TotalSMEs Point Of Sale System
Contents
1. Icon TotalSMEs POS a TotalSMEs Account System 5 Password Usertode Beers tent Vanwo Co Ltd 2 com 12. 1 5 1 1 7 Windows MySQL PC
3. 2 Total5MEs Accounting Sales amp Return Fog Customers Sy L Suppliers J j b 9 f J Products Bk Purchase a Employee F Store CL Voucher Reports Shortcut A a Y Y Y Shortcut TOTALSMES POS USER MANUAL 2 2 Home screen fa Totals M Es
4. 3 aman Next 3 a re fe TotalSMEs POS setu Installing TotalSHEs POS Please wait while the Setup Wizard installs TotalSMEs POS This may take several minutes Status Pinan a Advanced Installer next gt 4 aan Install Yes Y TotalSMEs POS Setup Installing TotalSMEs POS Please wait while the Setup Wizard installs TotalSMEs POS This may take several minutes Status Copying new files Advanced Installer mas 5 Finish Completing the TotalSMEs POS Setup Wizard Click the Finish button to exit the Setup Wizard 1 Desktop Icon TotalSMEs POS 2 ALSMES POS USER MANUAL TOTALSMES POS USER MANUAL Table of Contents Introduction to TotalSMEs POS
5. 5 1300 Ram2G HD 50G Drawer 1 http www TotalSMEs TotalSMEs_POS msi 2 7 15 1155 POS msi Next 1 49 TotalSMEs POS Setup Welcome to the TotalSMEs POS Setup Wizard The Setup Wizard will install TotalsMEs POS on your computer Click Next to continue or Cancel to exit the Setup Wizard 2 Next 2 Jl TotalSMEs POS S Select Imstallation Folder This is the folder where TotalSMEs POS will be installed To install in this folder dick Next To install to a different folder enter it below or dick Browse Folder Advanced Installer Esser
6. 10 Overseaonline Co Ltd Cloud Computering Technology
7. TotaISMEs TotalSMEs TotalSMEs Overseaonline Co Ltd 2
8. 32 Preure 66 Sy stem NOtUMCAMOM iiss u Suyu 32 Figure 69 gt Deleting From Supplier Table cc uu uu eaten Sats u asus 32 Preure 70 Delete BUTON 32 igure 71 System NOOO Mud ds 32 Ergure 72 Graphical Report BUHO eiea 34 A 2 3 3 3 3131 3111 3110 34 Preure 74 Sample hasa 35 1 1 35 Dare 2 ene 2323 3133 1 15 1 1 36 Figure 77 Sample Summary Report 1 tans 36 3 3 i 36 Pieure 79 Date 2 2 2 2 2 litis 37 Figure s0 Sample Detailed Report au oda 37 Eistre s l MSM 3333 e 3 ii 39 Fisure 32 Completing Item Receiving Salvi a tb 41 Ersure S4 Addme Payment to sale uuu u uu usun u uuu u ua 41 Fisure 3 23 23 su ubus ia Spa 42 Fisure 80 Sample Sales 11110 42 New Employee isa A 44 Fisure o New Employee Pop Up DO 44 S res 11 20 44 Preure 9 Syst
9. 15 2 1 Logging in TotalSMEs POS for the first time 15 22 Homescreen of TotalSMEs POS 16 A ee 2 11 4 18 3 1 Creating anew CUSLOMICE 1 1 1 0 18 Ha OMS COSO 5 19 33 2 3 3 19 3 4 Import customers from Microsoft Excel 20 e O PE E 22 2 EEE E E 8 22 o 111111 23 4 3 Deleting item 6 23 4A Importitem roni Nictosott Excel u kyu ina 24 A Generatine a barcode foran item ae su sua 25 A Sa ku Su ka ua CC i 27 Sl 9 22 a E 27 52 is dca 28 Delene anien dais 28 5 4 Generating a barcode for an item klit 29 O SUPPI uu susu mutu 3 3 3 3 3 110 31 0 31 02 TEC AS Upp WC tes ast 32 63 Delete a Supper tec 32 TOTALSMES POS USER MANUAL TA A 331 34 Ted CORAPRICAL Keppoch 34 ke Suay RCP OMS 1 5 9 0931 35 7 3 Detailed R
10. Icon TotalSMEs POS 173677373839 e mail HTT turis info totalsmes com Suppliers ao f Products Esploree we SST Ej Sn 1 7 6931256602110 11111111 USER MANUAL
11. POS 12 Dong 9 TIU 3 5010 3 5 2 28 00 1 0 28 00 3 2500 00 1 0 2500 00 4 3500 00 1 0 3500 00 6031 50 6031 50 6100 00 SO II III POS 12 receipt will look like the Figure 86 below TOTALSMES POS USER MANUAL CHAPTERIO Employees TOTALSMES POS USER MANUAL 10 Employees 10 1 Creating an ewemployee 1 To create new employee clickthe New Employee button which the figure below Hew Employee Figure 72 New Employee Button 2 Then a pop up box will be shown Fill in the necessary information employee and check the boxes to grant access to specific modules The fields in red are required New Employee Fields in red are required Employee Basic Information Employee Login Info First Name Username Last Name Password E Mail Password Again Phone Number Employee Permissions and Access Check the boxes below to grant access to modules Address 1 customers Add Update Delete and Search customers Ad
