SETUP SPLIT ABSENCES PROGRAM PC 1 Start the SplitAbsences exe program in the GQCIMS folder on the network or AS 400 IFS Set the values similar to those shown below Notes e Field component level help text is available by clicking the symbol and then clicking the desired field or component Turn off the help pointer by clicking the symbol again e The Folder into which to put split absences files must be created outside of this program l Split Absences Untitled E mx Ele Help Name of absences file to split a ggcime absences tut Folder into which to put split absence files E ugcimsssplib amp bsences Restore Defaults Defaults have been restored 2 Choose these menu items File gt Save As 11 18 2004
20. 1 Write down IFS path file name on screen ref AOS 558P 04 2 Run the download using AOS 557 3 Run Send Rosters and carefully verify the files paths on that screen Is 1t the right rosters file Is it the right GradeQuick path Verify the term that was downloaded in the last run by viewing the last modified date time of the following files in the GQWIN GQROSTER folder INDEX1 TXT through INDEX6 TXT The numbers 1 6 in the file names represent the CIMS scheduling term See which file has the most recent date that would indicate the term last downloaded Verify the term option on screen ref AOS 558P 02 item AOS 557 on menu AOS600 Verify the term option on screen ref AOS 558P 02 item AOS 557 on menu AOS600 It is likely set to 2 which is OK but Verify the term starting and ending dates If incorrect use the Scheduling Options program item STU 102 on menu SMS200 to correct them Verify the Jf term option 2 field on screen ref AOS 558P 02 Verify the following options on screen ref AOS 558P 02 item AOS 557 on menu AOS600 e Limit to teachers e nclude omit teacher IDs matching this pattern Verify the following options on screen ref AOS 558P 02 item AOS 557 on menu AOS600 e Exclude non graded courses e Include omit course numbers matching this pattern e Optional course g to include or omit e fa student s course request is added with an effective date that is after the date the downlo
21. 1 NPS 666 ADDONS TUTLAWHS Y WHS F5 HeFresh Fl2 Cancel 41 n1 8 The screen above lists all the files in library ADDONSTUTL and files mentioned as single member files in the AOS 557 menu item If you type an X to the left of any existing file and press Enter the screen below will be shown to allow you to work with its permissions 11 18 2004 93 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 400 Screen 2 Aa E Edit Object Authority UTE w ea ser WHS uner 2 2 257 TEST Librar e xw ox 2 ADDONSTUTL Primary group 1 NONE Object type FILE Type changes to current authorities press Enter Object secured by authorization list NONE Object User Group Authority TEST ALL CIWS ALL PUBLIC ALL Bottom SSEXIE F5 Refresh Fb Hdd new users Fib Grant with reference object Fil Displau detail object authorities Fiz Cancel FiT Top Fi8 Bottom C COPYRIGHT IBM CORP 1988 1999 E ME 19 068 9 The IBM Edit Object Authority screen shown above allows you to change permissions for existing users or add other users When finished press Enter or F3 to return to the previous screen Chapter 9 Legacy Tasks OVERVIEW Version 3 00 of the interface introduced a new method for exchanging data between the GradeQuick server and the CIMS server AS 4
22. AME 98 99 NOCLS1 207 96 79 DB1021 00 MRS SLOMINSKI MR PUFF 8 99 GTY181 881 98 99 MHE 171 202 38 8 3 PBl21 2H83 58 33 HE 121 20 38 3 PB181 285 28 99 MHE101 28b 98 99 MPE 201 807 MR PUMFORD 38 99 CGVUE1 AA1 MS PURCELL 0 92 99 LAT181 201 98 99 LAT221 2M1 98 99 LAT381 221 8 99 LATYD1 201 98 99 LAT101 AA2 38 99 LAT2M1 A82 98 99 LAT301 2D2 98 99 LAT4BL AD2 38 99 LAT101 003 98 99 LAT201 083 35 3 LAT3D1 R 3 q8 33 LATug A23 98 79 LATLAL 208 REESE PUMFORD 28 99 ATAID1 012 28 99 MPA381 A21 398 99 C60141 AR0 38 39 ATAIDL 103 38 99 CUH1M1 23 98 99 CG0181 204 38 99 CUH121 25 39 99 MPG121 2Mb 35 33 CuH121 227 MR SANDERS Sa 33 ECH301 222 98 99 ECM381 283 28 99 CEC381 204 35 33 EC 321 20b 98 99 EGE2A1 AD7 SCHOOL 0n 18 399 COLLE1 281 18 399 NOCL11 281 98 99 STUDY 811 28 99 GTY101 282 58 99 STUDYS 812 08 39 ATAID1 183 98 99 STUDY 013 58 99 GTY 101 204 98 99 STUDY D14 28 99 GTY181 M25 98 99 GWPR21 A25 38 99 STUDY M15 98 9 GAC301 20b 98 99 STUDY4 1b 58 T5 GIBUS1 207 38 33 STUDY D1 MS STEPHENSON 35 43 1 CGVup1 B2 38 83 CPY 301 002 3 amp 8H ATAIDl 103 98 99 C6V421 AN4 3a H3 ATAIDl le5 35 1 CGVuD n5 98 99 CPY131 2M5 98 99 CSC3M1 AAE 98 39 ATAID1 107 38 3 8 CAM321 P9 MR TOBEY 318 99 6M11 281 98 99 BRD1M1 2M2 94 95 BRD11 223 10 99 BRD11 2D4 10 99 ATAID1 205 28 99 BRD1M1 AM5 38 99 6M11 AM MRS TOFFERI 78 39 ZSH281
23. AOS 548 on menu AOS600 as shown below 400 Screen 2 gezur oz FY 99 WNEWAYGO PUBLIC SCHOOLS 6 41 02 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OAZ nmi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS d400 Batch Timer Monitor hR s 5B52 3 Print GradeQuick Class ID List s ceca RUS a TE 4 GradeQuick Grade Symbol Substitutions s o xx AUS 5a2 5 GradeQuick Grade Posting Process R s 542 b GradeQuick Attendance Code Substitutions 5 AOS 552 T GradeQuick Absence Posting Process hR Ss 548 59 Change Assignment 30 Signoff Option or Henu Item 7 2 Fill out screen ref AOS 548P 01 in a similar way to that shown below mE AD Screen 2 IE ES of ob FY 99 NEWAYGO PUBLIC SCHOOLS f 55 53 SSLRPTU PSZ AOS GradeQuick Absence Posting Process Ref AOS S46P 04 District NPS i School 688 Date s to post 9 01 98 i 040000 f Post the last school days see Fi help Limit to period 4i blank all Post to the single period shown in the gradebook file Post to each period defined Attendance Taken Y in the master schedule The process of posting absences from GradeQuick involves these steps 1 Collect gather exported gradebooks into ABSENCES THT ASCII file 2 Copy ABSENCES THT file to a single AS d400 datatbase table 3 Post database table of absences always done on AS 400 Period option
24. AOS 558P 02 in the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 Limit to teachers Exclude non graded courses Include omit course numbers matching this pattern Include omit teacher IDs matching this pattern Optional course to include or omit Check for the existence of export file s in the expected export file location which is either the teacher s default GradeQuick folder or if specified the Grade Export Directory on the GradeQuick System Information screen A sample export file name 1s 02 03 MTH101 003 where 02 03 school year MTH101 course and 003 section Check the ast modified date of the export file to make sure it is on or after the date specified in the Collect export files created on or after this date field Have teacher s send re send grades if not exported recently Verify that the user running the collection has permissions to the export file location folder To test permissions try using My Computer to manually navigate into the folder and open the export file with Notepad Verify that the user running the collection has drive letter mappings that correspond to the ones used on the GradeQuick System Information screen and Site Manager s Set Directory Paths The following symptoms apply to the use of the GradeQuick Grade Posting Process program item AOS 542 on menu AOS600 Symptom A screen titled Notice of Upload Problem is displayed after attempting to run a
25. AOS600 as shown below mE 400 Screen 2 Ox gza bz FY 99 WNEWAYGO PUBLIC SCHOOLS fLiIGfidd SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS GAZ 1 MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS d400 Batch Timer Honitor a a hR s 5B52 3 Print GradeQuick Class ID List 5 hRhlS 5T2 d GradeQuick Grade Symbol Substitutions AOS 582 5 GradeQuick Grade Posting Process a AOS 542 6 GradeQuick Attendance Code Substitutions 5 AOS 552 T GradeQuick Absence Posting Process hR Ss 548 90 Signoff Option or Henu Item 20 13 Fill out the screen in a manner similar to the way shown below 11 18 2004 37 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 2 EA00 Screen 2 Ml Fa a z3 H2 FY 99 NEWAYGO PUBLIC SCHOOLS 21 13 81 SSLRPTUPSZ AOS BCS AS 400 Batch Timer Monitor Het Abs Sb Hi1 When this process is running it will trigger jobs to be run at the appropriate times that have been defined using menu items ADS 557 and AOS 490 See those menu items for more information school year to download 063 status NOT RUNNING When starting this batch job send it to jobq QBATCH in library DEBE E When abnormal conditions are sensed send notice to msqq RALPH in library QUSASYS Sleep Mode Setti
26. I see help text Fd zIndex Fi2 Cancel 15 31 5 If rosters are being prepared using the Homeroom Teacher option which 1s popular at Elementary schools an addition screen shown below will be displayed Specify the names of up to 15 subjects taught at the school 11 18 2004 25 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 1 400 Scr 2 White DER 11263 FY 99 SCHOOL OF HARD KNOCKS 10 23 46 SSTOSHBAS Z AOS Roster Downloads to GradeQuick Ref AUS S56P ZB District NPS School 688 Download definition ID WHS Description GREAT STARTS ELEM GQ DOWNLOAD PROCESS To create one roster file per subject specify the subjectis below If screen is left blank only one roster file per teacher will be created Subject Subject Math Reading Spelling Science Husic Phus Ed co J cn cr E co Po p F1z Lancel 117011 6 Fill out screen ref AOS 558P 03 similar to the way shown below Notes e Important Ifyou select any fields other than the 13 listed below or change the order in which they are selected you must change the Auto Import Template on the GradeQuick System Information screen to cims auto itp instead of cims itp e In order for other fields to load into GradeQuick there needs to be a corresponding Student Information field in GradeQuick While many common field
27. MR BOURKE DPHYOL l DAIN STEVEN R Sle ATTCODE INVALID ABSENCE TYPE MR BOURKE DPH4O1 1 DAVIS JAMES A 542 ATTCODE INVALTD ABSENCE TYPE MR BOURKE DPH4D1 1 DAVIS TERESA J 144 ATTCODE INVALID ABSENCE TYPE TOTAL ERRORS TOTAL ITEMS POSTED CONSISTS OF ss RECORDS SKIPPED BY REASON 3 TEACHERS STUDENT IN OTHER SCHOOL STUDENTS SOURCE RECORD NOT FOR THIS SCHOOL CLASSES COURSE SEC PERIODS DATE S Notes In the Total Items Posted section near the bottom left of the report the Present count is incremented whenever a present student record from GradeQuick blanks out an existing record in CIMS This may happen when a teacher corrects a student previously marked absent by mistake Following is more information for the counts of Records Skipped by Reason Errors are not generated for skipped records 11 18 2004 85 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual e Student in other school Accumulated only if an N was specified for the Allow posting for students in other schools field on screen ref AOS 548P 02 and the student is enrolled at a different school e Source record not for this school Accumulated when the District or School field in the input record from GradeQuick does not match the one being processed This will occur for example 1f you accidentally attempt to upl
28. O Change Assignment Exit ACS Option or Henu Item 8 3 Specify a term as shown below and press Enter 5 3 400 Scr 2 White 11 25 03 FY 99 SCHOOL DF HARD KNOCKS 15 38 25 SSTOSHBAS aus Hulti School Grades Posting fram GradeQuick Ref A s 54d5P n1 Term 1 1 5 Fiz Exit 04 003 4 Specify a representative process as shown below Note Even though you ll be posting for multiple schools a single AOS 542 representative process needs to be specified It indicates which grading comment and summary absence tardy fields are to be posted 11 18 2004 123 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 5 3 400 Scr 2 White 11 25 05 FY 99 SCHOOL OF HARD KNOCKS 15 38 35 SSTOSHBASZ aus Multi School Grades Posting from GradeQuick Ref A05 545P 02 Term 1 405 542 process to use for all schools present in the GRADES THT batch transaction file District NPS i School 688 3 Process ID CENTRAL SCHOOL REP i 4i Page break errorssaudit reports by school Y Fd Index Fi2 Ex1t The process will post information for all schools contained in the GRADES TXT collection file An error report will always print If an audit report was requested in the representative grade posting process then it will print as well If page breaking recommended is specified on the above scr
29. QPGMR may be running the job Verify that you have given the user permissions to the files paths Use Operations Navigator or Manage File Permissions item AOS 180 on menu AOS100 to do this The Windows Task Scheduler 1s likely not successfully running the Send Rosters program Did you set it up to do so If not see the last paragraph of this recommendation Start open the Scheduled Tasks program folder For the task in question review the Last Run Time Status and Schedule Right click the task and select Properties review your settings Right click the task and select Run to try to run it manually the problem may surface Click these menu items to see what might be going wrong Advanced gt View Log If still having problems review the sub section PC Setup in the section Setup Unattended Download AS 400 and PC 47 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual The BCS TIMER job does not automatically start Add the following statement to your AS 400 startup following an IPL program CALL PGM ADDONSTU AOS5625C The name of your startup program can be verified by using the following command DSPSYSVAL OSTRUPPGM Chapter 5 Help Teachers Create Gradebook Files OVERVIEW The process a teacher goes through to create a new gradebook file starting with
30. Screen 2 5i3ir bz FY 99 WEWAYGO PUBLIC SCHOOLS OT S2i27 SSLAPTOPS ACS Student Add On software Test Work rea Refi ACS OAZ nmi MENU AOSTOG SETUP AND DEFINITIONS ADD ON ITEMS 1 Setup Client Members for Student Add On Files ADS 000 2 Maintain Student Add On Codes AOS 130 3 Maintain Course Groups Ede ae ox x x c died d Settings for Student Pictures Ede ow amp ow amp x x AUS Lal 5 Maintain Case Conversion List AR S 168 6 Manage File Permissions AOS 160 T School Options for Teacher AttendancesGrading AOS 330 8 Authorized Teachers for Attendance Grading ADS 340 9 Maintain Product Authorization Codes AODS 220 59 Change Assignment gg Signoff Option or Henu Item E 2 Screen ref AOS 180 01 shown below will be displayed Choose the type of file with which to work In this sample we ll first work with files in the ZFS 400 Screen 2 Sra bz FY 99 NEWAYGO PUBLIC SCHOOLS T 52 55 SSLAPTOPS2 AOS Manage File Permissions Ref A0s5 180 mi File type GradeQuick Interface IFS files GradeQuick Interface transfer files F3 Exit 3 After Enter is pressed on screen ref AOS 180 01 the following screen is shown 11 18 2004 91 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved 22400 Screen 2 GradeQuick CIMS Interface User Manual Sra bz FY 99 NEWAYG
31. Settings gt Control Panel Then double click the Passwords icon Then click the Client Access tab Windows 95 password caching should be set to Enabled Also verify that Enable caching of AS 400 passwords is checked 4 Make sure manual roster downloads work using either a Client Access Data Transfer definition or an FTP script 5 Make sure you ve been able to send the downloaded roster file to the GradeQuick folder by use of the SendRosters exe program in the GQCIMS folder Jot down the name of the settings file for the roster send process Example Send Roster Settings for West High School srs 6 Start the InterfaceTimer exe program and set the screen values similar to those shown below 11 18 2004 100 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Unattended Roster Downloader and Distributor Interface Timer Settings for West High Schoolits Miel ES fle Hep DA wE Command 1 used to download CIMS roster File C Program FilesSIBM Client Access rhopcb exe Browse Parameters for command 1 e tgqcimstrosters transfer definition dtf Pick transfer def Command 2 used to distribute CIMS raster file GAGQCIMS SendA osters exe Browse Parameters for command 2 autorun q 9qcmeSend Settings For West HS srs Pick send roster def Display Option for Commande 1 and
32. TEMPLATE FILE l 2 3 Delete the following file from the GQWIN folder CIMS ETP Make a copy of the following file in the GQWIN folder CIMS CSM WIN ETP Rename the copy just made to CIMS ETP OVERRIDE THE WINDOWS VERSION OF THE ATTENDANCE EXPORT TEMPLATE FILES Ww N AR Delete the following file from the GQWIN folder ADAILY ETP Make a copy of the following file in the GQWIN folder ADAILY CSM WINMAC ETP Rename the copy just made to ADAILY ETP Delete the following file from the GQWIN folder ADAILYDBL ETP Make a copy of the following file in the GQWIN folder ADAILYDBL CSM WINMAC ETP Rename the copy just made to ADAILYDBL ETP OVERRIDE THE MAC VERSION OF THE GRADES EXPORT TEMPLATE FILE l 2 3 Delete the following file from the GOMAC GQ SYSTEM folder CIMS ETP Make a copy of the following file in the GOMAC GQ SYSTEM folder CIMS CSM MAC ETP Rename the copy just made to CIMS ETP OVERRIDE THE MAC VERSION OF THE ATTENDANCE EXPORT TEMPLATE FILES AS Delete the following file from the GOMAC GQ SYSTEM folder ADAILY ETP Make a copy of the following file in the GOMAC GQ SYSTEM folder ADAILY CSM WINMAC ETP Rename the copy just made to ADAILY ETP Delete the following file from the GOMAC GQ SYSTEM folder ADAILYDBL ETP Copy the following file in the GOMAC GQ SYSTEM folder ADAILYDBL CSM WINMAC ETP Rename the copy just made to ADAILYDBL ETP DOWNLOAD STUDENT RosTERS DEMOGRAPHICS FROM CIMS TO GRADEQUICK Overview
33. Work rea Refi ACS OAZ mi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick a a A0s5 557 2 BCS AS 400 Batch Timer Monitor ADS 5b62 3 Print GradeQuick Class ID List La HUS 5T2 d GradeQuick Grade Symbol Substitutions 5 5 AOS 582 5 GradeQuick Grade Posting Process ADSL 5q b GradeQuick Attendance Code substitutions AUSSA T GradeQuick Absence Posting Process A05 545 59 Change Assignment 9H Signoff Option or Henu Item 5 Srebribz FY 99 NEWAYGO PUBLIC SCHOOLS 9 05 45 SSLAPTOPS2 AOS GradeQuick Grade Posting Process Ref A0s 542P M1 Opt Process Dis Sch Description i LLL HPS i B88 0 R MAREING PERIOD 2 NPS Baa HaRKIMG PERIOD 2 GRADE POSTING PROCESS F3 Exit Fi Index A Add C Change D Delete L Lookup U Copy R Run aS mz 3 The following screen will be shown during uploading of data 11 18 2004 67 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual mE 400 Screen 2 Ale cis from ms 48g8 IFS 01 002 4 When the upload has been completed the following confirmation screen will be shown 400 Screen 2 Ma x El Q z28 H2 FY 99 NEWAYGO PUBLIC SCHOOLS 9 06 45 SSLAPTOPS aus GradeQuick Grade Posting Confirm Upload Ref 405 544P 014 District NPS School 655 Process ID MARKING PERIOD 2 Des
34. You must do the following 11 18 2004 31 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual e Create enable a network directory containing an image file for each student preferably in JPG format or another GradeQuick compatible format see GradeQuick documentation Some picture vendors sequentially number their utility created picture files such as the following example shows 1 JPG 2 JPG 3 JPG 4 JPG etc Some vendors allow you to assign the CIMS student ID number as the picture file name This is preferred e If you can t get your pictures named with student ID numbers an alternative is to create enable a comma delimited ASCII text file which provides a cross reference between the CIMS Student ID and the picture file name which corresponds to that student An example would be 9762 1 BMP S37 2 BMP 194221 535 BMP 20781 79 BMP e Choose an appropriate Option for merging student picture file names 2 Choose these menu items File gt Save As Notes e Choose an appopriate file name e f multiple schools will share the same folder GQCIMS then including the school name in the file name is recommended e If multiple people will have access to the same folder GQCIMS then setting a password on each file may be a good idea Password protected
35. a locked door during hours when the user is not present The PC can be that of a normal daily user Occasionally a task will crank up and run in the background 2 Verify that the PC has a static IP address and write that down Example 192 168 0 15 3 Install Client Access Express on this PC if it hasn t been installed already 4 Activate the Incoming Remote Command feature of Client Access Express Go to Client Access Properties in the Client Access program folder There is a tab for Remote Command Go there and tell it to automatically start incoming remote command Also use the Add button to add a User ID and Password Make both of these up they do not have to be a network or AS 400 User ID and Password For example User MICKEY Password MOUSE 5 Reboot the PC The ncoming Remote Command daemon should be active and ready to receive commands from the AS 400 If the remote command daemon won t automatically start at reboot add the following program to the Startup folder on the PC ewbrxd exe by doing the following Right click Start then select Open Double click Programs Double click Startup Right click a blank area of the Startup folder and choose New gt Shortcut For command line type cwbrxd exe Click Next and then Finish 11 18 2004 98 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 6 Ve
36. collection at the Central School will be a multi school file This file can be posted with the new AS 400 side program called Multi School Grades Posting from GradeQuick item AOS 545 on menu AOS600 This method requires that all schools share the same CIMS Client If that is not the case use the other option below How can the combined multi school file of collected grades be split into per school files for posting to by each individual home school A program is provided for splitting the multi school GRADES TXT file into per school files with the name GRADESxxxyyy TXT where xxx district ID and yyy school ID The per school files have the same format as any other GRADES TXT file so they can be used with the normal GradeQuick Grade Posting Process item AOS 542 on menu AOS600 How can the combined multi school file of collected absences be split into per school files for posting to by each individual home school A program is provided for splitting the multi school ABSENCES TXT file into per school files with the name ABSENCESxxxyyy TXT where xxx district ID and yyy school ID The per school files have the same format as any other ABSENCES TXT file so they can be used with the normal GradeQuick Absence Posting Process item AOS 548 on menu AOS600 Pre Requisites for Successful Use Remember this important statement Consistency in defining things across home schools is a must What things are we
37. combine Im ageims R asterz T oCombine EIE Mame of combined rosters file to create G aqcime rosters txt Restore Defaults Aun 2 Choose these menu items File gt Save As Notes e Choose an appropriate file name e Include the Central School s name in the file name to more easily identify it 11 18 2004 122 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Save As Save in 4 GOCIMS T 5 Absences Ver202 sub E GradeQuick CIMS Interface test Old Versions 3 whs RostersToCombine chris crs IC Split amp bsences ctc crs E SplitGrades File name Combine Roster Settings for M way Vocational Save as type Combined Roster Settings File crs 3 Click the Save button 4 Close the program by clicking these menu items File gt Exit Run Combine Rosters Program PC l Start the CombineRosters exe program in the GQCIMS folder on the network or AS 400 IFS The settings file you last used should automatically open and be displayed as shown below Combine Multiple Schools Rosters into One Roster Combine Roster Settings for N AE File Help D Gr E we Folder containing rosters to combine agcime R ostersT oCombine Mame of combined rosters tile to create G aqcims rosters txt A Restore Defaults Aun 2 Click the Run button in th
38. f Show windows when running C Hide windows when running Schedul Sun I Mon fw Tue W wed Ww Thu fw Fi Sa Number of times to run each day 2 zl 12 15 00 PM 6 30 00 PM Aun Show Last Run Time Notes e You can replace the Command 1 and Parameters for command 1 fields with the something like following if you prefer to run an FTP script instead of a Client Access Data Transfer Command 1 c windows ftp exe Parameters for command 1 n s ftp script sample rosters txt s10a1573 e The times to run should not be the same times that the AS 400 will prepare the data they should be several minutes after that See screen ref AOS 558P 05 below 7 Savethe settings Sample file name Interface Timer Settings for West High School its 8 Verify that the process works by setting a run time that is a couple minutes into the future and clicking the Run button 9 Make sure the nterfaceTimer exe program will run automatically at PC reboot by adding a shortcut to the Startup folder If you specify a parameter of autorun when creating a shortcut in your startup folder the timer will startup in run mode minimized Example of command that shortcut should run start m g gqcims Interfacetimer exe autorun Interface Timer Settings for West High School its 10 Change the processing option on screen ref AOS 558P 04 to option 1 PC Network instigates Steps 2 and 3 This screen can be found in the Roster Downloads to GradeQuick pro
39. is an alternative to the IFS NetServer Windows Task Scheduler solution It is an AS 400 push technology However it is a more complex solution Use of RUNRMTCMD requires a TCP IP network a non dedicated slave PC with password caching enabled IBM Client Access Express installed on the slave PC a static IP address on the slave PC Following are the general steps to implement this unattended download send method 1 Install and configure Client Access Express on a slave PC doesn t have to be a dedicated PC 2 Define and test a Client Access Data Transfer definition or an FTP script which will download the roster file from the AS 400 to the PC 3 Define and test a Send Rosters definition that can be used to send distribute the roster file to the GradeQuick rosters folder 4 Specify the correct settings in the Roster Downloads to GradeQuick program on the AS 400 5 Make sure the BCS AS 400 Batch Timer is running on the AS 400 The above process is covered in more detail below 1 Choose a PC workstation or server to be the slave of the AS 400 master which sends the PC slave instructions to do something so often The PC must be able to access the AS 400 without stopping for a User ID Password prompt during the execution of any instructions Since Windows 98 allows for caching of passwords a PC with that operating system is a good choice You ll also want this PC to be protected with a screen saver password and behind
