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Utilizing Technology in Practice Handout

1. As most common browser most malicious attacks take advantage of Internet Explorer s security holes Also slower speed and compatibility issues c Verdict While competes well in speed and functionality its security flaws make it less appealing General Tools 1 Wisdom Screen Hunter http wisdom soft com products screenhunter_free htm allows for full or partial screen captures Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University E mail easiest way to establish accounts with major search engines and have access to their additional services General E mail Advice for Professionals Andrew Livanis 1 This fundamental assumption of email is critical the process of email is more similar to writing a letter than it is to speaking 2 Email should be longer than a few words and way shorter than a novel Always assume that the person you will write to will receive hundreds of emails in one day so keep your message as short and sweet and to the point as possible 3 Punctuation either neglected or used excessively 4 Spell check it more spelling errors in the email the less likely it is that your reader will understand it 5 Audience Sometimes you may want to limit your responses to one person in a group who has received an email 6 Cc and Bcc Carbon Copy and Blind Carbon Copy a Some users have no idea that the Cc exists When you receive an email every addres
2. Pictello Pros You can make a story book using this app such as what a child did on his weekend On 18 99 each page you can put a photo and a recorded sound or text to speech using high quality iPad voices The created storybook can be shared via various ways such as 1Tunes File Sharing or iPhone PDF files iPod touch ABA Flash Emotions This app contains emotion labeled 50 images of children expressing the 10 most Cards basic emotions to help children who are having a hard time distinguishing how other people Free iPad are feeling or how they may be feeling iPhone iPod Actions In a set of 52 images users can learn actions via text photo and real audio touch Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 17 Talking Tom Talking Rex and more Free 0 99 iPad iPhone iPod touch Pros A fun turn taking app with a talking cat that repeats everything you say in a silly voice The recordings can then be played back or uploaded to share via Facebook YouTube or email If you say Hello Rex will say hello in dinosaur voice If this little creature is going to imitate everything they do from tongue raspberries to words then kids will spend more time vocalizing to the creature and that s more time that they re practicing and learning about how to vocalize and how to say things Talking for this population is probably one of the most diffi
3. have become commonplace Computers smartphones and data storage are places where data can be stored and retrieved We all love the newest computer scoring programs to save time We even use computer based report writing to give us more time However with each new advance we risk the potential violation of ethical or legal practice The NASP Principles in the preamble state that we must protect all students from reasonable foreseeable risk of harm I did not find in the entire Principles any direct reference to technology or social media and how they may influence our practice There are four Broad Principles followed by Standards under each one I found no applicable Standards in Principle I Respecting the Dignity and Rights of all Persons regarding technology In Principle II Professional Competence and Responsibility I found several Standards that would apply to technology and practice In Standard II 3 2 we are instructed to use assessment techniques and practices that the profession considers to be responsible research based practice We have to have up to date instruments and appropriate normative data If using computer assisted Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 19 assessments computer scoring and or interpretation programs they must be accurate and valid School psychologists use professional judgment in evaluating the accuracy of computer assiste
4. It 1s a pain but is the safest approach It will make your newfound Internet friends happy too What you may not realize is that anyone who has sent you a message or Cc ed you on a message or Bcc ed is also in your address book Most of us do not take the time to clear out this spam rich information Also when you reply all you are placing your e mail address in all those receivers address books opening up your vulnerability to folks that you may not know and this can reach around the globe I get e mails with multiple addressees or even hundreds if it is from an organization I have all their e mail addresses in my address book What a treasure for those looking for new people to spam phish or hack If you open up an e mail and suspect it is a hijacked one write a new one to the person and ask if they sent one Do not click on any embedded links from someone if you do not expect them even if you know the person Ask first Also do not just forward those jokes photos etc cut and paste the main text without addresses in a new e mail I have for years just deleted the e mail addresses but I am being more careful recently If you want to send out a large e mail use a blind Cc to protect others from the potential future hijack A password vault or software keeper can be a lifesaver to protect your data Many password manager apps exist for Android iPhone Blackberry etc Read the reviews before buying So try to keep a strong pas
5. are on there if you do not do something extraordinary to erase them Faxes should only be sent to a secure fax machine according to APA Placing items in a remote database will require additional safeguards to ensure confidentiality and security Also the database must hold archive files for the legal length of time You will need to ensure that others cannot modify files without your permission Standard II Honesty and Integrity in Professional Relationships has several standards that involve technology Standard III 3 3 states that one cannot alter a report or record of another professional without their permission The exemption is for those supervising graduate students This may be important to those writing integrated summary reports It appears that one must work to get others as well as ourselves to maintain accurate and nonmodified reports If a different or modified report is ever discovered for example through due process you will be in violation possibly legally too Remember a Microsoft Word document leaves a trail of modifications and may provide the trail of dates as well This could be more difficult if the psychologist s report is changed by someone else If schools continue to use networks to store reports or allow permit others to modify change reports of the primary writer then this could be in violation of this standard Standard IJI 4 6 speaks to having a financial interest in a product Software is specific
6. e mail instant messaging or other means it is not secure You will need to do something in addition to protect them Wireless connections add to the complexity of keeping data safe The person sitting next to you at the local free Wi Fi coffee shop may be accessing your computer information if you are not taking proper safeguards Most of these free sites are not encrypted so working on reports or files in such locations could be a real danger If you must enter a password it is somewhat protected The number of people who do not safeguard or update their computer software system is incredibly high Have your IT department go over your security and make sure all the possible protections are in place and updated You can inadvertently invite someone onto your computer by clicking on a hyperlink underlined URL You are giving them permission to come onto your computer They can leave malware in place to monitor your actions and keystrokes and access your files E mail phishing is an example Passwords Passwords are essential for data security I do understand they are troublesome to keep up with I used a program for my Palm called SplashID for management of all my password based accounts You will have to remember only one password It saved me many times It 1s an app for the Apple iPhone iPad iTouch but it is not as slick as the Palm version My wife uses an effective index card approach at home but this would not work in an o
7. each of your items and then easily sort or filter based on the tags Another added feature not present in many other apps is the ability to create projects and then have tasks within the project For example this feature is useful with taking notes on evaluations A comprehensive evaluation is the project and then the associated tasks are things such as observation file review cognitive assessment academic assessment report writing sending report home etc When you complete a task on one device the change made would automatically be applied to other devices Cons There is a free version of this app but it does not let you wirelessly sync the todo lists between devices You need to pay a monthly fee their sync service While the projects are great you re unable to create template projects so every time you add a new project of a comprehensive assessment you have to add in all of the items to complete every single time Not a huge issue until you ve had 5 consent forms signed in a matter of days and you re trying to get organized in order to accomplish them all and stay in compliance iAnnotate PDF 7 99 KA Ky Pros iAnnotate allows you to highlight underline write on add text add stamps or notes to any PDF document Not only can you write on the documents you can then save those notes and share them with others The easiest way to load PDFs in to 1Annotate is to simply email and then use the open with
8. fed back into a search engine to ensure that the information is confirmed by another website or using traditional resources such as books or medical professionals Resources Medscape Web MD and Epocrates are free apps and software Must update regularly 2 Complete Process purpose of the search is for intervention and treatment The thorough process uses the strategies in the quick process and follows up with additional strategies meant to confirm the accuracy of the information f g Objectivity In general if sites refer to journal articles and other reference sources it is more likely to have objective information Biased sites tend to include testimonials guarantees and claims of persecution Currency The site should have information that has been kept current and up to date Typically a site should list when a page was last updated or when an article was written Purpose and Privacy purpose of site should be fully disclosed Many commercial sites give the appearance of presenting objective information when the real purpose is to promote their products If a site asks the user to fill out any forms it should disclose why the information Ease of Navigation Most valid websites will have a professional look and design Part of basic site design is the promotion of orderly and logical movement through the site In general users should be able to find the information they are looking for in three clicks of the mouse or l
