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(PPI) System User Manual for Private Practitioners Revision 1.18

1. Blood Flow Rate Post Dialysis beats min kgf Haemodialysis Prescription wes Dialyzer Type coil type Complication O Yes O No dialyzeradstadstasd Dialvsate Concentration Mi Edit Delete Print New Record Cancel Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 9 If the record is saved successfully a record saved message will be displayed on the top of the screen The record can also be found in the summary section ei Haemodialysis Public Private Partnership HD PPP Programme Welcome User ID doctor999 l been saved Mame CHAN SIU MING HEID A11111Z71T Bx M LIB UTL UT Haemodialysis Treatment History New Treatment Record Treatment Detail Treatment Date 2521201 OCD DMM IST doctor999 start Time L1 HH MM 24hr 15 16 Session Completed O ves O No 19 02 2040 17 18 09 02 2040 07 15 Feb LiFe Cub d dd A doctor999 doctor925 Bossi Prescription D ialyzer Type dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 110 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 3 3 Edit Treatment Record 1 To edit the information of a treatment record select the
2. HT006 Treatment Plan of Hypertension CM007 Preventive and Control Measures imm lt Cancel 5 The Record has been saved successfully message will be prompted 6 Ifthe course already assigned to any participant you cannot further amend course type disease type and course code of the course dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 102 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 12 8 13 Capture Class Attendance by Barcode Scanner 1 In the PPI main menu click Take Attendance on PEP sub menu button Reporting Update Own Profile PEP e Atte ce Class Profile Course Profile PEP Referral 2 Select class name and class date Please select class and date from the list Clase HT006 Treatment Plan of Hypertension Date 25 Dec 2009 10 00 hi C Show Future Session 3 Click on BarCode textbox and use barcode scanner to scan barcode printed on patient s class table sheet Generate Reimbursement Form 1 In the main page click the Reporting button at the menu bar Update Own Profile 2 Click on PEP Reimbursement Form link o o o o o o PEP Patient Enrollment List PEP Patient Referral List PEP Patient Pending for Registration List PEP Class List PEP Attendance List by Class PEP Attendance List by Period 3 Choose Report Year Month click on Next button Payment Year
3. e eres eee eee e o ente one e ehe eee ones ee tenes ones esee tese ense seen ese se ee esesee 118 10 1 ACCESS A PATIENT S SHARED CARE PROFILE essen eene enne enne esent nennt 118 10 2 SHARED CARE PROBILEWIAIN MENU is dud eats ehe ode tec n or dp epu Co ERU ODE ten ee mide Dun ce ON ain tede 120 10 2 1 Patient s basic demographic data a oed ettet t to ooh mex atum 120 10 2 2 HA Allergy and Adverse Drug Reaction Record sees eene 120 10 3 PRESASSESSMEBNT Tort trends ce t edd bitu MEA M UL EDI ter Mas hates aus od MEE DEDE 121 10 3 1 TAD COU SOI ON esci oci E PEE AE i nei t niensis 121 10 3 2 Input Invest aton SUVA se decime PPM E e eee A 122 10 4 CONSUDPEATIONS d aes DM UL M E ME C ME 124 10 4 1 ViewAonsultation I CCOTE este te dette te o da dedito ueste etu ie eel eee 124 10 4 2 Create CONSULTATION Record etti ton EE tI VES EMI E eee PEU CI co VERAS PIS E ERN UTE 124 10 4 3 Edit C ONSHITGU on RECTA aeneo eo iae E M LE 128 10 4 4 Delete Consultation As C COVE occu EE hee esee ieee ve ioo oeil ees 129 10 4 5 Prnt Consulat on AN COON ode lb a tet diuites d i ee sued 130 10 5 INVESTIGATIONS iit tutelithkaor tui ciues oc ee atic f otc tuve tiu e ke Ue co a eames te TRE A uq 132 10 5 1 Inest OQ HON IR COMES eeir NIIS RID ee 132 10 5 2 View Investgati n KESU seo e EE HE IER KI IERI Id deo ten du c uM Se CUES 133 10 5 3 Create ANVESTI COLION Resulto cec ro Ede E tuc E mM NE 134 10 5 4 Edit Investigation NCS UU is ce
4. LDL C mo Assessment Medications HDLC mmol A TG mg dl 7 r Funded By HA Na mmol l Drug Name Dosage PRNDuration Total Qty K mmol f Gliclazide Tablet X 4o mg om z s f Weeks X i Ur mmol f E Atenolol Tablet X 75 mg daily z es f Weeks r i Cr mmol f Reese CrCl ml min1 73m2 ais ll acl Bl T Weight kg Positive albustix By Private Microalbuminuria Drug Name Dosage PRNDuration Total Qty Proteinuria Add Drug Item Red Too Low Blue Too High Add Drug Item New Result Edit Delete Save Print Consultation Summary Print Dispensing Summary dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 81 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 4 2 Create Investigation Record 1 To create a new investigation record open the section Investigation Summary by clicking at that caption 2 In the section Investigation Summary click the lt New Results gt button A pop up dialog box for entering investigation summary is displayed Profile Te ePR T Close New Investigation Result Cdlectbate Ll TF boar ES Wt ke Red Too Low Blue Too High Reference Range mimal sl 4 6 1 ik 4 3 6 2 mmol sl 0 5 2 mmol l 0 4 1 mmal l 0 78 2 19 mmol sl 0 1 7 mmol sl 136 148 TG Ma K mma Ur mma st 4 3 12 1 Cr mma 66 106 Crel mi minzt z3m 30 1000 Positive albustix C Yes
5. 6 All access to the PPI ePR and patients record are logged for audit purpose 7 Access is restricted to authorized users only and you should not share the account password and token to others 8 Please close the application immediately after use 9 In case of general enquiries and technical problems you can contact HA PPI ePR Program Office for assistance at 2300 6654 or send e mail to Accept I Reject Please read through and scroll down to the end of the Notice and Disclamier above 3 Please read through this important notice regarding the use of the PPI ePR system and its site The Accept and lt Reject gt button will be enabled when you scroll to the end of the notice 4 If you do not agree with the disclaimer click the lt Reject gt button You will be logged out of the system and return to the login page ublic Private Interface Electronic Patient Record Sharing Dilot Project Een RK ply tes ee e Tene eet TES en eee Peter i RMSE B ase SB EU NewiBatien lsegistrauon D mum HOSPITAL AUTHORITY Step 1 Logon User ID Submit your application via Y Y Fax Mail Email detail here n Log in to access this protected resource If you don t L N remember your login information contact your help Step 3 desk or administrator Receive Access Key via mail A and start sharing your record j ee eee Important Notes 1 All patient informat
6. DD MM YYYY c ores eor Total Records 15 Laboratory Test Request s is are subject to the date 31 12 2009 16 00 08 07 2010 16 00 Patient Referral Source Tai Po Dr WONG TIN TIN Reporting Location AHN Z001 0001 Ed Request Date Patient HKID Patient Name SCP Case No Blood Taking Centre Fax Status 14 06 2040 15 44 11 177 B456XXX CHAN SIU MING Sce eT ene eee eI iaai 17 06 2010 15 44 02 860 B456XXXX CHAN SIU MING SCPA 10 00001 1 Wong Siu Ming Family Medicine Centre Processed 22 06 2010 15 20 31 820 B456XXXX CHAN SIU MING SCPA 10 00001 1 a Processed Patient Referral Source Sha Tin Dr WONG TIN TIN Reporting Location PWH Z001 0001 E Request Date Patient HKID Patient Name SCP Case No Blood Taking Centre Fax Status _ C 22 06 2010 13 09 35 304 A126XXXX CHAN SIU MAN SCPB 10 00010 A Prince of Wales Hospital Blood Taking Centre Processed 4 Select a test request by clicking the corresponding radio button and click the lt Open PDF gt button The Investigation Reminder in PDF format will be displayed in a pop up window dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 141 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 https hois6sv02x 8082 PPI FilePDFViewer aspx op Windows Internet Explorer eae 4 u Tiza ui ws HOSPITAL amea ERSA Investigation Reminder Shared Care Programme AUTHORITY D R amp Laboratory Test for Shared Care Prog
7. Regular Investigation Summary i Print Consultation Summary Print Dispensing Summary dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 73 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 4 By placing the mouse over the symbol the charge information of each consultation record will be displayed in a popup windows for quick reference sti Lie PPI Primary Care Profile Welcome User ID testdoctor Ta ePR 3 Close Name CHAN SIU MING B HH HKID Z000000 1 DOB 01 01 1940 69y Sex M Consultation Date Bo ve vioo pommer Cs Consultation Date Created By Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Additional Charging Charge Information Reason for consultation FU chronic illness For Episodic illness Collected mount A 0 Waived 100 Chronic Disease Mom xt F Hyperthyroid F Hypoth Consultation Details Adjustment Amount B 0 adjustment Reason Assessment Note Diagnosis IIM Funded By HA Net Charge Amount 4 B 0 Drug Name Dosage Gliclazide Tablet 40 mg om Additional Charge Amout 0 Additional Charge Reason Feasa egot BE Please select 7 3 2 Create Consultation Record 1 To create a new consultation record open the section Consultation Summary by clicking at that caption 2 In the section Consultation Summary click the New button qp Bn PPI Primary Care Profile Welcome User ID
8. 2 Click on the link of the role that you would like to change You can check the Default check boxes next to the roles for setting the default role Once the default role is set the system will automatically log in the default role when logging in the system qp Bun Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID testing044 lo Logoff Help Please Select User Role Current Role Default HCProf Doctor Cataract Surgeries Programme HCProf Doctor SCP QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 24 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Enter the password and click Continue button qp Barn Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID testing044 To Logoff Q Help Please Select User Role Current Role Default Please enter the password Other Roles Password eeeeeeee Default Welcome User ID testingOf4 Role HCProf Doctor B Switch User B Home Reporting SCP Reimbursement Sharing Electronic Patient Record Sustaining Quality Patient Care ESEE ES TREE Lastlogon Date Time 14 Jun 2011 09 11 Status successful E Shared Care Profe uuu 1 W Messages amp Highlights s Show Al Please input following details PPI ePR Project Update No 33 31 03 10 Patients HKID No PPl ePR Project Update No 32 24
9. Anticoagulation Oun LMWH 50 U kg Regimen Blood Flow Rate mlimin 8 Click the Save button in the bottom to save the result Bm Haemodialvsis Public Private Partnership HD PPP Programme Welcome User ID doctor999 To ePR B Close To Logoff Q Help Name CHAN SIU MING HKID A111112 1 Sex M DOB 01 01 2000 Age 10 Next HA Follow Up Date Hosp CMC Haemodialysis Treatment History New Treatment Record a Red TooLow Blue Too High Date Time esed Treatment Detail f A Treatment Date 25 02 201 0 DD 7MM Y Y Y Y Charge Amount 0 ELLO MENT Start Time ho ttm 2480 Completion Time tie 2460 Duration Vni i Session Completed O ves Ono 19022010 17 18 09 02 2010 oras ETT Dialyzer Type Retrieve from previous result View Treatment Record 25 02 2010 12 13 Dialysate Concentration Na mmol L mmol L Ca mmol L HCO mmol L L Too Low H Too High H Warning B Vascular Access O avr O avc O Haemodialysis Catheter Site Treatment Detail Treatment Date 25 02 2010 Anticoagulation OUFH O LiH Start Time 12 13 Regimen i Completion Time 16 14 O others Duration 4 hours and 1 minutes Session Completed Yes Incomplete Reason Treatment Assessment Incomplete Detail Blood Pressure Body Weight Charge Amount 0 Created By doctor999 Pre Dialysis beats min kgf Last Update 25 02 2010 10 45 doctor999 doctor999 Haemodialysis Prescription
10. Blood Pressure Body Weight dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 111 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 3 4 Delete Treatment Record 1 To delete a treatment record select the treatment record you want to delete in the Treatment History Section and then click the Delete button Note that you can only delete treatment record created in the current day 2 PEGE Haemodialysis Public P qp health n Welcome User ID doctor 99 Name CHAN SIU MING HKI A111112 Haemodialysis Treatment History 15 16 19 02 2010 doctor999 09 02 2010 Q 07 15 Keg c Mhi dE dT View Treatment Record 25 02 2010 12 13 L Too Low Hj Too High c Warning Treatment Detail Treatment Date 25 02 2010 Start Time 12 13 Completion Time 16 14 Duration 4 hours and 1 minutes Session Completed Yes Incomplete Reason Incomplete Detail Charge Amount 50 Created By doctor338 Last Update 25 02 2010 10 49 Haemodialysis Prescription per Type coil type dial zeradsfadsfazd D alusate Conc 23 Print doctor9995 3 A dialog box will be prompted for confirmation 4 Click the OK button to delete the record or the Cancel button to cancel your action F The page at http localhost BOBO says Eg T Are vou sure to delete Cancel 5 If the deletion is completed a record deleted
11. Note Diagnosis Medications Payment General Pulse Temp Hypoglycemic Attacks O Yes Q No Wt 60kg Self Monitoring SMBG O Yes O No Ht BMI Drug Compliance Good O Fair Poor Q Unknown H stiy b Side Effect of Medications Yes O No L New Edit Delete j Print j Dietary Compliance Good O Fair Poor Unknown investigation Summary Exercise Regular Infrequent None Patient Incentive Reimbursement Annual Complication Screening by GP Ix Request Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 128 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 4 A SMS message will be sent to the patient s mobile phone to notify him her of the SCP account balance if the balance 1s changed due to the edit action Sender 85269789666 Example Content English Version Shared Care Programme Dr CHAN TAI MAN 06 Jul 2010 Charged 400 Subsidy amp 0 Incentive Voucher Account Balance 800 Subsidy amp 0 Incentive Enquiry 26321616 Content Chinese Verson JE EJSEPESTEN BRACES AE 10 4E 07 H 06 H E FHRZ E EX JJ 400 KES FAR EREISS00 RESO Ana 26321616 10 4 4 Delete Consultation Record 1 To delete a consultation re
12. 3 Click the OK button to delete the record or the Cancel button to cancel your action Windows Internet Explorer 3 Are vou sure to delete Investigation Result Cancel 4 Ifthe deletion is completed a result deleted message will be displayed on the top of the screen The result will be removed from the Investigation Summary section Welcome User ID scpdoctor Name CHAN SIU MAN BR ARID dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 137 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 6 10 6 1 Access ePR system from Shared Care Profile SCP by direct link Depending on the user s access rights there will be an 1con on the header of the SCP system page for the user to access ePR system directly from the SCP system Once a user gets access to the ePR system from the SCP system by direct link the user can have the two systems kept open at the same time and switch between them at any time for quicker and easier information cross referencing This feature eliminates the user from entering Patient HKID and Patient Access Key repeatedly within a single treatment session Short Message Service SMS message will only be sent to a patient s mobile phone once for each different types of system accesses 1 e ePR PCP Cataract Profile PEP HD PPP and SCP system within a single treatment session Successive switching between different systems by the direct link fe
13. BIET aE Legend Allergy and Adverse Drug Reaction f dotaits Legend amp CHAN SIU MING LastEnty Description Description 5 fes and Adverse Drug React 26 09 2006 Gastric varices COPYRINE m Bi Diagnosis 20 09 2006 Gastrointestinal bleeding B Procedure 08 09 2006 Liver cirrhosis ma nk comedit e 08 09 2008 Ascites I B Nursing Discharge Summa 17 08 2006 Bleeding gastric varices Ee Clinical Note 15 07 2006 Spontaneous bacterial peritonitis nt D M Legend e B Cataract PPI 15 07 2006 Portal vein thrombosis eu Eg Laboratory Result sup ee Drug Name Route MIZE Recent Result 1 By AHN 03 01 07 Biochem Nil i B AHN 03 01 07 Haematol B a ErcNutnnre B TKO 03 01 07 ESR i E TKO 03 01 07 BC H B TKO 03 01 07 BC t B CMC 04 10 06 D BILI LA H Ey CMC 04 10 06 C i Bj CMC 04 10 06 A DIFF i B CMC 01 10 06 D BILI LA i By CMC 01 10 06 A DIFF i B CMC 30 09 06 A DIFF IP Legend i B CMC 30 09 06 A em Ej CMC 30 09 06 C Last Entry Description Ei CMC 30 09 06 Amyl GI 08 09 2008 gjParacentesis m B CMC 29 09 06 A DIFF 27 08 2006 Blood transfusion B CMC 29 09 06 C 18 08 2006 Oesophagogastroduodenoscopy iiy 3 ww 2E IM 16 08 2008 Oesophagogastroduodenoscopyandinjecion i m 2 j of gastric varices B CMC 25 09 06 A DIFF E E s 16 08 2006 Oesophagogastroduodenoscopy with biopsy MES B Biochemistry Result oo Service B Cumulative Common 01 06 2006 Consultation described as comprehensive Dat
14. 8 9 1 Access ePR system from PEP system by direct link If a user has access to the ePR system there will be a ePR icon for the user to access the ePR system directly from the PEP system User can click at this icon to access ePR system A SMS message will be sent to the patient s mobile phone if this 1s the first time the user access the patient s ePR record within a single consultation session qp H625 Patient Empowerment Profile health Welcome User ID pepngoadmin Close ra Logoff 2 Help Name CHAN SIU MING HKID H001001 1 DOB 01 01 2000 10y ex M ER Pre Program Assessment Class Management LO Post Assessment and Follow Up tell Discharge Program Year Month 2010 Jan indicates a mandatory field Discharge Date ia b poto s Discharge Mode C Program Completed Drop Out Reason for Drop out Can choose more than one _ Time Constraint Poor accessibility Price The program is not effective Change in medical condition Hosp amp alized Deceased Loss of contact Others Discharge Note Print PEP Summary Save Cancel There will be a dialog box asking the Patient s Access Key You have to enter the correct Patient s Access Key before entering into the ePR system E Patient Access Key Web Page Dialog KE Input Patient s Access Key Patients HKID No Bh Patient s Access Ky dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 99 OF 145 PPI USER MAN
15. METFORMINHCL v 125mg TDS C1 t2 weeks jag p Please select drug name ivl Please select drug name L 7 Please select drug name Add Drug Item Others Drug Name Dosage amp Frequency PRN Duration Please enter drug name Please enter drug name Please enter drug name Please enter drug name Add Drug Item 6 Click the Payment tab on the top and fill in the payment detail Note Diagnosis Payment Service Plan ID 15 No of visit per year 4 Co payment per year 1200 Planned Appointment Date N A First appt FU Consultation Remain Count 4 Follow up in i2iv month s Next Appointment Date gg Sep 5940 ra 2nd Servic Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep y 9699 s charged 3 absent chargeable Patient Co payment 399 Actual Value 300 Additional Charge 1 sg Vaccination a fu Additional Charge 2 Please select Additional Charge 3 Please selec i Additional Charge 4 ie Patient Incentives r m Patient Charge 380 How to calculate dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 126 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 Click the Save button in the bottom to save the result B61 Shared Care
16. message will be prompted 5 Note that you must input at least 4 fields on single Follow Up record 6 Note that one month after input date of each Follow Up record you cannot further amend that Follow Up record D HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 97 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 8 Input Patient Discharge Record 1 To input patient discharge record click on Discharge under Post Assessment and Follow Up on top navigation menu eR Pre Program Assessment an Class Management ltd Post Assessment and Follow Up Post Program Assessment Post Program Follow Up Discharge 2 Fill in Post Program Discharge form dp n Patient Empowerment Profile health Welcome User ID pepngoadmin c ePR x Close r Logoff o Help CHAN SIU MING H001001 1 01 01 2000 10y lt M Program Year Month 2010 Jan Gj Discharge Discharge Date hss Poo 73 Discharge Mode Program Completed Drop Out indicates a mandatory field Reason for Drop out Can choose more than one Time Constraint Poor accessibility Price T The program is not etfective Change in medical condition Hosp amp alized Deceased Loss of contact Others Discharge Note Print PEP Summary Save Cancel LLlL d Ae A 3 f you select Drop Out please specify the reason for drop out 4 After finished entering discharge
17. Clinical Manifestation Rash Y Edit Delet Print Additional Informiation TE Certainty Suspected Adverse Drug Reaction Subsidy Logging Procedure Input Registration Ho Surgery OT Record Attendance Date Created By Edit Delete Print Follow Up Record Attendance Date Created By Edit Delete Print Allergy View HA ePR Record dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 51 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 2 6 2 1 6 2 2 Cataract Profile Main Menu Patient s basic demographic data PPI Cataract Profile health Welcome User ID testdoctor To ePR 2 Close Ta Logoff o Help lame CHAN SIU MING B amp HR HID Z000000 1 DOB 01 01 1940 69y Sex M Eye Left Subsidy Expiry Date 02 01 2010 The patient s basic demographic data are displayed at all times on the top part of the screen On entry to each patient s record you must check the patient s demographic data to ensure that the correct patient s record has been retrieved so that the correct clinical information 1s used for the patient s care If you found any discrepancy in the patient s demographic data with your record please check that you have selected the correct patient by checking the HKID number and confirm with the patient on the correctness of these demographic data If you found that the demographic data displayed by the system is incorrect please encourage the patient to i
18. PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 4 Subsidy Logging Procedure Before you log the subsidy you make sure that the patient has confirmed to arrange the cataract surgery with you Once the subsidy 1s logged the subsidy cannot be logged by other doctors 1 To perform subsidy logging click the Input Registration No button in the Subsidy Logging Procedure Panel Subsidy Logging Procedure Input Registration Ho 2 A dialog box will be prompted Enter the registration number and click the Enter button Please input Registration Mo for verification Enter 3 Click the lt Yes gt button to confirm that the patient has confirmed to arrange the cataract surgery with you Click the lt No gt button to abort the subsidy logging action Subsidy Logging Has the patient agreed to have his her Cataract surgery performed by you 4 Choose the Yes option if the patient is a CSSA recipient or waiver certificate holder for whom you will provide the cataract package to him her without co payment Otherwise choose the No option Subsidy Logginc Is the patient a C554 Recipient or Waiver Certificate Holder for whom you will provide the cataract package to him her without co payment ves No Next QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 56 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Please indicate the eye to receive surgery
19. to clear the lower panel The selected transactions are displayed for confirmation Verify the detail and click Verified amp Submit to submit the reimbursement Click Cancel to cancel the action SCP Reimbursement Utility Confirmation You have selected the following records for reimbursement Please confirm the details Doctor Name Dr TAI MAN CHAN Reference No Reimbursement Month 06 2010 Date of Submission 08 07 2010 Approval Status Pending Confirmation Patient Patient Case Consultaton Subsidy Co payment Additional Patient Actual Charge From Reimbursement From HA Name No Date B Fee C Charge D Incentive E Patient C D E Ge giden ES SCPB12123123 06 01 2010 200 270 270 200 SCPB12123123 16 01 2010 0 0 0 0 0 uu oa SCPB12123123 30 01 2010 0 0 0 0 0 CHAN SIU MING SCPB12123123 06 02 2010 SCPB12123123 20 02 2010 140 0 234 140 234 7 If the reimbursement is submitted successfully a submit successful message is displayed together with the reference number Reimbursement is successfully submitted Please note the following reference number NTEC2010070110 8 Click the Print button the details of the reimbursement will be displayed in a pop up window for printing Select the printer and click the Print button QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 143 OF 145 PPI USER MANUAL SCP Reimb
20. 1 Gliclazide Tablet x 4o mg om M 5 e Weeks x i Ur mmolt messa mie m mb oo T Cr mmol f es nl H CrCl ml min i 73m i 7 Please soent x ACT x Weight kg Add Drug Item Positive albustix By Private Microalbuminuria Drug Name Dosage Proteinuria Red Too Low Blue Too High New Result Edit Delete Add Drug Item Save Print Consultation Summary Print Dispensing Summary dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 87 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 8 7 8 1 7 8 2 Inventory Stock Reminder When user save a consultation or enter PCP system will check doctor s drug inventory stock reminder will be shown if any drug is below replenishment level The doctor should place an drug order or click on reminder button e Stock Reminder Webpage Dialog The stock of Amlodipine Besylate Tablet is lower than replenish level Please make a new order or select a reminder i 3 days later 5 days later Primary Care Profile Stock Balance Report 1 User can generate the Primary Care Profile Stock Balance Report by navigating to the PCP Reports main page with the menu path Reporting PCP Reports In the main page click at the lt Primary Care Profile Stock Balance Report link qp 5 Szia Public Private Interface Electronic Patient Rec
21. B amp HB HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Consultation Date Bo s 2009 DD Mw vvvv FR Consultation Date Created By T Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type ew 2m Additional Charging Reason for consultation FU chronic ilness C For Episodic illness C Both Chronic Disease Mom THT I Hyperthyroid F Hypothyroid D oa D gea F coap Consultation Details 1 2 MA Funded Paid by Patient Charge info Asesmen Note Diagnosis Medications To ePR 3 Close o Logott Help H1 1940 69y Sex M Remaining Quota 8 Consultation Date xn vp r poog ober Cs Subsidized by PCP Yes C Mo Charge amt 0 Waived 100 Change Patient Type Additional Charging Reason far consultation FU chronic illness For Episodic illness C Both Chronic Disease he om C ur LC Hyperthyroid F Hypothyroid C oa C erh C coan Consultation Details Assessment Note f Diagnosis Medications Funded By HA r Drug Mame Dosage PRA Duration Total Qty Gliclazide Tablet T 40 mg am T 5 f Weeks T Atenolol Tablet r 75 mg daily i f Weeks r Please select a aj r Add Drug tem By Private Drug Mame PRA Duration Total Qty Add Drug tem Save Print Consultation Summary Print Dispensing Summary dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 77 OF 145 PPI USER MANUAL VERSION 1 18 LAST
22. Descripion Description SCORE cece 20 09 2006 Gastric varices COPYRINE I Diagnosis 20 09 2006 Gastrointestinal bleeding Ej Procedure 08 09 2006 Liver cirrhosis E Op Record 08 09 2006 Ascites Summaries Bi Discharge Summary 17 08 2006 Bleeding gastric varices ZEME EEEn 15 07 2006 Spontaneous bacterial peritonitis p A f E ME Su Last Prescription Drug Name Route ssessment Findings 15 07 2006 Portal vein thrombosis End Date amp Investigation Nil Ej Pulmonary Function Test Bi CRR E S Laboratory Result MCE Recent Result 3 QMH 01 01 10 Histology 27 02 08 Biochem 27 02 08 Biochem 27 02 08 Biochem 27 02 08 Biochem Last Entry Description 01 02 08 Bioche 08 09 2006 jParacentesis 01 02 08 Bioche 01 02 08 Bioche 27 08 2006 Blood transfusion 01 02 08 Bioche 18 08 2006 Oesophagogastroduodenoscopy 01 02 08 Haematq 16 08 2006 Oesophagogastroduodenoscopy and injection 01 02 08 Haematq of gastric varices n 31 01 08 Bioche 16 08 2006 Oesophagogastroduodenoscopy with biopsy S anb 31 01 08 Bioche 01 06 2006 Consultation described as comprehensive ee ype escrip 3 28 03 2003 Ligation of haemorrhoids Bi PWH 31 01 08 Bioche Ej PWH 31 01 08 Microbio 28 03 2003 Diagnostic colonoscopy PWH 31 01 08 Microbio 18 11 2002 Ultrasonogram of abdomen B PWH 31 01 08 Bioche B PWH 31 01 08 Microbio B Biochemistry Result B Cumulative Common 4 ella Legend lil Unknown Zone Mixed 10099 dp HOSPITAL
23. Kou oDeleie Consultatton ReCOF due ee ong ede e dadiui ehe end bleed ea ot ed bx Ritus 75 A0 PAN CORSU OI O NAIS us ele iuo a E TN 77 ko cPrnbDISBensug Summaty aut a A A EE pei E iU aM Lees M EN 79 7 4 INVESTIGATION RBGOBRDo tics vd Nte a o ru Urb RE NUR e CE DU M RAUS O rA Opp R URS o NEU A 81 7 4 1 Wiew InyestioatloH TRC COL decet eee oret ev Paene teen yeu cn t etu t eder eaten Unser Notus l TAD Create IVES aO RECOLTE sirri ete i diete a AS eeu ote OAA A 82 TAS Htinvesuoaton dvecogulstosenaemvesut eue Ui ec server nets RO 83 TAA Delete INVEST COMMON FROCOFU srine regan peus att eb EN uan t etm I i 83 7 5 CLOSE CURRENT RECORD OPEN NEXT RECORD ssssssssssssssssssssssesssssssesessreeesseseeeseeeeeseeeeeeeeeeeee 83 7 6 PRIMARY CARE PROFILE REPORTS 5 ies oto soenssedsnaviosebsh eodeuinseasehsnsunseulsnanubsn ieplgubesvenchinsuatguiaanont 84 7 6 1 PMP Claim Form for Consultation Fee Subsidy eese nennen 84 7 6 2 Primary Care Profile Additional Charges Report esses 85 7 1 ACCESS EPR SYSTEM FROM PRIMARY CARE PROFILE PCP SYSTEM BY DIRECT LINK 85 7 7 1 Access ePR system from PCP system by direct link eese nennen SO 7 8 INVENTOR Yoa par sepa dachte eau ana wee ree a ee See eee ee 88 TOL SIOCKARCINING estt tee cdtiedtesmad eden eauapiuas Lets o embed idees dhe teats 5S 7 8 2 Primary Care Profile Stock Balance Report esses tenen nnns SS 7 8 3 Primary Care Profil
24. Right Left Next 6 If the selected eye matches with the listed eye skip Step 7 Step 11 and go to Step 12 else follow Step 7 Step 11 to change the listed eye 7 The following page will be displayed Click the lt Yes gt button if you want to change the listed eye Click the lt No gt button to abort the subsidy logging action Subsidy Logginc Please note that the selected eye does not match with the listed eye Do you want to change the listed eye Yes 8 Choose the reason s for changing the listed eye and then click the lt Next gt button Reason 5 for changing the listed eye Reduced WA of the original listed eye due to following co morbidities Glaucoma Corneal problem L Retinal problem Optic nerve problem Cataract in the fellow eye becomes mare severe than the listed eye l Next Cancel 9 Enter your contact number amp email address for notifying you the approval status and then click the OK button Please input your contact number for notifying you of the approval status Contact Tel Na Email 4ddress OK dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 57 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 The following page will be displayed for confirmation Click the Yes button to proceed to log the subsidy Are you sure you want to log the subsidy having obtained patient s consent and request to cha