40. last used should automatically open and be displayed as shown below Split Grades Split Grades Settings for N way Vocational sgs Siz EJ Fie Help D c ee E 7 eR Mame of grades file to split a agcims arades Est Browse Folder to put split grades files in E gqcims 5 plittirade s Browse Restore Defaults Click the Run button in the lower right corner The status bar at the bottom of the screen will display notes and a final statement similar to the following Finished Split x input records into x grades files 4 Close the program by clicking these menu items File gt Exit peus UPLOAD PosT ATTENDANCE FROM GRADEQUICK TO CIMS The process of teachers sending absences and of someone at the Central School collecting absences is documented in the following sections of Chapter 7 e Have Teachers Send Attendance from GradeQuick PC e Setup Collect Absences Program PC e Run Collect Absences Program PC Please refer to those sections for details 11 18 2004 128 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Recall that after absences have been sent and collected at the Central School the result is a multi school ABSENCES TXT collection file To create and use the per school ABSENCESxxxyyy TXT files where xxx district and yyy
41. m e m m m um GU A A ee O O UND GARD O E O O GEN O E O OR E O E O VAR UND O UAR GARS UND E O ee O E E O E O i de a ee ee ee ee ee ee ee ee ee GE E eee ee ee ee Class ID example TIEAB MHUOD 007 02 03 school year MTHLOL course 007 section 96 F7 ATAIDI 204 TEACHER AIDE TERM 1 M 1 5 T l 5 Wel 5 18 99 KLM81 A01 LIFE MANAG T CLARK ADAM J x TERM 1 COOK ERIN CATHLEEN 50 99 BSLUB1 2N2 SENIOR LIT HALL BRANDON TERM 1 186 99 BAL381 B33 TERM 1 q8 99 KLML 1 204 LIFE MANAG T BARNHARD JAMI LEE TERM 1 CUMMINGS TANICA M 16 99 ATAID1 245 TEACHER AIDE TERM 1 3 99 BSP1M1 205 SPEECH BARNHARD JAMI LEE TERM 1 CANTERBURY DENISHA LANE 98 99 ATAID1 D4E TEACHER AIDE TERM 1 310 39 KLM1801 007 LIFE MANAG T FINNEY REX ALLEN TERM 1 GUERNE CHARITY RYAN 11 18 2004 52 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Homeroom Teacher Version Date 5 27 02 GRADEQUICK CLASS ID LIST Page 1 Time 11 03 15 688 NEWAYGO HIGH SCHOOL Prog A0S 572 SCHEDULE FOR HOMEROOMS COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5 COLUMN E COLUMN 7 Class IP example E IH TUBERGHNIL 02 03 school year TUBERG Teacher ID O01 constant O01 MRS ATWOOD 38 33 ATUOOD ZPn MAS BILLERBECK 18 99 BILLER AM1 MRS LADERA 98 99 CLADER P1 MR DUCHEMIN 18 99 DUCHEM A21 98 99
42. names are pre loaded in GradeQuick you may need to add some of your own This is a fairly easy process see the Customizing GradeQuick section of the GradeQuick Site License Notebook for more information 2400 Screen 2 Of X rza Bz FY 99 NEWAYGO PUBLIC SCHOOLS 14 13 58 SSLAPTOPS AOS Roster Downloads to GradeQuick Refi AOS 5558P 05 District NPS School 688 Download definition ID WHS Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Name ID and Class Grade Level are always downloaded Sequence select up to 20 others 1 20 Seg Field Title Seg Field Title Seg Field Title 1 Student Phone i Homeroom Teacher Township 2 Birth Date 13 Homeroom County 23 Guardian Last Name Social Securityt o Guardian First Mame Locker Non Conventional 25 Spouse Last Name Counselor WNon Res Dist Code _6 Spouse First Name GPA Credits 2 Parttime FTE T Address Year of Graduation Birth Certificate X CA City State Zip o Native Language Swim Test Not Pass A 9 Guardian Work Phone Ethnic Group ALL Day Kindergarten 10 Spouse Work Phone o Parent Lives With Tag ii 11 WSF Lunch Code Tag 2 th o District ID Health Alert Tag 3 th school ID E mail Address Tag Short Mame is used as GradeQuick field name 3 Entry and Exit Dates Fi Index FBb Print CIMS ITP import template report Fi2 Cancel a rr 00d 7 Fill out screen ref AOS 558P 04 sim
43. programs click Browse Apolicatior Version mi xe Accessibility Wizard 1 0 0 3 gt Acrobat Reader 3 01 3 0 000 E Add HP JetDirect Printer 1 0 0 1 Es Address Book 58 50 4522 12 Administrator Toolbar i Adobe PhotoDeluse Business 1 0 0 rm FE ahan Tore ka F Dp d An ol Ac Browse Herts Cancel 5 Click the Browse button wade through the folders and select SendRosters exe The wizard will then ask you to name the task and specify when it should run Specify something similar to the following 11 18 2004 40 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Scheduled Task Wizard E Type a name for this task The task name can be the same name as the program name 5 end Rosters Far West High School Perform this task C Weekly C Monthly C One time only C When my computer starts When log an lt Back Lancel 6 Click Next The wizard will request more specifically when the task should be run Specify something like the following Scheduled Task Wizard Select the time and day vou want this task to start Start time EDUPM Perform this task C Even Dav Start date a x Back Lancel 7 Click Next A screen like the following will be displayed 11 18 2004 4 Authorized distribution by Timpano
44. py EXCELLENT WORK A RANGE NENNEN ee E p ES S O S T ST o o 20 TESTS UNSATISFACTORY py AAA 21 PLEASE CONTACT ME IS IS EA TS 23 THIS I5 23 NENNEN a 24 THIS I5 24 E 26 GD0D LEADERSHIP QUALITIES EXHIBITED Ll NENNEN VAS NEN ee ee Sec eee O o py py py py 5 To specify a comment code for a given comment data field do the following a Click in the desired target cell such as for row 2 column C1 b Highlight a comment in the School Note Library window c Click the Insert in DataField button 11 18 2004 56 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual END OF TERM ABSENCE TARDY SUMMARY DATA This data will be exported automatically Whether or not it 1s used posted on the AS 400 CIMS side is up to the office person doing the posting SEND THE DATA 1 Click these menu items File gt Send gt Grades to CIMS 2 At the Export File Name window shown below click OK Export File Name Enter the file name for the exported data 46 99 kim1 02 001 qqge x Cancel 3 If File Exists window pops up always select the Overwrite option Automatic Send Export When automatic grades exporting has been configured the grading comment absence tardy summary data shown above will be exported without prompting every time a teacher saves a gradebook file
45. shown below press F3 to exit the program 2400 Screen 2 Mi XI SATA2 FY 99 NEWAYGO PUBLIC SCHOOLS 11125 150 SSLAPTOPS2 AOS GradeQuick Grade Posting Process Ref A05 542P 01 Opt Process Dis Sch Description i O E MAREING PERIOD 2 NPS Bae HARE ING PERIOD zZ GRADE POSTING PROCESS FS Exit F4 Index A Add C Change D belete L Lookup U Copy R Run HSS OPTIONALLY SETUP GRADE SYMBOL SUBSTITUTIONS If you have a need swap out a GradeQuick grade symbol with a valid CIMS grade symbol at posting time on the AS 400 use this program to do so For example if you haven t setup GradeQuick so that it uses the CIMS grade symbols they can be converted on the fly like converting an F grade to an E grade Follow the steps below to setup substitutions 11 18 2004 65 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 1 Start the GradeQuick Grade Symbol Substitutions program item AOS 582 on menu AOS600 as shown below 2400 Screen 2 bgi mz FY 99 NEWAYGO PUBLIC SCHOOLS 19 44 43 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OAZ 1 MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS d400 Batch Timer Honitor a a AOS 562 3 Print GradeQuick Class ID List 5 A d GradeQuick Grade Symbol Substitutions vox on e AUS 552 5
46. shown when you choose the Edit button It is provided here to show the details of the row in the above window Customize Export Description Attendance to CIMS Template File adalyetp 0000000000000 Availability Type of Export f Automatic on File Save Brades 5killz Visibl Send Fl Elbe on Send Menu f Attendance None Export Directory Pa G Mbcs2 serv Extension pO Restrict this esport to Gradebooks that satisfy the following x Cancel 11 18 2004 76 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual SETUP COLLECT ABSENCES PROGRAM PC 1 Start the CollectAbsences exe program in the GQCIMS folder on the network or AS 400 IFS Set the values similar to those shown below Notes e Field component level help text is available by clicking the symbol and then clicking the desired field or component Turn off the help pointer by clicking the symbol again e The Name of absences file to create for uploading to CIMS should be a path on the 45 400 IFS to enable easy uploading to the AS 400 This same file name will be entered into the screens used to run the absence posting process in a later section Collect Exported Absence Files from GradeQuick Untitled File Help ollection Report Option Print with details C Don t print Print summary onl
47. single ROSTERS TXT and send the rosters to GradeQuick for normal use by teachers Setup and Run Manual Downloads AS 400 With minor exceptions the process is the same as described in Chapter 4 beginning with the Setup Manual Download AS 400 section which starts on page 23 The exceptions are e On the new download definition include only Central School courses e On the new definition you must specify to download District Code and School Code e On the new definition specify a unique rosters file name per home school and set its target location to the special centralized folder Following are pictures of screens in the AOS 557 menu item that are relative to specifying the above exceptions this example the roster download process will only include courses that have the character V in the first position of the course number field vocational courses in this example Some districts designate Central School courses by a special pattern character in the teacher ID field If that s the case use the Include omit teacher IDs matching this pattern field EN 400 Scr 2 White AE 112503 FY 99 SCHOOL OF HARD KNOCKS 15 00 22 SST SHBRSZ AOS Roster Downloads to GradeQuick Refs AUS S56P U2 District NPS School 688 Download definition ID NHSCENTRAL Description NHS CENTRAL SCHOOL COURSES Limit to teachers bj Term option 1 i Specific term 1 Z Auto select by comparing download date to those below Term Mame starts Ends Ter
48. ta Web Help eh y t 68 View AllTems m Long Nae IO E SS IS IS IO ES IO IS E ES IS IE fe em AAA pU CETE a a O O II NO PS AS da Due IA O IO IS O IS O IS IS OS IS IO O IS PEEL IA IS IO IS O IS OS IS IS OS OS IS IS IS A PU IE IES IE Eo odo ooo IE TE TE E TE o pfo 5 pF pF f Ce EEEEZEN 00000000 EE 7 7 La joxenc me _ IO E II O E E E IC A aa vommsen Amena 1728 AAA 4 ibrary A screen 4 Begin to work with the School Note Library by clicking these menu items Edit gt School Note similar to the following will be displayed fe Grade Quick UNTITLED GBK File Edit View Graph Grading Reporte Options Window Help Graph___Attendance ck Cee Heic ER MG BR NM D cR e 65 View Al Terms 27 e bona Nae Schoo Note Li Hp c Term op Lo Library File ja CIMS NPS 699 SNL Pp E 2 Category AE E E AA 0 ard L p LJ OE Pop T B a Fossils Lol bL L 112WORKS SATISFACTORILY Ooo T MEE BERN A Sd LL 12 IMPROVING IN THIS COURSE A EE 600 a 13 TRYING BUT HAS DIFFICULTY WITH SUBJECT O A A Le como ve _ T4 NDT WORKING UP TO ABILITY ARA 15 P00R EFFORT AwDRK POORLY PREPARED amp 3 Johnson Amanda E 1728 J Jo Maus ME a ao S I re eS a 4 Threatt Tabatha L 1762 J 17 NEEDS TO GET WORK DONE ON TIME AA A 5 Tofferi Nicholas J 5488 J J EE A pee om EIE
49. the output q WM Fidg 5ave These Options Fi2 Cancel 21153 4 If this is the first time you have run the process or if you want to change your default options press F10 on screen ref AOS 548P 02 5 Press Enter on screen ref AOS 548P 02 The following screen may be shown depending on options setup elsewhere in CIMS or your period posting option on screen ref AOS 548P 01 mE 400 Screen 2 OR x grz oz FY 99 NEWAYGO PUBLIC SCHOOLS T 56 22 SSLRPT PSZ AOS Attendance Calendar DayTerm Maintenance Refi AO5 547 1 Dist NPS School 686 Date range 39 195 3901 95 Valid day codes MTWRF Valid terms 1 2 School Scheduling Scheduling Calendar Note Dau Date Weekday Day Code Term Yes 911 1995 Tuesday H 1 Bottom F3 Exit and continue Fe Cycle day code from cursor to end F9 Repeat term from cursor to end Fiz Cancel job 6 After making sure the Scheduling Day Code and Scheduling Term columns are accurate press F3 to continue 7 The following screen will be shown during uploading of data 11 18 2004 82 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual m 400 Screen 2 AA oon from Ass 40h IFS 01 002 8 When the upload has been completed the following confirmation screen will be shown 400 Screen 2 Ma x El SY SE O2 FY 99 NEWAYGO PUBLIC SCHOOLS T 56 49 SSLAPTO
50. 0 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Office Copy Date 5 27 02 GRADEQUICK CLASS ID LIST Page l Time 9 25 27 b48 NEWAYGO HIGH SCHOOL Prog A0S 572 SCHEDULE FOR TERM 1 SEM 1 8 28 98 1 26 94 OFFICE COPY NOT FOR TEACHERS COLUMN 1 COLUMN e COLUMN 3 COLUMN 4 COLUMN 5 COLUMN b Class ID example E I HTHHUTIIHUJ 02 03 school year MTH1O1 course DD section MR BOURKE 18 99 JBD181 A84 98 99 ATAID1 251 58 99 8RD11 A81 98 99 DPHUBL 221 96 TI ATAIDI 25e 18 39 FCAM31 220 218 399 ZSHT1 2M2 38 99 DGLSC1 AM2 38 99 ZSHLIB 331 19 99 CAM31 A03 98 99 ZSHT1 224 94 99 DCH321 204 38 99 ZSHDB1 551 94 99 DCH321 205 218 99 ZSHDA1 Lb1 98 99 BRD11 2Mb 6 T1 DGLSCL 22b 18 99 ZSHLIB 771 10 99 2SHT1 2D7 10 9 DAB381 207 MRS MARTIN 0 38 99 ATAIDL 241 38 99 INTSA1 281 98 99 INT121 281 98 59 INT131 201 28 99 SWR121 222 98 99 ATAID1 242 98 99 INT341 283 38 99 INT451 M45 98 99 INT4 1 2D4 98 99 INTSP1 201 98 99 INT5L1 285 98 59 INT571 205 93 79 INTb71 20b 08 99 INTS71 287 BRS EATON 08 94 99 ATAID1 204 94 99 KL 4121 01 18 79 BSL401 022 98 99 BAL 301 033 10 39 KLM181 A84 j8 33 ATAIDl Bu5 3 H3 BSPlZl Ah5 38 93 ATAIDl BUuL 38 19 KLM101 2827 MR FLICKINGER __ TELA subscription or agreement only O 1996 2003 by BCS Inc All rights reserved MR GRACIK
51. 00 use of the Integrated File System and NetServer The preceding sections of the manual have focused on the use of the new method We recognize that some schools may choose to continue to use the old or legacy techniques for exchanging data Client Access Data Transfer FTP and or RUNRMTCMD Therefore we have included this section Legacy Tasks to provide basic information on how to use the legacy techniques DOWNLOADING ROSTERS Use Client Access to Download Rosters When you manually download rosters using the run option on screen ref AOS 557P 01 once the AS 400 has prepared the rosters file a screen similar to the following is shown 11 18 2004 94 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual mE A00 Screen 2 JO AOS Prompt to Run Interactive Download Refi AO5 597T n1 The requested AS 400 data has been formatted and prepared It is now ready to be downloaded Please toggle to your file transfer program and specify to transfer the following file From AS d00 Library name ADBONSTU aka File name PAOSS9S Library filet member Member name WHS ADDONSTUSPAOSSISCWHS To PC or IFS File name g gqcims srasters txt After your file transfer program has run toggle back to this screen and press Enter to continue 41 nm When the screen above is displayed your Client Ac
52. 00 file and empty member have already been created On your transfer request specify to replace the member From PC or IFS File name citggcimsttestrabsences txt To 43400 Library name ADBONSTU aka File name PAOQSS9S Library filet member Member name TEST ADDOMSTUSPAOSSIS TESTO After your file transfer program has run toggle back to this screen and press Enter to continue 01 0011 11 18 2004 107 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual When the screen above is displayed your FTP program should be opened and run For example something similar to the following could be typed at a Windows DOS command prompt 2 M5 DOS Prompt COMMAND COWWIKDOWS ftp s10a1573 Connected to si0a1573 220 QTCP at 510641573 220 Connection will close if idle more than 5 minutes User s1i0a41573 none steve 331 Enter passuord Password 230 STEVE logged on ftp cd addonstu 250 ADDOHSTU is current library ftp ascii 00 Representation type 15 ASEIT nonprint ftp led giiqqceims test Local directory now Gritgqcims test ftp put absences txt paosS 5 test 00 PORT subcommand request successful 150 Sending file to member TEST in file P gs595 in library ADDOHSTU 250 File transfer completed successfullv ftp 855 bytes sent in O 008econds 65000 00Kbytessec ft
53. 115 PATA FIL S tallas tdo italia 116 CHAPTER 11 CENTRAL SCHOOL MODULE OPTIONAL LICENSED FEATURE 117 OVER VID Pec 117 Pre Requisties Jor Successful USE e aere Dada Net bei et tea EH NAI R 117 SPECIAL GRADEQUICK SETTINGS AND ADJUSTMENTS sccccccccccessssseecccceeecaesssseccccseeeuaaanseeeeeess 118 Create New Student Information Fields eei Hie nen eem iH 118 Override Import and Export Template Files sss eene 118 DOWNLOAD STUDENT ROSTERS DEMOGRAPHICS FROM CIMS TO GRADEQUICK ccc 119 QAI M pce detente 119 Setup and Run Manual Downloads AS 400 eese eren nennen 120 Setup Combine Rosters FT VOCTOQNCA PG soucis citt du fv inp idus o fpc M ed used 122 kun Combine ROSterS PEOSPOWL O tdt 123 Setup and kun Sena Rosters Frogram SP mu ta E Hu II 124 Setup Unattended Combine Rosters and Send Rosters Process PC esses 124 UPLOAD POST GRADES FROM GRADEQUICK TO CIMS iicsssseeeeeeeeeeen eene nnne enne 124 Post Using a Single Multi School GRADES TXT File 124 Post Using a Split Per School GRADESxxxyyy TXT File seen 126 UPLOAD POST ATTENDANCE FROM GRADEQUICK TO CIMS eeeesssseeeeeeneeeee nee 128 11 18 2004 4 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuic
54. 2 1 2 Specify a processing option 1 option 1 is recommended 1245 4000 instigates step 2 using AS5 400 IFS Hs dBH IFS path file bcs ggcims whs absences txt example bes gqcims test absences txt llser runs step 2 manually AS 400 database table option M M Multi member S Single member see Fi help Pd Index Flz Lancel 14 149 3 After pressing Enter screen ref AOS 548P 02 will be displayed Make 1t similar to what you see below but don t press Enter yet 11 18 2004 81 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual AE 400 Screen 2 SSB BZ FY 99 NEWAYGO PUBLIC SCHOOLS feagf ae SSLRPT PSZ AOS GradeQuick Absence Posting Process Ref AOS 548P 02 District NPS school 666 Date s to post 9 4 98 9 04 95 Limit to period blank all Period posting option MASTER SCHEDULE ATTENDANCE TAKEN PERIODS For 8 01 98 specify the scheduling day code M MTWRF j Overurite existing absences Y Yes M Mo E Yes except for absence type El Blank absences are 2 d Ignored Posted as blanks Verify course section enrollment Y Only post for course sections defined to take attendance Y Allow posting for students in other schools if absence recorded in this school H Print audit report of posted records Y IF yes Hold Y Save Y Save a copy of the errors report in
55. 2 A qe G FIELD NOT IN FILE MR BOURKE DPHYOL 1 DAVIS JAMES A Sue Ee C Ee G FIELD NOT IN FILE MR BOURKE DPHUD1 1 DAVIS JAMES A Sue Ze C CT GQ FIELD NOT IN FILE MR BOURKE DPHuOl 1 DAVIS JAMES A S42 ABST 2 A ae GQ FIELD NOT IN FILE MR BOURKE DPHY0l 1 DAVIS TERESA J 1744 Ec C Ee G FIELD NOT IN FILE MR BOURKE DPHuDl 1 DAVIS TERESA J 1744 CZ2 C Te G FIELD NOT IN FILE MR BOURKE DPHYOL 1 DAVIS TERESA J 1744 ABST 2 A dd 64 FIELD NOT IN FILE MR BOURKE DPH4OL 1 DAVISON JULIETTE M 1093 Ee C Ee 64 FIELD NOT IN FILE MR BOURKE DPHuDL 1 DAVISON JULIETTE M 1293 Ze C Cte GA FIELD NOT IN FILE MR BOURKE DPH40L 1 DAVISON JULIETTE M 1293 ABST 2 A de G FIELD NOT IN FILE MR BOURKE DPHYOL 1 DAY TRACI K S43 E2 C Eg G FIELD NOT IN FILE BOURKE pPHuQh b DAY TRACI K 543 Ze C CIE GA FIELD NOT IN FILE MR BOURKE DPH4OL 1 DAY TRACI K 543 ABST Z A qe 6Q FIELD NOT IN FILE TOTAL ERRORS 21 TOTAL ITEMS POSTED CONSISTS OF RECORDS SKIPPED BY REASON 0 0 GRADES l TEACHERS DROPPED COURSE SECTION COMMENTS STUDENTS DIDN T MEET CLASS GRADE LEVEL CRITERIA ABSENCES l CLASSES COURSE SEC DIDN T MEET COURSE GROUP CRITERIA ALL DIDN T MEET TAG CRITERIA STUDENT IN OTHER SCHOOL SOURCE RECORD NOT FOR THIS SCHOOL Notes Following is more information for the counts of Records Skipped by Reason Errors are not generated for skipped records e Dropped course section Accumulated only if a date was entered in the Skip courses dropped on before field on
56. 3 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual SEND ATTENDANCE FROM ATTENDANCE CHART 1 After taking attendance click these menu items File gt Send Attendance 2 Goto the Export Screens section below EXPORT SCREENS 1 At the Attendance Date window shown below click OK For which date would you like to export attendance 27 28702 uff OF x Cancel 2 At the Export File Name window shown below click OK Export File Name Enter the file name for the exported data 38 33 kIm1 02 001 qqe X Cancel 3 If File Exists window pops up always select the Overwrite option Automatic Send Export When automatic attendance exporting has been configured the absence data shown above will be exported without prompting every time a teacher saves a gradebook file The gradebook s previous export file will be overwritten Only the current date s absences will be exported To configure automatic attendance exporting start Site Manager click Exports Manager and make the screens look like those shown below 11 18 2004 75 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Manage Exports Description Etp File Attendance Directory Extension Class Filter A Attendance to CIMS adaily eto Delete The following screen is
57. 444 4 39 ZSHA81 555 08 99 ZSHAB1 Lbb 8 39 ZSHAD1 777 VOCATIONAL 30 99 VCAEA1 AM1 18 99 VCDEA1 AM1 218 99 VDPEA1 821 218 99 VWPEA1 M21 10 399 YAM3A1 AM 18 99 VASCA1 A 18 99 VASCAC AR 38 99 VAU3A2 AM1 38 99 VBALVA1 AB1 96 T1 VBSTAL 201 98 99 VBTSIAL 201 38 H VCSL A1 P1 98 99 VCASA1 201 38 VCC3A1 201 16 99 VCDIA1 A21 18 99 VOMSA1 2AM1 98 99 VCPYAL 221 18 99 VCSYA1 AM1 16 99 VDM3A1 201 18 99 VDP3A1 201 18 39 VEL3A1 201 98 99 VENJAL 201 918 39 VFS3A1 281 98 99 VGRIA1 201 10 99 VH CA1 AB1 38 99 VH03A1 A61 18 99 VMANA1 20 38 99 YMC3A1 2B1 98 99 VMK341 AM1 98 99 VMT341 2M1 18 99 VOF 341 2M1 38 9 VPSRA1 2B1 98 99 VRV3A1 281 18 99 YTRSA1 2M1 18 99 YWYITA1 2M1 358 99 VWL3A1 281 38 31 VUP 3A 1 271 98 9 VAM3P1 2281 38 1 VASCP1 A271 38 33 VAU3P1 AP 298 99 VBAUP1 2411 38 99 VBSTP1 AR1 38 99 VBT3P1 M81 96 79 VCsLP 1 0 18 99 VCA3P1 2M1 38 99 VCC3P1 201 38 3 5 VCD3P1 Z21 16 99 VCMSP1 AB1 38 33 VCPUP 1 251 q VCSuP1 2D 98 99 VDM3P 1 271 98 99 VDP3P 1 05 94 99 VELSP1 2011 18 99 VENSP1 2M1 18 99 VFS3P1 AM1 38 39 YGR3P1 AB1 18 99 VHS5CP1 2M1 GradeQuick CIMS Interface User Manual Date 5 27 02 GRADEQUICK CLASS ID LIST Page Time 9 25 27 b88 NEWAYGO HIGH SCHOOL Prog A0S 572 SCHEDULE FOR TERM 1 SEM 1 8 28 48 1 26 91 TEACHER EATON MRS EATON CLASS ID SUBJECT NAMES OF FIRST Z STUDENTS O URP UR ee E ee ee O O UAR O O WAR E NND O VAR E A A E E A A E E O O E E O O O UND NP A UND es Gm
58. 8 OVERVIEW a A coi 48 RELATED GRADE OUICK SET TINGS iaa 48 PRATELA US del ind cda dad wanes 49 A KT IPTE NN 54 11 18 2004 2 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual CHAPTER 6 UPLOAD POST GRADES FROM GRADEQUICK TO CIMS 54 OVER VIE Was Ad E 54 RELATED GRADEQUICK SETTINGS P Ciud d 54 HAVE TEACHERS SEND GRADES FROM GRADEQUICK PC ooccccnnnoccnnnnnoconnnonoconnnonoronononarononananonoss 55 MANUALS na X 010 aa 25 AUTOM ES NODOS A TOTO 57 SETUP COLLECT GRADES PROGRAM PC eessesseserresererressrsrrrssssoreressrrrereessnsereesssesreesssrrrreessarrees 58 RUN COLLECT GRADES PROGRAM PO stica da blu 60 SETUP GRADE POSTING PROCESS 239 400 tras 61 OPTIONALLY SETUP GRADE SYMBOL SUBSTITUTIONS 0 65 RUN GRADE POSTING PROCESS 7x 59 400 oiii idas 66 MROUBEE S HOO TNG acia 73 CHAPTER 7 UPLOAD POST ATTENDANCE FROM GRADEQUICK TO CIMS 74 OVER VIE p ideas 74 RELATED GRAD T OUICK SETTINGS POE AS 74 HAVE TEACHERS SEND ATTENDANCE FROM GRADEQUICK PC ooooccccnnncccnnnnnoconnnonorononanarononanaronoss 74 Manua Sena L XDOFI usen RN NOR a 74 AWTOMATOS NVIDIA A A AAA 75 SETUP COLLECT ABSENCES PROGRAM PC unid T RUN COLLECT ABSENCES PROGRAMS PC cados 78 OPTIONALLY SETUP ATTENDANCE CODE SUBSTITUTIONS sssssssssssssssscnccccccc
59. ADE POSTING COVER PAGE OPTIONS Page 1 Time 3 17 17 NPS NEWAYGO PUBLIC SCHOOLS Prog 405 542 b28 NEWAYGO HIGH SCHOOL PROCESS MARKING PERIOD 2 MARKING PERIOD 2 GRADE POSTING PROCESS SL A E E E d d E EL E T BT E E E E E E E E E E PTT COURSES MUST MEET IN SCHEDULING TERM 1 OVERURITE EXISTING GRADES Y YES BLANK GRADES ARE E POSTED AS BLANKS BLANK COMMENTS ARE e POSTED AS BLANKS BLANK GRADING ABSENCES ARE E POSTED AS BLANKS ZEROS SKIP COURSES DROPPED ON BEFORE ALLOW POSTING FOR STUDENTS IN OTHER SCHOOLS IF REGISTERED IN A COURSE SECTION IN THIS SCHOOL N NO OPTIONAL CLASS TO INCLUDE OR OMIT I O I INCLUDE OPTIONAL COURSE GROUP TO INCLUDE OR OMIT I 0 I INCLUDE STUDENT SELECTION BY TAG BLANK FOR ALL I 0 Q9 OMIT PRINT AUDIT REPORT OF POSTED RECORDS Y YES IF YES HOLD Y VES SAVE Y YES SAVE A COPY OF THE ERRORS REPORT IN THE OUTPUT 0 Y YES 4B F 0 EPOD O NEPOS UNDO UNDO GN GO NN UN GN UR NND UND GG UR RO UNDO A E E A E UNDO AO GER NR E GEO NO UN GN NP NP ND GN GN RO UV E GR O E GER ERO GN ENDO E GE UNDO NN E UN ER NA UR o meom mm amc m cde modem HH NO RC UR UNO UD UNA GN UG UND UNDO NN NR UNDO GR A Hn HR mh m m m m OS Y E UNS UNDO NO NN GN UND GNO NC NN UND GN E NN GER E GN RO NN UNDO AR ER E GN POST TO vimm E POST FOR COURSES GRADE EXACTLY IN GRADEQUICK GRADING FIELD TITLE IN OUT OF GROUP TERMS 12 TeL d2 OR LETTER SEMEX1 EX OR SEMGRD 1 FGl OR POST TO ona POST FOR COURS
60. ALL NATIVE AS 400 PROGRAMS l Make sure you have obtained from Timpanogos Technologies a valid Product Authorization Code for each school that will use the GradeQuick CIMS Interface You will not be able to use the product after installation without one To request the authorization code s go to www bcswebsite com pac request html 2 For existing customers only Make sure no one is using the Student Add On system 3 For existing customers only Go into the BCS AS 400 Batch Timer Monitor program item AOS 562 on menu AOS600 and terminate the batch job Termination can take up to 60 seconds so refresh the screen until status states not running 4 Place the GradeQuick CD in the AS 400 CD ROM drive sign on as QSECOFR and go to a command prompt 5 Make sure the installation library from a previous installation is no longer on your system by typing the following command DLTLIB PKINSTAL 6 Then key in the following command RSTLIB SAVLIB PKINSTAL DEV OPT01 Note Replace OPT0I with a different CD drive name if necessary 7 Next type in the following command ADDLIBLE PKINSTAL 8 Thenkey the following command and press F4 Caution Be sure to press F4 instead of Enter on the following command PKGLOAD press F4 not Enter 9 Review the options on the Package Builder Install screen which 1s shown below 11 18 2004 21 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement onl
61. Collect Absences program and when Verify the Sched term s field Those terms were specified on the Collect Absences program In the case of schools that are maintaining morning afternoon attendance in their gradebooks to the right of the Sched term s field there will be a brief description that will state 4M or PM or AM amp PM Verify that it is what you expect 11 18 2004 83 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual e In the student rows verify that these students are ones you have at your school The fields from left to right should be Student Name Student ID Absence Date Absence Code District ID School ID Teacher Name etc 9 After verifying that all is well when Enter 1s pressed the following screen will be shown 400 Screen 2 Ma E4 oror U2 FY 99 NEWAYGO PUBLIC SCHOOLS 15 07 23 SSLRPTUPSZ ALS Submittal Prompt Ref ACS JSET be Job 405 545 GradeQuick Absence Posting Process ls ready to run IM BATCH MODE Please fill in the requested data if any Or cancel if you do not wish to run this now JOBQ i JOBQ Library 1 Normal ANORMAL ACS 400 2 High Priority QHIGH acsama 3 Night NIGHT ACS 400 Change printer overrides M YN Cancel H 18H21 10 Press Enter The previous menu will be displayed 1 1l Review the Errors Report that will be printed Depen
