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ACRA User Guide for Court Staff - United States Court Reporters

1. 19 542 Court OTM CIA IMR ole 52 543 Court Executive Role aa tht dec eet bat c E CE AE 70 5 4 4 AO Uset s lan edu e ai vd eb 74 Email oe YI dE 84 T ACRA Reports uo scd onto cat netu di tidy 85 7 1 Common Report Result Actions ccccccccsseesssecssecesecseeeeesceceeceecseneesaeecsaeoes 85 7 1 1 Tableof Contents sinerien der nasser deti endi waster E 86 7 1 2 Run Report Button sese e e riae oranges Resta 87 7 1 3 PIVOT Data id at fts 88 7 1 4 Export Report 92 7 1 5 Print Report Butlotm idee E oi uri uten Orbe 95 TL ANOS ba asd a REPE a np i p Pee 98 7 2 1 Attendance Summary Attendance 100 72 2 Transcripts Transcripts of Court Reporters sese 105 7 2 3 Summary of Earnings of the U S Court Reporter Form AOAOB 111 124 Summary of Circuit Totals amp Averages ccccccccsseceseceseceeseeeseeceneceeeeeeeeeseeeaeens 115 72 5 Not Approved Quarterly Annual Reports 40 or AO40B 2 Reports 117 7 2 6 AO User Manual Entry Activity 122 T2 AO
2. Process AO40A Form Windows Internet Explorer Je x Go E ntosiiidetos cao derve089 ACRA Inside soGa processt0a jsp i 4 x ler ER gen Helo amp ke Process Form 5 db c e Gros Automated Court Reporter Application ACRA AO Court Reporter Wanda CourtReporter Logoff Home Fill Out a New Fill Out a New View Prior View Prior 40 AO40B AO40A AO40B AO40A Form Submission Results Results The form 40a has been placed in Open status When the form meets all of the edit criteria and the Save as Draft button is selected and the form is not signed the form is saved with a status of Open Page 28 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 If the user omits or modifies the Quarter or Year and tries to submit the form using the SUBMIT button the ACRA system flags it as having data entry errors and displays an error message A link Fix your errors on the error page allows the Court Reporter to return to the AO40A form to correct the errors Process A040A Form Windows Internet Explorer R ttp fide1 94 jdc a0 den 8080 ACRAinside ao40ajprocess40a isp 44 x 12 amp Fc Eo Eee ons Edt Favorites Tools k k E Process AO40A Form AQ Automated Court Reporter Application ACRA Court Reporter Wanda CourtReporter Logof
3. click on the court reporter s name which is a hyperlink under the Name section Go E http ifidc 94 jdc ao dcn amp 080 ACRA formview ft ABid 21808b 2018 x uve Search el Fie Edt GoTo Favorites Help PYselect Snagit Er Sir 0 Xt http fjdc194 jdc ao dcn eo80 ACRAfformview ftea gt Page Tons TE wG omr dia Collaborate A sm FP comet sf Administrative Office of the United States Courts ATTENDANCE AND TRANSCRIPTS OF UNITED STATES COURT REPORTERS 1 NAME OF REPORTER 2 EMPLOYEE ID 3 YEAR 5997 3 QUARTER ENDED CourtReporter Wanda 456789 1st 4 DISTRICT 5 OFFICIAL DUTY STATION 40 HOUR TOUR OF DUTY District of Columbia Washington DC Yes C Tb NUMBER 7a PLACE CITY OF ATTENDANCE DEDAYE Washinaton DC 45 7 TIME SPENT RECORDING COURT PROCEEDINGS AT ALL EE E Review the data and if acceptable sign in the Court Official Signature box Box 16 for AO40A and Box 23 for the AO40B Page 66 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 AO40A AO 40A Rev 12 1 2009 13 BACKLOG 7 13 a amp b Estimated number of pages of transcnption on order more than 30 days but not transenbed and delivered as of the end of the quarter 13c DATE 13c amp d Include dates of the oldest unfilled orde
4. District District of Columbia x Duty Station Approved Pending Approval Open Rejected Reset Search AO 40A Forms Page 63 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Review AO40B ww 22 Quscourrs seme Ne eview 408 Screen ME Pee G tools Court Official Wanda Coffical Logoff Home Review AO Review AO view Maintain Form 40 Form 40B Reports Employee Info Review 40B Page Search For AO 40B Forms To search for AO 408 forms enter values in the form below and click the Search AO 40B Forms button Court Reporter Employee ID Circuit DC Circuit District District of Columbia E Duty Station n Approved Pending Approval Open Rejected Reset Search AO 40B Forms The selection fields may be used together to refine the list returned or leave each field empty and all eligible records will be returned for the specific Court Official The form records selected are listed in the right pane fields are optional Field Name Content Court Reporter Select a Court Reporter by name from the dropdown list if searching for only one person Employee ID Select a Court Reporter by Employee ID from the dropdown list 1f searching for only one person Year Select the specific Year for forms requested from dropdown 1996 2010 NOTE automatically includes current year and 14 previous years for list of 15 years Q
5. com net etc preferably a US Courts email account may not be left blank personal email addresses are also valid Full Time Equivalency Change the percentage of time that is worked by Court Reporter 1 0 is full time up to 2 decimal places 25 35 5 etc Date employee no longer a member of the District Courts group display only for Court Official may only be changed by ACRA System Administrator role Select the new Role from the dropdown Court Reporter or Court Official to change a Court Reporter to a role other than Court Official contact AO User or AO System Administrator Select a different District from dropdown only those Districts to which the Official is assigned will be listed to change a Court Reporter to another District contact AO User or AO System Administrator Page 56 of 136 User s Guide for Court Staff Effective 11 22 2010 Field Name Duty Station Court Official Realtime Certified Comments Employee Inactive Indicator Email Notifications 40A Overdue Notification 40B Overdue Notification 40A Pending Approval 40B Pending Approval Version 2 5 Content Select another Duty Station within the available District from the dropdown to change a Court Reporter to another District and Duty Station contact AO User or AO System Administrator Select the Court Official assigned to the specific Court Reporter from dropdown only those ass
6. Realtime Transcripts AO40A Fiscal Workload Realtime AO40A Work Load by Fiscal Year The standard link for Logoff is also available Page 83 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 6 Email Notifications The ACRA system generates user email notifications based upon the following events during the AO form processing 1 2 3 Option to control email notifications turn them off or on by role controlled by AO System Administrator Accepting a Form AO40A or AO40B and placing the form into Open Pending Approval Rejected and Approved status Notifying a Court Reporter that an individual AO40A or AO40B has been Approved by their assigned Court Official or the form was Rejected Generating Friendly Reminders 14 days before the end of a reporting period 30 60 90 day late notifications for both forms AO40A and AO40B Notifying a Court Reporter that a form AO40A or AO40B has been entered manually for them Receive notification that an external inbound AO40A or AO4OB has been accepted or has errors The appropriate options per role are initially set when a new person is added to ACRA and can then be updated only by the AO System Administrator All options default to On on the Add New Employee page The option to turn the notifications on or off is found on the Maintain Employee Info tab available for the AO System Administrator grayed out for all other roles The s
7. File Download 1 Do you want to open save this file Rd a Name exportdata csv Type Microsoft Excel Comma Separated Values File 1 60KB From jdci7 jdc ao dcn Open Save E harm your computer If you do not trust the source do not open or 9 While files from the Intemet can be useful some files can potentially 7 savethis file What s the risk NOTE Currently the file is exported as a file type of Excel 97 2003 workbook Select Open button to open the file in Excel or Save to desired folder Microsoft Excel exportdatal2 csv File Edit View Insert Format Tools Data Window Adobe PDF Dc EServssmB 4 5c amp rz 2zi m 0 0 Arial 0 BrzulE 53 8 35 57 Sagt Window X f fullname A B C D E H 1 1 jfullname user_id district id circuit_id district_na quarter quarter total 2 String Integer Integer Integer String Integer String 3 Eismann 555 38 1 Maine 1 1 4 Stimler Re 559 38 1 Maine 1 1 5 Allen Wer 288 13 2 Connectici 1 1 B Collard 456 13 2 Connectici 1 1 7 Ash Susa 515 86 4 Virginia E 1 1 _8 Gray Dian 512 86 4 Virginia E 1 1 9 241 41 B Michigan 1 1 10 Burnham 231 41 6 Michigan 2 1 Use Excel to manipulate data as desired Save the file with desired name and folder location using standard Excel functions Select Save button to save the created file using th
8. Page 5 of 136 User s Guide for Court Staff Effective 11 22 2010 1 4 Project Stakeholders Stakeholder Users Roles 1 Court Reporter 2 Court Official 3 Court Executive 4 AO User 5 AO System Administrator Judiciary Data Center Human Resources Management Information System HRMIS Help Desk Project Sponsor Technology Oversight Project Manager Development Manager Version 2 5 Responsibility For ACRA the primary users are the Court Reporters This group includes more than 700 official Court Reporters The other roles are for administration and support purposes The Judiciary Data Center JDC within the AOUSC hosts the hardware and software required by ACRA The HRMIS help desk will provide a read only interface to ACRA on a biweekly automated schedule Project sponsorship is being provided by Bob Faurot Programs Branch Chief DCAD Technology oversight is being provided by John Brinkema His role is to ensure that software design and development proceeds in a manner that complies with U S Courts technology standards Frank Ekpo is the CIBER Project Manager for the Phase II delivery and beyond of ACRA enhancements The Project Manager s role is to provide overall management of the project and to ensure IRM compliance Robbins Gioia s development team was tasked as development management for the Automated Court Reporter Application project The CIBER team is completing the devel
9. User s Guide for Court Staff Effective 11 22 2010 Version 2 5 7 1 5 Print Report Button The Print Report button provides the user with the opportunity to print the report output to PDF format or to HTML If PDF is chosen additional options are available For either option the output may be All pages only the Current page or selected page numbers Some PDF options will vary by report for the best viewing and printing and these will be highlighted for each report as relevant 21 We e summary attendance Report dh v Page Tons D PIP Goto page Automated Court Reporter Application ACRA Attendance Of U S Court Reporters Report generated on Sep 14 2009 10 53 AM Calendar Year 2009 Judge Magistrate Other Total Admin Prep Travel No Of Sub Re Days First Circuit unc Maine Gun Dunbar Lori 8 12 0 ou auto Edgecomb Julie 72 203 0 Ford Dennis 84 265 0 District Totals 257 63 rj alipages Currentpage O Pages District Annualized Averages 158 413 0 Enter page number s and or page range s For example 1 8 or 1 3 6 Massachusetts Dahlstrom Cheryl 86 182 0 Gibbons James 7 0 Hancock Brenda 33 154 0 60 0 0 0 214 2 345 395 0 Handel Catherine 74 178 0 1 0 0 0 179 2 480 1n 0 Joyce Debra 9 154 0 21 0 0 0 175 2 400 286 0 Kline Helana 89 136 0 132 0 0 0 268 2 395 283 0 Kusa Ryll Mariann
10. s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 1 3 Function View Prior AO40A AO40B A Court Reporter may view any of his or her prior AO40A or AO40B forms by choosing either of the View Prior AO40A or View Prior AO40B tabs from any page Home Windows Internet Explorer 2 x Jle Ele Edit View Favorites Tools Be dr A Bl NECI IIl Automated Court Reporter Application ACRA Tm Court Reporter Wanda CourtReporter Logoff Home Fill Outa New Fill Out a Ngf View Prior View Prior A040A AO40B AO40A AO40B Update Personal Information ACRA Settings Employee ID 456789 E b Name Signature Name Wanda CourtReporter MER Login Name whCrtRpt ao uscourts gov Middle Name Certified UNK Role Court Reporter Last Name Duty Station Washington DC CourtReporter District District of Columbia Email Full Time Equiv 1 0 Wanda_Howard ao uscourts gov User Status Active Court Official Howard Wanda Email Notifications Yes E Update 40A Pending Approval Notification Yes Required Field 40B Pending Approval Notification Yes 40A Overdue Notification Yes Help 40B Overdue Notification Yes ACRA QuickStart Instructions Court Reporters a SE AETA E E E RECN Local intranet R10 3 Page 39 of 136 User s Guide for Court S
11. s Guide for Court Staff Version 2 5 Effective 11 22 2010 New Help area New feature provides links to Court Official documentation the ACRA Quick Start Instructions and this full ACRA User s Guide Court Staff Read Only Fields ACRA Settings The right pane Settings section of the page displays read only information about the user These fields cannot be changed by any of these roles here These fields will be discussed in section 5 4 2 1 Function Maintain Employee Info for roles Court Official AO User and AO System Administrator This section will also give directions for the Add an Employee link Page 18 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 ACRA Functions by Role The following sections define how to use the functions available to a role The user will have access to all available functions from that role s Home Page with tabs 5 4 1 Court Reporter Role After login the Court Reporter will be presented with the Court Reporter Home Page with available functions The primary actions for this role consist of creating or modifying AO40A or AO40B forms The administrative task of modifying the Court Reporter s own information is also available Standard AO40A and AO40B completion instructions can be found on the J Net Links will be provided with each form Copies of the current instruction versions Rev 2 08 will be included here but instructions of
12. within two 2 hours REALTIME A draft unedited transcript produced by a certified realtime reporter as a by product of realtime to be delivered electronically during proceedings or immediately following adjournment 11e Add the amounts in 11a 11b 11c and 11d and list the totals here Page 23 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 11f Add realtime pages only on this line civil and criminal for realtime certified reporters only Item 12a Enter the number of pages of original certified transcripts of pleas and proceedings in connection with the imposition of sentences in criminal cases recorded by you and by substitute reporters when the transcript of such proceedings are required by the court Do not include transcripts of arraignments pleas and sentences ordered by the parties which are to be included in 11c above 12b Enter the number of pages of original certified transcripts prepared and furnished to judges at their request and without charge 12c Enter the number of realtime pages provided to the court non certified and certified for realtime certified reporters only 13a Enter separately for civil in 13a and criminal in 13b an estimate of the number of transcript pages on order for more than 30 days but not transcribed and delivered as of the end of the quarter 13c Enter date of the oldest unfilled civil transcript in 13c and the date of the oldest unfilled
13. 40A Forms E z 558 vand 2006 4 Pending Approval Court Reporter Employee ID 2005 1 Approved E 2005 Pending Approval cnn uarter En 2005 4 Pending Approval z 1 2004 3 Approved 2004 a Pending Approval 2003 1 Approved DC Circuit z 2003 2 Approved pea u 2003 4 Approved District of Columbia z Susp i Ei Duty Station 2011 1 Open z 2010 1 Pending Approval 2009 3 Approved Approved 2009 2 Approved 7 2008 1 Approved Pending Approval 2010 Approved GITE D 2010 2 Approved Prev 1 2 3 Next Rejected Reset Search AO 40A Forms The standard system link Logoff is also available Page 78 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 4 3 Function Manually Enter AO Form The primary way in which AO Users interact with forms in ACRA is to manually submit either AO40A or AO40B forms that have been received as hardcopy via postal mail fax by other means The AO User selects Manually Enter an AO Form tab to enter the data based upon the contents of the hardcopy form ignoring the fields that are pre populated such as the Court Reporter and Court Official names Once the form is submitted the data is validated and stored in the database The respective error free form is immediately set to Approved status If the form fails validation the list of errors is displayed and the AO User is given the opportunity to correct the errors and to resubmi
14. Duty Station Role and RTC Realtime Certified status To see specific data for an individual click on the court reporter s name which is hyperlinked under the Name section NOTE Employees highlighted in pink are Inactive in ACRA having been separated from the District by termination or retirement or are no longer active ACRA users but are still active in the Courts Page 54 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Changing Court Official Assigned The Court Official may be changed from this selected list page instead of going into the individual Court Reporter s record One or more may be changed at a time 1 Select the new Court Official value from the dropdown one or more records 2 Select Update Court Reporter s Court Official button A transaction is written to the Transaction table Personal Data for Selected Employee Modify Employee Information Windows Internet Explorer g9 N https isienie uscmail den ACRA inside moduser jsp2t 1206 e u a X Juve Search Fie Edt View Favorites Tools Help convert fjseet Q sna Fl Eo 88 Quscourrs Modify Employee Inform X h Tools Automated Court Reporter Application ACRA es Court Official wanda Coffical Logoff Home Review AO Review AO View Maintain Form 40 Form 40B Reports Employee Info Modify Employee
15. FY Total Total District Total Circuit Data Type Grouping and Sub Heading Grouping and Sub Heading Sub Heading Detail Detail Detail Subtotal Total Total Roles with Access to Report Court Official Court Executive AO User AO System Administrator PDF Options for both Export Button and Print Report Version 2 5 Description Listed once per employee record for Circuit Listed once per employee record for District Name of Court Reporter last name first name middle initial sequence listed alphabetically listed once per quarter data rows Quarter Months for detail row by 1 Oct Dec 2 Jan Mar 3 Apr Jun 4 Jul Sep Pages reported for the category for the quarter CV Pages CV Copies CR Pages CR Copies Pages reported in Box 12c Total of each column Pages for each quarter by person Total for each above column by District Total for each above column by Circuit To print the report select the Print button top left far right button then select PDF Choose Auto for best results Page 133 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 we se g lt 5 AQ BIRT Report Viewer x BIRT Report Viewer Showing page 4 of 4 4 Automated Court Reporter Application AO40A Fiscal Workload Realtime Report generated on Sep 28 2010 11 38 AM Fiscal Year 2010 FY Cv Copies CR Copies 12c Qu
16. Snagit B 9 o EE pee Automated Court Reporter Application Na List Prior 408 Forms Quuscounrs JENIE b Court Reporter Wanda CourtReporter Logoff Home Fill Outa New Fill Outa New View Prior view Prior AO40A A040B AO40A AO40B Prior AO 40B Forms If you need to modify an Approved AO40A please contact Bob Faurot at If you need to modify an Approved AO40B please contact Michelle Scott 202 502 3226 or email robert _faurot ao uscourts gov at 202 502 1576 or email michelle j scott ao uscourts gov Employee ID 456789 District District of Columbia Year Status Delete 2012 Open m 2011 Pending Approval 2010 Approved 2009 Approved 2008 Approved 2007 Pending Approval 2006 Approved 2005 Approved 2004 Approved Prev 1 Next Submit NOTE For both Review Prior Forms note the contact information for DCAD personnel Page 40 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 All forms for the Court Reporter are listed indicating its current status If a form s status is set to Approved the form is locked and further edits are not allowed NOTE If a user selects a form that is Signed but has not yet been Approved by the Court Official status of Pending Approval ACRA will return the form but will remove the digital signature At this point the Court Reporter may modify the form RE SIGN and resubmit it Again
17. Tenth Circuit New Mexico Huseby Sydney 547 Tenth Circuit New Mexico Lanphere Betty 548 Tenth Circuit New Mexico Marquardt Cathleen 549 Tenth Circuit New Mexico Martinez Jerry 550 Tenth Circuit Oklahoma Eastern Mewhorter Karla B 551 Tenth Circuit Oklahoma Northem Beeler Terri 552 Tenth Circuit Oklahoma Northem Dorrough Glen 553 Tenth Circuit Oklahoma Western Crawford Charyse 554 Tenth Circuit Oklahoma Western Lagrow Alana 555 Tenth Circuit Oklahoma Western Marks Larry 556 Tenth Circuit Utah Fenlon Raymond 557 Tenth Circuit Utah Hicken Kelly 558 Tenth Circuit Utah Janke Rebecca 559 Tenth Circuit Utah Miller Rebecca 560 Tenth Circuit Utah Walkers Pattie Pending Approval 561 Tenth Circuit Utah Walters Christopher Pending Approval 562 Tenth Circuit Wyoming Davis Janet 563 Tenth Circuit Wyoming Hendrich Jamie Page 119 of 136 User s Guide for Court Staff Effective 11 22 2010 Version 2 5 Report Columns The table below outlines all of the report data columns and what each represents Data is sorted in Circuit District alphabetical sequence Data Column Name Data Type Report Header Year Header Quarter Header Detail Circuit Detail District Detail Reporter Name Detail Status Detail NOTE Above data from the TEST database Roles with Access to Report Court Official Court Executive AO User AO System Administrator Page 120 of 136 Description Four
18. The report has page breaks at Circuit totals Input Parameters The Transcripts of Court Reporters report accepts the following input parameters to narrow the selection of data w d g Quscourrs zee Transcripts of Court X fh E e 8 MN Transcripts of Court Reporters wj wj m amp 2 Showing page 1 of MIN PIP Gotopage em court reporter name s E Circuit and District Select Circuit Select District F p Parameter Entry type Required Description Year Date Yes Select four digit year from dropdown for data to be reviewed Court Reporter Dropdown Yes Select either an individual Court Report or for all Reporters Circuit Cascading dropdown Yes Select either one Circuit or All for full report Page 105 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Parameter Entry type Required Description District Cascading dropdown Yes Select either one District or All for full report if Circuit selected then only Districts within that Circuit are listed Select OK button to execute report or Cancel to not execute report popup will disappear and user must use browser back button to return to Reports menu The Court Reporter s Name Circuit and District input parameters vary based upon the role of the user Users in the Court Official and Court Executive roles will only see Court Reporters that ar
19. forms for the Administrative Office of the US Courts The application provides for the Court Reporter to digitally sign the completed form and for a designated Court Official to review and digitally approve it Additionally reporting administration and other management tasks are provided by management or AO System Administrator roles to manage the form data The ACRA system validates the contents of the submitted AO40A and AO40B forms to ensure that data submitted does not violate the system s business rules Validations include but are not limited to 1 Verifying that data exists in required fields 2 Verifying that Court Reporter and Court Official electronic signatures exist when necessary and that the submitting user is authorized to use a particular signature 3 Performing numeric and range validations on designated values 4 Verifying that certain data such as places of attendance are contained within a list of accepted values Form validation is highly dependent upon the status of the form which user role is submitting the form and other factors Therefore the business logic for validation is tightly coupled with the general flow of form processing Validations are performed including digital signature verification and displaying or emailing the errors and warnings 5 2 ACRA User Roles The system handles the processing of Forms AO40A and 40 based upon the user role Each role has a defined set of abilities to create edit and