25. Selection Panel Surgery OT Reocrd Attendance Date Created By New Edit Delete Print dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 60 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 5 4 Print Surgery OT Record 1 To print the Surgery OT Record click the Print button in the Surgery OT Selection Panel Surgery OT Reocrd Attendance Date Created By 18 01 2008 DrUAT TESTER 1 2 The detailed report in PDF document format will be displayed https ho itd eis 07 Cataract_PDF pdf output followup_276kv62e5n73u4 1 ES File Edit Go fie 7 gt aa jolly n a wi i Zi Ec tt r Search Favorites 2 oT ee CR 2 amp 1 75 D Close gt Hospital Authority HKID 45290002 Cataract Treatment Name CHAN S10 MING Bep HE and Sex M Age 78y Progress Summaries Attendance Date 18 1 2008 Last Update Date 18 01 2008 p OFERATION RECORD E Operation El Private Hospital Evangel Hospital E Location E O Eye Clinic Others Right Eye Ole Eye Lac mee we aca Tl 794 Plam iene sane false Pj 4 8 50x1100i I gt zl 1 of 1 o Lid L 3 Click the Print icon to print the PDF document 4 After printing click the Close button to return to the previous page QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 61 OF 145 PPI USER MANUAL VERSION 1 1
26. You can add or update the Institute Information by clicking the add or edit button in the Institute clinic Information Section dp Bum Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPI ePR Programme Office E Patient Enrollment Reporting Account Management Account Management Role Information progoff123 Account Status User Role Information Profile PPI ePR Original Form Received Office PPI ePR Programme Office PAA User Role PPI ePR Programme Office Service Area HA Hospitals Account Mana PPI ePR Programme Office PAA Government Department of Health Programme Office V DH Elderly Health Service EHS Kwai Shing EHC EHS Nam Shan EHC EHS Wan Chai EHC DU Camiline Minin 4 Role Status Active Rank Post abc Remarks test Affiliated Institute clinic Information Name Address test Rm 11 1 F Block 1 test ABERDEEN HK Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Administrative Functions Delete Patient Enroll Patient Enroll Patient Smart ID Extend patient access key Fax in Fill in the Institution Information Form Click Confirm button to save the changes Click Delete button to delete the institutes Click Back button to decline the changes qp Bap Public Private Interface Electronic Patient Record Sharing Pilot Project
27. folders gm Laboratory Result Sn Recent Result L B AHN 03 01 07 Biochem 03 01 07 Haematc Slide up and down scroll bar to view more of the 0301 07 BC navigation bar NNMAN ESR O30107 Bt uxw irut BC Click on the subject to view details on Ihe subject data dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 33 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 2 3 Buttons and Function Controls The following are the various types of buttons and controls used in the ePR system to facilitate your on line viewing of the patient s electronic records 5 2 3 1 Sort V uiu Sel The arrow denotes sorting is available TODE tpi n for this data column Click on the arrow 08 78 2006 10 30 TWE SO to sort The upward arrow denotes 04 05 2006 15 30 QMH So sorting is in ascending order and vice versa 20 04 2006 15 30 QMH SO 5 2 3 2 Details button cription allergy allergy The lt details gt button is shown when more detailed data are available Click on the button to reveal QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 34 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 2 3 3 Folder i and Hyperlink Folder icon is used to denote a group of data Click folder icon J to view details Last Entry Description 26 03 2002 Clinical sepsis 01 03 2002 Drug induce Poisoning by drug or medicinal substance intent
28. message will be displayed on the top of the screen The record will be removed from the Treatment Summary Section dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 112 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 3 5 Print Treatment Record 1 To print a treatment record select the treatment record you want to print in the Treatment History Section and then click the Print button Beim health Haemodialvysis Public Welcome User ID doctor9222 Mame CHAN SIU MING HEID A111112 Haemodialysis Treatment History 15 16 doctor999 19 02 2010 17 18 02 02 2010 07 15 Li Too Low H Too High D Warning Treatment Detail Treatment Date 25 02 2010 Start Time 12 133 Completion Time 15 14 Duration 4 hours and 1 minutes Session Completed Yes Incomplete Reason Incomplete Detail Charge Amount 30 Created By doctor838 Last Update 25 02 2010 10 49 doctor999 doctor999 Haemodialysis Prescription Dialyzer Type coil type dial zeradsfadsfazd Dialvzate Concentration Edit Delete PPI HDSCP Mozilla Firefox F http localhost 8080 PPI HD5CP OpenPDF aspx randomkey gtichy8qdd20ffef 9ef4 4d23 befd d2c5e9778c4b LBB Savo a cop Ei dmn Y a 3 Q7 M I v Haemodialysis Public Priva 111112 1 Haemodialysis Public Private Partnership HD PPP Programme rint HAN SIU MING HD PPP Programme Haemodialysis Treatment S Haemodial
29. removing the on behalf of for ePR enquire 1 15 1 Dec 2010 AI team ITD HA Updated SMS sender number LOUP 14Jun 2011 AD team ITD HA Updated Section 3 4 3 7 4 Lo Jg i 19 Sep 2012 ALB team ITD HA Updated Section 6 1 NENNT ON 10 Oct 2012 ALB team ITD HA Updated Section 7 3 2 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Table of Contents k JINIRODUGLIION iZ242 5 betae cuiteolaie terea cesi eupidub aci od e veux oe sivd euea oui cupi Ul ea aeae aaea 10d VER 6 1 1 ABOUT TES MANUAL debat actuosa ty stants nica deebanstorea a a vacat arti lra ea lane aret ins up a emu 6 1 2 WOHERESEO GET HEED ainni e doti tdtethedisi tet doodahesedbae E e A 6 2 SYSTEM REQUIREMENT AND INSTALLATION GUIDE eee ee eee eee eee eee eee eee o o teet eeee 7 24 HARDWARE REQUIREMENT cccccccseescccceceeescccccseessccccceesssececseesacceeseesscceesecsssscessestassseseesusceeeeneaes 7 2 42 SOPIWARE REQUIREMENT 555 0n tod omen oto que oe oben a Deve pateat osos eod Dots neut btt E e cE adnusabs 7 2 3 SYS TEM CONFIGURATION 2 55 5 a a DONE e nd mM E LC D DU M CDU UE 8 2 0 PUM acetates von NN OE Dd quet EMI uM IE LU 3 SECURITY INFORMATION AND GUIDE TO USER LOGIN scccsssssssscsscccccccccccceccceees 11 3 GENERAL SECURITY INFORMATION oce eeterpte peres tole vibe pete puero eoe a eee epe Pere RES UUn 11 JU ACCESS C ONIFON E EE O ETE LO cet tane pat Il DUNT USC ACCOUNT crins T
30. to return to the previous page without saving 5 If the record is created successfully you can find the consultation record in the Surgery OT Selection Panel F Surgery OT Reocrd Attendance Date Created By 180112005 DrUAT TESTER 1 New Edit Delete Print dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 59 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 5 2 Edit Surgery OT Record 1 To edit the information of a Surgery OT record select the Pre Op Assessment record you want to edit in the Surgery OT Selection Panel and then click the Edit button Surgery OT Reocrd Attendance Date Created By 18 1 2008 DrUaAT TESTER 1 w 2 Amend the displayed information as required 3 Click the lt Save and back gt button to save the changes and the lt Cancel gt button to return to the previous page without saving 6 5 3 Delete Surgery OT Record 1 To delete a Surgery OT record select the Surgery OT record you want to delete in the Surgery OT Selection Panel and click the lt Delete gt button Surgery OT Reocrd Attendance Date Created By 18 01 2008 Dr AT TESTER 1 2 A dialog box will be prompted for confirmation 3 Click the lt Yes gt button to delete the record or the lt No gt button to cancel your action Microsoft Internet Explorer 1 2 Are you sure to delete record Cancel 4 If the deletion is completed the record will be removed in the Surgery OT
31. 05 For enquiry please contact HA at 26321616 Content Chinese Version FE a ee PF ela A Dr CHAN TAI MAN Xi E BS RAY 3S KE 6 7 2010 14 05 MUA EE FREESE E 26321616 Remark The contact telephone number depends on the SCP cluster to which the patient belongs 1 Ask the patient for his her HKID and Access Key 2 Enter the patient s HKID number and click the lt Submit gt button qp Bn Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID scpdoctor7 B Home Reporting Update Own Profile SCP Reimbursement Sharing Electronic Patient Record Sustaining Quality Patient Care ETARE BERE Se Bee Please input following details PPLePR Project Update No 33 31 03 10 Nw FEINA aida Patients HKID No PPl ePR Project Update No 32 24 03 10 Preven Hon Of PPLePR Project Update No 31 15 03 10 E TOC Arrera Submit ni nem Ss PPl ePR Project Update No 30 04 03 10 Influenza PPLePR Project Update No 29 13 11 09 E Please input following details Patients HKID No Patient s Access Key E Useful Information Submit User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza New Notice and Disclaimer for HA PPI ePR Sharing Pilot Project C Hospital Authorit
32. 15 mmHg CZ This subsidy is logged on 30 09 2009 Input Registration Ho mm m 5 Surgery OT Record Complications No Complication Cy Attendance Date Catal Be f B 30 09 2009 DrAWONG TAI MING Medications WP e Optodexine Topical Mew TER Print Left eye QID for 1 month s o Follow Up Record Attendance Date Created By 30 09 2009 DrWONG TAI MING Allergy View HA ePR Record QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 68 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 Primary Care Profile 7 1 Access a patient s consultation record This function allows you to access the patient s consultation record in the PPI ePR system Please note that this function is only available for those users who have already joined the Primary Care Profile Programme When you access a patient s consultation record in the PPI ePR system the system will log your action with your user id the patient s HKID number and the access date and time for audit purposes A SMS message will also be sent to the patient s mobile phone to notify him her that his her consultation record is being accessed with the following details Sender 85269789666 Example Content English Version Dr Chan Tai Man XXX Eye Centre is inputting your PCP treatment record into your electronic clinical record For enquiry please contact HA at 2300 6654 Content Chinese Version Dr Chan Tai Man XXX Eye Cent
33. CLASS ATTENDANCE BY BARCODE SCANNER cccssssccessseceeeeseceeaeececeeseceeaeeceeeaeecees 103 8 13 GENERATE REIMBURSEMENT FORM aeiiao an A ede M uM A 103 8 14 PRINCE VARIOUS REPOR TS oera a N E ATRA 104 9 HAEMODIALYSIS PUBLIC PRIVATE PARTNERSHIP PROGRAMME e eee eee neenon 105 9 ACCESS A PATIENT S HAEMODIALYSIS TREATMENT RECORD cccssscceceseceeeeeeceeeeseceeaeecceeaeeeees 105 9 2 HAEMODIALYSIS PUBLIC PRIVATE PARTNERSHIP PROGRAMME MAIN MENU ee 107 924 Patient s Dasic uelnDOTODhIC datis cai saa thaliana aufm auc so elu is a spate 107 9 2 2 Patient s Next HA Follow up appointment sees eene eene essen nnne senes nnns 107 9 3 HAEMODIALYSIS TREATMENT RECORD sscccccssccccssececeeecccceneccccusececaeeccesueeceeeueecesuaeceesuaeeees 108 9 5 1 View 2279430021 18102210122 orrera ea T m 108 9 3 2 Create Treatnem Recoleta i i e SEE oe d e aaa au i aaia 109 OD Lalean Records eee ei les a esas ew ia oo a eon ee EA 111 94 Delete Treatment Record a ea rote etta steh dota V Doe Caos e cg ea eU E Dea SEE RD o E DE 112 DS Prin d TeainiteHt ROCOTU oec ertet tet e A RERE T tive atado E E E EE EEA 113 9 4 ACCESS THE EPR SYSTEM FROM HAEMODIALYSIS PUBLIC PRIVATE PARTNERSHIP PROGRAMME HD PPP SYSTEM BY DIBECT EINK arrra tome tete tune o oneness a poppet ahaa e edesdkenva EO eas 115 9 4 1 Access ePR system from HD PPP system by direct link eese 115 10 SHARED CARE PROGRAMME
34. COPYRINE d Adverse Drug React u m 20 09 2006 Gastrointestinal bleeding 08 09 2006 Liver cirrhosis gt 08 09 2006 Ascites B Discharge Summary zoom Legend I na 17 08 2006 Bleeding gastric varices I Nursing Discharge Summar Last Prescription 15 07 2006 Spontaneous bacterial peritonitis End Date Drug Name Route 15 07 2005 Portal vein thrombosis Nil Gretta Cd NEEERNNNNNNENENNENENMNMEM Last Entry Description 08 09 2005 Paracentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and injection of gastric varices mE Service u 15 08 2006 Oesophagogastroduodenoscopy with biopsy Hospital Clinic Type Description 01 06 2006 Consultation described as comprehensive 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen n 5 4 2 Access Cataract system from ePR by direct link If a user has access to both Cataract Profile system and ePR system there will be a Cataract icon for the user to switch to Cataract Profile system directly from ePR system User can click at this icon to access Cataract Profile system A SMS message will be sent to the patient s mobile phone if this is the first time the user access the patient s Cataract Profile record within a single consultation session qp ret Public Private Interface Electronic Patient Record Welcome User ID testdoctor Name CHAN SIU MING BRA
35. Click on the T icon to display the detailed report in PDF document format i por 2 Clase la Logoff Q ii Name CHAN SIU MING PEAB HIID Z000000 1 DOB 01011940469y Sex M D d t i H z Hospital Authority Case No HN123456789 HKIO A123456 7 Name Patient Yip Lam Tin Polyclinle 95 MAR DOB 01 01 1931 Adenission Date 05 11 1966 15 06 Exp De Date 01 11 2005 Diagnosis Modifier Description Prrcoa Benign tumour of additonal for tus diagnosis for the patent Bc Meng tor more Pan 1 hve B 220 CE Eps 7847 Se M o Ty DEDE AD HEU Spec MED Ward A2 HKIO A123456 7 Transfer From CMH Dschage To TERRE HELLE EAE ELLE Case No HN123456789 Drug Allergy Non drug Allergy Adverse Drug Reaction Alert Drug Allergy Non drug Allergy Adverse Drug Reacborn Alert information rs temporary not avaiable please check patient s medical records Modfec P ovigonal C Compacators 8 Bf dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 37 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 3 Close Current Record Open Next Record l 2 You can close the current patient s records by clicking the Close icon on the Menu Bar qp RET Public Private Interface Electronic Patient Record Welcome User ID doctor11 To PCP To Cataract B Close Tg Logoff Q Help Name CHAN SIU MING BRzRHH HKID Z000000 1 DOB 01 01 1940 69y Sex M
36. Disclaimer for HA PPI ePR Sharing Pilot Project will be displayed qp Ban Public Private interface Electronic Patient Record Sharing Pilot Project Before accessing to the PPI ePR system please read through and accept the Notice and Disclaimer Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Important Notes By accessing this website and any of its pages you are agreeing to the as stated in the guidelines for the Hospital Authority HA Public Private Interface Electronic Patient Record Sharing Pilot Project PPI ePR Detailed information can also be accessed from the Public Private Interface section of for direct link please click lt lt oe Important Notice 1 All patient information is strictly confidential and copyright of the content is owned by HA You have a licence to use it only for the purpose of the Pilot Project and not otherwise 2 You must perform your duty of care ensuring patient data privacy while accessing any information from the system and handling any material generated from the system 3 You should only use the PPI ePR for the sole purpose of patient s healthcare and related purposes only 4 You are allowed to access the patients records only when the patient has consented and when you agree and comply with the 5 You should not DISTRIBUTE any materia generated from the system to the patient directly You should advise the patient to apply for a formal medical report if necessary
37. E M ce Emm 28 03 2003 Ligation of haemorrhoids B PWH 31 01 08 Microbio 28 03 2003 Diagnostic colonoscopy Ei PWH 31 01 08 Microbio 18 11 2002 Ultrasonogram of abdomen B PWH 31 01 08 Bioche E PWH 31 01 08 Microbio p B Biochemistry Result p HB Cumulative Common Unknown Zone Mixed 100 Note that there will still be a page asking for Patient s Access Key when a user try to switch to SCP system from ePR system by direct link if the user has not accessed the patient s record in the SCP system before Switched to the SCP system by the direct link the user can switch back to the ePR system by clicking at the lt ePR gt icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 48 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 dp WS Shared Care Programme tc health Welcome User ID scpdoctor7 Close F Logoff Q Help Name CHAN SIU MING HKID B456001 4 Sex M DOB 01 01 2000 Age 10 Allergy amp ADR According to HA ePR Record Attendance Details Allergy Consultation Date amp jur 2010 Z Reason FU chronic illness Episodicissue Both No Allergy Record Consultation Details Adverse Drug Reaction Chronic Disease DM HT O Quality Incentive No Adverse Drug Reco
38. E tac teed sito OE Un tas danede ies E E Oe tuelodlee RUC Il NI MEE UD IV TIO CUS m 12 DOW Panen CONS CI si tv eta tuit on Du DNI eto nl 12 3 2 SYSTEM REQUIREMENTS ON PASSWORD MAINTENANCE cscccsccsccsccsccsscscescescesccsscsscscescessens 12 Od General GUID CII CS ict catia Seite Sole casters sales aeta eh Let Su quer uv gets ae ase VERE ERN etd S do SEQ SUE 12 3 2 2 Mandatory requirement on Password format eese nnne 13 bMS MEME POSS WOT CHONG CS m ee 13 Iad J USSWOEO HORUICOLON ai ese estet E E E EN EE N 14 3 3 SECUR TOLEN DEVICE eerie Br E bru E br Pita 14 3 4 LOGIN TOTE PPREPR SYSTEM oiiaii eoa in a roaa Een aie iaka 15 Dod Lorm orhe TIS TUNC RH E E O A A a 17 Dee LOC SUCC OSG e en EN aaa teak pa Gon Scie Ee te Pa osea dep dod 19 3 4 5 Login with Replacement Security Token For users with security token csse 2l 3 4 4 Login Failure and Automatic Lock out e eeeeeessssseeeeeeeeeeesseeeee enne ees snenn nnne sese nian nnns 22 3 4 5 Login through internal site For users with security token eseseesssseeeeennnnnen 22 3 9 LOGOUT PPEBPR SYS EM esas eoe int p e ttm cobs ME Ma bane bnt m uUi Mem 23 3 6 RETURN TO MAN MENU seanar iositut es ost A butt ntt ed A E dut umido fedt qued am eus 24 3 7 DW EEGCEU A8 BOT e 24 4 UPDATE OWN PROFILE AND PASSWORD eee e eee eee eene ee oo
39. End Date Nil Drug Name Route u 3 Recent Schedule Service Date Hospital Clinic Type Description Nil Switched backed to the HD PPP system the user can switch to the ePR system again by clicking at the lt ePR gt icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation Session dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 116 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Barn Haemodialysis Public Private Partnership HD PPP Programme Welcome User ID hdnurse44 3 Close ld Logoff o Help Haemodialysis Treatment History New Treatment Record 3 Red Too Low Blue Too High DateTime SEREDI Treatment Detail O EN ud doctor999 Treatment Date 25 02 2010 DD MM Y Y Y Y Charge Amount 30 HH MM 24hr Completion Time HH MM 24hr Duration hdnurse48 24 02 2010 Start Time O Session Completed Yes O No 09 00 23 02 2010 10 45 O bes ME doctor999 Haemodialysis Prescription aem eren an d d Dialyzer Type Retrieve from previous result View Treatment Record Dialysate Concentration Na mmol L K mmol L mmol L HCO mmol L Vascular amp ccess O AVF O AVG O Haemodialysis Catheter doctor999 Anticoagulation O uFH neame
40. INFORMATION TECHNOLOGY DEPARTMENT PAGE 101 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 11 Create New Course 1 Click Course Profile on PEP sub menu button Reporting Update Own Profile PEP Referral Take Attendance Class Profile 2 In course detail session user could assign classes by selecting class under lt Class Available gt session then click on arrow button Class Available Class Assigned HTOO6 Treatment Plan of Hypertension CM007 Preventive and Control Measures DMO068 Introduction to DM 1 SS012 Self Study OB013 PEP Obesity Course 4 HH016 dsafd MIO17 Mental illness control 1 v 3 Selected class will be moved under Class Assigned session uu Class Available Class Assigned HT006 Treatment Plan of Hypertension CM007 Preventive and Control Measures DM006 Introduction to DM 1 SS012 Self Study OB013 PEP Obesity Course HH016 dsafd MIO017 Mental illness control 1 yutyu iuyiuyiuy mem 4 After finish entering course detail and assigning classes click on Save button Course Detail Course Type Disease Course Code Course Name Health Risk Introduction Class Available Class Assigned HT006 Treatment Plan of Hypertension CM007 Preventive and Control Measures gt DM008 Introduction to DM 1 S012 Self Study OB013 PEP Obesity Course HH016 dsafd MIO17 Mental illness control 1
41. MANUAL qp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT VERSION 1 18 LAST SAVED 10 OCT 2012 If the entered patient s HKID Number and Access Key are correct the summary page of the patient s electronic medical record will be displayed G FSF Public Private Interface Electronic Patient Record Welcome User ID doctor11 Name CHAN SIU MING B amp zhH amp CHAN SIU MING B Allergy and Adverse Drug React B Diagnosis Bj Procedure Summaries B Discharge Summary B Nursing Discharge Summa x Clinical Note i B Cataract PPI S Laboratory Result EE Recent Result i B AHN 03 01 07 Biochem B AHN 03 01 07 B TKO 03 01 07 i B TKO 03 01 07 ES amp TKO 03 01 07 BC Bi TKO 03 01 07 BC Bj CMC 04 10 06 D BILI LF B CMC 04 10 06 B CMC 04 10 06 A i By CMC 01 10 06 i B CMC 01 10 06 A 22 By CMC 30 09 06 A i B CMC 30 09 06 A B CMC 30 09 06 E CMC 30 09 06 220 We odi IT zi By CMC 29 09 06 C i B CMC 29 09 06 Amyl GI i Bi CMC 25 09 06 LFT 3 RA i CMC 25 09 06 A DIFF B Biochemistry Result Bj Cumulative Common B Haematology Result B Microbiology Result B Virology Result B Immunology Result B Anatomical Path Result 4 Specialty Profile B Medical B DM Bj Immunology B Liver HKID Z000000 1 DOB 01 01 1940 69y Sex M z Last Entry 26 09 2006 20 09 2006 08 09 2006 08 09 2006 17 08 2006 15 07 2006 15 07 2006 Last Entry 08 09 2006 27 08 2006 18 08 20
42. Open your Firefox browser 2 Click File and then click Page setup PPI aPR Public Private Inter face electonic Patient Record 5 iring Pile Projec ti Mozilla Firefox File Edit View History Bookmarks Tools Help Ctrl N Mew Window http eis 0026 vm 1 8000 PPT New Tab Ctrl T Open Location Ctrl L L P m BBC News News Fro guardian co uk Open File crl o0 Close Window Ctrl4Shift v face E3 Close Tab Ctrl W te interface Electronic Patient Record Sharing Pilot Pr Save Page As Ctrl45 Save Frame As Send Link porting Account Management Update Own Profile Utilities LEX Print Preview Print C M Y Sharing Electronic Patient Record ww P MN BPRS Hi zeli EM Last lagon Date Time OF Oct 2009 Work Offline Exit Messages amp Highlights Show All PPLePR Project Update No 2 7 16 09 09 New PPLePR Project Update Mo 26 26 08 09 PPL ePR Project Update No 24 30 04 09 PPLePR Project Update Mo 23 17 04 09 PPLePR Project Update Mo 22 22 01 09 3 Set all headers and footers to blank Page Setup Format amp Options Margins amp Header Footer Margins millimeters Bottom Headers amp Footers dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 10 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Safari for MacOS X Unc
43. Ple nput following details PPI ePR Project Update No 27 16 09 09 New Patients HKID No PPI ePR Project Update No 26 26 08 09 Patient s Access Kev PPI ePR Project Update No 24 30 04 09 Submit PPI ePR Project Update No 23 17 04 09 l PPI ePR Project Update No 22 22 01 09 E Useful Information List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Q Forms for Primary Care Profile Q Useful Information Links Software Prevention of Human Swine Influenza New Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 30 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 1 Ask the patient for his her HKID number and Access Key When the patient registered for the PPI ePR program the Access Key is sent to the patient s mobile phone with Sender s name of PPI A confirmation letter with the patient s Access Key would also have been sent to the patient after enrolment Any subsequent changes to the Access Key will be sent to the patients mobile phone number again via SMS message but a confirmation letter will not be sent You can assist the patient to check the Access Key by checking the Message Inbox of the patient s mobile phone with the following details Sender 8526978966
44. Programme health Welcome User ID scpdoctor7 Ta ePR B Close Ta Logoff Help lame CHAN SIU MING HKID B456001 4 Sex M DOB 01 01 2000 Age 10 Allergy amp ADR According to HA ePR Record Attendance Details Allergy Consultation Date a jui j 2010 TI Reason FU chronic illness Episodicissue Both No Allergy Record Consultation Details Patient Charge 380 Adverse Drug Reaction Chronic Disease DM HT O Quality Incentive No Adverse Drug Record Assessment Note Diagnosis Medications Service Plan ID 15 No of visit per year 4 Co payment per year 1200 Planned Appointment Date N A First appt FU Consultation Remain Count 4 Follow up in 2 v month s Next Appointment Date pg Sep 2040 s 1st Service Year from 06 Jul 2010 to 05 Jul 2011 2nd Servic Nov Dec Jan Feb Mar Apr May Jun Ju Aug Sep p charged absent chargeable Patient Co payment 5gg Actual Value 300 Additional Charge 1 gg Vaccination v tu Additional Charge 2 Dine alan Additional Charge 3 Additional Charge 4 L Consultation Histo 2 2 Patient Incentives o iv Investigation Summary Patient Incentive Reimbursement Patient Charge 380 How to calculate A C S G nnual Complication Screening by GP Ix Request Clear LL A retris tong Kong Hospital Authority uite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special A
45. Programme chealth Welcome User ID scpdoctor Name CHAN SIU MAN Bfeh3r HKID A126734 5 Sex Allergy amp ADR According to HA ePR Record Consultation History Date Created B Reason 0 14 May 2010 scpdactor FL chronic illness 2 The details of the selected record is displayed under the summary Click the tabs on the top to view the Assessment Note Diagnosis Medications and Payment detail Consultation History Date Created By Reason 1 14 May 2010 scpdoctor FU chronic illness General Consultation Date 24 Jun 2010 Reason for attendance FU chronic illness Chronic Disease DN Health status 120 80 mmHg 55kg Hew Elit Delete Print 10 4 2 Create Consultation Record 1 To create a new consultation record click the New button in the Consultation History section dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 124 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Consultation History Date Created By Reason 1 14 May 2010 scpdoctor FL chronic illness General Consultation Date Reason for attendance Chronic Disease Note Diagnosis 24 Jun 2010 FLU chronic illness Oh Health status 120 80 mmHg 55kg New Edt Delete Print j 2 Enter the consultation date and select the attendance reason Select the type of chronic disease if the attendance reason is FU chronic illness or Both Attendance Details Consultati
46. SAVED 10 OCT 2012 2 The detailed report in PDF format will be displayed in a pop up window g E gt Comments 3 Click the Print icon to print the PDF document 4 After printing click the Close button to close the document dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 78 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 3 6 Print Dispensing Summary 1 To print the Dispensing Summary click the Print Dispensing Summary button within the consultation record Te ePR 2 Close e Logoff Help H 1940 69y Sex M Remaining Quota 8 Attendance Details Consultation Date Bo vie spo bbw Subsidized by PCP Yes No Charge Amt 0 Waived 100 Change Patient Type additional Charging Reason for consultation FU chronic illness For Episodic illness Both Chronic Disease Mom COAT D Hyperthyroid F Hypothyroid C oa F gen D coan Consultation Details Assessment Note Diagnosis Medications Funded By HA r Drug Mame Dosage FRN Duration Total Qty Gliclazide Tablet 40 mg om B lz Weeks Atenolol Tablet 75 mg daily r I lz Weeks Please select a a pi zl Add Drug tem By Private Drug Name Dosage PRA Duration Total Qty Add Drug tem Save Print Consultation Summary Print Dispensing Summary d 2 The detailed report in PDF format will be displayed in a pop up window dp HOSPITAL AUTHORITY INFORM
47. Shared Care Programme antag WM OO Close HOSPITAL stigupeatgy 56556554 Investigation Reminder Shared Care Pregramme Patient Particulars Referral Source Name CHAN SIU MAN PMP Name Dr WONG TIN TIN HKID A126734 5 Reporting Location PWH Z001 0001 Blood Taking Region Sha Tin PMP Tel Number 21234567 l l l ATI MN 0 Case No SCPB 10 00010 A General Blood Test fasting for 8 hours 2 H 8AE RAIL HDL Cholesterol plasma fasting for 8 hours 3EvEREs FE LDL Cholesterol plasma fasting for 8 hours 3EvsRES Era Glucose Fasting plasma fasting for 8 hours eze ptg HERES BHR AL FRR ARERR gt TE BMIN BRE RE ATS SSR HERRN AR 26321616 QIE The lag time to take blood is 2 working days exclude Saturday Sunday and Public Holiday For Enquiry please contact SCP Support Office at 26321616 Sha Tin Remarks to Patient RERA 4 Click the lt Print gt icon to print the PDF document 5 After printing click the lt Close gt button to close the document 10 5 2 View Investigation Result l The investigation results of a patient can be found in the summary table in the Investigation Summary section Investigation Summary Collect Date 03 Jun 2010 01 May HbA1C 5 3 TC mmol L 44 TG mmol L 1 4 LDI C mmol L 4 1 HDL C mmol L 1 2 Hb g dl a Creatinine umo nj Fasting Glucose mmol L 46 X Ix Request New Result Edit Delete 2 Click the Sort b
48. TELS E ER E Messages amp Highlights Please input following details PPl ePR Project Update No 27 16 09 09 Ne Patient s HKID Mo PPl ePR Project Update No 26 26 08 09 Submit E Quick Access HA s ePR Patient Record Please input following details Q List of Participating Private Medical P Patient s HKID No npe 4 User Manuals Updated Patient s Access Key fo Q Registration Packs for Patients Users Submit Q Forms for Cataract Surgeries Program Q Forms for Primary Care Profile Q useful Information Links Software QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 50 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Enter the patient s Access Key and click the Continue button Note that the patient S Access Key is required only when you access the patient s cataract treatment record for the first time ga 1538 PPI Cataract Profile chealth Please enter Patient s Access Key Continue Cancel 4 If the entered patients HKID Number and Access Key are correct the summary page of cataract treatment record will be displayed dp aum PPI Cataract Profile ehealth Welcome User ID testdoctor Ta ePR 2 Close ld Logoff o Help Name CHAN SIU MING B amp hHR HKID Z000000 1 DOB 01 01 1940 69y Sex M Eye Left Subsidy Expiry Date 02 01 2010 Allergy according to HA ePR Record f estas Assessment Allergy r AA Attendance Date Created By COPYRINE