62. Delete on the server Also verify that your network drive mapping 1s correct 17 Verify the target rosters directory as known to GradeQuick by running GradeQuick and clicking Options System Information Make a note of the Auto Import Directory This is where rosters should be placed in a subsequent step 18 Exit GradeQuick 19 Start the Send Rosters to GradeQuick program in the Jackson SchoolCom program folder a k a SendRosters exe in the GQCIMS folder 20 Verify the Name of the consolidated rosters file from CIMS is the same as the file specified in Step 13c 21 Verify the Drive and path containing GradeQuick and Site Manager 22 Click the Run button 23 Verify the modified date and time of the file specified in Step 13c To do so right click the file in My Computer or Windows Explorer and click Properties The modified date time should be quite current 24 Do the same check on the modified date and time of a few roster files that were created in the auto import directory noted in Step 17 The modified date time should also be quite current Unattended Downloading of Rosters 1 Make sure manual downloading works See the trouble shooting steps for that section above 2 On the AS 400 run menu item AOS 557 on menu AOS600 Change an existing download definition and proceed through the screens until screen ref AOS 558P 05 1s shown 3 Make sure a Y is specified for Activate unattended downloads
63. EATONS 20L MR FLOCK 1 18 99 FLOCK 2M1 MR GRACIK 5 98 99 GRACIK 281 NR HORAN 18 99 HORANS AA1 MRS SUTTON q8 99 JUNE 221 MRS KANDLER 398 99 KANDLE 281 11 18 2004 53 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Custom Rosters tag Version Date 5 27 02 GRADEQUICK CLASS 1D LIST Time 11 08 11 b88 NEWAYGO HIGH SCHOOL Prog AO0S 572 CUSTOM ROSTERS LIST CLASS ID DESCRIPTION Class ID example E I TAGBAN XXX 02 03 school year TAG constant TAG BAN tag id XXX constant XXX q8 79 TAGBAN XXX BAN BAND BAND HA HH TAGCHO XXX CHO CHORUS CHORUS 48 99 TAGEMU XXX EMU ELEM MUSIC ELEMENTARY MUSIC q8 99 TAGEPE XXX EPE ELEM P E ELEMENTARY P E 98 99 TAGLHR XXX LHR LAST HR RDG LAST HOUR SPECIAL READING GROUP TIPS e Use a meaningful and structured file name as you save each new gradebook file so they are easy to locate and open in the future For example Term 1 Period 2 Geometry gbk e Save gradebook files into the default folder do not create your own subdirectories or save the gradebook files elsewhere Chapter 6 Upload Post Grades from GradeQuick to CIMS OVERVIEW Grades comments and end of term grading absences can be posted from GradeQuick to CIMS The following steps generally describe the flow of this on demand process 1 Teache
64. ES 3 GRADE EXACTLY IN GRADEQUICK COMMENT FIELD TITLE IN OUT OF GROUP TERMS la Cl en OR C2 cm2 OR Ee E2 OR CZg cra OR POST T EX xX POST FOR COURSES GRADE OR EXACTLY IN GRADEQUTCK ABSENCE FIELD TITLE UN IN OUT OF GROUP TERMS Ie ABST 2 de UN OR OOOO 11 18 2004 70 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Errors Report after cover page Date 5 28 02 GRADEQUICK GRADE POSTING ERRORS LIST Time 9 17 17 NPS NEWAYGO PUBLIC SCHOOLS Prog A0S Sue b88 NEWAYGO HIGH SCHOOL PROCESS MARKING PERIOD 2 MARKING PERIOD 2 GRADE POSTING PROCESS G GRADE OR TEACHER STUDENT STUDENT GRADEQUICK C COMMENT ERROR NAME COURSE SEC NAME ID FIELD NAME DATA A TITLE DESCRIPTION MR BOURKE DPHuU 1 DAIN DAVID L 1740 Ee C Ee G FIELD NOT IN FILE MR BOURKE DPHuQ 1 DAIN DAVID L 1740 CZe2 C CT 64 FIELD NOT IN FILE R BOURKE DPHYOL 1 DAIN DAVID L 1740 ABST P A de G FIELD NOT IN FILE MR BOURKE DPHuOl 1 DAIN STEVEN R Sle Ee C Ee 64 FIELD NOT IN FILE MR BOURKE DPHYOL 1 DAIN STEVEN R 512 CZe C CTA 64 FIELD NOT IN FILE MR BOURKE DPHYOL 1 DAIN STEVEN R Sle ABST 2 A Qe 64 FIELD NOT IN FILE MR BOURKE DPHuOL 1 DATERMA JASON 23283 Ee C Ee GQ FIELD NOT IN FILE MR BOURKE DPHuDl 1 DATERMA JASON 23283 Ze C Te GQ FIELD NOT IN FILE MR BOURKE DPHYOL 1 DATERMA JASON 83083 ABST
65. Fie Syste i d Fremont paoscdd bt PADLE CEY mog Bu 1 ni WM File Sustem bal Grant aos4951 txt paosszd csv E z j bal Hesperia paosd35 tut pansssi csv H Re Root Jue IEro asters hy Bl nanssty esy pre DOpenSys fs Qnis ASA fl ae EM ea OS S LIB ka Newaygo E pacsaty MIL HE OPT bal white Cloud paoscede a 23 OFileSwr 400 pal Countywide paoscds EJES GNTC A fe a ed RA E an ner amp permissions to see the screen shown below rosters txt Permissions 51041573 E Object trosters ta Type Owner Primary group Authorization list amp LI TL Fit Steve fos one fos one hame t Read wrie Enoc Man Evet Aler lr Ext Foma db Public E E m ry Steve Iv Iv Iv Add HEImuvE za mmm i Lal Primary Group Authorization List Cancel Apply Help 11 18 2004 20 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual e Alternatively you can use the following green screen command which is to type the following command where bcs rosters txt 1s the full path of the desired file WRKAUT OBJ bcs rosters txt Chapter 3 Software Installation AS 400 side native software and PC side Windows software together make up the product Both sets of software are contained on the Jackson Software GradeQuick CD Following are instructions for installation INST
66. For more information on the transfer definition file and FDF files supplied see section PC Files Used by the Interface gt Data Files 13 Verify the following regarding the data transfer a The transfer direction should be FROM the PC TO the AS 400 11 18 2004 112 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual b The PC file name should be the same as specified in field Name of grades file to create in the Collect Grades from GradeQuick program example G GQCIMS GRADES TXT c The AS 400 file name is correct usually in the format library name file name member name Example ADDONSTU PAOSS95 STEVE This value should match what is shown on screen ref AOS 598 01 d For remaining steps click the Details button if using Client Access e The Use PC file description option should be checked f The FDF file name should be PAOS595 FDF or GRADES FDF found in the GQCIMS folder g The translate from field should specify ASCII h The Create AS 400 object field should be No replace member only 14 Run the Data Transfer 15 Close the Data Transfer program 16 Go to an AS 400 command line on another workstation or display session leaving screen AOS 598 01 open on the current AS 400 display 17 Key the following command at the AS 400 command prompt replacing the library f
67. From PC ar IFS File name Gi gacimsttestigrades txt To AS 400 Library name ADDONSTU aka File name PAOS5S95 Library filet member Member name TEST ADDONSTUSPAOSSSS TEST After your file transfer program has run toggle back to this screen and press Enter to continue 01 001 11 18 2004 102 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual When the screen above is displayed your Client Access Data Transfer Definition should be opened and run We supply a default transfer definition in folder GQCIMS named Grades Transfer Definition Default dtt You ll need to modify the default file to match your AS 400 system name and the library file member value specified on the above screen After modifications use Save As to create and name your own permanent transfer definition The definition should look similar to the following BA Data Transfer To 457400 Grades Transfer Definition Default dtt Aa ES Fille View Tools Help alem a El ASI System 51041573 GRANTPS NET a Library FilelM ember ADDONSTU PADSS95 STEVE Browse Details Transfer data to 45 400 11 18 2004 103 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual AS
68. GradeQuick CIMS Interface User Manual GradeQuick CIMS Interface User Manual Version 3 00 07 Revised 11 26 03 Authorized distribution by Timpanogos Technologies a business unit of Comstar Computer Systems Inc Use by authorized subscription or agreement only Copyright 1996 2003 by Best Computer Systems Inc BCS All rights reserved CIMS is a registered trademark of Pearson Education Technologies Inc Timpanogos Technologies is not an agent of nor has an affiliation with Pearson Education Technologies 11 18 2004 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual TABLE OF CONTENTS PREFS M DANN TRETEN 5 REVISION NOTES eo da DAD va a a 5 CHAPTER L INTRODUCTION csi id 5 SUUS USOS NR rd oa 5 WHAT SO NEWN TOTS VERSION it m od o dba pde Made o de 6 AS 400 side Enhancements ccc cccccuccccucecuccccucuccucucuecucuecncuececaecucueuscucuscseucusencueencussncucescucasencusencas 6 TOO ERICO CIS eme a Mo Mu e MED lac Se pO M E MOLD dao ies he 7 ON BINESJHIBEP MA a ir dll as 8 ACCESS TO TECHNICAL SUPPORT a ed el esee ed facts dal 8 HOWTO or Wars a es dto tao e a Cele a hah a tal 8 CHAPTER 2 PREPARING THE AS 400 INTEGRATED FILE SYSTEM IFS 8 OVER NTE Wi a a Di a eta 8 SETUP ON THOR o a ee es Rear d iet 9 RU OI TA abe MOERORE TNRK
69. GradeQuick Version 7 is even simpler than before A teacher will be able to choose his her name from a list on screen done once then he she will be able to select a class from a list on screen that contains courses section and subject name Student class roster data which includes names numbers addresses phone numbers etc is loaded automatically After a gradebook file is created student data will automatically be refreshed with student adds drops and information updates each time the gradebook file 1s opened provided the roster download process 1s being run periodically hopefully automatically on a scheduled basis The main issue becomes when should a new gradebook file be created throughout the year Gradebook files are normally created at the beginning of a new grading period or term Should a new gradebook file be created even if the same class course section is continuing into the next term If the class has a different Class ID different course section in the new term a new gradebook file must be created If the class has the same Class ID in the new term if you don t need or want GradeQuick to average grading data for the previous term and the new term then you have the choice of continuing the same gradebook file or starting a new one RELATED GRADEQUICK SETTINGS First Day of Class required to be able to take attendance can be set globally Start Date of Each Term used to remind teachers if a term
70. IBI 45 400 Support For Windows Network Neighborhood Iw Start when TCPAP is started Server name Allow 45 400 NetServer access using 45 400 name Domain name Grantps net Description Os 400 Reset to Current Cancel Help 11 Click OK Click OK again 11 18 2004 12 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 12 We will now create a new share to the bcs folder that was created in Step 4 Begin by right clicking Shared Objects and then selecting New gt File as shown below ml 45 400 NetServer 51041573 OF x File View Help ml IBM AS57400 Support For Windows Network Neighborhood jas 400 NetServer Shared Objects 45 400 NetServer Share Share ry S hare eren Bes File Explore 2 Sessio J Bes File E AL Cainstall File ale JO Cainstallupd File I d eie ee Els 13 A screen like the following will be shown A57400 NetServer File Share 51041573 Ei ES General Text Conversion IBI 5 400 Support For Windows Network Heighborhood Share name bcs Description Share for BCS Software ACCESS Head wrte bd Maximum number of user fe Mao maximum C Maximum users 0 2147483547 Path name bcs Browse Cancel Help 14 Fill out the screen as shown above Important Be sure t
71. LL Day Kindergarten Spouse Work Phone Parent Lives With Tag 1 JF HF Lunch Code Tag District Code Health Alert Tag 3 school Code E mail Address Tag Short Mame is used as GradeQuick field name Entry and Exit Dates Fi Index F6 Print CIHS ITP import template report Fi2 Cancel ft ths Malal lololdolenla door F E ac 00 0H 00 JE Lo mg 1 0014 Notice in the screen shot below the value bcs gqcims RostersToCombine rosters nhs txt in the 45 400 IFS path file field 5 3 400 Scr 2 White 11 25 83 FY 99 SCHOOL OF HARD KNOCKS 15 06 31 SSTOSHBAS2 ADS Roster Downloads to GradeQuick Ref AUS 556P od District NPS School 688 Download definition ID NHSCENTRAL Description NHS CENTRAL SCHOOL COURSES The process of downloading rosters to GradeQuick involves these steps Populate CIWS data in single AS 400 database table always done on AS 400 Copy AS 400 database table to ROSTERS TXT a PC style ASCII file can be done with FTP Data Transfer or AS d400 Integrated File System IFS Distribute ROSTERS THT to GradeQuick GQROSTER folder always done with Windows SendRosters exe program Specify a processing option 3 option 3 is recommended 1 PC Network instigates Steps 2 and 3 2745400 instigates Steps and 3 using RUNMRHTCHD S AS d00 instigates Step 2 using AS d400 IFS PC Metwork instigates Step 3 AS d400 IFS path file bes qq eims RostersToCombinesrosters nhs txt example bcs ggcims nhscentralr
72. M Sun X Mon X Tue X Wed X Thu X Fri Sat Times example 11 38 AMY 11 45 BH 6 00 PH E AS 400 command 1 Download Data to PC Directory runrmtend cmdi c Xproa ram filesxibm client accessirto ph exe gitggcimstroster transfer definition dtf rmtlocname 192 1658 0 15 rmtuseriHICKEY rmt E MOUSE as 400 Command 2 Send Downloaded Data to GradeQuick runemtemd emdi a ggcimsssendRBasters exe autorun a xgacims send Poster Settings for West High School srs 7 rmtlocnamet i192 158 0 15 1 rmtuseriHICKEY rmt Wot MOUSE Fd Index FS8 Run Command 1 Now FitH Run Command 2 Now Fi1z Cancel e You can test each of the above two commands manually by using the F8 and F10 function keys The Incoming Remote Command window on the PC should show statements activity on the screen to indicate that something has been run e Youcanreplace the 45 400 Command 1 with something like the following if you prefer to use an FTP script rather than a Client Access Data Transfer definition runrmtcmd cmd c windows ftp exe n s ftp script sample rosters txt 10a1573 rmtlocname 192 168 0 15 ip rmtuser MICKEY rmtpwd MOUSE 11 Make sure the BCS 45 400 Batch Timer is running see menu item AOS 562 on menu AOS600 11 18 2004 99 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Use Interf
73. MANAG T No 6 Y EATON MAS EATON 2 BSL401 002 SENIOR LIT No 1 Y EATON MAS EATON 4 KLM101 004 LIFE MANAG T No 7 Y EATON MRS EATON J BSP101 005 SPEECH No 6 Y EATON MRS EATON 7 KLM101 007 LIFE MANAG T No 3 Y Totals for EATON MRS EATON Possible 5 Collected O Not Collected 5 FLICEI MR FLICKINGER 3 JJB101 003 JAZZ BAND No 3 Ps FLICKI MR FLICKINGER 4 JBDi101 004 BAND No 9 Y Totals for FLICKI MR FLICKINGER Possible 2 Collected O Not Collected 2 GRACIK MR GRACIK 2 cTCZO1 002 20TH CENTURY No 6 Y GRACIK MR GRACIK 3 Ccocoi01 003 GEOGRAPHY No i Y GRACTE MR GRACIRK 4 Cam301 004 AM HISTORY No 1 X GRACIK MR GRACIK 6 cocoi01 006 GEOGRAPHY No 3 Y Totals for GRACIK MR GRACIK Possible 4 Collected O Not Collected 4 GROSS MRS GROSS 2 FSP201 002 SPANISH IL No 9 Y GROSS MRS GROSS 3 FSP101 003 SPANISH I No 6 Y 0 Page 1 of 4 6 Use the toolbar buttons at the top of the screen to browse the report print it or even save a copy of it Click the Close button on the Print Preview window when finished 7 Close the program by clicking these menu items File gt Exit SETUP GRADE POSTING PROCESS AS 400 It would be wise to setup a grade posting process that corresponds to each grade reporting interval For example if your school sends out report cards four times per year then you should define four grade posting processes Further if your school sends out four mid marking reports via CIMS during the year then you should define four
74. Make sure the GradeQuick System Information field called Grade Export Extension has a value of GQE Verify this by signing into GradeQuick as administrator AdminW and clicking on these menu items Options System Information If the field is incorrect change it check Save system information on exit and click OK have teachers send export again 3 When running the PC program Collect Grades from GradeQuick keep in mind that the user needs to have Read rights to each folder listed in the Set Directory Paths area of Site Manager 4 When running Collect Grades from GradeQuick if the process just hangs locks at a particular teacher review the files in his her folder having an extension GQE It is possible that a file of another type totally unrelated to GradeQuick inadvertently has an extension of GQE See Step 7 to see how to review GQE files 5 Also verify that all drive letters referenced in the Set Directory Paths area are indeed mapped correctly at the workstation running the collection 6 After running the Collect Grades from GradeQuick program browse using Wordpad the file that is created which is typically named GRADES TXT and usually stored in the GQCIMS folder The first 3 records should be informational and the fourth record should contain an Export Chart All other records should contain comma delimited quoted fields You can use the Find function to locate a particular teacher student course etc 7 If a teacher is no
75. O PUBLIC SCHOOLS T 5bizT SSLAPTOPS2 AOS Manage File Permissions Ref n s 188 8 File type GRADEQUICK INTERFACE IFS FILES Type 1 Roster download 2 Grades or attendance upload A Where Defined Type 1 NPS 688 ETEST X Type 1 NPS 688 WHS Type 2 NPS 688 MARE ING PERIOD E Type 2 NPS 688 ABSENCE POSTING F5 ReFresh File Mame Exists fbhos gqqeimssctest rosters txt H bcs ggcims whs rosters txt bcs ggcimswhs grades txt fhos gqgqeimsswhs absences txt F Create non existing IFS files Fiz Cancel 4 Screen ref AOS 180 02 shown above displays all the ZFS files mentioned in any data transfer process menu items AOS 557 AOS 542 and AOS 548 If you place an X to the left of any existing file the following screen will be shown to allow you to work with its permissions AE 400 Screen 2 Object Owner M Primary group Authorization list Tupe options 1 gt Data bject Authorities Opt User Authority Exist Mgt Alter Ref PUBLIC HOME i E A A TEST RA A A A Bottom Parameters or command gt 3SEXIE Fd Prompt F5 Refresh F9 Retrieve Fiil Displau detail data authorities Fi2z Cancel Fzd More keys ES COPYRIGHT IBM CORP 4n h press Enter Add user Change user authority 4 Remove user 1904 1999 Work with Authority fbessggcims whs rosters txt TEST HONE HONE 14 003 5 The IBM Work with Authority screen shown abov
76. OS 558P 01 item AOS 557 on menu AOS600 Start the Student Tag Definitions program item STU 280 on menu SMS200 Make a list of all applicable tags by doing an index option 2 and specifying the category noted in Step l If you were expecting additional tags but they are not shown verify the tag s category by doing a change option on the desired tag Exit the Student Tag Definitions program Start the Access to All Student Records program item STU 301E on menu SMS400 Do a lookup on tags record 4 for the missing student If the student doesn t have a tag for one of those on the applicable tag list add the student to the tag by using the add option Student names are being downloaded OK but some of Review the Address option field on screen ref the student data fields are missing or contain incorrect AOS 558P 01 item AOS 557 on menu AOS600 values Review the fields selected on screen ref AOS 558P 03 If fields on ASO 558P 03 are other than the standard 13 as described in Setup Manual Download AS 400 section also do the following Prnt a CIMS ITP import template report by pressing F6 on screen ref AOS 558P 03 Highlight circle all fields on the template report between Class Grade Level and picture file name Verify that the highlighted circled fields have field names in GradeQuick under the Edit Student Information menu items If not see the Customizing GradeQuick section of the GradeQuick Site
77. PS 2 aus GradeQuick Absence Posting Confirm Upload Ref A0s5 549P 01 District NPS School b 5 Date s to post 9 81 7968 9 04 95 Limit to period blank all Period posting option e MASTER SCHEDULE ATTENDANCE TAKEN PERIODS Following are portions of the first 12 records in the upload file If this Looks good press Enter to continue otherwise press Fiz to cancel Path to this file xi qqcims whs absences txt GradeQuick path gi gqquin Collected S 30 02 6 35 30 AM by STEVE Sched termis 1 ExportChart ere e Name ID attdate AttCode cfield district id c BAIN DAVID L 1140 090195 A HPS BGG HR BOURKE gt DPH4 ad 00 DAIN STEYEN R Bla 090196 A NPS 688 MR BOURKE 1 DPH401 00 DATERMA JASON 23283 190198 a T NPS 688 NR BOURKE a 1 DPH4Bl DAVIS JAMES A 542 990198 is a NPS 638 MR BOURKE 1 DPH4017 00 DAVIS TERESA J 1744 190198 QM NPS 688 HR BOURKE 1 DPH4Bl DAYISON JULIETTE Wo 3293 B3g198 NPS 638 HR BOURKE 1 DPHd ld DAY TRACI k 543 gagi98 NPS Bag MR BOURKE 1 DPH401d 7 B1 e F1z Cancel 41 n1 Notes e Verify the Path to this file field Was this the file you expected to upload Verify the GradeQuick path field Is this where your school keeps GradeQuick on your network Verify the Collected date and time and the by user which indicates who ran the
78. Q DOWNLOAD PROCESS Prepare rosters for teachers by using 1 1 Haster Schedule Teachers 2 Homeroom Teachers 3 Neither Optionally prepare custom rosters by specifying a tag category a Note Each tag in this category will generate a separate roster file Address option 2 i Residence Mailing Replace embedded blanks in Class IDs with this character i 1 5 2 _ Include students enrolled at other schools if scheduled in a course section meeting in this school Y only applies if using Master Schedule Teachers If yes 2 1 A4llow 2 Prohibit students enrolled at District school Fi Index Fi2 Cancel 4 Fill out screen ref AOS 558P 02 if shown similar to the way shown below AE 400 Screen 2 Pia ES rza Dz FY 99 NEVAYGO PUBLIC SCHOOLS 13 58 54 SSLAPTOPS AOS Roster Downloads to GradeQuick Refi AOS S56P 02 District NPS School 688 Download definition ID NHS Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Limit to teachers L3 Term option 2 1 Specific term 1 Z Auto select by comparing download date to those below Term Name starts Ends Term Name Starts Ends 1 SEM 1 ar 20 96 1 26 99 e SEH 2 12199 Bs 116399 If term option 2 begin downloading new term 5 days before new term starts Exclude non graded courses M Include omit course numbers matching this pattern 777777 I O I Includesomit teacher IDs matching this pattern 777777 Ivo I Optional course group to include or omit I 0
79. R THIS SCHOOL Notes e Inthe column labeled G C A G stands for grade C stands for comment A stands for absence 11 18 2004 72 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual e fthere is a value in the Substituted column then a substitution of values occurred based on your entries in the GradeQuick Grade Symbol Substitutions program item AOS 582 on menu AOS600 e See the errors report above for a description of the Records Skipped by Reason quantities at the bottom of the report TROUBLE SHOOTING The following symptoms apply to the use of the Collect Grades Windows program Before trouble shooting the use of this program make sure when it was run that the Print with details Collection Report Option was specified as it provides the most specific information for pin pointing issues The collection details report does not list all teachers and all course sections Some teachers files are not collected even though their names and course sections appear on the collection report as possible items to collect Recommendation Any of the following options when used could reduce the number of course sections listed Only course sections included in the last download run s for the specified term s will be listed on the report All of these options are contained on screen ref
80. S AOS Unattended Download Options Refi AOS S56P 05 District NPS School 688 Download definition ID WHS Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Activate unattended processing Y Status Information for Last Run Started A O 3 12pm Elapsed time Finished 52302 3 12pm 1 minutes When to Process Days example Xj Sun X Hon X Tue X Med X Thu X Fri Sat Times example 11 38 AN 11 45 AN _ 6 00 PH E m EN a AA AA Fd Index Fl2 Cancel 4 Press Enter 5 Back on screen ref AOS 557P 01 press F3 to exit 6 Before activating the BCS 45 400 Batch Timer Monitor program you need to know generally what it 1s and how it works so here is a brief description The batch timer monitor named BCS TIMER once started is a batch job that merely waits for about a minute comes to attention and then triggers other jobs if it is time to do so Then it goes and waits again Although BCS TIMER 1s active all the time most of the time it is simply waiting so it uses very few system resources When it triggers another job it sends that job in this case a roster download job to a jobq to run independently of the BCS TIMER job The subsystem in which BCS TIMER and its triggered jobs run must be configured to allow at least 2 jobs to run concurrently If any other jobs in the subsystem are similar to BCS TIMER in that they also are active all the time then the number of concurrent jobs allowed must be even greater Becau
81. S 400 This same file name will be entered into the screens used to define a grade posting process in a later section 11 18 2004 58 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Collect Exported Grades from GradeQuick Untitled OR x Fille Help C Don t print C Print summary only ollect only courses which meet during the following CIMS scheduling termis W Temi Ternm2 PF Terma Tem4 TermS Terma Drive and path containing Gradecuick and Site Manager p aawin Browse Override drive letter in GradeQuick system information with the one used aboy Mame of grades file to create for uploading to CIMS he aqcims whs grades tt Browse Archive above file if it already exists Restore Defaults Set Password Run 2 Choose these menu items File gt Save As Notes e Choose an appopriate file name e f multiple schools will share the same folder GQCIMS then including the school name in the file name is recommended e If multiple people will have access to the same folder GQCIMS then setting a password on each file may be a good idea Password protected files cannot be opened without supplying the correct password Save As Save in C3 GOCIMS EA ex _J GradeQuick CIMS Interface settings dat Copy of Settingr dat E timer dat
82. The default and recommended path name is GQCIMS e This path should not be setup installed inside the GradeQuick folder AGQWIN e If you d like to install the software on the AS 400 IFS make sure a drive letter has been mapped to BCS For example if drive X is mapped to AS 400 IFS folder BCS then install to XAGQCIMS From the AS 400 native perspective X GQOCIMS would be equivalent to BCS GOCIMS Insert the GradeQuick CD in a workstation s CD ROM drive Run the Setup program from the CD ROM drive Enter the CimsLink Install Key Follow the on screen instructions mod ae Chapter 4 Download Student Rosters Demographics from CIMS to GradeQuick OVERVIEW The goal of the roster download process is to create refresh one roster file per each group of students being taught in different settings A group can be e acourse section e all students assigned to a particular homeroom teacher e all students assigned to a particular tag The roster files are to be placed in a special folder with which GradeQuick interfaces By default that folder name is GQWIN GQROSTER Some of the information placed in each roster file is necessary and automatic Other information is optional You can select up to 20 student demographic fields including attributes and a few tags The roster download process can be done either manually or automatically in unattended mode It is recommended that you master the manual mode before attempting the unattended m
