Embroidery of Athletic Uniforms - Purchasing
Contents
1. Contractor acknowledges and agrees that the work and all rights therein including without limitation copyright belongs to and shall be the sole and exclusive property of the University Invitation for Bid No 3 0 is amended and the University reserves the right to require references prior to the bid award If requested references shall be provided within forty eight 48 hours No 5 5 is amended to include prices firm the period of July 24 2012 through July 23 2013 No 5 6 does not apply to this solicitation No 7 has been amended per Appendix A 9 7 9 8 9 9 9 10 9 11 INVITATION FOR BID An electronic version of University s Terms and Conditions and instructions to Respondents are available through The University of Alabama website http purchasing ua edu purchgenterms html http purchasing ua edu vendors instructions to bidders pdf Bid Evaluation The University will determine the low bidder based on an evaluation list compiled from previous orders issued by the University The evaluation list will include the quantities used for each previous order The evaluation list will be provided to bidders at the bid opening or upon email request thereafter Samples Samples may be required for the bid evaluation If requested by the University Purchasing Department vendor shall be required to send a sample of each of the actual services quoted in the bid response Sample s shall be received in the Purchasing Dep2. insurance on property loaned leased or rented to the University and the cost of insurance shall be the obligation of the contractor These limits may be accomplished through a combination of primary and excess umbrella liability policies written on a follow form basis A Contractor with a desire to self insure part or all of insurance requirements outlined above must provide audited financials for the most recent fiscal year for review and acceptance by the University If Contractor is owned by a parent company and the financials are in the name of the parent the University requires a parental guarantee contract for the obligations accepted by the Contractor The University reserves the right to review and revoke self insure status if Contractor s financial ratings with Standard amp Poor and or Fitch ratings drop below investment grade there is a material change in the audited financials or Contractor entity is acquired or there is any change in the ownership structure LIMITS OF a ze residence Employers Liability Coverage B Per Occurrence Commercial General Liability Each Occurrence Premise Operation 500 000 Personal and Advertising Injury 500 000 Products Completed Operations Limit 500 000 General Aggregate 500 000 Commercial Business Automobile Liability 500 000 combined single limit Must include hired and non owned liability The Board of Trustees of The University of Alabama its individual trustees offi
3. order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Bidder State of Alabama Immigration Law If the successful bidder is located in Alabama or employs an individual or individuals within the State of Alabama the successful bidder shall provide a copy of its Employment Eligibility Verification E Verify company profile To expedite the ordering process this document may be submitted with the bid response If the successful bidder is not located in the State of Alabama and does not employ an individual or individuals within the State of Alabama the successful bidder shall complete and return the Certification of Compliance form included with this Request for Price Quotation E Verify company profile is not required To expedite the ordering process this document may be submitted with the bid response 2 0 3 0 4 0 INVITATION FOR BID If you are not currently enrolled in E Verify follow these instructions e Logonto www uscis gov everify e Click Getting Started for information about the program requirements and enrollment process e Click Enroll in E Verify and begin enrollment process e When enrollment process is complete click Edit Company Profile and print this one page document e This one page document must be submitted prior to a contract or purchase
4. weekends and holidays is sometimes required The contractor must not charge extra for embroidering on weekends and holidays e Delivery is a criterion of bid award Specify your earliest possible delivery after receipt of a purchase order WHEN THE CONTRACTOR CANNOT MEET DELIVERY REQUIREMENTS THE UNIVERSITY OF ALABAMA RESERVES THE RIGHT TO CONTACT THE NEXT LOWEST RESPONSIBLE BIDDER FOR AVAILABILITY The University reserves the right to cancel orders that are not received in the delivery time frame quoted in response to this solicitation Storage It is often necessary for a contractor to store 10 30 items such as jerseys or shirts in an emergency situation The University would provide the items and the contractor would store the items at their location until needed for no additional charge Logos The University will provide Contractor with all requested logos to be embroidered such as the Script A logo the Alabama Circle A logo the Alabama Elephant logo Alabama Bama Tide Roll Tide and other requested logo Contractor agrees to protect University logos from theft and misuse Contractor acknowledges and agrees that the logos are to be used only as per instructions of the The University of Alabama Athletic Department to be embroidered on apparel and products owned UA Athletic Department Results of the services to be rendered by Contractor are a work made for hire as that term is used in regard to copyrights and law