49. Treatment Date 25 02 2010 DD MM Y Y Y Y Charge Amount 0 O 23 02 2010 Start Time 12 13 HH MM 24hr Completion Time 16 14 HH MM 24hr Duration 4 hours and 1 minutes 15 16 doctor999 Session Completed 9 ves Ono O 19022010 doctor999 17 18 pons n doctor999 Haemodialysis Prescription mas ais iR am v Dialyzer Type Retrieve from previous result FEEL LUR EEE Dialysate Concentration Na 145 mmol K2 mo Ca 1 6 mmo HCOS24 mmo L Too Low H Too High D Warning Treatment Detail Treatment Date 25 02 2010 Vascular Access O avr ave O Haemodislysis Catheter Site left forearm Anticoagulation O uFH MAH 50 U kg Start Time 12 13 Regimen 1 Completion Time 16 14 O Others Duration 4 hours and 1 minutes fam Session Completed Yes Blood Flow Rate 300 mimin Incomplete Reason Treatment Assessment Incomplete Detail Charge Amount 0 Created By doctor999 Pre Dialysis 120 10 paasimin 100 ka 220 G Post Dialysis 120 100 beats min 100 ka 220 Haemodialysis Prescription cs Dialyzer Type coil type Complication Yes No dialyzeradsfadsfasd Dialvsate Concentration Mi Edit Delete Print New Record Cancel Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved
50. Welcome User ID ckh123 SB Home To Logoff Q Help Update Own Profile Primary Care Profile Stock Replenishment Report C Sufficient stock level Current stock level gt Max stock level E Insufficient stock level Current stock level lt Min stock level o Normal stock level Current stock level lt Max stock level Drug Code Drug Name Max Replenish Stock Qty Base Unit ASPI01 ASPIRIN TABLET 80MG 2000 1000 913 TAB C PrntorderForm 3 BECLO6 BECLOMETHASONE DIPROPIONATE 20 6 5 NO INHALER 50MCG DOSE 200DOSE S FAMO02 FAMOTIDINE TABLET 20MG 1000 750 579 TAB GLICO1 GLICLAZIDE TABLET 80MG 4000 2000 1431 TAB INDAO1 INDAPAMIDE TABLET 2 5MG 1200 600 478 TAB METH23 METHYLDOPA TABLET 250MG 3000 1500 844 TAB 4 Click the Print Order Form button to open order form 5 The report in PDF format will be displayed in a pop up window dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 89 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 hitp haits is6 00 7 8080 7item_cd DYAZO1 Order Form Windows Internet Explorer Bm d 4 Ie seen jag To be completed by Private Doctor Buyer TMH Pharmacy HA Seller HIND WING CO LTD Private Doctor Address UNIT 11035 11 F BLK B SEAVIEW ESTATE 2 8 Name 654321 654321 WATSON ROAD NORTH POINT HONG KONG Delivery Location Private Doctor s Clinic Room 1 1 F Biock 1 Fax No 25151831 adc road KOWLOON CITY KOW
51. Welcome User ID progoff123 Role PPI ePR Programme Office Patient Enrollment Reporting Account Management Utilities Change Password Account Management Role Information Affiliated Institute Clinic Information User ID progoff123 Affiliated Institute Clinic Information Affiliated Institute Clinic Name clinic A Affiliated Institute Clinic Name in Chinese Contact No 91234567 Fax No 91234567 Update Own Profile Address in English Room 1 king s road Addr Search Addr Edit District ADMIRALTY z Area Hong Kong Kowloon New Territories Address in Chinese 275 SESEEUT i a Confirm Delete jl Back dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 28 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 4 Click Save to save the updated Role Information dp Barm Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPI ePR Programme Office Patient Enrollment Reporting Account Management Grant right to other account to redeem for cataract program Grant right to other account to regenerate patient access key Grant rightto other accountto register patients to the HD PPP program Grant right to other account to register patients to the PCP program Grant right to other account to register patients to the SCP program Grant right to other accountto register patients to th
52. access the patient s data in PPI ePR When you opened a patient s record in PPI ePR the system will log your action with your user id the patient s HKID number and the access date and time for audit purposes A SMS message will also be sent to the patient s mobile phone to notify him her that his her patient record 1s being accessed with the following details Sender 85269789666 For Medical PractitionerContent Content English Version Dr Chan Tai Man is retrieving your electronic clinical record 3 3 2006 10 16 For enquiry contact Hospital Authority at 23006654 Content Chinese Version Dr Chan Tai Man 1E d Bs RAY BI 3 3 2006 10 16 21 SES GAPE ES Bey 23006654 For non Medical Practitioner Content English Version Health care professional is retrieving your electronic clinical record 3 3 2006 10 16 For enquiry contact Hospital Authority at 230006654 Content ay Version pa de A LIF ER ral NAY A PE 3 3 2006 10 16 WAER JA bs See Jay 23006654 1 There is a section labelled as Quick Access HA s ePR Patient Record in the main page for you to access patient s data qp Barn Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor11 Aa Home Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care UTILE E BR failed a Se Access HA s ePR Patient Record E Messages amp Highlights Show All
53. access the patient s ePR record within a single consultation session qp 24625 pPI Primary Care Profile ehealth Welcome User ID testdoctor DB Close To Logoff Help Name CHAN SIU MING B amp h 8A HKID Z000000 1 DOB 01 01 1940 69y Sex M i Remaining Quota 8 Consultation Date Bo vV B Docs DD SMM OOO Fs Subsidized by PCP Yes No Charge Amt 0 Waived 100 Change Patient Type Additional Charging Consultation Date 14 04 2009 23 04 2009 03 09 2009 30 09 2009 Reason for consultation FU chronic illness C For Episodic ilness C Both FBS mmol f Chronic Disease Mom Fur F Hyperthyroid F Hypothyroid F oa T eph F coap HbA1C X n s TC mg Consultation Details LDLC mmoljf i Assesment Note Diagnosis Medications HDLC mmol l TG mg dl Funded By HA Na mmol f 7 Drug Name Dosage PRNDuration Total Qty K mmol f 5 Gliclazide Tablet M 40 mg om M E e Weeks x Il Uriel nensi Eme 1 Cr mmol f Pansat o n B CrCl ml min 1 73m2 7 x ge OCT m 1 Weight kg Add Drug Item Positive albustix By Private Microalbuminuria Drug Name Dosage Proteinuria Red Too Low Blue Too High New Result Edit Delete Add Drug Item Save Print Consultation Summary Print Dispensing Summary There will be a dialog box asking the Patient s Access Key You have to enter the correct Patient s Access Key before ent
54. and then click the Edit button Note that you can only edit consultation record created in the current day qp 262 5 PPI Primary Care Profile ehealth Welcome User ID testdoctor c ePR 3 Close F Logoff o Help Name CHAN SIU MING i HH HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Consultation Date Bo s 2009 DD Mw vvvv FR Consultation Date Created By Subsidized by PCP yes C No Charge Amt 0 Waived 100 Change Patient Type i Additional Charging Reason for consultation FU chronic ilness C For Episodic illness C Both Print Chronic Disease Mom Coat F Hyperthyroid O Hypothyroid T oa BPH I coap 1 2 HA Funded Paid by Patient Charge info Asesment Medications The consultation record will be displayed on the right hand side of the screen Amend the displayed information as required Click the lt Save gt button to save the changes 7 3 4 Delete Consultation Record l To delete a consultation record select the consultation record you want to delete in the Consultation Summary section and click the Delete button qp 62 8 PPI Primary Care Profile chealth Welcome User ID testdoctor To ePR Close To Logoff Q Help Name CHAN SIU MING B BH HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Allergy amp ADR According to HA ePR Record Attendance Details Consultation Summary Consultation Date 30 if Doos bbw
55. aut ES Laboratory Test Reference Range HbA1c Te pi Normal 5 1 6 4 Diabetes 75 mmol L 5 2 desirable 5 2 6 2 borderline high 5 2 high mmol L 1 7 desirable mmol L 2 5 if patient has CHD ar CHD equivalent risk optional gaal 1 8 3 4 if patient has 2 or mare risk factors 4 1 if patient has 0 1 risk factor mmol L Male 1 0 Female 1 3 gdl umal L mmual L Mon diabetes 5 6 IFG 5 6 6 9 Diabetes gt f TG Hb Creatinine Fasting Glucose Please note that the above reference range is applicable to individual laboratory There might be variations among different hospital private laboratories Save Cancel 3 The newly input record will appear in the summary list The record can be selected by clicking it 4 Click lt Edit gt to edit the record or click lt Delete gt to delete the record Investigation Summary Son gt gt Collect Date 1 Jul 2010 13 Jun HbA1C 5 TC mmol L TG mmol L LDL C mmol L HDL C mmol L Hb g dl Creatinine umol L Fasting Glucose mmol L lt Hill dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 123 OF 145 VERSION 1 18 LAST SAVED 10 OCT 2012 PPI USER MANUAL 10 4 Consultations 10 4 1 View Consultation Record 1 To view a patient s consultation record select the record in the summary table inside the Consultation History section Ch 4828 Shared Care
56. be processed Possible Cause s Please check if you have entered Incorrect User ID or Incorrect Password or Incorrect Security Code Or your account have been suspended Possible Solution s Please check the information entered and see if you can continue your instruction Otherwise please call our hotline for assistance Hospital Authority PPI ePR Program Office 2300 6654 a s Qu az M HOSPITAL health jM AUTHORITY Notice and Disclaimer for HA PPI ePR Pilot un AX Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 3 4 5 Login through internal site For users with security token If you have both Internal and External roles you still can use internal site for accessing the account After entering the User ID and click Continue there dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 22 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 5 is a check box Not Applicable next to Security Code Text box If user just want to use internal roles the user can check the check box Not Applicable and just fill in the Password and click Logon button to login the system Be reminded that the user can only use the Internal Roles by using this login method If you want to use the external roles just fill in the Security Code and unchecked the check box Not Applic
57. ePR by direct link 43 5 4 4 Access Patient Empowerment Profile from ePR by direct link esses 46 5 4 5 Access Shared Care Profile from ePR by direct link eese 46 0 CATARAC I CETT oec 50 PAGE 3 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 1 OPEN APATIENTSSCATARACT PROPIDE 3 5 eo IRIS a MIU BERE UNDER EU DEUX MAREC RISE UNUM d 50 6 2 CATARACT PROFLE MAIN MENU setate Raten teted ipu lags tu tasto eat qud e UR adu e duE 52 02d uPanent s DASIC demoprapht dala quc quao E CEPR Durte pad Eom uou S 52 6 20 2 HA Allergy and Adverse Drug Reaction Record esses enne eee 52 6 3 PRE OP ASSESSMENT coetus ep eine DI p d eq qm mp UE 53 0 2 1 Create Pre 0p Assessment ReCord ise vU ES eU AGS RE 53 0 3 2 EIL PrOSODZSSeSSIEn D ROCORI occisa t von EDENDI tede SEN EO 54 6 5 5 Delete Pre Op Assessment Record esses seeeeee nennen ess ssenn nennt enses sese annees sensa aan 54 O54 Prnt Pres Op Assessment TR CCONG ues o e e DRM a ne Eu 55 6 4 SUBSIDY LOGGING PROCEDURE 23 1 250509 tale deste Me a e ccce tenda Du ES 56 6 5 SURGERY OT RECORD 30 2 a itat paren betta Ran debi Pu te iu Det tai aca ede a tai id t imUE ae 59 Od Credle SWP ery OT ROGO ner a A E 59 O32 LU EIS OTANO COEUR EE EE E A E AO 60 G3 Delete Surgery Ol RECOM ee eas 60 OO PAn SPO CTY OT RECCO A uat EAR eto ave E NEE AE re teitedeve sud 61 6 6 FOLLOW UP iio ioi dae E UE todas iud EU UN Les N 62 0 0 1 sCredi
58. fe we K H Ho m BM koi H stix MN Smoking Habit Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker 6 If the record is saved successfully a record saved message will be displayed on the top of the screen 60 3 Shared Care Programme chealth Welcome User ID cscpnurse Name CHAN SIU MING HKID A1122331 Investigation Summary dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 121 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 Note that the pre assessment record for the patient 1s kept in the system for 12 hours SCP nurse can view and update the pre assessment record for the patient within 12 hours After that the record will be removed 10 3 2 Input Investigation Summary 1 Click New Result in Investigation Summary Section Investigation Summary Sur gt gt Collect Date 13 Jun 2010 HbA1C 95 12 TC mmol L 12 TG mmol L 32 LDL C mmol L 434 HDL C mmol L 32 Hb g dl 43 Creatinine umol L 43 Fasting Glucose mmol L 43 Hew Result Delete 2 A window is popped up Fill in the investigation result and click Save to save the record or click Cancel to cancel the action dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 122 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Investigation Result Collect Date
59. have selected the correct patient by checking the HKID number and confirm with the patient on the correctness of these demographic data If you found that the demographic data displayed by the system is incorrect please encourage the patient to inform any of the Hospital Authority s hospitals or clinics If you found that you have opened the wrong patient s record please close this patient s records immediately You should also log the incident for auditing purpose and for patient enquiry because a SMS message on the record retrieval would have been sent to the patient Header amp User Menu qp n Patient Empowerment Profile health Welcome User ID hkenursekathy1 Name CHAN SIU MING bprlBH HKO POOOOOO 2 DOO OT 012000 10y sex M _ 8 class Management 1 Patient s detail is displayed on the header of the page sR Pre Program Assessment 2 Functions provided in the user function bar e ePR Access to HA s ePR System e Close Close the patient s PEP Profile back to PPI ePR Gateway Page e Logoff Logout the system 3 Patent historical referral program year amp month at top right corner of the screen used to switch between referral record of the patient 4 PEP menu bar mouse over to see sub menu i Pre Program Assessment ii Class Management Class Assignment Class Attendance in Post Assessment and Follow Up Post Program Assessment Post Program Follow Up Discharge QD HOSPITAL AUTHO
60. he HOSPITAL AUTHORITY Logon User ID Essi Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Important Notes 1 All patient information is confidential 2 Only access patient data for healthcare purpose 3 Do not share your account token to others 4 Please logoff immediately after use 5 Please change your password regularly 6 All access is logged 7 Breach of confidentiality is subject to legal liability Copyright 9 Hospital Authority All rights reserved 2 For HA users the following page will be displayed and you are required to enter your Password Note that the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock 1s not accidentally kept on PAGE 15 OF 145 PPI USER MANUAL 3 4 VERSION 1 18 LAST SAVED 10 OCT 2012 ve ETE ANNE JA Perle GR c HOSPITAL AUTHORITY Identity Authentication Password Logon Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved For non HA users or users accessing the system via the internet the following page will be displayed You are required to input b
61. on 2007 03 27 f Cancel 4 If the deletion is completed the record will be removed from the Investigation Summary section 7 5 Close Current Record Open Next Record 1 You can close the current patient s profile by clicking the lt Close gt button on upper right corner in the screen 2 The PPI ePR main screen will be displayed and you can input the next patient s HKID number to open the next patient s profile QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 83 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 6 Primary Care Profile Reports 7 6 1 PMP Claim Form for Consultation Fee Subsidy 1 User can generate the PMP Claim Form for Consultation Fee Subsidy by navigating to the PCP Reports main page with the menu path Reporting gt PCP Reports In the main page click at the lt PMP Claim Form for Consultation Fee Subsidy gt link dp a n Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID testdoctor 28 Home ld Logoff o Update Own Profile Statistics PCP Reports PMP Claim Form for Consultation Fee Subsidy D S E S Ln amp Primary Care Profile Additional Charges Report Primary Care Profile Patient with Future Appointment Information 2 Enter the reporting month Click the lt Show gt button qp Barn Public Private Interface Electronic Patient Record Sharing Pilot Project Welco
62. record click the lt Save gt button at the bottom of the screen 5 The Record has been saved successfully message will be prompted 6 You can click Print PEP Summary button to print the Patient Empowerment Profile Summary 7 Note that one month after the input date of discharge record you cannot further amend the PEP record of the participant 8 9 Access ePR system from Patient Empowerment Profile PEP system by direct link Depending on the user s access rights there will be an 1con on the header of the PEP system page for the user to access ePR system directly from the PEP system Once a user get access to the ePR system from the PEP system by direct link the user can have the two systems kept open at the same time and switch between them at any time for quicker and easier information cross referencing This feature eliminates the user from entering Patient HKID and Patient Access Key repeatedly within a single consultation session QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 98 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Short Message Service SMS message will only be sent to a patient s mobile phone once for each different types of system accesses 1 e ePR PCP and Cataract Profile system within a single consultation session Successive switching between different systems by the direct link feature will not trigger duplicated SMS alert messages sent to a patient s mobile phone
63. testdoctor Ta ePR 3 Close ld Logoff o9 Help Name CHAN SIU MING i 8H HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Allergy amp ADR According to HA ePR Record Attendance Details Consultation Summary Consultation Date 30 fa s poog Domany C Consultation Date Created By psidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type Additional Charging Edit Reason for consultation FU chronic ilness C For Episodic illness C Both Delete 2 Chronic Disease Mom C Hr l Hyperthyroid Hypothyroid F oa T ge I coap Print S Consultation Details 1 2 AA Funded t Paid by Patient Charge info Asessmment Note Diagnosis Medications ESOT ote Diagnosis Medications Funded By HA Dosage PRNDuration Total Qty Drug Name 3 Enter the consultation record in the form displayed on the right hand side of the screen 4 There are four major sections for filling in including the Attendance Details Assessment Note Diagnosis and Medications 5 All the fields marked with a red asterisk must be completed 6 In the Attendance Details section you can click the Change Patient Type button to change the charge waiver status of a patient Te ePR Close g logoff 9 Help D1 19404 09y Sex M Remaining Quota 9 Attendance Details Consultation Date eo ifs i 2009 ODA Ex Subsidized by PCP yes No Charge Amt 0 Waived 100 Change Patien
64. that you have selected the correct patient by checking the HKID number and confirm with the patient on the correctness of these demographic data If you found that the demographic data displayed by the system is incorrect please encourage the patient to inform any of the Hospital Authority s hospitals or clinics If you found that you have opened the wrong patient s record please close this patient s records immediately You should also log the incident for auditing purpose and for patient enquiry because a SMS message on the record retrieval would have been sent to the patient Patient s Next HA Follow up appointment The patient s next follow up appointment date with HA and the corresponding HA hospital are displayed on the top of the screen along with the patient s demographic data QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 107 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 3 Haemodialysis Treatment Record 9 3 1 View Treatment Record 1 To view a patient s treatment record select the record in the summary table on the top left hand side Be Gt im j health Welcome User ID doctor 99 Haemodialysis Public Private Partnership HD PPP Programme Sex M DOB 01 01 2000 Age Haemodialysis Treatment History New Treatment Record Date Time Created By Treatment Detail Treatment Date 202 201 OCOD Meee 23 02 2010 Start Time HD Jenn 2400 prania vacua session
65. 03 10 Submit PPI ePR Project Update No 31 15 03 10 PPI ePR Project Update No 30 04 03 10 lll Quick Access HA s ePR Patient Record PPLePR Project Update No 29 13 11 09 Please input following details Patients HKID No Palients Access Key E Useful Information 0 s Submit Q List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Q Forms for Primary Care Profile General Guide for Shared Care Programme Updated Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project C Hospital Authority dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 25 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 4 Update Own Profile and Password 4 1 Update Own Profile All users have permission to update their own information Follow the steps below to update your own profile 1 Click Update Own Profile on the Menu Bar then click Update Own Profile on Sub menu Bar qp BE Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progott123 Role PPI ePR Programme Office Account Hanagemen Utilities Change Password 4 1 1 Update Personal Information 1 Click the right top corner oO icon on the Personal Information Section to updat
66. 06 16 08 2006 16 08 2006 01 06 2006 28 03 2003 28 03 2003 18 11 2002 Legend Description Gastric varices Gastrointestinal bleeding Liver cirrhosis Ascites Bleeding gastric varices Spontaneous bacterial peritonitis Portal vein thrombosis Description Paracentesis Blood transfusion Oesophagogastroduodenoscopy Oesophagogastroduodenoscopy and injection of gastric varices Oesophagogastroduodenoscopy with biopsy Consultation described as comprehensive Ligation of haemorrhoids Diagnostic colonoscopy Ultrasonogram of abdomen To pcp Wo Cataract Chose To Logoff o Help Allergy and Adverse Drug Reaction details Description COPYRINE U n g zoom Legend Last Prescription End Date Drug Name Route Nil lt mm gt Service Date Hospital Clinic Type Description Case No PAGE 32 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 2 5 2 1 5 2 2 View Patient data Patient s basic demographic data The patient s basic demographic data are displayed at all times on the top part of the ePR screen On entry to each patient s record you must check the patient s demographic data to ensure that the correct patient s record has been retrieved so that the correct clinical information is used for the patient s care If you found any discrepancy in the patient s demographic data with your record please check that you have selected the correct patient by checking the HKID number and
67. 086013 PEP Obesity Course zwowzoto 00 00 20 01 2070 00 00 00 00 e No i Attendance Rate Completed Program M 3 After finished entering patient s attendance record click the Save button at the bottom of the screen mponent 4 Note that you can only back date input one month attendance record For example today is 1 2 2010 you can take attendance of class date between 1 1 2010 to 1 2 2010 5 The Record has been saved successfully message will be prompted 6 Note that the Payment vetted attendance record cannot be amended 8 6 Input Post Programme Assessment Result 1 To input post programme assessment record Click on Post Program Assessment under Post Assessment and Follow Up on top navigation menu i Post Program Assessment Post Program Follow Up Discharge dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 95 OF 145 PPI USER MANUAL Fill in Post Program Assessment form dp 625 Patient Empowerment Profile health Welcome User ID pepngoadmin lame CHAN SIU MING HKID H001001 1 DC a2 Pre Program Assessment s GJ Post Program Assessment hs p Beto 73 Knowledge Test Stroke T m Self Efficacy Scale Overall rating of this course 1435 RESO SE BEE i mmg Cigarettes per day BMI 01 01 2000 10y Se Assessment Date Knowledge Test HT Please select y Knowledge Test Type 2 DM Knowle
68. 126734 5 Sex M Haemodialysis Treatment History New Treatment Record ate Time renea by 24 02 2010 O 16 10 24 02 2010 o 09 00 Name Treatment Detail A Treatment Date doctor999 Start Time o HH MM 24hr O ves No hdnurse48 23 02 2010 Session Completed O 10 45 12 02 2010 o 20 01 doctor999 doctor999 Haemodialysis Prescription B Close DOB 01 01 1930 Age 80 25 02 2010 DD MM Y YYY Charge Amount 80 Completion Time Ta Logoff 7 Help Next HA Follow Up Date Hosp CMC Red TooLow Blue Too High Fl HH MM 24hr Duration a un dna ane ob Mi Dialyzer Type Retrieve from previous result Nal mmol L View Treatment Record Dialysate Concentration Vascular Access K jmmol L AMF AVG O Haemodialysis Catheter OurH Anticoagulation Regimen Oo Others Blood Flow Rate bli Please select a record above Treatment Assessment Blood Pressure l i Pre Dialysis mm Hg Post Dialysis Complication Pulse beats min beats min Cal HCO mmol L Immot Site Oman Body Weight ka lb Ib mmHg O Yes O No Edit Hong Kong Hospital Authority Print Delete ERE Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Save Cancel Copyright Hospital
69. 4567 Blood Taking Region Sha Tin Relief Doctor Consulted Request Date 07 Jul 2010 Blood Taking Location Clinic Name Clinic Address Q Prince of Wales Hospital Blood Taking Centre Ground floor North Wing Li Ka Shing Specialist Clinic Prince of Wales Hospital Yuen Chau Kok General Out Patient Clinic G F 29 Chap Wai Kon Street Shatin N T General Blood Test C Lipids TC TG plasma fasting for 8 hours ft 8 ehhi C HDL Cholesterol plasma fasting for 8 hours amp ZERE 8 eibi C LDL Cholesterol plasma fasting for 8 hours 322 At 8 rihi Glucose Fasting plasma fasting for 8 hours ft 8 r im C Haemoglobin A1c blood C Renal Function plasma C Liver Function plasma C urate plasma Please print this investigation reminder for patient to take blood The PPI ePR system will automatically direct this reminder to support office for arrangement Reset The lag time to take blood is 2 working days exclude Saturday Sunday amp Public Holiday For enquiry please contact SCP Support Office at 26321616 Sha Tin 3 After the request is submitted an Investigation Reminder in PDF format will be displayed in a pop up window dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 132 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 C https hois6sv02x 8082 PPI FilePDFViewer aspx op Windows Internet Explorer i 7 7 m t x AUTHORITY Laboratory Test for
70. 6 Content English Version Access Key XXXXXXXX Content Chinese Version eats XXXXXXXX Input the XXXXXXXX shown in the SMS message whenever the Patient s Access Key is required by the system 2 Enter the patients HKID number Access Key and click the Submit button to proceed 238 Public Private interface Electronic Patient Record Sharing Pilot Project heath Welcome User ID doctor11 Home Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care ET AEE RGA ER failed ME Quick Access HA S PR Patient Record M Messages amp Highlights ce Show All Please input following details PPI ePR Project Update No 27 16 09 09 New Patients HKID No A000000 16 PPI ePR Project Update No 26 26 08 09 Patient s Access Key PA PPI ePR Project Update No 24 30 04 09 PPI ePR Project Update No 23 17 04 09 Submit PPI ePR Project Update No 22 22 01 09 E Useful Information List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated 9 Forms for Cataract Surgeries Programme Q Forms for Primary Care Profile Useful Information Links Software Q Prevention of Human Swine Influenza New Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 31 OF 145 PPI USER
71. 8 LAST SAVED 10 OCT 2012 6 6 Follow Up 6 6 1 Create Follow Up Record 1 To create a new Follow Up record click the New button in the Follow Up Selection Panel Follow Up Reocrd Attendance Date Created Ey 2 Fill in the information Follow Up Attendance Date 18 1 2008 pp MM YYYY Eye 9 Right Left Best Corrected VA IOP Wounds 3 All fields marked with a red asterisk must be completed 4 Click the lt Save amp back gt button to save the record or the lt Cancel gt to return to the previous page without saving 5 If the record is created successfully you can find the consultation record in the Follow Up Selection Panel Follow Up Reocrd Attendance Date Created By 18 0172008 Dr LUAT TESTER 1 New Edit Delete Print QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 62 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 6 2 Edit Follow Up Record 1 To edit the information of a Follow Up record select the Follow Up record you want to edit in the Follow Up Selection Panel and then click the Edit button Follow Up Reocrd Attendance Date Created By 18 1 2008 DrUAT TESTER 1 New Edit Delete Print 2 Amend the displayed information as required 3 Click the Save and back button to save the changes and the Cancel button to return to the previous page without saving 6 6 3 Delete Follow Up Record 1 T
72. 8 GjAscles x ee tae 17 08 2006 Bleeding gastric varices A LISA tunba 867 2008 Spontaneous bacenai penons LastPrescription pk Name Route End Date 15 07 2006 Portal vein thrombosis Nil ent Drug zoom W Legend i i lt a Wr 13 1 Last Entry Description 08 09 2006 jParacentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and injection of gastric varices Service 16 08 2006 J Oesophagogastroduodenoscopy with biopsy Hospital Clinic Type Description 01 06 2006 Consultation described as comprehensive 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen IO DIIPBPIIT dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 47 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 4 5 Access Shared Care Profile from ePR by direct link If a user has access to both Shared Care Profile SCP system and ePR system there will be a lt SCP gt icon for the user to switch to SCP system directly from ePR system User can click at this icon to access SCP system A SMS message will be sent to the patient s mobile phone if this is the first time the user access the patient s SCP record within a single consultation session qp 85575 Public Private Interface Electronic Patient Record Welcome User ID scpdoctor7 3 Close ld Logoff Q Help Name CHAN SIU MAN B
73. AL VERSION 1 18 LAST SAVED 10 OCT 2012 7 2 3 HA Allergy and Adverse Drug Reaction Record On the left hand side of the screen under the section Allergy amp ADR According to HA ePR Record it shows the patient s allergy and adverse drug reaction record kept in Hospital Authority User can click at the caption to open this section for reviewing qp Ban PPI Primary Care Profile Welcome User ID testdoctor To ePR 3 Close Ta Logoff Q Help Name CHAN SIU MING Bi HH HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Allergy Consultation Date so fp Doos oomme Es COPYRINE Suspected Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type Clinical Manifestation Rash Additional Charging Adverse Drug Reaction Reason for consultation FU chronic illness C For Episodic illness Both Chronic Disease M om Fur F Hyperthyroid F Hypothyroid F oa F BPH F coap Consultation Details Assessment Note Diagnosis Health Status o Red Too Low Blue Too High BP f L E mmHg m Pulse kg m Temp Smoker C ves No Wt Alcohol Use C ves C No Hypoglycaemic Attacks C Yes C No Home h stix monitoring C Yes C No Drug Compliance C Good C Fair C Poor Side Effects of Medications C Yes C No Dietary Compliance C Good C Fair C Poor Exercise Regular Infrequent C None Vision C same C Deteriorated C Good C Fair C Poor Donein MM FYYYY Last DM complication Consultatio