9. in natural environments or live video Collaboration with software engineers IT professionals etc Adobe Connect social media NING YouTube Interactive software therapy with HIPAA compliance Se ae Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University Strategies to Evaluate Medical Information on Internet 1 Quick Process appropriate for finding general information about a disorder a Google it Google www google com has developed one of the more accurate ways of finding information and which usually does not include sites that are irrelevant to the search While this is not a perfect way to measure the accuracy of health information it is a quick way to narrow the search to sites that are the most likely to contain accurate information In general the best health information websites tend to be within the first 50 sites from a Google search Check the site s ending prefix Look at whether the website providing the health information is a government gov education edu organization org or commercial com or net website In general the government and education sites suggest more credibility and tend to have more accurate information Source Look at credentials affiliations and authors of source material Sites with accurate health information usually list the authors responsible for the health information Confirm it All information that is found should be
10. note taking when you do not have a time to type Cons Need relatively quiet area so background noise does not interfere with sound of speech The program does not always recognize what you are trying to say you have to speak very clearly It also needs WiFi or 3G connection to operate App only operates with connection to dragon system for refined voice recognition 1 e vocabulary dialect etc PDF Expert 9 99 Pros Full PDF package for the iPad PDF Expert allows you to view annotate highlight and make remarks insert corrections delete extract pages to other PDF docs from any PDF file It also allows you to fill in PDF forms including use of text fields check boxes radio buttons and other form elements You can even sign your name on a form right on the iPad PDF Expert also allows you to transfer files from PC email attachments Dropbox Google Docs MobileMe iDisk Readdle Storage etc to work on right on the iPad PDF Expert reads most common document types iWork MS Office PowerPoint text files images music and video files Easy to navigate User manual is preloaded as a document only 25 pages Cons Currently none reported NOTESY APP 4 99 Pros The Notesy App is a note taking application that is already linked to DropBox All you have to do is install the APP and it will automatically link to your Dropbox app I do many anecdotal observations and I also use this for person
11. of electronic media for diagnosis consultation treatment transfer of health or medical data and continuing education Effective July 14 2000 History Created 2000 Ky Acts ch 376 sec 16 effective July 14 2000 Kentucky 201 KAR 26 310 Telehealth and telepsychology RELATES TO KRS 319 140 29 U S C 794 d STATUTORY AUTHORITY KRS 319 032 2 KRS 319 140 2 NECESSITY FUNCTION AND CONFORMITY KRS 319 140 requires a treating psychologist utilizing telehealth to ensure a patient s informed consent and to maintain confidentiality This administrative regulation protects the health and safety of the citizens of Kentucky and establishes procedures for preventing abuse and fraud through the use of telehealth prevents fee splitting through the use of telehealth and utilizes telehealth in the provision of psychological services and in the provision of continuing education Section Definitions 1 Chent is defined by 201 KAR 26 145 Section 2 2 Telehealth is defined by KRS 319 140 3 3 Telepsychology means practice of psychology as defined by KRS 319 010 7 between the psychologist and the patient a Provided using an electronic communication technology or b Two 2 way interactive simultaneous audio and video Section 2 Client Requirements A credential holder using telehealth to deliver psychological services or who practices telepsychology shall upon initial contact with the client 1 Make reasonable atte
12. of psychology at Western Kentucky University in Bowling Green KY He is president of the International School Psychology Association and a former president of NASP He can be reached at billnasp aol com Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 25 NASP Communiqu Vol 39 7 May 2011 Tech Corner By Bill Pfohl NCSP Encryption Must We Use It If someone gets into your computer you can prevent him from accessing or using your files by using encryption Encryption has been used by governments and military to protect their data since the 1950s Encryption comes in various strengths The current gold standard is 256 bit encryption 128 bit is very good while 64 bit is fairly easy to break Many of you are familiar with some form of encryption When you use the Internet for purchases you use a secure and encrypted site https that indicates that this transaction is secure from access by others There may be a lock symbol at the bottom or top of the browser which also indicates a secure transaction On websites SSL TSL security layers also protect you and your data as only you and the merchant can view the data If you are sharing confidential information with students identifying information it needs to be encrypted Be cautious because the more people who have your encryption key the less secure your data is It is like sharing your password fo
13. specific building you can leave yourself a note at the building and the next time you re there it will alert you that you have a note at that location Cons You cannot add a note within any application Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 14 Dragon Dictation Free iPad iPhone D y cto Pros Dragon Dictation is a speech to text program or voice recognition that allows you to speak dictate your text or email messages This voice recognition app taps into Dragon Speak Naturally software to convert the user s speech into text Dictation Notes can be instantly loaded to social networking applications or email Easy to use drop down menu includes email cut copy facebook twitter and settings options Using clipboard could potentially combine the power of Microsoft Office apps such as Quickoffice for document development Keyboard is available for editing if desired It is simple to use the app yust press the red button to record and press it again to stop recording When users touch a word they would like to edit a drop down menu of alternate suggestions pops up or they can record a new phrase to replace the text The app supports 21 global languages Students that have a Written Expression Disability find this app to be very helpful with getting their thoughts ideas into written form You can also use this app for simple
14. Limits on Practice Maintenance and Retention of Records A credential holder using telehealth to deliver psychological services or who practices telepsychology shall 1 Limit the practice of telepsychology to the area of competence in which proficiency has been gained through education training and experience 2 Maintain current competency in the practice of telepsychology through continuing education consultation or other procedures in conformance with current standards of scientific and professional knowledge 3 Document the client s presenting problem purpose or diagnosis 4 Follow the record keeping requirements of 201 KAR 26 145 Section 6 and 5 Ensure that confidential communications obtained and stored electronically cannot be recovered and accessed by unauthorized persons when the credential holder disposes of electronic equipment and data Section 4 Compliance with Federal State and Local Law A credential holder using telehealth to deliver psychological services or who practices telepsychology shall comply with 1 State law where the credential holder is credentialed and be licensed to practice psychology where the client is domiciled and 2 Section 508 of the Rehabilitation Act 29 U S C 794 d to make technology accessible to a client with disabilities Section 5 Representation of Services and Code of Conduct A credential holder using telehealth to deliver psychological services or who practices telepsyc
15. NCSP Western Kentucky University Guiding Principles APA and NASP do NOT have specific guidelines for ethical use of technology APA e Privacy and Security Competence Confidentiality Nonmaleficence Informed Consent Safety self disclosure Professional roles v personal roles in social media Relationship with client like be my friend Learning about clients on line they learn about you online Must have personal guidelines about disclosure More training is needed Policies on technology failure accidental disclosure e mail storage of information cloud e HIPAA Privacy Rule intentional disclosure of PHI amp Security Rule unintentional or malicious disclosure or loss of record only electronic records No mandated protection methods under the law reasonableness feature under ethics o Examples passwords digital signatures firewalls data encryption encryption over public networks backup systems and disaster recovery plan e check email address e remote services e billing issues NASP data protection and testing updates e data protection testing materials updated e Need to Know provisions and electronic access e Be involved in developing district policies development on technology be clear of your concerns if issues arise paper trail 53 of business travelers carry confidential information 65 claim they donot emOploy strategies to protect data Kentucky 319 140 Duty of treating psychologist u
16. Utilizing Technology in Practice Handout Dan Florell Ph D NCSP Bill Pfohl Psy D NCSP Presented at KPA Convention Louisville 2012 Privacy and Security 1 Guidelines for passwords should be at least 10 characters and use letters numbers capitalization and symbols a Don t be obvious family member pet favorite sports team are all bad b Don t use existing online passwords particularly if highly sensitive materials in account such as financial transaction or client data c Don t use a regular word dictionary attacks are standard way to break into accounts d Mix cases number and punctuation makes almost impossible to guess 1 Georgia not secure to geORgla very secure 1i Write password as a brief sentence song lyrics sayings etc e Change passwords regularly decreases chance of being compromised 1 Should switch every 3 months or so f Don t share password or write down g Create hierarchy of passwords depending on level of needed security General Technology Troubleshooting 1 Use the Help files provided with almost every program 2 Many times pop ups will provide information on what the underlying problem 3 Don t forget the obvious shut down the computer let it sit for a minute and restart a Ifcan t shut down properly cut power supply remove battery of laptop wait for a minute then restart Selecting New Technology 1 What can make my job more efficient and better serv
