User manual - Conflict Minerals Platform
Contents
1. FOLDER DESCRIPTION August Y demo 1 Brine Metal Supplies Demo 2013 06 16 Fine Metals Coarse Metals a 2 View report p Add f Done 7a The reports you have chosen will appear in the list of reports for the roll up You can now start again choosing another sub organization or proceed with the report aggregation by clicking Next Please see furhter steps in the User Manual for IPC MP Basic and Premium licenses Conflict Minerals 2 iPoint Platform Fast Cars Demo en e Home Management Requests A Home Add reports to roll up REQUESTOR SCOPE OF DECLARATION SUPPLIER IPCMP ID SUPPLIER PRIVATE SUPPLIER OWN ID LAST CHANGE OF STATE REQUEST DATE PRIVATE SUPI Company Level Fine Metal 2013 06 15 20 00 4 In j E G qp Add supplier reports qP Add stored reports d Add supplier reports from local Cancel Next iPoint systems gmbh Version 1 1 March 2014 Page 17 iPoint Your Key to Integration Conflict Minerals Platform 6b W hen checkmarking the box besides Include sub organizations in step N o 5 mark the organization of which you would like to include all sub organizations and click Select Switch to sub organization e Y hide search iPCMP ID DUNS Number VAT Number Company Name Street Postal Zip Code State Province City Country MA Search Reset COMPANY NAME IPCMP ID PARENT COMPANY NAME PARENT IPCMP ID DUNS NUMBER VAT NUMBER STREET CITY PO2. EDT 2002 Fine Metal Supplies Demo 2013 12 312 2013 10 03 08 43 Fast Cars Demo 2020 Accepted Company Level Company Level 2013 10 12 06 52 03 EDT 2002 Fine Metal Supplies Demo 2013 05 31 2013 05 25 11 55 Julia Galehr Supplier GmbH 2142 Accepted Product Level Product Level 2013 08 09 17 24 33 EDT 2002 Fine Metal Supplies Demo 2012 12 26 2012 12 13 07 36 iPoint systems gmbh 1 Accepted Company Level Company Level 2014 02 19 08 14 15 EST 2002 Fine Metal Supplies Demo 2012 09 18 2012 09 05 14 00 Fast Cars Demo 2020 Accepted Company Level Company Level 2013 08 09 17 24 33 EDT 2002 Fine Metal Supplies Demo 2012 09 12 2012 09 05 13 44 Fast Cars Demo 2020 Accepted Company Level Company Level 2013 08 09 17 24 32 EDT 2002 Fine Metal Supplies Demo 2012 08 23 2012 08 22 13 39 Fast Cars Demo 2020 Accepted Product Category Leve Company Level 2013 08 09 17 24 32 EDT 2000 Fine Gold Supply 2013 03 19 2013 03 18 08 09 Fine Tin Supply 2141 Accepted Company Level Company Level 2013 08 09 17 24 33 EDT 2000 Fine Gold Supply 2012 09 26 2012 08 08 10 16 iPoint systems gmbh 1 Accepted Product Level Product Level 2013 08 09 17 24 32 EDT 2000 Fine Gold Supply 2012 09 28 2012 08 08 10 15 iPoint systems gmbh 1 Accepted Division Level Division Level 2013 08 09 17 24 32 EDT 2000 Fine Gold Supply 2012 08 31 2012 08 07 09 17 Fine Gold Supply 2000 Accepted Product Category Leve Product Category Level 2013 08 09 17 24 32 EDT 2000 Fine Gold Supply 2012 0
3. Metal Supplies 2013 11 30 2 2013 10 03 08 Fast Cars Demo 2020 Released Company C 2002 Fine Metal Supplies 2013 07 31 1 2013 07 27 09 andreas schiffleitner gmail com Sent Company 2002 Fine Metal Supplies 2013 07 31 1 2013 07 02 15 Metals Supply Company Inc 2242 Released Company C 2002 Fine Metal Supplies 2013 06 30 1 2013 06 16 02 Julia Galehr Supplier GmbH 2142 Received Company C9 2002 Fine Metal Supplies 2013 06 30 1 2013 06 16 02 Fine Tin Supply 2141 Received Company e Fine Metal Supplies 2013 05 31 1 2013 05 25 11 Fast Cars Demo Released 2002 Fine Metal Supplies 2013 05 31 1 2013 05 25 11 Julia Galehr Supplier GmbH 2142 Received Company 2002 Fine Metal Supplies 2013 05 31 1 2013 05 25 11 Fine Tin Supply 2141 Received Company EE 2002 Fine Metal Supplies 2013 05 31 1 2013 05 25 11 Julia Galehr Supplier GmbH 2142 Accepted Product Le 2 2002 Fine Metal Supplies 2013 05 31 1 2013 05 25 11 Fine Tin Supply 2141 Released Product Le A 2002 Fine Metal Supplies 2013 05 29 1 2013 05 25 11 Fast Cars Demo 2020 Released Product Le a 2002 _abc abc123 com Sent Company iPoint systems gmbh Version 1 1 March 2014 _Fine Metal Supplies 2013 03 20 1 2013 03 02 02_ I p Export reporting template Page 20
4. Search button This is the hierarchy we have chosen for our example Fast Cars Sub l organization Fine Metal Supplies Fine Tungsten Fine Tin Fine Gold organization Supplies Supplies Supplies To decrease the amount of Business U nits shown please use the filter options available The column Parent company name shows that company Fast Cars has one sub organization which is called Fine Metal Supplies Demo Column Company name This sub organization has 3 sub organizations which are Fine Tungsten Supplies Fine Tin Supplies and Fine Gold Supplies Fast Cars has no parent company as this is the head account we are currently logged in By clicking the checkbox for Include sub organizations the reports from all suborganizations of the marked organization will be shown in the next window Switch to sub organization Y hide search iPCMP ID DUNS Number VAT Number Company Name Street Postal Zip Code State Province City Country 4 Search 5 Reset COMPANY NAME IPCMP ID PARENT COMPANY NAME PARENT IPCMP ID DUNS NUMBER VAT NUMBER STREET CITY POSTAL ZIP CODE STATE PROVINCE COUNT r Fine Tungsten Supply 2201 Fine Metal Supplies Demo 2002 test Vienna test AUSTRIA Fine Tin Supply 2141 Fine Metal Supplies Demo 2002 Ignaz K ck 10 Wien 1210 AUSTRIA Fine Gold Supply 2000 Fine Metal Supplies Demo 2002 918273645 Ignaz Koeckstrasse 10 3 04 Vienna 1210 AUSTRIA Fast Cars Demo 2020 Test Tes