74. ATION TECHNOLOGY DEPARTMENT PAGE 79 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 R nnen PCP PDF Web Page Dialog 4 Ho o Print B 8H Close Funded by HA Drug Description GLIBENCLAMIDE TABLET 5MG DAONIL APO GLYBURIDE EUGLUCON GLIBORAL GLUCOBEN Dosage Instruction Attachments gt Comments gt Click the lt Print gt icon to print the PDF document 4 After printing click the lt Close gt button to close the document dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 80 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 4 Investigation Record 7 4 1 View Investigation Record 1 To view a patient s investigation records open the section Investigation Summary by clicking at that caption 2 A list of the patient s investigation records are displayed dp WW S238 PPI Primary Care Profile chealth Welcome User ID testdoctor c ePR 3 Close To Logoff o Help Name CHAN SIU MING pi A HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 8 Consultation Date Bo s oo Db wMrvvvv rg Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type Additional Charging Consultation Date 14 04 2009 23 04 2009 03 09 2009 Reason for consultation FU chronic illness C For Episodic illness C Both FBS mmol WE Chronic Disease Mom F Hr F Hyperthyroid Hypothyroid oa D pew F coap HbA1C X E TC mgX
75. AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 49 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 Cataract Profile 6 1 Open a patient s cataract profile This function allows you to input the patient s cataract treatment records into the PPI ePR system Please note that this function is only available for those users who have already joined the Cataract Surgeries Programme When you open a patient s Cataract Profile in PPI ePR the system will log your action with your user id the patient s HKID number and the access date and time for audit purposes A SMS message will also be sent to the patient s mobile phone to notify him her that his her cataract treatment record is being inputted with the following details Sender 85269789666 Example Content English Version Dr Chan Tai Man XXX Eye Centre is inputting your cataract treatment record into your electronic clinical record For enquiry please contact HA at 2300 6600 Content Chinese Version Dr Chan Tai Man XXX Eye Centre RIERA REY A AeA BUSES REI ER PARE UAAR iA KEE Jey 2300 6600 Ask the patient for his her HKID number and Access Key Enter the patient s HKID number and click the lt Submit gt button Ne qp BE Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID testdoctor B Home Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care
76. Authority All rights reserved In the ePR system clicking at the HD PPP icon will let the user switch back to the HD PPP system again This switching to HD PPP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing HD PPP system within a single consultation session QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 45 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 dp Barn Public Private Interface Electronic Patient Record Welcome User ID hdnurse44 3 Close F Logoff o Help Name LEE CHI NAN BRzh xc HKID A126734 5 DOB 01 01 1930 80y Sex M ET Diagnosis gend Allergy and Adverse Drug Reaction ous Gn LEE CHI NAN 20 Allergy and Adverse Drug Reacti Last Entry Description Description 26 09 2006 Gastric varices COPYRINE 20 09 2006 Gastrointestinal bleeding 08 09 2006 Liver cirrhosis 08 09 2006 Ascites 17 08 2006 Bleeding gastric varices 15 07 2008 Spontaneous bacterial peritonitis Current Drugs 15 07 2006 Portal vein thrombosis Last Prescription End Date Nil Drug Name Route Last Entry Description 08 09 2006 jParacentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and injection of gastric varices T8 08 2006 Cd Oesophagogastroduodenoscopy with biopsy cem 01 06 2006 Consultation described as comprehensive i Hospit
77. B 01 01 2000 10y Sex 2010 Jan Program Year Month iol Post Program Assessment indicates a mandatory field Assessment Date hs Poo 73 Knowledge Test HT Ot Knowledge Test Stroke Knowledge Test Type 2 DM D Knowledge Test COPD Knowledge Test IHD TC Knowledge Test Depression Self Efficacy Scale Ot Overall rating of this course FANER RMR ieg Peaseseet Blood Pressure i EN mmHg Smoking Amount M Cigarettes per day Body Weight BMI Waist Circumference cm Hip Circumference Waist Hip Ratio M Self Monitoring BP Please select Self Monitoring CBG Please select Print PEP Post Assessment Form Save Cancel In the ePR system clicking at the lt PEP gt icon will let the user switch back to the PEP system again This switching to PEP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing PEP system within a single consultation session BHA Public Private Interface Electronic Patient Record Welcome User ID pepngoadmin R Close o Logoff Name CHAN SIU MING fih HKID P000000 2 DOB 01012000 y Sex M Summar Schedule n DIET ale Allergy and Adverse Drug Reaction details eT Last Entry Description Description n BKIS ani ER Se NE 26 09 2006 Gastric varices COPYRINE B Diagnt sis M ox 20 09 2006 Gastrointestinal bleeding B Procedure 08 09 2006 Liver cirrhosis 4 Era Summaries 08 09 200
78. BRz xt HKID A126734 5 DOB 01 01 1930 80y Sex M Schedule BIET a TE Legend Allergy and Adverse Drug Reaction CHAN SIU MAN Last Entry Description NM Allergy and Adverse Drug React 26 09 2006 Gastric varices T B Diagnosis 20 09 2006 Gastrointestinal bleeding 5 Procedure 08 09 2006 Liver cirrhosis ME Bifo Record 08 09 2006 Ascites Summaries Fo MN Discharge Summary 17 08 2006 Bleeding gastric varices Je mI E zoom Legend L Bj Nursing Discharge Summa 15 07 2006 Spontaneous bacterial peritonitis Last Prescription EJ Assessment Findings 18 07 2006 Portal vein thrombosis End Date E Investigation Nil Drug Name Route Be Laboratory Result acc Recent Result Bi QMH 01 01 10 Histology Ei NDH 27 02 08 Biochem TMH 27 02 08 Biochem TMH 27 02 08 Biochern REQ CAMO CTI NEN TMH 27 02 08 Biochem una B TMH 27 02 08 Biochem Last Entry Description B PWH 01 02 08 Bioche 08 09 2006 Q Paracentesis s W i MEM 27 082006 Blood transfusion HB PWH 01 02 08 Bioche it aaa Fy PWH 01 02 08 Bioche 18 08 2006 Oesophagogastroduodenoscopy lt j E PWH 01 02 08 Haemate 16 08 2006 Oesophagogastroduodenoscopy and injection m B PWH 01 02 08 Haematd of gastric varices La B PWH 31 01 08 Bioche 16 08 2006 j Oesophagogastroduodenoscopy with biopsy en eee i Ej PWH 31 01 08 Bioche 01 06 2006 Consultation described as comprehensive E pe p Iu V 34 01 j
79. Completed Yes Mo 19 02 2010 17 18 ad i d doctor9 59 Haemodialysis Prescription mum cm mm a Dialyzer Type doctor999 2 The details of the selected record is displayed under the summary Scroll down to view the Treatment Detail Haemodialysis Prescription and Treatment Assessment of the selected record 684237 Haemodi ablic health Haemodialysis Public Py Welcome User ID doctor 99 Mame CHAN SIU MING HID A111112 Haemodialysis Treatment History Toate Time eresteay a On din Onmg oT CaG omuo MiFi db Gu View Treatment Record 25 02 2010 12 13 iLi Too Low H Too High cD Warning Treatment Detail Treatment Date 25 12 2010 Start Time 12 13 Completion Time 15 14 Duration 4 hours and 1 minutes Session Completed Yes Incomplete Reason Incomplete Detail Charge Amount 30 Created By doctor333 Last Update 25 02 2010 10 45 doctor995 doctor9959 doctor999 lalyzer Type coil type dial zeradsfadsfazd Dialvzsate Concentration m Prescription D dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 108 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 3 2 Create Treatment Record 1 To create a new treatment record click the New Record button at the bottom qp Bnrm Haemodialysis Public Private Partnership HD PPP Programme Welcome User ID doctor999 Ta ePR 3 Close Ta Logoff 7 Help Name CHAN SIU MING HKID A111112 1 Se
80. Description Cg Paracentesis Blood transfusion Oesophagogastroduodenoscopy Oesophagogastroduodenoscopy and injection of gastric varices Cj Oesophagogastroduodenoscopy with biopsy Consultation described as comprehensive Ligation of haemorrhoids Diagnostic colonoscopy Ultrasonogram of abdomen VERSION 1 18 LAST SAVED 10 OCT 2012 To HD PPP D B Close Allergy and Adverse Drug Reaction ueris gend Description COPYRINE Last Prescription End Date Nil Drug Name Route Service Hospital Clinic Type Description Note that there will still be a page asking for Patient s Access Key when a user try to switch to HD PPP system from ePR system by direct link if the user has not accessed the patient s record in the HD PPP system before Qa ni Haemodialysis Public Private Partnership HD PPP Programme cheal Please enter Patient s Access Key fs dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 44 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Switched to the HD PPP system by the direct link the user can switch back to the ePR system by clicking at the ePR icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session dp Bm Haemodialysis Public Private Partnership HD PPP Programme Welcome User ID hdnurse44 LEE CHI NAN zh HKID A
81. GE 130 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 gt https hois6sv02x 8082 PPI FilePDFViewer aspx op Windows Internet Explorer BE EJ ale amp g Sl 2 eerpe Har m HKID A126734 5 PPI ePR Shared Care Programme Name CHAN SIU MAN IIl I SCP PMP Consultation Note M o IE ll Sex M Case No SCPB 10 00010 A Attendance Date 24 06 2010 Last Update Date 07 07 2010 General Reason for attendance FU Chronic illness Chronic Disease Me Health Status BP u2us0mmHg Puise i00 mm Temperaue prc Ww wo m o im m 949kgm sux emman 7 Smoking Status Non Smoker Alcohol Use NonDrnker Hypoglycemic Attacks No Self Monitoring SMBG No Drug Compliance Good Side Effect Of Medications No Dietary Compliance Good Exercise Regular 3 Click the lt Print gt icon to print the PDF document 4 After printing click the lt Close gt button to close the document dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 131 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 5 Investigations 10 5 1 Investigation Request 1 To request for investigation click the Ix Request button in the Investigation Summary section or in the bottom of the screen 2625 Shared Care Programme health Welcome User ID scpdoctor7 c ePR Close l a Logoff o Help Name CHAN SIU MAN Biz HKID A126734 5 Sex M DOB 01 01 1930 Age 80 Consultat
82. LOON Contact Person Telephone No 12341234 Signature Date 21 09 2005 This perchese order is issued pezsuant to and sabject to 1 Terms and conditions of the Pilot Project and 2 Terms and conditoas of comtact as sppropriste a ths contract between HA and the Seller and 25 supplecosat b ths contract between the Government of Hong Kong SAR and the Seller whick has bsen novated to the Buyer and its supplement c standing quotation between HA and the Seller and its supplamazz d quoteton between HA and the Seller Ploso supply snd deliver the drzg s 25 detzzled below to the delivery location Upon delivery of drag s plesse provide three copies of delivery notes which shall contain the expiry dete betch number and country of crigin of suck drug s and ths poison form if necessary The private doctor named above skall acknowledge receipt of the druafs by signing and stamping bis bar chop on all copies of the Gelivary nots and ths poison forma if applicable and shall setam two copias of the delivery zote and ths poison form if applicable to the Seller Tiis shell constitute the receipt under ths contract Tas Seller shall zxcexit the stexaped copy of the delivery nots the invoice and 2 copy of this purchase order to the Buyer for payment in accordance with the payment tem of the contract standing quotation quotation Do o oo Bem O o ee in terms of pack size DYAZIDE OR EQUIV TABLET 1000 TAB Manufactuer APOTEX County o
83. Month Print Draft Vet and Print 4 Click on lt Print Draft gt button to review the reimbursement report 5 Click lt Vet and Print gt button if you have verify the report A PDF report will be showed in pop op window dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 103 oF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 14 Print Various Reports 1 In the main page click the Reporting button at the menu bar Update Own Profile 2 Click on the report link 3 After entering report criteria click on Show button 4 PDF report will be showed in pop op window dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 104 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 Haemodialysis Public Private Partnership Programme 9 1 Access a patient s haemodialysis treatment record This function allows you to access the patient s haemodialysis treatment record in the PPI ePR system Please note that this function is only available for those users who have already joined the Haemodialysis Public Private Partnership Programme When you access a patient s haemodialysis treatment record in the PPI ePR system the system will log your action with your user id the patient s HKID number and the access date and time for audit purposes A SMS message will also be sent to the patient s mobile phone to notify him her that his her haemodialysis treatment record is being ac
84. No Microalbuminuria C Yes No Proteinuria C TRE e Ma Save Cancel Save Print Consultation Summary Print Dispensing Summary 3 Enter the investigation result 4 All the fields marked with a red asterisk must be completed 5 Click the lt Save gt button to save the record or click the lt Cancel gt button to abort the operation 6 If the record is created successfully you can find the investigation record in the Investigation Summary section dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 82 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 4 3 Edit Investigation Record 1 To edit the information of an investigation record select the investigation record you want to edit in the Investigation Summary section and then click the Edit button 2 The investigation record will be displayed in a pop up dialog box Amend the displayed information as required 3 Click the Save button to save the changes or click the Cancel button to abort the operation 7 4 4 Delete Investigation Record 1 To delete an investigation record select the investigation record you want to delete in the Investigation Summary section and click the Delete button 2 A dialog box will be prompted for confirmation 3 Click the OK button to delete the record or the Cancel button to cancel your action Microsoft Internet Explorer X on J Are you sure to delete record created
85. ON 1 18 LAST SAVED 10 OCT 2012 AE Input Patient s Access Key Patient s HKID No 7999999 dal Patient s Access Ky Switched to the ePR system by the direct link the user can switch back to the HD PPP system by clicking at the HD PPP icon This switching to HD PPP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing HD PPP system within a single treatment session qp Barn Public Private Interface Electronic Patient Record Welcome User ID hdnurse44 Name LEE CHI NAN Behr HKID A126734 5 DOB 01 01 1930 80y Sex M Gn LEE CHI NAN cL ane Last Entry Description 26 09 2006 Gastric varices 20 09 2006 Gastrointestinal bleeding 08 09 2006 Liver cirrhosis S Ascites Bleeding gastric varices Spontaneous bacterial peritonitis Portal vein thrombosis aele 0E Legend Last Entry Description 08 08 2006 jParacentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 18 08 2006 Oesophagogastroduodenoscopy and injection of gastric varices 16 08 2006 j Oesophagogastroduodenoscopy with biopsy Consultation described as comprehensive Ligation of haemorrhoids Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen 1 B Anatomical Path Result To HDPPP Close lg Logoff Q Help Allergy and Adverse Drug Reaction W Description COPYRINE Current Drugs zoom B Legend Last Prescription
86. Poor Unknown Exercise Regular Infrequent None Annual Complication Screening by GP Ix Request Hong Kong Hospital Authority E X rep Sa Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC There will be a dialog box asking the Patient s Access Key You have to enter the correct Patient s Access Key before entering into the ePR system QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 138 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Patient Access Key Web Page Dialog EJE3 Input Patient s Access Key Patient s HKID Na 7399999 8 Patient s Access Ky Switched to the ePR system by the direct link the user can switch back to the SCP system by clicking at the lt SCP gt icon This switching to SCP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing SCP system within a single treatment session dp Bun Public Private Interface Electronic Patient Record Welcome User ID hdnurse44 B Close To Logoff Q Help Name LEE CHI NAN BR2bh Xr HKID A126734 5 DOB 01 01 1930 80y Sex M Schedule i i Allergy and Adverse Drug Reactior LEE CHI NAN Diagnosis Legend gy 9 LE details Legend 2 amp Allergy and Adverse Drug Reacti Last Entry Description Description 5 Diagnosis 26 09 2006 Gastric varices PONNE By Proc
87. Q Help Name CHAN SIU MING B h HKID Z000000 1 DOB 01 01 1940 69y Sex M egen Summary Schedule EEPRPHENE cond BEERERERRRRRERREREEREEEN amp CHAN SIU MING Last Entry Description Description NUOVE 25092006 Gastric varices COPYRINE i Bi Diagnosis 20 09 2006 Gastrointestinal bleeding B Procedure Summaries Discharge Summary Nursing Discharge Summai Allergy and Adverse Drug Reaction 08 09 2006 Liver cirrhosis 08 09 2008 Ascites 17 08 2006 Bleeding gastric varices zoom Legend Cataract PPI 15 07 2006 Portal vein thrombosis oratory Result t Drug Name Route Recent Result Ei AHN 03 01 07 Biochemills Nil B CMC 04 10 06 C B CMC 04 10 06 A DIFF B CMC 01 10 06 D BILI Lf Last Entry Description 08 09 2006 gjParacentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and injection gt of gastric varices 16 08 2006 gjOesophagogastroduodenoscopy with biopsy 01 06 2006 Consultation described as comprehensive 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy B CMC 25 09 06 A DIFF Biochemistry Result LB Cumulative Common MESI B Haematology Result EET Ej Microbiology Result TES B Virology Result i BL Immunology Result MESE B Anatomical Path Result B Specialty Profile i B Medical MESI B DM i E Immunology Service Date Hospital Clinic Type Description Case No 18 11 2002 Ultraso
88. RITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 92 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 3 Pre Programme Assessment 1 To input pre programme assessment result Click on Pre Program Assessment on top navigation menu EI Pre Program Assessment Class Management wlth Post Assessment and Follow Up 2 Fill in the Pre Program Assessment form 3 All fields marked with a red asterisk must be completed 4 Click the Save button at the bottom of the screen or the Cancel button to clear the page without saving fe Pre Program Assessment Personal Information indicates a mandatory field Telephone No Address Education Primary Occupation Y es Full Part time employee or employer v Smoking Non smoker he Smoking Amount 10 Cigarettes per day Living Arrangement Living with family peers care givers h Alcohol Drinking Non drinker v Drinking Amount Mobility Unaided wv Body Height 1 8 m Body Weight 65 kg BMI kg m Exercise Tolerance flights of stair Waist Circumference 60 cm Hip Circumference 60 cm Waist Hip Ratio Self Rate Health Status Please ask course participants to respond In general would you say your health is ARAKER RABS CBUBEBUIA TUAE Very good Shear v Problems for Empowerment Assessment H Input Range 0 10 Knowledge Test HT 0 Knowledge T
89. Schedule Last Entry 26 09 2006 20 09 2006 08 08 2005 08 09 2005 17 08 2006 15 07 2006 15 07 2006 HKID Z000000 1 PIETATE NE Legend DOB 01 01 1940 69y Sex M Description Gastric varices Gastrointestinal bleeding Liver cirrhosis Cg Ascites Bleeding gastric varices Spontaneous bacterial peritonitis Portal vein thrombosis zid 19 1 Va WM Legend Last Entry 08 09 2006 27 08 2006 18 08 2006 16 08 2006 16 08 2006 01 06 2005 28 03 2003 28 03 2003 18 11 2002 Description Paracentesis Blood transfusion Oesophagogastroduodenoscopy Oesophagogastroduodenoscopy and injection of gastric varices Oesophagogastroduodenoscopy with biopsy Consultation described as comprehensive Ligation of haemorrhoids Diagnostic colonoscopy Ultrasonogram of abdomen dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT To Cataract 5 Close o Help ld Logoff Allergy and Adverse Drug Reaction Description COPYRINE LJ C Legend zoom Last Prescription __End Date Nil Drug Name Route Service Hospital Clinic Type Description PAGE 41 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Note that there will still be a page asking for Patient s Access Key when a user try to switch to Cataract Profile system from ePR system by direct link if the user has not accessed the patient s record in the Cataract Profile system before Li dass PPi Cataract Profile heal
90. T M Dialyzer Type Retrieve from previous result I Rech PETE PRIMM Dialysate Concentration Nal mmol L K Immer Ca mmol L HCO4 Immol L L Too Low H Too High H Warning Treatment Detail Treatment Date 25 02 2010 Anticoagulation urn O LM H Start Time 12 13 Regimen Completion Time 16 14 O others Duration 4 hours and 1 minutes Vascular Access O avr O avc O Haemodialysis Catheter Site Blood Flow Rate iml min Session Completed Yes i Incomplete Reason Treatment Assessment Inc omplete Detail Blood Pressure Body Weight Charge Amount 0 Created By doctor999 Last Update 25 02 2010 10 49 Post Dialysis mmHg beats min kat Haemodialysis Prescription UM ahar Tu y And ge F Complication O Yes O No Dialyzer Type coil type dial yzeradsfadsfasd Dhialvsate Concentration v Edit Delete Print New Record Save Cancel Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Pre Dialysis I mmHg beats min kac There will be a dialog box asking the Patient s Access Key You have to enter the correct Patient s Access Key before entering into the ePR system QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 115 OF 145 PPI USER MANUAL e Patient Access Key Web Page Dialog VERSI
91. TE b TH HE ES i 3H HOSPITAL Lies HKSAR GOVT Public Private Interface PPI System User Manual for Private Practitioners Revision 1 18 Prepared by ISS 1S1 Team Information Technology Division 10 Oct 2012 Amendment Log Ref Version Date of Prepared by Description a Amendment 1 0 21 Apr 2006 ISI team ITD HA 1 19 Dec 2006 ISI team ITD HA UL enhancement of quick access and next patient button ue pw Feb 2007 ISI team ITD HA UI Enhancement of Logon Page p 2008 ISI team ITD HA New function Cataract Profile 18 Jun 2008 ISI team ITD HA New function Primary Care Profile PEE Sep 2008 ISI team ITD HA pede Section 3 1 2 16 240ct2008 ISI team ITD HA 7 4 Feb 2009 ISI team ITD HA Address Searching function 1n User Account Management i 29 June 2009 IS6 team ITD HA Direct link access between ePR and PPI PCP amp Cataract 30 June 2009 IS6 team ITD HA System Requirement and Installation Guide 4 liao 07 Oct 2009 IS6 team ITD HA Change eHealth Logo Le 11 01 Dec ESE Mn team ITD HA New Stock Reports for Mni NUN NA doctor kl isl Mar 2010 IS6 team ITD HA New function Haemodialysis Public Private Partnership Programme HD PPP amp Patient Empowerment Profile PEP i 06 Jul 2010 AJI3 team ITD HA New function Shared Care Profile SCP 1 14 28 Jul 2010 AI team ITD HA Updated Sections 5 1 for
92. UAL VERSION 1 18 LAST SAVED 10 OCT 2012 Switched to the ePR system by the direct link the user can switch back to the PEP system by clicking at the PEP icon This switching to PEP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing PEP system within a single consultation session qp Barn Public Private Interface Electronic Patient Record Welcome User ID pepngoadmin R Close e Logoff Name CHAN SIU MING G A HKID P000000 2 DOB 01 012000 y Sex M Schedule B DIET ae Legend Allergy and Adverse Drug Reaction details m AA Last Entry Desctiption Description B Allergy y dne vna React 26 09 2006 Gastric varices COPYRINE B Diagnosis TN 20 09 2006 Gastrointestinal bleeding B Procedure 08 09 2006 Liver cirrhosis 4 5 4 Summaries 08 09 2008 GjAsc es B Discharge Summary XTLLTT je B Nursing Discharge Summar 17108 2006 Bleeding gastric varices oa TE Clinical Note i 15 07 2006 Spontaneous bacterial peritonitis Last Prescription Drug Name Route End Date 15 07 2006 Portal vein thrombosis Nil ent Drug zoom Legend Last Entry Description 08 09 2006 Paracentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and injection of gastric varices Service 15 08 2006 Oesophagogastroduodenoscopy with biopsy Hospital Clinic Ty
93. Welcome User ID progoff123 Role PPI ePR Programme Office Ei Patient Enrollment Reporting Account Management Utilities Change P Account Management Update Own Profile Successfully ES Account Status Active Personal Information oO HKID 0111102 8 Name Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 Role Service Area ictus T PPI ePR Programme Office PPI ePR Programme Office PAA Active Oo il T Security Information HA Intranet Access Password Internet Access Disabled 4 1 2 Update Role Information Click the o icon besides the role you would like to edit dp Len Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPI ePR Programme Office Ei Patient Enrollment Account Management Change Password Account Management Update Own Profile Successfully progoff123 Account Status Personal Information O111102 8 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Account Management Role Information No of User Role 1 ee Sr Status PPI ePR Programme Office PPI ePR Programme Office PAA Active Security Information HA Intranet Access Password Internet Access Disabled dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 27 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Update the Role Information
94. a org hk QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 6 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 2 System Requirement and Installation Guide The minimum hardware and software requirement for your computer system to access the PPI system is described below 2 1 Hardware Requirement e IBM Compatible PC Pentium and above with a minimum of 256 MB RAM or e Intel based Mac either desktop or laptop with a minimum of 1GB RAM e Broadband Internet access 2 2 Software Requirement For Microsoft Windows e Microsoft Windows 2000 with SPA or above OR Windows XP with SPI or above OR Windows Vista e One of the following web browser installed o Microsoft Internet Explorer version 6 with SPI or above Microsoft Internet Explorer version 7 o Mozilla Firefox 3 x e Adobe Acrobat Reader Version 5 0 or above You can download a free copy of the current version of Adobe Acrobat Reader at http www adobe com For Mac e MacOS X 10 4 Tiger or 10 5 Leopard e Web browser Safari 3 x e Adobe Acrobat Reader for Mac version 8 or above You can download a free copy of the current version of Adobe Acrobat Reader at http www adobe com Note that Primary Care Profile PCP can only run on Internet Explorer version 6 7 under current implementation Browser Applications support matrix en Care Profile PCP Cataract Profile Patient Empowerment Profile Mac WD Y Y p Y Ls Haemodialysis P
95. able HOSPITAL AUTHORITY Identity Authentication Password TITIIII Security Code Not Applicable Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Logout PPl ePR System To logout from the system click the lt Logout gt icon Logoff on the menu bar If you have entered the Primary Care Profile PCP Cataract Profile or ePR system you can logout the system by clicking at the lt Logoff gt icon I Logoff Notes e Remember to logout the system when you finish working with the system Forgetting to logout the system may lead to your User ID being used to retrieve confidential information by unauthorised person e The system will automatically log you off if your account remains inactive within the system after a period of time You will be required to login again after your session has been timed out e It is a good practice that you should close a patient s record immediately after your encounter with the patient This will avoid the patient s record being viewed by another patient or staff member dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 23 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 6 Return To Main Menu To return to the ma
96. age is displayed When you change your password please note the mandatory requirement on the format of the password as described in section 3 2 2 qp Barm Public Private Interface Electronic Patient Record Sharing Pilot Project New Password Retype Password Change Password In addition you can change your password any time via the Update Own Profile function in the PPI ePR Password notification When your account is created or when your password is reset an e mail from ppi epr system ha org hk will be sent to you to advise you of your password It is therefore very important that you should keep your updated e mail address recorded in the PPI ePR system Your User ID will be sent to you in a separate e mail You should memorise your User ID and password on receipt of the e mails and destroy them immediately If you forget your password you have to call your system administrator or the PPI ePR Program Office to reset your password Since the password is system generated and no one knows your password it 1s impossible to revert your password to a previous password Security Token Device A Security Token Device as shown below will be assigned to each user who has to access the PPI ePR via the internet This device is not required for Hospital Authority users who only access the system within the HA network Internet users must have this token with him her at the time of logging into the PPI ePR system The system requir
97. ai The phase veaBoceve professions eg ihe Wat EIS vat Tae the sgh ls n ami basia and mey be cone bos tater ctae ted cos profero mad PP ePR d page a geriza te sgl bo copy und ts o ie M sespaniits fr ues protection end catdetiuny e a persaed di rial cata ton PAOR rv E peri this copy and he she te empcveibie for usa poctecton ard covtdencally of the personal id iul die om PP aPR in a ber ponen 1of1 gt i dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 113 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Click the Print icon to print the PDF document 4 After printing click the Close button to close the document QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 114 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 4 Access the ePR system from Haemodialysis Public Private Partnership Programme HD PPP system by direct link Depending on the user s access rights there will be an icon on the header of the HD PPP system page for the user to access ePR system directly from the HD PPP system Once a user gets access to the ePR system from the HD PPP system by direct link the user can have the two systems kept open at the same time and switch between them at any time for quicker and easier information cross referencing This feature eliminates the user from entering Patient HKID and Patient Access Key repeatedly within a single treatment ses