17. afety Phishing malware cyberattacks and spam have increased Why Because some individuals respond to it Someone in Nigeria wants to give me money I won the Irish Lottery and a lady from the Netherlands says I won the German lottery My favorites are the ones with true bank logos telling me to sign in to resolve a security problem and asking for my personal data One very legitimate looking e mail asked me to make a 1 888 phone call and directed the call offshore to create an exorbitant phone bill It was from my credit union Usually an 888 number is a safe toll free number but not this time So the first step is to protect yourself Many people in this case called the credit union directly and were told it was a phishing scam e Do not download unsolicited e mail attachments particularly from an anonymous person e Sometimes donations are solicited typically with an embedded link to click Don t do this You may be downloading malware that can read your every keystroke and steal your personal information Always retype a URL address that is hot linked into the e mail if you want to check it out e Sharing your passwords with friends or colleagues is one way to breech your security e Do not respond to any e mail that has bad grammar misspellings or other obvious errors This is a warning Just delete even if your e mail service automatically opens it e Set your e mail filters Thunderbird e mail software
18. al notes records You complete an observation and it automatically will transfer the observation from your IPAD to a personal computer of your choice When it comes time to report write your observation s is available to be copied and pasted into your report For the tech unsavy this is a quick way to get an application that is ready for use When you delete your observation from the personal computer of your choice it will automatically delete it from your IPAD as well and vice versa So you do not have to delete it manually from both pieces of equipment You can also print many observations a one time from Dropbox on your personal computer of your choice just by highlighting all that you want printed It prints pretty quickly Cons Not password protected on the iPAD You have to devise a way to organize your observations such as using last name first name area observed 1 e Reading Writing math or Behavior and date of observation in the title iPad Photo Booth Free Pros Photo booth comes standard with the iPad You can use photo booth with students with Asperger s Syndrome such as during therapy to work on facial expressions Photo booth is a wonderful way for the student and for me to display different facial expressions Pictures are then used to review and guess what emotion that we were trying to convey Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentuc
19. ally mentioned Would this include an App Or a quick database to store Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 21 information for research or new App that you make available for sale to others My feeling from reading this standard is that it would You would need to identify your financial interest in the product With the Internet software and other computer applications can be easily sold What about free software you develop Then the earlier standard would apply for ensuring its accuracy validity etc Updates should be made known to those who have copies Standard IV Responsibility to Schools Families Communities the Profession and Society has three standards that may involve technology Standard IV 5 1 concerns research and methods data collection etc Standard IV 5 2 includes institutional research board IRB oversight These are conditions about which graduate students are informed in their studies but may fall behind in during field practice Security of records appropriate data collection informed consent record protocol storage etc are essential under these standards Standard IV 5 5 concerns making research data available if needed for conclusions reported in publications or presentations Backing up data sets to a safe place may protect you here Will digitized records or Excel data sheets suffice Keeping the original records or ensuring elect
20. but with placement of the reading pane a Switch easily among email accounts and reviews say this webmail service is easy to use b Especially recommended if you like other Windows Live products because it includes some built in integration c Quick Add pane makes it easy to search for information you want to add to an email while writing the email d Paid version Windows Live Hotmail Plus est 20 per year adds storage and eliminates ads from other companies though you still receive tips and information about other Microsoft products e For speed and free features however reviews generally express a preference for Gmail despite an interface that some might find hard to use at first 3 Yahoo praise in reviews for its integration of features for example with maps photos instant messaging and text messaging for cell phones a Feature rich interface is similar to that of many desktop email programs making it easy to learn to use b Only major webmail service provider that offers unlimited storage c Reviewers criticize free version for annoying ads and poor spam filtering recommending stepping up to Yahoo Mail Plus Est 20 to avoid these problems If you don t mind learning to use tags and search instead of organizing email in folders reviewers recommend Gmail which is faster and also provides offline access and excellent synchronization via IMAP Handout prepared by Dan Florell Eastern Kentucky Unive
21. button and choose iAnnotate You re also able to access PDFs using WebDav DropBox iTunes and Aji PDF Service One feature I don t use as often as I should is the ability to take a webpage and save them as a PDF for immediate mark up Cons There are A LOT of tools within iAnnotate It can be quite overwhelming There are more apnd more PDF annotation tools coming out all the time so 1Annotate may not be the best option for you but look at other PDF annotation tools because they really are handy for making notes on journal articles reports etc MileTracker 2 99 Pros Necessity for multiple locations and buildings MileTracker saves locations and will remember the mileage between two locations and automatically put it in when you travel between those same places again The logs are easily exported at the end of the month or end of the year to a CSV file which is easily converted in to an Excel file You re also able to add a description to your activities in case your district requires you to indicate what you were doing when you had to travel between the two locations These descriptions can also be saved as you add them in each time Cons The app does not sync between devices so you need to pick one device to log mileage and stick with it Pop Note Free Pros PopNotes are digital Post It notes You can set locations for your Post It Notes so if you want to remind yourself to talk to a teacher at a
22. cult things they can do Calc App Free Pros A free application that is a basic calculator Cons It prompts often to upgrade to the 99 cent version and has advertisements Useful Apps for Psychologists Not Reviewed App Description Behavior Tracker Pro This app was designed by behaviorist for behaviorist Keep track of multiple cases with input 29 99 iPad iPhone from multiple observers using ABC event recording Interval recording or direct observation iPod touch notes This app also graphs your data for you which can then be emailed from within the app oir Keep in Mind 14 99 iPhone iPod touch iPad This app provides a Behavior Intervention Plan which can be transferred between devices Percentally 2 99 iPad iPhone iPod touch A tally counter that automatically converts tallies to percentages Tally clicks can be silent or can provide audio feedback Data is shared via the clipboard Google spreadsheet and email This app will allow for multiple targets and could be used for interval recording Remember the Milk Free iPad iPhone iPod touch It will send To Do lists via email SMS and instant messenger for reminders eBook Creator 3 99 iPad iPhone iPod touch Create an e book with your students They can rewrite their stories using personal pictures and songs Puppet Pals Free iPad iPhone iPod touch Allows to create own unique shows w
23. d assessment findings for the examinee I use many computer scoring software programs and I have taken the approach that all test publishers should tell us what is behind the software and make it easy to find updates to their software In some of the software I use I can find updates by going to the Help menu The new Conners software by MHS is an example of the ease of updating also the products from Pearson MACI MMPI A BASC 2 On other software from other publishers I have to call Customer Service and inquire if I have the latest software version I think all publishers have an obligation to inform us of any changes to their software that we purchase from them If it is my professional judgment that is required I need the data to make that decision I also need to know if there is a new version of the software and the reason for the change s update Will I need to rescore old protocols due to an error in the original software Letters or e mails should be sent to all purchasers or allow for the software to be directly updated from the publisher s website In Standard I 4 Responsible School Based Record Keeping there are several instances that involve technology Standard II 4 1 notes Parents are notified of electronic storage and transmission of personally identifiable school psychological records and the associated risks to privacy Districts now use databases to store and sometimes edit files reports etc I do not fi
24. e past notes and not have them always readily available One way to work around it is to create a folder for archived materials New notebooks require development on the web or from desktop laptop Premium account available at 4 99 month or 44 99 per year Limitations to Free account include the occasional bug This app is primarily for the development of notes not documents so it should be noted that large capacity Notes are not necessarily recommended Noteshelf 4 99 Pros It is a great handwriting app You can take notes with your finger or stylus you have a choice of different pens and colors different color highlighters multiple erasers it has wrist protection to give you that natural feel of writing it includes templates for writing drawing meeting notes journal writing and graphing you can also create your own templates it has a bookshelf for organizing and storing multiple notebooks you can sort and group notebooks you can use a pass code protection for each notebook you can paste any photo from your photo library onto a page and then annotated with a pen you can print or export by email to iTunes or Dropbox Cons No keyboard support and cannot share multiple pages at a time Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 13 Todo 4 99 a a X Pros An app to create to do lists In Todo you re able to tag
25. ecade b Not been adopted by as many school psychologists as the essential technologies Each emerging competency has the potential to be an essential competency in the future Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University Cloud computing concept 1 Definition method of saving data in off site storage maintained by 3 party Instead of saving information to a computer hard drive flash drive or other device information is saved to remote database 2 Advantage allows access to and manipulation of student files on server and information can be accessed from any location with Internet access Allows for flexibility particularly when working in multiple locations Also reduces risk that files lost or stolen as saved on multiple servers in different locations 3 Disadvantage privacy and security as student files housed with an outside company However most companies employ encryption of data and an authentication process that requires a user name and password 4 Recommended Cloud Storage Services APA Insurance Trust Carbonite http www carbonite com Mozy http www Mozy com Iron Mountain http www ironmountain com Crash Plan http www Crashplan com ADrive www adrive com 50GB FREE ono oe Cloud Programs Sampling 1 Picture Sharing a Picasa http picasa google com find photos photo edit and share b Flickr http www flickr com allows