5. 0 Tuscaloosa AL 35487 0130 ATTN Buyer Listed in Solicitation A fax copy of the certificate may be sent for a verbal purchase order but the original certificate of insurance must be received by the University prior to the purchase order being mailed to the Contractor or payment being made In the event the insurance program required by the University were to have any pending claims either at the time the certificate of insurance was produced or to later come to the attention of the Contractor which may limit or exhaust any aggregate limits by more than 2096 the University shall be notified within 30 days The University may require additional insurance or a reinstatement of the limits of liability as necessary to protect the financial interest of the University In the event the Contractor was to cancel alter non renew or allow the required insurance program to be modified to a material degree the Contractor must provide immediate written notice to the University explaining the situation Failure to maintain the required insurance program may result in cancellation or suspension of the Contract until a replacement certificate of insurance evidencing coverage in compliance with the University s insurance requirements is provided The Contractor may elect to change insurance carriers without prior approval but any replacement policy s must provide equal coverage and the insurance company must meet the minimum financial rating A M Best s A e
6. T WITH NO ADDITIONAL CHARGE YES NO CONTACT PERSON E MAIL WEB ADDRESS Please indicate if you can accept ACH Payments direct deposit Yes No INVITATION FOR BID APPENDIX A THE UNIVERSITY OF ALABAMA INSURANCE REQUIREMENTS Contractor shall procure and maintain at its expense the following minimum insurance coverage insuring all services work activities and contractual obligations undertaken in this Contract Contractor shall bear the full and complete responsibility for all risk of damage or loss of equipment products or money resulting from any cause whatsoever and shall not penalize the University for any losses incurred in association with this agreement It is the Contractor s responsibility to verify compliance of their company s insurance coverage with the following requirements and to obtain pricing to meet these requirements prior to submitting the solicitation response These insurance policies must be with insurers acceptable to the University Insurance requirements may be modified in the Insurance Requirements section of any solicitation document In such cases the requirements of the solicitation shall prevail Contractor shall assume all risk of loss or damage for property loaned leased rented to or in possession of the University This includes the loss of value due to the damage or other financial loss resulting from an inability to use the property for future endeavors Contractor has the option to purchase property
7. THE UNIVERSITY OF ALABAMA INVITATION FOR BID T052870 EMBROIDERY OF ATHLETIC UNIFORMS ADDENDUM 1 7 20 12 ATTENTION This is not an order Read all instructions terms and conditions carefully IMPORTANT RESPONSE TO RFQ MUST BE RECEIVED BY JULY 24 2012 2 00 P M CST Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid The following shall become part of the Invitation For Bid 1 Please include any volume discount prices in your bid response Please list quantities and prices for each price break The IFB may be found at http purchasing ua edu pdfs PendingBids T052870 pdf THE UNIVERSITY OF ALABAMA INVITATION FOR BID ATTENTION This is not an order Read all instructions and terms and conditions carefully INVITATION NES 1052870 RETURN ALL COPIES OF BIDS TO Issue Date 07 20 12 THE UNIVERSITY OF ALABAMA n e PURCHASING DEPARTMENT Title Embroidery of Athletic Uniforms Street Address 1101 Jackson Ave Suite 3000 Tuscaloosa Alabama 35401 Buyer Jennifer Patrick OR Mailing Address Box 870130 Phone 205 348 5026 Tuscaloosa Alabama 35487 Email jpatrick fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Bid Responses may NOT be faxed or emailed IMPORTANT SEALED BIDS MUST BE RECEIVED BY 07 24 12 2 00 P M CST TIME Bid number and opening date must be clearly marked on the outside of all bid packages 1 Pursuant to the provisions of the State of Alabama Com
8. act View MOU U S Department of Homeland Security www dhs gov U S Citizenship and Immigration Services www uscis gov Accessibility Download Viewers THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purchase Order No 2 Name of Contract Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu
9. amages resulting therefrom INVITATION FOR BID The University of Alabama requests sealed bids as per attached general and technical specifications or equal unless otherwise specified in the Special Conditions All Bidders submitting a bid must read all specifications carefully and respond accordingly Failure to do so may eliminate your bid from consideration due to non compliance 1 0 GENERAL SPECIFICATIONS 1 1 1 2 1 3 1 4 1 5 1 6 1 7 All bid responses technical information and any other attachments furnished to The University of Alabama in response to this request for quotation must be submitted in duplicate THE ORIGINAL BID AND ATTACHMENTS WITH ORIGINAL SIGNATURE AND ONE EXACT COPY OF THE ENTIRE BID RESPONSE Bidders who fail to follow this format may be disqualified from the evaluation and award phase of this bid The stated requirements appearing elsewhere in this solicitation shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this solicitation Note Bidders shall not submit their standard terms and conditions or purchase order terms as exceptions to or modification of the terms and conditions of this solicitation Each exception to or modification of a University term and condition sha
10. artment within seventy two 72 hours of request The University reserves the right to be the sole judge as to the quality of workmanship and the overall acceptability of the samples submitted for evaluation Bid Award It is the intent of the University to award this contract to a primary and secondary vendor that are deemed to be the most qualified cost effective responsible bidder s To be considered in the bid evaluation bidders shall complete the price quotation sheets included in this RFQ The University reserves the right to contact the secondary vendor if the primary vendor is unable to complete the work in the required timeframe The University reserves the right to negotiate pricing with the successful contractor when services are needed that are not listed on the quotation sheets Quality of Workmanship If the work performed as the result of this RFQ is not acceptable to the University of Alabama Athletic Department the contractor shall reimburse the Athletic Department the cost of the uniforms and no charge will be paid for the embroidery INVITATION FOR BID 10 0 QUOTE SHEET QUOTE THE FOLLOWING SERVICES SCOPE The University of Alabama is requesting sealed bids to establish a twelve 12 month contract for Embroidery of Uniforms for the University Athletic Teams as per the specification listed below to be ordered as needed during the contract period of July 24 2012 through July 23 2013 NOTE 1 All information requ
11. cers directors employees agents and representatives must be included as an additional insured as respect to the Commercial General Liability amp Excess Umbrella policy Unless precluded by law all policies waive the right to recovery or subrogation against the Board of Trustees of The University of Alabama its individual trustees officers directors employees agents and representatives Coverage is to be primary and non contributory with other coverage if any purchased by the University The insurance policies shall be issued by an insurance company licensed to do business in the State of Alabama carrying an AM Best s rating of A VII or better and the certificate must be signed by an authorized agent INVITATION FOR BID The general and excess umbrella liability must extend additional insured provisions and must include the following language on the certificate of insurance The Board of Trustees of The University of Alabama its individual trustees officers directors employees agents and representatives are included as an additional insured as respect to the Commercial General Liability amp Excess Umbrella policy Unless precluded by law all policies waive the right to recovery or subrogation against the Board of Trustees of The University of Alabama its individual trustees officers directors employees agents and representatives The certificate holder will be The University of Alabama c o Purchasing Dept Box 87013
12. e term for which your prices will remain firm may eliminate your bid from consideration The quoted price must include but not be limited to all cables wires connectors etc to make a complete functioning unit unless specifically stated in the special conditions Include with your bid response complete details of your company s Return Merchandise policy including but not limited to amount of any restocking fee required procedures limitations contact person and phone number While the University does not enter into any purchase with the intent to return items ordered we do require this information be included with your bid response Failure to include this information may be grounds for elimination of your bid from consideration DELIVERY INSTALLATION AND TRAINING REQUIREMENTS 6 1 Proposed delivery dates shall be stated in number of calendar days after receipt of order 6 2 All items must be delivered directly to the University by the successful Bidder and placed according to the instructions supplied by the University INSURANCE 7 1 See General Terms and Conditions for general Insurance Requirements Additional Insurance requirements may be listed in the Special Conditions Section 7 2 The successful Bidder shall provide the University Purchasing Department a certificate of insurance listing the required types of insurance and minimum liabilities specified in the General Terms and Conditions unless otherwise modified in the Special Co