12. Figure 39 System Notification TOTALSMES POS USER MANUAL 5 2 Editing an item kit 4 To edit an item kit click the edit button which looks like the figure below UPCIEANMSBN Hem Kit Hame Hem Kit Description Unit Price Tax Percent s sl ltem Kit 1 33 600 00 Edit Figure 40 Editting From Item Kit Table 5 Then a pop out box will be shown Edit the necessary information and click the submit button refer step 2 and 3 in page 32 for further details 6 Once submitted the system will notify the user and update the item kit to the database You have successfully updated Item Kit Set Meal Figure 41 System Notification 5 3 Deleting an item kit 4 To delete an item kit select the item kit by clicking on the item kit name or the check box provided UPCIEANISEN Hem Kit Name Herm Kit Description Unit Price Tax Percent s ltem Kit 1 3 600 00 Edit Figure 42 Deleting From Item Kit Table 5 Then click on the Delete i elete the item kit Figure 43 Delete Button 6 Once deleted the system will notify the user and delete the item kit from the item kit table You have successfully deleted 1 Item Kit s Figure 44 System Notification TOTALSMES POS USER MANUAL 5 4 Generating a barcode for an item kit 4 To generate barcode for an item kit select the item kit by clicking on the item kit name or the check box provided UPCIEANNSBN Her
13. 3 Then scroll down and click the Submit button which 1s in the bottom left of the pop out box Figure 22 Submit Button 4 Once submitted the system will notify the userand save the item tothe database You have successfully added item Test Item Figure 23 System notification TOTALSMES POS USER MANUAL 4 2 Editing an item 1 To edit an item click the edit button which looks like the figure below Tax Percent s Category Cost Price Unit Price Inventory 1 9555411200187 OTHERS RM2 00 RM4 00 1111111 00 inv details Figure 24 Editting From Item Table 2 Then a pop out box will be shown Edit the necessary information and click the submit button refer step 2 and 3 in page 27 for further details 3 Once submitted the system will notify the userand update the item tothe database You have successfully updated item 9555411200187 Figure 25 System Notification 4 3 Deleting an item 1 To delete an item select the item by clicking on the item name or the check box provided Cost Price Unit Price Percent s 9655411200187 OTHERS RM2 00 RM4 00 1111111 00 inv details Edit Figure 26 Deleting From Item Table 2 Then click on the Deletez Figure 27 Delete Button 3 Once deleted the system will notify the userand delete the item from the items table You have successfully deleted 1 item s Figure 28
14. 18 Feur T SUD Mit BU MOU 3 u m uay um mm ed cee ee 18 Pisur 23 System Noticiosa 1 SS 18 Figure 26 Editing From Customer Table versus calidad 19 Pre ute NA 2 2 2 3 3 19 Figure 28 Deleting Table ni 19 BUM ia 19 3 3 111 0 19 Excel Import BUON 3 3 3 8 20 Figure 32 Import Customer Using Excel Step 1 20 Figure 33 Import Customer Using Excel Step 2 uuu u Lau uu SS 20 Foure 34 Sy steny Noticas ii 20 Hisure 39 New lem BUON uuu 3 iii 22 Figure 36 New Item Pop Out BOX 22 3 3 0 22 Figure 38 3 3 3 311 1313111 ZZ Preure 59 Editting From Iteni Table 1 23 Figure 40 System Notification 23 Figure 41 Deleting From Item Tables old 23 Preure los 23 Piste eos ste 2 Preure a4 Excel Import BUON conidia 24 Figure 45 Import Item Using Excel Step 1 24 Figure 46 Import Item Using Excel Step 2 24 Pr