26. ected report in a PDF format Reports can be grouped by the individual the behavior or by the informant Cons A nice option would be to be able to insert your own questions as well Google translate Free Pros This app lets you input a word or phrase for translation by typing the text or by talking into your iPhone or iPad According to the developers you can translate text between 58 languages translate by speaking the text instead of typing it 15 languages listen to your translations spoken about 25 languages star your favorite translations for quick access even when offline Cons Requires internet Quickoffice 14 99 Pros Quickoffice enables you to edit and create Word documents Excel spreadsheets and PowerPoint presentations Files can be stored on a variety of locations such as the 1Pad s hard drive or online services such as Dropbox GoogleDocs etc This is another great tool for making sure you have the most up to date document to work on when collaborating with colleagues Imagine being able to update a student s intervention plan during your team s planning meetings rather than hand writing notes and then typing the plan up after the meeting or updating a student s reading fluency graph right in the existing spreadsheet Anything you might want to do in a Microsoft Office application can be done with this app Emailing a document or data set to the team immediately after meeting i
27. ent update to Bing checks the users searches against searches by Facebook friends to come up with more refined personalized results 3 DuckDuckGo http duckduckgo com looks like Google when first enter the site a It doesn t track search histories helping to protect user privacy b Filters ad spam very well according to most reviewers c Offers users Zero Click information a box that attempts to answer search questions directly so users don t have to navigate to another page d Provides prompts for clarifying search queries 4 Other Browsers well reviewed a Yahoo http www yahoo com b Blekko http blekko com Browsers 1 Firefox a Pros speed of browser simple interface and unique features such as tab groups make this a strong browser b Cons Firefox not offer thumbnail previews or native mouse gesture compatibility c Verdict easy to use minimalist interface along with helpful tools like tab groups and the pin as app feature make Firefox best browser available 2 Google Chrome a Pros Chrome separates each tab into its own process protecting your system and making it the most secure browser around b Cons If you leave a tab idle for a period of time it takes a while for it to refresh c Verdict Chrome is built for speed and its secure unobtrusive operation makes it a great browser 3 Internet Explorer a Pros only browser to offer every technical support feature looked for b Cons
28. es 7 Jump drives convenient portable store a lot of information a Cons easy to lose generally unsecured can be stolen b Solution https www kanguru com Kanguru drives that are encrypted If drive is stolen entire drive is erased if wrong password is entered 7 times c Splash ID KeySafe http www splashdata com splashid keysafe 29 95 Is a USB key that holds an encrypted version of all your passwords plus 2GB of memory Highly portable but can be lost There is software apps of this same product which is equally useful Password protected and encrypted but only need to remember one password not all of them 8 File scanners convenient for digitizing various paper receipts notes reports EOBs etc a Fujitsu ScanSnap 1300 b Fujitsu ScanSnap S 1500 Bill s preferred as it s fast and has good software c Neat Desk 9 Credit Card Software a 10S Apple iPhone or iPad 1 Square most popular li iPay POS ii Credit Card Terminal iv Swipe It b Android 1 Square 1i Mobile Merchant Pro no swipe just type in number compatible with PayPal accounts i Intuit Go Payment Quicken iPhone iv ROAMPay Quick Pay Merchant Services Future Technology in Clinical Practice 1 Virtual therapy fears phobias PTSD Online training Trauma Focused CBT cyber therapy video conferencing Natural setting observations Skype Google video Augmented Reality exposure
29. ess Disclaimers Clear understanding regarding scope of information provided on the site including what the site does not provide or do for a person using the site There should be full disclosure of sponsorship or the nature of support provided for the site This will help the user to ascertain whether there is a conflict of interest in regards to the site s information Interactivity All health sites have room for improvement A sign of a good health information site is the listing of contact information and a mechanism for providing feedback from users Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University Internet sites l 2 10 11 2 American Psychological Association http www apa org wide range of resources on all aspects of psychology Practice Central http www apapracticecentral org index aspx private practice resources and advice Kentucky Psychological Association http www kpa org keep up to date on trainings and other happenings in the state What Work s Clearinghouse http ies ed gov ncee wwc Use find what works tool to see the bottom line results of reviews of dozens of education programs Autism Internet Modules http www autisminternetmodules org free training modules on autism and the latest developments Data Resource Center for Child and Adolescent Health http www childhealthdata org home go
30. fessional Psychology Research and Practice 31 170 178 Richardson L K Frueh B C Grubaugh A L Egede L amp Elhai J D 2009 Current directions in videoconferencing tele mental health research Clinical Psychology Science and Practice 16 323 338 Professional Psychology Research and Practice 2011 Special Issue Telehealth and technology innovations in professional psychology 42 405 549 Taylor L McMinn M R Bufford R K amp Chang K B T 2010 Psychologists attitudes and ethical concerns regarding the use of social networking web sites Professional Psychology Research and Practice 41 153 159 Lehavot K Barnett J E Powers D 2010 Psychotherapy professional relationships and ethical considerations in the MySpace generation Professional Psychology Research and Practice 41 160 166 Psychological Services 2012 August Special Issue Telepsychology 9 Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University
31. ffice setting You can keep track of all your website logins as well Passwords should be at least six to eight or more characters long The one I use in my private practice is 10 characters long I typically recommend including a symbol or two such as or or Do not use something others know about you birthday address license plate number or one string of the same number or letters ABC etc If you are daring use case sensitive passwords Longer is more secure A mixture of numbers letters and symbols is the most secure Do not use the same password for all your accounts files One mistake and your data is open to all I do recommend that your major passwords be changed regularly My e mail on AOL was hacked who knows how and I had thousands of sex pills spams sent for 3 days through my account I had not changed my password in some time Now I do Set up a junk e mail account to register everything by so no one can easily access your normal e mail accounts and feel safer about your sensitive data Happy New Year Bill Pfohl NCSP is a professor of psychology at Western Kentucky University in Bowling Green KY He is president of the International School Psychology Association and a former president of NASP He can be reached at billnasp aol com Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 30 Risk Management and Technology Bill Pfohl Psy D
32. g in messages for the app to read selecting preloaded phrases and words from the app s library or accessing recently stored messages for commonly used phrases Students can also change the sound of the voice that reads the text as well as the size of the font on the app The basic page starts out at 16 icons In those icons are things like Basics in there would be My name is I m this old There s a Greetings icon for saying hello and goodbye to friends The ease of use is incredibly high for the kids and for the teachers Working with a student you can actually add icons add voice and add language right then Iprompts 49 99 iPad iPhone iPod touch v wy ah es Pros This app allows for creation of visual schedule from simple First Then schedules to multi step schedules with included stock photos This app can create social stories as well A visual prompting tool containing original artwork for schedules a timer choice prompts and a library For example you can put a photo of somebody washing their hands on screen Duration is a big issue It s important for them to be able to visualize and to be reassured that there s a beginning and an end to something Stopwatch App Free Pros A free app that is a basic stopwatch It is helpful when completing on task observations within the classroom but you forgot or lost your stopwatch Cons None
33. he next level of security would be a firewall that covers both incoming and outgoing data Computers are hit within minutes of signing onto the Internet If yours does not have a firewall your data is fully accessible to others Most security packages such as Norton s McAfee etc have such protection However it must be updated regularly Most security suites can be set to update automatically but I have found if the computer is turned off when the scheduled update is to be run it skips it I manually update my security and OS software every 2 weeks Microsoft has a new Microsoft Security Essentials for free but it must be downloaded separately If your computer is connected networked to other computers or you use the Internet then you need to ensure your OS is updated regularly to close security holes You should have the latest patches for all software such as Web browsers to protect you on the Internet If you use the Windows OS then all software including IE Microsoft Office and the OS itself have regular updates If you use third party software updates are typically available Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 29 to fix bugs and security holes Go to the Help menu and click on Check for Updates If you have this as part of your regular routine your data is fairly safe but not completely If you send attached files or data packets over the Internet though
34. hology 1 Shall not by or on behalf of the credential holder engage in false misleading or deceptive advertising of telepsychology 2 Shall comply with 201 KAR 26 145 37 Ky R 1597 Am 1987 eff 3 4 2011 Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 33 References Zur Institute telemedicine http www zurinstitute com telehealthlaws html Glueckauf R L Pickett T C Ketterson T U Loomis J S amp Rozensky R H 2003 Preparation for the delivery of telehealth services A self study framework for expansion of practice Professional Psychology Research and Practice 34 159 163 Grady B Myers K Nelson E Co Chairs Evidence based practice for telemental health American Telemedicine Association guidelines 2009 American Telemedicine Association Publication Available online Maheu M M amp Gordon B L 2000 Counseling and therapy on the Internet Professional Psychology Research and Practice 31 484 489 Maheu M M Pulier M L Wilhelm F H McMenamin J amp Brown Connolly N 2005 The mental health professional and the new technologies A handbook for practice today Mahwah NJ Erlbaum Ohio Psychological Board Telepsychology guidelines for Ohio psychologists 2009 Reed G M McLaughlin C J amp Milholland K 2000 Ten interdisciplinary principles for professional practice in telehealth Implications for psychology Pro