20. may leave blank for all 2 Select the Role desired may leave blank for all roles 3 Select the Get Matching Employees button Select Reset Selection Criteria button to change search criteria NOTE Standard Logoff link is available if needed A list of employees meeting the selection criteria is returned w go Ll USCOLRTS JENIE Modify Employee Inform X Favorites Center Alt C View favorites feeds and history AO Court Official Wanda Coffical Home Review AO Review AO view Maintain Form 40A Form 40B Reports Employee Info Maintain Employee Info District District of Columbia X Role Select optional Role Duty Station Select optional Duty Station __ResetSelection Criteria Name Emp ID Court Official District Duty Station Role Aaron Robert T 779900 District of Columbia Washington DC Court Official Abrahson Robert D 092314 District of Columbia Washington DC Court Official Adams Adam T 984395 Robert T District of Columbia Washington DC Court Reporter Adams Robert 348953 District of Columbia Washington DC Court Official Adloth Cynthia U 903414 District of Columbia Washington DC Court Official Adloth George D 893250 Coffical Wanda District of Columbia Washington DC Court Reporter Albright Patricia z District of Columbia Washington DC Court Reporter Allen Stephen T U District of Columbia Washington DC Court Reporter Aman Kay
21. the status will be dependent upon the presence or absence of the digital signature An email notification is again sent to the Court Reporter In the case of an Approved form the original AO40A or AO4OB is returned for viewing or printing with its digital signatures intact but the form is locked and is not editable Only the AO System Administrator may delete this Approved form A form that has a status of Rejected may be opened and errors corrected as may be noted in the Comments box and resigned and submitted Selecting an AO40A The View Prior AO40A selection lists Court Reporter s Name Employee ID and District The available forms are listed by Year Quarter Qtr Status with the option to Delete a selected form To select an 40 Click the highlighted Year link for the desired form To Delete an AO40A form must be in Open Status 1 Click the selection box for the specific form in the Delete column 2 Select the Submit button 3 Form deleted and updated list re displayed Selecting an AO4OB The View Prior AO40B selection lists Court Reporter s Name Employee ID and District The available forms are listed by Year and Status with the option to Delete a selected form if any forms are in Open status To select an AO40B Click the highlighted Year link for the desired form To Delete an AO40B must be in Open Status 1 Click the selection box for the specific form in the Delete column 2 Select the Submit
22. 0 0 0 0 0 0 Q0 0 0000 0 Page 1 of 6 Print date Sep 14 2009 11 47 AM Dae amp J Local intranet 10 Page 106 of 136 User s Guide for Court Staff Effective 11 22 2010 Version 2 5 Report Columns The table below outlines all of the report data columns and what each represents Data Column Name Calendar Year Circuit Sub heading and grouping District Sub heading and grouping Court Report Name Detail Original Transcripts of Official Proceedings Ordinary Civil Detail Ordinary Crim Detail 14 day Civil Detail 14 day Crim Detail Expedited Civil Detail Expedited Crim Detail Daily Civil Detail Daily Crim Detail Hourly Civil Detail Hourly Crim Detail Original Total Detail Data Type Header Copy Transcripts of Official Proceedings Ordinary Civil Ordinary Crim 14 day Civil 14 day Crim Detail Detail Detail Detail Page 107 of 136 Description Year selected for report data Name of the Circuit from AO40A form District name from AO40A Court Reporter for detail data Number of original ordinary civil pages reported Number of original ordinary criminal pages reported Number of original 14 day civil pages reported Number of original 14 day criminal pages reported Number of original expedited civil pages reported Number of original expedited criminal pages reported Number of original daily civil pages reported Number of original daily c
23. 1 of 1 NIN l gt Goto page Automated Court Reporter Application AO User Manual Entry Activity Report Report generated on Sep 14 2009 2 28 PM Year 2008 Month 10 Last Edited By 40A Count 40B Count Brinkema John Solomon Scott Month 11 Last Edited By 27 0 1 0 40 Count 40B Count Faurot Bob D Brinkema John Month 12 Last Edited By 28 5 1 40A Count 40B Count Hunter Victoria G Howard Wanda Mattingly Eric Matt Brinkema John Faurot Bob D Year 2009 Month 01 Last Edited By 40 Count 40B Count Faurot Bob D 0 1 ao roon Hunter Victoria G 1 Done amp J Local intranet 100 Report Columns The table below outlines all of the data columns contained on the report and column content Detail rows are summarized to be one entry per person with both AO40A and AO4OB counts Data Column Name Data Type Description Year Grouping and Sub The year the form was entered Heading Month Grouping and Sub The month the form was entered 01 Heading 12 Last Edited By Detail Column Name of the AO User or AO System Administrator that last edited the form Last Name First Name MI Page 122 of 136 User s Guide for Court Staff Effective 11 22 2010 Data Column Name 40A Count Data Type Detail Column 40B Count Detail Column Roles with Access to Report e AO User e AO System Administrator PDF Options for both Export Button a
24. 40B Reset Click Here after Selecting Personnel Field Name Content District Value from initial selection page cannot be changed here Court Reporter Select a Court Reporter by name from the dropdown list for the District NOTE Name will be inserted in Court Reporter Signature field of form Court Official Select correct Court Official from the dropdown list of eligible Officials for the District NOTE Name will be inserted in Court Official Signature field of form Year Select the Year for the Form from dropdown Quarter Select the Quarter for an AO40A skip for AO40B Choose Form Type Select the specific form to be prepared click the radio button for the desired form AO40A or AO40B Reset button Select button to clear selected data and to start over returning to the previous Choose District page Click Here after Selecting Personnel button Select button to display form with selected Court Reporter and Court Official names displayed in signature boxes and header information Page 80 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 The standard system link Logoff is also available The form selected is returned pre populated with the selected Court Reporter s Name Employee ID District Official Duty Station and Year Quarter in the headers and with the Court Reporter s Name and Court Official s Name in the Signature boxes Along with the Signature Names the date for each Signat
25. 5 are required choose Undetermined for the 5 entry and sum remaining days into it System summarized total of days entered for 7b System sub total of hours spent before Judge type by Judge System summarized total of recording hours entered by category 11 TRANSCRIPTS OF OFFICIAL PROCEEDINGS Categories 11e Total Pages Type of transcripts that require page counts divided between Civil Cases and Criminal Cases e Ordinary e 14 Day e Expedited e Daily Hourly Realtime US Attorney e Realtime CJA Form 24 or Federal Defender e Realtime Other Parties System sum of each Civil Original and Copies and Criminal Original and Copies for the Categories of Ordinary 14 Day Expedited Daily and Hourly Page 25 of 136 User s Guide for Court Staff Effective 11 22 2010 Field Name 11f Total Realtime Pages Version 2 5 Content System sum of each Civil Original and Copies and Criminal Original and Copies for the Categories of Realtime US Attorneys Realtime CJA Form 24 or Federal Defender Realtime Other Parties For Realtime pages counts do not include transcripts produced by non certified realtime reporters they go to 12c 12 TRANSCRIPTS TO THE COURT WITHOUT CHARGE 13 BACKLOG 13c Date 13d Date 14 Signature 15 Date 16 Signature 17 Date Select date from calendar dropdown Select date from calendar dropdown Select the arrow indicator to select the digi
26. 958459 Adloth Cynthia U zj District of Columbia Washington DC Court Reporter Beasley Laura M 741002 Adloth Cynthia U District of Columbia Washington DC Court Reporter Blankenship Bryan A 98430 Synder Anne District of Columbia Washington DC Court Reporter Borden Sharon T 114975 Aaron Robert T District of Columbia Washington DC Court Reporter Brinkmore Robert Ed Ed 324421 Adloth Cynthia U District of Columbia Washington DC Court Reporter Byrne Beverly J 736003 Aaron Robert T District of Columbia Washington DC Court Reporter 890912 District of Columbia Washington DC Court Official CourtReporter Wanda 456789 Coffical Wanda District of Columbia Washington DC Court Reporter Be bo 732990 Adloth Cynthia U District of Columbia Washington DC Court Reporter Gansle Carrie L 743898 Adloth Cynthia U District of Columbia Washington DC Court Reporter Hall Randall 932982 Adloth Cynthia U Court Reporter Hawkins Edward N 737342 Adloth Cynthia U District of Columbia Update Court Reporter s Court Official Washington Reporter BE e G too Automated Court Reporter Application ACRA Add an Employee UNK Yes UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK UNK Version 2 5 Logoff Prev 1 2 3 Next Basic data for the requested selection criteria is displayed Name Emp ID assigned Court Official District
27. AO z Automated Court Reporter Application ACRA E 5 Court Official wanda Howard Home Review AO Review AO View Maintain Form 40 Form 40B Reports Employee Info Modify existing Court Reporter Court Official Record Logoff For this example a Court Official from the District of Columbia may select either Court Reporters or other Court Officials also assigned for the District of Columbia for maintenance NOTE Only the District s assigned to the Court Official is are available Modify Employee Information Windows Internet Explorer http fidc1 94 jdc ao dcn amp D80 ACRAJinside modempinfo jsp si x e P Edt Favorites Tools FE Be Be Emory Employee information A dh AQ Automated Court Reporter Application ACRA 0 Court Official wanda Howard View Maintain Form 40A Form 40B Reports Employee Info Maintain Employee Info District District of Columbia Mi Role Select optional Role v Get Matching Employees Add an Employee Duty Station Select optional Duty Station Reset Selection Criteria Page 53 of 136 User s Guide for Court Staff Effective 11 22 2010 To list employees to MODIFY 1 Select the District or Duty Station for Court Official signed on only valid District or Duty Station s available
28. Cole ao uscourts gov Monday through Friday during normal business hours Eastern Time Page 10 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 4 Access to the Software 4 1 Access Control An ACRA user accesses the application by entering the supplied web address https jenie ao dcn in their browser The application is meant to be browser neutral and will support Microsoft IE version 7 0 and 8 0 and Firefox version 2 0 and 3 5 Access to ACRA is now by way of a tab located on the JENIE Home Page The user enters their existing JENIE name and password and receives the JENIE Home Page By selecting the ACRA tab the user immediately will see their respective ACRA Home Page without additional logon steps Beginning with the Login page US Courts specific and other variables are activated Selection of the ACRA tab also activates the functional role for this user This role will determine the specific Home Page functions and web pages that are available to the individual USCOURTS JENIE Windows Internet Explorer Go G https sienie ao denfjenie pwps myportalf ut pjct 04_SBEKBxLLMOMSSzPy8xB29CPOos3gvE_MAdSdnIwN_Z2MxAyNzlzff4FBPQWMLQ_1wkA6zeD9_o1A3EO9DQwszvOMDIzM fi File Edit View Favorites Tools Fxconvert Byselect Snagit Er Xe ge o uscourrs xxvi X Home Q E dA Eae dicia erprise Network Infor on Ex e Home
29. Columbia CourtReporter Wanda 44444 0 44 444 0 0 0 260 000 304444 1 304 444 Marshall Vernell A 0 0 0 0 0 0 0 d 0 District Totals 44 444 0 44 444 0 0 O 260 000 304444 2 304 444 Circuit Totals 44444 0 44 444 0 0 0 260 000 304 444 304 444 Page 4 of 4 Pages Print date Aug 10 2010 3 22 PM Report Columns The table below outlines all of the report data columns and what each represents Data Column Name Data Type Description Report Heading Calendar Year Heading Calendar year for report data from selection option Circuit Sub heading and Circuit number for District on the group total Form AO40B District Sub heading and District entered on the Form AO40B group total Detail Heading Court Reporter Name no Detail The name of the Court Reporter Last column title First MI Official Transcripts Revenue Detail Amount of official transcript revenue entered on the Form AO40B Official Transcripts Detail Amount of official transcript expenses Expenses entered on the Form AO40B Official Transcripts Net Detail Difference between the official Income transcript revenue and official transcript expenses Private Reporting Revenue Detail Amount of private reporting revenue entered on the Form AO40B Data Column Name Data Type Description Page 112 of 136 User s Guide for Court Staff Effective 11 22 2010 Private Reporting Expenses Detail Private Reporting Net Detail Income Salary Detail Total Ear
30. Dec 01 2008 CERTIFICATION BY COURT REPORTER By signing this form I certify under penalty of perjury pursuant to 28 U S C 1746 that the foregoing is true and correct REVIEW BY COURT OFFICIAL Individual reviewing this form should sign in the space provided 16 SIGNATURE 17 DATE Dec 2 2008 All previous editions of this form are cancelled and should be destroyed AO4OB NET INCOME or loss CERTIFICATION BY COURT REPORTER By signing this form I certify under penalty of ES 20 Line 9 minus Line 19 perjury pursuant to 28 U S C 1746 that the foregoing is true and correct REVIEW BY COURT OFFICIAL Individual reviewing this form should sign in the space 23_ SIGNATURE provided 42 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 2 The Sign Document popup lists the last selected digital signature Sign Document Digital ID Wanda CourtReporter Digital Identification Sign transaction Encrypt keys Wanda CourtReporter 2010 10 20 11 52 13 05 00 AOuscourtsCAx1 Appearance Standard Text X Digitally signed by Wanda Wa n d a CourtReporter DN cn Wanda Cou rt Re porte CourtReporter Date 2008 1 2 02 16 32 59 r 05 00 Refresh 1s Cancel NOTE If a person has more than one digital signature or if more than one person s digital signature is found on the workstation use the Digital ID s
31. Effective 11 22 2010 Field Name Content Pages Selection Option Select radio button for desired content to be exported e All pages of report e Current page only e Page range enter page number range Page format selection Radio button for how report data to appear on page Actual size default grayed out NOTE other options Fit to page width and Fit to whole page are not available to select Select OK button to create export report or Cancel button to return to report data File Download popup is returned File Download Do you want to open or save this file Name attendance xls Type Microsoft Excel Worksheet From jdc17 jdc ao dcn pen cem While files from the Internet can be useful some files can potentially e harm your computer If vou do not trust the source do not open or save this file What s the risk Select Open to open the file for display or Save to download the file to desired folder destination or Cancel to end process following standard file maintenance procedures Page 93 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Resulting Excel file Excel 97 2003 Microsoft Excel attendance 1 xIs a laj xl Ele Edit View Insert Format Tools Data Window Adobe PDF question for hep E X PEA
32. Enter original price paid or accepted value for defining original basis for depreciation whole dollars Enter total of depreciation taken for item in prior years whole dollars Enter method used to determine depreciation for item alpha Enter Life or Rate code Numeric Enter the amount of the depreciation to take for the year for the specific item whole dollars NOTE amounts are not summed into Field 18 total Select SUBMIT button to transmit the completed form to the Court Official for review approval and signature Save Form as Draft To save the form in draft mode not yet ready to submit it for approval select the Save as Draft button without signing the document and the form will be saved with the status set to Open The Court Reporter would then use the View Prior 40 tab to select it and finish the form through signature and submittal NOTE Official Use Only data area unavailable for Court Reporter to update See Court Page 36 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Official section for details See section 5 4 1 5 Sign ACRA Forms for instructions to electronically sign the AO40B form Both Court Reporters and Court Officials must have digital certificates to sign electronically ACRA will accept the AO40B form validate the data and update the database In addition e email notification is sent to the Court Reporter based upon the form s st
33. Info Update Employee First Name Wanda Role Middle Name Court Reporter z Employee Inactive Indicator District Email Notifications Iv Lese emt District of Columbia 40A Overdue Notification Iv CourtReporter Duty Station 40B Overdue Notification v Employee ID Washington DCs 40 Pending Notification Iv 40B Pending Notification M 456783 Court Official Signature Name Coffical Wanda z Wanda CourtReporter Realtime Certified Login Name UNK whCrtRpt ao uscourts gov Comments Email Address OO zip zap com Full Time Equiv Required Field 10 Hire Date MM DD YYYY 10 01 2008 Separation Date MM DD YYYY Page 55 of 136 User s Guide for Court Staff Effective 11 22 2010 Version 2 5 To Modify data Field Name Content First Name Make any changes required Middle Name Make any changes required Last Name Make any changes required Employee ID Make any changes required must match 6 digit Signature Name Logon Name Email Address Full Time Equiv FTE Separation Date Role District Employee ID number in HRMIS Name of person associated with digital certificate name MUST MATCH certificate name to successfully sign forms AO40A or AOAO0B digitally if changed must also change certificate AO Courts name used to log onto this value must match the JENIE name Entry must meet standard email address format e g with a sign and
34. Middle Splett Anne 2015 2 Montgomery Jul 6 2010 Weathers Rena Eleventh Circuit Florida Southern Fox Rudolph 2009 1 Ft Lauderdale Jul 19 2010 Lewis John Eleventh Circuit Georgia Southern Cowart Marie 2010 2 Savannah Mar 15 2010 Faurot Bob DC Circuit District of Columbia CourtReporter Wanda 2009 3 Washington DC Mar 15 2010 Andrews Shannan DC Circuit District of Columbia Myers Bob 2010 2 Washington DC Jun 2 2010 Lewis John DC Circuit District of Columbia Myers George 2010 1 Washington DC Jul 22 2010 Lewis John DC Circuit District of Columbia Myers George 2010 2 Washington DC Jul 22 2010 Lewis John Page 1 1 Pages Sep 21 2010 10 51 AM Report Columns The table below outlines all of the report data columns and what each represents Data Column Name Data Type Description Report Header Start Date End Date Header Date range for report from selection input Detail Circuit Detail Name of the Circuit from the Form AO40A District Detail Name of the District entered on the Form AO40A Court Reporter Detail Name of Court Reporter Last Name First Name MI Fiscal Year Detail Fiscal year entered on the Form AO40A Quarter Detail Quarter number entered on the Form AO40A listed Court Detail Court or Duty Station listed on the AO40A Date Detail Date that Form AO40A was entered into the ACRA system Edited By Detail Name of the AO User or AO System Administrator that entered the Form AOA0A into the system
35. Prior View Prior AO40A AO40B AO40A AO40B Home Update Personal Information ACRA Settings Employee ID 456789 ii Einssivame Signature Name Wanda CourtReporter We anda Login Name whCrtRpt ao uscourts gov Middle Name Certified UNK Role Court Reporter Last Name Duty Station Washington DC CourtReporter District District of Columbia Email Full Time Equiv 1 0 User Status Active Court Official Coffical Wanda Email Notifications Yes Update 40A Pending Approval Notification Yes 40B Pending Approval Notification Yes 40A Overdue Notification Yes 40B Overdue Notification Yes Required Field Help ACRA QuickStart Instructions Court Reporters Automated Court Reporter Application User Guide If you need to modify an Approved 40404 please contact Bob Faurot at 202 5 26 or email robert faurot ourts qov If you need to modify an Approved AO40B please contact Michelle Scott at 202 502 1576 or email michelle j scott ao uscourts gov 1 Select one of the fields to be changed e First Name e Middle Name e Last Name e Email Address 2 Enter the change to be made 3 Email Notification Select the Radio Button for either Yes or No as appropriate to turn the Email Notifications On or Off 4 Select the Update button to update any changes made to the ACRA database see next sample page NOTE Values are required in all fields except the Middle Name field Page 17 of 136 User
36. Reporter 1 Select one of the fields to be changed e First Name e Middle Name e Last Name e Email Address 2 Enter the value to be changed 3 Select the Update button below the data to update the changes to the ACRA database NOTE Values are required in all fields except the Middle Name field New Help area New feature provides links to Court Reporter documentation the ACRA Quick Start Instructions and this full ACRA User s Guide Court Staff In addition additional contact information is provided for completing the AO40A and AO40B forms The right pane of data ACRA Settings displays read only information about the individual Court Reporter These fields cannot be changed here These fields will be discussed in section 5 4 2 1 Function Maintain Employee Info for roles Court Official AO User and AO System Administrator Page 16 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 3 2 Update Personal Information Court Official AO User Court Executive Roles Home Page For each role s Home Page a user signed into ACRA with the role of Court Official AO User or Court Executive role will see the role s Update Personal Information function xod amp amp uscouers xe ThE C Tools Automated Court Reporter Application 4 7 Court Reporter Wanda CourtReporter Logoff Home Fill Out a New Fill Out a New View
37. Settings Employee ID 456789 T Signature Name Wanda CourtReporter we Login Name whCrtRpt ao uscourts gov Middle Name Certified UNK Role Court Reporter Last Name Duty Station Washington DC CourReporter District District of Columbia Email Full Time Equiv 1 0 Wanda_Howard ao uscourts gov User Status Active Court Official Howard Wanda Email Notifications Yes 40 Pending Approval Notification Yes Required Field 40B Pending Approval Notification Yes 40A Overdue Notification Yes Help 40B Overdue Notification Yes ACRA QuickStart Instructions Court Reporter a amp J Local intranet 100 c o 2 From Court Reporter Home Page Select Fill Out a New AO40A or AO40B http jdc193 jdc ao dcn B080 ACRA formview ft B amp e 1 Windows Internet Explorer g 6 C B ao den 8060 ACRA formview ft Bee 1 i 4 x a File Edit GoTo Favorites Help Snagit B k k E tto tidct93 jdc ao dcn eceofACRAfformviewaftes fc Bl 4h SA amp Bw Bg o amp 130 A sim FP Review amp Comment Haa Find a AO MENT OF E NGS OF 1 NAME OF REPORTER ev 2 08 UNITED STATES COURT REPORTERS CourtReporter Wani 2 EMPLOYEE ID 3 DISTRICT 4 OFFICIAL DUTY STATION 5 CALENDAR YEAR 456789 District of Columbia Washington DC z OFFICIAL PRIVATE TRANSCRIPTS v 6 Receipts for transcripts GROSS 7 Attendan