13. equired that the PRICE QUOTATION SHEET S furnished with this Request for Price Quotation be completed and submitted with your proposal DO NOT send generated price lists as your bid Failure to comply with this request may eliminate your bid from consideration in the bid award All prices shall be quoted furnish and install if applicable FOB The University of Alabama Tuscaloosa AL 35487 prepay and allowed Unit prices quoted must include any and all shipping and handling charges Any freight claims will be the responsibility of the Bidder The successful Bidder must transport at the time of set up the equipment and supplies necessary for this installation to campus No direct shipments will be accepted It is the Bidder s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid response The University is not liable for any errors or misinterpretations made by the Bidder in response to this Solicitation The successful Bidder under the specifications required in this Solicitation shall furnish at its expense all equipment labor tools supplies transportation insurance and other expenses necessary to fully perform any phase of the requirements of this Solicitation Quote prices firm for a period of ninety 90 days following the bid opening date unless otherwise stated in the Special Conditions Bids that do not guarantee pricing firm for this period may be eliminated Failure to quote th
14. er logo 3 Logo with 10 001 to 15 000 stitches per logo 4 Logo with 15 001 to 20 000 stitches per logo Digitize designs and logos provided by the University 5 Logo less than 5 000 stitches per logo 6 Logo with 5 001 to 10 000 stitches per logo 7 Logo with 10 001 to 15 000 stitches per logo 8 Logo with 15 001 to 20 000 stitches per logo INVITATION FOR BID Bid Enhancement Please include any additional volume discount or rebate your company would offer to The University of Alabama in addition to your bid prices Please provide complete details 1 DELIVERY IS NEEDED TWO 2 TO FOUR 4 DAYS AFTER RECEIPT OF PURCHASE ORDER ON LARGE ORDERS OF 150 ITEMS OR LESS SMALL ORDERS OF 5 10 ITEMS ARE NEEDED WITHIN ONE 1 TO TWO 2 HOURS THE AWARDED VENDOR MUST BE ABLE TO COMPLETE SMALL ORDERS IN THE SAME DAY WITH NO ADDITIONAL CHARGES CAN YOU MEET THIS DELIVERY REQUIREMENT WITH NO ADDITIONAL CHARGE YES NO IF NOT PLEASE STATE THE EARLIEST DELIVERY TIME FOR LARGE ORDERS FOR SMALL ORDERS 2 PICK UP AND DELIVERY OF ITEMS FROM THE UNIVERSITY OF ALABAMA CAMPUS ARE NECESSARY FOR MANY PROJECTS CAN YOU MEET THIS REQUIREMENT WITH NO ADDITIONAL CHARGE YES NO 3 EMBROIDERING OF ITEMS ON WEEKENDS AND HOLIDAYS IS SOMETIMES REQUIRED CAN YOU MEET THIS REQUIREMENT WITH NO ADDITIONAL CHARGE YES NO 4 STORAGE BY THE CONTRACTOR OF 10 30 ITEMS SUCH AS JERSEYS OR SHIRTS IS OFTEN NECESSARY CAN YOU MEET THIS REQUIREMEN
15. ersity Athletic Teams as per the specification listed on the Quotation Sheet to be ordered as needed during the contract period of July 24 2012 through July 23 2013 The University intends to award this contract to a primary and secondary vendor The secondary vendor will be contacted when the primary vendor cannot meet the delivery requirements Pricing for this contract must be firm for a twelve 12 month period beginning July 24 2012 through July 19 2013 Bids that do not guarantee pricing firm for this period may be eliminated However upon mutual agreement between the successful vendor and The University of Alabama this contract may be renewed for four 4 additional twelve 12 month period at the original bid price All other terms conditions delivery etc will remain the same as the original bid The contractor should furnish a written renewal request to renew to the University sixty 60 days prior to the renewal year Delivery e Delivery is needed two 2 to four 4 days after receipt of purchase order on large orders of one hundred 150 items or less e Small orders of 5 10 items are needed within one 1 to two 2 hours e The contractor must be able to complete small orders of 5 10 items in the same day with no additional charges e n some instances pick up and delivery of items from the University of Alabama campus are necessary The contractor must not charge extra for pick up and delivery e Embroidering of items on
16. ested below must be completed for your bid to be considered in the bid award 2 Unit cost for each item must include any associated shipping charges Do not list separately Failure to comply with this requirement may eliminate your bid from consideration 3 The awarded vendor s must be able to perform embroidery No services can be subcontracted to another company 4 The University reserves the right to contact the secondary vendor if the primary vendor is unable to complete the work in the required timeframe 5 The University will provide the items to be embroidered such as hats polo shirts t shirts jackets sweat bands uniforms etc The successful vendor will be responsible for maintaining stock of the exact colors of thread determined by the equipment manager s 6 The exact requirements of each item are determined by the equipment manager 7 The highest quality possible is of the upmost importance for this RFQ All University of Alabama athletes represent The University of Alabama and the quality of embroidery is critical The University reserves the right to terminate any contract award for cause without penalty at any time the contract vendor fails to carry out the requirements described herein DESCRIPTION Embroidery of items provided by the University Includes hats polo shirts t shirts jackets sweat bands uniforms etc 1 Logo less than 5 000 stitches per logo 2 Logo with 5 001 to 10 000 stitches p