5. any list menu Click on it after completing a process to see the updated status of the list items The Refresh function has to be performed manually in in order to ensure an adequate speed of usage e Aser Many iPCMP menus contain search menus near the top of the screen where you can search for or filter the items that you want to track down You may set an before and after the word you are looking for if you do not have the exact phrase at hand To find for example companies that have the phrase plastic in their name you enter plastic in the search field and the iPCMP will provide a list of all the companies using this phrase in their name If you do not set the inserted word must at least exactly match the beginning of the company name you are looking for oe Reset The Reset button resets the search field and clears the previously entered search criteria e x Mandatory form fields are marked with a red asterisk e Your data belongs to you and to make it as easy as possible for you to extract data out of the platform an Export to CSv xls button is embedded in nearly every menu e 5p dd Click the Add button to add one or more items from a selected list After you have finished your selection click Done to confirm e List items are generally either editable or viewable by double clicking on them e In order to facilitate selection processes within the tool iPCMP will automatically highlight each item th
6. 8 27 2012 08 06 06 30 iPoint systems gmbh 1 Accepted Company Level Company Level 2013 08 09 17 24 33 EDT 2000 Fine Gold Supply 2012 08 28 2012 08 06 06 30 iPoint systems gmbh 1 Accepted Product Level Product Category Level 2013 08 09 17 24 32 EDT 2000 Fine Gold Supply 2012 08 31 2012 08 06 06 28 iPoint systems gmbh 1 Accepted Division Level Division Level 2013 08 09 17 24 32 EDT 2141 Fine Tin Supply 2014 02 28 2013 10 11 07 12 Fine Metal Supplies Demo 2002 Accepted Division Level Company Level 2013 10 11 07 47 39 EDT 2141 Fine Tin Supply 2013 12 31 2013 10 11 07 03 Fine Metal Supplies Demo 2002 Accepted Company Level Company Level 2013 10 11 07 33 18 EDT 2141 Fine Tin Supply 2013 04 25 2013 04 18 05 00 Fast Cars Demo 2020 Accepted Company Level Company Level 2013 08 09 17 24 33 EDT 2141 Fine Tin Supply 2013 02 06 2013 02 05 04 44 Fast Cars Demo 2020 Accepted Division Level Division Level 2013 08 09 17 24 33 EDT Tm r a gQ dBAdd f Done iPoint systems gmbh Version 1 1 March 2014 Page 18 iPoint Conflict MinerasPlattorm 2 JO 0 YewKertolegrstion 8b All reports you have chosen will be shown on the next window Conflict Minerals Platform Fast Cars Demo 7 em v a iPoint Home Management Home Requests Home a Add reports to roll up REQUESTOR SCOPE OF DECLARATION SUPPLIER IPCMP ID SUPPLIER PRIVATE SUPPLIER OWN ID LAST CHANGE OF STATE REQUEST D
7. ATE PRIVATE SUPPLIER NAME DUE DATE REQUEST TAG Fine Gold Supply Company Level 1 iPoint systems gmbt 08 09 3EDT 2012 08 06 06 30 2012 08 27 Fine Gold Supply Company Level 2141 Fine Tin Supply 2013 08 09 17 24 33 EDT 2013 03 18 08 09 2013 03 19 D o dn Add suppher reports q Add stored reports a gt Add supplier reports from local Cancel Next Please click Next and proceed as shown in the User Guide for Basic and Premium Users 5 3 Analyze the performance of your Business Units Sub organizations There are several features available which make it easy for you to analyze the supplier feedback rate as well as the Conflict Minerals Risk within your organization as well as your sub organizations Please click on All supplier requests in the Supplier Requests tile of your home screen Supplier Requests 2 lt New New Product Level Requests All supplier requests A new window appears showing all supplier requests you have sent out To choose another sub organization please click this button A in the upper right corner of your screen Conflict Minerals iPoint Platform Fast Cars Demo gt em R Home Management Supplier Requests AA Home Switch to sub organization Fast Cars Dem n V hide search Due date ug s Last change of state ug ss Request state v Request date ug s Declaration scope requested Y Select supplier A Request tag A Private supplier name Private supplier own id fA Search R