35. https www google com voice single phone number that rings all of your phones saves your voicemail online and transcribes your voicemail to text Other features include the ability to listen in on messages while they re being left and block unwanted callers 1 Drawback longer delay for person who calls 1 Scholar http scholar google com available journals and articles online for free Social Media Tips and Policy a Introduce purpose of using social media focus on what employees can do on social media Be responsible for what you write exercise good judgment and common sense when writing material Be authentic let people know who you are and identify name and title Consider your audience Exercise good judgment Understand the concept of community Respect copyrights and fair use Remember to protect confidential and proprietary information Bring value Productivity matters a wor ge ho ao Social Networks and Psychology 1 Facebook http www facebook com major social network that includes e mail IM and wall a Most people are on Facebook b Can be difficult to manage privacy settings and distinguishing various groups for access to different content 2 Twitter https twitter com great for short messages and sharing resources a Share this add on to browsers allows for creating shortened hyperlinks in your tweets 3 LinkedIn http www linkedin com professional networking site wi
36. ice to students 2 Questions to ask before adopting a new advanced technology How will this technology help me do my job better How much time will I need to devote to learn this technology Have I seen this technology used before by other school psychologists Have I tried the new technology and found it useful Is the new technology consistent with best practice standards What is the cost of adopting the new technology 3 Ifthe new technology will help increase productivity not take long to learn generally easy to use relatively low cost and is consistent with best practices then adoption should be considered mono se Essential Technology Competency 1 Essential technology competencies allow psychologists to enhance their productivity Most of these technologies have been around for over a decade and enough psychologists have adopted them to be considered essential competencies Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University Search Engines 1 Google https www google com a Google added popular voice search feature once available only on smart phones to its desktop search engine Users can upload image to search for similar images and text c Ability to search images videos and blogs and one can use Book Search to preview text from Google s selection of digitized books 2 Bing http www bing com similar to Google searches a Social searches a rec
37. is easy to set Www mozilla com e Report all spam to your district or university IT departments or set up an e mail filter to get rid of it e If banking or buying online check to see if the website starts with https not just http Right now this is a reasonable indication that you are on a secure site e Do not send personal identifying information in e mails e Chat rooms and social networks e g MySpace Facebook and BeBo are full of people who wish to steal your identity e Clear your History cache from your Web browser after each use to keep others from finding out your information and search history e Be very careful if you forward e mail because your e mail address is all that is needed to search for your personal information You also give away all the other e mail addresses These can be sold on the Internet and more spam comes If you want to forward a specific part of an e mail cut and paste it into a new e mail with one addressee e Set your e mail to be virus checked for incoming and outgoing mail Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 21 e Do not click on any hyperlink within the e mail retype it yourself unless you know the sender and she actually sent the e mail to you If you were not expecting it it may be bogus Security Suite Add Ons Safe surfing of Internet sites can be tricky and dangerous There are several
38. ith animation and audio Could work into therapy as way to focus on particular skills or situations Stories2Learn 13 99 iPad iPhone iPod touch Promotes social messages to individuals with autism and allows personalized stories using photos text and audio messages OCALI Autism Help Free iPad Phone iPod touch The OCALI Services and Supports database contains listings of services providers and resources medical educational therapeutic etc available to support individuals with disabilities and their families in Ohio Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 18 NASP Communiqu Vol 39 3 November 2010 Tech Corner By Bill Pfohl Ethics and Technology Part 1 As a NCSP NASP member I am required to have 3 hours of professional development on ethics for renewal of my NCSP and Kentucky psychology license I have just returned from my state school psychology conference where Dr Carl Myers a WKU colleague and the KAPS Ethics Committee chair presented on NASP s new Principles for Professional Ethics 2010 available on the NASP website There is a new structure but many of the issues from previous Guidelines are present As one who embraces technology and is a writer of a technology column I was most interested in how technology and ethics were addressed These comments are mine and mine alone Ethical issues should be decided i
39. ittee on these topics APA has some materials available on these topics An additional protection I did not see addressed in the Standards is filling out online personal and personnel information sheets Personal data collection New graduates are asked all the time to fill out fairly revealing personal data online as part of job searches How should these data be protected Other areas to be addressed are encryption of data that are placed on networks password protection and USB security At one time I had to sign the front of a folder of an IDEAidentified child to view the record are these same protections being provided to electronic records Can access be tracked With scanners faxes and all in one machines also capable of Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 22 making a permanent file protection and confidentiality must be ensured As we move from paper to electronic record keeping are we protecting our clients and ourselves Along with the new Principles is a diagram of the Professional Services by School Psychologists Technology issues in practice or training are not addressed in this paradigm Technology as a core competence is addressed in School Psychology Blueprint I Training and Practice and seen as a necessary training area for all school psychologists This is my review of NASP s new Principles for Professional Ethics I am willing to correct or modify an
40. ky University 15 3D Brain Free Pros This app allows you to explore the brain and how each brain region functions It also tells you what happens when an area is injured and how mental illness is involved in each region It is a wonderful app to explore the functions of the brain and to learn more about each area of the brain Very organized and have a lot of information Cons None WebMD WebMD Pros This app allows quick and easy access to the WebMD website Cons None Flipboard Free Pros This app connects you to a diverse number of media outlets on the internet You are able to read up to date news and interests from news Business to Arts Entertainment Cons All materials are not related to school psychology but it is nice tool to have to know what is going on around the wourld Autism Apps Free k Pros This app is easy to navigate and provides links to apps that are Autism related It provides price of the applications and reviews of the applications It is a good way to review applications that may apply for students on the Autism Spectrum Cons None Breathe2Relax Free Pros This app teaches you or students how to use deep breathing techniques to control stress tension It also provides a way to track your stress before you complete the breathing exercise and after you complete the exercise Cons Some are not successf
41. l Pfohl Western Kentucky University 16 Emoticons or Emoji Free Free Pros These apps will add a keyboard to your iPad or iPhone so you can use emotioncons silly faces small pictures to your typed notes or texts Cons Some of them could be tricky to download but follow the directions and you should be fine Doodle Buddy 2 99 iPad Phone iPod touch Pros This app allows students to draw with their finger on the iPad and to create their own art If internet access is available it is easy to connect with a friend and draw together on the same page which can encourage turn taking There are tons of colors stamp tools and other artistic options Just shake the device to start over This can also be used as a motivator during testing process Cons Some students do not like to stop once they get started so you have to set a time limit before they start drawing Proloquo2g0o 189 99 iPad iPhone iPod touch a Pros This is a continuation of the their innovative and widely used AAC technology Use of AAC on the iPad and similar devices can help normalize life for children with communication disabilities at a third of the price of traditional AAC machines This text to speech app helps students who may have difficulty speaking With a loaded library of more than 8 000 symbols and an expansive vocabulary students can say anything either by typin
42. lated matters emailing colleagues who also happen to be friends should occur using personal email addresses a Stay in work mentality when respond to work related emails at home 1 Every email from work account can be placed in a student s permanent record or subpoenaed during an impartial hearing Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University E mail Services 1 Gmail Reviewers praise Gmail for its speed ease of use and excellent organization a Can assign multiple color coded tags to emails and Gmail automatically organizes the inbox in threads to keep related messages together Text ads appear above inbox and next to received email not on email that s sent c Continually add new features making it possible for example to work offline recall sent mail see multiple inboxes etc d Offline Gmail allows users to read previously received emails and to create emails that will be sent automatically when you have an Internet connection e Google Apps Sync for Microsoft Outlook allows users to work offline synchronizing email contact information and calendar events with Outlook the next time you re online f Unusual interface gets mixed reviews if you d rather use webmail that looks like most desktop email programs you might prefer Yahoo Mail despite its more obtrusive ads 2 Hotmail earns kudos for a display that s easy to customize not only with colors
