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1. 4 1 3 Selecting a recipient from an address book ER Reference Before you can select a recipient from the address book of this machine you must add the name and fax number of the recipient to the address book of this machine For details refer to the User s Guide Network Scan Fax Network Fax Operations v Selection of recipients from the address book of this machine requires your computer to be connected to and be able to communicate with this machine 1 When sending a fax click Add from Address Book in the FAX Transmission Popup window gt To open the FAX Transmission Popup window follow the Sending operation Steps 1 through 5 For details refer to page 4 3 2 Select Address Book List from the list on the left side of the window to display the desired recipient in the Address Book list gt Clicking Get Addr Info starts the communication with this machine reading information of the ad dress book gt Clicking Find allows you to search for recipients by specifying conditions 4 Add from Address Book ES File Help SE Address Book imm T ua Peu ia No Name FAX Number Index ECM Ss Sim gt wan ween ca oa lial W Resuts 4 xo Inc 777888999444 WXYZ On 5 yyyy Co LTD 111222333444 WXYZ On la m Recipient List Delete From Li Name FAX Number Company Departmer e 0 100 OK Cancel Hep 3 Selecta recipient name from the Address Book list and then click Add Reci
2. Printer controller PCL processing Rasterization 2 4 VL3622c VL2822c VL2222c 2 2 Operating environment 2 2 Operating environment This section describes systems required for using this printing system 2 2 1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions Windows Windows Operating system Windows NT Workstation Version 4 0 SP6 or later Windows NT Server Version 4 0 SP6 or later Windows 2000 Professional SP4 or later Windows 2000 Server SP3 or later Windows XP Home Edition SP1 or later d Windows XP Professional SP1 or later Windows Server 2003 Standard Edition SP1 or later Windows Server 2003 Enterprise Edition SP1 or later Windows Server 2003 R2 Standard Edition Windows Server 2003 R2 Enterprise Edition Windows XP Professional x64 Edition Windows Server 2003 Standard x64 Edition Windows Server 2003 Enterprise x64 Edition Windows Server 2003 R2 Standard x64 Edition Windows Server 2003 R2 Enterprise x64 Edition Windows Vista Business Windows Vista Enterprise Windows Vista Home Basic _ Windows Vista Home Premium Windows Vista Ultimate Windows Server 2008 Standard Windows Server 2008 Enterprise X The operating environment required for the installer is SP2 or later 2 Supports 32 bit x86 64 bit x64 environment 2 2 CPU Any processor of the same or high
3. Oc Czech Republic ltd Hanusova 18 140 21 Praha 4 Oc Danmark a s Vallensbekvej 45 2605 Br ndby http www oce fi Czech Republic Denmark http www oce cz http www oce dk Oc Finland OY Oc France S A Valkj rventie 7 D PL 3 32 Avenue du Pav Neuf 02130 Espoo 93161 Noisy le grand Cedex Finland France http www oce fr Oc Deutschland GmbH Solinger StraBe 5 7 45481 Miilheim Ruhr Germany http www oce de Oc Hong Kong and China head office 12 F 1202 The Lee Gardens 33 Hysan Avenue Causeway Bay Hong Kong http www oce com hk Addresses of local Oc organisations Oc Hungaria Kft 1241 Budapest Pf 237 Hungary http www oce hu Oc Ireland Ltd 3006 Lake Drive Citywest Business Campus Saggart Co Dublin Ireland http www oce ie Oc Italia S p A Strada Padana Superiore 2 B 20063 Cernusco sul Naviglio MI Italia http www oce it Oc Japan Corporation 3 25 1 Nishi Shinbashi Minato Ku Tokyo 105 0003 Japan http www ocejapan co jp Oc Belgium S A Rue Astrid 2 A 1143 Luxembourg Belair http www oce lu Oc Malaysia Sdn Bhd 3 01 Level 3 Wisma Academy Lot 4A Jalan 19 1 46300 Petalig Jaya Selangor Darul Ehsan Malaysia http www ocemal com my Oc Mexico S A de C V Prolongaci n Reforma 1236 4to Piso Col Santa F Del Cuajimalpa C P 05348 M xico D F Mexico http www oceusa com
4. gt Port9100 In TCP IP Settings enable the RAW port number initial setting 9100 gt SMB Configure settings of SMB Settings in Print Settings gt IPP IPPS In IPP Settings enable IPP printing gt Web Service Print In Web Service Settings enable the print function 9 Install the fax driver gt Specify the network port for the fax driver according to the connection method or protocol For local connection Connect this machine to the computer Install the fax driver VL3622c VL2822c VL2222c 3 Installation of Fax Driver 3 1 Connection method and installation procedure 3 Installation of Fax Driver This chapter describes how to install the fax driver 3 1 Connection method and installation procedure Before you can use this printing system you must install the fax driver The fax driver refers to the program that controls such operations as processing of data to be output Before using this printing system install the fax driver from the attached DVD to your computer Installation procedure for the Windows fax driver differs depending on the operating system and connection method to be used AA Reference For details on setting method in the network environment refer to User s Guide Network Administrator 3 1 1 Reference Windows Vista Server 2008 D When using Windows Vista Server 2008 log on to the computer using a user name with Administrator privileges before in
5. Click this button to register custom paper sizes e To display the Settings tab right click the icon for the installed printer with a name such as xxxxxxx FAX and then click the Properties VL3622c VL2822c VL2222c 4 3 Configuring the FAX tab settings 4 3 Configuring the FAX tab settings Item Name Resolution Printing Preferences x FAX Basic Layout Stamp Compostion Version Information Favorite Setting Default Setting wv Add Edit Resolution SUB Address 200x200dpiFine D Sender ID Print Recipient File Timer Send Cover Sheet Current Time Lei L Phone Book Entry pcc Specify FAX Number in the dialog shown up when W printing Defauit oK Cancel Help Functions Select a resolution for the fax Selecting a higher resolution may take long er communication time Print Recipient File Select this check box to print the original after sending a fax This function can also be specified as a transmission condition when sending a fax For details refer to page 4 7 Timer Send Specify the sending time Click Reflect Current Time to display the cur rent time set on the computer in the Send Time box This function can also be specified as a transmission condition when sending a fax For de tails refer to page 4 7 SUB Address Specify the SUB address when performing confidential transmission using F code Thi
6. Oc Norge A S Postboks 4434 Nydalen Gjerdrums vei 8 0403 Oslo Norway http www oce no Oc Poland Ltd Sp z 0 0 ul Bitwy Warszawskiej 1920 r nr 7 02 366 Warszawa Poland http www oce com pl Oc Lima Mayer S A Av Jos Gomes Ferreira 11 Piso 2 Miraflores 1497 139 Alg s Portugal http www oce pt Oc Singapore Pte Ltd 190 MacPherson Road 03 00 Wisma Gulab Singapore 348548 Oc Printing Systems PTY Ltd P O Box 629 Rivonia 2128 South Africa Addresses of local Oc organisations Oc Espafia SA Business Park Mas Blau Osona 2 08820 El Prat de Llobregat Barcelona Spain http www oce es Oc Svenska AB Sollentunav gen 84 191 27 Sollentuna Sweden http www oce se Oc Schweiz AG Oc Thailand Ltd S gereistrasse 10 B B Building 16 Floor CH8 152 Glattbrugg 54 Asoke Road Schweiz Sukhumvit 21 http www oce ch Bangkok 10110 Thailand Oc Nederland B V Oc UK Limited P O Box 800 Oc House 5201 AV s Hertogenbosch Chatham Way The Netherlands Brentwood Essex CM14 4DZ http www oce nl United Kingdom http www oce co uk Oc North America Inc 5450 North Cumberland Avenue Chicago IL 60656 USA http www oceusa com Note The web site http www oce com gives the current addresses of the local Oc organisations and distributors Note The addresses of local Oc organisations for information about the Wid
7. 21 After finishing the installation make sure that the icon for the installed printer is displayed in the Print ers window Remove the DVD ROM from the DVD ROM drive This completes the fax driver installation VL3622c VL2822c VL2222c 3 9 3 Installing using plug and play 3 3 3 3 Installing using plug and play 3 3 1 Windows Vista Server 2008 Connect this machine to the computer using a USB cable and then start the computer NOTICE When starting up the computer do not plug in or unplug the cable Turn on the main power of this machine The Found New Hardware dialog box appears gt If the Found New Hardware dialog box does not appear turn this machine off then on again In this case turn off this machine and then wait approximately 10 seconds before turning it on again If you turn this machine on immediately after turning it off it may not function correctly 3 Click Locate and install driver software recommended The dialog box requesting the disk DVD ROM appears gt f you do not have the disk DVD ROM click don t have the disc show me other options On the next page select Browse my computer for driver software advanced and then specify a desired fax driver folder gt Select a folder according to the printer driver operating system and language to be used Insert the printer driver DVD ROM into the DVD ROM drive of the computer The information on the disk is searched for and th
8. Reference e Alternatively you can move a recipient to a folder by right clicking on the name of the recipient select ing Copy or Cut right clicking in the destination folder and selecting Paste You can enter a folder name using up to 40 characters e You can create folders up to three hierarchy levels Searching for personal information Clicking Find on the right of the phone book displays the Find dialog box where you can specify search conditions VL3622c VL2822c VL2222c 4 27 Saving the fax driver settings 4 9 4 9 Saving the fax driver settings You can save the changed fax driver settings and recall them if necessary 4 9 1 Saving the settings 1 Change the fax driver settings in the Basic Layout or other tab 2 Click Add next to the Favorite Setting box 3 Configure the following items Printing Preferences FAX Basic Layout Stemp Compostion Version Information Favorite Setting Untitled Add Eat Resolution SUB Address 200x200dpi Fine Sender ID Print Recipient File Timer Send Cover Sheet Curent Time El Ez mata Printer Information Specify FAX Number in the dialog shown up when L T sg 1 Dee OK Cancel _ Help Add Favorite Setting Name Report1 Y Icon Bl v Sharing Comment Weekly Report Ok Cancel Hee Item Name Functions Name Enter the registration
9. FAX Transmission Popup window Configure the FAX cover sheet in the FAX tab of the fax driver before sending faxes For details refer to page 4 15 Select the FAX Cover Sheet check box in the FAX Transmission Popup window Click Settings The FAX Cover Sheet Settings dialog box appears VL3622c VL2822c VL2222c 4 7 Sending a fax 4 1 3 Select the size of the cover sheet from the Cover Size drop down list FAX Cover Sheet Settings ES Cover Sheet Settings Basic Recipient Sender Image Untitled Preview Cover Size y Add Ede oma ee Sye Sye 00 y Y Subject Date Pages Comment Check E ok Cancel Help 4 Usethe Basic tab to specify the format of the cover sheet and subject of the fax Item Name Functions Style Select the desired cover format design Subject Enter the subject of the fax to be sent You can enter up to 64 char acters Date Specify the date Select a form or enter it arbitrarily You can enter up to 20 characters Pages Specify the number of pages to be sent Comment Enter the text to be displayed in the comment box You can enter up to 640 characters A line break is counted as two characters 5 Usethe Recipient tab to specify the information about the recipients to add to the cover sheet FAX Cover Sheet Settings kes ERES RR Basic Recipient Sende
10. Printers and Other Hardware then click Printers and Faxes In Windows XP select Add a printer from the Printer Tasks menu In Windows Server 2003 double click Add Printer Add Printer Wizard starts Click Next Select Local printer attached to this computer and then click Next gt gt Clear the Automatically detect and install my Plug and Play printer check box Click Create a new port and then select Standard TCP IP Port as the Port Type Click Next Add Standard TCP IP Printer Port Wizard starts Click Next gt In the Printer Name or IP Address box enter the IP address for the machine and then click Next gt gt f the Additional Port Information Required dialog box appears go to Step 10 gt Ifthe Finish screen appears go to Step 13 Select Custom and then click Settings Change the settings according to the port and then click OK gt For LPR connection select LPR and then enter Print in the Queue Name box 3 You must discriminate between upper and lower case letters when entering it gt For Port9100 select Raw and then enter a RAW port number initial setting 9100 in the Port Number box Click Next gt Click Finish Add Printer Wizard appears Click Have Disk 15 Click Browse Select a desired fax driver folder on the DVD ROM and then click Open 3 Select a folder according to the printer