15. System Notification TOTALSMES POS USER MANUAL 4 4 Import item from Microsoft Excel 1 To import item from a excel sheet click the Excel Import button Excel Import Figure 29 Excel Import Button 2 A pop out box will be shown Click Download Import Excel Template CS V link to download a template of the excel file that 1s compatible with TotalSMEs Pos Import Items from Excel X Max import data from excel sheet Download Import Excel Template CSV Import File path Choose File No file chosen Figure 30 Import Item Using Excel Step 1 3 Then open the import_items csv that was downloaded Fill in the items information and save the file 4 Then browse the file by clicking Choose file and select the excel file Import Items from Excel X Max import data from excel sheet Download Import Excel Template CSV Import File path Choose File No file chosen 5 Once imported the system will notify the userand add the items tothe Figure 31 Import Item Using Excel Step 2 database Import items successful Figure 32 System Notification TOTALSMES POS USER MANUAL 4 5 Generating a barcode for an item 1 To generate barcode for an item select the item by clicking on the item name or the check box provided Tax Cost Price Unit Price Percent s Quantity Inventory 1 f 9555411200187 OTHERS RM2 00 RM4 00 1111111 00 inv details Edit Figure 33 G
16. FOS y Stem Sales Register Register Mode Sale Select Customer Optional Type customer name There are no items in the cart Vanwo POS Systemi DRE TEU Aimi Corpi Pr Ory Dimp Caria CO PO AAN FR Ate Amb A at 8 0 A an E Figure 6 Home Overview This is the home screen that will be shown after a successful login The home screen contains 1 All the menus and a short description about the menu 11 Date and time information will be displayed in all screen 1 Logged on user s name iv Logout button Users can logout from any screen by clicking the logout button which 1s located in the bottom left of the screen V Software version TOTALSMES POS USER MANUAL CHAPTERS Customers TOTALSMES POS USER MANUAL 3 Customers 3 1 Creating a new customer 1 To create new customer click the New Customer button which looks like the figure below New Customer ha Figure 7 New Customer Button 2 Then a pop up box will be shown Fill in the necessary information for the customer The fields in red are required New Customer X Fields in red are required PE Customer Information First Name Last Name E Mail Phone Number Address 1 Figure 8 New Customer Pop Up Box 3 Then scroll down and click the Submit button which is in the bottom left of the pop out box Figure 9 Submit Button 4 Onc
17. 78 Deleting From Employee Table 2 Then click on the Deletexsk Figure 79 Delete Button 3 Once deleted the system will notify the userand delete the employee from the employee table You have successfully deleted 1 employee s Figure 80 System Notification TOTALSMES POS USER MANUAL CHAPTERII GiftCards TOTALSMES POS USER MANUAL 11 GiftCards A gift card can be used to pay instead of cash if sufficient amount of credit is in the card The card can be loaded by a user in few simple steps 11 1 Creating a giftcard 1 To create new item kit clickthe New Giftcard button which looks like the figure below Figure 81 New Giftcard Button 2 Then a pop up box will be shown Then fill in the value and card number for the gift card The fields in red are required New Giftcard x Fields in red are required Giftcard Information Giftcard Number Value 3 Then click the Submit button which is in the bottom left of the pop out box Figure 83 Submit Button Figure 82 New Employee Pop Up Box 4 Once submitted the system will notify the user and save the gift card to the database You have successfully added giftcard 52156156156156165156 Figure 84 System Notification TOTALSMES POS USER MANUAL 11 2 Editing a giftcard 1 To edit a gift card click the edit button which looks like the figure below Giftcard Number
18. page TOTALSMES PO S USER MANUAL Report Input Date Ran Figure 61 Date Range 3 The generated chart would look like the Figure 77 a Reports Sales Summary Report 07 01 2011 07 12 2011 Date Subtotal Total Tax Profit 2011 07 01 RM170 90 RM170 90 RM0 00 RM45 90 2011 07 02 RM138 10 RM138 10 RM0 00 RM138 10 2011 07 03 RM16 10 RM16 10 RM0 00 RM5 50 2011 07 04 RM13 50 RM13 50 RM0 00 RM13 50 2011 07 05 RM52 00 RM52 00 RM0 00 RM52 00 2011 07 06 RM57 90 RM57 90 RM0 00 RM53 40 2011 07 07 RM267 30 RM267 30 RM0 00 RM107 30 2011 07 08 RM541 20 RM541 20 RM0 00 RM96 20 2011 07 09 RM29 30 RM29 30 RM0 00 RM19 30 2011 07 10 RM377 00 RM377 00 RM0 00 RM92 00 2011 07 11 RM20 00 RM20 00 RM0 00 