38. United States whereas Private Reporting income and expenses involve out of court activities Fees for transcripts of grand jury proceedings and fees for taking depositions are considered income from private reporting Identifying Information 1 5 These items should always be completed Gross Income 6 Enter receipts from the sale of transcripts including any fees received for transcripts produced by reporters employed by you 7 Enter receipts for attendance fees you received 8 Enter the total amount you received in salary dividends trust funds and all other income from private reporting activities 9 Add lines 6 through 8 and enter amounts Expenses Expenses may be allocated between private and official work either on an actual expense basis or by application of the ratio percentage of receipts from official and private reporting with the exception of items 7 8 12a and 13a which are chargeable only to private reporting and items 10a and 10b which are chargeable only to official transcripts Page 32 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 For Example if a reporter s total receipts were 5 000 3 000 official and 2 000 private the percentage would be computed as follows Official 3 000 5 000 60 Private 2 000 5 000 40 10 a Enter the total compensation you paid to substitute reporters employed by you due to your absence b Enter the total com
39. User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 9 AO40A Fiscal Workload Realtime The AO40A Fiscal Workload Realtime report is used to track realtime reporting workload by Court Reporter over the Fiscal Year instead of by the Calendar Year The data is extracted from the AO40A quarterly reports for the covered fiscal year October 1 through September 30 Data displays for quarters that are available e g fiscal year 2010 includes October 2009 through September 2010 and since the quarterly reports ending in September have not yet been entered that data is not listed In addition the number of days in each location by quarter is also listed for totals by location For the Realtime report only Court Reporters that had realtime activity including AO40A box 12c are included It utilizes the same format as the AO40A Work Load by Fiscal Year report Input Parameters the AO40A Fiscal Workload Realtime report offers selection to be from the AO40As for a selected fiscal year and by Circuit and by District or All for Circuit and for District ve d ER uscourts ne BIRT Report Viewer x 5l BIRT Report Viewer wp we gt t 3 Showing page 1 of 41 4 Parameters marked with are required Choose a Fiscal Year Circuit and District Choose a Circuit from the drop down then pick a District LO Y Pick a District from the drop down afer pickin
40. amount paid for equipment repairs maintenance agreements and maintenance contracts 15 a Enter the amount paid for postage b Enter the amount paid for telephone services c Enter the amount paid for other communication expenses specifying the type 16 Enter the amount paid for supplies and materials incident to taking the record preparing transcripts and maintaining an office 17 Enter any other expenses incurred by you in connection with your official and private reporting work not otherwise classified Itemize on the back all other expenses claimed Page 33 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 18 Enter the allowable amount for this year s depreciation of furniture and equipment When furniture computers or other equipment are purchased for use in connection with your court reporting activities official or private you may deduct each year a reasonable allowance for depreciation This enables you to recover the cost or other basis over the estimated useful life of such furniture or equipment It is recommended that depreciation be taken based on the straight line method The cost or other basis less estimated salvage value if any would be written off equally over the useful life of the equipment For example a computer that costs 1500 having a useful life of five years would be depreciated at the rate of 20 percent or 300 per year Other methods of computing deprecia
41. and 18 17 Itemize all other expenses below Type of Expense Column to enter name of itemized Expense for Other Expenses 14 rows available Official Amt Enter the amount if the Expense is categorized as Official Expense Private Amt Enter the amount if the Expense is categorized as Private Expense Page 35 of 136 User s Guide for Court Staff Effective 11 22 2010 Field Name Total Amount Total Expenses 18 Schedule for Depreciation Table of detail equipment entries for depreciation Depreciation Table Description of Property Depreciation Table Date Acquired Depreciation Table Cost or Other Basis Depreciation Table Depreciation Allowed in Prior Years Depreciation Table Method of Computing Depreciation Depreciation Table Life or Rate Depreciation Table Depreciation for this Year Version 2 5 Content System summarized total of Official Amt and Private Amt for the Expense row NOTE amounts are not summed into Field 17 totals System summarized total of Official Amt column and Private Amt column and combined total of two columns NOTE amounts are not summed into Field 17 totals boxes Enter itemized table column entries required for each depreciated expenses furniture and equipment summarized on Line 18 12 rows available Enter property description for item being depreciated 1 row for each item Select date from dropdown calendar when property acquired
42. appropriate category list the number of original pages in 11a and the number of copies in 11b for civil transcript list the number of original pages in 11c and the number of copies in 11d for criminal transcript Indicate all pages prepared for sale regardless of whether payment has been made or delivery has been accomplished Include any transcripts of proceedings which were recorded by substitute reporters employed by you Do not include realtime transcripts in this section if you are a non certified realtime reporter Do not include realtime provided to a judge report this data in block 12 c Do not include in this section copies of transcripts delivered to the clerk for the records of the court or transcripts furnished to the judges at their request and without charge Ordinary 14 Day expedited daily hourly and realtime categories are defined by the Judicial Conference as follows ORDINARY Atranscript to be delivered within thirty 30 calendar days after receipt of an order 14 DAY A transcript to be delivered within fourteen 14 calendar days after receipt of an order EXPEDITED transcript to be delivered within seven 7 calendar days after receipt of an order DAILY A transcript to be delivered following adjournment and prior to the normal opening hour of the court on the following morning whether or not it actually is a court day HOURLY A transcript of proceedings ordered under unusual circumstances to be delivered
43. default file name is formview pdf Retain or change the file name but file type must be PDF Page 46 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 4 Select the saved PDF form from the external folder and complete the data following instructions in section 5 4 1 1 Function Fill Out a New AO40A or section 5 4 1 2 Function Fill Out a New AO4OB AO 40A Administrative Office of the United States Courts Rev 2 08 ATTENDANCE AND TRANSCRIPTS OF UNITED STATES COURT REPORTERS 7 1 NAME OF REPORTER 2 EMPLOYEE ID 3 YEAR QUARTER ENDED J CourtReporter Wanda 456789 4 DISTRICT 5 OFFICIAL DUTY STATION 40 HOUR TOUR OF DUTY _ E District of Columbia Washington DC Yes No PLACE CITY OF ATTENDANCE 70 NUMBER OF DAYS 7 TIME SPENT RECORDING COURT 7 m PROCEEDINGS Wweshingtoni DC 0 All days and hours should 0 be rounded up to the next 0 whole number 0 0 7 TOTAL RECORDING DAYS 0 2 NUMBER OF HOURS 13 a amp b Estimated number of pages of transcription on order more than 30 days but not transcribed and delivered as of the end of the quarter 13 c amp d Include dates of the oldest unfilled orders PE 0 E DATE 15 DATE 16 SIGNATURE 17 DATE gt All previous editions of this form are cancelled and should be destroyed For Official Use Only Court Official Comm
44. dp Bee Transcripts of Court Reporters Showing page 4 of 6 41 4 lf Goto page Automated Court Reporter Application Transcripts of Court Reporters Report generated on Sep 14 2009 11 47 AM Calendar Year 2009 Realtime Original Realtime Copies Total Quarters US Attorney Federal Defender Other US Attorney Federal Defender Other Civil Crim Civil Crim Civil Crim Civil Crim Civil Crim Civil Crim Ninth Circuit Hawaii Bediamol Gloria 0 0 0 0 0 0 0 0 0 0 0 0 1 District Totals 0 0 0 0 0 0 0 0 0 0 0 0 1 Annualized Average 0 0 0 0 0 0 0 0 0 0 0 0 Circuit Totals 0 0 0 0 0 0 0 0 0 0 0 0 1 Page 4 of 6 Pages Print date Sep 14 2009 11 47 AM Done Local intranet 100 v 5 m Data Column Name Data Type Description Page 108 of 136 User s Guide for Court Staff Effective 11 22 2010 Data Column Name Realtime Original US Attorney Civil US Attorney Crim Federal Defender Civil Federal Defender Crim Other Civil Other Crim Realtime Copies US Attorney Civil US Attorney Crim Federal Defender Civil Federal Defender Crim Other Civil Other Crim Total Quarters Sub Totals amp Totals Detail Detail Detail Detail Detail Detail Detail Detail Detail Detail Detail Detail Detail Data Type Page 109 of 136 Version 2 5 Description Total number of realtime original US Attorney civil pages reported Total nu
45. except those of AO System Administrator role and is able to execute most reports except ACRA system maintenance reports Their primary function is to manually enter data from AO40A or AO40B forms for Court Reporters who do not have access to the ACRA system The AO User shares most of their authority and responsibility with the AO System Administrator Version 2 5 Home Windows Internet Explorer https sjenie uscmall dcn acra ACRA insidefindex jsp WuConvet PySelect Snagit fea Edt Favorites Tools xo AO B Quscourts 5g Ba Automated Court Reporter Application ACRA fh E dh AO User Renee WeathersAOUser Logoff Home Review AO Review AO Manually Enter View Maintain Form 40A Form 40B an AO Form Reports Employee Info Home Update Personal Information ACRA Settings Employee ID 456125 il Signature Name Renee WeathersAOQuscourts gov Renee Login Name Renee_WeathersAO ao uscourts gov Middle Name Certified UNK Role AO User Last Name Duty Station Montgomery AL WeathersAOUser District Alabama Middle Email Full Time Equiv 1 0 Renee Weathers 9ao uscourts gov User Status Active Email Notifications Yes No C Update Required Field Help Automated Court Reporter Application User Guide zl Done T FTD D teat intranet 100 Z7 Page 74 of 136 User s
46. execute report with different options 3 Export data 4 Export report 5 Print HTML or PDF NOTE Not all of the 5 options will be available on every report Each of these options will be discussed in the following sections Page 85 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 1 1 Table of Contents The Table of Contents TOC button provides an easy way to search and display detail or summary data in a long report Select the TOC button and the display window is split into two panes the Table of Contents on the left and the report data on the right Ce ol 9 B d Go oog Edit View Favorites Tools Help Osam e Region gt Clipboard 7 ES Summary Attendance Report Summary Attendance Report Showing 1 of 1 Dunbar Lori Edgecomb Julie Eismann Katherine Edgecomb Julie Ford Dennis Maine Dunbar Lori Eismann Katherine Stimler Robert Terry Pauline District Totals Stimler Robert District Averages Circuit Totals Circuit Averages Circuit 2 Connecticut Allen Wendy Collard Paul District Totals District Averages Circuit Totals Circuit Averages Circuit 4 Virginia Eastern Ash Susanne Gray Diane District Totals District Averages Circuit Totals Circuit Averages 41 Ford Dennis Eo 4 Terry Pauline As an example
47. f1 Collate 170 2 238 353 m Enter either a single page number or a single 1 0 0 214 2 345 395 0 page range For example 5 12 0 0 179 2 480 0 0 0 175 2 400 286 0 Apply 28 2 335 25 0 0 0 258 2 317 262 8 Page 1 of 70 Pages Print date Sep 14 2009 10 53 AM Automated Court Reporter Application ACRA CS Attendance Of U S Court Reporters Report generated on Sep 14 2009 10 53 AM Calendar Year 2009 Judge Magistrate Other Total Admin Prep Travel No Of Rptr Sub Reptr Sub Reptr Sub Total Quarters Hours Hours Hours Davs Select Print button and the report output goes to the selected printer NOTE new header will print as page 2 Page 96 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 If PDF is selected The formatted report displays with the PDF Bookmarks section in the left pane This can be used to locate and select specific report data without paging through the report It may also be removed by selecting the X in the upper right corner of the pane go 3k http ffjdc17 jdc ao den 8O80 ACRAfoutput report attendance rptdesign amp amp formatepd amp fittopage false amp _overw 47 X Google Fie Edt GoTo Favorites Help Bt window Auto Scrol Cipboard amp amp summary a http fjdc17 jdc ao dcn E dh G Toos No eei eid KE Maine E Eismann Aut
48. gt ACRA gt Log Out Landing Page s _ Welcome to ACRA JENIE Automated Court Reporter Application ACRA The Automated Court Reporter Application may be accessed by clicking the Connect to ACRA link in the portlet below ACRA Alerts and Messages 08 12 2010 Welcome to ACRA s launch JENIE For Assistance with ACRA please contact Wanda Howard at 703 6 10 6537 M Th or John Lewis at 703 6 10 6559 View Client Info Home S Documents Page 11 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 4 2 Using ACRA The following sections will describe in detail how to use ACRA Once a user has successfully signed onto JENIE and accessed the ACRA tab a Home Page with available tabs across the top is displayed The rest of the application functions are accessed from the tabs The tabs available vary by user role If a role does not have access to a function then that tab is not available The Home Page for each role will be provided in the following sections These will be discussed in the appropriate 5 4 ACRA Function by Role section NOTE following web page representations are from Microsoft IE 7 0 Page 12 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 Processing Reference Guide 5 1 ACRA System Overview ACRA is designed to manage the automated creation and processing of the AO40A and AO40B
49. provided in Det 16 2008 Reject AO40A x ES Form 1723 Court Official Comments Only For Official Use Only fix it Page 68 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 2 3 Function View Reports The Court Official role has access to seven 7 reports that will aid in the management of the assigned Court Reporters and their activities These reports are also available to those with the roles of Court Executive AO User and AO System Administrator The reports will be reviewed in detail in section 7 2 ACRA Reports We 0 oa Buscourrs Reporting PE G Automated Court Reporter Application Court Official wanda Coffical Logoff Home Review AO Review AO view Maintain Form 40A Form 40B Reports Employee Info Reports Attendance Transcripts Summary of Earnings Not Approved Quarterly 40 Not Approved Annual AO40B 4 Fiscal Workload Realtime AO40A Work Load by Fiscal Year The standard link for Logoff is also available from the Reporting page Page 69 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 3 Court Executive Role The Court Executive role is responsible to review reports and to analyze findings for the Circuit to which they are assigned The Court Execut
50. required Choose a Year 2008 Choose a Circuit from the drop down then pick a District Pick a District from drop down afer picking Circuit Done Local intranet 100 Parameter Entry type Required Description Calendar Year Date Yes Select a four digit year from the dropdown Circuit Cascading Yes Select either one Circuit or All for full dropdown report District Cascading Yes Select either one District or All for full dropdown report if Circuit selected then only Districts within that Circuit are listed Select OK button to execute report or Cancel to not execute report popup will disappear and user must use browser back button to return to Reports menu Page 111 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 We k gf uscourrs JENIE Summary of Earnings of t fh 8 To Summary of Earnings of the U S Court Reporter Showing page 4 of 4 414 i Gotopage B Automated Court Reporter Application ACRA Summary of Earnings of the U S Court Reporter Reps generated on Ang 10 2010 3 22 PM Calendar Year 2009 Official Transcript Private Reporting Revenue Expenses NetIncome Revenue Expenses NetIncome Salary TotalEarnimgs Official Bet Officine Farnings Office Ine 8 DC Circuit District of
51. the above report has total breaks for Circuit and for Districts These can be expanded and compressed As indicated in the left panel the highest level of data is the Circuit by clicking the in front of the Circuit number the report scrolls to that data The above example shows the data for the expanded Circuit 1 The second level totals are by District Maine followed by the detail records for the Court Reporters within that District If this were a very long report using this method will quickly provide access to details without scrolling through pages of data To close the Table of Contents and return to the full report click the TOC button a second time Page 86 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 1 2 Run Report Button The Run Report button allows the user the opportunity to re execute the report Select the Run Report button and the Parameter selection data is displayed discussed in detail in section 7 2 ACRA Reports Retain the same options or select more restrictive or wider options then click the OK button to re execute and re display the report summary attendance Report microsoft intemmet Erplorer Ele Edt wew Favorites Tools E e Resion gt Cipboara x we a i summary Attendance Report deh gt Tools E http jdc17 jdc ao dcn 8080 ACRA frameset report attendance rptdesign amp parameterpage true amp rp
52. year There is one report for each form Input Parameters The Not Approved Quarterly Report AO40A accepts the following input parameters to narrow the selection of data Na Not Approved Quarterly X Fh eb G Tools Favorites Center AI C ites feeds and history y Report 135 2 Showing page 1 of NIN DIP Gotopage Parameters marked with are required Pick a Court Reporter s Please select a year then the quarter Select a Year to report on H Select a Quarter to report on Pick a District All E Q Sort Order Sort by CircuitiDistrict Sort by Full Name Input Parameters The Not Approved Annual Report AO40B accepts the following input parameters to narrow the selection of data a sg Quscourrs ene Not Approved Annual Re X i E oh sh Pave G Tools Favorites Center Alt View Favorites Feeds and history Not Api dA R Showing page 1 of NIN PI Goto page E Parameters marked with are required Pick a Court Reporter s name Select a Year to report on 2061 gt Pick a District Q Sort Order Sort by Circuitibistrict Sort by Last Name Cancel Page 118 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Parameter Entry type Required Description Court Reporter Name Dropdown Yes S
53. 1 7 ao40a sign emai2 pdf Fe a040a_sign_email3 pdf 2 Tao40a_sign_email 12 4 pdf My Recent ao40a sign email 2001 2 pdf Documents 7 ao40a sign emai pdf Ee 7 COPY a040a_sign_submit pdf G 7 formview_AO40A 2 pdf 7 formview AO40A pdf As Desktop n y Type Adobe Acrobat My Documents Document Modied 12 16 2008 3 43 PM er rtu My Computer File name Jformview_AO40A 3 pdf z Saveasype AdobePDFFiesCpi x Cancel Page 48 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 d An additional option may be displayed select OK button Signing data with your private exchange key 1 An application is requesting access to a Protected item Crypto Pl Private Key Cancel Details e Returns signed form 13a amp b Estimated number of pages of transcription on order more than 30 days but not d 13c DATE transcribed and delivered as of the end of the quarter Sep 22 2009 13b CRIMINAL 13d DATE BACKLOG 13 c amp d Include dates of the oldest unfilled orders Sep 22 2009 22 2009 15 DATE Sep 22 2009 REVIEW BY COURT OFFICIAL Individual reviewing this form should sign in the 16 SIGNATURE 17 DATE space provided 22 2009 All previous editions of this form are cancelled and should be destroyed For Official Use Only Reject AO40A Court Official Comments Only Form 2311 NOTE the Date Box 15 defaults to Today s Date b
54. 3 5 Adobe Reader and Acrobat Version 8 0 with minimum of 8 1 7 Version 9 0 with minimum of 9 3 All future security updates are recommended 3 3 Software Availability The web based ACRA is available 24 7 with only limited down time for system maintenance Sufficient notification will be provided for planned maintenance outages 3 4 Security and Privacy Access to ACRA is allowed only to AO US Courts identified named users by password protected logons User Name and Passwords are the US Courts JENIE signon values Access to each function and each report is controlled by role based security within ACRA Court Reporters must access the Courts DCN network Page 9 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 The ACRA website is accessed using industry standard SSL Secure Socket Link protocols identified by httpS Address Also the standard security padlock displays to indicate a secure site M 8 G Tools Please note JENIE tab as well as Home tab The following HRMIS data are encrypted to ensure employee privacy a First Name b Middle Name c Last Name d Employee ID e Salary f Parent g Position Number 3 5 Assistance and Problem Reporting If ACRA problems are encountered or if functionality questions arise contact the ACRA AO Systems Administrator Robin Cole at 202 502 3289 or by at Robin
55. 52B3xqlrczzekt v x at le P gdt Favorites Tools y us ET LAN Gh ES 8 peace Summary Attendance Report o gt Showing page 1 of 70 NIN PIP Goto page Automated Court Reporter Application ACRA Attendance Of U S Court Reporters Report generated on Sep 14 2009 10 53 AM Calendar Year 2009 Judge Magistrate Other Total Admin Prep Travel No Of Rptr Sub Re Days First Circuit Export Format Excel Maine i Dunbar Lori 81 0 alipages Ocurrent page Pages picnic Sie e xi Enter page number s and or page range s For example 1 6 or 1 3 6 Ford Dennis 265 0 District Totals 257 600 District Annualized Averages 18 43 0 Auto Actualsize Fio whole page Massachusetts Dahlstrom Cheryl 6 1820 Gibbons James 168 0 z T z 35 E Hancock Brenda 0 6 o 0 0 24 2 35 35 0 Handel Catherine 4 v o 1 0 19 2 0 Joyce Debra 7 0 o 0 15 2 40 28 0 Kline Helana 9 156 0 2 0 26 2 28 0 Kusa Ryll Marianne 258 0 2 2 37 26 8 Page 1 of 70 Pages Print date Sep 14 2009 10 53 AM Done Local intranet 100 Field Name Content Export Format Dropdown file format defaults to Excel Leave as is or select from dropdown list of other options e Excel PDF PostScript Word PowerPoint Page 92 of 136 User s Guide for Court Staff Version 2 5
56. 58 B4 o c amp r 5i Bom gt Arial 70 B z u sams x El 151 9 1 Snagt 5 window TER AT fe G H l J K 1 Automated Court Reporter Application 2 Summary Attendance Report E ATTENDANCE OF U S COURT REPORTERS 4 Report generated on Dec 5 2008 11 56 AM 5 Calendar Year 2008 6 Judge Magistrate Other Total Admi Prep Travel No Rptr Sub Reptr Sub Sub Total Quart Hour Hour Hours of es s s 8 Days 9 Circuit 1 10 Maine 11 Eismann Katherine 0 0 0 0 1 0 0 0 12 13 14 Stimler Robert 0 0 0 0 10 o 15 16 17 District Totals 0 0 0 0 2 0 0 0 18 District Averages 0 0 0 o 0 0 0 0 0 19 Circuit Totals 7 9 7 7 077 7 7 7 7 7 7 7 20 Circuit Averages o o 0 0 0 0 0 21 Circuit 2 22 Connecticut 23 Allen Wendy 0 0 0 0 1 o 24 25 26 Collard Paul 0 0 0 0 1 0 0 0 27 28 ES M 4 HNSheeti 141 1 Ready NUM NOTE If the report is Exported to Excel and the Excel version is 2007 then an intermediate popup message asks if you want to continue see below select YES Report tool BIRT does not yet recognize Excel 2007 Microsoft Office Excel A The file you are trying to open attendance 1 xls is in a different Format than specified by the file extension Verify that the file is not corrupted and is from a trusted source before opening the file Do you want to open the file now Page 94 of 136