11. Select a print angle for the watermark Font Name Select the font Size Select the size Style Select the style Frame Select the frame style Density Specify the density of the text Sharing Select this check box to register the watermark for sharing it with other us ers or clear this check box to register it for private use Transparent Select this check box to print the watermark in a transparent image 1st Page Only Select this check box to print the watermark only on the first page Repeat Select this check box to print the watermark on one page repeatedly gt You can register up to 30 sharing watermarks and up to 20 private watermarks gt Only the administrator can select the Sharing check box 6 Click OK VL3622c VL2822c VL2222c 4 21 4 Configuring the Configure tab settings 4 7 4 7 Configuring the Configure tab settings u 41 aii ee FAX Properties k zl General Sharing Ports Advanced Color Management Security Configure Settings Device Option User Authentication ON Device Account Track able Setting Acquire Device Information Soe Fun Acquire Settings OK Cancel App Help 4 7 1 Selecting the option Configure the installed status of the options to make their functions available to this machine in the Printing Preferences page of the fax driver Any options that are installed in this machine but not configured in the C
12. Unprocessed jobs may remain on this machine and be waiting to be processed Check the processing order for the job using Job List on the con trol panel of this machine When the account track is ena bled you may have entered an unregistered account name and password Enter the correct account name and password When the user authentication is enabled you may have entered an unregistered user name or password Enter the correct user name or password Memory of the computer may be insufficient Check whether a test page can be sent Network connection with the printer controller is not estab lished when connecting via the network Contact your network administra tor This machine may be in the en hanced security mode Configure authentication settings in the enhanced security mode For details contact your network administrator If the problem recurs after you have checked the above items refer to the User s Guide Copy Operations User s Guide Network Scan Fax Network Fax Operations and User s Guide Print Operations VL3622c VL2822c VL2222c Cannot configure settings cannot send faxes according to the settings 5 2 Cannot configure settings cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax accord ing to the settings you have configure
13. or Preferences in the Print window displays the Printing Preferences page of the fax driver where you can configure various functions For details refer to page 4 11 5 Click Print The FAX Transmission Popup window appears 6 Fillinthe Name and FAX Number boxes FAX Transmission Popup Es Recipients Entry Name KKKKKKKK FAX Number Intemational Transmission Mode 09876543210 Y V 34 Mode 35 agate To Phone Book Add Recipients amp Add from Address Book L Add From Phone Book Recipient List Name FAX Number Company Department ECM Curent Recipients 0 100 FAX Cover Sheet Fax Mode Setting Details B Ln 1 Defaut Alphanumeric P T or 0 9 orsign lt H gt e A W lt gt canbe used E OK Cancel Help gt You can enter up to 80 characters in the Name box 3 You can enter up to 38 characters including numbers between 0 and 9 hyphen P and T in the FAX Number box To send a fax overseas enter the country number at the beginning of the number VL3622c VL2822c VL2222c 4 3 Sending a fax 4 1 gt Change the communication mode if necessary ECM Select the check box to use ECM error correction mode If the V 34 check box is selected you will not be able to clear this check box International Transmission Mode Select the check box to send a fax at a lower speed for overseas communication Select this check box if errors occur when sending faxes overseas V 34 Mode Select th
14. Stamp Composition tab 2 Select the Watermark check box 3 Click Edit under the Watermark check box The Edit Watermark dialog box appears 4 To create a watermark click Add gt To change the watermark select any in Current Watermark 4 20 VL3622c VL2822c VL2222c 4 6 Configuring the Stamp Composition tab 5 Configure the following items Item Name Edit Watermark Current Watermark 100 RCL W2termark Name a CIRCULAR URGENT WITHDRAW IL amp NO REPRODUCTION Watermark Text f TOP SECRET URGENT INTERNAL USE i f IMPORTANT L aa Er Down 100 C 0 3 Font Name Size E Rm 100 100 mal 72 amp j boat om Postion 100 100 ous EC legular y None D Se Density Center EEN Y Transparent D O E D 60 160 7 1st Page Only al 1 Degrees Light Dak ZC Ca JL Gei JL Gest 1 pe Functions Watermark Name Enter the name of the watermark You can enter up to 30 characters Watermark Text Enter text to be printed as the watermark You can enter up to 30 characters Add Click this button to create a new watermark Delete Click this button to delete the selected watermark Position Select the vertical and lateral positions You can specify the positions using the scroll bars provided on the right of and under the image Clicking Center returns the position to the center Angle
15. This format number represents the order of serial steps gt This symbol indicates a supplementary explanation of a pro The operation proce cedural instruction dtites arodescribed using illustrations gt This symbol indicates transition of the control panel to access a desired menu item 0 0 z original Type vd ul el xl lee The relevant page is shown 1 4 VL3622c VL2822c VL2222c 1 1 About this manual 1 AA Reference This symbol indicates a reference View the reference as required Key symbols Key names on the touch panel or computer screen or a name of user s guide are indicated by these brackets Bold text Key names on the control panel part names product names and option names are indicated in bold text VL3622c VL2822c VL2222c 1 5 About this manual 1 1 VL3622c VL2822c VL2222c Overview Printer controller 2 2 2 1 2 1 1 Overview This chapter describes the overview and connection environment of the printer controller that provides the PC FAX function Printer controller The printer controller is a device that allows this machine to be used as a printer The PC FAX function which sends a fax from a computer also uses the printer functions provided by the printer controller Roles of printer controller Reference H To perform fax transmission an optional Fax Kit is required The printer controller is built in the machine Printing and fax transmission c
16. addition make sure that Network Settings in Administrator Settings have been correctly configured 5 4 VL3622c VL2822c VL2222c 5 2 6 Appendix 6 1 Glossary 6 Sg 6 Appendix This chapter describes terms used in this document Read this chapter if necessary 6 1 Glossary Term Description 10Base T A set of specifications under the Ethernet standards Those cables 100Base TX that consist of twisted copper wire pairs are used The transmission 1000Base T rates are 10Mbps with 10Base T 100Mbps with 100Base TX and 1000Mbps with 1000Base T bit The abbreviation for binary digit The smallest unit of information data quantity handled by a computer or printer A bit uses only a O or a 1 to indicate data BMP The abbreviation for bitmap This is a file format for saving image da ta The file extension is bmp Commonly used on Windows platforms BMP covers the color depth from monochrome 2 values to full color 16 777 216 colors BMP images are not suitable for compressed storage BOOTP The abbreviation for Bootstrap Protocol The protocol is used for a client computer on the TCP IP network to load network configura tion automatically from a server Instead of BOOTP DHCP an ad vanced protocol based on BOOTP is typically used today Brightness Brightness of a display or other screen Byte A byte indicates a unit of information data quantity handled by a computer or printer A byte
17. consists of eight bits Client A computer using services provided by servers via the network Default Gateway A device such as a computer or router used as a gateway to ac cess computers on different LANs DHCP The acronym for Dynamic Host Configuration Protocol The protocol is used for a client computer on the TCP IP network to load network configuration automatically from a server Just using a DHCP server to centrally manage IP addresses of the DHCP clients enables you to construct a network without IP address conflicts or other troubles DNS The acronym for Domain Name System DNS allows for obtaining the IP address corresponding to a host name in network environ ments This system enables a user to access other computers on the network by specifying host names instead of elusive and non intui tive IP addresses DPI dpi The acronym for Dots Per Inch A unit of resolution used for printers and scanners This indicates the number of dots used to represent an inch The higher this value the higher the resolution Driver Software that works as a bridge between a computer and a periph eral device Ethernet A standard for LAN transmission lines Frame type A type of communication format used in NetWare environments For mutual communication the same frame type is required FTP The acronym for File Transfer Protocol This is a protocol used for transferring files via the Intern
18. driver operating system and language to be used Click OK The Printers list appears Click Next gt VL3622c VL2822c VL2222c 3 7 Installation using Add Printer Wizard 3 2 4 Q Ig N Follow the instructions on the pages that follow gt If the Windows Logo testing or Digital Signature window appears click Continue Anyway gt If both RAW Port Number and LPD Setting are enabled in the network settings for this machine check the enabled port and then change it if necessary For details refer to the User s Guide Print Operations 20 After finishing the installation make sure that the icon for the installed printer is displayed in the Printers and Faxes window Remove the DVD ROM from the DVD ROM drive This completes the fax driver installation 3 2 4 Windows 2000 NT 4 0 Reference N a gt RW Installing the driver to Windows 2000 NT 4 0 based computers requires the administrator authority Insert the printer driver DVD ROM into the DVD ROM drive of the computer Click Start and then select Settings Printers Double click the Add Printer icon Add Printer Wizard starts Follow the instructions on the pages that follow On the page for specifying how the printer is attached select Local printer Click Next gt A page for selecting a port appears Click Create a new port and then select Standard TCP IP Port as the type of port gt In W
19. name of settings Icon Select an icon You can register settings without selecting an icon Sharing Select this check box to share the setting file with other users or clear this check box to register it for private use Comment Enter the detailed description of the setting file if necessary 4 Click OK The settings are added to the Favorite Setting list gt You can add up to 30 shared driver settings and up to 20 private driver settings gt Inthe Name box you can enter up to 30 characters You can enter a comment using up to 255 characters gt Only the administrator can select the Sharing check box AA Reference You can save export the settings in a file For details refer to page 4 29 4 28 VL3622c VL2822c VL2222c 4 9 Saving the fax driver settings 4 4 9 2 Recalling settings Open the Printing Preferences page of the fax driver and select the name of settings to be recalled from the Favorite Setting drop down list The settings are recalled and the fax driver settings are changed 4 9 3 Editing settings You can edit the name or comment of settings or select items for the settings to be recalled 1 Click Edit in Favorite Setting in the Printing Preferences page of the fax driver 2 Select the name of settings you want to change from the list and then configure items gt To delete them click Delete gt Tochange the display order select a name of the settings
20. time set on the computer in the Send Time box SUB Address Specify the SUB address when performing confidential transmission using F code Sender ID Specify the sender ID when performing confidential communication using F code Reference D When sending a fax using a timer make sure that the time set in the computer matches that set in this machine If the sending time is before the current time set in this machine the fax will be sent on the following day e To perform confidential communication with a different model of fax machine using F code fill in the SUB Address and Sender ID boxes In the SUB Address box you can enter up to 20 numbers 0 through 9 In the Sender ID box you can enter up to 20 characters including numbers 0 through 9 and For details on the SUB address and sender ID refer to the User s Guide Network Scan Fax Network Fax Operations 4 1 5 Creating a fax cover sheet If you select the FAX Cover Sheet check box in the FAX Transmission Popup window when sending a fax you can add a cover sheet to the fax You can edit cover sheet contents in the FAX Cover Sheet Settings dialog box which can be displayed by clicking Settings In the FAX Cover Sheet Settings dialog box you can switch between the Basic Recipient Sender and Image tabs to change settings on a desired tab Reference In Windows Vista x64 Server 2008 x64 you cannot select the FAX Cover Sheet check box in the
