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1. same as date of birth If unknown or homebred enter 0 If Purchased where he was purchased If homebred None Which group he is in on the farm Further information for an animal may be entered if available Sz Loading the software The system has to be loaded onto a computer running Windows 2000 or above Windows 3 1 3 11 Windows 95 98 and Millennium will not run this program Insert the CD and the system should automatically begin installation If not select Start and Run from the Windows Desktop In the Command Line type d Setup where d is the drive letter of the CD ROM and click OK Initialisation files will be copied le FARMdata Installation CD U faemdota MANAGEMENT SYSTEMS Install Products and Updates View Documents Browse CD Exit Farmdata Ltd Westertown Rothienorman Aberdeenshire AB51 SUS Tek 44 0 1467 671457 Fax 44 0 1467 671466 www farmdata co uk support farmdata co uk All products are registered trademarks or trademarks of their respective companies Copyright 1979 2010 Farmdata Ltd All rights reserved Select Install Products and Updates Install Products and Updates 1 2 Please select the Products and Updates that you wish to Install lt oduct O Staus finta CATTLEdta o OO CNG Installed EROPdta o O Notite S DARYdaa O Notinstaled r FINANCIALdata o O Notinstaled r PAYdata O Notte S SHEEPdta i O Nonst2. ad Select Sheepdata Type in the Activation Key provided by Farmdata If you are installing a demonstration version leave this blank The program will run for 60 without an activation key Install Products and Updates 2 2 Please enter your Activation Keys for the following Products If a Key is shown as Optional then it may be left blank and the Product will run for 60 days after Installation J Product Key Required J Activation Key E HEEPdata Optional Follow the InstallShield wizard through The program will now be installed On the way through you will be asked to select a location for the installation The default is provided you may change it if necessary Click Next to install to this folder or dick Change to install ee Install SHEEPdata 4 0 to C Program Files x86 FARMDATA SHEEP32 InstallShield You should now have a Sheepdata Icon on your desktop The system will also load Auto Update the online program update utility from the CD This follow similar installation routines as above and follows on immediately after the Sheepdata installation is complete Starting the System Once you have the system loaded onto the computer you can go ahead and start to use it Use the Sheepdata Icon on the desktop or Go to Start Programs Farmdata and Sheepdata You will then get a screen showing you which directory the data files will be loaded into C FARMDATA SHEEP32 is the suggested dire
3. ange Business Alternatively click the Open folder icon at the top of the screen Select a Business 1 Manor Fam 2 The Mount Fam Use the main manual for further explanation when required Setting up the System Structure The first sections that have to be set up are all in the Maintenance Routines Option Double click this Icon to open All the options are described in Chapter of the main manual Business parameters were set in the startup screen but can be edited at any time The sections that are initially important are Breeds Locations and Lambing codes which can be found in Code Lists Enza r p SHEEPdata Sheep Management System Manor Farm File Utilities Help al w S pri ws a Maintenance Routines im ords Animal Occurrences a Business Parameters Flock Records Breed Codes Fock Occurrences Cull Codes SOIE E Duo Codes ScotEID E Group Codes Hectronic Identification Haulier Codes Windows Mobile Health Codes Reports Lambing Codes Location Codes fa Pharmacy Temporary Mark GS Unit Codes Many of the sections below can be updated during the entry of data The Add Button at the end of each drop down list adds codes as you go along It is however advisable to set up your basic list before you start creating animal records Breed codes has a list setup on delivery This shou
4. at that time and take the occurrences forward from there Animals can be created on the system in either of two places 1 In Animal Occurrences Ewe Lamb or Ram sections through the Purchase Routines 2 In Animal Records by clicking the New Button Ram Entry Rams should be entered first They will be needed as sires when entering ewes and lambs Remember to enter rams which may have been sold but are sires of animals still on the farm Rams should be entered through Animal Occurrences Ram Purchases as shown below Alternatively they can be entered through Animal Records Flock Rams Sold or dead rams can go into the Animal Records Ex Flock Rams Section in the same way a If purchase dates purchase locations dates of birth etc are known these can be entered accurately one ram at a time Alternatively animals can be entered as a batch with estimated dates 12 Ewe Entry Ewes in the flock should be entered in the Animal Occurrence Ewes Purchases section This routine can also create a record for the last lambs born to the ewe by entering details of the last lambing You can alternatively use the Animal Records Live Ewes section Click New to get an empty record Purchase Example 01 01 2008 v Home Fam z ma Official Tag UK232412 00313 UKO12345600277 UKO12345600278 EJ E