8. Conflict Minerals iPoint Platform Premium Plus User Guide Version 1 1 March 2014 iPoint systems gmbh Ludwig Erhard Str 52 56 Fax 49 7121 1 44 89 89 Managing Director Trade register Reutlingen 72760 Reutlingen info ipoint systems com J rg W alden VAT ID N o DE 813135964 Germany www ipoint systems com Trade register DUNSNumber HRB 353830 314467197 O iPoint systems gmbh Version 1 1 March 2014 iPoint Imprint All rights including rights of translation reserved No parts of this document may be reproduced in any form by any means without prior written authorization by iPoint systems gmbh Distribution to users of the iPoint Conflict Minerals Platform within the organization which holds a license is exempted W ith expiration of the license all existing copies of this document must be deleted iPoint systems gmbh assumes no responsibility for consequential damage resulting from the use of iPoint Conflict Minerals Platform All product names mentioned in this document are trademarks of their respective owners Copyright 2014 by iPoint systems GmbH Reutlingen iPoint systems gmbh Ludwig Erhard Str 52 56 D 72760 Reutlingen Fax 49 7121 14489 89 iPoint systems gmbh Version 1 1 March 2014 Page 2 Conflict Minerals Platform iPoint T able of Contents IMPRINT ee 2 1 INTRODUCTION seinen IEE 4 2 YO
9. N ID C 2013 11 022 2013 11 02 16 Fine Metals Supply 2565 EE 2013 11 082 2013 11 02 16 Fine Metals Supply 2565 iPoint Your Key to Integration 4 Eo All supplier requests 53 Reset PRIVATE SUPPLIER NAME ss Request state Select supplier Private supplier own id STATE REQUESTED SCOPE SCOP Received Company Level Accepted Company Level Comp All reports you have already received are marked with red or green flags depending on whether the conditions you have defined for highlighting a report are fulfilled or not iPoint systems gmbh Version 1 1 March 2014 Page 9 iPoint Conflict Minerals Platform 0 Your Key to Integration The conditions you can choose are predefined They are summarized in the following table Red en Com contains only Flag Red Flag Description ment emeen cerita Q1 Q2 Q3 Q4 Q5 Q6 View Code RF001 Minerals originate from the DRC or an ves wes Metal adjoining country RF002 No completed Conflict Minerals Reporting no Metal Templates were received from suppliers none RF003 Smelter list from supplier contains smelters j s Y Metal which are not certified as CFS Minerals originate from the DRC or adjoining countries and no smelter RF004 information is included or not all smelter no yes no yes yes no Metal are certified as CFS and Metal is not scrap or recycled l more RF005 nn contains more than than Global 2500 The supplier
10. STAL ZIP CODE STATE PROVINCE COUNT r Fine Tungsten Supply 2201 Fine Metal Supplies Demo 2002 test Vienna test AUSTRIA Fine Tin Supply 2141 Fine Metal Supplies Demo 2002 Ignaz Kock 10 Wien 1210 AUSTRIA Fine Gold Supply 2000 Fine Metal Supplies Demo 2002 918273645 Ignaz Koeckstrasse 10 3 04 Vienna 1210 AUSTRIA Fast Cars Demo 2020 Test Test 12345 UNITED K ALBANIA V Include sub organizations v Select Cancel 7b The reports of all sub organizations from the organization you have chosen in point 6b will be shown Choose the ones you would like to add to your roll up and click Add When you have finished adding reports click Done The second column shows the sub organization which has received the report the fourth column shows the company that has created the report Fine Metal Supplies Demo 2002 Fast Cars Demo amp Add accepted supplier reports qi Switch to sub organization Fine Metal Supplies Demo A Y hide search Due date m Last change of state u Request date m uH Declaration scope requested v Select supplier A Private supplier name Private supplier own id fA Search Reset 2002 Fine Metal Supplies Demo 2013 12 31 2013 12 03 10 39 Fine Metal Supplies 2121 Accepted Division Level Company Level 2013 12 03 10 41 42 EST 2002 Fine Metal Supplies Demo 2013 10 30 2013 10 12 06 38 Fast Cars Demo 2020 Accepted Company Level Company Level 2013 10 12 06 52 41
11. UR IPEMP ACCOUNT siidkikiiiei VPE VN EEE EEE EEE HEHE 5 2 BEQUESL A NEN COMPANY A ClO UN mc od 5 EE 5 6 e dicen tote hea taasivintununpudwatonenameieneents 6 3 THE HOME SCREEN sininiaaakSEuctENEVEVN RENE VENE RERERERERKEERSNENPMNNENVDD MEX PONE EEE 7 SS NEEE qirc 3 06 4000 nup 8 4 HIGHLIGHT SUPPLIER REPORTS BY SELECT CRITERIA 9 4l Set VOUF FEC Nad conditio G anna 11 4 2 Review red flag settings of your incoming reports nennen nennen nnns 12 5 MANAGE DIFFERENT ACCOUNTS 220uaau000000000000000000nnnnnnnnnnnnnnnnnnnnnnnnnnn nun nun 15 5 1 Create a company mera CPVisasemancriorenceianireraocitrcananenidnormeraecanon n eoo Qo vn EODEM nU 15 5 2 Roll up reports from different Business Units Sub organizations enne 15 5 3 Analyze the performance of your Business Units Sub organizations enne 19 iPoint systems gmbh Version 1 1 March 2014 Page 3 Your Key to Integration iPoint 1 Introduction W elcome to the iPoint Conflict Minerals Platform or IPCMP for short This guide will give you an overview on how to use the additional features available with a Premium Plus license For detailed workflows please also refer to the iPCMP User Guide The iPCMP is tailored for businesses to gather and document information in line with the requirements stated in Section 1502 of the Dodd Frank W all Street Reform and C onsumer Protection A c