83. The gradebook s previous export file will be overwritten To configure automatic grades exporting start Site Manager click Exports Manager and make the screens look like those shown below Manage Exports Description L Auto Extension Class Filter _ Grades to CIMS The following screen is shown when you choose the Edit button It is provided here to show the details of the row in the above window 11 18 2004 27 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Customize Export Description Grades ta CIMS Template File CIM S eto Availability Type of Export f Automatic an File Save Visibl Send M Elbe on Send Menu Attendance None Export Directory e E Mbcs2 erv Extension pO Restrict this export to Gradebooks that satisfy the following x Cancel SETUP COLLECT GRADES PROGRAM PC 1 Start the CollectGrades exe program in the GQCIMS folder on the network or AS 400 IFS Set the values similar to those shown below Notes e Field component level help text is available by clicking the symbol and then clicking the desired field or component Turn off the help pointer by clicking the symbol again e The Name of grades file to create for uploading to CIMS should be a path on the 45 400 IFS to enable easy uploading to the A
84. Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual WHAT S NEW IN THIS VERSION AS 400 side Enhancements GENERAL Use of the Integrated File System IFS is now available and recommended for data transfers Increased security is available if option to use single member data transfer files is used ROSTER DOWNLOADS Several new Class Information fields will be downloaded including six Meets in Term fields that will be helpful when selecting gradebook files using Site Reporter A School Note Library file will be automatically created refreshed from CIMS comment codes and descriptions CLASS TXT and TEACHER TXT files will be automatically created refreshed which enables drop down menu selection of Class ID when creating new gradebook files The process of selecting and transferring additional student demographic fields has been simplified The Class ID has a new naming convention YY YY CCCCCC SSS where YY YY is school year CCCCCC is course and SSS is section Up to 3 pairs of entry exit dates per student per school year can be downloaded which the Attendance Chart report will consider as it prints When selecting times to run in unattended mode the new F4 index will display a time schedule of all currently defined processes which enables you to quickly find an open time slot Options are given for handling dual enrolled students such as an 8 grade student t
85. a Central School office staff person by following the bullets shown above Please refer to those sections for details Post Using a Single Multi School GRADES TXT File l For a single representative home school define an AS 400 side Grade Posting process Customers typically define one process per report card period This representative posting process will be used in the next step Note All schools having records in the multi school GRADES TXT file will use the one home school s representative posting process to indicate which things to post from GradeQuick to CIMS Use the instructions found on page 61 in Chapter 6 in the section titled Setup Grade Posting Process AS 400 2 Choose option 8 from the GradeQuick Interface menu on the AS 400 as shown below 11 18 2004 124 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual IIA 11 25 03 FY 99 SCHOOL DF HARD KNOCKS 16 37 35 SSTOSHBAS ACS Testing Ref ACS 002 B1 MENU m sbHH GRADEQUICK INTERFACE Roster Downloads to GradeQuick BCS AS 400 Batch Timer Monitor Print Gradeluick Class ID List GradeQuick Grade Symbol Substitutions GradeQuick Grade Posting Process i GradeQuick Attendance Code Substitutions GradeQuick Absence Posting Process Hulti School Grades Posting from Gradetluick L La J d da b T
86. aceTimer exe for Unattended Roster Downloading Sending Use of the supplied PC JnterfaceTimer exe program to download and send rosters from the AS 400 to the GradeQuick server is an alternative to the IFS NetServer Windows Task Scheduler solution It is a PC pull technology Note Use of InterfaceTimer exe requires a non dedicated pulling PC with password caching enabled Following are the general steps to implement this unattended download send method 1 Configure a settings file for the Interface Timer 2 Make sure the timer starts at PC reboot The above process is covered in more detail below 1 Choose a PC it must be able to access the AS 400 without stopping for a User ID Password prompt during the execution of any instructions Since Windows 98 allows for caching of passwords a PC with that operating system is a good choice You ll also want this PC to be protected with a screen saver password and behind a locked door during hours when the user is not present The PC can be that of a normal daily user Occasionally a task will crank up and run in the background 2 If you ll be using Data Transfer vs FTP to download the roster file from the AS 400 install Client Access Express on this PC if 1t hasn t been installed already 3 If you ll be using Data Transfer vs FTP verify that Windows 95 password caching 1s enabled even Windows 98 operating system phrases it this way Do so by clicking these menu items Start gt
87. ad is run the student will be omitted from the roster e If a request is dropped with an effective date on or before the date the download is run the student will be omitted e f a course request status 1s other than S scheduled or D dropped it will be omitted Use the Course Requests program item SCH 410 on menu SMS600 to review add drop dates Specify a Y 45 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual for the Include dropped courses and Maintain ADD DROP dates options Student s enrolled at other school s aren t being Review the Include students enrolled at other schools included in course section based rosters even though options on screen ref AOS 558P 01 item AOS 557 on signed up in my school s course section menu AOS600 Student does not show up in a homeroom teacher based Make sure the student is assigned a homeroom teacher roster on the student registration screen in CIMS Use the Access to All Student Records program item STU 301E on menu SMS400 to bring up the registration screen record 2 Student does not show up in a tag based roster The problem could be that the tag is not properly identified with the correct category or that the student is not assigned to the tag Try the following Jot down the tag category specified on screen ref A
88. ad of manually see the section Automatic Send Export on page 75 2 Office person collects all exported files into a single file 3 Office person uploads and posts single file of attendance transactions to the AS 400 The office person must be able to access the GradeQuick folder on the network as well as the AS 400 IFS folder s RELATED GRADEQUICK SETTINGS PC e Attendance Export Directory the directory in which exported files will be written can be specified or left blank If left blank export files will be created in teacher s default GradeQuick folder Default leqwin gqattend e Attendance Export Extension must be gga for period by period attendance or am pm for morning afternoon attendance which is popular at elementaries All of these settings can be found on the GradeQuick System Information fields screen HAVE TEACHERS SEND ATTENDANCE FROM GRADEQUICK PC Manual Send Export If GradeQuick hasn t been configured to auto export attendance every time gradebook files are saved teachers will need to send their attendance manually for each gradebook file after they take attendance SEND ATTENDANCE FROM SEATING CHART 1 With the seating chart screen still up after taking attendance click these menu items File gt Send Attendance and Exit 2 Go to the Export Screens section below 11 18 2004 74 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 200
89. age 1 Time 4 17 12 NPS NEWAYGO PUBLIC SCHOOLS Prog AOS S42 b88 NEWAYGO HIGH SCHOOL PROCESS MARKING PERIOD 2 MARKING PERIOD 2 GRADE POSTING PROCESS G GRADE EX TEACHER STUDENT STUDENT GRADEQUICK C CMT OR VALUE SUBSTI NAME COURSE SEC NAME ID FIELD NAME DATA A TITLE UN POSTED TUTED MR BOURKE DPH40L 1 DAIN DAVID L 1740 Tel B G Qc B LETTER SEMEX1 C G EXL C SEMGRD 1 B G FGl B Cl 03 c au 03 ca c Me MR BOURKE DPHYOL 1 DAIN STEVEN R 512 Tel A G Ge A LETTER SEMEXI C G EXIL C SEMGRD 1 B G FGL B Ci 08 c am 08 Ce c me MR BOURKE DPHuOl 1 DATERMA JASON 23083 Tel C G de C LETTER SEMEX B G EXL B SEMGRD 1 C G FGl C Cl 08 c au 08 Ce 13 c Cte 13 MR BOURKE DPH4OL 1 DAVIS JAMES A Sye TeL C G qe C LETTER SEMEXL F G EXL F SEMGRD 1 D G FGl D Cl 18 c CM 18 ce c me MR BOURKE DPHuQl 1 DAVIS TERESA J 1744 Tel F G Qc F LETTER SEMEX1 G EXI A SEMGRD 1 D G FGl D Cl C cen Ce c cn MR BOURKE DPH40L 1 DAVISON JULIETTE M 1233 Tel A G Q2 A LETTER SEMEX B G EXl B SEMGRD 1 A G FGl A C c am Ce Cc fe MR BOURKE DPH4D1 1 DAY TRACI K 543 Tek A G de A LETTER SEMEXI B G EXl B SEMGRD 1 B G FGL B C c am Ce C qe TOTAL ITEMS POSTED CONSISTS OF RECORDS SKIPPED BY REASON 0 0 0 0 0 0 GRADES cl b TEACHERS O DROPPED COURSE SECTION COMMENTS 14 STUDENTS O DIDN T MEET CLASS GRADE LEVEL CRITERIA ABSENCES 0 l CLASSES COURSE SEC O DIDN T MEET COURSE GROUP CRITERIA ALL 35 O DIDN T MEET TAG CRITERIA O STUDENT IN OTHER SCHOOL O SOURCE RECORD NOT FO
90. aking a high school course Rosters for teachers with a certain Teacher ID naming pattern scheme can optionally be excluded allowing for exclusion of off site teachers for example Course request add dates are ignored if the download is run prior to the first day of school More control is given over upper to lower case conversion of student names and other fields Download and Send commands using RUNRMTCMD now a legacy technique can be tested by pressing a function key while on the screen used to enter the commands GRADE UPLOADS POSTS After the GRADES TXT file has been uploaded and before it is posted a confirmation screen is shown which contains a preview of a portion of the file including new file identification information The audit report may now be automatically placed on hold and automatically saved The errors report may now be automatically saved The audit and errors reports will now print statistical counts including counts by reason for skipped input records The errors report now contains a cover page listing the options in effect for the run An option is given for handling students taking a course at the school being posted but not enrolled at that school Optionally students may be included omitted by tag to exclude home schooled students for example Semex1 and Semex2 grades can now be posted in a manner similar to Final and Midterm which are still supported Comment fields C5 C12 E1 E6 and CZ1 CZ6 can now be posted in a
91. b 16 Delete the package installation library by entering the following commands The first command may return a message like library not removed Ignore that message if 1t appears RMVLIBLE PKINSTAL DLTLIB PKINSTAL 17 If you haven t entered product authorization codes for the schools using the GUI Student Information Inquiry program use the Maintain Product Authorization Codes program item AOS 220 on menu AOS100 to do this If you received your authorization codes via e mail note that you can copy paste each code instead of re typing INSTALL WINDOWS SOFTWARE PC The Windows software will be used to download send rosters to GradeQuick and to collect post grades and attendance to CIMS Some schools de centralize the task and have it run by guidance secretaries attendance clerks and grading clerks Some schools choose to have their AS 400 support person run one or more of these tasks In any case these people need access to the Windows software that 1s a part of the interface 11 18 2004 22 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual The software may be installed on a network server or on the AS 400 IFS You may install the software to separate folders per school or to a single folder for your entire organization 1f all the necessary users have access to the single folder e
92. ble click AS 400 NetServer in the right pane to begin working with the service The following screen will be displayed II NetServer 510a1573 2 OF ES File View Help Es D me IBI 457 400 Support for windows Network Neighborhood AS57400 NetServer PED Y Nets Er m E zh Shared Ubjects IN Shared Objects AS 400 NetServe m sessions Im Sessions AS 400 MerServe 8 Right click 45 400 NetServer and choose properties to see a screen like the one below 11 18 2004 11 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 45 400 NetServer Properties 51091573 General Advanced WINS Configuration IBI 45 400 Support Far Windows Network Neighborhood Current settings Server name Js10a1573 Allow 45 400 NetServer access using 45 400 name Ma Doman name Grantps net Description 05 400 OF Cancel Help 9 Write down the Server name from this screen This is important This server name 1s the one that should be added to your local DNS Server to resolve IP addresses It is also the server name used to map a network drive to the AS 400 10 Verify that NetServer is set to start at each AS 400 IPL Do so by clicking the Next Start button and verifying the Start when TCP IP is started option as shown below 45 400 NetServer General Next Start 51041573 EES
93. button in the lower right corner 3 The status bar at the bottom of the screen will display notes and a final statement similar to the following Finished Split x input records into x absence files 4 Close the program by clicking these menu items File gt Exit 11 18 2004 131 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved
94. can watch one for the Data Transfer and one for the Send Rosters Each window could potentially show error messages Normally some time is spent performing each independent step the Data Transfer and the Send Rosters 21 If the Data Transfer step completes too quickly there is probably a problem with the command used to download 22 If the Data Transfer step pops up an AS 400 user password window password caching may not be enabled on the PC Open the Password settings in the Control Panel and click the Client Access tab Windows 95 password caching should be enabled The Enable caching of AS 400 passwords should be checked If Windows 95 password caching is disabled have your network administrator fix the problem which is related to the registry and or policies 11 18 2004 111 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 23 Follow trouble shooting Steps 23 and 24 of the Manual Downloading of Rosters to verify that the appropriate files were updated Uploading Posting Grades 1 Make sure the date and time are correctly set on each PC that is involved with GradeQuick including those of teachers and office staff It 1s recommended that the date time of each PC be synchronized with a server during logon processing by using the NET TIME command for example in an NT Server login script 2
95. cess Data Transfer Definition should be opened and run We supply a default transfer definition 1n the GQCIMS folder named Rosters Transfer Definition Default dtf You ll need to modify the default file to match your AS 400 system name and the library file member value specified on the above screen After modifications use Save As to create and name your own permanent transfer definition The definition should look similar to the following 11 18 2004 95 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual EX Data Transfer From AS 400 Rosters Transfer Definition Default dtf File View Help 45 400 System name 51041 AY 3 BRANTPS HET a File name ADDONSTUPSOS daa H5 PL Data Options Dutput device Fie a Details File name a gqcims rosters te Browse Format Options Transfer data from 45 400 File Details ki Output PC file C Create new file C Append to existing file File type fas Cll Test Details Translate EBCDIC to C ANSI v ASCII FL file description file Save transfer description Bile name EAGOCIMSAROSTERS FDF ETOWEE es to 11 18 2004 96 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserv
96. cess Ref A05 542P 01 Opt Process Dis Sch Description A MARKING PERIOD E NPS i 688 i F3 Exit Fi Index A Add C Change D belete L Lookup U Copy R Run 3 After pressing Enter screen ref AOS 543P 01 is shown Fill it out in a way similar to that below 11 18 2004 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved 62 GradeQuick CIMS Interface User Manual 2400 Screen 2 Aa ES Sreribz FY 99 NEWAYGO PUBLIC SCHOOLS 11 06 14 SSLAPTU PSZ AOS GradeQuick Grade Posting General Info Ref A05 543P 01 District NPS School 688 Process ID H REING PERIOD 2 Description BARKING PERIOD 2 GRADE POSTING PROCESS Courses must meet in scheduling term 1 t Overwrite existing grades Y Blank grades are zZ Blank comments are 2 d Ignored z Posted as blanks Blank grading absences are 2 i Ignared 2 Posted as hblanks zeroas Skip courses dropped onsbefore optional Allow posting for students in other schools if registered in a course section in this school N Optional class to include or omit J IZO I I Include O Omit Optional course group to include or omit IfO I I Include 0 0m1t course group is the 8th graduation requirement on screen SCH 310 12 Student selection by tag blank for all I 0 O Print audit report of posted records Y IF yes Hold Y Saver Y Save a copy of the errors report in the outp
97. column for the QBATCH job queue call this job queue feed limit 2400 Screen 2 Display Job Queue Entries system siIHALST3 Subsystem description QBATCH Status ACTIVE Seq Job Mas ASAS Mac b Arioritys 25 Nbr Queue Library Active 1 2 3 d 5 Bb T 8 g 14 QBATCH GPL 15 E Hf 2H QSS3BEV KE GPL NOH AA E od QTATSRCH GPL NONIS E Bottom Press Enter to continue FASEXLE Fi12 Cancel 41 n1 9 Ifthe concurrent jobs limit is less than 2 use the following command to increase it CHGSBSD SBSD QSYS QBATCH MAXJOBS 2 10 If the job queue feed limit is less than 2 use the following command to increase it 11 18 2004 36 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual CHGJOBQE SBSD QBATCH JOBQ QBATCH MAXACT 2 11 Make note of the following issues e The BCS TIMER job will most likely run 24 hours a day 7 days a week If your subsystems are ended for some reason the job will need to be restarted e You can start the AS 400 batch timer job either via menu item AOS 557 on menu AOS600 or via the following AS 400 command CALL PGM ADDONSTU AOSS62SC e If you place the above command in your AS 400 startup program the BCS TIMER job will be started during IPL 12 Start the BCS AS 400 Batch Timer Monitor program item AOS 562 on menu
98. could be typed at a Windows DOS command prompt 2 M5 DOS Prompt COMMAND COWWIKDOWS ftp s10a1573 Connected to si0a1573 220 QTCP at 510641573 220 Connection will close if idle more than 5 minutes User s1i0a41573 none steve 331 Enter passuord Password 230 STEVE logged on ftp cd addonstu 250 ADDOHSTU is current library ftp ascii 00 Representation type 15 ASEIT nonprint ftp led giiqqcims test Local directory now Gritgqcims test ftp put grades tut paosS 5 test 00 PORT subcommand request successful 150 Sending file to member TEST in file P gs595 in library ADDOHSTU 250 File transfer completed successfully ftp 2457 bytes sent in O 008econds 2457000 OO0Rbytes sec ftp quit 221 QUIT subcommand received C2 WTHDOWS gt _ Alternatively an FTP script file could be used for doing the above steps without re typing commands every time Such a sample script file has been provided in folder GQCIMS its name is ftp script sample grades txt You ll need to copy and adjust the sample FTP script to modify things like User ID Password file name member name target path file etc Caution Use a low powered AS 400 User ID for doing file transfers maybe one with rights to access only the necessary files and nothing else Following is the command that can be typed into a DOS command prompt or the Windows Start gt Run gt Open field or placed in a desktop shortcut to run FTP t
99. creen ref AOS 552 02 in a manner similar to the example below 400 Screen 2 A E Brit Bz FY 99 NEWAYGO PUBLIC SCHOOLS 9 55 89 SSLRPT PSZ AOS GradeQuick Attendance Code Substitutions Ref AOS 552 Hz District NPS School 688 ON ea Ma a Sarasa ae cer Grade CIWS CIWS CIWS Periods to Mark Absent if used overrides Quick Abs Period Daily periods in gradebook file and master schedule Attend Type Abs Abs mark with an Ho 3 Lode B T E Reason Reason EM i1 2 3 d 5 6 r 6 DE A DR ij o da a qa a das um qu um SKIP A SK CI ELTE EA E E eee _ S a es a ume Ww mA m E _ sd A VEN II _ EO d o Rem uum um e e e _ _ 4 D Be eee ee ee More ok ak post blanks functions as an eraser If no substitutions entered GradeQuick code posts as absence type only Fi Index Fi2 Cancel 14 003 3 Press Enter to return to the menu RUN ABSENCE POSTING PROCESS AS 400 The first time you run the absence posting process or anytime actually you can save your options so that they are recalled automatically each time you use this program Options are stored per AS 400 User ID The steps below demonstrate how to run an absence posting process 11 18 2004 80 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 1 Start the GradeQuick Absence Posting Process program item
100. cription MARKING PERIOD 2 GRADE POSTING PROCESS Courses must meet in scheduling term 1 Following are portions of the first 12 records in the upload file If this Looks good press Enter to continue otherwise press Fiz to cancel Path to this file x gqqcims uhs Mgrades txt GradeQuick path g gquin Collected 52802 9 04 56 AM by STEVE Scheduling termis 1 ExportChart O bes eat name id cfield district id cfield school id BAIN DAVID L 1140 HPS 588 DPHd Gd opi MR BOURKE H3 DAIN STEVEN R 512 MPS 588 OCPH401 0014 HR BOURKE Ba Mo DATERMA JASON 23283 NPS 688 DPH4B1 G01 MR BOURKE gg 13 DAYIS JAMES A Sd2 NPS 685 DCPH401 801 MR BOURKE 18 UAE DAYIS TERESA J 1144 NPS 588 DPHdB1 81 MR BOURKE AE DAYISON JULIETTE M 1293 NPS 688 GPH401 001 MR BOURKE a DAY TRACI K 543 NPS 588 DPHdH1 001 HR BOURKE 3 ur dms F1z Cancel 41 n1 Notes e Verify the Path to this file field Was this the file you expected to upload e Verify the GradeQuick path field Is this where your school keeps GradeQuick on your network e Verify the Collected date and time and the by user which indicates who ran the Collect Grades program and when Verify the Scheduling term s field Those terms were specified on the Collect Grades program In the student rows verify that these students are ones
101. d grades or attendance to the AS 400 Rosters Transfer Definition Default dtf Default Client Access Data Transfer definition to be used as an example for making a definition for downloading rosters Grades Transfer Definition Default dtt Default Client Access Data Transfer definition to be used as an example for making a definition for uploading orades Attendance Transfer Definition Default dtt Default Client Access Data Transfer definition to be used as an example for making a definition for uploading attendance Sample FTP script to be used as an example for downloading rosters Sample FTP script to be used as an example for uploading grades ftp script sample attendance txt Sample FTP script to be used as an example for uploading attendance 11 18 2004 116 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Chapter 11 Central School Module optional licensed feature OVERVIEW The Central School Module purchased separately provides the following features which enable GradeQuick to be used effectively at Vocational centers or other schools providing centralized instruction for pupils coming from other area schools e Rosters are combined across schools by common course and section e Teachers use combined multi school rosters when working with GradeQuick e Teachers export g
102. date mismatch is entered into a test column also used for accumulating option end of term absence and tardy totals can be set globally Attendance Codes CIMS will accept codes of A T and E Others can be defined as long as you use the GradeQuick Attendance Code Substitutions program item AOS 552 on menu AOS600 to translate the codes appropriately as they are posted to CIMS The codes can be defined globally Grade Scales Ifusing letter grades grade scales are used to compute end of term grades The grade scales defined in GradeQuick should use grade symbols that are defined in CIMS in the Grade Symbols program item GRD 250 on menu SGS100 Other grade symbols can be defined as long as you use the GradeQuick Grade Symbol Substitutions program item AOS 582 on menu AOS600 to translate the symbols appropriately as they are posted to CIMS The scales can be defined globally Set these options globally so that teachers don t have to Other options can be set globally too See the Customizing GradeQuick section of the GradeQuick Site License Notebook for more information 11 18 2004 48 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual PRINT CLASS ID LIST This is an optional step to perform prior to teachers creating gradebook files Since the Class ID List contains more details about each Class ID cou
103. ddition to C1 C4 If Student ID and Student Name are both blank in input file indicating a blank row in the gradebook spreadsheet the record 1s skipped instead of reported as an error District ID and School ID are now in each input record Records not for the school being posted are skipped ATTENDANCE UPLOADS POSTS After the ABSENCES TXT file has been uploaded and before it is posted a confirmation screen is shown which contains a preview of a portion of the file including new file identification information e The audit report may now be automatically placed on hold and automatically saved e The errors report may now be automatically saved e The audit and errors reports will now print statistical counts including counts by reason for skipped input records e The errors report now contains a cover page listing the options in effect for the run 11 18 2004 6 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual e An option is given for handling students taking a course at the school being posted but not enrolled at that school e Present students are now included in the ABSENCES TXT file allowing for simpler processing of students previously marked absent or tardy e While posting a date range is still supported you may also choose to post a date plus the previous n school days e Support for 4 charact