43. mpts to verify the identity of the client 2 Obtain alternative means of contacting the client other than electronically 3 Provide to the client alternative means of contacting the credential holder other than electronically 4 Document if the client has the necessary knowledge and skills to benefit from the type of telepsychology provided by the credential holder 5 Use secure communications with clients including encrypted text messages via e mail or secure Web sites and not use personal identifying information in non secure communications Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 32 6 Inform the client in writing about a The limitations of using technology in the provision of telepsychology b Potential risks to confidentiality of information due to technology in the provision of telepsychology Potential risks of disruption in the use of telepsychology When and how the credential holder will respond to routine electronic messages In what circumstances the credential holder will use alternative communications for emergency purposes Who else may have access to client communications with the credential holder How communications can be directed to a specific credential holder How the credential holder stores electronic communications from the client and The reporting of clients required by 201 KAR 26 145 Section 7 o 29 pi des es Section 3 Competence
44. n a problem solving manner as indicated by the Principles To gain some background in how much assistance could be expected from searching the NASP website I did an internal NASP Web search using two strategies ethics and technology and ethics and Internet I found 126 hits for the former search and 54 for the latter Most were in reference to Tech Corner A very good resource Harvey and Carlson s 2003 School Psychology Review article was near the top of the search Read it if you have not already done so I did the same search with the American Psychological Association website with ethics and technology and ethics and Internet as my search strategy It yielded 372 hits for the former and 282 hits for the latter I found the APA site to be more eclectic addressing a broader set of issues I also found several sources about graduate students specifically which I did not find on the NASP site APA has much more on social media issues e g Facebook Google etc than NASP APA s ethical standards have not been updated since 2002 except for recent human rights provisions APA had several areas of technology references in its ethical code Please review it for additional assistance The use of technology in the practice of school psychology and education in general has exploded and continues to push practice guidelines and potentially ethical practices Facebook Twitter and blogs also known as social media
45. n on but again if you forget the password your hard drive will be forever blocked This is the reason many people do not use these safeguards But to practice ethically and possibly legally I suggest you strongly consider these strategies Protecting your computer s hard drives and USB drives all have the same approach For your USB drive you can download software to encrypt files or the entire drive from the SanDisk Cruzer web site Other manufacturers also have their specific software for encryption of USB drives Some come already installed on the drive Freeware or Shareware options are available on www download com Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 26 If you do not have these software packages what can you do Go to www download com and look up encryption software PGP Pretty Good Privacy is 149 The highly regarded Kruptos Professional 3 0 with a free 30 day trial is 12 95 to buy CE Secure Vault Edition Pro 39 95 download is well reviewed You can encrypt various parts of your hard drive with a variety of passwords It can also lock all your files when you log off your computer It can also encrypt DVD and CD disks and it has 256 bit security Again forget the password and your data is lost I see these features as valuable to word processing files scoring software files etc Free software typically has too many annoying ads Personal Internet S
46. nd that parents are notified in my region for those I supervise I wonder if this also includes e mails about the student These are records too and should be considered part of the student s record Is the database secure and protected by firewalls passwords and encryption Is it connected to other networks which could compromise confidentiality The overlapping Standards are those concerning confidentiality I find e mails with identifying data sent from teachers to me or back and forth e mails from school psychologist supervisors and graduate students First these are part of the students records and can be viewed by parents and second anyone may have access to them because regular emails are not secure Standard IJ 4 5 addresses the release of information to outside agencies This has typically been done with a signed release good practice but that does not address the HIPAA guidelines for releases With electronic medical records now mandated how are school psychologists supposed to interface with this new external system I hope the NASP Ethics Committee will offer us guidelines Standard II 4 6 talks about to the extent that school psychological records are under their control school psychologists ensure that only those school personnel who have legitimate educational interests in a student are given access Before when I had a student file it was paper and in my possession and I could monitor the coming and going of its
47. ndividually Another one is that the client s data cannot be saved and must be inputted on the spot so once you move on from one particular score you would need to input it again to see it No ability to plot multiple scores on the bell curve Evernote Free Pros Evernote allows you to keep notes from meetings observations consultation sessions parent meetings etc all in one place The notebooks are fully searchable and tags can be created to help organize your notes Another great feature of the app is the ability to take snapshots or voice memos and attach them to a note For example the feature can be used during classroom observations to take a picture of the work the student completed during the observation session Photo attachment capabilities can be used during a file review such as taking a snapshot of the information to look back when writing the comprehensive report This is also a useful app for collecting documents you may be using to review a possible new program You can create as many notebooks as you want and as many notes as you want On a day when you may have forgotten your mobile device you don t have to worry about not being able to see a past note because everything is automatically synchronized to your Evernote web account accessible from any computer with internet access Cons It cannot be password protected An archive feature would be helpful when a student as moved away so you can archiv
48. necessary Many professional hackers use software that looks for simple passwords to break and then they can mine your computer or e mail account easily I always use over 6 characters and include a number or symbol Some sites will tell you how secure the password is as you develop it Since I travel internationally I had to learn to use symbols that also exist on foreign keyboards I learned that lesson the hard way My wife has her 3 x 5 index card box next to the computer with each company and its password on single card with the security answer We have only the dog to keep out of the box so I feel basically confident that it is safe In a previous tech life I used Splash Id for my Palm T3 I still have it it is awesome and locked tight I still use it frequently I also use Notes app on my passwordprotected iPhone Can I remember them all Hardly The Internet sites do help me by Forgot your password which I have reset after the prompt When my AOL account was hijacked I changed my password which helped Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 24 How do you tell if your account has been hijacked Check your Sent message folder it will show the extensive activity from your account People will even write you to tell you but by then it is too late the damage has been done If it happens more than once I would suggest closing that account and opening a new one
49. od information based on the National Survey of Children s Health and the National Survey of Children with Special Health Care Needs Maternal amp Child Health Library http www mchlibrary info index php Accurate timely information from across the MCH spectrum to assist states communities professionals and families Center for Early Childhood Mental Health Consultation http www ecmhc org translates research in healthy mental development into materials tailored to the needs of each of the target audiences Pew Internet and American Life Project http pewinternet org latest research on use of technology by youth and adults National Adolescent and Young Adult Health Information Center http nahic ucsf edu provide health statistics and information National Child Traumatic Stress Network http www nctsn org resources online research measures review reviews of tools that measure children s experiences of trauma their reactions to it and other mental health and trauma related issues Center for Mental Health in the Schools http smhp psych ucla edu provides tons of mental health resources and updates on new trends in school mental health Emerging Technology Competency i Emerging technology competencies differ from essential competencies in a couple of ways a Relatively new developments Most of the essential competencies are well established and have typically existed for well over a d
50. ogists which makes every aspect of it useful The toolkit features include a normal curve complete with an illustration of the bell curve which automatically changes the shading depending on the standard score zscore percentile etc standard score converter age calculator stopwatch and compliancy calculator Available add on modules include PAI 7 99 BRIEF P standard and A for 4 99 each MMSE 2 4 99 MMSE 4 99 and NEO PI3 amp FFI3 for 4 99 each The PAR Toolkit age calculator allows you to change the assessment date and the student s birthday unlike PsychTools Nice big stopwatch that can count up or down Countdown has a mild beeping alarm that alerts the user when the clock has stopped It doesn t require time to input client data other than information necessary for calculations i e age calculator or date for compliance calculator Cons Within the compliance calculator you can change whether weekends are counted or whether to calculate the due date using days or weeks in order to accurately arrive at the correct due day you have to manually manage the holidays Every imaginable holiday is included and many are holidays that school is still in session You re able to add your own holidays but it also does not allow you to create a range of days for longer breaks such as the winter holiday breaks or spring breaks In order to accomplish skipping over the days during spring break each day has to be entered i