RM20 00 2011 07 12 RM234 30 RM234 30 RM0 00 RM4 30 Subtotal RM1 917 60 Total RM1 917 60 Tax RM0 00 Profit RM647 50 Figure 62 Sample Summary Report 73 Detailed Reports In this example the detailed summary report will be generated 1 To create a detailed report click the Detailed Report button which looks like the figure below Detalled Reports Figure 63 Detailed Report Button TOTALSMES POS USER MANUAL 2 The next screen that this shown will allow user to select the date range sale type and the option to export to Microsoft Excel Once it isselected to the desired option then click the submit button to produce the report Refer figure 79 Report Input Ex
19. 12 04 15 01 03 19 Change of shifts employees 3 Employee Code Pongchas Shift petty cash 232 00 Employee name juzmng In Time 2012 04 14 23 58 79 Out Time 2012 04 15 01 03 19 Cash 16 870 00 PAPA Shift Cash Balance 17 102 00 Check 0 00 Debit Card 0 00 Credit Card 0 00 Gift Card 0 00 Shift petty cash 232 00 Cash 16 870 00 Work Status In Time 2012 04 14 23 58 29 Shift pei Shift Cash Balance 17 102 00 Subm Query Print Check 0 00 Debit Card 0 00 Credit Card 0 00 Gift Card 0 00 TOTALSMES POS USER MANUAL 12 4 Customer payment a Reports 001 Report 01 01 1970 15 04 2012 Hema Purchased Subtotal La x Pret Payment Type i Comma Pad 706 lt lt Repons Edi 3 2012 03 01 2 00 Pongchai luang 1282 00 Cash 7505 00 0 F Pant di lt lt Reports Edi 6 2012 03 02 2 00 Pongchal uang i 200 00 Cash 700 00 Comments Subtotal 3 605 00 Total 3 605 00 Tax 0 00 Profit 1 468 00 Customers can choose installment every transaction the system will record the time of each payment and amount OOOO OOOO OO OOOO ER ok ER oe R ot 2 R oe ER K R OOOO K K K K KE E K K K K K K K K K K KK K K K K END OF USER MANUAL KEK K oe ol K ote KE OOOO E E E OOOO gt ok oe gt oo OOOO K K E K K K K K K K K K K K K K For any updates please visit www TotalSMEs com If you have any inquiries about this user manual please email to keng 21t
20. El 52156156156156165156 3100 00 Figure 85 Editing From Gift Card Table 2 Then a pop out box will be shown Edit the necessary information and click the submit button refer step 2 and 3 in page 55 for further details 3 Once submitted the system will notify the user and update the gift card to the database You have successfully updated giftcard 52156156156156165156 Figure 86 System Notification 11 3 Deleting a giftcard 1 To delete a gift card select the gift card by clicking on the gift card number or the check box provided Hem Kit Name Hem Kit Description Unit Price Tax Percent s Item Kit 1 3 600 00 Edit Figure 87 Deleting From Gift Card Table 2 Then click on the Delete card Figure 88 Delete Button 3 Once deleted the system will notify the user and delete the gift card from the gift card table You have successfully deleted 1 giftcard s Figure 89 System Notification TOTALSMES Pps USER MANUAL 11 4 Generating a barcode for a giftcard 1 To generate barcode for a gift card select the gift card by clicking on the gift card s number or the check box provided UPCIEANIISBN item Kit Name tem Kit Description Unit Price Tax Percent s a Item Kit 1 3 600 00 Edit Figure 90 Generate Barcode From Gift Card Table 2 Then click on the Generate Barcodes button to generate the barcode Gener
21. User Manual a TotalSMEs Pos x TotalSMEs Point Of Sale System Overseaonline Co Ltd 199 4 10600 Tel 0 2466 6742 Fax 0 2466 6744 Email Info totalsmes com www totalsmes com Overseaonline Co Ltd 199 4 10600 Tel 0 2466 6742 Fax 0 2466 6744 0 V TotalSMEs Pos TotaISMHEs POS System Overseaonline Co Ltd 2 _ wANWO Overseaonline Co Ltd 1999 Overseaonline Co Ltd