12. aration scope requested Select suppher A Request tag IA Private supplier name Private supplier own id P Search Reset RED FLAG STATE DUE DATE SENT DATE RECIPIENT SUPPLIER IPCMP ID PRIVATE SUPPLIER OWN ID PRIVATE SUPPLIER NAME STATE REQUESTED SCOPE SCOPE OF DECLARATION LAST CHANGE OF STATE REQUE e 2013 12 31 2 2013 12 0509 iPoint systems gmbh 1 Accepted Product Category Leve Company Level 2013 12 05 10 42 21 CET report 2 t4 2013 12 312 2013 12 04 08 Fine Metais Supply 2565 Released Company Level Company Level 2013 12 04 08 57 29 CET report 2 4 2013 12 31 2 2013 12 0509 iPoint systems gmbh 1 Rejected Product Category Leve Company Level 2014 01 08 14 27 44 CET report 2 To review individual supplier reports click the desired row and then on View request at the bottom of the page A window pops up showing you which red flags triggered that particular red flag state The screenshot below shows that two red flags have been raised the supplier stated that no Conflict Minerals are used but did not inlcude any comment on it and he she stated that 3TG s are used they are all sourced from recycling or scrap but he she does not include any comment on it View request Company Level Fine Metals Supply due 2013 12 31 State Released by supplier Red flag state RED FLAG CODE RED FLAG DESCRIPTION RED FLAG RF001 Minerals originate from the DRC or an adjoining country O RF002 No completed Conflict Minerals Reporting Templates were recei
13. at all smelters are certified but lists eith Supplier states that no Conflict Minerals used without giving z Supplier states that 3TG used and all are recycled or scrap s Metal declared but no smelter provided Not all of the smelters used to supply the products included v Non certified smelter for unused metal Close Red flags that have not been checked under O rganization data will not be shown in this Analysis If you change your red flag conditions please note that you need to logout and login again to make your changes effective iPoint systems gmbh Version 1 1 March 2014 Page 14 iPoint 5 Manage different accounts 5 1 Create a company hierarchy You have probably chosen the Premium Plus License of iPC MP to manage various locations and or Business Units of your company To do so please register all the accounts separately and write an email to our helpdesk at cm support 9 ipoint systems com T he different accounts will then be connected by the support team according to your specifications The Administrator of the head account can switch to other accounts of his company by clicking Company Hierarchy in the Management Section Choose the company you would like to switch to and click Switch to company You will then be able to see the supplier lists supplier requests and reports as well as the online storage of the account you have just switched to 5 2 Roll up reports from different Business Un
14. at you click on in a list If you have accidentally clicked on an item simply click on it again to un highlight it e Please note that Unicode control characters in Excel files or manually entered will be removed by iPoint Unicode control characters are used to control the interpretation or display of text and look like this U 0000 lt control 0000 gt Throughout the manual we will use two fictional sample companies to illustrate the workflows Fine Metal Supply is a producer of metal components As a well established tier 1 supplier to the automotive industry the company has been supplying its OEM customer Fast Cars for years To manage their conflict minerals reporting both of them have recently signed up for the IPC MP iPoint systems gmbh Version 1 1 March 2014 Page 8 Conflict Minerals Platform 4 Highlight supplier reports by select criteria The iPCMP allows Premium Plus Users to highlight specific supplier reports according to their content You can choose between eleven conditions which will lead to red flags in the left most column when opening All Supplier Requests in the Supplier Requests tile Supplier Requests New New Product Level Req uests Supplier Requests V hide search Due date uu s Last change of state Request date m s Declaration scope requested Request tag A Private supplier name fA Search RED FLAG STATE DUE DATE SENT DATE RECIPIENT SUPPLIER IPCMP ID PRIVATE SUPPLIER OW
