Temporary Worker Timesheet User Manual - Rydon
Contents
1. appella Temporary Worker Timesheet User Manual Contents APDO CI aere ee tance psec ors ga EE EEE OE E EEEE POUT OT CORIO aar rN EAE E E EEA EEE EAEE Ee RS Ea E A E EE E EE E E E EE E 2 Pei TTO PA NO T EA E A E A A AREATA ASES 3 FOE O I aaea a E e A E ae EE ENEA ERE AE EE 4 Adding WAS SS SS sssrin riria rN rO EAR E ERREA EASE AIAS Returned timesheets esesesessseeesrererererreereressscresssstersreceesesterssstressseeereretesrserenssseee 9 Mesner Proge srera ne a EEA E AEE EEEE 10 Timesheet Corrections eesessessseeseresrsesreressrceessrcressseressserersreressreresssererssererssens 1 About Omni Omni is a Recruitment Process Outsourcer RPO established in 1997 and winners of the Recruiter Award for Best Managed Service Provider 2008 and Outstanding Outsourced Recruitment Organisation 2010 We are entirely independent of any agency and do not have a database of our own We are managing the recruitment on behalf of Rydon and work with your agency and many others to provide candidates to Rydon In order to process the timesheets for your temporary assignments at Rydon you need to log in to our recruitment system Appellia This manual will help you to use this system to ensure your timesheets receive the correct approval and you can be paid for the work you complete Point of Contact If you have any problems or questions please call Omni s Rydon Recruitment Hotline 0845 0940718 and ask for Sarah Stewart G2. 201 Cookie Policy Figure 2 You will then be taken to your Account Details page where you are asked to enter a new password and then confirm this password Click the Save button to save these changes and return to your Homepage Homepage When you login you will be taken to your personalised homepage Chris Woods Raise Timesheet Correction amp 0 application s Applications Summary SR 1 current contract s with timesheets Timesheets Summary A B 0 interview s Interviews Figure 3 Outstanding Tasks The homepage is designed to give you easy access to all of your personal recruitment tasks Any tasks that you have outstanding will display in the Outstanding Task list For the timesheet process these tasks will be any timesheets that you have started to enter but not completed or that have been returned to you to amend Timesheet Summary A list of your contracts assignments are detailed under the Timesheets Summary If there is more than one contract only contracts with timesheets that have not been submitted will display Adding Timesheets To add the latest timesheet choose the Add button on the right hand side of your contract details When you click Add the timesheet will display At any time you can choose the Save button which will allow you to save the details and return to your timesheet at a later stage Chris Woods Enter Timesheet Rydon
3. Choose the OK button to confirm submission The page at rydon appellia com says Complete are you sure you want to continue OK Cancel Chris Woods Enter Timesheet Rydon Construction COMPLETE J DELETE TIMESHEET Please only click the selected button once Week Ending Fri 23 May 2014 v Timesheet s Sat Sun Mon Tue Wed Thu Fri i 0 0 8 8 8 8 8 Standard Hourly 40 Edit Remove Standard v Hourly iI 2a sand AGG COMPLETE JN DELETE TIMESHEET Please only click the selected button once Figure 5 If more than one timesheet approver has been set up a pop up box will display containing a list of Timesheet Approvers Please select the name of the manager who will be available to approve your timesheet within the next few days then choose OK Choosing Cancel will return you back to the timesheet input page Enter Timesheet Please select the desired Timesheet Approver Test Authoriser v Cancel Figure 6 What Happens Next The timesheet will then be sent to the Timesheet Approver you selected and they will be notified by email Returned timesheets If a timesheet is returned to you to amend following submission you will be able to click the link in the email fo go straight back into the timesheet or alternatively you can go to the Outstanding Tasks section of the homepage Click on Amend Timesheet and you will be presented with the option to make further am