22. a supplier click the edit button which looks like the figure below Company Name Last Name First Name Phone Number IF Asus English Johnny Figure 52 Editing From Supplier Table 2 Then a pop out box will be shown Edit the necessary information and click the submit button refer step 2 and 3 in page 38 for further details 3 Once submitted the system will notify the user and update the supplier to the database You have successfully updated supplier Asus Figure 53 System Notification 6 3 Deleting a supplier 1 To delete a supplier select the item kit by clicking on the supplier name or the check box provided Company Name Last Name First Name E Mail Phone Number J Asus English Johnny Edit Figure 54 Deleting From Supplier Table 2 Then click on the Delete 1er Figure 55 Delete Button 3 Once deleted the system will notify the user and delete the supplier from the supplier table You have successfully deleted 1 supplier s Figure 56 System Notification TOTALSMES POS USER MANUAL CHAPTER7 Reports TOTALSMES POS USER MANUAL 7 Reports The system iscapable to produce three 3 typesof report Those are graphical report summary report and detailed report The reports are based on customers employees sales categories discounts items item kits payments suppliers taxes receivings inventory and deleted sales 7 1 Graphi
23. ate Barcodes HIHI Figure 91 Generate Barcode Button 3 Once generated a new window tab will be opened to display the display 4564 166 660 Figure 92 Sample Barcode TOTALSMES POS USER MANUAL CHAPTER12 Store Configuration TOTALSMES POS USER MANUAL 12 Store Configuration 12 1 Configuring store for the first time Store Config store Configuration Information Fields in red are required Company Name PHP Point Of Sale Inc amp Company Address 123 Mowhere street Company Phone 555 555 5555 Tax 1 Rate Sales Tax 4 PER Sales Tax 2 Y b El Cumulative Currency Symbol E Mail admin phppointofsale Ea Backup Database To allow store information to appearin the receipt a user should configure the store s information in this screen Figure 93 Store Configuration Screen 1 Fill in the necessary information The fields in red are required 2 Then click the Submit button which 1s 1 the bottom left of the screen Figure 94 Submit Button 12 2 Backup 1 Click the backup database icon to backup the whole database of the system Recommended to backup every day before closing the system Figure 95 Backup Database Button 12 3 Change Shift 2 Webpage Dialog Change of shifts employees ttp Mocalhoztposfteme h t change php pid 1 Employee Code Pongchai Employee name Time 2012 04 14 23 58 29 Out Time 20
24. cal Reports In this example the sales graphical report will be generated 1 To create a graphical report click the Graphical Report button which looks like the figure below Graphical Reports Figure 57 Graphical Report Button 2 The next screen that this shown will allow user to select the date range and sale type Once it isselected to the desired option then clickthe submit button to produce the report Report Input Submit Figure 58 Date Range 3 The generated chart would look like the Figure 74 on the next page TOTALSMES POS USER MANUAL a Reports Sales Summary Report 07 01 2011 07 30 2011 600 500 400 300 200 100 7 3 2011 7 6 2011 7 9 2011 7 12 2011 7 15 2011 7 18 2011 7 21 2011 7 24 2011 7 27 2011 Subtotal RM3 329 10 Total RM3 329 10 Tax RM0 00 Profit RM1 494 00 Figure 59 Sample Graphical Report 4 Generation of other graphical report follows the exact step as this one 7 2 Summary Reports In this example the sales summary report will be generated 1 To create a summary report click the Summary Report button which looks like the figure below x summary Reports Figure 60 Summary Report Button 2 The next screen that this shown will allow user to select the date range sale type and the option to export to Microsoft Excel Once it isselected to the desired option then click the submit button to produce the report Refer figure 76 on the next