98. al Clinic Type Description 28 03 2003 Ligation of haemorrhoids l B o 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen ES B B M Immunology B Liver 5 4 4 Access Patient Empowerment Profile from ePR by direct link If a user has access to both Patient Empowerment Profile PEP system and ePR system there will be a lt PEP gt icon for the user to switch to PEP system directly from ePR system User can click at this icon to access PEP system A SMS message will be sent to the patient s mobile phone 1f this is the first time the user access the patient s PEP record within a single consultation session qp Barm Public Private Interface Electronic Patient Record Welcome User ID pepngoadmin Close o Logoff Q Help Name CHAN SIU MING fih HKID P000000 2 DOB 01012000 y Sex M Schedule E gno Legend Allergy and Adverse Drug Reaction details MT Last Entry Description Description L LEE CHI NAN ATE 2202 2006 Gastric varices COPYRINE Bi Diagnosis 20 09 2006 Gastrointestinal bleeding B Procedure 08 09 2006 LjLiver cirrhosis A S Summaries 08 03 2006 Ascites Bi Discharge Summary Cur Erand Discharge Summiar 17 08 2006 Bleeding gastric varices ate CU CIS Ne NN 15 07 2006 Spontaneous bacterial peritonitis Last Prescription Drug Name Route End Date Bj Cataract PPI 15 07 2006 Portal vein thrombosis Nil E Laboratory Result en
99. atient Empowerment Profile ealth Welcome User ID Name CHAN SIU MING HKID H001001 1 DOB 01 01 2000 10y lal Post Program Follow Up O t least 4 fields required Date DD MMIVYYY Self Monitoring Diet Adherence Exercise min wk Drug Adherence Goal Setting Carry Out Plans Healthy Coping Regular Follow Up Smoking Cessation Cigarettes Day Body Weight kg Others 1st Follow Up Pease select 7 Sex M VERSION 1 18 LAST SAVED 10 OCT 2012 2nd Follow Up D c5 Pease select x o Logoff Q Help Program Year Month 2010 Jan 3rd Follow Up DD 53 Pease select Please selec Please select Please select 7 mintak Selt Monitoring Weight Reduction Regular FU Smoking Cessation Improve BP Control improve Lipid Control improve Glycaemic Control No Diet Exercise I Drug Seit Monitoring Weight Reduction Regular FU Smoking Cessation Improve BP Control Improve Lipid Control Improve Glycaemic Control Please select T No I Diet Exercise Drug Self Monitoring T Weight Reduction Regular FU Smoking Cessation improve BP Control Improve Lipid Control improve Glycaemic Control Please select 7 3 After finished entering post program Follow Up record click the lt Save gt button at the bottom of the screen 4 The Record has been saved successfully
100. ation b e To activate your account please input the following information The first 4 digits no of your HKID e g HKID A123456 7 input 1234 I Your registered phone no Activate Now Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved If you have input an incorrect HKID and or registered phone no the following page will be displayed Please be aware that after a number of incorrect attempts to log on we will disable online access by your User Account Please contact your PPI ePR system administrator or the Program Office to re activate your account HOSPITAL AUTHORITY a Account Activation A To activate your account please input the following as information The first 4 digits no of your HKID e g HKID A123456 7 input 1234 p229 Your registered phone no 9654231 1 Incorrect HKID Phone Please try again If you have any query please call Hospital 5 URSA Authority PPI ePR Program Office 2300 Achaia Now 6654 Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 17 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 2 The first time when you login successfully to the system a Notice and
101. ature will not trigger duplicated SMS alert messages sent to a patient s mobile phone Access ePR system from SCP system by direct link If a user has access to the ePR system there will be a ePR icon for the user to access the ePR system directly from the SCP system User can click at this icon to access ePR system A SMS message will be sent to the patient s mobile phone if this 1s the first time the user access the patient s ePR record within a single consultation session mn f dp ie Shared Care Programme Welcome User ID scpdoctor7 zs Close le Logoff o Help lame CHAN SIU MING HKID B456001 4 Sex M DOB 01 01 2000 Age 10 Allergy amp ADR According to HA ePR Record Attendance Details Allergy Consultation Date g ju 2010 E Reason 9 FU chronicillness Episodicissue Both No Allergy Record Consultation Details Patient Charge Adverse Drug Reaction Chronic Disease DM HT O Quality Incentive No Adverse Drug Record Note Diagnosis Medications Payment Health Status BP 129 Meo mmHg Pulse 72 Imin Tempi375 PC Wt 155 kg 424 lib Ht 17 m BMI 1903 kg m H stix 5 3 mmol L Smoking Habit 9 Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker Hypoglycemic Attacks Self Monitoring SMBG Yes Drug Compliance Good Fai Poor Unknown Side Effect of Medications Yes 9 Dietary Compliance Good gt Fair
102. button to delete the record or the lt No gt button to cancel your action Microsoft Internet Explorer E3 v Are vau sure to delete record Cancel 4 If the deletion is completed the record will be removed in the Pre Op Assessment Selection Panel Pre op Assessment Attendance Date Created By Hew Eclit Delete Print dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 54 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 3 4 Print Pre Op Assessment Record 1 To print the Pre Op Assessment Record click the Print button in the Pre Op Assessment Selection Panel f Pre op Assessment 17 01 2008 Dr UAT TESTER 1 2 The detailed report in PDF document format will be displayed amp https ho itd eis 07 Cataract_PDF pdf output preop_kth276kv62e5n73u4 1 ES File Edit Go ih m a pm Search Sj Favorites 4 r TE ON 2 H 4 C mm amp Close Cataract Surgeries Programme HKID asosono2 Cataract Treatment Name CHAN S10 NING Bep HH 3 and Sex M Age 78y Progress Summary Attendance Date 17 1 2008 d iD zi m E iD E i e E x Best Corrected VA 14 DObes Mis comments 3 Click the lt Print gt icon to print the PDF document 4 After printing click the lt Close gt button to return to the previous page P HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 55 OF 145
103. c Patient Record ePR A pilot for this collaborative project is to be launched by 1Q 2006 in which HA will share the ePR of patients who are under the care of selected private healthcare providers upon patients consent Through this pilot run it aims to establish amp assess the logistics involved and to determine the key success criteria and identify critical components for the provision of a community wide health information portal in the future About this manual This manual aims at providing users with a quick and working reference of the PPI ePR system and includes the following 4 sections 1 System Requirement amp Installation Guide This section describes the hardware amp software requirement and the setup procedure before accessing the PPI ePR system 2 Security Information and Guide to User Login This section describes the security features of the system and how to use security token to login to the PPI ePR system 3 Guide to use the functions provided by PPI ePR This section describes the various functions provided by the PPI ePR system Where to Get Help If you require help with the use of the PPI ePR system please contact the system administrator of your hospital If you do not have a system administrator please contact the Hospital Authority PPI ePR Program Office on 2300 6654 or via email to the following addresses Internet ppi epr ha org hk Intranet HO PPI ePR Program Office hopsoppieprQ ho h
104. cess the patient s consultation record for the first time QD amp amp 18 PPI ePR Primary Care Profile health Please enter Patient s Access Key 4 If the entered patient s HKID Number and Access Key are correct the main page of the patient s primary care profile will be displayed qp 2625 pPI Primary Care Profile chealth Welcome User ID testdoctor Name CHAN SIU MING B amp h HB HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Allergy Consultation Date Bo fas 00g DDYMMSYYYY rg COPYRINE Suspected Subsidized by PCP yes C No Charge Amt 0 Waived 100 Change Patient Type Clinical Manifestation Rash Additional Charging To ePR B Close To Logoff Q Help Adverse Drug Reaction Reason for consultation FU chronic illness C For Episodic illness C Both Consultation Details Consultation Summary Investigation Summary Save Print Consultation Summary Print Dispensing Summary dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 70 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 2 7 2 1 7 2 2 Primary Care Profile Main Menu Patient s basic demographic data dp my PPI Primary Care Profile health Welcome User ID testdoctor c ePR Close l a Logoff o Help Name CHAN SIU MING Rh HH HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 The patient s basic demographic data are displayed at all times on the top pa
105. cessed with the following details Sender 85269789666 Example Content English Version HD PPP Notification Dr CHAN TAI MAN AAA HD Center is accessing your haemodialysis electronic record For enquiry please contact your respective renal unit Content Chinese Version TENTS SHIGA Dr CHAN TAI MAN AAA HD Center HEA Bal RAY UT ET JAE UAAR iaa BTE 1 Ask the patient for his her HKID and Access Key 2 Enter the patient s HKID number and click the lt Submit gt button n Public Private Interface Electronic Patient Record Sharing Pilot Project health Welcome User ID hdnurse20 Update Own Profile PPl ePR Project Update No 23 17 04 09 PPI ePR Project Update No 26 26 08 09 PPI ePR Project Update No 27 16 09 09 PPI ePR Project Update No 28 08 10 09 PPI ePR Project Update No 29 13 11 09 E Useful Information psum Q List of Participating Private Medical Practitioners User Manuals updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Q Forms for Primary Care Profile Useful Information Links Software Q Prevention of Human Swine Influenza New Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority 3 Enter the patient s Access Key and click the Continue button Note that the patient s Access Key is required only when user of the center access the pat
106. confirm with the patient on the correctness of these demographic data If you found that the demographic data displayed by the system is incorrect please encourage the patient to inform any of the Hospital Authority s hospitals or clinics If you found that you have opened the wrong patient s record please close this patient s records immediately You should also log the incident for auditing purpose and for patient enquiry because a SMS message on the record retrieval would have been sent to the patient PPI Electronic Patient Record user 10 400100151 W cos MA Logor Hep Name CHAN SIU MAN B b X HKID A126734 5 DOB 01 01 1930 79y Sex M Navigation Tree On the leftmost part of the ePR screen there is a tree view to depict the overall structure of the clinical data for the selected patient Since different patients receive different medical treatments in the Hospital Authority the Navigation Tree may also appear differently for different patients You can navigate through the patient s electronic record by clicking on the hyperlink for each subject data appearing on the tree view du f Click on tab to view patient s appointments CHAN SIU MIPS vh na E B Anergy and Adverse c a Rea Ej Diagnosis Click om patient s B Procedure name to return to as oO mmarnies the Summary Page i B Disha Summary B Nursing Discharge summa 1 9 Clinical Note Click to Collapse or X Ey Cataract PPI Expand
107. cord select the consultation record you want to delete in the Consultation History section and then click the Delete button Note that you can only delete the latest record which is created within 3 days Consultation History 1 14 May 2010 scpdactar FL chronic illness Consultation Date 06 Jul 2010 Reason for attendance FLU chronic illness Chronic Disease Dn Health status 120410 mmHg B kg 2 A dialog box will be prompted for confirmation QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 129 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Click the OK button to delete the record or the Cancel button to cancel your action Windows Internet Explorer 1 j Are vou sure to Delete a record Cancel 4 Ifthe deletion is completed a record deleted message will be displayed on the top of the screen The record will be removed from the Consultation History section 10 4 5 Print Consultation Record 1 To print a consultation record select the consultation record you want to print in the Consultation History section and then click the Print button Consultation History General ub Consultation Date 24 Jun 2010 Feason for attendance FU chronic illness Chronic Disease DN Health status 120 80 mmbH 55kg 2 The detailed report in PDF format will be displayed in a pop up window dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PA
108. ctor Bg Switch User 7 Home F Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care um Peet ET Fit a OPS Ea e FH TIPS ae oN A AE ES RIA Last logon Date Time 14 Jun 2011 09 Status successful Please input following details PPI ePR Project Update No 33 31 03 10 Patients HKID No PPI ePR Project Update No 32 24 03 10 Submit PPI ePR Project Update No 31 15 03 10 PPl ePR Project Update No 30 04 03 10 PPl ePR Project Update No 29 13 11 09 BB Quick Access HA s ePR Patient Record eee ethic ete htt dh m E Useful Information Pleaseinputfollowing detalles 00000 oo mmm Patients HKID No List of Participating Private Medical Practitioners Patient s Access Key User Manuals Updated Submit Q Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Q Forms for Primary Care Profile Useful Information Links Software QQ Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project C Hospital Authority dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 19 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 2 Information on your last logon including date time and status success failure will be displayed You should check this information every time after you logon into the system to ensure that no unauthor
109. d 05 02 2010 Verified amp submitted 000145 05 02 2010 Verified amp submitted 000145 05 02 2010 Verified amp submitted 000145 ncino onin Varifind 9 eubhmittod nnnt1A44c dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 142 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Select a record in the upper panel by clicking the row The detail of the record will be displayed in the lower panel Doctor Name Dr TAI MAN CHAN Reference No Approval Status Not Submitted Consultations Reimbursement Month 06 2010 Date of Submission Patient Patient Case Consultaton Subsidy Co payment Additional Patient Actual Charge From Reimbursement From Name No Date B Fee C Charge D Incentive E Patient C D E HA B E CHAN SIU MING CHAN SIU MING CHAN SIU MING CHAN SIU MING CHAN SIU SCPB12123123 06 01 2010 SCPB12123123 16 01 2010 SCPB12123123 30 01 2010 SCPB12123123 06 02 2010 SCPB12123123 20 02 2010 200 0 0 100 0 270 0 0 140 0 270 0 0 MING CHAN STI I TAI MAN CHAN hereby attest that all claims submitted for disbursement are precise appropriate and in compliance with the Terms and Conditions of the Shared Care Programme For non submitted records select the transactions to be reimbursed by ticking the check boxes on the right Click lt Submit gt to proceed to the next stage of reimbursement Click Cancel
110. dge Test COPD Knowledge Test IHD Knowledge Test Depression Blood Pressure Smoking Amourt Body Weight Waist Circumference kgm cm Please select v Hip Circumference Self Monitoring BP Please select Self Monitoring CBG button at the bottom of the screen Print PEP Post Assessment Form Post Assessment Form result you cannot further amend the result 8 7 Input Post Programme Follow Up Result 1 To input post programme follow up result Waist Hip Ratio VERSION 1 18 LAST SAVED 10 OCT 2012 la Logoff o Help Program Year Month 2010 Jan Close indicates a mandatory field Save Print PEP Post Assessment Form Cancel After finished entering post program assessment record click the lt Save gt Cancel The Record has been saved successfully message will be prompted You can click lt Print PEP Post Assessment Form gt button to print the PEP Note that one month after the input date of post programme assessment Click on lt Post Program Follow Up gt under lt Post Assessment and Follow Up gt on top navigation menu 88 Pre Program Assessment _ 2 Class Management J I Post Assessment and Follow Up Fill in Post Program Follow Up form QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT Post Program Assessment Post Program Follow Up Discharge PAGE 96 OF 145 PPI USER MANUAL dp Bs i P
111. dministrative Region PRC Copyright Hospits Authority All rights reserved 8 If the record is saved successfully a record saved message will be displayed on the top of the screen The record can also be found in the Consultation History section 11 5 8 Shared Care Programme health Welcome User ID scpdoctor Name CHAN SIU MAN BB HKID Allergy amp ADR According to HA ePR Record Consultation History Consultation L Consultation D Chronic Dise n 14 May 2010 scpdoctor FL chronic illness 9 A SMS message will be sent to the patient s mobile phone to notify him her of the SCP account balance with the following details Sender 85269789666 Example Content English Version Shared Care Programme Dr CHAN TAI MAN 06 Jul 2010 Charged 400 Subsidy amp 0 Incentive Voucher Account Balance 800 Subsidy amp 0 Incentive Enquiry 26321616 Content Chinese Verson JE EJSEPESTE PROCES AE 10 4E 07 H 06 H f Fa SER EUTSAOO Kew Zi 31230 dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 127 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 TER EEHUSS00 Kees 0 fr g 26321616 10 4 3 Edit Consultation Record 1 To edit the information of a consultation record select the consultation record you want to edit in the Consultation History section and then click the Edit button Note that you can only edit the latest record which 1s created within 3 days C
112. e Hospital Clinic Type Description Case No i Haematology Result 28 03 2003 Ligation of haemorrhoids Nil B Microbiology Result 28 03 2003 Diagnostic colonoscopy i B Virology Result 18 11 2002 Bi Immunology Result B Anatomical Path Result Ultrasonogram of abdomen Specialty Profile i B Medical B DM B Immunology B Liver The system main page will be displayed and you can input the next patient s HKID number and Access Key to view the next patient s details Bnrm Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor11 Reporting Update Own Profile Sharing Electronic Patient Record Sustainin aa SRI ACR ERE Last logon Date Time 06 Oct 2009 19 18 Status Please input following details PPI Patients HKID No o k BP Patients Access Key fs PPI Submit dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 38 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 4 Access Primary Care Profile PCP system Cataract Profile system Haemodialysis Public Private Partnership Programme HD PPP system Patient Empowerment Profile PEP and Shared Care Profile SCP from ePR system by direct link Depending on a user s access rights there will be icons on the header of the ePR system page for the user to access Primary Care Profile system Cataract system Haemodialysis Public Private Partnership Programme HD PPP sys
113. e Stock Replenishment Report eese 89 5 PATIENT EMPOWERNMIENT PROFILE seisa aeaye Cet ee eoe eb cet to tetto Ceteros 91 8 1 ACCESS A PATIENT S EMPOWERMENT PROFILE sccccscccseccesccescceeecescecussececeecseseseseseeecsuseseesees 9 8 2 PATIENT EMPOWERMENT PROFILE MAIN MENU 0 ssseseeeeeeeeeeseeeesesseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 92 0 2 1 Patient s basic demographic dala cate ial sana cae alia GUS ba cadat 92 022 AMederse OSerMeniistnswesuttitiedt ada vu that de m xo ei ef 92 8 3 PRE PROGRAMME ASSESSMEN assviassansanssnveuseseannrsn sa bsvenvanionsonssa oese a 93 8 4 ASSIGN EMPOWERMENT SESSION TO PATIENT oirrasan a eae ee 94 PAGE 4 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 5 INPUT ATIENDANCE RECORD Gto ttt susan uu fi a oe Oa a 95 8 6 INPUT POST PROGRAMME ASSESSMENT RESULT cccccseccecsseceeescccceeecceceeeceeueeecesaeeceeaeecesaes 95 8 7 INPUT POST PROGRAMME FOLEOW UP RESULT iranica iienaa E a ree IN eda dcabads scosccea RE ERE cos 96 9 8 INPUT PATIENT DISCHARGE RECORD it ihe inisa ee on In ERO US uv ssa heces ea o qe S E Mpe a SH EPA T OR oai A 98 8 9 ACCESS EPR SYSTEM FROM PATIENT EMPOWERMENT PROFILE PEP SYSTEM BY DIRECT LINK 98 6 9 1 Access ePR system from PEP system by direct link eese eene 99 8 10 CREATE NEW EMPOWERMENT CLASS iis ui ocn ee Ieri t ad Od NE rel te DU MU ted 101 8 11 CREATE NEW COURSE sac iuo POM d MENU ELO eeu cawaes 102 8 12 CAPTURE
114. e cataract program Grant right to other accountto replace token Grant right to other account to reprint application form Grant right to other accountto reset user password Grant right to other account to revoke logged subsidy for cataract program Grant right to other account to suspend patients Grant right to other account to suspend user account Grant right to other account to updaet logging date for cataract program Grant right to other account to update HD PPP patient Grant right to other account to update PCP patient Grant right to other account to update PEP patient Grant right to other account to update SCP Service Plan Grant right to other account to update SCP User Profile Grant right to other account to update SCP patient Grant right to other account to update cataract patient Grant right to other account to update patients Grant right to other account to update user account Grant right to other account to vet for enrolled patients Grant right to other account to view HD PPP patient detail Grant right to other account to view PEP patient detail Grant right to other account to view SCP patient Grant right to other account to view cataract patient Grant right to other account to view patient detail Grant right to other account to view user account Grant right to other to access Class Profile Page Grant right to other to access Course Profile Page Grant right to other to access SCP Approve Reimbursement Utility Grant rig
115. e the personal information dp Bun Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPI ePR Programme Office Patient Enrollment Reporting Account Management Profil Utilities progoff123 Account Status O111102 8 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 Roo Sor Ss NNI PPI ePR Programme Office PPI ePR Programme Office PAA Active Oo o S z o o o lt Security Information HA Intranet Access Password Internet Access Disabled 2 Update the Information and Click lt Save gt button dp Born Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPI ePR Programme Office a Patient Enrollment Reporting Account Management il Utilities Account Management Personal Information User ID User ID progoff123 Personal Information HKID 0111102 8 Last name TEST First name TEST Name in Chinese Not Applicable Title Dr v amp S z o o o lt Email address cyy838 ha org hk Contact No 91234567 dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 26 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 The Personal Information 1s updated qp num Public Private Interface Electronic Patient Record Sharing Pilot Project
116. ease input following details Q List of Participating Private Medical P Patient s HKID No 5 9 User Manuals Updated Patient s Access Key Q Registration Packs for Patients Users Submit Q Forms for Cataract Surgeries Program Q Forms for Primary Care Profile Q useful Information Links Software dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 65 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 8 Access the ePR system from the Cataract Profile system by direct link Depending on a user s access rights there will be an icon on the header of the Cataract system page for the user to access the ePR system directly system from the Cataract system Once a user get access to the ePR system from the Cataract system by direct link the user can have the two systems kept open at the same time and switch between them at any time for quicker and easier information cross referencing This feature eliminates the user from entering Patient HKID and Patient Access Key repeatedly within a single consultation session Short Message Service SMS message will only be sent to a patient s mobile phone once for each different types of system accesses 1 e ePR PCP Cataract Profile and HD PPP system within a single consultation session Successive switchings between different systems by the direct link feature will not trigger duplicated SMS alert messages sent to a patient S mobile phone 6 8 1 Access the ePR syste
117. ecember 1999 onwards e g drugs dispensed by the Accident amp Emergency Department or Day Clinic directly to patients without going through HA pharmacies will not be captured in the system 2 Legend Current Prescription It shows the recent medication orders of a patient A medication is considered as recent if the prescription h end date is within 30 calendar days from the date of enquiry b b Medication on hand 5 2 3 5 Zoom button Last Prescription Drug Name Route End Date Click on the lt Zoom gt button to display 24 02 2006 CHLORMETHIAZOLE ORAL the same set of data with expanded 24 02 2000 CITALOPRAM ORAL details 24 02 2006 LORAZEPAM ORAL e g Zoom on Prescription data Order Date Hospital Specialty Prescription Type Ref No Start Date End Date Prescription 27 08 2005 AHN PSY Out patient AHN2535 vue 27 08 2005 24 02 2006 HEMINEVRIN CHLORMETHIAZOLE EDISYLATE capsule Named Patient aN Oral 300 mg nocte for 26 weeks amp vue 27 08 2005 24 02 2006 IND CIPRAM CITALOPRAM tablet Special Drug TA sint y oral 30 mg nocte for 26 weeks vue 27 08 2005 24 02 2006 ATIVAN LORAZEPAM tablet ROT oral 1 mg nocte for 26 weeks dispense 182 dose retum dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 35 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 2 3 6 lt Return gt button nce ate ar tion e care for Ca
118. ecurity Token For users with security token 1 For non HA users or users accessing the system via the internet with replacement security token the following login page will be displayed HOSPITAL AUTHORITY Identity Authentication Password p Security Code Logon To activate the replacement security token please enter codes generated by the new token Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 If you have input a security code generated by replacement security token device the following page will be displayed You are required to input both the first 4 digit no of your HKID e g HKID Z123456 7 input 1234 and the registered phone no to activate the account HOSPITAL AUTHORITY Activation of New Security Token To activate your new token please input the following information The first 4 digits no of your HKID e g HKID A123456 7 input 1234 Your registered phone no Notes e If the input security code was generated by original security token you can login successfully with normal flow The replacement security token will only activate after new security code has been input 3 On successful login the following page will be displayed wit
119. ed with a red asterisk must be completed 4 Click the lt Add Drug Item button to add more entries as needed in Medications section 5 Click the Save amp back button to save the record or the Cancel to return to the previous page without saving 6 If the record is created successfully you can find the consultation record in the Pre Op Assessment Selection Panel Pre op Assessment 170112006 DrCHEUNG SIU MAMY New Edit Delete Print dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 53 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 3 2 Edit Pre Op Assessment Record 1 To edit the information of a Pre Op Assessment record select the Pre Op Assessment record you want to edit in the Pre Op Assessment Selection Panel and then click the Edit button Pre op Assessment 17012008 OrUaAT TESTER 1 Hew Edit Delete Print 2 Amend the displayed information as required 3 Click the Save and back button to save the changes and the Cancel button to return to the previous page without saving 6 3 3 Delete Pre Op Assessment Record 1 To delete a Pre Op Assessment record select the Pre Op Assessment record you want to delete in the Pre Op Assessment Selection Panel and click the Delete button Pre op Assessment 170112008 DrUAT TESTER i new Eat DEETE erin 2 A dialog box will be prompted for confirmation 3 Click the lt Yes gt
120. edure 20 09 2006 Gastrointestinal bleeding P 08 09 2006 Liver cirrhosis 08 09 2006 Ascites 17 08 2006 Bleeding gastric varices Current Drugs ond 15 07 2006 Spontaneous bacterial peritonitis Last Prescription 15 07 2006 Portal vein thrombosis End Date Nil Drug Name Route mis 14 MM Legend Last Entry Description 08 09 2005 jParacentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy lt 16 08 2006 e UPS and injection 16 08 2006 ee with bd Hospital Clinic ima Description 01 06 2006 Consultation described as comprehensive 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen H B Anatomical Path Result Switched backed to the SCP system the user can switch to the ePR system again by clicking at the lt ePR gt icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 139 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 dp 8 Shared Care Programme health Welcome User ID scpdoctor7 Close To Logoff Q Help Name CHAN SIU MING HKID B456001 4 Sex M DOB 01 01 2000 Age 10 Allergy amp ADR According to HA ePR Record Attendance Details Allergy Consultation Date g ju 2040 Reason FUchron