17. hibited by the Code of Alabama 13A 10 62 as amended 1975 4 have fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF COMPANY pU FEDERAL EMPLOYER ID NO ADDRESS PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE F O B DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder Type or print the information requested in the spaces provided An Equal Opportunity University Revised June 4 2012 INVITATION FOR BID Please Note New Bid Specification and Requirements Indicated Below State of Alabama Immigration Law If the successful bidder is located in Alabama or employs an individual or individuals within the State of Alabama the successful bidder shall provide a copy of its Employment Eligibility Verification E Verify company profile To expedite the ordering process this document may be submitted with the bid response If the successful bidder is not located in the State of Alabama and does not employ an individual or individuals within the State of Alabama the successful bidder shall complete and return the Certification of Compliance form included with this Request for Price Quotation E Verify company profile is not required To exped
18. ite the ordering process this document may be submitted with the bid response If you are not currently enrolled in E Verify follow these instructions e Logonto www uscis gov everify Click Getting Started for information about the program requirements and enrollment process Click Enroll in E Verify and begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued For further assistance please consult the E Verify Quick Reference Guide If you have previously enrolled in E Verify follow these instructions e Log onto www uscis gov everify e Click Edit Company Profile and print this one page document e This one page document must be submitted prior to a contract or purchase order being issued The following has been added to the University of Alabama s General Terms and Conditions 35 State of Alabama Immigration Law Pursuant to the State of Alabama Immigration Law by signing this contract the contracting parties affirm for the duration of the agreement that they will not violate federal immigration law or knowingly employ hire for employment or continue to employ an unauthorized alien within the State of Alabama Furthermore a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all d
19. ll be individually listed by the bidder Failure to follow this instruction may result in the determination that a bid submission is non responsive to a solicitation and the rejection of that bid The issuance of a University Purchase Order P or a signed Contract document is required to constitute a contract between the successful Bidder and the University which shall bind the successful Bidder to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation as well as the terms and conditions of the University s Purchase Order or Contract No shipments are to be made to The University of Alabama without the issuance of a Purchase Order P Bidders are not to accept or ship items against a requisition number R Any questions concerning these specifications should be directed to the Buyer listed on the signature page No department school or office at the University has the authority to solicit or receive official Solicitations nor authorize Solicitation or Contract changes other than the Purchasing Department All solicitations are issued under the direct supervision of the Associate Director for Purchasing and in complete accordance with the State of Alabama Bid Law Section 41 16 20 and University policies and procedures The terms and conditions included in this Solicitation along with any addenda any University contract and or University purchase
20. ma state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they are not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT 1 If you or any owner officer partner board or director member employee or holder of more than 596 of the fair market value of your firm or any member of their households is an employee of The University of Alabama this information must be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation 2 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing 3 By accepting payments agreed to in any purchase order resulting f
21. nditions 7 3 The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request Failure to comply with this request may eliminate your bid from consideration in the bid award 7 4 The University reserves the right to terminate any resulting contract if the Bidder fails to keep these policies in force for the above amounts or for the duration of the contract period 7 5 The umbrella policy must be listed on the insurance certificate with an explanation of the coverage 8 0 INVITATION FOR BID RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF From the issue date of this Solicitation until a Contractor is selected and a contract award is made Bidders are not allowed to communicate about the subject of the IFB with any University administrator faculty staff or members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Official representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Bidder presentations If violation of this provision occurs the University reserves the right to reject the Bidder s response to this Solicitation 9 0 INVITATION FOR BID SPECIAL CONDITIONS 9 1 9 2 9 3 9 4 9 5 9 6 The University of Alabama is requesting sealed bids to establish a twelve 12 month contract for Embroidery of Uniforms for the Univ