21. 22c VL2222c 3 3 Installing using plug and play 3 E well 21 Under Search for the best driver in these locations select Include this location in the search and then click Browse Select a desired fax driver folder on the DVD ROM and then click Open 3 Select a folder according to the printer driver operating system and language to be used Click Next gt and then follow the instructions on the pages that follow gt If the Windows Logo testing or Digital Signature window appears click Continue Anyway or Yes Click Finish After finishing the installation make sure that the icon for the installed printer is displayed in the Printers and Faxes window Remove the DVD ROM from the DVD ROM drive This completes the fax driver installation 3 3 3 Windows 2000 4 Connect this machine to the computer using a USB cable and then start the computer NOTICE During startup of the computer do not unplug or plug the cable Insert the printer driver DVD ROM into the DVD ROM drive of the computer Turn on the main power of this machine Found New Hardware Wizard appears Select Search for a suitable driver for my device recommended and then click Next gt Select Specify a location and then click Next gt Click Browse Select a desired fax driver folder on the DVD ROM and then click Open gt Select a folder according to the printer driver operating syst
22. M into the DVD ROM drive of the computer Z Click Start and then select Control Panel Click Printers under Hardware and Sound The Printers window appears gt When Control Panel is displayed in Classic View double click Printers Click Add a printer on the toolbar The Add Printer window appears VL3622c VL2822c VL2222c 3 5 3 Installation using Add Printer Wizard 3 2 9 Click Add a local printer The page for Choose a printer port appears Click Create a new port and then select Standard TCP IP Port as the type of port Click Next 8 Select TCP IP Device and then enter the IP address gt f both LPR and Port9100 are enabled on this machine the printer driver is connected to this ma chine using LPR 9 Click Next gt If the Additional Port Information Required dialog box appears go to Step 10 gt Ifthe Install the printer driver dialog box appears go to Step 13 10 select Custom and then click Settings Change the settings according to the port and then click OK gt For LPR connection select LPR and then enter Print in the Queue Name box gt You must discriminate between upper and lower case letters when entering it 3 For Port9100 select Raw and then enter a RAW port number initial setting 9100 in the Port Number box 12 Click Next The Install the printer driver page appears Click Have Disk Click Brows
23. Oc VarioLink 2222c VarioLink 2822c VarioLink 3622c User manual Fax Driver Operations Oc Technologies B V Copyright 2009 Oc Technologies B V Venlo The Netherlands All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes edition 2009 09 O Table of contents 1 Introduction 1 1 1 1 1 1 1 2 1 1 3 1 1 4 About this manual 55555496 85 haneng aal b apana NGENE casa coceuandcacaducacectacduvecdecascassscessedcvansesseansansecesks 1 3 Configuration of this manual ciini icu ia di A dae 1 3 Elliptical CxDrESSION sasaran iere enarrat eret oh aeo ERR o HR RETE BEER ETAN Ex pae Ra eR Ka dana ab aaa EN aan ERA dna 1 3 Screen Shots used in ul el EE 1 3 Symbols used in this manual 1 4 To use this Machine safely nt rre niter ee 1 4 Proced ral instr ctioh iioc co ii A nr iere eost and ek anta a Na a d BISE a E aa ENEE dele cepe s BE RR 1 4 aee m c E aa aan 1 5 2 Ove
24. PS Web service print refer to Us er s Guide Print Operations Settings of this machine Before you can use this machine through the network connection you must configure the network settings for this machine TCP IP settings of this machine In TCP IP Settings of this machine specify the IP address AA Reference For details on setting the IP address of this machine refer to User s Guide Network Administrator RAW port number setting of this machine When using Port9100 printing in TCP IP Settings of this machine enable the RAW port number initial set ting 9100 RA Reference For details on specifying the RAW port number of this machine refer to User s Guide Network Administrator LPD setting of this machine Before using LPR printing enable LPD printing in LPD Setting of this machine AA Reference For details on LPD Setting of this machine refer to User s Guide Network Administrator Windows Vista Server 2008 In Windows Vista Server 2008 you can install the printer driver by searching for the printer on the network Reference e Installing the driver to Windows Vista Server 2008 based computers requires the administrator author ity AA Reference Since the printer is searched for during the installation be sure to connect this machine to the network before turning it on For details on the network settings refer to User s Guide Network Administrator Insert the printer driver DVD RO
25. Troubleshooting Chapter 6 Appendix Chapter 7 Index 1 1 2 Elliptical expression Product name Elliptical expressions in this manual Printer main unit this machine This machine printer Built in network controller Network controller Printer controller printing system combining this machine Printing system Microsoft Windows Windows 1 1 3 Screen shots used in this manual In the explanation of the fax driver functions the fax driver for Windows Vista is used except where specifi cally noted VL3622c VL2822c VL2222c 1 3 About this manual 1 1 1 1 4 Symbols used in this manual Symbols are used in this manual to express various types of information The following describes each symbol related to correct and safe usage of this machine To use this machine safely A WARNING D This symbol indicates that a failure to heed the instructions may lead to death or serious injury A CAUTION D This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage NOTICE This symbol indicates a risk that may result in damage to this machine or originals Follow the instructions to avoid property damage Procedural instruction v This check mark indicates an option that is required in order to use conditions or functions that are pre requisite for a procedure 1 This format number 1 represents the first step 2
26. a chine y User Authentication Account Track Ex User Authentication Account Track Public User Department Name Recipient User Password User Name Password You can enter up to 64 characters for the user name and up to 64 characters for the password If public user access is allowed on this machine the printer can be used by selecting Public User It is necessary to configure server settings when user authentication is performed with the server Click Server Setting and then select a server Clicking Verify allows communication with this machine to confirm whether the entered user can be authenticated This function is available only when your computer is connected to and can com municate with this machine When user authentication is performed with the relay server you must enter the user information specified by the server administrator The windows and input items that appear vary according to the settings For details contact your server administrator When authentication is performed using the relay server in the Administrator Settings of this ma chine set System Connection OpenAPI Settings Authentication to OFF For details refer to the User s Guide Print Operations Click OK Reference Even a registered user cannot send a fax if the user is not allowed to use the printer For user authen tication contact the administrator of this machine When using
27. acronym for Media Access Control A MAC address is an ID number unique to each Ethernet card enabling sending or receiv ing data to or from other Ethernet cards A Mac address is a 48 bit number The first 24 bits are controlled by IEEE and used to allocate a unique number to each manufacture whereas the latter 24 bits are used by each manufacturer to assign a unique number to each card Memory A storage device used for storing data temporarily Some types of memory retain data even after the power is turned off while others not NDPS The acronym for Novell Distributed Print Services This provides a high performance printing solution in NDS environments Using NDPS for the print server simplifies and automates complicated management activities related to printer use For example you can print to a desired printer or automatically download the printer driver for a newly installed printer NDPS print servers also integrate man agement related to the network printers NDS The acronym for Novell Directory Services This allows the central ized management in a hierarchical structure of shared resources such as servers printers and users information on the network as well as the access privilege and other information related to the us ers VL3622c VL2822c VL2222c Glossary Term Description NetBEUI The abbreviation for NetBIOS Extended User Interface This is a net work protocol devel
28. an be performed from an application on a computer connected to the printing system Even when this machine is used as a network printer printing and fax transmission can be performed from an application on a computer 1 This machine 2 Printer controller 3 Printing system VL3622c VL2822c VL2222c 2 3 2 Printer controller 2 1 2 1 2 PC FAX transmission procedures Usually for sending a fax hand written or printed documents are loaded on the fax machine and then sent Using the fax driver allows you to directly send a fax without using paper simply by operating the computer PC FAX transmission Data sent from the application is received by the fax driver The data is sent to this machine via the USB interface for USB connection or via Ethernet TCP IP IPX SPX for network connection Then the data is passed from this machine to the printer controller The printer con troller rasterizes images expands output target characters and images to bitmap data This data is accumu lated in the memory of this machine and sent as a fax in the same manner as usual fax jobs Computer When using USB When using connection network connection Application Application Fax driver Fax driver E er E i Ethernet U us T CPAP ipx spx l but P er This machine Fax EI L
29. an optional Authentication Unit for user authentication fill in the User Name and Pass word boxes in Step 3 For details refer to the User s Guide Copy Operations VL3622c VL2822c VL2222c 4 17 Configuring the Basic tab settings 4 4 4 4 3 Configuring account track settings When the Account Track settings are configured on this machine you must enter the account name and password Reference D If you enter an incorrect account name or password for the Account Track settings on this machine or have not enabled Account Track you will not be authenticated by this machine and the job will be dis carded when sending a fax e If a user enters incorrect authentication information when the Account Track settings are configured on this machine and Prohibited Functions When Authentication Error is set to Mode 2 the user will be locked and prohibited from accessing the printer En Reference If account track is not enabled in the Configure tab Account Track cannot be performed If you are using account track be sure to enable it in the Device Option list For details refer to page 4 22 Click the Basic tab 2 Click Authentication Account Track 3 Fillin the Department Name and Password boxes as registered in this machine User Authentication Account Track nese 0k Cancel Help gt You can enter up to 8 characters for the Department Name and the Password gt Cl
30. and XPS drivers are installed in addition to the fax driver all model information is removed To leave drivers other than the fax driver do not remove the folder From the C WINDOWS inf folder C WINNT inf folder in Windows 2000 remove oem inf and oem PNF included in the file name indicates a number which differs depending on the computer environment Before removing these files open the inf file and then check the model name described on the last few lines to confirm it is the file for the corresponding model The number of the PIF file is the same as that of the inf file In Windows Vista Server 2008 this operation is not necessary if you have selected Remove driver and driver package VL3622c VL2822c VL2222c Fax Driver Setting 41 Sending a fax We 4 Fax Driver Setting This section describes how to use the fax driver 4 1 Sending a fax 4 1 1 Sending operation Reference H To use the fax function the optional Fax Kit must be installed in this machine AA Reference For details on the fax functions refer to the User s Guide Network Scan Fax Network Fax Operations 1 Create data to be sent using application software 2 Fromthe File menu select Print 3 Fromthe Printer Name box select the installed printer with a name like xxxxxxx FAX 4 necessary click Properties or Preferences and then change the fax driver settings gt Clicking Properties