104. ding on what is shown you may have to collect and post again 12 If you requested an Audit Report to be printed review that as well sample reports are shown on the following pages 11 18 2004 84 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Errors Report Cover Page Date 5 23 00 GRADEQUICK ABSENCE POSTING COVER PAGE OPTIONS Time 18 26 42 L88 NEWAYGO HIGH SCHOOL Prog AOS 548 ABSENCE DATE S 9 01 98 9 01 98 PERIOD BLANK ALL PERIOD POSTING OPTION 1 SINGLE PERIOD IN GRADEBOOK POST THE LAST SCHOOL DAY S FOR VOL SPECIFY THE SCHEDULING DAY CODE OVERWRITE EXISTING ABSENCES Y YES BLANK ABSENCES ARE P POSTED AS BLANKS VERIFY COURSE SECTION ENROLLMENT Y YES ONLY POST FOR COURSE SECTIONS DEFINED TO TAKE ATTENDANCE Y YES ALLOW POSTING FOR STUDENTS IN OTHER SCHOOLS IF ABSENCE RECORDED IN THIS SCHOOL N NO PRINT AUDIT REPORT OF POSTED RECORDS Y VES IF VES HOLD N NO SAVE Y YES SAVE A COPY OF THE ERRORS REPORT IN THE OUTPUT Y YES Errors Report after cover page Date 5 27 02 ABSENCE POSTING ERRORS LIST Time 18 26 42 LAA NEWAYGO HIGH SCHOOL AOS S46 ABSENCE DATE S 9 01 95 5 01 58 PERIOD BLANK ALL PERIOD POSTING OPTION 1 SINGLE PERIOD IN GRADEBOOK STUDENT GRADEQUICK IDENTIFIER COURSE SEC NAME ID FIELD NAME DESCRIPTION
105. e allows you to change permissions for existing users or add other users When finished press Enter or F3 to return to the previous screen 6 At screen ref AOS 180 02 press F12 to return to the following screen 11 18 2004 92 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 22400 Screen 2 Sra bz FY 99 NEWAYGO PUBLIC SCHOOLS T 5b i13 SSLAPTOPS2 AOS Manage File Permissions Ref n s 1880 mi File type B 1 GradeQuick Interface IFS files GradeQuick Interface transfer files z F3 Exit 7 Notice on the screen above that file type 2 has been specified This is to demonstrate the screens for transfer files single member files that can be secured After enter is pressed on AOS 180 01 the following screen is displayed 22400 Screen 2 grair FY 99 NEWAYGO PUBLIC SCHOOLS D MA zza SSLAPTOPS AOS Manage File Permissions Ref n s 188 8 File type GRADEQUICK INTERFACE TRANSFER FILES To create new file for 4 user enter User ID Type 1 Roster download 2 Grades or attendance upload HK Where Defined File Name Exists _ Tupe 1 NPS 666 ADDONS TUTLAATEST Y ATEST Type 1 NPS 666 ADDONS TUTLYBTEST BTEST _ Type 1 NPS 666 ADDONS TUTLYCTEST Y CTEST _ Type 2 amp DDONSTUTL TEST y Type ADDOUNSTUTLSTEST2 Type 1 NPS 666 ADDONS TUTLAUIPTEST Y IUIDTEST A Type
106. e Collects and combines exported teacher grade files into one file for uploading to CIMS reports who hasn t exported CollectAbsences exe Collects and combines exported teacher attendance files into one file for uploading to CIMS reports who hasn t exported InterfaceTimer exe This legacy timer program downloads and distributes CIMS rosters on an unattended basis it is an alternative to the IFS NetServer Windows Task Scheduler solution ExportViewer exe Allows a technical person to view exported grade and attendance files in an easy to read columnar format 11 18 2004 115 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual DATA FILES File Name Extension or Type Purpose Y Y Y Y CCCCCC SSS Individual class roster files in the GradeQuick rosters directory Files have no extension File names are also known as Class Ids Example 02 03 MTH101 004 school year 02 03 course MTH101 section 004 Grades files exported from GradeQuick File name is Class ID Period by period attendance files exported from GradeQuick File name is Class ID File name is Class ID File name is Class ID CIMS DDD SSS SNL School Note Library file created refreshed by the A SendRostersexe program DDD distict ID SS school ID File Description File used by Client Access Data Transfer to uploa
107. e lower right corner 3 The status bar at the bottom of the screen will display notes and a final statement similar to the following Finished Combined x total records from x roster files 4 Close the program by clicking these menu items File gt Exit 11 18 2004 123 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Setup and Run Send Rosters Program PC Once a ROSTERS TXT file has been prepared previous step the process of sending it to GradeQuick is the same as that described in Chapter 4 starting with the Setup Send Rosters Program PC section on page 31 Setup Unattended Combine Rosters and Send Rosters Process PC If you ve downloaded rosters for a regular school non Central School before manually or unattended you may have noticed that there is another step when dealing with a Central School The extra step is shown in bold below 1 Use AOS 557 to download rosters to the IFS in this case to a special centralized folder 2 Use CombineRosters exe to combine multiple rosters into a single ROSTERS TXT file 3 Use SendRosters exe to send the ROSTERS TXT file to GradeQuick Step 1 can easily be set to run in unattended mode See Chapter 4 Section Setup Unattended Download AS 400 and PC subsection AS 400 Setup on page 33 Step 3 can easily be set to r
108. e terms schedules daily A middle school uses 6 scheduling terms Most classes meet for 6 weeks each In a series of rotation classes however each of 7 parts meets for 5 weeks except the last part meets for 6 weeks As soon as real week 6 of 36 in the year arrives this school needs to download term 1 for the regular courses and term 2 for the rotation courses Under this scenario it would probably be easiest to create 6 download definitions for terms 1 6 and run all download definitions daily 400 Screen 2 OF XI rza Bz FY 99 NEWAYGO PUBLIC SCHOOLS 13 51 04 SSLAPTOPS AOS Roster Downloads to GradeQuick Refi AOS 55TP 011 Down Load Version 3 80 80 Ont Definition Dis Sch Description A NHS NPS i 688 FS Exit F4 Index A Add C Change D belete L Lookup U Copy R Run OY ar 113 11 18 2004 24 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 3 Fill out screen ref AOS 558P 01 similar to the way shown below Note Elementary schools 1f not using the CIMS scheduling system may want to prepare rosters by using the Homeroom Teacher or tag category option 400 Screen 2 OF x Sizd oz FY 99 NEWAYGO PUBLIC SCHOOLS 13 58 38 SSLAPTOPS AOS Roster Downloads to GradeQuick Refi AOS 555P 021 District NPS School 688 Download definition ID WHS Description WEST HIGH SCHOOL G
109. ecesscssssssssssessncaneensaaes 79 RUNABSENCL POSTING PROCESS 29 400 coi 80 EODEM Cer m 86 CHAPTERS UTTETTIES met 88 EXPORT VIE ER tete uctus tct uitam eie facte un n et umet se td te 88 MAINTAIN CASE WON VERSION LIST ta t 89 MANAGE EE DER ISS IO NS o 90 CHAPTERO EEGACTYTAS A Saa EEES A E SEN ASNA 94 OVER EN tada odas 94 DOWNEOADING ROSTERS e 94 Use Chet ACCESS to Download ROS CIS ca 94 USC ETO DOW OCG ROTTS SA ne 97 Use RUNRMTCMD for Unattended Roster Downloading Sending sss 98 Use InterfaceTimer exe for Unattended Roster Downloading Sending cesses 100 UPLOADING GRADES EE 102 Use Client Access to Upload Grades NA o Dites 102 Use FIFI Upload LEA ES dao 104 UE HON HERE 105 Use CHent ACCESS to Upload ATENCION CO A reta rte topo evt ratas Oo ae dnt 105 USO IF 10 PICA AMENA CO acsi ASAS AAA AA ul esM ratae 107 LEGACY TASK TROUBLE SHOOTING a ospbes duit tne do saurait nnd seid 108 Manual Downloading Of ROSS A I 108 Cnattendeu DownloadInp Of ROSIORS ma AAA IS valde kes 110 Uploddmo POSBnS Grados sick sa tt hh scien A E eee 112 Upload no FR OSUN E ADS CNCA O asa 113 11 18 2004 3 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual CHAPTER 10 PC FILES USED BY THE INTERFACE 1u ccsssssssssssssssssssssssssssssssssssssssees 115 PROGRAM EILE Sta E ts
110. ed 2 Review the Collect export files created on or after this date field Proper use of this field ensures that you do not collect old information 3 Specify at least one CIMS scheduling term The only time you might choose more than one term is when your school has scheduling term durations other than 36 18 12 9 or 6 weeks and you have faked CIMS into allowing you to define others In that case at some times during the year you may need to collect information GradeQuick CIMS Interface User Manual for courses that meet in more than one term dm Print Preview Click the Run button in the lower right corner If you opted to print a collection report a print preview screen like the one shown below will be displayed Bim nx gt mn amp amp 8 a 0 Page 1 of 5 6 Use the toolbar buttons at the top of the screen to browse the report print it or even save a copy of it Click the Collectibsences exe Limit to Teacher ID Totals EATON EATON EATON EATON EATON Totals FLICKI FLICKI Totals GRACIK GRACIK GRACTK GRACTIK Totals GROSS GROSS GROSS GROSS Totals HORAN Totals JANUSZ JANUSZ Totals Day P Teacher Name HE for MRS MRS MRS MRS for ME for MRS MRS for EATON FLICKI GRACIKR GRACIK GRACIK GRACIK GRACIK GROSS GROSS GROSS GROSS GROSS HORAN HORAN JANUSZ JANUSZ JANUSZ FLICKINGER 3 FLICKINGER 4 Collect Ex
111. ed GradeQuick CIMS Interface User Manual Use FTP to Download Rosters When you manually download rosters using the run option on screen ref AOS 557P 01 once the AS 400 has prepared the rosters file a screen similar to the following is shown 400 Screen 2 AOS Prompt to Run Interactive Download Refi AO5 597T n1 The requested AS 400 data has been formatted and prepared It is now ready to be downloaded Please toggle to your file transfer program and specify to transfer the Following file From AS 400 Library name ADBONSTU aka File name PAOSS9S Library filet member Member name WHS ADDONSTUSPAOSSISCWHS To PC or IFS File name g gqcims srasters txt After your file transfer program has run toggle back to this screen and press Enter to continue 41 nm When the screen above 1s displayed your FTP program should be opened and run For example something similar to the following could be typed at a Windows DOS command prompt COWWIKDOWS ftp s10a1573 Connected to si0a1573 220 QTCP at 510641573 220 Connection will close if idle more than 5 minutes User s1041573 none steve 331 Enter password Password 230 STEVE logged on ftp cd addonstu 250 ADDOHSTU is current library ftp ascii 00 Representation type 15 ASEIT nonprint ftp led gz gqcims Local directory now G I40QC IHS ftp get paosS 5 whs rosters tt 00 PORT subcommand request successful 150 Retrieving member WHS i
112. ee the help for usage 7 After reviewing the file contents and taking note of anything unusual press F3 8 If courses for the wrong term are listed verify Term option on screen ref AOS 558P 02 item AOS 557 on menu AOS600 9 If the list of teachers is incorrect partial or excluding some courses verify Teacher option on screen ref AOS 558P 01 Also verify the Include omit course numbers Include omit teacher Ids and Optional course group to include fields on screen AOS 558P 02 10 If a particular student doesn t appear within a particular roster start the Course Requests program to investigate item SCH 410 on menu SMS600 Do a lookup but on screen ref SCH 410 01 specify a Y for Include dropped courses and Maintain ADD DROP dates Students added after today s date won t be placed in the roster Students dropped on or before today s date won t be placed in the roster An unscheduled request will not be included Also use the Basic Student Information program item STU 301 on menu SMS400 to verify the student s current district and school matches those used when running AOS 557 In addition review the Include students enrolled at other schools option on screen ref AOS 558P 01 11 Return to the workstation display that shows screen ref AOS 597 01 referred to in Step 4 12 Open the data transfer request for downloading rosters This should have been prepared by following the steps in section Le
113. een the reports will have a clean separation indicating results for each school Post Using a Split Per School GRADESxxxyyy TXT File Recall that after grades have been sent and collected at the Central School the result is a multi school GRADES TXT collection file To create and use the per school GRADESxxxyyy TXT files where xxx district and yyy school the GRADES TXT file must be split using a new program called SplitGrades exe Once the grades are split into per school files the normal upload post grades process is used That process is described on pages 61 69 Chapter 6 section Setup Grade Posting Process AS 400 through section Run Grade Posting Process AS 400 The process can either be run in a distributed fashion by staff at each home school or the Central School staff can run the process on behalf of each home school In either case all that is needed is the proper GRADESxxxyyy TXT file to upload for posting Follow the steps below to split a multi school GRADES TXT collection file into per school GRADESxxxyyy TXT files SETUP SPLIT GRADES PROGRAM PC 1 Start the SplitGrades exe program in the GQCIMS folder on the network or AS 400 IFS Set the values similar to those shown below Notes e Field component level help text is available by clicking the symbol and then clicking the desired field or component Turn off the help pointer by clicking the symbol again e The Folder to put split
114. elow 11 18 2004 9 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 45 400 Operations Navigator File Edit View Options Help la Aeae A amS 15 minutes old Environment My 45 400 Connections 5109153 Foot ar gt A 510a1573 Size Type Modified 1 45 Basic Operations File Folder 3 8 01 7 12 PM H E Job Management File Falder 11 20 97 8 15 AM H B Configuration and Service File Falder 3 27 01 9 25 PM belt gy Network File Folder 11 20 97 8 15 AM Hap Security DIBM File Folder 1 28 00 amp 53 PM ea Users and Groups d OCA4OD File Folder 1 28 00 7 33 PM S bs Fi Sytem SDOPWxCGA File Folder 1 29 00 4 15 PM El Integrated File System OPWeCGY File Folder 1 28 00 4 15 PM any OPWeCPC File Folder 1 28 00 4 16 PM cts 00p Explore DPW CAB File Folder 1 30 00 10 15 AM 9 8 QD DPen H QPWXCSD File Folder 1 28 00 4 16 PM si OSY Greate Shortcut EL SPWxCWN File Folder 1 28 00 7 12PM 2a 2 Es al NATFETRARAA Fila Enldar 14401490 Fen Y Creates a new folder Sharing A srs Eo Properties ap E zT x Paste Bin Kaza amp Medial Duickb ind Fosters Desktop Solutio PEE radeUuick a i A MS k PCG 228 PB Shut O NM RE adeQuick Eo d od CA uu mud Virtual Taur 5 nterfa E HR xad NI 3 4 Type in bcs and click OK as shown below New Folder 510a1573 E
115. endance gt Use Client Access to Upload Attendance For more information on the transfer definition file and FDF files supplied see section PC Files Used by the Interface gt Data Files 13 Verify the following regarding the data transfer a The transfer direction should be FROM the PC TO the AS 400 b The PC file name should be the same as specified in field Name of absences file to create in the Collect Absences from GradeQuick program example G GQCIMS ABSENCES TXT c The AS 400 file name is correct usually in the format library name file name member name Example ADDONSTU PAOSS95 STEVE This value should match what is shown on screen ref AOS 598 01 d For remaining steps click the Details button if using Client Access e The Use PC file description option should be checked f The FDF file name should be PAOS595 FDF or ABSENCES FDF found in folder IGQCIMS g The translate from field should specify ASCII h The Create AS 400 object field should be No replace member only 14 Run the Data Transfer 15 Close the Data Transfer program 11 18 2004 114 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 16 Go to an AS 400 command line on another workstation or display session leaving screen AOS 598 01 open on the current AS 400 display 17 Key the following c
116. er attendance codes in GradeQuick e District ID and School ID are now in each input record Records not for the school being posted are skipped PC side Enhancements GENERAL e Programs have been modernized to include drop down menus toolbar buttons component sensitive help and scalable windows e An Export Viewer program has been added as a trouble shooting aide to allow you to more easily view export files in a columnar spreadsheet like format Works with individual grade or attendance export files or the school wide GRADES TXT or ABSENCES TXT files e For legacy Client Access Data Transfer support files GRADES FDF and ABSENCES FDF are included along with PAOSS95 FDF All three have identical contents SEND ROSTERS PROGRAM e Can now define and store multiple settings files in a single folder e When program is started the last settings file used by the logged on user will be automatically loaded e Can optionally set a password on a settings file which is required to open the file COLLECT GRADES PROGRAM Can now define and store multiple settings files in a single folder When program is started the last settings file used by the logged on user will be automatically loaded Can optionally set a password on a settings file which is required to open the file Better error trapping Option to print a detailed collection report including a list of all teachers course sections expected to be collected and whether or not eac
117. files cannot be opened without supplying the correct password Save As Save In E GOCIMS EN GradeQuck CIMS Interface Bl 6 En El Settingr dat laa settings For Steve srs File name Send Roster Settings for West High School save as type Send Rosters Settings File srs settinar dat Lancel v 3 Click the Save button 4 Close the program by clicking these menu items File gt Exit RuN SEND ROSTERS PROGRAM PC 1 Start the SendRosters exe program in the GQCIMS folder on the network or AS 400 IFS The settings file you last used should automatically open and be displayed as shown below 11 18 2004 32 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Send Class Hosters to GradeQuick Send Roster Settings for West High School_srz Name of consolidated rosters file from CIMS x gacims whs rosters txt Browse Drive and path containing GradeQuick and Site Manager pAaqwin Browse Override drive letter in GradeQuick system information with the one used above If using Mac version of Grade Quick specify its drive and path Put Fil Browse Option for merging student picture file names File name is student ID with JPG exten Restore Defaults Set Password Run 2 Click the Run button in the lower right corner
118. fter the date specified in the Collect export files created on or after this date field Have teacher s send re send attendance if not exported recently Verify that the user running the collection has permissions to the export file location folder To test permissions try using My Computer to manually navigate into the folder and open the export file with Notepad Verify that the user running the collection has drive letter mappings that correspond to the ones used on the GradeQuick System Information screen and Site Manager s Set Directory Paths The following symptoms apply to the use of the GradeQuick Absence Posting Process program item AOS 548 on menu AOS600 Recommendation A screen titled Notice of Upload Problem is displayed e during an attempt to run through the screens in menu item AOS 548 Verify that the IFS folder file name shown on the screen exists You can use Operations Navigator or the following AS 400 command for example DSPLNK OBJ bcs gqcims whs absences txt Although no processing errors occurred the results of the absence posting process are not as expected 11 18 2004 Verify that the user running AOS 548 has permissions to the IFS folder file Use Operations Navigator or the Manage File Permissions program item AOS 180 on menu AOS100 Verify that the user running AOS 548 has permissions to the To AS 400 database file You can use AOS 180 to check change this Review the errors repo
119. g names a District Code b School Code Click OK From the menu choose Options Save Settings Checkmark Student Data Field Names and click OK Save the SCHOOL GBK gradebook file and exit GradeQuick 0 If Central School teachers have already created gradebook files perform the following steps to copy the District Code and School Code fields to all existing gradebook files Start Site Manager Choose the Transfer Shared Options function For File to Transfer Data From choose GQWIN SCHOOL GBK For Data to Transfer choose only Data Fields Click Save and Quit The next time teachers open their gradebook files the District Code and School Code fields will be automatically added dE d ac ub E ES Override Import and Export Template Files The import and export template files that are shipped with GradeQuick need to be overridden with a special set Caution Each time a new version of GradeQuick is installed you need to re apply this special set of template files OVERRIDE THE ROSTER IMPORT TEMPLATE FILE 1 Start GradeQuick at the Central School and login as ADMINW 2 From the menu choose Options System Information 11 18 2004 118 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved 3 GradeQuick CIMS Interface User Manual In the auto import template field specify CIMS AUTO ITP OVERRIDE THE WINDOWS VERSION OF THE GRADES EXPORT
120. gacy Tasks gt Downloading Rosters gt Using Client Access to Download Rosters For more information on the transfer definition file and FDF files supplied see the section PC Files Used by the Interface gt Data Files 13 Verify the following regarding the data transfer a The transfer direction should be FROM the AS 400 TO the PC b The AS 400 file name is correct usually in the format library name file name member name Example ADDONSTU PAOSS95 HHS This value should match what is shown on screen ref AOS 597 01 c Write down the name of the PC output file example G GQCIMS ROSTERS TXT d For remaining steps click the Details button if using Client Access e The overwrite existing file option should be selected f Type of file should be ASCII text g EBCDIC should be translated to ASCII 11 18 2004 109 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 14 Run the Data Transfer 15 After the transfer has finished open the newly created file example G GQCIMS ROSTERS TXT with Wordpad It should look identical to the file viewed on the AS 400 in Step 6 If something s wrong review Steps 12 14 16 If you re still having problems and you re trying to create the ROSTERS TXT file on a network folder be sure you have the necessary rights Read Write Update and
121. gos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Scheduled Task Wizard Tou have successfully scheduled the following task ifj Send Fosters For est High School Windows will perfarm this task At 6 00 PM every Mon Tue Wed Thu Fri of every week starting 5 24 02 a r Open advanced properties for this task when click Click Finish to add this task to your Windows schedule x Back Lancel 8 Check the Open advanced properties option 9 Click Finish A screen similar to the following is shown Send Hosters for West High School Ei ES Task Schedule Settings Gy CAWINOOWS4T asks Send Rosters for West High Rur XAGOCIMS SendR osters exe Browse Start irr ABUS Comments e Enabled scheduled task runs at specified time cancel tw 10 The above screen s Run field needs to be modified to include parameters for the Send Rosters program to run using pre determined settings and to run in an unattended mode The following phrase needs to be tacked on after the SendRosters exe word with a space after the exe 11 18 2004 42 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual autorun x gqcims Send Roster Settings for West High School srs
122. grade posting process from screen ref AOS 542P 01 11 18 2004 Recommendation e Verify that the IFS folder file name shown on the screen exists You can use Operations Navigator or the following AS 400 command for example DSPLNK OBJ 73 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Verify that the user running AOS 542 has permissions to the IFS folder file Use Operations Navigator or the Manage File Permissions program item AOS 180 on menu AOS100 Verify that the user running AOS 542 has permissions to the To AS 400 database file You can use AOS 180 to check change this Although no processing errors occurred the results of the Review the errors report which 1s always printed grade posting process are not as expected If the option to print an audit report was not set to Y in the posting process change it and then re run AOS 542 Review the audit report Chapter 7 Upload Post Attendance from GradeQuick to CIMS OVERVIEW Daily period by period or morning afternoon attendance can be posted from GradeQuick to CIMS The following steps generally describe the flow of this on demand process 1 Teachers send attendance for each of their gradebook files This is an export process that creates an export file GradeQuick can be configured to export automatically inste
123. grades files in must be created outside of this program 11 18 2004 126 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Split Grades Untitled DAR File Help Name of grades file to split o gqcims grades Est Browse Folder to put split grades files in st gacims SpliGrades Browse Restore Defaults Defaults have been restored 2 Choose these menu items File gt Save As Notes e Choose an appropriate file name e Include the Central School s name in the file name to more easily identify it Save As Save in SS GACIMS e E E Absences Ver202 5 sub li y GradeQuick CIMS Interface test iy Old Versions whs IC RostersToCombine ctc sgs IC SplitAbsences settings 1 sgs Ey SplitGrades settings2 sgs File name Spi Grades Settings for N way Wocational Save as type Split Grades Settings File sas 3 Click the Save button 11 18 2004 127 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 4 Close the program by clicking these menu items File gt Exit RUN SPLIT GRADES PROGRAM PC l Start the SplitGrades exe program in the GQCIMS folder on the network or AS 400 IFS The settings file you
124. gram item AOS 557 on menu AOS600 11 18 2004 101 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 11 Fill out screen ref AOS 558P 05 to look similar to the following mE 400 Screen 2 n A3H H2z FY 99 NEWAYGO PUBLIC SCHOOLS 9 25 04 SSLAPTOPS2 AOS Unattended Download Options Refi AOS 5558P 05 District NPS School 688 Download definition ID WHs Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Activate unattended processing Y Status Information for Last Run Started aan A O 8 19pm Elapsed time Finished 52902 8 19pm 1 minutes When to Process Days example X3 BM sun X Mon X Tue Wed X Thu X Fri _ Sat Times example 11 380 A 11 45 AN 6 00 PH O lt AAA Fd Index Fi1z Cancel 12 Make sure the BCS AS 400 Batch Timer is running see menu item AOS 562 on menu AOS600 UPLOADING GRADES Use Client Access to Upload Grades When you manually upload grades using the run option on screen ref AOS 542P 01 the following 1s shown AE 400 Screen 2 ADS Prompt to Run Interactive Upload Ref AOS 595 HH1 The requested PC data is now ready to be uploaded Please toggle to your file transfer program and specify to transfer the Following file The AS 400 file and empty member have already been created On your transfer request specify to replace the member