51. pdf ee Productivity Applications free software 1 Open Office http www openoffice org open source office software suite for word processing spreadsheets presentations graphics databases 2 Docs https docs google com create and share online documents presentations and spreadsheets a Allows for collaboration and working on same document simultaneously 3 Prezi http prezi com presentation that allows for zooming into concepts and back out to bigger picture Allows for more flexible presentation style and easily incorporating various media a All presentations public in free version otherwise subscription is required 4 Dropbox http www dropbox com free share any type of documents among various devices and with colleagues a Can specify particular folders for access privileges Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 5 Evernote http www evernote com create common lists and notes that share across various devices and colleagues a Can search tag keyword or printed and handwritten text in images b Can share with colleagues but they can t change unless upgrade 6 Doodle http www doodle com free service that creates a list of possible meeting times that are e mailed to colleagues a Enables scheduling with less hassle b Particularly useful across various locations c App available so can process on smart phon
52. r your Facebook account Using different passwords for different file folder data accounts is suggested Where do you start First Microsoft has file encryption built into its Microsoft Office products If you have Office 2003 or higher you can encrypt each file In Office 2007 go to the Windows icon in the upper left corner and click on it then go to Prepare You have two choices to increase file security You can add a Digital Signature which will ensure that the document is yours and yours alone Another option is to Encrypt Document This is a password protection process for your encrypted file Do not forget your password This file if attached to an e mail or placed on a network will have further encryption protection You can encrypt your e mails as well with Microsoft Outlook 2007 see the Help menu Or visit http ask leo com how_do_i_send_encrypted_email html for more general information It is more complicated to set up encryption of other e mails Thunderbird and Firefox both have options to set up encrypted e mails I could not find any encryption options for Gmail or AOL e mail Gmail requires the use of a Firefox browser The Google Chrome browser does not allow encryption at this time What you cannot do with Microsoft Office is to protect entire folders you will need additional software to do this Windows 7 Ultimate has BitLocker built in to lock your entire hard drive from access It is really very easy to tur
53. readers In student s FERPA protected files one was required to sign if they accessed it Now It will take some ethical action to define extent under their control Sharing computers common databases and data storage makes this a new area of concern on confidentiality There may be no record of file access until a parent adult student shows up with an e mail or stored record So all databases need to be password protected as does your personal computer along with a login protocol that can be tracked All of your memory storage drives sticks should be protected encrypted too Standard II 4 7 addresses this latter point with protection of password or encryption The other area that is clearly addressed is records are not lost due to equipment failure So how is the network protected from failure or loss Do you regularly back up your PC files and data and then protect them I keep my weekly office backups in a different location If there is a fire or flood a CD DVD backup disk sitting on your desk will not protect you Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 20 NASP Communiqu Vol 39 4 December 2010 Tech Corner By Bill Pfohl Ethics and Technology Part 2 This column continues my thoughts on NASP s 2010 Principles for Professional Ethics in relationship to technology Standard II 4 9 states school psychologists work to establish district policie
54. recent add ons to many of the antivirus suites that can be useful in helping identify bad or dangerous links before you open them AVG a popular and free product offers LinkScanner as an add on to their Personal 2011 Suite also updated McAfee has SiteAdvisor as an add on to their security suite WebRep is available from Avast software another free security suite Bill Pfohl NCSP is a professor of psychology at Western Kentucky University in Bowling Green KY He is president of the International School Psychology Association and a former president of NASP He can be reached at billnasp aol com Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 28 NASP Communiqu Vol 39 5 Jan Feb 2011 Tech Corner Security as an Ethical Responsibility By Bill Pfohl NCSP As a follow up to my two columns on ethics and technology please remember that keeping your data safe is a high priority School psychologists are responsible for some of the most sensitive data in the schools With the movement to a more digital environment our data can be more vulnerable than it was just a few years ago With laptops desktops USB drives and storing data on clouds or network servers it is essential that our confidential information is protected School networks are sometimes hacked by students Some students are really sophisticated and knowledgeable about getting into various networks no
55. ronic collection is backed up e g TOVA may fit under this standard What about online research and its parameters We are being asked more often to respond to online surveys Are they reliable valid protected I do not see this situation being addressed in terms of how to protect participants How will data be defined Is it only research based or all data collected on a specific student for eligibility determination Some additional comments and observations APA has a Code of Ethical Research With Children 2004 It appears that school networks must be protected and have at least password and firewall protections for all data Cloud data storage is becoming the new norm and will present challenges for data protection Having a high school student crack the school s network security could prove to be quite embarrassing and lead to possibly unethical circumstances In my position as a university trainer I see regular violations of confidentiality in e mails including names of students teachers and families Teachers frequently write them as well Facebook postings may also be subject to scrutiny No reference or guidance for tele health communication Internet Skype distance supervision etc is addressed in the new standards How are school psychologists supposed to proceed with HIPAA electronic health file mandates when the child is covered under federal healthcare law We will need to be informed by the NASP Ethics Comm
56. rsity Bill Pfohl Western Kentucky University Website amp Domains e Get your own domain name 1 amp 1 https www land1 com GoDaddy http www godaddy com e Very affordable to get own domain e Looks more professional particularly e mail e Many sites available with templates so can create own website Productivity Applications paid software Academic Educator Discounts May Apply 1 Microsoft Office includes Word Excel PowerPoint Publisher Outlook a Word examples from Microsoft Word 2010 In Depth by Faithe Wempen and or the Plain amp Simple series i Get document reading level with Flesch Reading Ease amp Flesch Kincaid Grade level 1 Choose File Options 2 Click Proofing 3 Scroll down to When Correcting Spelling and Grammar in Word section and mark the Show Readability Statistics check box 4 Now every Spelling amp Grammar check will include a Readability Statistics dialog box li Restricting access to documents through encryption 1 Choose File Save As Save As dialog box opens 2 In Save As box click Tools and choose General Options General Options dialog box opens Optional Can restrict whole document or allow read only access Click OK A Confirm Password dialog box opens Retype the password and click OK 6 Inthe Save As dialog box click Save to save the file with password 2 Adobe Professional allows way to organize variety of media and put into universal format of
57. s also a reality with the Quickoffice app This app can be password protected depending on the version Cons It does not support MS Office programs newer than 2008 Therefore it will be difficult for those who operate with 2010 versions There is no password protection offered depending on the version Dropbox Free up to 2GB of storage Pros Dropbox is cloud computing at its best You can store any files on dropbox and then access them anywhere you have an internet connection In addition to the mobile app or web access you can also download the Dropbox software to your computer and save files to it just as you would to your My Documents folder A great added feature to Dropbox when you don t have internet access is to identify favorite files that are viewable even when offline Also if you re working collaboratively on a document intervention plan presentation etc you can easily share your document via Dropbox and everyone has access to the same updated version of the document at all times Dropbox app can be used with the Notesy app to automatically transfer all of anecdotal classroom observations from an iPad to a personal computer Cons No password protection Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 12 PAR Toolkit Free Pros The PAR Toolkit is another example of an app being made for school psychol
58. s regarding the storage and disposal of school psychological records that are consistent with law and sound professional practice APA has information on their website to help here but I could not find any on NASP s Kentucky law says psychological records need to be kept 7 years past age of majority Does this apply to your school files I have received requests for my psychological records older than this This standard is critical to those keeping any records Know your state law HIPAA regulations FERPA and applicable special education law This standard would also apply to counseling records consultation notes or any other record concerning a child and the information that was used to make a decision about a child See further comments below What about digitized records Are they as good as or the same as the original ones This is a new area of law that lawyers or legislation will decide APA has a separate monograph on record keeping December 2007 on their website One must remember that just deleting a file does not really delete it It can be recovered easily All new copy machines have a hard drive inside so all the copies you make of information about a child are stored there too How is this data cleared or protected Is the drive wiped clean before it is sold or returned Do you clean erase your drives when a new individual gets your old computer How does your IT department dispose of old computers All your records
59. s that the message was sent To or Cc ed to shows up in one column so it 1s hard for the receiver to know who the message was intended for b Take a good look at the people on your list do they truly need to know about this message If not then get rid of them People already receive too many emails so try to be polite and limit their work i Some primary receivers 1 e the individuals in the To column may view CC ing someone as hostile c Addresses in Bec are like Cc except that the addresses in To and Cc do not know that the addresses in the Bcc are included in the conversation 7 Minimize Use of Abbreviations Abbreviations are rampant on the Internet But not everyone knows what these abbreviations mean Please be polite to your receiver and explain what your abbreviations mean when you are using them 8 Respect the thread A thread is a series of emails that share the same subject or topic name Most email services will organize these emails into an easily cohesive group that can be accessed 9 Make it a good ending There should be a closing sentences such as I hope you have a good day weekend break to signify that the email has ended 10 Never assume receiver knows who you are A signature for each and every address should include a Name Title M S M S Ed Ph D etc Position School Psychologist Director etc Affiliation university district agency etc 11 Keep work e mail for work re