4. 2014 v Timesheet i Sat Sun Mon Tue Wed Thu Fri 2 2 2 2 0 0 0 8 Standard Hourly Comments BE OMNT TRESE UAE Sinan A 7 If your assignment has been extended you will have a number of contracts that appear in the Contract drop down list at the top of the box You will need to select the correct contract by referring to the contract start date Select the Week Ending date for the timesheet that needs to be amended The timesheet will then display below for you to view the Original Timesheet submitted Comments Box In order to submit your correction please enter comments in to the Comments box to clarify what needs correcting in the original timesheet You need to provide clear detail of what is required Once complete please click OK to submit Expenses Receipts If you are adding additional expenses you will need to email your receipts to accounts omnirms com quoting your Name Contract Reference as displayed in the Contract drop down list and the week ending date for the expenses Corrections already raised You may see a red message at the top of the box when you are selecting the relevant week ending date Raise Correction Memo Anew correction memo cannot be created for this timesheet as an existing one is being processed Contract Chris Woods TC130514 02 May 2014 v Week Ending 16 May 2014 v Timesheet Sat Sun Mon Tue Wed Thu Fri Hourly 2 2 2 2 0 0 0 8 Standard Co
5. Construction COMPLETE Jw DELETE TIMESHEET Please only click the selected button once Week Ending Fri 23 May 2014 v Timesheet 5 Sat Sun Mon Tue Wed Thu Fri E l Add Standard Hourly If Zim i i Please only click the selected button once JL OMNI Resource Management Solutions 2009 201 Cookie Policy Figure 4 The Week Ending field is a dropdown list which will disolay all timesheets within your contract period Please ensure that the correct week ending date is selected Under Timesheet in the Rate column ensure you choose the correct rate The rate should be chosen in accordance with the type of time worked and will have been agreed upfront as part of your contract assignment Examples include e Standard e Overtime e Annual Leave e Sickness Absence The Period field displays when a timesheet is added The type of period is predefined and displays different periods according to the Rate selected The different types include e Hour e Day e Week Please level the Project and Detail fields blank For standard overtime rates annual leave and sickness absence a box will display under each day for you to enter the total number of days hours under each project number at each pay rate You must click Add in order for each entry to be captured If you want to delete a timesheet for a week where no time was worked choose the button Delete Timeshe
6. endments to the timesheet and see the Approvers comments Chris Woods amp 1 task s Outstanding Tasks 6 SS e 26350 Administrator Rydon Construction Rydon Online Timesheet Process Chris Woods Amend Timesheet 23 May 14 15 20 a 0 application s Applications Summary SR 1 current contract s with timesheets Timesheets Summary B 0 interview s Interviews OMNI Resource Management Solutions 2009 20 Cookie Policy Figure 7 Timesheet Approver comments display at the bottom of the page with the option to make amendments to the timesheet Timesheet Progress You can check the progress of timesheets submitted at any time via the Timesheet Summary Exoand the section and select your name from the contractor column Again only contracts with timesheets that have not been submitted will display Chris Woods amp 1 task s Outstanding Tasks 4 amp 0 application s Applications Summary 4 Chris Woods Administrator 02 May 2014 16 Sep 2014 23 May 2014 Add B 0 interview s Interviews 4 Figure 8 Figure 10 will display The task column displays what stage in the process the timesheet is currently at To view the timesheet for that particular date click on the date under the Week Ending column Timesheets Chris Woods Administrator Rydon Type Week Ending Reference status Notes Timesheet 02 May 2014 10825 20140502 Submitted Timesheet 09 May 2014 10825 20140509 Authorised Correct
7. et If you then wish to input a timesheet for a week you have cancelled you will need to contact your Omni Account Manager Mid week contract renewals If your contract has expired and been renewed mid week you will have two contract records for that week which means that you will need to submit two timesheets for the same week one timesheet will cover the days up to your last contract end date and the other will cover the days from your new contract start date Expenses If Exoenses can be claimed as part of the assignment the Expenses section will display and allows you to enter in any expenses incurred To do this Choose a date from the date picker Enter the amount in the Amount column Provide a description of the expense Choose the Add button a You can also upload a receipt should you want to Simply Choose the Upload button Choose the Browse button Locate the file Choose Open with the file selected Choose Upload d a Chris Woods Enter Timesheet Rydon Construction Please only click the selected button once Week Ending Fri 23 May 2014 v Timesheet 3 Sat Sun Mon Tue Wed Thu Fri i Standard 0 0 8 8 8 8 8 Hourly 40 Edit Remove Standard v Hourly iz 6 lh ULC COMPLETE JN DELETE TIMESHEET Please only click the selected button once If you are happy with your timesheet choose the Complete button The page will display shaded and a confirmation box will display