31. and then move it to a desired position using Up OC Down Edit Favorite Setting Es Favorite List Number Saved Max 50 Name ER Default Setting Report Zei E Report FA icon a Y Sharing Comment Weekly Report H ai Do Delete mem A Ber jJ Own Show Setting List OK Cancel Hee 3 Click Option select the check boxes for the functions to be recalled and then click OK Favorite Setting Option Settings EJ Restore Items The Items Below Can Be Selected Resolution Original Document Size Orientation Watermark Text List Information Select Al OK Cancel Defaut Hee 4 Click OK Reference e You cannot change the settings for the fax driver functions 4 9 4 Importing settings Exporting settings You can save export the settings in a file or load import them from the file This is useful when using the same settings on a different computer 1 Click Edit in Favorite Setting in the Printing Preferences page of the fax driver 2 Select the name of settings to be exported from the list and then click Export The dialog box for saving the setting file appears 3 Locate the folder you want to save the file to and then enter the file name 4 Click Save A setting file is created The extension of the file is ksf Reference e To load the saved setting file in the Favorite Setting list click Import and then spe
32. ble cancel changed settings and close the prop erties window Help Click this button to display Help of the items in the displayed window Add Favorite Setting Click this button to save current settings so that they can be recalled later Edit Favorite Setting Click this button to change saved settings Default Click this button to restore settings immediately after installation VL3622c VL2822c VL2222c Settings 4 2 Button Name Functions View Displays the sample page layout based on current settings for checking the TX result image You can check the configured functions by the icons displayed on the low er part of the view Lu Appears when Print Recipient File is selected and is grayed out Ex when cleared Appears when Timer Send is selected and is grayed out when ES cleared Appears when Cover Sheet is selected and is grayed out when cleared Appears when Watermark is selected and is grayed out when cleared Appears when User Authentication is configured and is grayed 2 out when not E Appears when Account Track is used and is grayed out when not Printer Information AA Reference Click this button to start Web Connection and check the printer informa tion This button is enabled only when your computer can communicate with this machine To enable the installed options it is necessary to configure their set
33. cify the file VL3622c VL2822c VL2222c 4 29 4 Saving the fax driver settings 4 9 4 30 VL3622c VL2822c VL2222c 5 Troubleshooting 5 1 Cannot send faxes 5 5 1 Troubleshooting This chapter describes troubleshooting procedures Cannot send faxes This section describes how to solve issues and problems that you may encounter while using the printer If you cannot send a fax even when you have completed the sending procedure check the following items in order from beginning to end Problem Possible Cause Remedy Amessage saying Printer is not connected or Print Error ap pears on the computer screen The fax driver specified when sending may not be supported by the printer controller Check the specified printer name The network or USB cable may be disconnected Check that the cable is correctly connected An error may have occurred on this machine Check the control panel of this machine Memory may be insufficient Check whether a test page can be sent Print processing on the compu ter finished but transmission does not start The fax driver specified when sending may not be supported by the printer controller Check the specified printer name The network or USB cable may be disconnected Check that the cable is correctly connected An error may have occurred on this machine Check the control panel of this machine
34. cuments PhoneBookl csv File Edit Help E List Personal Information Personal List gg Find BBBBBBBB Name FAK Number Company Departmer 2 CCCCCCCC AAAAAAAA 01234567890 00x Inc Sales G Simple Entry tJ Add New E Group ee 3 8 Group01 EJ Add Folder BBBBBBBB Eg Edit Group02 rd Group03 Grupos o ps Group05 Group06 Beeren Group07 E a Gots 7 Group01 Group10 Group02 1 Group03 3 Result W Resuts Group Group05 E Groupos 7 Group07 Group08 Reference H If you drag the name of a recipient from Personal List on the left of the phone book to a group you can add the recipient to the group However you cannot remove the recipient from the group by drag ging H You can add up to 100 recipients to one group Changing a group name Select the group you want to change from Group on the left of the phone book click the Edit menu and then select Rename Group 4 26 VL3622c VL2822c VL2222c 4 8 Using phone books 4 Creating a folder Select Personal List on the left of the phone book and click Add Folder to create a folder You can also select Add Folder in the Edit menu to create a folder You can move a recipient from Personal List to the new folder by dragging the name to the folder To change a folder select one you want to change and then click Edit To delete a folder select one you want to delete and then click Delete
35. d Reference H Some items for the fax driver may not be configured simultaneously Problem Possible Cause Remedy Cannot select items in the FAX Some functions cannot be com Grayed out items cannot be con driver printing preferences dia bined figured log box A conflict message saying You are trying to configure the Check carefully the functions you unable to configure or func functions that cannot be com have specified and then specify tion will be canceled appears bined the functions that can be com bined Cannot send a fax according to The settings may not be config Check the setting of each item of the settings you have config ured correctly the fax driver utoa The selected functions can be combined in the fax driver but not on this machine The paper size or paper orienta Configure settings in the applica tion specified in the application tion correctly may take precedence over the settings in the fax driver when sending a fax No watermark is printed The watermark settings may not Check the watermark settings be configured correctly The density of the watermark Check the density setting may be too light Some graphic applications do When using such a program the not print watermarks watermark cannot be printed 5 2 1 Error message Message Cause and remedy Cannot connect to the network A connection to the network was not able to be established Make sure that the network cable is correctly connected In
36. d contents To confirm the enlarged layout image click Check gt Clicking Add allows you to save the cover sheet settings with a name You can recall them from the Cover Sheet Settings list next time Click OK VL3622c VL2822c VL2222c 4 2 Settings 4 2 Settings 4 2 1 Common Settings This section describes the settings and buttons common to tabs of the Printing Preferences or Properties page of the fax driver To open the Printing Preferences page click Properties or Preferences in the Print dialog box or right click the printer icon of the Printers or Printers and Faxes window then select Printing Preferences Document Defaults for Windows NT 4 0 To open the Properties page right click the printer icon of the Printers or Printers and Faxes window and select Properties Button Name m AM LES 1 FAX Printing Preferences xs FAX Basic Layout Stamp Composttion Version Information Favorite Setting fR Default Setting y Ed Resolution SUB Address 200x200dpi Fine Sender ID Print Recipient File Timer Send Cover Sheet Curent Time P sE L Phone Book Entry gt Specify FAX Number in the dialog shown up when Y ler Information d pare 1 Defaut ok Cancel Hep Functions OK Click this button to enable changed settings and close the properties win dow Cancel Click this button to disa
37. dows 2000 XP Server 2003 click the File menu then Server Properties gt If the User Account Control window appears click Continue Click the Driver tab From the Installed printer drivers list select the driver to be removed and then click Remove gt In Windows Vista Server 2008 go to Step 8 gt In Windows 2000 XP Server 2003 go to Step 9 In the dialog box for confirming the items to be removed select Remove driver and driver package and then click OK In the dialog box for confirming if you are sure to remove the printer click Yes gt In Windows Vista Server 2008 the dialog box appears to reconfirm if you are sure Click Uninstall O Close the open windows and then restart the computer 3 Be sure to restart the computer This completes removing the fax driver Reference Even if you remove the fax driver using the above procedures the model information file remains in the computer For this reason when reinstalling the same version of the fax driver the driver may not be rewritten In this case remove the following files as well Check the C WINDOWS system32 spool drivers w32x86 folder C WIN DOWS system32 spool drivers x64 folder in the x64 system and C WINNT system32 spool driv ers w32x86 folder in Windows 2000 and if there is a folder file described in oem inf shown below in Windows 2000 of the corresponding model remove it Note that if the PCL PostScript
38. e J Select a desired fax driver folder on the DVD ROM and then click Open gt Select a folder according to the printer driver operating system and language to be used 16 Click OK The Printers list appears Click Next 19 Follow the instructions on the pages that follow gt Ifthe User Account Control window appears click Continue gt If the Windows Security window for verifying the publisher appears click Install this driver soft ware anyway Click Finish After finishing the installation make sure that the icon for the installed printer is displayed in the Print ers window Ai bam Remove the DVD ROM from the DVD ROM drive This completes the fax driver installation AA Reference If both RAW Port Number and LPD Setting are enabled in the network settings for this machine check the enabled port and then change it if necessary For details refer to the User s Guide Print Operations 3 6 VL3622c VL2822c VL2222c 3 2 Installation using Add Printer Wizard 3 2 3 Windows XP Server 2003 Reference 4 L N Installing the driver to Windows XP Server 2003 based computers requires the administrator authority Insert the printer driver DVD ROM into the DVD ROM drive of the computer Click Start and then select Printers and Faxes gt f Printers and Faxeslis not displayed in the Start menu open Control Panel from the Start menu click
39. e Format Printing Systems and the Production Printing Systems can be different from the addresses above Refer to the web site http www oce com for the addresses you need Beyond the Ordinary 2009 Oc Illustrations and specifications do not necessarily apply to products and services offered in each local market Technical specifications are subject to change without prior notice All other trademarks are the property of their respective owners 2009 09 Printing for Professionals Oc helps the people who make our world Companies everywhere use Oc technical documentation systems in manufacturing architecture engineering and construction High speed Oc printing systems produce millions of transaction documents each week such as bank statements and utility bills And in offices around the world people use Oc professional document systems to keep the wheels of business and government turning Oc is also at work in publishing on demand newspaper production and wide format colour for spectacular display graphics For more information visit us at www oce com
40. e check box to use the super G3 fax transmission mode Select this check box for ordinary operation clear this check box only when communication is not possible due to the mode of the recipient machine gt You can specify the fax number registered in the address book of this machine using Add from Ad dress Book For details refer to page 4 6 gt You can specify the fax number registered in a phone book using Add from Phone Book For details refer to page 4 5 gt Clicking Register To Phone Book registers the entered name and fax number in the Simple Entry folder of the phone book Click Add Recipients 3 To send a fax to multiple recipients repeat Steps 6 and 7 You can register up to 100 recipients gt Toremove a registered recipient use Delete From List If necessary to configure the fax mode details click Fax Mode Setting Details and to specify the fax cover sheet select the FAX Cover Sheet check box gt For details refer to page 4 7 Click OK The fax data is sent via this machine FAX Transmission Popup Recipients Entry Name FAX Number Intemational Transmission Mode Y V 34 Mode L Register Jo Phone Book E Addfrom Address Book KR Add From Phone Book Recipient List Name FAX Number Company Department ECM li Curent Recipients 2 100 KKKKKKKK 09876543210 on d JAN 087654321098 on o Dokte From Lat Y FAX Cover Sheet Az Fax Mode S