125. h was Reports are now shown on screen in print preview mode print to hard copy only if desired Can optionally automatically archive previous run s GRADES TXT file as you begin to post the current file COLLECT ABSENCES PROGRAM Can now define and store multiple settings files in a single folder When program is started the last settings file used by the logged on user will be automatically loaded Can optionally set a password on a settings file which is required to open the file Better error trapping Option to print a detailed collection report including a list of all teachers course sections expected to be collected and whether or not each was Reports are now shown on screen in print preview mode print to hard copy only if desired Can optionally automatically archive previous run s ABSENCES TXT file as you begin to post the current file e Morning and Afternoon attendance support has been added These features have been available in a controlled pre release for about a year 11 18 2004 7 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual ON LINE HELP TEXT Access to on line help in the AS 400 programs is via the F1 function key There are two levels screen overview and field level The cursor location determines the level of help text shown If the cursor is anywhere on the title row
126. he AS 400 run menu item AOS 562 on menu AOS600 Verify the Status is RUNNING WAITING If not make sure field values have been specified and press F8 to start the job 9 At times the Status field has been known to contain an invalid value because of an abnormal job termination for example This can be corrected by starting the job externally which changes the status to RUNNING WAITING If you then need to terminate the job you ll be able to do so To start the job externally key the following command at an AS 400 command prompt CALL PGM ADDONSTU AOS562SC 10 Verify that the BCS TIMER job is running in the specified subsystem Do so by going to an AS 400 command prompt and entering the following command for the subsystem that the jobq you specified on screen ref AOS 562 01 feeds WRKSBSJOB subsystem name 11 Make sure the jobq and subsystem running BCS TIMER can support multiple concurrent jobs For more information see section Download Student Rosters Demograhics from CIMS to GradeQuick gt Setup Unattended Download AS 400 and PC gt AS 400 Setup 12 If Windows Interface Timer is being used skip ahead to Step 16 13 Make sure the Incoming Remote Command daemon program CWBRXD is running on the PC on which the Manual Roster Downloads was successfully run See section Legacy Tasks gt Downloading Rosters gt Use RUNRMTCMD for Unattended Roster Downloading Sending 14 You should be able to view monit
127. hese menu items File gt Save A screen similar to the following will be shown 11 18 2004 88 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Save As Ei Ea Save in C3 GOCIMS Al ce GradeQuick CIMS Interface aa WHS Grading All Files All Teac test WHS Grading One File Une Te a Testing by Steve evs e WHS Attendance All Files All Teachers ews WHS Attendance One File One Teacher evs File name Grading One File One Teacher WHS Save as type Esport Viewer Settings Files evs Cancel v MAINTAIN CASE CONVERSION LIST Overview Optionally create a case conversion list to effect more control over the upper to lower case conversion process that occurs when certain information like student and parent names is downloaded from CIMS to GradeQuick All CIMS data is stored in upper case but several pieces of information are converted to mixed or lower case during the roster download process Normally during such conversions the first letter of each word remains upper case while the rest of the word goes to lower case You can use this program to have more control so that MCHUGH for example becomes McHugh instead of Mchugh How to Use 1 Start the Maintain Case Conversion List program item AOS 160 on menu AOS100 as shown below AE 400 Screen 2 al ES
128. ick attendance codes to CIMS besides A T OPTIONALLY SETUP ATTENDANCE CODE SUBSTITUTIONS and E you ll need to follow the steps below to setup substitutions 1 Start the GradeQuick Attendance Code Substitutions program item AOS 552 on menu AOS600 as shown below 11 18 2004 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved Actually Meets T j ej ei or s Mj ej e on i r3 r3 f Terms P Periods D l P 1 D l P 2 D l P 4 D l Pol D l Pez D 1 P 4 D l P 5 D 1 p 7 D l P 3 D l P 4 D l P Z D l P 3 D l P 4 D l P 6 D l P Z D l P 3 D l P 5 D L P 7 D l P 2 D l P Z D l P 5 D 7 34 27 PM MTWRF MTWRF MTWRF zi 79 GradeQuick CIMS Interface User Manual mE 400 Screen 2 bBgi z FY 99 NEWAYGO PUBLIC SCHOOLS jja 52 53 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OAZ nmi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS d400 Batch Timer Monitor a a hR s 5B52 3 Print GradeQuick Class ID List 5 hRhl S 5T2 d GradeQuick Grade Symbol Substitutions som AUS 5a2 5 GradeQuick Grade Posting Process AOS 542 b GradeQuick Attendance Code Substitutions 5 AOS 552 T GradeQuick Absence Posting Process R Ss 548 59 Change Assignment 30 Signoff Option or Henu Item E 2 Fill out s
129. ilar to the way shown below 11 18 2004 26 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 400 Screen 2 A E rza Dz FY 99 NEWAYGO PUBLIC SCHOOLS 14 14 25 SSLAPTOPS HOS Roster Downloads to GradeQuick Refi AOS SS6P bd District NPS School 6868 Download definition ID WHS Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS The process of downloading rosters to GradeQuick involves these steps 1 Populate CIMS data in single AS 400 database table always done on AS 400 2 Copy nS 4d8 database table to ROSTERS THT a PC style ASCII file can be done with FTP Data Transfer or AS 400 Integrated File System IFS 3 Distribute ROSTERS TXT to GradeQuick GQROSTER folder always done with Windows SendRosters exe program Specify a processing option 3 option 3 is recommended 1 PC Hetuark instigates Steps e and 3 2745 4000 instigates Steps 2 and 3 using RUNRMTCMD 345 4058 instigates Step 2Z using AS 400 IFS PC Metwork instigates Step 3 Hs dBH IFS path file becs ggcims nhas rasters txt example bes gqcims nhs rasters txt d llser runs Steps 2 and 3 manually AS d00 database table option M iH Hulti member S Single member see Fi help Fif Exit 10 51 8 If processing option 3 is specified and the AS 400 IFS path does not exist you will be prompted to create it It is recommend
130. ile and member names with what was specified on screen AOS 598 01 DSPPFM FILE library name file name MBR member name 18 After pressing Enter the contents of the file will be displayed The contents should match what was seen earlier when viewing the GRADES TXT file on the PC You can use the function keys shown at the bottom of the screen to move around Press Fl for help Use the Control field at the top of the screen to further explore the file if desired see the help for usage 19 After reviewing the file contents and taking note of anything unusual press F3 20 If the file contents are not OK review the Data Transfer steps above 21 If the file contents are OK return to the AS 400 display showing screen ref AOS 598 01 and continue the process by pressing Enter and going through the remaining screens 22 Review the errors report that is produced by the AS 400 posting job to see if there are any errors Uploading Posting Absences 1 Make sure the date and time are correctly set on each PC that is involved with GradeQuick including those of teachers and office staff It is recommended that the date time of each PC be synchronized with a server during logon processing by using the NET TIME command for example in an NT Server login script 2 Make sure the GradeQuick System Information field called Attendance Export Extension has a value of GQA or AM PM if taking morning afternoon attendance Verify this by signi
131. issed Tasks i L scheduled Tasks i e H ERN View Log MH ame Schedule Hest Run Time Last Run Time Status A Add Scheduled Task TSS cee 5t E00 PM even day 6 00 00 PM 5 26 02 Never Could nat star SildbCopy Disabled Disabled 6 52 00 PM 2400 El E Displays a log of the programe that Task Scheduler has run recently ve 4 15 Close the Scheduled Tasks window when done Important Since your PC will need to remain logged on in order to run this scheduled task at the appointed time it is recommended that when not in use by a person that a password protected screen saver be running and the PC be behind locked doors TROUBLE SHOOTING Manual Downloading of Rosters Recommendation General Error Notification screen ref AOS MSG 01 is The AS 400 administrator should check the existence of displayed on the AS 400 States that file or path may not the IFS path and permissions on the IFS path and file exist or may have a permissions problem The user must not be restricted from the IFS path The user must have full rights to the IFS file Use Operations Navigator or the Manage File Permissions program item AOS 180 on menu AOS100 Downloaded rosters information doesn t appear to be up 1 Verify that the Send Rosters program has been run to date since the AOS 557 menu item was run on the AS 400 Verify the Status Information for Last Run on screen ref AOS 558P 05 item AOS 557 on menu AOS600 Jot down start and fini
132. ist all teachers and Any of the following options when used could reduce all course sections the number of course sections listed Only course sections included in the last download run s for the specified term s will be listed on the report All of these options are contained on screen ref AOS 558P 02 in the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 e Limit to teachers e Exclude non graded courses e Include omit course numbers matching this pattern 11 18 2004 86 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Some teachers files are not collected even though their names and course sections appear on the collection report as possible items to collect e nclude omit teacher IDs matching this pattern e Optional course g to include or omit Check for the existence of export file s in the expected export file location which is either the teacher s default GradeQuick folder or if specified the Grade Export Directory on the GradeQuick System Information screen A sample export file name is 02 03 MTH101 003 GQA where 02 03 school year MTH101 course and 003 section Note the export file extension will be AM or PM if exporting morning or afternoon attendance Check the last modified date of the export file to make sure it is on or a
133. k CIMS Interface User Manual Preface REVISION NOTES 9 13 02 Added step to create bcs folder in section Setup on the AS 400 1n Chapter 2 9 13 02 Replaced screen image for SendRosters exe program which was revised in section Setup Send Rosters Program PC in Chapter 4 e 9 13 02 Replaced screen image for SendRosters exe program which was revised in section Run Send Rosters Program PC in Chapter 4 e 9 13 02 Replaced screen image for CollectAbsences exe program which was revised in section Setup Collect Absences Program PC in Chapter 6 e 9 13 02 Replaced screen image for CollectAbsences exe program which was revised in section Run Collect Absences Program PC in Chapter 6 11 25 03 Added more details for Site Manager s Exports Manager function 11 25 03 Added documentation for the Central School Module Chapter 11 11 26 03 Added sample screen shot for ref AOS 558P 2B elementary subject names to Chapter 4 Chapter 1 Introduction OVERVIEW The GradeQuick CIMS Interface Software provides information exchange between teachers GradeQuick files and NCS Pearson s CIMS AS 400 student management software It sends class roster files from CIMS to GradeQuick and it sends grade and attendance data files from GradeQuick to the school office and posts them to the CIMS grading and attendance databases The GradeQuick software is typically installed on a school wide PC file server ru
134. k with X Hore Post for courses section optional If left blank will post for all courses Fi Index Fi2 Cancel Press Fi for on line help and more info 6 After pressing Enter screen ref AOS 543P 04 is shown to allow you to specify which grading absences to post if any If you d like to post grading absences fill it out somewhat like the screen below Notes e The GradeQuick Absence Field is the source of the data to be posted e The Post to Grade Title field is the target of the data to be posted e Press F4 on either field to get a list of available choices e Press Fl on the GradeQuick Absence Field to get a more detailed description of each option AE 400 Screen 2 Bie ES 2 TD FY 99 NEWAYGO PUBLIC SCHOOLS 1i z22 dd SSLAPTOPS HOS GradeQuick Grade Posting Data to Post Refi ANS S43P bd District NPS school 658 Process ID MARKING PERIOD 2 Description MARKING PERIOD 2 GRADE POSTING PROCESS Post to ER hrade or GradeQuick Absence Field Title UN Term z Absences ABST 2 2 Q2 i UH Post for courses I Izin out of group OR Exactly in terms 12 mark with Hp lt DE AE Post for courses I I 1n O out of group OR Exactly in terms 12 mark with XJ A v Post for courses I I in O out of group QR Exactly in terms 12 mark with X Eg Post for courses I I in O out of group DOR Exactly in terms 12 mark with X More Post for courses section o
135. l In addition our Manage File Permissions program item AOS 180 on menu AOS100 provides for a central point for managing permissions for objects related to the GradeQuick CIMS Interface Software See Chapter 8 for more info on AOS 180 11 18 2004 15 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual For Setting Share Level Access e While in the 45 400 NetServer program right click a shared object and choose Properties il 45 400 NetServer 510a1573 2 OF File View Help IBM AS 400 Support Far Windows Network Nelghborho 45 400 Nets erver 5 Shared Objects nE J 1 Bes Explore J Bcs Permissions JL Cait Stop Sharing J Cair 43 Cov Properties I Erarannt as 400 MetServer Bes Hame User to see a screen that looks like the following Use the Access field to control accessibility to the share 45 400 NetServer File Share Properties 510a1573 Ei E4 General Test Conversion IBI 5 400 Support For Windows Network Memhborhood Share name Description E CS Software Access Read rite 7 Masinium number of users f Bo masimum C Maximum users 0 2147483647 Path name 8CS Browse Cancel Help e Another route to the same screen is via the Operations Navigator s File Systems gt Integrated File System gt Fi
136. l SETUP ON THE PC On the PC used by the person who will transfer demographics rosters grades and or attendance between CIMS and GradeQuick 1t 1s necessary to map a network drive to the share created in the previous section If your AS 400 NetServer server name is QTHEAS400 for example and the share name is BCS then follow the steps below to map a drive 1 Go to the desktop 2 Right click My Computer and select Map Network Drive as shown below B x X My Comput E LID OM aree Era DEAA m Open Explore Browee with Disklnto MENIRE Clean with 5afeLTean My Documer Find Map Network Drive pee y ie Disconnect Network Drive he Internet Create Shortcut Explorer Rename hace Properties 3 Fill out the next screen as shown below Our software does not care which drive letter you choose Map Network Drive lx Drive Cx Path MOTHEAS4ODBOS Cancel 4 Click OK You will now be able to use drive X like a typical network drive You can store software files and shortcuts on it if you desire INFORMATION ABOUT IFS FOLDER AND FILE PERMISSIONS Usually you only want to give access to folders and files to the people who need to use them The AS 400 operating system and the AS 400 Operations Navigator provide ways for you to manage folder and file permissions Below are some general techniques that can be used to manage permissions for IFS objects shares folders files in genera
137. le Shares tree node as shown below 11 18 2004 16 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual AS7400 Operations Navigator File Edit View Options Help tal de Ese A Bl S 0 minutes old Environment Mu 45 400 Connections 510a1573 File Shares E Ei 510a1573 Description Eg Basic Operations BOS BCS HTML Pages on 45401 E Job Management J1Bcs Open test of bes BP Configuration and Service Bcsi Explore test of bcs3 eig Network 4 Cain Some one Client Access Installs DOW ARRUN A Cairn SEE Client Access Installs to Up ds inde Groups Properties County Wide Software Te B pr ee M J Fremont Fremant Fremonts 45400 Folder l i l 4 Grant Grant Grant s folder A Integrated File System a N i3 Fie hags 4 Hesperia Hesperia Hesperia s Folder de Multimedia 4 Mewaygo Newaygo Mewaggo s Folder For Setting Folder Permissions e While in the 45 400 NetServer program right click a shared object and choose Permissions Ei 457400 NetServer 510a1573 2 OF x Fille View Help IBM 585 400 Support For Windows Network Neighborho 945 400 NetServer Bes amp tel AS 400 NetServer E Eph Shared Objects Explore Pen Permissions Stop Sharing Properties to see a screen that looks like the following 11 18 2004 17 Authorized distribution b
138. m Name Starts Ends SEH 1 a z28 98 1 26 99 SEH 2 121 99 B 06 99 1 If term option 2 begin downloading new term days before new term starts Exclude non graded courses H I 0 O Includesomit teacher IDs matching this pattern Ifo I Optional course group to include or amit I see help text Fi Index Fi2 Cancel Notice in the screen shot below that District Code and School Code are selected The order of sequence selections does NOT matter 11 18 2004 120 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 21 400 Scr 2 White ax 11 26 B3 FY 99 SCHOOL OF HARD KNOCKS 10 11 43 SSTOSHBAS2 ADS Roster Downloads to GradeQuick Ref AOS 55050P 05 District NPS School 688 Download definition ID NHSCENTRAL Description NHS CENTRAL SCHOOL COURSES Name ID and Class Grade Level are always downloaded Sequence select up to 20 others 1 270 Seg Field Title Seg Field Title Seg Field Title student Phone i Homeroom Teacher Township Birth Date 3 Homeroom County Guardian Last Name Social Securityt Guardian First Name Locker Non Conventional spouse Last Name Counse Lor Non Res Dist Code Spouse First Name GPA Credits Parttime FTE Address Year of Graduation Co Birth Certificate X City State Zip o Native Language Swim Test Not Pass x Guardian Work Phone Ethnic Group A
139. ment IZ FA CompuServe EO Emulator p Open Office Document FA Digital Media Park k T Service Len Disabled Startup tems d AFP Workbench Wiewer e TA DiskPatrol 1 5 Bl 45400 Operations Console WinZip E DizkState v 45400 Operations Mavigator J D Vvgate Still d Client Access Properties Shut Down fe EditPad Pro Data Transfer From 45400 E EPGY d Data Transfer To 45400 Netscape Smartllpdate NN Ericom Software k ir Directory Update Free ADL amp Unlimited Inter F GradeQuick d Espress Toolkit i HiT ODBC 400 Express User s Guide Programs 3 HP CDwiiter Plus d Internet Information 3 HP Colorado Backup Il d Migration Wizard rel HP DeskJet 8200 Series ODBC Administration Fs Documents HF Download Manager Fead Me E HP Jet amp dmin Utilities d Selective Setup Settings LSS HP Laserjet Service Pack Read Me Find Leam d Start Directory Update i E JEM 45400 Client Access Ex d Welcome wizard Help FA leonE dit f InstallShield Express For Delphi gt Bun fn InterB ase d La InterBase Client 5 1 d fn Internet Access d a Internet Explorer d lc j m Internet Sender Lite Demo x PERSE ntn 15 Express For Delphi i 455 400 Operations E 2 Navigate to the Root folder of the Integrated File System by expanding the tree to the File Systems gt Integrated File System gt Root area 3 Create a new folder off the Root named bes by right clicking Root in the left pane and selecting New Folder as shown b
140. more grade posting processes In this way you can define the processes once and simply run them at the appropriate time during the year The steps below demonstrate how to setup a single grade posting process In this example we ll assume the school uses 2 scheduling terms semester 1 and semester 2 and 4 marking periods We ll define a process for the end of the first semester end of second marking period 1 Start the GradeQuick Grade Posting Process program item AOS 542 on menu AOS600 as follows 11 18 2004 61 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 400 Screen 2 GZT Oz FY 89 NEWAYGO PUBLIC SCHOOLS 16 59 00 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OAZ nmi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS d400 Batch Timer Monitor a a hR s 5B52 3 Print GradeQuick Class ID List 5 hRhl S 5T2 d GradeQuick Grade Symbol Substitutions som AUS 5a2 5 GradeQuick Grade Posting Process AOS 542 b GradeQuick Attendance Code Substitutions 5 AOS 552 T GradeQuick Absence Posting Process R Ss 548 59 Change Assignment 30 Signoff Option or Henu Item 5 400 Screen 2 Srerirbz FY 99 NEWAYGO PUBLIC SCHOOLS 1102145 SSLAaPTU PSZ AOS GradeQuick Grade Posting Pro
141. n file PA0S525 in library ADDONSTU 250 File transfer completed successfully ftp 119202 bytes received in 1 65 econds 7 2 7Ebuytes sec ftp quit 221 QUIT subcommand received CWIADOWS _ Alternatively an FTP script file could be used for doing the above steps without re typing commands every time Such a sample script file has been provided in the GQCIMS folder its name is ftp script sample rosters txt 11 18 2004 97 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual You ll need to copy and adjust the sample FTP script to modify things like User ID Password file name member name target path file etc Caution Use a low powered AS 400 User ID for doing file transfers maybe one with rights to access only the necessary files and nothing else Following 1s the command that can be typed into a DOS command prompt or the Windows Start gt Run gt Open field or placed in a desktop shortcut to run FTP to process the sample script file This command should be started from the folder that contains the ftp script sample rosters txt file ftp n s ftp script sample rosters txt s10a1573 where s10a1573 is your AS 400 system Use RUNRMTCMD for Unattended Roster Downloading Sending Use of the AS 400 RUNRMTCMD command to download and send rosters from the AS 400 to the GradeQuick server
142. ng into GradeQuick as administrator AdminW and clicking on these menu items Options System Information If the field 1s incorrect change it check Save system information on exit and click OK have teachers send export again 3 When running the PC program Collect Absences from GradeQuick keep in mind that the user needs to have Read rights to each folder listed in the Set Directory Paths area of Site Manager 4 When running Collect Absences from GradeQuick if the process just hangs locks at a particular teacher review the files in his her folder having an extension GQA or AM or PM It is possible that a file of another type totally 11 18 2004 113 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual unrelated to GradeQuick inadvertently has an extension of GQA or AM or PM See Step 7 to see how to review GQA or AM or PM files 5 Also verify that all drive letters referenced in the Set Directory Paths area are indeed mapped correctly at the workstation running the collection 6 After running the Collect Absences from GradeQuick program browse using Wordpad the file that is created which is typically named ABSENCES TXT and usually stored in the GQCIMS folder The first record should contain an Export Chart Most other records should contain comma delimited quoted fields except some records o
143. ngs no files are used or locked while sleeping j Sleep at 11 15 PM for 360 minutes Example 11 00 Ph 240 It is recommended to sleep during nightly backup time FS Exit F5 Refresh Fe Start this batch job F9 Terminate this batch job Fill show Schedule 11 5 14 Press F8 to start the job BCS TIMER will become active in subsystem QBATCH 15 Press F3 to exit PC Setup On a PC or server that has drive mappings to the AS 400 IFS share and to the GradeQuick share use the Windows Task Scheduler to run the Send Rosters program periodically The example in the following steps assumes that drive X is mapped to the BCS share on the AS 400 IFS and that drive G is mapped to a share named GradeQk or the parent folder to the GQWIN folder on the network The goal in the example is to move the following file X GQCIMS WHS ROSTERS TXT to the following folder and send distribute it while doing so G GQWIN GQROSTER The example also assumes that this step has been successfully accomplished manually as described in the Setup Send Rosters Program PC and Run Send Rosters Program PC sections above In fact we re going to use the following Send Roster settings file which we setup in that section and saved in folder X GQCIMS Send Roster Settings for West High School srs 1 Start the Windows Task Scheduler by doing something similar to the following Click Start gt Programs gt Accessories gt System Tools
144. nly contain a date all by itself You can use the Find function to locate a particular teacher student course etc 7 Ifa teacher 1s not included for some reason verify that he she has exported by reviewing files with the extension GQA or AM or PM in the Attendance Export Directory If GQA or AM or PM files exist you can display their contents by opening them with Notepad or by using the new ExportViewer program Records should contain comma delimited quoted fields Also check the modified date time of each GQA or AM or PM file by showing the file s properties using My Computer or Windows Explorer to see how recently the teacher exported 8 Verify the cut off date used on the Collect Absences from GradeQuick program If a teacher s GQA file has a modified date prior to the cut off date it won t be collected 9 The upload process which 1s done after collecting places an exact copy of the ABSENCES TXT file into AS 400 file PAOS595 in library ADDONSTU You can verify its contents as described in the next steps 10 After verifying that the ABSENCES TXT file is OK run AS 400 menu item AOS 548 on menu AOS600 Temporarily use Processing option 2 if not already set that way screen ref AOS 548P 01 11 Run the process When screen ref AOS 598 01 is displayed leave it up 12 Open the data transfer request for uploading absences This should have been prepared by following the steps in section Legacy Tasks gt Uploading Att
145. nning a network operating system such as Windows NT 2000 Server or Novell Netware while CIMS 1s installed on an AS 400 The teachers will use their own workstations to run GradeQuick but the teachers workstations do not need access to the AS 400 An office person s PC is typically connected to the AS 400 and the school teacher network Transfers of information generally flow through this PC or are initiated by an office person using this PC Transfer of student roster and demographic data from CIMS to GradeQuick can be done manually or automatically on a scheduled basis Transfer of grading and attendance data from GradeQuick to CIMS is done manually on demand Multiple methods of data transfer are supported including our recommended method the AS 400 s Integrated File System IFS and AS 400 Support for Windows Network Neighborhood NetServer Client Access Data Transfer and FTP are also supported The Table of Contents is generally presented in the order in which the software will be implemented and used See the How to Get Started section of the Introduction for a jumping in point Note This documentation applies to Version 3 00 of the AS 400 GradeQuick CIMS Interface Software You can verify the software version by looking in the upper right corner of screen ref AOS 557P 01 in the Roster Downloads from GradeQuick program item AOS 557 on menu AOS600 11 18 2004 5 Authorized distribution by Timpanogos Technologies