5. ctory If this is not acceptable click Change and select your preferred directory SHEEPdata Setup Folder for Data Files Please select the destination for the Data Files Folder FARMDATA SHEEP32 Click OK proceed You will be asked if you wish to install sample files This is example data which can be installed for demonstration purposes It will give you an idea of how the system operates without having to enter any data of your own This data can be removed at a later date if you wish Please select whether you wish to Install Sample Files install Sample Files ee If you do not install sample files you will be asked if you wish to create a new business If you have installed sample files you may later wish to create a new business for your own data In the sample business go to File and New Business If you install sample data you will then go into the program If you don t you will go into the routine to set up a business New Businesses If you have separate Flocks which you wish to keep as individual businesses on the system you have to click on File and New Business This will take you back to the initial start up screen You then follow the same routine for each new business Next time you start the program you will be given the business option screen to pick from as shown below If you wish to swap between businesses whilst working in the program click File and Ch
6. e as el eae ee The above example is a ewe with twin lambs born this year This will create the ewe and the two lamb records If purchase dates purchase locations dates of birth etc are known these can be entered accurately one ewe at a time Alternatively animals can be entered as a batch with estimated dates Each ewe should be entered followed by her lambs AB Lamb Entry Any Lambs not created through ewe occurrences purchases lambings can be created either by entry as New in Lamb Records if born on the farm or Purchases in Lamb Occurrences if they have been bought onto the farm New Record 8 Lambs in Flock Animal Tags Health Movements Services Scannings Weighings Ear Number 00435 Date of Bith 01 01 2010 Sex Female z Breed Texel Add Official Tag UK012345600435 Electronic Tag 8200CE82DFDAE9B3 f Name Comment I Status Weaned 01 01 1980 Drmmr Fill in the detail as appropriate Select the various tabs along the top to enter details of movements for purchase details and tags for Dam and Sire details Click Save when finished Click New to enter another lamb 14 Purchase Fill in the detail as appropriate and click Save when finished Flock Ent Routine occurrences can now be entered through the appropriate Occurrence Routi
7. e use inability to use quality or performance of such Farmdata software and user manual even if Farmdata Ltd or any such other person or entity has been advised of the possibility of such damages or for any claim by any other party In addition Farmdata Ltd or any other person involved in the creation production or distribution of Farmdata software shall not be liable for any claim by you or any other party for damages arising out of the use inability to use quality or performance of such Farmdata software and user manual based upon principles of contract warranty negligence strict liability for the negligence of Farmdata Ltd or other tort branch of any statutory duty principles of indemnity or contribution the failure of any remedy to achieve its essential purpose or otherwise This does not affect your statutory rights This booklet is designed to help you get started It should be used in conjunction with the following manuals Related Documents Cattledata Manual Windows Manual Windows Tutorial Table Of Contents VablesOr Contents eeen 4 seg hilt Wee aa Saale Ga Wa ee ee ha ee eed 3 The Information Required Before You Start 0 0c eee eee eee eee 3 Classifications of Animals 0 cece cece eee nee n eee 3 Individual animals 2 deer atu ace ited arar ae a ate ae tlle ios alas aoe ot 4 Ramsi tira Hides Send le Sis AES ES a A EG e 4 ES es es ite i ats St eg Daher Bae el ee eas 4 Eam bS pics
8. ey et SA SRY GAG GAVE a GRY RIAL OA aes SS ee 5 Loading the SOR Ware eesi fee Paw ce Badd Ase WE ase ead Cee Sa tee 6 Starting HES VSI pres Lain este aim aed ang Be drh acd dag aun death a git A dette wee ware tee E 8 New UBUSINESSES 2 4 5 0 dd0adu ico Caw rite ea unas a E aE Raa Raw eae 9 Setting up the System Structure ki athe ce oe eet eee 10 Entenne Animals acs core as eas eas Sates ead ales FAAS owe ea AS 12 Ran ENY 44 2 95 5n Sse aks Paw aoe era and area Paes SE ey are eee as Sees 12 Ee A ia y esate ites aoa ss E EA cia eer E E E 13 Lam ENY ass acs ace ta Sek a A ea ee Oe Mae eke Roe ee A aa 14 PIOCK EDTV sergo gi etie dre tae 80 gw mma d Weatha RR Og EAE da SA a 15 The Information Required Before You Start Classifications of Animals Two classifications of animals are catered for by the system 1 Flock animal records These are animals with no individual numbers or do not need to be individually recorded These may be animals identified pre 2010 or 2010 animals destined for slaughter before 12 months of age 2 Individual animals records These are the pre 2010 animals which are individually numbered and recorded and 2010 animals destined for retention as breeding animals It is worth taking some time to think through grouping of animals on the farm before setting up the system This will affect ease of operation later so that health treatments movements and services can be entered for a group o