57. A and AO40B The Review Court Reporter AO Forms 40 and AO40B pages have the same mix of functions used by the Court Official and the Court Executive Again the primary difference between the AO40A and AO40B is the AO40A contains a search option for Quarter while the AOAO0B does not The AO User has access to all records for all Court Reporters they are not limited to Circuits or Districts They have access to forms with all status values Approved Pending Approval Open and Rejected An AO User would use either of these review pages to review existing forms or to select an existing form to print Samples of the two pages will follow Review Court Reporter AO Forms AO40A creen ThE Page G Tools _ Automated Court Reporter Application Manua lly Enter View Maintain an AO Form Reports Employee Info Review 40A Page Search For AO 40A Forms To search for AO 404 forms enter values in the form below and click the Search AO 404 Forms button Court Reporter Employee ID Year uarter End Circuit District Duty Station Approved Pending Approval Open Rejected Reset Search AO 40A Forms Page 76 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Review Court Reporter AO Forms AO40B creen fb 8 G tools C AQ Automated Court Reporter Application ACRA AO User Renee WeathersAQuser Logoff Home
58. AAAATALSdZAVKSIB7NBbPm is2FuZUPis2FrrOzcosar v X uve Search TE Edit Favorites Tools Convert fuselet Snagit E We BE ui Summary Attendance Report fh gt BB Tes Summary Attendance Report Showing page 1 of 1 MIN V i Goto page Automated Court Reporter Application ACRA Attendance Of U S Court Reporters Report generated on Sep 11 2009 4 45 Judge Magi i No Of Rptr Sub Ri Days Calendar Year 2009 Available result sets Attendance Table x Available Columns Selected Columns lt gt la la lv tot recording days loffic jdg rec hrs zi Export format CS VC csv z Output encoding UTF 8 C Other blank use the local encoding Separator Comma T 7 Export column s data type 7 Export column as locale neutral PP Lf R tocal intranet Wu 7 Field Name Content Available result sets Dropdown file name is populated Leave as is or select from dropdown list if any available Page 88 of 136 User s Guide for Court Staff Effective 11 22 2010 Field Name Available Columns Output encoding Separator Export Column s Data Type Export Column as locale neutral Version 2 5 Content Highlight data fields that user desires to be exported e Use the standard CTRL Select or CTRL Shift features to select one or more than one field e Use the standa
59. AO0B Official Earnings Net Official Income Salary Circuit Averages Detail Average of Districts within Circuit weighted average not straight average National Averages Final row Average of each of the Circuits on the report total amounts divided by number of Circuits included on report Roles with Access to Report e Court Executive e AO User e AO System Administrator PDF Options for both Export Button and Print Report To print the report select the Print button top right then select PDF Choose Auto for best results We Be of circut Totals and Averages al fh gt 8 Tons Summary of Circuit Totals and Averages Showing page 1 of 1 NIN VI Goto page Automated Court Reporter Application ACRA Summary of Circuit Totals and Averages Reges on Sep 14 2008 158 FAL atpages page O Pages National Averages 250 350 100 Enter page number s and or page range s For example 1 8 or 1 3 6 80 338 13 2009 TSS AT Done Local intranet 100 7 2 5 Not Approved Quarterly Annual Reports AO40A or AO40B 2 Page 117 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Reports The Not Approved Quarterly Annual Reports generate a list of all Court Reporters who do not have an Approved Form AO40A or AO40B within the specified quarter
60. Attendance Of U S Court Reporters Calendar Year 2009 d Judge Magistrate Other Total Admin Prep Travel No Of Rptr Sub Reptr Sub Reptr Sub Total Quarters Hours Hours Hours Days First Circuit Maine Dunbar Lori 81 132 0 51 0 0 0 203 2 1 3 952 0 Edgecomb Julie 72 203 0 4 0 0 0 207 2 9 436 0 Ford Dennis 84 265 0 23 0 0 0 288 2 3 596 0 District Totals 23 620 0 08 OO o 68 6 11 4984 0 District Annualized Averages 158 413 0 3 0 0 0 465 6 3 323 0 Massachusetts Dahlstrom Cheryl 86 182 0 1 0 0 0 183 222 340 0 Gibbons James T 168 0 2 0 0 0 170 238 353 14 Hancock Brenda 83 134 0 60 0 0 0 14 345 395 0 Handel Catherine 74 178 0 1 0 0 0 19 480 14 0 Joyce Debra 79 154 0 21 0 0 0 175 400 286 0 Kline Helana 89 136 0 32 0 0 0 268 393 283 0 Kusa Ryll Marianne 83 258 0 0 0 0 0 258 31 262 8 1 of 70 Pages Print date Sep 14 2009 10 53 AM Done amp J Local intranet 100 Report Columns The table below outlines all of the report data columns and what each represents Data Column Name Data Type Description Report Header Calendar Year Header The year selected for the report data calendar year not range of years Circuit Grouping Sub Name of Circuit for following detail Header data District Name Grouping Sub Name of District within the listed Header Circuit for the detail data Report Detail Court Reporter Name No column title Detail Column Court Reporter name for detail data Last First M sequence No of Days Detail C
61. Automated Court Reporter Application User s Guide for Court Staff Version 2 Version 2 5 November 22 2010 Administrative Office of the U S Courts Date 11 14 2008 12 8 2008 12 19 2008 12 19 2008 9 15 2009 9 29 2009 10 14 2009 12 01 2009 11 22 2010 Version 1 0 1 1 1 2 1 2 2 1 2 2 2 3 2 4 2 9 Revision History Description of Revision Initial draft for Review First draft updates updates for screen prints content reporting general content Final draft revisions spelling final screen prints final polishing covers functionality in place on this date Turn over version submitted to Robert Faurot and Draft Version removed from headers and footers Initial Draft of Version 2 New User Interface and functionality 2 Split User Guide into Court Staff and AO System Administrator versions Redo section on external submittal of forms forms from J Net are not compatible 2 Accept all changes Final version for Phase II Added hyperlinks for references Updates for the Post Version 2 Enhancements General functional review and enhancement updates since last release updated screen shots of AO40A and B forms with new Save as Draft Button Page 2 of 136 TABLE OF CONTENTS 1 System QUVOLVIeW Ada pi 5 LI dudentticattofiasosetesoss usen e rd E E 5 1 25 Functional Overview esce utu side el
62. Bec s 40B Pending Notification M Court Official Login Name amp m Realtime Certified Email Address funk s Full Time Equiv Comments ro Hire Date DD MM YYYY Required Field A new person is added one record at a time using the Add New Employee page A new person may be added by copying the record of an existing person but it is not required If a record is copied the original data for the following fields are copied into the new record e Role Page 59 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 e District e Duty Station e Court Official Select an Employee to Copy 1 Select a name from the dropdown list only those persons in the same District as the Court Official will be listed all employees are listed for AO User 2 Select Copy Select User button If a record is copied the source record name is placed in the Comments field Field Name Content First Name Enter First Name of person required Middle Name Enter Middle Name Initial of person optional Last Name Enter Last Name of person required Employee ID Enter HRMIS 6 digit Employee ID required Signature Name Enter the Name of person associated with digital certificate name MUST MATCH certificate name to successfully sign forms AO40A or AO4OB digitally Login Name login name current JENIE name MUST match JENIE name Email Address Entry must meet standard emai
63. Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 4 1 Function Maintain Employee Info The function Maintain Employee Info allows the AO User to make necessary updates for or to add any Court Reporter Court Official Court Executive or other AO User record within the ACRA system An AO User does NOT have access to view or to update the record of an AO System Administrator This function is the same as described in the Court Official functions section 5 4 2 1 Function Maintain Employee Info except for the additional values available in the dropdowns e g all Districts are listed and four roles are available not AO System Administrator The options allow the AO User to narrow the search criteria or to have a wider selection option The AO User also has the authority to add new ACRA users with the Add an Employee link fit gt h G Toos C AQ Automated Court Reporter Application ACRA AO User Renee WeathersAOUser Logoff Home Review Review AO Manually Enter view Maintain Form 40 Form 40B an AO Form Reports Employee Info Maintain Employee Info District Select optional District Role Select optional Role Get Matching Employees Add an Employee Duty Station Select optional Duty Station Reset Selection Criteria Page 75 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 4 2 Function Review Court Reporter AO Forms AO40
64. ID 0zTL952FA v x Google Summary Attendance Report Showing page 1 of 1 NIN DW Goto page a Dunbar Lori al Edgecomb Julie Eismann Katherine Parameters marked with are required Ford Dennis Enter a starting year Stimler Robert Terry Pauline District Totals District Averages 1 2008 i 5 Pick a Court Reporter s name Al X Circuit and District Choose a Circuit from the drop down then pick a District All X X Pick a District from the drop down afer picking a Circuit NOTE For best results the existing report MUST be displaying page 1 before re executing the Run Report function with different criteria If not on Page 1 an error is possible or no data is selected Page 87 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 1 3 Export Data Button The Export Data button provides the user the opportunity to export the data included in the report to a Comma Separated Value or Comma Delimited file The file can then be imported into another application such as Microsoft Excel Select the Export Data button and the Export Data popup is displayed NOTE this is to export the data only not the report headers or totals sj wy 3 zex Go E tttp iridc93 dc ao dcn 080JACRA frameset reporte Jattendance rptdesign parameterpagectrue amp rpID OLNP 2F
65. Reporter Wanda Hyde Bryan A Update M Adam Hyde Required Field Help ACRA QuickStart Instructions Court Officials Automated Court Reporter Application User Guide The Home Page for the Court Official is the Update Personal Information webpage Here the Court Official may update name email address and whether or not they want to receive email notifications The ACRA Settings data is display only They may change it themselves or it may be changed by another Court Official in their District on the Maintain Employee Info tab It may also be changed by either the AO User or AO System Administrator Each of the additional functionality tabs may be accessed from this webpage Documentation links are available for the Court Official Quick Start Guide and for this User Guide Page 52 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 2 1 Function Maintain Employee Info The function tab for the Court Official to maintain Court Reporter data is the Maintain Employee Info search page The Official may select by District Duty Station or Role of either Court Reporter or Court Official or combination of fields The dropdown values will contain only valid entries for the Court Official signed on From the selection page a list of eligible employees is provided From the list maintenance may be completed by selecting the person to update and replacing the existing value or by adding a new Employee
66. Review AO Review AO 1anually Enter view Maintain Form 40 Form 40B an AO Form Reports Employee Info Review 40B Page Search For AO 40B Forms To search for AO 40B forms enter values in the form below and click the Search AO 40B Forms button Court Reporter Employee ID Year Circuit District Duty Station hz Approved Pending Approval Open Rejected Reset Search AO 40B Forms The selection fields may be used together to refine the list returned or to leave each field blank and all records will be returned for the AO User The form records selected are listed to the right of the search criteria fields All fields are optional Field Name Content Court Reporter Select a Court Reporter by name from the dropdown list if searching for only one person Employee ID Select a Court Reporter by Employee ID from the dropdown list 1f searching for only one person Year Select the specific Year for forms requested from dropdown 1996 2010 NOTE automatically includes current year and 14 previous years for list of 15 years Quarter End Select the Quarter from the drop down for specific quarter best if used with Year or might get Quarter 2 for multiple years accurate but perhaps not meaningful only for AO40A Circuit Select the Circuit from the dropdown all are available Page 77 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Field Name Cont
67. Roles with Access to Report Page 125 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 e AO User e AO System Administrator PDF Options for both Export Button and Print Report To print the report select the Print button top right then select PDF Choose Auto for best results AO User Activity Between Dates Report Windows Internet Explorer P Go BR http itide193 jde 20 den 8080 ACRA frameset _report ao_activity ptdesign _parameterpage truetwpID 025b 2FAAAATAs JY uwx6CnrrkY9VMS 2FuarFhdUiGbQPHI4N V 1 File Edit view Favorites Tools snot E es kk E User Activity Between Dates Report ES 8 ros AO User Activity Between Dates Report aaa 3 Automated Court Reporter Application ACRA AO User Activity Between Dates Report AO40A Report generated on Sep 14 2009 2 30 PM Start Date 2009 01 01 End Date 2009 12 31 A Ninth Circuit Hawaii Aug 2 Eleventh Circuit Alabama Middle NER E Eleventh Circuit Alabama Middle Eleventh Circuit Alabama Middle Gun Aug27 2009 Faurot Robert DC Circuit District of Columbia Auto E 28 2009 Faurot Robert DC Circuit District of Columbia 27 2009 Faurot Robert DC Circuit District of Columbia 27 2009 Faurot Robert IDC Circuit District of Columbia aAtpages current
68. The Court Executive role will be able to choose any Court Reporter assigned to their Circuit The AO User and AO System Administrator will be able to choose any Court Reporter Circuit or District This is a detail report of Court Reporter attendance by court type It displays data extracted from the AO40A form Court Reporter detail rows are in alphabetical sequence by Last Name It is summarized by District within Circuit with intermediate District Totals and District Averages for each column of data and then Circuit Totals and Averages with page breaks by Circuit No final Grand Totals for all Circuits are provided The averages are an annualized average based upon the number of quarters of reported data for detail records within the same district for detail records within the same Circuit not a regular average Page 101 of 136 ACRA User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Summary Attendance Report Windows Internet Explorer fe esx Ge gt EE hitp ifidct93 jdc ao dcn amp 080 ACRA frameset report attendance rptdesign amp parameterpage true amp rpID OTLP o2FAAAATA 2B2gQtdAclu6gavTNerYBe io2B3xalrczzekt Good 5 Snagit E File Edit View Favorites Tools We a s Summary attendance Report 5 8 sheave Gos Summary Attendance Report Showing page 1 of 70 DID Gotopage B Automated Court Reporter Application ACRA
69. UCTIONS Rev 2 08 Coverage All official staff additional temporary and combined position court reporters with the exception of those serving on a contractual basis or intermittently on a when actually employed basis must complete a form AO 40A quarterly This includes employment for a partial quarter Grand jury proceedings and the taking of depositions are considered private reporting and should not be reported on this form Separation of Reporter In the event a reporter retires resigns or is otherwise separated a form AO 40A must be filed within 20 days from the date of separation Due Date This form should be submitted so that it is received within 20 days after the end of each calendar year quarter i e by April 20 July 20 October 20 and January 20 for the preceding quarter Mailing This form should be mailed to District Court Administration Division Court Reporting Program Specialist Administrative Office of the United States Courts Washington D C 20544 SPECIFIC Items 1 5 These items should always be completed Item 6 Place an in the appropriate box to indicate whether or not you are assigned a 40 hour per week tour of duty in the court Item 7a List the cities at which either you or your paid substitute reporter was required to be present at the courthouse or other facilities where official proceedings of the court were held 7b The days of recording should include the days which either you or the s
70. User Activity Between Dates 124 7 2 8 AO40A Workload by Fiscal etsi rn oi even to tan Pe Leti 127 Page 3 of 136 7 2 9 AO40A Fiscal Workload Realtime eese eene 7 2 10 Realtime Certifications and 8 Glossary of Terms and Abbreviations Realtime Transcripts ettet entren Page 4 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 1 System Overview The Automated Court Reporter Application ACRA automates the submission and archiving of Court Reporter data for the Administrative Office of the United States Courts AOUSC Specifically the information processed by ACRA includes the data found on Administrative Office AO Forms AO40A and AO40B ACRA includes additional reporting functionality 1 1 Identification This is the User Guide for the Post Version 2 and beyond implementation of ACRA for the Court Staff roles The functions for the AO System Administrator are discussed in the separate ACRA User s Guide AO System Administrators The Court Staff User Guide will explain how the Court Reporter and other users will utilize ACRA functionality to automate the entry of the data for the AO40A and AO40B forms The updated User Interface became available to users on December 1 2009 Additional enhancements and updates are defined in this user guide 1 2 Functional Overview The purp
71. arter Pages Pages RT Pages DC Circuit District of Columbia Wanda CourtReporter 1 Oct Dec 15 555 Print Format FY Total 15 555 C HTML George 1 Myers ENS X 2 Jan Mar 0 3 Apr Jun 0 Alpages C Current page Pages FY Total 0 Enter page number s and or page range s For example 1 6 or 1 3 5 District Total 15 555 Circuit Total 15555 S Sud Page 4 Of 4 Pages Page 134 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 10 Realtime Certifications and Realtime Transcripts The Realtime Certification and Realtime Transcripts reports available to the AO User are described in the User s Guide for the AO System Administrator Page 135 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 8 Glossary of Terms and Abbreviations Term or Abbreviation ACRA Definition ACRA Automated Court Reporter Application AO Administrative Offices AOUSC Administrative Office of the United States Courts CRAG Court Reporters Advisory Group DCAD District Court Administrative Division DCN Data Communications Network DEV ACRA Development Platform FTE Full Time Equivalency HRMIS ee Resource Management Information JDC Judiciary Data Center LDAP Lightweight Directory Access Protocol PKI Public Key Infrastructure TEST ACRA Test Platform Page 136 of 136
72. at Qum Opor Aut Alpages current page Pages Enter page number s and or page range s For example 1 8 or 1 3 8 MH moo Me te w 40 Count 40B Count Faurot Bob D Hunter Victoria G 0 1 2 1 Local intranet Page 123 of 136 Rioo User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 7 AO User Activity Between Dates Report The AO User Activity Between Dates Report details any AO40A forms entered by an AO User or an AO System Administrator role between selected dates Input Parameters The AO User Activity Between Dates report requires the entry of two dates as input parameters to narrow the selection of data AO User Activity Between Dates Report Microsoft Internet Explorer v E http idc17 jdc 20 den 8080 ACRA frameset _report ao_activity rptdesign amp _parameterpage truetrpID 09w 2FAA v File View Favorites Tools Help BE ey fResion We Be ar AO User Activity Between Dates Report Tp 15 Gi Tools AO User Activity Between Dates Report Wid I Gotopage B Parameters marked with are required lt Select a date for the report starting period Select a date for the report ending period S Parameter Entry t
73. atus e If the form is signed and the status is Pending Approval an email will also be send to the assigned Court Official indicating the Reporter s AO40B form is ready for review and approval AO40B Form Submission Results page is returned with form status The form status is based upon the Court Reporter s digital signature the presence or absence of it when form submitted Present the form status is set to Pending Approval Absent the status is set to Open still draft Signed Pending Approval Process AO40B Form Windows Internet Explorer DAS S Gy v a http ide194 jde a0 dcn 8080 ACRA inside ao40b process40b jsp 1 1 Edit Favorites Ic E amp o4 Eerocess aose Form Tal A D E paoe AO Automated Court Reporter Application ACRA 0 Court Reporter Wanda CourtReporter Logoff Home Fill Outa New Fill Out a New View Prior View Prior AO40A AO40B AO40A AO40B AO40B Form Submission Results Results The form 40b has been placed in Pending Approval status amp J Local intranet 100 Page 37 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Unsigned Open Status Process 40 Form Windows Internet Explorer Ge E dco dens8080 ACRAnsice aod0bjprocess40b jsp 2 Edt View Favor
74. b jsp 1 Edit View Favorites Tools WuConvert Snagit Er we d g Quscourrs ne Review 408 Screen Ch gt E dA O Toos Automated Court Reporter Application ACRA Court Executive John Executive Loaoff Home Review AO Review AO View Form 40A Form 40B Reports Review 40B Page Search For AO 40B Forms To search for AO 40B forms enter values in the form below and click the Search AO 40B Forms button Court Reporter Employee ID Circuit DC Circuit District v Duty Station Approved Pending Approval Open Rejected Reset Search AO 40B Forms il Done OF intranet 10 7 The selection fields may be used together to refine the list returned or leave each field blank and all eligible records will be returned for the Court Executive The form records selected are listed in the pane to the right of the search criteria fields All fields are optional See section 5 4 2 2 Function Review Court Report AO Forms AO40A and AO40B for details The selected form will be displayed in read only format Digital signatures will be viewable No data may be changed The Court Executive may view forms for all Court Reporters within the Circuit Page 73 of 136 User s Guide for Court Staff Effective 11 22 2010 5 4 4 AO User Role The AO User has access to all data records
75. beet 5 1 3 Historical S d repo eer m opes e tuas ast neta ei o emu 5 1 4 Project Stakeholders iie ete re Ade eerte pae me e te a pru d Rt vt A e dS QUEE 6 2 Referenced Documents eee i PRSE eh ats 7 Bie SoftWare Summary c eese t e E aae e eee EHE M Decent 8 3 1 Application Environment in rank ede id 8 A2 Glen Configurations ada pt mnt bl pereo si ovt niente p iN dus 9 3 3 DOM Ware Availability io ae atouts tut Mte epu LAS E esca eee stated 9 34 and tee tuu e eheu dau E E 9 3 5 Assistance and Problem Reporting tuo bat tva bete 10 4 Access to the SOLAR toe er tate e dete ura ot le tetas bou cte a eaten dde dab Citt 11 Access Conto l ua toque Me antep CER E 11 4 2 ACRA eal tah Lo oM LI 12 5 Processing Reference bet iiec ee D SEO NE EEG 13 AW ACRA System 13 52 ACRA User Roles sennen pq mo aee MM Le Ma EE 13 5 3 Common Functions estie or 15 5 3 1 Update Personal Information Court Reporter Role Home 15 5 3 2 Update Personal Information Court Official AO User Court Executive Roles uu tee ML TP p PURUS 17 5 4 ACRA Puncnonsby Role scat ESO ct bna a ads 19 5 4 1 Court Reporter