25. dress 2 items Add Update Delete and Search items Item Kits Add Update Delete and Search item Kits City lSuppliers Add Update Delete and Search suppliers Re ports View and generate reports Figure 73 New Employee Pop Up Box 3 Then scroll down and click the Submit button which is in the bottom right of the pop out box Figure 74 Submit Button 4 Once submitted the system will notify the user and save the employee to the database You have successfully added employee William Johnson Figure 75 System Notification looks like for the m 7 TOTALSMES Pps USER MANUAL 10 2 Editing an employee 1 To edit an employee click the edit button which looks like the figure below Last Hame i ne E Mail Phone Number Doe John admin phppointofsale com 655 555 5555 Figure 76 Editing From Employee Table 2 Then a pop out box will be shown Edit the necessary information and click the submit button refer step 2 and 3 in page 52 for further details 3 Once submitted the system will notify the user and update the employee to the database You have successfully updated customer Prem Nath Figure 77 System notification 10 3 Deleting an employee 1 To delete an employee select the employee by clicking on their name or the check box provided First Name Phone Number E Doe John admin phppointofsale com 555 555 5555 Edit Figure
26. e submitted the system will notify the user and save the customer to the database You have successfully added customer Prem Nath Figure 10 System Notification TOTALSMES POS USER MANUAL 3 2 Editing a customer 1 To edit a customer click the edit button which looks like the figure below Last Name First Name Phone Number Figure 11 Editting From Customer Table 2 Then a pop out box will be shown Edit the necessary click information and the submit button refer step 2 and 3 in page 23 for further details 3 Once submitted the system will notify the userand update the database the customer to You have successfully updated customer Prem Nath Figure 12 Sytem Notification 3 3 Deleting a customer 1 Todelete a customer select the customer by clicking on their name or the check box provided Last Name First Name Phone Number El Math Prem Edit Figure 13 Deleting From Customer Table 2 Then click on the Delete omer Figure 14 Delete Button 3 Once deleted the system will notify the user and delete the customer from the customer table You have successfully deleted 1 customer s Figure 15 System Notification TOTALSMES POS USER MANUAL 3 4 Import customers from Microsoft Excel 1 To import customers from a excel sheet click the Excel Import button Excel Import EN Figure 16 Excel Import Button 2 A
27. em NOUTICAUOR io 44 Figure 91 Editing From Employee Table 45 Figure 92 System uu u u i 45 Figure 93 Deleting From Employee Table 45 Figure 94 Delete BUON su m 3 3 3 3131 1 1 1 0 45 Figure 95 11 09 45 Figure 96 New u E ls 47 Figure 97 New Employee Pop 3131 131 uu 47 Figure 95 2 3 3333 0 47 Figure 99 System Notification hee 47 Figure 100 Editing From Gift Card Table ebb 48 Figure 1012 Systeni Noticas 48 Figure 102 Deleting From Grit Card Table cusco u D u uu uu unus ss 48 Figure 105 1 3 33 3 A 46 y u u oda 46 Figure 105 Generate Barcode From Gift Card Table 49 Figure 106 Generate Barcode Bu 49 Keur 107 Sample Dat COGS i 49 Figure 108 Store Configuration Screen cccccccccnnnnnnnnnnnnnnnnnnnanononnnnnnnoncnononcnnnnnonononos 51 Fig te 109 Submit BUMO 3 11 0 51 Figute 110 Backup Database bulto coda 51 TOTALSMES POS 2 Introduction 2 1 Loggin 1 Deskt p
28. enerate Barcode From Item Table 2 Then click on the Generate Barcodes button to generate the barcode Generate Barcodes HHH Figure 34 Generate Barcode Button 3 Once generated a new window tab will be opened to display the display 9999411200187 Figure 35 Sample Barcode TOTALSMES POS USER MANUAL CHAPTERS ItemKit TOTALSMES POS USER MANUAL 5 Item kit An item kit is used to group two or more items together For example item burger fries and soft drinks can be added into the item kit meal By doing this the user can easily key in the item kit to the sales 5 1 Creating a new item kit 1 To create new item kit clickthe New Item Kit button which looks like the Figure 36 New Item Kit Button figure below 2 Then a pop up box will be shown Add as many items as needed followed by the quantity Then fill in the other necessary information for the item kit The fields in red are required New Item Kit x Fields in red are required T tem Kit Info Add Item Delete Hem Quantity UPGIEANIISBN em Kit Name III Category Cost Price Figure 37 New Item Pop Out Box 3 Then scroll dawn and click the Submit button which is in the bottom left o the pop out box Figure 38 Submit Button 4 Once submitted the system will notify the userand save the item kit tothe database You have successfully added Item Kit Set Meal