146. nter a new name for the object bcz Cancel 5 Locate the 45 400 NetServer TCP IP Server by expanding the navigational tree to the Network gt Servers gt TCP IP area and double clicking TCP IP in the left pane as shown below 11 18 2004 10 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual AS 7400 Operations Navigator File Edit View Options Help P SJE S l3 minutes old Environment My 45 400 Connections 510a1573 TCP IP E B 5101573 Status Description A l E da Basic Operations EN BOOTPDACR relay agent Stopped Bootp relay ager H E Job Management rl BOOTP Stopped Bootp E P Configuration and Service Fal DDM Started DOM E im e fil DHCP Stopped DHCP ges IP Security Er Routen Stopped ROUTED F Jide m fal RPC Stopped APC bine E TFTP Started Trivial FTP En HFS Stopped Network file syst E Cien Acces Fr 45 400 NetServer Started 45 400 Support 2d enel Er INETD Stopped INETD o cB IBM Network Stations En Management Central Started Management Ce e A Security Fal EDRSQL Stopped Extended Dinar E Users and Groups En DLF Pd Stopped D atalinks File Seg H E Database i EDD TU of 1 13 of 23 E 6 Note the Status of the AS 400 NetServer in the right pane After configuration adjustments if necessary it will need to be Started 7 Dou
147. o click the Text Conversion tab at the top of this screen instead of OK The following screen is shown 11 18 2004 13 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual A5 400 NetServer File Share Properties 51041573 ki ES General Text Conversion v Allow file text conversion Lode page Use 45400 NetServer code page File extensions for automatic EBCOIC SSC best conversion NON Ext Cancel Help 15 Make sure the screen is filled out as shown above This ensures the necessary EBCDIC to ASCII conversion for text files Now click the OK button 16 You can stop start or view status of NetServer by right clicking 45 400 NetServer in the left pane and choosing the desired option as shown below Important make sure NetServer is started ml 45 400 NetServer 51041573 da x Fille View Help io ple ales as 400 NetServer Name Description If Shared Objects AS 400 NetServer Shared 42 Sessions AS 400 MetServer Sessions Stop Server Jobs Properties 17 Close the AS 400 NetServer window 18 Close the AS 400 Operations Navigator window 11 18 2004 14 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manua
148. o process the sample script file This command should be started from the folder that contains the ftp script sample grades txt file ftp n s ftp script sample grades txt s10a1573 where s10a1573 is your AS 400 system UPLOADING ATTENDANCE Use Client Access to Upload Attendance When you manually upload attendance using menu item AOS 548 on menu AOS600 the following is shown 11 18 2004 105 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 22400 Screen 2 Aa E ADS Prompt to Run Interactive Upload Ref R s 598 H1 The requested PC data is now ready to be uploaded Please toggle to your file transfer program and specify to transfer the Following file The AS 400 file and empty member have already been created On your transfer request specify to replace the member From PC or IFS File name citggcimsttestrabsences txt To 43400 Library name ADBONSTU aka File name PAOQSS9S5 Library filet member Member name TEST ADDOMSTUSPAOSSIS TESTO After your file transfer program has run toggle back to this screen and press Enter to continue 01 001 When the screen above is displayed your Client Access Data Transfer Definition should be opened and run We supply a default transfer definition in folder GQCIMS named Attendance Transfer Definition Default dtt You ll need to modify
149. oad post records from a different school Audit Report Date 5 29 02 GRADEQUICK ABSENCE POSTING AUDIT REPORT Time 18 0b 40 b48 NEWAYGO HIGH SCHOOL ABSENCE DATE S 9 01 54 9 01 98 PERIOD BLANK ALL PERIOD POSTING OPTION SINGLE PERIOD IN GRADEBOOK POSTED TO CIMS SUBSTITUTED GRADE QUICK ABSENCE STUDENT ATTEND ABS REASONS TYPE COURSE SEC NAME ID PERIOD CODE DATE PERIOD TYPE PER DAILY PERIODS DPH40L 1 DAIN DAVID L 1 01 98 DPHYOL l DATERMA JASON 1401 98 DPHYOL l DAVISON JULIETTE M 1 01 98 DPHYOL l DAY TRACI K 1 01 98 TOTAL ITEMS POSTED TYPE A TEACHERS O STUDENT IN OTHER SCHOOL TYPE T STUDENTS 0 SOURCE RECORD NOT FOR THIS SCHOOL TYPE E CLASSES CCOURSE SEC PRESENT PERTODS ALL DATECS Notes e If there are values in the Substituted column then a substitution of values occurred based on your entries in the GradeQuick Attendance Code Substitutions program item AOS 552 on menu AOS600 e See the errors report above for a description of the Records Skipped by Reason quantities at the bottom of the report TROUBLE SHOOTING The following symptoms apply to the use of the Collect Absences Windows program Before trouble shooting the use of this program make sure when 1t was run that the Print with details Collection Report Option was specified as it provides the most specific information for pin pointing issues Recommendation The collection details report does not l
150. ode SETUP MANUAL DOWNLOAD AS 400 1 Start the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 as shown below 11 18 2004 23 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual E 400 Screen 2 Ma E gza Dz FY 99 WNEWAYGO PUBLIC SCHOOLS 13 28 12 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OAZ 1 MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS d400 Batch Timer Monitor a a hR s 5B52 3 Print GradeQuick Class ID List 5 hRhl S 5T2 d GradeQuick Grade Symbol Substitutions som AUS 5a2 5 GradeQuick Grade Posting Process AOS 542 b GradeQuick Attendance Code Substitutions 5 AOS 552 T GradeQuick Absence Posting Process ADS 5d45 30 Signoff Option or Henu Item iff 2 Add a Download Definition for the desired school First fill out screen ref AOS 557P 01 similar to the way shown below and press Enter Notes e Remember that function key F1 triggers cursor senstitive on line help text e Normally you only need one download definition per school However if you have a need to download multiple terms schedules daily which is somewhat rare create one download definition per term use the O Copy option to create the additional definitions An example of needing multipl
151. ommand at the AS 400 command prompt replacing the library file and member names with what was specified on screen AOS 598 01 DSPPFM FILE library name file name MBR member name 18 After pressing Enter the contents of the file will be displayed The contents should match what was seen earlier when viewing the ABSENCES TXT file on the PC You can use the function keys shown at the bottom of the screen to move around Press Fl for help Use the Control field at the top of the screen to further explore the file 1f desired see the help for usage 19 After reviewing the file contents and taking note of anything unusual press F3 20 If the file contents are not OK review the Data Transfer steps above 2 If the file contents are OK return to the AS 400 display showing screen ref AOS 598 01 and continue the process by pressing Enter and going through the remaining screens 22 Review the errors report that is produced by the AS 400 posting job to see if there are any errors Chapter 10 PC Files Used by the Interface This section is provided for reference The name and purpose of each file type is given PROGRAM FILES File Name Purpose SendRosters exe Splits and distributes downloaded CIMS roster data to the GradeQuick rosters folder Also creates refreshes a School Note Library definition file the dynamic auto import file and files to allow pull down selection of Class Ids when creating eradebook files CollectGrades ex
152. or Last Run started co PII 0 00am Elapsed time Finished 6 00 00 A 00am 0 minutes When to Process Days example Xj Sun X Hon X Tue X Med X Thu X Fri _ Sat Times example 11 38 BH Fd Index Fi1z Cancel 10 Screen ref AOS 557P 01 will be displayed as shown below 400 Screen 2 rza Dz FY 99 NEWAYGO PUBLIC SCHOOLS 14 18 55 SSLAPTOPS AOS Roster Downloads to GradeQuick Refi AOS SSP Down load Version 3 80 80 Opt Definition Dis Sch Description _ a NPS i5 688 ij _ NHS NPS bee WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Bottom FS Exit F4 Index A Add C Change D Delete L Lookup OU Copy R Run 11 Congratulations You have successfully created a roster download definition Press F3 to exit this program RUN MANUAL DOWNLOAD AS 400 1 Start the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 11 18 2004 28 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 22400 Screen 2 gza Dz FY 89 WEWAYGO PUBLIC SCHOOLS 14 23 46 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OOZ nmi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 55T 2 BCS AS d400 Batch Timer Monitor A0S5 562 3 Print GradeQuick Class ID List s wow x RUS TE d GradeQuick Grade Symbol Substitutions s acer RUS one 5 G
153. or the CWBRXD window on the PC by clicking the appropriate button on the taskbar This window should display any activity and or error messages Normally some time is spent performing each independent step the Data Transfer and the Send Rosters 15 If Incoming Remote Command is being used skip ahead to Step 21 16 Make sure the Interface Timer Interface Timer exe is running on the PC on which the Manual Roster Downloads was successfully run Make sure the timer is actually running in that case the Stop Timer button is the only one displayed See section Legacy Tasks gt Downloading Rosters gt Use InterfaceTimer exe for Unattended Roster Downloading Sending 17 On the Interface Timer screen make sure Command 1 references a batch command line version of a Data Transfer program RTOPCB EXE in Client Access Make sure Parameters for Command 1 references your Data Transfer definition for downloading rosters see trouble shooting Step 12 in the Manual Downloading of Rosters section above 18 Make sure Command 2 references the Send Rosters to GradeQuick program SendRosters exe Make sure Parameters for Command 2 references the settings file used by that program example Send Rosters Settings for WHS srs 19 We suggest selecting Show windows when running during the trouble shooting Make sure the schedule is set to a time after the AS 400 has done its part 20 The Interface Timer should independently pop up 2 windows that you
154. orest High School Dave az type Collect Absences Settings Files cas settini Cancel 3 Click the Save button 4 Close the program by clicking these menu items File gt Exit RUN COLLECT ABSENCES PROGRAM PC l Start the CollectAbsences exe program in the GQCIMS folder on the network or AS 400 IFS The settings file you last used should automatically open and be displayed as shown below Collect Exported Absence Files from GradeQuick Collect Absences for West High School cas mI E3 File Help 5 gt E E 7 Collect export Files created on or after this date los 113 2002 Collection Report Option f Print with details Optional X cu Dont print Limit Eo d de Limit E lod imit to day code imit bo perio e Collect presences W Ignore Attendance Taken flag in course records Collect only courses which meet during the Following CIMS scheduling termis Temi Term2 Term3 f Term4 TermS Term Drive and path containing GradeQuick and Site Manager la taquin Browse Override drive letter in GradeQuick system information with Ehe one used above Mame of absences File to create For uploading to CIMS be aqcims whs absences txt Browse Archive above File if it already exists Restore Defaults Sek Password l 11 18 2004 78 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserv
155. osters txt d llser runs steps 2 and 3 manually AS d00 database table option M M MulLti member S single member see Fi help Fif Exit 14H32 After you have defined a Central School roster download definition for each home school run each of them to get the full set of roster files populated in the bes gqcims RostersToCombine folder 11 18 2004 121 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Setup Combine Rosters Program PC 1 Start the CombineRosters exe program in the GQCIMS folder on the network or AS 400 IFS Set the values similar to those shown below Notes e Field component level help text is available by clicking the symbol and then clicking the desired field or component Turn off the help pointer by clicking the symbol again e The Folder containing rosters to combine should refer to the same folder used for storing per home school roster files as indicated in the 45 400 IFS path file entered on screen ref AOS 558P 04 in the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 e The Name of combined rosters file to create should contain a drive letter that is mapped to the Central School s installation of GradeQuick Combine Multiple Schools Rosters into One Roster Untitled Sil EJ File Help D eee 7 Folder containing rosters to
156. p quit 221 QUIT subcommand received CWIADOWS _ Alternatively an FTP script file could be used for doing the above steps without re typing commands every time Such a sample script file has been provided in folder GQCIMS its name is ftp script sample attendance txt You ll need to copy and adjust the sample FTP script to modify things like User ID Password file name member name target path file etc Caution Use a low powered AS 400 User ID for doing file transfers maybe one with rights to access only the necessary files and nothing else Following is the command that can be typed into a DOS command prompt or the Windows Start gt Run gt Open field or placed in a desktop shortcut to run FTP to process the sample script file This command should be started from the folder that contains the ftp script sample attendance txt file ftp n s ftp script sample attendance txt s10a1573 where s10a1573 is your AS 400 system LEGACY TASK TROUBLE SHOOTING Trouble shooting information is provided for 4 processes Manual Downloading of Rosters Unattended Downloading of Rosters Uploading Posting Grades and Uploading Posting Absences Go to the appropriate process to see a sequential list of steps techniques that can be used to find and solve the problem Some steps may require more authorization than you have Ask your AS 400 and or network administrators for assistance Manual Downloading of Rosters 1 On the AS 400
157. per lower ULUL Upper lower ULULLL Input MCGCONALD Input DELONG Output McDonald Output DeLong Mame MACY Mame MC Upper Lower ULLUL Upper lower ULUL Mame Dv Name ANT Upper Lower LLL Uppers Lower IULLUL Mare Enter Update F3 Exit FE Add Common Word segments Fa Remave Common lord Segments 10 164 3 Consult the on line help text function key F1 for more information MANAGE FILE PERMISSIONS Overview If you choose to use the Integrated File System IFS to transfer data between the GradeQuick server and the CIMS server you may need to override default permissions for files in the ZFS Also if you choose to use single member AS 400 database tables for data transfer you may need to override default permissions for these files Default permissions may vary from one AS 400 system to another or based on which user initially created the files The use of this program is optional Note that the operating system and Client Access Operations Navigator provide alternative methods of managing permissions Note Only users with manager level access in their ACS assignments will be allowed to use this program How to Use 1 Start the Manage File Permissions program item AOS 180 on menu AOS100 as shown below 11 18 2004 90 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 22400
158. ported Absence Files from GradeQuick Cutoff date 05 28 2002 eriod Term number s being collected 1 No of Period Course Section Subject Collected Students y DPH401 001 PHYSICS Yes 7 Z DGLSC1 002 GLOBAL SCI No 6 4 DCH301 004 CHEMISTRY No 6 MR BOURKE Possible 3 Collected 1 Not Collected 2 L ELM101 001 LIFE MANAG T No 6 Z BSL401 002 SENIOR LIT No 1 4 ELM101 004 LIFE MANAG T No 7 5 BSP101 005 SPEECH No 6 7 ELM101 007 LIFE MANAG T No 3 MES EATON Possible 5 Collected O Not Collected 5 JJBlOl O03 JAZZ BAND No 3 JBD101 004 BAND No 9 MR FLICKINGER Possible Z Collected O Not Collected 2 2 crcz01 002 ZOTH CENTURY No 6 3 Cccolol 003 GEOGRAPHY No l 4 CAM301 004 M HISTORY No 1 6 ccolol 006 GEOGRAPHY No 3 MR GRACIK Possible 4 Collected O Not Collected 4 2 FSP201 002 SPANISH II No 5 3 FSP101 003 SPANISH I No 6 5 FSP101 005 SPANISH I No 7 7 FIFL11 007 INTRO FR LAN No 3 MRS GROSS Possible 4 Collected O Not Collected 4 2 JCH1O01 002 CHOIR No 1 MR HORAN Possible 1 Collected O Not Collected 1 2 BAL3A1 002 4M LIT ACCEL No 2 5 BAL3A1 005 4M LIT ACCEL No 2 MRS JANUSZ Possible Z Collected O Not Collected 2 Close button on the Print Preview window when finished 7 Close the program by clicking these menu items File gt Exit If you have a need swap out a GradeQuick attendance code with a valid CIMS absence type and or reason at posting time on the AS 400 use this program to do so If you post any GradeQu
159. program in the GQCIMS folder on the network or AS 400 IFS Set the values similar to those shown below Notes e Field component level help text is available by clicking the symbol and then clicking the desired field or component Turn off the help pointer by clicking the symbol again e The Name of consolidated rosters file from CIMS should refer to the same file as the 45 200 IFS path file entered on screen ref AOS 558P 04 in the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 Send Class Hosters to GradeQuick Untitled Hle Help DEHE Name of consolidated rosters file from CIMS Jx gacims whs rosters txt Browse Drive and path containing GradeQuick and Site Manager pAgqwin Browse Override drive letter in GradeQuick system information with the one used above If using Mac version of Grade Quick specify its drive and path Put Fil Browse Option for merging student picture file names Fie name ie student ID with JPG exten Restore Defaults Set Password RUF Detaults have been restored E Sending student picture file names to GradeQuick for the Seating Chart As individual roster files are being created student picture file names can be merged into the records so that pictures can be viewed in the seating charts with very little effort Some pre requisite work is required in order for you to be able to take advantage of the merge picture file names option
160. ptional If left blank will post for all courses Fi Index Fi2 Cancel Press Fi for on line help and more infa 10 020 11 18 2004 64 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 7 After Enter is pressed screen ref AOS 543P 05 is shown Specify values similar to those shown below and then press Enter 2400 Screen 2 Ma E4 Sreribz FY 99 NEWAYGO PUBLIC SCHOOLS lr z3 24d SSLAPTOPS2 AOS GradeQuick Grade Posting General Info Ref ADS 543P 05 District NPS school 666 Process ID MARKING PERIOD 2 Description MARKING PERIOD 2 GRADE POSTING PROCESS The process of posting grades from GradeQuick involves these steps 1 Collect gather exported gradebooks into GRADES THT ASCII file always done with Windows CollectGrades exe program manually 2 Copy GRADES TXT file to a single AS d400 database table can be done with FTP Data Transfer or AS d400 Integrated File System IFS 3 Post database table of grades always done on AS 400 Specify a processing option 1 option 1 is recommended 1745 4008 instigates Step 2 using As 400 IFS 45 9400 IFS path file zhcs ggcims whs grades txtl example becs gqcims test grades txt llser runs step 2 manually AS 400 database table option M iH HMulti member S Single member see Fi help Fl12 Lancel 8 Back at screen ref AOS 542P 01
161. radeQuick Grade Posting Process AOS 542 b GradeQuick Attendance Code Substitutions AOS 552 T GradeQuick Absence Posting Process ADS 5d45 30 Signoff Option or Henu Item iff 2 Run a download process by keying an R option to the left of the desired download definition and pressing Enter as shown below E 400 Screen 2 OF ES rza Dz FY 99 NEWAYGO PUBLIC SCHOOLS 14 26 13 SSLAPTOPS AOS Roster Downloads to GradeQuick Refi AOS 557TP 011 Download Version 3 00 00 Opt Definition Dis Sch Description _ AA NPS i5 688 ij R WHS HPS bee WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Bottom FS Exit F4 Index A Add C Change D belete L Lookup U Copy R Run 3 While the rosters are being prepared and downloaded to the AS 400 IFS folder specified a screen like the following will be shown 11 18 2004 29 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 22400 Screen 2 abis Tee M Hs class rosters to be downloaded 1 00 4 When the process has finished the menu will be re displayed as shown below 400 Screen 2 gza Dz FY 99 WNEWAYGO PUBLIC SCHOOLS 14 27 56 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS DAZ nmi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS 400 Batch Timer Monitor
162. rading and attendance data in the normal way e Collected grading data is initially in combined multi school form Two options are available for posting to CIMS e Grades can be posted in a single combined multi school batch run if all schools share the same CIMS Client e The collected grades file can be split into per school files and posted to CIMS per individual school regardless of whether schools share the same CIMS Client e Collected absences data is initially in combined multi school form The collected absences file can be split into per school files and posted to CIMS per individual school regardless of whether schools share the same CIMS Client How can one copy of GradeQuick at the Central School use rosters from multiple schools Each home school downloads rosters in a normal way except that e Only Central School courses are selected e Downloaded roster files are placed in a special centralized folder such as GQCIMS Rosters ToCombine A program is provided for combining all of the rosters in the special folder into a single multi school ROSTERS TXT file regardless of the number of home schools roster files in the special folder The file has the same format as a single school s ROSTERS TXT file and thus can be used seamlessly with GradeQuick How can the combined multi school file of collected grades be posted to multiple schools in a single run The GRADES TXT file that results from a normal
163. re CIMS scheduling term and the roster files in the GQWIN GQROSTER folder are not being updated around the same time according to these files last modified dates times 11 18 2004 Recommendation 1 Start the BCS AS 400 Batch Timer Monitor program item AOS 562 on menu AOS600 2 Press F8 to start the batch job 3 Press F3 to exit e Make sure the Activate unattended processing question is set to Y on screen ref AOS 558P 05 item AOS 557 on menu AOS600 e Verify the weekdays times to run on AOS 558P 05 Do they conflict with a time the subsystem is down for backup or scheduled shut down e Make sure the correct jobq is specified in menu item AOS 562 on menu AOS600 e Review messages in the message queue entered in menu item AOS 562 on menu AOS600 e Make sure the jobq and subsystem number of jobs limits aren t set too low See the subsection 45 400 Setup in the section Setup Unattended Download AS 400 and PC for more information Verify the term option on screen ref AOS 558P 02 item AOS 557 on menu AOS600 It is likely set to 2 which is OK but Verify the term starting and ending dates If incorrect use the Scheduling Options program item STU 102 on menu SMS200 to correct them Verify the Jf term option 2 field on screen ref AOS 558P 02 The unattended job may be running under a different User ID than was tested when run manually For example if BCS TIMER started automatically at IPL user
164. re NetServer allows folders and their contents to be shared so that workstations with drives mapped to the shares can access the information Pre Requisites for Successful Reliable Use l Your AS 400 network server and workstations must be on a TCP IP network 2 The AS 400 NetServer server name must be resolvable to an IP address at any workstation Adding this server name to your local DNS Server 1s recommended NetServer shares must be defined to properly translate between EBCDIC and ASCII The user s transferring information between the AS 400 and the network server containing GradeQuick must have the same User ID and Password on the AS 400 network server and workstation The AS 400 requires that User IDs and Passwords meet this criteria JU 10 characters or less in length Must begin with a letter Can contain only letters A Z and digits 0 9 Other additional restrictions may be in force locally 11 18 2004 8 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual SETUP ON THE AS 400 Use Client Access Operations Navigator to configure the AS 400 IFS and shares This information can be managed centrally at a single PC Client Access is not required at workstations to enable shares to be accessed 1 Start Operations Navigator as shown below Mew Uftice Docu
165. rify that Windows 95 password caching is enabled even Windows 98 operating system phrases it this way Do so by clicking these menu items Start gt Settings gt Control Panel Then double click the Passwords icon Then click the Client Access tab Windows 95 password caching should be set to Enabled Also verify that Enable caching of AS 400 passwords 1s checked 7 Make sure manual roster downloads work using either a Client Access Data Transfer definition or an FTP script 8 Make sure you ve been able to send the downloaded roster file to the GradeQuick folder by use of the SendRosters exe program in the GQCIMS folder Jot down the name of the settings file for the roster send process Example Send Roster Settings for West High School srs 9 Change the processing option on screen ref AOS 558P 04 to option 2 AS 400 instigates Steps 2 and 3 using RUNRMTCMD This screen can be found in the Roster Downloads to GradeQuick program item AOS 557 on menu AOS600 10 Fill out screen ref AOS 558P 05 to look similar to the following m 400 Screen 2 EE SY SE G2 FY 99 NEWAYGO PUBLIC SCHOOLS Br21 51 SSLRPT PSZ AOS Unattended Download Options Refi AOS 5558P 05 District NPS School 688 Download definition ID WHs Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Activate unattended processing Y Status Information for Last Run started Zar 8 19pm Elapsed time Finished 52902 8 19pm 1 minutes When to Process Days example X3 B
166. rs send each of their gradebook files This is an export process that creates an export file GradeQuick can be configured to export automatically instead of manually see the section Automatic Send Export on page 75 2 Office person collects all exported files into a single file 3 Office person uploads and posts single file of grading transactions to the AS 400 The office person must be able to access the GradeQuick folder on the network as well as the AS 400 IFS folder s RELATED GRADEQUICK SETTINGS PC e Grade Export Directory the directory in which exported files will be written can be specified or left blank If left blank export files will be created in teacher s default GradeQuick folder Default gqwin gqgrades Grade Export Extension must be gge Auto Export Template should use cims etp Give Export Warnings during system verification you may want to specify Yes afterwards specifying No will eliminate many unnecessary warnings at the time teachers send grades 11 18 2004 54 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual All of these settings can be found on the GradeQuick System Information fields screen HAVE TEACHERS SEND GRADES FROM GRADEQUICK PC Manual Send Export If GradeQuick hasn t been configured to auto export grades every time gradebook file