76. button 3 Form deleted and updated list re displayed Standard link to Logoff is included on both pages Page 41 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 1 4 Function Modify Your Settings This function has already been defined in section 5 3 1 ACRA Update Personal Information Court Reporter Role 5 4 1 5 Sign Forms The Court Reporter must digitally sign each AO40A and AO40B form to certify that the information provided is accurate ACRA incorporates digital signatures as the approved method to officially sign these documents using the industry standard of PKI Public Key Infrastructure digital certificates Each Court Reporter and Court Official must create a digital signature to be stored on their workstation to sign the forms This section will not describe how to set up the digital signature only how to use it Another document ACRA Digital Signatures is available with instructions to request and create the digital signature Once established the following steps are to be used to sign the completed AO40A or AO4OB 1 Click the SIGNATURE indicator AO 40 13 a amp b Estimated number of pages of transcription on order more than 30 days but not 13 DATE Rev 2 08 transcribed and delivered as of the end of the quarter 13 BACKLOG 13b CRIMINAL 13d DATE 13 c amp d Include dates of the oldest unfilled orders 0 15 DATE
77. ce fees INCOME 8 Salary dividends trust funds and all other income from private reporting activities 9 TOTAL GROSS INCOME Add lines 6 thru 8 10 Compensation paid to a Substitute reporters due to absence The Form is pre populated with the Name Employee ID District and Official Duty Station of the Court Reporter The form may be completed in ACRA and then saved or the blank except for pre populated fields form may be saved and completed offline externally Page 45 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 3 Save the form to desired folder on workstation flash drive etc using standard Save As function http jdc1 93 jdc ao dcn B0B0 ACRA formview ft B amp e 1 Windows Internet Explorer oo z s http jdc193 jdc ao den 8080 ACRA Formviewzft B amp e 1 File Edit GoTo Favorites Help Snagit E New Tab Ctrl T dcn 8080 ACRAJFormview ft B New Window Ctr N CT i 1 W amp 130 smn Preview ac Page Setup Print Ctrl P Send Import and Export STATEMENT OF EARNIN GS OF UNITED STATES COURT REPORTERS D 3 DISTRICT E s 456789 District of Columbia Savein Mine v Occ f My Recent Documents a File name formview pdf v My Network Save as type N Adobe PDF Files pd NOTE the
78. criminal transcript in 13d Item 14 Certification by Court Reporter Sign this form certifying under penalty of perjury pursuant to 28 U S C 1746 that the information reported is true and correct Item 15 Enter the date this form is signed by the court reporter Item 16 Review by Court Official Sign this form indicating that the report has been reviewed Item 17 Enter the date this form is signed by the court official For ACRA specific instructions use the following not all items included The following data fields are pre filled and cannot be changed here 1 Court Reporter s name 2 Employee ID 4 District 5 Official Duty Station Field Name Content 3 Year Enter the 4 digit year being reported required Quarter Ended Select the correct quarter from the dropdown 1 4 required 6 40 Hour Tour of Duty Select correct radio button Yes or No 7 TIME SPENT RECORDING COURT PROCEEDINGS Page 24 of 136 User s Guide for Court Staff Effective 11 22 2010 Field Name 7a Place CITY of Attendance 7c Total recording Days 7f Sub Total 7g Total Recording Hours Version 2 5 Content Up to five 5 locations are available e 1 row will be available for each city assigned to the district select the city from the dropdown e If a district has fewer than 5 cities then remaining rows are not available for entry e Contact AO System Administrator to update available cities NOTE if more than
79. cuit 556 Tenth Circuit 557 Tenth Circuit 558 Tenth Circuit 559 Tenth Circuit 560 Tenth Circuit 561 Tenth Circuit Oklaho OK Cancel Oklahoma Northern Oklahoma Western Oklahoma Western Oklahoma Western Utah Utah Utah Utah Utah Utah Dorrough Glen Crawford Charyse Lagrow Alana Marks Larry Fenlon Raymond Hicken Kelly Janke Rebecca Miller Rebecca Walkers Pattie Pending Approval Walters Christopher Pending Approval Page 121 of 136 User s Guide for Court Staff Effective 11 22 2010 Version 2 5 7 2 6 AO User Manual Entry Activity Report The AO User Manual Entry Activity Report lists the number of manual AO40A and AO40B forms entered into the ACRA system by an AO User or an AO System Administrator Input Parameters the AO User Manual Entry Activity Report has no input parameters to narrow the selection of data It extracts all data entered since ACRA began AO User Manual Entry Activity Report Windows Internet Explorer http itide194 jde a0 den 8080 ACRA frameset __report manual_entry rptdesign epID OZpn 2F AAAATALNQU3H4FNr 2BeL i6go9qld8OT89 2B82X 2FtMZ275gFbBOkbaBH X Sac p FE E Ve d X AO User Manual entry Activity Report File Edit Favorites Tools gt abe AO User Manual Entry Activity Report Sj s 5 E showing page
80. d a new AO40A PDF form is displayed The Court Reporter fills out the Form signs it and submits it processes the AO40A Form determines the validity of the data entered and returns either a Successful or Errors result page Each Court Reporter files an AO40A quarterly The AO40A features context sensitive help indicated by a in individual sections Select the for information regarding that section The information displayed is from the current instructions found on J Net Page 20 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Lr Tin m ae l mii am l ria RE E PLAP CCTTOG NO ACTOT EMILADOCON bomm br rounded op io iae meri ehai maiar repan T bending Sabra oraa a ee T plia Tie mede bee nans porekel in ie bmi oT mam om a werp mie acm n hii TRANSCRIPTS To T TT Se Se A TEE Br ima aes Dad d y pm aj pen ary cence ua DOE DI Hj DAR Ha Dum ed ee STi ee Pee ee am gy aa Eum LI pages ues Ee Page 21 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Complete the AO40A form as appropriate using the directions from J Net See link for current version http jnet ao dcn img assets 4644 AO 040A _Inst pdf AO 40A GENERAL INSTR
81. digit year selected for report The quarter selected for report AO40A Circuit to which the Court Reporter is assigned District to which the Court Reporter is assigned Name of Court Reporter who did not submit a Form AO40A AO40B for selected year and quarter List Status of existing form if not in Approved status blank is none submitted User s Guide for Court Staff Version 2 5 Effective 11 22 2010 PDF Options for both Export Button and Print Report To print the report select the Print button top right then select PDF Choose Auto for best results gt Bl eh Tools we de j uscourts JENIE Not Approved Quarterly X Showing page 13 of 15 41 4 ID Goto page Automated Court Reporter Application ACRA Not Approved Quarterly 4O40A Report Report generated on Aug 10 2010 4 30 PM Report run for Year 2009 Quarter 4 Circuit District Name Status 541 Tenth Circuit Kansas Harper Jim 542 Tenth Circuit Kansas Schwemmer Cindy e INL Ew 544 Tenth Circuit New Me 545 Tenth Circuit New J Print Format 546 Tenth Circuit New Hm 547 Tenth Circuit New CPF om a 548 Tenth Circuit New 549 Tenth Circuit New Melia s Enter page number s and or page range s For example 1 6 or 1 3 6 550 Tenth Circuit Oklahom 551 Tenth Circuit 552 Tenth Circuit 553 Tenth Circuit 554 Tenth Circuit 555 Tenth Cir
82. e both assigned to them and assigned to their respective District and Circuit The AO User and AO System Administrator roles will be able to choose any Court Reporter District and Circuit The report has page breaks on when a Circuit changes Transcripts of Court Reporters Windows Internet Explorer a y http idc193 jdc ao dcn 8080 ACRA frameset report transcript rptdesign amp parameterpage true amp rpID 057T952FAAAAIAhfwLknES4OLeKdbzc6sUFzNjlAAPLN429SYhQp2 oogle Pl File Edit View Favorites Tools Gs E z ke transcripts of court Reporters gt E o dh G Tools Transcripts of Court Reporters Showing page 1 of 6 iN DID Goto page Automated Court Reporter Application ACRA Transcripts of Court Reporters Repost generated Sep 14 2009 11 47 Calendar Year 2009 Original Transcripts of Official Proceedings Copy Transcripts of Official Proceedings Ordinary 14 Day Expedited Daily Hourly Original Ordinary 14 Day Expedited Hourly Copies Grand Eleventh Circuit Qtrs Civil Crim Civil Crim Civil Crim Civil Crim Civil Crim Total Civil Crim Civil Crim Civil Crim Civil Crim Civil Crim Total Total Alabama Middle Entrekin Risa 1 0 0 0 0 0 0 0 0 0 o 0 0 0 0 District Totals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Annualized Average 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 Circuit Totals 0
83. e 83 258 0 0 0 0 0 258 2 317 262 8 Page 1 of 70 Pages Print date Sep 14 2009 10 53 Local intranet 10 Select HTML output Only option is selecting the pages to be printed All Current Range Select PDF output then display option Auto default Actual size Fit to whole page Select OK button to Print or Cancel to return to displayed output Page 95 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 If HTML is selected The standard Print popup displays Summary Attendance Report Windows Internet Explorer e Ix http jdc193 jdc ao dcn 8080 ACRA output report attendance rptdesign kty pID 0TLP 2FAAAAIA 2B2gQtdAclu gay TNer 88 2B3xqlIrcZZ6kOM 2B97Nvse6MH7IFR VIE File Edit View Favorites Tools Help Snagit E we od 88 summary Attendance Report Summary attendance Re x aalication t Reporters General Options AM ther Total Admin Prep Travel Mirdeoft XPS Document Writer Sub Total Quarters Hours Hours Hours Si Snagit 8 Microsoft Office Document Image Writer Gy SnagIt 9 gt em Pintto fie X 2 1 27 2 97 436 0 Comment 0 0 288 2 3 596 0 0 0 698 6 101 4 984 0 Page Range 465 6 3323 0 GAI Number of copies Selection Page 0 0 183 2 222 340 0
84. e below outlines all of the report data columns and what each represents The detail lines are summarized for the District and Circuit listed Data Column Name Data Type Description Calendar Year Heading Selected year for report Circuit Sub heading group Circuit name for the Form AO40B District Detail District name from the Form AO40B Official Transcripts Revenue Detail Summarized amount of Official Transcript Revenue from AO40B Official Transcripts Detail Summarized amount of Official Expenses Transcript Expenses entered on the Form AO40B Official Transcripts Net Detail Difference between the summarized Income Official Transcript Revenue and Official Transcript Expenses Private Reporting Revenue Detail Summarized amount of Private Reporting Revenue entered on the Form AO40B Private Reporting Expenses Detail Summarized amount of Private Reporting Expenses entered on the Form AO40B Data Column Name Data Type Description Page 116 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Data Column Name Data Type Description Private Reporting Net Detail Difference between the summarized Income Private Reporting Revenue and Private Reporting Expenses Salary Detail Summarized annual salary for the Court Reporters for District from HRMIS if not in HRMIS then zero Total Earnings Detail AOAO0B Total Earnings Net Official Income Net Private Income Salary Official Earnings Detail AO
85. e number 7f Add the amounts from 7d and 7e and list here 7g Add the amounts from 7f and list here Item 8 List the number of hours you personally spent in the courthouse or while on an approved telework plan performing all administrative duties in connection with your official position such as billing for transcripts ordered and prepared delivery and or mailing of transcripts financial and other record keeping preparation and filing of all required local and A O reports answering telephone calls from other court personnel attorneys litigants responding to official correspondence reading notes to the court counsel or a jury and such other official duties as may be required by the court Item 9 List the number of hours you personally spent in the courthouse or while on an approved telework plan transcribing official proceedings This includes all time you personally spent typing dictating scoping proofreading checking and verifying case citations medical and technical terms and all other aspects of transcribing official proceedings You may not include the hours of transcribers note readers scopists or other supporting personnel employed by you Item 10 Enter the number of hours compute each trip to the nearest hour spent traveling to and from places of holding court away from your official duty station Do not include time spent commuting between your residence and official duty station Item 11a d According to the
86. e standard Save As function to select folder and file name desired The user would also have the option to save the file as xls or xlsx instead of csv Page 90 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Save in Working Files 0 reum Fe My Recent Documents Desktop wr My Computer lt a My Network Places File name lexportdata cs Save as type Microsoft Excel Comma Separated Values File Select Cancel to not complete the export and to return to the Export Data option Page 91 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 1 4 Export Report Button The Export Report button provides the user with the opportunity to export the full report headers detail lines sub totals totals and formatting to a selected output The options available will vary by report and will be covered in each report in section 7 2 ACRA Reports The user will normally export to a PDF file the Summary Attendance Report see sample report below may be exported to Excel The Print Report button allows sending the report results to PDF or to the selected printer xj wj XB d Summary Attendance Report Windows Internet Explorer ES http idc193 jdc ao dcn 8080 ACRA frameset report attendance rptdesign amp parameterpage true amp rpID 0TLP s2FAAAAIA o2B2gQtdAclu6gavTNer Y88
87. e the AO40B does not The selection options for the Circuit District and Duty Stations will include all Districts and Duty Stations within the specific Circuit The Court Executive has read only access to records for Court Reporters within their assigned Circuit They now have access to forms with all status values Samples of the two pages follow Review Court Reporter AO Forms 40A 18 xl Geo gt N https sienie uscmail denfacra ACRAjinside ao4Bafreview40a jsp uve search Edit View Favorites Tools Eyconvert By Select FE Review 40 Screen x 8 Gtools Automated Court Reporter Application Court Executive John Executive Logoff Home Review AO Review AO view Form 40 Form 40B Reports Review 40A Page Search For 40 Forms To search for AO 40A forms enter values in the form below and click the Search AO 40A Forms button Court Reporter Employee ID Year T End Circuit DC Circuit z District Duty Station zi Approved Pending Approval Open Rejected Reset Search AO 40A Forms Done fff Rg boca intranet 100 7 Page 72 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Review Court Reporter AO Forms 40B Review 40B Screen Windows Internet Explorer Go N https l sienie uscmail den acraJACRAJinside ao40bjreview4
88. eWag 7 cooale File Edit Favorites Tools Help Snagit st k k of Earnings of the U S Court Reporter _ ler R D amp r ihe GT Summary of Earnings of the U S Court Reporter Automated Court Reporter Application Summary of Earnings of the U S Court Reporter Report genersted on Sep 14 2009 1 37 PM Calendar Year 2009 Official Transcript Private Reporting Revenue Expenses NetIncome Revenue Expenses NetIncome Salary TotalEarnings FTE Official Net Official Iecome Earnings Net Private Iecome er Official oe Salary Salary Eleventh Circuit Florida Middle Print Format Bishop Shannon 0 0 0 e District Totals 0 0 0 Auto wi Circuit Totals 0 0 0 Alpages current page Pages Enter page number s and or page range s For example 1 6 or 1 3 6 Done Local intranet Rio Page 114 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 4 Summary of Circuit Totals amp Averages The Summary of Circuit Totals amp Averages report summarizes all revenue expenses and net income for official and private reporting by District and Circuit for a specified year Detail lines are summarized earnings for the listed District within Circuit Data source is AO40B forms for specified year Report provides page breaks when Circuit changes This is a summary report no Court Reporter de
89. ears dates Circuits Districts or individual Court Reporters as relevant to the specific report Report access is limited by the user s role see table in section 5 2 ACRA User Roles Each report includes the initial page headings of application name report title and date and time the report was generated fonts and spacing are different Automated Court Reporter Application ACRA Report Title Report generated DD YY YY HH MM AM PM Sample Automated Court Reporter Application ACRA ATTENDANCE OF U S COURT REPORTERS Report generated on Nov 6 2008 11 05 AM Each report page has footers containing Page of Pages and another row with the print date and time for the report Sample Page 1 of 1 Pages Print date Aug 10 2010 2 18 PM Page 98 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 A list of all reports available to Court users follows AO System Administrator only reports Admin are not discussed here wo 88 uscourts JENIE ACRA Reporting AQ Automated Court Reporter Application ACRA AO User Renee WeathersAOUser Logoff Home Review AO Review AO Manually Enter view Maintain Form 40A Form 40B an AO Form Reports Employee Info Reports AO40A AO40B Admin Attendance Summary of Earnings AO User Manual Entry Activity Report Transcripts Summary of Circuit Totals amp Averages Court Reporter Discrepancy Re
90. elect name for specific Court Reporter or select for all Court Reporters Year Dropdown Yes Select four digit year for reporting Quarter Dropdown Yes Select desired quarter for reporting from 1 to 4 For AOA0A version only District Dropdown Yes Select desired District or select Sort Order Radio Button Yes Select either Sort by Circuit District or Sort by Full Name Default is Sort by Circuit District Select OK button to execute report or Cancel to not execute report popup will disappear and user must use browser back button to return to Reports menu The Court Reporter s Name input parameter changes based upon the role of the user The Court Official and Court Executive roles will only see Court Reporters that are assigned to them The AO User and AO System Administrator will be able to see any Court Reporter Not Approved Quarterly Quscours Not Approved Quarterly Report s o 5 3 Showing page 13 of 15 44 gt Ib Goto page Automated Court Reporter Application ACRA Not Approved Quarterly AO40A Report Report om Aug 10 2010 4 30 PM Report run for Year 2009 Quarter 4 Circuit District Name Status 541 Tenth Circuit Kansas Harper Jim 542 Tenth Circuit Kansas Schwemmer Cindy 543 Tenth Circuit New Mexico Bean Jennifer 544 Tenth Circuit New Mexico Chapman Cynthia 545 Tenth Circuit New Mexico Donica Freda 546
91. election dropdown to select the correct signature 3 Select the Sign button to sign the form and the Signing data with your private exchange key popup is returned some valid certificates might not encounter this popup and will go directly to signed form Step 4 Signing data with your private exchange key application is requesting access to a Protected item Crypta4PI Private Key L Cancel Details Page 43 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 4 Select the OK button to complete signing the form and the digital signature is returned Adobe version 8 0 CERTIFICATION BY COURT REPORTER By signing this form I certify under penalty of perjury pursuant to 28 U S C 1746 that the foregoing is true and correct Adobe version 9 0 SAS eee hO i cotatorte Asn lt P comment sf Ej Find k2 Signed and all signatures are valid Please fill out the following form A sianature Panel M Im 1 t CERTIFICATION BY COURT REPORTER By signing this form I certify under 14 SIGNATURE penalty of perjary to 28 U S C 1746 dat the foregoing conect Wanda CourtReporter gemere 27 2009 5 4 1 6 Submitting Forms AO40A or AO40B from External Sources A Court Reporter may submit either an AO40A or an AO40B from a source outside of ACRA by attaching a completed PDF form signed or u
92. ent District Select a District from the dropdown all are available Duty Station Select a Duty Station from the dropdown all are available Approved Select the checkbox to request only those forms that are Approved or leave blank Pending Approval Select the checkbox to request only those forms that are Pending Approval or leave blank Open Select the checkbox to request only those forms that are Open or leave blank Rejected Select the checkbox to request only those forms that are Rejected or leave blank Search 40 40 Forms button Complete the selection criteria and select this button to find the records desired Reset Button To clear the current selection criteria and request different options The forms meeting the criteria are listed in the pane to the right of the search options To select a form click on the court reporters name which is hyperlinked under the Name tab th A 0 Gp Toos Xx Quscourrs seme N review ton screen x Automated Court Reporter Application AO User Renee WeathersA0User Logoff Home Review AO Review AO Manually Enter View Maintain Form 40A Form 40B an AO Form Reports Employee Info Review 40A Page Search For AO 40 Forms Year Quarter Status Wanda Court 2007 4 Approved To search for AO 404 forms enter values in the janda 2006 1 Pending Approval form below and click the Search
93. ents Only Reject AO40A Fo Page 47 of 136 User s Guide for Court Staff Effective 11 22 2010 5 Sign the form if the Court Reporter has copied the digital key to th Version 2 5 computer being used and all of the data is complete or leave blank to complete at a later time status of Open Sign by clicking on the red signature arrow 126 pages ploviues LU COULLUIUII CCIULICU cerurncu Sign Document Digital 10 Digital Identification Sign transaction Encrypt keys BACKLOG Wanda CourtReporter 2011 02 05 13 46 01 04 00 AOuscourtsCAx1 CERTIFICATION BY COUR penalty of perjury pursuant to REVIEW BY COURT OFFIC space provided Appearance Standard Text v Wanda CourtReporte r Digitally signed by Wanda CourtReporter DN cn Wanda CourtReporter ou Federal Judiciary o U S Government c US Date 2009 09 22 14 30 02 04 00 Reject AO40A Form Cou Refresh IDs iption on order more than 30 days but not nd of the quarter 13c DATE Sep 22 2009 13d DATE Sep 22 2009 15 DATE Sep 22 13b CRIMINAL 0 2009 a Select Sign button b Returns Save As option c Save file in desired location NOTE initial option is a temp folder browse to desired folder must be able to find it to attach it to email Save As 21 Save in Working Files 7 renr
94. f Home Fill Out a New Fill Out a New View Prior View Prior AO40A AO40B AO40A AO40B AO40A Form Submission Results Errors Year is missing Please resubmit form with valid Year Fix your errors amp J Local intranet 100 In addition ACRA may return a Warning Message instead of an Error Message Again the link Fix your warnings is available to return to the AO40A form and to make corrections Page 29 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 1 2 Function Fill Out a New AO40B When the new Form AO40B link is requested a new AO40B PDF form is displayed The Court Reporter fills out the form signs it and submits it processes the AO40B form determining the validity of the data entered and returns either a Successful or an Error result Each Court Reporter files an AO40B annually Once signed the AO40B is available for the assigned Court Official to review and sign The 40 features context sensitive help indicated by a in individual sections Select the 2 for information regarding that section Complete the following information as appropriate using the directions from J Net See link for current version http jnet ao dcn img assets 4644 AO 040B Inst pdf Page 30 of 136 Version 2 5 User s Guide for Court Staff Effective 11 22 2010 a Page 31 of 136 User s Guide for C