41. e registered name without the If you have not specified any recipient in the FAX Transmission Popup window you cannot select Load Set Information You cannot select it even in the FAX tab of the fax driver 6 Use the Sender tab to specify the information about the sender to add to the cover sheet gt Select check boxes for the items you want to add and then enter the text gt You can enter up to 80 characters in each item FAX Cover Sheet Settings d Basic Recipient Sender image Untitled Ada Edt Sender Information Settings Preview 7 Company Fax Department Name Phone FAX Number Email Check Cover Size k h Match Output Size y Din 0 Il Gei Il e 7 To place images such as a company log mark and map on the cover sheet use the Image tab to spec ify the image file gt To specify the size select the Zoom check box and enter the value in the box To specify the posi tion enter the values in the X and Y boxes gt The specifiable file type is BMP FAX Cover Cover Sheet Settings Untitled Preview Cover Match Output Size Sheet Settings Basic Recipient Sender Image Ada Edt V Paste Image File Name Browse Position x 1 in Y 1 50 00 Lo Size Default OK Cancel Hep VL3622c VL2822c VL2222c 4 9 Sending a fax 4 1 Check the specifie
42. em and language to be used Click OK and then follow the instructions on the pages that follow gt Ifthe Digital Signature window appears click Yes Click Finish 10 After finishing the installation make sure that the icon for the installed printer is displayed in the Print ers window Remove the DVD ROM from the DVD ROM drive This completes the fax driver installation VL3622c VL2822c VL2222c 3 11 Uninstalling the fax driver 3 4 Uninstalling the fax driver When you have to remove the printer driver for example when reinstallation of the fax driver is necessary remove the driver using the following procedure Open the Printers in Windows XP Server 2003 Printers and Faxes window Select the icon for the printer to be uninstalled Press the Delete key on the computer to uninstall the fax driver From then on follow the instructions on the pages that follow When the uninstallation process completes the icon disappears from Printers in Windows XP Server 2003 Printers and Faxes window In Windows NT 4 0 this completes the uninstallation process Go to Step 10 In Windows 2000 XP Vista Server 2003 Server 2008 go on to uninstall the fax driver from the server properties Open Server Properties gt In Windows Vista Server 2008 right click on the area that has nothing displayed in the Printers window click Run as administrator Server Properties gt In Win
43. en the list of the software supported by this machine appears 5 Select a desired fax driver name and then click Next 6 Follow the instructions on the pages that follow gt Ifthe User Account Control window appears click Continue gt If the Windows Security window for verifying the publisher appears click Install this driver soft ware anyway When the installation completes click Close 8 After finishing the installation make sure that the icon for the installed printer is displayed in the Print ers window 9 Remove the DVD ROM from the DVD ROM drive This completes the fax driver installation 3 3 2 Windows XP Server 2003 Connect this machine to the computer using a USB cable and then start the computer NOTICE When starting up the computer do not plug n or unplug the cable 2 Insert the printer driver DVD ROM into the DVD ROM drive of the computer 3 Turnon the main power of this machine The Found New Hardware Wizard window appears gt Ifthe Found New Hardware Wizard window does not appear turn this machine off then on again In this case turn off this machine and then wait approximately 10 seconds before turning it on again If you turn this machine on immediately after turning it off it may not function correctly 4 Select Install from a list or specific location Advanced and then click Next gt gt Ifa dialog box with a message saying Windows Update appears select No 3 10 VL3622c VL28
44. er 2003 Reference e When using Windows 2000 XP Server 2008 log on to the computer using a user name with the Admin istrator privilege and then install the printer driver Setup procedures Connection method Reference page Connection method in Network con Port9100 Select a connection method during in which installer based set nection IPP IPP stallation procedures Select Normal up is possible APPS Printing for the Port9100 or USB con USB nection method Internet Printing for the IPP connection method or Secure Printing for the IPPS connection meth od Connection method in Network con LPR p 3 7 Wr A MEE SMB IPP IPPS USB Connection method in USB p 3 10 which plug and play based setup is possible C Reference Before you can use this machine in the network environment you must configure network settings for this machine For details refer to User s Guide Network Administrator Reference D For setup procedures using Add Printer Wizard this manual only covers printing through LPR Port9100 For details on other network connections SMB IPP IPPS refer to User s Guide Print Operations The installer does not support installation in the IPv6 environment of Windows 2000 XP Server 2003 For USB connection this manual covers only the plug and play based setup procedures Windows NT4 0 Reference e When using Windows NT4 0 log on to the computer using a user name with
45. er specifications as recommended for your operating system Memory Memory capacity as recommended for your operating system Sufficient memory resource is required for your operating system and the applications to be used Drive DVD ROM drive VL3622c VL2822c VL2222c Setup procedures 2 3 2 3 1 2 3 2 Setup procedures Before you can use this printing system you must complete the setup The setup refers to a series of procedures for connecting this machine to the computer and installing the fax driver to the computer Perform the setup using the following procedures For network connection AA Reference For details on connecting this machine to the computer refer to User s Guide Print Operations When updating an existing fax driver uninstall it first For details refer to page 3 12 For network connection this manual only covers setup procedures for connecting through Port9100 IPP IPPS you use the installer to install the driver and through LPR Port9100 you use the Add Printer wizard to install the driver For details on other setup procedures refer to the User s Guide Print Op erations Connect this machine to the computer 2 Check that the computer to be used is connected to the network Specify the IP address of this machine and then connect it to the network Change the network settings for this machine according to the connection method or protocol gt LPR In LPD Setting enable LPD printing
46. et an intranet or other TCP IP network Gateway Hardware and software used as the point where a network is con nected to a network A gateway not only connects networks but also changes data formats addresses and protocols according to the connected networks Gray scale A form of presenting monochrome image by using the gradation in formation shifting from black to white VL3622c VL2822c VL2222c Glossary 6 1 Term Description Hard disk A large capacity storage device for storing data The data is retained even after the power is turned off Host name The name used to identify a device on a network HTTP The acronym for HyperText Transfer Protocol This is a protocol used to send or receive data between a Web server and a client such as a Web browser HTTP can exchange files such as images sounds and movies that are associated with documents including their presentation formats and other information Install To install hardware operating systems applications printer drivers or other software on to a computer IP Address An address or a code used to identify an individual network device on the Internet IPv4 Internet Protocol version 4 a protocol widely used today adopts a 32 bit number for an IP address separated into four sections An example of an IPv4 IP address is 192 168 1 10 On the other hand IPv6 Internet Protocol version 6 the next genera tion prot
47. etting Detail ail Settings Defaut L o Cms Jl Me VL3622c VL2822c VL2222c 4 1 Sending a fax 4 4 1 2 Selecting a recipient from a phone book C Reference Before using the phone book register the name and fax number of the recipient For details refer to page 4 24 1 When sending a fax click Add from Phone Book in the FAX Transmission Popup window gt Toopen the FAX Transmission Popup window follow the Sending operation Steps 1 through 5 For details refer to page 4 3 2 Select Personal List or Group from the list on the left side of the phone book to display the desired recipient in the Personal Information list Clicking Find allows you to search for recipients by specifying conditions D Add Recipient from Phone Book C Users User01 Documents PhoneBookl csv ES File Help ee Personal List Personal Information Personal ist 9 Fig E AAAAAAAA Ian ER y 7 i BBBBBBBB Name FAX Number Company Osama CCCCCCCC AAAAAAAA 01234567890 ox nc Sales G ER Simple Entry BBBBBBBB 02345678901 wane Design 3 89 Group CCCCCCCC 034567890123 yw Ine Market G E Group01 Group02 Group03 Group04 Group05 4 m D Group06 Group07 te Group08 Group03 Re ient List Delete Group10 De E Recipient List Name FAX Number Company Departmer A We KKKKKKKK 09876543210 Grat Facolta B JU a pem Auuu 087654321098 200 x OK Cancel Help 3 Selec
48. ftware used to view Web pages Typical Web browsers include Internet Explorer and Netscape Nav igator WINS The acronym for Windows Internet Naming Service This is a service available in Windows environments to call the name server respon sible for conversion between a computer name and an IP address VL3622c VL2822c VL2222c 7 Index 7 1 Index by item O 7 Index 7 1 Index by item A Account track 4 78 Add from address book 4 6 Add from phone book 4 5 Add printer wizard 3 5 Adding recipients to aphone book 4 24 Address book 4 6 B Basic tab 4 73 4 16 Border 4 79 C Cannot configure settings 5 4 Cannot send faxes 5 3 Combination 4 79 Configure tab 4 73 4 22 Connection 2 5 3 3 Custom size 4 76 E Editing a watermark 4 20 Encryption passphrase 4 23 Error message 5 4 Export 4 29 F F code 4 7 Fax cover sheet 4 7 Fax driver 3 3 4 3 Fax driver setting 4 28 FAX tab 4 12 4 15 FAX transmission popup 4 3 Import 4 29 Installing 3 3 IP address 3 5 L Layout tab 4 73 4 79 Local connection 2 6 LPD setting 3 5 LPR 3 5 N Nin1 4 79 Network connection 2 6 3 3 O Operating environment 2 5 Operating system 2 5 Option 4 22 OS 2 5 Overlap width line 4 79 P PC FAX transmission 2 4 Phone book 4 5 4 24 Phone book entry 4 26 Plug and play 3 70 Port9100 3 5 Poster mode 4 79 Printer controller 2 3 R RAW port 3 5 S Sending a fax 4 3 Sending ope
49. gistered personal information or group name enhances its usability Changing the personal information Select the name of the recipient you want to change from Personal List on the left of the phone book and then click Edit The Personal Information dialog box appears which is the same as that for adding the recipient and you can change the entries To delete a recipient select the name of the recipient from Personal List on the left of the phone book and then click Delete At the same time that recipient is deleted from the groups it belongs to Phone Book Entry C Users User01 Documents PhoneBookl csv File Edit Help Ziff Personal Lst Personal Information Personal List gg 2 BBBBBBBB Name FAX Number Company Departmer _ 2 Cccccccc AAAAAAAA 01234567890 ETA Sales G Denen Simple Entry New 89g Group Ug Results E Add Folder ES Edit 29 Delete Select Group Group V Group01 Group02 f Group03 3 GroupD4 Group05 Group06 E Group07 Group08 E Grecian voy nee Reference H If you have added pairs of names and fax numbers using Register To Phone Book when sending faxes they are displayed in the Simple Entry folder of the phone book Changing group membership From Personal List on the left of the phone book select the name of the recipient you want to change and then select or clear the check boxes in the group list on the right S Phone Book Entry C Users User01 Do
50. icking Verify allows communication with this machine to confirm whether the entered user can be authenticated This function is available only when your computer is connected to and can com municate with this machine Click OK Reference e Even a registered account cannot send a fax if it is not permitted to use the printer For information on the account track function contact the administrator of this machine 4 18 VL3622c VL2822c VL2222c 4 5 Configuring the Layout tab settings 4 4 5 Configuring the Layout tab settings Printing Preferences x Fax Basic Layout Stamp Compostion Version information Favorite Setting fA Default Setting Add Edit E Combination mm 2 71 Skip Blank Pages B Printer Information naa ok JI Cancel Help Item Name Functions Combination Select this check box to combine the pages contained in a document with multiple pages on to one sheet or divide a single page original on to mul tiple sheets when sending Clicking Combination Details allows you to configure details Skip Blank Pages Select this check box to avoid sending any blank pages 4 5 1 Combining pages N in 1 or performing Poster Mode printing Specify N in 1 printing which prints a whole document consisting of multiple pages on to one sheet or Poster Mode printing which prints information on a single page of the original on to multiple sheets N in 1 printing is useful for