29. eports 1 de 36 S 3 3 337 7 31111 5 39 SL CRI Se ote 1 a 39 2 1 TT 41 9 1 Completing a successfull Sale si 1 41 LO Employes ca uu Su SS SZ Sanu u Sus 44 IOT Greatne 3 Go a 44 102 7 7 7 1 11 45 ccs 3 3 gt 9 9 1 0 45 l 78717 7 7 7 11190 0 47 777 7 5 11 0 47 IE BO A beds 48 Delenn a site 3 3 1 1 46 114 Ge neratin a barcode tor a siit Card dmc 49 TOTALSMES POS USER MANUAL Table of Figures Figure 13 Installing Database Step 2 10 Figure 14 Installing Database Step 3 11 Figure 15 Installing Database Step 4 008 12 12 Figure 15 Foure 21 HOM OV e 16 3 1 5 5 16 Customer Pop
30. eure 47 Sy Stemi NOCA des 24 Figure 48 Generate Barcode From Item Table 25 Figure 49 Generate Barcode Button 25 Poue 50 toco 29 Figures l New hem kit BUHO essien a 89 27 Pigure 52 New ltem Pop QUEDO 21 Eistire 33 SUD Mit D lfo 11 0 0 27 Figure 5 4 System Notification 24 Figure 55 Editting From Item Kit Table 28 Figure 56 System Notification uuu uyu cd ia 28 Figure 57 Deleting From Item Kit Table uuu uqu unqun aa sassa 28 Fieu oo Delete Button lt i isc 2 333 1111 9 28 Freure 39 System Notifica oh see 28 Figure 60 Generate Barcode From Item Kit Table 29 Figure 61 Generate Barcode Button 29 Figure 62 Sample Barcode an 29 Figure 63 New Supplier BUOM uuu u u 3 33 3 3 31313 3 3 13111 1 4 31 Figure 64 New Supplier Pop Out BOX 31 Fistire 69 Sumit BUM ias 31 Figure 66 System Notification tac 31 Figure 67 Editing From Supplier Table
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32. m Kit Hame Rem Kit Description Unit Price Tax Percent s a Item Kit 1 3 600 00 Edit Figure 45 Generate Barcode From Item Kit Table 5 Then click on the Generate Barcodes button to generate the barcode Generate Barcodes HIHI Figure 46 Generate Barcode Button 6 Once generated a new window tab will be opened to display the display Set Heal Figure 47 Sample Barcode TOTALSMES POS USER MANUAL CHAPTER Suppliers TOTALSMES POS USER MANUAL 6 Suppliers 6 1 Creating a new supplier 1 To create new supplier clickthe New Supplier button which looks like the New Supplier do Figure 48 New Supplier Button figure below 2 Then a pop up box will be shown Add as many items as needed followed by the quantity Then fill in the other necessary information for the item kit The fields in red are required New Supplier x Fields in red are required a supplier Information Company Name First Name mM Last Name E Mail Phone Number Address 1 Figure 49 New Supplier Pop Out Box 3 Then scroll AVF AA click the Submit button which is in the bottom left of the pop out box Figure 50 Submit Button 4 Once submitted the system will notify the user and save the supplier to the database x You have successfully added supplier Asus Figure 51 System Notification TOTALSMES POS USER MANUAL 6 2 Editing a supplier 1 To edit
33. ode of the item Tip Hitting the backspace will provide the list of all items 2 To edit price and quantity simply fill in the price and quantity and click update 3 Then choose the payment mode from the combobox provided and enter the amount given by the customer Then click add payment _ cance Sale Sales Register Register Mode Sale x 0 Select Customer Optional Item Hame Item Stock Price Total 19 fo 1 200 00 K Delete Apple iMac 33333337 10 00 1200 00 Desc Best Computer ever Cash x 1200 00 4 Figure 69 Adding Payment to sale 4 Once the payment has been added click complete sale on the next screen Refer Figure 85 on the next page TOTALSMES Pps USER MANUAL oul Sales Register Register Mode Sale gt Suspended Sales Suspend Sale Select Customer Optional Type customer name amp A item Name Stock Price Disc Total New Customer Delete Apple iMac 33333337 10 00 1200 00 amp 18 0 Y 1 200 00 items In Cart 1 Desc Best Computer ever Sub Total 1 200 00 x Cash 1 200 00 0 004 Comments Figure 70 Completing a sale 6 Once transaction iscomplete a receipt will be printed automatically The 04 10 2011 06 17 25 um