15. cific in contrast to a global red flag that is not tied to a metal e g the smelter list contains more than 2500 smelters 4 1 Set your red flag conditions 1 To enable this feature please go to the Management Section of your account and click on Organization data Conflict Minerals iPoint Platform Home Management Account Subscription Contacts Invitations Request Reminder Supplier Smelters 2 Scroll down to the very bottom of the page where you will see the following screen RED FLAG CONDITION ACTIVATED RF009 Metal declared but no smelter provided Iu S RF004 Minerals originate from the DRC or adjoining countries and no smelter information is included or not alls IV RFOO1 Minerals originate from the DRC or an adjoining country V RF002 No completed Conflict Minerals Reporting Templates were received from suppliers J RF011 Non certified smelter for unused metal 7 RF010 Not all of the smelters used to supply the products included within the declaration scope indicated havet 7 v x Reset Save iPoint systems gmbh Version 1 1 March 2014 Page 11 iPoint 3 Activate the Conditions which you would like to be highlighted when receiving a supplier report by clicking the checkbox in the column Activated 4 Click Save 5 Pleaserestart the iPCMP Logout Login to activate the new settings In the Supplier requests window you can now view the red flag status of yo
16. een see Figure 1 Enterprise license users will also see the button New Product Level Requests in the Supplier Requests tile Conflict Minerals Platform Point st Cars Demo Home Management Create Reports c Statistics Analysis amp Online storage 3 Roll up of reports New manually entered report Start Storage management Customer Requests c Supplier Requests T All customer requests New New Product Level Requests All supplier requests Figure 1 Home Screen of a Premium Plus License User This is the central dashboard of the application From here you can start any and all workflows and get an at a glance overview of your overall conflict minerals reporting status Once you have made your first transaction the home screen elements will be populated with the list of open customer and or supplier requests The screen is divided into four tiles which represent the core navigation elements A clean simple layout guides you through the available workflows iPoint systems gmbh Version 1 1 March 2014 Page 7 iPoint 3 1 User Interface Conventions am e Home RP i 7 The Home button is available on any menu Clicking it will cancel the current process and take you back to the Home Screen D ashboard Note Please do not use the browser Backspace as this will log you out completely Pg e The Refresh Button refreshes the content of the list displayed on the screen It appears in
17. eset RED FLAG STATE REQUESTOR IPCMP ID REQUESTOR DUE DATE SENT DATE RECIPIENT SUPPLIER IPCMP ID PRIVATE SUF O 2020 Fast Cars Demo 2013 01 23 2013 01 21 16 AS Systems GmbH Demo 2060 z C9 2020 Fast Cars Demo 2013 01 31 1 2013 01 30 01 AS Systems GmbH Demo 2060 a 2020 Fast Cars Demo 2012 09 30 1 2012 09 07 10 Fine Metal Supplies Demo 2002 62 2020 Fast Cars Demo 2012 09 29 1 2012 09 07 11 Fine Metal Supplies Demo 2002 4 IN j ER Me Analyze Send request reminder qp Create new request iPoint systems gmbh Version 1 1 March 2014 Page 19 iPoint Your Key to Integration Conflict Minerals Platform Click on Search and the list of all your sub layers will appear Switch to sub organization V hide search iPCMP ID DUNS Number VAT Number Company Name Street Postal Zip Code State Province City Country Aresa COMPANY NAME IPCMP ID PARENT COMPANY NAME PARENT IPCMP ID DUNS NUMBER VAT NUMBER Scr Fine Tungsten Supply 2201 Fine Metal Supplies Demo 2002 test Fine Tin Supply 2141 Fine Metal Supplies Demo 2002 Igna Fine Gold Supply 2000 Fine Metal Supplies Demo 2002 918273645 Igna Fast Cars Demo 2020 Test Fine Metal Supplies Demo 2002 Fast Cars Demo 2020 Test 4 j x T Include sub organizations Cancel Please choose the organization you would like to analyze Please see a description of the company hierarch which can be seen here under chapter 5 2 Click select to open a new window sho