51. indows NT 4 0 from the Available Printer Ports list select LPR Port and then click New Port For details refer to the User s Guide Print Operations Click Next gt Add Standard TCP IP Printer Port Wizard starts Click Next gt In the Printer Name or IP Address box enter the IP address for the machine and then click Next gt gt If the Additional Port Information Required dialog box appears go to Step 11 gt Ifthe Finish screen appears go to Step 14 Select Custom and then click Settings Change the settings according to the port and then click OK gt ForLPR connection select LPR and then enter Print in the Queue Name box gt You must discriminate between upper and lower case letters when entering it gt For Port9100 select Raw and then enter a RAW port number initial setting 9100 in the Port Number box Click Next gt L Click Finish Add Printer Wizard appears Click Have Disk Click Browse VL3622c VL2822c VL2222c 3 2 Installation using Add Printer Wizard 3 17 Select a desired fax driver folder on the DVD ROM and then click Open gt Select a folder according to the printer driver operating system and language to be used 18 Click OK The Printer list appears 19 Click Next gt 20 Follow the instructions on the pages that follow gt If the Digital Signature window appears click Yes
52. ine Functions Combination Select this check box to combine the pages contained in a document with multiple pages on to one sheet or divide a single page original on to mul tiple sheets when sending Clicking Combination Details allows you to configure details Skip Blank Pages Select this check box to avoid sending any blank pages Stamp Composition tab Item Name Functions Watermark Configure tab Item Name Select this check box to send the document with a watermark character stamp overlapped Clicking Edit allows you to create change or de lete watermarks Functions Device Option Configure the status of the options installed on this machine and user au thentication account track Specify the status of each item in the Setting box Acquire Device Informa tion Click this button to communicate with this machine and load the status of the installed options Acquire Settings Click this button to configure conditions such as the destination from which you acquire the device information Encrypt Passphrase Reference Select this check box and enter the encryption passphrase in the text box when it is user defined for communication with this machine D To display the Configure tab right click the icon for the installed printer with a name like xxxxxxx FAX and then click Properties e The function of Acquire Device Informati
53. k Entry The Phone Book Entry window appears 45 Phone Book Entry New Phone Book Es File Edit Help cm Personal List Personal Information Personal List gg Find H nn Name FAX Number Company Departmer am Sweeny seen sem wine IT E a ae CC 034567890123 yyy Inc Market G 1 Add Folder PS Delete Group Group01 Group02 Group03 Group04 Group05 m Group06 Group07 e Group08 L ok Il cm Il JL mee 2 Select Personal List from the list on the left of the phone book and then click Add New The Personal Information Personal List dialog box appears 3 Fillinthe Name FAX Number Company and Department boxes amp Personal Information Personal List fs Personal Information Name Select Group AAAAAAA Group FAX Number E Group01 01234567890 i oa 1 Company E Group04 Feste 7 Group05 E Group06 Department E Group07 Sales G EiGmeuw08 gt Intemational Transmission Mode v V 34 Mode Default OK Cancel Help When the entered name is printed on the fax cover sheet the title will not be attached To provide the name with a title on the fax cover sheet enter the name with a title in the Name box In each of the Name Company and Department boxes you can enter up to 80 characters In the FAX Number box you can enter the fax number using up to 38 characters including numbers between 0 and 9 hyphen space E P and T To send a fax overseas enter the c
54. k agan aa aaa a daya caves dagan da Naane gan a a Kan eaaa Sa in 3 5 Windows XP Server 20072 3 7 Windows 2000 NT 4 0 u a 3 8 Installing using pl g andi play 22 2 ae ae nel 3 10 Windows Vista Server 2008 3 10 Windows XP Server 20072 3 10 Windows BEE 3 11 Uninstalling the fax driver oi iii sec Seege a aa Goes EEEEeEC Eege 3 12 4 Fax Driver Setting 4 1 4 1 1 4 1 2 4 1 3 4 1 4 4 1 5 Sending A ke 4 3 Sending OPSrallOn aes aaa adas aaa awe A aga lag a itso daga TANG A a aa SA GEN 4 3 Selecting a recipient from a phone book 4 5 Selecting a recipient from an address book AA 4 6 Configuring the transmission conditions EN 4 7 Creating a fax cover SHOCE TEE 4 7 VL3622c VL2822c VL2222c Contents 1 4 2 A kawanenan aan anggane ATE negak ab A Se ee ities 4 11 4 2 1 COMMON Settings Em 4 11 4 2 2 PAK tab 22 4 EE 4 12 4 2 3 Basic tab iip AN 4 13 4 2 4 UE Ve Ae ee ea 4 13 4 2 5 Stamp Composition le DEE 4 13 4 2 6 Gonfigure tab i5 kana E REO ee a ui i ate io 4 13 4 2 7 Settings VE 4 14 4 3 Configuring the FAX tab settings uuuuuu000nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 4 15 4 4 Configuring the Basic tab settings ccsssseeccceesseeeeeeeeneneneeeeeeessneeeseessneeeeesessseeeeeeesensneaeees 4 16 4 4 1 Configuring a custom SIZE sa ECC 4 16 4 4 2 Configuring user authenticati
55. mp Composition Version information g Favorite Setting Default Setting v Add Edit Original Orientation El Portrait Landscape Original Size 81 11 ee en Authentication Account Track Y Paper Size Do Su 73 X7 n 4 Same as Original Size v Zoom 25 400 Auto Manual 1 Printer information ok Cancel Help Item Name Functions Original Orientation Select the orientation of the original to be sent Original Size Select the paper size of the original to be sent Paper Size Select the size of the paper to be sent If it is different from the original size the output image will be automatically enlarged or reduced Zoom Select an enlarge or reduce ratio Authentication Account Click this button to specify the user name and password when User Au Track thentication is enabled on this machine or the account name and pass word when Account Track is enabled on this machine For details on the user authentication refer to page 4 17 For details on the account track refer to page 4 18 4 4 1 Configuring a custom size To send a fax of the original of a custom size specify a paper size following the procedure shown below 4 1 Select Custom Size from Original Size or Paper Size The Custom Size Settings dialog box appears Y Configure the following items Item Functions Name Width Select a width of the custom size according to the uni
56. name assigned to each device for allowing printing to the device via network Resolution The resolution value indicates how much detail of an object can be reproduced precisely on an image or a print matter RIP The acronym for Raster Image Processor RIP extracts picture imag es from text data created using PostScript or other page description language This processor is usually integrated into a printer VL3622c VL2822c VL2222c 6 5 Glossary 6 1 Term Description Samba UNIX server software which uses SMB Server Message Block to make UNIX system resources available to Windows environments Screen font A type of fonts used for displaying characters and symbols on a CRT or other monitor Shared printer A printer connected to a server on the network and configured to be used by multiple computers SLP The acronym for Service Location Protocol This is a protocol that provides capabilities such as finding services or automatic client configuration on the TCP IP network SMB The acronym for Server Message Block This is a protocol for shar ing files and printers mainly over the Windows network SMTP The acronym for Simple Mail Transfer Protocol It is a protocol used to transmit or transfer E mail messages SNMP The acronym for Simple Network Management Protocol This is a management protocol in the TCP IP network environments Spool The acronym for Simultaneous Peripheral Opera
57. nd search for an appropriate driver automatically so that the device becomes operable Preview A function allowing you to view a result image before being actually processed for printing or scanning Print job A print request transmitted from a computer to a printing device Print queue A software system used by a spooler to save generated print jobs Printer buffer A memory area temporarily used for processing data of print jobs Printer driver Software that works as a bridge between a computer and a printer Profile A color attribute file This contains overall input and output correla tion data of primary colors specifically used by the color input and output devices to reproduce colors Property Attribute information When using a printer driver different functions can be configured by utilizing its properties By using properties of a file you can check the attribute information about the file Protocol A rule enabling a computer to communicate with other computers or peripherals Proxy server A server installed for the connection with the Internet This acts as a proxy of client computers to contact with the Internet to effectively ensure security for the total organization PServer A print server module available in NetWare environments This mod ule monitors changes pauses restarts or cancels print jobs Queue name A logical printer name required for LPD LPR printing A
58. ntents O Index Are you satisfied with this manual O Yes O No Thank you for evaluating this manual If you have other comments or concerns please explain or suggest improvements overleaf or on a separate sheet Comments Reader s comment sheet Date This reader s comment sheet is completed by If you prefer to remain unknown please do fill in your occupation Name Occupation Company Phone Address City Country Please return this sheet to Oc Technologies B V For the attention of ITC User Documentation P O Box 101 5900 MA Venlo The Netherlands Send your comments by E mail to itc userdoc oce com For the addresses of local Oc organisations see http www oce com Addresses of local Oc organisations Addresses of local Oc organisations Oc Australia Ltd P O Box 363 Ferntree Gully MDC Vic 3165 Australia http www oce com au Oc Osterreich GmbH Postfach 95 1233 Vienna Austria http www oce at Oc Belgium N V S A J Bordetlaan 32 1140 Brussel Belgium http www oce be Oc Brasil Com rcio e Industria Ltda Av das Na es Unidas 11 857 Brooklin Novo S o Paulo SP 04578 000 Brasil http www oce brasil com br Oc Canada Inc 4711 Yonge Street Suite 1100 Toronto Ontario M2N 6K8 Canada http www oce ca Oc Office Equipment Beijing Co Ltd Xu Mu Cheng Chaoyang District Beijing 100028 China http www oce com cn
59. ocol adopts 128 bit IP addresses An IP address is as signed to every computer or other device connected to the Internet IPP The acronym for Internet Printing Protocol This is a protocol used to send or receive print data or control printers via the Internet or other TCP IP network IPP can also send and print data to printers in re mote areas via the Internet IPX One of the protocols used for NetWare IPX runs in the network layer of the OSI reference model IPX SPX The abbreviation for Internetwork Packet Exchange Sequenced Packet Exchange This is a protocol developed by Novel Inc typi cally used in NetWare environments LAN The acronym for Local Area Network This is a network constructed by connecting computers on the same floor in the same building or in neighboring buildings Local printer A printer connected to a parallel or USB port of a computer LPD The acronym for Line Printer Daemon This is a platform independ ent printer protocol running on the TCP IP network The protocol was originally developed for BSD UNIX and has become one of the printing protocols typically used among general computers LPR LPD The acronym for Line Printer Request Line Printer Daemon This is a printing method implemented via networks used for Windows NT or UNIX based systems It uses TCP IP to output printing data from Windows or UNIX to a printer on the network MAC address MAC is the