95. g a Circuit zi OK Cancel Page 131 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Parameter Entry type Required Description Fiscal Year Dropdown Yes Select the Fiscal Year from the dropdown for reporting Circuit Dropdown Yes Select the Circuit All or specific District Cascading Dropdown Yes Select specific District per Circuit or All Select OK button to execute report or Cancel to not execute report popup will disappear and user must use browser Back button to return to Reports menu w k 95 5 JENIE A BIRT Report Viewer x BIRT Report Yiewer Showing page 4 of 4 Automated Court Reporter Application ACRA AO40A Fiscal Workload Realtime Report generated on Sep 28 2010 11 32 AM Fiscal Year 2010 FY Copies CR Copies 12c Quarter Pages Pages RT Pages DC Circuit District of Columbia Wanda CourtReporter 1 Oct Dec 15 555 55 333 0 FY Total 15 555 55 333 George 1 Myers 2 Jan Mar 0 0 3 0 0 3 Apr Jun 0 0 3 4 0 FY Total 0 0 6 4 0 District Total 15 555 55 338 70 0 Circuit Total 15 555 55 339 70 0 4 Of 4 Pages Report Columns The table below outlines all of the data columns contained on the report and column content Page 132 of 136 User s Guide for Court Staff Effective 11 22 2010 Data Column Name Circuit District Name Quarter Pages by Category 12c RT Pages
96. ict Total for each above column by Circuit User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Roles with Access to Report e Court Official e Court Executive e AO User e AO System Administrator PDF Options for both Export Button and Print Report To print the report select the Print button top left far right button then select PDF Choose Auto for best results OURTS JENIE v BIRT Report Viewer Showing page 4 of 4 Automated Court Reporter Application ACRA AO40A Work Load By Fiscal Year Report generated on Sep 13 2010 1 49 PM Fiscal Year 2010 Attendance DJ DJSub MJ MJSub Other Other Total Cv Copies CR Copies City Days Hours Hours Hours Sub Hours Pages Pages DC Circuit District of Columbia Wanda CourtReporter x 1 Ot Dec Washington DC o Total Days 45 Print Format FY Total 45 33 0 0 0 C HTML Bob Anne Myers por fac 3 Apr Jun Washington DC 0 0 0 0 0 Total Days pages current page Pages FY Total 0 0 0 0 0 Enter page number s and or page range s For example 1 6 or 1 3 6 George Myers 2 Jan Mar Washington DC 2 0 0 0 0 OK Total Days 2 3 Apr Jun Washington DC 2 0 0 0 0 0 0 0 0 0 4 Total Days 2 FY Total 4 0 0 0 0 0 0 0 0 0 6 4 District Total 49 33 0 0 0 0 0 33 15 555 55 339 70 Circuit Total 49 33 0 0 0 0 0 33 15555 55 339 70 4 Of 4 Pages Page 130 of 136
97. iginal and Copies Total of each column for all AOA0A data within the same Circuit for Original Transcripts Copy Transcripts and Realtime Original and Copies To print the report select the Print button top right then select PDF Choose Auto for best results Page 110 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 3 Summary of Earnings of the U S Court Reporter Form AO40B The Summary of Earnings of the U S Court Reporter report outlines all revenue expenses and net income for official and private reporting by Court Reporters for the selected year The data is extracted from AO40B forms The report will have page breaks when the Circuit changes Input Parameters The Summary of Earnings of the U S Court Reporters report accepts the following input parameter to narrow the selection of data Summary of Earnings of the U S Court Reporter Windows Internet Explorer Ge j ER http fidci 93 idc ao dcn 8080 ACRA frameset reporte sum earnings rptdesign amp parameterpage truebrpID OeYb 2FAAAATAFbx ZZpUxrRgWCETXOJ01mZ7akMsPGziCOr 4 X a File Edit View Favorites Tools we s summary of Earnings of the U S Court Reporter M 5 d Summary of Earnings of the U S Court Reporter E 3 Showing page 1 of NIN iP Goto page Parameters marked with are
98. igned and the status is Pending Approval an email will also be sent to the assigned Court Official indicating the Reporter s AO40A form is ready for approval e AO40A Form Submission Results page is returned with form status e The form status is based upon the Court Reporter s digital signature If the digital signature is inserted the form status is set to Pending Approval Ifthe digital signature is missing the status is set to Open which keeps it in a draft mode for future editing or changes NOTE Each time a form is opened by the Court Reporter while in Pending Approval status the Court Reporter should either re sign the form or exit the form by using the browser s Back button or else the signature will be lost Page 27 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Signed Pending Approval Process AO40A Form Windows Internet Explorer Ek Go ES http itide194 jde 20 deni8080 ACRAInside a040a process40a jep Si 4 x tet Ele Edt Favorites Tools amp dox Process Form gt Eod Bee Gros gt Automated Court Reporter Application ACRA Court Reporter Wanda CourtReporter Logoff Home Fill Outa New Fill Outa New View Prior View Prior AO40A AO40B AO40A AO40B AO40A Form Submission Results Results The form 40a has been placed in Pending Approval status Not Signed Open
99. igned to selected District Required for Court Reporters blank for all other roles Select correct value if person is a Realtime Certified Court Reporter from dropdown YES Unknown Enter changes additions note may be blank Checkbox to indicate that person is no longer active in this District display only for Court Official may only be changed by System Administrator role Checkbox to indicate if person wants to receive email notifications about actions taken e g AO40A B forms created signed approved etc checked Yes or unchecked No NOTE ifthis Email Notification checkbox is not checked then NO notifications will be received overdue or pending contact AO System Administrator to change Email notifications sent for overdue AO40A forms that are 30 60 or 90 days past due contact AO System Administrator to change Email notifications sent for overdue AO40B forms that are 30 60 or 90 days past due contact AO System Administrator to change Indicates that person wants to be notified when an AO4O0A form has a status of Pending Approval checked Yes or unchecked No contact AO System Administrator to change Indicates that person wants to be notified when an AOAO0B form has a status of Pending Approval checked Yes or unchecked No contact AO System Administrator to change Page 57 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 O
100. ines all of the data columns contained on the report and column content Page 128 of 136 User s Guide for Court Staff Effective 11 22 2010 Data Column Name Circuit District Name Quarter Attendance City Attendance Days Total Days Hours by Category Total Hours Pages by Category FY Total Total District Total Circuit Data Type Grouping and Sub Heading Grouping and Sub Heading Sub Heading Detail Detail Detail Subtotal Detail Detail Detail Subtotal Total Total Page 129 of 136 Version 2 5 Description Listed once per employee records for Circuit Listed once per employee records for District Name of Court Reporter last name first name middle initial sequence listed alphabetically listed once per quarter data rows Quarter Months for detail row by 1 Oct Dec 2 Jan Mar 3 Apr Jun 4 Jul Sep City Locations a Court Reporter reported days for the quarter may list more than 1 row per Court Reporter Number of Days for Location reported for the quarter Total of days reported in all locations Hours reported for the category for the quarter DJ Hours DJ Sub MJ Hours MJ Sub Other Hours Other Sub Total of hours for the quarter Pages reported for the category for the quarter CV Pages CV Copies CR Pages CR Copies Total of each column Hours and Pages for each quarter by person Total for each above column by Distr
101. ing Approval checked Yes or unchecked No Default is checked Add this User button Select to Add a new user to the ACRA database The Court Official or AO User is returned to the Modify Employee Info page with a message that employee was successfully added An Add Employee record is added to the Transaction table with employee name Page 62 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 2 2 Function Review Court Reporter AO Forms 40 and AO40B One of the main functions of the Court Official is to review and approve the AO40As and AO4OBs that are submitted by the assigned Court Reporters These two functions provide the Court Official with the ability to search for forms using several criteria for one specific Court Reporter or for all In addition forms may be selected by a specific date or all The same search criteria are available for the AO40A and the AO40B with the only difference being that AO40As allows selection by quarter while the AO40B does not Review AO40A xod g l uscourts JENIE Nieve 40A Screen x 0 E 5 Tons Automated Court Reporter Application A Court Official wanda Coffical Loaoff Home Review AO Review AO View Maintain Form 40 Form 40B Reports Employee Info Review 40A Page Search For AO 40A Forms To search for AO 404 forms enter values in the form below and click the Search AO 40 Forms button
102. ites Tools amp X Process Form E ah ne Automated Court Reporter Application 4 Court Reporter Wanda CourtReporter Logoff Home Fill Out a New Fill Out a New View Prior View Prior AO40A A0O40B AO40A A0408 AO40B Form Submission Results Results The form 40b has been placed in Open status Done amp J Local intranet Rio If the user omits or modifies the Year and tries to submit the form using the SUBMIT button the ACRA system flags it as having data entry errors and displays an error message A link Fix your errors on the Error page allows the Court Reporter to return to the AO40B form to correct any errors Process AO40B Form Windows Internet Explorer DEK c ao devenenjacmAisidefstab procesetob Jer Edt Favorites Tools ke Process osos Form gt BD nme Automated Court Reporter Application Court Reporter Wanda CourtReporter Logoff Home Fill New Fill Out a New View Prior View Prior AO40A A0408 AO40A AO40B AO40B Form Submission Results Errors Year is missing Please submit form again with valid Year Fix your errors We Done Local intranet 100 In addition ACRA may return a Warnings Message instead of an Error Message Again the link is available to return to the AO40B form to make corrections Page 38 of 136 User
103. ive will have access to all Districts within a Circuit They have read only access to AO40A and AO40B forms with all status values of Approved Pending Approval Rejected and Open They cannot make any updates They have access to eight 8 reports Home Windows Internet Explorer 15 xl Gy Pea httpidc194 j c 20 den 8080 ACRA Insidejindex jsp Pa File Edit View Favorites Tools Convert 5 Snaatt FE eb Tons Automated Court Reporter Application Court Executive wanda TE Howard Logoff Home Review AO Review AO View Form 40A Form 40B Reports Home Update Personal Information ACRA Settings Employee ID 666880 i CistName Signature Name Wanda CrtExec ands Login Name Wanda Howard Middle Certified re Role Court Executive Last Name Duty Station Washington DC Howard District District of Columbia Email Full Time Equiv 1 0 Wanda Howard gao uscourts gov User Status Active Email Notifications Yes No Update Required Field Help ACRA QuickStart Instructions Court Officials Automated Court Reporter Application User Guide Done LI POE FOE FC R10 Z7 The standard link for Logoff is also available from the Home Page and access to the User Guides Page 70 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 3 1 Func
104. l address format e g with an sign and com net etc usually a Courts email account may not be blank personal email addresses are also valid FTE Full Time Equivalency Enter the percentage of time that is worked by Court Reporter 1 0 is full time up to 2 decimal places 25 35 5 etc new record defaults to 1 0 Hire Date Enter the Hire Date of the individual must match date in HRMIS Role Select the Role from the dropdown roles available depend upon role of person adding the employee Court Official may only add Court Reporters or Court Officials District Select a District from the dropdown only those District s that the Official is assigned to will be listed If copied source District listed but may be changed required Page 60 of 136 User s Guide for Court Staff Effective 11 22 2010 Field Name Duty Station Court Official Realtime Certified Comments Email Notifications 40A Overdue Notification 40B Overdue Notification 40A Pending Approval Version 2 5 Content Select a Duty Station from the dropdown only those that the Official is assigned to will be listed If copied source Duty Station listed but may be changed not required but recommended Select the Court Official assigned to the new Court Reporter from dropdown only those assigned to selected District Required for Court Reporters blank for all other roles Select correc
105. ly AO40A Not Approved Annual AO40B AO40A Work Load by Fiscal Year AO4O0A Fiscal Workload Realtime Realtime Certification Realtime Transcripts AO User Manual Entry Activity Report AO User Activity Between Dates MX PX 0X OX PX 0 9X OX Page 14 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 3 ACRA Common Functions The menu for each role has been changed from a menu list to a row of tabs for easier access Tabs available are role dependent The following discusses the functions of each court staff role One functional webpage that all roles share is the Update Personal Information which is now the Home Page for each role This function allows a user to maintain their own name and email fields Two versions exist one for the Court Reporter and one for the remaining roles Each will be discussed in the following sections AQ Automated Court Reporter Application ACRA L AO User Michelle J Scott Logoff Home Review AO Review AO Manually Enter View Maintain Form 40A Form 40B an AO Form Reports Employee Info Home Update Personal Information ACRA Settings 5 3 1 Update Personal Information Court Reporter Role Home Page From the Court Reporter Home Page a Court Reporter role will have access to this tab This page allows the user to change selec
106. mber 18 2008 03 45 PM Warnings Duty Station value Washington D C not found in Locations This message has been scanned for viruses and dangerous content by MailScanner and is believed to be clean Page 51 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 2 Court Official Role The responsibility of the Court Official in ACRA is to review and to approve the AO40A and AO40B forms submitted by the Court Reporters assigned to them They also have file maintenance tasks for those Court Reporters assigned adding new Court Reporters updating assignments and other related data Additionally selected reports are available to manage their responsibilities Related functional tabs exist for this role we te 33 Quscourrs seme Gh Automated Court Reporter Application A Court Official wanda Coffical Logoff Home Review AO Review AO view Maintain Form 40A Form 40B Reports Employee Info Home Update Personal Information ACRA Settings Employee ID 890912 Signature Name Wanda Coffical Login Name whcCrtOff ao uscourts gov Middle Name Certified UNK Role Court Official First Name Wanda Last Name Duty Station Washington DC Coffical District District of Columbia Email Full Time Equiv 1 0 zip zap com User Status Active Court Reporters Adloth George D Email Notifications Yes No Court
107. mber of realtime original US Attorney criminal pages reported Total number of realtime original federal defender civil pages reported Total number of realtime original federal defender criminal pages reported Total number of realtime original other civil pages reported Total number of realtime original other criminal pages reported Total number of realtime copies US Attorney civil pages reported Total number of realtime copies US Attorney criminal pages reported Total number of realtime copies federal defender civil pages reported Total number of realtime copies federal defender criminal pages reported Total number of realtime copies other civil pages reported Total number of realtime copies other criminal pages reported Total quarters reported for Reporter in Realtime User s Guide for Court Staff Effective 11 22 2010 Data Column Name Data Type District Totals Sub totals District Average Sub totals Circuit Totals Sub totals Roles with Access to Report Court Official Court Executive AO User AO System Administrator PDF Options for both Export Button and Print Report Version 2 5 Description Total of each column for all AOA0A data within the same District for Original Transcripts Copy Transcripts and Realtime Original and Copies Average weighted by quarters of each column for all AO40A data within the same District for Original Transcripts Copy Transcripts and Realtime Or
108. n hours reported by the Court Reporter The total number of travel hours reported by the Court Reporter The total of each column for detail records within the same District An annualized average based upon the number of quarters of reported data for detail records within the same district exception no averages for Total Quarters NOTE NOT standard averages The total of each column for detail records within the same Circuit An annualized average based upon the number of quarters of reported data for detail records within the same district for detail records within the same Circuit NOTE NOT standard averages User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Roles with Access to Report Court Official Court Executive AO User AO System Administrator PDF Options for both Export Button and Print Report To print the report select the Print button top right then select PDF Choose default Auto for best results Summary Attendance Report Windows Internet Explorer Go http jdc193 jdc ao dcn 8080 ACRA frameset report attendance rptdesign amp parameterpage true amp rpID OTLP 62FAAAAIA 2B2gQtdAclu6gavTNer 88 2B3xqIrcZZ6kC Y bed X Google el Ele Favorites Tools snaatt E e fe E Summary attendance Report dh G Toos Summary Attendance Report DIP Go
109. name Al x Circuit and District Choose a Circuit from the drop down then pick a District v Pick a District from the drop down afer picking a Circuit E Done Local intranet 100 v Parameter Entry type Required Description Calendar Year Dropdown Yes Select the four digit year representing the calendar year being reported from the dropdown Court Reporter Dropdown Yes Select either a specific Court Name Reporter s name or select All to return all Circuit Cascading drop down Yes Select or one Circuit Page 100 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Parameter Entry type Required Description District Cascading drop down Yes Select All or one District if Circuit selected then only Districts for that Circuit will be available Select OK button to execute the report or Cancel to not execute report popup will disappear and user must use browser back button to return to Reports menu NOTE the Parameter popup selections may be retained if the report is executed then re executed another time without going to another report The available Court Reporter Names Circuit and District input parameters vary based upon the role of the user requesting the report Users in the Court Official role will only see Court Reporters that are both assigned to them and assigned to their Circuit and District
110. nce all data changes have been made for a record select the Update Employee button Correct any errors if an error message is received and re Update Page 58 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Adding New Court Reporter Court Official Record To add a new Court Reporter record select the Add an Employee link on the Maintain Employee Info tab AQ Automated Court Reporter Application ACRA Court Official Wanda Howard Review AO Review AO View Maintain Form 40A Form 40B Reports Employee Info Maintain Employee Info District District of Columbia Role Select optional Role Get Matching Employees Add an Employee Duty Station Select optional Duty Station Reset Selection Criteria 88 uscourts Add New Employee x TRE dA O Toos to Favortes Automated Court Reporter Application 4 Court Official Wanda Coffical Logoff Home Review AO Review AO View Maintain Form 40 Form 40B Reports Employee Info Add New Employee Add This User First Name Optional Copy Settings From Select Middle Name Copy Selected User Role Last Name Select zl Email Notifications Iv District 40A Overdue Notification M Employee ID Sec sg 40B Overdue Notification M Duty Station 40A Pending Notification M Signature Name
111. nd Print Report Version 2 5 Description Number of AO40A forms entered for Court Reporters by the AO User or AO System Administrator for the calendar month and year Number of AO40B forms entered for Court Reporters by the AO User or AO System Administrator for the calendar month and year To print the report select the Print button top left far right button then select PDF Choose Auto for best results AO User Manual Entry Activity Report Windows Internet Explorer A https idet94 jdc a0 den 8080 ACRA frameset __report manual_entry rptdesign amp spID 0Zpn 2F AAAATALNQu3JH4fNr 2BeLi6go9qld8OT89 2B82x 2FtM227SqfbBOkbaBH X Ld d Ele Edit View Favorites Tools sat E g We BY AO User Manual Entry Activity Report thy dA peace G Tools AO User Manual Entry Activity Report o Showing page 1 of 1 NIN 9i Goto page Year 2008 Month 10 Last Edited By 40 Count 40 Brinkema John Solomon Scott Month 11 Last Edited By 21 0 1 0 40 Count 40 Faurot Bob D Brinkema John Month 12 Last Edited By 28 5 1 40 Count 40 Hunter Victoria G Howard Wanda Mattingly Eric Matt Brinkema John Faurot Bob D Year 2009 Month 01 Last Edited By Automated Court Reporter Application ACRA AO User Manual Entry Activity Report Report generated on Sep 14 2009 2 28 PM Print Form
112. nings Detail FTE Full Time Equivalent Detail Official Earnings Detail Total District Name Sub total Total Circuit Name Sub total Roles with Access to Report e Court Official e Court Executive e AO User e AO System Administrator Page 113 of 136 Version 2 5 Amount of private reporting expenses entered on the Form AO40B Difference between the private reporting revenue and private reporting expenses Annual salary for the Court Reporter from HRMIS zero if not in HRMIS Total amount a Court Reporter earned for the selected year Net Official Income Net Private Income Salary Represents the amount of time the Court Reporter works in a week 1 0 for full time and a fractional number for part time Total of Net Official Income Salary Total of each column values for all Court Reporters within the same District includes FTE column Total of each column values for all Court Reporters within the same Circuit does not include FTE column User s Guide for Court Staff Version 2 5 Effective 11 22 2010 PDF Options for both Export Button and Print Report To print the report select the Print button top right then select PDF Choose Auto for best results Summary of Earnings of the U S Court Reporter Windows Internet Explorer EE http fide193 jde a0 den 8080 ACRA frameset _report sum_earnings rptdesign amp _parameterpage true8rpID 0vEP 2FAAAAIAS8w 2BrEanhaSwwDB 2BFW60aF
113. nsigned to an email from an external email address The blank forms must be accessed from ACRA filled out saved then submitted as an email attachment Email confirmations will be sent to the originating email address indicating the submitted form was received and its status Pending Approval or Open with any Error Messages if errors were encountered e g Duplicate record Updates to the submitted form must be completed using ACRA The forms that are found on J Net are NOT compatible with ACRA They do not meet ACRA PDF requirements They should only be used to submit AO40A or AO40B forms manually NOTE 1 the form must meet current ACRA form PDF requirements NOTE 2 the following examples are for the AO40A form but the process is the same for the AO40B form signing copying and attaching to email Page 44 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 1 Log onto ACRA from JENIE and access Court Reporter Home Page Home Windows Internet Explorer Go S http fide193 jdc a0 den 8080 ACRA insidefindex jsp x 4 x x pi File Edit Favorites Tools Snagit E k k Erone A 5 Gros Automated Court Reporter Application A Court Reporter wanda CourtReporter Logoff Home Fill Out a NewN Fill Out a New View Prior View Prior 40 AO40B AO40A AO40B Home Update Personal Information ACRA