8. etting Started To access the Appellia system go to https rydon appellia com This will take you to the login page below Login To login enter your email address and password then click Login If you do not have an account on this site please use the registration form below Email Address Password Remember my email address on this computer LJ Keep me logged in on this computer LOGIN Forgotten your password Fill in your email address above then click here and we will send you a new one Figure 1 You should have already been set up with login details so please refer to your email for login details If you have not yet received login details you should contact Omni s Rydon Recruitment Hotline 0845 0940718 and ask for Sarah Stewart You will need to enter your email address the one that your login details were sent to in the Email Address field on the page and enter the password that you received in the Password field Then click the Login button This will then take you to your own personal homepage Amending Your Password If you wish to amend your password hover over Users in the grey toolbar and select My Account Chris Woods _ _ _ _ _ _C V Details Contactinfo R sum Forenames Chris Last Name Woods Email Address testtt test com New Password Confirm Password OMNI Resource Management Solutions 2009
9. ion 09 May 2014 10825 20140509 1 Submitted Didn t work Saturday Timesheet 16 May 2014 10825 20140516 Authorised Correction 16 May 2014 10825 20140516 1 Submitted Did not work Saturday and Sunday Timesheet 23 May 2014 10825 20140523 Pending ADD Figure 9 Timesheet Corrections If an original timesheet has been incorrectly input the Appellia system allows you to raise a correction for any timesheets that have already been processed in order to amend the following The number of hours days worked The type of rate selected against these hours days e g Overtime Standard Annual Leave The expenses claimed if these can be claimed for your assignment For any other queries please contact your recruitment agency Raising a Correction A Raise Timesheet Correction button will disolay under your name on the homepage NB Please note that this button will be disabled if these timesheets have not yet been fully processed in which case please contact your agency if you feel that an amendment needs to be made to the timesheet Chris Woods q Raise Timesheet Correction p Rydon amp 0 application s Applications Summary amp oA 1 current contract s with timesheets Timesheets Summary B 0 interview s Interviews ied Click on this button and a Raise Correction Memo box will display Raise Correction Memo Contract Chris Woods TC130514 02 May 2014 Week Ending 16 May
10. mments This message indicates that a correction is already being processed for this week Until this has been completed you cannot raise another correction for this week You will need to contact your agency to ensure that amendments are made to the correction already raised before it Is finalised Tracking the Progress of a Correction Once you have submitted your correction you can track its progress in the same way that you track timesheets The Correction will be distinguished as a Correction in the Type column Timesheet 02 May 2014 10825 20140502 Submitted Timesheet 09 May 2014 10825 20140509 Authorised Correction 09 May 2014 10825 20140509 1 Submitted Didn t work Saturday Timesheet 16 May 2014 10825 20140516 Authorised Correction 16 May 2014 10825 20140516 1 Submitted Did not work Saturday and Sunday Timesheet 23 May 2014 10825 20140523 Pending By clicking on the week ending date for the correction or the original timesheet you will be able to view both timesheet and correction together in one screen for the specified week Rejected Correction If for any reason a Correction is declined by the Omni Recruitment Team or the Line Manager you will receive an email from the system confirming the rejection
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