60. on is available only when your computer is connected to and can communicate with this machine To use Acquire Device Information in Administrator Settings of this machine set System Connection OpenAPI Settings Authentication to OFF For details refer to the User s Guide Print Operations VL3622c VL2822c VL2222c 4 Settings 4 2 4 2 7 Settings tab Item Name Display Constraint Mes sage Functions Select this check box to display the message when functions that cannot be configured simultaneously are enabled for the printer driver Display paper set in Print Server Properties Select this check box to use forms added in the Server Properties dialog box of the Printers window Verify Authentication set tings before printing Select this check box to verify authentication settings for this machine be fore printing and display the message if they are not satisfied Popup Authentication Dia log when printing Select this check box to display the User Authentication Account Track dialog box when specifying printing prompting entering the user name and account name Reconfirm FAX number en tered directly Select this check box to display a window for entering the fax number again for confirmation if you click Add Recipients after directly entering information in the FAX Number box in the FAX Transmission Popup win dow Save Custom Size Reference
61. on settings E 4 17 4 4 3 Configuring account track settings nennen nnne nnne nennen 4 5 Configuring the Layout tab settings 4 5 1 Combining pages N in 1 or performing Poster Mode printing sese 4 19 4 6 Configuring the Stamp Composition tab assnessnaewenawen awan awana wen nawan nena nawan nean nnnm nnnm nnn 4 20 4 6 1 Sending by printing a watermark nnne gan aki ban bank sah 4 20 4 6 2 Editing a watertTiark ss isotope aga NE aoe ae Wa een eee 4 20 4 7 Configuring the Configure tab settings cooonnccccccnnnnnnannnennnnnnocnn cnn cnn 4 22 4 7 1 Selecting Meli EE 4 22 4 7 2 Changing the encryption passphrase EE 4 23 4 8 Using phone JOO cse 4 24 4 8 1 Adding recipients to a phone book 4 24 4 8 2 Editing Kee 4 26 Changing the personal Imformation nenne nennnnnnnnnnennnnnernnn nennen 4 26 Changing group membership esses mener rennen nnne nnne nnns 4 26 W lle Une Ee ele ET EE 4 26 Creating a tee EE 4 27 Searching for personal information sess nnne 4 27 4 9 Saving the fax driver settings uuuuuuunununnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnn anna 4 28 4 9 1 Saving the settirigs x diane kA etes A tee ied 4 28 4 9 2 Recalling Settings TREE 4 29 4 9 3 Editing Eana EE 4 29 4 9 4 Importing settings Exporting settings nennen nennen 4 29 Ire 5 1 Cannot send faxes TTE E 5 3 5 2 Cannot config
62. onfigure tab cannot be used in the Printing Preferences of the fax driver Be sure to configure the settings for the installed options 1 Open the Printers window or Printers and Faxes window gt In Windows Vista Server 2008 click Start open Control Panel and then click Printers in Hard ware and Sound When Control Panel is displayed in Classic View double click Printers gt In Windows XP Server 2003 click Start then Printers and Faxes gt In Windows XP Server 2003 if Printers and Faxes is not displayed in the Start menu open Con trol Panel from the Start menu select Printers and Other Hardware then Printers and Faxes When Control Panel is displayed in Classic View double click Printers gt In Windows 2000 NT 4 0 click Start and then select Settings then Printers 2 Right click the icon for the installed printer with a name like xxxxxxx FAX and then click the Proper ties Y Click the Configure tab 4 From Device Option select Model 5 Select the name of model to be used from the Setting drop down list 6 From Device Option select the option to be configured Select the status of the installed option from the Setting drop down list Reference e If the setting for Model is available select the model to be used e Clicking Acquire Device Information communicates with this machine and load the status of the in stalled options This function is a
63. oped by IBM NetBEUI enables you to construct a small scale network simply by configuring computer names NetBIOS The abbreviation for Network Basic Input Output System This is a communication interface developed by IBM NetWare A network operating system developed by Novell This uses Net Ware IPX SPX for the communication protocol Nprinter A remote printer support module used when using a printer server in Rori NetWare environments Rprinter is used for NetWare 3 x and printer Nprinter for NetWare 4 x OS The acronym for Operating System This is base software used to control the system of a computer Windows MacOS or UNIX is an OS Outline font A type of fonts represented using lines and curves to display an out line of a character Larger size characters can be displayed ona screen or printed with no jagged edges PDF The acronym for Portable Document Format This is an electronically formatted document with file extension of pdf PDF is a PostScript based format and can be viewed using Adobe Acrobat Reader a free viewer software PDL The acronym for Page Description Language This is a language used to instruct a page printer about images being printed on each page Peer to peer A type of network where the connected devices can be communi cate with each other without using a dedicated server Plug and play A mechanism used to immediately detect a peripheral device when it is plugged into a computer a
64. ountry number at the beginning of the number Change the communication mode if necessary ECM Select the check box to use ECM error correction mode If the V 34 check box is selected you will not be able to clear this check box International Transmission Mode Select the check box to send a fax at a lower speed for overseas communication Select this check box if errors occur when sending faxes overseas V 34 Mode Select the check box to use the super G3 fax transmission mode Select this check box for ordinary operation clear this check box only when communication is not possible due to the mode of the recipient machine 4 24 VL3622c VL2822c VL2222c 4 8 Using phone books 4 4 To add the recipient to groups select the check boxes for the groups gt Adding a recipient to a group allows you to sending a fax to the recipient by specifying the group as a recipient Broadcast If you expect to frequently send faxes to particular members it will be useful to add them to a group 3 You can select multiple groups for a recipient to be added to gt You can change the group name Wu Click OK The personal information is registered and displayed under Personal List If you have selected groups for the recipient it will be displayed in the groups list o Click OK If you have added the name finish editing the phone book If you have added a recipient to the phone book for the first time the dialog box for confi
65. pients gt To send a fax to multiple recipients add them in the same manner You can register up to 100 re cipients gt To delete a recipient added to Recipient List select the name of the recipient to be deleted and then click Delete From List 4 Add from Address Book File Help EM Address Book List Address Book W Fm E ie ba No Name FAX Number Index ECH Emain 3 women zwee cm o ito W Resuts 4 ve Inc 777888999444 WXYZ On 5 yyyy Co LTD 111222333444 WXYZ On la m D pat Pecos Recipient List Delete From Li Name FAX Number Company Departmer Lssss Head Office IF 332444555666 ce 1 100 OK Cancel Hep 4 Click OK The specified names are added to the recipient list and then the FAX Transmission Popup window appears again 4 6 VL3622c VL2822c VL2222c 4 1 Sending a fax 4 4 1 4 Configuring the transmission conditions When sending a fax click Fax Mode Setting Details in the FAX Transmission Popup window to display the Fax Mode Details window In this window configure transmission conditions Fax Mode Details Es Print Recipient File V Timer Send Send Time o m 0 m Current Time 16 04 Reflect Current Time Y SUB Address Y Sender ID Dea OK Canca Help Item Name Functions Print Recipient File Select this check box to print the original after sending a fax Timer Send Specify the sending time Click Reflect Current Time to display the current
66. r Image nidum anim Standard Preview 9 Details Recipient Setting Details Fax Load with Joint Name Change Each Recipient Load Set Information Company Department Name FAX Number 1 Geck Read Cover Size Match Output Size H Defaut Lok J cea Hee Item Name Functions Standard Select this button to use the preset text Details Select this button to specify details in Recipient Setting Details in the lower part Load with Joint Name Select this button to add recipients in joint names The contents of the recipient list in the FAX Transmission Popup window are added Change Each Recipient Select this button to change the information by recipient The con tents of the recipient list in the FAX Transmission Popup window are added 4 8 VL3622c VL2822c VL2222c 41 Sending a fax Item Name Functions Load Set Information Select this button to add the contents entered in the Company Department Name and FAX Number under the button You can enter up to 80 characters in each item Read Even if you select Change ple title Click this button to read the contents of the first recipient into the in formation boxes Selecting Change Each Recipient allows you to create up to 40 individual cover sheets Each Recipient the first cover sheet is displayed in Preview as a sam Selecting Load with Joint Name or Change Each Recipient adds th
67. ration 4 3 Settings tab 4 74 Setup 2 6 Stamp composition tab 4 75 4 20 SUB address 4 7 T TCP IP settings 3 5 Timer send 4 7 Transmission conditions 4 7 Troubleshooting 5 3 U Uninstalling 3 72 USB 3 3 User authentication 4 77 W Watermark 4 20 Windows 2 5 Windows 2000 3 4 3 8 3 17 Windows NT 4 0 3 4 3 8 Windows Server 2003 3 4 3 7 3 10 Windows Server 2008 3 3 3 5 3 10 Windows Vista 3 3 3 5 3 70 Windows XP 3 4 3 7 3 10 VL3622c VL2822c VL2222c Index by button 7 2 Index by button Acquire Device Information 4 22 Add from Address Book 4 6 Add from Phone Book 4 5 Add Recipients 4 3 4 5 4 6 Authentication Account Track 4 76 Combination Details 4 79 Get Addr Info 4 6 D Phone Book Entry 4 75 4 24 Preferences 4 3 Printing 4 3 Properties 4 3 R Register To Phone Book 4 3 VL3622c VL2822c VL2222c Reader s comment sheet Reader s comment sheet Questions Have you found this manual to be accurate O Yes O No Were you able to operate the product after reading this manual O Yes O No Does this manual provide sufficient background information O Yes O No Is the format of this manual convenient in size readability and arrangement page layout chapter order etc O Yes O No Could you find the information you were looking for O Always O Most of the times O Sometimes O Not at all What did you use to find the required information O Table of co
68. rming whether to save the phone book will be displayed N Click Yes Phone Book Entry bd o Save the settings The Save As dialog box appears 8 Locate the folder you want to save the file to enter the file name and then click Save The phone book is saved as a new file Save As x IS EI gt Userd1 Documents gt X 9 Search p File name Save as type Phonebook csv style M Browse Folders Save Cancel The Save As dialog box appears only when you have added the first recipient to a phone book When you change the phone book the second and subsequent times the Save As dialog box will not appear and the existing file is automatically overwritten gt The saved phone book file automatically appears when you open the phone book next time To open a different phone book file click the File menu of the Phone Book Entry dialog box and then select Open Saving multiple phone book files allows you to switch between these files to locate the desired one gt Tocreate anew phone book file click the File menu of the Phone Book Entry dialog box and then select New From the File menu select Save As to save it with a different name gt The extension of the phone book file is csv VL3622c VL2822c VL2222c 4 25 4 Using phone books 4 8 4 8 2 Editing a phone book Editing or organizing a phone book for example changing the re
69. rview 2 1 2 1 1 2 1 2 2 2 2 2 1 2 3 2 3 1 2 3 2 xiligeelullge 2 3 Roles of printer controller dia a versa ENGGEN ee ANNA eR E EE SR ETC RR AG ANGE AN E ANENG E Eda SERA RR de 2 3 PC FAX transmission DrocCecures E 2 4 Operating En ee EE 2 5 Gonnectable computers and OS sisses rossen ae 2 en nn 2 5 lee abisa O Aga KE ma A aa En ag an ak da 2 5 SETUP PFOCO mm 2 6 For network connection RM 2 6 For local Connectionin ee Sed ea le 2 6 3 Installation of Fax Driver 3 1 3 1 1 3 1 2 3 1 3 3 2 3 2 1 3 2 2 3 2 3 3 2 4 3 3 3 3 1 3 3 2 3 3 3 3 4 Connection method and installation procedure uuuzuuunurannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnenn nn 3 3 Windows Vista Servet E 3 3 Windows 2000 XP Server 2003 inaa aaa aia ag ga eda ete oe Nana Aas aa ngen a aa naa NE TAn NAN Ye LER a Aan DR aaa na Aa A 3 4 Windows WER EE 3 4 Installation using Add Printer WiZard eccccssseseeceeeeeeseeeeeeeesnenneeeeeesenneeeeeessnenaeeeeeseeneeeeeeseneas 3 5 Settings of this madchiri amp 2 NANA ceris ae 3 5 TCP IP settings of this machine occi e eret Ern dedagang naa ha 3 5 RAW port number setting of this machine 3 5 LPD S tting of this MACHING wi icc sscecessccsasszeeasaseieaveecteacedeadeceacsateeaqnesseaietesaaueaiavanscaasievenadsesainengensaeunecees 3 5 Windows Vista Server 20085 sis asasaran saves aana aga agan otro naa