121. eel AVA LTE ALES Mr Chan Tai Man PESE A SRE PE WAY ABESE 23000054 1 Ask the patient for his her HKID number and Access Key 2 Enter the patient s HKID number and click the lt Submit gt button E Patient Empowerment Profile Please input following details spatentsHaone b Submit 3 Enter the patient s Access Key and click the Continue button Note that the patient s Access Key is required only when you access the patient s consultation record for the first time 4 If the entered patients HKID Number and Access Key are correct the main page of patient empowerment profile will be displayed QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 91 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 2 8 2 1 8 2 2 Patient Empowerment Profile Main Menu Patient s basic demographic data dp i Patient Empowerment Profile health Welcome User ID pepngoadmin c ePR zx Close r Logoff o Help CHAN SIU MING HOO1001 1 01 01 2000 10y M Program Year Month 2010 Jan The patient s basic demographic data are displayed at all times on the top part of the screen On entry to each patient s record you must check the patient s demographic data to ensure that the correct patient s record has been retrieved so that the correct clinical information 1s used for the patient s care If you found any discrepancy in the patient s demographic data with your record please check that you
122. elollow UD NeCOFU amets ce rn SEU edente eo e d AEG a 62 0 0 2 ECU Tollow UDANOCONR ou n M dM ee E A E SE 63 0 0 9 BelereebollowsU PRECO E eto i DU o oh ti o RD A sni en 63 OOA PNET OWNOW UP Record ssec ertt tete rrt M PRESE aV Tie ea EM DUM 64 6 7 CLOSE CURRENT RECORD OPEN NEXT RECORD e eeeeeeeeeeeee nennen eene eee nnn n nain 65 6 8 ACCESS THE EPR SYSTEM FROM THE CATARACT PROFILE SYSTEM BY DIRECT LINK 66 6 5 1 Access the ePR system from the Cataract system by direct link esses 66 4 PRIMARY CARE PROFILE eiecit reccosetieco os ococco seduce o0 oo 1e 0001 i0 decr oo ara aaraa oL ruo os eode ode edes 69 el ACCESS A PATIENTS CONSULTATION RECORD sivinessserestisntbin chasse eis eo ee ree 69 1 2 PRIMARY ARE PROFLE MAIN MENU fesso euer tutu ete anu bant pm on ea a a a s pit MER En UE 71 Lad PuueniDaucdemosraphic alibi teu etia E o petala tede Pepsi asus e neo puta ba doa dua uoo Edda 71 fil POUCHES IRCMOINING CUO Se veaiien veneers T a e a e a a 71 7 2 5 HA Allergy and Adverse Drug Reaction Record ccccccsssccccccccccccneeecceceeeeecaessseeeeeseaaaeeeeeeeeeeaas 7 2 d CONSULTATION IEGORDS c9 0p uuu aaa vet vena enr RACES fe Qualsiasi dat usn p RAS fare us Di 73 LO SVISHECORSUUTONOR RECON L sei at itte etr deat tuta octet dite Ret Bees e ata Sot 73 Aou Create CONSUIIGH OM RECOM ou eeu tr tht EP eie Ru tee RN Ee a 74 Zo HAVE COn Ular RECOLTA esentium e pa eus Eua e patema e uet pud 5
123. ering into the ePR system Patient Access Key Web Page Dialog Input Patient s Access Key Pationt s HKID No 7999999 8 Patient s Access Ky dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 86 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Switched to the ePR system by the direct link the user can switch back to the PCP system by clicking at the PCP icon This switching to PCP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing PCP system within a single consultation session Lets Public Private Interface Electronic Patient Record Welcome User ID testdoctor Qn gt B Close d Logoff Q Help Name CHAN SIU MING B amp h Hj sex M HKID Z000000 1 DOB 01 01 1940 69y Sex 6 Legend Allergy and Adverse Drug Reaction Description COPYRINE Last Entry Description 26 09 2006 Gastric varices 20 09 2006 Gastrointestinal bleeding 08 09 2006 Liver cirrhosis 08 09 2006 Ascites 17 08 2005 Bleeding gastric varices 15 07 2006 Spontaneous bacterial peritonitis 15 07 2006 Portal vein thrombosis e zoom Legend Last Prescription End Date Drug Name Route Nil ael Va E Legend Last Entry Description 08 09 2005 Paracentesis 27108 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and
124. erment session to a patient Click on Class Assignment under Class Management on top navigation menu _ BP Pre Program Assessment i Class Management wlth Post Assessment and Follow Up Class Assignment Class Attendance 2 Select a course under course drop down box 3 Select classes in class checkboxes The checkbox is checked by default MIO17 Mental illness control 1 4 After finished assigning patient s classes click the Save button at the bottom of the screen 5 The Record has been saved successfully message will be prompted 6 You can click Print Class Assignment Sheet button to print the Class Assignment Sheet Cancel 7 If the participant already attended the session you cannot further amend the assignment record of the session 8 Note that at least one disease specific class should be assigned to each participant 9 Note that at least one generic class should be assigned to the participant if the participant had not taken any generic class before QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 94 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 5 Input Attendance Record 1 To input attendance record click on Class Attendance under Class Management on top navigation menu Class Assignment Class Attendance i 2 Select Class Date and Attended for each class Obesity BMI 27 5 35 pee oome Atenas
125. es internet users to enter the 6 digit code as displayed on the LCD screen of the Security Token device at logging in e g 032848 as shown above The Security Code will expire within a short period of time and a new code will be displayed You must input the Security Code as displayed on the Token at the time of logging in QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 14 OF 145 PPI USER MANUAL 3 4 Login to the PPI ePR System INewiDatien segistration gt 3 Easy Steps for registration by Fax Mail or E mail Step 1 Download Applicaton form here Submit your application via Fax Mail Email detail here Receive Access Key via mail and start sharing your record You may register in person at HA s Patient n Registration Centres M List of Participating Private Medical Practitioners Enquiry Hotline 2300 6654 Email ppi epr amp ha org hk Learn more about this project Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT VERSION 1 18 LAST SAVED 10 OCT 2012 If you find any problem with your Security Token Device please contact your system administrator or the PPI ePR Program Office Go to http ppi ha org hk with your web browser The PPI logon screen will be displayed Enter your User ID and click Continue
126. est Stroke Knowledge Test Type 2 DM Knowledge Test COPD Knowledge Test IHD 1 Knowledge Test Depression Self Efficacy Scale Risk Profile Problem List LatestHbAtc i 96 7o mmHg LDL Cholesterol 11 mmo Self Monitoring BP No Monitoring Self Monitoring CBG Weekly Diet Adherence Fair Drug Adherence Poor Stress abc Exercise Habit min week Social Problem testii 5 The Record has been saved successfully message will be prompted if the record is saved successfully 6 Note that pop up alert will be prompted together with list of warning message if record cannot be saved For example Windows Internet Explorer Record is not saved Please select Living Arrangement Please select Health Status Please enter Knowledge Test HT with an integer ranging From 0 to 10 You will see red bubble indicator appear on the page move your mouse over the bubble to see detail error message dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 93 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 4 Please enter Knowledge Test HT with an integer ranging from 0 to 10 JEN Please correct the input value and click Save button again 7 Note that one month after the input date of pre programme assessment result you cannot further amend the result Assign Empowerment Session to Patient 1 To assign empow
127. fficient stock level Current stock level lt Min stock level m Normal stock level Current stock level Max stock level 6895 9 mgs pas mr Y7 A Save a Cop m e Bi search 0 D setect A F El f Pages 5 mi IP Primary Care artnership Project GP Name ADRIAN POON Clinic Name ckh 123 cnic Stock Balance Rep GP Code GP P t Max Replenish StockQty Base Unit c3 ckh123 POO rin OL TABLET 100MG 1000 500 1059 TAB ckh123 PO E BESYLATE TABLET 5MG 120 60 85 TAB ckh123 POON ADRIAN ASP 01 ASPIRIN TABLET B0MG 2000 1000 913 TAB ckh123 POON ADRIAN ATENO2 ATENOLOL TABLET 100MG 2800 1400 1960 TAB ckh123 POON ADRIAN ATENO1 ATENOLOL TABLET 50MG 1000 500 1019 TAB ckh123 POON ADRIAN AUGMO1 AUGMENTIN OR EQUIV TABLET 375MG 300 150 184 TAB p ckh123 POON ADRIAN BECLO6 E ce DIPROPIONATE INHALER 50MCG DOSE 200DOSE 20 8 5 NO 4 Click the Print icon to print the PDF document 7 8 3 Primary Care Profile Stock Replenishment Report User can generate the Primary Care Profile Stock Replenishment Report by navigating to the PCP Reports main page with the menu path Reporting PCP Reports In the main page click at the lt Primary Care Profile Stock Replenishment Report link 2 Enter the report type Click the Show button 3 The report in HTML format will be displayed in lower part of the page dp Barn Public Private interface Electronic Patient Record Sharing Pilot Project
128. fongim CAN Attachments This Purchase Order is valid onlv after authorization by the Buyer Contract Standing Quotation No Quotation No 8Q08 044 045 Authorized and Signed by the Buyer Name amp Rank Ms PAULINE CHU DEPT MANAGER PHARMACY TMH Date For enquiry please contact 37677502 Ref No Comments 6 Click the lt Print gt icon to print the PDF document 7 After printing click the lt Close gt button to close the document dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 90 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 Patient Empowerment Profile 8 1 Access a patient s empowerment profile This function allows you to access the patient s empowerment profile in the PPI ePR system Please note that this function is only available for those users who have already joined the Patient Empowerment Programme When you access a patient s empowerment profile in the PPI ePR system the system will log your action with your user id the patient s HKID number and the access date and time for audit purposes A SMS message will also be sent to the patient s mobile phone to notify him her that his her record is being accessed with the following details Sender 85269789666 Example Content English Version PEP Notification staff Mr Chan Tai Man is accessing your records in Patient Empowerment Profile For enquiry please contact HA at 23006654 Content Chinese Version JA se r
129. g different hospital private laboratories Save Cancel dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 134 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 After the result 1s saved successfully a result saved message will be displayed on the top of the screen The result can also be found in the summary table Hil Shared Care Programme health Welcome User ID scpdoctor Mame CHAN SIU MAN Baer HKID Allergy amp ADR According to HA ePR Record Consultation History Investigation Summary Sort Collect Date O Jun 2010 3 Jun HbA1C 5 6 TC mmol l 5 TG mmol L 0 9 LDL C mmol L i 2 40 HDI C mmol L n Hb g l 5 Creatinine umoll i 5 Fasting Glucose mmol L 4 gt Ix Request New Result Eit Delete dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 135 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 5 4 Edit Investigation Result 1 To edit an investigation result select the result you want to edit in the Investigation Summary section and click the Edit button Investigation Summary Sort Collect Date O Jun 2010 O3 Jun HbA1C 55 TC mmol L TG mmol LDL C mmol L HDL C mmol L Hb cdl Creatinine umolL1 Fasting Glucose mmol L jiii Ix Request New Result em Delete 2 A dialog will be popped up Edit the investigation result Click lt Save gt
130. h message dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 21 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 New token activated The activate process 1s completed and the original security token is no longer valid for login into PPI ePR System Sharing Electronic Patient Record Sustaining Quality Patient Care BG SiR BERE ERE Lastlogon Date Time 14 Jun 2011 09 11 Status success Please input following details PPI ePR Project Update No 33 31 03 10 Patients HKID No PPl ePR Project Update No 32 24 03 10 Patient s Access Key PPI ePR Project Update No 31 15 03 10 Submit PPI ePR Project Update No 30 04 03 10 PPI ePR Project Update No 29 13 11 09 ii Useful Information User Manuals Updated Registration Packs for Patients Users Updated 3 3 Q Forms for Cataract Surgeries Programme Updated Q Forms for Primary Care Profile Useful Information Links Software 3 Prevention of Human Swine Influenza R Pilot ct 3 4 4 Login Failure and Automatic Lock out If you have input an incorrect User ID and or Password and or Security Code the following Page will be displayed Please be aware that after a number of incorrect attempts to log on we disable online access by your User Account Please contact your PPI ePR system administrator or the Program Office to re activate your account Login Fail Owing to invalid account information your instruction cannot
131. heck the Print headers and footers gt option every time when you print a document in Safari PPI ePR Public Private Interface electonic Patient Record Sharing Pilot Project 8 http eis 0026 vm1 8000 PPI oma e Maps Y Printer 160 1 42 123 fa goff123 Presets Standard 94 I m Copies 1 V Collated Two Sided Pages All l u N From 1 to 1 Y Paper Size A4 4 20 99 by 29 70 cm y Orientation B f gt Scale 100 p E Mei Safari B PPH PPH Print backgrounds PPH f Print headers and footers e PPI 44 1 4 lofl om OP 7 PDFv Cancel Print Security Information and Guide to User Login General Security Information Access Control Access to the different functions in the PPI ePR system is granted based on the Job duties of each user If you think that your type and level of access in the PPI ePR system do not match your responsibilities please contact your PPI ePR system administrator or the Hospital Authority PPI ePR Program Office User Account You are assigned a unique User ID Login ID when granted access to the PPI ePR system for your sole and personal use only For HA users you are required to login to the system using the correct User ID and Password For non HA users a Security Token is also provided and you are required to login to the system using the correct User ID Password and the Security Code a
132. ht to other to access SCP Fax Utility Grant right to other to access SCP Pre Consultation Assessment Grant right to other to access SCP Submit Reimbursement Utility Grant right to other to access Take Attendance Page Grant right to other to unlock pep attendance 4 2 Change Your Own Password 1 Click lt Update Own Profile gt on the Menu Bar then click lt Change Password gt on the Sub menu Bar qp BEI Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor393 Reporting Update Own Profile Update Own Profile Chan Old Password eeeseses New Password eeeesee Retype New Password eeeseeee ye Password Save 2 Enter the old password and enter the new password twice and press lt Save gt button Notes e Please refer to System requirements on Password Maintenance in the Chapter on Security Information and Guide to User Login for guidelines on Password maintenance dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 29 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 Patient Data Enquiry 5 1 Open a patient s record This function allows you to enquire on the patient s electronic medical record kept by the Hospital Authority It is assumed that you have a need to access the patient s record for patient care and that you have obtained the patient s consent before you
133. ialog box asking the Patient s Access Key You have to enter the correct Patient s Access Key before entering into the ePR system E Patient Access Key Web Page Dialog Input Patient s Access Key Patient s HKID No E412361 1 Patient s Access Ky Switched to the ePR system by direct link the user can switch back to the Cataract Profile system by clicking at the Cataract icon This switching to Cataract Profile system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing Cataract Profile system within a single consultation session qp HA Public Private Interface Electronic Patient Record Welcome User ID testdoctor 3 Close ld Logoff Q Help Name CHAN SIU MING P HE HKID Z000000 1 DOB 01 01 1940 69y Sex M Schedule IBI To l a Te 3E Allergy and Adverse Drug Reaction Last Entry Description Description mie n 26 09 2006 Gastric varices COPYRINE Allergy and Adverse Drug React Bi Diagnosis 20 09 2006 Gastrointestinal bleeding Procedure 08 09 2006 Liver cirrhosis j Summaries 08 09 2008 Ascites i BL Discharge Summary ITTCMITUHTO HEREIN Hv IMe MCCC ARI ent Drugs zoom Legend E gt wm vcl 17 08 2006 Bleeding gastric varices MEZ B Nursing Discharge Summar E S Clinical Note 15 07 2006 Spontaneous bacterial peritonitis zT Last Prescription End Date 15 07 2006 Portal vein thrombosis Nil Drug Name Route 1 i07 Bioche
134. icillness Episodicissue Both No Allergy Record pe gp PS Consultation Details Patient Charge Adverse Drug Reaction ChronicDisease DM v Quality Incentive Health Status we 55 ko 421 lib Ht Mz BMI 1903 kg m H stix 5 3 mmolL J Smoking Habit Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker Hypoglycemic Attacks Yes No Self Monitoring SMBG Yes No Drug Compliance Good Fair Q Poor Q Unknown Side Effect of Medications Yes No Dietary Compliance Good Orar Poor O Unknown precise Regular Onfequent None EEEE Patient Incentive Reimbursement Annual Complication Screening by GP Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Ix Request Save Clear dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 140 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 7 Utility 10 7 1 Lab Test Request Fax Utility 1 In PPI Main Menu click on SCP Utility tab then click lt SCP Lab Test Request Fax Utility on SCP Utility sub menu button Reporting Update Own Profile SCP Utility SCP Reimbursement SCP Fax Utility Request Date Range From Clear SCP Fax Utility Request Date Range From
135. ient s haemodialysis treatment record for the first time QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 105 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 as i Haemodialysis Public Private Partnership HD PPP Programme health Please enter Patient s Access Key Cancel j 4 If the entered patients HKID Number and Access Key are correct the main page of the patient s haemodialysis treatment profile will be displayed 5 Barn Haemodialvsis Public Private Partnership HD PPP Programme Welcome User ID doctor999 Ta ePR Close ld Logoff 7 Help Name LEE CHI NAN Behe HKID A126734 5 Sex M DOB 01 01 1930 Age 80 Next HA Follow Up Date Hosp CMC Haemodialysis Treatment History New Treatment Record 5 Red TooLow Blue Too High DateTime EN Treatment Detail a doctor999 A Treatment Date 25 02 2010 DD MM Y YYY Charge Amount 80 24922010 Start Time D tM 24h Completion Time CHH MM 24hr Duration hdnurse48 O mE 010 Session Completed O ves Ono 10 45 Mes das doctor999 Haemodialysis Prescription s Dialyzer Type Retrieve from previous result View Treatment Record Dialysate Concentration Na mmol L K mmol L Ca mmol L HCO mmol L Vascular amp ccess AVF AVG Haemodialysis Catheter Site doctor999 Anticoagulation O u
136. in page from any functions within the system click the Home icon 5 Home on the menu bar If you have entered the Primary Care Profile PCP Cataract Profile Haemodialysis Public Private Partnership Programme HD PPP Patent Empowerment Profile or ePR system you can return to the main page by clicking at the Close icon 9 Home 3 7 Switch Role By using the switch role function the user can switch the log in role to the selected role 1 You can see the current role on the left hand side of the header menu bar Click the lt Switch Role gt button on the menu bar Sharing Electronic Patient Record Sustaining Quality Patient Care d VITE H 7 rE Please input following details PPI ePR Project Update No 33 31 03 10 Patients HKID No PPI ePR Project Update No 32 24 03 10 Submit PPl ePR Project Update No 31 15 03 10 PPI ePR Project Update No 30 04 03 10 PPl ePR Project Update No 29 13 11 09 E Quick Access HA s ePR Patient Record ENS VUUO a i E Patient s HKID No Q List of Participating Private Medical Practitioners e s 0 Patient s Access Key User Manuals Updated Submit Registration Packs for Patients Users Updated Q Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot ct c Hospital Authority
137. initials or car registration numbers e the organisation names identifiers or references e telephone numbers or similar all numeric groups e User ID user name group id or other system identifier more than two identical characters e words that can be found in dictionaries QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 12 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 2 2 Mandatory requirement on Password format The system will automatically check the format of your password when you create a new password Passwords of the following format will be rejected e with length less than 8 characters e With the user s User ID or HKID embedded in the password e With 3 or more consecutive identical characters in the password e with the word password embedded e same password as your previous password 3 2 3 Password Changes The system requires you to change your password upon successful login under the following circumstances e login for the first time e login after your password has been reset e login after your password has not been changed for a period of times QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 13 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 2 4 3 3 The following page will be displayed when the system requires you to change your password You must change your password successfully before you can proceed to other functions when this p
138. injection of gastric varices 16 08 2006 J Oesophagodastroduodenoscopy with biopsy 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen 107 BC WOS D BILI LR Service Type Description Hospital Clinic m o i v Switched backed to the PCP system the user can switch to the ePR system again by clicking at the lt ePR gt icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session dp 24625 PPI Primary Care Profile chealth Welcome User ID testdoctor B Close To Logoff Help Name CHAN SIU MING B amp h 8A HKID Z000000 1 DOB 01 01 1940 69y Sex M E Remaining Quota 8 Consultation Date Bo B y Doos DD MM OCOC ra Investigation Summary Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type Additional Charging Consultation Date 14 04 2009 23 04 2009 03 09 2009 30 09 2009 Reason for consultation FU chronic illness C For Episodic ilness C Both FBS mmol f Chronic Disease Mom F ur F Hyperthyroid Hypothyroid F oa T geH I coap HEATEO Consultation Details Te mg Consultation Details LDLC mmol Asesmen Note Diagnosis Medications HDLC mmol Funded By HA di i poms Drug Name Dosage PRNDuration Total Qty K mmol f i
139. ion ndetermined If further details are available for a data item hyperlink will appear when you put your mouse over the item Click on the item to reveal more data 5 2 3 4 Legend button Last Prescription Click on the Legend button for End Date Drug Name Route further information on the data 24 02 2005 CHLORMETHIAZOLE ORAL 24 02 2005 CITALOPRAM ORAL 24 02 2005 LORAZEPAM ORAL e g Legend on Prescription Data E Medication Legend Microsoft Internet Explorer 1 Introduction The prescription section of ePR is the corporate view of the HA ambulatory patients drug prescriptions ordered through CMS medication order entry MOE system since 1 Jan 2000 These include out patient SOPD and GOPD in patient discharge including Accident and Emergency Department amp home leave prescriptions Prescriptions that were not ordered via MOE will not be captured in the system The dispensing section of ePR is the corporate view of HA patients drug dispensing histories This patient centred dispensing records including in patient out patient accident amp emergency and discharge cases are collected from all HA pharmacies based on the dispensing transactions The information is neither a medication profile nor a drug administration record For dispensing record to be included in the medication section of ePR the dispensing of drug item must have been processed by HA pharmacies to patients from 1 D
140. ion Date 7 ju 2o10 Z Reason FU chronic illness Episodicissue Both No Investigation Result Chronic Disease DMO ur E Quality Incentive Health Status B gt f p mmHg Pulse Imin Temp Tc Wt Ike b Ht m BMI kg m EE H stix mmol L Smoking Habit Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker Hypoglycemic Attacks O Yes O No Self Monitoring SMBG Yes O No Drug Compliance Good O Fair Q Poor Unknown Edit Delete Side Effect of Medications Yes O No Fn Dietary Compliance Good O Fair Poor Unknown Exercise Regular Infrequent None Patient Incentive Reimbursement Annual Complication Screening by GP Ix Request Save Clear Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 A dialog will be popped up Fill in the order detail Click Submit amp Print to save the order form Click Reset to clear the form or click Cancel to cancel the action Laboratory Test for Shared Care Programme Diabetes and Hypertension Care New Investigation Ordering PPl ePR Patient Particulars Referral Source Name CHAN SIU MAN PMP Name Dr WONG TIN TIN HKID A1267345 Reporting Location PWH Z001 0001 Case No SCPB 10 00010 A PMP Tel Number 2123
141. ion is confidential at HA s Patient 2 Only access patient data for healthcare purpose Registration Centres 3 Do not share your account token to others List of Participating Private Medical Practitioners 4 Please logoff immediately after use 5 Please change your password regularly 6 All access is logged Learn more about this project 7 Breach of confidentiality is subject to legal liability Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 18 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 5 If you agree with the disclaimer click the Accept button You will be asked to change your password Input the new password twice and click the Submit button to confirm You can click Reset to clear all entries qp mie 4 Public Private Interface Electronic Patient Record Sharing Pilot Project Please provide your desired password for subse New Password 8 12 characters and or numbers exclude space special characters Retype Password ge Password 3 4 2 Login successful 1 On successful login and successful change of password when required the following page will be displayed qp Le Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID testing044 Role HCProf Do
142. ised login attempts have been made using your User ID If in doubt you should contact your System Administrator or the Program Office for assistance dp Bum Public Private interface Electronic Patient Record Sharing Pilot Project WERT TGS ID doctor11 SB Home To Logoff Q Help Poa oneer a a eee a a a Patien s HKID No PPI ePR Project Update No 26 26 08 09 Patien s Access Key PPI ePR Project Update No 24 30 04 09 Submit PPI ePR Project Update No 23 17 04 09 PPLePR Project Update No 22 22 01 09 Mi Useful Information s List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated 9 Forms for Cataract Surgeries Programme resiste cna euh RES Rreventionjof Prevention of Human Swine Influenza New Human Swine Notice andDiscsmerforHAPPLePR ShadngPlotPrjed o dMdHuhulire T 3 Functions which are available to you are displayed on the lt Menu Bar gt There are a total of 6 groups of functions offered by the system e Patient Data Enquiry e Patient Enrolment e Reporting e Account Management e Update Own Profile If you found that the functions displayed on your Menu Bar do not match your job duties please contact your PPI ePR system administrator or the Program Officer for support QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 20 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 4 3 Login with Replacement S
143. k to the Cataract Profile system again This switching to Cataract Profile system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing Cataract Profile system within a single consultation session HA Public Private Interface Electronic Patient Record Welcome User ID testdoctor S Cataract 3 Close ld Logoff Name CHAN SIU MING B amp h HH HKID Z000000 1 DOB 01 01 1940 69y Sex M Schedule E PIE Tea T TEE Legend Allergy and Adverse Drug Reaction ae Last Entry Description Description n 5 P s and Adverse Drug React idu ac i RR clicca AMT CEN 20 09 2006 Gastrointestinal bleeding z Bj Procedure 08 09 2006 Liver cirrhosis EFC Summaries 08 09 2006 Ascites ent D E EDiscnags GumTmap T 17 08 2006 Bleeding gastric varices Ej Nursing Discharge Summar M M M Last Prescription pian Route i amp Clinical Note 15 07 2006 Spontaneous bacterial peritonitis End Date rug Name Route m i act 15 07 2006 Portal vein thrombosis Nil Legend E 0 04 10 06 D BILI LR Last Entry Description 08 09 2006 LjParacentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and injection of gastric varices Service 16 08 2006 Cj Oesophagogastroduodenoscopy with biopsy Hospital Clinic Type Description 01 06 2006 Consul
144. k at the sections Assessment Note Diagnosis and Medications to view the related details 62 8 PPI Primary Care Profile chealth Welcome User ID testdoctor To PR 3 Close Tg Logoff Q Help Name CHAN SIU MING BR HH HIKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Allergy amp ADR According to HA ePR Record Attendance Details Consultation Summary Consultation Date so fa soos ob wwrvvvy E Consultation Date Created By Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type ew j additional Charging Edit I Reason for consultation FU chronic illness C For Episodic illness C Both Delete E x Chronic Disease Mom Fur F Hyperthyroid F Hypothyroid F oa F BeH F coap Print Consultation Details NITET ERU Assessment Note Diagnosis Medications Funded By HA Drug Name Dosage PRNDuration Total Qty Genera T Gliclazide Tablet 40 mg om fa e Weeks x i easo for Cons atio U chronic i ess n or Consultation Fu chronic illness Please seleot a o Tr a Chronic Disease JAA Please select zl zl of Il Add Drug item Assessment Note Diagnosis Medications Health Status i By Private 120 80 mmHg Ht 1 8 m Drug Name Dosage PRNDuration Total Qty 80 fmin BMI 20 06 kg m 37 5 C Smoker Alcohol Lise Hypoglycaemic Attacks Yes Add Drug Item Home h stix monitoring Drug Compliance Side Effects of Medications
145. lal AT Please enter Patient s Access Key Continue Cancel Switched to the Cataract Profile system by the direct link the user can switch back to the ePR system by clicking at the ePR icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session qp 9866175 ppi Cataract Profile ehealth Welcome User ID testdoctor Close l a Logoff o9 Help Name CHAN SIU MING BR hAR HID Z000000 1 DOB 01 01 1940 69y Sex Eye Left Subsidy Expiry Date 02 01 2010 Follow Up 2 j Pre op Assessment f Y A Attendance Date Created By Attendance Date 30 09 2009 Ux 7 30 09 2009 DrAWONG TAI MING free of charge s subsidy Logging Procedure IOP 15 mmHg Lp This subsidy is logged on 30 09 2009 Input Registration Ho 30 09 2009 DrAWONG TAI MING 7 Surgery OT Record Complications No Complication P Atnadiace iata Crested Dy Medications e Optodexine Topical a A i Left ave GIG fart month New Edit Delete Print Follow Up Record Attendance Date Created By 30 09 2009 Dr WONG TAI MING Hew Edit Delete Print Allergy View HA ePR Record QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 42 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 In the ePR system clicking at the Cataract icon will let the user switch bac