34. pop out box will be shown Click Download Import Excel Template CS V link to download a template of the excel file that 1s compatible with TotalSMEs Pos Import Items from Excel X Max import data from excel sheet Download Import Excel Template CSV Import File path Choose File No file chosen Figure 17 Import Customer Using Excel Step 1 3 Then open the import_customers csv that was downloaded Fill in the customer information and save the file 4 Then browse the file by clicking Choose file and select the excel file Import Items from Excel X Max import data from excel sheet Download Import Excel Template CSV Import File path Choose File No file chosen 5 Once imported the system will notify the userand add the customerto the Figure 18 Import Customer Using Excel Step 2 database Import Customers successful Figure 19 System Notification TOTALSMES POS USER MANUAL CHAPTERS Items TOTALSMES POS USER MANUAL 4 Items 4 1 Creating a new item 1 To create new item clickthe New Item button which looks like the figure Figure 20 New Item Button below 2 Then a pop up box will be shown Fill in the necessary information for the item The fields in red are required New Item X Fields in red are required tem Information UPC EAN ISBN ltem Name II Category Supplier None Figure 21 New Item Pop Out Box
35. port to Excel Yes No Figure 64 Date Range 3 The generated chart would look like the Figure 77 The sign on the left will display hide the detailed report of that particular sale E Reports Detailed Sales Report 07 01 2011 07 01 2011 Sale ID Items Purchased Sold To Subtotal Payment Type Comments Edit 496 2011 07 01 y sakunthala devi RM40 00 RM40 00 RM0 00 RM10 00 Cash RM50 00 Quantity Purchased Subtotal i Profi Discount JIPPA MENS D3XY 141010 1 00 RM49 00 RM49 00 RM0 00 RM10 00 0 Edit 497 2011 07 01 RM13 70 RM13 70 RM0 00 RM13 70 Cash RM13 70 Quantity Purchased Subtotal Tax Discount PRAYING ITEM OTHERS D3PRY111072010 1 00 RM13 70 RM13 70 RM3 00 RM13 70 0 Edit 498 2011 07 01 1 00 sakunthala devi RM3 00 RM3 00 RM0 00 RM3 00 Cash RM3 00 0 Edit 499 2011 07 01 1 00 sakunthala devi RM24 00 RM24 00 RM0 00 RM24 00 Cash RM24 00 0 Edit 500 2011 07 01 2 00 sakunthala devi RM90 20 RM90 20 RM0 00 RM15 20 Cash RM100 00 0 Subtotal RM170 90 Total RM170 90 Tax RM0 00 Profit RM45 90 Figure 65 Sample Detailed Report TOTALSMES POS USER MANUAL CHAPTERS ItemRecelving TOTALSMES POS USER MANUAL 8 Item Receiving Item receivings are used during restock of the items The supplier s name details are added optionally to the receipt 8 1 Item Receiving E Items Receiving Receiving Mode Receive gt Select Supplier Type item name or scan barcode Type s
36. uppliers name Figure 66 Item Receiving Screen 1 To create a receiving statement receipt type the item sname orscan the barcode of the item 2 Then select the supplier s name by typing the name or hitting the backspace to get a list of existing suppliers This step is optional 3 After filling in the required items the page will look like Figure 82 E Items Receiving Receiving Mode Receive Jonny English 4 New Item Type item name or scan barcode cuaca ia Delete POWDER 2 50 Y Desc 1901009 T 1 ir 1 Pa t Type Cash 60 7 Rmo yment Type Cash y 5 00 amp Comments ma a o e Delete 9555411200187 2 00 Desc 4 Figure 67 Completing Item Receiving Sale 4 Then enterthe payment type and clickfinish to complete the transaction Once transaction is complete a receipt will be printed automatically TOTALSMES POS USER MANUAL CHAPTER9 Sales TOTALSMES POS USER MANUAL 9 Sales The sales screen isone of the frequently used screensin the system It isuse to conduct and complete a sale with receipt 9 1 Completing a successful sale Sales Register Register Mode Sale B Suspended Sales Select Customer Optional Type customer name L A Type item name or scan barcode Item Name tems In Cart 0 Figure 68 Sales Register Screen 1 To create a sale type the item sname orscan the barc
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