167. rse section than the pull down screens used to assist a teacher when creating a new gradebook file it might be handy for the teacher to have the list as a reference When the teacher copy 1s printed each teacher gets a separate page that lists only the classes he she teaches When should a Class ID list be printed A few days before the start of each new CIMS scheduling term Follow the steps below to print a list 1 Start the Print GradeQuick Class ID List program item AOS 572 on menu AOS600 as shown below SB 2400 Screen 2 SZT Oz FY 89 WNEWAYGO PUBLIC SCHOOLS 09 00 14 SSLAPTOPS ACS Student Add On Software Test Work rea Refi ACS OOZ nmi MENU m sbHH GRADEQUICK INTERFACE 1 Roster Downloads to GradeQuick ADS 557T 2 BCS AS 400 Batch Timer Honitor A0S5 562 3 Print GradeQuick Class ID List 5 5 AOS 572 d GradeQuick Grade Symbol Substitutions na AOS 562 5 GradeQuick Grade Posting Process AOS 542 b GradeQuick Attendance Code Substitutions AOS 552 T GradeQuick Absence Posting Process ADS 5d6 59 Change Assignment 30 Signoff Option or Henu Item 3 2 Fill in the screen in a manner similar to that shown below 400 Screen 2 Sreribz FY 99 NEWAYGO PUBLIC SCHOOLS 9 16 09 SSLAPTOPS AOS Print GradeQuick Class ID List Ref ADS 572P 01 Select District NPS i School 688 7 Download definition WHS Fd Index Fi2 Cancel 11 18 2004 49 Authorized di
168. rt which is always printed If the option to print an audit report was not set to Y in the posting process change it and then re run AOS 548 Review the audit report 87 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Chapter 8 Utilities EXPORT VIEWER Overview The Export Viewer utility allows a technical person to view the contents of a teacher s exported attendance or grades file as well as a school wide collection file ABSENCES TXT or GRADES TXT The program is provided as an alternative to viewing the file with Notepad or Wordpad during possible trouble shooting How to Use 1 Start the ExportViewer exe program which is located in the GQCIMS folder The following screen will be shown es GradeQuick File Viewer Untitled Grading One file one teacher Mame of export template file G AGOWINSCIMS ETP Browse Attendance AJ file all teachers Mame of export data file 6 1GGwINsggteachigrd 38 99 dph401 001 gge Em View A AAA pa omo 543 DPHAOL No can do Z 2 Specify Grading or Attendance 3 Specify One file one teacher or All files all teachers 4 Specify file name s near the top of the screen 5 Click the View button 6 Scroll through the records and view the desired information 7 To save your options in a recallable settings file click t
169. run menu item AOS 557 on menu AOS600 For an existing download definition verify that the Processing option on screen ref AOS 558P 04 is set to 4 2 Run the download for that definition option R on screen ref AOS 557P 01 11 18 2004 108 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 3 When screen ref AOS 597 01 is displayed the data has been prepared on the AS 400 Write down the AS 400 library name file name and member name 4 Go to an AS 400 command line on another workstation or display session leaving screen AOS 597 01 open on the current display 5 Key the following command at the AS 400 command prompt replacing the library file and member names with what you wrote down in Step 3 DSPPFM FILE library name file name MBR member name 6 After pressing Enter a list of all teachers rosters should be displayed sorted by Teacher ID You can use the Find field at the top of the screen to find a particular teacher course student etc Each roster begins with a line that states Teacher and ends with a line that states end Students enrolled in the roster are listed on lines between these ones You can use the function keys shown at the bottom of the screen to move around Press F1 for help Use the Control field at the top of the screen to further explore the file s
170. s row 1 or 2 then screen overview help is shown otherwise cursor location sensitive field level help text is shown Access to on line help in the Windows programs is via the button in the toolbar Click the button then click a component or field ACCESS TO TECHNICAL SUPPORT For customers with a current GradeQuick maintenance and support agreement support may be obtained by contacting Jackson Software by e mail or phone as follows E mail techsup jacksoncorp com Phone 847 835 1992 How TO GET STARTED You should follow the general steps below to get started Locate each topic in the Table of Contents and then proceed to that section for more information Prepare the AS 400 Integrated File System IFS for use Install the native AS 400 software programs onto the AS 400 Install the Windows software onto the network Setup and run a manual roster download process Setup and run a Send Rosters process Help teachers create gradebook files using downloaded roster information Chapter 2 Preparing the AS 400 Integrated File System IFS a Mes OVERVIEW The recommended method for transferring data between the AS 400 and the network server containing GradeQuick is the use of the Integrated File System IFS combined with AS 400 Support for Network Neighborhood NetServer The IFS allows you to store PC style programs and files on AS 400 physical storage devices hard drives in a hierarchical file system folder structu
171. s are saved teachers will need to send their grades manually for each gradebook file that applies to the term being processed Before sending grades teachers should verify that information is complete and up to date The information sent can be broken down into 3 categories e Grading Data e Comment Data e End of Term Absence Tardy Summary Data The following sections describe where this data is stored in GradeQuick GRADING DATA The grading data that is sent to CIMS includes e term subtotals automatically created columns that have the word SubTotal in the Name cell and a value in the Term cell e special exam columns manually created columns that have one of the following words in the Name cell and do not have a value in the Term cell Midterm Final SemExl or SemEx2 e semester final grades this will be the right most column in the gradebook spreadsheet Following is an example of end of semester grading columns for a school using two terms per semester fe Grade Quick Demofile gbk File Edit view Graph Grading Reports Options Window Help m lt DX amp A n Seating im Graph Attendance Information Memo Send t Web Save to Web Hel O0 gt E e in o e a View All Terms Semester 1 Exam AWS 82 Median 86 High 84 8 iesus Sway ora Gan tap Srkespewe Sue ond Seneserte O p ita pL 3 1 ppp PEZ O ACA TEL Lo 9 w 5 m w zm w
172. screen ref AOS 543P 01 If course was dropped on or before the date entered this count is incremented e Didn t meet class grade level criteria Accumulated only if a value was entered in the Optional class to include or omit field on screen ref AOS 543P 01 If student not in the class specified this count is incremented e Didn t meet course group criteria Accumulated only if a value was entered in the Optional course group to include or omit field on screen ref AOS 543P 01 and the course did not match the value specified e Didn t meet tag criteria Accumulated only if a value was entered in the Student selection by tag field on screen ref AOS 543P 01 and the student did not meet the criteria e Student in other school Accumulated only if an N was specified for the Allow posting for students in other schools field on screen ref AOS 543P 01 and the student is enrolled at a different school e Source record not for this school Accumulated when the District or School field in the input record from GradeQuick does not match the one being processed This will occur for example if you accidentally attempt to upload post records from a different school 11 18 2004 71 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Audit Report Date 5 28 02 GRADEQUICK GRADE POSTING AUDIT REPORT P
173. se all AS 400 systems have a QBATCH subsystem and CIMS doesn t generally use it we recommend that you run the batch timer monitor BCS TIMER in the QBATCH subsystem 7 View the maximum number of simultaneous jobs that can be active in the QBATCH subsystem by entering the following AS 400 command WRKSBSD QBATCH Then use option 5 to Display the subsystem description and then use option 1 for Operational Attributes A screen similar to the following will be shown Make a note of maximum jobs in subsystem call this concurrent jobs limit 11 18 2004 35 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 400 Screen 2 B Display Operational Attributes system SLAALS TS Subsystem description BATEA Status ACTIVE Subsystem description ao QBATCH Library S eee ee eee AR Re SYS Haximum jobs in subsystem 15 Sign on display file 1 QDSIGNON LIBEg U le oa REA 3 SYS System library list entry HONE Press Enter to continue Pose eit Fi12 Cancel 1 0011 8 View the maximum number of jobs that can feed into the QBATCH subsystem from the QBATCH job queue by pressing Enter on the Display Operational Attributes screen above and then selecting option 6 Job Queue Entries A screen similar to the following is shown Make a note of the Max Active
174. shed date times Use Operations Navigator Windows Explorer or the following technique to display last modified date time on the IFS file enter into screen ref AOS 558P 04 An example of such a file is bcs eqcims whs rosters txt WRKLNK OBJ bcs gqcims whs rosters txt Key option 8 display attributes to the left of the file name and press Enter Press Page Down Jot down Data change date time Use Windows Explorer to view last modified dates of the roster files in the GQWIN GQROSTER folder 11 18 2004 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Appears that correct current term s rosters are not being downloaded General Error Notification screen ref AOS MSG 01 is displayed on the AS 400 States that term could not be selected automatically Course section based rosters aren t being prepared for some teachers Some courses are being omitted A student is being omitted from a roster for a particular course section but is appearing in other rosters 11 18 2004 You may want to sort the files by descending order of last modified date time 5 Verify that the Auto Import Directory in the GradeQuick System Information fields matches the roster folder viewed in the step above If dates times of above aren t fairly close to each other do the following
175. store Defaults Set Password Bur 2 Review the Collect export files created on or after this date field Proper use of this field ensures that you do not collect old information 3 Specify at least one CIMS scheduling term The only time you might choose more than one term is when your school has scheduling term durations other than 36 18 12 9 or 6 weeks and you have faked CIMS into allowing you to define others In that case at some times during the year you may need to collect information for courses that meet in more than one term 4 Click the Run button in the lower right corner 5 If printing a collection report a print preview screen similar to the following will be shown 11 18 2004 60 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Print Preview MT ES OSB M gt BS BS Cose CollectGrades exe Collect Exported Grade Files from GradeQuick Page 1 Cutoff date 05 27 2002 5 30 02 Term number s being collected 1 7 32 14 PM Number Are Teacher of Grades ID Teacher Name Period Course Section Subject Collected Students Used BOURK MR BOURKE 1 DPH401 001 PHYSICS No 7 XY BOURK MR BOURKE 2 DGLSC1 002 GLOBAL SCI No 6 Y BOURE MR BOURKE 4 DCH301 004 CHEMISTRY No 6 Y Totals for BOURK MR BOURKE Possible 3 Collected O Not Collected 3 EATON MAS EATON 1 KLM101 001 LIFE
176. stribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 3 Press Enter Then fill in the screen to look similar to the following 400 Screen 2 Sreribz FY 99 NEWAYGO PUBLIC SCHOOLS 92 27 36 SSLAPTOPS AOS Print GradeQuick Class ID List Ref AOS STZP 02 Select District NPS School B88 Download definition WHS Print report for office Y Print report for teachers Y Term 2 i required Limit to teachers B Co blank for all Fi Index Fi2 Cancel 15H32 4 Press Enter Also press Enter when the following screen is displayed 400 Screen 2 oret Oz FY 99 NEWAYGO PUBLIC SCHOOLS 09 18 23 SSLRPTUPSZ ALS Submittal Prompt Het ACS IsET le Job ADS STZ Print GradeQuick Class ID List Is ready to run IM BATCH MODE Please fill in the requested data if any Or cancel if you do not wish to run this now JOBQ 1 JOBQ Library 1 Normal ANORMAL ACS 400 High Priority QHIGH acsama 3 Night IUNIGHT ACS 400 Change printer overrides M YN Cancel H 1H H21 5 Keep the report labeled office copy for office use Distribute the pages of the teacher copy to each teacher The following pages contain some sample Class ID Reports Note that some vary depending on whether rosters are being created based upon master schedule course section data homeroom teacher data or tag data 11 18 2004 5
177. t included for some reason verify that he she has exported by reviewing files with the extension GQE in the Grade Export Directory If GQE files exist you can display their contents by opening them with Notepad or by using the new ExportViewer program All records should contain comma delimited quoted fields If a teacher used the File Export menu item instead of the File Send menu item data will be in the wrong format Also check the modified date time of each GQE file by showing the file s properties using My Computer or Windows Explorer to see how recently the teacher exported 8 Verify the cut off date used on the Collect Grades from GradeQuick program If a teacher s GQE file has a modified date prior to the cut off date it won t be collected 9 The upload process which is done after collecting places an exact copy of the GRADES TXT file into AS 400 file PAOS595 in library ADDONSTU You can verify its contents as described in the next steps 10 After verifying that the GRADES TXT file is OK run AS 400 menu item AOS 542 on menu AOS600 Temporarily change a process to use Processing option 2 if not already set that way screen ref AOS 543P 05 11 Run the process When screen ref AOS 598 01 is displayed leave it up 12 Open the data transfer request for uploading grades This should have been prepared by following the steps in section Legacy Tasks gt Uploading Grades gt Use Client Access to Upload Grades
178. talking about 11 18 2004 117 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Course numbers for Central School courses Section numbers for Central School courses The method used to identify a Central School course can be a pattern character in a Course number or a Teacher ID Term definitions same number of scheduling terms per year Grade symbols Comment codes Grade Titles at least the ones being posted to Comment Titles at least the ones being posted to Absence Reason codes 1f allowing teachers to indicate GradeQuick attendance codes other than A and T SPECIAL GRADEQUICK SETTINGS AND ADJUSTMENTS GradeQuick settings need to be adjusted to keep track of each student s home district school In general two things need to be done e Two new Student Information Fields named District Code and School Code need to be created e Import and export template files need to be overridden These changes only need to be done for the GradeQuick installation at the Central School Create New Student Information Fields Log into GradeQuick as ADMINW Open the SCHOOL GBK gradebook file From the menu choose Edit Student Information Use one of the buttons at the bottom to either add new field at end or add new field at cursor The idea is to add two new fields They must have the followin
179. that you do as shown below AE 400 Screen 2 car Be FY 99 NEWAYGO PUBLIC SCHOOLS 14 14 26 SSLAPTOPS AOS Roster Downloads to GradeQuick Ref AUS 5550P 4 District NPS School 688 Download definition ID NHS Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS rocess of aia to GradeQuick involves these Arce 5 The TTL ee ot AS d00 IFS path is not found Would you like to create it can be N With De riri viet aedi ele illo elle elote olle loe led 1 PCsHetuork instigates teps 2745400 instigates Steps 2 aa eine RUNRATCMD S AS d00 instigates Step 2Z using As5 400 IFS PC Metwork instigates Step 3 AS d00 IFS path file bcos ggcims nhsrosters txt example bes gqcims nhs rosters txt d liser runs steps 2 and 3 manually AS d00 database table option M iH Hulti member S single member see Fi help Fi1z Exit 16 834 9 Fill out screen ref AOS 558P 05 similar to the way shown below For now do not activate unattended processing 11 18 2004 27 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 22400 Screen 2 Szar bz FY 99 NEWAYGO PUBLIC SCHOOLS 14 11 19 SSLAPTOPS AOS Unattended Download Options Refi AOS 555P 05 District NPS School 688 Download definition ID NHS Description WEST HIGH SCHOOL GQ DOWNLOAD PROCESS Activate unattended processing H Status Information f
180. the default file to match your AS 400 system name and the library file member value specified on the above screen After modifications use Save As to create and name your own permanent transfer definition The definition should look similar to the following 6 Data Transfer To 45 400 Attendance Transfer Definition Default du Pal Ea File View Tools Help agelu E El 45 400 System 51051573 GRANTPS NET a LibraryFile Merniber ADDONSTU PAOSS595 TEST Details Transfer data ta 45 400 11 18 2004 106 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual AS 400 File Details El ES File name G GOCIMS PA0S595 FDF Browse Hle ipe ASCI Text Translate from ANS to EBCDIC v ASCII 45 400 tile Create 45 400 object Wo replace member only Member test AS AO Ale ipe ata C Source Heldteterence thle name TOU EET Record lenat Je art Read write E Hile test Use FTP to Upload Attendance When you manually upload attendance using menu item AOS 548 on menu AOS600 the following is shown IE 400 Screen 2 Pile ES E AOS Prompt to Run Interactive Upload Refi A05 598 M1 The requested PC data is now ready to be uploaded Please toggle to your file transfer program and specify to transfer the Following file The AS 4
181. un in unattended mode as well See Chapter 4 Section Setup Unattended Download AS 400 and PC subsection PC Setup on page 38 But how do you get both the CombineRosters exe and the SendRosters exe program to be run one after the other on a scheduled basis The answer is setup a batch file that runs both of these programs Then put the batch file in the Windows Task scheduler s Run program to run field Make the batch file with a text file editor such as Notepad Name the batch file something like CombineAndSend bat The batch file would only have 2 lines in it Following is an example of the batch file contents X GQCIMS CombineRosters exe autorun x gqcims Combine Roster Settings for N way Vocational crs X GQCIMS SendRosters exe autorun x gqcims Send Roster Settings for N way Vocational srs In the Windows Task Scheduler tell it to run the following command for example X GQCIMS CombineAndSend bat UPLOAD POST GRADES FROM GRADEQUICK TO CIMS The process of teachers sending grades and of someone at the Central School collecting grades is documented in the following sections of Chapter 6 e Have Teachers Send Grades from GradeQuick PC e Setup Collect Grades Program PC e Run Collect Grades Program PC Whether you choose to post using a single multi school GRADES TXT file or to post using a split per school GRADESxxxyyy TXT file grades should be sent by Central School teachers and collected by
182. ut gq Y Fd zIndex Fi2 Cancel Hd H16 4 After pressing Enter screen ref AOS 543P 02 is shown to allow you to specify which grades to post Fill it out somewhat like the screen below Notes e The GradeQuick Grading Field is the source of the data to be posted e The Post to Grade Title field is the target of the data to be posted e Press F4 on either field to get a list of available choices e Press Fl on the GradeQuick Grading Field to get a more detailed description of each option 400 Screen 2 Of x GS free FY 99 NEWAYGO PUBLIC SCHOOLS 11 14 02 SSLAPTOPS HOS GradeQuick Grade Posting Data to Post Refi AOS 543P 02 District NPS school 686 Process ID WAREING PERIOD E Description MARKING PERIOD 2 GRADE POSTING PROCESS Post to Grade GradeQuick Grading Field 9 Title Tem 2 Subtotal Grade TEL i 2 i Post for courses I I 1n out of group DOR Exactly in terms 12 mark with X o Sem 1 Exam Grade LETTER SEHEX1 9 EX1 Post for courses I I in out of group DOR Exactly in terms 12 mark with X Semester 1 Grade SEHGRD 1 9 FG i Post for courses I I 1n O out of group UR Exactlu in terms 12 mark with X 3 LA KA Post for courses I I in O out of group UR Exactly in terms 12 mark with Hp Hare Post for courses section optional If left blank will post for all courses Fi Index Fi2 Cancel Press Fi for on line help and more info
183. wer d Imaging pF Compression Agent d iud Notepad t Disk Cleanup d Faint B Disk Defragmenter d Synchronize az Drive Converter FAT 32 d 3 wWordF ad E Drives pace d X Inbox Repair Tool d Maintenance Wizard d 3 Met Watcher o the AS 400 IFS she El Resource Meter m periodically C3 ScanDisk Scheduled T asks System Information that drive X is map lem Ok or the parent fo le System Monitor System Policy Editor Welcome To Windows hile doing so s been successfully accomplished manually as de Rosters Frogram PC sections above Roster settings fHe which we setup in that sectiot 2 At the Scheduled Tasks window double click Add Scheduled Task as shown below 11 18 2004 39 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual El Scheduled Tasks File Edt View Go Favorites Advanced Help e zs Ec Hack Bamsan Up Map Drive Disconnect Lut Copy Faste Address 8 Scheduled Tasks Schedule A dd Scheduled Task SldbCopy Disabled Disabled 6 52 00 PM 1 abject s selected 3 The Scheduled Task Wizard starts Click Next 4 The wizard with the following screen requests the program you want to run That program is the SendRosters exe program in the GQCIMS folder Scheduled Task Wizard Click the program you want Windows to run To see more
184. y 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 2 EA00 Screen 2 ME Package Builder Install PEGLOAD Tupe choices press Enter Device name or SAYF OPT Auxiliary storage pool 1 16 i Mame of ACS files library ACSFILES for more ales Allow navigation Y Mame of Add On files Library x ADDONS TUF for more values Convert to RISC after install N Bottom FS Exit Fd Prompt FS Refresh Fiz Cancel Fi3 How to use this displau Fed More keys Ama I Mane Woy Es i 10 Make changes if necessary Specify OPTO1 or appropriate CD ROM device name Press Enter to begin the installation 11 The command line prompt will be shown when installation is complete 12 For new customers only sign onto ACS and update the SMS library list s to include libraries ADDONSTUF and ADDONSTU Use menu item ACS 160 to do so 13 For new customers only add an assignment for the person in charge of setting up the GradeQuick CIMS Interface Assign the user s to menu AOS000 Use ACS program Maintain User Assignments item ACS 270 on menu ACS250 to do this 14 For all customers Setup refresh client members in the Add On Software product Use program Setup Client Members for Student Add On Files item AOS 000 on menu AOS100 to do this 15 If you terminated the batch timer in Step 3 go back into the BCS AS 400 Batch Timer Monitor program item AOS 562 on menu AOS600 and start the batch jo
185. y Collect export Files created an or after this date os 113 2002 ptional Limit to day code Limit to period Collect presences e Ignore Attendance Taken Flag in course records ollect only courses which meet during the Following CIMS scheduling termis Term2 Tem3 Term4 TermS Term Drive and path containing GradeQuick and Site Manager Ja gqwin Browse Override drive letter in GradeQuick system information with the one used above Mame of absences File to create For uploading to CIMS gqcims whs absences txt Browse Archive above File if it already exists Restore Defaults Set Password Run 2 Choose these menu items File gt Save As Notes e Choose an appopriate file name e If multiple schools will share the same folder GQCIMS then including the school name in the file name is recommended e If multiple people will have access to the same folder GQCIMS then setting a password on each file may be a good idea Password protected files cannot be opened without supplying the correct password 11 18 2004 77 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Save As Ei Save in zx GOCIMS EA EX L GradeQuick CIMS Interface whs settinga dat laa Settings for Steve caz File name Collect Absences f
186. y Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual bcs Permissions 510a1573 El Object E Type Owrer Primary group Authorization list amp LI TL Directory s teve liN one g one Name Read Write Exec Man Exist Alter Reter Exclu From ica Public v v EJ v nel e v fm Steve FA am 4 anh M hwner Primary Group Authorization List Cancel Apply Help 11 18 2004 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved 18 GradeQuick CIMS Interface User Manual e Alternatively folder permissions can be accessed using Operations Navigator s File Systems gt Integrated File System gt Root tree node as shown below Right click on the desired folder to see the pop up menu LA AS7400 Operations Navigator File Edit View Options Help iG ua alo 0 minutes old Environment Mu 45 400 Connections 510a1573 Root E B 510a1573 pM Basic Operations EA Job Management Be Configuration and Service i B Network H A Security q Users and Groups B Database E els File Systems a aae File System poi a A Ia Change an abject 2 permissions STEWE Eg pkaftp bal websamp aJ calnstall TJ junk 3 Fremont k Grant
187. you have at your school The fields from left to right should be Student Name Student ID District ID School ID Course Section Teacher Name etc 11 18 2004 68 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only O 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual 5 After verifying that all is well when Enter is pressed the following screen will be shown 4 Screen 2 a zB H2 FY 99 NEWAYGO PUBLIC SCHOOLS 09 14 06 SSLRPTUPSZ ALS Submittal Prompt Het ACS JSET be Job 405 542 GradeQuick Grade Posting Process ls ready to run IM BATCH MODE Please Fill in the requested data if any Or cancel if you do not wish to run this now JOBQ iil JOBQ Library 1 Normal ANORMAL ACS 400 2 High Priority QHIGH ACS400 3 Night NIGHT ALS gut Change printer overrides M YN Cancel H ia Azi 6 Press Enter The previous menu will be displayed 7 Review the Errors Report that will be printed Depending on what is shown you may have to collect and post again 8 Ifyou requested an Audit Report to be printed review that as well Sample reports are shown on the following pages 11 18 2004 69 Authorized distribution by Timpanogos Technologies Use by authorized subscription or agreement only 1996 2003 by BCS Inc All rights reserved GradeQuick CIMS Interface User Manual Errors Report Cover Page Date 5 26 02 GRADEWUICK GR

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