114. obe Acrobat or Reader be kept up to to date to take advantage of Adobe s functional and security updates ACRA contains four additional interfaces e HRMIS read only data extract of HRMIS data that is periodically imported into the system e JDC LDAP server provides user authentication and single sign on services to e JDC email enables outbound emailing of status notifications and inbound forms e JENIE access from the tab on JENIE website Displays Web Pages ACRA Web Server ACRA Client Workstation rocessin g User Administration Web Pages Interface Web ACRA Web Application pA Web H 1 3 Browser i n Single User Connection ACRA Database Informix 10 0 As of August 9 2010 a fourth interface was implemented accessing ACRA from a tab on the JENIE Home Page This will be defined in greater detail in a later section Page 8 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 3 2 Client Configuration A user of ACRA will need the following workstation configuration to successfully access the application Client Configuration Intel Pentium 4 or higher Graphics Display Adapter capable of 1024 x 768 resolution Connectivity to the internet broadband is recommended MS Windows XP SP3 or later Internet Browser MS Internet Explorer 7 0 and 8 0 Firefox 2 0 and
115. olumn Number of Days the reporter reported for the year selected Judge Rptr Detail Column Total number of hours the Court Judge Sub Magistrate Reptr Detail Column Detail Column Page 102 of 136 Reporter recorded before a Judge Total number of hours the substitute Reporter recorded before a Judge Total number of hours the Reporter recorded before a Magistrate User s Guide for Court Staff Effective 11 22 2010 Data Column Name Magistrate Sub Other Reptr Other Sub Total Total Quarters Admin Hours Prep Hours Travel Hours District Totals row District Averages row Circuit Totals row Circuit Averages row Data Type Detail Column Detail Column Detail Column Detail Column Detail Column Detail Column Detail Column Detail Column Sub total Sub total Sub total Sub total Page 103 of 136 Version 2 5 Description Total number of hours as a substitute Reporter recorded before a Magistrate Total number of hours Reporter recorded before other officials Total number of hours as a substitute reporter recorded before other officials The total number of hours the Reporter worked Judge Rptr Judge Sub Magistrate Reptr Magistrate Sub Other Reptr Other Sub The total number of quarters the Reporter worked Maximum of 4 per year The total number of administrative hours reported by the Court Reporter The total number of preparatio
116. omated Court Reporter Application Katherine Summary Attendance Report E Stimler Robert ATTENDANCE OF US COURT REPORTERS 2 Raport ganaratad Doc 5 2008 1 15 PM KK Connecticut Calendar Year 2008 xou eh eee 4 ans Virginia Eastern er Katine E Ash Susanne E Gray Diane Mississippi Northern Splett Anne Michigan Eastern Anderson Lief E Burnham Allen Dibarroloman gt To print select the Print icon from the PDF icons and select OK from the resulting standard Print popup Use the other PDF icons for their standard functionality e g right left arrows to page through the report Page 97 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 ACRA Reports Each report in the ACRA report module queries data from ACRA users imported HRMIS user information AO40A forms AO40B forms or some combination of these sources It filters and aggregates the data as needed by the specific report and presents the output to the user in the web browser The reports may be viewed printed or exported to various document formats such as Adobe PDF Microsoft Word or Microsoft Excel Most ACRA reports accept selection criteria to refine report content The specific parameters vary by report and are discussed in each report s detailed description below but in general parameters allow the user to filter the report output by selecting specific y
117. opment of the release of ACRA Their involvement with ACRA ended May 7 2010 Page 6 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 2 Referenced Documents The following table lists the other documents that may be referenced for further details on the topic in question Title Version Date Organization Program Management Plan 1 0 4 21 2008 R G Functional Requirements Document 1 5 2 13 2008 Detailed Design Spec 2 10 8 21 2008 R G ACRA User Guide 1 2 12 19 2008 CIBER Phase II Program Management Plan CIBER ACRA Phase II Functional Requirements 5 01 8 7 2009 CIBER Document ACRA Digital Signature 1 4 12 1 2009 CIBER Functional Requirements Document Phase 7 2 9 15 2009 CIBER El E7 ACRA Users Guide for AO System 2 4 12 1 2009 CIBER Administrators ACRA Post Version 2 O amp M Tasks FRD 1 03 11 25 2009 CIBER Additional miscellaneous enhancement Varied Varied DCAD requests received since 12 1 2009 Page 7 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 3 Software Summary 3 1 Client Application Environment ACRA uses a basic web data entry and reporting tool interface based upon configuration and environment standards set forth by the AO ACRA is accessed via a client web browser using version 8 1 7 or later of the Adobe Acrobat or Reader plug in Adobe version 9 0 is also compatible with its minimum level of 9 2 It is recommended that Ad
118. or delete each type of form Five 5 roles exist 1 Court Reporter primary user of the application creates modifies AO40As and AO40Bs 2 Court Official approves Court Reporters AO40A and AO40B forms monitors reports 3 Court Executive queries data and runs reports as needed for an assigned Circuit 4 AO User enters AO40A and AO40B data submitted by mail or fax that need to be entered into ACRA and selected data administration tasks 5 AO System Administrator same privileges as AO User plus maintains the application and has access to all web pages and all data and specific data maintenance tasks Page 13 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Access to each web page and report varies by user role The following tables indicate the available actions for Court Staff users User Access to Functions Court Court Court AO AO Sys Puncuonabty Reporter Official User Admin Home Page Modify Your Settings X X X X X Fill Out a New AO40A X X X Fill Out a New AO40B X X X View an Existing AO Form 40A X X X X X View an Existing AO Form 40B X X X X X View Reports X X X X Maintain Employee Info X X X Maintain Duty Station X Delete Approved AO40A amp AO40B X Forms User Access to Reports Court Court Court AO AO Sys Reporter Official Exec User Admin Attendance Transcripts Summary of Earnings Summary of Circuit Totals amp Averages Not Approved Quarter
119. ose of the Automated Court Reporter Data Project is to automate the intensive and complex paper reporting process used primarily for statistical compensation study purposes The data is derived from Court Reporter maintained records and documents and is therefore inherently difficult to validate and audit In addition there have been and continue to be many instances where Court Reporters are late in submitting their quarterly reports or where data and or reports have been misplaced Implementing an automated system is intended to alleviate both of these problems 1 3 Historical Context automates the entry of required data from Court Reporters and is fully defined in this document Information is collected quarterly on Form AO40A and annually on Form AO40B from official Court Reporters who then submit the forms to appropriate Court Officials for approval Each quarter the AO captures this data to compile the number of days reported judge and magistrate judge hours and the number of original and copy pages processed in both the civil and criminal categories At the end of each year the four quarters are consolidated into an annual report The AO has been granted authority to withhold payments to Court Reporters who do not comply with filing quarterly and or annual reports The AO compiles data by court and by Circuit and then computes national averages in order to perform the analysis that is needed to recommend salary and page rate changes
120. ourt Staff Version 2 5 Effective 11 22 2010 INSTRUCTIONS FOR FORM AO 40B Rev 2 08 GENERAL Coverage All official staff additional temporary and combined position court reporters with the exception of the those serving on a contractual basis or intermittently on a when actually employed basis must complete a form AO 40B annually even if employment for the year were only partial Separation of Reporter In the event a reporter retires resigns or is otherwise separated a form AO 40B must be filed within 60 days from the date of separation Due Date This form should be submitted so that it is received by April 15 of each year Mailing This form should be mailed to District Court Administration Division Court Reporting Program Specialist Administrative Office of the United States Courts Washington D C 20544 Note Do not write in shaded areas SPECIFIC The number of each of the following explanations corresponds to the numbered lines on the form Lines 6 20 are divided into three columns Official Transcripts Private Reporting and Total Receipts and expenses must be properly allocated and reported in the respective categories The Official Transcripts column should include receipts and expenses incident to the production and sale of transcripts of official court proceedings ordered by private parties persons proceeding in forma pauperis or under the Criminal Justice Act 18 U S C 3006A and agencies of the
121. page O Pages Aug 27 2000 Faurot Robert Enter page number s and or page range s For example 1 6 or 1 3 6 OK Cancel Done Local intranet 100 Page 126 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 8 AO40A Workload by Fiscal Year The AO40A Workload by Fiscal Year report is used to track workload by Court Reporter over the Fiscal Year instead of by the Calendar Year The data is extracted from the AO40A quarterly reports for the covered fiscal year October 1 through September 30 Data displays for quarters that are available e g fiscal year 2010 includes October 2009 through September 2010 and since the quarterly reports ending in September have not yet been entered that data is not listed In addition the number of days in each location by quarter is also listed for totals by location Input Parameters the AO40A Workload by Fiscal Year report offers the report to be selected from the AO40As for a selected fiscal year and by Circuit and by District or All for Circuit and for District wd 88 Quscourts JENIE BIRT Report Viewer x BIRT Report Viewer Showing page 1 of Circuit and District Choose a Circuit from the drop down then pick a District 3 Pick a District from the drop down afer picking a Circuit OK Cancel Parameter Entry type Required Description Fiscal Year Dropdown Yes Select the Fiscal Year from the d
122. pensation you paid to substitute reporters employed by you to assist in daily and hourly transcript production c Enter the total compensation you paid to note readers d Enter the total compensation you paid to transcribers e Enter the total compensation you paid to typists f Enter the total compensation you paid to scopists g Enter the total compensation you paid to other clerical personnel 11 Enter your contribution under the Federal Insurance Contributions Act Social Security Workers Compensation and any other employer taxes or assessments relating to the employment of substitute reporters or other personnel Do not include amounts withheld from their wages 12 a Enter the travel expenses incurred by you incident to private reporting work Expenses incurred for official travel in excess of the amounts reimbursed by the Government are not allowable The cost of commuting between your home and your headquarters office is not allowable b Enter the amount paid to substitute reporters or other personnel for travel incident to official and or private reporting 13 a Enter the amount paid for the rental of office space and utilities for private reporting b Enter the amount paid for the rental of copy or duplicating equipment c Enter the amount paid for the rental of Computer Assisted Transcript CAT equipment d Enter the amount paid for the rental of other office equipment specifying the type of equipment 14 Enter the
123. perjury pursuant to 28 U S C 1746 that the foregoing is true and Sam X Jones previous editions of this form a For Official Use Only Reject AO40A Form Court Official Comments Only Page 82 of 136 Version 2 5 PDATE WITH NEW User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 4 4 Function View Reports The AO User has access to all reports that will aid in the management of Court Reporters and Court Officials and their activities Some of these reports are also available to those users with the roles of Court Executive and Court Official all of the reports are shared with the role of AO System Administrator The reports will be reviewed in detail in section 7 ACRA Reporting we 28 Quscourts ne Reporting Automated Court Reporter Application 4 L AO User Renee WeathersAOUser Logoff Home Review AO Review AO Manually Enter view Maintain Form 40A Form 40B an AO Form Reports Employee Info Reports AO40A AO40B Admin Attendance Summary of Earnings AO User Manual Entry Activity Report Transcripts Summary of Circuit Totals amp Averages Court Reporter Discrepancy Report HRMIS Not Approved Quarterly 40 Not Approved Annual AO40B User Activity Between Dates Forms AO40A Report Forms AO40B Report Transaction Log Realtime Certification Inactive Status Separation date Mismatch
124. popup will disappear and user must use browser back button to return to Reports menu Page 115 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Summary of Circuit Totals and Averages Windows Internet Explorer Dex Jerk Gc j http ide193 jdc a0 den 8080 ACRA frameset __report Jrecapitulation rptdesign amp parameterpage true amp irpID QtO 2FAAAATAruTjwTOmzgKbMfcx26YX9nPuFhzN3mkjeGaz X Ele Favorites Tools E gt wee E summary of Circuit Totals and Averages gt d peace G Tools Summary of Circuit Totals and Averages NIN PW Goto page Showing page 1 of 1 Automated Court Reporter Application ACRA Summary of Circuit Totals and Averages Report generated on Sep 14 2009 1 58 PM Calendar Year 2008 Official Transcript Private Reporting Salary Total Earnings Official Earnings Ser Official Tuc Salary Revenue Expenses NetIncome Revenue Expenses Net Income Net Private lace Salary Ninth Circuit Hawaii 500 700 2 0 0 0 80 775 80 575 80 575 Montana 0 0 0 0 0 0 80 102 80 102 80 102 Cinni Totali 500 700 200 0 0 0 160 877 160 677 160 677 Circuit Averages 250 350 400 0 0 0 80 438 80 338 80 338 National Averages 250 350 100 0 o o 80 438 80 338 80 338 Page 1011 Pages Print date Sep 14 2009 1 58 PM Done amp J Local intranet amp 1005 Report Columns The tabl
125. port HRMIS Not Approved Quarterly amp O40A Not Approved Annual AO40B AO User Activity Between Dates Forms AO40A Report Forms 40 Report Transaction Log Realtime Certification Inactive Status Separation date Mismatch Realtime Transcripts AO40A Fiscal Workload Realtime AO40A Work Load by Fiscal Year Page 99 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 2 1 Attendance Summary Attendance Report The Summary Attendance Report summarizes the total number of hours a Court Reporter or substitute Court Reporter worked before judges magistrates and other parties and includes the number of hours the Reporter spent on administrative preparation and travel duties for a calendar year Input Parameters The Summary Attendance Report accepts the following input parameters to narrow the selection of data Summary Attendance Report Windows Internet Explorer e http jdc193 jdc ao den 8080 ACRA frameset report jattendance rptdesign amp parameterpage true amp rpID 0uUb 2FAAAAIAs3zQ962B9 62BSuu7zIZkeZ7sPbArMB0DB59wA x p File Edit Favorites Tools Help sa ka summary Attendance Report D a 1 27 G Tools Summary Attendance Report Showing page 1 of NIN i Goto page Parameters marked with are required Select a calendar year 2009 x Pick a Court Reporter s
126. r and the Court Official signatures are present the form is set to Approved status e Open Form has been started by Court Reporter but has not yet been signed draft version e Rejected A Court Official has the option to reject the form if he or she determines that the information is incorrect or incomplete To Reject a Form At the bottom of both the AO40A and the AO40B is an Official Use Only section that contains a check box that the Court Official may use to reject the form and a text area where the Official may optionally enter a comment regarding why the form was rejected When a form with the Rejected check box is submitted to the system ACRA places the form into Rejected status and notifies the Court Reporter that the form has been rejected The notification email also includes the Court Official s rejection comments if such comments are present 13 DATE 13 a amp b Estimated number of pages of transcription on order more than 30 days but not transcribed and delivered as of the end of the quarter BACKLOG 13b CRIMINAL 3 13 c amp d Include dates of the oldest unfilled orders Da DATE CERTIFICATION BY COURT REPORTER By signing this form I certify under 14 SIGNATURE 15 DATE penalty of perjury pursuant to 28 U S C 1746 that the foregoing is true and correct Wda CourtReporter EXE Dec 16 2008 REVIEW BY COURT OFFICIAL Individual reviewing this should signinthe 16 SIGNATURE 17 DATE space
127. rd center arrow buttons to copy the field s selected in the left box to the right box export file Arrows Select one or more or select deselect all e Once field s moved to right box highlight field and use up down arrows to move field up or down within column DO NOT CHANGE Leave as UTF 8 selected as default Comma is default separator user may choose from dropdown Comma DEFAULT e Semicolon e Colon e Vertical Line or Pipe e Tab t Select or leave blank to send data type of field text numeric etc Select or leave blank to send dates with locale as neutral NOTE When you export report data that contains date and time values Interactive Viewer formats these values according to the syntax in the current locale by default If no locale is configured then Interactive Viewer uses the US locale as the default For example if you export the date 01 10 2009 in the original format it can be interpreted as January 10 2009 or October 1 2009 depending on whether the locale is US or France On Export Data select Export Locale Neutral Format to export report data without considering locale information so that the date is interpreted correctly in every locale Select OK button to create export file or Cancel button to return to report data Page 89 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 If OK button selected File Download popup displayed
128. record will be the J Net versions gt od Tools i Automated Court Reporter Application ACRA 4 83 uscourts Court Reporter Wanda CourtReporter Loaoff Fill Out a New AO40A Fill Out a New AO40B View Prior AOA0B View Prior AO40A Home Home Update Personal Information ACRA Settings Employee ID 456789 First Name Signature Name Wanda CourtReporter Login Name whCrtRpt ao uscourts gov Middle Name Certified UNK Role Court Reporter Last Name Duty Station Washington DC CouRepoter 7 District District of Columbia Email Full Time Equiv 1 0 fip zapcom User Status Active Court Official Coffical Wanda Email Notifications Yes Update 40A Pending Approval Notification Yes Required Field 40B Pending Approval Notification Yes 40A Overdue Notification Yes 40B Overdue Notification Yes elp ACRA QuickStart Instructions Court Reporters Automated Court Reporter Application User Guide If you need to modify an Approved AO40A please contact Bob Faurot at 202 502 3226 or email robert faurot ao gov If you need to modify an Approved AO40B ple ntact Michelle Scott at 202 502 1576 or email michelle j ao uscourts gov Page 19 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 1 1 Function Fill Out a New AO40A When the Form AO40A tab is requeste
129. riminal pages reported Number of original hourly civil pages reported Number of original hourly criminal pages reported Total number of original transcripts of official proceeding pages Number of copies ordinary civil pages reported Number of copies ordinary criminal pages reported Number of copies 14 day civil pages reported Number of copies 14 day criminal pages reported User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Data Column Name Data Type Description Expedited Civil Detail Number of copies expedited civil pages reported Expedited Crim Detail Number of copies expedited criminal pages reported Daily Civil Detail Number of copies daily civil pages reported Daily Crim Detail Number of copies daily criminal pages reported Hourly Civil Detail Number of copies hourly civil pages reported Hourly Crim Detail Number of copies hourly criminal pages reported Copies Total Total Total number of copied pages Grand Total Total Total number of original and copied pages per Court Reporter Realtime Reporting section Transcripts of Court Reporters Windows Internet Explorer DES Go EE http jjdct93 jdc ao den 8080 ACRA frameset report ftranscript rptdesign amp parameterpagetrue amp rpID 057T 2FAAAATAhfWLknES4OLeKdbzc6sUFzNjIAAPLN4295 YhQp2 v 4 x Edit View Favorites Tools Snagit fey m j Xe Be a Transcripts of Court Reporters HE
130. ropdown for reporting Circuit Dropdown Yes Select the Circuit All or specific District Cascading Dropdown Yes Select specific District per Circuit or All Select OK button to execute report or Cancel to not execute report popup will disappear and user must use browser Back button to return to Reports menu Page 127 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 amp g uscourrs ene BIRT Report Viewer x BIRT Report Viewer Showing page 1 of 4 Automated Court Reporter Application ACRA AO40A Work Load By Fiscal Year Report generated on Sep 13 2010 1 49 PM Fiscal Year 2010 Attendance DJ DJSub MJ MJSub Other Other Total Copies CR Copies City Days Hours Hours Hours Sub Hours Pages Pages Ninth Circuit Arizona Marty x Harris 1 Oct Dec Phoenix 0 0 0 0 0 0 0 0 0 0 0 0 Total Days 0 FY Total 0 0 0 0 0 0 0 0 0 0 0 0 Wanda HowardCR 2 Jan Mar Phoenix 0 0 0 0 0 0 0 0 0 0 0 0 Total Days 0 FY Total 0 0 0 0 0 0 0 0 0 0 0 0 District Total 0 0 0 0 0 0 0 0 0 0 0 0 lawaii Katherine F Eismann 4 Jul Sep Honolulu 0 0 0 0 0 0 0 0 0 0 0 0 Total Days 0 FY Total 0 0 0 0 0 0 0 0 0 0 0 0 District Total 0 0 0 0 0 0 0 0 0 0 0 0 daho Joseph P Roden 4 Jul Sep Boise 0 0 0 0 0 0 0 0 0 0 0 0 Total Days 0 FY Total 0 0 0 0 0 0 0 0 0 0 0 0 District Total 0 0 0 0 0 0 0 0 0 0 0 0 Circuit Total 0 0 0 0 0 0 0 0 0 0 0 0 Page 1 Of 4 Pages Report Columns The table below outl
131. rs 13d DATE CERTIFICATION BY COURT REPORTER By signing this form I certify under 15 DATE penalty of perjury pursuant to 28 U S C 1746 that the foregoing is true and correct T DATE For Official Use Only Court Official Comments Only AO40A 40 Flor loss pO Line 9 minus Line 19 3 233 00 4 390 00 7 623 00 CERTIFICATION BY COURT REPORTER By signing this form I certify under penalty of 21 SIGNATURE 22 DATE perjury pursuant to 28 U S C 1746 that the foregoing is true and correct VW hada CourtReporter 22 Dec 7 2009 24 DATE Dec 7 2009 AO 40B 2 DATE 7 2N Rev 2 08 17 Itemize all other expenses below Dec 7 2009 Once the respective form is signed select the Submit button to complete the approval and send notification emails to the Court Reporter indicating the form s approval Page 67 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 A Court Official may see forms with the following status values Approved Pending Approval Rejected and Open e Approved Forms with the Approved status may only be opened for viewing and printing no updates may be made e Pending Approval A form in Pending Approval status may be opened for review If the information on the form is correct the Court Official may digitally sign the form to process it and approve the data If the form passes validation and both the Court Reporte