146. m from the Cataract system by direct link If a user has access to the ePR system there will be a ePR icon for the user to switch to the ePR system directly from the Cataract Profile system User can click at this icon to access ePR system A SMS message will be sent to the patient s mobile phone if this is the first time the user access the patient s ePR record within a single consultation session 24623 ppi Cataract Profile health Welcome User ID testdoctor Coe Ds Close To Logoff Help Name CHAN SIU MING BR2hAR HKID Z000000 1 DOB 01 01 1940 69y Sex Eye Left Subsidy Expiry Date 02 01 2010 Follow Up Pre op Assessment E j Y Attendance Date Created By Attendance Date 30 09 2009 Uo 30 09 2009 DrAWONG TAI MING free of charge Eye Left Arno Y P New Edit Delete Print hla a uds Subsidy Logging Procedure IOP 15 mmHg PT This subsidy is logged on 30 09 2009 y P x Input Registration Ho Attendance Date Created By 30 08 2008 Dr WONG TAI MING ue TET m Surgery OT Record Complications No Complication Medications e Optodexine Topical Left eye QID for 1 month New Edit Delete Print Follow Up Record Attendance Date Created By 30 09 2009 DrvONG TAI MING New Edit Delete Print Allergy View HA ePR Record QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 66 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 There will be a d
147. me User ID testdoctor B Home To Logoff Q H Update Own Profile PMP Claim Form for Consultation Fee Subsidy Please speicify which month b 2009 MINLAPTYY 3 The report in PDF format will be displayed in a pop up window dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 84 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 6 2 7 7 E Open PCP PDF Microsoft Internet Explorer C3 4 S Tin Shui Wai Primary Care Partnership Project amp IMP Claim Form for Consultation Fee Subsidy FoXthe period 2008 5 Print c i amp il This claim is certified correct and is in line with the terms amp conditions of TSW PPP contract Checked by APN or above Endorsed by Budget Holder t Attachments t Comments 2 4 Click the Print icon to print the PDF document 5 After printing click the Close button to close the document Primary Care Profile Additional Charges Report User can generate the Primary Care Profile Additional Charges Report by navigating to the PCP Reports main page with the menu path Reporting PCP Reports In the main page click at the Primary Care Profile Additional Charges Report link Enter the reporting month range Click the Show button The report in PDF format will be displayed in a pop up window Click the Print icon to print the PDF document After printing click the Close button to clo
148. mi HN i07 Haemato Bj TKO 03 01 07 BC Ej TKO 03 01 07 ESR amp ocequ z JERE Last Entry Description 08 09 2006 LjParacentesis 27 08 2006 Blood transfusion 18 08 2006 Oesophagogastroduodenoscopy 16 08 2006 Oesophagogastroduodenoscopy and injection of gastric varices Service 16 08 2006 Cj Oesophagogastroduodenoscopy with biopsy z Hospital Clinic Type Description 01 06 2006 Consultation described as comprehensive 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 67 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Switched back to the Cataract Profile system the user can switch to the ePR system again by clicking at the lt ePR gt icon This switching to ePR system will not trigger another SMS message sent to the patients mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session Hii ppi Cataract Profile chealth Welcome User ID testdoctor 2 Close a Logoff o9 Help x Eve Left ame CHAN SIU MING BR BAR HIKID Z000000 1 DOB 01 01 1940 69y Sex Subsidy Expiry Date 02 01 2010 Follow Up 2 ji Pre op Assessment 4 Attendance Date Created By Attendance Date 30 09 2009 U 4 30 09 2009 DrAWONG TAI MING free of charge Eye Left Axa Y Ne New Edit Delete Print VA 20 25 0 80 Subsidy Logging Procedure IOP
149. mpliance 9 Good O Fair Poor Unknown Investigation Summary Exercise Regular Infrequent None Patient Incentive Reimbursement Annual Complication Screening by GP Ix Request Save Clear E E E EE Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Rosd Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 119 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 2 Shared Care Profile Main Menu 10 2 1 Patient s basic demographic data qp 2 HA Shared Care Programme ealth Welcome User ID scpdoctor7 c ePR 2 Close l a Logoff o Help Name CHAN SIU MING HKID B456001 4 Sex M DOB 01 01 2000 Age 10 The patient s basic demographic data are displayed at all times on the top part of the screen On entry to each patient s record you must check the patient s demographic data to ensure that the correct patient s record has been retrieved so that the correct clinical information is used for the patient s care If you found any discrepancy in the patient s demographic data with your record please check that you have selected the correct patient by checking the HKID number and confirm with the patient on the correctness of these demographic data If you found that the demographic data displayed by the system is incorrect please encourage the patien
150. n Others Blood Flow Rate ml min Please select a record above Sosa bs RM Blood Pressure Body Weight Pre Dialysis i beats min kg Post Dialysis t beats min kg Complication O Yes O No Edit Delete Print New Record Save Cancel Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights resenred dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 117 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 Shared Care Programme 10 1 Access a patient s Shared Care Profile This function allows you to access the patient s shared care profile in the PPI ePR system Please note that this function is only available for those users who have already joined the Shared Care Programme When you access a patient s shared care profile in the PPI ePR system the system will log your action with your user id the patient s HKID number and the access date and time for audit purposes A SMS message will also be sent to the patient s mobile phone to notify him her that his her shared care profile is being accessed with the following details Sender 85269789666 Example Content English Version SCP Notification Dr CHAN TAI MAN is accessing your electronic record 6 7 2010 14
151. n Summary r iMa YYYYY Investigation Summary Save Print Consultation Summary Print Dispensing Summary Ei Ez Ez ES 3 2 5 E dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 72 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 3 Consultation Records 7 3 1 View Consultation Record 1 To view a patient s consultation records open the section Consultation Summary by clicking at that caption 2 A list of the patient s consultation records are displayed Select the one you want to view qp 238 pPI Primary Care Profile chealth Welcome User ID testdoctor To ePR Close To Logoff Q Help Name CHAN SIU MING pi HH HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Allergy amp ADR According to HA ePR Record Attendance Details Consut Z 5 anunary Consultation Date so s 2009 DD MM YYYY 73 Consultation Date Created By Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type i 12 09 2009 testdoctor Ll additional Charging I Reason for consultation FU chronic illness C For Episodic illness C Both Chronic Disease M om F ur F Hyperthyroid F Hypothyroid F oa F BPH T coap Print Consultation Details 1 2 HA Funded ft Paid by Patient Charge info Assessment Note Diagnosis Medications 3 The details of the selected consultation record is displayed under the consultation summary Clic
152. ncer of right lung middle lobe Stage IV Histology Adenocarcinoma c of right lung middle lobe Stage IV Histology Adenocarcinoma R pleural effusion ondary malignant tumour of pleura Click the return button to go back to the previous page 5 2 3 7 Multiple records display Some report types provide multiple records view on one page Highlight the case to view detailed report on the selected case AL UTO3UU a UoJU 3 ZUU UM TI ENE Multiple reports existed for this AE01020863R 08 03 2001 09 37 XRAY Shoulder Gain type for the patient AE00204708P 08 03 2001 0902 XRA Abdome SUR201 104 TEC TIE ftH89 a O HN01025223P 07 03 2001 15 43 XRAY Chest HN01025248V 07 03 2001 15 31 XRAY Chest T Detailed report on highlighted case LastUpdated Date 08 03 2001 09 49 Last Endorsed Date 08 03 2001 09 49 Content ULTRASONOGRAPHY C breast with mastectomy and relapse Chemo in China EXAMINATION OF ABDOMEN Normal liver echotexture size and shape No focal lesion Gall bladder has mobile stone Common duct is not dilated Pancreas is normal Spleen has normal size Kidneys have normal size Their echogeneity are normal No ascites No para aortic adenopathy seen Bladder is emptied Pelvis cannot seen 5 2 3 8 Search criteria On some pages you can enter filtering criteria to limit the data displayed Enter the selected criteria and click the go button
153. nform any of the Hospital Authority s hospitals or clinics If you found that you have opened the wrong patient s record please close this patient s records immediately You should also log the incident for auditing purpose and for patient enquiry because a SMS message on the record retrieval would have been sent to the patient HA Allergy and Adverse Drug Reaction Record On the left upper side of the screen it shows the patient s allergy and adverse drug reaction record kept in Hospital Authority Ll qp health PPl Cataract Profile Welcome User ID testdoctor Name CHAN SIU MING BR BAA HID Z000000 1 DOB 0101 1940 69 COPYRINE Clinical Manifestation Rash Additional Informiatian Certainty Suspected Adverse Drug Reaction QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 52 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 3 Pre Op Assessment 6 3 1 Create Pre Op Assessment Record 1 To create a new pre op assessment record click the New button in the Pre Op Assessment Selection Panel Pre op Assessment Attendance Date Created By Ex lit Delete Print 2 Fill in the information Pre op Assessment Attendance Date Right Best Corrected A IOP Others Misc 4 K Measurement done in this preop assessment Medications Drug Name Dosing Instruction Add Drug Item Mandatory Field Save amp Back Cancel 3 All fields mark
154. nge the listed eye Yes Ma 11 The following page will be displayed when the subsidy is logged Click the lt OK gt button to return to the Cataract Profile Main Menu Your request has been delivered successsfully Project team will notify you by phone if the change is made 12 The following page will be displayed for confirmation Click the lt Yes gt button to proceed to log the subsidy Are you sure you want to log the subsidy having obtained patient s consent C 13 The following page will be displayed when the subsidy is logged Click the lt OK gt button to return to the Cataract Profile Main Menu Your request has been delivered successsfully dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 58 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 5 Surgery OT Record 6 5 1 Create Surgery OT Record 1 To create a new surgery OT record click the New button in the Surgery OT Selection Panel Surgery OT Reocrd Attendance Date Created By aS Edit Delete Print 2 Fill in the information Cataract Surgery Attendance Date 18 fil 2008 O DMM I Mandatory Private Hospital Please select from below Operation Location Eve Clinic Please select from below others Eye Right Left 3 All fields marked with a red asterisk must be completed 4 Click the lt Save amp back gt button to save the record or the lt Cancel gt button
155. nitoring SMBG Q Yes 9 No E Drug Compliance Good Fair Q Poor Unknown Side Effect of Medications Yes No Consultation History Dietary Compliance Good O Fair Poor Unknown Investigation Summary Exercise Regular Infrequent None Patient Incentive Reimbursement A IC lication Sc by GP a hange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC E E QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 120 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 3 Pre Assessment SCP Nurse can access the patient s profile with limited information He she can input Consultation and Investigation Summary before doctor s consultation 10 3 1 Input Consultation 1 Input the consultation date and select the attendance reason 2 Select the type of chronic disease if the attendance reason is FU chronic illness or Both 3 Fill in the assessment detail if the attendance reason is FU chronic illness or Both 4 Allfields marked with a red asterisk must be completed 5 Click the Save button at the bottom of the screen to save the record Attendance Details Consultation Date le li Jub Fol Reason FU chronic illness Episodic issue C Both Consultation Details Follow up Chronic illness Chronic Disease ODM HT L Quality Incentive Assessment Health Status BP m m Pulse 3e Temp
156. nogram of abdomen Po B Liver QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 39 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Note that there will still be a page asking for Patient s Access Key when a user try to switch to PCP system from ePR system by direct link if the user has not accessed the patient s record in the PCP system before e ENS PPI ePR Primary Care Profile cheal Please enter Patient s Access Key Switched to the PCP system by the direct link the user can switch back to the ePR system by clicking at the lt ePR gt icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session qp 24625 PPI Primary Care Profile health Welcome User ID testdoctor 3 Close o Logoff o Help a Name CHAN SIU MING Pi HR HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 8 Allergy amp ADR According to HA ePR Record Attendance Details Consultation Summary Consultation Date so fg s 2o09 oomme E Investigation Summary Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type I Additional Charging Consultation Date 14 04 2009 23 04 2009 03 09 2009 30 09 2009 Reason for consultation FU chronic illness C For Episodic illness C Both FBS mmol f Chronic Disease Mom Fur I Hyperthyroid F H
157. o delete a Follow Up record select the Follow Up record you want to delete in the Follow Up Selection Panel and click the Delete button Follow Up Reocrd Attendance Date Created By 18 1 2008 Dr AT TESTER 1 Microsoft Internet Explorer 1 J Are you sure to delete record Cancel 3 Click the lt Yes gt button to delete the record or the lt No gt button to cancel your action 4 If the deletion 1s completed the record will be removed in the Follow Up Selection Panel Follow Up Reocrd Attendance Date Created By New Edit Delete Print QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 63 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 6 4 Print Follow Up Record 1 To print the Follow Up Record click the Print button in the Follow Up Selection Panel Follow Up Reocrd Attendance Date Created Ey 18 0172008 DrUuAT TESTER 1 Hew Edit Delete https ho itd eis 07 Cataract PDF pdf output followup 376kv62e5n73u4 PS File Edit d Er 2 75 Close Cataract Surgeries Programme up 49290002 Cataract Treatment Mame VAN 510 WING op and Sex M Age 78y Progress Summary Attendance Date 18 1 2008 Last Update Date 18 01 2008 Follow up Best Corrected VA 20 10 2 00 5 i D ie E B X Comment 3 Click the lt Print gt icon to print the PDF document 4 After printing click the lt Close gt button
158. on Date B yu 2010 Es Reason s Fl chronic illness Episodic issue Both Consultation Details atient Charge 5 Chronic Disease OME HTL Quality Incentive 3 Enter the Assessment detail if the attendance reason is FU chronic illness or Both All fields marked with a red asterisk must be completed Health Status BP 120 leo mmHgo Pulse ze jmn Temp 37 5 C Wt es an 6 e ur o 8M soos me Hstk g3 mmol i Smoking Habit 9 Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker Hypoglycemic Attacks Q Yes No Self Monitoring SMBG Yes No Drug Compliance Good Fair Q Poor Unknown Side Effect of Medications Yes 9 No Dietary Compliance 9 Good Fair Poor Unknown Exercise Regular Infrequent None E EEEE 4 Click the Note Diagnosis tab on the top and fill in the diagnosis problem and clinical notes dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 125 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Assessment EOCEEN Medications Payment Diagnosis Problem DM C Hypertension C Lipid disorders Other C Other Clinical Notes Some notes here 5 Click the Medications tab on the top and fill in the medications detail Note Diagnosis Medications Payment D M Standard Drug Name Dosage amp Frequency PRN Duration
159. ong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 Enter the treatment detail in the form displayed on the right hand side of the screen 3 There are three major sections for filling in including the Treatment Detail Haemodialysis Prescription and Treatment Assessment 4 All the fields must be completed 5 The system will calculate the charge amount for each patient and it is displayed in the Treatment Detail Section Treatment Detail Treatment Date 0402201 0 DDMM Y Y Y Charge Amount 20 Start Time 32 HH MM Completion Time 50 HH MM Duration 1 hour and 18 minutes Pd Session Completed Yes No 6 The patient will not be charged if the treatment session is incomplete due to non medical reason 7 To auto fill the Haemodialysis Prescription session based on the previous treatment record click the lt Retrieve from previous result gt button All the values in the prescription section will be replaced by that of previous treatment record dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 109 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Haemodialysis Prescription Diahyzer Type coiltype dialyzer Retrieve from previous result Dialysate Concentration Nal136 mmol L Kz mmol L cate mmol L HCO424
160. onsultation History 24 Jun 2010 scpdactar FL chronic iness 1 14 May 2010 scpdactar FU chronic illness Note Diagnosis General Consultation Date 06 Jul 2010 Reason for attendance FU chronic illness Chronic Disease DM Health status HP 12704110 mmHg Pulse Temp Wit BOKG Ht Bhil H stix aa New Edit Delete Print 2 The consultation record will be displayed on the right hand side of the screen Amend the displayed information as required 3 Click the Save button to save the changes 85 Shared Care Programme health Welcome User ID scpdoctor7 Name CHAN SIU MAN B amp zhr HKID A126734 5 Sex M DOB 01 01 1930 Age 80 Consultation History Consultation Date le y Ju 2010 C3 Reason 9 FU chronicillness Episodicissue Both Consultation Details Edit 2 24 Jun 2010 scpdoctor FU chronic illness Chronic Disease DMM HTT 1 14 May 2010 scpdoctor FU chronic illness c ePR 3 Close Ta Logoff Help Date Created By Quality Incentive Assessment Note Diagnosis Medications Payment Health Status BP 499 110 mmHg Pulse Imin Temp Tc Wt feo ka 432 lb Ht m BMI kg m Consultation Date 06 Jul 2010 H stix mmol L ERES MEM Reason for attendance FU chronic illness L f Chronic Disease DM Smoking Habit Non Smoker Smoker Ex Smoker Health status Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker BP 120 110 mmHg
161. ooo teet teet tete eese s sss sssssssssaee 26 4 UPDATEOWN PRORIBE S 2 o es cu etd clen ues IIa qutm tM E dra Ub ME Lage T UE 26 4 1 1 Update Personal IOMa NON ecc atra ont o eed AVV n esset edo UE uiu 26 AAD CEpdatexsole Informal Sae RENE MICA E Me MILI UE LS 27 4 2 C HANGE YOUR OWN PASS WORD ciet canacaca RE E Meque KS enn acp PURUS Ment dE Deb KE ennt AER T PEU HAE 20 Se PATIENT DATA ENQUIRY conoi eer onena eea eode eese uos Qo ek ua eu venei praed sadvenestGiwescussoueusssied 30 5 1 OPEN A PATIENT SRECOR Danninin eaa e a a Naa 30 5 2 boim ou NU I HEB Up T epee es 33 52e Fatent Ss basicdemoeraphie dala stus e ect ose na e ct ines e sa um euh Ele 33 Dalek NOV CANON TIC rirerire eE E B 33 Dg B tons and T nchon CORIFolysacdissetextaute uv deus ente eto I beau esta cee es Seated 34 5 3 CLOSE CURRENT RECORD OPEN NEXT RECORD om sziescnsdensngnnnsnencnndnoeneenateisannisendnenestnbncentendetenea ns 38 5 4 ACCESS PRIMARY CARE PROFILE PCP SYSTEM CATARACT PROFILE SYSTEM HAEMODIALYSIS PUBLIC PRIVATE PARTNERSHIP PROGRAMME HD PPP SYSTEM PATIENT EMPOWERMENT PROFILE PEP AND SHARED CARE PROFILE SCP FROM EPR SYSTEM BY DIRECT LINK ccce 39 5 4 1 Access Primary Care Profile PCP system from ePR system by direct link 39 5 4 2 Access Cataract system from ePR by direct link esses eene nnns 41 5 4 3 Access Haemodialysis Public Private Partnership Programme from
162. ord Sharing Pilot Project Welcome User ID ckh123 ZB Home To Logoff Update Own Profile Primary Care Profile Stock Balance Report Primary Care Profile Stock Replenishment Report PMP Claim Form for Consultation Fee Subsidy Primary Care Profile Additional Charges Report Primary Care Profile New and Close Patient List 000000 Primary Care Profile Patient with Future Appointment Information 2 Enter the report type Click the Show button dp Bap Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID ckh123 Home To Logoff poig Update Own Profile Primary Care Profile Stock Balance Report Report Type All C Sufficient stock level Current stock level gt Max stock level Insufficient stock level Current stock level Min stock level E Normal stock level Current stock level Max stock level 3 The report in PDF format will be displayed in lower part of the page dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 88 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 qp Lie B Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID ckh123 B Home lo Logoff Help Update Own Profile Primary Care Profile Stock Balance Report Jem C Sufficient stock level Current stock level gt Max stock level Report Type Al C Insu
163. oth the Password and the Security Code from your Security Token Device ublic Private Interface Electronic Patient Record Sharing Pilot Project een Le SC wy he S T ME LINN NE SEDI Ue ah ERTAN HOSPITAL AUTHORITY Identity Authentication Password Security Code Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Notes e the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock is not accidentally kept on e if you are unsure of what is the Security Code please refer to paragraph 3 3 above on Security Token Device Press the Logon button to proceed dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 16 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 4 1 Login for the First Time 1 For non HA users or users accessing the system via the internet the following page will be displayed You are required to input both the first 4 digit no of your HKID e g HKID Z123456 7 input 1234 and the registered phone no to activate the account em Electronic Patient Record Sharing Pilot Project ONE BSETSCIS EE mug HOSPITAL AUTHORITY L Account Activ
164. p con Knee gt tompage plain R G bnaoiaBa ii TODA NARI MBI WS Liin nisin Linaran Unas sean inaa ISIN Click on the m e Ww text gt icon to display oo Date 31 10 2003 23 29 Last Endorsed Date 31 10 2003 23 29 the textual report on The film vas taken on 13 8 03 and sent back for reporting on 18 8 03 the bottom half of the CHEST d screen Cardiac outline is normal Fibro calcified foci are seen in both upper zones No consolidation is noted list Endorsed By DR LAI KWOK HUNG ALBERT nd Endorsed By list Endorsed Date 15 0 2003 23 29 ond Endorsed Date b PDF documents Jb Pet e R Public Private Interfa mis Haas Public P Welcome User ID testdoctor elector ivate Interface ord Sharing Pilal Project Microsoft Internet Explorer Name CHAN SIU MING fie HIID 20000001 DOS 0101194069y Sex IS Creation Date DEDO u 2IBDIEDDEIEL onec Patient grim Welcome User ID testdoctor Porod _GeationDate C Koyr 74035 251072005 1840 NED MED Pain contol 405 02 2200 1550 MED dp ma Public Private Interface Electronic Patient Record O Creation Dale Range Period al v OR From Date TS tense m Hospital Code Al w AND User Spociaty All v re wa Usa Patient Date Spectity Specliy Keyword Admission Date Discharge Date Hospital JWH MED recunet CVA WH
165. pe Description 01 06 2006 Consultation described as comprehensive 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen Switched backed to the PEP system the user can switch to the ePR system again by clicking at the lt ePR gt icon This switching to ePR system will not trigger another SMS message sent to the patients mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 100 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 8 10 Create New Empowerment Class 1 In PPI Main Menu click on lt PEP gt tab then click Class Profile on PEP sub menu button Reporting Update Own Profile PEP Referral Take Attendance Course Profile 2 After finish entering class detail click on Save button Class Detail Class Code Pd Class Name Engish Name Class Name Chinese Namey S Delete Delete Delete Delete Delete Add Session Save Cancel 3 The Record has been saved successfully message will be prompted 4 If the class already assigned to any participant you cannot further amend the class code and class name 5 If any participant already attended to the session you cannot further amend session date and time of the session dp HOSPITAL AUTHORITY
166. rH Regimen O Others Blood Flow Rate Please select a record above E Ness iens Blood Pressure Body Weight Pre Dialysis mmHg beats min Jka Post Dialysis li mmHg beats min ket Complication O Yes No Edit Delete Print New Record Save Cancel Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Road Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 106 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 9 2 9 2 1 9 2 2 Haemodialysis Public Private Partnership Programme Main Menu Patient s basic demographic data dp Barn Haemodialysis Public Private Partnership HD PPP Programme Welcome User ID doctor998 To ePR Close To Logoff Help ne CHAN SIU MAN BR h x HKID A126734 5 Sex M DOB 01 01 1930 Age 79 Next HA Follow Up Date 01 01 2010 Hosp CMC The patient s basic demographic data are displayed at all times on the top part of the screen On entry to each patient s record you must check the patient s demographic data to ensure that the correct patient s record has been retrieved so that the correct clinical information is used for the patient s care If you found any discrepancy in the patient s demographic data with your record please check
167. ramme Patient Particulars Referral Source Name CHAN SIU MING PMP Name Dr WONG TIN TIN HKID B456001 4 Reporting Location AHN Z001 0001 Blood Taking Region Tai Po PMP Tel Number 21234567 Case No SCPA 10 00001 1 fasting for 8 hours Wt RES eft fasting for 8 hours Mt REs hifi fasting for 8 hours W irs ES General Blood Test ARH ET TEXIEE SERE CP REBAR RAM Sa ERN C E890 RSE SERR BA 26893245 ASH The lag time to take blood is 2 working days exclude Saturday Sunday and Public Holiday For Enquiry please contact SCP Support Office at 26893245 Tai Po 10 8 Reimbursement 10 8 1 Consultations and Dr Quality Incentives Reimbursement 1 In PPI Main Menu click on lt SCP Reimbursement gt tab then click lt SCP Submit Reimbursement Utility gt on SCP Reimbursement sub menu button Update Own Profile SCP Utility Reimbursement Utili Consultations and Dr Quality Incentives Reimbursement 2 Click the Consultations and Dr Quality Incentives Reimbursement link 3 All the reimbursement records are displayed in the upper panel by default You can search for records of specific date by filling the search textboxes and click Show Please select a reimburse month to view reimbursement request Empty for all months You are reminded to submit your request on or before 10th of each month Reimbursement Month Submission Date Total Reimbursement Amount Approval Status Not Submitte
168. rd Assessment Note Diagnosis Medications Health Status BP 120 go mmHg Pulse z2 min Temp 37 5 wr s5 Kko 421 ib Ho B BM 19 03 H stix 5 3 immol L Smoking Habit 9 Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker Hypoglycemic Attacks Yes 9 No Self Monitoring SMBG Yes No Drug Compliance 9 Good O Fair Poor Unknown Side Effect of Medications Yes 9 No Dieta Compliance Good Ofar OPoor O Unknown investigation Summary Exercise Regular Infrequent None Annual Complication Screening by GP E EGEE Ix Request Save Clear Hong Kong Hospital Authority Suite Nos 2 15 7th Floor Exchange Tower 33 Wang Chiu Rosd Kowloon Bay Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved In the ePR system clicking at the lt SCP gt icon will let the user switch back to the SCP system again This switching to SCP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing SCP system within a single consultation session qp 85575 Public Private Interface Electronic Patient Record Welcome User ID scpdoctor7 3 Close Ta Logoff Name CHAN SIU MAN Biz HKID A126734 5 DOB 01 01 1930 80y Sex M Diagnosis Leaend Allergy and Adverse Drug Reaction amp CHAN SIU MAN LastEntry
169. re X5 TES ATKAIAZKIEIZS A 2 oe Pen aL PRN PRAY Ba T NE UAAR gt SH HRS E JE 2300 6654 Ask the patient for his her HKID number and Access Key Enter the patient s HKID number and click the lt Submit gt button Ne qp Barm Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID testdoctor 328 Home To Logoff Q Help Reporting Update Own Profile E PPI ePR Primary Care Profi agaru following details PPI ePR Project Update No 27 16 09 09 New Patient s HKID Mo a PPEePR Project Update No 26 26 08 09 Submit PPI ePR Project Update No 24 30 04 09 PPLePR Project Update No 23 17 04 09 PPl ePR Project Update No 22 22 01 09 E Quick Access HA s ePR Patient Record E Useful Information Please input following details Patient s HKID Mo Q9 User Manuals Updated Patient s Access Key E Registration Packs for Patients Users Updated Submit Forms for Cataract Surgeries Programme a Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza New Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Autharity QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 69 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Enter the patient s Access Key and click the Continue button Note that the patient S Access Key is required only when you ac
170. rt of the screen On entry to each patient s record you must check the patient s demographic data to ensure that the correct patient s record has been retrieved so that the correct clinical information 1s used for the patient s care If you found any discrepancy in the patient s demographic data with your record please check that you have selected the correct patient by checking the HKID number and confirm with the patient on the correctness of these demographic data If you found that the demographic data displayed by the system 1s incorrect please encourage the patient to inform any of the Hospital Authority s hospitals or clinics If you found that you have opened the wrong patient s record please close this patient s records immediately You should also log the incident for auditing purpose and for patient enquiry because a SMS message on the record retrieval would have been sent to the patient Patient s Remaining Quota Each patient is entitled a maximum of 10 consultation services under the Primary Care Profile Programme per each 12 months period of participation and the remaining quota will be displayed on the top of the screen along with the patient s demographic data n PPI Primary Care Profile health Welcome User ID testdoctor To ePR B Close To Logoff Name CHAN SIU MING B amp B HKID Z000000 1 DOB 01 01 1940 69y Sex M QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 71 OF 145 PPI USER MANU