60. sword check your Sent file frequently and keep from forwarding or sending e mail to large groups without blind Cc ing them Change your password as soon as your account is hijacked close the account if it happens more than twice do not click on an embedded link if you are not expecting it and ask the sender first before clicking Use a complex password combination and use different ones for each account sorry You don t want all your accounts to be contaminated by one breach Another option is using a fingerprint reader to enter your computer or account file I had this feature on my IBM ThinkPad and it worked well I have a password on all my computers I also found Yubico s YubiKey 25 which slides into a USB slot and authenticates your encrypted password Check it out but it is small and can be lost I have avoided online password managers as it takes time to search through them as I travel and use multiple computers They also get out of date as I change them Splash ID iPhone notes and my wife s box have served me well over the years Safety can be a full time job and saves you friends and your valuable data I want to acknowledge the death of a true computer genius Steve Jobs While he may have needed our psych services according to some biographers he had the genius to know what the customer wanted He helped advance technology to where we can carry our lives everywhere Good job Steve Jobs Bill Pfohl NCSP is a professor
61. t to be malicious but as a challenge Others may want to change information that may impact them such as a special education record or psychological report What steps have you taken to review how you keep data safe and secure This question may also apply to graduate students who will have confidential information to share with university and field supervisors The first thing to consider is who uses or has direct access to your computer Who may have access to your files or reports Where do you store your data Is it on multiple machines on a network server or do you carry files with you on a USB drive Can others such as supervisors access your files to add to them or view them Can the software provide encryption for your files The first step for good protection is to have a password to sign on to your computer account If you share a computer a separate account can be set up for each user This simple process can go a long way to protect your data Your IT coordinator can set up these accounts through the Administrator function of Windows However this step may not be enough protection if your computer is connected to any network or if you use the computer to access the Internet or network drive While accessing other drives hard drives networks or USB or the Internet you can inadvertently download a Trojan spyware or other such malware This process can open up your computer information to those outside your office and network T
62. tacts had received this e mail Andrea and I have had similar hijack experiences over the past few years My wife has too What is truly remarkable is that people click on the familiar person s e mail and link which infects their computer and then hijacks their address contacts It is so easy for those trying to harvest your data because you let them in The other part is everyone on your contact list is now mad at you because of it If one person reports you to the e mail server you are on their naughty spammer list which is difficult to get off AOL can be challenging according to Andrea You then join the group of spammers because your address book becomes the base for new attacks on others Because of the ingenuity of those desiring to get your personal data and others you know it has become a challenge to keep it from happening Even organized crime has started to use this approach because it yields valuable information and data It also expands the contacts they have that can be sold marketed on the Internet My reading also indicates that many people have weak passwords or ones that are so simple that anyone can break it The word Password strings of letters or numbers or your birth date address or even your name are used by many Many people use the same one for every account I have about 10 active passwords over 75 expired ones My university previously made us change our account passwords every 2 3 months What a nightmare but
63. th recommendation and professional groups 4 Google Places https plus google com Google s effort at challenging Facebook a Allows for specifying groups that information can be shared with Continuing Education Online 1 AATBS http www aatbs com ce asp a wide variety of courses with varying lengths that can meet CPD requirements Dan Florell dan florell eku edu Bill Pfohl william pfohl wku edu or Twitter schoolpsychtech billnasp aol com Web http people eku edu florelld Web http edtech wku edu wpfohl scroll to bottom of page for presentation audio and handouts Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 11 Useful Apps for Psychologists Behavior Assessment Pro 4 99 Pros It is an app that identifies factors related to problem behaviors Itis a great first step to an FBA Information is provided by informants to a three part questionnaire Multiple informants may enter information for each target behavior There is an option to use the actual written target behavior definition in the questionnaire Section 1 lists questions related to rate duration and intensity of behavior Section 2 lists questions about the function of the behavior and each category receives an average score based on the answers given The behavioral functions with the highest scores receive follow up questions in Section 3 BAP gives you a password prot
64. tilizing telehealth to ensure patient s informed consent and maintain confidentiality Board to promulgate administrative regulations Definition of telehealth 1 A treating psychologist or psychological associate who provides or facilitates the use of telehealth shall ensure a That the informed consent of the patient or another appropriate person with authority to make the health care treatment decision for the patient is obtained before services are provided through telehealth and Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 31 b That the confidentiality of the patient s medical information is maintained as required by this chapter and other applicable law At a minimum confidentiality shall be maintained through appropriate processes practices and technology as designated by the board and that conform to applicable federal law 2 The board shall promulgate administrative regulations in accordance with KRS Chapter 13A to implement this section and as necessary to a Prevent abuse and fraud through the use of telehealth services b Prevent fee splitting through the use of telehealth services and c Utilize telehealth in the provision of psychological services and in the provision of continuing education 3 For purposes of this section telehealth means the use of interactive audio video or other electronic media to deliver health care It includes the use
65. ul on getting any high school students to use this app even though all of the high school students have iPads My Horse Free iPad iPhone iPod touch Pros The horse becomes their pet and the student has to take care of the horse They have to clean out his stall and they have to brush him down Once they re registered as the horse s owner it sends them text messages through the iPad If the horse s name is Jojo it will tell them Jojo s hungry or Jojo wants to play Some children are very excited about using this app and they talk about it with each other It s another pro communication app It s also pro social and helps them learn how to care for something Angry Pros This is an extremely popular game app that can be used as an incentive or a reward It is Birds very simple to operate and understand the rules There are several free versions available Free which can provide plenty of play time roa Cons Some students do not like to stop once they get started so you have to set a time limit before they start drawing Textfree Pros This allows you to text family friends co workers for free This is a wonderful way to get iPad texting ability without having to pay for it simply by using their cell phone number seg Cons It consistently runs advertisements as you are using the application Handout prepared by Dan Florell Eastern Kentucky University Bil
66. uploading and sharing photos through Yahoo 2 Video Conferencing a Skype http www skype com allows for free video conferencing with several people Downside is can have uneven streaming b Google Talk http www google com talk works as standalone service and integrated with Gmail and orkut 3 Other Google Applications must have Google account a YouTube http www youtube com filled with instructional videos and easiest way to store video on the web Also easy to link to websites 1 Can create channels of favorite videos limit 1 channel per user 1i Can set videos to private where only viewable with invite link b Calendar https www google com calendar organize schedule and synch with Outlook Allows sharing with friends and groups even on websites c Maps http maps google com get directions and mileage between sites particularly valuable when keeping mileage logs d Sites https sites google com create free websites and wikis that can be public or private e Groups http groups google com create discussion groups and mailing lists f Blogger http www blogger com create a blog which is a quick way to get information out on the web g Translate http translate google com instantly translate text web pages and files between over 50 languages Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 10 h Voice
67. y misinterpretations How will these technology issues new and emerging and interfacing with training and practice by school psychologists be addressed by NASP How will the use of technology define or impact the children and schools we serve Stay tuned I have now read the new Principles and Standards Have you Bill Pfohl NCSP is a professor of psychology at Western Kentucky University in Bowling Green KY He is president of the International School Psychology Association and a former president of NASP He can be reached at billnasp aol com Handout prepared by Dan Florell Eastern Kentucky University Bill Pfohl Western Kentucky University 23 NASP Communiqu Vol 40 4 December 2011 Tech Corner By Bill Pfohl NCSP Passwords and E mail Safety Many articles lately concern Internet security It seems newspapers magazines and Internet ads continue to focus on it One key to keeping your data and experience safe is your password While I have written about it several times over the years a recent e mail from Andrea Canter former Communiqu editor prompted me to revisit this issue Another e mail in my inbox was from an international person I marginally knew but it said to click on an embedded link Due to the nature of it and its look I deleted it and wisely so It was his actual e mail address and looked very legitimate A day later I had an e mail from him saying that his address book had been hijacked and all his con

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