132. rs dioit ires es whole number E M o 7e TOTAL RECORDING DAYS 45 NUMBER OF HOURS RECORDING BEFORE 74 OFFICIAL 7e SUBSTITUTE REPORTER REPORTERS ae JUDGES MAGISTRATE JUDGES OTHER SPECIFY TOTAL ADMINISTRATIVE HOURS 7 7j S TRANSCRIPTS OF OFFICIAL PROCEEDINGS Requested by the parties Include transcripts of proceed gt 555 ings recorded by substitute reporters employed by the court reporter LZ Including Habeas Corpus and Section 2255 proceedings Do not include the free copy provided to the clerk of court as required by law REALTIME Do not include realtime transcripts produced by non certified realtime reporter Report this data in block 12 c CRIMINAL CASES 11a ORIGINALS IN 114 COPIES a 12 TRANSCRIPTS TO 12a Certified transcripts of arraignments pleas and sentences in criminal court number of original pages THE COURT WITHOUT CHARGE T 12b Cerufied transcripts requested by a judge or other judicial officer number of original pages 12c Realtime pages provided to court non certified amp certified 13a amp b Estimated number of pages of transcription on order more than 30 days but not T DA transcribed and delivered as of the end of the quarter Dec 7 2009 mue ee a CERTIFICATION BY COURT REPORTER By signing this form I cernfy 14 SIGNATURE penalty of
133. t the form This type of proxy form stores the Court Reporter and Court Official names selected but contains no digital signatures The identity of the AO User who actually entered the form into the system is tracked but is not displayed on the form The action will be listed in the Transaction Log report with the Proxy Name AQ Automated Court Reporter Application ACRA AO User Michelle J Scott Logoff Home Review AO Review AO Manually Enter view Maintain Form 40A Form 40B an AO Form Reports Employee Info Manually Enter an AO Form Choose District District Select Click Here after Selecting District District Select a District from the dropdown list required Select Click Here after Selecting District button to request records The standard system link Logoff is also available Page 79 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 The Choose Court Personnel and Form Type page is returned to select the specific Court Reporter and Court Official for the manual form to be selected AO40A or AO40B ve 9 g Quscourrs seme x QE dh Tos e Automated Court Reporter Application ACRA Manually Enter an AO Form Choose Court Personnel and Form Type District District of Columbia Court Reporter Select 5 Court Official Se lect Year Se lect Quarter AO40A Only Se lect Choose Form Type 40 amp
134. t value if person is a Realtime Certified Court Reporter from dropdown YES NO UNK Unknown Required for Court Reporters Enter note may be blank if record copied from another person message will be Copied from First MI Last Name Checkbox to indicate if person to receive email notifications about actions taken e g AO40A B forms created signed approved etc checked Yes or unchecked No NOTE ifthis Email Notification checkbox is not checked then NO notifications will be received overdue or pending once person added contact AO System Administrator for changes for all Notification flags Default is checked Check this checkbox to indicate if the person wants to receive email notifications sent for overdue AO40A forms that are 30 60 or 90 days past due checked Yes or unchecked No Default is checked Check this checkbox to indicate if the person wants to receive email notifications sent for overdue AO4OB forms that are 30 60 or 90 days past due checked Yes or unchecked No Default is checked Check this checkbox to indicate if this person wants to be notified when an AO40A form has a status of Pending Approval checked Yes or unchecked No Default is checked Page 61 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Field Name Content 40B Pending Approval Check this checkbox to indicate if this person wants to be notified when an AO40B form has a status of Pend
135. taff Version 2 5 Effective 11 22 2010 View Prior AO40A List Prior 40 Forms Windows Internet Explorer hitpsilisienie uscmall den acrajACRA insidejao40ajlist4Qas jsp File Edit View Favorites Tools Help Eyconvert By select Snagit E we g uscourts JENIE NA List Prior 40 Forms 4 Court Reporter Wanda CourtReporter Home Fill Out a New Fill Out a New View Prior View Prior AO40A AO40B Prior AO 40A Forms au need to an Approved 40404 please contact Bob Faurot at If you need to modify an Approved AO40B Diesen contact Michelle 202 502 3 at 202 502 1576 or email michelle s Employee Wanda CourtReporter Employee ID 456789 District District of Columbia Year Qtr Status 2009 4 Approved 2009 3 Approved 2009 E Approved 2009 1 Approved 2008 4 Approved 2008 3 Approved 2008 2 Approved 200 T Approved 2007 4 Approved 2007 2 Approved 2007 1 Approved 2006 4 Pending Approval 2006 E Pending Approval 2006 1 Pending Approval 2005 4 Pending Approval 2005 3 Pending Approval 2005 1 Approved 2004 4 Pending Approval 004 3 Approved 2003 4 Approved Prev 1 2 Next View Prior AO40B List Prior 40 Forms Windows Internet Explorer lax Go https sjenie uscmail den acra ACRA insidejao40b list4Obs sp e B 5l gt lt uve search 2 Edt View Favorites Tools Exconvert fuse
136. tail records Input Parameters The Summary of Circuit Totals amp Averages accepts the following input parameter to narrow the selection of data Summary of Circuit Totals and Averages Windows Internet Explorer Dex Jes Gc http fide193 dc a0 den 8080 ACRA Frameset _report Jrecapitulation rptdesign amp parameterpage true amp rpID OVar sZFAAAATAKOSidNqqWmebcHbR4llvhF3wawUyAL96OjE x 4 x File Edit View Favorites Tools Help e _ 4 of Crcut Totals and Averages ah G Toos Summary of Circuit Totals and Averages 4 s o t Showing page 1 of NIN Pl Goto page Parameters marked with are required Choose a Year from the drop down box Circuit and District Choose a Circuit from the drop down then pick a District sj Pick a District from the drop down afer picking a Circuit sj Done Local intranet 100 Parameter Entry type Required Description Calendar Year Dropdown Yes Select four digit year to summarize the Form AO40B Circuit Cascading Yes Select either one Circuit or for full dropdown report District Cascading Yes Select either one District or for full dropdown report if Circuit selected then only Districts within that Circuit are listed Select OK button to execute report or Cancel to not execute report
137. tal certificate to sign form Court Reporter Date form signed by Court Reporter System generated or may be changed using calendar popup Select the arrow indicator to select the digital certificate to sign form to be signed by Court Official after review Date form approved and signed by Court Official System generated or may be changed using calendar popup Select SUBMIT button to transmit the completed form to the Court Official for review approval and signature Save the Form as Draft To save the form in draft mode not yet ready to submit it for approval select the Save as Draft button without signing the document and the status is set to Open The Court Reporter would then use the View Prior AO40A tab to select it and finish the form through signature and submittal See Section 5 4 1 5 Sign ACRA Forms for instructions to electronically sign the AO40A form Both Court Reporters and Court Officials must have digital certificates to sign electronically NOTE Official Use Only data area unavailable for Court Reporter to update See Court Official section 5 4 2 2 Function Review Court Reporter AO Forms 40A and 40B for details Page 26 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 ACRA will accept the AO40A form validate the data and update the database In addition e An email notification is sent to the Court Reporter based upon the form s status e Ifthe form is s
138. ted values about themselves in ACRA name and email address and to view all remaining values TEE ah Ge Tools _ Automated Court Reporter Application 1 Court Reporter Wanda CourtReporter Loaoff Home Fill Outa New Fill Out a New View Prior View Prior AO40A AO40B AO40A AO40B Home Update Personal Information ACRA Settings Employee ID 456789 Signature Name Wanda CourtReporter Wenda Login Name whCrtRpt ao uscourts gov Middle Name Certified UNK Role Court Reporter Last Name Duty Station Washington DC CouttReporter District District of Columbia Email Full Time Equiv 1 0 rip Gzap com User Status Active Court Official not specified Email Notifications Yes Update 40A Pending Approval Notification Yes 40B Pending Approval Notification Yes 40A Overdue Notification Yes 40B Overdue Notification Yes Required Field Help ACRA QuickStart Instructions Court Reporters Automated Court Reporter Application User Guide If you need to modify an Approved AO40A please contact Bab If you need to modify an Approved Ai ntact Michelle Scott at 202 502 1576 or email michelle scott ao uscourts go NOTE this function is not used to add new Court Reporters to ACRA Page 15 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 The left pane of the web page contains the fields that may be modified by the Court
139. tion View Reports The Court Executive has access to eight 8 reports that will aid in the management of the assigned Court Reporters and Court Officials and their activities for all respective Districts within their Circuit These reports are also available to those with the roles of AO User and AO System Administrator The reports will be reviewed in detail in section 7 2 ACRA Reports we 4 ac oo uscourTs JENIE ACRA Reporting AO Automated Court Reporter Application ACRA 4 YT Court Executive Renee WeathersCE Logoff Home Review AO Review AO view Form 40 Form 40B Reports Reports Attendance e Transcripts Summary of Earnings Summary of Circuit Totals amp Averages Not Approved Quarterly AO40A Not Approved Annual AO40B AO40A Fiscal Workload Realtime AO40A Work Load by Fiscal Year The standard link for Logoff is also available from the Reports Page Menu Page 71 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 5 4 3 2 Function Review Court Reporter AO Forms AO40A and AO40B The Review Court Reporter AO Forms AO40A and 40 pages are very similar to the same functions used by the Court Official Each has the same mix of search narrowing selection options with the same minor differences Again the primary difference between the two forms is that the AO40A contains a search option for Quarter whil
140. tion sum of the digits declining balance etc may be used if they are used for tax purposes 19 Enter the total of lines 10 through 18 20 Enter your net income or loss from private and official reporting that is gross income on line 9 minus expenses on line 19 21 Certification by Court Reporter Sign this form certifying under penalty of perjury pursuant to 28 U S C 1746 that the information reported is true and correct 22 Enter the date the form is signed by the court reporter 23 Review by Court Official Sign this form to indicate that this report has been reviewed 24 Enter the date this form is signed by the court official For ACRA specific instructions use the following not all items included instructions The following data fields are pre filled and cannot be changed here 1 Court Reporter s name 2 Employee ID 3 District 4 Official Duty Station Complete the following information as appropriate Field Name Content 5 Calendar Year Enter the 4 digit year being reported required GROSS INCOME Category of Reporting Total System summarized total of Official Transcripts and Private Reporting for the line item lines 6 8 9 TOTAL GROSS INCOME Add lines System summarized total of entries in each 6 thru 8 column for lines 6 8 EXPENSES Page 34 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 Field Name Content Category of Reporting Total Col
141. tion of status flags may be used for selection Page 65 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 AE re s e Review 40A Screen Quscourts JENIE mj Court Official wanda Coffical Logoff Home Review AO Review AO view Maintain Form 40 Form 40B Reports Employee Info Review 40A Page Search For AO 40A Forms Name Year Quarter Status Wanda CourtReporter 2007 4 Approved To search for AO 40A forms enter values in the 2006 1 Pending Approval HUE and dick the search 404 Forms Wanda CourtReporter 2006 2 Pending Approval Wanda CourtReporter 2006 4 Pending Approval Court Reporter D g 2005 1 Approved z Wanda CourtReporter 2005 3 Pending Approval Year uarter End Wanda CourtReporter 2005 4 Pending Approval z x Wanda CourtReporter 2004 3 Approved Gi Wanda CourtReporter 2004 4 Pending Approval Dc circu v Wanda CourtReporter 2003 1 Approved Wanda CourtReporter 2003 2 Approved District Wanda CourtReporter 2003 4 Approved District of Columbia gl Wanda CourtReporter 2002 3l Approved Duty Station Randall Hall 2011 1 Open bd Randall Hall 2010 a Pending Approval Randall Hall 2009 3 Approved Approved Christi A Macri 2009 2 Approved Senin ET Ben Moschkin 2008 1 Approved DEKO George I Myers 2010 1 Approved Open Bob Anne Myers 2010 2 Approved Prev 1 2 3 Next Rejected Reset Search AO 40A Forms To review a specific AO40A or
142. to page Automated Court Reporter Application Attendance Of U S Court Reporters Report generated on Sep 14 2009 10 53 AM Calendar Year 2009 Judge Magistrate Other Total Admin Prep Travel No Of Rptr Sub R Days First Circuit dices Maine Gui Dunbar Lori s 0 Ore aus Edgecomb Julie 72 0 Ford Dennis 84 0 District Totals 13760 0 Ocurrent page O Pages Se ee Enter page number s and or page range s For example 1 6 or 1 3 6 Massachusetts Dahlstrom Cheryl 86 182 0 Gibbons James 77 168 0 Hancock Brenda 83 154 0 60 0 0 0 214 2 345 395 0 Handel Catherine 74 178 0 1 0 0 0 179 2 480 1 0 Joyce Debra 79 154 0 21 0 0 0 175 2 400 286 0 Kline Helana 89 136 0 132 0 0 0 268 2 39 283 0 Kusa Ryll Marianne 83 258 0 0 0 0 0 258 2 1 262 8 Page 1 of 70 Pages Print date Sep 14 2009 10 53 AM pone EECA Page 104 of 136 User s Guide for Court Staff Effective 11 22 2010 Version 2 5 7 2 2 Transcripts Transcripts of Court Reporters The Transcripts of Court Reporters report lists summarized original and copied transcripts and original in the first section and copied real time reporting that was recorded by Court Reporters for a specified calendar year in the second section The report is for the year selected then by Court Reporter with totals by District and Circuit Input data is from the AO40A forms for the selected year
143. uarter End Select the Quarter from the dropdown for specific quarter best if used with Year or might get Quarter 2 for multiple years valid but perhaps not helpful selection only for AO40A Page 64 of 136 User s Guide for Court Staff Effective 11 22 2010 Field Name Circuit District Duty Station Approved Pending Approval Open Rejected Search 40 40 Forms button Reset button Version 2 5 Content Select the Circuit from the dropdown only the Circuit s assigned to Court Official will be listed Select a District from the dropdown only those District s that the Official is assigned to will be listed Select a Duty Station from the dropdown only those assigned to the District will be listed Select the checkbox to request only those forms that are Approved or leave blank Select the checkbox to request only those forms that are Pending Approval or leave blank Select the checkbox to request only those forms that are Open or leave blank Select the checkbox to request only those forms that are Rejected or leave blank Complete the selection criteria and select this button to list the records desired Select Reset button then enter new selection criteria The forms meeting the criteria are listed in the pane to the right of the search options To select a form for review click on the court reporter s name which is hyperlinked under the Name section NOTE A combina
144. ubject and text body of the emails are stored in the database Following is a sample of the options Modify Employee Info Update Employee First Name Wanda Role Middle Name Court Reporter zl Employee Inactive Indicator District Email Notifications Iv Last Name District of Columbia 40A Overdue Notification Iv 40B Overdue Notification M CourtReporter Duty Station Employee ID washington DC 40A Pending Notification Iv owes 40B Pending Notification M 556763 Court Official Signature Name Coffical Wanda x NOTE Ifthe Email Notification flag is turned off then none of the others will be active even if checked Page 84 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 ACRA Reporting 7 1 ACRA Common Report Result Actions Once any of the reports is executed by any eligible role the report is displayed Included are standard options to capture the data presented to print or to export to Excel These options are buttons located in the upper left corner of the report results Summary Attendance Re X 4mmary Attendanee j Ee Automated Court Reporter Application Attendance Of U S Court Reporters Report generated on Aug 10 2010 2 18 Calendar Year 2009 Judge Magistrate Other Total No Of Rptr Sub Reptr Sub Reptr Sub Total Quarter Days In order as listed above 1 Table of Contents 2 Execute the report or re
145. ubstitute you paid was required to be present at the courthouse or in chambers of a scheduled trial hearing or other official proceedings and were actually engaged in recording such proceedings regardless of the amount of time spent recording the proceedings e g 5 minutes or 5 hours If there was a scheduled trial and the case was settled after you reported for duty you may count that day as a day of attendance provided you were required to make a record of the settlement If you were required to be in the court on a standby basis and there was no scheduled trial hearing or official proceeding you may not count that day as a day of attendance Preparation or set up time should not be included in recording time Waiting time for the jury outside the courtroom should not be included in recording time 7c Add the amounts in 7b and list the total here 7d In 7d list the number of hours you and in 7e the number of hours substitute reporters were in attendance recording official proceedings before judges magistrates or other judicial officials Also in 7e list the number of hours substitute reporters were employed by you for daily and hourly copy assistance in official proceedings as well as the number of hours your paid substitutes were Page 22 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 employed for absences due to illnesses vacations or other reasons Round all hours up to the next whol
146. umn to summarize total of Official Transcripts and Private Reporting for the line item system generated lines 10 18 17 Other expenses Itemize on next page Enter the total whole dollar amount paid for all other expenses claimed See page 2 expenses itemized on page 2 NOTE Page 2 amounts are totaled but are not entered into these fields 18 Depreciation of equipment Complete Enter the total whole dollar amount paid for schedule on next page See page 2 depreciation of equipment itemized on page 2 NOTE Page 2 amounts are not summed into these fields 19 TOTAL EXPENSES Add Lines 10 System summarized total of entries in each 18 column for lines 10 18 20 NET INCOME loss Line 9 System result of Line 9 minus Line 19 values minus Line 19 for each column negative amount will be displayed as 600 00 CERTIFICATION BY COURT REPORTER 2 Signature Select red arrow bar to electronically sign the form when Court Reporter ready to submit form for review and approval 22 Date System populated date form electronically signed by Court Reporter but may be changed using the dropdown calendar feature CERTIFICATION BY COURT OFFICIAL 23 Signature Select red arrow bar to electronically sign the form when Court Official ready to approve form 24 Date System populated date form electronically signed by Court Official but may be changed using the dropdown calendar feature DETAIL LINES AVAILABLE FOR LINE 17
147. ure Date is system generated with the current date The AO User may change the Signature Date fields if desired using the calendar option other data fields are ready for input An email notification will be sent to the Court Reporter that a respective form has been manually entered for them See section 5 4 1 1 Function a New AO40A and section 5 4 1 2 Function Fill Out a New AO4OB in the Court Reporter role for instructions to enter and submit each form NOTE see http jnet ao dcn img assets 4644 AO_040A_Inst pdf or http jnet ao dcn img assets 4644 AO_040B pdf for definitions of the fields One difference between a manually entered form and a Court Reporter entered form AO40A or AO4O0B is the issue of signatures and dates The AO User does not digitally sign either form the names selected on the input selection screen populate the Signature fields The dates for both signatures are system generated with the system date of form creation but may be changed Page 81 of 136 User s Guide for Court Staff Effective 11 22 2010 Administrative Office of the United States Courts ATTENDANCE AND TRANSCRIPTS OF UNITED STATES COURT REPORTERS 1 NAME OF REPORTER 2 EMPLOYEE ID 3 YEAR IARTER ENDED Jones Sam X 432701 2009 A 4 DISTRICT 5 OFFICIAL DUTY STATION 6 40 HOUR TOUR OF DUTY District of Columbia Washington DC Ye RECORDING COURT 7 Washington All days and hou
148. ut may be changed CERTIFICATION BY COURT REPORTER By signing this form I certify ung M SIGNATURE cscs ie penalty of perjury pursuant to 28 U S C 1746 that the foregoing is true and co Wanda CourtReporter Lo NND raman 6 Save the PDF to desired folder using standard Save actions Page 49 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 7 Open a new email J7 Bis 0 19 2m s B 7 0 showy 2 2 1 28 3 4 Y 0 options HTM The destination address is acra gtwy uscourts gov 8 Attach the PDF created and saved in Step 6 using standard procedures for the email client 9 Send the email Page 50 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 10 An email confirmation will be received at the email address sending the form with the status Pending Approval or Open or Error From acra ao uscourts gov mailto acra ac uscourts gov Sent Thu 12 18 2008 4 55 Subject ACRA 40404 Pending Approval on December 18 2008 04 55 PM This is to notify you that your 40404 has been submitted to for review on December 18 2008 04 55 PM This message has been scanned for viruses and dangerous content by MailScanner and is believed to be clean his is to notify you that your AO40A has been submitted in Open status by ACRA on Dece
149. ype Required Description Start Date Date Yes Enter the report starting date MM DD YYYY format Ending Date Date Yes Enter the report ending date MM DD YYYY format Select OK button to execute report or Cancel to not execute report popup will disappear and user must use browser Back button to return to Reports menu Page 124 of 136 User s Guide for Court Staff Version 2 5 Effective 11 22 2010 ve 69 Quscourts xe User Activity Betwee X QE eR ease Goo AO User Activity Between Dates Report Showing page 1 of 1 I Goto page Automated Court Reporter Application ACRA AO User Activity Between Dates Report 4O40A Report genersted Sep 21 2010 10 51 Start Date 2010 01 01 End Date 2010 08 31 Circuit District Court Reporter Fiscal Year Quarter Court Date Edited by Ninth Circuit Arizona Harris Marty 2009 4 Phoenix Feb 5 2010 Faurot Bob Ninth Circuit Idaho Roden Joseph 2010 3 Boise Aug 18 2010 Faurot Bob Tenth Circuit Colorado Daniel Gwen 2009 3 Denver Aug 3 2010 Weathers Rena Tenth Circuit Colorado Johnson Keith 2009 3 Denver Aug 3 2010 Weathers Rena Eleventh Circuit Alabama Middle Gordon Denise 2016 3 Montgomery Jun 28 2010 Weathers Rena Eleventh Circuit Alabama Middle James Jessica 2009 2 Montgomery Aug 3 2010 Weathers Rena Eleventh Circuit Alabama Middle Reisner Mitchell 2008 3 Montgomery Feb 1 2010 Faurot Bob Eleventh Circuit Alabama

ACRA User Guide for Court Staff - United States Court Reporters

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