171. rv Fa Consultation Date Created By Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type New T Additional Charging Reason for consultation FU chronic ilness C For Episodic illness C Both Chronic Disease M om THT F Hyperthyroid F Hypothyroid F oa F gen F coan Consultation Details 1 2 HA Funded ff Paid by Patient Charge info Asessment Note Diagnosis Medications A dialog box will be prompted for confirmation dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 75 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Click the OK button to delete the record or the Cancel button to cancel your action Microsoft Internet Explorer X 1 J Are you sure to delete the record Cancel 4 If the deletion is completed the record will be removed from the Consultation Summary section QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 76 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 7 3 5 Print Consultation Summary 1 To print the Consultation Summary click the Print button in the Consultation Summary section Alternatively you can also print the Consultation Summary by clicking at the Print Consultation Summary button within the consultation record qp Bun PPI Primary Care Profile Welcome User ID testdoctor To ePR B Close To Logoff Help Name CHAN SIU MING
172. s displayed on the Security Token at the time of logging in Under current arrangement enrolled users of the PPI ePR system and also the eHealth System of the Hong Kong Government s Healthcare Voucher Scheme can opt to use the same security token for both systems Access to the system is restricted to authorised users only and you must not share your User ID Password and Token to others Please refer to the IT Security Guide for the PPI ePR Project for good security practices A copy of which has been distributed to you when your account was created or you can download a copy from the PPI ePR web site QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 11 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 2 3 2 1 Activity Logging The PPI ePR system logs every user activity e g accessing patient s clinical data create an account in the system automatically for audit purposes The logged information includes the access date time User ID type of transaction the record and data fields accessed and 1f any data 1s changed the before and after image of the change This logging allows the system administrator to trace every action within the system to the individual user and you will be personally responsible for the actions logged with your User ID You should use the PPI ePR system to perform your duties in relation to patient care and related purposes only according to the Terms and Conditions of this
173. se the document pus s Access ePR system from Primary Care Profile PCP system by direct link Depending on the user s access rights there will be an 1con on the header of the PCP system page for the user to access ePR system directly from the PCP system Once a user get access to the ePR system from the PCP system by direct link the user can have the two systems kept open at the same time and switch between them at any time for quicker and easier information cross referencing This feature eliminates the user from entering Patient HKID and Patient Access Key repeatedly within a single consultation session Short Message Service SMS message will only be sent to a patient s mobile phone once for each different types of system accesses 1 e ePR PCP Cataract Profile and HD PPP system within a single consultation session Successive QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 85 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 switching between different systems by the direct link feature will not trigger duplicated SMS alert messages sent to a patient S mobile phone 7 7 1 Access ePR system from PCP system by direct link If a user has access to the ePR system there will be a lt ePR gt icon for the user to access the ePR system directly from the PCP system User can click at this icon to access ePR system A SMS message will be sent to the patient s mobile phone if this 1s the first time the user
174. select patient referral district ALL v Please select doctor Dr T I MAN CHAN A111 X55XX w Please input report date range From 08 0 n 201 0 DD MM YYYY To 31 07 2010 VERSION 1 18 LAST SAVED 10 OCT 2012 3 The report will be displayed in PDF format Click the Print button to print the report m ie aS BO Oe ec eem le WY md HOSPITAL E AUTHORITY PRIN SCP Doctor Appointment Selected Cluster NTEC Selected Patient Referral District ALL Selected Doctor Dr TAI MAN CHAN Report Date Range From 08 Jul2010 To 31 Jul 2010 Cluster NTEC Patient Referral District Tai Po Patient Name Chinese Name Case No e CHAN SIU MING New SCPA 32 23423 5 10 9 2 SCP Patient Enrollment List gt Print Date 08 Jul 2010 12 08 15 Printed By Dr TAI MAN CHAN Appointment Date Mobile No 98765432 lt 1 User can generate the SCP Patient Enrollment List by navigating to the SCP Reports main page with the menu path Reporting gt SCP Reports In this main page click at the lt SCP Patient Enrollment List gt link 2 Select the cluster patient referral district and doctor Click the lt Show gt button 3 The report will be displayed in PDF format Click the lt Print gt button to print the report dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 145 OF 145
175. sion Short Message Service SMS message will only be sent to a patient s mobile phone once for each different types of system accesses 1 e ePR PCP Cataract Profile and HD PPP system within a single treatment session Successive switching between different systems by the direct link feature will not trigger duplicated SMS alert messages sent to a patient S mobile phone 9 4 1 Access ePR system from HD PPP system by direct link If a user has access to the ePR system there will be a ePR icon for the user to access the ePR system directly from the HD PPP system User can click at this icon to access ePR system A SMS message will be sent to the patient s mobile phone if this is the first time the user access the patient s ePR record within a single consultation session qp Barm Haemodialysis Public Private Partnership HD PPP Programme Welcome User ID doctor999 3 Close l a Logoff o Help Name CHAN SIU MING HKID A111112 1 Sex M DOB 01 01 2000 Age 10 Next HA Follow Up Date Hosp CMC Haemodialysis Treatment History New Treatment Record Red Too Low Blue Too High Date Time E Treatment Detail Treatment Date 25 02 2010 DD MM Y Y Y Y Charge Amount 0 O 23 02 2010 decar Start Time HH MM 24hr Completion Time i HH MM 24hr Duration 15 16 19 02 2010 O 17 18 09 02 2010 O Session Completed O Yes O No doctor999 doctor999 Haemodialysis Prescription 07 15 PIT
176. t Drug zoom Legend B PWH 01 02 B PWH 01 Last Entry Description 08 09 2006 Paracentesis Minn ET 27 08 2006 Blood transfusion 31 01 08 COM 33 18 08 2006 Oesophagogastroduodenoscopy 1 01 08 POCT Bi 16 08 2006 Oesophagogastroduodenoscopy and injection 31 01 08 BC COM of gastric varices Service 31 0170 RL 16 08 2006 Oesophagogastroduodenoscopy with biopsy Hospital Clinic Type Description STEM 01 06 2006 Consultation described as comprehensive dide 25703 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 18 11 2002 Ultrasonogram of abdomen UP LP ED ED ED ED UD UD UP UD UP UP E UP E Blochemis asult E Cumulative Commor dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 46 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Note that there will still be a page asking for Patient s Access Key when a user try to switch to PEP system from ePR system by direct link if the user has not accessed the patient s record in the PEP system before Switched to the PEP system by the direct link the user can switch back to the ePR system by clicking at the ePR icon This switching to ePR system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing ePR system within a single consultation session dp Hi Patient Empowerment Profile ehealth Welcome User ID pepngoadmin Close lg Logoff o9 Help Name CHAN SIU MING HKID H001001 1 DO
177. t Type Additional Charging Reason far consultation FU chronic iliness For Episodic illness C Bath 7 In the Assessment section click the amp icon for entering additional remarks 8 In the Medications section click the Add Drug Item link to add more entries as needed 9 Click the Save button to save the record dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 74 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 If the record is created successfully you can find the consultation record in the Consultation Summary Section qp 262 5 PPI Primary Care Profile health Welcome User ID testdoctor To ePR B Close To Logoff Q Help Name CHAN SIU MING B amp h HR HKID Z000000 1 DOB 01 01 1940 69y Sex M Remaining Quota 9 Consultation Summary Consultation Date Bo je vfo Db wwrvvvv Es Subsidized by PCP Yes C No Charge Amt 0 Waived 100 Change Patient Type Additional Charging Delete Reason for consultation FU chronic ilness C For Episodic illness C Both EE Chione Diana Mom F HT F Hyperthyroid F Hypothyroid F oa D erh F coan Print an Consultation Details 1 2 H Funded Paid by Patent Charge info Asesmen Note Diagnosis Medications 7 3 3 Edit Consultation Record l To edit the information of a consultation record select the consultation record you want to edit in the Consultation Summary Section
178. t to inform any of the Hospital Authority s hospitals or clinics If you found you have opened the wrong patient s record please close this patient s record immediately You should also log the incident for auditing purpose and for patient enquiry because a SMS message on the record retrieval would have been sent to the patient 10 2 2 HA Allergy and Adverse Drug Reaction Record On the left hand side of the screen under the section Allergy amp ADR According to HA ePR Record it shows the patient s allergy and adverse drug reaction record kept in Hospital Authority User can click at the caption to open this section for reviewing qp 862 Shared Care Programme health Welcome User ID scpdoctor7 Ta ePR Close r Logoff Q Help EMEN EE imm 01 01 2000 Age 10 Allergy amp ADR According to HA ePR Record Attendance Details Allergy Consultation Date g ju 2010 0E Reason 9 FU chronicillness Episodicissue Both No Allergy Record Consultation Details Patient Charge Adverse Drug Reaction Chronic Disease DM HT E Quality Incentive No Adverse Drug Record Assessment Note Diagnosis Medications Payment Health Status BP 420 g0 mmHg Pulse 72 Imin Temp 375 VC Wit 55 kg 424 b Ht 17 m BMI 1903 kg m H stix 5 3 mmol L Smoking Habit Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker Hypoglycemic Attacks Yes No Self Mo
179. tation described as comprehensive 28 03 2003 Ligation of haemorrhoids 28 03 2003 Diagnostic colonoscopy 1811 2002 Ultrasonogram of abdomen 5 4 3 Access Haemodialysis Public Private Partnership Programme from ePR by direct link If a user has access to both Haemodialysis Public Private Partnership Programme HD PPP system and ePR system there will be a HD PPP icon for the user to switch to HD PPP system directly from ePR system User can click at this icon to access HD PPP system A SMS message will be sent to the patient s mobile phone if this is the first time the user access the patient s HD PPP record within a single consultation session dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 43 OF 145 PPI USER MANUAL dp 8 3 Public Private Interface Electronic Patient Record health Welcome User ID hdnurse44 Name LEE CHI NAN Behe HKID A126734 5 DOB 01 01 1930 80y Sex M Summary Schedule Diagnosis M e LEE CHI NAN 20 Allergy and Adverse Drug Reacti Last Entry 26 09 2006 20 09 2006 08 09 2006 08 09 2006 17 08 2006 15 07 2006 15 07 2006 B PWH 0 B PWH 014 Description Gastric varices Gastrointestinal bleeding Liver cirrhosis Ascites Bleeding gastric varices Spontaneous bacterial peritonitis Portal vein thrombosis Last Entry 08 09 2006 27 08 2006 18 08 2006 16 08 2006 16 08 2006 01 06 2006 28 03 2003 28 03 2003 18 11 2002 B DM B Immunology F B Liver
180. te v tettedoves ote RR DRE ed rre dts ele a e te Utd 136 10 5 5 Delete Investigation Results om ow ved tata cid aeta atate acude 137 10 6 ACCESS EPR SYSTEM FROM SHARED CARE PROFILE SCP BY DIRECT LINK se 138 10 6 1 Access ePR system from SCP system by direct link esses 136 10 7 CTIE AR TS TR EH Er PA 141 10 7 1 Lab Test Reouest Fax DIY octo evtl utente OO 141 10 8 ISEIMBURSBMENT ese a a MM UEM E S 142 10 8 1 Consultations and Dr Quality Incentives Reimbursement eese 142 10 9 SHARED CARE PROGRAMME REPORTS oce o aeo a o eO anda o oRPRE Te iie cU EIE UdE 144 10 9 1 SCPODOCIOFZUDDOIREIDIORI cai Gt M a cU 144 10 9 2 SCF Patent Enrollment LAS aot It t ditus ctm 145 PAGE 5 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 1 1 1 2 Introduction The Public Private Interface electronic Patient Record Sharing Pilot System PPI ePR is a web based application aiming at improving the sharing of patient s clinical information between public and private healthcare providers to facilitate a seamless and better quality healthcare environment for patients upon patient s consent The Hospital Authority HA being the largest healthcare provider in Hong Kong has collected clinical data on patients under its care through its integrated clinical information system over the past years and established a patient centered lifelong longitudinal clinical data repository namely the electroni
181. tem Patient Empowerment Profile PEP system and Shared Care Programme SCP system directly from ePR system Once a user get access to other systems PCP Cataract HD PPP PEP and SCP from ePR system by direct link the user can have the two systems kept open at the same time and switch between them at any time for quicker and easier information cross referencing This feature eliminates the user from entering Patient HKID and Access Key repeatedly within a single consultation session Short Message Service SMS message will only be sent to a patient s mobile phone once for each different types of system accesses 1 e ePR PCP Cataract Profile HD PPP PEP and SCP system within a single consultation session Successive switchings between different systems by the direct link feature will not trigger duplicated SMS alert messages sent to a patient s mobile phone 5 4 1 Access Primary Care Profile PCP system from ePR system by direct link If a user has access to both Primary Care Profile PCP system and ePR system there will be a lt PCP gt icon for the user to switch to PCP system directly from ePR system User can click at this icon to access PCP system A SMS message will be sent to the patient s mobile phone if this is the first time the user access the patient s PCP record within a single consultation session qp m Public Private Interface Electronic Patient Record Welcome User ID doctor11 To Cataract B Close F Logoff
182. to save the result Click lt Cancel gt to cancel the action Investigation Result Edit Collect Date 7 lu ER Laboratory Test Result Reference Range pi Normal 5 1 6 4 Diabetes 795 mmol L 52 desirable 5 2 6 2 borderline high gt 6 2 high mrmrual L 1 7 desirable HbA1c TC TG mmol L 2 6 if patient has CHD or CHD equivalent risk optional goal 1 8 3 4 if patient has 2 or mare risk factors 4 1 if patient has 0 1 risk factor mmol L Male 1 0 Female 1 3 Hb g dl umal L mmol L Mon diabetes 5 6 IFG 5 6 6 9 Diabetes f Creatinine NN Fasting Glucose Please note that the above reference range is applicable ta individual laboratory There might be variations among different hospital private laboratories Save Cancel dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 136 oF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 5 5 Delete Investigation Result 1 To delete an investigation result select the investigation result you want to delete in the Investigation Summary section and then click the Delete button Investigation Summary Sort Collect Date O Jun 2010 O3 Jun HbA1C 55 S B TC mmol L E TG mmol 0 9 LDL C mmol L HDL C mmol L Hb cdl Creatinine umol L Fasting Glucose mmol L lt uj gt Ix Request New Result Eit perre __ 2 A dialog box will be prompted for confirmation
183. to return to the previous page QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 64 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 6 7 Close Current Record Open Next Record 1 You can close the current patient s records by clicking the Close button on right upper corner in the screen ine ES 3 UI ee 79 WT E DOB O101 1940 69y Sex M Eve Left Subsidy Expiry Date 0201 2010 Close the current patient s record and return to PPI DrANONG TAI MINGdree of charge Main Menu te Subsidy Logging Procedure This subsidy is lagged on 30 09 2009 Input Registration Ho 2 The PPI ePR main screen will be displayed and you can input the next patient s HKID number to open the next patient s cataract profile qp EE m Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID testdoctor zB Home Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care BS dL REAR Bee Last logon Date Time 30 Sep 2009 16 30 Status successful E Messages amp Highlights Please input following details PPI ePR Project Update No 27 16 09 09 Ne Patient s HKID No Iq B PPLePR Project Update No 26 26 08 09 Submit PPI ePR Project Update No 24 30 04 09 PPEePR Project Update No 23 17 04 09 PPl ePR Project Update No 22 22 01 09 Useful Informati E Quick Access HA S ePR Patient Record E Useful Information Pl
184. to view data searched from the chosen criteria on these pages Click Reset button to restore the default searching criteria 5 2 3 9 Document Types Different types of report documents exist in the ePR including textual reports and PDF documents Different icons are used to represent different document types and the presentation formats are also different dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 36 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 a Textual reports QEH 17 11 0519 Blood Group Fy Biochemistry B Cumulative Common B Haematology BuMIcroblology B Virology i By Anatomical Path ES Specialty Profile Medica B DM B Immunology B Liver Renal B Thyroid B Anaesthetic B 1 ARt E Abnormal Result B Numerical B Non numerical E Radiology Record B Radiology Appointment Im Medication B MOE Formulary Management j B MOE by episode B MOE summary Boi pensed by episode B Dispensed summary sft ll mi Search by Request Date legend Request Date Period O Request Date Range Period OR From Date F To Date le Exam Name V SOPD9949888U 04 03 2006 18 27 MRI Hip plain Hip con Knee con Knee plain S0PD9949888U 26 02 2006 18 27 MRI plain Hip con Knee con Knee plain SOPD9949888U 23 02 2000 18 27 MRI ip plain NIPveea Knee con Knee plain 80PD9949888U 07 02 2000 18 27 MRI E Hip plain Hi
185. treatment record you want to edit in the Treatment History Section and then click the Edit button Note that you can only edit treatment record created in the current 8 EIS Haen T health Haemodialysis Public Welcome User ID doctor929 R Mame CHAN SIU MING HEID A111112 1 Haemodialysis Treatment History doctor925 19 02 2040 17 18 09 02 2040 07 15 d cFe s Cac d d View Treatment Record 25 02 2010 12 13 L Toa Low Hj Too High ch Warning Treatment Detail a Treatment Date 25 02 2010 Start Time 12 15 Completion Time 15 14 Duration 4 hours and 1 minutes Session Completed Yes Incomplete Reason Incomplete Detail Charge Amount 50 Created By doctor338 Last Update 25 02 2010 10 49 doctor925 doctor9925 Haemodialysis Prescription Dialyzer Type coil type dial zeradsfadsfasd e Concentrate Delete Print hl 2 The treatment record will be displayed on the right hand side of the screen Amend the displayed information as required 3 Click the Save button to save the changes qp Bun Haemodialvsis Public Private Partnership HD PPP Programme Welcome User ID doctor999 To ePR B Close To Logoff Q Help Name CHAN SIU MING HKID A111112 1 Sex M DOB 01 01 2000 Age 10 Next HA Follow Up Date Hosp CMC Haemodialysis Treatment History Edit Treatment Record 25 02 2010 12 13 z Red Too Low Blue Too High Date Time ENEN Treatment Detail zl ree
186. ublic Private Partnership Programme HDPPP QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 7 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Shared Care v IE7 only v v Profile SCP 2 3 System Configuration Before you access the PPI system you should configure your computer as specified below 2 3 1 Printing If you need to print reports or letters through the system please set up your web browser as follows Microsoft Internet Explorer 1 Open your Internet Explorer 2 Click File and then Page Setup about blank Microsoft Internet Explorer File Edit View Favorites Tools Help Back X 2 Search Favorites B 2 amp E New gt Open Ctrl O Save As Page Setup Print Ctrl P Print Preview Send gt Import and Export Properties Work Offline Close 3 Clear the contents in the lt Header gt and lt Footer gt sections and set margin to zero as below QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 8 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Page Setup SOURCE Automatically Select hal Headers and Footers Orientation Portrait Right 0 01 C Landscape Top Bottom 4 Click OK button to save the changes dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 9 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 Mozilla Firefox 1
187. ursement Utility Confirmation Windows Internet Explorer amp print General Options Select Printer E Microsoft XPS Document Writer 2 Panasonic DP 4530 E NPIEF6142 Copy 1 on http 160 78 18 137 BA lt 4 Panasonic Document Manager Si Status Ready _ Print to file Location Comment Page Range G AI Number of copies n E Selection Current Page Enter either a single page number or a single page range For example 5 12 m VERSION 1 18 LAST SAVED 10 OCT 2012 Dr TAI MAN CHAN doctor998 06 2010 sed Amount 300 Actual Charge Reimbursement From Patient C D NN From HA B E 200 sbursement are itions of the Shared 10 9 Shared Care Programme Reports 10 9 1 SCP Doctor Appointment Done Local intranet 100 1 User can generate the SCP Doctor Appointment report by navigating to the Reporting Update Own Profile SCP Reports dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT SCP Utility SCP Reports main page with the menu path Reporting SCP Reports In this main page click at the lt SCP Doctor Appointment link SCP Reimbursement SCP Doctor Appointment SCP Patient Enrollment List Select the cluster patient referral district doctor and report date range Click the lt Show gt button PAGE 144 OF 145 PPI USER MANUAL SCP Doctor Appointment Please select cluster NTEC Please
188. utton to sort the records by collect date 3 Use the scroll bar at the bottom to view all the records dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 133 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 10 5 3 Create Investigation Result 1 To create new investigation result click the New Result button in the Investigation Summary table Investigation Summary Sort Collect Date 03 Jun 2010 01 May HbA1C 5 5 6 aye TC mmol L 5 4 9 TG mmol 0 9 1 4 LDL C mmol L 2 48 HDL C mmol L Al Hb aidi 5 Creatinine umolT T Fasting Glucose mmol L B Ix Request New Result 2 A dialog will be popped up Fill in the investigation result Click Save to save the result Click Cancel to cancel the action Investigation Result Collect Date i mal Laboratory Test Reference Range HbA1c TC pin Normal 5 1 6 4 Diabetes 796 mmol L 2 desirable 5 2 6 2 borderline high 6 2 high TG mmol L 1 7 desirable mmol L 2 6 if patient has CHD or CHD equivalent risk optional goal 1 8 3 4 if patient has 2 ar mare risk factors 4 1 if patient has 0 1 risk factor mmol L Male 1 0 Female 1 3 g dl umal L mmual L Non diabetes 5 6 IFG 5 6 6 9 Diabetes a Hb Creatinine Fasting Glucose Please note thatthe above reference range is applicable to individual laboratory There might be variations amon
189. website Regular audit reports on individual users activities in the PPI ePR system will be generated for monitoring by the system administrators at the Hospital Authority and each participating Private Hospitals Patient Consent You are allowed to access the patients records only when the patient has consented Apart from the system logging the PPI ePR system will generate a SMS message to the patient s mobile phone every time a patient s record is opened in the PPI ePR system The message contains the time and name of the user accessing his her record so that the patient can report any unauthorised access to the Hospital Authority immediately System requirements on Password Maintenance General Guidelines Passwords are the principal means of authenticating the user and validating a user s authority to access the system You are advised to adopt the following guidelines to protect your password so as to protect your own user account 1 Keep passwords confidential Do not disclose your password to others to prevent unauthorised access using your account 2 Avoid keeping a paper record of passwords 3 Change passwords whenever there is any indication of possible system or password compromise 4 Change passwords at regular intervals about 30 days and avoid reusing or cycling old passwords 5 Avoid basing passwords on any of the following e months of the year days of the week or any other aspect of the date e family names
190. x M DOB 01 01 2000 Age 10 Next HA Follow Up Date Hosp CMC Haemodialysis Treatment History New Treatment Record Red TooLow Blue Too High Date Time EISE NK Treatment Detail Treatment Date 25 02 201 0 DD MM Y Y Y Y Charge Amount 0 c 23022010 Start Time hb HHM 2480 Completion Time te 24hr Duration doctor999 15 16 Session Completed O ves O wo 19 02 2010 O 17 18 doctor999 09 02 2010 O doctor999 Haemodialysis Prescription 07 15 v anna mnan Dialyzer Type Retrieve from previous result L Too Low H Too High D Warning TEL OLTRER EEE Dialysate Concentration Nal mmo ki mmo cal mmo HCO mmol L Vascular Access O avr Oavc O Haemodialysis Catheter Site Treatment Detail A Treatment Date 25 02 2010 Anticoagulation O urH O LM H Start Time 12 13 Regimen Completion Time 16 14 O others Duration 4 hours and 1 minutes Blood Flow Rate Ju Iml min Session Completed Yes Incomplete Reason Treatment Assessment m bias E Blood Pressure Body Weight Charge Amount 0 Created By doctor999 Pre Dialysis mmHg beats min kg Last Update 25 02 2010 10 45 Post Dialysis mmHg baste min kg Haemodialysis Prescription m ly aail dune l Complication Yes No Dialyzer Type coil type dialyzeradsfadsfasd hialvsate Concentration v Edit Delete Print Save Cancel EN Hong K
191. y QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 118 OF 145 PPI USER MANUAL VERSION 1 18 LAST SAVED 10 OCT 2012 3 Enter the patient s Access Key and click the Continue button Note that the patient s Access Key is required only when the user access the patient s shared care profile for the first time ce ffi Shared Care Programme health Please enter Patient s Access Key Po Continue Cancel 4 fthe entered patients HKID Number and Access Key are correct the main page of the patient s shared care profile will be displayed HMA Shared Care Programme t health Welcome User ID scpdoctor7 c ePR Close F Logoff o Help Name CHAN SIU MING HKID B456001 4 Sex M DOB 01 01 2000 Age 10 Allergy Consultation Date c ju 2010 f Reason FU chronic illness Episodicissue Both No Allergy Record Consultation Details Patient Charge Adverse Drug Reaction Chronic Disease DM HO Quality Incentive No Adverse Drug Record Asscssmont Health Status BP 120 80 immHg Pulse 72 min Temp 375 C Wf ss Ko 421 lib Ht 4 qm BM 1903 kgim H stix 53 mmol Smoking Habit 9 Non Smoker Smoker Ex Smoker Alcohol Use Non Drinker Current Drinker Social Drinker Ex Drinker Hypoglycemic Attacks Yes 9 No Self Monitoring SMBG Yes No Drug Compliance Good O Fair Poor Q Unknown Side Effect of Medications Yes No Consultation History Dietary Co
192. ypothyroid F oa T eph F coap HbA1C X TC mgs Consultation Details LI cime GE cae ccu a man T TG mg dl y p 1 Na mmol l Drug Name Dosage RNDuration otal Qty K mmol l 5 Gliclazide Tablet x 40 mg om M 5 e Weeks x Il Ur mmolA mme A oe Cr mmol f Peasescet il CrCl ml minz1 73m 7 seud x ge OCT m1 Weight kg Add Drug item Positive albustix By Private Microalbuminuria Drug Name Dosage Proteinuria Red Too Low Blue Too High New Result Edit Delete Add Drug Item Save Print Consultation Summary Print Dispensing Summary In the ePR system clicking at the lt PCP gt icon will let the user switch back to the PCP system again This switching to PCP system will not trigger another SMS message sent to the patient s mobile phone as one SMS has been sent before for accessing PCP system within a single consultation session dp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 40 OF 145 PPI USER MANUAL dp pa oti health Welcome User ID testdoctor Name CHAN SIU MING B amp l 5A HKID Z000000 1 Public Private Interface Electronic Patient Record DOB 01 01 1940 69y Sex M B Close VERSION 1 18 LAST SAVED 10 OCT 2012 o Help Fr Logoff Seis td Re Last Entry Description Description amp CHAN SIU MING m ber re eum M 26 09 2006 Gastric varices
193. ysis Treatment Summary DOB 01 01 2000 Age 10 Center F Sex M Center F Last Update Date 25 02 2010 Last Update Date 25 02 2010 Treatment Detail Dialysis Prescription Date 25 02 2010 Olatyzer Start Time 12 13 Completion Time 16 14 Duration amp nr 1min Type coll type dalyzeradstadstasd Session Completed Yes Reason NIA Detail Concentration Na 145 mmol L K 2 mmol L Ca 1 6mmolL HCO 24mmoli Access Treatment Assessment Vascular Access AVG Pre Dialysis Post Dialysls Site left forearm Blood Pressure 120 100 mmHg 120 100 mmHg Blood Flow Rate 300 mimin Pulse 100 beats min 100 beats min Body Weight 100 kg 100 kg Anticoagulation Regimen Complication No Note Type LMWH Dosage S50 IU kg Reported By Ms SIU MING CHAN Printed by Ms SIU MING CHAN on 25 02 2010 10 53 Patient Signature CHAN SIU MING Page 1 of 2 Page 2 of 2 REPRE EPSP Ne BOUT UA NED T TAT CHASTRE AA OER TOL AE PN CARS BORE ISKeNE LS LPR EPSP Te BOUTON ERD TET LENT ORT REAR OREM TORT ES PH OARS geemIEMMUgC on ganannee prime pp ne p egi ARERR REA MW m ar l adala MOREM RABORRA AUR IHR A ana am iisscnd tr disicu loe ap cr reterence patroon riy Soma Gite lormalce moy read to be stre st esbeequext flowy B s provided ce Tees ocomaet io vised tr lamaa cr reterence peapcen oriy Some c d omae moy rend to be tasitzed et asbenquent fiiam tp Nia provided ce EL S UR river be Durga a ave ie

(PPI) System User Manual for Private Practitioners Revision 1.18

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