18. hree options for you to provide proof of identity iPoint systems gmbh Version 1 1 March 2014 Page 5 iPoint a DUNS number this is the preferred way of identity verification with iPCMP A widely used unique numeric identifier For more information visit www dnb com the website of the DUNS service provider b Value Added Tax Number VAT In the European Union the VAT is a general broadly based consumption tax assessed on the value added to goods or services Tips If you are not sure about your VAT number contact your administrative department for more information Typical formats are DE012345678 FRX Y012345678 GB012345678012 etc c Business Registration Number This code is usually provided by the Chamber of Commerce of your country The registration number the registration authority and the registration date are usually provided in the same document Contact your administrative department for more information e Email Please enter your corporate email address e g firstname lastname yourcompany com This will also serve as the username for your account N ote that only company email addresses can be accepted Email addresses from private Mail Service Providers e g Hotmail Yahoo may only be used if there is a valid invitation key entered during registration e Invitation Key If you have received an invitation letter including an invitation key from your customer please copy paste this key in the registrati
19. its Sub organizations To create an aggregated report which consists of supplier reports from different Business U nits of your Corporation please go to the Create reports tile on your home screen 1 Please select Roll up of reports and click Start Create Reports z Roll up of reports New manually entered report lt lt 2 Click on Add stored reports to select reports for the aggregation process Conflict Minerals gt iPoint Platform Fast Cars Demo 2 enr R Home Management en Requests ius Home Add reports to roll up REQUESTOR SCOPE OF DECLARATION SUPPLIER IPCMP ID SUPPLIER PRIVATE SUPPLIER OWN ID LAST CHANGE OF STATE REQUEST DATE E a d Add supplier reports eis Add stored reports eis Add supplier reports from local Cancel O iPoint systems gmbh Version 1 1 March 2014 Page 15 Conflict Minerals Platform iPoint systems gmbh Version 1 1 March 2014 iPoint Your Key to Integration 3 For choosing another Business Unit than the one you are logged in at the moment please click the Bin the upper right corner of the window that just has opened amp Add reports from online storage Switch to sub organization Fast Cars Dem FOLDER gt Trial gt Reports 2013 22012 EMEA DESCRIPTION kb T v Done 4 A new window will appear showing all Business Units which are connected to your account or to your sub organizations when clicking the IA
20. licy Rejected by supplier Canceled Open in progress Sent Rejected Accepted with remark Received Resubmitted by supplier Released by supplier Accepted METAL SMELTER STATE Tantalum Ta Unknown Tin Sn Unknown Tungsten W Listed on the EICC GeSI list Gold Au Listed on the CFS list Tungsten W Unknown Gold Au Listed on the EICC GeSI list Tin Sn Listed on the EICC GeSI list Tantalum Ta Listed on the EICC GeSI list Tantalum Ta Smelter not yet identified Tin Sn Listed on the CFS list Gold Au Smelter not yet identified Gold Au Unknown Tantalum Ta Listed on the CFS list Tin Sn Smelter not vet identified Supplier Policy 14 14 14 443 29 14 10 14 143 214 Supplier requests report X PERCENTAGE 41 11 6 10 1 58 09 26 18 3 47 04 1 9 0 9 8 6 0 6 Rejected 2 Accepted with remark 1 Received 7 Supplier Collection Status Resubmitted by supplier 1 Released by supplier 10 RED FLAG CODE RF003 RF004 RF005 RF006 RF007 RF008 RF009 RF010 RF011 Total Red Flag requests ZUNZT QUANTITY PERCENTAGE 63 22 2 0 37 Total 70 Sent 31 Open in progress 1 Canceled 1 Rejected by supplier 1 Accepted 15 RED FLAG DESCRIPTION Smelter list from supplier contains smelters which are not ce Minerals originate from the DRC or adjoining countries and n The list of smelters contains more than 2500 entries The supplier states th
21. on form 4 Click on Finish Registration Your request will be reviewed and validated by the iPC MP support team and you may expect an e mail response within one business day between Monday to Friday Please click the link provided to validate the given email address After that you will receive your account data may login see Chapter 2 2 and start using the application Please check your spam folder in case you did not receive an Email 2 2 LogIn 1 Onan internet enabled computer open the web browser and go to www conflict minerals com 2 Click on iPCMP Login m ww conflict minerals com An iPCMP Login iPCMP Sign up FC Conflict Minerals iPoint Platform 3 Enter your personal account data a Username the email address that was used to create your account D Password the password that you have received from either your company s IPC MP administrator or the iPoint Support team 4 Upon your first login a welcome message and the iPCMP Terms of Use appear Please read through them and acknowledge them by checking the box and clicking the Submit Button You Will only be allowed to use the tool once you have completed this step W henever the Terms of Use change they will be shown to you again when you login to the system and you will have to accept them again iPoint systems gmbh Version 1 1 March 2014 Page 6 iPoint 3 The Home Screen After logging in you are brought to the iPCMP home scr