70. s function can also be specified as a transmission condition when sending a fax For details refer to page 4 7 Sender ID Specify the sender ID when performing confidential communication using F code This function can also be specified as a transmission condition when sending a fax For details refer to page 4 7 Cover Sheet Select this check box to configure the cover sheet for the fax This item can also be configured when sending a fax For details refer to page 4 7 Phone Book Entry Reference Click this button to edit phone books For details refer to page 4 24 D When sending a fax using a timer make sure that the time set in the computer matches that set in this machine If the sending time is before the current time set in this machine the fax will be sent on the following day e To perform confidential communication with a different model of fax machine using F code fill in the SUB Address and Sender ID boxes In the SUB Address box you can enter up to 20 numbers 0 through 9 In the Sender ID box you can enter up to 20 characters including numbers 0 through 9 and For details on the SUB address and sender ID refer to the User s Guide Network Scan Fax Network Fax Operations VL3622c VL2822c VL2222c 4 Configuring the Basic tab settings 4 4 4 4 Configuring the Basic tab settings Printing Preferences EJ FAX Basic Layout Sta
71. saving the number of printed sheets Poster Mode printing is useful when the recipient fax machine does not support larger paper sizes 1 Click the Layout tab 2 Select the Combination check box and then select a condition from the drop down list gt Toconfigure settings for Border or Overlap width line click Combination Details and then on the appeared window configure settings Combination Details mx Combination Layout Order gt Leftto Right X Border Or OK Cancel gt Gest Hep Reference D Sending documents containing pages of different sizes or orientations in one job may cause images to be partially lost or to overlap VL3622c VL2822c VL2222c 4 19 4 Configuring the Stamp Composition tab 4 6 4 6 Configuring the Stamp Composition tab Printing Pref Kal rax B Version information Favorite Setting Untitled Add Ea Fi WITHDRAW amp NO REPRODUCTION amp TOP SECRET E a f 8777779 vu Lee enne rm OK Cancel Help 4 6 1 Sending by printing a watermark Send a fax by printing particular text on the document background as a watermark 1 Click the Stamp Composition tab 2 Select the Watermark check box 3 Select the watermark you want to print from the list 4 6 2 Editing a watermark You can change the format or position of the watermark or register a new watermark 1 Click the
72. stalling the printer driver Setup procedures Connection method Reference page Connection method in Network con Port9100 Select a connection method during in which installer based set nection stallation procedures Select Normal up is possible IPP Printing for the Port9100 or USB con USB nection method Internet Printing for the IPP connection method or Secure Printing for the IPPS connection meth od The installer supports both IPv4 and IPv6 environments Note that for IPv6 it supports Port9100 only Connection method in Network con LPR p 3 5 which setup is possible nection using Add Printer Wizard Port9100 SMB IPP IPPS Web service print USB Connection method in USB p 3 10 which plug and play based setup is possible AA Reference Before you can use this machine in the network environment you must configure network settings for this machine For details refer to User s Guide Network Administrator Reference D For setup procedures using Add Printer Wizard this manual only covers printing through LPR Port9100 For setup procedures for other network connection methods SMB IPP IPPS Web service print refer to User s Guide Print Operations D For USB connection this manual covers only the plug and play based setup procedures VL3622c VL2822c VL2222c 3 Connection method and installation procedure 3 1 3 1 2 3 1 3 Windows 2000 XP Serv
73. t you use Length Select a length of the custom size according to the unit you use Unit Select a unit to be used for specifying the size Custom Size Settings ES Width Unit BEM inch B 544 12 248 PS Length inch 11 000 inch 5 500 18 000 OK Cancel Defaut He 3 Click OK VL3622c VL2822c VL2222c 4 4 Configuring the Basic tab settings 4 4 4 2 Configuring user authentication settings When the authentication mode is configured on this machine enter the user name and password Reference If you enter an incorrect user name or password for the User Authentication settings of this machine or have not enabled User Authentication you will not be authenticated by this machine and the job will be discarded when sending a fax If a user enters incorrect authentication information when the User Authentication settings are config ured on this machine and Prohibited Functions When Authentication Error is set to Mode 2 the user will be locked and prohibited from accessing the printer RA Reference f user authentication is not enabled in the Configure tab user authentication will not be performed If you are using the user authentication be sure to enable it in the Device Option list For details refer to page 4 22 Click the Basic tab Click Authentication Account Track Select Recipient User and then fill in the User Name and Password boxes as registered in this m
74. ta recipient name from the Personal Information list and then click Add Recipients 3 To send a fax to multiple recipients add them in the same manner You can register up to 100 re cipients gt To delete the recipient added to Recipient List select the name of the recipient to be deleted and then click Delete 3 When recipients are registered as a group select the name of the group and then click Add Recip ients All members of the group are added to Recipient List Broadcast gt Add Recipient from Phone Book C Users User01 Documents PhoneBookd csv ES File Help E A Personal List Personal information Personal List 0B find P AAAAAAAA d Y BESBB688 Name FAX Number Company Depanmer COCCCCCC Dn 01234567890 In D Simple Entry BEBBBEBB 02345678901 wat Inc Design 44 Group CCCCCCCC 034567890123 yy Inc Market G Ei Group01 Group02 Group03 Group04 Group05 D m H Group06 Group07 Add Recipients Group08 E Group03 R ient List Delete Group 10 oae 1 Hd Recipient List Name FAX Number Company Departmer KKKKKKKK KKKKKKKK 09876543210 CAE Fa g gp ness Au 087654321098 2 100 4 i OK Cance C Hep 4 Click OK The specified names are added to the recipient list and then the FAX Transmission Popup window appears again VL3622c VL2822c VL2222c 4 5 Sending a fax 4 1
75. the Administrator privilege and then install the printer driver Setup procedures Connection method Reference page Connection method in Network con LPR Select a connection method during in which installer based set nection stallation procedures Select Normal up is possible Printing for the LPR connection meth od Connection method in Network con LPR p 3 8 which setup is possible nection using Add Printer Wizard AA Reference Before you can use this machine in the network environment you must configure network settings for this machine For details refer to User s Guide Network Administrator Reference e In Windows NT4 0 to install the printer driver for this machine connected directly to the network using TCP IP protocol you must have the Microsoft TCP IP Printing service installed in your computer e To use the installer in Windows NT4 0 you must have Internet Explorer 5 0 or later installed in your com puter e The installer does not support installation in the IPv6 environment of Windows NT4 0 VL3622c VL2822c VL2222c 3 2 Installation using Add Printer Wizard 3 3 2 3 2 1 3 2 2 Installation using Add Printer Wizard This section describes how to install the driver using network connection LPR Port9100 To use LPR Port9100 printing specify the port while installing the printer driver AA Reference For setup procedures for other network connection methods SMB IPP IP
76. tings in Device Option For details refer to page 4 22 4 2 2 FAX tab Item Name Functions Resolution Select a resolution for the fax Print Recipient File Select this check box to print the original after sending a fax Timer Send Specify the sending time Click Reflect Current Time to display the cur rent time set on the computer in the Send Time box SUB Address Specify the SUB address when performing confidential transmission using F code Sender ID Specify the sender ID when performing confidential communication using F code Cover Sheet Select this check box to configure the cover sheet for the fax Phone Book Entry Click this button to edit phone books VL3622c VL2822c VL2222c 4 2 Settings 4 4 2 3 Basic tab Item Name Original Orientation Functions Select the orientation of the original to be sent Original Size Select the paper size of the original to be sent Paper Size Select the size of the paper to be sent If it is different from the original size the output image will be automatically enlarged or reduced Zoom Select an enlarge or reduce ratio Authentication Account Track Layout tab Item Name Click this button to specify the user name and password when User Au thentication is enabled on this machine or the account name and pass word when Account Track is enabled on this mach
77. tion On Line Data to be output to a printer is not sent directly to the printer but is tem porarily stored in another location The stored data is then sent col lectively to the printer Subnet mask A value used to divide a TCP IP network into small networks sub networks This is used to identify how many higher order bits of an IP address are used for the network address TCP IP The acronym for Transmission Control Protocol Internet Protocol It is a de facto standard protocol widely used for the Internet An IP ad dress is used to identify each network device Touch amp Print A feature that allows documents sent from the printer driver to be printed simply by placing your finger or IC card on the authentication unit connected to the printer when the user authentication is ena bled In order to use the Touch amp Print feature an authentication unit must be connected to this machine and the vein patterns or the ID of the IC card for each user must be registered TrueType A type of outline font developed by Apple and Microsoft and cur rently used as a standard font type for Macintosh and Windows This type of font can be used both for display and printing Uninstallation To delete software installed on a computer USB The acronym for Universal Serial Bus This is a general purpose in terface defined for connecting a mouse printer and other devices with a computer Web browser So
78. ure settings cannot send faxes according to the settings 5 4 5 2 1 Error message au das 5 4 6 1 rrr 6 3 7 1 INE Dy 1 1 Me 7 3 7 2 Index by button sasada O 7 4 Contents 2 VL3622c VL2822c VL2222c 1 Introduction 1 1 About this manual 1 We 1 Introduction Thank you for purchasing this machine When you attach an optional Fax Kit to this product you can send a document as a fax directly from a com puter operating Windows This User s Guide describes the functions operating instructions and precautions for correct operation of the fax driver used for fax transmission In order to obtain maximum performance from this product and use it effectively please read this User s Guide as necessary To use this machine safely and correctly please be sure to read the separately attached Quick Guide Copy Print Fax Scan Box Operations document before starting operation For trademarks and licenses please refer also to the Quick Guide Copy Print Fax Scan Box Operations Il lustrations used in this User s Guide may differ from the actual devices 1 1 About this manual 1 1 1 Configuration of this manual This manual consists of the following chapters Chapter 1 Introduction Chapter 2 Overview Chapter 3 Installation of Fax Driver Chapter 4 Fax Driver Setting Chapter 5
79. vailable only when your computer is connected to and can communi cate with this machine To use Acquire Device Information in Administrator Settings of this machine set System Connection OpenAPI Settings Authentication to OFF For details refer to the User s Guide Print Operations e Clicking Acquire Settings allows you to configure the destination 4 22 VL3622c VL2822c VL2222c 4 7 Configuring the Configure tab settings 4 4 7 2 Changing the encryption passphrase When the encryption passphrase is user defined on this machine enter the passphrase An encryption key is automatically created for the entered text and used for communication with this ma chine C Reference In Encrypt Passphrasej enter the passphrase that matches the one that configured in Driver Password En cryption Setting of this machine For details refer to the User s Guide Print Operations Click the Configure tab Select the Encrypt Passphrase check box Enter the encryption passphrase in the Encrypt Passphrase box gt Enter it using 20 characters VL3622c VL2822c VL2222c 4 23 Using phone books 4 8 4 8 Using phone books 4 8 1 Adding recipients to a phone book Adding frequently used recipients to a phone book allows you to recall them when sending faxes Use the FAX tab of the fax driver to add recipients to a phone book 1 In the FAX tab of the fax driver click Phone Boo

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