22. order being issued e For further assistance please consult the E Verify Quick Reference Guide If you have previously enrolled in E Verify follow these instructions e Log onto www uscis gov everify e Click Edit Company Profile and print this one page document e This one page document must be submitted prior to a contract or purchase order being issued QUALIFICATIONS AND STANDARDS Due to the importance of maintaining a safe University environment it is imperative that the successful bidder meet certain qualifications that will guarantee The University of Alabama the successful Bidder is qualified to furnish and deliver products equipment and services or furnish deliver install service and or repair equipment whichever is applicable as required in this Solicitation In order for Bidders to qualify the following requirements must be fulfilled 2 1 The Bidder must provide in writing a statement that the Bidder has been regularly engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation In lieu of the minimum number of years in business a performance bond may be submitted in the amount of one hundred 100 96 per cent of the contract price This bond will be used to secure the completion of the project should the successful Bidder default for any reason Failure to comply with this requirement may eliminate
23. petitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama State Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the bid opening 2 The University s General Terms and Conditions and Instructions to Bidders apply to this Solicitation and shall become a part of any contract issued hereunder 3 For purposes of this Solicitation the Solicitation documents shall consist of the following components a Invitation for Bid and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of any other component parts the component part first enumerated shall govern 4 This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alaba
24. rom this bid Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclosed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5 180 that 1 In accordance with Code of Alabama Section 41 16 25 amended 1975 that the attached response has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with any other vendor of materials supplies equipment or services described in the Invitation for Bids designed to limit independent bidding or competition 2 The contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids 3 The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those pro
25. stablished by the University THE UNIVERSITY OF ALABAMA CERTIFICATION OF COMPLIANCE WITH THE STATE OF ALABAMA IMMIGRATION LAW The undersigned officer of Company certifies to the Board of Trustees of the University of Alabama that the Company does not employ an individual or individuals within the State of Alabama SIGNATURE OF COMPANY OFFICER PRINT COMPANY NAME PRINT NAME OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE PALS pi SE Up a FP a fe VISTWN f 4 lfe 5 Ks M Ay LAND Str Employment Eligibility Verification Welcome User ID Last Login Log Out Click any Qo help oe Company Information My Cases New Cases a View Cases Company Name View Edit Search Cases Company ID Number Edit Profile Doing Business As DBA Name Change Password DUNS Number Change Security Questions Edit Company Profile Physical Location Mailing Address Add New User Address 1 Address 1 View Existing Users Address 2 Address 2 Close Company Account City City eri iat View Reports Zip Code Zip Code View Essential Resources County Take Tutorial View User Manual Additional Information Contact Us Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Employees being verified NAICS Code Total Hiring Sites Total Points of Cont
26. your bid response from consideration 2 2 Each bidder required to provide a bond shall submit a letter from a bonding agent licensed to do business in the State of Alabama stating that if the bidding company is the successful bidder said bonding agent will furnish a 10096 performance and payment bond covering and including products and service for the duration of the contract period Said bond shall be subject to the approval and acceptance of The University of Alabama The bond must be furnished to the University Purchasing Department within forty eight 48 hours after receipt of the purchase order The premium of the bond shall be paid by the successful bidder Failure to provide the bond letter or bond will eliminate your bid from consideration in the bid award REFERENCES References must include at least three 3 other universities institutions or businesses which the bidder has successfully provided products services or installation of equipment similar to those required in this Solicitation in terms of manufacturer size features service or type of installation The references must include company name address project delivery date contact name phone number and email address PRODUCT SPECIFICATIONS Specify all terms and conditions of the warranties associated with your products with your bid response 5 0 6 0 7 0 INVITATION FOR BID PRICE QUOTATION 5 1 5 2 5 3 5 4 5 5 5 6 5 7 IMPORTANT It is r
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