22. stated that all his smelters are certified but listed either none RFOO6 unknown or non certified smelters Nicht yes no yes yes Metal alle angegebenen Schmelzen sind zertifiziert Supplier states that he uses no Conflict Minerals at all but gives no comment e No Global RF007 Supplier states that he uses 3TGs that RFOO8 they all come from a recycler or scrap none yes yes Metal supplier and gives no comment RFOO9 Metal declared but no smelter provided no yes Metal Not all of the smelters used to supply the products included within the declaration zin scope indicated above have been yes e Niels identified RFO11 Non certified smelter for unused metal yes no Metal iPoint systems gmbh Version 1 1 March 2014 Page 10 iPoint Conflict Minerals Platform gt Your Keto Integration So for example Red Flag Nr 001 will be activated red dot in case a report has been filled with a yes in Q uestion 1 and Q uestion 2 other questions will be ignored for this red flag 1 Are any of the following metals necessary to the functionality or production of your company s products that it manufactures or contracts to manufacture Tungsten 2 Do the following metals necessary to the functionality or production of your company s products originate from the DRC or an adjoining country Tantalum Tungsten The Metal in the column View informs you that this red flag is metal spe
23. t Licensing er Select language iPoint Platform Request new account License type Need jas ance with licensing aptions for iP CMF Visit the Basic Premium cm register PREMIUM PLUS Information on the company Company Name Street Postal Zip Code City State Province Country Website Conflict Minerals e Conflict Minerals Platform Solution Services EN Se Nur LATS tee i N eed D s it j b i N Nok M it NP 1 x i Wr van 4 A V4 _ Li 3 Fill in the form fields please note that fields marked with a are mandatory IPCMP Webpage m Personal Information Job Position Job Title First Name Last Name Email Email again Phone FAQ Newsroom Contact Why iPoint Announcement iPCMP users increase by 5500 Identification Invitation Key Please provide a unique identification for your compan DUNS Number VAT Number Additional Identifier License type Select the desired license type Basic Premium or Premium Plus W hen choosing Premium the first month you will receive a free trial of the Premium version enabling two users to access IPCMP free of charge Additional identifier Please provide proof of your organization s identity Any company that signs up for iPCMP is individually validated by iPoint to ensure high data quality and avoid double registrations There are t
24. t For ease of use and maximum compatibility with your supply chain partners the IPCMP utilizes the leading EIC C GeSl reporting framework for exchange of information on conflict minerals The conflict minerals included in the current rule and on IPCMP are the following Tin Tungsten Tantalum and G old referred as 3T G in the user manual It is strongly recommended that you go to www conflictfreesourcing org and familiarize yourself with the reporting framework and the template before you start creating reports with the iPMCP Further supporting materials are available at http www conflict minerals com en solution backgrounds resources Should you find yourself with unresolved questions after reading the manual you are welcome to get in touch with the iPC MP support team via cm support 9 ipoint systems com iPoint systems gmbh Version 1 1 March 2014 Page 4 Conflict Minerals Platform 2 Your iPCMP Account iPoint Your Key to Integration 2 1 Request a New Company Account If your company is not yet registered on IPCMP or if you are not sure whether your company has already been registered by a colleague please follow these steps to set up an account 1 Onan internet enabled computer open the web browser and go to www conflict minerals com 2 Click on iPCMP Sign up www conflict minerals com FYXORY SR E GM E MATE B PRO RON rents TE I iPCMP Login TPCMP Sign up ES English LL iPoin
25. t 12345 UNITED K Fine Metal Supplies Demo 2002 Fast Cars Demo 2020 Test Test 12345 ALBANIA IN gt a Include sub organizations Cancel Page 16 iPoint 5 Please choose the sub organization from which you would like to add a report to your roll up and click Select For information on the Include sub organizations checkbox please scroll down to step 6b E on W Switch to sub organization Y hide search iPCMP ID DUNS Number VAT Number Company Name Street Postal Zip Code State Province City Country MA Search Reset COMPANY NAME IPCMP ID PARENT COMPANY NAME PARENT IPCMP ID DUNS NUMBER VAT NUMBER STREET CITY POSTAL ZIP CODE STATE PROVINCE COUNT Fine Tungsten Supply 2201 Fine Metal Supplies Demo 2002 test Vienna test AUSTRIA Fine Tin Supply 2141 Fine Metal Supplies Demo 2002 Ignaz K ck 10 Wien 1210 AUSTRIA Fine Gold Supply 2000 Fine Metal Supplies Demo 2002 918273645 Ignaz Koeckstrasse 10 3 04 Vienna 1210 AUSTRIA Fast Cars Demo 2020 Test Test 12345 UNITED K Fine Metal Supplies Demo 2002 Fast Cars Demo 12345 ALBANIA b a 2 Include sub organizations ef Select Cancel 6a A window opens which shows you the folder structure of the chosen sub organization Please choose the report you would like to add and click Add When you have finished adding reports click Done amp Add reports from online storage Switch to sub organization Fine Metal Suppli M