9. f animals rather than individually It may be that for smaller flocks one group for all animals may work perfectly well You can start this way and add more later as you gain experience of the system If there are obvious groups such Commercial and Pedigree sheep or distinct flocks within the business these may be the way to start Groupings such as Hirsels may also be an option You may even want each field and shed detailed as separate groups in order to trace exactly where an animal is currently located or has been previously located Remember however that an animal can only be in one group at a time These groups of animals Be on the farm are known as Internal Locations Flock Animals You must pick a point in time to start the records At that point you need to know The number of rams ewes ewe lambs and lambs Within each of these the numbers in each flock number and each breed Individual animals Rams For each Ram to be entered you need the following information e Management ID The ear number or even name used to identify it in the field Does not have to be unique e Individual No The may be the Official ID of the animal or another unique number Date of Birth This may have to be an estimate e Breed The breed of the Ram Date Purchased If Purchased may again be an estimate check old movement books If Homebred same as date of birth e Price If unknown or homebred enter 0 e Bought from If Purchased
10. ld be checked to see if any which you may need are not listed The list should include all the cross breeds you will need Locations have to be entered but some careful thought should be given to this first Internal Locations are the groups in which the animals are kept on the farm You may have one global group or many separate groups for fields pens etc You can always add more if they are required later External Locations are where you buy and sell animals Some of your cows may be old but remember to put in their purchased locations as well to get their records correct Other external locations you may require are summer grazings or even Show Locations if movements have to be recorded to them 10 Lambing codes has a list setup on delivery as shown below It may not be as you wish and can be edited 1 Normal 2 Assisted 3 Vet Assisted 4 Caesarean 5 Prolapse Health Units and Drugs Lists may be created before Health treatments are entered but can be edited as you go Cull codes may be setup before you sell or cull any animals but can be entered as you go Business Parameters should be set us as required Once you have the basic structure in Maintenance routines you can then start to enter animals into the system Lists of the codes and animals can then be taken from the Reporting options 11 Entering Animals You have to pick a point in time to Start the System You can then enter all the animals in the business
11. nes One of the first routines might be to enter previous beef lamb premium claim details or service details for ewes if this information was not entered earlier Don t forget to do your Backups 15
12. sheepcoato Sheep Recording and Management System Quick Start Guide Version 4 Documentation and Software by farmcata Limited 1997 2010 farmdata Limited Copyright Information 1997 2010 Farmdata Limited Westertown Rothienorman Aberdeenshire AB51 8US The information contained in this manual and the accompanying software program are copyrighted and all rights are reserved by Farmdata Ltd Farmdata Ltd reserve the right to make periodic modifications of this product without the obligation to notify any person or entity of such revision Copying duplicating selling or otherwise distributing any part of this product without the prior written consent of an authorised representative of Farmdata Ltd are prohibited Information contained in this document is subject to change without notice and does not represent a commitment on the part of Farmdata Ltd The software described in this manual is furnished under a license agreement The software may be used or copied only in accordance with the terms of this agreement Limitations of Liability In no event will Farmdata Ltd or any other person involved in the creation production or distribution of the Farmdata software be liable to you on account of any claim for any damages including any lost profits lost savings or other special incidental consequential or exemplary damages including but not limited to any damages assessed against or paid by you to any third party arising out of th
13. where he was purchased If Homebred None Current Location Which group he is in on the farm Rams no longer on the farm but that are sires of lambs still on the farm have to be entered also Ewes For each Ewe to be entered you need the following information e Management ID The ear number or even name used to identify it in the field Does not have to be unique Individual No The may be the Official ID of the animal or another unique number e Date of Birth This may have to be an estimate e Breed The breed of the ewe 4 Date Purchased If Purchased may again be an estimate check old movement books If Homebred same as date of birth e Price If unknown or homebred enter 0 e Bought from If Purchased where he was purchased If Homebred None e Current Location Which group she is in on the farm Lambs For each Lamb to be entered on the system These are calves which have been purchased as stores or yearling calves which will not be created as the most recent calving of a cow on the farm Management ID e Individual No Date of Birth Breed Date Purchased Price Bought from Current Location The ear number or even name used to identify it in the field Does not have to be unique The may be the Official ID of the animal or another unique number This may have to be an estimate The breed of the Ram If Purchased may again be an estimate check old movement books If homebred
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