26. ur suppliers Of course requests in the state Sent or Canceled do not have red flags as there are no reports saved with these requests D epending on which conditions you have activated and the answers given by your supplier the dots can have different colors The reports is ok regarding the red flag conditions and no red flag has been raised A red flag for this reports was raised because a red flag condition is fulfilled e g for Red Flag 001 this would mean that there are minerals listed which originate from the DRC or an adjoining country Q This condition is not activated checked in your account or no report has be sent for this request 4 2 Review red flag settings of your incoming reports Make use of your Premium Plus extras and check your incoming reports for red flags To do so please enter the Supplier requests window by clicking All supplier requests Supplier Requests T Company Level iPoint systems gmbh due 2013 01 31 State Released by supplier New All supplier requests You will see that reports you have received are marked with red or green dots in the column Red flag state iPoint systems gmbh Version 1 1 March 2014 Page 12 iPoint Your Key to Integration Conflict Minerals Platform w Conflict Minerals 2 iPoint Platform Fast Cars 7 Home Management z en Supplier Requests az Home Vhide search Due date Last change of state TT Request state Request date Decl
27. ved from suppliers RF003 Smelter list from supplier contains smelters which are not certified as CFS t4 RF004 Minerals originate from the DRC or adjoining countries and no smelter information is included or not all smelter are certified as CFS and metal is not scrap or recycled RF005 The list of smelters contains more than 2500 entries 7 RF006 The supplier states that all smelters are certified but lists either none unknown or non certified smelters not all given smelters are certified e RF007 Supplier states that no Conflict Minerals used without giving a comment 4 RF008 Supplier states that 3TG used and all are recycled or scrap sourced but gives no comment t4 RF009 Metal declared but no smelter provided 2 RF010 Not all of the smelters used to supply the products included within the declaration scope indicated have been identified 2 RF011 Non certified smelter for unused metal 4 Cancel Next To have an overview about the red flags in all received reports you can use the filter options at the top of the page to specify which reports you would like to analyze please click on Analyze at the bottom of the Supplier requests page p Export reporting template d Create new request 77 Accept Reject data 7 7 View request iPoint systems gmbh Version 1 1 March 2014 Page 13 Conflict Minerals Platform Q Dashboard iPoint Your Key to Integration Conflict Mineral Risk Reply Time Supplier Policy Supplier Po
28. wing you all requests that have been sent out from the chosen sub organization including its incoming reports if there are any Filter your search result as usual and click the Analyze button to finally reach the Analyze window Please refer to the iPCMP Basic and Premium User guide on more information on the Analyze section Please note that other buttons such as Close request which can be seen when you are looking at your own supplier requests tile are not shown when you are switching to sub organizations Conflict Minerals iPoint PI atform Fast Cars Demo 2 en amp Home Management Supplier Requests A Home Switch to sub organization Fine Metal Supplies 4 V hide search Due date su Last change of state es zz Request state Y Request date sez Declaration scope requested Select supplier A Request tag IA Private supplier name Private supplier own id PA Search Reset RED FLAG STATE REQUESTOR IPCMP ID REQUESTOR DUE DATE SENT DATE RECIPIENT SUPPLIEI PRI PRIVATE SUP STATE REQUESTI 2 2002 Fine Metal Supplies 2013 10 31 2 2013 10 12 06 Fast Cars Demo 2020 Released Company 4 2002 Fine Metal Supplies 2013 10 302 2013 10 12 06 Fast Cars Demo 2020 Accepted Company 2002 Fine Metal Supplies 2013 10 30 1 2013 10 11 08 Julia Galehr Supplier GmbH 2142 2 Julia Galehr Received Division Le 4 2002 Fine Metal Supplies 2013 12 31 2 2013 10 03 08 Fast Cars Demo 2020 Accepted Company t4 2002 Fine
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